CM 2016-09-13City of Coppell, Texas
CFFELL
Minutes
Tuesday, September 13, 2016
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
GARY RODEN
Place 4
CLAY PHILLIPS
City Manager
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
5:30 PM Council Chambers
WES MAYS
Mayor Pro Tem
NANCY YINGLING
Place 5
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
Present 7 - Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill
and Nancy Yingling
Absent 1 - Brianna Hinojosa-Flores
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney David Berman.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 13, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:39 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of
Northpoint Drive and west of Royal Lane.
Discussed under Executive Session
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City Council Minutes September 13, 2016
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Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding property located south of Bethel Road and west
of S. Coppell Road.
Discussed under Executive Session
Discussion regarding real property along portions south of E. Belt Line
Road and east of S. Belt Line Road.
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
D. Consultation with the City Attorney regarding Cause Number
DC -14-05839 filed in 101st Judicial District Court, Dallas County,
styled Hackbelt 27 Partners, L.P. v. City of Coppell.
Discussed under Executive Session
3.
4.
5.
6.
Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 7:00 p.m. and convened into
the Work Session at 7:04 p.m.
A. Discussion regarding the ADA Transition Plan Findings.
B. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:38 p.m. and reconvened into the
Regular Session at 7:44 p.m.
Invocation 7:30 p.m.
Laci Garza, Children's Ministry Director with GracePoint Church, gave the
Invocation.
Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Citizens' Appearance
Mayor Hunt asked for those who signed up to speak:
1) Larry Standford, 319 Willow Springs Dr., spoke in regards to the numerous
road construction projects and the appearance of continuous disrepair.
City of Coppell, Texas Page 2
City Council
7. Consent Agenda
Minutes September 13, 2016
A. Consider approval of the minutes: August 23, 2016 and August 30,
2016.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
B. Consider approval of an Ordinance amending Chapter 9-14, "No
Smoking." of the Code of Ordinance to repeal and replace with new
regulations regarding Smoking; and authorizing the Mayor to sign.
Consent Agenda Items B and F were pulled to be considered separately.
Luay Rahil, Environmental Health Officer, answered questions of the City
Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that this Ordinance be approved. The motion
passed 4-2 with Councilmembers Marvin Franklin and Mark Hill voting against
the item.
Enactment No: ORD 2016-1445
C. Consider approval to award of bid and agreement to Nema 3 Electric,
Inc. for the purchase and installation of generator equipment for
emergency backup power for the Deforest Lift Station; in the amount
of $151 325.06; as budgeted; and authorizing the City Manager to sign
any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
D. Consider approval of an Ordinance for CASE NO. PD -136R2 -LI, DFW
Trade Center, a zoning change from A (Agriculture) and PD -136 -LI
(Planned Development -136 -Light Industrial), to PD -136R2 -LI (Planned
Development -136 Revision 2 -Light Industrial), to incorporate 6.45
acres into the existing Planned Development and approve a Concept
Plan for an approximate 115,000 -square -foot office/warehouse
building on 9.08 acres of land located in the City of Coppell and 0.8
acres located in the City of Grapevine, on property located at the north
corner of SH 121 and Patriot Drive, authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
Enactment No: 91500-A-701
City of Coppell, Texas Page 3
City Council Minutes September 13, 2016
E. Consider approval of an Ordinance for CASE NO. PD -272R4 -LI,
Prologis Park @ Callejo, a zoning change from PD -272R -LI (Planned
Development -272 Revised -Light Industrial), to PD -272R4 -LI (Planned
Development -272 Revision 4 -Light Industrial), to approve a Detail Site
Plan for a 144,465 -square -foot office/warehouse building on 10.85
acres of land located approximately 450 feet south of SH 121, west of
Freeport Parkway, authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
Enactment No: 91500-A-702
F. Consider approval of a Resolution approving the terms and conditions
of the agreement between the City of Coppell and SPAN, Inc., for the
provision of transit services for Senior Citizens and Citizens with
Disabilities; in an amount not to exceed $75,000; pending the adoption
of the FY 2016-17 budget; and authorizing the Mayor to sign.
Consent Agenda Items B and F were pulled to be considered separately.
Deputy City Manager Mario Canizares presented to the City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved subject to
the following conditions:
To accept the typographical corrections as approved in the contract
previously:
1) Section 6.09, "$2 million liability insurance coverage;" and
2) Section 6.09 Paragraph C, should read "as otherwise accepted by the City."
The motion passed by an unanimous vote.
G. Consider approval of revisions to the written Fund Balance Policy of
the City of Coppell, Texas, to include changes for best practices and
fund balance requirements associated with the Water/Sewer Fund.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
H. Consider approval of a professional services agreement with Tim
Hansen, ASLA, Landscape Architect/Prime Consultant, in the amount
of $98,780.00 as budgeted, to prepare a comprehensive Rolling Oaks
Memorial Center cemetery conceptual Master Plan and Phase 11
expansion plan; and authorizing the City Manager to sign all
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
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City Council Minutes September 13, 2016
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
I. Consider approval for the purchase of desktop computers and laptops
from Dell Marketing through the State of Texas DIR Interlocal contract
#DIR-SDD-1951, in the amount of $111,579.50; and authorizing the
City Manager to execute all necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
J. Consider approval of the renewal of the Dallas County Health and
Human Services Interlocal Government Agreement, effective October
1, 2016 through September 30, 2017; in the amount of $3,131.00;
pending the adoption of the FY 2016-17 budget; and authorizing the
Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
K. Consider approval of the renewal of the Dallas County Health and
Human Services Interlocal Government Agreement for mosquito
spraying; effective October 1, 2016 through September 30, 2017; in
an amount not to exceed, $60,000.00; pending the adoption of the FY
2016-17 budget; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Agenda Items A, C, D, E and G - K be approved on the
Consent Agenda. Consent Agenda Items B and F were pulled for further
questions. The motion passed by an unanimous vote.
