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CP 2016-10-25City Council City of Coppell, Texas Meeting Agenda 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, October 25, 2016 KAREN HUNT WES MAYS Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 GARY RODEN MARK HILL Place 4 Place 7 CLAY PHILLIPS City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. A.Discussion regarding economic development prospects south of Bethel Road and west of S. Coppell Road. B.Discussion regarding economic development prospects south of Southwestern Boulevard and east of Freeport Parkway. Page 1 City of Coppell, Texas Printed on 10/21/2016 October 25, 2016City Council Meeting Agenda C.Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Section 551.074, Texas Government Code - Personnel Matters. D.Discussion regarding personnel and the process for hiring/appointing a new City Manager. 3.Work Session (Open to the Public) 1st Floor Conference Room A.Presentation on the Arts Center. B.Discussion regarding Agenda Items. Memorandum Arts Center.pdfAttachments: Regular Session 7:30 p.m. 4.Invocation 5.Pledge of Allegiance 6.Consider approval of a proclamation naming October 25, 2016, as “Arbor Day;” and authorizing the Mayor to sign. Proclamation.pdfAttachments: 7.Consider approval of a proclamation naming the week of November 7-11, 2016, as “Municipal Court Week,” and authorizing the Mayor to sign. Proclamation.pdfAttachments: 8.Citizens’ Appearance 9.Consent Agenda A.Consider approval of the minutes: October 11, 2016. Minutes.pdfAttachments: B.Consider approval of Change Order #1 with Byrne Construction Services, for carpet installation at the Cozby Library and Community Commons in the amount of $87,965, utilizing budgeted contingency funds and authorizing the City Manager to sign any necessary documents. Staff Memo - Carpet Change Order.pdf Library Change Order Contract.pdf Attachments: C.Consider approval of a renewal contract with Holmes Murphy and Associates for consulting services and other related benefit and wellness programs, as reviewed and recommended by the Management Page 2 City of Coppell, Texas Printed on 10/21/2016 October 25, 2016City Council Meeting Agenda Insurance Committee, in an amount of $105,000, with an effective date of November 1, 2016; and authorizing the City Manager to sign. Memorandum FY2016-17.pdf Agreement FY2016-17 .pdf Agreement Addendum (Scope of Services) FY2016-17.pdf Attachments: End of Consent Agenda 10.CONTINUED PUBLIC HEARING: Consider approval of Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning change request from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square-foot, retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road. Cover Memo.pdf Staff Report.pdf Color Perspectives (5 pages).pdf Site Plan (Revised 10-14-2016).pdf Landscape Plan (Revised 10-13-2016).pdf Elevations.pdf Attachments: 11.City Manager Reports - Project Updates and Future Agendas 12.Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A.C-FBISD/LISD Liaison - Councilmember Hinojosa-Flores B.CISD Liaison - Mayor Pro Tem Mays and Councilmember Hionjosa-Flores C.Coppell Seniors - Councilmembers Roden and Yingling 13.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 14.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor Page 3 City of Coppell, Texas Printed on 10/21/2016 October 25, 2016City Council Meeting Agenda CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 21st day of October, 2016, at _____________. ______________________________ Christel Pettinos, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. Page 4 City of Coppell, Texas Printed on 10/21/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3019 File ID: Type: Status: 2016-3019 Agenda Item Executive Session 1Version: Reference: In Control: Administration 10/17/2016File Created: Final Action: exec sess- s. of bethel, w. of s. coppellFile Name: Title: Discussion regarding economic development prospects south of Bethel Road and west of S. Coppell Road. Notes: Agenda Date: 10/25/2016 Agenda Number: A. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3019 Title Discussion regarding economic development prospects south of Bethel Road and west of S. Coppell Road. Summary EXECUTIVE SESSION (economic development prospects): Discussion regarding economic development prospects south of Bethel Road and west of S. Coppell Road. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3019) Business Prosperity Page 2City of Coppell, Texas Printed on 10/21/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3020 File ID: Type: Status: 2016-3020 Agenda Item Executive Session 1Version: Reference: In Control: Administration 10/17/2016File Created: Final Action: exec sess - s. of southwestern, e. of freeportFile Name: Title: Discussion regarding economic development prospects south of Southwestern Boulevard and east of Freeport Parkway. Notes: Agenda Date: 10/25/2016 Agenda Number: B. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3020 Title Discussion regarding economic development prospects south of Southwestern Boulevard and east of Freeport Parkway. Summary EXECUTIVE SESSION (economic development prospects): Discussion regarding economic development prospects south of Southwestern Boulevard and east of Freeport Parkway. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3020) Business Prosperity Page 2City of Coppell, Texas Printed on 10/21/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3021 File ID: Type: Status: 2016-3021 Agenda Item Executive Session 1Version: Reference: In Control: Administration 10/17/2016File Created: Final Action: exec sess - s. of northpoint, w. of royalFile Name: Title: Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Notes: Agenda Date: 10/25/2016 Agenda Number: C. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3021 Title Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Summary EXECUTIVE SESSION (economic development prospects): Discussion regarding economic development prospects south of Northpoint Drive and west of Royal Lane. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3021) Business Prosperity Page 2City of Coppell, Texas Printed on 10/21/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3033 File ID: Type: Status: 2016-3033 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 10/21/2016File Created: Final Action: Executive SessionFile Name: Title: Discussion regarding personnel and the process for hiring/appointing a new City Manager. Notes: Agenda Date: 10/25/2016 Agenda Number: D. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3033 Title Discussion regarding personnel and the process for hiring/appointing a new City Manager. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3033) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 10/21/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3027 File ID: Type: Status: 2016-3027 Agenda Item Work Session 1Version: Reference: In Control: City Secretary 10/18/2016File Created: Final Action: Work SessionFile Name: Title: A.Presentation on the Arts Center. B.Discussion regarding Agenda Items. Notes: Agenda Date: 10/25/2016 Agenda Number: Sponsors: Enactment Date: Memorandum Arts Center.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3027 Title A.Presentation on the Arts Center. B.Discussion regarding Agenda Items. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3027) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 10/21/2016 1 MEMORANDUM To: Mayor and City Council From: Michael Land, Deputy City Manager Date: October 25, 2016 Reference: Work Session: Presentation on the Arts Center Kirk Johnson, with Corgan Architects, will be presenting on the Arts Center Tuesday night during the Work Session. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3014 File ID: Type: Status: 2016-3014 Agenda Item Agenda Ready 1Version: Reference: In Control: Parks and Recreation 10/12/2016File Created: Final Action: Arbor Day Proclamation 2016File Name: Title: Consider approval of a proclamation naming October 25, 2016, as “Arbor Day;” and authorizing the Mayor to sign. Notes: Agenda Date: 10/25/2016 Agenda Number: 6. Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3014 Title Consider approval of a proclamation naming October 25, 2016, as “Arbor Day;” and authorizing the Mayor to sign. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: The Parks and Recreation Department recommends approval. Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3014) Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 10/21/2016 PROCLAMATION WHEREAS, Arbor Day, was first observed in 1872 with the planting of more than a million trees in Nebraska; and WHEREAS, 2016 is the 144st anniversary of the holiday and Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees beautify our community, provide habitat for wildlife, and are a source of joy and spiritual renewal wherever they are planted. NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim October 25, 2016 as "ARBOR DAY" in the City of Coppell, and I urge all citizens to celebrate Arbor Day and support efforts to protect our trees and woodlands, thereby promoting the well-being of the future generations. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this ______day of October 2016. ________________________ Karen Selbo Hunt, Mayor ATTEST: ____________________________ Christel Pettinos, City Secretary Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3030 File ID: Type: Status: 2016-3030 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 10/18/2016File Created: Final Action: Municipal Courts WeekFile Name: Title: Consider approval of a proclamation naming the week of November 7-11, 2016, as “Municipal Court Week,” and authorizing the Mayor to sign. Notes: Agenda Date: 10/25/2016 Agenda Number: 7. Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3030 Title Consider approval of a proclamation naming the week of November 7-11, 2016, as “Municipal Court Week,” and authorizing the Mayor to sign. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3030) Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 10/21/2016 PROCLAMATION WHEREAS, there are 916 municipal courts that handle over 7 million cases and conduct more than 3,800 jury trials every year; and WHEREAS, Municipal judges make up over one third of the entire state’s judiciary; WHEREAS, More people come in personal contact with municipal courts than all other Texas courts combined, and public perception of the entire Texas judicial system is largely dependent upon the public’s experience in municipal court; WHEREAS, Municipal courts serve as the local justice center for the enforcement of local ordinances and fine- only state offenses that protect the peace and dignity of our community; WHEREAS, Municipal judges, court personnel, and marshals have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all, and conform to the standards set by the Canons of Judicial Conduct; WHEREAS, Municipal judges, prosecutors, clerks, and marshals continually strive to improve the administration of justice through participation in judicial education programs, seminars, workshops and annual meetings of state and local professional organizations; WHEREAS, It is appropriate that we recognize the accomplishments of the Texas Municipal Courts, and the Coppell Municipal Court Number 1, and salute their critical role in preserving public safety, protecting the quality of life and deterring future criminal behavior in Texas communities and in our community. NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, Texas, do hereby proclaim November 7-11, 2016 as “Municipal Court Week” AND FURTHER THEREFORE, extend appreciation to the municipal courts throughout Texas and to our Presiding and Alternate Municipal Judges, prosecutor, and court personnel for the vital services they perform and their exemplary dedication to our community. I call upon all residents of Coppell to join with us in recognizing the service they perform and their dedication to the community they represent. IN WITNESS THEREOF, I set my hand and cause the seal of the City of Coppell to be affixed this 25th day of October, 2016. _________________________________ Karen Selbo Hunt, Mayor ATTEST: _______________________________ Christel Pettinos, City Secretary Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3024 File ID: Type: Status: 2016-3024 Agenda Item Consent Agenda 1Version: Reference: In Control: City Secretary 10/18/2016File Created: Final Action: MinutesFile Name: Title: Consider approval of the minutes: October 11, 2016. Notes: Agenda Date: 10/25/2016 Agenda Number: A. Sponsors: Enactment Date: Minutes.