CM 2016-12-13City of Coppell, Texas
CFFELL
Tuesday, December 13, 2016
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
GARY RODEN
Place 4
CLAY PHILLIPS
City Manager
Minutes
City Council
5:30 PM
WES MAYS
Mayor Pro Tem
NANCY YINGLING
Place 5
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
255 Parkway Boulevard
Coppell, Texas 75019-9478
Council Chambers
Present 7 - Karen Hunt -,Cliff Long -,Wes Mays -,Gary Roden -,Marvin Franklin -,Mark Hill
and Nancy Yingling
Absent 1 - Brianna Hinojosa-Flores
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
December 13, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Work Session at 5:39 p.m.
2. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding license plate readers.
B. Discussion regarding video camera systems.
C. Discussion regarding water and sewer rates.
D. Discussion regarding agenda items.
Presented in Work Session
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City Council Minutes December 13, 2016
RECEPTION FOR BOARD/COMMISSION/COMMITTEE MEMBERS IN ATRIUM FROM 6:30
PM TO 7:30 PM
Mayor Hunt adjourned the Work Session at 6:39 p.m. At this time, the City
Council attended the Boards and Commissions Reception in the Atrium.
Regular Session (Open to the Public) 7:30 P.M.
3. Invocation
4.
ki
6.
7
A.
Mayor Hunt reconvened into the Regular Session at 7:32 p.m.
Kelli Warren, Director of Special Needs with GracePoint Church, gave the
Invocation.
Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Swearing in of newly appointed Board/Commission/Committee
members.
Mayor Hunt swore in the newly appointed Board and Commission Members.
Citizens' Appearance
Consent Agenda
Mayor Hunt asked for those who signed up to speak:
1) Ann Dragon, 727 Bent Tree Court, asked the City Council to deny the zoning
case coming for them in January regarding the fencing at CMSN and CMSW.
2) Charlie Brown, 735 Northshore Ct., spoke in regards to the chain-link and
barbed -wired fence located at CMSN and CMSW.
Consider approval of the minutes: November 8, 2016.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
B. Consider approval to purchase Vigilant Solutions Stationary License
Plate Reader Package in the amount of $153,210.00 for the
acquisition of two stationary license plate reader platforms with
accompanying hardware, software, and training; and authorizing the
City Manager to sign and execute any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
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City Council Minutes December 13, 2016
C. Consider approval of a Resolution to amend the Interlocal Agreement
between the City of Coppell, City of Carrollton, and the City of Farmers
Branch to add the Town of Addison in the existing joint use agreement
of the fire training facility; authorizing the Mayor to sign and the City
Manager to execute any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2016-1213.1
D. Consider adoption of a Resolution approving an Interlocal Agreement
between the City of Coppell and the City of Carrollton for the purchase
of communication equipment, audio/visual systems, installation, repair
and related services: authorizing the Mayor to sign and City Manager
to execute documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2016-1213.2
E. Consider award of a proposal from Spectra Contract Flooring, for the
replacement of the gym floor at The CORE, in the amount of
$75,000.00, as budgeted, utilizing Buy Board Contract #476-15; and
authorizing the City Manager to sign the necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
F. Consider approval of the procurement of two (2) school buses from
Thomas Built Buses, through an Interlocal Agreement with Houston
Galveston Area Council (HGAC), in the amount of $202,700.00, as
budgeted; and authorizing the City Manager to sign and execute any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
G. Consider approving procurement of twelve (12) replacement vehicles
for Building Inspections (1), Environmental Health (2), Facilities (1),
Fire (3), Fleet Services (1), Parks (3) and Water Utilities (1), from
Caldwell Country Chevrolet utilizing contract pricing through Buyboard
no. 521-16; in the amount of $444,297.00; as budgeted; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
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City Council Minutes December 13, 2016
H. Consider approving procurement of four (4) replacement vehicles for
Engineering (1), Police (2) and Parks (1), from Silsbee Ford utilizing
contract pricing through Buyboard no. 430-13 and State of Texas
TPASS 072-A1; in the amount of $145,810.50; as budgeted; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
Consider approval of an agreement with Nortex Concrete Lift &
Stabilization, Inc., based on a unit price, in an amount not to exceed
$100,000.00 for roadway concrete leveling (mudjacking); based on the
City of Grand Prairie bid contract; as authorized by the Texas Local
Government Code; as budgeted in the Infrastructure Maintenance
Fund; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
J. Consider approval of an agreement with NEMA 3 Electric for the
installation of conduit along MacArthur Boulevard from Parkway
Boulevard north to Samuel Boulevard; in the total amount of
$73,925.00, as budgeted; and authorizing the City Manager to sign
any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
K. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Bio World Merchandising,
Inc., and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2016-1213.3
L. Consider approval of a Resolution approving the First Amendment to
Tax Abatement Agreement between the City of Coppell and Kristi A.
Zatyko, and authorizing the Mayor to sign.
