CM 2016-11-08City of Coppell, Texas
CFFELL
Tuesday, November 8, 2016
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
GARY RODEN
Place 4
CLAY PHILLIPS
City Manager
Minutes
City Council
5:30 PM
WES MAYS
Mayor Pro Tem
NANCY YINGLING
Place 5
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
255 Parkway Boulevard
Coppell, Texas 75019-9478
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, Deputy City Secretary Jean Dwinnell and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
November 8, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Council Chambers
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:43 p.m.
Councilmember Hinojosa-Flores arrived during the Executive Session and left
the meeting immediately following Executive Session.
Present 7 - Karen Hunt -,Cliff Long -,Wes Mays -,Gary Roden -,Marvin Franklin -,Mark Hill
and Nancy Yingling
Absent 1 - Brianna Hinojosa-Flores
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Consultation with City Attorney to seek legal advice regarding the
institutional uses of property.
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City Council Minutes November 8, 2016
Discussed under Executive Session.
B. Consultation with City Attorney to seek legal advice regarding
city -owned property.
Discussed under Executive Session.
C. Consultation with City Attorney to seek legal advice regarding
enforcement of the City's Development Code.
Discussed under Executive Session.
Section 551.074, Texas Government Code - Personnel Matters.
D. Discussion regarding personnel and the process for hiring/appointing
a new City Manager and a Municipal Judge.
Discussed under Executive Session.
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned Executive Session at 6:49 p.m. and convened into Work
Session at 6:54 p.m.
A. Presentation by the DFW Airport on NexGen.
B. Discussion regarding Denton County's Transportation Authority
Board of Directors.
C. Discussion regarding Board and Commission appointments.
D. Discussion regarding Agenda Items.
Presented in Work Session.
Regular Session
Mayor Hunt adjourned the Work Session at 7:24 p.m. and reconvened into the
Regular Session at 7:31 p.m.
4. Invocation 7:30 p.m.
Mr. Chad Kettler, Associate Pastor with GracePoint Church gave the
Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Presentations
Presentation by the Coppell Arts Committee on the Art Stroll.
Ms. Janna Tidwell, representing the Coppell Arts Council, made a presentation
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City Council Minutes November 8, 2016
showing the 10 pieces of leased art exhibits that will be placed in the Old Town
area. She advised this is a 2 -year exhibition with fundraisers planned for
permanent art pieces. Phase II will expand the exhibit into Andy Brown Park.
7. Citizens' Appearance
There was no one present wishing to speak.
8. Consent Agenda
A. Consider approval of the minutes: October 25, 2016.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -G be approved.
The motion passed by a unanimous vote.
B. Consider award of a bid Bid No. Q-1117-01 from Star Floors, in the
amount of $119,801.71, as budgeted, for the replacement of the
indoor pool deck at The CORE; and authorizing the City Manager to
sign the necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -G be approved.
The motion passed by a unanimous vote.
C. Consider approval of the dedication of an Electric and Utility
Easement at Andrew Brown Park West and authorizing the Mayor to
sign the necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -G be approved.
The motion passed by a unanimous vote.
D. Consider approval to enter into an Interlocal/License Agreement with
the City of Dallas to allow the construction and maintenance of a 24"
wastewater force main pipeline within the City's right of way; and
authorizing the Mayor to sign and the City Manager to execute any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -G be approved.
The motion passed by a unanimous vote.
E. Consider approval to utilize the City of Richardson's contract with
Envirotek USA LLC, as authorized by the Texas Local Government
Code, Section 271.102, to perform our yearly graffiti removal and
bridge painting; not to exceed an amount of $82,500.00; as provided
by the infrastructure maintenance fund; and authorizing the Mayor to
sign necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -G be approved.
The motion passed by a unanimous vote.
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City Council Minutes November 8, 2016
F. Consider approval of an Ordinance amending Article 8-3, Parking,
Section 8-3-1(A) of the Code of Ordinances by adding a subsection to
make it unlawful to stop, stand, or park a vehicle at all times on
portions of Highland Meadow; and authorizing the Mayor to sign any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -G be approved.
The motion passed by a unanimous vote.
Enactment No: 2016-1449
G. Consider approval of an Ordinance amending the Code of
Ordinances, Chapter 6 - Business Regulation, Article 6-8, Food
Service Regulations, Section 6-8-1, et al. by adopting new Food
Service Regulations; and authorizing the Mayor to sign any necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -G be approved.
The motion passed by a unanimous vote.
Enactment No: 2016-1450
End of Consent Agenda
9. PUBLIC HEARING:
Consider approval of Case No. PD -197R3 -H, Old Coppell
Townhomes, Lot 1, Block A & Lot 1, Block B, a zoning change request
from PD -197R -H (Planned Development -197 Revision -Historic) to
PD -197R3 -H (Planned Development -197 Revision 3 -Historic), to
amend the Concept Plan and attach a Detail Site Plan to allow three
(3) live/work units on 0.272 acres and three (3) live/work units on
0.255 acres of property located at the northeast and southeast corners
of S. Coppell Road and McNear Drive.
