CP 2017-01-24City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, January 24, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Deliberate the purchase, exchange, lease, or value of real property
located south of E. Belt Line Road and east of S. Belt Line Road.
3.Work Session (Open to the Public) 1st Floor Conference Room
Page 1 City of Coppell, Texas Printed on 1/20/2017
January 24, 2017City Council Meeting Agenda
A.Presentation and discussion regarding the proposed Parks and
Recreation Ordinance revisions.
B.Presentation and discussion regarding the Cemetery Master Plan.
C.Discussion regarding the remodel of the Animal Services facility.
D.Discussion regarding Agenda Items.
Park Code Amendment Memo.pdf
Proposed Parks and Recreation Code Ordinance.pdf
Rolling Oaks Memorial Cemetery Master Plan Memo.pdf
Attachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Consider approval of Proclamation naming January 24, 2017, as “Gary
Sieb Appreciation Day;” and authorizing the Mayor to sign.
Gary L. Sieb Appreciation Day.pdfAttachments:
7.Citizens’ Appearance
8.Consent Agenda
A.Consider approval of the minutes: January 10, 2017.
Minutes.pdfAttachments:
B.Consider approval of canceling the Regular City Council Meeting
scheduled for March 14, 2017.
C.Consider the approval of MVBA Collections Contract with the City of
Coppell on behalf of the Municipal Court for the collection of Warrants;
and authorizing the City Manager to sign.
Memo to Council.pdf
Coppell Contract Warrant Collections MVBA.pdf
Attachments:
D.Consider approval of CRDC appointment of Officers.
CRDC Officers Memo to Council.pdfAttachments:
E.Consider approval of a Resolution approving the terms and conditions of
an agreement to authorize payment of channel improvements in
Northlake pursuant to the initial settlement and land purchase
agreements with Trammell Crow No. 43, Ltd.; authorizing the Mayor to
sign; and authorizing the City Manager to complete, execute and sign
any necessary documents.
Page 2 City of Coppell, Texas Printed on 1/20/2017
January 24, 2017City Council Meeting Agenda
Reimbursement Memo.pdf
Contract of Sale for Right of First Refusal 2017-01-10.pdf
Resolution - Approving Drainage Facilities Agreement - Billingsley83119.pdf
Attachments:
End of Consent Agenda
9.Consider approval of the appointment of Terry Landwehr as Presiding
Municipal Judge of the Coppell Municipal Court No. 1, effective
February 1, 2017, pursuant to the provisions of Section 4.06(b) of the
City of Coppell Home Rule Charter for a term of two (2) years; and
authorizing the City Manager to negotiate any necessary documents.
Memorandum.pdf
02.01.17 Landwehr Contract.pdf
Attachments:
10.Swearing in of Municipal Judge.
11.Consider award of bid and authorize a TCPN contract with Core
Construction in the amount of $495,465.00 for the remodel of the
Animal Services facility located at 821 S. Coppell Rd.; and authorizing
the City Manager to sign and execute any necessary documents.
Animal Shelter Remodel - Memo.pdf
Animal Shelter Remodel - Quote.pdf
Attachments:
12.Consider adoption of the Cozby Library and Community Commons
2017-2020 Strategic Plan.
Staff Memo - 2017 Library Strategic Plan.pdf
FINAL 2017-2020 Library Strategic Plan.pdf
FINAL 2017-2020 Library Strategic Plan Slide Show.pdf
Attachments:
13.Consider approval of a Resolution calling for the General Municipal
Election for Councilmembers Place 1, 3, 5 and 7 for Saturday, May 6,
2017; and authorize the Mayor to sign and execute a Joint Election
Agreement with Dallas County.
A considerarse la aprobación de una resolución para convocar a
Elecciones Municipales Generales con el fin de elegir a los Concejales
que ocuparán los escaños 1, 3, 5 y 7; el día sábado 6 de mayo de 2017;
y autorizar al Alcalde a firmar, y ejecutar un Convenio de Elecciones
Conjuntas con el Condado de Dallas.
Resolution General Election_Eng.pdf
Resolution General Election_Sp.pdf
Attachments:
14.City Manager Reports - Project Updates and Future Agendas
15.Mayor and Council Reports
Page 3 City of Coppell, Texas Printed on 1/20/2017
January 24, 2017City Council Meeting Agenda
A.Report by Mayor Hunt regarding the Grand Opening of Life Safety
Park.
B.Report by Mayor Hunt regarding the General Municipal Election.
16.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
C-FBISD/LISD Liaison - Councilmember Hinojosa-Flores
CISD Liaisons - Mayor Pro Tem Mays and Councilmember
Hinojosa-Flores
Coppell Seniors - Councilmembers Roden and Long
17.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
18.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 20th day of January, 2017, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 4 City of Coppell, Texas Printed on 1/20/2017
January 24, 2017City Council Meeting Agenda
Page 5 City of Coppell, Texas Printed on 1/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3185
File ID: Type: Status: 2017-3185 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
01/18/2017File Created:
Final Action: Executive SessionFile Name:
Title: Deliberate the purchase, exchange, lease, or value of real property located
south of E. Belt Line Road and east of S. Belt Line Road.
Notes:
Agenda Date: 01/24/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3185
Title
Deliberate the purchase, exchange, lease, or value of real property located south of E. Belt
Line Road and east of S. Belt Line Road.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3185)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3183
File ID: Type: Status: 2017-3183 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
01/17/2017File Created:
Final Action: Work SessionFile Name:
Title: A.Presentation and discussion regarding the proposed Parks and
Recreation Ordinance revisions.
B.Presentation and discussion regarding the Cemetery Master Plan.
C.Discussion regarding the remodel of the Animal Services facility.
D.Discussion regarding Agenda Items.
Notes:
Agenda Date: 01/24/2017
Agenda Number:
Sponsors: Enactment Date:
Park Code Amendment Memo.pdf, Proposed Parks
and Recreation Code Ordinance.pdf, Rolling Oaks
Memorial Cemetery Master Plan Memo.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3183
Title
A.Presentation and discussion regarding the proposed Parks and Recreation
Ordinance revisions.
B.Presentation and discussion regarding the Cemetery Master Plan.
C.Discussion regarding the remodel of the Animal Services facility.
D.Discussion regarding Agenda Items.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3183)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: January 24, 2017
Reference: Discussion Regarding Proposed Changes to the Parks and Recreation Code.
2030: Community Wellness & Enrichment: Excellent and Well-Maintained City
Infrastructure and Facilities.
Introduction:
This item is being presented to the Council for the purpose of discussing revisions to Chapter 9
‘General Regulations’, Article 9-11-3 through 9-11-12 of the Parks and Recreation Code. The
revisions will aid in clarification of, and updates to the code, including further definition of allowable
uses of the parks for business ventures related to activities for the fitness of the community, pavilion
rental processes, expansion of operational park hours and other essential updates for patron safety.
In addition, the proposed changes will add a new park land classification called Passive Park Land,
the designation of which will allow for better management of these areas for safety and maintenance
practices.
Analysis:
This proposed ordinance revision is prompted by current trends and challenges that the department
regularly encounters and the need to bring the Parks and Recreation Code up to date. The update also
includes consideration of the renovation of the Andrew Brown Park system as a need to clarify codes
in order to help maximize the usage of the park system and for the safety and maintenance of the
parks. Staff anticipates that the “Civic Green” area of Andrew Brown Park East will be utilized for
a variety of activities as intended but management of those uses will require ordinance support.
Staff presented the proposed ordinance changes and additions to the Park Board at the Monday,
December 6, 2016 meeting for input and feedback. Park Board input has been included and the
necessary changes incorporated. The Park Board then approved the final revisions to the Parks and
Recreation Code at the January 9, 2017 meeting. After City Council review and comments are
incorporated, the recommended ordinance revision will be brought back at a later meeting for
consideration of approval.
2
Legal Review:
A legal review will be completed after Council comments have been incorporated into the final
document under consideration.
Fiscal Impact:
No direct fiscal impact at this time.
Recommendation:
The Parks and Recreation Department will bring the Parks and Recreation Code back for approval at a
future Council meeting.
Page 1
ARTICLE 9-11. - PARKS AND RECREATION CODE
Sec. 9-11-1. - Name of Code.
This article shall be commonly known and cited as the "Parks and Recreation Code."
(Ord. No. 86352)
Sec. 9-11-2. - Definitions.
For the purposes of this article, the following terms, phrases, words and their derivations shall have
the meaning given herein. When not inconsistent with the context, words used in the present tense include
the future and words in the plural number include the singular, and words in the singular include the plural.
The word "shall" is always mandatory and not merely directory.
(Ord. No. 86352)
Sec. 9-11-3. - General regulations.
Within the limits of any park, it shall be unlawful for any person or persons to do any of the acts
hereinafter specified, except as may be otherwise provided:
A. To hitch, fasten, lead, ride, drive, or let loose any horse or other animal, reptile, or fowl of any
kind, provided that this shall not apply to dogs or cats when led by a chain, cord, or leash.
B. To ride or drive any horse or other animal, except in areas specifically designated for such
purpose.
C. To carry or discharge any firearm, firecrackers, torpedoes, or any other fireworks, air guns, BB
guns, paintball guns or slingshots.
D. To operate any model airplane, helicopter, drone or radio controlled device, rocket, or to
discharge any bow and arrow, except in such areas as may be specifically designated for such
purposes by the director of parks and recreation.
E. To damage, cut, break, injure, deface, or disturb any tree, shrub, plant, rock, building, cage, pen,
monument, fence, bench, or other structure, apparatus, or property; or to mark or write upon,
paint, or deface any building, monument, fence, bench, or other structure.
F. To swim, bathe, wade in or pollute the water of any fountain, pond, lake, or stream.
G. To make or kindle a fire, except in picnic stoves or fire pits in areas designated for that purpose.
H. To wash dishes, empty salt water or otherwise discharge any noxious liquids or solids on any
grounds or waterways, ponds, fountains, or streams.
I. To leave garbage, cans, bottles, papers, or other refuse elsewhere than in refuse containers
provided for such purpose.
J. To participate or engage in any activity on any public park area when such activity will create a
danger to the public or may be considered a public nuisance. The director of parks and recreation
or a duly authorized representative of the director, may designate particular locations within park
areas for specific activities by issuing a special permit for specific user.
K. Overnight camping on any park property, except by special permit issued by the parks and
recreation director.
Page 2
L. To disrupt or disturb in any manner any picnic, meeting, service, concert, exercise, or exhibition.
M. To distribute, post, place, or erect any advertising handbill, circular, bill, notice, paper, or other
advertising device without special permit issued by the director of parks and recreation.
N. To sell or offer for sale any food, drinks, confections, merchandise, or services, except a
concession operated by the city, sports association under a licensing agreement, or a city
authorized special event, unless authorized in writing by special permit by the director of parks
and recreation or a duly authorized representative of the director .
O. To practice, carry on, conduct, or solicit for any trade, occupation, business, or profession, except
as referred to in 9-11-7 G.
P. To loiter or remain in any city park at a time when the park is closed. Signs indicating time for
closure shall be posted at conspicuous places to give notice thereof, which shall be as follows:
1. All city parks and athletic facilities, except as provided herein, shall be closed from sunset
until 6:30 a.m. the next day, unless such facilities are scheduled under a License and Use
Agreement with the city or by a special permit issued by the director of parks and recreation
or a duly authorized representative of the director. Lighted trails and/or otherwise posted
areas shall be closed from 10:00 p.m. to 5:00 a.m. Athletic facilities, which are scheduled
under such Agreements, may remain open until no later than 11:00 p.m.
2. The Coppell Aquatic Center CORE, Senior and Community Center and Wagon Wheel
Tennis Center hours of operation shall be established by the park and recreation director
and such hours shall be posted in accordance herewith.
Q. No person, firm, corporation or business entity of any kind shall sell, store, possess or consume
an alcoholic beverage in any city park except as permitted in article 6, section 6-16-4 of the Code
of Ordinances.
R. Use or operate any motorboat, boat or watercraft propelled by motor, on the waters of any lake,
pond, or reservoir within any city park or other area designated as a city park.
S. To drive or hit golf balls.
T. To operate a motor assisted scooter, as defined in section 8-6-1 of this Code, any where
anywhere within the limits of any park or the designated hike and bike trail system except on
paths set aside for the exclusive operation of bicycles.
U. It shall be unlawful for any person to knowingly or intentionally climb or walk on any bridge railing,
pier or abutment. Likewise, it shall also be unlawful for any person to knowingly or intentionally
leap or jump from any bridge, pier, abutment, or public right-of-way in the city.
(Ord. No. 86352; Ord. No. 94679; Ord. No. 95695; Ord. No. 2002-983, § 2, 4-9-02; Ord. No.
2002-1003, § 1, 7-9-02; Ord. No. 2003-1032, § 1, 3-25-03; Ord. No. 2003-1067, § 3, 12-9-03;
Ord. No. 2008-1202, § 2, 7-22-08; Ord. No. 2016-1444 , § 2, 8-23-16)
Sec. 9-11-4. - Vehicular regulations.
Within the limits of any park, it shall be unlawful for any person or persons to do any of the acts
hereinafter specified, except as may be otherwise provided:
A. To drive a vehicle at a rate of speed faster than 15 miles per hour upon any drive or street in any
park of the city unless otherwise posted on standard traffic signs.
B. To exhibit any unnecessary acceleration of a vehicle such as to cause gravel to be thrown, tires
to squeal, or the vehicle to spin in an unsafe or hazardous manner.
Page 3
C. To drive a vehicle over or across the curbs, sidewalks, grass, or lawn within any park area unless
signs permit, except by special permit issued by the director of parks and recreation or a duly
authorized representative of the director.
D. For any vehicle used for the purpose of transporting freight and merchandise, or brick, stone, or
gravel, and all those commonly known as express or delivery vans to enter upon or drive through
any public park, except by special permit issued by the director.
E. To park in areas other than those set aside for this purpose. In areas having no parking areas
marked, all parking will take place outside of the boundary or curb-line, where existing.
F. Where parking stalls have been designated, all vehicles shall be parked within and between the
lines designating a single vehicle parking space and not otherwise.
G. Where parking lots or areas within parks have been designated for head-in parking to front on a
visible parking line without delineated single vehicle spaces, the front of the vehicle shall be
placed on the parking line.
H. No vehicle shall be parked or left behind any other vehicle in the parking line or back of such
parking line in any manner so as to obstruct, block, or hinder ingress or egress from the line.
G. Where a vehicle is parked or left in violation of this section in such a manner as to obstruct or
block traffic and the owner or operator of the vehicle cannot be found or refuses to remove such
vehicles, police officers or other authorized representative of the city may move the vehicle so
that traffic will not be impeded. No variation to the requirements of this paragraph shall be allowed,
except by special permit issued by the director of parks and recreation.
(Ord. No. 86352)
Sec. 9-11-5. - Enforcement.
A. Officials. The director of parks and recreation or a duly authorized representative of the director park
attendants designated by the director and any member of the police department shall, in conjunction
with their duties imposed by law, diligently enforce the provisions of this article.
B. Ejectment. The director of parks and recreation or a duly authorized representative of the director , park
attendants designated by the director, and any member of the police department shall have the
authority to demand that any person acting in violation of this article leave the park. "Demand" as that
term is used in this subsection, shall mean the giving of an order to the person in violation of this article,
instructing that such person leave and depart from the premises of the park. It shall be unlawful for
any person to remain within the park premises after receiving such an order. Such failure shall
constitute criminal trespass.
(Ord. No. 86352)
Sec. 9-11-6. - Damage to park property.
If any person damages or defaces any real or personal property under the control or responsibility of
the parks and recreation department, such violators shall be held responsible for the actual costs to repair
or replace such damaged item or items.
(Ord. No. 86352)
Sec. 9-11-7. - Facility scheduling.
Page 4
A. Requests for reservations for any of the facilities in any of the parks must be made through the parks
and recreation department. Such reservations must be requested in writing no later than three working
seven business days prior to the date for which the reservation is requested. Such written requests
must state the facility for which the reservation is requested, the time or times and date or dates for
which the reservation is requested, the person or persons who intend to utilize such facilities, and the
person or persons requesting such reservations. The director of parks and recreation or a duly
authorized representative of the director should make every effort to act upon the request within two
working days of receipt of such request.
B. The director has the right to refuse or deny any request for reservation for reasonable cause. The
director further has the right and obligation to cancel or suspend any such reservation previously
issued if, in the opinion of the director, such cancellation or suspension is in the best interests of the
citizens of Coppell and/or is necessary for the maintenance and control of facilities under the
responsibility of the parks and recreation department.
C. At the conclusion of the reservation of any facility, the facility must be left in a clean and orderly
condition. All applicants agree, as a condition of receiving such reservation, to pay the cost of repairing
any damage to park property incurred by the group using the facility as determined by the parks and
recreation department.
D. All non-athletic facilities, or athletic facilities not under a license or use agreement, that are not reserved
are available for use by the general public on a first come, first served basis in accordance with this
Section. A listing of reserved facilities, including the time of reservation and the part holding such
reservation, will be maintained by the secretary of the parks and recreation department and will be
available for inspection during regular working hours.
E. Park pavilions. All park picnic Park pavilions can be reserved rented only by Coppell residents or for
Coppell business functions. Reservations Rentals will be granted for a pavilion between the hours of
8:00 7:00 a.m. and sunset. Thirty minutes will be allowed between reservations. Reservations Rentals
will only be accepted for a reasonable increment of time.
F. Athletic facilities. Field assignments for games or practices at city park athletic facilities that have been
licensed or reserved can only be made by a licensed or reserved person, association, group or other
entity. Such requests must be made by and through such person in accordance with the guidelines of
the licensed facility and use agreement. The person making the field assignment request may be
required to produce a list of members, including their residence, for determination of eligibility. The
field assignment for a playing athletic facility may be granted for a reasonable period of time during
those times when the parks are open.
G. The director of parks and recreation director or a duly authorized representative of the director may
grant a license, or permit, or reserve for use of facilities of for city sponsored community activities,
events and for specific activities related to improving the fitness of the adult community. and may enter
into a reservation agreement.
H. No fee shall be charged for reservation of park facilities or for the use of such facilities unless
specifically authorized by the City Council of Coppell.
I. The superintendent director of parks and recreation or a duly authorized representative of the director
has the authority to cancel or suspend use of any athletic facility or passive park land if, in the opinion
of the superintendent director of parks and recreation or a duly authorized representative of the
director, such cancellation or suspension is in the best interest of the citizens and/or is necessary for
the safety, maintenance and control management of the facilities.
J. Game fields and Passive Park Land; designations.
1. The director of leisure services of parks and recreation or a duly authorized representative of the
director is authorized to post a sign on fields designated by the sports council as game fields or
passive park land. Passive Park Land Uses mean common and customary uses of a park but
does not include organized groups and/or team athletic activities.
Page 5
Such signs shall state:
"Game Field - No unauthorized practice or games."
“Passive Park Land – Organized groups and/or team use prohibited”
2. It shall be unlawful for any person to conduct, sponsor or participate in any unauthorized game,
tournament, practice or athletic event on any designated game field or passive park land.
K. Closed fields or Closed Passive Park Land; designations.
1. The director or [of] leisure services of parks and recreation or a duly authorized representative of
the director is authorized to post a sign on fields or passive park land designated by the sports
council as closed fields for purpose of maintenance or to protect the surface of the playing field
or passive park land. Such sign shall state:
"Field Closed for Public Use."
“Turf Area Closed for Public Use”
2. It shall be unlawful for any person to go upon any field or park land which has been designated
as a closed field except for the purpose of performing maintenance.
(Ord. No. 86352; Ord. No. 95695; Ord. No. 96751, § 1, 3-12-96; Ord. No. 2003-1027, § 1, 2-25-
03; Ord. No. 2011-1280, § 1, 7-12-11)
Sec. 9-11-8. - Special permits.
A. Special permits as required by this article must be applied for in writing no later than three working
seven business days prior to the date for which the permit is requested. However, in no event shall a
special permit be issued for provisions contained in subsections 9-11-3(K), (M), and (P), and
subsection 9-11-4(D) of this Code. Such written requests must clearly, concisely, and accurately state
the purpose for which the permit is requested, the time or times and dates for which the p ermit is
requested, the person or persons who intend to utilize such permit, and the person or persons
requesting such permit. The director of parks and recreation or a duly authorized representative of the
director should make every effort to act upon such request within two working days of receipt of such
request.
B. The person or persons utilizing such permit must have the permit in their possession or, if possib le,
posted in a conspicuous location, and available for inspection by the director of parks and recreation
or a duly authorized representative of the director, park attendants designated by the director, or any
member of the police department.
C. The director of parks and recreation or a duly authorized representative has the right to refuse or deny
any request for special permit for reasonable cause and location, use, traffic flow and safety will be
considerations for approval of request. The director further Further, the director of parks and recreation
or a duly authorized representative has the right and obligation to cancel or suspend any such special
permit previously issued if, in the opinion of the director, such cancellation or suspension is in the best
interests of the citizens of Coppell and/or is necessary for the maintenance and control of facilities
under the responsibility of the parks and recreation department. Any person making a request for a
special permit or reservation may appeal the ref usal of such request to the board of adjustment. Such
appeal shall be taken within the time established by the rules of such board in accordance with the
provisions of Article 1011g, Revised Civil Statutes of Texas.
(Ord. No. 86352; Ord. No. 2002-983, § 3, 4-9-02)
Page 6
Sec. 9-11-9. - Procedures for naming park lands and facilities.
A. The chairman of the park board shall name a committee that will be responsible for recommending a
name for park lands and facilities to the park board.
B. The committee shall be responsible for research, study and recommendation of a proposed name to
the park board. Rationale for the section of the recommended name shall be given in writing.
C. The park board shall approve or disapprove the name recommended by the committee:
1. If the committee's recommendation is disapproved by the park board, then the matter may be
referred back to the committee for further action.
2. If approved, the recommended name will be forwarded to the city council for their consideration
and approval.