A motion was madeby Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that this Resolution be Approved on the Consent
Agenda passed BY VOICE VOTE
Enactment No: RE 2016-1213.4
M. Consider approval of a Resolution approving the First Amendment to
Tax Abatement Agreement between the City of Coppell and T & J
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City Council Minutes December 13, 2016
Harris Land Investment LLC, and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2016-1213.5
N. Consider approval of a Resolution approving the First Amendment to
Tax Abatement Agreement between the City of Coppell and Founders'
Crossing LLC, and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -N be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2016-1213.6
End of Consent Agenda
8. CONTINUED PUBLIC HEARING:
Consider approval of Case No. PD -285-C, Connell Skaggs Addition,
Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning
change request from C (Commercial) to PD -285-C (Planned
Development -285 -Commercial), to allow retention of the existing retail
building with additional parking on Lot 1 (5.8 acres) and development
of a two -building, 30,800 -square -foot, retail expansion on a portion of
Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at
110 & 214 W. Sandy Lake Road.
Mayor Hunt read the item into the record and included a letter from the
developer requesting a postponement until the January 10, 2017 City Council
meeting. A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, to continue the Public Hearing until January 10,
2017. The motion passed by an unanimous vote.
9. PUBLIC HEARING:
Consider approval of an Ordinance designating DCT Industrial Trust,
Inc., Reinvestment Zone No. 109 pursuant to Section 312.201 of the
Property Redevelopment and Tax Abatement Act, and authorizing the
Mayor to sign.
Mayor Hunt read items 9 and 10 into the record to be considered together.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing for Item 9 and advised that no one
signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, to close the Public Hearing for Item 9 and
approve Agenda Items 9 and 10. The motion passed by an unanimous vote.
Enactment No: OR 2016-1453
City of Coppell, Texas Page 5
City Council Minutes December 13, 2016
10. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and DCT Freeport West LLC,
and authorizing the Mayor to sign.
Mayor Hunt read items 9 and 10 into the record to be considered together.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing for Item 9 and advised that no one
signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, to close the Public Hearing for Item 9 and
approve Agenda Items 9 and 10. The motion passed by an unanimous vote.
Enactment No: RE 2016-1213.7
11. PUBLIC HEARING:
Consider approval of an Ordinance designating Chase Hospitality,
LLC, Reinvestment Zone No. 105 pursuant to Section 312.201 of the
Property Redevelopment and Tax Abatement Act, and authorizing the
Mayor to sign.
Mayor Hunt read items 11 through 13 into the record to be considered together.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing for Item 11 and advised that no one
signed up to speak.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Cliff Long, to close the Public Hearing for Item 11 and approve
Agenda Items 11 through 13. The motion passed by an unanimous vote.
Enactment No: OR 2016-1454
12. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Plaza Lodging, LLC, and
authorizing the Mayor to sign.
Mayor Hunt read items 11 through 13 into the record to be considered together.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing for Item 11 and advised that no one
signed up to speak.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Cliff Long, to close the Public Hearing for Item 11 and approve
Agenda Items 11 through 13. The motion passed by an unanimous vote.
Enactment No: RE 2016-1213.8
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City Council Minutes December 13, 2016
13. Consider approval of a Civic Center Agreement by and between the
City of Coppell and Plaza Lodging, LLC, and authorizing the City
Manager to sign.
Mayor Hunt read items 11 through 13 into the record to be considered together.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing for Item 11 and advised that no one
signed up to speak.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Cliff Long, to close the Public Hearing for Item 11 and approve
Agenda Items 11 through 13. The motion passed by an unanimous vote.
14. PUBLIC HEARING:
Consider approval of an Ordinance designating SFPLP Holdings
Management, LLC, Reinvestment Zone No. 110 pursuant to Section
312.201 of the Property Redevelopment and Tax Abatement Act, and
authorizing the Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Enactment No: OR 2016-1455
15. PUBLIC HEARING:
Consider approval of an Ordinance designating MLRP Park West
Crossing, LLC, Reinvestment Zone No. 106 pursuant to Section
312.201 of the Property Redevelopment and Tax Abatement Act, and
authorizing the Mayor to sign.
Mayor Hunt read items 15 and 16 into the record to be considered together.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing for Item 15 and advised that no one
signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, to close the Public Hearing for Item 15 and
approve the Agenda Items. The motion passed by an unanimous vote.
Enactment No: OR 2016-1456
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City Council Minutes December 13, 2016
16. Consider approval of four (4) Resolutions approving Tax Abatement
Agreements between the City of Coppell and MLRP Park West
Crossing LLC and authorizing the Mayor to sign.
Mayor Hunt read items 15 and 16 into the record to be considered together.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the Council.
Mayor Hunt opened the Public Hearing for Item 15 and advised that no one
signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, to close the Public Hearing for Item 15 and
approve the Agenda Items. The motion passed by an unanimous vote.
