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BM 2016-03-24 PZ255 arkway City of Coppell, TexasCoppellll, T xas Boulevard5019 9478 COFFELL Minutes Planning & Zoning Commission Thursday, March 24, 2016 6:00 PM Council Chambers 1. 2. 3. COMMISSIONER EDMUND HAAS (CHAIR) COMMISSIONER SUE BLANKENSHIP COMMISSIONER GLENN PORTMAN (VICE CHAIR) COMMISSIONER ED DARLING COMMISSIONER VIJAY SARMA COMMISSIONER DOUG ROBINSON COMMISSIONER GEORGE WILLIFORD PRESENT: 7 Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford Also present were the Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; Sr. Planner, Matt Steer; Traffic Engineer, George Marshall and Secretary, Juanita Miles. The Planning & Zoning Commission of the City of Coppell met in Work Session at 6:00 p.m. and in Regular Session at 6:30 p.m. on Thursday, March 24, 2016, in the Coppell Town Center, Council Chambers at 255 Parkway Boulevard, Coppell, Texas. The purpose of this meeting is to consider the following items: WORK SESSION (Open to the Public) 1st Floor Conference Room Briefing on the Agenda. The Planning Commission was briefed in Work Session on each posted agenda item including Council actions on March 8, 2016; no vote was taken on any item discussed. REGULAR SESSION (Open to the Public) Call To Order. Chairman Haas called the meeting to order. Consider approval of the minutes for February 18, 2016. City of Coppell, Texas Page 1 Planning & Zoning Commission Minutep March 24, 2016 A motion was made by Vice Chairman Portman to approve the minutes as written, seconded by Commissioner Darling; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 4. PUBLIC HEARING: Consider approval of the Prologis Park 121 Addition, Lots 5R & 6R, Block A, Replat, being a replat of Lots 5 & 6, Block A, of the Prologis Park 121 Addition, to dedicate 38 feet of right-of-way for Northwest Drive and revise Lots 5R and 6R, Block A, containing a total of 19.07 acres of property located at the southeast corner of the intersection of SH 121 & Freeport Parkway, at the request of Prologis, being represented by Robert Gossett, Halff Associates. STAFF REP.: Gary Sieb Gary Sieb, Planning Director introduced this case with exhibits. He stated that staff is recommending approval with two conditions which he read into the record. Robert Gossett, Halff Associates, 1201 N. Bowser Road, Richardson,Texas, was present to represent this case, to address questions and stated agreement with staffs recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. Vice Chairman Portman motioned to approve with the following conditions: 1. There will be additional comments during detail engineering review. 2. Centerline radius on Northwest Drive should be a minimum 200 feet. Seconded by Commissioner Robinson; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 5. PUBLIC HEARING: Consider approval of CASE NO. PD -237R8 -HC, Springhill Suites, a zoning change request from A (Agriculture) to PD -237R8 -HC (Planned Development -237 Revision 8 -Highway Commercial), to attach a Detail Site Plan for a five -story hotel with accessory uses including a conference center on 4.0 acres of property located approximately 200 feet east of South Belt Line Road, north of Hackberry Drive, at the request of Dilip Pranav, Chase Hospitality LLC. STAFF REP.: Marcie Diamond Marcie Diamond, Assistant Planning Director introduced this case with exhibits, color renderings, a color board and elevations. She mentioned two City of Coppell, Texas Page 2 Planning & Zoning Commission Minutes March 24, 2016 notices were mailed to property owners within 200 feet of this request. There were no responses received in favor or in opposition. There were also two courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is recommending approval subject to three conditions which she read into the record. Dilip Pranav, Chase Hospitality, LLC, 8530 Esters Blvd., Irving,Texas, was present to represent this case, to address questions and stated agreement with staffs recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. Vice Chairman Portman motioned to recommend approval subject to the following conditions: 1. There will be additional comments upon detail engineering review. 2. Prior to the issuance of a building permit, this property needs to be platted to establish a building site. 3. Correct the Plant List to reflect the exact number of trees indicated on the landscape plan and the Data Table. Seconded by Commissioner Williford; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 6. PUBLIC HEARING: Consider approval of CASE NO. PD -242R -HC, ALOFT & Holiday Inn Hotels, a zoning change request from PD -242 -HC (Planned Development -242 -Highway Commercial), to PD -242R -HC (Planned Development -242 Revised -Highway Commercial), to amend the Concept Plan for hotel, office, retail and restaurant uses on 8.07 acres of property and attach a Detail Site Plan on 4.86 acres to allow two five -story hotels to be located south of Northpoint Drive, east of S.H. 121 at the request of Northpoint Hotel Group, LLC being represented by Suketu Patel. STAFF REP.: Marcie Diamond Marcie Diamond, Assistant Planning Director introduced this case with exhibits, a color board, color renderings and elevations. She mentioned two notices were mailed to property owners within 200 feet of this request. There were no responses received in favor or in opposition. There were also seven courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is recommending this case be held under advisement to allow the applicant sufficient time to address outstanding conditions. Suketu Patel, Northpoint Hotel Groupe, LLC, 768 Lexington Avenue, Coppell Texas, was present to represent this case, to address questions and he was not in agreement with staffs recommendation to postpone 30 days and City of Coppell, Texas Page 3 Planning & Zoning Commission Minutes March 24, 2016 provided information addressing some of the outstanding conditions. Marc Funderburk, Landpatterns, Inc., 1804 N Commerce Street Ste 200, Dallas Texas, addressed the Commission and staff concerns with the amount of landscaping provided. Bill Martinelli, representing the owners, 6533 Azelea Lane, Dallas Texas, addressed the concerns with decreasing the shared -access easement agreement with the Fellowship Church. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. Commissioner Williford motioned to hold this case under advisement per staffs recommendations until the April 21, 2016, meeting so that the applicant can adequately address the following outstanding conditions: 1. Concept Plan and Detail Site Plan — existing easement (pipeline, TU Electric and water) need to be included on the plans, and assurances that paving and landscaping is perrmitted within those easements. 2. Verify the acreage of the remaining acreage in the City of Coppell. 3. Need confirmation from the access easement holder (Fellowship Church) that the 30 feet may be encroached on. 4. Submission of a draft shared parking agreement for the property to the west in the City of Coppell. 5. Detail Plan - Amenities Table: a. Correct the square footage of the Lobby/Lounge Area for the Holiday Inn b. Correct the square footage on the Outdoor Plaza Area on 6. If additional enhanced paving is proposed, as indicated on as part of the Landscape Calculations, then it need to be added to the Detail Site Plan. 7. Landscape Plan a. Landscape Plan be redesigned to more adequately address the requirements of the Landscape Ordinance. b. A minimum 150 -square -foot island is required at the end of each parking row, with an overstory tree. If double row, then two trees are required. Several islands are missing and several have no trees. c. Delete the 30% requirement in the table, as that is not part of the Landscape Ordinance. d. Add the trees required and provided per level of landscaping. e. Ensure all calculations are correct. f. Replace the Red Maple trees with trees from the Plant Palette. 8. Tree Mitigation — correct the calculations to read: a. Total Inches on- site: 703 b. Total Inches removed: 106 c. Preservation Credits: 85%-90 d. Landscape Credits: - 327.5 e. 106-90-327.5 = -311.5 f. Add a note to the plan tree removal permit will be required prior to the removal of any trees. 9. Elevations City of Coppell, Texas Page 4 Planning & Zoning Commission Minutes March 24, 2016 a. Correct the elevations to portray the correct material as specified b. Submit color boards c. Provide additional information on attached signs for the Holiday Inn d. Remove the "WXYZ" sign from the Aloft Elevations Seconded by Commissioner Sarma; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 7. PUBLIC HEARING: Consider approval of CASE NO. PD-205R2R-HC, Vista Ridge Addition, Lot 6, Block D (The Plaza), a zoning change request from PD -205R2 -HC (Planned Development -205 Revision 2 -Highway Commercial) to PD-205R2R-HC (Planned Development -205 Revision 2 Revised -Highway Commercial), to amend the Planned Development to attach a Detail Site Plan to allow a 6,484 -square -foot medical building on 1.56 acres of property located at the northwest corner of S.H. 121 and Plaza Blvd, at the request of Timothy Thomason, M.D. represented by Greg Thorn, Boynton Williams and Associates, Architects. STAFF REP.: Matt Steer Matt Steer, Sr. Planner introduced this case with exhibits, color board and elevations. He mentioned five notices were mailed to property owners within 200 feet of this request. There were no responses received in favor or in opposition. There were also 14 courtesy notices mailed to property owners within 800 feet of this request. He stated that staff is recommending approval subject to conditions which he read into the record. Brian Harlen, Boyington William & Assoc. Architects, 3010 LBJ Frwy, Dallas Texas, was present to represent this case, to address questions and stated agreement with staffs recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. Commissioner Robinson motioned to recommend approval subject to the following conditions: 1. There will be additional comments during detail engineering plan review. 2. Submit a replat showing all existing and proposed easements and those to be abandoned. 3. A detail plan will be required for the building addition in the future to ensure the use, parking landscaping and architecture conform to the site. 4. Modify plans to show "711 Plaza Boulevard" in the title blocks. 5. Move the proposed monument sign to a minimum distance of 10 feet from the SH 121 right-of-way. 6. A minimum 150 -square -foot landscape island with an overstory tree is City of Coppell, Texas Page 5 Planning & Zoning Commission Minutes March 24, 2016 required at the end of each parking row and no more than 15 parking spaces can be contiguous without an island. Please revise the southern parking lot islands to include an overstory tree and the one on the west side of the building. 7. Ensure the back of the parapet is painted the same color as the front. If visible, then it will need to be the same material. 8. Verify and show all building setback dimensions. 