D. Park lands and facilities shall be named within 60 days after acquisition, construction completion, or
at the earliest possible date.
Sec. 9-11-10. - Guidelines for naming park lands and facilities.
Park names should be familiar to the majority of citizens, easy to recall, unique and lasting. The
following guidelines are listed in order of importance:
A. Park lands shall be named:
1. By outstanding and/or predominate physical characteristics of the land such as
a. Streams, rivers, lakes and creeks
b. Landmark significance
c. Historical significance
d. Street name identity
2. In honor of a deceased community leader
3. In honor of a deceased national or state leader
4. Based on the activity, event, or function of the park
B. If a name is applied to park facilities such as recreational buildings, swimming pools, sports fields,
and play structures, those shall be named either:
1. By identification with the park in which it lies; or
2. In honor of an individual or group when contributions of 50 percent or more of the total cost
of the facilities are donated to the City of Coppell.
Sec. 9-11-11. - Tree ordinance.
A. Definitions.
Street trees are herein defined as trees, shrubs, bushes, and all other woody vegetation on public land
along either side of all streets, avenues, or other rights-of-way within the city.
Park trees are trees, shrubs, bushes, and all other woody vegetation in public parklands within the
city, all areas owned by the city, or to which the public has free access as a park.
Approved plant palette means section VII of appendix D of the subdivision regulations of the City of
Coppell, copy of which is attached hereto as Exhibit "A".
Streetscape plan means appendix D of the subdivision regulations of the City of Coppell.
Page 7
Topping is defined as the severe cutting back of limbs to stubs larger than three inches in diameter
within the tree's crown to such a degree as to remove the normal canopy and disfigure the tree.
B. Creation and establishment of the city tree board. There is hereby created and established a city tree
board which shall consist of the members of the parks and recreation board.
C. Duties and responsibilities. It shall be the responsibility of the tree board to study, investigate, counsel,
and recommend to the city council a written plan for the care, preservation, pruning, planting,
replanting, removal or disposition of trees and shrubs in parks, along streets and in other public areas.
Such plan will be updated annually and presented to the city council, and upon acceptance and
approval, shall become the official comprehensive Coppell Tree Plan for the city.
The tree board shall conduct hearings and make findings, and orders, as provided in section L.
D. Operation. The tree board shall elect its own chairperson and keep a record of its meetings. A majority
of the members shall be a quorum for the transaction of business.
E. Street trees.
1. Street trees to be planted shall be chosen from the approved plant palette. No other species may
be planted as street trees without written permission of the city staff.
2. Street trees will be spaced in accordance with the two species size classes listed in the approved
plant palette, and no trees may be planted closer together than as identified in the streetscape
plan: accent trees, 30 feet; overstory trees, 50 feet; except in special plantings designed or
approved by a landscape architect.
3. No street tree shall be planted closer than 35 feet of any street corner, measured from the point
of nearest intersecting curbs or curblines.
F. Distance from fire plugs. No tree shall be planted closer than ten feet of any fireplug.
[F.] Distance from utilities. No trees other than those species listed as accent trees in the approved plant
palette may be planted under or within ten lateral feet of any overhead utility wire, or over or within five
lateral feet of any underground water line, sewer line, transmission l ine or other utility.
G. Distance from curb or sidewalk. The distance trees may be planted from curbs or curblines and
sidewalks will be in accordance with the two species size classes listed in the approved plant palette,
and no trees may be planted closer to any curb or sidewalk than the following: accent trees, two feet;
and overstory trees, four feet.
H. Credit for existing trees. Any trees preserved on a site, meeting the herein specifications, shall be
credited toward meeting the tree requirement of any landscaping provision of this section. Trees of
exceptional quality due to size, large canopy cover, trunk diameter, rareness, age, or species may, at
the discretion of the parks operations superintendent projects manager/arborist be credited as two
trees to meet the minimum requirement.
I. Public tree care.
1. The city shall have the right to plant, prune, maintain and remove trees, plants and shrubs within
the lines of all streets, alleys, avenues, lanes, squares and public grounds, as may be necessary
to ensure public safety or to preserve or enhance the symmetry and beauty of such public
grounds.
2. The city may remove or cause to be removed, any street tree or park tree or part thereof which is
in an unsafe condition or which by reason of its nature is injurious to sewers, electric power lines,
gas lines, water lines, or other public improvements, or is infected with any injurious fungus,
insect, or other pest.
3. This subsection does not prohibit the planting of street trees by adjacent property owners
providing that the section and location of said trees is in accordance with subsections E. and G.
above.
Page 8
J. Tree topping. It shall be unlawful for any person, firm, or corporation to top any street tree, park tree
or other tree on public property, except trees severely damaged by storms or other causes, or trees
under utility wires or other obstructions where other pruning practices are impractical, such exception
to be determined and approved by city staff.
K. Pruning, corner clearance. Every owner of any tree overhanging any street or right-of-way within the
city shall prune the branches so that such branches shall not obstruct the light from any street lamp or
obstruct the view of any street intersection, and so that there shall be a clear space of eight feet above
the surface of the street, and shall prune broken or decayed limbs which constitute a menace to the
safety of the public. The city shall have the right to prune any tree or shrub on private property when
it interferes with the proper spread of light along the street from a street light or interferes with visibility
of any traffic control device or sign.
L. Dead or diseased tree removal on private property.
1. If any tree or shrub on any private property is infested or diseased, and in the opinion of the parks
operations superintendent projects manager/arborist, after receiving an opinion from a licensed
arborist retained by the city, is liable to spread the disease or infection, or if any tree, plant, or
shrub is dangerous to the public, the parks operations superintendent projects manager/arborist
shall give written notice to the owner of the real property possessing the hazards, stating the
conditions in non-compliance, that said conditions must be abated within 30 days after receipt of
the notice, and that a request for a hearing must be made in writing and r eceived by the
department before the expiration of the 30 day period. Such notice may be served upon such
person in any of the following ways:
(a) Personal delivery;
(b) Addressed to such person at his post office address and deposited postpaid in the Un ited
States mail, certified, return receipt requested; or
(c) Publication in a newspaper of general circulation within the city no less than two times within
ten consecutive days.
If any notice is returned undelivered by the United States Post Office, official action to prune
or remove the tree, plant, or shrub shall be continued to a date not less than ten days after
the date of return. The request for hearing must include a correct name and address of the
person requesting a hearing.
2. If such person fails or refuses to comply with the demand for abatement of the condition(s) in the
notice within 15 days of the date of delivery of such notice or publication, and if such person fails
to request a hearing in accordance with this section, the parks operations superintendent projects
manager/arborist may do such work or cause such work to be done to remove said hazard,
infestation, or infection from public exposure.
3. In the event a request for hearing is timely made, a public hearing shall be held before the pruning
or removal of any tree, plant, or shrub on private property. The public hearing shall be held by the
tree board. The hearing shall be held no sooner than ten days after receipt by the parks operations
supervisor projects manager/arborist of a request for hearing, or ten days after the return of an
undelivered notice, whichever occurs later.
4. All persons requesting a hearing shall be given written notice, by personal delivery or by regular
first class mail, of the time and place of the hearing. The notice of hearing shall be mailed or
delivered at least five days prior to the hearing. The tree board shall conduct the hearing.
Adherence to the strict rules of evidence shall not be required. Two members of the board shall
constitute a quorum for conducting a hearing. A simple majority vote is necessary in order for the
board to make a finding or ruling. If, after the hearing, the board finds that a tree, plant, or shrub
is infectious and liable to spread any disease or is dangerous to the public, the board shall order
the pruning or removal of the tree, plant, or shrub. The order shall include a description of the
tree, plant, or shrub, the correct scientific name, the location, the ailment, and a description of the
work to be performed.
Page 9
5. An appeal to the city council from a ruling or order of the tree board may be made within ten days
of the final ruling of the tree board, by request to the city manager, who shall schedule a hearing
before the city council.
6. The costs, charges, and expenses, (hereinafter referred to as "the charges") incurred in doing or
have such work done or improvements made to the real property shall be a charge to, and
personal liability of, such person. If a notice as provided herein is delivered to the owner of such
real property, and he fails or refuses to comply with the demand for compliance within the
applicable time period as herein provided, the aforementioned charges shall be, in addition to a
charge to, and personal liability of, the owner, a privileged lien upo n and against such real
property, including all fixtures and improvements thereon. In order to perfect such lien, the parks
operations superintendent projects manager/arborist shall first give such Owner written notice of
demand for payment of such charges. Such written notice may be given by any one of the
methods provided for the initial notice requiring compliance. If the owner fails or refuses to make
complete payment of the charges within 20 days of the delivery of the notice, the parks operations
superintendent projects manager/arborist, or his designee, shall file a written statement of such
charges with the county clerk of the county in which the real property is located, for filing in the
county land records. The statement shall be sufficient if it contains the following:
(a) The name of the owner;
(b) A description of the real property;
(c) The amount of the charges;
(d) A statement that all prerequisites required by this section for the imposition of the charges
and the affixing of the lien have been met;
(e) A statement signed by the parks operations superintendent projects manager/arborist, or his
designee, under oath, that the statements made therein are true and correct.
The statement may also contain such other information deemed appropriate by the parks
operations superintendent projects manager/arborist.
7. Any tree, plant, or shrub removed by the parks operations superintendent projects
manager/arborist due to it being unsafe, injurious to the common good, infectious, or dangerous
to the public is not required to be replaced by the parks operations superintendent projects
manager/arborist and the city shall not be required to compensate the owner for said removal. All
charges shall bear interest at the rate of ten percent per annum from the date the city incurs the
expense. The city may bring suit to collect the charges, institute foreclosure proceedings, or both.
The statement, as provided herein, or certified copy thereof, shall be prima facie evidence of the
city's claim for charges or right to foreclose the lien. The o wner or any other person responsible
as provided herein, shall be jointly and severally liable for the charges.
M. Removal of stumps. All stumps of street and park trees shall be removed below the surface of the
ground so that the top of the stump shall not project above the surface of the ground.
N. Arborist license and bond. It shall be unlawful for any person or firm to engage in the business or
occupation of pruning, treating, or removing street or park trees within the city without first applying for
and procuring a license. The license fee, to be established by resolution of the city council, shall be
payable annually in advance, provided, however, that no license shall be required of any public service
company or the city doing such work in the pursuit of their public service endeavors. Before any license
shall be issued, each applicant shall first file evidence of liability insurance in the minimum amounts of
$50,000.00 for bodily injury and $100,000.00 property damage indemnifying the city or any p erson
injured or damaged.
(Ord. No. 95696; Ord. No. 96737; Ord. No. 96765; Ord. No. 97811; Ord. No. 98842)
Sec. 9-11-12. - Roller skates, roller blades, in-line skates, skateboards, coasters, and bicycles.
Page 10
A. The use of roller skates, roller blades, in-line skates, skateboards, coasters, scooters, bicycles or
similar device upon any sidewalk, pathway, park trail in the city is permitted, except as provided in this
section.
B. No person shall ride or use any roller skates, roller blades, in-line skates, skateboards, coasters,
scooters or similar device upon any sidewalk, pathway, monument, amphitheater, stairway, handrail,
wall, fountain, roadway and other structures as posted in the following:
(1) Anywhere in the Town Center Complex defined as the city-owned property area East of Town
Center Blvd., West of Heartz Road, North of the YMCA property, and South of Parkway Blvd;
(2) Anywhere within MacArthur Park;
(3) Within 25 100 feet of Andrew Brown East Ppavilions/restrooms or buildings;
(4) Within 25 feet of Andrew Brown East Kid Country;
(5) Within 100 feet of Andrew Brown East Aquatic and Recreation Center The CORE;
(6) Within 100 feet of the Wagon Wheel Park Soccer Complex concession stand;
(7) Within 400 feet of the Wagon Wheel Park Baseball concession stand;
(8) Within 100 feet of the Wagon Wheel Park Baseball field 6 concession stand;
(9) Any area designated as a playground within any city park; for the purposes of this section,
playground shall be defined as any publicly owned area for recreational use primarily by children.
(10) Within 25 feet of Andrew Brown Park Central restroom/concession stand;
(11) Anywhere at the Wagon Wheel Park Tennis Center;
(12) Within 500 feet of the Andrew Brown West Park concession stands; or
(13) Within any city-owned parking lot or parking facility; or
(14) Within 100 feet of the Old Town interactive splash pad.
(Ord. No. 2008-1200, § 1, 6-24-08)
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: January 24, 2017
Reference: Discussion pertaining to a conceptual Cemetery Master Plan and Phase II expansion
option that improve the existing developed property and provide burial options and
features not currently offered by the Rolling Oaks Memorial Cemetery.
2030: Community Wellness and Enrichment: Excellent and Well-Maintained City
Infrastructure and Facilities.
Introduction:
The City of Coppell completed the Feasibility Study for a Municipal Cemetery in November of 2004
prepared by L. F. Sloane Consulting Group, Inc., in conjunction with J. Stuart Todd Architects, Inc.
The study included a conceptual schematic of what the entire 32.2 acre site could look like once it was
fully developed. This master plan placed all of the potential future building structures and burial
features on the east side of the site which is not conducive to a Phase II or partial expansion of the
remaining undeveloped acreage. Therefore, it was recommended that the entire site be reevaluated for
the purpose of presenting a new conceptual master plan and a Phase II expansion project that will
consider future expansions, amenities and the appearance of the entire cemetery once it is completely
developed.
The City Council approved a professional services agreement with Tim Hansen, ASLA, Landscape
Architect/Prime Consultant on Tuesday, September 13, 2016. The agreement included the following
scope of services:
Evaluating the original master plan and developing an expansion strategy that will easily
transition into a future expansion phase
Preparing Phase II expansion concepts with additional burial options and features for Council
consideration
Upgrading, enhancing and adding features to the Phase I developed gardens
Evaluating the office arrangement (currently located in the columbarium)
Reviewing the current cemetery rules and procedures to measure compliance issues related to
2
grave ornamentation, site furnishings, etc.
Analysis:
The current capacity of the developed property is 3,937 adult single depth burials, 268 infant spaces
and 485 niches for a total phase one capacity of approximately 4,700 (double depth burials were
approved as an option in 2015). Fifty two percent of the total available burial ri ghts is sold to date.
The average number of spaces sold in 2014 and 2015 is 717. If this trend continues the remaining 2440
burial rights would be sold in approximately 3 years. However, the sold properties and niches have
been what families have considered the most desirable property options that the Rolling Oaks
Memorial Center cemetery has to offer. The remaining ground spaces are in locations near Freeport
or distant from trees and other site amenities making them “remaining” choice properties. Niches are
structured 10 levels high and either single or double space. The middle levels and double niches are
selling first, once again leaving fewer preferred options for future families.
Numerous families, denominational and cultural groups have expressed an interest in burial options
that are not currently available at ROMC including:
Private family estates
Family mausoleums
Community mausoleums
Denominational and nondenominational gardens
Cultural gardens
Prayer chapel
Statues
Committal chapel
Outdoor cremation niches
The proposed master plan includes the burial options and amenities that have been identified by the
community and that are current industry offerings. The Phase II expansion project takes advantage of
the existing infrastructure in order to minimize costs but achieve the goal of adding desired amenities
and, it provides the flexibility to modify gardens to accommodate estates of various configurations.
Legal Review:
None required at this time.
Fiscal Impact:
No direct fiscal impact at this time.
Recommendation:
This item is for information and discussion. A final Master Plan and Phase II expansion plan will be
presented for Council approval at a later date.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3180
File ID: Type: Status: 2017-3180 Agenda Item Proclamations
1Version: Reference: In Control: City Secretary
01/17/2017File Created:
Final Action: Gary SiebFile Name:
Title: Consider approval of Proclamation naming January 24, 2017, as “Gary
Sieb Appreciation Day;” and authorizing the Mayor to sign.
Notes:
Agenda Date: 01/24/2017
Agenda Number: 6.
Sponsors: Enactment Date:
Gary L. Sieb Appreciation Day.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3180
Title
Consider approval of Proclamation naming January 24, 2017, as “Gary Sieb Appreciation
Day;” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3180)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
PROCLAMATION
WHEREAS, Gary L. Sieb, was hired by the City of Coppell as the first professional city planner in 1989, when the City had a population of 17,888 and there were less than 250 city employees, and WHEREAS, Gary served under three city managers and made countless presentations to City Councils and Planning and Zoning Commissions over his 27-year tenure, and WHEREAS, Gary was instrumental in the preparation of the 1996 Committee to Improve the Visual Image of Coppell (CIVIC) Report which stipulated the development standards for building materials, colors, signage, landscaping, etc. which resulted in the City of Coppell looking as it does today, and. WHEREAS, during Gary’s tenure the City adopted two Comprehensive Master Plans, Old Coppell Master Plan, the 2030 Vision Plan and various studies which guided the development of the community, and WHEREAS, Gary has been an inspirational leader and mentor to many throughout his years of service and has been an exemplary representative of the Planning Department, and the organization as a whole; and WHEREAS, as a visionary, Gary assisted in the transition from a sparsely developed suburban city, to a much sought-after community of just over 40,000 residents today, and WHEREAS, Gary has consistently lived, and encouraged others to live, the organization’s mission of “building community through public service.” The visual legacy Gary built in the community will be evident for years to come. NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim January 24, 2017, as
“GARY SIEB APPRECIATION DAY”
____________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3181
File ID: Type: Status: 2017-3181 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
01/17/2017File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: January 10, 2017.
Notes:
Agenda Date: 01/24/2017
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3181
Title
Consider approval of the minutes: January 10, 2017.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3181)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, January 10, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Gary Roden;Marvin
Franklin;Mark Hill and Nancy Yingling
Present 7 -
Wes MaysAbsent1 -
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Alexis Allen.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
January 10, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:33 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A.Consultation with City Attorney to seek legal advice regarding
enforcement of the City’s Development Code.
Discussed under Executive Session
Page 1City of Coppell, Texas
January 10, 2017City Council Minutes
B.Consultation with the City Attorney to seek legal advice concerning the
contracts to purchase real property from Tramell Crow 43, Ltd; and, to
deliberate the purchase, sale or exchange of real property located
South and East of Beltline Rd, and North of Hackberry Rd., located in
Dallas County, Texas.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
C.Deliberate the purchase, exchange, lease, or value of real property
located south of E. Belt Line Road and east of S. Belt Line Road.
Discussed under Executive Session
D.Deliberate regarding the sale of property at the northwest corner of S.
Coppell Road and Burns Street.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
E.Discussion regarding the appointment of Presiding Municipal Judge.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 7:02 p.m. and convened into
the Work Session.
A.Discussion regarding Red Light Cameras.
B.Discussion regarding Temporary Sign Ordinance.
C.Discussion regarding City Council Meeting Dates.
D.Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:32 p.m. and reconvened into the
Regular Session.
Invocation 7:30 p.m.4.
Councilmember Marvin Franklin gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Page 2City of Coppell, Texas
January 10, 2017City Council Minutes
6.Consider approval of Proclamation naming January 10, 2017, as
“Marian Moseley Appreciation Day;” and authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Judge Marian Moseley. A motion was made by Councilmember Marvin
Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be
approved. The motion passed by an unanimous vote.
7.Consider approval of a Proclamation naming January 9, 2017 through
March 31, 2017, as “H-E-B Community Challenge Months;” and
authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
members of the Living Well in Coppell. A motion was made by Councilmember
Nancy Yingling, seconded by Councilmember Brianna Hinojosa-Flores, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Citizens’ Appearance8.
Mayor Hunt advised that no one signed up to speak.
At this time, Councilmember Franklin left the meeting upon filing a Conflict of
Interest Affidavit pertaining to Consent Agenda Item J.
Consent Agenda9.
A.Consider approval of the minutes: December 13, 2016.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
B.Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Naterra International, and
authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
Enactment No: RE 2017-0110.1
C.Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and SFPLP Holdings
Management, LLC, and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
Enactment No: RE 2017-0110.2
Page 3City of Coppell, Texas
January 10, 2017City Council Minutes
D.Consider approval of an Economic Development Incentive Agreement
by and between the City of Coppell and Caliber Home Loans, Inc.,
and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
E.Discuss and consider approving the Fourth Amendment to
Development Agreement between the City of Coppell and Main Street
Coppell, Ltd., and authorize the City Manager to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
F.Discuss and consider approving a Third Amendment to Option
Agreement between the City of Coppell and Main Street Coppell, Ltd.,
and authorizing the City Manager to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
G.Consider approval of an Ordinance of the City of Coppell, Texas,
amending Chapter 6 “Business Regulations,” Article 6-15 “Temporary
Signs”; and authorizing the Mayor to sign.
At this time, Councilmember Marvin Franklin returned to the Council meeting
to hear Consent Agenda Item G.
Consent Agenda Item G was pulled from the Consent Agenda to be considered
separately. A motion was made by Councilmember Gary Roden, seconded by
Councilmember Nancy Yingling, to approve the ordinance while striking the
section Chapter 6-15, Section 2 (A) (ii), subsection a1., that reads "...and for the
30 minutes before and after the voting period." The motion passed by an
unanimous vote.
Enactment No: OR 2017-1457
H.Consider approval of award for annual sidewalk, street & alley
pavement repair program; in the total amount of $1,250,000.00, split
between F&F Concrete, LLC & NPL Construction Company; as
budgeted in the Infrastructure Maintenance Fund; and authorize the
City Manager to sign any necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
I.Consider approval to enter into an agreement with Connected
Page 4City of Coppell, Texas
January 10, 2017City Council Minutes
Workplace Solutions to provide Cisco Switch Gear and Meraki Access
Points, through GSA Schedule#: GS-35F-0563U, in the amount of
$102,863.80 as budgeted; and authorizing the City Manager to sign
any necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
J.Consider approval of a Resolution authorizing the sale of
approximately 28.938 ± acres of land generally located on the eastern
shoreline of Northlake to Billingsley Pin Oak Partners, Ltd; and
authorize the Mayor to sign and the City Manager to execute any
necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
Enactment No: RE 2017-0110.3
K.Consider a Resolution authorizing the City Manager and Mayor to
negotiate and execute an amendment to the purchase and sale
agreement with the Coppell Economic Development Foundation dated
November 17, 2010, and any necessary agreements and instruments
related thereto, to provide for the conveyance of Lot 1X and Lots 14R
through 25R, Block G, Replat Old Town Addition, for the purpose of
reselling such property to Main Street Coppell, Ltd. for the purpose of
expansion of the development.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
Enactment No: RE 2017-0110.4
L.Consider approval of the Legislative Agenda for the 85th Legislative
Session.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that Agenda Items A-F and H-L be approved on the
Consent Agenda. The motion passed 5-0 with Councilmember Franklin absent
after filing a Conflict of Interest Affidavit.