Enactment No: RE 2016-1213.9; RE 2016-1213.10; RE 2016-1213.11; RE
2016-1213.12
17. Consider approval to purchase fifty (50) Taser Flex 2 Body Cameras
from Taser International to be utilized by the combined SWAT team
with the cost shared by Coppell, Addison, Carrollton and Farmers
Branch at a total cost of $156,828, with payments to be spread out
over five (5) years, and purchased from the Crime Control Fund; and
authorizing the City Manager to sign and execute any necessary
documents.
Presentation: Police Chief Mac Tristan made a presentation to the City Council.
A motion was made by Councilmember Nancy Yingling, seconded by Mayor
Pro Tem Wes Mays, that this Agenda Item be approved. The motion passed by
an unanimous vote.
18. Consider approval of Change Order #3 to the RKM Utilities, Inc.
contract; in the amount of $169,075.00 for construction of the "slip
street" design for the Burns Street project, as part of the Old Town
improvement project; and authorizing the City Manager to sign any
necessary documents.
Presentation: Ken Griffin, Director of Engineering, made a presentation to the
City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
19. Consider approval to enter into an agreement with Knight Security to
provide and install Security Cameras and Video Management
Software for City facilities, through HGAC 1466 contract # SE05-15
and GSA contract #GS35G427CA, in the amount of $516,512.79, as
budgeted; and authorizing the City Manager to sign any necessary
agreements upon completion.
Presentation: Albert Gauthier, CIO, made a presentation to the City Council.
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City Council Minutes December 13, 2016
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that this Agenda Item be approved. The motion passed by
an unanimous vote.
20. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips announced that Albert Gauthier became a US
Citizen today. Mr. Phillips also announced that the Life Safety Park will have its
Grand Opening on January 28th with activities all day. Finally, the Community
Development Services Director position has posted. The next City Council
meeting will be held January 10th.
21. Mayor and Council Reports
A. Report by Mayor Hunt regarding the Metroplex Mayors' Meeting.
B. Report by Councilmember Yingling regarding the NCTCOG
Emergency Preparedness Planning Council and the Big X exercise.
C. Report by Councilmember Yingling regarding the November
National League of Cities - Cities Summit Conference in Pittsburg
focusing on the Community and Economic Development Committee.
D. Report by Mayor Hunt regarding the Holiday Tree Lighting Event.
A. Mayor Hunt attended the Metroplex Mayors' Meeting where Richard Benson,
President of UTDallas, was the guest speaker. Approximately 75 freshmen were
from Coppell this year.
B. Councilmember Yingling gave a report on the Big X Exercise and had a
video available for the audience.
C. Councilmember Yingling will report on her National League of Cities
Conference next meeting.
D. MAyor Hunt reported on the Holiday Tree Lighting Event. As a result of the
weather, the parade was canceled. However, many citizens still attended the
tree lighting and holiday events held inside Town Center.
22. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. North Central Council of Governments - Mayor Pro Tem Mays
B. North Texas Commission - Councilmembers Franklin and Yingling
C. Historical Society - Councilmember Long
A. Mayor Pro Tem Mays announced that NCTCOG is celebrating their 50th
anniversary. The organization has been growing and doing so much for the
region with over 84 different committees to choose from.
B. Councilmember Yingling reminded everyone that Leadership North Texas
University applications will close on December 16th. Sponsorships are still
available and classes begin January 19th.
C. Councilmember Long reported that the Historical Society held its annual
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City Council Minutes December 13,2016
Christmas Party last Saturday.A book signing by former Mayor Lou Duggan
and Jean Murph was held and sold out.Proceeds benefitted the Historical
Society.
23. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
24. Executive Session (Closed to the Public) 1st Floor Conference Room
At this time,Mayor Hunt recessed the Regular Session and convened into the
Executive Session at 8:39 p.m.
Section 551.071,Texas Government Code-Consultation with City Attorney.
A. Consultation with City Attorney to seek legal advice regarding the
development of institutional uses of property.
Discussed under Executive Session
Section 551.074,Texas Government Code-Personnel Matters.
B. Deliberation regarding the appointment, employment and duties of a
public office or employee, to wit, new City Manager.
Discussed under Executive Session
25. Necessary Action from Executive Session
Mayor Hunt adjourned the Executive Session at 9:40 p.m.and reconvened into
the Regular
Session.
Resulting from Executive Session,Mayor Hunt read the following into the
record:the City Council appoints Mike Land to the position of City Manager,
effective April 1,2017,and authorizes the Mayor to enter into a contract as
negotiated.Councilmember Franklin moved to approve the motion as read,
with Councilmember Roden seconding the motion.The vote passed
unanimously.
Adjoutnment
T ere .eing no further action before the City Council,the meeting was
• jo ned.
Karen Selo Hunt, Mayor
law
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City Council Minutes December 13,2016
AT EST:
/
Christel Pettinos,City Secretary
City of Coppell,Texas Page 11