CM 2016-04-12City of Coppell, Texas
CFFELL
Tuesday, April 12, 2016
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
WES MAYS
Place 3
CLAY PHILLIPS
City Manager
Minutes
City Council
6:00 PM
GARY RODEN
Mayor Pro Tem
NANCY YINGLING
Place 5
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
255 Parkway Boulevard
Coppell, Texas 75019-9478
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, Deputy City Secretary Jean Dwinnell and City Attorney Robert Hager.
Council Chambers
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
April 12, 2016, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:00 p.m.
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of
Bethel Road and west of Royal Lane.
Discussed under Executive Session
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City Council Minutes April 12, 2016
B. Discussion regarding economic development prospects north of
Hackberry and east of Belt Line Road.
Discussed under Executive Session
C. Discussion regarding economic development prospects north of
Sandy Lake Road and west of Denton Tap Road.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:58 p.m. and convened into
Work Session.
A. Discussion regarding SPAN Transportation.
B. Discussion regarding a transition plan for events and activities
resulting from the construction at the Andrew Brown Park System.
C. Discussion regarding the resignation of a CRDC Board Member.
D. Discussion regarding follow up from annual Council Retreat
E. Discussion regarding Agenda items.
Presented in Work Session
Regular Session
Mayor Hunt recessed the Work Session at 7:28 p.m. and convened into Regular
Session at 7:34 p.m.
4. Invocation 7:30 p.m.
Reverend Palmer, First United Methodist Church, gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Proclamations
A. Consider approval of a proclamation recognizing the month of April as
"Monarch Migration Awareness Month" and authorizing the Mayor to
sign.
Mayor Hunt read the Proclamation and presented it to Ms. Jen Ferguson,
Community Program Manager and Ms. Molly Bujanda, Community Program
Coordinator. Ms. Ferguson and Ms. Bujanda gave a brief explanation and
reviewed upcoming activities to further the awareness of Monarch Migration.
Mr. Bill Sundermann, also supporting the awareness, was present.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
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City Council Minutes April 12, 2016
B. Consider approval of a proclamation recognizing the month of April as
"Driver Distraction Awareness Month" and authorizing the Mayor to
sign.
Mayor Hunt read the proclamation and presented it to Mr. Ed Guignon
representing Living Well in Coppell (LWiC). Mayor Hunt also announced that
the City placed 1st in the Mid -Cities and third Overall for The "It's Time Texas"
Fitness Challenge.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
C. Consider approval of a proclamation naming April 10-16, 2016,
"National Library Week" and authorizing the Mayor to sign.
Mayor Hunt read the proclamation and presented it to the Library Board,
Friends of the Library, and staff. Ms. Janet Koester, Library Board Chair,
thanked the Council for their support and asked everyone to "like" the Friends
of the Library page on Facebook. She announced that the Library is scheduled
to open in October/ November of this year.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that this Agenda Item be approved. The motion passed
by an unanimous vote.
7. Presentations
A. Presentation of the Texas Municipal Library Directors Association
"Achievement of Library Excellence Award" to the William T. Cozby
Public Library.
Library Director Vicki Chiavetta presented the award to her staff and explained
the history of the award. She advised that only 31 Libraries received the award
this year, and that this is the 11th year in a row for the Coppell Library to win.
8. Board Reports
A. Report by the Library Board.
Ms. Janet Koester, Library Board Chair, reviewed some of the programs
offered at the Library, reported statistics, and advised of the on-line books and
book sales. She explained that the use of social media is great for outreach to
all of those interested in Library activities. There are currently 25 members of
the Friends of the Library organization.
Mayor Hunt thanked the board and staff for all they do.
9. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
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City Council Minutes April 12, 2016
10. Consent Agenda
A. Consider approval of the minutes: March 22, 2016.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -C be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Ordinance for a TEXT AMENDMENT to the
Zoning Ordinance/Chapter 12 - Sec. 12-30-18, Hotel, Motel &
Residence Hotel and Sec. 42-1, Definitions, to revise the development
standards and definitions for these uses and authorizing the Mayor to
sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -C be approved. The
motion passed by an unanimous vote.
Enactment No: 2016-1433
C. Consider approval of an Ordinance for Case No. PD -234R -H,
Wilson-Kirkland-Minyard Addition, Lots 1 & 2, Block A, a zoning
change from PD -234-H & H (Planned Development -234 -Historic) and
H (Historic), to PD -234R -H (Planned Development -234
Revised -Historic), to expand the Planned Development zoning area
from 0.265 acres to 0.83 acres to allow the relocation of an
853 -square -foot historic home onto Lot 2, Block A, and the retention of
existing structures on property located at the southeast corner of
Bethel Road and South Coppell Road and authorizing the Mayor to
sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -C be approved. The
motion passed by an unanimous vote.