End of Consent Agenda
10.CONTINUED PUBLIC HEARING:
Consider approval of Case No. PD-285-C, Connell Skaggs Addition,
Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning
change request from C (Commercial) to PD-285-C (Planned
Page 5City of Coppell, Texas
January 10, 2017City Council Minutes
Development-285-Commercial), to allow retention of the existing retail
building with additional parking on Lot 1 (5.8 acres) and development
of a two-building, 30,800-square-foot, retail expansion on a portion of
Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at
110 & 214 W. Sandy Lake Road.
Presentation: Matt Steer, Planner, made a presentation to the City Council.
Carter Thompson, 2301 Cedar Springs, Dallas, represented the applicant.
Mayor Hunt announced this was a continued Public Hearing and advised that
no one signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item subject to the following outstanding conditions:
1) There will be additional comments during full engineering plan review;
2) A Replat of the property is required. This will need to accommodate the
encroachment into the 60-foot open space easement as well as include the
dedication of a mutual access easement along the existing and proposed fire
lane easements;
4) A tree removal permit will be required prior to the removal of any trees.
5) Submit a revised Site Plan showing the 8’ masonry wall extending to the
southern boundary of the residential lot abutting Weichert Realtors and a
revised Elevation Sheet showing the details of the wall.
The motion passed by an unanimous vote.
11.PUBLIC HEARING:
Consider approval of CASE. NO. PD-287-SF-7, Coppell Middle School
North & Denton Creek Elementary, a zoning change request from
SF-7 (Single Family-7) to PD-287-SF-7 (Planned
Development-287-Single Family-7), to allow the existing eight-foot-tall
chain link fence with barbed wire at the top to remain at Middle School
North and to eliminate the masonry requirement for the vertical poles
on the existing shade structure at Denton Creek Elementary on 24.77
acres of property located at 120 & 250 Natches Trace, respectively.
Presentation: City Manager Clay Phillips reported that the applicant is seeking
remedy for the situation and hopes to repeal the zoning request. The applicant
requested to postpone this case until the February 14, 2017 City Council
Meeting.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak:
1) Ann Dragon, 727 Bent Tree Ct., spoke against the item.
2) Karen Reed, 261 Lyndsie Dr., spoke against the item and requested public
access to facilities.
3) Douglas Robinson, 609 Castle Creek Dr., spoke against the item and asked
for public access to facilities.
Page 6City of Coppell, Texas
January 10, 2017City Council Minutes
4) David Bell, 913 Parker Dr., spoke against the item.
5) Scott Spray, 622 Cribbs Dr., spoke against the item and believes the public
should have access to the track.
6) Doug Krawczynski, 141 Natches Trace, spoke against the item and
expressed his concern over the number of fields and areas being restricted
from the citizens.
7) Ron Hansen, 478 Harris St., spoke against the item stating rules should be
followed.
8) Joseph Vazhappilly, 612 Natches Trace, spoke against the item stating CISD
should seek citizen input when constructing fences.
9) Patrick Brandt, 646 Andover Ln., spoke against the item.
10) Mohammed Punjwani, 253 Lyndsie Dr., spoke against the item stating he
grew up playing on the fields and believes the public should have access to
the facilities.
11) Shermin Punjwani, 253 Lyndsie Dr., spoke against the item stating the
schools should not prohibit access to something the taxpayers are paying for.
12) Charley Brown, 735 Northshore Ct., spoke against the item expressing his
disbelief in the school district for not following the rules or permitting process.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Marvin Franklin, to continue the Public Hearing until the
February 14, 2017 City Council Meeting. The motion passed by an unanimous
vote.
12.PUBLIC HEARING:
Consider approval of CASE. NO. PD-250R23-H, Old Town Addition
(Main St), PH 4, a zoning change request from PD-250R8-H (Planned
Development-250 Revision 8-Historic) & PD-250R-H (Planned
Development-250 Revised-Historic) to PD-250R23-H (Planned
Development-250 Revision 23-Historic), to amend the Concept Plan
and attach a Detail Site Plan to allow the development of 12
single-family lots fronting Burns Street, one common area lot and
dedication of right-of-way on 1.65 acres of property located at the
northwest corner of S. Coppell Road and Burns Street.
Presentation: Matt Steer, Planner, made a presentation to the City Council.
Greg Yancey, 436 Southwestern Boulevard, representing the applicant, was
available for questions.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, to close the Public Hearing and approve this
Page 7City of Coppell, Texas
January 10, 2017City Council Minutes
Agenda Item. The motion passed by an unanimous vote.
13.Consider and approve an architectural services contract with Corgan
Inc. for the design of the Coppell Arts Center, approving Phase I,
Schematic Design, in the amount of $167,250.00; and authorizing the
City Manager to sign all necessary documents.
Presentation: Mike Land, Deputy City Manager, made a presentation to the City
Council.
A motion was made in the amount of $169,500 by Councilmember Mark Hill,
seconded by Councilmember Brianna Hinojosa-Flores, that this Agenda Item
be approved. The motion passed by an unanimous vote.
14.Consider approval of an Ordinance amending Chapter 3 of the Code
of Ordinances of the City of Coppell, by amending Sections 3-1-5,
3-1-12 and 3-2-2; adjusting monthly water rates, adjusting monthly
sewer rates; providing a repealing clause, providing a severability
clause and providing an effective date.
Presentation: Kim Tiehen, Assistant Finance Director, made a presentation to
the City Council.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Gary Roden, that this Ordinance be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2017-1458
15.Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee Schedule for Water Rates,
Sewer Rates, Mobile Vending Fees, Police Fees, and Solid Waste
Collection Fees and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Mark Hill, that this Resolution be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2017-0110.5
16.Consider approval of two Economic Development Agreements by and
between the City of Coppell and Amazon.com.kydc LLC, and
authorizing the Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to the City Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Page 8City of Coppell, Texas
January 10, 2017City Council Minutes
City Manager Reports - Project Updates and Future Agendas17.
City Manager Clay Phillips announced the Grand Opening of the Life Safety
Park will be held on January 28th. The VIP Tour will be held on January 26th.
Mr. Phillips also mentioned that there will be an interruption of internet service
tonight between midnight and 5 a.m.
Regarding future agendas, there will be a 5th Tuesday Work Session on
January 31st. Items for discussion include: the Parkway Boulevard design,
plans for the Citizen Summit and public safety benefits. Finally, Council
typically cancels the meeting that falls during Spring Break. As a result, an
item will be brought forth on the next agenda.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
18.
Nothing to report.
Necessary Action from Executive Session19.
Nothing to report.
Adjournment
There being no further business before the City Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 9City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3186
File ID: Type: Status: 2017-3186 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
01/18/2017File Created:
Final Action: Cancel MeetingFile Name:
Title: Consider approval of canceling the Regular City Council Meeting
scheduled for March 14, 2017.
Notes:
Agenda Date: 01/24/2017
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3186
Title
Consider approval of canceling the Regular City Council Meeting scheduled for March 14,
2017.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3186)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3175
File ID: Type: Status: 2017-3175 Agenda Item Agenda Ready
1Version: Reference: In Control: Human Resources
01/13/2017File Created:
Final Action: MVBA CollectionsFile Name:
Title: Consider the approval of MVBA Collections Contract with the City of Coppell on behalf of
the Municipal Court for the collection of Warrants; and authorizing the City Manager to
sign.
Notes:
Agenda Date: 01/24/2017
Agenda Number: C.
Sponsors: Enactment Date:
Memo to Council.pdf, Coppell Contract Warrant
Collections MVBA.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3175
Title
Consider the approval of MVBA Collections Contract with the City of Coppell on behalf of the Municipal Court
for the collection of Warrants; and authorizing the City Manager to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended
Goal Icon:
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3175)
Sustainable City Government
Business Prosperity
Page 2City of Coppell, Texas Printed on 1/20/2017
1
MEMORANDUM
To: Mayor and City Council
From: LaTrice Johnson, Municipal Court Administrator
Date: January 18, 2017
Re: Consider approval of MVBA Collections Contract with the City of Coppell on behalf
of the Municipal Court for the collection of Warrants; and authorizing the City
Manager to sign.
2030: Sustainable City Government
Introduction: The court staff requests the services of McCreary, Veselka, Bragg & Allen, P.C.,
(MVBA) for the collection of delinquent court fines and fees (Warrants). Council approval is
necessary based on Art. 103.0031(a), Texas Code of Criminal Procedure which states “The
commissioners court of a county or the governing body of a municipality may enter into a contract
with a private attorney or a public or private vendor for the provision of collection services for
debts, and accounts receivable such as unpaid fines, fees, court costs, forfeited bonds, and
restitution ordered paid,” and (b) a commissioners court or governing body of a municipality that
enters into contract with a private vendor or attorney may authorize the addition of a collection fee
in the amount of 30 percent on each item that is more than 60 days past due”. The court has decided
to begin this process with the collection of Capias Pro Fine warrants (there is a final judgment on
the warrant) first, and later the addition of Capias warrants (there is no final judgment on the
warrant).
Analysis: Warrant collection has been the primary function of the Marshals Office. The Marshals
are effective at collecting warrants that are less than nine months old. Collecting warrants older
than nine months is more difficult and requires a greater amount of resources based on the fact that
defendant contact information is not as accurate. Utilizing MVBA to collect these older warrants
will allow the Marshals more time in the field serving summons, subpoenas, prisoner transfers, and
other related duties instead of expending the additional resources required for collection efforts.
Legal Review: Contract was reviewed by City Prosecutor, David Berman
2
Fiscal Impact: There is no impact.
Recommendation: Staff recommends approval of the collections contract.
CONTRACT FOR COLLECTION
OF
DELINQUENT MUNICIPAL COURT FINES AND FEES
STATE OF TEXAS
§
COUNTY OF DALLAS
THIS CONTRACT is made and entered into by and between the CITY OF COPPELL, TEXAS,
acting herein by and through its governing body, hereinafter styled, "City", and McCREARY,
VESELKA, BRAGG AND ALLEN, P.C., hereinafter styled "MVBA".
I.
The City agrees to retain and does hereby retain MVBA to provide specific legal services provided
herein and enforce the collection of delinquent municipal court fines, fees, court costs, restitution, debts
and accounts receivable and other amounts in accordance with Article 103.0031, Texas Code of Criminal
Procedure (hereinafter referred to in the agreement as “Fines and Fees”) pursuant to the terms and
conditions described herein. Legal services shall include but not be limited to recommendations and legal
advice to the City to take legal enforcement action; representing the City in any dispute or legal challenge
to authority to collect such court fees and fines; defending the City in litigation or challenges o f its
collection authority; and representing the City in collection interests in bankruptcy matters as determined
by MVBA or the City. The City further authorizes MVBA to execute all legal documents that are
reasonably necessary to pursue collection of the City’s claims in connection with the collection of fines
and fees that are subject to this contract. This contract supersedes all prior oral and written contracts
between the parties regarding court fees and fines, and can only be amended if done so in writing and
signed by all parties. Furthermore, this contract cannot be transferred or assigned by either party without
the written consent of all parties.
II.
For purposes of this contract, the City may within its sole discretion determine which cases or
classes/categories of cases it may refer to MVBA for collection of Fines and Fees as provided for in Article
103.0031, Code of Criminal Procedure. Even if referred to MVBA, no case shall be subject to this
Contract unless and until an item that is subject to collection services is at least 60 days past due. A notice
by MVBA to any defendant for an Unadjudicated Offense (as defined hereinafter) shall include a notice
of the person’s right to enter a plea or go to trial on any offense charged.
At least once each month on a date or dates agreed upon by the parties, the City will provide
MVBA with copies of, or access to, the information and documentation necessary to collect the Fines and
Fees that are subject to this contract. The City shall furnish the information to MVBA by electronic
transmission or magnetic medium, or through any means deemed acceptable to both parties.
III.
§
§
§
Contract for the Collection of Fines & Fees and Accounts Receivable - Page 2 of 5
MVBA shall forward to the City all cashier’s checks or money orders received by MVBA made
payable to the City and any correspondence from defendants. Cashier’s checks or money orders received
by MVBA which are made payable to MVBA will be deposited daily into the MVBA Trust Account.
MVBA may collect the amount due from the defendant by credit card or electronic draft which funds shall
be deposited into the MVBA Trust Account. MVBA shall remit to the City, weekly, all funds deposited
into the MVBA Trust Account which pay the entire balance of a fines and fees account, along with an
invoice detailing the docket number, name of defendant, amount paid by the defendant to MVBA or
directly to the City and the MVBA fee percentage and fees earned for each case. The remittance from
MVBA to the City shall include the fees earned by MVBA on the fines and fees collected. The City shall
be responsible for the posting to the records of the City the payment of all fines and fees and accounts
receivable collected pursuant to this contract.
IV.
MVBA shall indemnify and hold the City harmless from and against all liabilities, losses and/or
costs arising from claims for damages, or suits for losses or damages, including reasonable costs and
attorney's fees, which may arise as a result of MVBA's performance of the services described in this
Contract. The indemnity provision of this Contract shall have no application to any claim or demand
which results from the sole negligence or fault of the City, its officers, agents, employees or contractors.
And furthermore, in the event of joint and/or shared negligence or fault of the City and MVBA,
responsibility and indemnity, if any, shall be apportioned in accordance with Texas law and without
waiving any defenses of either party. The provisions of this paragraph are intended for the sole benefit of
the parties hereto and are not intended to create or grant any right, contractual or otherwise, to any other
persons or entities. Notwithstanding the foregoing, however, nothing contained within this section or this
Contract shall be deemed as or construed to be a waiver of any immunities or defenses that may be
possessed or asserted by either party, such immunities and defenses being hereby expressly retained.
V.
For the collection of Fines and Fees, the City agrees to pay to MVBA, as compensation for the
legal services rendered, the following fees:
1. For those Fines and Fees imposed against Unadjudicated Offenses (“Unadjudicated Offenses”
being defined as any case in which there is no final judgment or conviction) that occurred before
June 18, 2003, there is no fee due (0%) MVBA on the amount collected by the Court on those
cases.
2. For those Fines and Fees imposed against Adjudicated Offenses (“Adjudicated Offenses” being
defined as any case in which there is a final judgment or conviction) regardless of the date of the
offense, and against Unadjudicated Offenses that occurred on or after June 18, 2003, a fee of thirty
percent (30%) of the amount of the Fines and Fees collected by the Court as provided by Article
103.0031 of the Code of Criminal Procedure.
3. In the event any case is disposed of by acquittal or dismissal, or if the fine, costs and/or fees are
discharged through performance of community service, credit for jail time served, the
discretionary removal of a collection fee by the Court, or pursuant to §45.0491 of the Code of
Criminal Procedure, no compensation shall be paid to MVBA by the City. In addition, if the City’s
Municipal Court determines a defendant to be indigent, or has insufficient resources or income, or
Contract for the Collection of Fines & Fees and Accounts Receivable - Page 3 of 5
is otherwse unable to pay all or a part of the underlying fine or costs, the collection fees may be
waived by the Muncipal Court.
4. In the event of partial credit for community service or time served, the 30% fee shall be applied to
the balance. In the event of partial payment (payment by a defendant of an amount that is less than
the aggregate total to be collected), the allocation to the City, the Texas Comptroller and MVBA
shall be reduced proportionately.
All compensation due to MVBA shall become the property of MVBA at the time of payment of
the fines and fees by the defendant and the receipt of funds by MVBA or the City. The City shall pay to
MVBA said compensation on a monthly basis by check. No compensation shall be due, however, for any
services performed or provided by MVBA other than the fee of 30% described in this section, if and when
collected.
VI.
The City recognizes and acknowledges that MVBA owns all right, title and interest in certain
proprietary software that MVBA may utilize in conjunction with performing the services provided in the
contract. The City agrees and hereby grants to MVBA the right to use and incorporate any information
provided by the City (“case or defendant information”) to update the databases in this proprietary software,
and, notwithstanding that the case or defendant information has been or shall be used to update the
databases in this proprietary software, further stipulates and agrees that the City shall have no rights or
ownership whatsoever in and to the software or the data contained therein, except that the City shall be
entitled to obtain a copy of such data that directly relates to the City’s accounts at any time.
MVBA agrees that it will not share or disclose any specific confidential case or defendant
information with any other company, individual, organization or agency, without the prior written consent
of the City, except as may be required by law or where such information is otherwise publicly available.
It is agreed that MVBA shall have the right to use case or defendant information for internal analysis,
improving the proprietary software and database, and generating aggregate data and statistics that may
inherently contain case and defendant information. These aggregate statistics are owned solely by MVBA
and will generally be used internally, but may be shared with MVBA’s affiliates, partners or other third
parties for purposes of improving MVBA’s software and services.
MVBA reserves the right to return to the City all accounts not collected within one (1) year of
referral by the City, or identified as being in bankruptcy. Upon return of these accounts, neither party will
have any obligation to the other party to this contract.
VII.
The initial term of this contract is three years, beginning on the first day of the month following
the execution of this contract by both parties, and shall automatically renew on the anniversary date
and continue in full force and effect thereafter from year to year for additional twelve month periods on
the same terms and conditions unless either party delivers written “Notice of Termination of Contract” to
the other party of its intent to terminate this contract, at least, sixty (60) days prior to each anniversary
date of this contract.
In the event that the City terminates this contract, MVBA shall be entitled to continue its collection
activity on all accounts previously referred to MVBA for six (6) months from the date of receipt of the
Contract for the Collection of Fines & Fees and Accounts Receivable - Page 4 of 5
“Notice of Termination of Contract” and to payment of its fee, pursuant to Paragraph V of this contract
for all amounts collected on accounts referred to MVBA. The City may, at its discretion, refer additional
accounts to MVBA after notice of termination has been received by MVBA. At the end of the six (6)
month period, all accounts shall be returned to the City by MVBA.
VIII.
For purposes of sending notice under the term of this contract, all notices from the City shall be
sent to MVBA by certified United States mail to the following address:
McCreary, Veselka, Bragg & Allen, P.C.
Attention: Gilbert T. Bragg
P.O. Box 1310
Round Rock, Texas 78680-1310
or delivered by hand or by courier, and addressed to: 700 Jeffrey Way, Suite 100, Round Rock, Texas
78664-2425. All notices to the City shall be sent by certified United States mail or delivered by hand or
courier, to the following address:
City of Coppell, Texas
Attention: City Manager
255 Parkway Blvd.
Coppell, Texas 75019
IX.
This contract is made and is to be interpreted under the laws of the State of Texas. Exclusive
venue for any action, lawsuit, claim, dispute or another legal proceeding concerning or arising out of this
contract shall be in Dallas County, Texas.
In the event that any provision(s) of this contract shall for any reason be held invalid or
unenforceable, the invalidity or unenforceability of that provision(s) shall not affect any other provision(s)
of this contract, and it shall further be construed as if the invalid or unenforceable provision(s) had never
been a part of this contract.
X.
In consideration of the terms and compensation herein stated, MVBA hereby agrees to undertake
the performance of said contract as set forth above.
The City has authorized by order heretofore passed and duly recorded in its minutes the chief
executive officer to execute this contract.
This contract may be executed in any number of counterparts, and each counterpart shall be
deemed an original for all purposes. Signed facsimiles shall be binding and enforceable.
WITNESS the signatures of all parties hereto this, the ____ day of ______________, A.D. 2017.
[Signatures on following page]
Contract for the Collection of Fines & Fees and Accounts Receivable - Page 5 of 5
CITY OF COPPELL, TEXAS
_______________________________________,
City Manager
McCREARY, VESELKA, BRAGG & ALLEN, P.C.
_________________________________________
Gilbert T. Bragg
Attorney at Law
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3182
File ID: Type: Status: 2017-3182 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
01/17/2017File Created:
Final Action: CRDC OfficersFile Name:
Title: Consider approval of CRDC appointment of Officers.
Notes:
Agenda Date: 01/24/2017
Agenda Number: D.
Sponsors: Enactment Date:
CRDC Officers Memo to Council.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3182
Title
Consider approval of CRDC appointment of Officers.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3182)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
MEMORANDUM
To: Mayor and City Council
From: Mike Land, Deputy City Manager
Date: January 24, 2017
Reference: Consider approval of CRDC appointment of officers.
2030: Community Wellness and Enrichment
Per Ordinance No. 2014-1399, the CRDC Board shall appoint, on an annual basis, the President
and Vice President from its membership. While not called out specifically in the Ordinance, the
Board, in accordance with its By-Laws, also selects a Board Secretary.
On January 11, 2017, the CRDC Board nominated and unanimously approved the following
members as officers:
Mark Tepper – President
Biju Mathew – Vice President
Mahbuba Kahn – Secretary
There are no term limits for Officers called for in the Ordinance or within the By-Laws.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3193
File ID: Type: Status: 2017-3193 Resolution Agenda Ready
1Version: Reference: In Control: City Secretary
01/19/2017File Created:
Final Action: Channel improvementsFile Name:
Title: Consider approval of a Resolution approving the terms and conditions of
an agreement to authorize payment of channel improvements in Northlake
pursuant to the initial settlement and land purchase agreements with
Trammell Crow No. 43, Ltd.; authorizing the Mayor to sign; and authorizing
the City Manager to complete, execute and sign any necessary
documents.
Notes:
Agenda Date: 01/24/2017
Agenda Number: E.