9. Use the same brick color as the existing building to the north to provide uniformity within the development. Seconded by Commissioner Blankenship; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 8. Consider site plan approval for the Senor Locos Site Plan, to allow exterior renovations and re -occupancy of a retail space for an approximate 6,040 -square -foot restaurant with an approximate 640 -square -foot outdoor patio, to be located on Lot, 1 Connell Skaggs Addition, 110 West Sandy Lake, Suite 140, at the request of 110 Sandy Lake Road, LLC, being represented by David Brian, Senor Locos. STAFF REP.: Matt Steer Matt Steer, Sr. Planner introduced this case with exhibits, elevations and a color board. He stated that staff is recommending approval with two conditions which he read into the record. David Brian, Cristina's Fine Mexican Restaurant, 9587 Mulberry Lane, Frisco Texas, was present to represent this case, to address questions and stated agreement with staffs recommendations. Commissioner Robinson motioned to approve with the following conditions: 1. Revise the lease space of Sprouts to accurately reflect the actual area (28,887 square feet based on previous permits). 2. Make sure the retaining wall is accurately depicted on the color and black/white elevations. Seconded by Commissioner Willford; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 9. Consider site plan approval for the Mi Cocina Site Plan, to allow the re -occupancy of a restaurant and retail space for an approximate 4,920 -square -foot restaurant, with an approximate 470 square -foot outdoor patio to be located on Lot, 2 Connell Skaggs Addition, 110 West Sandy Lake, Suite 112, at the request of Woodside Shopping Center Dallas, Tx. Limited Partnership, being represented by Jeff Simpson, MCrowd Restaurant Group. STAFF REP.: Matt Steer City of Coppell, Texas Page 6 Planning & Zoning Commission Minutes March 24, 2016 Matt Steer, Sr. Planner introduced this case with exhibits, elevations and a color board. He stated that staff is recommending approval with three conditions which he read into the record. Jeff Simpson, MCROWD Restaurant Group, 350 E. Royal Lane, Bldg 4/Ste 126, Irving Texas, was present to represent this case, to address questions and stated agreement with staffs recommendations. Commissioner Sarma motioned to approve with the following conditions: 1. Revise the lease space of Sprouts to accurately reflect the actual area (28,887 square feet based on previous permits). 2. Change the black lettering on the proposed signage to white. 3. Ensure the color elevations are consistent with the black and white elevations. Seconded by Vice Chairman Portman; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 10. Updates on Council action for Planning agenda items on March 8, 2016: A. An Ordinance for Case No. PD -1 78R3-C/S-1 194R6, Zenzero, a zoning change from PD -1 78R-C/S-1 194R5 (Planned Development - 178 Revised-Commercial/Special Use Permit 1194 Revision -5) to PD- 178R3-C/S-1194R6 (Planned Development -178 Revision 3 -Commercial/Special Use Permit 1194 -Revision -6), to allow a 905 -square-foot addition to the existing restaurant located at 171 North Denton Tap Road, Suite 600. B. An Ordinance for Case No. S -1033R5 -SF -12, Vista Academy, a zoning change from S-1 033R4 -SF -1 2 (Special Use Permit -1033 Revision 4 -Single Family -12) to S -1033R5 -SF -12 (Special Use Permit - 1033 Revision 5 -Single Family -12), to allow for a 6,537 -square -foot expansion to the existing Charter School and a revised floor plan on property located at 140 S. Heartz Road. C. An Ordinance for Case No. PD -221 R3R-HC, Point West - Sun Holdings, a zoning change from PD -221 R3 -HC (Planned Development -221 Revision 3 -Highway Commercial) to PD - 221 R3R-HC (Planned Development -221 Revision 3 Revised -Highway Commercial), to allow revised permitted uses, lotting patterns, circulation, signage and two retail/restaurant buildings on property located at the northwest corner of IH -635 and S. Belt Line Road. D. A text amendment to the Zoning Ordinance/Chapter 12 - Sec. 12- 30-18, Hotel, Motel & Residence Hotel and Sec. 42-1, Definitions, to revise the development standards and definitions for these uses. E. Case No. PD -234R -H, Wilson-Kirkland-Minyard Addition, Lots 1 & 2, Block A, a zoning change request from PD -234-H & H (Planned City of Coppell, Texas Page 7 Planning & Zoning Commission Minutes March 24, 2016 Development -234 -Historic) and H (Historic), to PD -234R -H (Planned Development -234 Revised -Historic), to expand the Planned Development zoning area from 0.265 acres to 0.83 acres to allow the relocation of an 853 -square -foot historic home onto Lot 2, Block A, and the retention of existing structures on property located at the southeast corner of Bethel Road and South Coppell Road. F. An amendment to an existing Interlocal Agreement between the City of Coppell and the City of Grapevine, allowing the City of Grapevine to provide water and sewer service to properties in the City of Coppell and to clarify the provisions of the original 1995 Agreement and to incorporate an additional 9.9 acre tract into this Interlocal Agreement. In Work Session, Gary Sieb, Director of Planning, advised the Commission of Council's actions and stated that Council approved all of the above -stated items. He also asked that the Commission to think about possible changes to the 5% enhanced paving requirement for a future Commission workshop topic of discussion. 11. Director's Comments. There were no additional comments. AJOURNMENT With ril further tois uss, the meeting was adjourned at approximately 8:07 p.m. f� �i Edmund Haas, C an anita A. Miles, Secretary City of Coppell, Texas Page 8