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BM 2016-04-04 PB2nd Floor Conference Room Jack Clark City of Coppell, Texas 255 Parkway Boulevard Texas 75019-9478 Lisa Montes Melinda Melnick Coppell, CO ELL Minutes Parks and Recreation Board Monday, April 4, 2016 6:30 PM 255 Parkway Blvd. 2nd Floor Conference Room Jack Clark Ed Guignon Maureen Corcoran Lisa Montes Melinda Melnick Hilary Hodgson Lisa Dunham Janet Maccubbin Alternate Earl Nesbitt Alternate Kelly Rohe Student Advisor Nihar Tatapudi Student Advisor Notice is hereby given that the Parks and Recreation Board of the City of Coppell, Texas, will meet in the 2nd Floor Conference Room at 255 E. Parkway Boulevard. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed heroin. The purpose of this meeting is to consider the following items Regular Session (Open to the Public) 1. Call To Order Meeting was moved to the Council Chambers. Chair Clark called the meeting to order at 6:43 pm. Chair Jack Clark, Vice Chair Ed Guignon, Boardmember Hilary Hodgson, Boardmember Melinda Melnick, Youth Advisor Kelly Rohe, Alternate Earl Nesbitt, Alternate Janet Maccubbin, Youth Advisor Nihar Tatapudi, and Boardmember Lisa Dunham 2. Citizens' Forum:Citizen's should complete a Citizen's Appearance Form. Pursuant to the State Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statements can only be taken at future meetings. cnyorcoapeq T.— Chair Clark asked for those who signed up to speak. Parks and Recreation Board Minutes April 4, 2016 Gregory Halstead,119 Westwind, spoke in regards W the field allocation concerns between CVSA and CDA. David VonZurmuehlen, 301 Forestcrest, spoke in regards to the field allocation process that has been in place for many years. Tom Hargrove, 332 Cedar Crest spoke in regards to the field allocation process. Corey Vaughan, 202 Chinaberry Way, spoke in regards to concerns families have had with the CDA organization. Nicolas Reyes, 411 Copperstone Trail, spoke in regards to his positive experiences with CDA. Nick Nelson, 604 Loch Lane, spoke in highly regards to the CDA organization. Christina Van Der Westhuizen, 625 Parkway Blvd., spoke in regards to statements made by CVSA regarding field allocation. Warren Van Der Wesmuizen , 625 Parkway Blvd., spoke in regards to the soccer field allocation concerns. 3. Consider approval of minutes: March 7, 2016 A motion was made by Boammember Melnick, seconded by Vice Chair Colgate, that this agenda item be approved. The motion carded by an unanimous vote. Aye: 5- Chair Jack Clark, Vice Chair Ed Guignon, Boardmember Hilary Hodgson, Boammember Melinda Melnick, and Lisa Dunham 4. Presentation regarding potential special events Youth Advisor Nihar Tatapudi gave a presentation regarding a proposed Holi and Diwali event S. Discussion and recommendation regarding changes to field allocation policies and procedures as deemed desirable by the Park Board Aker discussion Boa rdmember Guignon made a recommendation to continue with the existing process as is and consider the recommendations made by the Parks and Recreation Master Plan. 6. Consider approval of the 2016 Project Priority List. Adjournment A motion vas made by Dunham, seconded by Boardmember Hodgson, that this agenda item be tabbed to the May meeting. The motion carried by an unanimous vote. Aye: 5- Chair Jack Clark, Vice Chair Ed Guignon, Boardmember Hilary Hodgson, Boardmember Melinda Melnick, and Lisa Dunham There being no further business to come before the Parks and Recreation Board, the meeting was adjourned at 8:45 pm. eny ur CoppNr, T— Paget Parks and Recreation �� V Minutes April 4, 2016 Clark, Chair Pre ared by: C cilia andara dnninistrative Support Supervisor 011 of CuPP4 Texas Page 3