Sponsors: Enactment Date:
Reimbursement Memo.pdf, Contract of Sale for
Right of First Refusal 2017-01-10.pdf, Resolution -
Approving Drainage Facilities Agreement -
Billingsley83119.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3193
Title
Consider approval of a Resolution approving the terms and conditions of an agreement to
authorize payment of channel improvements in Northlake pursuant to the initial settlement
and land purchase agreements with Trammell Crow No. 43, Ltd.; authorizing the Mayor to
sign; and authorizing the City Manager to complete, execute and sign any necessary
documents.
Summary
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3193)
Fiscal Impact:
The funds for this payment are being provided from the proceeds of the land sale.
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
1
MEMORANDUM
To: Mayor and City Council
From: Clay Phillips, City Manager
Date: Janauary 20, 2017
Re: Drainage Use Facility Agreement and Associated Payment
2030: Special Place to Live, Community Wellness & Enrichment
Introduction: This resolution ratifies adopts the Drainage Facility Use agreement regarding
drainage utility improvements the City is required to complete on property owned by
the City at North Lake. The resolution authorizes payment for the work as well in
keeping with the land sale contract recently approved wherein the City sold
approximately 28 acres to a subsidiary of the Billingsley Corporation.
Analysis: The Drainage Facility Use Agreement is necessary as it describes work the City is
responsible for completing related to the conveyance of water across and through
property owned by the City at Northlake. Section 11: Offset Credit of the previously
approved contract for sale of land as described above includes language that
recognizes work performed by the Billingsley Corporation on behalf of the City and
identifies the amount of $812,666 to be reimbursed as a result of the work performed.
Legal Review: The city Attorney’s office prepared all of the contracts and agreements associated
with this action.
Fiscal Impact: The payment of $812,666 is made available from proceeds from the land sale.
Recommendation: Staff recommends approval of this resolution.
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 1
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY
THIS CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY is made and entered into as of
the Effective Date set forth below by and between CITY OF COPPELL, a Texas home rule municipality (hereinafter
called “Seller”) and Billingsley Pin Oak Partners, Ltd., a Texas limited partnership, or assigns (hereinafter called
“Purchaser”) on the terms and conditions hereafter set forth.
……………………………………………………………………………………..
RECITAL A. The City of Coppell owns certain real property adjoining the Northlake reservoir, more
particularly described below as the “Property.”
RECITAL B. The City Council of the City of Coppell has determined that the Property lacks access to public
roads and that arranging for such road access is not in the best interests of the City. The City has determined to offer
the Property for sale.
RECITAL C. The City acquired the Property subject to a right of first refusal for the benefit of Purchaser, set
forth in that one certain Special Warranty Deed dated November 21 2008, from Cypress Waters Land A, Ltd. (as
“Grantor”) recorded in the Official Public Records of Dallas County, Texas, as Document no. 20080370218.
Pursuant to such right of first refusal, the City is required to notify Grantor with a summary of the material terms
(the “Proposed Sale Terms”) on which Grantee shall offer the Property for resale to Cypress Waters Land A, Ltd., if
the City Council should determine, on or before January 1, 2058, to sell the Property.
RECITAL D. On September 27, 2016, the City Council of Coppell adopted Resolution No. 2016-0927.1
declaring the Property to be surplus property and authorizing its sale, subject to the right of first refusal. On January
10, 2017, the City Council of Coppell adopted Resolution No. ________ repealing and revoking Resolution No.
2016-0927 and reconfirming City Council approval of the terms and conditions of this Contract.
RECITAL E. Pursuant to the right of first offer, the City is contemporaneously offering the Property for sale
to Purchaser pursuant to the Proposed Sale Terms, and Purchaser by execution of this Contract, has accepted the
City’s offer, representing the fair market value of the Property. Purchaser has caused the Grantor, its affiliate, to
evidence Grantor’s consent to the offer of sale, and sale, to Purchaser on account of Grantor’s affiliation with
Purchaser.
RECITAL F. Seller and Purchaser hereby intend to reflect their mutual agreement concerning the sale and
purchase of the Property pursuant to the right of first offer.
……………………………………………………………………………………..
NOW, THEREFORE, for and in consideration of the mutual promises, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, Seller and Purchaser hereby agree as follows:
1. Agreement of Purchase and Sale. Seller hereby sells and agrees to convey, and Purchaser hereby buys
and agrees to pay for, the following described real estate situated in Dallas County, Texas:
The two tracts of land located in Dallas County, Texas, containing approximately 28.938 net acres
and 44.983 gross acres, inclusive of the area within pre-existing utility easements, more
particularly described on Exhibit A attached hereto and incorporated herein by reference for all
purposes, being the North Tract (16.541 net acres) and the South Tract (12.397 net acres),
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 2
together with all improvements thereon and all rights and appurtenances pertaining thereto, including any right, title
and interest of Seller in and to adjacent streets, alleys, or right-of-way, such real estate, improvements, rights and
appurtenances being herein referred to as the “Property.” This Contract and the Property also covers and includes
all fixtures and articles of personal property attached to said real estate and owned by Seller. Seller shall convey the
Property to Purchaser subject to the Permitted Exceptions as set forth on Exhibit B to this Agreement. It is the
mutual intention of the parties that the westernmost northern boundary of the North Tract will be located, by Survey,
to provide for the City’s retention of title to the Northlake Dam and improvements associated with the Northlake
Dam. Such boundary shall be oriented due east and west, south of the southernmost extension of the Northlake Dam
improvements (including, without implied limitation, the spillway, drainage channels, and associated structures and
improvements), as generally depicted on the sketch attached as Exhibit A. Seller reserves the right to establish such
boundary consistent with Seller’s future ownership and operation of the spillway and dam for Northlake as more
particularly provided in Section 10, below. It is the parties’ further mutual intention that the western boundary of
the Property shall coincide as closely as possible with the topographical contour line located 485 feet above mean
sea level (the pool elevation of Northlake at its full holding capacity).
2. Purchase Price. Subject to the determination of the Square Footage, the purchase price (herein so-called)
for the Property is the sum of (a) $1,743,673.00 for the North Tract, plus (b) $61,985.00 for the South Tract, for a
total purchase price of $1,805,658.00. The Purchase Price shall be payable in good funds, subject to the Offset Credit
(as hereafter provided in Section 11). The Purchase Price shall be adjusted based on the Square Footage within the
North and South Tracts reflected on the Survey. The North Tract price shall equal the product of $2.42 multiplied by
the Square Footage within the North Tract per the Survey. The South Tract price shall equal the product of $.1147
multiplied by the Square Footage within the South Tract per the Survey.
3. Earnest Money. Upon full and final execution of this Contract, Purchaser shall deliver the sum of $50,000
to Republic Title Company, Dallas, Texas (Attention: Nancy Colaluca)(“Title Company”) to be held by the Title
Company as Earnest Money (herein so called) pursuant to the terms of this Contract.
4. Title and Survey. Within fifteen (15) days after the Effective Date, Purchaser shall have the right to secure
issuance of a title commitment (“Title Binder”) covering the Property binding the Title Company to issue an Owner’s
Policy of Title Insurance on the standard form of policy prescribed by the Texas State Board of Insurance at the
closing in the full amount of the purchase price. Seller shall, at Seller's expense, obtain and deliver to Purchaser a
boundary survey of the Property (the “Survey”) prepared and sealed by a registered professional land surveyor
licensed in the State of Texas and reasonably acceptable to Purchaser, prepared on the ground and conforming to the
current Texas Society of Professional Surveyors Standards and Specifications for a Category I-A, Condition II
Survey. The Survey shall reflect the area of the North Tract and the South Tract, in square feet net of easements (the
“Square Footage”) for purposes of determining the Purchase Price.
5. Title Approval.
a. Purchaser shall have fifteen (15) days after the receipt of the latter of the Title Binder and Survey
to review them and to deliver in writing to Seller such objections as Purchaser may have to anything contained in
them. Any such item to which Purchaser shall not object, together with the items described on Exhibit B affecting
the Property (according to the Title Binder and/or Survey), shall be deemed a “Permitted Exception.” If there are
objections by Purchaser, Seller shall not be required to incur any cost to cure such objections, except for liens
securing debts or financial obligations of Seller, which Seller shall pay or discharge on or before closing. If Seller
delivers written notice to Purchaser on or before the closing date that Seller is unable to satisfy such objections, or if,
for any reason, Seller is unable to convey title in accordance with Section 8(b) below, Purchaser may either waive
such objections and accept such title as Seller is able to convey or terminate this Contract by written notice to
Seller. If this Contract is terminated by Purchaser in accordance with this Section 5, the Earnest Money shall be
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 3
promptly refunded to Purchaser, and the parties shall have no further obligation or liabilities one to the other.
Zoning ordinances and the lien for current taxes shall be deemed to be Permitted Exceptions.
b. Seller represents and warrants to Purchaser that at the closing Seller will have and will convey to
Purchaser good and indefeasible title to the Property free and clear of any and all encumbrances except the
Permitted Exceptions. Delivery of the Title Policy pursuant to Section 8 below shall be deemed to fulfill all duties
of Seller as to the sufficiency of title required hereunder; provided, however, Seller shall not thereby be released
from the warranties of Seller’s Deed.
6. Inspection of Property and Property Records.
a. Seller agrees that during the thirty (30) day period after the Effective Date (the “Inspection
Period”), Purchaser, personally or through its authorized agents or representatives, shall be entitled to enter upon the
Property at all reasonable times, and Purchaser, or its authorized agents or representatives, shall have the right to
make such investigations, studies, and tests as Purchaser deems necessary or advisable in order to evaluate further
the condition of the Property. In addition, during the Inspection Period, Purchaser may review public information
in Purchaser’s records relating the Property (the “Property Records”), including, without implied limitation, Seller’s
engineering and regulatory compliance records relating to the operation of the Northlake Dam (hereafter defined).
Seller agrees to make available to Purchaser upon request file materials in Seller’s possession relating to the
Property. PURCHASER, BY EXECUTION OF THIS CONTRACT, INDEMNIFIES AND AGREES TO HOLD
SELLER HARMLESS FROM ANY CLAIM, LIABILITY, LOSS, DAMAGE, COST, AND EXPENSE,
INCLUDING ATTORNEY'S FEES, IN CONNECTION WITH OR ARISING OUT OF PURCHASER'S
ACTIVITIES UPON THE PROPERTY ALLOWED UNDER SECTION 6, INCLUDING, WITHOUT
LIMITATION, MECHANIC'S AND MATERIALMEN’S LIENS, PROPERTY DAMAGE, AND INJURY TO
PURCHASER'S EMPLOYEES OR SUB-CONTRACTORS. THE PROVISIONS OF THIS SECTION SHALL
SURVIVE THE CLOSING OR TERMINATION OF THIS CONTRACT.
b. If on or before expiration of the Inspection Period, Purchaser shall determine that the Property is
not acceptable for Purchaser’s investment or use, in Purchaser’s sole discretion, Purchaser shall have the right to
terminate this Contract by written notice to Seller given on or before expiration of the Inspection Period, and receive
a refund of the Earnest Money. Following such termination, the parties shall have no further obligations or
liabilities one to the other under this Contract, except for the indemnities which expressly survive.
7. Conditions to Closing.
a. Pursuant to its authorizing resolution, Seller shall on or before the last day of the Inspection Period
secure an appraisal of the Property, to be performed by an appraiser selected by Seller, and Purchaser agrees to
cooperate with Seller’s appraiser in the appraiser’s valuation of the Property. Seller’s obligations under this
Contract shall be subject to and conditioned upon the Purchase Price equaling or exceeding the appraised value in
such appraisal, as more particularly provided in Chapter 272 of the Texas Local Government Code. If the appraiser
determines that the fair market value of the Property is less than the Purchase Price, then this Agreement shall
automatically terminate and be of no further force or effect if Purchaser shall not consent to increase the Purchase
Price by amendment of this Agreement, which amendment shall be executed by Purchaser and delivered to Seller
within fifteen (15) days after Seller provides Purchaser with a true, correct, and complete copy of the Seller’s final
appraisal report.
b. At the Closing, Seller requires that the Property shall be incorporated into that one certain
Declaration of Dwelling Unit Restriction (as amended from time to time, the “Unit Cap Restrictions”) for Cypress
Waters Community, dated October 28, 2009, and recorded October 29, 2009 at Instrument No. 200900305882,
Official Public Records of Dallas County, Texas, applying the maximum dwelling unit count to the Property,
together with all additional property subject to the Unit Cap Restrictions. Seller’s obligations under this Agreement
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 4
shall be subject to and conditioned upon the execution by all necessary parties, and recording in the Official Public
Records of Dallas County, Texas, of the Unit Cap Restriction amendment.
c. The Deed conveying the Property to Purchaser shall provide that after Closing, any costs relating
to landscaping, improving, screening, fencing, or stabilizing of the portion of the Lake shoreline within the Property
shall be the sole responsibility of the Property owner.
8. Closing.
a. The closing of this Contract shall be held on or before thirty (30) days after expiration of the
Inspection Period at the offices of the Title Company at its address stated below; provided, however, that if on such
date the Title Company has not yet approved title or if there are objections made by Purchaser which have not yet
been cured by Seller, either party, by written notice to the other, may postpone the date of the closing to such date as
shall be designated in such notice but not more than ten (10) days after the closing date above specified.
b. At the closing, Seller shall deliver to Purchaser: (i) a Special Warranty Deed conveying the
Property according to the legal description prepared by the surveyor as shown on the Survey of the Property, subject
only to the Permitted Exceptions; (ii) two signed counterparts of the Joint Operating Agreement described in Section
10 below; (ii) a Title Policy issued by the underwriter for the Title Company pursuant to the Title Binder, subject
only to the Permitted Exceptions, without exception for the rights of parties in possession and with the exception for
the lien securing standby fees, taxes, and assessments limited to standby fees, taxes, and assessments for 2017 and
subsequent years; (iv) an assignment of all of Seller’s rights and responsibilities, as they relate to the Property,
described in any utility service agreement(s), entitlement document(s), subdivision plats, site plans, permit(s),
approval(s), or other similar document(s) or agreement(s) conferring development rights; (v) file materials in
Seller’s possession relating to the Property; and (vi) possession of the Property.
c. At the closing, Seller and Purchaser shall cooperate in executing releases of applicable rights of
first offer and/or rights of first refusal which may apply to the Property for the benefit of Purchaser, in order to
establish marketable title to the Property free and clear of such rights or memoranda reflecting such rights of record.
d. At the closing, Purchaser shall deliver to Seller the Purchase Price (the Earnest Money being
applied thereto) and countersign the two counterparts of the Joint Operating Agreement described in Section 10,
below.
e. Each party hereto shall pay his share of the closing costs which are normally assessed by the
Title Company against a seller or purchaser in a transaction of this character in the county where the Property is
located.
f. Rents and lease commissions, interest, and ad valorem taxes for the then current year shall be
prorated at the closing effective as of the date of closing.
g. Purchaser agrees to be responsible for payment of rollback taxes and interest, if any, allocable to
the Property for all periods assessed by reason of transfer or change of use of the Property after the closing.
9. Representations and Warranties of Seller. Seller makes the following representations and warranties as
of the date hereof and as of the closing:
a. This Contract has been duly and validly authorized, executed and delivered by Seller and no
other action is requisite to the valid and binding execution, delivery and performance of this Contract by Seller, and
no consents of any third party are necessary to permit the consummation by Seller of the transactions contemplated
pursuant to this Contract.
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 5
b. There are no actions, suits or proceedings pending or, to Seller’s knowledge, threatened which
affect the Property, or any pending or, to Seller’s knowledge, threatened proceedings in eminent domain which
would result in a taking of any portion of the Property or restriction of access to the Property.
c. There is no right of first refusal, option to purchase, purchase contract or other prior right of any
party to purchase any portion of the Property (except for rights of first refusal in favor of Purchaser).
d. At the closing, there will be no unpaid bills for labor or materials furnished to Seller in connection
with the Property that would cause a mechanic’s or materialmen’s lien to be filed on the Property.
e. To Seller’s current actual knowledge, excepting easements and other matters recorded in the
Official Public Records of Dallas County, Texas, there are no maintenance, management, repair, construction,
development, leasing, ownership, use, marketing or other agreements or contracts affecting or relating to the
Property except for the following leases and agreements, true and correct copies of which shall be furnished to
Purchaser within three (3) days of the Effective Date:
[none, unless descriptions entered below]
f. Seller is not a "foreign person" within the meaning of Section 1445 et seq. of the Internal
Revenue Code of 1986, as amended.
g. Seller has not (i) made a general assignment for the benefit of creditors, (ii) filed any voluntary
petition in bankruptcy or suffered the filing of any involuntary petition by Seller's creditors, (iii) suffered the
appointment of a receiver to take possession of all, or substantially all, of Seller's assets, (iv) suffered the attachment
or other judicial seizure of all, or substantially all, of Seller's assets, (v) admitted in writing Seller's inability to pay
its debts as they come due, or (vi) made an offer of settlement, extension, or composition to its creditors generally.
h. To Seller's current actual knowledge, there has been no release, discharge, or spillage of any
material (the "Hazardous Materials") on the Property defined as a hazardous substance, hazardous waste, or other
regulated chemical or material or which would otherwise trigger application of the Comprehensive Environmental
Response, Compensation and Liability Act of 1980, as amended, or is in violation of the Resource Conservation and
Recovery Act, the Clean Water Act, the Clean Air Act, the Toxic Substances Control Act, the Safe Drinking Water
Act, Safe Drinking Water and Toxic Enforcement Act of 1986, or in the regulations promulgated pursuant thereto,
or in any other federal, state or local environmental law, ordinance, rule or regulation.
i. Seller has received no written notice of violation from the TCEQ of regulations affecting the
South Tract, pertaining to the dam safety program more particularly described in Section 10.
The foregoing representations shall survive the closing for a period of one (1) year. EXCEPT FOR THE SPECIAL
WARRANTY OF TITLE TO BE CONTAINED IN SELLER'S DEED, THE EXPRESS REPRESENTATIONS
AND WARRANTIES SET FORTH IN THIS AGREEMENT, AND THE INDEMNITY IN SECTION 6, THE
PROPERTY WILL BE CONVEYED AND TRANSFERRED TO PURCHASER “AS IS, WHERE IS AND WITH
ALL FAULTS.” SELLER DOES NOT WARRANT OR MAKE ANY REPRESENTATION, EXPRESS OR
IMPLIED, AS TO THE FITNESS OF THE PROPERTY FOR A PARTICULAR PURPOSE, MARKETABILITY,
DESIGN, PHYSICAL CONDITION, OR COMPLIANCE WITH LAWS AND REGULATIONS.
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 6
10. Northlake Dam. Seller owns and operates the Northlake dam facility (the “Northlake Dam”) of which
the spillway facility (herein so-called) and South Tract (“Saddle Dam”) are parts. The Northlake Dam is regulated by
the Texas Commission on Environmental Quality (“TCEQ”), which administers the agency’s dam safety regulations,
as a single facility. Either Seller or Purchaser reserves the right (before or after Closing) to apply to the TCEQ for
agency recognition that the Saddle Dam and Spillway Facility are separate dams, regulated independently of one
another. In the event that such recognition, in form and content reasonably acceptable to Seller and Purchaser, is not
granted by TCEQ, Seller and Purchaser shall agree on operating and compliance responsibilities to assure ongoing
compliance of both the Spillway Facility and the Saddle Dam with the TCEQ regulatory standards. The parties’
agreement (the “Joint Operating Agreement”) shall provide generally for the post-closing operation of the Saddle
Dam and Spillway Facility by the Seller, with joint funding by Seller and Purchaser, in a manner suited to
maximizing the efficiency of the operation of the regulated facility. A memorandum of the Joint Operating
Agreement shall be recorded in the Official Public Records of Dallas County, Texas, in order to provide record notice
of the owners’ respective responsibilities, which shall fun with title to the Saddle Dam and Northlake Dam. If the
parties fail to reach mutual agreement on the terms of the Joint Operating Agreement on or before expiration of the
Inspection Period, the default terms shall be an express contractual agreement for (a) operation of both the Spillway
Facility and Saddle Dam in accordance with applicable TCEQ regulations, as set forth in the existing dam safety
program approved by TCEQ, by Seller; (b) provision for an overhead contribution by Purchaser of $5000 per year;
and (c) allocation of the aggregate nonrecurring cost of on site activities, repairs, or maintenance on the basis of
funding by the fee owner of the site on which the activities, repairs, or maintenance take place, for activities (eg,
structural repairs) physically occurring on either the Spillway Facility (to be funded by the Seller) or Saddle Dam (to
be funded by the Purchaser). By their mutual execution of this Contract, Seller and Purchaser acknowledge that
Seller and certain affiliates of Purchaser have entered into that one certain Amended and Restated Northlake
Agreement (the “Northlake Agreement”), pursuant to which Seller and parties identified as “Billingsley” assume
various obligations with respect to Northlake maintenance. Neither this Contract, nor the Joint Operating Agreement,
is intended to amend, modify, cancel, or rescind the contractual responsibilities of the parties to the Northlake
Agreement in any way, notwithstanding any term or provision of the Joint Operating Agreement or this Contract to
the contrary. This Section 10 shall survive the Closing for all purposes, and shall not be merged into the deed to be
delivered by Seller.
11. Offset Credit. Seller and Purchaser have simultaneously entered into that one certain Drainage Facilities
Agreement for cost-sharing with respect to certain drainage facilities (the “Drainage Facilities”) located in the
vicinity of the Northlake reservoir. The Drainage Facilities provided drainage capacity for stormwater which
periodically drains from real property owned by the Seller and property owned by the Purchaser. Pursuant to such
cost-sharing agreement, Seller has agreed to reimburse Purchaser the sum of $812,666.00 (the “Offset Credit”) as
Purchaser’s agreed contribution to the construction of the Drainage Facilities, which amount shall be due and payable
coincident with the closing hereunder. In order to most efficiently transfer such funds pursuant to the cost-sharing
agreement and discharge its obligations under such agreement, Seller has agreed to accept a portion of the Purchase
Price in the form of a cash credit equal to the Offset Credit amount.
