BM 2016-03-10 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
March 10, 2016
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, March 10,
2016 in the Second Floor Conference Room of Town Center at 255 Parkway Boulevard.
CALL TO ORDER: The meeting was called to order by Chairman, Janet Koester at 7:02 p.m.
Other board members present were Pat Nicks, Adrienne Renner, Wednesday Foster, Karla Tabor, Tom
Dwyer, Emily Nance, Jaimie Brill and Mahesh Guduru. Youth Advisors Bishesh Manandhar and Tharani
Muthukumar were also present. Staff in attendance were Director, Vicki Chiavetta, Assistant Director,
Jane Darling and Sr. Administrative Technician, Kim McGrath.
1. APPROVAL OF MINUTES FROM THE FEBRUARY 11, 2016 REGULAR BOARD
MEETING: Karla Tabor moved to approve the minutes and Pat Nicks seconded the motion. All were in
favor and the minutes were approved.
2. CITIZENS APPEARANCES: Thomas Gaffney, Michelle Gaffney and Dom Gaffney were
present.
3. LEAGUE OF EXTRAORDINARY TEENS PRESENTATION: The League of Extraordinary
Teens gave a PowerPoint presentation using data accumulated from interviews with groups of teens from
Coppell High School and New Tech on ways to make the library a relevant and useful tool for teenagers.
4. PRESENTATION BY JAIMIE BRILL: Library Board member Jaimie Brill gave a
presentation on library and community partnerships. Discussion followed.
5. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: Statistics have remained fairly consistent for 2016. Vicki
Chiavetta noted that books loaned have dropped by only 2% from February 2015 while
DVD circulation has decreased by 50% compared with last year.
The Request for Proposal for the RFID has been submitted to Purchasing. It will go out
for bid on April 1" and proposals are due back on April 26'. A vendor should be selected
in May. The library is in the process of getting quotes for furniture for the expanded
library.
• Programs: Staff is busy planning this year's Summer Reading Program. Austin
Elementary is the site for the special weekly program. Other programs will be held
throughout the City. Splish Splash will return to The CORE. There will be activities
planned for the week of Spring Break.
Jane gave a brief overview of the new BiblioBoard resource.
6. LIBRARY FACILITIES GUIDELINES REVIEW: Vicki went over the proposed changes to
the facilities guidelines. Tom Dwyer moved to approve the changes and Wednesday Foster seconded the
motion. All were in favor and the changes were approved.
7. STRATEGIC PLAN UPDATE: Vicki said the library has decided to postpone the Strategic
Plan process until May. The process will include surveys (online and in person) and interviews with
citizens and staff. Focus groups will be organized to help with the development of the plan, which will
then be presented to City Council in August.
Vicki said it will not be necessary for the Library Board to meet in June.
8. LIBRARY EXPANSION UPDATE: Jane Darling presented an overview of the library
renovation project with photos of construction progress.
9. BOARDS AND COMMISSIONS MEETING REPORT: Tom Dwyer gave a report on the
Boards and Commissions meeting he attended on February 27t''.
10. YOUTH ADVISOR'S REPORT: Bishesh Manandhar suggested having one library card for
both the schools and the Coppell Library. He also suggested having English teachers publicize the library
and asked about sharing pictures of the construction. Tharani Muthkumar spoke about getting more
students involved with the library.
11. FRIENDS OF THE COPPELL LIBRARY REPORT: Karla Tabor said the Friends Group
will have a meeting at the library on March 28th. The Friends will be at Earthfest on April 16t'. Karla will
send information to Janet Koester to be included in the April Board report to Council.
12. LIBRARY BOARD GOALS AND OBJECTIVES: No discussion.
ADJOURNMENT: Chairman, Janet Koester adjourned the meeting at 8:59 p.m.
Janet Koester, Library Board Chair
Kim McGrath, Sr. Administrative Technician
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