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3024 Title Consider approval of the minutes: October 11, 2016. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3024) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 10/21/2016 255 Parkway Boulevard Coppell, Texas 75019-9478City of Coppell, Texas Minutes City Council 6:00 PM Council ChambersTuesday, October 11, 2016 KAREN HUNT WES MAYS Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 GARY RODEN MARK HILL Place 4 Place 7 CLAY PHILLIPS City Manager Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Present 8 - Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, City Secretary Christel Pettinos and City Attorney Alexis Allen. The City Council of the City of Coppell met in Regular Called Session on Tuesday, October 11, 2016, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 6:09 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.087, Texas Government Code - Economic Development Negotiations. Discussion regarding property located south of Bethel Road and west of S. Coppell Road. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room3. Page 1City of Coppell, Texas October 11, 2016City Council Minutes Mayor Hunt adjourned the Executive Session at 6:21 p.m. and convened into the Work Session at 6:26 p.m. Discussion regarding the upcoming 85th Regular Legislative Agenda. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:23 p.m. and reconvened into the Regular Session at 7:32 p.m. Invocation 7:30 p.m.4. Councilmember Marvin Franklin gave the Invocation. Pledge of Allegiance5. Mayor Hunt and the City Council led those present in the Pledge of Allegiance. Presentations6. A.Consider approval of a proclamation naming the month of October, “National Breast Cancer Awareness Month,” and authorizing the Mayor to sign. Mayor Hunt read the proclamation into the record and presented the same to the Pink Soles in Motion group. A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by Councilmember Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. B.Consider approval of a proclamation naming the week of October 9-15, 2016 as “Fire Prevention Week,” and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Deputy Fire Chief Tim Oates and the Fire Department. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be approved The motion passed by an unanimous vote. C.Consider approval of a Proclamation naming the week of October 23-31, 2016, as “Red Ribbon Week,” and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Police Chief Mac Tristan and Officer Peter Dirks. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. Citizens’ Appearance Mayor Hunt advised that no one signed up to speak. Page 2City of Coppell, Texas October 11, 2016City Council Minutes Consent Agenda7. A.Consider approval of Minutes - September 27, 2016 A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Wes Mays, that Consent Agenda Items A and B be approved. The motion passed by an unanimous vote. B.Consider approval of an Ordinance for CASE NO. PD-284-LI, SFS Security Fire Systems, a zoning change from LI (Light Industrial) to PD-284-LI (Planned Development-284-Light Industrial), to allow the development of an approximate 16,000-square-foot office/warehouse building on 3.148 acres of property located at 196 S. Freeport Parkway and to amend the Future Land Use Map of the Comprehensive Plan from “Residential Neighborhood” to “Industrial Special District” and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Wes Mays, that Consent Agenda Items A and B be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-703 End of Consent Agenda 8.CONTINUED PUBLIC HEARING: Consider approval of Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning change request from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square-foot, retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road. Presentation: Matt Steer, Planner, made a presentation to the City Council. Lance Rose, 5646 Milton St., Ste. 610, Dallas, represented the applicant and answered questions of the Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Matt Kaiser, 10250 Constellation Blvd., Ste. 2850, Los Angeles, CA, Vice President of U.S. Property Trust, represented the tenant of the adjacent property. The landlord received the zoning notification letter late and asked that the City Council table the item until the November 8, 2016 meeting in order to further assess the impacts on the property. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that this Agenda Item be tabled until the Page 3City of Coppell, Texas October 11, 2016City Council Minutes October 25, 2016, City Council meeting. The motion passed by an unanimous vote. City Manager Reports - Project Updates and Future Agendas9. City Manager Clay Phillips reported that construction projects are moving along nicely. A tour of the Life Safety Park will be on the Council's calendar soon. The Library received their final inspection. As previously mentioned, a change order for the Library flooring will be on the October 25th agenda. Mayor and Council Reports A. Report by Mayor Hunt regarding upcoming Special Events. B. Report by Councilmember Long on Historical Society events. C. Report by Councilmember Franklin on Texas Municipal League Conference. D. Report by Mayor Hunt on National Night Out. 10. A. Mayor Hunt announced Oak Fest will be on Saturday, October 15th, from 5pm – 9pm at Wagon Wheel Park. Activities will include: face painting, train rides, zip lines, bounce houses, performances by Professor Brainius and live music from Limelight. B. Councilmember Long reported on the garden and historical marker dedication in Old Town on October 8th. The pavers were pieces of the foundation from the first school. The event was a joint effort between the Historical Society and the Rotary Club. On October 9th, the porch and ramp of the Infeldt House were dedicated as well. Both improvements were Eagle Scout Projects. C. Councilmember Franklin reported that several Councilmembers attended the Texas Municipal League Annual Conference in Austin last week. This conference provides numerous educational and informational opportunities for elected officials and municipal staff. D. Mayor Hunt reported on the National Night Out event held on October 4th. 100 volunteers and staff attended 70 parties throughout the city; the most ever. It was estimated that 7,000 people participated in this year's event. Mayor Hunt thanked everyone who contributed. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 11. Nothing to report. Necessary Action from Executive Session12. Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned. Page 4City of Coppell, Texas October 11, 2016City Council Minutes _____________________________ Karen Selbo Hunt, Mayor ATTEST: __________________________________ Christel Pettinos, City Secretary Page 5City of Coppell, Texas Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3026 File ID: Type: Status: 2016-3026 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 10/18/2016File Created: Final Action: Library Change OrderFile Name: Title: Consider approval of Change Order #1 with Byrne Construction Services, for carpet installation at the Cozby Library and Community Commons in the amount of $87,965, utilizing budgeted contingency funds and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 10/25/2016 Agenda Number: B. Sponsors: Enactment Date: Staff Memo - Carpet Change Order.pdf, Library Change Order Contract.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3026 Title Consider approval of Change Order #1 with Byrne Construction Services, for carpet installation at the Cozby Library and Community Commons in the amount of $87,965, utilizing budgeted contingency funds and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds for this change order are available in the previously approved project budget. (Contingency Funds) Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3026) Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 10/21/2016 1 MEMORANDUM To: Mayor and City Council From: Vicki Chiavetta, Director of Library Services Date: October 19, 2016 Reference: Consider approval of Change Order #1 with Byrne Construction Services, for carpet installation at the Cozby Library and Community Commons in the amount of $87,965, utilizing budgeted contingency funds and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities General Information:  The original Guaranteed Maximum Price (GMP) of the library project was $5,937,965.  The cost of this Change Order is $87,965, which will increase the GMP to $6,025,930.  The overall project cost approved by Council was $8,234,046.  $408,760 was budgeted for the owner’s contingency fund within the overall project cost. $100,000 of this amount was included in the GMP.  To date, a total of $240,376 in contingency has been expended.  This Change Order will be funded by the remaining contingency, leaving $80,419 of contingency in the overall project cost. Introduction: This agenda item is being presented for approval of Change Order #1 with Byrne Construction Services, for revisions to the carpet installation at the Cozby Library and Community Commons in the amount of $87,965. Analysis: Prior to the carpet being installed in the library, a concern about humidity in the concrete was raised, which had the potential of causing problems with the carpet glue. Options for installing a moisture barrier were proposed which had costs equal to the cost of replacing the carpet should a problem arise. 2 Because the previous carpet installation had never had a problem with moisture, the decision was made to proceed without the vapor shield. Within days of the carpet being installed, it became apparent that it was not adhering to the floor as required. It was determined that moisture was a factor in causing the carpet not to stick and a recommendation was made by the manufacturer to install a moisture barrier called Versashield to remedy the problem. In order to keep the project’s opening on time, per the City Manager’s previous discussions with the Council, the Verashield was installed on October 7, 2016. This Change Order verifies the previous direction given to the City Manager. Legal Review: None required. Fiscal Impact: The fiscal impact of this Change Order is $87,965, which will be funded by the contingency fund budgeted in the overall project cost of $8,234,046. Recommendation: The Library Department recommends approval of this item. I AJA Document G70f" -2001 Change Order PROJECT (Name and address): W. T. Cozby Library 255 Parkway Blvd. Coppell, TX 75019 TO CONTRACTOR (Name and address): Thos. S. Byrne, Inc. 