12. Default. If Seller shall fail to consummate this Contract for any reason, except Purchaser’s default,
Purchaser may enforce specific performance of this Contract or may bring suit for damages against Seller. If
Purchaser shall fail to consummate this Contract for any reason, except Seller’s default or the termination of this
Contract pursuant to a right to terminate given herein, Seller shall have the right to have the Earnest Money paid to
Seller as liquidated damages for the breach of this Contract as Seller’s sole remedy.
13. No Commissions. Seller and Purchaser each hereby warrant and represent to the other that no brokers,
agents, finders’ fees or commissions, or other similar fees, are due or arising in connection with the entering into of
this Contract, the sale and purchase of the Lots, or the consummation of transactions contemplated herein; and Seller
and Purchaser each hereby agree to indemnify and hold the other harmless from and against all liability, loss, cost,
damage, or expense (including but not limited to attorneys’ fees and costs of litigation) which the other party shall
suffer or incur because of any claim by a broker, agent, or finder claiming by, through, or under such indemnifying
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 7
party, whether or not such claim is meritorious, for any compensation with respect to the entering into of this
Contract, the sale and purchase of the Property, or the consummation of the transactions contemplated herein.
14. Miscellaneous Provisions.
a. Effective Date. The term “Effective Date” as used herein shall mean the later of the two dates on
which this Contract is signed by Seller or Purchaser, as indicated by their signatures below, which later date shall be
the date of final execution and agreement by the parties hereto.
b. Notices. Any notice or communication required or permitted hereunder shall be deemed to be
delivered, whether actually received or not, when deposited in the United States mail, postage fully prepaid,
registered or certified mail, addressed to the intended recipient at the address on the signature page of this Contract,
or when transmitted by facsimile to the facsimile number on the signature page of this Contract. Any address for
notice may be changed by written notice so given.
c. Forms. In case of a dispute as to the form of any document required hereunder, the current form
prepared by the State Bar of Texas shall be conclusively deemed reasonable.
d. Attorneys’ Fees. If either party shall be required to employ an attorney to enforce or defend the
rights of such party hereunder, the prevailing party shall be entitled to recover reasonable attorneys’ fees.
e. Integration. This Contract contains the complete agreement between the parties and cannot be
varied except by the written agreement of the parties. The parties agree that there are no oral agreements,
understanding, representations or warranties which are not expressly set forth herein.
f. Survival. Any portion of this Contract not otherwise consummated at the Closing will survive the
closing of this transaction as a continuing agreement by and between the parties.
g. Binding Effect. This Contract shall inure to the benefit of and bind the parties hereto and their
respective heirs, representatives, successors and assigns. The Purchaser shall have the right and option to assign its
interest in this Contract to any party in which Henry or Lucy Billingsley, or trusts for the benefit of such principals’
immediate family, participate in ownership.
h. Time of the Essence. Time is of the essence of each and every term, covenant and provision
hereof.
i. Business Day. The term “Business Day” as used herein shall mean a day in which federally
insured national banking associations located in the county in which the Property is situated are not closed. If any
date set forth in this Contract or the last date for the taking of any action hereunder shall fall on a Saturday, Sunday
or other day which is not a business day, then the last date for taking such action shall be extended to the next
succeeding business day.
j. Counterparts. This Contract may be executed in one or more counterparts, each of which shall be
deemed an original and all of which taken together shall constitute but one and the same instrument after execution
by all parties. Any facsimile counterpart of this Contract shall be the same as an original and may be relied upon by
the parties without the necessity of verifying signature of the original.
15. Contract as Offer. The execution of this Contract by the first party to do so constitutes an offer to
purchase or sell the Property. Unless within ten (10) days from the date of execution of this Contract by the
Purchaser, this Contract is accepted by the Seller and a fully executed copy is delivered to the Purchaser, the offer of
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 8
this Contract shall be automatically revoked and terminated, and the earnest money, if any, shall be returned to
Purchaser.
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 9
EXECUTED on the dates stated below, to be effective as of the last of such dates.
ADDRESS:
255 Parkway Boulevard
P. O. Box 9478
Coppell, TX 75019
Attention:
Phone:
Facsimile:
SELLER:
CITY OF COPPELL.,
A Texas home rule municipality
By:
Name:
Title:
Date: January ___, 2017
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 10
ADDRESS:
PURCHASER:
Billingsley Pin Oak Partners, Ltd.,
a Texas limited partnership
By: Billingsley 380 North GP, L.L.C.,
a Texas liability company,
Its general partner
By:____________________________________
Kenneth D. Mabry, Manager
Date: January __ . 2017
CONSENT TO SALE
GRANTOR:
Cypress Waters Land A, Ltd.,
A Texas limited partnership
By: Billingsley 380 North GP, L.L.C.,
a Texas liability company,
Its general partner
By:____________________________________
Kenneth D. Mabry, Manager
Date: January __ , 2017
CONTRACT OF SALE FOR RIGHT OF FIRST REFUSAL PROPERTY Page 11
Acceptance by Title Company
Republic Title of Texas, Inc. hereby acknowledges receipt of the foregoing Contract of Sale and Fifty Thousand and
No/100 Dollars ($50,000) as Earnest Money, and agrees to accept, hold, and disburse the Earnest Money in
accordance with the provisions of such Contract.
REPUBLIC TITLE OF TEXAS, INC.
By:
Name:
Title:
Date: January , 2017
EXHIBIT A
Property Description
NORTH TRACT
Tract 1
BEING a tract of land situated in the Francis Jones Survey, Abstract No. 674, City of Dallas, Dallas County,
Texas and being part of a tract of land described as "East Tract 1B" in Special Warranty Deed to City of
Coppell, recorded in Instrument No. 20080370218, Official Public Records of Dallas County, Texas and all of
a 2.741 acre tract of land described in Special Warranty Deed to City of Coppell, recorded in Instrument No.
201300273238, Official Public Records of Dallas County, Texas and being more particularly described as
follows:
BEGINNING at the southeast corner of said East Tract 1B and the northeast corner of a 16.04 acre tract of
land described in said Special Warranty Deed to City of Coppell, recorded in Instrument No. 201300273238,
Official Public Records of Dallas County, Texas;
THENCE with the south line of said East Tract 1B, South 89°59'58" West, a distance of 417.73 feet to a
point in the meandering east line of a tract of land described as "Storage Tract A" in Special Warranty Deed
to City of Coppell, recorded in Instrument No. 20080370218, Official Public Records of Dallas County, Texas
at the southernmost southwest corner of said East Tract 1B;
THENCE with the meandering east line of said Storage Tract A and subtended by chord bearing and distance
of North 28°35'20" West 953.43 feet, in a northwesterly direction a total distance of 1059.05 feet to a point for
corner;
THENCE departing sand east line, the following courses and distances to wit:
North 90°00'00" East, a distance of 138.17 feet to a point for corner;
North 32°55'15" East, a distance of 466.04 feet to a point in the south line of a 39.638 acre tract of
land in said Special Warranty Deed to City of Coppell, recorded in Instrument No. 201300273238,
Official Public Records of Dallas County, Texas
THENCE with said south line, North 89°59'58" East, a distance of 474.47 feet to a point for corner at the
northeast corner of said East Tract 1B;
THENCE with the east line of said East Tract 1B, South 0°22'32" East, a distance of 1228.42 feet to the
POINT OF BEGINNING and containing 19.82 acres of land.
NORTH TRACT
Tract 2
BEING a tract of land situated in the Francis Jones Survey, Abstract No. 674, City of Dallas, Dallas County, Texas
and being part of a tract of land described as "Storage Tract A" in Special Warranty Deed to City of Coppell,
recorded in Instrument No. 20080370218, Official Public Records of Dallas County, Texas and being more
particularly described as follows:
BEGINNING at a point in the east line of said Storage Tract A at the southernmost southwest corner of a tract of
land described as "East Tract 1B" in Special Warranty Deed to City of Coppell, recorded in Instrument No.
20080370218, Official Public Records of Dallas County, Texas
THENCE departing said east line, South 89°59'58" West, a distance of 356.12 feet to a point for corner in the
meandering east line of North Lake;
THENCE with said meandering east line and subtended by a chord bearing and distance of North 15°54'40"
West 870.54 feet, in a northwesterly direction a total distance of 1201.34 feet to a point for corner;
THENCE departing said east line, North 90°00'00" East, a distance of 138.54 feet to a point for corner in the
meandering east line of said East Tract 1B;
THENCE with said meandering east line of East Tract 1B and subtended by a chord bearing and distance of South
28°35'20" East 953.43 feet, in a southeasterly direction a total distance of 1059.05 feet to the POINT OF
BEGINNING and containing 4.82 acres of land.
SOUTH TRACT
Tract 1
BEING a tract of land situated in the Francis Jones Survey, Abstract No. 674, City of Dallas, Dallas County,
Texas and being all of a called 16.04 acre tract of land described in said Special Warranty Deed to City of Coppell,
recorded in Instrument No. 201300273238, Official Public Records of Dallas County, Texas and being more
particularly described as follows:
BEGINNING at the southwest corner of said 16.04 acre tract and the southeast corner of a tract of land
described as "Storage Tract A" in Special Warranty Deed to City of Coppell, recorded in Instrument No.
20080370218, Official Public Records of Dallas County, Texas and a northerly corner of a tract of land described
in Special Warranty Deed to CW Shoreline Land, Ltd., recorded in Instrument No. 201200024638, Official Public
Records of Dallas County, Texas;
THENCE with the meandering east line of said Storage Tract A, subtended by a chord bearing and distance
of North 1°54'55" West 1205.02 feet, in a northwesterly direction a total distance of 1366.77 feet to a point at the
northwest corner of said 16.04 acre tract and the southwest corner of a tract of land described as "East Tract
1B" in Special Warranty Deed to City of Coppell, recorded in Instrument No. 20080370218, Official Public
Records of Dallas County, Texas;
THENCE departing said meandering east line and with the south line of said East Tract 1B, North 89°59'58"
East, a distance of 417.73 feet to a point for corner at the northeast corner of said 16.04 acre tract;
THENCE with the east line of said 16.04 acre tract, South 0°20'53" East, a distance of 1204.37 feet to a point for
corner at the southeast corner of said 16.04 acre tract and the northeast corner of said CW Shoreline Land, Ltd.
tract;
THENCE with the south line of said 16.04 acre tract, South 89°59'58" West, a distance of 384.77 feet to the
POINT OF BEGINNING and containing 16.01 acres of land.
SOUTH TRACT
Tract 2
BEING a tract of land situated in the Francis Jones Survey, Abstract No. 674, City of Dallas, Dallas County,
Texas and being part a tract of land described as "Storage Tract A" in Special Warranty Deed to City of
Coppell, recorded in Instrument No. 20080370218, Official Public Records of Dallas County, Texas and being
more particularly described as follows:
BEGINNING at the southwest corner of a 16.04 acre tract of land described in said Special Warranty Deed to
City of Coppell, recorded in Instrument No. 201300273238, Official Public Records of Dallas County, Texas
and a northerly comer of a tract of land described in Special Warranty Deed to CW Shoreline Land, Ltd., recorded
in Instrument No. 201200024638, Official Public Records of Dallas County, Texas and the northeast corner of a
tract of land described in Special Warranty Deed to Cypress Waters Land A, Ltd., recorded in Instrument No.
20080370202, Official Public Records of Dallas County, Texas;
THENCE with the north line of said Cypress Waters Land A, Ltd., the following courses and distances to wit:
North 83°20'30" West, a distance of 121.71 feet to a point for corner;
North 88°33'58" West, a distance of 147.71 feet to a point for corner;
North 89°28'28" West, a distance of 97.40 feet to a point for corner at the southeast corner of a tract of
land described as "Tract 5" in Special Warranty Deed to Cypress Waters Land A, Ltd., Cypress Waters
Land B, Ltd., Cypress Waters Land C, Ltd., recorded in Instrument No. 201600106000, Official Public
Records of Dallas County, Texas;
THENCE departing said north line and with the northeast line of said Tract 5, North 80°25'44" West, a
distance of 17.04 feet to a point for corner in the meandering east line of North Lake;
THENCE departing said northeast line and with the meandering east line, subtended by a chord bearing and
distance of North 0°39'39" West, 1182.89 feet, in a northwesterly direction a total distance of 1477.13 feet to a
point for corner;
THENCE departing said meandering east line, North 89°59'58" East, a distance of 356.12 feet to a point for
corner in the meandering east line of said Storage Tract A and at the northwest corner of said 16.04 acre tract;
THENCE with the meandering east line of said Storage Tract A, subtended by a chord bearing and distance of
South 1°54'55" East, 1205.02 feet, in a southeasterly direction a total distance of 1366.77 feet to the POINT
OF BEGINNING and containing 4.31 acres of land.
Exhibit B
Permitted Exceptions
i_6598691v.8
TM 83119
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, APPROVING THE TERMS AND
CONDITIONS OF A DRAINAGE FACILITIES AGREEMENT BY
AND AMONG THE CITY OF COPPELL, TEXAS AND
BILLINGSLEY AFFILIATES; AUTHORIZING THE CITY
MANAGER TO EXECUTE SUCH AGREEMENT, WHICH IS
ATTACHED HERETO AS EXHIBIT A, FOLLOWING REVIEW
BY THE CITY ATTORNEY; AND, AUTHORIZING THE MAYOR
TO EXECUTE ANY DOCUMENTS OF CONVEYANCE IN
CONFORMITY TO SAID AGREEMENT; REPEALING
RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City has entered into a contract with Billingsley Affiliates, a Texas
limited partnership; and
WHEREAS, the City Council find it is in the best interest of the City of Coppell and its
citizens to approve said contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS THAT:
SECTION 1. The City Council hereby approves the terms and conditions of Drainage
Facilities Agreement by and between the City of Coppell and Billingsley Affiliates, which is
attached hereto and incorporated herein by reference as Exhibit A and hereby authorizes the City
Manager to execute said agreement after approval as to form by City Attorney.
SECTION 2. That any other prior resolution of the City Council in conflict with the
provisions contained in this Resolution are hereby repealed and revoked.
SECTION 3. Should any part of this resolution be held to be invalid for any reason, the
remainder shall not be affected thereby, and such remaining portions are hereby declared to be
severable.
SECTION 4. This resolution shall take effect immediately from and after its passage,
and it is duly resolved.
[Signature page to follow]
TM 83119
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this
the ____ day of , 2017.
APPROVED:
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________________
Robert E. Hager, City Attorney
(REH/gd)
Exhibit A
Agreement
TM 83119
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3188
File ID: Type: Status: 2017-3188 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
01/18/2017File Created:
Final Action: Landwehr ContractFile Name:
Title: Consider approval of the appointment of Terry Landwehr as Presiding
Municipal Judge of the Coppell Municipal Court No. 1, effective February 1,
2017, pursuant to the provisions of Section 4.06(b) of the City of Coppell
Home Rule Charter for a term of two (2) years; and authorizing the City
Manager to negotiate any necessary documents.
Notes:
Agenda Date: 01/24/2017
Agenda Number: 9.
Sponsors: Enactment Date:
Memorandum.pdf, 02.01.17 Landwehr Contract.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3188
Title
Consider approval of the appointment of Terry Landwehr as Presiding Municipal Judge of
the Coppell Municipal Court No. 1, effective February 1, 2017, pursuant to the provisions of
Section 4.06(b) of the City of Coppell Home Rule Charter for a term of two (2) years; and
authorizing the City Manager to negotiate any necessary documents.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3188)
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
MEMORANDUM
To: Mayor and City Council
From: Clay Phillips, City Manager
Date: January 20, 2017
Re: Municipal Court Judge Contract
2030: Sustainable City Government
Introduction: Due to the pending retirement of Judge Moseley the City Council directed the
City Manager to negotiate a contract with Judge Terry Landwehr to name her the
presiding Municipal Court Judge. The attached contract is presented for your
approval.
Analysis: Judge Landwehr is currently under contract serving as one of two alternate
judges. The contract as written continues the current rate of pay for Judge
Landwehr. Along with Judge Nesbitt and a yet to be named second alternate
judge, the workload of the court is expected to be more evenly distributed
between the three judges.
The rate of pay included in all of the judge’s contracts is consistent with the
market.
Legal Review: N/A
Fiscal Impact: Funds are budgeted to pay the salaries of the municipal court judges.
Recommendation: Staff recommends approval per previous City Council direction.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3187
File ID: Type: Status: 2017-3187 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
01/18/2017File Created:
Final Action: Swearing InFile Name:
Title: Swearing in of Municipal Judge.
Notes:
Agenda Date: 01/24/2017
Agenda Number: 10.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3187
Title
Swearing in of Municipal Judge.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3187)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3176
File ID: Type: Status: 2017-3176 Agenda Item Agenda Ready
2Version: Reference: In Control: Police
01/13/2017File Created:
Final Action: Animal Shelter RemodelFile Name:
Title: Consider award of bid and authorize a TCPN contract with Core
Construction in the amount of $495,465.00 for the remodel of the Animal
Services facility located at 821 S. Coppell Rd.; and authorizing the City
Manager to sign and execute any necessary documents.
Notes:
Agenda Date: 01/24/2017
Agenda Number: 11.
Sponsors: Enactment Date:
Animal Shelter Remodel - Memo.pdf, Animal Shelter
Remodel - Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 01/24/2017City Council
Text of Legislative File 2017-3176
Title
Consider award of bid and authorize a TCPN contract with Core Construction in the amount
of $495,465.00 for the remodel of the Animal Services facility located at 821 S. Coppell Rd.;
and authorizing the City Manager to sign and execute any necessary documents.
Summary
Fiscal Impact:
The funds for this project have been set aside in the General Fund - Designated Fund
Balance.
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3176)
Staff Recommendation:
Staff Recommends Approval
Goal Icon:
Sense of Community
Page 2City of Coppell, Texas Printed on 1/20/2017
THE •C:ITY ·OF
MEMORANDUM
To: Mayor and City Council
From: Mac Tristan, Chief of Police
Date: January 24, 2017
Reference: Consider award of bid and authorize a TCPN contract with Core Construction in the
amount of $495 ,465.00 for the remodel of the Animal Services facility located at 821
S. Coppell Rd .; and authorizing the City Manager to sign and execute any necessary
documents.
2030: Coppell 2030 , Healthy Neighborhoods/Safe Neighborhoods
Introduction:
The Coppell Animal Services building was constructed in the 1999-2000 budget. At that time ,
Animal Services was staffed by one manager, one animal control officer and one administrative
assistant. As of today, the shelter employs one manager, one animal control supervisor, two animal
control officers , one kennel technician and one administrative assistant. In addition, more animals
are coming through the center and being adopted out than ever before. Currently, there are many
needs and improvements needed to be made in the facility. Among those include: new locker room,
shower, employee bathroom and citizen's bathroom, new office space for staff, conference room and
animal greeting area. The new space will come from the overhang that was built for future expansion
in 2000.
Analysis:
The planning and vision for the remodel is intended to match the look and feel of current city facilities.
This remodel is intended to create a work environment that will sustain the animal services
department for several years to come .
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
Total cost of this project is $495 ,465.00 and this amount has been budgeted for.
Recommendation:
The Police Department has created a plan and designed a facility that reflects our vision, mission,
philosophies and direction for the Animal Shelter. The City of Coppell is constantly working on re-
imagining government and the police department has a responsibility to take that re-imaging to the
animal shelter. The current facility has been outgrown by the current staff. The remodel will exude
energy and professionalism that the city expects . As such, staff recommends City Council to approve
the contract with Core Construction at a cost not to exceed $495,465.00 and authorize the City
Manager to sign.
