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CP 2016-09-13City Council City of Coppell, Texas Meeting Agenda 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, September 13, 2016 KAREN HUNT WES MAYS Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 GARY RODEN MARK HILL Place 4 Place 7 CLAY PHILLIPS City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. A.Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Section 551.072, Texas Government Code - Deliberation regarding Real Property. Page 1 City of Coppell, Texas Printed on 9/9/2016 September 13, 2016City Council Meeting Agenda B.Discussion regarding property located south of Bethel Road and west of S. Coppell Road. C.Discussion regarding real property along portions south of E. Belt Line Road and east of S. Belt Line Road. Section 551.071, Texas Government Code - Consultation with City Attorney. D.Consultation with the City Attorney regarding Cause Number DC-14-05839 filed in 101st Judicial District Court, Dallas County, styled Hackbelt 27 Partners, L.P. v. City of Coppell. 3.Work Session (Open to the Public) 1st Floor Conference Room A.Discussion regarding the ADA Transition Plan Findings. B.Discussion of Agenda Items. ADA Transition Plan Memo.pdfAttachments: Regular Session 4.Invocation 7:30 p.m. 5.Pledge of Allegiance 6.Citizens’ Appearance 7.Consent Agenda A.Consider approval of the minutes: August 23, 2016 and August 30, 2016. Minutes 2016-08-23.pdf Minutes 2016-08-30.pdf Attachments: B.Consider approval of an Ordinance amending Chapter 9-14, “No Smoking.” of the Code of Ordinance to repeal and replace with new regulations regarding Smoking; and authorizing the Mayor to sign. Smoking Ordinance Memo.pdf Ordinance - No Smoking 77510.pdf Attachments: C.Consider approval to award of bid and agreement to Nema 3 Electric, Inc. for the purchase and installation of generator equipment for emergency backup power for the Deforest Lift Station; in the amount of $151,325.06; as budgeted; and authorizing the City Manager to sign any necessary documents. Deforest Generator Memo.pdf Deforest Generator Proposal.pdf Attachments: Page 2 City of Coppell, Texas Printed on 9/9/2016 September 13, 2016City Council Meeting Agenda D.Consider approval of an Ordinance for CASE NO. PD-136R2-LI, DFW Trade Center, a zoning change from A (Agriculture) and PD-136-LI (Planned Development-136-Light Industrial), to PD-136R2-LI (Planned Development-136 Revision 2-Light Industrial), to incorporate 6.45 acres into the existing Planned Development and approve a Concept Plan for an approximate 115,000-square-foot office/warehouse building on 9.08 acres of land located in the City of Coppell and 0.8 acres located in the City of Grapevine, on property located at the north corner of SH 121 and Patriot Drive, authorizing the Mayor to sign. Cover Memo.pdf Cover Memo.pdf Ordinance.pdf Exhibit A - Legal Description .pdf Exhibit B - Overall Concept Plan.pdf Exhibit C - Concept Plan (2 pages).pdf Exhibit D - Preliminary Tree Survey.pdf Attachments: E.Consider approval of an Ordinance for CASE NO. PD-272R4-LI, Prologis Park @ Callejo, a zoning change from PD-272R-LI (Planned Development-272 Revised-Light Industrial), to PD-272R4-LI (Planned Development-272 Revision 4-Light Industrial), to approve a Detail Site Plan for a 144,465-square-foot office/warehouse building on 10.85 acres of land located approximately 450 feet south of SH 121, west of Freeport Parkway, authorizing the Mayor to sign. Cover Memo.pdf Ordinance.pdf Exhibit A - Legal Description .pdf Exhibit B - Master Plan.pdf Exhibit C - Site Plan.pdf Exhibit D - Landscape Plan.pdf Exhibit E - Elevations ( 2 pages).pdf Attachments: F.Consider approval of a Resolution approving the terms and conditions of the agreement between the City of Coppell and SPAN, Inc., for the provision of transit services for Senior Citizens and Citizens with Disabilities; in an amount not to exceed $75,000; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. SPAN Staff Report.pdf Resolution.pdf 2016-17 SPAN Memorandum of Understanding.pdf Attachments: G.Consider approval of revisions to the written Fund Balance Policy of the City of Coppell, Texas, to include changes for best practices and fund balance requirements associated with the Water/Sewer Fund. Page 3 City of Coppell, Texas Printed on 9/9/2016 September 13, 2016City Council Meeting Agenda Memo Fund Balance September 2016.pdf Fund Balance Policy - September 2016.pdf Attachments: H.Consider approval of a professional services agreement with Tim Hansen, ASLA, Landscape Architect/Prime Consultant, in the amount of $98,780.00 as budgeted, to prepare a comprehensive Rolling Oaks Memorial Center cemetery conceptual Master Plan and Phase II expansion plan; and authorizing the City Manager to sign all necessary documents. Memo.pdf Agreement.pdf Attachments: I.Consider approval for the purchase of desktop computers and laptops from Dell Marketing through the State of Texas DIR Interlocal contract #DIR-SDD-1951, in the amount of $111,579.50; and authorizing the City Manager to execute all necessary documents. PC and Laptop Council Memo.pdf PC and Laptop Proposal.pdf Attachments: J.Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement, effective October 1, 2016 through September 30, 2017; in the amount of $3,131.00; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. DCHHS Memo 2016.pdf DCHHS Contract.pdf Attachments: K.Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement for mosquito spraying; effective October 1, 2016 through September 30, 2017; in an amount not to exceed, $60,000.00; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. Mosquito Contract Memo 2016.pdf Mosquito Contract.pdf Attachments: End of Consent Agenda 8.Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the Fiscal Year of October 1, 2016 through September 30, 2017, and authorizing the Mayor to sign. Memo Budget Adoption FY 2016-17.pdf Budget Adoption Ordinance 2016-17.pdf Attachments: 9.Consider ratification of the vote on the FY 2016-17 annual budget which results in more revenues from ad valorem taxes than the previous year. Page 4 City of Coppell, Texas Printed on 9/9/2016 September 13, 2016City Council Meeting Agenda Memo Property Tax Revenue Increase 2016-17.pdf Cover Page 2016-17.pdf Attachments: 10.Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2016 at $.57950 on each One Hundred Dollars ($100) assessed value of taxable property on which $.44333 is for operations and maintenance and $.13617 is for interest and sinking, and authorizing the Mayor to sign. Memo Tax Rate Adoption FY 2016-17.pdf Tax Rate Ordinance 2016-17.pdf Attachments: 11.PUBLIC HEARING: Consider approval of CASE NO. PD-284-LI, SFS Security Fire Systems, a zoning change request from LI (Light Industrial) to PD-284-LI (Planned Development-284-Light Industrial), to allow the development of an approximate 16,000-square-foot office/warehouse building on 3.148 acres of property located at 196 S. Freeport Parkway and to amend the Future Land Use Map of the Comprehensive Plan from "Residential Neighborhood" to "Industrial Special District". Cover Memo.pdf Staff Report.pdf Letter from Owner.pdf Future Land Use Plan Amendment .pdf Site Plan(revised).pdf Tree mitigation (revised).pdf Landscape Plan (revised).pdf Elevations Revised (3 pages).pdf Attachments: 12.Consider approval of adopting the FY 2016-2017 Council Goals and Staff Work Plan. 2016-2017 Goals Memo.pdf 2016-2017 Council Goals.pdf Attachments: 13.City Manager Reports - Project Updates and Future Agendas 14.Mayor and Council Reports A.Report by Mayor Hunt regarding Music in the Plaza Series. B.Report by Councilmember Long regarding the Historical Society’s Meeting. C.Report by Mayor Pro Tem Mays regarding the TML Region 13 Annual Meeting. 15.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Page 5 City of Coppell, Texas Printed on 9/9/2016 September 13, 2016City Council Meeting Agenda 16.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 9th day of September, 2016, at _____________. ______________________________ Christel Pettinos, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. Page 6 City of Coppell, Texas Printed on 9/9/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2971 File ID: Type: Status: 2016-2971 Agenda Item Executive Session 1Version: Reference: In Control: Administration 09/06/2016File Created: Final Action: exec session - s. of northpoint, w. of royalFile Name: Title: Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Notes: Agenda Date: 09/13/2016 Agenda Number: A. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2971 Title Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Summary EXECUTIVE SESSION (economic development prospects): Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2971) Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 9/9/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2972 File ID: Type: Status: 2016-2972 Agenda Item Executive Session 1Version: Reference: In Control: Administration 09/06/2016File Created: Final Action: exec session - s. of bethel, w. of s. coppellFile Name: Title: Discussion regarding property located south of Bethel Road and west of S. Coppell Road. Notes: Agenda Date: 09/13/2016 Agenda Number: B. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2972 Title Discussion regarding property located south of Bethel Road and west of S. Coppell Road. Summary EXECUTIVE SESSION (Eco Dev Real Property): Discussion regarding property located south of Bethel Road and west of S. Coppell Road. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2972) Business Prosperity Page 2City of Coppell, Texas Printed on 9/9/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2982 File ID: Type: Status: 2016-2982 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 09/09/2016File Created: Final Action: Executive SessionFile Name: Title: Discussion regarding real property along portions south of E. Belt Line Road and east of S. Belt Line Road. Notes: Agenda Date: 09/13/2016 Agenda Number: C. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2982 Title Discussion regarding real property along portions south of E. Belt Line Road and east of S. Belt Line Road. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2982) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2975 File ID: Type: Status: 2016-2975 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 09/06/2016File Created: Final Action: Executive SessionFile Name: Title: Consultation with the City Attorney regarding Cause Number DC-14-05839 filed in 101st Judicial District Court, Dallas County, styled Hackbelt 27 Partners, L.P. v. City of Coppell. Notes: Agenda Date: 09/13/2016 Agenda Number: D. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2975 Title Consultation with the City Attorney regarding Cause Number DC-14-05839 filed in 101st Judicial District Court, Dallas County, styled Hackbelt 27 Partners, L.P. v. City of Coppell. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2975) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2960 File ID: Type: Status: 2016-2960 Agenda Item Work Session 1Version: Reference: In Control: Engineering 09/01/2016File Created: Final Action: WKSFile Name: Title: A.Discussion regarding the ADA Transition Plan Findings . B.Discussion of Agenda Items. Notes: Agenda Date: 09/13/2016 Agenda Number: Sponsors: Enactment Date: ADA Transition Plan Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2960 Title A.Discussion regarding the ADA Transition Plan Findings . B.Discussion of Agenda Items. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2960) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: September 13, 2016 Reference: ADA Transition Plan Findings 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information:  One of the City Council Goals for 2016 was to produce and ADA Self Evaluation & Transition Plan  Accessology is presenting the findings of the City’s ADA Transition Plan  This Transition Plan includes a review of City facilities, parking lots, construction standards, sidewalk, parks, boards and commissions, activities, policies and procedures. Introduction: Presentation of ADA Transition Plan Findings Analysis: In July 2015, City Council approved a contract with Accessology to prepare the Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan. The presentation before you this evening summarizes the investigation of the City’s physical facilities as well as programs and services. Included is the evaluation of:  22 municipal buildings and parking facilities;  18 parks, including trails;  33 signalized intersections;  100 miles of sidewalk and un-signalized intersections;  33 Departmental programs, services and activities;  10 Boards and Commissions; and  Emergency Evacuation Plan and City Website. 2 The transition plan also included project management, public and staff meetings, development, documentation and staff training. The evaluation of the allotted 100 miles of sidewalks and associated intersections, the proposal will began with the arterial sidewalks and used a representative sample of neighborhood sidewalks divided out by age of the neighborhood. The neighborhood analysis will help identify percentages of sidewalks by age that can be applied across the entire City going forward. A digital data collection device was utilized to expedite the data collection. This information will be entered into our existing GIS system. Next steps include application of the information that has been presented by Accessology for use as a project based task list. Projects and services are identified within the Transition Plan and are ranked by critical need level and cost. This data will help the City to budget appropriately for ADA compliance projects and help identify gaps in services and programs that the City offers. Legal Review: Agenda item did not require legal review. Fiscal Impact: The fiscal impact of this Agenda item is approximately $40,000,000.00 worth of projects, when 100% of sidewalks are extrapolated out of the data. This ADA Transition Plan identifies and outlines the projects that will need ongoing budgeting over a long term based on the plan’s recommendations. Recommendation: The Engineering Department recommends acceptance of this ADA Self Evaluation and Transition Plan. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2946 File ID: Type: Status: 2016-2946 Agenda Item Consent Agenda 1Version: Reference: In Control: City Secretary 08/26/2016File Created: Final Action: MinutesFile Name: Title: Consider approval of the minutes: August 23, 2016 and August 30, 2016. Notes: Agenda Date: 09/13/2016 Agenda Number: A. Sponsors: Enactment Date: Minutes 2016-08-23.pdf, Minutes 2016-08-30.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2946 Title Consider approval of the minutes: August 23, 2016 and August 30, 2016. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2946) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 255 Parkway Boulevard Coppell, Texas 75019-9478City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, August 23, 2016 KAREN HUNT WES MAYS Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 GARY RODEN MARK HILL Place 4 Place 7 CLAY PHILLIPS City Manager Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Present 8 - Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 23, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:37 p.m. Councilmember Hinojosa-Flores arrived during the Executive Session. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.087, Texas Government Code - Economic Development Negotiations. A.Discussion regarding economic development prospects east of S. Coppell Road and north of Bethel Road. Discussed under Executive Session B.Discussion regarding economic development prospects west of S. Belt Page 1City of Coppell, Texas August 23, 2016City Council Minutes Line Road and north of Wrangler Drive. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room3. Mayor Hunt adjourned the Executive Session at 5:50 p.m. and convened into the Work Session at 5:54 p.m. A.Discussion regarding Stormwater Drainage. B.Discussion regarding amending Ordinance Chapter 6-16, “No Smoking.” C.Discussion Regarding SPAN Transit Services for Senior and Para Transit Residents. D.Discussion of Agenda Items. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:25 p.m. and reconvened into the Regular Session. Invocation 7:30 p.m.4. Pastor Jeff Spangler, with Generate Life Church, gave the Invocation. Pledge of Allegiance5. Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6.Consider approval of a Proclamation naming September 1, 2016, as “Autoimmune Disease Awareness Day,” in the City of Coppell; and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Erika Slater, Cole and Lindy Kinnan and Rowena Ignacio. A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved. The motion passed by an unanimous vote. Citizens’ Appearance7. Mayor Hunt advised that no one signed up to speak. 8.Consider approval of the minutes: August 9, 2016. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. 9.PUBLIC HEARING: Page 2City of Coppell, Texas August 23, 2016City Council Minutes To receive public comment and consider approval of the proposed 2016 -17 budget for the Coppell Crime Control and Prevention District. Presentation: Jennifer Miller, Director of Finance, made a presentation to the City Council. Mayor Hunt opened the Public Hearing and asked for those who signed up: 1) David Bell, 913 Parker Drive, asked Police Chief Mac Tristan to speak on how the program and the community has benefitted from this fund. City Manager Clay Phillips explained that the fund is paid for with sales tax dollars collected and off-sets the burden from the General Fund. Police Chief Mac Tristan explained the many offerings the program brings to the community, including additional officers and resource tools for educational purposes. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. 10.PUBLIC HEARING: To receive public comment concerning the proposed 2016-17 tax rate of $0.57950. Presentation: Jennifer Miller, Director of Finance, made a presentation to the City Council on Items 10 and 11. City Manager Clay Phillips explained that the proposed budget is presented to the City Council during numerous workshops in July. A slight reduction in the tax rate is being offered. As a result of the reduction in the tax rate over the past years, $23 million has not been collected. Instead, 65-70% of the sales tax collected has been strategically used to off-set the burden from the General Fund. Mayor Hunt asked for those who signed up to speak: 1) David Bell, 913 Parker Drive, complimented city staff on their presentation and appreciates the reduction in tax rate. He asked for a further explanation of where the other revenues were being collected and how they will be utilized. 2) Joe Shirley, 582 Villawood Ln., appreciates the tax reduction and requests reducing it to the effective tax rate. He questioned if the city needs to be conducting property tax abatements, as the ISD does not. He also asked the city to further review their efficiencies in order to continue reducing the rate. A motion was made by Councilmember Gary Roden, seconded by Mayor Pro Tem Wes Mays, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. 11.PUBLIC HEARING: To received public comment concerning the proposed 2016-17 Municipal Budget. Presentation: See Agenda Item 10 for Agenda Item details. 12.Consider approval of an Interlocal Agreement with the City of Irving for Page 3City of Coppell, Texas August 23, 2016City Council Minutes the development of the Campion Trail Connection which will extend the trail from Valley Ranch in Irving into Coppell; and authorizing the Mayor to sign. Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to City Council. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. 13.Consider approval of an amendment to the City of Coppell Code of Ordinances, Chapter 6, Article 6-16, by repealing Article 6-16, “City Facilities” in its entirety, and replacing with a new Article 6-16, “City Facilities” prohibiting the sales, storage possession of alcohol beverages in the park and city property; providing for a special event permit to sell, store possess and consume on a city property; and amending Chapter 9, General Regulations, section 9-11-3 Parks and Recreation Code, Subsection (Q) to provide for prohibition of the possession, sale or consumption of alcoholic beverages in city parks, except as provided in Chapter 6, business regulations, article 6-16 alcoholic beverages, section 6-16-4, city facilities; and authorizing the Mayor to sign. Presentation: Kami McGee, Special Events Coordinator, made a presentation to the City Council. A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: 2016-1444 14.PUBLIC HEARING: Consider approval of a Resolution granting a variance of one hundred (100’) feet to Coppell Senor Locos, LLC., from the 300-foot prohibited requirement for the sale of alcoholic beverages for on-premise consumption, with a business address being 110 W. Sandy Lake Road, Suite 150; and authorizing the Mayor to sign. Presentation: Christel Pettinos, City Secretary, made a presentation to the City Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Enactment No: 2016-0823.1 City Manager Reports - Project Updates and Future Agendas15. City Manager Clay Phillips reported that the traffic improvements made recently on Parkway Blvd. have been working well. Regarding future agendas, there will be a final Public Hearing held on the tax rate on August 30th. A 5th Page 4City of Coppell, Texas August 23, 2016City Council Minutes Tuesday Work Session will be heard immediately following the Public Hearing to discuss the performing arts center and CRDC visioning, non-profit funding and Parkway Blvd. Trail Design. Mayor and Council Reports16. Report by Councilmember Yingling on the NCTCOG Emergency Preparedness Planning Council. Councilmember Yingling reported the NCTCOG Emergency Preparedness Planning Council will be conducting the "Big X" on November 11-13th. This regional exercise is conducted every three years at 40 locations with over 2,000 volunteers. Councilmember Yingling, and members of the Planning Council, will be on-site to witness several of the events. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. 17. Dallas Regional Mobility Coalition - Councilmember Roden Metrocrest Community Clinic - Councilmember Hill Metrocrest Services - Councilmembers Hill/Franklin Councilmember Roden reported that Collin County Commissioner Duncan Webb gave a traffic study update on Collin County to the Dallas Regional Mobility Coalition. The study stated that Collin County is considered to be at full build out and recognizes the "funnel effect" it has on the southern cities. It was also mentioned that there is no mass transit option currently available and recognizes that the existing roads do not have the capacity to support the growing area. Councilmember Hill gave a report on Metrocrest Services. The "Sack Summer Hunger" Program fed over 1,600 students for 9 weeks, distributing over 15,000 meals. The "Back-to-School Extravaganza" Program provided school supplies to over 1,300 students, shoes to over 1,000 students and 114 pairs of glasses. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 18. Mayor Hunt announced Coffee with the Cops will be held on Saturday, August 27th at 8:30 a.m. at McDonald's. Necessary Action from Executive Session19. Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor Page 5City of Coppell, Texas August 23, 2016City Council Minutes ATTEST: ______________________________ Christel Pettinos, City Secretary Page 6City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478City of Coppell, Texas Minutes City Council 6:00 PM Council ChambersTuesday, August 30, 2016 Special Called Public Hearing KAREN HUNT WES MAYS Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 GARY RODEN MARK HILL Place 4 Place 7 CLAY PHILLIPS City Manager Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Present 7 - Brianna Hinojosa-FloresAbsent1 - Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, City Secretary Christel Pettinos. The City Council of the City of Coppell met in a Special Called Session on Tuesday, August 30, 2016, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Special Called Session at 6:00 p.m. 2.PUBLIC HEARING: To received public comment concerning the proposed 2016-17 tax rate of $0.57950. Jennifer Miller, Director of Finance, made a presentation to the City Council. This was the second Public Hearing as required by state law. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. As a result, Mayor Hunt closed the Public Hearing. Page 1City of Coppell, Texas August 30, 2016City Council Minutes Adjournment There being no further business before the City Council, the meeting was adjourned at 6:03 p.m. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary Page 2City of Coppell, Texas Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2958 File ID: Type: Status: 2016-2958 Ordinance Agenda Ready 1Version: Reference: In Control: Engineering 09/01/2016File Created: Final Action: No Smoking OrdinanceFile Name: Title: Consider approval of an Ordinance amending Chapter 9-14, “No Smoking.” of the Code of Ordinance to repeal and replace with new regulations regarding Smoking; and authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: B. Sponsors: Enactment Date: Smoking Ordinance Memo.pdf, Ordinance - No Smoking 77510.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2958 Title Consider approval of an Ordinance amending Chapter 9-14, “No Smoking.” of the Code of Ordinance to repeal and replace with new regulations regarding Smoking; and authorizing the Mayor to sign. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: The Engineering Department recommends approval. Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2958) Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: September 13, 2016 Reference: Smoking Ordinance 2030: Community Wellness & Enrichment General Information:  Amending Chapter 9 ‘General Regulations’, Article 9-14 ‘No Smoking Ordinance’ in its entirety and replacing it with a new Chapter 9, Article 9-14, “No Smoking” by eliminating smoking in common areas, at city-sponsored events and city-owned facilities.  Provide limited areas of smoking in restaurants and on restaurant patios.  The new ordinance will include regulation of electronic nicotine devices.  This ordinance was created based on the Wellness Committee and business community recommendation. Introduction: This item is being presented to the Council to repeal Chapter 9 ‘General Regulations’, Article 9-14 ‘No Smoking Ordinance’ in its entirety and replacing it with a new Chapter 9, Article 9-14, “No Smoking”. The new ordinance will eliminate smoking in common areas, at city-sponsored events, city-owned facilities, places of employment and will allow limited areas of smoking in restaurants and certain outdoors areas. The intent of the ordinance is to reduce general public exposure to secondhand smoking and establish smoke free zones around city buildings and places of employment. Analysis: Staff considered Wellness Committee and business owner recommendations before writing this ordinance. The Wellness Committee requested that we redefine some terms such as smoking to include electronic nicotine devices, and to prohibit smoking at city-sponsored events and city-owned facilities. Business owners wanted to see an ordinance that is similar to surrounding cities and to provide them with the freedom to smoke on patios. Staff surveyed 13 surrounding cities and used their ordinances as a guide to create City of Coppell ordinance. 2 An ‘e-cigarette’ is a device used to simulate the experience of smoking. In our current ordinance there is no mention of e-cigarette, so this ordinance defines e-cigarette and the act of smoking to include any technology that simulates the experience of smoking. Surveying surrounding cities ensures that our ordinance is consistent with their ordinances and makes it easier for our business owners to comply. This ordinance ensures that our residents are protected from the danger of secondhand smoke. Legal Review: Agenda item was reviewed by City Attorney on 8/18/2016. Fiscal Impact: n/a Recommendation: The Engineering Department will bring the Ordinance back for approval at a future Council meeting. Page 1 TM 77510 ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE CODE OF ORDINANCES BY REPEALING CHAPTER 9 ‘GENERAL REGULATIONS’, ARTICLE 9-14 ‘NO SMOKING ORDINANCE’ IN ITS ENTIRETY AND REPLACING IT WITH A NEW CHAPTER 9, ARTICLE 9-14, “NO SMOKING” BY ELIMINATING SMOKING IN PUBLIC AREAS; PROVIDING FOR PROHIBITION OF SMOKING IN ENCLOSED BUILDINGS, PLACES OF EMPLOYMENT; PROVIDING LIMITED AREAS OF SMOKING IN RESTAURANTS; PROVIDING FOR PROHIBITION OF SMOKING IN CERTAIN OUTDOOR AREAS; PROVIDING AN EXEMPTION; PROVIDING FOR POSTING OF SIGNS; PROVIDING FOR ENFORCEMENT; PROVIDING FOR PENALTIES OR PERSONS SMOKING NOT TO EXCEED $500.00; PROVIDING FOR PENALTIES FOR BUSINESS OR ESTABLISHMENTS NOT TO EXCEED $2,000.00; BY PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING A PENALTY FOR VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell does hereby find that secondhand smoke exposure causes disease and premature death in children and adults who do not smoke, and children exposed to secondhand smoke are at an increased risk for sudden infant death syndrome (SIDS), acute respiratory problems, ear infections, and asthma attacks, and that smoking by parents causes respiratory symptoms and slows lung growth in their children; WHEREAS, exposure of adults to secondhand smoke has immediate adverse effects on the cardiovascular system and causes coronary heart disease and lung cancer; WHEREAS, there is no risk-free level of exposure to secondhand smoke; and WHEREAS, establishing smoke-free workplaces is the only effective way to ensure that secondhand smoke exposure does not occur in the workplace, because ventilation and other air cleaning technologies cannot completely control for exposure of nonsmokers to secondhand smoke; and evidence from peer-reviewed studies shows that smoke-free policies and laws do not have an adverse economic impact on the hospitality industry. (U.S. Department of Health and Human Services.) Page 2 TM 77510 NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF COPPELL, DALLAS COUNTY, TEXAS, THAT: SECTION 1. The Coppell Code of Ordinances, Chapter 9, “General Regulations”, Article 9-14 “No Smoking Ordinance” is hereby repealed in its entirety and replaced with new Article 9- 14, “No Smoking”, which shall hereinafter read as follows: Chapter 9 ….. ARTICLE 9-14 “NO SMOKING Section 9-14-1 - Purpose The purpose of this chapter is to improve and protect the public’s health by eliminating smoking in public areas, and to guarantee the right of non-smokers to breathe smoke free air. Section 9-14-2 - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: “Administrative” area means the area of an establishment not generally accessible to the public, including but not limited to individual offices, stockrooms, employee lounges, or meeting rooms. “Bar” means establishment licensed by the State which has more than fifty-one percent (51%) of its annual gross sales from alcoholic beverages for on premises consumption. Calculation of gross sales shall be made from combined sale of food and beverages. Restaurants that contain a bar are not considered a “bar” for that purpose of this chapter. “City” means the City of Coppell, Texas. “Director” means the director of the department designated by the city manager to enforce and administer this article, or the director's designated representative. “Electronic Cigarette” (E-cigarette) means any electronic or battery operated device that is designed to deliver nicotine or other chemicals or substances by creating a vapor or mist that is deliverable to the user through inhalation in the simulation of Page 3 TM 77510 smoking. This term shall include every version and type of such devices whether they are manufactured or marketed as electronic cigarettes, e-cigarettes, electronic cigars, e- cigars, electronic pipes, e-pipes, or under any other product name or description. “Employee” means any person who works for hire, including an independent contractor and any person who is working as a volunteer for a nonprofit entity. “Employer” means any person (partnership, corporation, association or other entity) employing one or more employees. “Enclosed” means an area that: (A) is closed-in by an overhead roof or other covering of any material, whether permanent or temporary; and (B) has 40 percent or more of its perimeter closed in by walls or other coverings of any material, whether permanent or temporary “Food Establishment” means an operation that stores, prepares, manufactures packages, serves, vends, or otherwise provides food for human consumption such as restaurants, mobile vendors, and concession stands. “Health Care Facility” means any facility that provides health care, medical, surgical, psychological, psychiatric or personal care services including, but not limited to adult day-care facilities, assisted living facilities, community mental health centers, end stage renal disease facility, hospitals, nursing homes or special care facilities or special hospitals. “Patio” means an improved and defined unenclosed outside area associated with a food service establishment or bar used for purposes of dining or entertainment, provided that walkways are not to be considered patios; and further provided such establishment has a defined entrance at least ten feet from the designated smoking area. "Place of Employment" means any enclosed area under the control of a public or private employer which employees normally frequent during the