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 CHANGE ORDER NUMBER: 001 DATE: October 7, 2016 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: 09-22-15 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: OWNER:~ ARCHITECT: ~ CONTRACTOR: ~ FIELD: 0 OTHER: D (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Cost Impact Proposal Requests Byrne Proposed Change No. 66 -Versashield Moisture Barrier at Carpet Tile -$87,965.00 Contract Time Extension -Original Substantial Completion Date: September 1, 2016 Byrne Proposed Change No. 13R -RFI 25R Civil Sanitary Sewer Revisions per City of Coppell -Time extension only of29 Calendar Days Byrne Proposed Change No. 34-Misc. Steel Revisions -Time extension only of 13 Calendar Days Inc.element Weather Days: Total of8 Calendar Days November 2015 -1 Calendar Day December 2015 -4 Calendar Days March 2016 -1.5 Calendar Days May 2016 -1.5 Calendar Days Updated Substantial Completion Date October 21, 2016 The original Guaranteed Maximum Pricewas The net change by previously authorized Change Orders The Guaranteed Maximum Price prior to this Change Order was The Guaranteed Maximum Price will be increased by this Change Order in the amount of The new Guaranteed Maximum Price including this Change Order will be The Contract Time will be increased by Fifty (50) days. The date of Substantial Completion as of the date of this Change Order therefore is October 21, 2016 $ $ $ $ $ 5,927,965.00 0.00 5, 927,965.00 87,965.00 6,015,930.00 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. AIA Document G701"' -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:37:13 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: (1148536430) NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. TonyBlaas (f'yped name) /0./~ .;JO/(, DATE Thos. S. Byrne, Inc. CONTRACTOR (Firm name) 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 ~z;£--- BY (Signature) Martin Lehman, President -North Texas (f'yped name) / /()ft1 / Zc>/(e DATE~/ City of Coppell OWNER (Firm name) 255 Parkway Blvd. Coppell, TX 75019 ADDRESS BY (Signature) (Iyped name) DATE AJA Document G701 ™ -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AJA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AJA® Document, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:49:15 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: (1466582100) I AJA Document G70f" -2001 Change Order PROJECT (Name and address): W. T. Cozby Library 255 Parkway Blvd. Coppell, TX 75019 TO CONTRACTOR (Name and address): Thos. S. Byrne, Inc. 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 CHANGE ORDER NUMBER: 001 DATE: October 7, 2016 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: 09-22-15 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: OWNER:~ ARCHITECT: ~ CONTRACTOR: ~ FIELD: 0 OTHER: 0 (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Cost Impact Proposal Requests Byrne Proposed Change No. 66 -Versashield Moisture Barrier at Carpet Tile -$87,965.00 Contract Time Extension -Original Substantial Completion Date: September 1, 2016 Byrne Proposed Change No. 13R -RF! 25R Civil Sanitary Sewer Revisions per City of Coppell -Time extension only of29 Calendar Days Byrne Proposed Change No. 34 -Misc. Steel Revisions -Time extension only of 13 Calendar Days Incelement Weather Days: Total of 8 Calendar Days November 2015 -1 Calendar Day Decemher 2015 -4 Calendar Days March 2016 -1.5 Calendar Days May 2016 -l.5 Calendar Days Updated Substantial Completion Date October 21, 2016 The original Guaranteed Maximum Pricewas The net change by previously authorized Change Orders The Guaranteed Maximum Price prior to this Change Order was The Guaranteed Maximum Price will be increased by this Change Order in the amount of The new Guaranteed Maximum Price including this Change Order will be The Contract Time will be increased by Fifty (50) days. The date of Substantial Completion as of the date of this Change Order therefore is October 21, 2016 $ 5,927,965.00 $ 0.00 $ 5,927,965.00 $ 87,965.00 $ 6,015,930.00 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. AIA Document G701 ™ -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:37:13 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: (1148536430) NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Ridell Associates Architects ARCHITECT (Firm name) 3033 Kellway Dr., Suite 120 ~!~ (I'yped name) /0. 13 .;,o/C, DATE Thos. S. Byrne, Inc. CONTRACTOR (Firm name) 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 A7~z-~ 'Av (Signature) Martin Lehman, President -North Texas (I'yped name) / to/,, /Zot(, DATE I I City of Coppell OWNER (Firm name) 255 Parkway Blvd. Coppell, TX 75019 ADDRESS BY (Signature) (I'yped name) DATE AIA Document G701 ™ -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:49:15 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: ( 14665821 00) \ .. iAIA Document G701'" -2001 Change Order PROJECT (Name and address): W. T. Cozby Library 255 Parkway Blvd. Coppell, TX 75019 TO CONTRACTOR (Name and address): Thos. S. Byrne, Inc. 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 CHANGE ORDER NUMBER: 001 DATE: October 7, 2016 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: 09-22-15 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: OWNER: C8J ARCHITECT: C8J CONTRACTOR: C8] FIELD: D OTHER: D (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Cost Impact Proposal Requests Byrne Proposed Change No. 66 -Versashield Moisture Barrier at Carpet Tile -$87,965.00 Contract Time Extension -Original Substantial Completion Date: September 1, 2016 Byrne Proposed Change No. 13R -RF! 25R Civil Sanitary Sewer Revisions per City of Coppell -Time extension only of29 Calendar Days Byrne Proposed Change No. 34 -Misc. Steel Revisions -Time extension only of 13 Calendar Days Incelement Weather Days: Total of 8 Calendar Days November 2015 -I Calendar Day December 2015 -4 Calendar Days March 2016 -l.5 Calendar Days May 2016 -1.5 Calendar Days Updated Substantial Completion Date October 21, 2016 The original Guaranteed Maximum Pricewas The net change by previously authorized Change Orders The Guaranteed Maximum Price prior to this Change Order was The Guaranteed Maximum Price will be increased by this Change Order in the amount of The new Guaranteed Maximum Price including this Change Order will be The Contract Time will be increased by Fifty (50) days. The date of Substantial Completion as of the date of this Change Order therefore is October 21, 2016 $ 5,927,965.00 $ 0.00 $ 5,927,965.00 $ 87,965.00 $ 6,015,930.00 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. AIA Document G701 TM -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:37: 13 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: (1148536430) NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Ridell Associates Architects ARCHITECT (Firm name) TonyBlaas (Iyped name) /0. /3 •'-Q'" DATE Thos. S. Byrne, Inc. CONTRACTOR (Firm name) 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 ~ City of Coppell OWNER (Firm name) 255 Parkway Blvd. Coppell, TX 75019 ADDRESS BY (Signature) (Iyped name) DATE AIA Document G701 TM -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:49:15 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: (1466582100) Change Order PROJECT (Name and address): W. T. Cozby Library 255 Parkway Blvd. Coppell, TX 75019 Document G701™ -2001 CHANGE ORDER NUMBER: 001 DATE: October 7, 2016 TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: Thos. S. Byrne, Inc. 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 CONTRACT DATE: 09-22-15 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: OWNER: [8l ARCHITECT: [8l CONTRACTOR: [8l FIELD: 0 OTHER: D (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Cost Impact Proposal Requests Byrne Proposed Change No. 66 -Versashield Moisture Barrier at Carpet Tile -$87,965.00 Contract Time Extension -Original Substantial Completion Date: September 1, 2016 Byrne Proposed Change No. 13R -RF! 25R Civil Sanitary Sewer Revisions per City of Coppell -Time extension only of29 Calendar Days Byrne Proposed Change No. 34 -Misc. Steel Revisions -Time extension only of 13 Calendar Days Incelement Weather Days: Total of 8 Calendar Days November 2015 -1 Calendar Day December 2015 -4 Calendar Days March 2016 -1.5 Calendar Days May 2016 -1.5 Calendar Days Updated Substantial Completion Date October 21, 2016 The original Guaranteed Maximum Pricewas The net change by previously authorized Change Orders The Guaranteed Maximum Price prior to this Change Order was The Guaranteed Maximum Price will be increased by this Change Order in the amount of The new Guaranteed Maximum Price including this Change Order will be The Contract Time will be increased by Fifty (50) days. The date of Substantial Completion as of the date of this Change Order therefore is October 21, 2016 $ $ $ $ $ 5,927,965.00 0.00 5, 927,965.00 87,965.00 6,015,930.00 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. AIA Document G701 ™ -2001. Copyright© 1979. 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:37:13 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: (1148536430) NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Hidell Associates Architects Thos. S. Byrne, Inc. ARCHITECT (Firm name) CONTRACTOR (Firm name) TonyBlaas Martin Lehman, President -North Texas (Iyped name) /0 ./3 .;i.c/(p DATE (Iyped name) ~ Io /'rz"t Gr DATE I City of Coppell OWNER (Firm name) 255 Parkway Blvd. Coppell, TX 75019 ADDRESS BY (Signature) (Iyped name) DATE AIA Document G701 ™ -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis AIA® Document, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:49:15 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: (1466582100) 1 Al.A Document G70f" -2001 Change Order PROJECT (Name and address): W. T. Cozby Library 255 Parkway Blvd. Coppell, TX 75019 TO CONTRACTOR (Name and address): Thos. S. Byrne, Inc. 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 CHANGE ORDER NUMBER: 001 DATE: October 7, 2016 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: 09-22-15 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: OWNER: [8J ARCHITECT: [8J CONTRACTOR: [8J FIELD: D OTHER: D (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Cost Impact Proposal Requests Byrne Proposed Change No. 66 -Versashield Moisture Barrier at Carpet Tile -$87,965.00 Contract Time Extension -Original Substantial Completion Date: September 1, 2016 Byrne Proposed Change No. 13R -RFI 25R Civil Sanitary Sewer Revisions per City of Coppell -Time extension only of29 Calendar Days Byrne Proposed Change No. 34 -Misc. Steel Revisions -Time extension only of 13 Calendar Days Incelement Weather Days: Total of 8 Calendar Days November 2015 -1 Calendar Day December 2015 -4 Calendar Days March 2016 -1.5 Calendar Days May 2016 -1.5 Calendar Days Updated Substantial Completion Date October 21, 2016 The original Guaranteed Maximum Pricewas The net change by previously authorized Change Orders The Guaranteed Maximum Price prior to this Change Order was The Guaranteed Maximum Price will be increased by this Change Order in the amount of The new Guaranteed Maximum Price including this Change Order will be The Contract Time will be increased by Fifty (50) days. The date of Substantial Completion as of the date of this Change Order therefore is October 21, 2016 $ $ $ $ $ 5,927,965.00 0.00 5,927,965.00 87,965.00 6,015,930.00 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. AIA Document G701 ™ -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:37:13 on 10/11/2016 under Order No.7329087650_ 1 which expires on 12/20/2016, and is not for resale. User Notes: ( 1148536430) NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Hidell Associates Architects ARCHITECT (Firm name) TonyBlaas (I'yped name) I(). /3 .