2
RE. ONSTRUCTION Estimator: Matt Letlow ---Division Summary (MF04) 01 -General Requirements $29,904.60 02 -Existing Conditions $15,300.00 03 -Concrete 04-Mason 05-Metals 06 -Wood, Plastics, and Composites 07 -Thermal and Moisture Protection $3,758.40 08 -Qpeninqs $9.790.00 09 -Finishes $139,449.67 1 O -Soecialties $4,547.00 11 -Equioment 12 -Furnishings 13 -Special Construction $11,825.00 14 -Convevinq Equioment 21 -Fire Suooression $2,956.50 22-Plumbin 23 -Heatinq, Ventilating, and Air-Conditionina CHVAC Totalling Components Priced Line Items $610,765.27 RSMeans DALLAS, TX CCI 201601, 86.30% $(83,674.84) Material, Labor, and Equipment Totals (No Totalling Components) Material: $80, 183.28 Labor: $152,798.21 Equipment: $9,427.72 Other: $368,356.06 Laborhours: 1,771.98 Green Line ltems:O $0.00 Final Estimate Matt Letlow CORE TX R5081 -2015-17 TCPN Texas JOC CORE -2015-2017 -1/31/2015 to 5/31/2017 City of Coppell Animal Shelter -TX COC 0017 Matt Letlow City of Coppell Animal Shelter 26 -Electrical 27 -Communications 28 -Electronic Safety and Security 31 -Earthwork $2,799.00 $9,315.60 $2.660.25 $378,459.25 MF04 Total (Without totallina comoonents $610.765.27 2016 TCPN JOC National (-6.0000% $(31,625.43 Grand Total $495,465.00 Printed 30 NOV 2016 10:06AM v2.63 Page 1 of 7 City of Coppell Animal Shelter -TX COG 0017
Final Estimate I Estimator: Matt Letlow -City of Coppell AnimaiShelterl Item Description UM Quantity Unit Cost Total Book 01 -General Requirements 01-31-13-20-0160 2 01-54-33-20-0460-4 3 01-54-33-20-1300-3 4 01-54-33-20-4910-3 Field personnel, general purpose laborer, average Rent per month for earthwork equipment rental, without operators, backhoe-loader, 80 H.P., 1-1/4 C.Y. capacity Rent per week for earthwork equipment rental, without operators, compactor, vibratory plate, gas, 18" plate, 3,000 lb. blow Week Ea. Ea. Rent per week for earthwork equipment rental, without operators, trencher, chain, Ea. boom type, gas, operator riding, 40 H.P. 01 -General Requirements Total 02 -Existing Conditions 5 02-41-19-19-0840 Selective demolition, rubbish handling, the following are to be added to the demolition prices. Dumpster, weekly rental, includes one dump per week, 40 C.Y. capacity, 10 tons 02 -Existing Conditions Total Week 06 -Wood, Plastics, and Composites 6 06-11-10-02-9000 Blocking, minimum labor/equipment charge Job 06 -Wood, Plastics, and Composites Total 07 -Thermal and Moisture Protection 7 07-11-16-20-0100 08 -Openings 8 08-12-13-13-0025 9 08-71-20-30-0020 10 08-71-20-40-1400 11 08-71-20-90-0040 Cementitious parging, portland cement, waterproofed portland cement, 1/2" thick, S.F. 2 coats (6+6+6+6)*18 = 432.00 07 -Thermal and Moisture Protection Total Standard hollow metal frames, steel, knock down, 16 gauge, up to 5-3/4" jamb Ea. depth, 6'-8" high, 3'-0" wide, single Door closers, adjustable backcheck, multiple mounting, standard, regular arm Ea. Lockset, heavy duty, cylindrical, with sectional trim, keyed, single cylinder function Hinges, full mortise, average frequency, steel base, 4-1/2" x 4-1/2", US26D 08 -Openings Total Ea. Pr. Printed 30 NOV 2016 10:06AM v2.63 Page 2 of 7 10.0000 1.0000 2.0000 2.0000 18.0000 0.0000 432.0000 11.0000 11.0000 11.0000 11.0000 $2,475.00 $3,080.00 $80.30 $957.00 $850.00 $154.00 $8.70 $237.00 $315.00 $266.00 $72.00 $24,750.00 RSM15FAC L, O&P $3,080.00 RSM15FAC E. O&P $160.60 RSM15FAC E, O&P $1,914.00 RSM15FAC E, O&P $29,904.60 $15,300.00 RSM15FAC M, O&P $15,300.00 RSM15FAC L, O&P $3, 758.40 RSM1 SFAC M, L, O&P $0.00 $3,758.40 $2,607.00 RSM15FAC M, L, O&P $3,465.00 RSM15FAC M, L, O&P $2,926.00 RSM15FAC M. L, O&P $792.00 RSM15FAC M, O&P $9,790.00 City of Coppell Animal Shelter -TX COC 0017
Estimator: Matt Letlow Item 09 -Finishes 12 09-05-05-10-1200 13 09-05-05-20-0400 14 09-05-05-20-2000 15 09-05-05-30-1010 Description UM Selective demolition, ceilings, suspended ceiling, mineral fiber, 2' x 2' or 2' x 4' S.F. 1738*1.5 = 2,607.00 Selective demolition, flooring, carpet, bonded, including surface scraping S.F. Selective demolition, flooring, tile, ceramic, thin set S.F. Selective demolition, walls and partitions, drywall, nailed or screwed, two layers S.F. 350*12 = 4,200.00 16 09-29-10-30-2150-5350 Gypsum board, for finishing inner comers, add (Modified using 09-29-10-30-L.F. 5350) 25*10 = 250.00 17 09-29-10-30-2195 Gypsum board, on walls and ceilings, nailed or screwed to studs, 5/8" thick, on S.F. walls, fire resistant, with compound skim coat, level 5 finish 18 09-29-10-30-2195-5200 Gypsum board, for work over 8' high, add (Modified using 09-29-10-30-5200) S.F. 4205/2 = 2, 102.50 19 09-30-13-10-5400 Ceramic tile, walls, interior, thin set, 4-1/4" x 4-1/4" tile S.F. 20 09-30-13-10-5400-7000 Ceramic tile, for epoxy grout, 1/16" joints, 4-1/4" tile, add (Modified using 09-30-S.F. 13-10-7000) 21 09-51-23-30-0820 Suspended ceilings, complete, including standard, suspension system, excluding S.F. 1-1/2" carrier channels, mineral fiber, tegular, 2' x 2' x 5/8" tile on 9/16" grid 22 09-51-23-30-0820-2500 Suspended ceilings, complete, for rooms under 500 S.F., add (Modified using og S.F. -51-23-30-2500) 23 09-65-10-10-3600 24 09-65-10-10-4000 5195*.25 = 1,298.75 Latex underlayment, latex underlayment, cementitious for resilient flooring, 1/8" S.F. thick (270+(135/9))*1.35 = 384.75 Latex underlayment, latex underlayment, liquid, fortified Gal. 25 09-65-13-13-1100-1450 Resilient base, for premium color and/or finish, add (Modified using 09-65-13-13 L.F. -1450) 26 09-65-16-10-5900 27 09-68-13-10-5060 28 09-91-03-40-0730 Rubber and vinyl sheet flooring, rubber, sheet goods, 36" wide, 1/8" thick Carpet tile, tufted nylon, 24" x 24", hard back, 42 ounce 135 = 135.00 Interior surface preparation, walls, wash, gypsum board or plaster 3500*12 = 42,000.00 Printed 30 NOV 2016 10:06AM v2.63 Page 3 of 7 S.F. S.Y. S.F. Quantity 2,607.0000 6,500.0000 3,500.0000 4,200.0000 250.0000 7,830.0000 2, 102.5000 2,589.0000 2,589.0000 5, 195.0000 1,298.7500 384.7500 50.0000 480.0000 270.0000 135.0000 42,000.0000 Final Estimate City of Coppell Animal Shelter Unit Cost Total Book $0.66 $1,720.62 RSM15FAC L, O&P $0.49 $3, 185.00 RSM15FAC L, O&P $1.46 $5, 110.00 RSM15FAC L, O&P $1.23 $5, 166.00 RSM15FAC L, O&P $1.41 $352.50 RSM15FAC M, L, O&P $2.07 $16,208.10 RSM15FAC M, L, O&P $0.40 $841.00 RSM15FAC L, O&P --$7.60 $19,676.40 RSM15FAC M, L, O&P $1.66 $4,297.74 RSM15FAC M, l, O&P $5.10 $26,494.50 RSM15FAC M, L, O&P $0.38 $493.53 RSM15FAC L, O&P $4.69 $1,804.48 RSM15FAC M, L, O&P $36.00 $1,800.00 RSM15FAC M, O&P $0.51 $244.80 RSM15FAC M, O&P $13.05 $3,523.50 RSM15FAC M, l, O&P $58.00 $7,830.00 RSM15FAC M, L, O&P --$0.16 $6 720.00 RSM15FAC ' l, O&P City of Coppell Animal Shelter -TX COC 0017
Estimator: Matt Letlow 09 -Finishes Item 29 09-91-23-35-0110 30 09-91-23-72-1670 Description UM Doors and windows, interior latex, doors flush, both sides, including frame and Ea. trim, roll and brush, primer coat Walls and ceilings, interior, concrete, dry wall or plaster, painting walls, complete, S.F. including surface preparation, primer and two coats finish, on drywall or plaster, with roller 1500*12 = 18,000.00 31 09-91-23-72-1670-8200 Walls and ceilings, interior, for work 8 to 15' high, add (Modified using 09-91-23-S.F. 72-8200) 18000/3 = 6,000.00 09 -Finishes Total 10 -Specialties 32 10-28-13-13-1100 Commercial toilet accessories, grab bar, straight, 1-1/4" diameter, stainless steel, Ea. 36" long 33 10-28-13-13-1105 Commercial toilet accessories, grab bar, straight, 1-1 /4" diameter, stainless steel, Ea. 42" long 34 10-28-13-13-3100 Commercial toilet accessories, mirror, with stainless steel 3/4" square frame, 36" Ea. x 24" 35 10-28-13-13-4200 Commercial toilet accessories, napkin or tampon dispenser, recessed Ea. 36 10-28-13-13-4400 Commercial toilet accessories, robe hook, single, heavy duty, concealed Ea. mounting 37 10-28-13-13-4600 Commercial toilet accessories, soap dispenser, chrome, surface mounted, liquid Ea. 38 10-28-13-13-6700 Commercial toilet accessories, towel dispenser, stainless steel, surface mounted Ea. 39 10-28-13-13-8200 Commercial toilet accessories, shower seat with adjustable back Ea. 10 -Specialties Total 13 -Special Construction 40 13-34-19-50-5800 Pre-engineered steel buildings, accessory items, add to the basic building cost Opng. above, doors, hollow metal, self-framing, including butts, lockset and trim, single leaf, 3070, 3' x 7'. deluxe 13 -Special Construction Total 21 -Fire Suppression Printed 30 NOV 2016 10:06AM v2.63 Page 4 of 7 Quantity 11.0000 18,000.0000 6,000.0000 3.0000 2.0000 3.0000 3.0000 5.0000 4.0000 4.0000 2.0000 11.0000 Final Estimate City of Coppell Animal Shelter Unit Cost $56.50 $1.82 $0.10 $73.50 $81.50 $161.00 $690.00 $38.50 $82.00 $87.50 $370.00 $1,075.00 Total Book $621.50 RSM15FAC M, L, O&P $32,760.00 RSM15FAC M,L. O&P $600.00 RSM15FAC L, O&P --$139,449.67 -$220.50 RSM15FAC M, L, O&P $163.00 RSM15FAC M, L. O&P $483.00 RSM15FAC M,L, O&P ---$2,070.00 RSM15FAC M, L, O&P $192.50 RSM15FAC M, L, O&P ---$328.00 RSM15FAC M, L, O&P ---$350.00 RSM15FAC M, L, O&P $740.00 RSM15FAC M.L. O&P --$4,547.00 $11,825.00 RSM15FAC M, L. O&P --$11,825.00 City of Coppell Animal Shelter -TX COG 0017
Estimator: Matt Letlow 21 -Fire Suppression Item Description UM 41 21-05-23-50-6280 General-duty valves, for water based fire suppression piping, valves and Ea. components, alarm, includes, retard chamber, trim, gauges, alarm line strainer, 4" size 42 21-11-19-50-7000 Connections for the fire-department, sprinkler line tester, cast brass Ea. 43 21-11-19-50-7160 Connections for the fire-department, standpipe connections, wall, with plugs and Ea. chains, single, flush, brass, 2-1 /2" x 2-1 /2" 31 -Earthwork 44 31-22-16-10-1100 21 -Fire Suppression Total Finish grading, fine grade for slab on grade, machine (25000*.5)/9 = 1,388.89 S.Y. 45 31-23-16-14-2250 Excavating, utility trench, common earth, chain trencher, 40 H.P. operator riding, L.F. 6" wide trench and backfill, 48" deep 46 31-23-16-14-2250-3200 Excavating, utility trench, compaction with vibratory plate, add (Modified using 31 L.F. -23-16-14-3200) 31 -Earthwork Total 32 -Exterior Improvements 4 7 32-01-29-70-0115 Full depth patching of rigid pavement, pavement preparation includes sawcut, remove pavement and replace 6 inches of subbase and one layer of reinforcement, excluding trucking and haulaway of debris, rigid pavement replacement, light traffic, 25 S.F., 6" depth (382+39)/25 = 16.84 48 32-01-29-70-0115-0550 Full depth patching of rigid pavement, for 12 C.Y. truck, small project debris haulaway, add (Modified using 32-01-29-70-0550) 20 = 20.00 49 32-17-23-13-1600 Painted pavement markings, airport painted markings, mobilization pavement paint removal 32 -Exterior Improvements Total 33 -Utilities Ea. Hr. Ea. 50 33-11-13-25-4520 Water supply, polyvinyl chloride pipe, excluding excavation or backfill, pressure L.F. 51 33-11-13-25-8006 52 33-12-13-15-4600 pipe Class 150, SOR 18, AWWA C900, 4" diameter Water supply, polyvinyl chloride pipe, excluding excavation or backfill, fittings with Ea. rubber gasket, Class 150, DR 18, 90° bend, 4" diameter Tapping, crosses and sleeves, drill and tap pressurized main, excluding excavation or backfill, labor only, tap and insert gate valve, 8" main, 4" branch Ea. Printed 30 NOV 2016 10:06AM v2.63 Page 5 of 7 Quantity 1.0000 1.0000 1.0000 1,388.8889 114.0000 114.0000 16.8400 20.0000 1.0000 95.0000 2.0000 1.0000 Final Estimate City of Coppell Animal Shelter Unit Cost $2,500.00 $26.50 $430.00 $1.87 $1.31 $0.46 $340.00 $160.00 $390.00 $9.15 $63.00 $665.00 Total Book $2,500.00 RSM15FAC M, l, O&P $26.50 RSM15FAC M, O&P $430.00 RSM15FAC M, l, O&P $2,956.50 $2,597.22 RSM15FAC L, E, O&P $149.34 RSM15FAC l, E, O&P $52.44 RSM15FAC O&P $2,799.00 $5,725.60 RSM15FAC M, l, E, O&P $3,200.00 RSM15FAC l, E, O&P $390.00 RSM15FAC L, E, O&P $9,315.60 $869.25 RSM15FAC M, L, O&P $126.00 RSM15FAC M, l, O&P $665.00 RSM15FAC L. E, O&P City of Coppell Animal Shelter -TX COC 0017
Final Estimate [estimator: Matt Letlow City of Coppell Animal Shelter! 33 -Utilities Item 53 33-12-16-20-9440 Alternate 54 01-31-13-20-0141 L 55 01-93-08-50-1200 56 04-05 57 06-11-10-02-0010 58 06-22 c 59 07-52-16-10-0750 60 08-43-13-20-001 oc 61 10-51-13-10-0110 62 21-13-13-50 63 23-05-02 64 26-05 65 28-05-13-23 66 32-16-13-13-0404 Description UM Valves, special trim or use, excluding excavation or backfill, check valves, rubber Ea. disc, 4" diameter 33 -Utilities Total Equipment Operator(s) 2.5*40 = 100.00 Plumbing (Custom) Common Work Results for Masonry BLOCKING Millwork Hr. Ea Ea Ea Ea Styrene butadiene styrene (SBS) modified bituminous membrane, SBS modified, Ea granule surface cap sheet, polyester reinforced, mopped, 150 to 160 mils thick STOREFRONT SYSTEMS,(Custom Install into existing) Lockers, Specified Install custom system in existing bulilding. Ceilings existing. Riser, Standpipe, Design No underground Ea Ea. Ea HVAC General Ea Common Work Results for Electrical Ea Fire Alarm Communications Conductors And Cables Ea R&R -Cast-in-place concrete curbs and gutters, forms and concrete complete, L.F. concrete, wood forms, 6" x 18", straight Labor Adjustment: 150% of $7.06 = $10.59 Using O&P Pricing Bare Costs: (M:$5.85 L:$4.36 E: 0:500.00 LH:0.096) O&P Labor Cale= O&P Total -(Bare Material + 10.000%) -(Bare Equipment+ 10.000%) $13.50 -$6.44 -$0.00 = $7.06 Labor w/CCI = $7.06 • 100.000% = $7.06 33+24 = 57.00 Printed 30 NOV 2016 10:06AM v2.63 Page 6 of 7 Quantity Unit Cost Total Book $1,000.00 $1,000.00 RSM15FAC M. L, E. O&P 1.0000 --$2,660.25 100.0000 $95.00 $9,500.00 CUSTOM L, B 1.0000 $49,713.00 $49, 713.00 ~U&SPTOM 1.0000 $29,700.00 $29 700.00 CUSTOM ' O&P 1.0000 $2,500.00 $2 500.00 CUSTOM ' O&P 1.0000 $25,301.00 $25,301.00 ~U&~TOM 1.0000 $3,500.00 $3,500.00 ~U&~TOM $61,425.00 $61,425.00 CUSTOM O&P 1.0000 1.0000 $9,065.00 $9,065.00 ~U&~TOM 1.0000 $48,500.00 $48,500.00 ~USTOM 1.0000 $78, 119.62 $78, 119.62 ~U&~TOM 1.0000 $57,105.00 $57 105.00 CUSTOM ' O&P 1.0000 $3,375.00 $3,375.00 ~~~TOM 57.0000 $10.59 $603.63 CUSTOM L, O&P City of Coppell Animal Shelter -TX COG 0017
Estimator: Matt Letlow Alternate Item 67 32-17-23-13-0710 Description UM R&R -Painted pavement markings, thermoplastic, white or yellow, 4" wide, less L.F. than 6000 L.F. Labor Adjustment: 150% of $0.17 = $0.26 Using O&P Pricing Bare Costs: (M:$0.31 L:$0.10 E:$0.10 0:15,000.00 LH:0.003) O&P Labor Cale= O&P Total -(Bare Material + 10.000%) -(Bare Equipment+ 10.000%) $0.62 -$0.34 -$0.11 = $0.17 Labor w/CCI = $0.17 * 100.000% = $0.17 200 = 200.00 Alternate Total Estimate Grand Total Printed 30 NOV 2016 10:06AM v2.63 Page 7 of 7 Quantity 200.0000 Final Estimate City of Coppell Animal Shelter Unit Cost $0.26 Total Book $52.00 CUSTOM L, O&P $378,459.25 495,465.00 City of Coppell Animal Shelter -TX COC 0017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3177
File ID: Type: Status: 2017-3177 Agenda Item Agenda Ready
1Version: Reference: In Control: Library
01/16/2017File Created:
Final Action: Library 2017-2020 Strategic PlanFile Name:
Title: Consider adoption of the Cozby Library and Community Commons
2017-2020 Strategic Plan.
Notes:
Agenda Date: 01/24/2017
Agenda Number: 12.
Sponsors: Enactment Date:
Staff Memo - 2017 Library Strategic Plan.pdf, FINAL
2017-2020 Library Strategic Plan.pdf, FINAL
2017-2020 Library Strategic Plan Slide Show.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3177
Title
Consider adoption of the Cozby Library and Community Commons 2017-2020 Strategic
Plan.
Summary
In 2016 the library conducted a strategic planning project to develop a new plan for setting
goals and strategies for the library’s next four years. This 2017-2020 Strategic Plan will
serve as a guide for meeting the community’s expectations of library services in conjunction
with the city’s Vision 2030 Plan.
Fiscal Impact:
Fiscal impact will be determined as objectives are included in annual budget planning.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3177)
The Library recommends adoption of the Cozby Library and Community Commons
2017-2020 Strategic Plan.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Page 2City of Coppell, Texas Printed on 1/20/2017
1
MEMORANDUM
To: Mayor and City Council
From: Vicki Chiavetta, Director of Library Services
Date: January 16, 2017
Reference: Library Strategic Plan
2030: Sense of Community, Community Wellness and Enrichment, Business Prosperity
Sustainable City Government
Introduction:
Consider adoption of the Cozby Library and Community Commons 2017-2020 Strategic Plan
Analysis:
In 2016 the library conducted a strategic planning project to develop a new plan for setting goals and strategies
for the library’s next four years. The consultant firm of A. Straus and Associates was hired to manage the
project. Over a period of four months, workshops, interviews, surveys and personal communications were
conducted with library staff, Friends of the Library, Library Board members, city officials, residents and
community organizations. Participants explored trends, stakeholder interests, an analysis of the library’s ability
to implement changes and a variety of project ideas. Project teams developed a list of 10 priority projects from
the 64 ideas that were explored in the workshops. A strategic planning committee made up of residents and
staff further developed vision and mission statements, goal statements and a set of strategies to achieve the
goals. The final version of the plan was reviewed by the committee and by staff to determine feasibility of the
plan. This 2017-2020 Strategic Plan will serve as a guide for meeting the community’s expectations of library
services in conjunction with the city’s Vision 2030 Plan.
The Library Board approved the plan on January 12, 2017.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
Fiscal impact will be determined as objectives are included in annual budget planning.
Recommendation:
The Library recommends adoption of the Cozby Library and Community Commons 2017-2020 Strategic Plan.
COZBY LIBRARY AND COMMUNITY COMMONS
STRATEGIC PLAN 2017-2020
2
INDEX
OUR VISION 3
OUR MISSION 4
OUR GOALS 5
WHAT WE ARE KNOWN FOR 6
STRATEGIES 7
ALIGNMENT WITH VISION 2030 10
STRATEGIC PLANNING PROCESS 12
OUR NEW PRIORITY PROJECTS 13
STRATEGIC ANALYSIS 16
WHAT WE DO WELL 19
WHAT PEOPLE WANT 20
SURVEY RESULTS 21
FACTS AND FIGURES ABOUT THE LIBRARY 24
FACTS AND FIGURES ABOUT THE CITY OF COPPELL 26
STAKEHOLDER INTERESTS MATRIX 28
DETAILED PROJECT CONCEPTS 33
OTHER PROJECT CONCEPTS 41
STRATEGIC MEASURES 46
PARTICIPANTS IN THE PLANNING PROCESS 51
Cover image: Entrance to the Cozby Library and Community Commons
3
OUR VISION
The Cozby Library and Community Commons is
the heart of the community where citizens are
empowered to Imagine, Discover, Engage and
Achieve in an environment that cultivates
curiosity, collaboration and creativity.
Festival of Nations-Russia
4
OUR MISSION
We serve our community by helping our citizens develop
their talents, acquire knowledge, embrace their passions,
and fulfill their dreams.
Firefighter’s Story Time
5
OUR GOALS
Goal 1: Collection Building and Services Innovation: Offer
collections and services that are highly relevant to
community needs and incorporate innovative collections and
programs with those that are popular, valuable or enduring.
Goal 2: Resources, Buildings, Technology and Systems:
Meet the evolving and diverse knowledge, creative and
learning needs of the community by offering innovative
spaces, technologies, methods and delivery systems.
Goal 3: Partnering, Co-locating and Volunteering: Provide a
rich diversity of collections and services developed in
partnership with community leaders, business and
community groups, other institutions and talented
individuals.
Goal 4: Marketing, Promotion and Advocacy: Co-create and
share powerful stories about our programs via partnerships,
events and media, both interactive and traditional.