course of employment, including, but not limited to, work areas, employee lounges and restrooms, conference and classrooms, employee cafeterias and hallways. An enclosed room with only one occupant is not considered place of employment and a private residence is not a "place of employment" unless it is used as a child care, adult day care or health care facility “Physical Barrier” means a barrier that will form an effective membrane continuous from outside wall to outside wall, from a smoke barrier to a smoke barrier, from floor to floor, or roof above, or combination thereof, including continuity through all concealed spaces, such as above suspended ceiling, interstitial structural and mechanical spaces. Transfer grilles, louvers and similar openings shall not be used in these partitions. Self-closing, tight fitting doors are permitted in such barriers. “Private Club” means an association of persons as members, whether incorporated or unincorporated under the laws of the state, for the promotion of some common object, and organized by a board of representatives, including but not limited to a fraternal organization, private social or dinner club. When used to describe a facility in this Chapter, Private club shall mean any enclosed area to which the public is not invited or in which the public is not permitted which is owned, leased or rented Page 4 TM 77510 by the Private club for its members and their guests. A privately-owned business, open to the public, is not a Private club. “Private Function” means the rental of a ballroom, private club, or other facility for the sole purpose of entertaining, private parties, events or other social functions other than a city facility that the general public is not able to attend. "Public place or common area" means any enclosed area to which the public is invited, permitted, or has access within any business, building, structure, or any other place of public accommodation, restaurant, retail or service establishment, including but not limited to, banks; educational facilities; health facilities; laundromats; public transportation facilities; reception areas; production and marketing establishments; retail service establishments; retail stores; theaters and waiting rooms. A public place does not include a private club as defined above. “Retail and Service establishment” means any establishment that sells goods or services to the general public. “Retail Tobacco Store” means a retail store which derives 70 percent or more of its gross revenue from the sale of tobacco products and accessories. “Second-Hand Smoke” means ambient smoke resulting from the act of smoking. "Service line" means any indoor or outdoor line at which one or more persons are waiting for or receiving service of any kind, whether or not such service involves the exchange of money. “Smoke” or “smoking” means burning, inhaling or exhaling the fumes of any organic or synthetic material, including but not limited to plants, herbs, cigars, cigarette, pipe tobacco, tobacco or flavored tobacco, or possessing any product, device, or equipment producing smoke or vapors intended to be inhaled or exhaled. “Smoke-free “entrance zone means that area within 25 feet of any door, operable window/vent or other opening to a public building, place of employment or where smoking is prohibited “Smoking Lounge” means a business establishment that is dedicated, in whole or part, to the selling or smoking of tobacco products, electronic cigarettes, or other substances, including but not limited to establishments known variously as cigar lounge, hookah lounge, or tobacco bars. "Sports Arena" means sports pavilions, gymnasiums, health spas, boxing arenas, swimming pools, roller and ice rinks, bowling alleys and other similar places where members of the general public assemble either to engage in physical exercise, participate in athletic competition, or witness sports events. “Tobacco Product” means any tobacco, cigarette, cigar, pipe tobacco, water pipe, flavored tobacco, smokeless tobacco, snuff or any other form of tobacco, or any substance contained a detectable amount of nicotine which may be utilized for smoking, chewing, inhalation or other manner of ingestion or absorption. Page 5 TM 77510 Section 9-14-3 - Smoking prohibited in certain areas. It shall be unlawful within the City of Coppell, except as otherwise permitted in this article, for any person to smoke in the following places: A. Health care facilities, elevators, restrooms, lobbies, hallways, and other common areas of any building, structure or business, apartment buildings, condominiums, trailer parks, retirement facilities, nursing homes, and other multiple unit residential facilities. B. Any area of any building or grounds owned, operated or managed by the city, including, but not limited to parks, trails, farmers market, municipal swimming pools, recreation centers, senior center, criminal justice center, fire stations, police, utility location and fire training centers, municipal service center, city-owned theaters, city owned library, cultural facilities, and any seating area of an athletic facility (including an indoor or outdoor athletic facility). C. Every room, common area, chamber, place of meeting or public assembly, within any public or private buildings. D. Any retail business or establishment serving the general public, including, but not limited to, any department store, grocery store, or drug store, or shopping mall, retail store of any kind. E. Enclosed office or other facilities within place of employment to which the general public does not have access. F. Service line in a public or common area, regardless of whether the line is indoors or outdoors. G. Any area temporarily designated as nonsmoking by order of the city officials or by the owner or person in control of the facility. H. Any facility of a public primary or secondary school; or an enclosed theater, movie house, museum, or transit system vehicle. I. All areas available to and customarily used by the general public in all businesses, including, but not limited to, attorneys' offices and other offices, banks, laundromats and country clubs. J. Sport Arenas and Convention halls, including bowling and billiard facilities. K. Within 25 feet of any door, operable window/vent or other public access or any place where smoking is prohibited. 9-14-4- Smoking is not prohibited in the following areas. Smoking is permitted and not otherwise unlawful in the following places: A. Private residences, including porch and yard areas, except when the residence is used as child care, adult day care, or health care facility. B. Personal automobiles. Page 6 TM 77510 C. Outdoor places of employment except within 25 feet of any door, operable window/vent or other opening to an enclosed area to which the public has access. D. Parking lots within public parks, except within 25 feet of any door, operable window/vent or other opening to an indoor enclosed area or service line. E. Public sidewalks, except within 25 feet of any door, operable window/vent or other opening public building, place of employment or place where smoke is prohibited. F. Private clubs as defined in the above section. G. Hotel or motel rooms rented to guests if permitted by the hotel or motel. Not more than ten percent of hotel or motel rooms rented to guests and designated as rooms where smoking is allowed. All rooms where smoking is allowed must be on the same floor, contiguous, and smoke from these rooms must not infiltrate into areas where smoking is prohibited under the provision of this article. H. A bar as defined herein provided such establishment: (i) conspicuously posts a sign stating "This Is A Smoking Establishment" at all entrances to the establishment and in which the establishment has separate ventilation; (ii) and provides the city health authority, at the end of each calendar quarter, with a written report of the establishment's gross revenue of all food items and its gross revenue from the sale of alcoholic beverages; and (iii) provides an air filtration system that prevents the commingling of air with other businesses, common areas, hallways and other nonsmoking areas. For purposes of this section gross revenue shall be calculated using the normal selling price of all food items and all alcoholic beverages served in the establishment and shall reflect the price normally charged for such items in the particular establishment for which the establishment for which the gross revenue figure is calculated, whether such item is actually sold at normal selling price, below normal entrance fee or other consideration paid. Reduced prices charged during promotions, happy hours and other occasions when drinks are sold at reduced prices or served at no charge, shall not be considered "normal selling price" for calculation of the gross revenue. I. Smoking lounge that derives 70 percent or more of the establishment's gross revenue on a quarterly (three month basis) from the sale of tobacco products provided the establishment: (i) conspicuously posts a sign stating "This Is A Smoking Establishment" at all entrances to the establishment and in which the establishment has separate ventilation; (ii) and provides the city health authority, at the end of each calendar quarter, with a written report of the establishment's gross revenue of all food items and its gross revenue from the sale of alcoholic beverages; and (iii) provides an air filtration system that prevents the commingling of air with other businesses, common areas, hallways and other nonsmoking areas. For purposes of this section gross revenue shall be calculated using the normal selling price of all food items and all alcoholic beverages served in the establishment and shall reflect the price normally charged for such items in the particular establishment for which the establishment for which the gross revenue figure is calculated, whether such item is actually sold at normal selling price, below normal entrance fee or other consideration paid. Reduced prices charged Page 7 TM 77510 during promotions, happy hours and other occasions when drinks are sold at reduced prices or served at no charge, shall not be considered "normal selling price" for calculation of the gross revenue. Section 9-14-5 - Smoking in food establishments. A. Smoking is permitted in a food establishment in designated indoor or enclosed dining areas, provided that the areas where smoking is permitted complies with the provision of this subsection. B. A designated smoking area must: 1. Be separated from the non-smoking area by physical barrier which prohibits the smoke from leaving the smoking area. 2. Provides an air filtration system that prevents the commingling of air with other businesses, common areas, hallways and other nonsmoking areas. 3. All air filtration or ventilation systems in the designated smoking area shall provide a total air exchange every 15 minutes and shall exhaust that air to the exterior of the building 4. A sign shall be posted on the premises in a conspicuous place to advise the public that smoking is permitted in the designated smoking area. 5. Designated smoking areas shall not include restrooms, service lines, waiting areas, public telephone areas, and other areas commonly used by all patrons, including access thereto. Section 9-14-6 - Duties of the owner, operator, or other person in charge. A. An owner operator or other person in control of any of the areas in section 9-14-3 shall prohibit smoking in nonsmoking areas. B. An owner, operator or other person in control of any of the areas in 9-14-4 shall provide adequate, receptacles for proper disposal of combustible material in smoking areas or at least 25 feet from entrances and exits. Section 9-14-7 - Posting of signs A. The owner, manager or other person having control of such building or premises where smoking is prohibited by this article, may have a conspicuously posted sign clearly stating "Enjoy Our Smoking Free Environment” at each entrance, whether for the public, employees or deliveries, and at restroom entrances. B. "Enjoy Our Smoking Free Environment" and "This is a Smoking Establishment" signs shall have bold lettering of not less than one inch in height. The international "No Smoking" symbol may also be used (consisting of a pictorial representation of a burning cigarette enclosed in a red circle with red bar across it). C. Any owner, manager, or other person having control of any establishment regulated by this article shall be responsible for posting appropriate signage. Page 8 TM 77510 Section 9-14-8 - Enforcement A. Enforcement of this article shall be enforced by the health department or other official as designated by the city manager by issuance of a municipal court citation. B. Any person may register a complaint under this article to initiate enforcement by the Environmental health department. C. It is the duty of the owner, manager, operator or person in charge of any establishment regulated by this article 1. To post signs in accordance with this ordinance 2. To not provide ashtrays, matches, lighters or other smoking related paraphernalia in a premise where smoking is prohibited; 3. To advise a person who violates this article that smoking is not allowed; and 4. To request a person remove themselves from this location after that person has been advised that smoking is not allowed and that person willfully continues to smoke. Section 9-14-9 -Offenses and penalties. A. It shall be unlawful for any person who owns, manages, operates or otherwise controls the use of any premises subject to regulation under this article to fail to comply this ordinance. B. Any person who violates any provision of Sections 9-14-3 shall be guilty of a misdemeanor punishable by a fine not to exceed $500.00. C. Any person, firm, corporation, partnership or business entity who violates any provision of Section 9-14-5 through 9-14-7 shall be guilty of a misdemeanor punishable by a fine not to exceed $2000.00. D. Each day on which a violation of this article occurs shall be a separate and distinct violation.” SECTION 2. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 3. That all provisions of the ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of the ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 4. That an offense committed before the effective date of this ordinance is governed by the prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. Page 9 TM 77510 SECTION 5. Any person, firm or corporation violating any of the provisions or terms of this Ordinance shall be subject to the same penalty as provided for in the Code of Ordinances, as amended, and upon conviction in the municipal court shall be punished by a fine not to exceed the sum of as set forth herein for each offense, and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 6. This ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law in such cases provides. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2016. CITY OF COPPELL, TEXAS __________________________________________ Karen Selbo Hunt, Mayor ATTEST: __________________________________________ Christel Pettinos, City Secretary APPROVED AS TO FORM: ____________________________________ ROBERT E. HAGER, City Attorney Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2954 File ID: Type: Status: 2016-2954 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 09/01/2016File Created: Final Action: Deforest GeneratorFile Name: Title: Consider approval to award of bid and agreement to Nema 3 Electric, Inc. for the purchase and installation of generator equipment for emergency backup power for the Deforest Lift Station; in the amount of $151,325.06; as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 09/13/2016 Agenda Number: C. Sponsors: Enactment Date: Deforest Generator Memo.pdf, Deforest Generator Proposal.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2954 Title Consider approval to award of bid and agreement to Nema 3 Electric, Inc. for the purchase and installation of generator equipment for emergency backup power for the Deforest Lift Station; in the amount of $151,325.06; as budgeted; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds have been budgeted in Utility Operations for the replacement of a generator. (02-03-17-5060) Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2954) Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: September 13, 2016 Reference: Deforest Lift Station Backup Generator 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information:  NEMA3 will furnish and install the new generator, with a total cost of $151,325.06 at the Deforest Lift Station.  The new generator will be adequately sized to handle the operation of two 150hp pumps and all electronics inside of building.  The existing generator was purchased in 2008 and will be relocated to be used as a backup power supply for the Sandy Lake Lift Station to be scheduled at a later date and not included in this quote.  This project will occur in two phases, this agenda item is for phase one. Introduction: Consider approval to award a bid and agreement to Nema 3 Electric, Inc. for the purchase and installation of generator equipment for emergency backup power for the Deforest Lift Station; and authorizing the City Manager to sign any necessary documents. This purchase will upgrade the exiting backup power at the Deforest Lift Station to an adequately sized generator capable of running two 150hp pumps and all necessary electrical equipment during power outages. Analysis: This project will occur in two phases. This agenda item is for phase one. The Deforest Lift Station was put into service in 2005/2006; and in 2008/2009 the existing generator was installed. The current generator is undersized for the amount of energy being produced while the pump station is being utilized. The Public Works division is asking for approval to purchase and install a new larger unit in place of the overused existing generator. This larger backup power generator will insure that the City 2 of Coppell has sufficient power to use two of the three 150hp pumps at our Deforest Lift Station without concerns during power outages. During the second phase of this project, our department will be requesting to install the existing generator from the Deforest Lift Station to the Sandy Lake Lift Station where there is no sufficient back-up power supply. In the coming fiscal year, we are looking at hiring a consultant firm to help us analyze the current state of the Sandy Lake Lift Station, and recommend any improvements including flood protection. At that time we will install the generator onsite. In the meantime, the existing generator can be towed to the Sandy Lake Lift Station on a trailer, when needed, during power outages. Legal Review: Agenda item did not require legal review. Fiscal Impact: The fiscal impact of this agenda item is $151,325.06 as budgeted in Water/Sewer fund. Recommendation: The Engineering and Public Works Department recommends approval of this award to NEMA 3 Electric. 4181 Old Hwy 67, Midlothian, TX 76065 • 972-723-1180 • Fax 972-723-1181 TECL #18687 - Regulated by The Department of Licensing and Regulation P.O. Box 12157, Austin, TX 78711; 1-800-803-8202, 512-463-6599; Website: www.license.tx.us/complaints 1 of 1 | P a g e NEMA 3 Electric, Inc. Electrical Contractors C May 30, 2016 16-017-104 City of Coppell Attn: Billy Williams RE: Upgrade Gen Set at Deforest Lift Station Quote of NTE $151,325.06 includes: § Furnish and Install (1) 600kw 3phase 480v Generator § Upsize existing Concrete Pad to accommodate new Generator § Annunciator Panel to be located inside Lift Station § Relocate Existing Generator to Village Pump Station § Saw Cutting and Trenching of Concrete and Dirt for underground install, re-pour and backfill § All pipe, wire and fittings to complete install § Tie in to Existing Transfer Switch § Remove Old Tie in point on South Side of Building § Grounding for new Generator § Main Distribution will have to be shut down during install to transfer switch § Factory Startup and Programming § Clean up § All work to be performed during 8am and 3:30pm (M-F) Proposal Excludes: o Additional electrical work not described above o Fuel o Transfer Switch o After Hours o Bonding, permit fees and sales tax NOTE: If bonding is required, please add 2.5% of quoted amount for the first $100,000, and 1.5 % the remaining amounts above $100,000 Upon payment we will transfer manufacturers’ warranties to the Owner. EXCEPT FOR TRANSFERABLE MANUFACTURER’S WARRANTIES WE ARE NOT RESPONSIBLE FOR INJURIES OR LOSSES DUE TO DESIGN, MANUFACTURING OR OTHER DEFECTS IN THE MATERIALS DESIGNATED OR SPECIFIED BY CONTRACTOR, OWNER OR THEIR AGENTS. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner is to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen’s Compensation Insurance. Note: We may withdraw this proposal if not accepted within seven days. Acceptance of Proposal – The above prices, specifications and conditions are satisfactory and are hereby accepted, you are authorized to do the work as specified, payment will be made as outlined above. Date of Acceptance: ____________________ Total Amount Accepted: ________________ Signature Printed Name & Title Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2881 File ID: Type: Status: 2016-2881 Zoning Ordinance Agenda Ready 3Version: Reference: In Control: City Council 07/11/2016File Created: Final Action: PD-136R2-LI, ORD DFW Trade CenterFile Name: Title: Consider approval of an Ordinance for CASE NO. PD-136R2-LI, DFW Trade Center, a zoning change from A (Agriculture) and PD-136-LI (Planned Development -136-Light Industrial), to PD-136R2-LI (Planned Development-136 Revision 2-Light Industrial), to incorporate 6.45 acres into the existing Planned Development and approve a Concept Plan for an approximate 115,000-square-foot office/warehouse building on 9.08 acres of land located in the City of Coppell and 0.8 acres located in the City of Grapevine, on property located at the north corner of SH 121 and Patriot Drive, authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: D. Sponsors: Enactment Date: Cover Memo.pdf, Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal Description .pdf, Exhibit B - Overall Concept Plan.pdf, Exhibit C - Concept Plan (2 pages).pdf, Exhibit D - Preliminary Tree Survey.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved07/21/2016Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2881) Marcie Diamond, Assistant Director of Planning introduced this case with exhibits. She mentioned that eight notices were mailed to property owners within 200 feet of this request. There were no responses received in favor or in opposition. There were also four courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is recommending approval with conditions which she read into the record. Jim DeOtt, James DeOtt Engineering, Inc., 2201 Dottie Lynn Pkwy., Suite 119, Fort Worth, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. He addressed staff's and Commission's concern about the status of the 25-foot ingress/egress easement stating that it will be vacated. Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Portman closed the Public Hearing. A motion was made by Commissioner Robinson to approve with the following conditions: 1. Detail Site and Landscape Plans, Building Elevations will be required prior to the issuance of a building permit. 2. Replat/Minor Plat, including utility and engineering plans will be required to be approved in the Cities of Coppell and Grapevine. 3. Verify the status of the 25-foot ingress/egress easement which traverses the property. 4. A complete tree survey and tree removal permit will be required prior to the removal of any trees. 5. The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot. Drafting issues: 1. The vicinity map needs to be updated to reflect current street names and patterns, including the extension of Freeport Parkway. 2. Insure that all fire lanes meet minimum turning radii. Commissioner Blankenship seconded; motion carried (5-0). Action Text: Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, and Commissioner Vijay Sarma 5Aye: 2 PassClose the Public Hearing and Approve 08/09/2016City Council Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation. The applicant was available for questions. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) Detail Site and Landscape Plans, Building Elevations will be required prior to the issuance of a building permit. 2) Replat/Minor Plat, including utility and engineering plans will be required to be approved in the Cities of Coppell and Grapevine. 3) A complete tree survey and tree removal permit will be required prior to the removal of any trees; and 4) The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot. The motion passed by an unanimous vote. Action Text: Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 7Aye: 3 09/13/2016City Council Text of Legislative File 2016-2881 Page 2City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2881) Title Consider approval of an Ordinance for CASE NO. PD-136R2-LI, DFW Trade Center, a zoning change from A (Agriculture) and PD-136-LI (Planned Development -136-Light Industrial), to PD-136R2-LI (Planned Development-136 Revision 2-Light Industrial), to incorporate 6.45 acres into the existing Planned Development and approve a Concept Plan for an approximate 115,000-square-foot office/warehouse building on 9.08 acres of land located in the City of Coppell and 0.8 acres located in the City of Grapevine, on property located at the north corner of SH 121 and Patriot Drive, authorizing the Mayor to sign. Summary Staff Recommendation: On August 9, 2016, City Council unanimously approved this ZONING CHANGE (7-0). On July 21, 2016, the Planning Commission unanimously recommended approval of this ZONING CHANGE (5-0). Commissioners Sarma, Robinson, Portman, Darling and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Business Prosperity Page 3City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Gary L. Sieb, Director of Planning Date: August 9, 2016 Reference: Consider approval of PD-136R2-LI, DFW Trade Center, to incorporate 6.45 acres into the existing Planned Development and approve a Concept Plan for an approximate 115,000- square-foot office/warehouse building on 9.08 acres of land located in the City of Coppell and 0.8 acres located in the City of Grapevine, on property located at the north corner of SH 121 and Patriot Drive. 2030: Business Prosperity Introduction: This request is to expand the existing PD-136-LI to property on the north side of Patriot Drive to allow office/warehouse development similar to the existing ten-building development which lies within the cities of Coppell and Grapevine. Specifically, this request is for Concept Plan approval for a 115,000 square foot office/warehouse building. A Detail Site Plan and Plat will be required prior to the construction on this 9.9-acre tract. In March of this year the Interlocal Agreement was updated to incorporate this to provide additional clarity to the provisions of the agreement. Analysis: On July 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD, the following conditions remain outstanding: 1. Detail Site and Landscape Plans, Building Elevations will be required prior to the issuance of a building permit. 2. Replat/Minor Plat, including utility and engineering plans will be required to be approved in the Cities of Coppell and Grapevine. 3. A complete tree survey and tree removal permit will be required prior to the removal of any trees. 4. The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot. Legal Review: This item did not require City Attorney review. Fiscal Impact: None Recommendation: The Planning Department recommends approval. 2 Attachments: 1. Staff Report 2. Interlocal Agreement Exhibit 3. Overall PD 4. Concept Site Plan 5. Preliminary Tree Survey 1 MEMORANDUM To: Mayor and City Council From: Gary L. Sieb, Director of Planning Date: September 13, 2016 Reference: Consider approval of an Ordinance for PD-136R2-LI, DFW Trade Center, to incorporate 6.45 acres into the existing Planned Development and approve a Concept Plan for an approximate 115,000-square-foot office/warehouse building on 9.08 acres of land located in the City of Coppell and 0.8 acres located in the City of Grapevine, on property located at the north corner of SH 121 and Patriot Drive. 2030: Business Prosperity Introduction: This request is to expand the existing PD-136-LI to property on the north side of Patriot Drive to allow office/warehouse development similar to the existing ten-building development which lies within the cities of Coppell and Grapevine. Specifically, this request is for Concept Plan approval for a 115,000 square foot office/warehouse building. A Detail Site Plan and Plat will be required prior to the construction on this 9.9-acre tract. In March of this year the Interlocal Agreement was updated to incorporate this land and to provide additional clarity to the provisions of the agreement. Analysis: On August 9, 2016 City Council unanimously approved this PD with the following conditions, which have been incorporated into the Ordinance establishing this amended and expanded PD: 1. Detail Site and Landscape Plans, Building Elevations will be required prior to the issuance of a building permit. 2. Replat/Minor Plat, including utility and engineering plans will be required to be approved in the Cities of Coppell and Grapevine. 3. A complete tree survey and tree removal permit will be required prior to the removal of any trees. 4. The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot. . On July 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD, subject to various conditions. Legal Review: The City Attorney reviewed this Ordinance Fiscal Impact: None 2 Recommendation: The Planning Department recommends approval. Attachments: 1. Ordinance 2. Exhibit “A” – Legal Description 3. Exhibit “B” - Overall PD 4. Exhibit “C” - Concept Site Plan 5. Exhibit “D” - Preliminary Tree Survey ORDINANCE – Page 1 TM 78347 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM A (AGRICULTURE) AND PD-136-LI (PLANNED DEVELOPMENT-136-LIGHT INDUSTRIAL) TO PD-136R2-LI (PLANNED DEVELOPMENT-136 REVISION 2-LIGHT INDUSTRIAL), TO INCORPORATE 6.45 ACRES INTO THE EXISTING PLANNED DEVELOPMENT AND APPROVE A CONCEPT PLAN FOR AN APPROXIMATE 115,000-SQUARE-FOOT OFFICE/WAREHOUSE BUILDING ON 9.08 ACRES OF LAND LOCATED IN THE CITY OF COPPELL AND 0.8 ACRES LOCATED IN THE CITY OF GRAPEVINE, ON PROPERTY LOCATED AT THE NORTH CORNER OF SH 121 AND PATRIOT DRIVE, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE OVERALL PD, CONCEPT SITE PLAN, AND PRELIMINARY TREE SURVEY, ATTACHED HERETO AS EXHIBITS “B”, “C”, AND “D” RESPECTIVELY; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD- 136R2-LI should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell zoning change from A (Agriculture) and PD-136 LI (Planned Development 136-Light Industrial) to PD 136R2- LI ORDINANCE – Page 2 TM 78347 (Planned Development 136-Revision 2-Light Industrial), to incorporate 6.45 acres into the existing Planned Development and approve a Concept Plan for an approximate 115,000 square foot office/warehouse building on 9.08 acres of land located in the City of Coppell and 0.8 acres located in the City of Grapevine, on property located at the north corner of SH 121 and Patriot Drive, and being more particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes. SECTION 2. That Planned Development District 136R2-Light Industrial shall be used and developed in accordance with the Interlocal Agreement by and between the Cities of Coppell and Grapevine, dated May 17, 1995 and as renewed and/or amended on March 16, 2016; and, in accordance with the Light Industrial district regulations in the Code of Ordinances except as hereby approved subject to the following development regulations: A. Except as amended herein, the property shall be developed in accordance with the Planned Development Ordinance, No. 91500-A-92 which is incorporated herein as set forth in full and hereby republished. B. Detail Site and Landscape Plans, Building Elevations will be required to be submitted, approved prior to the issuance of a building permit. C. Replat/Minor Plat, including utility and engineering plans will be required to be submitted and approved in the Cities of Coppell and Grapevine in accordance with the ordinance requirements and recorded, respectively. D. A complete tree survey and tree removal permit will be required prior to the removal of any trees. E. The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot. ORDINANCE – Page 3 TM 78347 SECTION 3. That the Overall PD Exhibit, Concept Site Plan and Preliminary Tree Survey and notes set forth therein, attached hereto as Exhibits “B”, “C”, and “D”, respectively, and are made a part hereof for all purposes, are hereby approved as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect; should there be any conflict with the provisions of this ordinance and the Interlocal Agreement the provisions of this ordinance shall govern. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. ORDINANCE – Page 4 TM 78347 SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2016 APPROVED: ____________________________________ KAREN SELBO HUNT ATTEST: ____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _______________________________________ ROBERT E. HAGER, CITY ATTORNEY Exhibit “A” STATE OF TEXAS COUNTY OF DALLAS: LEGAL DESCRIPTION BEING all that certain tract or parcel of land lying and being situated in the Peter Harmonson Survey, Abstract No. 1795, B.B.B. & C.R.R. Company Survey, Abstract No. 1772, and T.W. Cousy Survey, Abstract No. 317, Dallas County, Texas, and being part of a tract described in a Deed to 121 Noell Hill, LLC, recorded in County Clerks Document No. 201500043430, Deed Records, Dallas County, Texas, all of TRACT A, BLOCK 4, D/FW TRADE CENTER, an Addition to the Cities of Grapevine and Coppell, Dallas County, Texas, as shown by the Plat thereof recorded in Volume 97167, Page 3012, Plat Records, Dallas County, Texas, and being more particularly described as follows: BEGINNING at a TXDot brass cap found at the Northwest corner of a tract described in a deed to the State of Texas, recorded in Volume 86247, Page 2332, Deed Records, Dallas County, Texas, and on a South line of a called Exhibit A‐3 Tract described in a deed to Southern Star Concrete, Inc., recorded in Volume 2003145, Page 7294, Deed Records, Dallas County, Texas said brass cap also being on the West right‐of‐way of State Highway 121; THENCE South 12 degrees 48 minutes 02 seconds West with the West line of said State of Texas Tract (86247/2332) and the West right‐of‐way line of State Highway 121, a distance of 43.88 feet to a point at the North corner of a tract described in a deed to the State of Texas, recorded under County Clerk’s Document No. 201200372589, Official Public Records, Dallas County, Texas said pin being on the West right‐of‐way line of State Highway 121; THENCE South 36 degrees 43 minutes 48 seconds West with the West line of said State of Texas Tract (CC Doc. No. 201200372589) and the West right‐of‐way line of State Highway 121, a distance of 541.62 feet to a TXDOT Monument at the South corner of said State of Texas Tract (CC Doc. No. 201200372589) on the West right‐of‐way line of State Highway 121; THENCE South 42 degrees 19 minutes 56 seconds West with the West right‐of‐way line of State Highway 121, a distance of 28.75 feet to a point in the West line of a tract described in deed to the State of Texas, recorded in Volume 87022, Page 3963, Deed Records, Dallas County, Texas, said pin also being on the West right‐of‐way line of State Highway 121; THENCE South 89 degrees 36 minutes 12 seconds West departing the West right‐of‐way line of State Highway 121, a distance of 373.49 feet to a point in the North right‐of‐way line of Patriot Drive; THENCE North 00 degrees 27 minutes 43 seconds West departing the North right‐of‐way line of Patriot Drive, a distance of 497.87 feet to a point for corner; THENCE North 89 degrees 46 minutes 10 seconds East with the South line of said Southern Star Concrete Tract, a distance of 729.49 feet to the POINT OF BEGINNING and containing in all 6.42 acres of land, more or less. Exhibit "B" Exhibit "C" 1 of 2 Exhibit C 2 of 2 Exhibit "D" Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2880 File ID: Type: Status: 2016-2880 Zoning Ordinance Agenda Ready 3Version: Reference: In Control: City Council 07/11/2016File Created: Final Action: PD-272R4-LI, ORD Prologis Park @ CallejoFile Name: Title: Consider approval of an Ordinance for CASE NO. PD-272R4-LI, Prologis Park @ Callejo, a zoning change from PD -272R-LI (Planned Development-272 Revised-Light Industrial), to PD-272R4-LI (Planned Development-272 Revision 4-Light Industrial ), to approve a Detail Site Plan for a 144,465-square-foot office/warehouse building on 10.85 acres of land located approximately 450 feet south of SH 121, west of Freeport Parkway, authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: E. Sponsors: Enactment Date: Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal Description .pdf, Exhibit B - Master Plan.pdf, Exhibit C - Site Plan.pdf, Exhibit D - Landscape Plan.pdf, Exhibit E - Elevations ( 2 pages).pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved07/21/2016Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2880) Gary Sieb, Director of Planning, introduced this case with exhibits and elevations. He mentioned that four notices were mailed to property owners within 200 feet of this request and the HOA President, Randall Taylor. There were no responses received in favor or in opposition. There were also two courtesy notices mailed to property owners within 800 feet of this request. He stated that staff is recommending approval with conditions which he read into the record. Casey Dillon, Prologis, L.P., 2501 N. Harwood Street, Suite 2450, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Portman closed the Public Hearing. A motion was made by Commissioner Sarma to recommend approval subject to the following conditions: 1. There will be additional comments during detailed engineering plan review for this site. 2. Exhibit L1.01 needs to clearly show 10 feet of landscaping on the south-east corner of the building site (next to the landscaped triangle). 3. A Replat document shall be filed for record prior to any construction occurring on this site. 4. Legal boundaries and distances should be shown on both Site and Landscape Plans. 5. Add True North arrow to Site Plan. 6. Ensure all easements depicted on Site Plan are accurately shown on the Replat and vice versa. Commissioner Blankenship seconded; motion carried (5-0). Action Text: Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, and Commissioner Vijay Sarma 5Aye: 2 PassClose the Public Hearing and Approve 08/09/2016City Council Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Casey Dillon, 2501 Harwood Dr., Dallas, representing the applicant, answered questions of the Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Earl Shanks, 319 Buttonwood, asked questions about the riprap and landscaping choices. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) There will be additional comments during detailed engineering plan review for this site; and 2) A replat document shall be filed for record prior to any construction occurring on this site. The motion passed 4-3 with Mayor Pro Tem Wes Mays and Councilmembers Cliff Long, Gary Roden and Marvin Franklin voting in favor of the motion and Councilmembers Brianna Hinojosa-Flores, Nancy Yingling and Mark Hill voting against the item. Action Text: Councilmember Cliff Long, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, and Councilmember Marvin Franklin 4Aye: Councilmember Brianna Hinojosa-Flores, Councilmember Mark Hill, and Councilmember Nancy Yingling 3Nay: 3 09/13/2016City Council Text of Legislative File 2016-2880 Title Consider approval of an Ordinance for CASE NO. PD-272R4-LI, Prologis Park @ Callejo, Page 2City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2880) a zoning change from PD -272R-LI (Planned Development-272 Revised-Light Industrial), to PD-272R4-LI (Planned Development-272 Revision 4-Light Industrial), to approve a Detail Site Plan for a 144,465-square-foot office/warehouse building on 10.85 acres of land located approximately 450 feet south of SH 121, west of Freeport Parkway, authorizing the Mayor to sign. Summary Staff Recommendation: On August 9, 2016, City Council approved this ZONING CHANGE (4-3). On July 21, 2016, the Planning Commission unanimously recommended approval of this ZONING CHANGE (5-0). Commissioners Sarma, Robinson, Portman, Darling and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Business Prosperity Sense of Community Page 3City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Gary L. Sieb, Director of Planning Date: September 13, 2016 Reference: Consider approval of an Ordinance for PD-272R4-LI, Prologis Park @ Callejo to approve a Detail Site Plan for a 144,465-square-foot office/warehouse building on 10.85 acres of land located approximately 450 feet south of SH 121, west of Freeport Parkway, 2030: Business Prosperity, Sense of Community Introduction: This is the third building proposed to be constructed within this 110-acre master planned light industrial park. This request is for a 145,000 square foot office/warehouse building similar in design to the Suburu structure (concrete tilt-wall construction). This request also includes a slight modification to the approved landscape plan (because of a drainage easement requirement) and meets the elements of the Concept Plan. Analysis: On August 9, 2016 City Council approved this PD amendment (4-3) to attach a Detail Site Plan, subject to conditions as recommended by the Planning and Zoning Commission. On July 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD, the following conditions remain outstanding: 1. There will be additional comments during detailed engineering plan review for this site. 2. A Replat document shall be filed for record prior to any construction occurring on this site. Legal Review: The City Attorney reviewed this ordinance. Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Ordinance 2. Exhibit A - Legal Description 3. Exhibit B - Master Plan 4. Exhibit C - Site Plan 5. Exhibit D – Landscape Plan 6. Exhibit E - Elevations ORDINANCE – Page 1 TM 78346 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-272R-LI (PLANNED DEVELOPMENT-272 REVISED-LIGHT INDUSTRIAL), TO PD-272R4-LI (PLANNED DEVELOPMENT-272 REVISION 4-LIGHT INDUSTRIAL), TO APPROVE A DETAIL SITE PLAN FOR A 144,465-SQUARE-FOOT OFFICE/WAREHOUSE BUILDING ON 10.85 ACRES OF LAND LOCATED APPROXIMATELY 450 FEET SOUTH OF SH 121, WEST OF FREEPORT PARKWAY, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE MASTER PLAN, SITE PLAN, LANDSCAPE PLAN AND ELEVATIONS, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D” AND “E” RESPECTIVELY; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD- 272R4-LI should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell zoning change from PD-272R-LI (Planned Development-272 Revised-Light Industrial), to PD-272R4-LI (Planned Development-272 Revision 4-Light Industrial), to approve a Detail Site Plan for a ORDINANCE – Page 2 TM 78346 144,465-square-foot office/warehouse building on 10.85 acres of land located approximately 450 feet south of SH 121, west of Freeport Parkway and being more particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes. SECTION 2. That Planned Development District 272R4-Light Industrial shall be used and developed in accordance with the Light Industrial Standards as set for in the Code of Ordinances except as hereby approved subject to the following development regulations: A. Except as amended herein, the property shall be developed in accordance with the Planned Development Ordinance, No. 91500-A-667 which is incorporated herein as set forth in full and hereby republished. B. A replat indicting all existing, proposed and abandoned easements shall be submitted, approved and recorded prior to the issuance of a building permit on this property. C. Building will be constructed and maintained in accordance with the Detail Site Plan, Landscape Plan and Building Elevations, including building materials as herein approved. SECTION 3. That the Master Plan, Detail Site Plan, Landscape plan, Elevation and notes set forth therein, attached hereto as Exhibits “B”, “C”, “D”, and “E”, respectively, and are made a part hereof for all purposes, are hereby approved as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. ORDINANCE – Page 3 TM 78346 SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. ORDINANCE – Page 4 TM 78346 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2016 APPROVED: ____________________________________ KAREN SELBO HUNT ATTEST: ____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _______________________________________ ROBERT E. HAGER, CITY ATTORNEY Exhibit "A" Exhibit "A" N42°25'25"ES89°34'55"W1,135.18'S56°59'50"E 523.90'S85°39'51"E85.75'L1L2L3S89°58'49"W 296.00'N41°58'30"E98.36'N49°06'48"EC1C2S35°08'17"E261.97'N41°59'29"E 378.10'384.16'L4575.72'S47°34'35"E 391.25'S33°28'03"E 458.29'N42°25'25"E 556.21'C4N89°58'49"W 386.47'2501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com06-08-16A1.00415 NORTH FREEPORT PARKWAY COPPELL, TEXAS BUILDING 6 PROLOGIS PARK ONE TWENTY ONE BUILDING 4SUBARU BTS300,360 S.F.BUILDING 3423,720 S.F.BUILDING 2142,080 S.F.BUILDING 1108,360 S.F.40' WIDE DRAINAGE CHANNEL(MAINTAINED BY POA)PROPOSEDFREEPORT PARKWAYBUILDING 6144,465 S.F.ACCESS DRIVEUNUSABLELANDSANDY LAKE ROAD(VARIABLE WIDTH R.O.W.)COPPELL ROADCELLTOWERACCESS DRIVECULVERTS01°57'04"W @ 2226.48'PPPPDRIVE AISLE DRIVE AISLE CURRENT CURB LINE OF STATE HIGHWAY 121 PROPOSED FREEPORT PARKWAY (VARIABLE WIDTH R.O.W.)FREEPORT PARKWAY EXISTING CURB LINE EXISTING CURB LINE (26) FUTURE PKG. SP. (11) FUTURE PKG. SP.40' WIDE DRAINAGE CHANNEL(MAINTAINED BY POA)40' WIDE DRAINAGE CHANNEL (MAINTAINED BY POA) 40' WIDE DRAINAGE CHANNEL (MAINTAINED BY POA)EXPANSION200,240 S.F.BUILDING 5a63,040 S.F.'FUTURE' AVAILABLEPARKING = (161)SPACES'FUTURE' AVAILABLEPARKING = (35)SPACESBUILDING 5b125,520 S.F.PARCEL82,818 S.F.1.90 AC.ZONED'HC'ZONED'HC'ZONED'HC'ZONED'SF-7'ZONED'PD-124 SF-7'ZONED'SF-7'ZONED'LI'ZONED'R'ZONED'PD-109 SF-9'ZONED'PD-208R LI'ZONED'SF-7'ZONED'MF-2'(NOT PART OFPD-272)(NOT PART OFPD-272)NORTHNORTH564'-0"255'-0"74'-0"135'-0"76'-0"57'-0"38'-0"PLANNORTHDETENTION PONDTYPICAL PARKING9'-0"X19''-0"15'-0" LANDSCAPE BUFFER10'-0" LANDSCAPE BUFFER15'-0" LANDSCAPE BUFFER10'-0" LANDSCAPE BUFFER10'-0" LANDSCAPE BUFFER07-26-16G:\PROLOGIS\16971-Prologis Park 121-B6\City Submittals\07.27.16\971-A100 SERIES.dwg, 7/27/2016 8:36:32 AM, 1:1 Exhibit "B" N42°25'25"E 1 , 1 3 5 . 1 8 'S56°59'50"E 523.90'C2S35°08'17"E261.97'384.16'L4575.72'S47°34'35"E 391.25'N42°25'25"E 556.21'2501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com07-07-16A1.01415 NORTH FREEPORT PARKWAY COPPELL, TEXAS BUILDING 6 PROLOGIS PARK ONE TWENTY ONE 9'-0"9'-0"15 SP. =135'-0"9'-0"15 SP. =135'-0"9 SP. =99'-0"8 SP. =72'-0"13 SP. =117'-0"10 SP. =90'-0"10 SP. =90'-0"9'-0"13 SP. =117'-0"9'-0"11 SP. =99'-0"9'-0"10 SP. =90'-0"140'-9"13 SP. =117'-0"9'-0"9'-0"9 SP. =90'-0"16'-0"24'-0"11'-0"11 SP. =99'-0"9'-0"13 SP. =117'-0"11 SP. =99'-0"9'-0"13 SP. =117'-0" (1) BAY @ 60'-0" + (4) BAYS 48'-9" = 255'-0"(2) BAYS @ 66'-0" + (8) BAYS @ 54'-0" = 564'-0"SITE PLAN01Scale: 1" = 40'-0"PLAN135'-0"50'-0"12'-0"19'-0"12'-0"19'-0"FREEPORT PARKWAYCONC. SCREENWALLCONC. SCREENWALLSTEEL STAIR-REF: 01/A1.04BUILDING 6144,465 SF34'-0"26'-0"TRANSFORMER:SEE MEPNORTHACCESSIBLEPARKING & SIGNAGEACCESSIBLEPARKING & SIGNAGE24' WIDE PAINTED FIRE LANEPER CITY STANDARDS24' WIDE PAINTED FIRE LANE PER CITY STANDARDS 5 SP. =45'-0"12'-0"62'-0"10'-0"30'-0"24'-0 "30'-0"26'-0"19'-0"R25'-0"R30'-0"01/A1.0201/A1.03SLOPE CONC. SIDEWALK @ RUNNING5% MAX. & CROSS 2% MAX. W/CONTROL JOINT (TYP) @ 6'-0" MAX.6" HIGH CONCRETECURB & GUTTER TYP.R30'-0"12" HIGH CONCRETECURB & GUTTERTYP.-REF: CIVILGENERAL NOTES 1. ALL DRIVE & APPROACHES SHALL MEET CITY OFCOPPELL STANDARDS.2. REFER TO PROJECT MANUAL & CIVIL DRAWINGSFOR CONCRETE PAVING AND SIDEWALKSPECIFICATIONS.3. PARKING LOT STRIPING SHALL BE 4" WIDE SPRAYAPPLIED WHITE VINYL ACRYLIC PAINT. (ALL SPACES @9'-0" WIDE X 19-0", TYP.)4. ALL FIRE LANES SHALL BE STRIPED PER CITY OFCOPPELL STANDARDS.5. ALL CURB RADII SHALL BE 3'-0" UNLESS NOTEDOTHERWISE.6. REFER TO CIVIL FOR SITE GRADING INFORMATION.7. ALL CONCRETE STOOPS & ENTRANCES TO REF.04/A8.02 FOR THE SILL DETAIL.8. DOWEL STOOPS AND WALKS INTO GRADE BEAMSAT ENTRANCES W/ #4'S AT 12" O.C.9. DIMENSIONS ARE TO GRID LINES, FACE OFCONCRETE PANELS AND FACE OF ROUGH OPENINGS.10. PROVIDE (1) ACCESSIBLE PARKING STALL SIGNPER STALL & (1) VAN ACCESSIBLE SIGN PER SECTION502 PARKING SPACES ON SHEET A1.0711. REFER TO SHEET A1.02 - A1.03 FOR ENLARGEDENTRY PLAN.12. REFER TO SHEET A1.06-A1.08 FOR ADA SITEPLAN DETAILS AND NOTES.13. REFER TO CIVIL FOR PAVING DETAILS.24'-0"R30'-0"R10'-0"R25'-0"R30'-0"R25'-0"R54'-0"R54'-0"R30'-0"R30'-0"R10'-0"R30'-0"R30'-0"R30'-0"R30'-0"04/A1.0412" HIGH CONCRETECURB & GUTTERTYP.-REF. CIVIL12" HIGH CONCRETECURB & GUTTERTYP.-REF CIVILZONINGPROPOSED USELAND AREALOT COVERAGEBUILDING HEIGHTBUILDING AREAOFFICE (ESTIMATED 20%)WAREHOUSETOTAL AREAPARKING REQUIRED-OFFICE (28,893 SF @ 1:300 SF)PARKING REQUIRED-WAREHOUSE (115,572 SF @ 1:2500)TOTAL PARKING REQUIRED-LEASEPARKING PROVIDEDACCESSIBLE PARKING REQUIRED/PROVIDEDTRAILERS PROVIDEDTYPE OF CONSTRUCTIONSPRINKLER SYSTEMOCCUPANCYOCCUPANT LOAD OFFICE (28,893 S.F./100) WAREHOUSE (115,572 S.F./500) TOTALEXIT WIDTH REQUIRED (520.07 x 0.15)EXIT WIDTH PROVIDED (32" WIDTH x 16 OPNGS.)PLUMBING FIXTURES REQURED OFFICE (145 M & W) WAREHOUSE (116 M & W)PDOFFICE/WHSE. (RACK STORAGE W/ CLASS IV COMMODITIES)429,054 S.F./10.85 ACRES33.67%43'-0"28,893 S.F.115,572 S.F.144,465 S.F96.31 SPACES46.23 SPACES143 SPACES191 SPACES6 SPACES29 STALLSTYPE IIBE.S.F.RGROUP S-1288.93231.14520.0778.01" WIDE512" WIDE4 WC's & 3 LAVS PER M & W1 WC & 1 LAV PER M & W2012 INTERNATIONAL BUILDING CODE2012 INTERNATIONAL PLUMBING CODE2012 INTERNATIONAL FUEL AND GAS CODE2012 INTERNATIONAL MECHANICAL CODE2012 INTERNATIONAL FIRE CODE2012 INTERNATIONAL ENERGY CODE2014 NATIONAL ELECTRICAL CODEFIRE DEPARTMENT1. FIRE HYDRANTS SHALL BE SPACED AT 300' (MAX.) ALONG FIRELANE EASEMENTS.2. FIRE HYDRANTS SHALL BE LOCATED BETWEEN 3' AND 6' FROMFIRE LANE EASEMENT.3. FIRE DEPARTMENT CONNECTION (FDC) SHALL BE LOCATEDADJACENT (3') FROM FIRE HYDRANT.4. EACH BUILDING SHALL BE EQUIPPED WITH A FIRE PUMP (BASED ONHYDRAULIC CALCULATIONS)5. ANY FUTURE GATES CROSSING FIRE LANE EASEMENTS SHALL BEEQUIPPED WITH BI-DIRECTIONAL GTT OPTICOM RECEIVERS ANDKNOX PADLOCK OVERRIDES FOR EMERGENCY ACCESS.6. USE OF ANY TRAFFIC CALMING DEVICES MUST BE APPROVED BYTHE FIRE DEPARTMENT PRIOR TO INSTALLATION.40'-0" 40'-0"15'-0" LANDSCAPE BUFFER15'-0" LANDSCAPE BUFFER 10'-0" LANDSCAPE BUFFER10' -0 " LANDSCAPE B UFFER10'-0" LANDSCAPE BUFFERDETENTION PONDREFERENCE CIVILR20'-0"26'-4"26' WIDE AERIAL ACCESS FIRE LANE 07-26-1610'-0"130'-0"15'-0"42'-7"10'-0"PUMP ROOM370 SF3'-0"18'-0"ACCESSIBLE ROUTE &CURB RAMPFHFHFHFHFHFHFH20'-0"40'-0"46319'-11"NORTHWEST DRIVE 19'-0"24'-0"19'-0"CONCRETE SIDEWALK &ACCESSIBLE ROUTE W/ ACCESSCURB RAMP & STRIPING15' SANITARY SEWEREASEMENT10' -0 " B U ILD ING L INE VARIABLE WIDTHDRAINAGEEASEMENT20'-0" UTILITY EASEMENT20'-0" UTILITY EASEMENT15' DRAINAGEEASEMENT15' -0 " DRA INAGE EASEMENT 48'-5 1/2"WATER EASEMENTWATER EASEMENT15'-0" HIKE & BIKETRAIL EASEMENT12'-0" UTILITY EASEMENT 82'-0" DRAINAGEEASEMENTTRUENORTHG:\PROLOGIS\16971-Prologis Park 121-B6\City Submittals\07.27.16\971-A100 SERIES.dwg, 7/27/2016 8:35:46 AM, 1:1 Exhibit "C" Exhibit "D" BCHGFKJLAED413562EFHKLABCJDG1263542501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com06-08-16A6.01415 NORTH FREEPORT PARKWAY COPPELL, TEXAS BUILDING 6 PROLOGIS PARK ONE TWENTY ONE NORTH ELEVATION01Scale: 1" = 20'-0"WEST ELEVATION02Scale: 1" = 20'-0"SOUTH ELEVATION03Scale: 1" = 20'-0"EAST ELEVATION04Scale: 1" = 20'-0"ALUM. & SPANDRELGLASSSTOREFRONTSYSTEMALUM. & SPANDRELGLASSSTOREFRONTSYSTEMALUM. & SPANDRELGLASSSTOREFRONTSYSTEMALUM. & SPANDREL GLASSSTOREFRONT SYSTEMSTEEL ACCENTCANOPYSTEELACCENTCANOPYSTEEL ACCENTCANOPYCONTINUOUSPANEL REVEALS(TYP)- PAINTCONTINUOUSPANEL REVEALS(TYP)- PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTROOF SCUPPERAND ROOF DRAINCONTINUOUSPANEL REVEALS(TYP)- PAINTSTEELSTAIROVERHEADDOORFIXED SUPPLYAIR LOUVERLINE OF ROOFPROFILE BEYONDLINE OFROOFPROFILEBEYONDLINE OF ROOFPROFILE BEYONDLINE OF ROOFPROFILE BEYONDWALL MOUNTEDSECURITYLIGHT FIXTURE-REF. MEPWALL MOUNTEDSECURITY LIGHTFIXTURE- REF. MEPWALLMOUNTEDSECURITYLIGHTFIXTURE- REF.MEPSTEEL ACCENTCANOPY3'-0"9'-0"14'-0"8'-6"4'-6" 10'-0"14'-0"8'-0"11'-0" 43'-0" 38'-0" 38'-0"1'-0" 37'-0" 3'-0"9'-0"14'-0"8'-6"2'-6" 12'-0"14'-0"8'-6" 34'-6" 33'-6"1'-0" 3'-0"9'-0"14'-0"8'-6"2'-6" 37'-0" 10'-0"14'-0"8'-0"11'-0" 43'-0"FUTURESTOREFRONTSYSTEMKNOCK OUTPANELSARTICULATING TILT WALLFORM LINER CONCRETEPANEL ACCENTS- PAINT43'-0" 34'-6"ARTICULATING TILTWALL FORM LINERCONCRETE PANELACCENTS- PAINTSTEEL ACCENTCANOPYFIXED SUPPLYAIR LOUVER01/A7.01 01/A7.02 01/A7.03 01/A7.03 02/A7.03 01/A7.02 02/A7.02 03/A7.02 38'-0" 02/A7.04 01/A7.04 PAINT 1 - SABLE - PLD-6PAINT 2 - LIQUORICE TINT -PLD-7PAINT 3 - JAGUAR -PLD-802/A6.0201/A6.0203/A6.0204/A6.0201/A7.04 07-06-16G:\PROLOGIS\16971-Prologis Park 121-B6\971-A600 SERIES.dwg, 7/7/2016 4:04:29 PM, 1:1 Exhibit "E" page 1 of 2 GFEBA65H2501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com06-08-16A6.02415 NORTH FREEPORT PARKWAY COPPELL, TEXAS BUILDING 6 PROLOGIS PARK ONE TWENTY ONEPAINT 1 - SABLE - PLD-6PAINT 2 - LIQUORICE TINT -PLD-7PAINT 3 - JAGUAR -PLD-8ENLARGED ELEVATION01Scale: 1/8" = 1'-0"ENLARGED ELEVATION02Scale: 1/8" = 1'-0"ENLARGED ELEVATION03Scale: 1/8" = 1'-0"ENLARGED ELEVATION04Scale: 1/8" = 1'-0"54'-0"54'-0"2'-0"7'-0"2'-0"16'-8"5'-4"3'-0"18'-0"18'-0"3'-0"5'-4"16'-8"2'-0"7'-0"2'-0"9'-0"24'-0"21'-0"21'-0"24'-0"9'-0"12'-0"14'-0"8'-6"4'-6" 39'-0" 3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6" 38'-0"5'-0" 1'-0" 10'-0"2'-0"8'-0"2'-0"2'-0"2'-6"3'-6"5'-0"4'-0"4'-0" 1'-6" 1'-0" 1'-6" 3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6" 38'-0"1'-0"6'-0"12'-0"7'-0"6'-0"6'-0"12'-0"6'-0"12'-0"6'-0"6'-0"12'-0"6'-0"7'-0"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6" 38'-0"5'-0" 10'-0"2'-0"8'-0"2'-0"2'-0"2'-6"3'-6"5'-0"4'-0"4'-0" 12'-0"14'-0"8'-6"4'-6" 39'-0" 43'-0"2'-0"7'-6"2'-0"15'-6"13'-6"6'-6"2'-0"16'-8"5'-4"3'-0"28'-5"2'-1"2'-0"66'-0"24'-0"33'-6"10 1/2"8'-6"31'-0"3'-0"7'-0" 1'-0" 1'-0"4'-6"4'-6"3'-4"8'-4"9'-0"2'-3"9'-0"5'-10 1/4"22'-6"6'-0"6'-0"12'-0"6'-0"10'-9"4'-1"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-2 1/8"1'-6"2'-2 1/8"13'-6"13'-6"13'-6"9'-0"2'-3"2'-3"3'-0"9'-0"14'-0"8'-6" 34'-6"9'-0"2'-3"9'-0"2'-3"2'-3"9'-0"2'-3"3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6" 38'-0"5'-0" 10'-0"2'-0"8'-0"2'-0"2'-0"2'-6"3'-6"5'-0"4'-0"4'-0" 43'-0"8'-9"9'-11"5'-4"3'-0"28'-3"2'-3"48'-9"24'-0"33'-6"9"5'-10 1/4"22'-6"6'-0"6'-0"12'-0"6'-0"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"1'-0" 32'-0"11'-0"38'-10"1'-6"1'-0"1'-6" 1'-6"1'-0"1'-6"1'-6"1'-0"1'-6" 1'-6" 1'-0" 1'-6"1'-6"1'-0"1'-6"2'-2 1/8"1'-6"2'-2 1/8"07-06-16G:\PROLOGIS\16971-Prologis Park 121-B6\971-A600 SERIES.dwg, 7/7/2016 4:04:55 PM, 1:1 Exhibit "E" page 2 of 2 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2973 File ID: Type: Status: 2016-2973 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 09/06/2016File Created: Final Action: SPANFile Name: Title: Consider approval of a Resolution approving the terms and conditions of the agreement between the City of Coppell and SPAN, Inc., for the provision of transit services for Senior Citizens and Citizens with Disabilities; in an amount not to exceed $75,000; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: F. Sponsors: Enactment Date: SPAN Staff Report.pdf, Resolution.pdf, 2016-17 SPAN Memorandum of Understanding.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2973 Title Consider approval of a Resolution approving the terms and conditions of the agreement between the City of Coppell and SPAN, Inc., for the provision of transit services for Senior Citizens and Citizens with Disabilities; in an amount not to exceed $75,000; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. Summary Fiscal Impact: The $75,000 is budgeted in the fiscal year 2016/17 General Fund budget. Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2973) Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Mario Canizares, Deputy City Manager Date: September 13, 2016 Reference: Approval of an Agreement between the City of Coppell and SPAN Transit Services for Senior and Para Transit Residents 2030: Community Wellness & Enrichment, Sense of Community, and Special Place to Live Introduction/Background: In late April 2016 the City Council approved an agreement between the City and SPAN Transit to provide transportation services in the amount of $25,000 for seniors and disabled citizens. The contract was for June 1 – September 30, 2016. The item before the City Council on September 13 is for the contract with SPAN to be renewed for an entire year, which would begin on October 1, 2016 through September 30, 2017, in the amount of $75,000. Analysis: Span began taking reservations in early June 2016 and its first rider boarded later that month. The ridership since the beginning has continued to rise as more citizens become aware of the service. The City along with SPAN will be target marketing and educating about the service to various community and civic groups. In addition, we will also utilize the traditional marketing efforts such as newsletters, the website, and social media sites. Because of the new service and not all locations have been identified, the City along with SPAN are conscientiously working towards accommodating need based requests for service that may be outside the service area. To allow for the service area map to be amended in an expeditious fashion, City staff is requesting that the City Manager and the SPAN Executive Director execute a Memorandum of Understanding (MOU). The MOU would provide the mechanism to negotiate and amend the service area map, as needed and applicable, while still maintaining the budget established by the approved contract. Should the agreement for services need amending due to higher usage, then the agreement would be brought forward to the City Council for further consideration. In addition to the staff report the documents for consideration are: • Resolution approving SPAN • Memorandum of Understanding between Coppell and SPAN • Agreement for transit services between Coppell and SPAN • SPAN Policies and Procedures • Service Area MAP that serves as a starting basis 2 Legal Review: The documents have been reviewed by the City Attorney’s Office Financial Impact: The $75,000 is budgeted in the fiscal year 2016/17 General Fund budget Recommendation: The City Manager’s Office recommends that this agreement and associated documents are approved by the City Council. RESOLUTION NO. ________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE AGREEMENT FOR TRANSPORTATION SERVICES FOR SENIOR CITIZENS AND PERSONS WITH DISABILITIES BETWEEN THE CITY OF COPPELL AND SPAN, INC.; AND PROVIDING FOR AN AUTHORIZATION BY THE CITY MANAGER TO EXECUTE SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell, Texas (hereinafter referred to as the "City") desires to enter into an Agreement (hereinafter referred to as "Agreement") with SPAN, Inc., (hereinafter referred to as "SPAN") for the purpose of providing transportation services for senior citizens and persons with disabilities. WHEREAS, the City of Coppell recognizes that has an aging population and citizens with special needs that require the use of transportation services. WHEREAS, SPAN is authorized under state law to contract with municipalities to provide transportation in the defined service area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The City hereby approves the Transportation Services by and Agreement between SPAN, Inc. and City of Coppell under the terms and conditions set forth therein and, that the City Manager is authorized to execute such Agreement and any related documents, which may include the medication of the service area map as deemed necessary to provide services to Coppell residents. SECTION 2. This resolution shall become effective immediately upon approval. DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this the __________ day of September, 2016. APPROVED: ______________________________ Karen Hunt, Mayor ATTEST: _____________________________ Christel Pettinos, City Secretary APPROVED AS TO FORM: ______________________________ Robert Hager, City Attorney MEMORANDUM OF UNDERSTANDING AGREEMENT FOR TRANSIT SERVICES FOR SENIOR CITIZENS AND PERSONS WITH DISABILITY AMONG THE CITY OF COPPELL AND SPAN, INC. This Memorandum of Understanding is included in the AGREEMENT FOR TRANSIT SERVICES FOR SENIOR CITIZENS AND PERSONS WITH DISABILITY AMONG THE CITY OF COPPELL AND SPAN, INC. and authorized by the City Manager of the City of Coppell and the Executive Director of SPAN, Inc. The purpose of this Memorandum of Understanding is to outline the procedures for implementing a transit service for Senior Citizens and Persons with Disabilities between the City of Coppell, “Coppell" and SPAN, Inc., hereinafter referred to as "SPAN." This Memorandum of Understanding is a guide for routine operations. Amount and Type of Service This Agreement is for the provision of transit services for senior citizens and persons with disabilities as described by the Contract for Services, Service Area Map and Transportation Policy & Procedures developed and approved by the two entities. Limitations If a citizen service request is in conflict with the Contract for Services, Service Area Map, and Transportation Policy & Procedures, SPAN may not provide the service until written approval is granted by the Coppell City Manager or his/her designee. Communications Regular communications between Coppell and Span will be established through protocols as approved by the two entities. Revisions This Memorandum of Understanding may be revised or amended at any time by mutual agreement of the Coppell City Manager and Executive Director of Span. This would include but not be limited to enhance the service delivery to Coppell residents that need transit services that are outside of the scope as designated in the Service Area Map. _____________________ ____________ Clay Phillips, City Manager Date _____________________________ ____________ Deb Robertson, Executive Director Date Page 1 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) STATE OF TEXAS § § COUNTY OF DALLAS § AGREEMENT FOR TRANSPORTATION SERVICES. This Agreement for Transportation services is made by and between the City of Coppell, Texas (“City”) and SPAN, Inc. a non-profit corporation, to provide transportation for senior citizens and persons with disabilities (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. RECITALS: WHEREAS, the City recognizes that has an aging population and special needs citizens which are in need of transportation alternatives to seek routine medical care and to attend to daily routine matters, the City desires to assist and provide a form of public/private transportation to said citizens, and WHEREAS, City desires to engage the services of SPAN as an independent contractor, and not as an joint venture, partnership or employee, to provide the services described herein in connection with transportation services in the Coppell service area, as set forth herein; and WHEREAS, SPAN is authorized as a non-profit corporation, grandfathered under the Texas Transportation Code to provide this type of transportation to municipalities located in whole or in part within Denton County, Texas, WHEREAS, SPAN desires to provide transportability services for City on the terms and conditions set forth in this Agreement; NOW THEREFORE, in exchange for the mutual covenants set forth herein, and other valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows: Article I Term 1.01. This Agreement shall commence on October 1, 2016 (“Effective Date”) and continue until September 30, 2017. 1.02. Either Party may terminate this Agreement by giving thirty (30) days prior written notice to the other Party. Article II Service 2.01. SPAN shall provide door-to-door demand response transit services to Riders who are sixty (60) years of age or older and persons with documented disabilities (herein after Riders) in accordance with this Agreement. Page 2 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) 2.02. Riders shall be picked up within service area and taken anywhere in the SPAN/CITY transit service destination area shown on Exhibit “A” hereto, at a cost to the Riders of $2.50 for qualified seniors (age 60 and older) and people with documented disabilities in accordance with the SPAN Transportation policy and procedures which are attached hereto and incorporated herein as Exhibit “B” (herein after “the Policy”). The Riders shall remit the fare recited in this section at or prior to the time the service is rendered. 2.03. A Memorandum of Understanding has been established between the two entities to address situations when Riders call and request service that is outside or not identified as a covered area shown on Exhibit “A”. SPAN may make a request to the City to temporarily or permanently amend the service area Exhibit “A”. The amendment of Exhibit “A” can only be amended if both parties mutually agree in writing. 2.04. Riders may call in at least one (1) day in advance, but no more than two (2) weeks in advance, to set up appointments for pick-up and drop off by calling SPAN'S Transportation Office at 940-382-1900 weekdays between the hours of 8:00 a.m. and 2:00 p.m.; and 2.05. Demand response transit service is available between the hours of 7:00 a.m. and 6:00 p.m. Monday through Friday excluding Saturday, Sunday, major holidays and subject to capacity constraints and availability. Article III Schedule of Work SPAN agrees to complete the required services in accordance with the Project Schedule outlined in this Agreement. 3.01. SPAN shall provide all equipment, facilities, qualified employees, training, and insurance necessary to establish a demand response transit service for the Riders. SPAN shall further establish, operate, and maintain an accounting system for this program that will allow for a tracking of services provided to Riders and a review of the financial status of the program. SPAN shall also track and break down the information regarding the number of one-way trips it provides to Riders. SPAN shall adopt such policy and procedures to ensure safe and competitive public transportation services to Riders. 3.02. SPAN will be responsible for verifying and documenting the eligibility of Riders. SPAN reserves the right to determine on an individual basis whether SPAN has the capability to safely transport a passenger. In the event that safety is compromised, SPAN may decline transportation for this person and must document the reason why service was declined. 