-u;J<p DATE Thos. S. Byrne, Inc. CONTRACTOR (Firm name) 2601 Scott Ave., Suite 300 Fort Worth, TX 76103 ADD~~~~ -B~ Martin Lehman, President -North Texas (Fyped name) / / to/(y Z.()/<;. DATE I City of Coppell OWNER (Firm name) 255 Parkway Blvd. Coppell, TX 75019 ADDRESS BY (Signature) (Fyped name) DATE AIA Document G701 ™ -2001. Copyright© 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:49:15 on 10/11/2016 under Order No.7329087650_1 which expires on 12/20/2016, and is not for resale. User Notes: (1466582100) Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3031 File ID: Type: Status: 2016-3031 Agenda Item Agenda Ready 2Version: Reference: In Control: Human Resources 10/18/2016File Created: Final Action: Holmes Murphy and AssociatesFile Name: Title: Consider approval of a renewal contract with Holmes Murphy and Associates for consulting services and other related benefit and wellness programs, as reviewed and recommended by the Management Insurance Committee, in an amount of $105,000, with an effective date of November 1, 2016; and authorizing the City Manager to sign. Notes: Agenda Date: 10/25/2016 Agenda Number: C. Sponsors: Enactment Date: Memorandum FY2016-17.pdf, Agreement FY2016-17 .pdf, Agreement Addendum (Scope of Services) FY2016-17.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 10/25/2016City Council Text of Legislative File 2016-3031 Title Consider approval of a renewal contract with Holmes Murphy and Associates for consulting services and other related benefit and wellness programs, as reviewed and recommended by the Management Insurance Committee, in an amount of $105,000, with an effective date of November 1, 2016; and authorizing the City Manager to sign. Summary Please see attached Memorandum. Fiscal Impact: Funds for this Agreement are budgeted in the Self Insurance Fund. Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3031) Staff Recommendation: Staff recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 10/21/2016 1 MEMORANDUM To: Mayor and City Council From: Vivyon V. Bowman, Director of Administration and Human Resources Date: October 18, 2016 Reference: Approval of Consulting Services Contract for Holmes Murphy and Associates 2030: Top Quality City Workforce Introduction: Please find the attached contract for consulting services and other related benefit/wellness programs with Holmes Murphy and Associates as reviewed and recommended by the Management Insurance Committee. The total contract for consulting services and related benefit programs is $105,000.00 with an effective date of November 1, 2016. Analysis: As health care costs continue to rise, and legislative and economic changes alter we know our strategies for the future of our healthcare programs need to ensure we continue to have a laser-focus cost management, excellent vendor selection/management, sound plan design and effective cost sharing tactics. We continue to find ways of addressing the health, lifestyle choices and productivity of our largest investment, our employees. Staff feels that we have selected one of the top employee benefits consulting firms in our area in Holmes Murphy and Associates and look forward to our continued partnership to find the solution needed. 2 About Holmes Murphy Founded in 1932, Holmes Murphy & Associates, an independent insurance brokerage, is ranked 26 among America’s top 100 brokers. Holmes Murphy has offices in Des Moines, Davenport and Cedar Rapids, Iowa; Dallas, Texas; Denver, Colo.; Kansas City, Kan.; Omaha, Neb.; Madison, Wis.; Peoria, Ill.; Oklahoma City, Okla.; Scottsdale, Ariz.; and Sioux Falls, S.D. Holmes Murphy serves business and industry leaders throughout the Midwest and across the nation in the areas of property casualty insurance, employee benefits, captive insurance, risk management and loss control. The following is an outline of programs and services that Holmes Murphy will assist and/or provide advice to the management team:  Medical and Dental Plan Design  Stop Loss Reinsurance  Group Medical, Dental, Vision  Wellness  Group Life, AD&D, Dependent Life  Voluntary Life for Employees and Dependents  Health Reimbursement Accounts  Section 125 Administration  Long-Term Disability  Patient Advocate Program  Voluntary Vision  Employee Assistance Program  COBRA Notification  Other Voluntary Benefits Additional services include open enrollment management, education, communication, monthly strategy meetings. Another important part of the strategy of partnering with Holmes Murphy is gaining access to one of their subsidiary companies ACAP Health. Todd Whitthorne (Coppell resident) is the president of ACAP Health which has the focus of finding and creating programs that have a measurable impact on both the health of employees and the healthcare spending on those employees. One of the main points stressed by ACAP is any employee program recommend must demonstrate improved clinical results. As mentioned in the previous presentation regarding the current challenges that the organization is experiencing with our claims expense, staff is hopeful that the decision to partner with Holmes Murphy will benefit the organization from a health/wellness perspective as well as provided the necessary assistance to ensure that the City is evaluating our various programs and making the appropriate decisions for our employees and the use tax payer’s dollars. Legal Review: The attached contract has been previously reviewed by our City Attorney’s Office. 3 Fiscal Impact: The cost for this contract is budgeted in the City’s Medical Self Insurance fund. Recommendation: The city staff recommends the Mayor and City Council approval of the benefits consulting service renewal agreement with Holmes Murphy and Associates for the services outlined above. 1 Professional Services Agreement THE STATE OF TEXAS) DALLAS COUNTY OF TEXAS) This contract is made and entered into by and between the CITY OF COPPELL, a home rule municipal corporation, of Dallas County, Texas, (hereinafter referred to as "CITY") and Holmes Murphy and Associates having a principal place of business at 12712 Park Central Drive, Suite 100 Dallas, TX 75251, (hereinafter referred to as "CONTRACTOR"). 1. PURPOSE The purpose of this Contract is to state the terms and conditions under which CONTRACTOR shall provide Employee Benefit Consultant Services. 2. DESCRIPTION OF SERVICES CONTRACTOR'S services hereunder shall include, but shall not be limited to, the following: A. CONTRACTOR shall perform all the services as set forth and agreed to by the CITY attached hereto as Exhibit "A" and "B" inclusive of agreed to Contractor's fees for Required Services, both of which are made a part of this Contract for all purposes; should there be any future conflict between the terms of the Required Services and rates for the Required Services as provided by the Contractor, the agreed to terms of this Contract shall be final and binding. B. CONTRACTOR shall work closely with the Director of Administration/Human Resources or his/her designee (hereinafter referred to as "City Staff" and appropriate CITY officials) and perform any and all related tasks required by City Staff in order to fulfill the purposes of this Contract. C. CONTRACTOR shall deliver all data, reports and documents which result from its services to City Staff in such form as is satisfactory to the City Staff. D. CONTRACTOR shall work through the appropriate City Staff to obtain all pricing and proposals by means that comply with State and Federal Laws. 2 3. PERFORMANCE OF SERVICES CONTRACTOR and its employees or associates shall perform all the services under the Contract. CONTRACTOR agrees to assign David Gibson as their primary representative for providing services as set out in this contract and represent that all its other employees or associates who perform services under the Contract shall be fully qualified and competent to perform the service described in Section 2. 4. TERM The term of this Contract shall begin on November 1, 2016 and shall be considered for renewal on November 1st of each subsequent year subject to City Staff recommendation and City Council approval. CONTRACTOR understands and agrees that time is of the essence. All services, written reports, and other data are to be completed and delivered to CITY by agreed upon dates and times within the contract period unless an extension of time, based upon good reasons presented by CONTRACTOR, is approved by City Staff. 5. PAYMENT FOR SERVICES In consideration of the professional services to be performed by CONTRACTOR under the terms of the Contract, CITY shall pay CONTRACTOR for services actually performed as set out in the Compensation Section (IX) option 1 of the Scope of Services as defined in Exhibit "A" unless other conditions necessitate additional services, which must be authorized in advance by the City Manager or designee. CONTRACTOR'S charges for its services are not to exceed similar charges of CONTRACTOR for comparable services to other customers. Payments to CONTRACTOR shall be in the amount shown by the billings and other documentation submitted and shall be subject to City Staff's approval. All services shall be performed to the satisfaction of City Staff, and CITY shall not be liable for any payment under this Contract for services which are unsatisfactory and which have not been approved by City Staff. 6. CHANGE IN SERVICES CITY through its City Staff may request, from time to time, changes in the scope or focus of the activities and services conducted or to be conducted by CONTRACTOR pursuant to the Contract. Any such change which varies significantly from the scope of services set out in Section 2 and would entail a significant increase in cost or expense to CONTRACTOR shall be mutually agreed on by CONTRACTOR and the City Staff. Changes in the scope, which in the opinion of CONTRACTOR and the City Staff would require additional funding by CITY, must first be authorized in advance by the City Manager, his designee and/or City Council (if applicable). 7. CONFIDENTIAL WORK No reports, information, project evaluation, project designs, data or any other documentation developed by, given to, prepared by or assembled by CONTRACTOR under this Contract shall be disclosed or made available to any individual or organization by CONTRACTOR without the express prior written approval of the City Manager. 3 8. OWNERSHIP OF DOCUMENTS Upon acceptance or approval by CITY, all reports, information and other data, given to, prepared or assembled by CONTRACTOR UNDER THIS Contract, and any other related documents or items shall become the sole property of CITY and shall be delivered to CITY upon request or at the termination of this professional services agreement. CONTRACTOR may make copies of any and all documents for its files. 9. CONTRACTOR'S LIABILITY Approval of CITY shall not constitute nor be deemed a release of the responsibility and liability of CONTRACTOR, its employees, agents or associates for the accuracy and competency for their designs, reports, information, and other documents or services nor shall approval be deemed to be the assumption of such responsibility by CITY for any defect, error or omission in the documents prepared by CONTRACTOR, its employees, agents or associates. 