Goal 5: Leadership, Staffing and Professional Development:
Develop the leadership, facilitation, mentoring and teaching
skills necessary for staff and the community to succeed in a
rapidly changing world.
Goal 6: Governance and Funding: Sustain support for the
library and its evolving collections, programs and processes
through close collaboration with citizens, elected officials,
and community and business leaders.
Guest Speaker Neil Sperry
6
WHAT WE ARE KNOWN FOR
• Being a cornerstone of democracy
• Connecting people in new ways
• Delivering relevant, entertaining and informative
programming
• Facilitating community growth and success
• Offering safe, comfortable and welcoming spaces
• Promoting diversity
• Providing free access to information, knowledge and
literature
• Serving others
• Striving for excellence
• Supporting lifelong learning and the love of reading with
a wide variety of resources
Craftapalooza
7
STRATEGIES
GOAL 1: COLLECTION BUILDING AND SERVICES INNOVATION
Offer collections and services that are highly relevant to community
needs and incorporate innovative collections and programs with those
that are popular, valuable or enduring.
STRATEGIES
1. Support and market targeted patron-initiated and administered
programs, offering space, advice and resources to ensure success.
2. Provide and promote access to other resources in the community
such as private collections that are unique or unusual, including
books, specialized knowledge and artifacts.
3. Provide educational resources for literacy and lifelong learning.
4. Offer job and career resources to support workforce development.
5. Provide resources for newcomers to the United States to learn
about our culture, and which highlight a path to citizenship.
6. Provide access to language collections to meet the needs of library
users from countries where English is not the primary language.
7. Constantly evaluate collections and services and discontinue those
that no longer are valued or relevant.
8. Facilitate non-partisan citizen forums with political candidates,
elected officials, and community and business leaders on various
topics of interest to the community.
9. Develop programs that celebrate the best of the city's many
different cultures in order to achieve greater understanding and
connection.
Old Town Festival
8
GOAL 2: RESOURCES, BUILDINGS, TECHNOLOGY AND SYSTEMS
Meet the evolving and diverse knowledge, creative and learning needs
of the community by offering innovative spaces, technologies, methods
and delivery systems.
STRATEGIES
1. Evaluate uses of new library configuration such as makerspaces,
virtual and/or mobile concepts, and embedded services.
2. Identify, provide or develop new tools, technologies and techniques
that tap into and unleash community imagination and creativity.
3. Foster the use of innovative library systems to increase efficiency,
productivity, service reach and depth.
4. Track the use of library services to better understand evolving
customer service needs.
5. Deliver services on a variety of platforms that best meet the
community’s emerging patterns of technology use.
6. Institute a digital City Card to provide easy access to a variety of
library and other city services.
GOAL 3: PARTNERING, CO-LOCATING AND VOLUNTEERING
Provide a rich diversity of collections and services developed in
partnership with community leaders, business and community groups,
other institutions and talented individuals.
STRATEGIES
1. Build a talent bank of local subject matter experts.
2. Utilize the talent bank to develop and offer a variety of programs to
the community, including those community members who have
specialized or unmet needs.
3. Increase accessibility to library services by capitalizing on outreach
opportunities such as co-locating with community partners,
developing a ‘pop-up’ library or implementing innovative delivery
services.
4. Create a new role of “outreach librarian” to develop community
partnerships, the talent bank and off-site events and programs.
5. Grow a robust volunteer group via a program of targeted and
meaningful opportunities for people to "give back" to the
community.
GOAL 4: MARKETING, PROMOTION AND ADVOCACY
Co-create and share powerful stories about our programs via
partnerships, events and media, both interactive and traditional.
1. Develop our brand as a curator of the talent and knowledge
necessary for community success.
2. Develop interactive promotions and events to increase citizen
engagement in the library.
Aerial View of Library
9
3. Develop a targeted marketing campaign employing both traditional
and new media approaches.
4. Promote our services through partnerships with community
organizations, businesses, schools and other government services,
employing the talents of individuals within those groups.
5. Identify unmet or emerging needs of segments of the community
that remain underserved.
GOAL 5: LEADERSHIP, STAFFING AND PROFESSIONAL DEVELOPMENT
Develop the leadership, facilitation, mentoring and teaching skills
necessary for staff and the community to succeed in a rapidly changing
world.
STRATEGIES
1. Recruit and/or develop library staff for new roles in marketing,
programming and community partnering.
2. Create or adapt cross-functional work roles that capitalize on our
staff members’ personal passions and professional interests.
3. Support staff members’ participation in further developing their
professional knowledge and skills through formal study, seminars
and conferences.
4. Implement instructional methods to allow staff members to teach
the public how to evaluate information for validity, accuracy,
appropriateness and currency.
5. Identify and harness the professional talents in the community
GOAL 6. GOVERNANCE AND FUNDING
Sustain support for the library and its evolving collections, programs and
processes through close collaboration with citizens, elected officials,
and community and business leaders.
STRATEGIES
1. Continue to be good stewards of our current funding resources.
2. Actively monitor local, state and federal political and policy changes
and inform our governing body of impactful issues.
3. Coordinate programming and resource sharing with other city
departments.
4. Play an active role in the social and economic development of the
community.
5. Pursue funding for new programs through grants, business
investment and community in-kind contributions.
6. Increase the availability of the library and its meeting spaces
through revised hours and meeting room guidelines.
City Hall
10
ALIGNMENT WITH THE PLAN
The Strategic Plan for the Cozby Library and Community Commons incorporates strategies and goals in support of the City of Coppell’s Vision 2030.
Specific objectives that the library impacts include the following:
SENSE OF COMMUNITY
Goal 1: Residents and Businesses Engaged and Contributing to the
Coppell Community: Businesses support and contribute to community
organizations and events. Residents volunteer, contribute and support
community events and organizations. Businesses support and sponsor
city programs, services and events.
Goal 2: Successful Community Events and Festivals: Develop and
support a variety of community events. Develop cultural events that
welcome all residents. Support small scale events aimed at Coppell
Residents (age and interest specific).
Goal 3: New Residents Welcomed and Involved: Help new residents
make Coppell their hometown. Develop effective programs for
welcoming new residents from all cultures. Increase the involvement
and commitment to Coppell among adult residents of all cultures.
Goal 4: Effective Community Partnerships: Increase understanding
among various cultural groups. Enhance effective relationships between
City and residents. Strengthen effective partnerships between City and
school districts. Enhance effective collaboration between City and
community and service organizations. Support mentoring programs for
young people, broaden relationship with the senior citizen community.
COMMUNITY WELLNESS AND ENRICHMENT
Goal 1: Community Gathering Places: Enhance Town Center area as
Coppell’s civic center, City Hall, Library, Municipal Justice Center, Fire
Station and Plaza.
Goal 3: Expand Cultural Arts Amenities and Opportunities: Develop
and maintain effective relationship with arts organizations.
Goal 5: Community Education Programs and Support of Top Quality
Schools: Support the expansion of adult and continuing education
programs and services for personal and professional development
enrichment. Expand and support the City Library programs and services.
Support education programs and services for children and youth.
Town Center Plaza
11
BUSINESS PROSPERITY
Goal 1: Retention and Attraction of Businesses that Generate
Revenues for the City: Expand participation from local businesses,
especially non-retail, to contribute and be involved in the community
and create a value for them to do it.
Goal 5: Home Offices and Home-Based Businesses: Provide services in
Library for local home-based offices.
SUSTAINABLE CITY GOVERNMENT
Goal 1: Excellent City Services with High Level of Customer
Satisfaction: Provide City services and facilities that are valued by
residents and consistent with the City’s mission. Provide opportunity for
feedback from residents on City services and service delivery. Use
technology to operate more efficiently and effectively. Maintain high
level of customer satisfaction with City services.
Fourth of July
12
THE STRATEGIC PLANNING PROCESS
The strategic planning process was conducted over a four month period
from May through August 2016 via workshops, interviews, surveys and
personal communications. Over 250 people, including library staff,
Friends of the Library, library board members, city officials and citizens
representing business and community organizations participated in the
process.
Interviews were conducted with 20 people to deeply understand the
issues facing the library and to explore new possibilities. Five strategic
planning workshops were held over a three day period in which
participants’ contributed their ideas to a conversation-based process.
Participants explored the context and trends, stakeholder and personal
interests, a strategic analysis of the library's capability to implement the
desired changes, and 64 project ideas.
A series of surveys were conducted including an organization alignment
survey, a non-user survey and a library as a community anchor
institutions survey to consider what other facilities, such as a restaurant,
cinema, offices or gym might be advantageously co-located with the
library or what new services they might jointly offer. Links to these
surveys accompanied the water bill. The members of partner
organizations were surveyed; these included Rotary and the Coppell
Early Childhood Association.
Project teams of staff and citizens developed 10 highly detailed priority
projects. At a subsequent Deep Dive workshop, the strategic planning
committee explored the main issues facing the library and developed
vision and issues statements, goal statements and strategies to achieve
the goals, and a set of values statements.
Strategic Planning Workshop
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OUR NEW PRIORITY PROJECTS
Ten new priority projects, additional to the current services, were developed to address five of the six goal areas.
GOAL 1: COLLECTION BUILDING AND SERVICES INNOVATION
How the library develops and maintains collections, and what new
collections it develops in order to deliver an evolving mix of
services.
1. PEOPLE OF COPPELL
Formal classes and lifelong learning classes. Internet of things. Business
Leader Readers. Teens going to college. Expedition 2 success. Senior
Moments. Talking Tech. Tax Time. Thinking about Thinking. Job training.
Tutor2Go. Snack and Cram Sessions. Humans of Coppell: Around the
World. Baseball. Bookery Cookery. Hook, Knit Purl. Life Hacks. Seniors
and Students.
2. NEW NEIGHBORS: A program to welcome new Coppell residents and
their families to help them adjust to living in the USA.
GOAL 2: RESOURCES, BUILDINGS, TECHNOLOGY AND SYSTEMS
How the library makes use of the physical infrastructure, including
buildings and technologies as well as the supporting methods, processes
and systems necessary to enable the library to function and deliver the
services at current and future locations.
Reading is Fun!
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3. CREATE-IT!: Expose the community to tools that help people design
and create new artifacts, and in doing so build a bridge from
imagination to reality, encourage STEAM learning and capacity
developing, including AutoCAD: 3D design/home design, 3D printing,
coding, computer programming, music composition, graphic design/art,
robotics, local author publishing, and looms.
4. LIBRARY ON THE GO! Bookmobile. Home delivery. Marketing for
events.
GOAL 3: PARTNERING, CO-LOCATING AND VOLUNTEERING
How the library partners with stakeholders, service providers and
volunteers with synergistic interests to improve the breadth and
convenience of new or existing service delivery.
5. I SEE: Comprehensive family of services for the vision-impaired
community. Could include: vision screening, access to State Library of
braille books, programs for the blind and vision-impaired, special board
games for the vision-impaired, book reading computer software,
modified computers for the vision-impaired, eyeglass collection, and
collection point for donations of computers to be re-purposed for the
blind.
6. MIND YOUR OWN BUSINESS: The library offers classes in partnership
with SCORE, AARP, and the Chamber of Commerce to teach people how
to start a business. This includes: writing a business plan, obtaining
financing and permits, writing a budget, doing taxes, managing people,
etc. Meet other experienced people who will share their knowledge,
and offer advice. In partnership with SCORE, mentoring programs can
be set up. The Library provides invaluable market analysis tools and
other business resources.
7. PICKING UP STEAM: Responding to Texas House Bill 5 which
requires that students select a career endorsement when entering 9th
grade, we propose a program that creates career awareness and
provides for K - 8 students to explore.
New Tech Book Display
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GOAL 4: MARKETING, PROMOTION AND ADVOCACY
How the library informs citizens, community groups and others in the
community of the value of its service offerings, both offered directly and
with partners.
8. #INFOTOGO: A comprehensive marketing campaign that is delivered
in multiple/digital formats including such items as a program guide (a
printed magazine/catalog with all of the library's programs, registering,
schedule, etc. that is also on the website), a Bingo-like card mailed to
each household to draw residents to the library - everyone that
completes the bingo card can be entered into a raffle; a hashtag
campaign for the library; Did You Know section in Coppell Clips;
flyers/posters with programs displayed at CISD campuses, public
facilities, and business bulletin boards; presence at all City events;
events to draw different segments of the population (i.e. such as an Art
Night at the Cozby Library and display art from CISD students and other
residents and have a band ensemble playing, etc.); presentation at
Senior Center; program guide included in new resident welcome
packets; section in the newspapers; information in PTA and HOA
newsletters and water bill insert.
GOAL 5: LEADERSHIP, STAFFING AND PROFESSIONAL
DEVELOPMENT
How the library recruits and develops staff and other talent in order to
adapt to changing patterns of service demand and delivery.
9. HOW DO I?: Platform for answering the "How Do I" questions from
the community. Develop permanent resources (ex.: video tutorials),
scheduled times (ex.: formal classes), or drop in (ex. for one day, from
open to close, stop by particular desk or location).
10. TUTOR TIME: In-person drop in sessions scheduled day and time for
one-on-one instruction on whatever topic is chosen or specified.
MESS (Math, Engineering and Science on Saturday)
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STRATEGIC ANALYSIS
A strategic analysis was undertaken to identify the challenges facing the Cozby Library and Community Commons in the foreseeable future in the context
of rapid social technological and demographic changes.
TRENDS AND CHALLENGES
Participants in the workshops identified the following trends that will have an impact on the library and the community. Each trend represents a
significant challenge the library should address:
Broad spectrum of needs: The library is expected to provide services to
a broad spectrum of people (age, gender, education and ethnicity) using
a diverse range of platforms including print, visual materials and the
Cloud.
Changing demographics: Coppell is undergoing a major shift in its
demographic composition as it attracts new arrivals, especially from
South Asia, attracted by the quality life, the exceptional school district
and the residential options. This is leading to a demand for more diverse
collections in other languages.
Changing formats/New usage patterns: New media formats are
constantly being developed and adopted. The community expects the
library to continue to offer resources/materials in multiple formats, and
Tea Time
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serve changing patterns of needs such as working from home or on the
road instead of in an office.
Cross-cultural opportunities: As the community becomes more diverse
new opportunities are emerging for cross-cultural experiences, e.g.
restaurants, literature, stories, events.
Democratization of innovation: As more and more people participate in
the innovation economy the rate of change accelerates even faster. A
growing number of people participate in the many aspects of the
innovation economy including academics, researchers, coders/app
developers, makers, authors and publishers.
Education and training demand: More and more citizens are looking to
the library to provide practical skills training.
Search engine research: A common first response to a need for
information is to refer to Google for answers rather than opening up a
book or conducting research via a reputable database.
Growth in “high touch” interactions: People are seeking out more face-
to-face interactions and opportunities to meet. This "high touch"
response to high tech is also reflected in the trends towards teens
choosing to read books rather than read eBooks, as a way to get time
away from their always-on technological life.
Lifelong learning: Job seekers are expected to participate in lifelong
learning programs in order to main currency of their skills, or acquire
new skills.
Multiple kinds of diversity: The city is becoming more diverse in a
multiplicity of ways - age, income, race, culture and interests.
CozbyCon Hero
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New haves and have-nots: A growing number of people are unable to
participate fully in the economy. Some lack the necessary skills, mobility
or transport. Others, such as former prisoners and drug takers, are
unable to meet the stringent requirements of employers.
People living longer: Seniors are living and remaining active longer.
They are often more mobile and adventurous.
Polarization of civic discourse: Public discussion about important issues
have become highly polarized. The library can play a role in moderating
or facilitating the discussions as an honest, independent broker.
Declining civility: Growing isolation and disconnection from neighbors is
accompanied by a trend towards declining respect for each other as
well as blaming others for the challenges we face. The library could play
a major role in rebuilding connections and trust.
Speed and complexity of communication: Never before in history have
people been able to communicate and share information with the
speed and diversity that is facilitated by the Web. In order for people to
be heard, many now find they have to "shout". Although social media
allows people to expand their interactions with people outside their
immediate families or friendship circles, it is also being abused by
people who behave badly, especially those who engage in cyberbullying.
Threat to local funding control: Efforts by state politicians to limit local
control of funding could severely limit Coppell's ability to provide
services that the community wants.
Time-poor: People are becoming time-poor. The impact appears to be
greatest on students/teens, who are under considerable pressure to
succeed in school, to achieve good grades in order to get into college or
get a good job, resulting in higher stress levels that impacts on their
health.
KidsNotes
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WHAT WE DO WELL
Participants in the workshops said that the library had the following
strengths:
Customer service: The library delivers the best customer service using
the best tools.
Leadership: Senior managers are very involved in the management of
the city, representing both the library and the city. Managers also
participate in an ongoing program of leadership development.
Library as equalizer: The library makes it possible for those who cannot
afford access to information, knowledge and entertainment, to gain
access in any format without cost or judgment.
New partnerships: The library has a history of working well with other
city departments and community groups. It has the potential to develop
new and closer partnerships for new programming and services.
Non-partisan approach: The library is a non-judgmental and non-
political institution respected for its independence.
Professional development: Staff are encouraged to invest in their own
professional development and apply what they learn to their work.
Shift in library role: The library is moving from just being a repository of
books to being a service provider of a diverse range of programming for
an equally diverse community - age, cultural, professional, etc.
Strong support from City: The Library is well supported financially and
administratively by the city.
Teamwork: Library staff work well together as a team and are adaptable
and flexible. Shared work roles also provide staff with greater work
variety.
The new library building: The new building offers more public space
than the original structure, and includes a dedicated teen area, business
area, and a space to develop new programs.
Winner - CozbyCon Art Contest
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WHAT PEOPLE WANT
Participants in the workshops suggested the following ways of further improving the library’s collections and services.
Career exploration for students: Texas HB 5 requires students to make
a career endorsement at the end of 8th grade. The library can help
facilitate informed decisions by 8th graders and their parents.
Check out an expert: Under this proposal, patrons will be able to check
out an expert the way they check out a book. Expert services may
include help with making decisions or preparing plans; for example,
decorating a home, planning an event, or writing a business plan.
Community partnerships and support: The library is well placed to work
closely with community groups to develop and provide new programs
and collections of interest or value to their members.
Coffee shop or café: High on the list of desirable enhancements is a
coffee shop or café where people can socialize over a snack, a drink or a
meal.
eBooks: A high priority for patrons is an expanded eBook collection and
more copies of current bestsellers.
Hands-on skills support/makerspace: Desirable new facilities include a
space for community members to develop craft skills such as knitting,
embroidery and woodworking, a technology training center, and a
makerspace with a tool collection.
History and Genealogy: The library could become a repository for
historical information in Coppell, and facilities for undertaking
genealogical research.
Keep up programming for kids: New programs for children should
include author visits, book clubs for elementary students in summer,
hands-on programs for children and adults so they can participate
together, and educational seminars for furthering education.
Meeting spaces: Meeting space for non-profits and small business is in
short supply. Space is also needed to allow large groups to collaborate
on projects.
More adult programming: Patrons requested more programming for
adults, more multi-generational activities and less focus on kid-centric
services.
More books and reading groups: Some patrons requested that the
library offer a wider range of titles in Fantasy and Science Fiction,
Graphic Novels and Manga, to ensure that book series are complete and
to encourage the establishment of genre based reading groups.
Other languages: The library should consider offering adult materials
for those who speak a language other than English.
Quiet study areas: Teens are seeking quiet study areas, comfortable
chairs, and more resources such as tutoring facilities.
Safe space: Students need a safe space for learning, project work, and
creative activities. The library could also be a venue for community
discussions.
Work with other institutions: The library should more closely
coordinate its resources with the school district and other libraries.
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SURVEY RESULTS
A series of surveys was undertaken to gather data about the kinds of collections, programming and other services the library should offer, as well as the
methods of delivery. The surveys also assess the capacity of the library to deal with social and technological change.
Organization Alignment Survey: A survey of staff, the strategic planning
committee and city managers assessed the library’s capacity to adapt to
the accelerating rate of change and increasing complexity. The self-
assessment considered eight dimensions, including how the library
develops and uses talent, how service delivery and production is
organized, and how staff coordinate and work together.
Patrons expect the library will offer titles that use a wide range of
technologies - books, CDs, DVDs and the Cloud - which bridge all of the
past four major technological discontinuities.
Library as a Community Anchor Institution Survey: One hundred and
fifteen people responded to a survey that asked what services, if co-
located with the library, would generate additional patronage for the
library and new business for the community partner. Respondents said
the most attractive services would be business support services,
cafes/coffee shops, cinema, fitness center, printing or photocopying
service, a one-stop Government shop, and Post Office or UPS/FedEx
office. The new collections that would generate more visits include
checking out a person from a different culture, or talents such as
consultants, coaches, entertainers, artists, storytellers, dancers or
clowns.
Non-User Survey: A survey of 54 infrequent or non-users of the library’s
services found the main reasons for not visiting the library were that
respondents already buy what they read, listen to or watch (19%) or the
library is not conveniently located (16%). Some 76% of respondents
have a library card, 14% did not, and 9% previously had a card but did
not now.
Most people (90%) agreed the library was an important service.
Comments from those who appreciated the library said it was important
because it "offers internet services, rooms and space for studying, and
books/DVDs to take home", is "an excellent source of information and
Teen Volunteer Fair
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material", provides "a great public service", and "provides resources and
internet access for those who might not otherwise have any". They also
said it provides free access to a wide variety of books and other reading
materials", "people need to read and explore different experiences", for
instilling a love for reading in young children"; the library "let's you try
different types of reading materials at no cost, so no risk", "provides a
community gathering place," and is "wonderful”. The survey elicited
one negative comment, by a patron who was "underwhelmed" by the
library and website.
People said they would use the library more often if the library offered a
digital media lab so patrons could scan their family's photos or record
music (26%), more meeting room spaces (26%), quiet study rooms
(21%), more programs that were age specific (21%), allowed patrons to
check out a Wi-Fi hotspot (21%), have lower or no fines (15%), allow
patrons to make an appointment with a librarian to help with a job
search, write a speech, create a business plan or undertake research
(15%), if they could check out tablets or laptops (10%), be able to do
more things with their children (10%), engage with friendlier staff (8%),
visit at different hours (8%) or have more convenient/longer parking
(5%).