Mayor Hunt opened the Public Hearing and read the caption into the record.
Presentation: Gary Sieb, Director of Planning, explained that this item has
been pending since April. He advised that there were eleven (11) outstanding
concerns when the item was first presented and that four (4) of the items have
been addressed, to date. Mr. Sieb further advised that the Planning and
Zoning Commission unanimously denied the request on October 20, 2016.
Mr. Ron Lustig, 733 Creek Valley Court, Allen, Texas, applicant, explained that
some of the City's codes have changed since they first made application for
this project.
Mayor Hunt asked for the following individuals who signed up to speak:
1) Michael Elliott, 542 Mobley Way Court, spoke in opposition to three (3) units
on each of the lots and the live/work scenario. Mr. Elliott expressed his
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City Council Minutes November 8, 2016
concern for property values in the area.
2) Robert Larsen, 530 Mobley Way Court, spoke in opposition to the project,
citing that the businesses should be in the front of the unit. Mr. Larson also
expressed concern for the zoning of the property being commercial and the
units becoming rentals. He stated the City should not lower their standards.
3) Roger Glass, 512 McNear Drive, spoke in opposition to the project and
requested the Council not overturn the decision of the Planning and Zoning
Commission. Mr. Glass stated he feels something should be built there that
fits with the overall plan of Old Town Coppell. He further expressed his
concern for the lack of space for emergency vehicles to get through the area if
these units are built as proposed.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Nancy Yingling, to close the Public Hearing and approve this
item subject to the following conditions:
1) first floor restroom must meet commercial ADA requirements;
2) sewer service cannot go thru/under proposed buildings;
3) mutual access easement on east side of project must be a 24-footwide
fire lane;
4) tree mitigation numbers were wrong;
5) minimum 15 -foot side yard setbacks are required;
6) lack of providing all room dimensions;
7) discrepancy in building air conditioned square footage;
8) at least 50% of first floor must be true work area;
9) square footage stated on plan and measured square footage do
not track;
10) major inconsistencies in drawings—sidewalks, handicap
parking spaces, etc.; and
11) submission of materials board.
The motion was denied by a unanimous vote.
10. PUBLIC HEARING:
Consider approval of an Ordinance designating ZS Pharma, Inc.,
Reinvestment Zone No. 107 pursuant to Section 312.201 of the
Property Redevelopment and Tax Abatement Act, and authorizing the
Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, read the
caption into the record and made a presentation to Council.
Mayor Hunt opened the Public Hearing and announced there was no one
signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this Agenda
Item. The motion passed by a unanimous vote.
Enactment No: 2016-1451
11. PUBLIC HEARING:
Consider approval of an Ordinance designating Raj Malik,
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City Council Minutes November 8, 2016
Reinvestment Zone No. 108 pursuant to Section 312.201 of the
Property Redevelopment and Tax Abatement Act, and authorizing the
Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, read the
caption into the record and made a presentation to Council.
Mayor Hunt opened the Public Hearing and announced there was no one
signed up to speak.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Long, to close the Public Hearing and approve this Agenda
Item. The motion passed by a unanimous vote.
Enactment No: 2016-1452
12. Consider approval of a design contract with Teague Nall and Perkins,
INC. for the design of bank stabilization for the Grapevine Creek in the
Grapevine Springs Park; in the amount of $100,500.00; as budgeted
in General Fund Designated Fund Balance; and authorizing the City
Manager to sign necessary documents.
Presentation: Mike Garza, Assistant Director of Engineering, made a
presentation to Council. He explained that since 1994 the City has had a
contract with the City of Dallas to maintain Grapevine Creek in the Grapevine
Springs Park for 99 years. He further explained that the erosion from the creek
is pulling down trees and getting close to the surrounding fence. Mr. Garza
advised that the proposed contract with Teague Nall and Perkins, Inc., is for
bank stabilization in the amount of $360,000.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by a unanimous vote.
13. Consider approval to enter into a Mutual Aid Agreement with the North
Central Texas Council of Governments to become part of the Public
Works Emergency Response Team; and authorizing the Mayor to sign
necessary documents.
Presentation: Mike Garza, Assistant Director of Engineering, made a
presentation to Council regarding the proposed Mutual Aid Agreement. He
advised that this Agreement would allow City employees and equipment to be
used in emergency situations in other cities for faster recovery. Mr. Garza
explained that there are currently 46 member cities and Coppell would be
number 47.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by a unanimous vote.
14. Consider approval of a vote for the Board of Directors for Denton
County Transportation Authority.
Mayor Hunt advised that there would be no action taken on this item due to the
lack of information on the candidates.