End of Consent Agenda
8. Consider approval of an Ordinance approving and adopting the budget
for the City of Coppell, Texas for the Fiscal Year of October 1, 2016
through September 30, 2017, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to City
Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: ORD 2016-1446
9. Consider ratification of the vote on the FY 2016-17 annual budget
which results in more revenues from ad valorem taxes than the
previous year.
City of Coppell, Texas Page 5
City Council
Minutes September 13, 2016
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
10. Consider approval of an Ordinance of the City of Coppell, Texas
levying the ad valorem taxes for the year 2016 at $.57950 on each
One Hundred Dollars ($100) assessed value of taxable property on
which $.44333 is for operations and maintenance and $.13617 is for
interest and sinking, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
Councilmember Gary Roden moved that the property tax rate be increased by
the adoption of a tax rate of $.57950, which is effectively a 4.13% increase in
the tax rate. Councilmember Marvin Franklin seconded the motion. The motion
passed by an unanimous vote.
Enactment No: ORD 2016-1447
11. PUBLIC HEARING:
Consider approval of CASE NO. PD -284 -LI, SFS Security Fire
Systems, a zoning change request from LI (Light Industrial) to
PD -284 -LI (Planned Development -284 -Light Industrial), to allow the
development of an approximate 16,000 -square -foot office/warehouse
building on 3.148 acres of property located at 196 S. Freeport
Parkway and to amend the Future Land Use Map of the
Comprehensive Plan from "Residential Neighborhood" to "Industrial
Special District".
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
City of Coppell, Texas
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve the Agenda
Item subject to the following conditions:
1) Minor Plat approval will be required prior to the issuance of a building
permit;
2) The design of the monument and attached signs shall comply with the
regulations of the Sign Ordinance;
3) Note that if the tree to be retained along north property line does not survive
construction it will need to be mitigated;
4) The existing structure be permitted to be retained for up to 120 days after
issuance of a Certificate of Occupancy, once the structure is removed it will be
replaced with landscaped front yard and monument sign;
5) Hours of operation shall generally be 7:00 a.m. to 7: 00 p.m., but in no event
Page 6
City Council
Minutes September 13, 2016
shall there be any deliveries (to the rear) of the building between 7:00 p.m. and
7:00 a.m. and/or on the weekend or on major holidays;
6) Parking spaces shall be limited to amount and location indicated on the site
plan. No parking on rear east side of proposed building;
7) Amending this item to read: No Class 7 or 8 Commercial Vehicles shall be
allowed on the property;
8) This property shall only be used for office, warehouse, and light assembly,
no manufacturing shall be permitted;
9) Sirens or loud truck alarms (except for those required for safety) shall not be
permitted; and
10) Lighting - use the lowest amount of wattage necessary to maintain security
in the rear of the building but to avoid light shining on to neighboring houses.
The motion passed by an unanimous vote.
12. Consider approval of adopting the FY 2016-2017 Council Goals and
Staff Work Plan.
Presentation: City Manager Clay Phillips made a presentation to the City
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
13. City Manager Reports - Project Updates and Future Agendas
With regards to the statements made during the Citizens' Appearance, City
Manager Clay Phillips responded that staff has kept the City Council up-to-date
on all the projects throughout the community. The Bethel Road projects has
had issue upon issue, but is moving along. The Denton Tap project has had
multiple contractors working simultaneously. While it has been inconvenient, it
is progressing. The Library will open in November, the Life Safety Park will
open in January and Andy Brown Park is taking shape quickly.
Next, Mr. Phillips announced his retirement effective March 31, 2017. He shared
his affection for the community, the City Council and the staff, and plans to
stay focused to the end in order to continue to make Coppell the community of
choice. Mayor Hunt responded that Mr. Phillips has been in public service
since 1981 and in Coppell since 1991. She appreciates all that he has done for
the community and appreciates the ample notice to prepare and follow the
succession plan.
14. Mayor and Council Reports
A. Report by Mayor Hunt regarding Music in the Plaza Series.
B. Report by Councilmember Long regarding the Historical Society's
Meeting.
C. Report by Mayor Pro Tem Mays regarding the TML Region 13
City of Coppell, Texas Page 7
City Council Minutes September 13, 2016
Annual Meeting.
A. Mayor Hunt reported on Music in the Plaza scheduled for Saturday,
September 17th and September 24th,from 7pm to 9pm. On September 17th,
the band will be Warehouse, a Dave Matthews Tribute band. On September
24th,the band will be Vintage Vibes, playing rock& roll,swing,jazz, and more.
Food trucks will be at both events.
B. Councilmember Long reported that the Historical Society met on Saturday,
September 10th,to listen to Lloyd Webb, co-chairman for the Denton County
Historical Commission,speak about the Chisolm Trail. Councilmember Long
also reported that the Historical Society has placed markers throughout the
city. One in particular is located by the little garden at the Square in Old Town.
It has a picture of the original school house.
C. Mayor Pro Tern Mays reminded the City Council that the TML Region 13
Annual Meeting will be held on Friday, September 16th,at 6pm,at the Pizza Hut
Global Headquarters.
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
16. Necessary Action from Executive Session
Nothing to report.
16
Adjournment
There •ein• ,o further business before the City Council,the meeting was
6;djo rned
L..../ 1 4 '
r:ren Selbo Hunt, ayor
E _ /
hristel Pettinos, City SecretarV
City of Coppell,Texas Page 8