3.03. The CITY shall have the right to review the activities and financial records kept incident to the services provided to the Riders by SPAN under this Agreement. In addition, SPAN shall provide monthly ridership information to the City Manager or his/her designee specifically Page 3 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) identifying the number of Rider trips including rider origination, destination, and purpose. The sole purpose of such information is to determine whether to continue to contract with SPAN and to evaluate the Rider use. Article IV Compensation and Method of Payment 4.01. In order to ensure the City assists in providing some form of available transportation to its senior and special needs citizens, CITY agrees to pay a reasonable fee to SPAN for demand response transit service provided to Riders under this Agreement. Such grant shall be invoiced and paid for the period of October 1, 2016, through September 30, 2017, will be in aggregable amount not to exceed Seventy-Five Thousand Dollars ($75,000) for up to a total of Five Thousand Two Hundred Seventy-Four (5,274) one-way trips for Riders, invoiced to CITY on a monthly basis at a price per one-way trip of Fourteen Dollars and Twenty-Two Cents ($14.22). The number of one-way trips shall be limited to a maximum of Four hundred Forty (440) one-way trips per month at a price of Fourteen Dollars and Twenty Two Cents ($14.22) per one-way trip payable to SPAN by the City as a subsidy rate. 4.02. If fewer than Four Hundred Forty (440) one-way trips are used in any given month the unused one-way trips from that month will accrue (roll-over) and be available for use during the immediately following month. If unused during the immediately following month, the accrued trips shall continue to roll forward on a monthly basis until the conclusion of the Term of this Agreement. Article V Devotion of Time; Personnel; and Equipment 5.01. SPAN shall devote such time as reasonably necessary for the satisfactory performance of the services under this Agreement. Should City require additional services not included under this Agreement, SPAN shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement, and shall be compensated for such additional services on a time and materials basis, in accordance with SPAN’s standard hourly rate schedule, or as otherwise agreed between the Parties. 5.02. To the extent reasonably necessary for SPAN to perform the services under this Agreement, SPAN shall be authorized to engage the services of any agents, assistants, persons, or corporations that SPAN may deem proper to aid or assist in the performance of the services under this Agreement. SPAN shall provide written notice to and approval from City prior to engaging services not referenced in Exhibit “A”. The cost of such personnel and assistance shall be included as part of the total compensation to be paid SPAN hereunder, and shall not otherwise be reimbursed by City unless otherwise agreed to in writing. Page 4 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) 5.03. SPAN shall furnish the facilities, equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein. Article VI Miscellaneous 6.01. Entire Agreement. This Agreement constitutes the sole and only agreement between the Parties and supersedes any prior understandings written or oral agreements between the Parties with respect to this subject matter. 6.02. Assignment. SPAN may not assign this Agreement without the prior written consent of City. In the event of an assignment by SPAN to which City has consented, the assignee shall agree in writing with City to personally assume, perform, and be bound by all the covenants, and obligations contained in this Agreement. 6.03. Successors and Assigns. Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. 6.04. Governing Law. The laws of the State of Texas shall govern this Agreement without regard to any conflict of law rules; and venue for any action concerning this Agreement shall be in the State District Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 6.05. Amendments. This Agreement may be amended by the mutual written agreement of the Parties. 6.06. Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. 6.07. Independent Contractor. It is understood and agreed by and between the Parties that SPAN, in satisfying the conditions of this Agreement, is acting independently, and that City assumes no responsibility or liabilities to any third party in connection with these actions. All services to be performed by SPAN pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of City. SPAN shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. Nothing contained herein shall constitute or provide for as a waiver of the City’s immunity under state or federal law. 6.08. Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other Party or address as either Party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: Page 5 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) If intended for City: City Manager City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019 972.304.3673 – facsimile With a copy to: Robert E. Hager Nichols, Jackson, Dillard, Hager & Smith, LLP 1800 Ross Tower 500 N. Akard Street Dallas, Texas 75201 214.965.0010 - facsimile If intended for SPAN: Deb Robertson Executive Director SPAN, Inc. 1800 Malone Street Denton, Texas 76201 940.382.2224 – Office 6.09. Insurance. (a) SPAN shall during the term hereof maintain in full force and effect the following insurance: (1) a comprehensive commercial general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to SPAN’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $1,000,000.00 per occurrence for injury to persons (including death), and for property damage with an aggregate of $5,000,000.00; (2) policy of automobile liability insurance covering any vehicles owned and/or operated by SPAN, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $5,000,000.00 combined single limit and aggregate for bodily injury and property damage; (3) statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of SPAN’s employees involved in the provision of services under this Agreement with policy limit of not less than $500,000.00; and (b) All policies of insurance shall be endorsed and contain the following provisions: Page 6 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) (1) name City, its officers, and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to City for cancellation of the insurance; (3) provide for a waiver of subrogation against City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. SPAN shall provide written notice to City of any material change of or to the insurance required herein. (c) All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. (d) A certificate of insurance and copies of the policy endorsements evidencing the required insurance shall be submitted prior to commencement of services and upon request by City. 6.10. In the event of conflict between this Agreement and the Policy, this Agreement shall control. In performing services under this Agreement, the relationship between the CITY and SPAN is that of an independent contractor. No term or provision of this Agreement or act of SPAN in the performance of this Agreement shall be construed as making SPAN the agent, servant, or employee of the CITY. It is expressly understood that the City assumes no operational supervision, control or oversight to the services provided under this agreement. City does not have any ownership or beneficial interest in the business; and does not share any profits or losses generated from the business. 6.11. Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF SPAN PURSUANT TO THIS AGREEMENT. SPAN HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY’S OBLIGATIONS HEREUNDER. SPAN AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY SPAN’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF SPAN, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED Page 7 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) TO NEGLIGENCE OF CITY, IN WHOLE OR IN PART, IN WHICH CASE SPAN SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO SPAN AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). SPAN’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY SPAN UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. 6.12. Counterparts. This Agreement may be executed by the Parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the Parties hereto. 6.13. Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. 6.14. Survival of Covenants. Any of the representations, warranties, covenants, and obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period of time following the termination of this Agreement shall survive termination. [Signature Page to Follow] Page 8 Agreement for Services City of Coppell and SPAN, Inc. (TM 76500) EXECUTED this _______ day of _____________________, 2016. CITY OF COPPELL, TEXAS By: ____________, City Manager ATTEST: By: _______________, City Secretary APPROVED AS TO FORM: ___________________________ Robert E. Hager, City Attorney EXECUTED this _______ day of _____________________, 2016. SPAN, INC. dba SPAN, INC. By: Name: Title: Grapevine Irving Carrollton Dallas Dallas Coppell Lewisville Farmers Branch Dallas Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Created in ArcGIS Created: April 20 16by Scott LattaColor Photo Da te: N/AW:\Sco tt\ARC MAP PROJ\SPAN MAP.mxd SPAN Boundary Map Vista Ridge Mall Grapevine Mills Mall Irving Market Place Las Colinas Medical ¯SPAN Boundar y S H 1 1 4 Royal Lane IH 35E SH 121 PGBTRound Grove Road Not To Scale Baylor Scott & WhiteMedical Cen ter - Grape vine SH 114 CITY OF COPPELL TRANSPORTATION POLICY AND PROCEDURES 1800 Malone Street, Denton, Texas 76201 Phone: 940-382-1900 - 1 - SPAN Transit is the contracted service provider for the City of Coppell. The service is reserved for individuals 60 years or older and/or with a professionally verified disability. It is the policy of SPAN that no person shall on the grounds of race, color, national origin, sex, age, disability, or income status be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any program or activity administered by SPAN. Information in these policies and procedures includes the following: I. Description of SPAN Transit Services II. Application Process III. Disability Certification IV. How to Schedule a Trip V. SPAN Transit Fares VI. Aides, Companions and Animals VII. Wait Time, No Shows and Trip Cancellations VIII. Mobility Devices IX. Seatbelts and Restraints X. Passenger Behavior XI. Termination of Services XII. Grievance and Appeal Procedures XIII. Title VI Complaints XIV. Definitions XV. Frequently Asked Questions For additional information, please call 940-382-1900. I. Description of SPAN Transit Services in Coppell Service is provided to individuals residing in Coppell to locations in Coppell, northward to Vista Ridge Mall in Lewisville, Westward to Baylor Scott and White Grapevine, Southward to Las Colinas Medical Facility and Eastward along the I-35 Corridor. SPAN transportation service is provided by lift equipped vehicles. Operators are available to provide some assistance upon request. Operators are not trained to provide medical assistance. SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 2 - Assistance includes: • The operator will assist passenger from the door of a residence or pick-up location to the vehicle if needed. • The operator will attempt to notify passengers of arrival. • The operator will assist passengers in boarding and exiting the vehicle. • The operator will deliver the passenger to the door of his/her destination. Assistance DOES NOT include: • Assistance getting in or out of a wheelchair. • Assistance in getting ready for the trip. • Administering medication or oxygen. • Assisting passengers in wheelchairs up or down stairs. • Assisting passengers on ramps deemed unsafe. • Assisting in carrying personal belongings or purchases. SPAN IS NOT AN EMERGENCY MEDICAL TRANSPORTATION SERVICE. PLEASE NOTE THAT SPAN INC. POLICY DOES NOT ALLOW AN OPERATOR TO LOSE VISUAL CONTACT WITH THE AGENCY VEHICLE AT ANY TIME, FOR ANY REASON. Service Hours Trips can be scheduled for pick-up as early as 6:00 a.m. and drop off as late as 6:00 p.m., Monday through Friday. Currently, there is no weekend service. Service is provided throughout the year, except for the following observed holidays: • New Year’s Day • Martin Luther King Day • Memorial Day • Independence Day • Labor Day • Thanksgiving Day • Day after Thanksgiving • Christmas Eve • Christmas Day II. APPLICATION In order to use SPAN Transit, passengers must complete and submit an application. Applications can be obtained by calling the SPAN Dispatch Office at (940) 382-1900. Upon receipt of completed applications, please allow a maximum of 21 days to process applications. SPAN will begin processing properly completed applications immediately upon receipt. Only completed, signed applications will be considered for review. Once the application is fully completed, the signed original should be dropped off, mailed or faxed to: SPAN 1800 Malone Denton, TX 76201 940-383-8433 (fax) SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 3 - Upon completion of review, Applicants will receive written notice via U.S. mail and may begin scheduling trips. Reapplication Process Passengers will need to reapply every three years from the date they are initially approved. Reapplication ensures that SPAN’s files are accurate and contain up-to-date information. SPAN will notify passengers when they are due for reapplication. III. DISABILITY CERTIFICATION People with disabilities that meet regulatory criteria are entitled to reduced fares. In addition to the regular application, applicants must submit a properly completed Certification Form. Both documents must be received and reviewed to begin the application process to qualify for reduced-fare trips due to disability. A licensed physician or certified human services professional familiar with the applicant’s condition must sign the Certification Form verifying the disability and the applicant’s functional limitations if applying for reduced-fare based upon disability. It is recommended that the Certification Form and Application be submitted at the same time in order to prevent delay of the application review. Examples of licensed or certified human service professionals include: Medical Doctor, Psychiatrist, Psychologist, Social Worker, Rehabilitation Professional, Physical/Occupational Therapist, Physician’s Assistant, Nurse Practitioner, Registered Nurse. Once all documentation is received, SPAN personnel will evaluate it and request, if necessary, any additional relevant information about the applicant's functional limitations related to transportation. The applicant will be notified in writing of eligibility upon determination. Notice of Eligibility Determination An applicant that is determined to be eligible for reduced-fare service due to disability will be mailed (to the address printed on the application) documentation of eligibility. The document will include the name of the eligible individual, the phone number of the SPAN dispatch office, an expiration date for eligibility, and any conditions or limitation on the individual's eligibility including the use of a personal care attendant. If the determination is that the person is not eligible, the written notification will state the specific reason(s) for the finding. All applicants have the right to appeal the initial determination of eligibility (see Grievance and Appeal Procedures).SPAN employees and SPAN Board of Directors will strive to maintain an accommodation process that is cooperative rather than adversarial in nature, attempt to fulfill disability eligibility requests when possible and will document any and all attempts at reasonable accommodations. Recertification Process Passengers with disabilities will need to recertify their eligibility every three years from the date they are initially approved. Re-certification is done to ensure that circumstances have not changed which would invalidate a passenger’s eligibility. Recertification also ensures that SPAN’s files are accurate and contain up-to-date information. SPAN reserves the right to re- certify eligibility at any time. SPAN will notify passengers when they are due for recertification. SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 4 - IV. HOW TO SCHEDULE A TRIP Trip Requests 1. Requests for service can be made from 8:00 AM until 2:00 PM, Monday through Friday by calling (940)-382-1900. 2. At the time of scheduling your reservation you will need to provide SPAN with your name, addresses of the pick-up/drop off points and the pick-up/drop off times. Please note that all schedule requests can be made as early as 14 days prior or as late as 1 day prior to the day of service. 3. Same day call-ins, including unscheduled requests or will-calls for return trips, will not be accepted. Bus drivers are not able to make unscheduled stops while in-route. Scheduling 1. SPAN Transit is a shared ride, public transportation service. As such, we will attempt to schedule your pick-up time as close to your requested time as possible. Once our schedule is completed the day before your trip, you must call us between 5:00 p.m. and 5:30 p.m. the day before your trip to obtain your scheduled pick-up time. If the scheduled time is not acceptable to you, you may cancel your trip. (The trip must be cancelled by the day before in order to avoid a “late cancellation” or “no show” penalty. See Failure to Meet the Bus) 2. Because of traffic and other issues beyond our control, please note the vehicle may arrive up to 15 minutes before or after your scheduled pick-up time (“30-minute ready time window”). Once the bus has arrived, the driver will not wait more than 5 minutes for the scheduled passenger to board the bus. 3. Whenever possible, SPAN Transit will attempt to notify all passengers that the vehicle will be early or late (beyond the 30-minute window). This will allow the passenger time to make arrangements if the vehicle is unavoidably detained. If SPAN Transit does not have a telephone on record or if the number has been changed, we will not be able to notify the passenger of the change in pick-up time. It is the responsibility of the passenger to provide accurate and up-to-date contact information to SPAN. Please make sure that we have a current telephone number and address on file. 4. Only trips with scheduled pick-up times will be entered on the daily schedules. 5. Subscription service is available to a limited number of passengers that travel to the same place at the same time every week. If a passenger is afforded a subscription slot, the passenger will automatically be placed on the schedule for those trips. The passenger will not be required to schedule each trip separately; however subscription passengers are still required to call the day before (between 5 p.m. and 5:30 p.m.) to get their scheduled pick-up time for the following day, and must cancel subscription trips to avoid penalties. SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 5 - V. SPAN TRANSIT FARES Fare for SPAN Transit is established by The City of Coppell and approved by the SPAN Board of Directors. The current fare for Coppell is as follows: • Coppell Trip Fare - $2.50 per one way trip Without exception, SPAN passengers must pay the bus driver promptly for that leg of the trip PRIOR to the vehicle’s departure. Passengers shall pay the fare in exact change or with a pass. Bus drivers will not make change. Drivers may not take payment for a subsequent leg of your trip if that bus will not be providing the trip. A one way trip (“trip leg”) is each boarding of the passenger onto the bus. Passes Passes may be purchased in books of 10 (for $25.00) or 20 (for $50.00) by submitting requests by mail or in person at the following location: SPAN Administrative Office 1800 Malone Denton, TX 76201 Requests submitted by mail should include the address to which the passes should be mailed along with appropriate payment in the form of a check or money order. Please do not mail cash. VI. AIDES, COMPANIONS AND ANIMALS Aides An aide is a social services attendant or personal care assistant required to travel with a passenger. Aides ride for free; the aide must be picked up and dropped off at the same address as the passenger. Aides will need to be placed onto the schedule and the need for an aide must be indicated on the certification form in order for the aide to ride for free. SPAN may require a passenger to supply their own aide. SPAN does not provide aides. Generally the following conditions warrant an aide: • Incapable of self-mobility • Unable to communicate • Unable to handle common activities • Unable to control his/her own actions • Unable to remain seated and belted • Unable to independently transfer from wheelchair • Children under 15 years of age • Others as reasonably determined by SPAN’s Transportation Manager SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 6 - Companions A companion is anyone other than an aide who travels with a disability-certified passenger. Companions may accompany such passengers on a trip. A companion will be charged a fare comparable to the passenger. A companion must be picked up and dropped off at the same address as the passenger. An aide does not count as the one companion. Additional companions may accompany a passenger if space on the vehicle permits. Companions must be scheduled at the same time you call in to schedule your trip. Animals Guide dogs and other service animals are permitted on SPAN vehicles and allowed to accompany passengers if this need is indicated in the passenger’s SPAN file. Other small animals are also allowed, but must be contained in an approved pet travel kennel and must be restrained in the kennel throughout the trip. When scheduling a trip, passengers must indicate that an animal will be accompanying the passenger. VII. WAIT TIME, NO SHOWS AND TRIP CANCELLATION Bus drivers will utilize the following guidelines concerning a person’s failure to meet the SPAN vehicle. Wait Time SPAN bus drivers will not wait longer than five (5) minutes from the arrival time for passengers to board the vehicle. If the vehicle arrives within the 30-minute ready window (15 minutes before to 15 minutes after the scheduled pick-up time), the passenger must board the vehicle within five minutes of arrival time. Passengers or their associates may not ask the bus driver to delay this five-minute interval under any circumstances; this is to assure the timely pick-up and transportation of all SPAN passengers. No Show Failure to meet the vehicle within five minutes from the time of arrival will constitute a no-show. Also if a passenger fails to cancel their trip within 3 hours before the pick-up time it will also be considered a no-show. A passenger is allowed 2 no-shows per calendar month without penalty. Late Cancellation If a passenger cancels their trip on the day of service but does so more than 3 hours before the pick-up time it will be considered a late cancellation. A passenger is allowed 4 late cancellations per calendar month without penalty. Penalties • Three (3) no-shows in a 30 day period will result in the suspension of services for 1 month. If the problem continues service can be suspended indefinitely. • Five (5) Late Cancellations in a 30 day period will result in the suspension of services for 1 month. If the problem continues service can be suspended indefinitely. • In addition, SPAN may impose reasonable penalties for any passenger that develops a pattern or practice of missing scheduled trips. SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 7 - • Subscription riders that face penalties may lose their subscription slot. VIII. MOBILITY DEVICES SPAN vehicles, in compliance with the ADA and the Federal Code of Regulations, are designed to carry passengers utilizing wheelchairs. A wheelchair is defined as a mobility aid belonging to any class of three or more-wheeled devices, usable indoors, designed for and used by individuals with mobility impairments, whether operated manually or powered. SPAN vehicles are not designed to accommodate wheelchairs weighing 600 pounds or more when occupied by the passenger. Mobility devices that do not meet these criteria are unable to be carried on SPAN vehicles. SPAN reserves the right to deny service if carrying the passenger would be inconsistent with legitimate safety requirements. IX. SEATBELTS AND RESTRAINTS SPAN provides seatbelts for all passengers. Agency policy requires that all passengers utilize them at all times for their own safety as well as the safety of other passengers. All carry-on items must be safely restrained during transport. All wheeled mobility devices must be properly secured at all times the SPAN vehicle is in operation. X. PASSENGER BEHAVIOR To assure the safety and comfort of all passengers and the driver, the following activities are prohibited on all vehicles and persons who engage in these activities may be refused service: • Smoking • Eating or drinking • Playing personal radios unless headphones are used at a volume unable to be heard by surrounding passengers • Consuming alcoholic beverages • Using illegal drugs • Using obscene or abusive language • Violent, disruptive or threatening behavior • Shoving, pushing, or behaving in a disorderly manner • Causing actual or potential damage to the vehicle SPAN reserves the right to deny service (including removing the passenger from the bus) if the situation is determined to be unsafe for the passenger, other passengers, the driver or the public. SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 8 - XI. TERMINATION OF SERVICES If a passenger does not follow guidelines and procedures involving the use of SPAN Transit, services will be terminated as follows: • If feasible a verbal warning will be given. • If compliance is not achieved after the verbal warning, the passenger will receive a written warning in detail concerning the area of non-compliance and possible sanctions. • If compliance is not achieved after the written warning, the passenger will be notified in writing that his/her use of all or a portion of SPAN services is terminated, with a statement of reasons for termination. SPAN reserves the right to immediately terminate services without prior warning if a passenger poses a safety risk to himself/herself or any other person. XII. GRIEVANCE AND APPEAL PROCEDURES 1. Any individual has the option to appeal a suspension, termination or rate eligibility determination. Appeals must be presented in writing within 60 days. SPAN’s Executive Director will first hear appeals. If the Executive Director upholds the determination, the individual may request that the matter be reviewed by a panel of SPAN board members designated by the SPAN Board Chair. 2. Once an individual requests an appeal, the SPAN board member panel will review all material submitted. SPAN service will not be suspended while the SPAN board panel is considering an appeal unless suspension or termination resulted from behavior that was determined to pose a risk to the passenger or others. 3. SPAN will notify the individual, in writing, of the Executive Director’s or the board panel’s ruling on all appeals. This notification will outline the ruling and the reasons for it. 4. Once the individual has been informed of the board’s ruling, the determination will either be dismissed or imposed on the next day of service. 5. SPAN requires that all appeals must be made within 60 days of notification of sanctions or eligibility determination. 6. All decisions made by the SPAN board panel are considered final. SPAN Employees and SPAN Board of Directors will strive to maintain an accommodation process that is cooperative rather than adversarial in nature, attempt to fulfill eligibility requests when possible and will document any and all attempts at reasonable accommodations. SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 9 - XIII. TITLE VI COMPLAINTS A Title VI Complaint may be filed by any individual or individuals who allege they have been subjected to discrimination or adverse impact under any SPAN program or activity based on race, religion, color, national origin, sex, age or disability. SPAN follows the Texas Department of Transportation’s Title VI complaint process. Complaint forms and informational flyers are available from SPAN’s Title VI Officer (Executive Director) at SPAN’s office (940-382-2224) or from TxDOT (www.TxDOT.gov, 1-866-480-2518). Complaints may be mailed to SPAN’s office in Denton or directly to TxDOT’s Office of Civil Rights, 125 E. 11th Street, Austin, TX 78701. XIV. DEFINITIONS Aide – An aide is a social services attendant or personal care assistant who accompanies a passenger to assist the passenger in utilizing SPAN’s transportation service. Companion – A companion is anyone other than an aide who travels with a disability-certified passenger. Demand Response Service – Non-fixed-route shared transportation service utilizing vans or buses with passengers boarding and alighting at pre-arranged times and locations within the system’s service area. Disability -- The Americans with Disabilities Act utilizes a three-pronged definition of disability. An individual with a disability is any person who: 1. Has a physical or mental impairment that substantially limits one or more major life activities, 2. Has a record of such an impairment; or 3. Is regarded as having such an impairment. An individual must satisfy at least one of the three prongs of the above definition in order to be considered an individual with a disability. Mobility Device – A mechanism such as a wheelchair, a walker or a scooter, designed to aid passengers with mobility impairments. They can be either manually operated or powered. Late Cancellation – If a passenger cancels their trip on the day of service but does so more than 3 hours before the pick-up time it will be considered a late cancellation. No Show – A no-show occurs when a passenger fails to cancel their trip at least 3 hours before the scheduled pick-up time or board the SPAN vehicle within 5 minutes after it arrives within the 30-minute ready-time window. Ready Time Window – A 30 minute window from 15 minutes before to 15 minutes after the scheduled pick-up time, during which a passenger should be ready for pick-up SPAN, INC. TRANSPORTATION POLICY AND PROCEDURES COPPELL 6/2016 - 10 - Service Animals – Animals that are individually trained to perform tasks for people with disabilities, such as guiding people who are blind or who have low vision, alerting people who are deaf, pulling wheelchairs, alerting a person who is having a seizure or performing other special tasks. Service animals are working animals, not pets. Service Area – Service is provided to individuals residing in Coppell to locations in Coppell, northward to Vista Ridge Mall in Lewisville, Westward to Baylor Scott and White Grapevine, Southward to Las Colinas Medical Facility and Eastward along the I-35 Corridor. Subscription Service – An ongoing standing order is entered in SPAN’s schedule for a passenger travelling to the same place at the same time each week. Wheelchair – A mobility aid belonging to any class of 3 or 4-wheeled devices, usable indoors, designed for and used by passengers with mobility impairments. They may be either operated manually or powered. XV. FREQUENTLY ASKED QUESTIONS Question: What if I run late at my appointment? Answer: It is suggested that riders over-estimate rather that under-estimate the travel and appointment times. Question: Do I have to call each day to schedule a trip if the times and days that I travel are the same week to week? Answer: No, subscription service is available when travel is at the same time and day each week. However, the passenger must call the evening before each trip to get the pick-up time, and when necessary, the passenger must remember to cancel a subscription ride to avoid a no- show being recorded. Three (3) cancellations within a 1-month period shall invalidate the subscription. Question: Will I be taken directly to and from my destination? Answer: Not necessarily. SPAN is public transportation and usually passengers share rides. Other passengers may be picked up and/or dropped off during your trip. Question: What is the service area? Answer: Service is provided to individuals residing in Coppell to locations in Coppell, northward to Vista Ridge Mall in Lewisville, Westward to Baylor Scott and White Grapevine, Southward to Las Colinas Medical Facility and Eastward along the I-35 Corridor. Question: How many grocery bags are allowed on the bus? (Cases of drinks and large bags of pet food are not allowed) Answer: SPAN allows each passenger to carry a maximum of 2 standard size paper grocery bags (or equivalent volume thereof in plastic bags) while riding the bus. Passengers must be able to carry groceries on and off the bus in one trip. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2950 File ID: Type: Status: 2016-2950 Agenda Item Agenda Ready 1Version: Reference: In Control: Finance 09/01/2016File Created: Final Action: Fund Balance Policy - September 2016File Name: Title: Consider approval of revisions to the written Fund Balance Policy of the City of Coppell, Texas, to include changes for best practices and fund balance requirements associated with the Water/Sewer Fund. Notes: Agenda Date: 09/13/2016 Agenda Number: G. Sponsors: Enactment Date: Memo Fund Balance September 2016.pdf, Fund Balance Policy - September 2016.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2950 Title Consider approval of revisions to the written Fund Balance Policy of the City of Coppell, Texas, to include changes for best practices and fund balance requirements associated with the Water/Sewer Fund. Summary See attached memorandum. Fiscal Impact: Staff Recommendation: The Finance Department recommends approval. Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2950) Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 9/9/2016 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: September 13, 2016 Reference: Consider approval of revisions to the written Fund Balance Policy of the City of Coppell 2030: Sustainable City Government Introduction: Financial policies provide for the basic framework for the financial management of the City. The policies are intended to assist the City Council and City staff in evaluating current activities and proposals for future programs. Fund Balance policies are written guidelines that document sound financial management principles that will provide a stable financial base for the City. A fund balance policy improves the quality of decisions, identifies policy goals, and demonstrates a commitment to long-term financial planning, including a multi-year capital plan. Adherence to a fund balance policy signals to rating agencies and the capital markets that a government is well managed and should meet its obligations in a timely manner. The change that is being proposed to the Fund Balance Policy is to increase the Water and Sewer Fund’s unrestricted fund balance from 90 days of expenditures to 180 days of expenditures. Analysis: Advantages of a Fund Balance Policy:  Mitigates current and future risks (budgeted revenue shortfalls and increased budgeted expenditure costs)  Promote stability and continuity  Provides flexibility  Provides liquidity (when resources become available versus when the expenditure is incurred)  Provides time to correct revenue and expenditure fluctuations  Provides funds for unanticipated expenditures  Provides for extraordinary one-time expenditures  Promotes long term and strategic thinking  Provides staff with a framework to work from and assures Council that any proposal brought forward by staff meets the policy guidelines  Assures continuity in financial operations whether there is a change in council or management Conclusion: Based on the Water and Sewer Fund’s susceptibility to revenue shortfalls and management’s inabi lity to control a significant portion of expenses of the fund, it is proposed that unrestricted fund balance should be maintained at 180 days of expenditures instead of the current 90 days of expenditures. Legal Review: Agenda item did not require legal review. Fiscal Impact: Financial policies provide for the basic framework for the fiscal management of the City. Recommendation: The Finance Department recommends approval. City of Coppell, Texas Fund Balance Policy 1. Purpose The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines and parameters for fund balance of the various funds used by the City of Coppell. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. Advantages of a fund balance policy are as follows:  Enhances the quality of decisions by imposing order and discipline  Promotes consistency and continuity in decision making  Demonstrates a commitment to long term financial planning objectives 2. Definitions Fund Equity – A fund’s equity is generally the difference between its assets and its liabilities. Fund Balance – An accounting distinction is made between the portions of fund equity that are spendable and nonspendable. These are broken up into five categories: 1. Nonspendable Fund Balance – includes amounts that are not in spendable form or are required to be maintained intact. 2. Restricted Fund Balance – includes amounts that can be spent only for the specific purposes stipulated by external resource providers either constitutionally or through enabling legislation. 3. Committed Fund Balance – includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision making authority. Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. 4. Assigned Fund Balance – comprises amounts intended to be used by the government for specific purposes. Intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. In governmental funds other than the general fund, assigned fund balance represents the amount that is not restricted or committed. This indicates that the resources in other governmental funds are, at a minimum, intended to be used for the purpose of that fund. 5. Unassigned Fund Balance – is the residual classification of the general fund and includes all amounts not contained in other classifications. Unassigned amounts are technically available for any purpose. 3. Policy Statement Committed Fund Balance The City Council is the City’s highest level of decision making authority and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is an ordinance or resolution approved by the Council at the City’s Council meeting. The ordinance or resolution must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint may be determined in the subsequent period. Assigned Fund Balance The City Council has authorized the City Manager or Director of Finance as the officials authorized to assign fund balance to a specific purpose as approved by this fund balance policy. Unassigned Fund Balance The unassigned fund balance for the General Fund of the City of Coppell will be maintained at a level sufficient to provide the required resources to meet operating cost needs, to allow for unforeseen needs of an emergency nature, and to permit orderly adjustment to changes resulting from fluctuation of revenue sources. 4. Order of Expenditure of Funds When multiple categories of fund balance are available for expenditure, the City will start with the most restricted category and spend those funds first before moving down to the next category with availab le funds. 5. Funding Levels The City establishes the following funding levels concerning fund balances in the various funds used by the City of Coppell:  The annual budget shall be presented to Council, with each fund reflecting minimum ending funds balances as follows: General Fund 10% of the next years budgeted expenditures as required by City Charter, plus 15%. (Approximately 60 to 90 days) Debt Service Funds An amount of one (1) month of next years budget for principal and interest Water and Sewer Fund 180 days of expenditures Self Insurance Fund The sum of the six largest months of claims for the most recent 24 month period or six months of average monthly claims since inception, whichever results in the lower balance. Cemetery Fund 60 days of expenditures Crime Control Special Revenue Fund 25% of the next year’s budgeted expenditures Infrastructure 25% of the next year’s budgeted revenues as it relates to sales Maintenance Fund tax. Coppell Recreation Development Corp 25% of the next year’s budgeted revenues.  Fund balances, which exceed the minimum levels established for each of the funds, may be appropriated as shown in the Financial Projections section of the City of Coppell’s Five Year Plan.  Fund balances, which exceed the minimum levels established for each of the funds, may be appropriated for non-recurring capital projects or programs. The Council recognizes that any such funds should be appropriated for non-recurring expenditures as they represent prior year surpluses that may or may not materialize in subsequent fiscal years.  The City of Coppell will exercise diligence in avoiding the appropriation of fund balance for recurring operating expenditures. In the event fund balance is appropriated for recurring operating expenditures to meet the needs of the community, the budget document shall include an explanation of the circumstances requiring the appropriation and the methods to be used to fund this operating expenditure in the future. 6. Monitoring and Reporting The City Manager and the Director of Finance shall annually prepare a report document ing the status of the fund balances with this policy and present to the Council in conjunction with the presentation of the Comprehensive Annual Financial Report and also in conjunction with the development of the annual budget. 7. Replenishment Should the fund balances fall below the targeted level, the Council must approve and adopt a plan to restore the balance to the targeted level within two (2) years. If restoration can not be accomplished within such period without severe hardship, then the Council will establish a different but reasonable time period. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2965 File ID: Type: Status: 2016-2965 Agenda Item Agenda Ready 1Version: Reference: In Control: Parks and Recreation 09/02/2016File Created: Final Action: Cemetery Master PlanFile Name: Title: Consider approval of a professional services agreement with Tim Hansen, ASLA, Landscape Architect/Prime Consultant, in the amount of $98,780.00 as budgeted, to prepare a comprehensive Rolling Oaks Memorial Center cemetery conceptual Master Plan and Phase II expansion plan; and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 09/13/2016 Agenda Number: H. Sponsors: Enactment Date: Memo.pdf, Agreement.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2965 Title Consider approval of a professional services agreement with Tim Hansen, ASLA, Landscape Architect/Prime Consultant, in the amount of $98,780.00 as budgeted, to prepare a comprehensive Rolling Oaks Memorial Center cemetery conceptual Master Plan and Phase II expansion plan; and authorizing the City Manager to sign all necessary documents. Summary Fiscal Impact: Funds have been budgeted in the Rolling Oaks Memorial Cemetery Fund for this service. Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2965) (35-12-00-4220) Staff Recommendation: The Parks and Recreation Department recommends approval. Goal Icon: Community Wellness and Enrichment Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Parks and Recreation Director Date: September 13, 2016 Reference: Consider approval of a professional services agreement with Tim Hansen, ASLA, Landscape Architect/Prime Consultant, in the amount of $98,780.00 as budgeted, to prepare a comprehensive Rolling Oaks Memorial Center cemetery conceptual Master Plan and Phase II expansion plan; and authorizing the City manager to s ign all necessary documents. 2030: Community Wellness and Enrichment: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: The City of Coppell completed the Feasibility Study for a Municipal Cemetery in November of 2004 prepared by L. F. Sloane Consulting Group, Inc., in conjunction with J. Stuart Todd Architects, Inc. The study included a conceptual schematic of what the entire 32.2 acre site could look like once it was fully developed. This master plan placed all of the potential future building structures and burial features on the east side of the site which is not conducive to a Phase II or partial expansion of the remaining undeveloped acreage. Therefore, it was recommended that the entire site be reevaluated for the purpose of presenting a new conceptual master plan and a Phase II expansion that will consider future expansions, amenities and the appearance of the entire cemetery once it is completely developed. The City of Coppell Purchasing Department advertised a Request for Proposals for the Rolling Oaks Memorial Center Expansion Plan in May of 2016. On Tuesday, June 7, 2016 the City received two (2) proposals for RFP No. 0139, they included the following consultants:  La Terra Studio  Tim Hansen, ASLA The Parks and Recreation Department utilized an assessment panel of division managers, Assistant Directors and the Director to interview and assess the qualifications and experience of the consultants. Tim Hansen is the Consultant recommended for the ROMC Expansion Plan based on the following criteria: 2  Project Approach  Project Team  Past Experience and Client References  Project Schedule  Presentation and proposal This plan will include: Evaluating the original master plan and developing an expansion strategy that will easily transition into a future expansion phase  Preparing Phase II expansion concepts with additional burial options and features for Council consideration  Upgrading, enhancing and adding features to the Phase I developed gardens  Evaluating the office arrangement (currently located in the columbarium)  Reviewing the current cemetery rules and procedures to measure compliance issues related to grave ornamentation, site furnishings, etc. Analysis: The current capacity of the developed property is 3,937 adult single depth burials, 268 infant spaces and 485 niches for a total phase one capacity of approximately 4,700 (double depth burials were approved as an option in 2015). Fifty two percent of the total available burial rights is sold to date. The average number of spaces sold in 2014 and 2015 is 717. If this trend continues the remaining 2440 burial rights would be sold in approximately 3 years. However, the sold properties and niches have been what families have considered the most desirable property options that the Rolling Oaks Memorial Center cemetery has to offer. The remaining ground spaces are in locations near Freeport or distant from trees and other site amenities making them “remaining” choice properties. Niches are structured 10 levels high and either single or double space. The middle levels and double niches are selling first, once again leaving fewer preferred options for future families. Numerous families, denominational and cultural groups have expressed an interest in burial options that are not currently available at ROMC including:  Private family estates  Family mausoleums  Community mausoleums  Denominational and nondenominational gardens  Cultural gardens  Prayer chapel  Statues  Committal chapel  Outdoor cremation niches The cemetery has been in operation for seven years resulting in a trend of increased property sales and the community’s desire for more burial options. Several of these standard burial options were 3 identified in the original conceptual master plan and the opportunity to provide a full range of products and services is part of the scope of this expansion plan. This plan will prepare ROMC for the opportunity of exceeding the expectation of the families and groups that will utilize this cemetery in the coming decades. Legal Review: The attached proposal was reviewed and approved by legal counsel. The City Manager will sign all finalized documents. Fiscal Impact: The fiscal impact is $98,780. Recommendation: The Parks and Recreation Department recommends approval of this item. Page 1 STATE OF TEXAS § § COUNTY OF DALLAS § AGREEMENT FOR LANDSCAPE ARCHITECTURAL SERVICES This Agreement for (“Agreement”) is made by and between the City of Coppell, Texas (“City”) and Tim Hansen, Landscape Architect, a Texas Sole Proprietorship (“Contractor”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. RECITALS: WHEREAS, the City desires to engage the services of the Contractor as an independent contractor, and not as an employee, to provide the services described in Exhibit “A” (the “Scope of Services”) to perform identified in the Scope of Services (the “Services”); and WHEREAS, the Contractor desires to render the Services for the City on the terms and conditions set forth in this Agreement; NOW THEREFORE, in exchange for the mutual covenants set forth herein, and other valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows: Article I Term 1.1 The initial term of this Agreement shall be for an initial term commencing on September 15, 2016 (the “Effective Date”) and ending on September 15, 2017 (“Initial Term”); provided, however, that City shall have the right and option to extend the term for up to four (4) additional one (1) year terms by providing written notice to Contractor of the City’s election to extend the term hereof, such notice to be given not more than ninety (90) days prior to the expiration of the Initial Term. 1.2 Either Party may terminate this Agreement by giving thirty (30) days prior written notice to the other Party. Contractor shall be entitled to compensation for any Services completed to the reasonable satisfaction of the City in accordance with this Agreement prior to such termination. Article II Scope of Services 2.1 The Contractor shall perform in connection with the Services as set forth in the Scope of Services, listed as Exhibit A Article III Schedule of Work Page 2 Contractor agrees to complete the required Services in accordance with the Scope of Services. Further, the City agrees to provide the Contractor with requested information, existing surveys, and maps, and to schedule meetings in a timely manner to facilitate the completion of said Services. Article IV Compensation and Method of Payment 4.1 Contractor will be compensated in accordance with the payment schedule and amounts set forth in the Scope of Services, a total amount of $82,780 (Eighty-two thousand seven hundred eighty dollars). Unless otherwise provided herein, payment to the Contractor shall be monthly based on the Contractor’s monthly progress report and detailed monthly itemized statement for Services that shows the percentage of each Work Phase completed, the total amount of fee earned to date and the amount due and payable as of the current statement, in a form reasonably acceptable to the City. Monthly statements shall include authorized non-salary expenses with supporting itemized invoices and documentation. The City shall pay such monthly statements within thirty (30) days after receipt and City verification of the Services and expenses unless otherwise provided herein. 4.2 Unless otherwise provided in the Scope of Services, Contractor shall be responsible for all expenses related to the services provided pursuant to this Agreement including, but not limited to, travel, copying and facsimile charges, telephone, internet and email charges. Article V Devotion of Time; Personnel; and Equipment 5.1 Contractor shall devote such time as reasonably necessary for the satisfactory performance of the Services under this Agreement. Should the City require additional services not included under this Agreement, Contractor shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement, and shall be compensated for such additional services on a time and materials basis, in accordance with Contractor’s standard hourly rate schedule, or as otherwise agreed between the Parties. 5.2 To the extent reasonably necessary for the Contractor to perform the services under this Agreement, Contractor shall be authorized to engage the services of any agents, assistants, persons, or corporations that the Contractor may deem proper to aid or assist in the performance of the services under this Agreement. The cost of such personnel and assistance shall be included as part of the total compensation to be paid Contractor hereunder, and shall not otherwise be reimbursed by the City unless provided differently herein. 5.3 Contractor shall furnish the equipment, supplies, and personnel necessary to perform the Services required under this Agreement unless otherwise provided herein. 5.4 City shall provide space for all equipment supplied by Contractor which remains on the job site during the life of the Agreement. The equipment must be maintained in good operating condition and in sufficient quantities to adequately perform all Services and available to the Contractors’ employees at all times. All equipment must by OSHA certified and/or meet all OSHA requirements. Page 3 Article VI Miscellaneous 6.1 Entire Agreement. This Agreement constitutes the sole and only agreement between the Parties and supersedes any prior understandings written or oral agreements between the Parties with respect to this subject matter. 6.2 Assignment. The Contractor may not assign this Agreement. 6.3 Successors and Assigns. Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. 6.4 Governing Law. The laws of the State of Texas shall govern this Agreement without regard to any conflict of law rules; and venue for any action concerning this Agreement shall be in the State District Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 6.5 Amendments. This Agreement may be amended by the mutual written agreement of the Parties. 6.6 Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. 6.7 Independent Contractor. It is understood and agreed by and between the Parties that Contractor, in satisfying the conditions of this Agreement, is acting independently, and that the City assumes no responsibility or liabilities to any third party in connection with these actions. All services to be performed by Contractor pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of the City. Contractor shall supervise the performance of its Services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. 6.8 Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other Party or address as either Party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If intended for City: Attn: Purchasing Director Purchasing Department City of Coppell, Texas P.O. Box 478 Coppell, Texas 75019 With a copy to: Robert Hager Nichols, Jackson, Dillard, Hager & Smith, LLP 1800 Ross Tower 500 N. Akard Street Dallas, Texas 75201 Page 4 If intended for Contractor: Inc. Attn: Tim Hansen 3131 Robinhood Street Houston, Texas 77005-2345 6.9 Insurance. (a) Contractor shall during the term hereof maintain in full force and effect the following insurance: (i) a comprehensive general commercial liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the Contractor’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $1,000,000.00 per occurrence for injury to persons (including death), (ii) public liability insurance policy with an aggregate limit of not less than $1,000,000.00 and products and completed operations liability aggregate limit of no less than $1,000,000.00; (iii) City’s Protective Liability insurance policy with a minimum limits of not less than $600,000.00 per occurrence and not less than $1,000,000 Aggregate, (iv) excess /umbrella liability insurance policy coverage with a limit of not less than $1,000,000.00 per occurrence with drop down coverage, (v) policy of automobile liability insurance covering any vehicles owned and/or operated by Contractor, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.00 combined single limit and aggregate for bodily injury and property damage; and (iii) statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of Contractor’s employees involved in the provision of services under this Agreement. (b) All policies of insurance shall be endorsed and contain the following provisions: (1) name the City, its officers, and employees as additional insureds as to all applicable coverage with the exception of Automobile Liability Insurance and Workers Compensation Insurance; and (2) provide for at least thirty (30) days prior written notice to the City for cancellation of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. Contractor shall provide written notice to the City of any material change of or to the insurance required herein. (c) All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. (d) A certificate of insurance and copies of the policy endorsements evidencing the required insurance shall be submitted prior to commencement of Services and upon request by the City. Page 5 (e) Contractor shall cause all subcontractors performing Services in compliance with this Agreement to obtain insurance coverages as required in Section 6.9 (a) – (d) herein, which shall remain in full force and effect during the term of this Agreement. 6.10 Indemnification. (a) CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY’S OBLIGATIONS HEREUNDER. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE CONTRACTOR’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS, SUBCONTRACTORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGLIGENCE OF THE CITY, IN WHOLE OR IN PART, IN WHICH CASE CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). THE CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. 6.11 Counterparts. This Agreement may be executed by the Parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the Parties hereto. 6.12 Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. [Signature Page to Follow] Page 6 EXECUTED this _______ day of _____________________, 2016. CITY OF COPPELL, TEXAS By: Clay Phillips, City Manager ATTEST: By: Christel Pettinos, City Secretary EXECUTED this _______ day of _____________________, 2016. By: ______ Name: ______________________________________ Title: _______________________________________ 7 EXHIBIT A SCOPE OF SERVICES Rolling Oaks Memorial Center Expansion City of Coppell, Texas PART I – Community Input and Research of Similar Facilities $5760. TASK A – SUMMARY OF COMMUNITY INPUT: 2 WEEKS 1. The City agrees to provide to the Contractor the concerns and “wish list” obtained from community groups and will be responsible for the accuracy and completeness of the information. Therefore, the Contractor will limit his scope to a simple review of the information gathered so far and will return a summary with questions remaining if appropriate. This community input will be incorporated into its planning and design process. Included in this item:  A written summary of community group input will be provided by city staff.  Features and improvements that staff determine are feasible will be incorporated into the proposed conceptual site plans. TASK B – MARKET RESEARCH: 3 WEEKS 1. The Contractor will compare the cemetery resources of Rolling Oaks to similar cemeteries in the region with regard to burial options, amenities, cultural gardens, and industry trends. This will include features, pricing, policies, and products. A summary of the research will be emailed to the City for review. Included in this item:  A written summary (graphs, charts etc.) of similar cemeteries in the region comparing burial options, amenities, cultural gardens, industry trends, features, product pricing and general cemetery policies. PART II – Site Survey and Analysis $35,760. TASK A – TOPOGRAPHIC SURVEY: 6 WEEKS 1. The Contractor will prepare a topographic survey for the entire undeveloped property, including 1’ contours, known utilities, existing roads, the edge of platted, and adjacent graves. A licensed arborist will tag trees 6” and larger in the undeveloped area with botanical name, crown diameter, condition, and caliper. The survey will require clearing of access corridors on a 100’ grid, the cost of which will be absorbed by the Contractor. Specifically excluded are a Boundary Survey, title information, floodplain determination or water body restrictions, wetlands delineation, or jurisdictional work. Included in this item:  A topographic survey of the undeveloped cemetery property with 1” contours, utilities, roads, the edge of platted and adjacent graves where abutting undeveloped property.  A detailed tree survey per City arborist directions to be used to help determine feasible placement of graves, roads, walks, utilities, structures, amenities and potential above-ground (root zone) features such as niches, etc. Recommendations for tree preservation or removal to propose the most efficient use of the remaining undeveloped property. 8 TASK B – SITE ANALYSIS: 2 WEEKS 1. The Contractor will review the inventory data as provided by the City to confirm history of sales and summarize patterns and trends if apparent. This summary will be emailed to the Advisory Committee. Included in this item:  A written summary of ROMC sales, remaining inventory of spaces and niches, with an analysis of sales patterns and trends if apparent. 2. Using the topographic survey, the Contractor will analyze existing site conditions, including views, drainage, irrigation, and existing trees to guide a defensible concept development. The product of this Work Item will not be presented, but will serve as an in-house graphic and written summary of the site’s opportunities and constraints. Included in this item:  A written graphic and summary of the site’s opportunities and constraints based on the topographic survey results which will incorporate views, drainage, irrigation and existing trees to propose defensible concept plans for the undeveloped property. PART III – Concept Development $20,460. TASK A - CONCEPT PLANS: 4 WEEKS 1. At least three alternative Concept Plans will be prepared that will fit the required Program elements to the opportunities and constraints of the site. Concept Plans will address the entire undeveloped cemetery property and, to a limited extent, the existing development as appropriate. The degree to which the Concepts will vary is yet to be determined, but may be generated by any combination of initial cost, potential revenue, extent of construction, style, or product mix. Concepts may be hand- drawn as a means to communicate their flexibility and non-final nature. Included in this plan:  A minimum of three Concept Plans for the entire undeveloped property and the existing developed property if appropriate to maximize its usage and potential.  A differentiation of the concepts based on initial cost estimates, potential revenue, extent of construction, style and product mix. TASK B – CONCEPT WORKSHOP AND REFINEMENT: 3 WEEKS 1. The Contractor will personally present the Concepts to the Advisory Committee for review to determine their feasibility, potential for implementation, and perceived match to expectations of the City and community. Comments received at this meeting will be noted and summarized, documented by a subsequent email to the Advisory Committee. The format for this Workshop will be an informal sit-down meeting that will encourage active participation by all those in attendance. The Contractor will be available to translate ideas to graphic form as time allows. Images of other cemetery products and landscape improvements shown at the Workshop will assist in communicating the possibilities for the cemetery’s future. Included in this plan:  Presentation of Master Plan/Expansion concepts to City selected personnel and associated groups if warranted.  Contractor will provide notes and a summary of this meeting to the project manager. 2. The Contractor will personally present all three Concepts to the City Council at a regularly- scheduled Council meeting or Workshop Session, as directed by the City. Other likely interested stakeholders will be encouraged to attend, including neighbors, city staff, churches, and funeral homes. Included in this plan:  One presentation to the City Council on the Concept Plans. 9 3. The Contractor will provide notes and a summary of this meeting to the project manager. Included in this plan:  A Preferred Concept Plan based on Council direction that will include the entire site Master Plan and a Phase II development plan. Printed and electronic versions will be provided by the Contractor. 4. Comments received from Council will serve as direction to proceed with the Preferred Concept Plan that will serve as the basis for subsequent Master Plan and Phase II development. The Preferred Concept will be printed at a scale suitable for mounting and public display. An electronic version will be provided to the City for posting on its website. PART IV – Master Plan and Phase II Development $14,480. TASK A – ILLUSTRATIVE MASTER PLAN: 4 WEEKS 1. The Preferred Concept will be refined and prepared as the Illustrative Master Plan 2016 (or similar name). The Master Plan will include an inventory summary with its principal features labeled. It will represent the latest community and staff recommendations and make the best use of the existing development, while creatively adapting to the undeveloped landscape opportunities. It will provide a meaningful guide to the immediate and near-term expansion that is as efficient, attractive, and responsive as possible. A pdf will be printed and mounted for public display and posted to the website. The Master Plan with its overall features and recommendations will be presented for formal approval by City Staff to the City Council with the Contractor in attendance. Included in this plan:  A conceptual Master Plan including an inventory summary and labeled features.  An exhibit board of appropriate size featuring the approved conceptual Master Plan and Phase II development to be used by the city for public display. TASK B – PHASE II DEVELOPMENT: 3 WEEKS 1. The Contractor will describe a Phase II extents for the review and approval of the Advisory Committee. The products of this Work Item will be generated and produced with a CAD-based system for increased accuracy and ease of modification. Included in this plan:  A Phase II extents plan for city review and approval. This will include the part of the undeveloped property that is proposed for the expansion of the cemetery based on council direction.  A Statement of Probable Costs that can be used by the city to budget for the Phase II expansion of the cemetery. 2. The level of detail in this Work Item will allow for a defensible Statement of Probable Costs to assist the Committee in establishing a budget as well as what improvements are feasible for the next phase. PART V – Policy Review $2320. TASK A - REVIEW OF EXISTING POLICIES ORDINANCES: 1 WEEK 1. The Contractor will elicit comments from the Cemetery as to any perceived shortcomings with existing regulations as a starting point for research. The Contractor will summarize Cemetery policies and regulations derived from cemeteries with similar size, operation, and market. Included in this plan:  An evaluation of the ROMC policies and regulations along with a comparison of this data with that of at least five other cemeteries of similar size, operation and market. 