10. INDEMNITY CONTRACTOR shall defend, indemnify, and hold CITY whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by or from any negligent act, error or omission of CONTRACTOR or any agent, servant, or employee of CONTRACTOR in the execution or performance of this Contractual Agreement. 11. INSURANCE A. CONTRACTOR shall during the term hereof maintain in full force and effect the following insurance: (i) a comprehensive general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the CONSULTANT’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $1,000,000.00 per occurrence and $2,000,000 in the aggregate for injury to persons (including death), and for property damage; (ii) A policy of automobile liability insurance covering any vehicles owned and/or operated by CONSULTANT, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $1,000,000.00 combined single limit and aggregate for bodily injury and property damage; (iii) statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of CONSULTANT’s employees involved in the provision of services under this Agreement with policy limit of not less than $1,000,000.00; and (iv) Professional Liability/Errors and Omissions coverage covering negligent acts, errors and omissions in the performance of professional services with policy limit of not less than $1,000,000.00. 4 B. All insurance and certificate(s) of insurance shall contain the following provisions: (1) name CITY as additional insured as to all applicable coverage with the exception of Workers Compensation Insurance and Professional Liability/Errors and Omissions coverage; and (2) provide for at least thirty (30) days prior written notice to CITY for cancellation or non-renewal of the insurance; (3) provide for a waiver of subrogation against CITY for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance, except for Professional Liability/Errors and Omissions coverage. CONSULTANT shall provide written notice to CITY of any material change of or to the insurance required herein. C. All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. D. A certificate of insurance evidencing the required insurance and all endorsements shall be submitted prior to commencement of services. 12. RIGHT OF REVIEW CITY may review any and all of the services performed by CONTRACTOR under this Contract. 13. The following shall be conditions of, and a part of, the consideration of this Contract, to-wit: CONFLICT OF INTEREST OF CITY EMPLOYEES No officer or employee of the City shall have any financial interest, direct or indirect, in any contract with the City or be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or services, except on behalf of the City as an officer or employee. Any violation of this section shall constitute malfeasance in office and any officer or employee guilty thereof may be subject to removal from his office or position. Any violation of this section, with knowledge, express or implied, of the person or corporation contracting with the City shall render the contract involved voidable by the City Manager. 5 CONFLICT OF INTEREST OF CONTRACTOR Contractor shall not accept other employment or engage in outside activities incompatible with the proper discharge of his duties and responsibilities with the City, or which might impair his independent judgement in the performance of his duty to the City nor personally provide services for compensation, directly or indirectly, to a person or organization who is requesting an approval, investigation or determination from the City. 14. NONDISCRIMINATION As a condition of this Contract, CONTRACTOR covenants that CONTRACTOR will take all necessary actions to insure that, in connection with any work under this Contract, CONTRACTOR, his associates and subcontractors, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sex, or physical handicap unrelated to job performance, either directly, indirectly or through contractual or other arrangements. In this regard, CONTRACTOR shall keep, retain and safeguard all records relating to the Contract or work performed hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed to authorized representatives of the City, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 15. CONTRACT PERSONAL The Contract provides for personal or professional services, and the CONTRACTOR shall not assign the Contract, in whole or in part, without the prior written consent of CITY. 16. TERMINATION CITY may terminate this Contract upon Thirty (30) days written notice to CONTRACTOR with the understanding that all services being performed under this Contract shall cease upon the date specified in such notice. CONTRACTOR shall invoice for all services completed and shall be compensated in accordance with the terms of this Contract for all such services performed by CONTRACTOR prior to the date specified in such notice. 17. NOTICES All notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective parties by depositing same in the United States mail, postage prepaid, or delivered electronically at the following addresses. Mailed notices shall be deemed communicated as of five (5) days after mailing. If intended for CITY, to: Vivyon V. Bowman (vbowman@coppelltx.gov) Director of Administration/Human Resources City of Coppell 255 Parkway Blvd. Coppell, TX 75019 6 If intended for CONTRACTOR, to: Holmes Murphy and Associates 12712 Park Central Drive, Suite 100 Dallas, TX 75251 ATTN: David Gibson 17. INDEPENDENT CONTRACTOR In performing services under this Contract, CONTRACTOR is performing services of the type performed prior to this Contract, and CITY and CONTRACTOR by the execution of this Contract do not change the independent status of CONTRACTOR. No term or provision of this Contract shall be construed as making CONTRACTOR the agent, servant, or employee of CITY. 18. VENUE The obligations of the parties to this Contract are performable in Dallas County, Texas, and if legal action is necessary to enforce same, exclusive venue shall lie in Dallas County, Texas. 19. APPLICABLE LAWS This Contract is made subject to the provisions of the Charter and ordinances of CITY, as amended, and all applicable State and Federal laws. 20. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 21. LEGAL CONSTRUCTION In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract. 22. COUNTERPARTS This Contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 23. CAPTIONS The captions to the various clause of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 7 24. SUCCESSORS AND ASSIGNS This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and, except as otherwise provided in this Contract, their assigns. 25. ENTIRE AGREEMENT This Contract embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to matters in the Contract, and except as otherwise provided herein cannot be modified without written agreement of the parties to be attached to and made a part of this Contract. EXECUTED this 1st day of November, 2016, by the CITY, signing by its City and by CONTRACTOR. BY ________________________________ Clay Phillips City Manager, City of Coppell CONTRACTOR: Holmes Murphy and Associates BY _________________________________ Dennis Bishop President Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2979 File ID: Type: Status: 2016-2979 Agenda Item Agenda Ready 3Version: Reference: In Control: City Council 09/06/2016File Created: Final Action: PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Exp) File Name: Title: CONTINUED PUBLIC HEARING: Consider approval of Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning change request from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square-foot, retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road. Notes: Agenda Date: 10/25/2016 Agenda Number: 10. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Color Perspectives (5 pages).pdf, Site Plan (Revised 10-14-2016).pdf, Landscape Plan (Revised 10-13-2016).pdf, Elevations.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/15/2016Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-2979) Matt Steer, Sr. Planner introduced this case with exhibits, elevations, material/color board and color perpectives. He mentioned that 23 notices were mailed to property owners within 200 feet of this request. There were no responses received in favor or in opposition. There were also 117 courtesy notices mailed to property owners within 800 feet of this request. He stated that staff is recommending approval subject to conditions which he read into the record. Lance Rose, NCA Partners Architecture, 5646 Milton Street, Suite 610, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. Vice Chairman Portman motioned to recommend approval subject to the following conditions: 1. There will be additional comments during full engineering plan review. 2. A Replat of the property is required. This will need to accommodate the encroachment into the 60-foot open space easement as well as include the dedication of a mutual access easement along the existing and proposed fire lane easements. 3. Coordinate with the utility company on the north property line for installation of the required plant material (accent or overstory trees). 4. Correct acreage listed in the title block. This PD contains Lot 1 and a portion of Lot 3. 5. Revise the parking required for Lot 1 to 373 and adjust the total accordingly. 6. Include a six-foot masonry screening wall with columns expressed every 10 to 30 feet on the west property line of the Site Plan and include details on the Elevations. 7. As shown on the previous submittal, include the sizes of the existing trees on the Landscape Plan/Tree Survey. Include an analysis of which of the trees will be removed with the construction of the six-foot masonry wall on the western property line. Include tree mitigation/retribution calculations. 8. Ensure the proposed multi-tenant monument signs are setback a minimum distance of 10 feet from Denton Tap and Sandy Lake Roads. 9. As shown in the previous submittals, consider adding trees in the front landscape islands. 10. After 75% of the retail space is occupied within the proposed 30,800-square-foot retail expansion, a new parking study for the entire shopping center will be conducted and submitted to City Staff. If warranted, the “future parking” shall be constructed as depicted on the Site Plan. Seconded by Chairman Haas; motion carried (6-0). Action Text: Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Vijay Sarma, and Commissioner George Williford 6Aye: 2 Pass10/25/2016City CouncilPostponed10/11/2016City Council Presentation: Matt Steer, Planner, made a presentation to the City Council. Lance Rose, 5646 Milton St., Ste. 610, Dallas, represented the applicant and answered questions of the Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Matt Kaiser, 10250 Constellation Blvd., Ste. 2850, Los Angeles, CA, Vice President of U.S. Property Trust, represented the tenant of the adjacent property. The landlord received the zoning notification letter late and asked that the City Council table the item until the November 8, 2016 meeting in order to further assess the impacts on the property. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that this Agenda Item be tabled until the October 25, 2016, City Council meeting. The motion passed by an unanimous vote. Action Text: Page 2City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-2979) Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 7Aye: 3 10/25/2016City Council Text of Legislative File 2016-2979 Title CONTINUED PUBLIC HEARING: Consider approval of Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning change request from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two -building, 30,800-square-foot, retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road. Summary The following P&Z conditions remain outstanding: 1.There will be additional comments during full engineering plan review. 