CM 2016-09-27City of Coppell, Texas
CFFELL
Minutes
City Council
Tuesday, September 27, 2016 5:30 PM
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
255 Parkway Boulevard
Coppell, Texas 75019-9478
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were City Manager Clay Phillips, Deputy City Manager Mike Land, City
Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 27, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Council Chambers
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:45 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A. Discussion regarding property located south of Bethel Road and west
of S. Coppell Road.
Discussed under Executive Session
B. Discussion regarding property located south of Bethel Road and east
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City Council Minutes September 27, 2016
of S. Coppell Road.
Discussed under Executive Session
C. Deliberate the sale, exchange or purchase of real property located
west of MacArthur Blvd., southeast of Beltline Road and north of Hwy
635.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:24 p.m. and convened into
the Work Session at 6:26 p.m.
A. Update on the Old Town Master Plan.
B. Update regarding Marketing Initiatives.
C. Discussion regarding the upcoming 85th Regular Legislative
Agenda.
D. Discussion regarding the Boards and Commission Process.
E. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:23 p.m. and reconvened into the
Regular Session.
4. Invocation 7:30 p.m.
Tyler Butler with GracePoint Church gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming Tuesday, October 4,
2016, as "National Night Out" and requesting City Council support and
endorsement of National Night Out festivities; and authorizing the
Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Police Chief Mac Tristan, Officer Peter Dirks and the National Night Out Knight.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that this Agenda Item be approved The motion
passed by an unanimous vote.
7. Report by the Coppell Farmers' Market.
Karen Pearsall Gillham gave the annual Farmers' Market report. In addition to
reporting on the annual metrics, Ms. Gillham announced that both
Farm -to -Table Dinners sold out this year within 20 minutes. The Farmers'
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City Council Minutes September 27, 2016
Market Committee also requested additional signage throughout the
community, reminders for "no parking signs" in the medians of Old Town on
Friday nights and permanent picnic tables.
8. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
9. Consent Agenda
A. Consider approval of the minutes: September 13, 2016 and
September 20, 2016.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -F be approved.
The motion passed by an unanimous vote.
B. Consider approval of awarding RFP #0142 for the Holiday Lights
Program to Christmas By Zenith, LLC. in the amount of $122,450.00;
as budgeted; and authorizing the City Manager to sign any necessary
documentation.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -F be approved.
The motion passed by an unanimous vote.
C. Consider approval of the renewal proposal for organ transplant
coverage from AIG -National Union Fire Insurance in the amount of
$57,317.00, as budgeted; and authorizing the City Manager to sign all
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -F be approved.
The motion passed by an unanimous vote.
D. Consider approval of the renewal policy for stop loss insurance with
Gerber Life Insurance Company in the amount of $240,885; as
budgeted; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -F be approved.
The motion passed by an unanimous vote.
E. Consider approval of the renewal proposal for dental coverage from
Guardian in the amount of $202,665.00, as budgeted; and authorizing
the City Manager to sign all necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -F be approved.
The motion passed by an unanimous vote.
F. Consider approval of the renewal agreement with UMR for third party
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City Council Minutes September 27, 2016
administrative services to our medical and RX plan in the amount of
$183,383.00, as budgeted; and authorizing the City Manager to sign
all necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -F be approved.
The motion passed by an unanimous vote.
End of Consent Agenda
10. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2015-1418, the budget for
the Fiscal Year October 1, 2015 through September 30, 2016, and
authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: 2016-1448
11. Consider approval of Change Order #1 with RKM Utility Services, Inc.,
for revisions to Burns Street in the amount of $314,355.00; utilizing 1/4
Cent Sales Tax Funds; and authorizing the City Manager to sign any
necessary documents.
Presentation: Mike Garza, Assistant Director of Public Works, made a
presentation to the City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Cliff Long, that this Agenda Item be approved in the amount of
$255,765.00. The motion passed by an unanimous vote.
12. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips announced that CRDC projects are moving along
nicely. Matt Steer gave an update on Old Town in Work Session. The Life
Safety Park is projected to open in January. As for the Library renovations,
there have been a few issues with the carpet materials and moisture in the
slab. Staff may have to come back to Council with an omnibus approval to
keep the project moving forward, but there are existing funds available to
remedy the issue.
With regards to Future Agendas, there are two regular meetings in October,
one regular meeting in November and one regular meeting in December.