10 TASK B - MODIFY AND UPDATE POLICIES, STANDARDS: 1 WEEK 1. The Contractor will submit to the Cemetery preliminary recommendations to enhance existing policies in order to improve cemetery appearance, reduce maintenance, respond better to family preferences, and generally simplify management. Included in this plan:  A written list of recommendations to enhance the existing ROMC policies, improve cemetery appearance, reduce maintenance costs and simplify management practices to better serve families. PART VI – Action Plan and Executive Summary $4000. TASK A – PHASING RECOMMENDATIONS: 2 WEEKS 1. Based on the approved Master Plan, the Contractor will define a specific Phase II limit for purposes of verifying inventory and construction costs. Included in this plan:  A specific Phase II plan confirming potential inventory of graves, structures, features and amenities along with probable construction costs. The plan will include roads, walks, irrigation, trees, buildings (office, storage), features (mausoleums, columbarium, crypts, statues, fountains etc.), gardens (private estate, community, cultural etc.) if approved by the city. TASK B – EXECUTIVE SUMMARY: 4 WEEKS 1. The Contractor will prepare a basic written and graphic report that summarizes the master plan and Task A above. Included in this plan:  A written report and graphic plan that summarizes the Master Plan and the Phase II expansion. 2. Twenty-five (25) hard copies of the Illustrative Master Plan and fifteen (15) copies of the Executive Summary and two (2) CDs of the Master Plan and the Executive Summary Report will be delivered to the City. Included in this plan:  Twenty-five (25) hard copies of the Illustrative Master Plan delineating the Phase II Expansion Plan portion of the property and fifteen (15) copies of the Executive Summary and two (2) CD’s of the Master/Expansion Plan and the Executive Summary report. To be Provided by the City: The City agrees to provide to the Contractor at no charge and in a timely manner the following as part of this Agreement: 1. A copy of the topographic survey prepared for Phase I (dwg file, AutoCAD 2013 preferred) to help establish a starting point for Phase II; 2. A description of the known restrictions on the access, use, development, and extent of the drainageway along the east side of the property, shown as a “blue line” on USGS maps; and 3. Digital maps of all existing gardens and latest inventory and sales data. Expenses The City agrees to reimburse the Contractor for project-related expenses for the Scope of Services above. Project expenses include all travel and anticipated printing costs for meetings and Part VI, Executive Summary. Refer to Exhibit B MKEC rate schedule and Exhibit C Hansen Rate Schedule for applicable. Expenses shall not exceed $16,000. 11 Schedule Each Work Item above includes an estimated number of weeks to complete. Progress on the Work Items necessarily overlaps and is not necessarily a continuous work effort; hence, the number of weeks stated are not cumulative. Completion dates have not been assigned as the start dates, City-managed meeting schedule, and required approvals cannot be determined. City agrees to manage the scheduling of all meetings, including the arrangement of meeting facilities and times, announcements of said meetings, and expenses related thereto. The Contractor agrees to work diligently to complete the Services described above in a timely manner, subject to the City’s ability to respond to requests for reviews and comments from time to time. It is the Contractor’s intent to complete Parts I-VI within a six-month time frame. Exhibit C Page 1 of 1 Rev. January 2016 Tim Hansen, ASLA 2016 HOURLY RATE SCHEDULE* Classification Billing Rate per Hour Principal/Project Manager ............................................ 140.00 EXPENSES: Xerox Copies ......................................... Current Market Rate Plot Prints .......................................................... 0.90 per S.F. Color / Mylar Plot Prints ..................................... 2.00 per S.F. Mileage ....................................................... IRS Allowed Rate Project Expenses ................................................. Cost + 10% Sub consultants ................................................... Cost + 10% *Rates apply for Extra Services, if applicable. Exhibit B Page 1 of 1 Rev. January 2016 MKEC Engineering, Inc. 2016 HOURLY RATE SCHEDULE Classification Billing Rate per Hour Principal/Project Manager ............................................ 145.00 Senior Engineer ........................................................... 134.00 Engineer Level I ........................................................... 107.00 Engineer Level II/Senior Technician .............................. 97.00 Secretary ....................................................................... 53.00 Survey Team/2 Man..................................................... 150.00 Survey/GPS ................................................................. 150.00 Survey/Leica ................................................................ 331.00 RLS ................................................................................ 97.00 Inspector ........................................................................ 97.00 Technician I ................................................................... 85.00 Technician II .................................................................. 65.00 EXPENSES: Xerox Copies ......................................... Current Market Rate Plot Prints .......................................................... 0.90 per S.F. Color / Mylar Plot Prints ..................................... 2.00 per S.F. Mileage ....................................................... IRS Allowed Rate Project Expenses ................................................. Cost + 10% Sub consultants ................................................... Cost + 10% Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2945 File ID: Type: Status: 2016-2945 Agenda Item Agenda Ready 2Version: Reference: In Control: Information Systems 08/26/2016File Created: Final Action: PC and Laptop PurchaseFile Name: Title: Consider approval for the purchase of desktop computers and laptops from Dell Marketing through the State of Texas DIR Interlocal contract #DIR-SDD-1951, in the amount of $111,579.50; and authorizing the City Manager to execute all necessary documents. Notes: Agenda Date: 09/13/2016 Agenda Number: I. Sponsors: Enactment Date: PC and Laptop Council Memo.pdf, PC and Laptop Proposal.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Jerod Anderson History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 09/13/2016City Council Text of Legislative File 2016-2945 Title Consider approval for the purchase of desktop computers and laptops from Dell Marketing through the State of Texas DIR Interlocal contract #DIR-SDD-1951, in the amount of $111,579.50; and authorizing the City Manager to execute all necessary documents. Summary Procuring this equipment will provide the necessary update to the existing pc and laptop fleet needed to meet industry standards as well as move to an operating system that is current. Fiscal Impact: This agreement is for $111,579.50 for purchase of 117 desktops and laptops from Dell Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2945) Marketing. Staff Recommendation: Staff Recommends approval Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 9/9/2016 Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Quote 1022918707749.1 CITY OF COPPELL Salesperson Quote Details Billing Details Salesperson Name Quote Date Company Name Jordan LeFan 08/24/2016 CITY OF COPPELL Salesperson Email Quote Validity Customer Number Jordan_LeFan@Dell.com 09/23/2016 1590817 Salesperson Phone Solution ID Phone Number 1(800) 456-3355 - 1 (972) 3043644 Salesperson Extension Address 5138596 Price Summary ACCTS PAYABLE PO BOX 9478 COPPELL TX 75019-9478 US Description Quantity Unit Price Subtotal Price Latitude 14 Rugged 4 $1,301.66 $5,206.64 Precisions Workstations T5810 2 $2,012.99 $4,025.98 OptiPlex 5040 SFF 66 $562.29 $37,111.14 Dell 20 Monitor – P2017H 132 $118.19 $15,601.08 Dell Latitude E5570 11 $895.64 $9,852.04 OptiPlex 5040 SFF-Life Safety Park 16 $823.45 $13,175.20 Dell Monitor–P2017H-Life Safety Park 36 $118.19 $4,254.84 OptiPlex 5040 SFF-Info Systems Stock 6 $823.45 $4,940.70 Dell Latitude E5470-Library 12 $1,156.80 $13,881.60 Dell Monitor–P2017H-Info Systems Stoc 12 $118.19 $1,418.28 Dell AC511 Stereo SoundBar - 66 $24.00 $1,584.00 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. USB Dell AC511 Stereo SoundBar - USB-Life Safety Park 16 $24.00 $384.00 Dell AC511 Stereo SoundBar - USB-Info Systems Stock 6 $24.00 $144.00 Subtotal $111,579.50 Tax $0.00 Shipping and Handling $0.00 Environmental Fee $0.00 Total $111,579.50 Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 3 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. * Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order Product Details by Shipment Description Quantity Unit Price Subtotal Price Latitude 14 Rugged 4 $1,301.66 $5,206.64 Estimated Delivery Date: 09/09/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-ADEK Dell Latitude 14 Rugged (5404), CTO 4 - - 525-0062 Dell Data Protection | Endpoint Security Suite Enterprise, 3 yr 807-9602 ProSupport for Dell Data Protection Endpoint Security Suite Enterprise, 3 Years 4 - - 4 - - 954-3465 No DDPE Encryption Software 4 - - 338-BFPT 4th Gen Intel Core i5-4310U Processor (2.0 GHz, 3M Cache, Dual Core), no FPR and no SC reader 619-AIKP Windows 7 Professional English, French, Spanish 64bit (Includes Windows 10 Pro License) 4 - - 4 - - 370-AAPE 8GB Dual Channel DDR3L 1600MHz (4GBx2) 4 - - 400-AATR 128GB Mobility Solid State Drive 4 - - 637-AAAM No Dell Backup and Recovery software 4 - - 452-BBSE No Docking Station 4 - - 658-BCSB Microsoft Office 30 Day Trial 4 - - 650-AACW AntiVirus : No Antivirus Software 4 - - 590-TEUJ No Additional Serial Ports 4 - - 620-AAWD Recovery media not included 4 - - 580-ABYR Sealed Internal RGB Backlit US/International Keyboard 4 - - 490-BCGN Intel Integrated HD Graphics 4 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 555-BBRU Dell Wireless 1707 1x1 Single Band 802.11bgn + Bluetooth 4.0 LE 4 - - 4 - - 537-BBBD E5 Power Cord (US) 4 - - 409-BBCF No Intel Rapid Start or Smart Connect 4 - - 391-BBTO 14.0 HD (1366x768) display w/ Camera with Privacy Shutter and Mic 4 - - 451-BBOK 6-cell (65Wh) Lithium Ion battery 4 - - 387-BBJD EnergyStar 6.0 4 - - 492-BBEM 65W AC Adapter, 3-pin 4 - - 800-BBGF BTO Standard shipment Air 4 - - 340-AATY Dell Client System Update 4 - - 340-ADFZ Dell Power Manager 4 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 422-0007 Dell Data Protection Security Tools Digital Delivery/NB 4 - - 640-BBEU Dell Data Protection Protected Workspace 4 - - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 4 - - 640-BBOD Platform Quickset 4 - - 658-BBNF Waves Maxx Audio Royalty 4 - - 658-BBVM MY DELL 4 - - 631-AALD No Out-of-Band Systems Management 4 - - 555-BCDU Software for Dell Wireless 1707 4 - - 540-BBLW No PCMCIA Card or ExpressCard Reader 4 - - 556-BBHL DW5808E LTE for Verizon 4 - - 319-BBBH Software for Integrated Camera 4 - - 429-AAGQ PowerDVD Software not included 4 - - 340-ACQQ No Option Included 4 - - 325-BBKI Optical Drive Airbay 4 - - 817-BBBB No FGA 4 - - 389-BCCI Intel Core i5 Processor Label 4 - - 340-ACQQ No Option Included 4 - - 340-AMHI English Setup and Features Guide 4 - - 328-BBYL Cat/Custom BTO MIX SHIP 4 - - 389-BFFE Regulatory Label 4 - - 590-TEUH Docking connector for Rugged Docking Station only 4 - - 461-AABV No Accessories 4 - - 525-0057 Kace K1000 Express 4 - - 804-0498 ProSupport: Next Business Day Onsite, 1 Year Extended 4 - - 804-0500 ProSupport: Next Business Day Onsite, 3 Years 4 - - 975-3461 Dell Limited Hardware Warranty Extended Year(s) 4 - - 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 4 - - 997-6988 Dell Limited Hardware Warranty Initial Year 4 - - 997-6996 ProSupport: 7x24 Technical Support, 4 Years 4 - - 973-9200 Accidental Damage Service, 4 year 4 - - 988-7689 Accidental Damage Service 4 - - Description Quantity Unit Price Subtotal Price Precisions Workstations T5810 2 $2,012.99 $4,025.98 Estimated Delivery Date: 09/02/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AEZQ Dell Precision Tower 5810 CTO Base 2 - - 338-BFJW Intel Xeon Processor E5-1620 v3 (Four Core HT, 10MB Cache, 3.5GHz Turbo) 2 - - 412-AADM Heatsink for single CPU T5810 2 - - 619-AIKN Windows 7 Pro English, French, Spanish 64bit 2 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 5 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. (Includes Windows 10 Pro License) 658-BCSB Microsoft Office 30 Day Trial 2 - - 421-9982 Thank you for buying Dell 2 - - 422-0008 Dell Data Protection System Tools Digital Delivery/DT 2 - - 422-0052 SW,MY-DELL,CRRS 2 - - 444-BBBG BIOS match checked back to factory 2 - - 444-BBBS BIOS binary check enabled and verified 2 - - 640-BBDH Adobe Reader 11 2 - - 640-BBES Dell Precision Optimizer 2 - - 640-BBEW Dell Data Protection | Protected Workspace 2 - - 640-BBHR Visit www.dell.com/encryption 2 - - 640-BBHS Not Selected in this Configuration 2 - - 658-BBIH Dell Applications for Windows 7 2 - - 490-BCCK Nvidia Quadro K2200 4GB (2 DP, DL-DVI-I) (1 DP to SL-DVI adapter) 2 - - 387-BBBE No Energy Star 2 - - 321-BCEM Dell Precision Tower 5810 685W TPM Chassis, v2, BW 2 - - 370-ABUP 32GB (4x8GB) 2133MHz DDR4 RDIMM ECC 2 - - 525-0062 Dell Data Protection | Endpoint Security Suite Enterprise, 3 yr 807-9602 ProSupport for Dell Data Protection Endpoint Security Suite Enterprise, 3 Years 2 - - 2 - - 954-3465 No DDPE Encryption Software 2 - - 403-BBGV Integrated Intel AHCI chipset SATA controller (6 x 6.0Gb/s) - SW RAID 0/1/5/10 2 - - 449-BBGB C3 SATA / SSD 2.5 Inch, 1-2 Hard Drives 2 - - 780-BBCJ Non RAID 2 - - 400-AIJH 2.5" Intel 360GB SATA Class 20 Solid State Drive 2 - - 400-AGXJ 2.5" Intel 360GB SATA Class 20 Solid State Drive (Additional) 2 - - 401-AADF No Additional Hard Drive 2 - - 401-AADF No Additional Hard Drive 2 - - 411-XXXY Boot drive or boot volume is less than 2TB 2 - - 610-BBLS CTO Config 1, Precision Tower 5810 2 - - 525-0057 Kace K1000 Express 2 - - 429-AAPE 8x Slimline DVD+/-RW Drive 2 - - 429-AABU PowerDVD Software not included 2 - - 510-BBBW Sound Card Not Included 2 - - 520-AADM Internal Speaker 2 - - 385-BBBX 19-in-1 Media Card Reader 2 - - 555-BBJO No Additional Network Card Selected (Integrated NIC included) 2 - - 817-BBBC Not Selected in this Configuration 2 - - 386-BBBE No Dell Tera2 Remote Access host card for the Wyse P25 Zero Client 2 - - 631-AAID No Out-of-Band Systems Management 2 - - 650-AAAJ No Anti-Virus Software 2 - - 580-ADJC Dell KB216 Wired Multi-Media Keyboard English Black 2 - - 570-AACW Dell MS111 USB Optical Mouse 2 - - 461-AABV No Accessories 2 - - 520-AABF No External Speaker 2 - - 620-AAWD Recovery media not included 2 - - 658-BCUV Dell Developed Recovery Environment 2 - - 430-XXYU Resource DVD not Included 2 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 6 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 340-ABKW No Quick Reference Guide 2 - - 470-AAKG US 125V Power Cord 2 - - 461-AAAB Chassis Intrusion Switch 2 - - 817-BBBB No FGA 2 - - 328-BBEO Shipping Material for System 2 - - 340-AEYP SHIP,PWS,LNK,NO,NO,AMF 2 - - 389-BFFO MOD,LBL,REG,T5810,DAO 2 - - 389-BFJR Regulatory Label 2 - - 389-BDCE No UPC Label 2 - - 389-BBRO Intel Xeon Label 2 - - 329-BBJL TPM Enabled 2 - - 332-1286 US Order 2 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 2 - - 575-BBCH No Stand included 2 - - 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 2 - - 997-7163 Dell Limited Hardware Warranty Plus Service 2 - - 997-7189 ProSupport: Next Business Day Onsite 4 Years 2 - - 997-7209 ProSupport: 7x24 Technical Support, 4 Years 2 - - Description Quantity Unit Price Subtotal Price OptiPlex 5040 SFF 66 $562.29 $37,111.14 Estimated Delivery Date: 09/02/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AFIF OptiPlex 5040 Small Form Factor XCTO 66 - - 338-BHUF Intel Core i5-6500 Processor (Quad Core, 6MB, 4T, 3.2GHz, 65W) 66 - - 412-AAGQ Small Form Factor Processor Heatsink 65 Watt 66 - - 619-AIKN Windows 7 Pro English, French, Spanish 64bit (Includes Windows 10 Pro License) 66 - - 658-BCSB Microsoft Office 30 Day Trial 66 - - 370-ACMQ 16GB Dual Channel DDR3L 1600MHz (8GBX2) OptiPlex 66 - - 340-ABIG SSD as first boot drive 66 - - 400-AIRX M.2 128GB SATA Class 20 Solid State Drive 66 - - 773-BBBC M2X3.5 Screw for SSD/DDPE 66 - - 490-BBFG Intel Integrated Graphics, Dell OptiPlex 66 - - 325-BBRJ DVD+/-RW Bezel, Small Form Factor 66 - - 429-AAJV Tray load DVD Drive (Reads and Writes to DVD/CD) 66 - - 632-BBBJ PowerDVD Software not included 66 - - 620-AAYW Windows 10 Pro OS Recovery 64bit - DVD 66 - - 580-ADJC Dell KB216 Wired Multi-Media Keyboard English Black 66 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 7 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 275-BBBW Dell MS116 Wired Mouse, Black 66 - - 525-0062 Dell Data Protection | Endpoint Security Suite Enterprise, 3 yr 807-9602 ProSupport for Dell Data Protection Endpoint Security Suite Enterprise, 3 Years 66 - - 66 - - 954-3465 No DDPE Encryption Software 66 - - 401-AANH 2nd Hard Drive: not included 66 - - 385-BBIZ Dell Media Card Reader 66 - - 555-BBFO No Wireless 66 - - 555-BBFO No Wireless 66 - - 329-BCRQ OptiPlex 5040 SFF with 180W up to 85% efficient Power Supply (80Plus Bronze) 66 - - 631-AASR No Out-of-Band Systems Management 66 - - 422-0008 Dell Data Protection System Tools Digital Delivery/DT 66 - - 640-BBDF Adobe Reader 11 66 - - 640-BBEV Dell Data Protection | Protected Workspace 66 - - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 66 - - 658-BBMQ Enable Low Power Mode 66 - - 658-BBMR Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 66 - - 658-BBNH Waves Maxx Audio 66 - - 658-BBVM MY DELL 66 - - 658-BCUV Dell Developed Recovery Environment 66 - - 387-BBEZ ENERGY STAR Version 6.0 66 - - 817-BBBB No FGA 66 - - 389-BHKP Regulatory Label 66 - - 340-ABKW No Quick Reference Guide 66 - - 389-BCGW No UPC Label 66 - - 389-BHIB Intel Core i5 Label 66 - - 329-BBJL TPM Enabled 66 - - 696-BBBC No Special BIOS Setup Required 66 - - 461-AABF No CompuTrace 66 - - 551-BBBJ No Intel Responsive 66 - - 450-AAOJ System Power Cord (Philipine/TH/US) 66 - - 340-ABJI No Diagnostic/Recovery CD media 66 - - 340-ARRM Shipping Material for System, Small Form Factor, DAO 66 - - 389-BBUU Shipping Label for DAO 66 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 66 - - 332-1286 US Order 66 - - 800-BBIO Desktop BTO Standard shipment 66 - - 525-0057 Kace K1000 Express 66 - - 817-BBBC Not Selected in this Configuration 66 - - 450-ABBX No Adapter 66 - - 480-AAJX Display Not Included 66 - - 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 66 - - 997-8533 Dell Limited Hardware Warranty Plus Service 66 - - 997-8559 ProSupport: Next Business Day Onsite 4 Years 66 - - 997-8579 ProSupport: 7x24 Technical Support, 4 Years 66 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 8 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Description Quantity Unit Price Subtotal Price Dell 20 Monitor – P2017H 132 $118.19 $15,601.08 Estimated Delivery Date: 08/31/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AIII BASE,DIS,MON,P2017H,DAO 132 - - 806-2755 Premium Panel Warranty Advanced Exchange 3 Years 132 - - 806-2763 Dell Limited Hardware Warranty 132 - - Description Quantity Unit Price Subtotal Price Dell Latitude E5570 11 $895.64 $9,852.04 Estimated Delivery Date: 09/02/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AFUD Dell Latitude E5570 XCTO 11 - - 379-BCGC 6th Generation Intel Core i5-6440HQ (Quad Core 2.6GHz, 6MB cache) 338-BHPB Intel Core i5-6440HQ Processor Base, Integrated HD Graphics 530 11 - - 11 - - 389-BHIB Intel Core i5 Label 11 - - 619-AIKP Windows 7 Professional English, French, Spanish 64bit (Includes Windows 10 Pro License) 11 - - 658-BCSB Microsoft Office 30 Day Trial 11 - - 340-ADFZ Dell Power Manager 11 - - 340-AQCS System Shipment, Latitude E5570 11 - - 422-0007 Dell Data Protection Security Tools Digital Delivery/NB 11 - - 422-0052 SW,MY-DELL,CRRS 11 - - 640-BBDF Adobe Reader 11 11 - - 640-BBEV Dell Data Protection | Protected Workspace 11 - - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 11 - - 658-BBMR Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 11 - - 658-BBNF Waves Maxx Audio Royalty 11 - - 658-BCUV Dell Developed Recovery Environment 11 - - 320-BBPU Non Touch WWAN HD/FHD LCD Backcover 11 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 9 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 391-BCDK 39.6cm (15.6") HD (1366x768) Non-Touch Anti-Glare LCD with Camera and Mic 11 - - 370-ACDF 16GB (2x8GB) 2133MHz DDR4 Memory 11 - - 400-AHHX M.2 128GB SATA Class 20 Solid State Drive 11 - - 575-BBFF SSD Bracket for M2,SATA 11 - - 409-BBFX Intel Rapid Storage Technology 11 - - 555-BCMT Intel Dual Band Wireless 8260 (802.11ac) W/ Bluetooth 11 - - 555-BCNB Intel Wireless 8260 Driver 11 - - 362-BBBB No Wireless WAN Card 11 - - 580-ACLI Internal Dual Pointing Keyboard (US-English) 11 - - 583-BCTJ Internal Keyboard Shroud 106, E5570 11 - - 346-BBRQ Smart Card Reader (Dual Pointing) Palmrest 11 - - 450-AAYT 65 Watt AC Adaptor 11 - - 450-AAEJ US Power Cord 11 - - 451-BBPV Primary 4-cell 62W/HR Battery 11 - - 452-BBSE No Docking Station 11 - - 460-BBEX No Carrying Case 11 - - 631-AARP No Out-of-Band Systems Management 11 - - 620-AAYW Windows 10 Pro OS Recovery 64bit - DVD 11 - - 525-0057 Kace K1000 Express 11 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 11 - - 340-ARKU Quick Reference Guide Latitude E5570 11 - - 430-XXYG No Resource DVD 11 - - 340-ACQQ No Option Included 11 - - 387-BBKF Energy Star 6.1 11 - - 389-BCGW No UPC Label 11 - - 389-BEYY Regulatory Label included 11 - - 525-0062 Dell Data Protection | Endpoint Security Suite Enterprise, 3 yr 807-9602 ProSupport for Dell Data Protection Endpoint Security Suite Enterprise, 3 Years 11 - - 11 - - 954-3465 No DDPE Encryption Software 11 - - 332-1286 US Order 11 - - 340-AAPP Directship Info Mod 11 - - 340-AQJY MIX SHIP Config (DAO) 11 - - 800-BBGF BTO Standard shipment Air 11 - - 817-BBBB No FGA 11 - - 575-BBCH No Stand included 11 - - 570-AADK No Mouse 11 - - 452-BBDB Dell Docking Spacer for Latitude 11 - - 975-3461 Dell Limited Hardware Warranty Extended Year(s) 11 - - 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 11 - - 997-8317 Dell Limited Hardware Warranty 11 - - 997-8346 ProSupport: 7x24 Technical Support, 4 Years 11 - - 997-8349 ProSupport: Next Business Day Onsite, 1 Year 11 - - 997-8357 ProSupport: Next Business Day Onsite, 3 Year Extended 11 - - 973-9190 Accidental Damage Service, 4 year 11 - - 988-7689 Accidental Damage Service 11 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 10 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Description Quantity Unit Price Subtotal Price OptiPlex 5040 SFF 16 $823.45 $13,175.20 Estimated Delivery Date: 09/01/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AFIF OptiPlex 5040 Small Form Factor XCTO 16 - - 338-BHUF Intel Core i5-6500 Processor (Quad Core, 6MB, 4T, 3.2GHz, 65W) 16 - - 412-AAGQ Small Form Factor Processor Heatsink 65 Watt 16 - - 619-AIKN Windows 7 Pro English, French, Spanish 64bit (Includes Windows 10 Pro License) 16 - - 658-BCSB Microsoft Office 30 Day Trial 16 - - 370-ACMQ 16GB Dual Channel DDR3L 1600MHz (8GBX2) OptiPlex 16 - - 340-ABIG SSD as first boot drive 16 - - 400-AIRX M.2 128GB SATA Class 20 Solid State Drive 16 - - 773-BBBC M2X3.5 Screw for SSD/DDPE 16 - - 490-BBFG Intel Integrated Graphics, Dell OptiPlex 16 - - 325-BBRJ DVD+/-RW Bezel, Small Form Factor 16 - - 429-AAJV Tray load DVD Drive (Reads and Writes to DVD/CD) 16 - - 632-BBBJ PowerDVD Software not included 16 - - 620-AAYW Windows 10 Pro OS Recovery 64bit - DVD 16 - - 580-ADJC Dell KB216 Wired Multi-Media Keyboard English Black 16 - - 275-BBBW Dell MS116 Wired Mouse, Black 16 - - 525-0062 Dell Data Protection | Endpoint Security Suite Enterprise, 3 yr 807-9602 ProSupport for Dell Data Protection Endpoint Security Suite Enterprise, 3 Years 16 - - 16 - - 954-3465 No DDPE Encryption Software 16 - - 401-AANH 2nd Hard Drive: not included 16 - - 385-BBIZ Dell Media Card Reader 16 - - 555-BBFO No Wireless 16 - - 555-BBFO No Wireless 16 - - 329-BCRQ OptiPlex 5040 SFF with 180W up to 85% efficient Power Supply (80Plus Bronze) 16 - - 631-AASR No Out-of-Band Systems Management 16 - - 422-0008 Dell Data Protection System Tools Digital Delivery/DT 16 - - 640-BBDF Adobe Reader 11 16 - - 640-BBEV Dell Data Protection | Protected Workspace 16 - - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 16 - - 658-BBMQ Enable Low Power Mode 16 - - 658-BBMR Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 16 - - 658-BBNH Waves Maxx Audio 16 - - 658-BBVM MY DELL 16 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 11 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 658-BCUV Dell Developed Recovery Environment 16 - - 387-BBEZ ENERGY STAR Version 6.0 16 - - 817-BBBB No FGA 16 - - 389-BHKP Regulatory Label 16 - - 340-ABKW No Quick Reference Guide 16 - - 389-BCGW No UPC Label 16 - - 389-BHIB Intel Core i5 Label 16 - - 329-BBJL TPM Enabled 16 - - 696-BBBC No Special BIOS Setup Required 16 - - 461-AABF No CompuTrace 16 - - 551-BBBJ No Intel Responsive 16 - - 450-AAOJ System Power Cord (Philipine/TH/US) 16 - - 340-ABJI No Diagnostic/Recovery CD media 16 - - 340-ARRM Shipping Material for System, Small Form Factor, DAO 16 - - 389-BBUU Shipping Label for DAO 16 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 16 - - 332-1286 US Order 16 - - 800-BBIO Desktop BTO Standard shipment 16 - - 525-0057 Kace K1000 Express 16 - - 817-BBBC Not Selected in this Configuration 16 - - 450-ABBX No Adapter 16 - - 480-AAJX Display Not Included 16 - - 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 16 - - 997-8533 Dell Limited Hardware Warranty Plus Service 16 - - 997-8559 ProSupport: Next Business Day Onsite 4 Years 16 - - 997-8579 ProSupport: 7x24 Technical Support, 4 Years 16 - - Description Quantity Unit Price Subtotal Price Dell 20 Monitor – P2017H 36 $118.19 $4,254.84 Estimated Delivery Date: 08/31/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AIII BASE,DIS,MON,P2017H,DAO 36 - - 806-2755 Premium Panel Warranty Advanced Exchange 3 Years 36 - - 806-2763 Dell Limited Hardware Warranty 36 - - Description Quantity Unit Price Subtotal Price Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 12 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. OptiPlex 5040 SFF 6 $823.45 $4,940.70 Estimated Delivery Date: 09/01/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AFIF OptiPlex 5040 Small Form Factor XCTO 6 - - 338-BHUF Intel Core i5-6500 Processor (Quad Core, 6MB, 4T, 3.2GHz, 65W) 6 - - 412-AAGQ Small Form Factor Processor Heatsink 65 Watt 6 - - 619-AIKN Windows 7 Pro English, French, Spanish 64bit (Includes Windows 10 Pro License) 6 - - 658-BCSB Microsoft Office 30 Day Trial 6 - - 370-ACMQ 16GB Dual Channel DDR3L 1600MHz (8GBX2) OptiPlex 6 - - 340-ABIG SSD as first boot drive 6 - - 400-AIRX M.2 128GB SATA Class 20 Solid State Drive 6 - - 773-BBBC M2X3.5 Screw for SSD/DDPE 6 - - 490-BBFG Intel Integrated Graphics, Dell OptiPlex 6 - - 325-BBRJ DVD+/-RW Bezel, Small Form Factor 6 - - 429-AAJV Tray load DVD Drive (Reads and Writes to DVD/CD) 6 - - 632-BBBJ PowerDVD Software not included 6 - - 620-AAYW Windows 10 Pro OS Recovery 64bit - DVD 6 - - 580-ADJC Dell KB216 Wired Multi-Media Keyboard English Black 6 - - 275-BBBW Dell MS116 Wired Mouse, Black 6 - - 525-0062 Dell Data Protection | Endpoint Security Suite Enterprise, 3 yr 807-9602 ProSupport for Dell Data Protection Endpoint Security Suite Enterprise, 3 Years 6 - - 6 - - 954-3465 No DDPE Encryption Software 6 - - 401-AANH 2nd Hard Drive: not included 6 - - 385-BBIZ Dell Media Card Reader 6 - - 555-BBFO No Wireless 6 - - 555-BBFO No Wireless 6 - - 329-BCRQ OptiPlex 5040 SFF with 180W up to 85% efficient Power Supply (80Plus Bronze) 6 - - 631-AASR No Out-of-Band Systems Management 6 - - 422-0008 Dell Data Protection System Tools Digital Delivery/DT 6 - - 640-BBDF Adobe Reader 11 6 - - 640-BBEV Dell Data Protection | Protected Workspace 6 - - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 6 - - 658-BBMQ Enable Low Power Mode 6 - - 658-BBMR Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 6 - - 658-BBNH Waves Maxx Audio 6 - - 658-BBVM MY DELL 6 - - 658-BCUV Dell Developed Recovery Environment 6 - - 387-BBEZ ENERGY STAR Version 6.0 6 - - 817-BBBB No FGA 6 - - 389-BHKP Regulatory Label 6 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 13 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 340-ABKW No Quick Reference Guide 6 - - 389-BCGW No UPC Label 6 - - 389-BHIB Intel Core i5 Label 6 - - 329-BBJL TPM Enabled 6 - - 696-BBBC No Special BIOS Setup Required 6 - - 461-AABF No CompuTrace 6 - - 551-BBBJ No Intel Responsive 6 - - 450-AAOJ System Power Cord (Philipine/TH/US) 6 - - 340-ABJI No Diagnostic/Recovery CD media 6 - - 340-ARRM Shipping Material for System, Small Form Factor, DAO 6 - - 389-BBUU Shipping Label for DAO 6 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 6 - - 332-1286 US Order 6 - - 800-BBIO Desktop BTO Standard shipment 6 - - 525-0057 Kace K1000 Express 6 - - 817-BBBC Not Selected in this Configuration 6 - - 450-ABBX No Adapter 6 - - 480-AAJX Display Not Included 6 - - 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 6 - - 997-8533 Dell Limited Hardware Warranty Plus Service 6 - - 997-8559 ProSupport: Next Business Day Onsite 4 Years 6 - - 997-8579 ProSupport: 7x24 Technical Support, 4 Years 6 - - Description Quantity Unit Price Subtotal Price Dell Latitude E5470 12 $1,156.80 $13,881.60 Estimated Delivery Date: 09/02/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AFTZ Dell Latitude E5470 XCTO 12 - - 338-BHIN Intel Core i5-6440HQ Processor Base, Integrated HD Graphics 530 379-BCGC 6th Generation Intel Core i5-6440HQ (Quad Core 2.6GHz, 6MB cache) 619-AIKP Windows 7 Professional English, French, Spanish 64bit (Includes Windows 10 Pro License) 12 - - 12 - - 12 - - 658-BCSB Microsoft Office 30 Day Trial 12 - - 370-ACDF 16GB (2x8GB) 2133MHz DDR4 Memory 12 - - 580-ACKL Internal Dual Pointing Backlit Keyboard (English) 12 - - 583-BCTX Internal Dual Pointing Keyboard Shroud 82, E5470 12 - - 400-AHHX M.2 128GB SATA Class 20 Solid State Drive 12 - - 575-BBFF SSD Bracket for M2,SATA 12 - - 555-BCMT Intel Dual Band Wireless 8260 (802.11ac) W/ 12 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 14 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Bluetooth 631-AARL No Out-of-Band Systems Management 12 - - 525-0062 Dell Data Protection | Endpoint Security Suite Enterprise, 3 yr 807-9602 ProSupport for Dell Data Protection Endpoint Security Suite Enterprise, 3 Years 12 - - 12 - - 954-3465 No DDPE Encryption Software 12 - - 346-BBRI Smart Card Reader only Palmrest (Dual Pointing) 12 - - 320-BBPY Non Touch WWAN HD/FHD LCD Backcover 12 - - 391-BCDP 35.6cm (14.0") HD (1366x768) Non-Touch Anti-Glare LCD with Camera and Mic 12 - - 451-BBPC Primary 4-cell 62W/HR Battery 12 - - 460-BBEX No Carrying Case 12 - - 452-BBSE No Docking Station 12 - - 817-BBBB No FGA 12 - - 555-BCNB Intel Wireless 8260 Driver 12 - - 450-AAEJ US Power Cord 12 - - 340-ACQQ No Option Included 12 - - 332-1286 US Order 12 - - 340-AQMB Quick Reference Guide 12 - - 800-BBGT BTO Standard Shipment (S) 12 - - 389-BHIB Intel Core i5 Label 12 - - 340-ADFZ Dell Power Manager 12 - - 422-0007 Dell Data Protection Security Tools Digital Delivery/NB 12 - - 422-0052 SW,MY-DELL,CRRS 12 - - 640-BBDF Adobe Reader 11 12 - - 640-BBEV Dell Data Protection | Protected Workspace 12 - - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 12 - - 658-BBMR Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 12 - - 658-BBNF Waves Maxx Audio Royalty 12 - - 658-BCUV Dell Developed Recovery Environment 12 - - 658-BCWF Latitude System Software 12 - - 389-BCGW No UPC Label 12 - - 340-AAPP Directship Info Mod 12 - - 340-AQJT MIX SHIP Config (DAO) 12 - - 389-BEYY Regulatory Label included 12 - - 525-0057 Kace K1000 Express 12 - - 620-AAYW Windows 10 Pro OS Recovery 64bit - DVD 12 - - 450-AAYT 65 Watt AC Adaptor 12 - - 452-BBDB Dell Docking Spacer for Latitude 12 - - 430-XXYG No Resource DVD 12 - - 362-BBBB No Wireless WAN Card 12 - - 575-BBCH No Stand included 12 - - 409-BBFX Intel Rapid Storage Technology 12 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 12 - - 570-AADK No Mouse 12 - - 975-3461 Dell Limited Hardware Warranty Extended Year(s) 12 - - 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 12 - - 997-8317 Dell Limited Hardware Warranty 12 - - 997-8346 ProSupport: 7x24 Technical Support, 4 Years 12 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 15 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 997-8349 ProSupport: Next Business Day Onsite, 1 Year 12 - - 997-8357 ProSupport: Next Business Day Onsite, 3 Year Extended 12 - - 973-9190 Accidental Damage Service, 4 year 12 - - 988-7689 Accidental Damage Service 12 - - 387-BBKG Energy Star 6.1 12 - - Description Quantity Unit Price Subtotal Price Dell 20 Monitor – P2017H 12 $118.19 $1,418.28 Estimated Delivery Date: 08/30/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 210-AIII BASE,DIS,MON,P2017H,DAO 12 - - 806-2755 Premium Panel Warranty Advanced Exchange 3 Years 12 - - 806-2763 Dell Limited Hardware Warranty 12 - - Description Quantity Unit Price Subtotal Price Dell AC511 Stereo SoundBar - USB 66 $24.00 $1,584.00 Estimated Delivery Date: 08/31/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 322-0012 Dell Stereo USB Monitor Soundbar AC511, ShpW 66 - - Description Quantity Unit Price Subtotal Price Dell AC511 Stereo SoundBar - USB 16 $24.00 $384.00 Estimated Delivery Date: 08/30/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 16 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 322-0012 Dell Stereo USB Monitor Soundbar AC511, ShpW 16 - - Description Quantity Unit Price Subtotal Price Dell AC511 Stereo SoundBar - USB 6 $24.00 $144.00 Estimated Delivery Date: 08/30/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 322-0012 Dell Stereo USB Monitor Soundbar AC511, ShpW 6 - - Dell Quote: 1022918707749.1 - CITY OF COPPELL Sales Person: Jordan LeFan Page 17 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Important Notes Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hard copy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale (www.dell.com/CTS), which incorporate Dell's U.S Return Policy(www.dell.com/returnpolicy) and Warranty (www.dell.com/warrantyterms). If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms). If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts and related service terms (www.dell.com/servicecontracts/global). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - A Version. (www.dell.com/AEULA) and use of the Dell-branded system software is subject to the Dell End User License Agreement - S Version (www.dell.com/SEULA) (the "End User License Agreements"). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Additional Terms for Public Customers If you are a department, agency, division, or office of any district, state, county or municipal government within the United States ("Public Customer"), the following terms ("Public Customer Terms") apply in addition to the foregoing terms: A.o If any portion of the foregoing terms and conditions (or any terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding anything to the contrary, the End User License Agreements shall take precedence in all conflicts relevant to your use of any software. B.o By placing your order, you confirm that (1) you are a contracting officer or other authorized representative of Public Customer with authority to bind the Public Customer to these terms and conditions, and (2) you have read and agree to be bound by these terms and conditions. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2952 File ID: Type: Status: 2016-2952 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 09/01/2016File Created: Final Action: DCHHS AgreementFile Name: Title: Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement, effective October 1, 2016 through September 30, 2017; in the amount of $3,131.00; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: J. Sponsors: Enactment Date: DCHHS Memo 2016.pdf, DCHHS Contract.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2952 Title Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement, effective October 1, 2016 through September 30, 2017; in the amount of $3,131.00; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. Summary Fiscal Impact: Funds are budgeted in the Environmental Health, Other Professional Services line item for this agreement. Staff Recommendation: Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2952) The Engineering Department recommends approval. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: September 13, 2016 Reference: Consider approval of a contract for the renewal of the Dallas County Health and Human Services Agreement, effective October 1, 2016 through September 30, 2017, in the amount of $3,131.00; as budgeted; and authorizing the Mayor to sign any necessary documents. 2030: Community Wellness & Enrichment General Information:  Contract with Dallas County Health and Human Services for Health Services.  The County will provide our residents the following health services: Tuberculosis Control Services; Sexually Transmitted Disease Control Services; Communicable Disease Control Services; and Laboratory Service.  The County will provide our residents the following health services, Immunizations; Child health care; High risk infant case management; and Home visits. Introduction: This agenda item is for the renewal of an Interlocal Agreement for coordinated Health Services between the City of Coppell and Dallas County Health and Human Services. The County agrees to operate the Program, which will include the following Health Services: Tuberculosis Control Services; Sexually Transmitted Disease Control Services; Communicable Disease Control Services; and Laboratory Services. The County agrees to provide to the City, in accordance with state and federal law, the following public health services: Immunizations; Child health care; High risk infant case management; and Home visits. Analysis: This agreement has been in existence for 20 plus years, and the City is billed by the County on a monthly basis. The billing amount has remained the same for 10 plus years. 2 Legal Review: N/A Fiscal Impact: The fiscal impact of this Agenda item should not exceed $3,131.00, as budgeted. Recommendation: The Engineering Department recommends approval. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2953 File ID: Type: Status: 2016-2953 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 09/01/2016File Created: Final Action: DCHHS Mosquito Spraying InterlocalFile Name: Title: Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement for mosquito spraying; effective October 1, 2016 through September 30, 2017; in an amount not to exceed, $60,000.00; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: K. Sponsors: Enactment Date: Mosquito Contract Memo 2016.pdf, Mosquito Contract.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2953 Title Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement for mosquito spraying; effective October 1, 2016 through September 30, 2017; in an amount not to exceed, $60,000.00; pending the adoption of the FY 2016-17 budget; and authorizing the Mayor to sign. Summary Fiscal Impact: Funds are budgeted in the Environmental Health, Other Professional Services line item for this agreement. Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2953) Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: September 13, 2016 Reference: Consider approval of a contract with Dallas County Health and Human Services for mosquito adulticiding and larvaciding from June 1, 2016 through September 30, 2017. 2030: Community Wellness & Enrichment General Information:  Contract with Dallas County Health and Human Services for mosquito adulticiding and larvaciding. Introduction: The City of Coppell Environmental Health Division has an Integrated Mosquito Management Program. However, if West Nile Virus is detected in multiple mosquito samples or confirmed human cases, additional adulticiding may be necessary beyond our immediate capability; therefore, this contract is a back-up plan in the event that multiple locations need to be treated multiple times. Analysis: If areas that have tested positive are not treated as quickly as possible, disease can continue to spread, so response time with chemical treatment is an important factor is slowing down disease transmission. Legal Review: N/A Fiscal Impact: The fiscal impact of this Agenda item, if needed, should not exceed $60,000, as budgeted. Recommendation: The Engineering Department recommends approval. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2947 File ID: Type: Status: 2016-2947 Ordinance Agenda Ready 1Version: Reference: In Control: Finance 09/01/2016File Created: Final Action: Budget Adoption FY 16-17File Name: Title: Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the Fiscal Year of October 1, 2016 through September 30, 2017, and authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: 8. Sponsors: Enactment Date: Memo Budget Adoption FY 2016-17.pdf, Budget Adoption Ordinance 2016-17.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2947 Title Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the Fiscal Year of October 1, 2016 through September 30, 2017, and authorizing the Mayor to sign. Summary See attached memorandum. Fiscal Impact: Staff Recommendation: The Finance Department recommends approval of the Ordinance. Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2947) Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: September 13, 2016 Reference: Consider approval of an Ordinance to adopt the FY 2016-17 Annual Budget 2030: Sustainable City Government Introduction: This item is being presented for approval to adopt the FY 2016-17 Annual Budget for the City of Coppell for the period of October 1, 2016 through September 30, 2017. The public hearing for this budget was held August 23, 2016. In addition to the public hearing; during the summer months, the City held three (3) budget workshops open to the public with the City Council. The total General Fund revenues are estimated to be $59.0 million, while the total General Fund expenditures are estimated at $58.5 million. When considering all the funds included in the FY 2016-17 Annual Budget; the total expenditures are approximately $110.5 million. In addition to the General Fund, this budget includes the Special Revenue Funds, the Water and Sewer Fund and the Debt Service Funds. Analysis: The approval of this ordinance is required to establish the City of Coppell FY 2016-17 Annual Budget. Legal Review: This agenda item was reviewed during the Council packet review process. Fiscal Impact: Recommendation: The Finance Department recommends approval of this Ordinance. ORDINANCE NO. 2016-______ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Coppell, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2016-2017; and WHEREAS, the City Council of the City of Coppell has received the proposed budget, a copy of which proposed budget and all supporting schedules have been filed with the City Secretary of the City of Coppell; and WHEREAS, the City Council has conducted the necessary public hearings as required by law; NOW, THEREFORE: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the proposed budget of the revenues of the City of Coppell and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2016, and ending September 30, 2017 as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2016, and ending September 30, 2017. SECTION 2. That the sum of $110,580,650 is hereby appropriated for the expenditures established in the approved budget, attached hereto as Exhibit “A” and made part hereof for all purposes. SECTION 3. That the City Council reserves the authority to transfer designated appropriations to any individual department or activity. SECTION 4. That all notices and public hearings required by law have been duly completed. SECTION 5. That all ordinances of the City of Coppell in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other provisions of the ordinances of the City of Coppell not in conflict with the provisions of the Ordinance shall remain in full force and effect. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this Ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid. SECTION 7. This Ordinance shall take effect immediately from and after its passage, as the law and charter in such cases provides. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 13th day of September, 2016. APPROVED: ___________________________ MAYOR ATTEST: ___________________________ CITY SECRETARY APPROVED AS TO FORM: ____________________________________________ CITY ATTORNEY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2948 File ID: Type: Status: 2016-2948 Agenda Item Agenda Ready 1Version: Reference: In Control: Finance 09/01/2016File Created: Final Action: Tax Revenue Ratification FY 16-17File Name: Title: Consider ratification of the vote on the FY 2016-17 annual budget which results in more revenues from ad valorem taxes than the previous year. Notes: Agenda Date: 09/13/2016 Agenda Number: 9. Sponsors: Enactment Date: Memo Property Tax Revenue Increase 2016-17.pdf, Cover Page 2016-17.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2948 Title Consider ratification of the vote on the FY 2016-17 annual budget which results in more revenues from ad valorem taxes than the previous year. Summary See attached memorandum. Fiscal Impact: The property tax revenue increase is $2,352,978, which is a 6.44% increase from last year’s budget. The property tax revenue to be raised from new property added to the tax roll this year is $1,027,687. Staff Recommendation: The Finance Department recommends approval. Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2948) Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: September 13, 2016 Reference: Consider approval of the property tax revenue increase 2030: Sustainable City Government Introduction: Pursuant to Section 102.007 (c) of the Texas Local Government Code, when a budget raises more revenue from property tax than in the previous year, a separate vote of the governing body is required to ratify this increase. A vote under this section is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate. Analysis: This separate agenda item requirement is based on the fact the Fiscal Year 2016-17 Annual Operating Budget will raise more revenue from property taxes than last year’s budget. Legal Review: This agenda item was reviewed during the Council packet process. Fiscal Impact: The property tax revenue increase is $2,352,978, which is a 6.44% increase from last year’s budget. The property tax revenue to be raised from new property added to the tax roll this year is $924,036. Recommendation: The Finance Department recommends approval. CITY OF COPPELL, TEXAS ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2016-2017 This budget will raise more revenue from property taxes than last year’s budget by an amount of $2,352,978, which is a 6.44 percent increase from last year’s budget. The property tax revenue to be raised from new property added to the tax roll this year is $924,036. City Council Record Vote The members of the governing body voted on the adoption of the budget as follows: FOR: – AGAINST: – PRESENT and not voting: – ABSENT: – Tax Rate Proposed FY 2016-17 Adopted FY 2015-16 Property Tax Rate 0.579500 0.584000 Effective Rate 0.556490 0.569250 Effective M&O Tax Rate 0.426788 0.415200 Rollback Tax Rate 0.597105 0.584330 Debt Rate 0.136170 0.135920 The total amount of municipal debt obligation secured by property taxes for the City of Coppell is $71,575,000. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2949 File ID: Type: Status: 2016-2949 Ordinance Agenda Ready 1Version: Reference: In Control: Finance 09/01/2016File Created: Final Action: Tax Rate Adoption FY 16-17File Name: Title: Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2016 at $.57950 on each One Hundred Dollars ($100) assessed value of taxable property on which $.44333 is for operations and maintenance and $.13617 is for interest and sinking, and authorizing the Mayor to sign. Notes: Agenda Date: 09/13/2016 Agenda Number: 10. Sponsors: Enactment Date: Memo Tax Rate Adoption FY 2016-17.pdf, Tax Rate Ordinance 2016-17.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2949 Title Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2016 at $.57950 on each One Hundred Dollars ($100) assessed value of taxable property on which $.44333 is for operations and maintenance and $.13617 is for interest and sinking, and authorizing the Mayor to sign. Summary See attached memorandum. Fiscal Impact: Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2949) Staff Recommendation: The Finance Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: September 13, 2016 Reference: Consider approval of an Ordinance to levy an ad valorem tax for the year 2016 at $0.57950 2030: Sustainable City Government Introduction: This item is being presented for approval to adopt the FY 2016-17 ad valorem tax rate of $0.57950 per $100 of assessed valuation. The property tax rate is divided into two parts, with $0.44333 or 76.50% being used for operations, and the remaining $0.13617 or 23.50% of the tax rate for the annual debt service requirements. This tax rate is a 0.0045 cent reduction from last year’s property tax rate. Over the last four (5) years, the tax rate has been reduced by a total of 11.096 cents. This tax rate, if adopted, will result in the lowest tax rate since the City’s $0.5600 tax rate during the time period of 1986 to 1990. Analysis: The Property Tax Code’s Truth-in-Taxation legal requirements for setting a property tax rate have been satisfied and the approval of this Ordinance is required to fund the City of Coppell’s FY 2016-17 Annual Budget. Since the property tax rate exceeds the effective tax rate, the motion to adopt the Ordinance must be made in the following form: “I move that the property tax rate be increased by the adoption of a tax rate of $.57950, which is effectively a 4.13% increase in the tax rate.” Legal Review: This agenda item was reviewed during the Council packet review process. Fiscal Impact: Recommendation: The Finance Department recommends approval of this Ordinance. ORDINANCE NO. 2016-______ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE YEAR 2016 AT A RATE OF .57950 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY AS OF JANUARY 1, 2016; TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the property tax rate for the year 2016-2017 will be decreased by the adoption of $0.57950, which is lower than the tax rate adopted for the previous fiscal year. WHEREAS, this tax rate will raise more taxes for maintenance and operations that last year’s tax rate. WHEREAS, the tax rate will effectively be raised by 3.55% and will raise taxes for maintenance and operations on a $100,000 home by approximately $-6.13. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That there be and is hereby levied for the year 2016 on all taxable property, real, personal and mixed, situated within the limits of the City of Coppell, Texas, and not exempt by the Constitution of the State and valid State laws, a tax of .57950 on each One Hundred Dollars ($100) assessed value of taxable property, and shall be apportioned and distributed as follows: a) For the PURPOSE of defraying the current expenses of the municipal government of the City, a tax of $.44333 on each One Hundred Dollars ($100) assessed value of all taxable property. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE. b) For the PURPOSE of creating a sinking fund to pay the interest and principal on all outstanding bonds of the City, not otherwise provided for, a tax of $.13617 on each One Hundred Dollars ($100) assessed value of all taxable property, within the City which shall be applied to the payment of such interest and maturities of all outstanding bonds. SECTION 2. That all ad valorem taxes shall become due and payable on October 1, 2016 and all ad valorem taxes for the year shall become delinquent after January 31, 2017. There shall be no discount for payment of taxes prior to said January 31, 2017. A delinquent tax shall incur all penalty and interest authorized by law (Section 33.01, et seq., Texas Property Tax Code), to wit: a penalty of six percent of the amount of the tax for the first calendar month it is delinquent plus one percent for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. Provided, however, a tax delinquent on July 1, incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent for each month or portion of a month the tax remains unpaid. An additional penalty on delinquent personal property taxes for tax years 2016 and subsequent years is hereby authorized and imposed as provided by Section 33.11. TEXAS PROPERTY TAX CODE, in the amount of twenty percent (20%) of the delinquent tax, penalty and interest if tax becomes delinquent on February 1 of a year and remains delinquent on the 60th day thereafter. Taxes that remain delinquent on July 1, 2017, incur an additional penalty not to exceed twenty percent of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs of collection due to contract with the City’s Attorney pursuant to Section 6.30 and Section 33.07 of the Property Tax Code, as amended. Taxes for the year 2016 and taxes for all future years that remain delinquent on or after June 1 under Texas Property Tax Code Sections 26.07(f), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an additional penalty in an amount not to exceed twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax code Section 6.30 and Section 33.08, as amended. SECTION 3. Taxes are payable in Dallas County, Texas, at the office of the Tax Assessor/Collector. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 4. That the tax rolls, as presented to the City Council together with any supplement thereto, be, and the same are hereby approved. SECTION 5. The fact that it is necessary that this ordinance be enacted in order to authorize the collection of ad valorem taxes for the year 2016, this ordinance shall take effect from and after its passage as the law in such cases provides. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, this the 13th day of September, 2016. APPROVED: ___________________________ MAYOR ATTEST: ___________________________ CITY SECRETARY APPROVED AS TO FORM: ____________________________________________ CITY ATTORNEY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2924 File ID: Type: Status: 2016-2924 Agenda Item Agenda Ready 2Version: Reference: In Control: City Council 08/10/2016File Created: Final Action: PD-284-LI, SFS Security Fire SysemsFile Name: Title: PUBLIC HEARING: Consider approval of CASE NO. PD-284-LI, SFS Security Fire Systems, a zoning change request from LI (Light Industrial) to PD -284-LI (Planned Development-284-Light Industrial ), to allow the development of an approximate 16,000-square-foot office/warehouse building on 3.148 acres of property located at 196 S. Freeport Parkway and to amend the Future Land Use Map of the Comprehensive Plan from “Residential Neighborhood” to “Industrial Special District”. Notes: Agenda Date: 09/13/2016 Agenda Number: 5. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Letter from Owner.pdf, Future Land Use Plan Amendment .pdf, Site Plan(revised).pdf, Tree mitigation (revised).pdf, Landscape Plan (revised).pdf, Elevations Revised (3 pages).pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved08/18/2016Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2924) Marcie Diamond, Assistant Director of Planning introduced this case with exhibits, elevations and a material/color board. She mentioned that 12 notices were mailed to property owners within 200 feet of this request. There were two responses received in favor, two undecided and none in opposition. There were also 68 courtesy notices mailed to property owners within 800 feet of this request. There were five responses received in opposition and a petition was also submitted to the Planning Department from the 800' courtesy notice area. There were 32 signatures opposing this development representing 19 properties. There were three opposed and one in favor from areas outside of the notification area. She stated that staff is recommending approval with conditions as revised per meeting with the neighbors and the property owner, which she read into the record. Commissioners asked for clarification of what could be built with the existing Light Industrial zoning, screening requirements and tree preservation requirements. Greg Frnka, GPF Architects, LLC, 509 W. Bethel Road, Bldg 100, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. He mentioned that after a meeting with the neighbors next to the proposed development, they agreed to all of the neighbors' requests except for the masonry wall. He offered live screening instead of a masonry wall and stated that they will survey all existing trees and revise the landscape plan to add additional plant material as necessary. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: Lisa Austin, 713 Post Oak Drive, Coppell, Texas, spoke in opposition Jeff Austin, 713 Post Oak Drive, Coppell, Texas, spoke in opposition Brett Holst, 146 Oakbend Drive, Coppell, Texas, spoke in opposition Shama Shams, 639 Beal Lane, Coppell, Texas, did not speak, was opposed for the record Mathew Keener, 655 Oakbend Drive, Coppell, Texas, spoke in opposition Praveena Wallace, 647 Oakbend Drive, Coppell, Texas, spoke in opposition Joe Hartman, 192 Freeport Pkwy, Coppell, Texas, spoke in favor Vicki Clark, 711 Beal Lane, Coppell, Texas, spoke in opposition Aaron Straach, 635 Oakbend Drive, Coppell, Texas, spoke in opposition Jack Clark, 718 Beal Lane, Coppell, Texas, commented about the lighting, wall and construction hours. He did not mention opposed or in favor. Mary Ann Hougendobler, 720 Post Oak Drive, Coppell, Texas, spoke in opposition Elisabeth Nelson, 618 Oakbend Drive, Coppell, Texas, spoke in opposition Becky Wall, 617 Autumnwood Lane, Coppell, Texas, spoke in opposition Julie Fidler, 172 Branchwood Trail, Coppell, Texas, commented about visual screening vs masonry brick wall for safety. She did not mention opposed or in favor. Vikas Goel, 700 Post Oak Drive, Coppell, Texas, spoke in opposition The concerns of the neighbors mainly were the requiring of a masonry wall instead of a fence or live screening to block out the noise, lighting and the view of the proposed building. Staff addressed questions about the Land Use map amendment to reflect the existing zoning. Chairman Haas closed the Public Hearing. George Marshall, City of Coppell/Engineering Department, 265 E. Parkway Blvd., Coppell, Texas, addressed Commission's question about the potential to reclaim the flood plain on the adjacent property for future development. Chris Alexander, Sunrise Properties, LLC, 196 S. Freeport Pkwy., Coppell, Texas, addressed questions concerning a masonry screening wall versus a living screening to block noise, lights and views. He stated that the live screening is more cost effective and was willing to add more landscaping to accomplish a solution good for both the residents and the property owner. Greg Frnka responded to the Commission's concerns about the advantages of the living screen vs mansonry screening and reminded the Commission of all the consessions the property owner has already agreed to. After much discussion, a motion was made by Vice Chairman Portman to recommend approval of the amendment to the Land Use designation to 'Industrial Special District' and the zoning change request Action Text: Page 2City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2924) subject to the following conditions: 1. There will be additional comments during the detail engineering review. 2. Minor Plat approval will be required prior to the issuance of a building permit. 3. The design of the monument and attached signs shall comply with the regulations of the Sign Ordinance. 4. The Landscape Plan revised to replace the Shumard Oak Trees with evergreen trees between the proposed fire lane and the northern 160 feet of the east property line (See conditions 15 and 16 for additional information). 5. Note that if the tree to be retained along north the property line does not survive construction it will need to be mitigated. 6. Specify the colors and materials on the black and white elevations as indicated on the color board. 7. Submission of revised Tree Survey and Mitigation Calculations. 8. The existing structure may be retained for a maximum of 120 days after the issuance of a certificate of occupancy on the new building. Once the structure is removed, it will be replaced with landscaped front yard and monument sign. 9. Hours of operation shall generally be 7:00 a.m. to 7:00 p.m., but in no event shall there be any deliveries to the rear of the building between 7:00 p.m. and 7:00 a.m. and/or on the weekend or on major holidays. 10. Parking spaces shall be limited to amount and location indicated on the site plan. No parking shall be permitted on rear east side of proposed building. 11. No 18-wheeler semi-trucks shall be allowed on the property. 12. This property shall only be used for office, warehouse and light assembly, no manufacturing shall be permitted. 13. Sirens or loud truck alarms (except for those required for safety) shall not be permitted. 14. Lighting - use the lowest amount of wattage necessary to maintain security in the rear of the building but to avoid light shining on to neighboring houses. 15. Submission of a revised Landscape Plan to include additional trees and shrubs to further obscure the view of the building from the rear yards of the homes to the east. 16. The architect and engineer for the applicant will work with city staff to revise the landscape plan to provide sufficient landscaping for effective screening in the area indicated on the exhibit submitted by the neighborhood residents, which is enclosed. Commissioner Robinson seconded; motion carried (6-0). Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, and Commissioner George Williford 6Aye: 2 09/13/2016City Council Text of Legislative File 2016-2924 Title PUBLIC HEARING: Consider approval of CASE NO. PD-284-LI, SFS Security Fire Systems, a zoning change request from LI (Light Industrial) to PD -284-LI (Planned Development -284-Light Industrial ), to allow the development of an approximate 16,000-square-foot office/warehouse building on 3.148 acres of property located at 196 S. Freeport Parkway and to amend the Future Land Use Map of the Comprehensive Plan from “Residential Neighborhood” to “Industrial Special District”. Summary Page 3City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2924) The following P&Z conditions have been incorporated into the PD: 1.Minor Plat approval will be required prior to the issuance of a building permit. 2.The design of the monument and attached signs shall comply with the regulations of the Sign Ordinance. 3.Note that if the tree to be retained along north property line does not survive construction it will need to be mitigated. 4.The existing structure be permitted to be retained for up to 120 days after issuance of a Certificate of Occupancy, once the structure is removed it will be replaced with landscaped front yard and monument sign. 5.Hours of operation shall generally be 7:00 a.m. to 7: 00 p.m., but in no event shall there be any deliveries (to the rear) of the building between 7:00 p.m. and 7:00 a.m. and/or on the weekend or on major holidays. 6.Parking spaces shall be limited to amount and location indicated on the site plan. No parking on rear east side of proposed building. 7.No 18-wheeler semi-trucks shall be allowed on the property. 8.This property shall only be used for office, warehouse, and light assembly, no manufacturing shall be permitted. 9.Sirens or loud truck alarms (except for those required for safety) shall not be permitted. 10.Lighting - use the lowest amount of wattage necessary to maintain security in the rear of the building but to avoid light shining on to neighboring houses. Staff Recommendation: On August 18, 2016, the Planning Commission unanimously recommended approval of this ZONING CHANGE (6-0) and the amendment to the Land Use designation to Industrial Special District. Commissioners Williford, Robinson, Haas, Portman, Darling and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Business Prosperity Page 4City of Coppell, Texas Printed on 9/9/2016 1 MEMORANDUM To: Mayor and City Council From: Gary L. Sieb, Director of Planning Date: September 13, 2016 Reference: Consider approval of PD-284-LI, SFS Security Fire Systems, to allow the development of an approximate 16,000-square-foot office/warehouse building on 3.148 acres of property located at 196 S. Freeport Parkway, and to amend the Future Land Use Map of the Comprehensive Plan from “Residential Neighborhood” to “Industrial Special District”. 2030: Business Prosperity Introduction: This property has been zoned for light industrial uses for over 40 years. The property is owned and occupied by SFS Security Fire Systems, Inc. The proposed office/warehouse development is permitted under the existing Light Industrial zoning district regulations (uses, materials, setbacks, etc.). They are requesting to rezone this property from Light Industrial to a PD-Light Industrial to allow two modifications. First, they are requesting to retain the existing building for a maximum of 120 days after a Temporary Certificate of Occupancy is issued for the new building to allow for the continuation of their business during the construction phase. After that time, the existing frame structure will be demolished and a 60 square foot monument sign will be constructed in a landscaped area in the front yard of the new building. The second purpose of this PD request is to allow a waiver of the screening wall requirement, as this property abuts a residential district to the east along the southern two-thirds of the property. Various conditions were agreed to with the neighborhood (as listed below) and a living screen was recommended by the Planning and Zoning Commission in lieu of the masonry screening wall. This area is designated on the Future Land Use Plan of the 2030 A Comprehensive Plan, as Residential Neighborhood. While this land use designation is appropriate for the existing residential developments to the north and east, the area along Freeport Parkway, west of the creek has been:  zoned for industrial uses for over 40 years;  occupied by commercial uses;  fronting on a major thoroughfare; and  being physically and visually separated from the residences by a creek and heavy vegetation, it is recommended that the land use designation be revised from Residential Neighborhood to Industrial Special District. Analysis: On August 18, 2016 the Planning and Zoning Commission unanimously recommended approval this PD and the amendment to the Land Use designation to Industrial Special District, with the following conditions which have been incorporated into the PD: 2 1. Minor Plat approval will be required prior to the issuance of a building permit. 2. The design of the monument and attached signs shall comply with the regulations of the Sign Ordinance. 3. Note that if the tree to be retained along north property line does not survive construction it will need to be mitigated. 4. The existing structure be permitted to be retained for up to 120 days after issuance of a Certificate of Occupancy, once the structure is removed it will be replaced with landscaped front yard and monument sign. 5. Hours of operation shall generally be 7:00 a.m. to 7: 00 p.m., but in no event shall there be any deliveries (to the rear) of the building between 7:00 p.m. and 7:00 a.m. and/or on the weekend or on major holidays. 