Enactment No: 91500-A-691
End of Consent Agenda
11. PUBLIC HEARING:
Consider approval of CASE NO. PD -237R8 -HC, Springhill Suites, a
zoning change request from A (Agriculture) to PD -237R8 -HC (Planned
Development -237 Revision 8 -Highway Commercial), to attach a Detail
Site Plan for a five -story hotel with accessory uses including a
conference center on 4.0 acres of property located approximately 200
feet east of South Belt Line Road, north of Hackberry Drive.
Councilmember Gary Roden left the Council Chambers and did not participate
in the discussion or vote due to a filed conflict of interest affidavit.
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City Council Minutes April 12, 2016
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak. Ms. Marcie Diamond, Assistant Director of Planning, presented the
item. The Planning and Zoning Commission had previously approved the item
unanimously.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
12. PUBLIC HEARING:
Consider approval of CASE NO. PD-205R2R-HC, Vista Ridge
Addition, Lot 6, Block D (The Plaza), a zoning change request from
PD -205R2 -HC (Planned Development -205 Revision 2 -Highway
Commercial) to PD-205R2R-HC (Planned Development -205 Revision
2 Revised -Highway Commercial), to amend the Planned Development
to attach a Detail Site Plan to allow a 6,484 -square -foot medical
building on 1.56 acres of property located at the northwest corner of
S.H. 121 and Plaza Blvd.
Mayor Hunt opened the Public Hearing and Mr. Matt Steer, City Planner,
presented the item.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
13. Consider approval of entering into a contract with Halff & Associates
for a flood study along Denton Creek; in the amount of $282,000.00;
as provided for in the Municipal Drainage Utility District (DUD) fund;
and authorizing the City Manager to sign any necessary documents.
Mr. Ken Griffin, City Engineer, made a presentation regarding the item and
answered questions of the City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
14. Consider approval of award of a bid and enter into a contract with
Insituform Technologies, LLC, for the Wagon Wheel Park storm drain
system rehabilitation, in the amount of $505,923.71 utilizing BuyBoard
Contract #462-14; and authorizing the City Manager to sign the
necessary documents.
Mr. Guy McLain, Assistant Director of Parks and Recreation, made a
presentation on the item and answered questions of the City Council.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
15. Consider approval of award of a bid and enter into a contract with
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City Council Minutes April 12, 2016
Nortex Concrete Lift and Stabilization, Inc., to raise and underseal the
concrete pavement at the Wagon Wheel Park, in the amount of
$100,000.00 through an interlocal cooperative purchase agreement
with the City of Grand Prairie; and authorizing the City manager to sign
the necessary documents.
Mr. Guy McLain, Assistant Parks and Recreation Director, made a presentation
on the item.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
16. Consider approval to accept recommendations to the Bicycle and
Pedestrian Master Plan.
Mr. Guy McLain, Assistant Parks and Recreation Director, made a presentation
on the item and anwered questions of the City Council.
A motion was made by Mayor Pro Tem Gary Roden, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
17. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips reported on the progress of the Denton Tap and
Sandy Lake Road intersection and the median. He explained that the work is
moving along well. Mr. Phillips announced that the Five -Year Plan will be
discussed at a special meeting on Monday, April 18th.
18. Mayor and Council Reports
Report by Mayor Hunt regarding upcoming events.
Mayor Hunt gave the following update on the upcoming events:
Earthfest is Saturday, April 16th from 10 a.m. - 2 p.m.. The band will be
Definitely, Maybe. Food trucks, artisan vendors,environ mental vendors, kids
crafts, bike and pedestrian awareness, and more will be on site.
Food Truck Frenzy is Saturday, April 23rd from 5 p.m. - 9 p.m. Several food
trucks and Old Town Coppell businesses will be on hand, plus face painting,
music and fun.
Old Town Coppell Anniversary Concert on the Lawn is May 6th from 7 p.m. -
9 p.m. The band will be Texas Flood. Old Town Coppell businesses will be on
hand selling food under the pavilion and in the restaurants.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
There were no reports given.
Mayor Hunt recessed the Council meeting at 9:20 p.m. and the Council
returned to Work Session. The Work Session was adjourned at 9:38 p.m.
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City Council Minutes April 12,2016
r.. 20. Necessary Action from Executive Session
There was no action taken.
Adjournm- t
There bei g no " rther business before the City Council,the meeting was
jour •. at p.m.
ZA,.;dAt, ZI ._
K"ren Seib. Hunt, Mayo
ATTEST:
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hristel Pettinos, ity Secretary
City of Coppell,Texas Page 7