2.A Replat of the property is required. This will need to accommodate the encroachment into the 60-foot open space easement as well as include the dedication of a mutual access easement along the existing and proposed fire lane easements. 3.A tree removal permit will be required. Staff Recommendation: On October 11, 2016, City Council tabled and continued the public hearing for this ZONING CHANGE to October 25, 2016. On September 15, 2016, the Planning Commission recommended approval of this ZONING CHANGE subject to the above-stated conditions . Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Business Prosperity Page 3City of Coppell, Texas Printed on 10/21/2016 1 MEMORANDUM To: Mayor and City Council From: Gary L. Sieb, Director of Planning Date: October 25, 2016 (Held under advisement from the October 11, 2016 Meeting - additional comments are in bold) Reference: Consider approval Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square- foot retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road 2030: Business Prosperity Introduction: The subject property includes the western portion of Woodside Village Shopping Center, encompassing a portion of the existing retail building (Sprouts, Señor Locos, Urban Air and ATA Karate), the vacant land to the west and a portion of the existing parking lot. The proposed development includes a two-building, 30,800-square-foot retail center. The rear of the existing building is proposed to be revised to add parking and to shift the fire lane easement south, closer to the building. Also proposed is a change in the monument sign on Denton Tap Road to a multi- tenant sign. The proposed development would result in the entire shopping center having a 36 parking space deficiency. Twenty-four "future parking spaces" are depicted on the west side and will be available if needed; however, the center would still be 12 parking spaces short. Staff is supporting a condition of the PD to allow a parking deficiency based on the availability of future parking if needed and the existing shared parking agreement with Iglesia Mundo de Fe Church which abuts this property to the north. The landscaping does not meet the requirements of the Landscape Ordinance generally due to existing conditions of the property: the perimeter area on the north of Lot 1 is only five feet; the landscape islands within Lot 1 are not provided for every 15 parking spaces; there will be non-vehicular landscape area deficiency of 3,814 square feet if the future parking is constructed, and the front yard landscaping provided is 27%, not the required 50%. The proposed elevations include a lighter brown brick color than the existing center. In an effort to provide some architectural compatibility with the existing buildings, the accent brick is the same color as the brick of the existing structures to the east. On the front elevations, bronze metal canopies are included above the storefronts. The rear elevations include brown fabric awnings above the doors and windows with some canopies over the windows. Analysis: In response to a request of a neighboring property owner, on October 11, 2016, City Council continued this zoning case to October 25, 2016 to allow additional time for these abutting owners to discuss various site- related issues. This continuance also allowed staff to verify the official ownership of adjacent property as 2 provided by the Dallas County Appraisal District. DCAD’s records (current tax rolls) indicate the adjacent ownership is Woodside Village Shopping Center LTD to whom the zoning notice was properly sent. At the public hearing, Matt Kaiser of U.S. Property Trust, stated U.S. Property as being the owner and did not receive the zoning notice in a timely manner. In subsequent staff conversations with Mr. Kaiser, we have been advised he’s checking with his attorney to determine why the Trust is not reflected as the current owner. In addition, staff has agreed to mail any notices regarding the property in question to: U.S. Property Trust 10250 Constellation Boulevard, Suite 2850 Los Angeles, California 90067 Attn: Matt Kaiser, Vice President As discussed at the October 11th meeting, the Trust’s major concern was with proper/adequate parking. Regarding the “future parking” on the west side of the site and the condition requiring a parking study at 75% occupancy, the applicant has revised plans to indicate that this parking (24 spaces) is to be installed with the initial construction. With this change, a parking study would not be required. A condition of the proposed PD is to grant an overall exception to the parking requirement of 12 spaces for the entire shopping center, and grant an exception to the landscape area requirements of approximately 4,000 square feet. On September 15, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD; the following conditions remain outstanding: 1. There will be additional comments during full engineering plan review. 2. A Replat of the property is required. This will need to accommodate the encroachment into the 60-foot open space easement as well as include the dedication of a mutual access easement along the existing and proposed fire lane easements. 3. After 75% of the retail space is occupied within the proposed 30,800-square-foot retail expansion, a new parking study for the entire shopping center will be conducted and submitted to city staff. If warranted, the “future parking” shall be constructed as depicted on the Site Plan. 4. A tree removal permit will be required prior to the removal of any trees. Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Staff Report 2. Color Perspectives 3. Site plan (Revised to include proposed parking where previously shown as “Future Parking”) 4. Landscape Plan/Tree Survey (Revised to include proposed parking where previously shown as “Future Parking”) 5. Elevations ITEM # 06 Page 1 of 5 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-285-C, Connell Skaggs Addition Lot 1 & Portion of Lot 3 (Woodside Village Expansion) P&Z HEARING DATE: September 15, 2016 C.C. HEARING DATE: October 11, 2016 STAFF REP.: Matt Steer, Senior Planner LOCATION: 110 & 214 W. Sandy Lake Road SIZE OF AREA: 9.3 acres of property CURRENT ZONING: C (Commercial) REQUEST: A zoning change request to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building, additional parking to the rear of Lot 1 (5.8 acres) and development of a 30,800-square-foot, two-building retail expansion on a portion of Lot 3 (3.6 acres). APPLICANT: Owner Engineer Jeff Strong Rusty Glover, P.E. 356 Development, LLC Halff Associates 4300 Sigma Road, Suite 100 3803 Parkwood Blvd., Suite 800 Dallas, TX 75244 Frisco, Texas 75034 972-250-5850 214-618-4570 jstrong@capstonecommercial.com rglover@halff.com Architect Lance Rose NCA Partners Architecture 5646 Milton Street, Suite 610 Dallas, Texas 75206 214-361-9901 lance@ncapartners.com HISTORY: In 1987, Council approved a Final Plat for the development of this shopping center, including an approximate 65,000-square-foot anchor grocery store. This store was originally a Skaggs Alpha Beta and became an Albertsons in the mid-1990s. Albertsons closed in June 2008. A Special Use Permit for Sprouts was approved in December 2008 to occupy 28,900 square feet of this space. In May of 2015, Council approved a Special Use Permit for Urban Air to be located to the east of Sprouts, containing 28,900 square feet. Subsequently, Urban Air and ATA Karate ITEM # 06 Page 2 of 5 were constructed, containing 28,340 square feet, 4,000 square feet, respectively. A shared parking agreement has been in place since September 1986 for the four lots of the Connell Skaggs Addition. On March 24, 2016, the Planning and Zoning Commission approved a Site Plan Amendment for Señor Locos on Lot 1 which allowed the re-occupancy of a retail space for a 6,040-square-foot restaurant with a 640-square-foot outdoor patio and façade improvements (abutting the ATA Karate). At the same Planning and Zoning Commission meeting, a Site Plan Amendment for Mi Cocina was approved on Lot 2 (abutting Denton Tap) which allowed the re-occupancy of a vacant restaurant (formerly Sfizio’s) and retail space for a 4,900-square-foot restaurant, with a 470-square-foot outdoor patio. Subsequent to the approval of these restaurants, the cross parking agreement for the overall shopping center was amended, which states that each of the lots will need parking independent of each other, or will provide sufficient parking through the use of separate shared parking agreements. HISTORIC COMMENT: There is no historic significance associated with the subject property. TRANSPORTATION: Sandy Lake is a recently widened four-lane divided thoroughfare within an approximate 112-foot right-of-way. SURROUNDING LAND USE & ZONING: North – Iglesia Mundo de Fe, Ballet Academy and Taco Bell; PD-207-C (Planned Development- 207-Commercial) and C (Commercial) South – Arbor Manors and Retail; PD-214R-C (Planned Development-214- Commercial) and R (Retail) East – 7/11 Convenience Store/Gas Station on Lot 4 and Goodyear, Ifratelli’s, Mi Cocina, etc. on Lot 2; C (Commercial) West – Office and Residential; C (Commercial) and SF-12 (Single Family-12) COMPREHENSIVE PLAN: The Comprehensive Plan shows this property as suitable for Mixed Use Community Center uses (no residential). DISCUSSION: The property under consideration includes Lot 1 and a portion of Lot 3 of the Woodside Village Shopping Center. Lot 1 has an existing retail building (Sprouts, Señor Locos, Urban Air and ATA Karate). Lot 3 is the western lot that has vacant land and an existing parking lot. The rear of the existing building on Lot 1 is proposed to be revised to add parking and to shift the fire lane easement south, closer to the building. Also proposed on Lot 1 is a change in the monument sign on Denton Tap Road. Currently, Lot 1 is configured as a flag lot with a drive leading to Denton Tap Road along the north end of this development. The existing “Woodside Village” monument sign located on the north side of the drive is proposed to be changed to a multi-tenant sign for the current tenants of Lot 1, future tenants of Lot 3 and the outparcel at the southwest corner of Lot 3 (not included as a part of this request). The “Woodside Village” monument sign located on the east side of the drive on Sandy Lake Road is proposed to be removed and a multi-tenant sign for Lot 3 is proposed to be added approximately 75 feet to the east. Both of ITEM # 06 Page 3 of 5 the proposed signs are required to be setback a minimum of 10 feet from the right- of-way. This is listed as a condition of approval within the recommendation. Parking/Site Plan: When this property was platted in the 1980’s, the anchor store platted the shopping center into four lots including the grocery store and parking on one lot, the 7/11 on the corner lot, the strip retail nearest to Denton Tap Road as a separate lot and a portion of the parking lot on the westernmost lot. An agreement between the properties provided for mutual access, shared parking and utilities among these separately platted lots. When the Site Plan Amendments for Señor Locos and Mi Cocina were approved in March, a parking analysis was done exhibiting that each would have sufficient parking under the shared parking/cross parking agreement of the center. After