6. Parking spaces shall be limited to amount and location indicated on the site plan. No parking on rear east side of proposed building. 7. No 18-wheeler semi-trucks shall be allowed on the property. 8. This property shall only be used for office, warehouse, and light assembly, no manufacturing shall be permitted. 9. Sirens or loud truck alarms (except for those required for safety) shall not be permitted. 10. Lighting - use the lowest amount of wattage necessary to maintain security in the rear of the building but to avoid light shining onto neighboring houses . The Site Plan has been revised to reflect all agreed to conditions. The Planning and Zoning Commission also recommended that the Landscape Plan be revised to include more trees and shrubs to provide a visual buffer between this property and the homes, in lieu of the masonry screening wall. The revised Preservation Plan/Tree Survey includes the 124 trees (all 6” caliper or above = 1,660 caliper inches) and indicates that 86% of the caliper inches trees will be retained. The revised Landscape Plan, in addition to the retention of 11 trees (mostly Elm Trees) along the northern portion of the east property line, includes the planting of three Afghan Pines and a row of 20 gallon Nellie R Stevens Hollies to provide for this buffer. Legal Review: This Item did not require City Attorney Review Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Staff Report 2. Letter from Owner 3. Future Land Use Plan Amendment Exhibit 4. Site plan (Revised) 5. Tree mitigation (Revised) 6. Landscape plan (Revised) 7. Elevations (Revised) ITEM # 5 Page 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-284-LI, SFS Security Fire Systems P&Z HEARING DATE: August 18, 2016 C.C. HEARING DATE: September 13, 2016 STAFF REP.: Marcie Diamond, Assistant Planning Director LOCATION: 196 S. Freeport Parkway SIZE OF AREA: 3.148 acres of property CURRENT ZONING: LI (Light Industrial) REQUEST: A zoning change request to PD-284-LI (Planned Development-284-Light Industrial), to allow the development of an approximate 16,000-square-foot office/warehouse building, and to amend the Future Land Use Map of the Comprehensive Plan from “Residential Neighborhood” to “Industrial Special District”. APPLICANT: OWNER ARCHITECT Mike Alexander Greg Frnka Sunrise Properties LLC GPF Architects, LLC 196 S. Freeport Parkway 509 West Bethel Road Coppell, Texas 75019 Coppell, Texas 75019 972-393-2543 972-824-7966 mikea@securityfiresystems.com gpfarchitects@gmail.com HISTORY: There has been no zoning activity on this property, industrial zoning was reflected on the 1972 Zoning Map. The 1972-1992 Comprehensive Plan designated this area as appropriate for industrial Uses given the proximity to the airport. Per DCAD records, this property was developed in 1952, and originally occupied as a single family home. The existing business, Security Fire Systems has been operating from this property since 2000. HISTORIC COMMENT: The existing structure was not included in the Historic Resource Survey, conducted by the Coppell Historic Society in May of 2009. TRANSPORTATION: Freeport Parkway has recently been improved to a 4-lane divided thoroughfare, within a 110-foot right-of-way, which could accommodate expansion to 6-lanes in the future. ITEM # 5 Page 2 of 4 SURROUNDING LAND USE & ZONING: North: single family home; LI (Light Industrial) South: Flood Plain and single family home; LI (Light Industrial) East: Flood Plain and single Family; PD 109-SF-9 (Oakbend Addition) West: Drainage area for Amberpoint; Planned Development PD-193R3-LI COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, designates this area as “Residential Neighborhood”. As a companion to this PD request and to reflect the existing zoning and land uses as well as the proposed redevelopment of this property, a re- designation on the Future Land Use Plan to “Industrial Special District” is being recommended. DISCUSSION: This property has been zoned for light industrial uses for over 40 years. The property is owned and occupied by SFS Security Fire Systems, Inc. This company is described on its website as “a multi-faceted company specializing in system design & engineering, installation, remodels/retrofits, inspections and maintenance” of fire sprinkler systems. This company was established in 1993. This business has been operating from the existing frame structure and several out buildings on this property since 2000. They currently have 7 employees. They intend to construct a 15,655 square foot office/warehouse building to house their business as well as office areas available for lease. This office/warehouse development is permitted under the existing Light Industrial zoning district regulations (uses, materials, setbacks, etc.). However, they are requesting to rezone this property from Light Industrial to a PD-Light Industrial to allow two modifications. First, they are requesting to retain the existing building for a maximum of 120 days after a Temporary Certificate of Occupancy is issued for the new building to allow for the continuation of their business during the construction phase. After that time, the existing frame structure will be demolished and a 60 square foot monument sign will be constructed in a landscaped area in the front yard of the new building. The second purpose of this PD request is to allow a waiver of the screening wall requirement, as this property abuts a residential district to the east along the southern two-thirds of the property. Given that the building will be setback over 180 feet from the residential district and will be visually buffered with heavy vegetation and trees which exist along the creek bed, this variance to the requirement for a 6-foot tall masonry screening wall along the east property line is appropriate. It must be noted that if a 6-foot tall screening wall was required to be installed behind the building (out of the flood plain), it would actually necessitate the removal of mature trees (generally exceeding 25’-30’ in height) which are currently planned to be retained as a visual buffer. Site Plan The site plan indicates a 15,645 square foot building, two-thirds (10,500 sq. ft.) of the building is proposed for office uses and the remaining (5,145 sq. ft.) for ITEM # 5 Page 3 of 4 warehouse uses. The warehouse will be served by grade-level, roll-up doors, with a 12’ wide loading area. This has been designed to only accommodate small trucks and delivery vehicles and will not accommodate 18-wheelers which require dock- high doors. This physical limitation on loading activity is appropriate given that the loading area is along the east side of the building, closest to the residential zoning. Tree Mitigation/Landscape Plan There is a significant number of trees on this property within the flood plain areas to the south and east of the property, most of which will be preserved. There are several trees which will need to be removed for the parking and driveway areas. The Landscape Architect is meeting with the Parks Project Manager to work through the Tree Survey and Mitigation calculations. The Landscape Plan indicates over 65% of the property being either landscaped areas or in undisturbed flood plain areas. Given the number of trees being preserved, only a total of 21 trees are required to be planted along the street frontage, north property line, and within the parking lot. It is noted that an existing tree along the north property line is being used to partially fulfill the perimeter landscape requirement. It is both acceptable and encouraged, however if the tree does not survive the construction, a new tree will be required. Along the northern section of the east property line, which is adjacent to existing light industrial zoning where screening is not required, the is some limited visibility to the rear yard of an existing home which fronts on Oak Bend Drive. Staff is recommending the planting of evergreen trees, such as Eastern Red Cedar trees, instead of the Shumard Oaks to ensure that this development is visually screened from existing residences. Building Elevations The building elevations are fairly typical for this light industrial area, and also reflects the materials as found in the structures in Wagon Wheel Park. The elevations along Freeport Parkway will consist of entry doors with stone accents, and widows with shade structures which may be converted to doors for future office tenants if needed. The east elevation will contain 5 grade level bay doors to serve the warehouse function of the operation. Land Use Amendment to the Comprehensive Plan This area is designated on the Future Land Use Plan of the 2030 A Comprehensive Plan, as Residential Neighborhood (defined as single family generally 1-4 dwelling units per acre). While this land use designation is appropriate for the existing residential developments to the north and east, the area along Freeport Parkway, west of the creek:  zoned for industrial uses for over 40 years;  occupied for a commercial use for 16 years;  fronting on a major thoroughfare; and  being physically and visually separated from the residences by a creek and heavy vegetation, staff is recommending the land use designation be revised from Residential Neighborhood to Industrial Special District. ITEM # 5 Page 4 of 4 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-284-LI and the amendment to the Future Land Use Map of the Comprehensive Plan from “Residential Neighborhood” to “Industrial Special District”, subject to the following conditions: 1. There will be additional comments during the detail engineering review. 2. Minor Plat approval will be required prior to the issuance of a building permit. 3. The design of the monument and attached signs shall comply with the regulations of the Sign Ordinance. 4. The Landscape Plan being revised to replace the Shumard Oak Trees with evergreen trees between the proposed fire lane and the northern 160 feet of the east property line. 5. Note that if the tree to be retained along north the property line does not survive construction it will need to be mitigated. 6. Specify the colors and materials on the black and white elevations as indicated on the color board. 7. Submission of revised Tree Survey and Mitigation Calculations ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Letter from Owner 2. Future Land Use Plan Amendment Exhibit 3. Site plan 4. Tree mitigation 5. Landscape plan 6. Elevations A Family Community For A LifetimePlanning Department From: “Residential Neighborhood”To: “Industrial Special District”Future Land Use Map Amendment 3 2 1 4 5 6 8 9 10 11 22 15 24 7 TREE PROTECTION FENCING TO REMAIN DURING CONSTRUCTION, TYP. 12 13 14 16 17 18 19 20 21 23 25 26 27 28 29 30 31 32 33 34 35 36 38 39 40 41 42 43 44 37 45 46 47 54 55 56 57 52 53 51 50 48 49 58 59 60 61 62 63 64 65 66 67 75 76 77 78 79 70 69 68 71 72 73 74 80 81 82 83 84 85 94 95 86 89 88 87 93 92 91 90 97 96 99 98 100 101 102 103 104 105 106 107 109 108 111 118 114119 115 112 113 116 117 120 121 122 123 124 110FREEPORT PARKWAY LLC C:\Users\amandarichardson\Dropbox\awr\jobs\2016\1665 - Coppell Warehouse, GPF\logo-mhs-1-disc.jpga W R STA TE O F T E XASTCETHI R C A EPACSDNALDEE GEISRRT572 4AMANARICHDW.ARDSONGRAPHIC SCALE FEET06030 Scale 1"=30' - 0" TREE PRESERVATION LEGEND TREE TO BE REMOVED TREE TO REMAIN TREE PRESERVATION FENCING TREE PRESERVATION NOTES CONSTRUCTION METHODS: BORING: BORING OF UTILITIES UNDER PROTECTED TREES MAY BE REQUIRED. WHEN REQUIRED, THE MINIMUM LENGTH OF THE BORE SHALL BE THE WIDTH OF THE CRITICAL ROOT ZONE AND SHALL BE A MINIMUM DEPTH OF FORTY (48) INCHES. TRENCHING: ALL TRENCHING SHALL BE DESIGNED TO AVOID TRENCHING ACROSS CRITICAL ROOT ZONES OF ANY PROTECTED TREE. THE PLACEMENT OF UNDERGROUND UTILITY LINES SUCH AS ELECTRIC, PHONE, GAS, ETC., IS ENCOURAGED TO BE LOCATED OUTSIDE THE CRITICAL ROOT ZONE. TRENCHING FOR IRRIGATION SYSTEMS SHALL BE PLACED OUTSIDE THE CRITICAL ROOT ZONE EXCEPT THE MINIMUM REQUIRED SINGLE HEAD SUPPLY LINE. THIS LINE IS ALLOWED TO EXTEND INTO THE CRITICAL ROOT ZONE PERPENDICULAR TO THE TREE TRUNK WITH THE LEAST POSSIBLE DISTURBANCE. TREES TO BE REMOVED: ALL TREES TO BE REMOVED FROM THE SITE SHALL BE FLAGGED BY THE CONTRACTOR WITH BRIGHT RED VINYL TAPE WRAPPED AROUND THE MAIN TRUNK AT A HEIGHT OF FOUR (4') FEET ABOVE GRADE. TREES TO REMAIN: ALL TREES TO REMAIN, AS NOTED ON DRAWINGS, SHALL HAVE PROTECTIVE FENCING LOCATED AT THE TREE'S DRIP LINE. THE PROTECTIVE FENCING SHALL BE LOCATED AS INDICATED ON THE TREE PROTECTION DETAIL. EXISTING TREES NOTED TO REMAIN SHALL BE PROTECTED DURING CONSTRUCTION FROM DAMAGE AND COMPACTION OF SOIL UNDER AND AROUND DRIP LINE OF TREE. UNDER NO CIRCUMSTANCE SHALL THE CONTRACTOR PRUNE ANY PORTION OF THE DAMAGED TREE WITHOUT THE PRIOR APPROVAL BY THE OWNER'S AUTHORIZED REPRESENTATIVE. PROHIBITED ACTIVITIES IN CRITICAL ROOT ZONE: THE FOLLOWING ACTIVITIES ARE PROHIBITED IN THE AREAS NOTED AS THE CRITICAL ROOT ZONE. MATERIAL STORAGE: NO MATERIALS INTENDED FOR USE IN CONSTRUCTION, OR WASTE MATERIALS ACCUMULATED DUE TO EXCAVATION OR DEMOLITION, SHALL BE PLACED WITHIN THE LIMITS OF THE CRITICAL ROOT ZONE OF ANY PROTECTED TREE. EQUIPMENT CLEANING/LIQUID DISPOSAL: NO EQUIPMENT SHALL BE CLEANED, OR OTHER LIQUIDS DEPOSITED OR ALLOWED WITHIN THE LIMITS OF THE CRITICAL ROOT ZONE OF A PROTECTED TREE. THIS INCLUDES, WITHOUT LIMITATION: PAINT, OIL, SOLVENTS, ASPHALT, CONCRETE, MORTAR OR SIMILAR MATERIALS. TREE ATTACHMENTS: NO SIGNS, WIRES, OR OTHER ATTACHMENTS, OTHER THAN THOSE OF A PROTECTIVE NATURE, SHALL BE ATTACHED TO ANY PROTECTED TREE. VEHICULAR TRAFFIC: NO VEHICULAR AND/OR CONSTRUCTION, EQUIPMENT, TRAFFIC, OR PARKING SHALL TAKE PLACE WITHIN THE LIMITS OF THE CRITICAL ROOT ZONE OF ANY PROTECTED TREE OTHER THAN ON EXISTING STREET PAVEMENT. GRADE CHANGES: A MINIMUM OF 75% OF THE DRIP LINE AND ROOT ZONE SHALL BE PRESERVED AT NATURAL GRADE. ANY FINE GRADING DONE WITHIN THE CRITICAL ROOT ZONES OF THE PROTECTED TREES MUST BE DONE WITH LIGHT MACHINERY SUCH AS A BOBCAT OR LIGHT TRACTOR. NO EARTH MOVING EQUIPMENT WITH TRACKS IS ALLOWED WITHIN THE CRITICAL ROOT ZONE OF THE TREES. PROCEDURES REQUIRED PRIOR TO CONSTRUCTION: PROTECTIVE FENCING: PRIOR TO CONSTRUCTION, THE CONTRACTOR OR SUBCONTRACTOR SHALL CONSTRUCT AND MAINTAIN, FOR EACH PROTECTED TREE ON A CONSTRUCTION SITE, A PROTECTIVE FENCING WHICH ENCIRCLES THE OUTER LIMITS OF THE CRITICAL ROOT ZONE OF THE TREE TO PROTECT IT FROM CONSTRUCTION ACTIVITY. ALL PROTECTIVE FENCING SHALL BE IN PLACE PRIOR TO COMMENCEMENT OF ANY SITE WORK, AND REMAIN IN PLACE UNTIL ALL EXTERIOR WORK HAS BEEN COMPLETED. BARK PROTECTION: IN SITUATIONS WHERE A PROTECTED TREE REMAINS IN THE IMMEDIATE AREA OF INTENDED CONSTRUCTION, AND THE LANDSCAPE ARCHITECT OR OWNERS'S REPRESENTATIVE DETERMINES THE TREE BARK TO BE IN DANGER OF DAMAGE BY CONSTRUCTION EQUIPMENT OR OTHER ACTIVITY, THE CONTRACTOR OR SUBCONTRACTOR SHALL PROTECT THE TREE BY ENCLOSING THE ENTIRE CIRCUMFERENCE OF THE TREE WITH 2"X4" LUMBER ENCIRCLED WITH WIRE OR OTHER MEANS THAT DO NOT DAMAGE THE TREE. THE INTENT IS TO PROTECT THE BARK OF THE TREE AGAINST INCIDENTAL CONTACT BY LARGE CONSTRUCTION EQUIPMENT. TREE PROTECTION FENCING N.T.S. 1 METAL T-POST 2'-3' IN GROUND ORANGE VINYL OR CHAIN LINK FENCE TO REMAIN DURING CONSTRUCTION NO GRADING SHALL OCCUR WITHIN LIMITS OF DRIPLINE EXISTING TREE NO ENTRY SIGNAGE 4' MIN.BORING: BORING OF UTILITIES UNDER PROTECTED TREES SHALL BE REQUIRED IN CIRCUMSTANCES WHERE IT IS NOT POSSIBLE TO TRENCH AROUND THE CRITICAL ROOT ZONE OF THE PROTECTED TREE. WHERE REQUIRED, THE LENGTH OF THE BORE SHALL BE THE WIDTH OF THE CRITICAL ROOT ZONE AT A MINIMUM AND SHALL BE A MINIMUM DEPTH OF FORTY EIGHT (48") INCHES. TRENCH = 40% ROOT KILL TUNNELING SAVES ROOTS PROTECTED TREE DRIP LINE BORING AND TUNNELING N.T.S. 2 WHERE A PROTECTED TREE REMAINS IN THE IMMEDIATE AREA OF INTENDED CONSTRUCTION, AND THE TREE MAY BE IN DANGER OF BEING DAMAGED BY CONSTRUCTION EQUIPMENT OR OTHER ACTIVITY, THE CONTRACTOR OR SUBCONTRACTOR SHALL PROTECT THE TREE WITH 2" X 4" LUMBER ENCIRCLED WITH WIRE OR OTHER MEANS THAT DO NOT DAMAGE THE BARK OF THE TREE. THE INTENT IS TO PROTECT THE TRUNK OF THE TREE AGAINST INCIDENTAL CONTACT BY LARGE CONSTRUCTION EQUIPMENT. 2" X 4" LUMBER WIRE FINISH GRADE BARK PROTECTION N.T.S. 3 L1.1 TREE PRESERVATION PLAN AREA NOT DISTURBED BY CONSTRUCTION TO REMAIN NATIVE AND NATURAL, TYP. AREA NOT DISTURBED BY CONSTRUCTION TO REMAIN NATIVE AND NATURAL, TYP. BERMUDA SOLID SOD, TYP. LIMITS OF CONSTRUCTION, TYP. 24" MULCH BED AT B.O.C. TO ALLOW FOR CAR OVERHANG, TYP. 1 LE 1 LE 4 SO 2 LE 1 LE 1 LE 65 DBH 1 CP 7 DBH 21 DBH 3 CP 17 DBH 3 CP 1 LE BERMUDA SOLID SOD, TYP. 3 AP 14 NRS FREEPORT PARKWAY LLC C:\Users\amandarichardson\Dropbox\awr\jobs\2016\1665 - Coppell Warehouse, GPF\logo-mhs-1-disc.jpga W R STA TE O F T E XASTCETHI R C A EPACSDNALDEE GEISRRT572 4AMANARICHDW.ARDSONL1.2 LANDSCAPE PLAN GENERAL LAWN NOTES EROSION CONTROL AND SOIL PREPARATION: THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING TOP SOIL AT THE CORRECT GRADES. CONTRACTOR TO FINE GRADE AREAS TO REACH FINAL CONTOURS AS SPECIFIED PER CIVIL PLANS. ALL CONTOURS SHOULD ACHIEVE POSITIVE DRAINAGE AWAY FROM BUILDINGS AND STRUCTURES. WATER SHOULD NOT BE ABLE TO POOL IN ANY AREAS UNLESS SPECIFIED OTHERWISE. EROSION FABRIC SUCH AS JUTE MATTING OR OPEN WEAVE TO BE USED WHERE NECESSARY TO PREVENT SOIL EROSION. ANY LOSS OF TOPSOIL OR GRASS DUE TO EROSION IS THE RESPONSIBILITY OF THE CONTRACTOR UNTIL IT IS 100% ESTABLISHED. CONTRACTOR TO REMOVE ANY ROCKS 3/4" AND LARGER, STICKS AND DEBRIS PRIOR TO INSTALLATION OF TOPSOIL AND SOD. FOUR (4") OF TOPSOIL SHALL BE APPLIED TO AREAS DISTURBED BY CONSTRUCTION RECEIVING SOD. IF TOPSOIL IS NOT AVAILABLE ON SITE, THE CONTRACTOR SHALL PROVIDE TOPSOIL AS APPROVED BY THE OWNER OR OWNERS REPRESENTATIVE. TOPSOIL SHALL BE FRIABLE, NATURAL LOAM, FREE OF ROCKS, WEEDS, BRUSH, CLAY LUMPS, ROOTS, TWIGS, LITTER AND ENVIRONMENTAL CONTAMINANTS. CONTRACTOR SHALL BE RESPONSIBLE FOR SOD UNTIL ACCEPTANCE. THIS SHALL INCLUDE, BUT NOT BE LIMITED TO: MOWING, WATERING, WEEDING, CULTIVATING, CLEANING AND REPLACING DEAD OR BARE AREAS TO KEEP PLANTS IN A VIGOROUS, HEALTHY CONDITION. SOD SHALL BE REPLACED IF NECESSARY. SOLID SOD: SOLID SOD SHALL BE PLACED ALONG ALL IMPERVIOUS EDGES, AT A MINIMUM. THIS SHALL INCLUDE CURBS, WALKS, INLETS, MANHOLES AND PLANTING BED AREAS. SOD SHALL COVER OTHER AREAS COMPLETELY AS INDICATED BY PLAN. SOD SHALL BE STRONGLY ROOTED DROUGHT RESISTANT SOD, NOT LESS THAN 2 YEARS OLD, FREE OF WEEDS AND UNDESIRABLE NATIVE GRASS AND MACHINE CUT TO PAD THICKNESS OF 3/4" (+1/4"), EXCLUDING TOP GROWTH AND THATCH. PROVIDE ONLY SOD CAPABLE OF VIGOROUS GROWTH AND DEVELOPMENT WHEN PLANTED. DO NOT INSTALL SOD IF IT IS DORMANT OR GROUND IS FROZEN. LAY SOD WITH TIGHTLY FITTING JOINTS, NO OVERLAPS WITH STAGGERED STRIPS TO OFFSET JOINTS. SOD SHALL BE ROLLED TO CREATE A SMOOTH EVEN SURFACE. SOD SHOULD BE WATERED THOROUGHLY DURING INSTALLATION PROCESS. SHOULD INSTALLATION OCCUR BETWEEN OCTOBER 1ST AND MARCH 1ST, SOD SHALL INCLUDE AN OVER-SEED OF ANNUAL RYE OR WINTER RYEGRASS AT A RATE OF FOUR POUNDS PER ONE THOUSAND SQUARE FEET FOR A GROWN-IN APPEARANCE. CONTRACTOR SHALL ENSURE CONFORMANCE TO §115.D OF TITLE 7, PART XXIX, HORTICULTURE COMMISSION CHAPTER 1. HYDROMULCH: SCARIFY SURFACE TO A MINIMUM OF 2" DEPTH PRIOR TO THE IMPORT TOPSOIL APPLICATION. TOP SOIL SHALL BE PLACED 2" IN DEPTH IN ALL AREAS TO BE SEEDED. CONTRACTOR TO SUPPLY HIGH QUALITY IMPORTED TOPSOIL HIGH IN HUMAS AND ORGANIC CONTENT FROM A LOCAL SUPPLY. IMPORTED TOPSOIL SHALL BE REASONABLY FREE OF CLAY LUMPS, COARSE SANDS, STONES, ROOTS AND OTHER FOREIGN DEBRIS. IF INADEQUATE MOISTURE IS PRESENT IN SOIL, APPLY WATER AS NECESSARY FOR OPTIMUM MOISTURE FOR SEED APPLICATION. ALL SEED SHALL BE HIGH QUALITY, TREATED LAWN TYPE SEED AND IS FREE OF NOXIOUS GRASS SEEDS. THE SEED APPLICATION SHALL BE UNIFORMLY DISTRIBUTED ON THE AREAS INDICATED ON PLANS. HYDROMULCH WITH BERMUDA GRASS SEED AT A RATE OF TWO POUNDS PER ONE THOUSAND SQUARE FEET. IF INSTALLATION OCCURS BETWEEN OCTOBER 1ST AND APRIL 1ST, ALL HYDORMULCH AREAS SHALL BE OVER-SEEDED WITH ANNUAL RYE GRASS AT A RATE OF FOUR POUNDS PER ONE THOUSAND SQUARE FEET. CONTRACTOR TO RE-HYDROMULCH WITH BERMUDA GRASS AT THE END OF THE ANNUAL RYE GROWING SEASON. AFTER APPLICATION, NO EQUIPMENT SHALL OPERATE OVER APPLIED AREAS. WATER SEEDED AREAS IMMEDIATELY AFTER INSTALLATION TO SATURATION. ALL LAWN AREAS TO BE HYDROMULCHED SHALL ACHIEVE 100% COVERAGE PRIOR TO FINAL ACCEPTANCE. LANDSCAPE NOTES REFERENCE SITEWORK AND SPECIFICATIONS FOR INFORMATION NEEDED FOR LANDSCAPE WORK. CONTRACTOR TO VERIFY AND LOCATE ALL PROPOSED AND EXISTING STRUCTURES. NOTIFY LANDSCAPE ARCHITECT OR DESIGNATED REPRESENTATIVE FOR ANY LAYOUT DISCREPANCIES OR ANY CONDITION THAT WOULD PROHIBIT THE INSTALLATION AS SHOWN. CONTRACTOR SHALL CALL 811 TO VERIFY AND LOCATE ANY AND ALL UTILITIES ON SITE PRIOR TO COMMENCING WORK. LANDSCAPE ARCHITECT SHOULD BE NOTIFIED OF ANY CONFLICTS. A MINIMUM OF 2% SLOPE SHALL BE PROVIDED AWAY FROM ALL STRUCTURES. LANDSCAPE ISLANDS SHALL BE CROWNED, AND UNIFORM THROUGHOUT THE SITE. ALL PLANTING AREAS SHALL BE GRADED SMOOTH TO ACHIEVE FINAL CONTOURS AS INDICATED ON PLAN WITH 3" OF TOPSOIL AND 3" OF COMPOST AND CONSISTENTLY BLENDED TO A DEPTH OF 9". ALL BEDS SHALL BE CROWNED TO ANTICIPATE SETTLEMENT AND ENSURE PROPER DRAINAGE. PLANTING AREAS AND SOD TO BE SEPARATED BY STEEL EDGING. EDGING TO BE GREEN IN COLOR AND A MINIMUM OF 3/16" THICK. EDGING SHALL BE STAKED FROM THE INSIDE OF BED. EDGING NOT TO BE MORE THAN 1/2" ABOVE FINISHED GRADE. MULCH SHALL BE INSTALLED AT 1/2" BELOW THE TOPS OF SIDEWALKS AND CURBING. QUANTITIES ON THESE PLANS ARE FOR REFERENCE ONLY. THE SPACING OF PLANTS SHOULD BE AS INDICATED ON PLANS OR OTHERWISE NOTED. ALL TREES AND SHRUBS SHALL BE PLANTED PER DETAILS. CONTAINER GROWN PLANT MATERIAL IS PREFERRED HOWEVER BALL AND BURLAP PLANT MATERIAL CAN BE SUBSTITUTED IF NEED BE AND IS APPROPRIATE TO THE SIZE AND QUALITY INDICATED ON THE PLANT MATERIAL LIST. TREES SHALL BE PLANTED AT A MINIMUM OF 5' FROM ANY UTILITY LINE, SIDEWALK OR CURB. TREES SHALL ALSO BE 10' CLEAR FROM FIRE HYDRANTS. 4" OF SHREDDED HARDWOOD MULCH (2" SETTLED THICKNESS) SHALL BE PLACED OVER 4.1 OZ WOVEN, WEED BARRIER FABRIC OR APPROVED EQUAL. WEED BARRIER FABRIC SHALL BE USED IN PLANT BEDS AND AROUND ALL TREES AND SHALL BE DE WITT 'WEED BARRIER' OR APPROVED EQUAL. MULCH SHALL BE SHREDDED BARK OR RUBBER LANDSCAPE MULCH, PINE STRAW MULCH IS PROHIBITED. CONTRACTOR TO PROVIDE UNIT PRICING OF LANDSCAPE MATERIALS AND BE RESPONSIBLE FOR OBTAINING ALL LANDSCAPE AND IRRIGATION PERMITS. IRRIGATION: IN THE ABSENCE OF AN IRRIGATION SYSTEM OR AREAS BEYOND THE COVERAGE LIMITS OF A PERMANENT IRRIGATION SYSTEM, CONTRACTOR SHALL WATER SOD TEMPORARILY, BY ANY MEANS AVAILABLE, TO DEVELOP ADEQUATE GROWTH. TURF SHALL BE IN 100% ESTABLISHMENT AT THE TIME OF ACCEPTANCE. ALL PLANTING BEDS SHALL HAVE AN AUTOMATIC IRRIGATION SYSTEM WITH A FREEZE/RAIN SENSOR. SYSTEM SHALL ALSO HAVE AN ET WEATHER BASED CONTROLLER AND BE DESIGNED AND INSTALLED BY A LICENSED IRRIGATOR. MAINTENANCE REQUIREMENTS: VEGETATION SHOULD BE INSPECTED REGULARLY TO ENSURE THAT PLANT MATERIAL IS ESTABLISHING PROPERLY AND REMAINS IN A HEALTHY GROWING CONDITION APPROPRIATE FOR THE SEASON. IF DAMAGED OR REMOVED, PLANTS MUST BE REPLACED BY A SIMILAR VARIETY AND SIZE. MOWING, TRIMMING, EDGING AND SUPERVISION OF WATER APPLICATIONS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR UNTIL THE OWNER OR OWNER'S REPRESENTATIVE ACCEPTS AND ASSUMES REGULAR MAINTENANCE. ALL LANDSCAPE AREAS SHOULD BE CLEANED AND KEPT FREE OF TRASH, DEBRIS, WEEDS AND OTHER MATERIAL. MISCELLANEOUS MATERIALS: STEEL EDGING SHALL BE 3/16" X 4 X 16' DARK GREEN DURAEDGE STEEL LANDSCAPE EDGING. GRAPHIC SCALE FEET06030 Scale 1"=30' - 0" A3.0 MATERIALS LEGENDNORTH ELEVATIONScale: 1/8"=1'-0"01EAST ELEVATIONScale: 1/8"=1'-0"02SOUTH ELEVATIONScale: 1/8"=1'-0"03SOUTHWEST ELEVATIONScale: 1/8"=1'-0"04WEST ELEVATIONScale: 1/8"=1'-0"05KEY MAP A3.1 LLC NORTH ELEVATION Scale: 1/8"=1'-0"01 EAST ELEVATION Scale: 1/8"=1'-0"02 SOUTH ELEVATION Scale: 1/8"=1'-0"03 SOUTHWEST ELEVATION Scale: 1/8"=1'-0"04 WEST ELEVATION Scale: 1/8"=1'-0"05 A3.2 LLC LANDSCAPE PERSPECTIVE01WEST PERSPECTIVE02 SOUTHWEST PERSPECTIVE03WEST PERSPECTIVE04 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2983 File ID: Type: Status: 2016-2983 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 09/09/2016File Created: Final Action: Council GoalsFile Name: Title: Consider approval of adopting the FY 2016-2017 Council Goals and Staff Work Plan. Notes: Agenda Date: 09/13/2016 Agenda Number: 12. Sponsors: Enactment Date: 2016-2017 Goals Memo.pdf, 2016-2017 Council Goals.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2983 Title Consider approval of adopting the FY 2016-2017 Council Goals and Staff Work Plan. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2983) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016 MEMORANDUM To: Mayor and Council From: Clay Phillips, City Manager Date: September 9, 2016 Re: 2016-2017 Council Goals & Staff Work Plan 2030: All Strategies Introduction: The adopted City Council Goals and Objectives and associated Staff Work Plan for the 2016-2017 fiscal year are attached for Council’s consideration and adoption. Analysis: The Council Goals & Objectives are as developed at the 2016 Spring City Council Retreat. These are goals from all five Coppell 2030 Strategies and multiple work plan elements that staff will undertake to move forward each of the five strategies and accomplish the specifics represented by each goal and associated work plan element. The customary format is used showing the link between the strategy, goal, objective and work plan element along with the department/individual responsible for the work as well as an anticipated date for completion. Legal Review: N/A Fiscal Impact: The proposed 2016-2017 budget contains funding necessary to achieve the work plan as presented. Recommendation: The CMO recommends adoption as presented. 2016/17 Council Goals Objectives Revised 09.07.16 2030 Strategy Goal Objective Work Plan Element Responsibility Projected Date Status Sense of Community Host Grand opening of Library Vicki Chiavetta Nov 2016 Host Grand opening of Life Safety Park Kevin Richardson Jan 2017 Re-format New Resident Packet CMO Jan 2017 Host Citizen Summit CMO Mar 2017 Plan and implement annual volunteer fair Vicki Chiavetta May 2017 Host Grand opening of Andy Brown Park East - "Celebrate Coppell"Brad Reid Jul 2017 Review of HOA engagement efforts CMO Jun 2017 Partner w/residents & businesses to provide classes/workshops Vicki Chiavetta Jun 2017 Review and improve Board and Commission recruitment and cultivation CMO Jun 2017 Host Festival of Nations Vicki Chiavetta/Brad Reid Sep 2017 Host quarterly open house programs for new residents CMO Sep 2017 Host Quarterly events at Old Town Brad Reid Ongoing Solicit corporate sponsorship of events Brad Reid Ongoing Special Place to Live Revise 2030 document to reflect latest Council direction regarding housing types CMO Sep 2017 Continue 1/4 cent street replacement program Ken Griffin Ongoing Continue the enhanced water meter replacement program Jennifer Miller Sep 2017 Evaluate and consider Green Building Code uses and applicaton Ken Griffin Sep 2017 Continue replacement of Oncor street lights with City owned LED street lights Ken Griffin Ongoing Develop and market city-wide sustainability efforts CMO/April Ongoing DART: Host public input meetings CMO Nov 2016 DART: Determine and take appropriate action regarding City's options CMO Jun 2017 Complete design of Parkway Boulevard Trail Ken Griffin Sep 2017 Complete design and begin construction of Coppell High School connector trail to Andy Brown West Brad Reid Sep 2017 Begin implementation of ADA improvements Ken Griffin Sep 2017 Syncronize traffic signals Ken Griffin Sep 2017 Continue intersection improvements to enhance traffic capacity Ken Griffin Sep 2017 Begin construction of S. Freeport Parkway Ken Griffin Sep 2017 Continue contract with Span Transit CMO Ongoing Revitalize Neighborhoods to Ensure Quality Housing Successful Community Events / Festivals Residents and Businesses Welcomed, Engaged, and Contributing to the Community Quality Mobility Within Coppell Foster and Maintain a Beautiful Green City Page 1 of 4 2016/17 Council Goals Objectives Revised 09.07.16 2030 Strategy Goal Objective Work Plan Element Responsibility Projected Date Status Successful Community Events / Festivals Community Wellness and Enrichment Begin design of Art Center in Old Town CMO Jan 2017 Develop public art display policy for City facilities CMO April 2017 Provide support for installation of the Art Walk in Old Town CMO Ongoing Continue to support Coppell Arts Council CMO Ongoing Explore connectivity options to the Campion Trail Brad Reid Ongoing Continue sidewalk infill projects Ken Griffin Ongoing Begin construction of S. Freeport Trail Brad Reid/Ken Griffin Sep 2017 Complete design of Parkway Boulevard Trail Ken Griffin Sep 2017 Complete design and begin construction of CHS connector trail Brad Reid Sep 2017 Acquire right of way and easements for MacArthur Boulevard Trail Brad Reid/Ken Griffin Sep 2017 Coordinate with outside agencies to determine trail location options for Grapevine Creek Trail Brad Reid Sep 2017 Business Prosperity Evaluate the viability of a business incubator space Vicki Chiavetta/Mindi Hurley May 2017 Update Economic Development Incentives Policy CMO/Mindi Hurley May 2017 Promote library business center to Coppell businesses Vicki Chiavetta May 2017 Review current policies involving alcohol sales CMO Jul 2017 Implement signage/arches in Old Town Ken Griffin Sep 2017 Sustainable City Government Implement new customer service model in Library Vicki Chiavetta Nov 2016 Update Budget in Brief Jennifer Miller Dec 2016 Begin implementation of Library strategic plan Vicki Chiavetta Dec 2016 Implement hotel district liaison officer to address crime and quality of life issues Mac Tristan Jan 2017 Implement First Offender Program for underage drinking Mac Tristan Jan 2017 Review outstanding debt for potential savings Jennifer Miller Feb 2017 Review animal trapping policy Mac Tristan Feb 2017 Perform the annual audit with presentation of CAFR Jennifer Miller Mar 2017 Multi-Use Trail System Connecting the City Excellent City Services with High Customer Satisfaction Expand Cultural Arts Amenities and Opportunities Page 2 of 4 2016/17 Council Goals Objectives Revised 09.07.16 2030 Strategy Goal Objective Work Plan Element Responsibility Projected Date Status Successful Community Events / Festivals Sustainable City Government (cont.)Perform the annual update on IMF Plan Jennifer Miller/Ken Griffin Mar 2017 Present the 5-Year Plan Jennifer Miller Mar 2017 Monitor and participate in upcoming Legislative Session CMO May 2017 Review State of Texas Transparency Program and determine future direction Jennifer Miller Jul 2017 Finalize and adopt Parks & Rec Master Plan Brad Reid Jul 2017 Update/Review the Investment Policy Jennifer Miller Aug 2017 Update City's communication plan CMO/April Reiling Sep 2017 Update and Present the annual Budget Jennifer Miller Sep 2017 Perform the annual review of Fund Balance Guideline Jennifer Miller Sep 2017 Begin Enterprise Resource Planning (ERP) implementation Jennifer Miller Sep 2017 Develop Hunterwood Park Erosion Plan Brad Reid Sep 2017 Develop Grapevine Springs Erosion Plan Brad Reid Sep 2017 Perform the annual Debt Issuance Compliance with SEC Jennifer Miller April 2017 Update the 5-Year Plan in Brief Jennifer Miller June 2017 Begin development of a facilities master plan to determine future workspace needs All June 2017 Top Quality Workforce Staff Training Implement Salary Survey Findings Vivyon Bowman Oct 2016 Implement Project Management training Vivyon Bowman Nov 2016 Train Library staff on new technology Vicki Chiavetta Nov 2016 Open Joint Fire Training Facility Kevin Richardson April 2017 Implement English as a Second Language training program Vivyon Bowman April 2017 Continue Cultural Agility training Vivyon Bowman Ongoing Continue Supervisory training Vivyon Bowman Ongoing Initiate the review of existing health codes and begin the development of new health codes (i.e. food code, daycare inspections, hotel inspections)Ken Griffin Aug 2017 Excellent City Services with High Customer Satisfaction (cont.) Page 3 of 4 2016/17 Council Goals Objectives Revised 09.07.16 2030 Strategy Goal Objective Work Plan Element Responsibility Projected Date Status Successful Community Events / Festivals Sustainable City Government (cont.)Continue 4C Success training programs All Ongoing Implement Systems training for Enterprise Resource Planning (ERP) deployment All Ongoing Page 4 of 4 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2974 File ID: Type: Status: 2016-2974 Agenda Item Mayor and Council Reports 1Version: Reference: In Control: City Secretary 09/06/2016File Created: Final Action: Mayor and Council ReportsFile Name: Title: A.Report by Mayor Hunt regarding Music in the Plaza Series. B.Report by Councilmember Long regarding the Historical Society’s Meeting. C.Report by Mayor Pro Tem Mays regarding the TML Region 13 Annual Meeting. Notes: Agenda Date: 09/13/2016 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/13/2016City Council Text of Legislative File 2016-2974 Title A.Report by Mayor Hunt regarding Music in the Plaza Series. B.Report by Councilmember Long regarding the Historical Society’s Meeting. C.Report by Mayor Pro Tem Mays regarding the TML Region 13 Annual Meeting. Summary Fiscal Impact: Staff Recommendation: Page 1City of Coppell, Texas Printed on 9/9/2016 Master Continued (2016-2974) Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 9/9/2016