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City Council Minutes November 8, 2016
15. Consider appointments to the City's Boards and Commissions.
Jean Dwinnell, Deputy City Secretary, read the proposed list of
Board/Commission appointees into the record.
ANIMAL SERVICES ADVISORY & APPEALS BOARD
2 -YEAR VETERINARIAN - Dr. Reid Garfield
BOARD OF ADJUSTMENT - 2 -YEAR REGULAR
Mark LeGros
Laura Ketchum
Charles Sangerhausen
2 -YEAR ALTERNATE
Laura Hynson
Rashan Balachandran
COPPELL ECONOMIC DEVELOPMENT COMMITTEE - 2 -YEAR REGULAR
William Rohloff
Ravi Chivukula
Aaron Straach
Jeff Varnell
Manikandan Raveendran
COPPELL RECREATION DEVELOPMENT CORPORATION - 2 -YEAR REGULAR
Larry Jones
Mark Tepper
Biju Mathew
Mahbuba Khan
Noah Webster
LIBRARY BOARD - 2 -YEAR REGULAR
Wednesday Foster Janet Koester
Madeline White
Frank Gasparro
1 -YEAR ALTERNATE
Jan Lorrain
LIBRARY BOARD - YOUTH ADVISOR - 1 -YEAR STUDENTS
Rohan Kommineni
Priya Marella
PARKS AND RECREATION BOARD - 2 -YEAR REGULAR
Jack Clark
Ed Guignon
Maureen Corcoran
Janet Maccubbin
2 -YEAR ALTERNATE
Nick Paschal
PARKS AND RECREATION BOARD -YOUTH ADVISOR - 1 -YEAR STUDENTS
Sashank Kothamasu
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City Council Minutes November 8, 2016
Tanya Raghu
PLANNING AND ZONING COMMISSION - 2 -YEAR REGULAR
George Williford
Douglas Robinson
Freddie Guerra
SPECIAL COUNSEL - 2 -YEAR REGULAR
David Dodd
Jason Marlin
Roshan Balachandran
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Gary Roden, that this Agenda Item be approved as presented.
The motion passed by a unanimous vote.
16. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips reminded Council that the Regular Council meeting
on December 13th would also include the Board and Commission Reception.
There will be a joint meeting with the City Council, Parks and Library Boards
on Thursday, November 10th. Finally, there will be two Special Called
Executive Sessions scheduled for November 21st and 29th.
17. Mayor and Council Reports
A. Report by Mayor Hunt regarding the Metrocrest Mayors' Meeting.
B. Report by Mayor Hunt regarding the Lighted Parade & Tree
Lighting Ceremony.
C. Report by Mayor Hunt regarding the Make a Child Smile Program.
D. Report by Mayor Hunt regarding Letters to Santa.
E. Report by Mayor Hunt regarding the 3rd Annual Angel of Hope
Ceremony.
A. Mayor Hunt announced that she attended the Metrocrest Mayors' Meeting
where Bennett Sandlin spoke about the Legislative Update.
B. The Lighted Parade & Tree Lighting Ceremony will be held on Saturday,
December 3rd, from 6:30-9:30 p.m., at the Town Hall Plaza.
C. The City of Coppell is once again sponsoring the special holiday program
called Make a Child Smile, benefitting children in Coppell by providing holiday
gifts for those families who need a little extra help. Ornaments are available in
the City Manager's Office between 8 a.m. and 5 p.m. until December 6th.
D. Santa's mailbox will be located in the entryway of Town Center for all good
little girls and boys who would like to complete their wish list and send it to
Santa at the North Pole. No postage is necessary.
E. The Angel of Hope Candlelight Remembrance Ceremony will be held at the
Zach Thompson Foundation Children's Garden located inside Rolling Oaks
Memorial Center on December 6th at 7 p.m.
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City Council Minutes November 8,2016
am. 18. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Dallas Regional Mobility Coalition - Councilmember Roden
Metrocrest Community Clinic-Councilmember Hill
Metrocrest Services- Councilmembers Hill and Franklin
Councilmember Roden reported that the Coalition has completed their
Legislative Agenda and have$70,000 to notify the public and city officials of
issues.
Councilmember Hill reported that the Metrocrest Community Clinic is being
proactive regarding the disease prevention and women's programs. The Clinic
is diversifying their funding by putting 80%towards treatment and 20%
towards prevention.
Councilmember Hill also reported that Metrocrest Services has updated and
renovated their pantry. They distribute approximately 18,000 lbs.of food each
week. There will be more than 800 families served for Thanksgiving and
approximately 1,100 families served for Christmas. They will also be providing
baskets for senior citizens.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Hunt commended the Chamber of Commerce for their Taste of Coppell
event.
W..
20. Necessary Action from Executive Session
Nothing to report.
Adjournment
ere being o f her business before the City Council,the meeting was
adjourned
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Ka en Selbo unt, Mayor
T-TEST:
Christel Pettinos, ity Secretary
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