the plans were submitted for permitting, the parking agreement was amended, now requiring each of the lots to park independently, or provide sufficient parking through the use of shared parking agreements. Per the City Attorney, this amendment to the shared parking agreement does not retroactively change the action of the Planning and Zoning Commission nor the parking plan submitted and approved for the Mi Cocina or Señor Locos cases. The parking analysis provided by the applicant includes the entire shopping center as if the cross parking agreement was still in place. Within this parking analysis, the proposed development would leave the entire shopping center 37 parking spaces deficient of the requirements. With the construction of the 24 "future parking spaces" depicted on the west side of Lot 3, the center would still be 13 parking spaces deficient of meeting the requirements. For three reasons, Staff is comfortable recommending a condition of the PD allow a parking deficiency of 37 spaces. First, the 24 future spaces will be required to be constructed, if warranted. Second, in an analysis of the comparable Tom Thumb shopping center to the east, a parking variance was allowed in 1996 giving a 48 parking space variance. There is seldom, if ever, a parking shortage in that center. Third, there is a parking agreement in place with Iglesia Mundo de Fe to the north allowing the sharing of 100-110 parking spaces. This could reduce the parking need if the employees were required to park offsite (on the church property) or to the rear in the not so desirable/accessible spaces. Tree Survey/Landscape Plan: Although the existing tree sizes are not indicated on the current plan, in the previous submittal, they were. The nine existing tree species and sizes are as follows: three 20-25 caliper-inch Shumard Oaks, two 13-caliper inch Cedar Elms, one seven- caliper inch Cedar Elm, two Hackberries (six and eleven caliper-inches) and one Red Mulberry eight caliper inches). All of which are shown to be saved; although, when the required six-foot masonry wall is constructed on the western property line, the Hackberries and Mulberry may need to be removed. The sizes of the existing trees shall be included on the current Landscape Plan/Tree Survey and an analysis of the removal and mitigation is needed. This is listed as a condition of staff’s recommendation. ITEM # 06 Page 4 of 5 There are ten Eastern Red Cedars, twelve Live Oaks and three Crape Myrtles proposed to be planted on the west boundary of the site to provide an evergreen living screen in addition to the required six-foot masonry screening wall between this commercial use and the residential to the west. Twenty-two Bur Oaks are proposed to be planted in the parking lot islands, fulfilling the “interior” landscaping requirements of the Landscape Ordinance. The northern perimeter requires seven overstory trees. There are nine Crepe Myrtles shown in this area. Because Crepe Myrtles are considered accent trees (permitted at a ratio of three to one in relation to overstory trees), they only account for three of the seven overstory trees required. An additional four overstory or 12 accent trees are needed in this area. The Landscape Architect has agreed to confirm the type of trees (accent and/or overstory) allowed within the 15-foot Power/Phone Easement and revise the plans accordingly. Because Lot 1 is being included as part of this request, the developer is providing a hedge row along Sandy Lake Road to better screen the parking area that is considered legal/nonconforming in regards to the interior landscaping. As it relates to landscape areas, this Landscape Plan does not meet the requirements of the Zoning Ordinance and requires the following exceptions (listed as PD Conditions): 1. The perimeter area on the north of Lot 1, only five feet of landscape area is provided (existing developed condition), 2. The landscape islands within Lot 1 not spaced within the parking area every 15 parking spaces (existing developed condition), 3. The “future parking area” is located within the 60-foot open space area and will cause a non-vehicular landscape area deficiency of 3,814 square feet on Lot 3. 4. The non-vehicular front yard landscaping is 27%, not the required 50% on Lot 3. Elevations/Attached Signage: The proposed elevations include a lighter brown brick color than the existing center. In an effort to provide some architectural compatibility with the existing buildings, the accent brick is the same color as the brick of the existing structures to the east. On the front elevations, bronze metal canopies are included above the storefronts. The rear elevations include brown fabric awnings above the doors and windows with some canopies over the windows. Special attention to these elevations has been given, as they serve as the secondary entrances to the businesses due to a significant amount of parking located in the rear of the site. The attached signage is shown on the color elevations and perspectives to demonstrate how it will appear when fully leased. These do not represent the exact occupants nor comply with the signage requirements. It is noted that the signage will need to meet the requirements of the sign ordinance. Blade signage is proposed within the center as allowed by the recently amended sign ordinance. At this time, staff is comfortable in recommending approval of this case with the list of PD conditions (exceptions to the ordinance), as this is an infill development with existing site conditions which this proposal improves upon. ITEM # 06 Page 5 of 5 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions being met: 1. There will be additional comments during full engineering plan review. 2. A Replat of the property is required. This will need to accommodate the encroachment into the 60-foot open space easement as well as include the dedication of a mutual access easement along the existing and proposed fire lane easements. 3. Coordinate with the utility company on the north property line for installation of the required plant material (accent or overstory trees). 4. Correct acreage listed in the title block. This PD contains Lot 1 and a portion of Lot 3. 5. Revise the parking required for Lot 1 to 373 and adjust the total accordingly. 6. Include a 6-foot masonry screening wall with columns expressed every 10 to 30 feet on the west property line of the Site Plan and include details on the Elevations. 7. As shown on the previous submittal, include the sizes of the existing trees on the Landscape Plan/Tree Survey. Include an analysis of which of the trees will be removed with the construction of the six-foot masonry wall on the western property line. Include tree mitigation/retribution calculations. 8. Ensure the proposed multi-tenant monument signs are setback a minimum distance of 10 feet from Denton Tap and Sandy Lake Roads. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Color Perspectives (5 pages, 11x17) 2. Site Plan 3. Landscape Plan/Tree Survey 4. Elevations 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE) 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE) 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE) 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE) 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE) MANHOLE MANHOLE MANHOLE MANHOLE (TYP) BOL (TYP) BOL & BRICK WALL STONE COLUMN ASPHALT INLET GRATE INLET GRATE INLET GRATE INLET MAILBOX ELEC BOX ELEC BOX ELEC BOXBRICK SIG N BRICK SIGN VAULT PHONE VAULT VERIZON VAULT VERIZON VAULT TRANSFORMER NO PARKING AREA (TYP) BRICK BUILDING EXISTING 1 STORY BRICK BUILDING EXISTING 1 STORY 5 20 FH FH FH FH FH ah1820HALFFI:\31000s\31213\CADD\Sheets\C101-SP-31213.dgnPDF_2D_MON_FW_MR_300.pltDesign10/14/20166:46:32 AMSheet Number Sheet Title Checked By: Drawn By: Project No.: Issued:No.DateDescriptionRevisionScale:AS NOTED TBPE FIRM #F-312FAX (214) 618-4574TEL (214) 618-4570FRISCO, TEXAS 75034-86403803 PARKWOOD BLVD, SUITE 80031213 10/14/2016 CAD RRG PRELIMINARY FOR INTERIM REVIEW ONLY DATE P.E. NO. 86257 NAME TBPE FIRM #F-312 RUSTY R. GLOVER OF:SUPERVISION THE UNDER OR BY PREPAREDWERE THEY PURPOSES. CONSTRUCTIONOR BIDDING PERMIT,APPROVAL, REGULATORY FORINTENDED NOT AND REVIEW THESE DOCUMENTS ARE FOR INTERIM 10/14/2016COPPELL, TEXASCOCO PP ICV ICV LP LP LP PP PP M MANHOLE STM SEW S MANHOLE SAN SEW S MANHOLE SAN SEW M MANHOLE STM SEW S MANHOLE SAN SEW S MANHOLE SAN SEW S MANHOLE SAN SEW WM WM WV WV WV WV WV WV WV WV BOL 15' POWER ESMTVOL 88006, PG 589625' DRAIN ESMTVOL 98093, PG 511460' OPEN SPACE AREAVOL 88006, PG 589620' BLDG LINE VOL 88006, PG 5896 60' OPEN SPACE AREA VOL 88006, PG 5896 30' BLDG LINE VOL 88006, PG 5896 60' OPEN SPACE AREA VOL 88006, PG 5896 15' POWER & PHONE ESMT VOL 88006, PG 5896 "POWELL" 1/2" IRF CAP W/YELLOW 1/2" IRF "POWELL" 1/2" IRF "X" FND "X" FND 16.5'x25' PUMP WATER SERVICE ESMT VOL 88006, PG 5896 W SANDY LAKE ROAD(85' RIGHT-OF-WAY) 10' GAS ESMT VOL 88006, PG 5896 1/2" IRF "5310" 1/2" IRF "1928" 1/2" IRF 1.0' 3.2' 1.7' 3.00' WITNESS BEARS 1/2" IRS FOR POINT FOR CORNER FNC 0.4' ON FNC 1.0' ON FNC 0.6' ON BLDG 0.3' OFF BLDG 0.3' OFF 30' FIRE LANEVOL 88006, PG 5896FIRE LANE & ACCESS ESMT VOL 98093, PG 5130 82.00'SOUTH68.00'SOUTH30'60'd = 259.89' "TXHS" 1/2" IRS ELECTRIC ESMT VOL 2001165, PG 45 10' POWER ESMT VOL 88006, PG 5896 BRICKONE STORY BASIS OF BEARINGS20'10' POWER ESMTVOL 88006, PG 5896"X" SET 85'"X" SETOF CURB4.8' TO BACK 15'x15' POWER ESMT 14'x12.5' ON SUBJECT PROPERTY VOL 88006, PG 5896 15'x15' POWER ESMT VOL 88006, PG 5896 N 89°43'31" E 370.92' 44.00' N 89°43'31" E 6.00' N 89°43'31" E S 89°43'31" W 134.01'N 00°17'54" E 568.19'L=291.83 ' R=1699.30 ' CH =N83 ° 58 ' 52 " W 291.47 'SOUTH 265.12'SOUTH 185.00'10' LANDSCAPE BUFFER15' LANDSCAPE BUFFER ZONED: SF-12 M.R.D.C.T. VOL 42, PG 95 SHADYDALE ACRES TRACT 6, BLOCK C ZONED: SF-12 M.R.D.C.T. VOL 42, PG 95 SHADYDALE ACRES TRACT 3, BLOCK C ZONED: SF-12 M.R.D.C.T. VOL 2005180, PG 101 SHADYDALE ACRES LOT 3R, BLOCK C ZONED: SF-12 M.R.D.C.T. DOC No 20070189095 SHADYDALE ACRES LOT 4R1, BLOCK C ZONED: SF-12 M.R.D.C.T. DOC No 20070189095 SHADYDALE ACRES LOT 4R2, BLOCK C ZONED: PD-207-C M.R.D.C.T. VOL 88006, PG 5896 CONNELL SKAGGS ADDITION LOT 3 TRACT 1 ZONED: PD-207-C M.R.D.C.T. VOL 88006, PG 5896 CONNELL SKAGGS ADDITION LOT 1 TRACT 2 ZONED: PD-207-C M.R.D.C.T. VOL 2001165, PG 45 DENTON TAP DEVELOPMENT LOT 2R, BLOCK A REPLAT AND MINOR PLAT ZONED: PD-207-C 2005076, PG 7605 O.P.R.D.C.T. 145 FITNESS COURT, LLC VOL ZONED: PD-214R2-C INT201000272924 BLOCK A, LOT 1 ARBOR MANORS AMENDED 10' POWER ESMT30' BLDG LINEVOL 88006, PG 5896FIRE LANE & ACCESS ESMT VOL 98093, PG 5118 10' GAS ESMTZONED: PD-207-C M.R.D.C.T. VOL 88006, PG 5896 CONNELL SKAGGS ADDITION LOT 2 N 89°43'31" E 662.00'35.00'SOUTHS 89°43'31" W 235.00'47.00'SOUTH51.67' S 89°43'31" W SOUTH 254.16'100.67' N 89°43'31" E SOUTH 175.00'N 89°51'21" E 491.69' R= 1699.30' T= 14.16 L= 28.32 DENTON TAP ROAD10' LANDSCAPE BUFFER EX. 30' FIRE LANE (VOL 88006, PG 5896) AND PROPOSED MUTUAL ACCESS EX. 30' FIRE LANE (VOL 88006, PG 5896) AND PROPOSED MUTUAL ACCESS EX. 30' FIRE LANE (VOL 88006, PG 5896) AND PROPOSED MUTUAL ACCESS 12 14 12 12 7 14 16 15 15 13 7 3 TRACT 'A'262'212' FUTURE PAD RESTAURANT BY OTHERS DUMPSTER 9' (TYP.)18' (TYP.)18' (TYP.)9' (TYP.) 30' R 30' R 20' R 30' R 27'117'68' 63' 126'108' 108' 24' 24'24'100' PLANTING ISLANDISLAND PLANTING LANDSCAPE FEATURE 30' R 10' R 135' 108' 21 3 15 15 14 9 11 13 24'5' 5' 10' 2' 49'145.3'92.6' 15'45.1' 10.4'152'15'131' 8.3'24'19'28'24'36'24'18'15.6'78' 61 S.F. RISER RM BLDG 'A' 17,900 S.F.60'163'RETAIL 9,842 S.F.15' WALK THRU76'BLDG 'B' 12,900 