BM 2016-01-14 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
January 14, 2016
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, January 14,
2016 in the Second Floor Conference Room of Town Center at 255 Parkway Boulevard.
CALL TO ORDER: The meeting was called to order by Chairman, Wednesday Foster at 7:03
p.m. Other board members present were Emily Nance, Pat Nicks, Janet Koester, Adrienne Morton,
Thomas Dwyer, Karla Tabor, Jaimie Brill and Mahesh Guduru. Staff in attendance were Assistant
Director, Jane Darling and Sr. Administrative Technician, Kim McGrath.
1. ELECTION OF OFFICERS: Pat Nicks nominated Janet Koester for chairman. Wednesday
Foster seconded the nomination, all were in favor and the nomination was approved. Wednesday Foster
nominated Thomas Dwyer as vice-chairman. Pat Nicks seconded the motion, all were in favor and the
nomination was approved.
2. ATTENDANCE EXPECTATIONS: Jane Darling reviewed the City Council's expectations for
Library Board attendance.
3. TEXAS OPEN MEETINGS ACT: Jane Darling went over this requirement for Board
membership.
4. APPROVAL OF MINUTES FROM THE NOVEMBER 12TH, 2015 REGULAR BOARD
MEETING: Pat Nicks moved to approve the minutes and Thomas Dwyer seconded the motion. All were
in favor and the minutes were approved.
5. CITIZENS APPEARANCES: None
6. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Circulation statistics indicate the library is getting busier. Jane
went over a report put together by Librarian Supervisor Amy Pittman -Hassett which
shows that before the move, on average, 24% of the collection was checked out at any
given time. In the temporary location for the month of December, 21 % was checked out.
Considering that 20% of the collection is currently in storage, that percentage is a good
number.
• Programs: Jane reported that programs were well attended in December. Santa Story
Time which was held off-site had 106 in attendance. The Perot Tech Truck came to the
Biodiversity Center on December 29t' and there were over 200 in attendance.
Staff has adjusted well to the challenges of being in a new location. Karla Tabor asked if the book drop at
Town Center would be there permanently. Jane replied that it will be a permanent part of the library
although it may be at a different location. Wednesday Foster asked how often it is checked and Jane said
that staff checks it twice a day.
6. OPEN CARRY LAW: Jane Darling went over the main points of the new law. Karla Tabor
asked about the consequences if someone complains and Jane responded that public buildings cannot
prohibit the carrying of guns as long as they comply with the rules of the law. Janet Koester asked about
the definition of "holstered". Jane replied there are no clear guidelines for what defines a holster. Mahesh
Guduru asked if library attendance might be affected. Jane said that so far it has not affected attendance.
7. LIBRARY BOARD MEETING SCHEDULE: Due to the timing of the Strategic Plan, the
Board will be required to meet in June as the Plan will be taken to Council during that month. Karla
Tabor asked about Spring Break schedule and Jane replied that the Board schedule will not conflict with
Spring Break. Janet Koester asked about the joint meeting in August with the Parks and Ree Board and
the City Council. She would like the Library Board to stay for the entire meeting. Thomas Dwyer made
the motion that the Library Board not meet in July and December and Karla Tabor seconded. All were in
favor and the motion was approved.
8. LIBRARY EXPANSION UPDATE: Jane said that the concrete piers which support the floor
have been poured and electrical work for the computers, lights, etc. has been started. Vicki and Jane met
with the architects to look at carpet and tile samples. The roof is in the process of being replaced and
concrete for the new floor is scheduled to be poured in early February. The weather has held up some of
the concrete work but, so far, the construction remains on schedule. The scheduled completion date for
the library renovation is next fall.
9. YOUTH ADVISOR'S REPORT: Youth Advisors were not in attendance
10. FRIENDS OF THE COPPELL LIBRARY REPORT: Karla Tabor said the Friends Group
has partnered with a Girl Scout group for a story time at Earthfest on April 9'. The Group has donated
money for a STEM bus to come to the library at a future date. Stephen Charters plans to get a
proclamation together for National Library Week which is April 101 — 16"' . The theme is Libraries
Transform. Karla reported they are working on t -shirts. The once a year membership drive is in February.
The Friends Facebook page which Adrienne Morton is in charge of has had 100 likes.
10. LIBRARY BOARD GOALS AND OBJECTIVES: Janet Koester went over last year's goals.
The Board discussed goals and objectives for FY 15/16. Thomas Dwyer moved to table the goals until the
next Board meeting.
ADJOURNMENT: Chairman, Janet Koester adjourned the meeting at 8:22 p.m.
Janet Koester, Library Board Chair
Kim McGrath, Sr. Administrative Technician
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