BM 2016-02-11 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
February 11, 2016
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, February 11,
2016 in the Second Floor Conference Room of Town Center at 255 Parkway Boulevard.
CALL TO ORDER: The meeting was called to order by Chairman, Janet Koester at 7:06 p.m.
Other board members present were Pat Nicks, Adrienne Morton, Wednesday Foster, Karla Tabor, Jaimie
Brill and Mahesh Guduru. Staff in attendance were Director, Vicki Chiavetta, Assistant Director, Jane
Darling and Sr. Administrative Technician, Kim McGrath.
1. APPROVAL OF MINUTES FROM THE JANUARY 14, 2016 REGULAR BOARD
MEETING: Pat Nicks moved to approve the minutes and Wednesday Foster seconded the motion. All
were in favor and the minutes were approved.
2. CITIZENS APPEARANCES: None
3. PRESENTATION BY TONY BLAAS: Tony Blaas from Hidell Architects gave an in-depth
presentation of selected materials and colors for the new library.
4. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: Circulation and gate counts in the temporary facility have
remained fairly consistent for the first four months of the fiscal year. The percentage of
circulation decline has not been that low compared to last year's numbers which indicates
that the right materials were chosen to bring to the temporary location.
Jane spoke regarding the newspaper digitalization project. Staff members have been
working on this project along with projects related to the library expansion. The library
has signed a contract with BiblioBoard.
• Programs: Firefighter Story Time in January was well attended. Teen Study Night was
held after hours in January and had eleven in attendance. Staff is now working on the
Summer Reading program and volunteer fairs for both teens and adults.
Staff Training Day was held on January 19t' and was very productive. The Customer
Service Revolution by John DiJulius was used as a workbook. The book served as an
example of the type of customer service model the library would like to have in the new
building.
5. LIBRARY BOARD MEETING SCHEDULE: The meeting dates for the upcoming year have
been approved. Pat Nicks asked about the joint Board meeting with the Parks and Recreation Department
in August. Vicki said it is the library's turn to host the meeting but the location has not been decided.
6. STRATEGIC PLAN: Vicki said the library has received three responses to their Request for
Proposal for developing a new strategic plan. The library hopes to have a contract awarded to a consultant
by March 8". Focus groups will then be organized to get input from citizens and staff. Information will be
gathered and analyzed between March and May and submitted to the Library Board in June and then to
City Council.
7. LIBRARY EXPANSION UPDATE: Vicki reported that the concrete on the west side of the
expansion has been poured. The contract for the glass walls for the inside of the library have been
approved by the City Council. The Request for Proposal for the RFID is almost ready to send out for bids.
Staff has been looking at furniture. Mahesh Guduru asked about the schedule for the library re -opening
and Vicki replied that it is currently on schedule to open in October.
8. YOUTH ADVISOR'S REPORT: Youth Advisors were not in attendance.
9. FRIENDS OF THE COPPELL LIBRARY REPORT: Karla Tabor spoke regarding the
Friends Group membership campaign which is being held in February. She said the date for Earthfest has
changed to April 16th and the Friends will be partnering with a Girl Scout group to have a booth. They are
working on National Library Week (April 10"' — 15t'') projects. Janet Koester asked about having a sneak
peek of the new library as a perk to be offered to members of the Friends Group.
10. LIBRARY BOARD GOALS AND OBJECTIVES: The Board discussed goals and objectives.
Pat Nicks moved to approve them and Wednesday Foster seconded the motion. All were in favor and the
motion was approved.
ADJOURNMENT: Chairman, Janet Koester adjourned the meeting at 8:40 p.m.
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Janet Koester, Library Board Chair
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Kim McGrath, Sr. Administrative Technician
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