S.F. RESTAURANT 2,972 S.F. RISER RM 62 S.F. RETAIL 5,518 S.F. RETAIL 4,348 S.F. RESTAURANT 2,007 S.F.RETAIL 6,087 S.F. 74'161' 93.4'27'6' PATIO 289 S.F.PATIO 340 S.F. 4 ACCESS AND MUTUAL 24' FIRE LANE PROPOSEDACCESSAND MUTUAL24' FIRE LANEPROPOSEDACCESS AND MUTUAL 24' FIRE LANE PROPOSED MUTUAL ACCESSAND PROPOSED(VOL 88006, PG 5896)EX. 30' FIRE LANEN REVISED JULY 7TH, 2014) (MAP NUMBER 48113C0155K NO FLOODPLAIN ON SITE EXISTING OVERHEAD ELECTRIC ASPHALT PROPERTY LINE 460 461 EXISTING MAJOR CONTOUR LINE EXISTING MINOR CONTOUR LINE EASEMENT LINE PP POWER POLE SANITARY SEWER MANHOLE WV WATER VALVE FH FIRE HYDRANT EXISTING FIBER OPTIC WM WATER METER LEGEND: EXISTING WATER LINE EXISTING UNDERGROUND ELECTRIC EXISTING TELEPHONE LINE EXISTING GAS LINE EXISTING SANITARY SEWER FOR BY TBPE FIRM #F-312 TEL (214) 618-4570 FRISCO, TEXAS 75034-8640 3803 PARKWOOD BLVD, SUITE 800 285' 242 'C1.01 PLAN SITE 356 DEVELOPMENT 1007550250 SCALE: 1"=50' EXISTING FIRE HYDRANT EXISTING FIRE HYDRANT EXISTING FIRE HYDRANT EXISTING FIRE HYDRANT EXISTING 2 - 14' CURB INLETS EXISTING 2 - 14' CURB INLETS EXISTING FIRE HYDRANT TO REMAIN EXISTING MONUMENT SIGNS TO BE REMOVED EXISTING MONUMENT SIGN TO REMAIN EXISTING MONUMENT SIGN PROPOSED MONUMENT SIGN SITE PLANWOODSIDE VILLAGE285'278'124' PROPOSED FIRE LANE EXISTING FIRE LANE TO BE ABANDONED LOCATION MAP N.T.S. SANDY LAKE PARKWAY DENTON TAPBLVD COPPELL RDCOPPELL RDHEARTZ RDBETHEL SCHOOL RD PLANTATION RD SITE TO REMAIN EXISTING PARKING 9' (TYP.)18' (TYP.)9' (TYP.)18' (TYP.)SITE PLAN SIGNS TO REMAIN EXISTING MONUMENT PROPOSED MONUMENT SIGNSIGN TO BE REMOVED EXISTING MONUMENT EVERY 10' TO 30' WALL WITH COLUMNS EXPRESSED PROPOSED 6' MASONRY SCREENING CITY OF COPPELL, DALLAS COUNTY, TEXAS GEORGE JACK SURVEY,ABSTRACT NO. 694 9.4 ACRES VOL. 88006, PG. 5896 LOTS 1 & 3 (WOODSIDE VILLAGE) SITE PLAN CONNELL SKAGGS ADDITION OF BUILDINGS ON LOT 3 7. EMPLOYEES REQUIRED TO PARK AT BACK 6. 18' DEEP DOUBLE PARKING ROWS LINE AND 15' ALONG THE SOUTH PROPERTY LINE 10' ALONG THE NORTH AND WEST PROPERTY 5. 60' OPEN SPACE AREA TO BE REDUCED TO 4. LANDSCAPE DEFICIENCY OF 4,023 SQ. FT. 3. FRONT YARD LANDSCAPING DEFICIENCY 2. PARKING SHORTAGE 1. OFF PREMISE SIGNAGE PD CONDITIONS: ENGINEER: 214-618-4570 CONTACT: RUSTY GLOVER, P.E. FRISCO, TEXAS 75034 3803 PARKWOOD BLVD., SUITE 800 HALFF ASSOCIATES SURVEYOR: 214-346-6200 CONTACT: ANDY SHAFER, RPLS RICHARDSON, TEXAS 75081 1201 NORTH BOWSER ROAD HALFF ASSOCIATES OWNER / DEVELOPER: 972-250-5820 CONTACT: JEFF STRONG DALLAS, TEXAS 75244 4300 SIGMA ROAD, SUITE 100 356 DEVELOPMENT SITE DATA SUMMARY TABLE ITEM EXISTING ZONING PD-207-C PD-207-C PD-207-C PD-207-C PD-207-C PD-207-C PROPOSED USE RETAIL RETAIL RESTAURANT RESTAURANT RETAIL RETAIL PROPOSED USE AREA 9,842 SF 6,087 SF 2,2296 SF TOTAL 289 SF PATIO= 2,007 SF REST. + 3,312 SF 340 SF PATIO= 2,972 SF REST. + 4,348 SF 5,518 SF BUILDING AREA BUILDING A - 17,900 SF BUILDING B - 12,900 SF BUILDING HEIGHT BUILDING A - 32' MAX.BUILDING B - 32' MAX. REQUIRED PARKING 1/200= 50 1/200= 31 1/100= 23 1/100= 34 1/200= 22 1/200= 28 REQUIRED PARKING TOTAL 188 PROVIDED PARKING 225 LOT COVERAGE BUILDING A - 8%BUILDING B - 6% FLOOR AREA RATIO BUILDING A - 0.8 : 1 BUILDING B - 0.6 : 1 PARKING SUMMARY TABLE STANDARDS) (BASED ON TODAYS PARKING REQUIRED: 06/25/1987 SITE PLAN) (AS APPROVED ON PARKING REQUIRED: PARKING PROVIDED: LOT 1 373 269 344 LOT 2 175 173 153 LOT 3 188 245 225 LOT 4 15 -17 (201500332760) LIFE CHURCH AGREEMENT WITH SHARED PARKING --100 TOTAL 751 687 839 TREE #1 TREE #2 TREE #3 TREE #4 TREE #5 TREE #6 TREE #7 TREE #8 TREE #9 FH FH COCO PP ICV ICV MANHOLE MANHOLE LP LP LP PP PP STM SEW MANHOLE SAN SEW MANHOLE SAN SEW MANHOLE MANHOLE MANHOLE STM SEW MANHOLE SAN SEW MANHOLE SAN SEW MANHOLE SAN SEW MANHOLE WM WM WV WV WV WV WV WV WV WV STONE COLUMN & BRICK WALL INLET GRATE INLET GRATE INLET GRATE INLET ELEC BOX ELEC BOX ELEC BOX VAULT PHONE VAULT VERIZON VAULT VERIZON VAULT TRANSFORMER EXISTING 1 STORY BRICK BUILDING EXISTING 1 STORY BRICK BUILDING FH FH 30" RCP 30" RCP EX. 10' x 8' BOX CULVERTEX. 10' x 8' BOX CULVERT25' DRAIN ESMTVOL 98093, PG 511460' OPEN SPACE AREAVOL 88006, PG 589630' BLDG LINE VOL 88006, PG 5896 60' OPEN SPACE AREA VOL 88006, PG 5896 1/2" IRF "POWELL" 1/2" IRF W/YELLOW CAP 1/2" IRF "POWELL" "X" FND "X" FND 10' GAS ESMT VOL 88006, PG 5896 1/2" IRF 1/2" IRF "5310" 1/2" IRF "1928" 1.0' 3.2' 1.7' POINT FOR CORNER 1/2" IRS FOR WITNESS BEARS 1 ( 3.00' FNC 0.4' ON FNC 1.0' ON FNC 0.6' ON FNC 1.5' ON BLDG 0.3' OFF BLDG 0.3' OFF 30' FIRE LANE VOL 88006, PG 5896 30'60'1/2" IRS "TXHS" 10' POWER ESMT VOL 88006, PG 5896 ONE STORYBRICK20'"X" SET "X" SET4.8' TO BACKOF CURB15'x15' POWER ESMT 14'x12.5' ON SUBJECT PROPERTY VOL 88006, PG 5896 15'x15' POWER ESMT VOL 88006, PG 5896 1 ( 1 ( 44.00' 1 ( 6.00' 6 : 1 ( L=291.83'R =1699.30'CH=N835 8'5 2"W 291.47 'SOUTH 265.12'SOUTH 185.00'10' LANDSCAPE BUFFER15' LANDSCAPE BUFFER TRACT 1 LOT 3 CONNELL SKAGGS ADDITION VOL 88006, PG 5896 M.R.D.C.T. ZONED: PD-207-C TRACT 2 LOT 1 CONNELL SKAGGS ADDITION VOL 88006, PG 5896 M.R.D.C.T. ZONED: PD-207-C M.R.D.C.T. ZONED: PD-207-C 145 FITNESS COURT, LLC VOL 2005076, PG 7605 O.P.R.D.C.T. ZONED: PD-207-C CONNELL SKAGGS ADDITION 1 ( SOUTH47.00'6 : 51.67'SOUTH 254.16'1 ( 100.67'SOUTH 175.00'1 ( R= 1699.30' T= 14.16 L= 28.32 30' FIRE LANE VOL 88006, PG 5896 10' LANDSCAPE BUFFER IC 36 IC 60 LAWN, TYP. QM 17 IC 25 EC 360 LAWN, TYP. LI 3 QV 12 JV 10 EC 74 QM 7 AG 157 NT 408 NT 308 NT 438 EC 51 EC 55 IC 126 10'-0" LANDSCAPE BUFFER E.1 EXISTING TREE, TYP. TYP. FRONTYARD BENCH, TYP. PEDESTRIAN POLE LIGHT, TYP. QM 3 15'-0"LANDSCAPEBUFFERIC 1210'-0"LANDSCAPEBUFFER ZONEIC 102 E.1TYP. 25'-0" DRAINAGE EASEMENT 160 SANDY LAKE ROAD 140 SANDY LAKE ROAD LI 9 COORDINATE W/ UTILITY COMPANY FOR TYPE OF TREES ALONG NORTH PROPERTY LINE 6'-0" HEIGHT MASONRY SCREENING WALL W/ COLUMNS AT EVERY 30'-0" -REF ARCH FOR DETAIL LI 9 EXISTING TREE TO BE REMOVED, TYP. MONUMENT SIGN - REF. CIVIL garthoff design landscape architecture 5646 milton, suite 606 dallas, texas 75206 214.750.4727 www.garthoffdesign.com L1.1 LANDSCAPE PLAN/TREE SURVEY REVISIONS: ISSUE: 10.14.16 SITE PLAN COPPELL, TEXASCONNELL SKAGGSADDITION LOTS 1 & 3(WOODSIDE VILLAGE)A SITE PLAN 10.14.16 SCALE : 1" = 30'-0" 0 15 30 60 SAETSTA 32 O 2 1 ET XFSHNAE.M GA T R HFOFSHRUBS / ORNAMENTAL GRASSES / GROUNDCOVERS PLANT SCHEDULE BOTANICAL NAME/ COMMON NAME MIN. CAL. MIN. HEIGHT MIN. SPREAD CONTAINER/ ROOTBALL SPACINGSYM.QUANT.REMARKS CYNADON DACTYLON/ COMMON BERMUDAGRASS TREES JUNIPERUS VIRGINIANA/ EASTERN RED CEDAR N/A 8'5'B&B PER PLAN FULL TO GROUND, MATCHED QUERCUS MACROCARPA/ BUR OAK SINGLE STRAIGHT TRUNK, FULL CANOPY, MATCHED 4"12'4'PER PLAN100 GAL. ACCESSORIES 4" X 1/8" STEEL EDGE COL-MET, 972-494-3900 E.1 GRAY/METALLIC GALVANIZED DESCRIPTION REMARKSCOLORFINISHSYMBOL SOLID SOD AS DESIGNATED ON PLANS ABELIA X 'EDWARD GOUCHER'/ EDWARD GOUCHER ABELIA 24"24"5 GAL.36" O.C.AG ILEX CORNUTA 'DWARF BURFORD''/ DWARF BURFORD HOLLY 30"30"7 GAL.36" O.C.IC LAGERSTROEMIA INDICA X FAURIEI 'NATCHEZ'/ NATCHEZ CRAPE MYRTLE N/A 10'5'45 GAL.PER PLAN MULTI-TRUNK, 5 CANE MIN, FULL CANOPY, MATCHED EUONYMUS COLORATUS FORTUNEI/ PURPLE WINTER CREEPER 4" POTS 24" O.C.EC 6"12"FULL-ROOTED POTS, VIGOROUS GROWTH AT TIME OF PLANTING 10 JV LI QM 21 27 NASSELLA TENUISSIMA/ MEXICAN FEATHER GRASS NT 1 GAL.18" O.C.12"12" 157 540 325 1,154 OWNER: 356 DEVELOPMENT, LLC 4300 SIGMA ROAD, SUITE 100 DALLAS, TEXAS 75244 PH: 972.250.5850 CONTACT: SEAN PORTER EMAIL: sporter@capstonecommerical.com TRACT 1 (FEE PARCEL) 5.772 ACRES (251,410 S.F.) LOT 1, BLOCK 1 CONNELL SKAGGS ADDITION VOL. 88006, P.G. 5896 CITY OF COPPELL DALLAS COUNTY, TEXAS IRRIGATION NOTE: ALL LANDSCAPE AREAS SHALL 100% HEAD TO HEAD COVERAGE BY AUTOMATIC, UNDERGROUND IRRIGATION AND SHALL INCLUDE: 4" POP-UP SPRAY HEADS (LAWN AREAS), DRIP TUBING (SHRUBS/ORNAMENTAL GRASSES), STREAM BUBBLERS (TREES), AND RAIN/FREEZE SENSORS. IRRIGATION SYSTEM PLANS WILL CONFORM TO THE CITY OF COPPELL ORDINANCES AND ALL APPLICABLE CODES AND REGULATIONS AND WILL BE SUBMITTED ALONG WITH BUILDING PERMIT APPLICATIONS. MAINTENANCE NOTES: THE OWNER, TENANT, AND THEIR AGENT, IF ANY SHALL BE JOINTLY AND SEVERALLY RESPONSIBLE FOR THE MAINTENANCE OF ALL LANDSCAPING. ALL REQUIRED LANDSCAPING SHALL BE MAINTAINED IN A NEAT AND ORDERLY MANNER AT ALL TIMES. THIS SHALL INCLUDE MOWING, EDGING, PRUNING, FERTILIZING, WATERING, WEEDING, AND OTHER SUCH ACTIVITIES COMMON TO THE MAINTENANCE OF LANDSCAPING. LANDSCAPED AREAS SHALL BE KEPT FREE OF TRASH, LITTER, WEEDS AND OTHER SUCH MATERIAL OR PLANTS NOT A PART OF THE LANDSCAPING. ALL PLANT MATERIALS SHALL BE MAINTAINED IN A HEALTHY AND GROWING CONDITION AS IS APPROPRIATE FOR THE SEASON OF THE YEAR. PLANT MATERIALS WHICH DIE SHALL BE REPLACED WITH PLANT MATERIAL OF SIMILAR VARIETY AND SIZE. CITY OF COPPELL LANDSCAPE REQUIREMENTS INTERIOR LANDSCAPING REQUIRED: 10% OFF-STREET PARKING TO BE LANDSCAPE AREA TOTAL PARKING ISLANDS NOT LESS THEN 12% OF TOTAL NON-EXEMPT PARKING 193 PARKING SPACES X 12% = 23 PLANTING ISLANDS PLANTING ISLANDS CONTAIN 1 TREE AND BE LANDSCAPED 85,747 S.F. X 10% = 8,575 S.F. PROVIDED: 12,363 S.F. OF LANDSCAPE AREA* 24 PARKING ISLANDS ALL ISLANDS CONTAIN 1 TREE AND LAWN, SHRUBS PERIMETER LANDSCAPE REQUIRED: 10' LANDSCAPE BUFFER PROVIDED ALONG ALL PROPERTY LINES 15' LANDSCAPE BUFFER PROVIDED ALONG PUBLIC R.O.W. 1 TREE (1 OVERSTORY TREES OR 3 ACCENT TREES) / 50 LINEAR FEET 773 LINEAR FEET / 50 = 15 TREES SCREENING W/ SHRUBS OF MIN 30" HEIGHT, BERMS PROVIDED: 10' LANDSCAPE BUFFER PROVIDED ALONG WEST AND NORTH PROPERTY LINE 15' LANDSCAPE BUFFER PROVIDED ALONG PUBLIC R.O.W. 15 TREES (3 EXISTING TREES, 5 OVERSTORY TREES, 21 ACCENT TREES) SCREENING W/ SHRUBS OF MIN. 30" HEIGHT, EVERGREEN TREES NONVEHICULAR LANDSCAPE REQUIRED: AT LEAST 15% OF LOT NOT COVERED BY BUILDING TO BE LANDSCAPED 156,911 S.F. - 30,800 S.F. = 126,111 S.F. X 15% = 18,916 S.F. NOT LESS THAN 5O% SHALL BE LOCATED IN THE REQUIRED FRONT YARD, 18,916 / 2 = 9,458 S.F. 1 TREE / 2,500 S.F. OF OPEN SPACE = 8 TREES PROVIDED: 11,314 S.F. OF LANDSCAPE AREA PROVIDED* 14% (1,592 S.F.) LOCATED IN FRONT YARD (REQUEST OF PD - 14% INSTEAD OF 50%) 8 TREES *ADDITIONAL INTERIOR LANDSCAPE AREA WILL BE ADDED TO NONVEHICULAR LANDSCAPE REQUIREMENTS 3,788 INTERIOR LANDSCAPE AREA + 11,105 S.F. NONVEHICULAR LANDSCAPE AREA = 14,893 S.F. EXISTING TREES: QUERCUS VIRGINIANA/ LIVE OAK SINGLE STRAIGHT TRUNK, FULL CANOPY, MATCHED 3.5"10'4'PER PLAN65 GAL.QV 12 PROTECTED TREE REPLACEMENT: REQUIRED: PROTECTED TREES REPLACED AT RATIO OF 1 INCH DBH OF REPLACEMENT TREE TO 1INCH DBH OF REMOVED TREE TOTAL INCHES OF PROTECTED TREES REMOVED: 26 INCHES PROVIDED: 42 INCHES (3 - 4 INCH BUR OAKS, ADDITIONAL 1 INCH ADDITIONAL ON 24 BUR OAKS, .5 INCHES ADDITIONAL ON 12 LIVE OAKS) Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3025 File ID: Type: Status: 2016-3025 Agenda Item Council Committee Reports 1Version: Reference: In Control: City Secretary 10/18/2016File Created: Final Action: Council Committee ReportsFile Name: Title: A.C-FBISD/LISD Liaison - Councilmember Hinojosa-Flores B.CISD Liaison - Mayor Pro Tem Mays and Councilmember Hionjosa-Flores C.Coppell Seniors - Councilmembers Roden and Yingling Notes: Agenda Date: 10/25/2016 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 10/25/2016City Council Text of Legislative File 2016-3025 Title A.C-FBISD/LISD Liaison - Councilmember Hinojosa-Flores B.CISD Liaison - Mayor Pro Tem Mays and Councilmember Hionjosa-Flores C.Coppell Seniors - Councilmembers Roden and Yingling Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 10/21/2016 Master Continued (2016-3025) Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 10/21/2016