However, Council has a full calendar with Boards and Commission interviews.
Finally, with the pending lawsuit in the Hackbelt case, the presiding judge
ruled in the City's favor. The property is set to sell shortly, so the case should
be coming to a complete close in the near future.
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13. Mayor and Council Reports
A. Report by Mayor Hunt regarding upcoming Special Events.
B. Report by Councilmember Roden on the NTCOG Trinity Vision
Committee.
A. Mayor Hunt announced Mardi Gras in the Fall will be held on October 1st
from 5pm - 9pm in Old Town. The band will be N'Awlins Gumbo Kings. Beer
and wine sales will be available from Dodie's. The food vendors will include:
Frost Cupcakery, lemonade from Local Diner, cajun food from Dodie's and
other dessert food trucks. Activities will include: a "selfie" booth, face painting,
arts and crafts, and more. Wear your favorite Mardi Gras costume and get a
free beignet!
Oak Fest will be held on October 15th from 5pm — 9pm at Wagon Wheel Park.
The band will be Limelight. Activities will include: train rides, face painting, arts
and crafts, food vendors, bounce houses, and lots more!
B. Councilmember Roden reported on the NTCOG Trinity River Vision
Committee. He has served on the committee for the last two years and believes
it is an important group to be involved in. The committee works together to
impact the growth along the Trinity River Corridor. They have developed
guidelines for all the communities that front the property so the use along the
corridor is done so properly.
14. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. North Central Texas Council of Governments - Mayor Pro Tem
Mays
B. North Texas Commission - Councilmembers Franklin/Yingling
C. Historical Society - Councilmember Long
A. Mayor Pro Tem Mays reported on NCTCOG. There are a total of 75 groups
offered, and in September alone, there were 45 meetings held that month. A
little unknown fact: NCTCOG offers discounts for implementing storm shelters
and is partnering together to offer an advanced weather warning system.
B. Councilmember Yingling reported on North Texas Commission. Leadership
North Texas is underway with 32 participants. Leadership North Texas
University is currently accepting applications.
C. Councilmember Long reported on the Historical Society's events scheduled
for October 8th:
9am - Meeting to discuss the archeology dig at the Kirkland House
11:30am - Dedicate the Community Garden in Old Town
noon - Lunch is sponsored by the Rotary Club and the Historical Society
1 pm - Historical Society Meeting
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
The Coppell Chamber is having their annual Golf Tournament on October 10th.
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City Council Minutes September 27,2016
If you are interested in participating or sponsoring,please contact the
Chamber.
Regarding information from the Executive Session held on September 20th:
Mayor Hunt also announced that the City Council likes the path the City of
Coppell is on today and is interested in staying the course.Succession
Planning has been put into place around projects, processes and culture,
therefore,the City Council has decided to stay internal for filling the position of
City Manager.The City of Coppell is lucky to have two Deputy City Managers
that are viable candidates,so assessments have begun.More information will
be available as it appears.
16. Necessary Action from Executive Session
City Attorney Robert Hager read the following motions into the record as
actions resulting from Executive Session under Texas Government Code,
Section 551.072-Deliberation regarding Real Property:
1)Consider approval of authorizing the City Manager to execute a purchase
agreement and closing documents with the Wilson Family for 417 W. Bethel
Road,and other adjacent property located at Heritage Park, in the amount not
to exceed$390,000.
Councilmember Marvin Franklin moved to approve the item read into the
record,with a second from Councilmember Gary Roden.The motion passed by
an unanimous vote.
2)Consider approval of a Resolution approving the terms and conditions of a
purchase and sales agreement between the City of Coppell and CW Shoreline,
LLC,authorizing the City Manager to sign the contracts attached as Exhibit A,
and execute appropriate conveyance documents for the amount of$2.1 million.
Mayor Pro Tem Mays moved to approve the item read into the record,with a
second from Councilmember Franklin.The motion passed by an unanimous
vote.
City Manager Clay Phillips reiterated that while property may be added to the
Billingsley's portion,the unit cap remains enforced,so as to not run the risk of
making the property more dense.
Enactment No: RE 2016-927.1
Adjo nment
There 'ein• no further business before the City Council,the meeting was
addjou ned
► , ��A a /
a •n Seib. Hunt, Mayor
AT ST:
i
Lhristel Pettinos, City Secreta
City of Coppell,Texas Page 6