The most recent library visits, either in person or on-line, were this
week (19%), last week (13%), within last six months (33%), within the
last year (7%), during the last two years (4%), during the past five years
(15%) and never (7%).
Respondents obtained their information about the library from the
following sources: what they remembered from when they used it last
(17%), city newsletter (4%), Coppell Clips (4%), City website (15%),
water bill insert (9%), word-of-mouth (11%) or social media (11%). Some
9% or 1-in-10 knew nothing about the library.
Early childhood survey: A survey was conducted in partnership with the
Coppell Early Childhood Association and 21 people responded.
Respondents said the following services would be most beneficial: a
children’s play area for when parents visited the library (100%),
Storytimes (95%), special theme activity days (85%), craft activities
(80%), improv, acting or music classes or events (70%), non-English
language lessons (60%), an early childhood fair to experience new
activities (60%), learning apps for tablets or phones (45%), meeting
space for pre-school events (45%), game apps for tablets or phones
(30%), health information (25%), and learning materials for home
schooling (20%). Respondents saw no need for receiving advice and
support from a parent mentor (0%), mentoring other parents (0%),
special needs e.g. hearing impaired support (0%) or English as a second
language lessons (0%).
Lions Club Sight-Impaired Needs Workshop: A workshop was
conducted in partnership with the Coppell Lions Club, who have an
international program to assist the sight impaired. The workshop
brought together 15 people from a variety of organizations that provide
support or deliver services to the sight impaired. They unanimously
agreed to work together with the Coppell library to develop programs
and host events.
Issues raised during the workshop included the isolation and the lack of
social opportunities for the sight-impaired, recognizing the sight-
impaired as valued members of community with skills/talents to
contribute, identifying people who are sight-impaired and connecting
them to existing services, offering volunteer and job training activities,
overcoming the lack of space for the sight-impaired to express their
talents and develop new skills.
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The library could also provide space for eye exam clinics and help
provide Braille books and audio books, help patrons keep up with ever-
changing technology and identify vision impairment early, especially for
those with diabetes.
Opportunities to be considered include A day in the life event so
sighted people could spend a day without sight, adapting the TAPVI
family support group approach to Coppell, curating tactile resources,
opening up work and volunteering opportunities, providing a central
location for screening, being a hub for technology training and social
events, providing iPad apps, dome magnifiers and more braille access,
hosting networking and social events, and undertaking programs to
educate the non-sight impaired about the sight-impaired and their
needs.
Rotary Club survey: A survey of Rotary Club members found unanimous
support for developing a talent collection at the library by offering
specialized skills for other citizens to check out. Some of the skills that
respondents might offer included IT-networking, web development, on-
line marketing strategy development, logistics warehousing, music,
preschool music and movement instruction, education strategy, support
for deaf, blind, and special needs adults and children, experience with
the Rock & Roll Hall of Fame, science presentations, and how to
network and find contacts.
Coppell Reads Collects for Pets
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FACTS AND FIGURES ABOUT THE LIBRARY
The following selected statistics, mostly from the 2015 year, provide a snapshot of the activities of the Cozby Library and Community Commons and
statistics at the time of the strategic planning process.
Summary
Budget: $1.9 million
Library Cards: 17,167
Resident Card Holders: 14,833
Non-resident Card Holders: 425
CISD Card Holders: 445
Library Visits: 235,955
City Staff: 139 hold library cards
Other: 1,325: ILL, TexShare, Self-registration
Library Staff: 25; 17 full-time, seven part-time and one seasonal.
Facility: Opened in 1995, remodeled in 2005. Major renovation,
2016
Circulation
Holdings: 76,500
Annual Circulation: 509,235.
Average Monthly Circulation: 42,436
Self-checkout: 39%
Collections
Expenditures Print: Adult, $71,275, Teen, $17,000, Children,
$38,000, Total, $126,275
Expenditures Audio Visual: Adult, $30,000, Teen and Children,
$14,500, Total, $44,500
Expenditures Digital Materials: $32,725
Registering to Vote
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Expenditures Periodicals: $10,300
Expenditures Processing: $24,000
Expenditures Database and On-line Subscriptions: $40,879
Adult Collection: Print, 27,265, Video, 3,200, Audio, 2,241
Teen Collection: Print, 5,511, Audio, 327
Children’s Collection: Print, 34,236, Video, 2,343, Audio, 743, Music,
163, Multi-media, 280
eAudio, All Ages: 5,151
eBook, All Ages: 5,692
Electronic Databases: 35,107
Technology
Public computers: 25
Number of Sessions: 12,588
Staff Devices: 33
Wi-Fi Access Points: 4.
Bandwidth: Internet, 60mbs
Other Devices for Public Use: Printer/Copier, Scanner, Multiple
Monitors for Messaging and Collaborative Work
Statistics
Reference Questions: 18,820
Volunteer Hours: 1,183
Visits to Website: 42,852
Twitter followers: 813
Facebook Likes: 535
Pinterest Followers: 117
Instagram Followers: 55
Catalog Visits: 120,056
Mobile Catalog Visits: 30,021
Programs
Adult: 45 programs attended by 905 people including Page Turners,
Got Books, Some Assembly Required and Teas
Teen: 68 programs attended by 1,500 teens including League of
Extraordinary Teens, Volunteens, summer workshops, lock-in and
after-hours events, school visits and exam week support
Children: 332 programs attended by 9,972 children, including
storytimes, summer reading events, Family Fun Nights, after school
events, Bluebonnet Night and school visits and tours
Friends of the Coppell Library at Earthfest
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FACTS AND FIGURES ABOUT THE CITY OF COPPELL
The following selected statistics, mostly from the 2015 year, provide a snapshot of the City of Coppell.
Population
Population (2014 estimate): 40,342
City Staff: 425
Households, 14,190
Age distribution: Under 5 (6.1%), 5-9 (6.3%), 10-14 (9.1%), 15-17
(5.3%), 18-20 (4.7%), 21-24 (5.9%), 25-34 (13.0%), 45-54 (19.7%),
55-64 (14.0%), 65-74 (5.0%), 75-84 (1.6%), Over 85 (0.7%)
Ethnicity: White (70.7%), African American (4.7%), Asian (18.1%),
Pacific Islander (0.1%), Native American (0.4%), Other (3.1%), Two
or More Races (3.0%)
Persons per household: 2.8
Education: Completed 8th Grade (1.6%), High School-No Diploma
(2.0%), High school Graduate (11.1%), College - No Degree (16.5%),
Associates Degree or Higher (68.8%)
Coppell Independent School District Demographics
Schools: Ten Elementary Schools (Pre-K-5th Grade), three Middle
Schools (6th-8th Grade), one Traditional High School (9th-12th
Grade), one Project-based Learning High School (9th-12th grade)
and one Alternative School (All Grades)
Students Ethnicity: White (40.6%), African American (4.4%), Asian
(38.1%), Pacific Islander (0.1%), Native American (0.5%), Hispanic
(13.2%), Two or More Races (3.0%)
Total Students: 11,881
Projected Growth: 250 per Year for the Next five Years
Economically disadvantaged: 10.0%
English Language Learners: 9.6%
At Risk: 25.5%
Farmer’s Market at Old Town
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Graduation Rate: 98.8%. Attendance Rate: 97.1%
Dropout Rate - Grades 9-12: 0.3%
Education Special Programs
Advanced placement - Grades 11-12: 83.5%
Bilingual/ESL: 11.6%
Career and Technical: 17.8%
Gifted and Talented: 21.6%
Special Education: 4.8%
Student/Teacher ratio: 15:1
Other Information
Major Employers: Amazon, Container Store, U Line, Coppell
Independent School District, City of Coppell, Mayflower (Darryl
Flood), Market Street, Tom Thumb, Kroger
Civic Organizations: 22 homeowner associations, Chamber of
Commerce, Lions Club, Rotary, Boy Scouts, Girl Scouts, Assistance
League, Coppell Women’s Club, Friends Groups, Various Sports
Associations, Various Faith-based Groups
Higher Education Located in Coppell: North Lake College, North
Campus
Other Higher Education in North Texas: University of North Texas,
Texas Woman’s University, University of Texas at Dallas, University
of Texas at Arlington, University of Dallas, Dallas County Community
College, Texas Christian University
Duck Pond Park
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STAKEHOLDERS INTERESTS MATRIX
Participants in the strategic planning process identified a substantial list of stakeholders and their interests in the library. The matrix below describes
how the library, through the implementation of this strategic plan can serve the interests of stakeholders/patrons and/or how the patrons serve the
library’s interests, and in doing so, “bake a bigger cake” together for the greater good of the citizens of Coppell.
Stakeholder Stakeholder Interest Library Interest The Greater Good
Book clubs Meeting spaces and book
recommendations.
Encourage community literacy. Better educated community.
Book collectors Recognition for their contribution
to the community.
Share their resources with the
library and community, especially
foreign language.
Broaden the range of collections,
especially specialized collections.
Business and prospective business
owners
Research, better trained or
educated employees. Recruit talent
Another way to engage with
patrons who are their employees.
Offer business library cards. Offer
More employed citizens, better
paying jobs, thriving city economy
Rich picture of stakeholder relationships
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Stakeholder Stakeholder Interest Library Interest The Greater Good
trained in desirable team, thinking,
IT and other critical skills.
opportunities for employers to
provide information about job and
career opportunities and pathways.
Community organizations A place to meet. Make their
services better known to citizens
with special needs or who are
underserved.
Work with community
organizations to tap into the
talents of their members and
develop services to support the
others, especially underserved and
special needs.
Greater participation in society.
Chamber of Commerce Help members network and make
new connections.
Showcase the talents of the
members of the Chamber.
Expand business opportunities,
especially for small business.
Culinary interests Learning to cook or check out
specialized tools.
Encourage interest in the culinary
collection.
Improved diet and healthy living.
Empty nesters Opportunities to retrain in new
careers or new pursuits for people
with more time on their hands.
Career advice, refresher courses,
new skills development.
Support for people re-entering or
joining the workforce and acquiring
new relevant skills. Connections
with others in the community.
Entrepreneurs Support growing a business, legal,
tax and regulatory information and
networking opportunities. Access
to design, software and maker
tools.
Opportunity to focus on expanding
services to high growth businesses.
Pilot offering tools and methods
not affordable by early stage
businesses.
Growth in economic activity.
Families with young children Entertainment, social skills and
early literacy skills. Develop a love
of stories and reading. Parenting
skills. Storytimes. Develop sensory,
attention and language skills. Meet
other parents. Childcare support.
Encourage young children to read
or parents to read to their children.
Sensory take-home kits. Parenting
groups.
An educated and literate
community. Achieve high levels of
positive parent-child interactions
and language skills early on.
Support the foundation of lifelong
learning. High literacy skills
improve school experience and
create productive members of
society.
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Stakeholder Stakeholder Interest Library Interest The Greater Good
Friends of the Cozby Library and
Community Commons
Growing the library’s usage and
awareness of its services.
Advocacy for the library. Help with
book sales (or collections no longer
in demand). Volunteer to help
deliver services.
Model how citizens can play a
greater role in their own personal
development and the city’s growth.
Promote literacy and community
involvement. Growth of the Friends
group leads to a vibrant library, a
community asset.
High school students/teens A place to study, tutorial rooms,
help with college applications. A
place to socialize, hang out. Just be
themselves. Escape from the
constraints of school life.
Support the development of young
people socially and educationally,
in a non-school setting. Provide
opportunities to develop non-
academic skills, especially
teamwork and interpersonal skills.
Acquire life skills and non-academic
skills. Safe place for young people
to meet and socialize in a city
where there are few places.
Smooth the pathway to adulthood.
Historical Society Collecting and curating documents,
oral histories and other artifacts
about families, organizations and
the city for the benefit of future
generations.
Offer services and programs that
help preserve the history of the
city. Offer access to a genealogy
service, history tours and other
programming. Provide advice on
curating historical artifacts.
Develop the capacity of the people,
the city and its organizations to
learn from the lessons of the past.
Promote understanding of the
contributions by various
community groups.
Home owners Do-it-yourself materials, tools and
information about home
maintenance, decoration, and
gardening.
Provide an opportunity for citizens
with home improvement talents to
provide information.
Ensure that the city remains an
attractive place to live. Helping to
maintain property values. Be a city
of choice.
Home based businesses Accessible technology including
software and systems, a space to
work, access to Wi-Fi. Access to
expertise.
Provide a safe place for people to
work and collaborate. Curate
talents who can provide
information or advice.
Help businesses grow and create
jobs.
New immigrants Library services in other languages,
becoming a US citizen, learning
about US culture.
Information about pathway to
citizenship, understanding the US
culture, laws etc.
Greater integration of new arrivals,
enrich the community culture,
reduce misunderstanding and
separation
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Stakeholder Stakeholder Interest Library Interest The Greater Good
Pre-teen girls Opportunities to experience
activities which lead to non-
traditional career choices for girls.
Generate an interest in technology
so they can be successful in today’s
high tech world, especially STEAM
(science, technology, engineering,
arts and math) but also leadership
and teamwork skills. E.g. robotics,
solar car and coding.
Greater participation of young
women in high technology careers,
promotes self-confidence leading
to stronger community
participation.
Seniors Continue to have active and
fulfilling social and cognitive lives.
Give back to the community. A
place where they feel they belong.
Offer services based upon the
talents of retired citizens interested
in lifelong learning and passing on
their knowledge and skills to young
people, small businesses and
community groups. Library
embedded in senior citizen
meeting places.
Productive use of the wisdom of
people who are able to impart
collective social, business and
personal knowledge and encourage
their active participation in the
community.
School District Providing alternative access point
outside school house for students
to do research, prepare for
classroom activities. Shared
databases and collections.
Partner with the school district to
offer programs in robotics, coding,
solar, music and sport more
broadly, perhaps via the students
being mentors or coaches.
Coordinated approach to educating
school-age children. Better use of
common resources, collections,
programming etc. Contribute to the
development of actively engaged
citizens.
Small business owners Help with how to start a business,
government regulations,
management techniques, for
example preparing a strategic plan,
tax help, meeting spaces and
research.
Developing business programming,
add business talent to library
offerings. Provide value added
services using available databases,
meeting room access and related
business services.
Growth in business connections
and economic activity, leading to
an expansion of jobs.
Tutors Spaces to meet and tutor students
and people in transition from one
job to another. Access to
educational materials for their
students.
Provide tutors and their students
with suitable private meeting
spaces and learning materials.
Better educated community;
greater awareness of future job
trends and opportunities.
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Stakeholder Stakeholder Interest Library Interest The Greater Good
Unemployed Jobs. New skills. Help with
resumes. Access to internet to be
able to seek work, submit resumes
and reply to recruiters.
Sourcing and providing training
programs, especially computer
skills. Mentoring people who need
to prepare resumes, or apply for a
job online, or contact employers
with job offers. Wi-Fi and computer
connections.
More people fully employed in the
workforce and better able to
support themselves and their
families. More adaptive to change.
Vision impaired Recognized as valued members of
the community, volunteer and job
training, connection to existing
services and support tools, able to
express their talents, greater
mobility, no longer isolated.
Space to hold eye exam clinics,
provision of Braille and audio
books, being a hub for social and
training events.
Sight impaired able to participate
more fully in community activities.
Improve quality of life.
Volunteers
Opportunities to give back to the
community or, for young people,
gain work experience and build a
resume. Advocate for the library.
Expand the capacity of the library
to be able to offer services to the
community.
A more engaged and civic-minded
community.
Working people, especially
mothers
Access to the library; often unable
to because they are working at the
time the library is open.
Programs for people who are
raising young families,
opportunities for child and parents
to do things together or at the
same time at the library.
Greater access to knowledge,
information and entertainment for
people who are short on time.
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DETAILED PROJECT CONCEPTS
The details of the ten new priority projects, additional to the current services, are as follows:
GOAL 1: COLLECTION BUILDING AND SERVICES
INNOVATION
How the library develops and maintains collections, and what new
collections it develops in order to deliver an evolving mix of
services.
1. PEOPLE OF COPPELL
Formal classes and Lifelong learning classes such as: Internet of things.
Business Leader Readers. Teens going to college. Expedition 2 success.
Senior Moments. Talking Tech. Tax Time. Thinking about Thinking. Job
training. Tutor2Go. Snack and Cram Sessions. Humans of Coppell:
Around the World. Baseball. Bookery Cookery. Hook, Knit Purl. Life
Hacks. Seniors and Students.
Governance: Library, Community volunteers, Friends of the Library,
Volunteens (community service hours). Benefits--building community,
lifelong services.
Goals: Reach out to Citizens (teens and adults), generations to teach life
skills.
Objectives: Hire a volunteer coordinator, partnerships with teens and
businesses and community organization.
Harp Essence
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Stakeholders: Teens, seniors and adults.
Time frame: 12 -18 months but maybe start with exams first and go
from there.
Resources: Space, volunteer coordinators and volunteers.
Estimated cost range: Staff and a supplies budget to be determined.
Actions/activities: Budget planning and approval (director), hiring
coordinator and marketing librarian (Director), planning classes
(Coordinator) planning materials and supplies (Presenter).
Measures of success: Participation, using the community as a collection,
surveys.
Data to support the initiative: Observe the need, monitor requests.
Source of funding: Library budget, grants, matching, donations.
2. NEW NEIGHBORS
A program to welcome new Coppell residents and their families to help
them adjust to living in the USA.
Governance: Library.
Goals: To prepare new potential citizens and their families for
citizenship, ESL, Government, Citizenship test, navigating our culture,
pop culture.
Objectives: To feel comfortable in our community, country.
Stakeholders: New members of the community (increase comfort level
and prepare for citizenship).
Time frame: 12-18 months.
Resources: Space, materials, coordinator and teachers.
Estimated cost range: TBD.
Actions/activities: Citizenship research, locate teachers, marketing
what and why.
Measures of success: Participation and new citizens.
Data to support the initiative: Lots of new immigrants.
Source of funding: City budget; Friends of the Library grants; business
sponsorships.
GOAL 2: RESOURCES, BUILDINGS, TECHNOLOGY AND
SYSTEMS
How the library makes use of the physical infrastructure, including
buildings and technologies as well as the supporting methods, processes
and systems necessary to enable the library to function and deliver
services at current and future locations.
3. CREATE-IT!
Expose the community to tools that help people design and create new
artifacts, and in doing so build a bridge from imagination to reality,
encourage STEAM learning and capacity developing, including AutoCAD:
3D design/home design, 3D printing, coding, computer programming,
music composition, graphic design/art, robotics, local author publishing,
and looms.
Governance: Library staff using the community volunteers to host
programs. Library staff coordinate programs. Volunteers are used to
run/teach the program. A citizen committee could be set up to run the
program.
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Goals: IDEA! The bridge between imagination and reality. Exposure to
concepts that may lead to hobbies and eventually professions.
Objectives: Space. Materials. Tools to do it, enabling (the teacher and
facilitator). New partnerships.
Stakeholders: The library - more use of the library, bring more people
in. The users - learning, creating. The STEM/CHS - opportunities for
them, collaboration, career development. Volunteers, local businesses -
teach others what they do to build their own business.
Time frame: 3-4 months have a committee set up. 9-12 months first (or
shorter) kick off program. Then quarterly.
Resources: Tools. Space. Committee/partnerships.
Estimated cost range: FREE (hopefully). Tools/materials costs.
Actions/activities: Form committee - planning (starting small) -
approaching partnerships - material purchasing - larger projects.
Measures of success: Participation. Feedback - what did you get out of
this program?
Data to support the initiative: This is what our citizen surveys said they
would like to see.
Source of funding: Businesses. City funds. Grants.
4. LIBRARY ON THE GO!
Bookmobile. Home delivery. Marketing for events.
Governance: Library will own it. Friends support. Volunteens.
Goals: Reach out to those with limitations. Integrate library into civic
functions. Patron outreach. Helping the "guy in the house".
Objectives: Vehicles. Staffing. Planning.
Stakeholders: Nursing homes. Apartments. Students/schools. West
side businesses.
Time frame: Limited program now, 2 years for a new vehicle. Phases.
Use the maker space idea to help design the vehicle/program.
Resources: Staff. Vehicle. Wi-Fi.
Estimated cost range: New vehicle/trailer/gas/insurance.
Actions/activities: Planning. Staging. Outreach. Advertising.
Measures of success: Circulation improves. Outreach - helping reading
levels for adults and kids. Getting materials to nursing homes to help
improve quality of life.
Data to support the initiative: Requested often by patrons.
Source of funding: Grants. Friends. City.
GOAL 3: PARTNERING, CO-LOCATING AND
VOLUNTEERING
How the library partners with stakeholders, service providers and
volunteers with synergistic interests to improve the breadth and
convenience of new or existing service delivery.
5. I SEE
Comprehensive family of services for the vision-impaired community.
Could include: vision screening, access to State Library of braille books,
programs for the blind and vision-impaired, special board games for the
vision-impaired, book reading computer software, modified computers
for the vision-impaired, eyeglass collection, and collection point for
donations of computers to be re-purposed for the blind.
36
Governance: Library and the Lions Club.
Goals: To draw the vision-impaired into the library in partnership with
the Lion's Club.
Objectives: Assessment and modification of PC's for vision impaired.
New partnerships with vision service providers in the city. Contact State
Library regarding local resources (people, training, etc.).
Stakeholders: Vision impaired. Lion's Club. Library. Vision service
providers. CISD. State Library.
Time frame: 6 months.
Resources: PC screens for vision impaired. Vision screening by Lion's
Club. Special board games provided by Lion's Club. Large print books.
Estimated cost range: Normal collection budget and donations. Some
needs assessment (e.g., software that reads books on computer).
Actions/activities: Partnering with the Lion's Club. Vision screening.
Needs assessment. Promoting programs.
Measures of success: The library is the hub of support for the vision
impaired community. Use of materials.
Data to support the initiative: From the CISD. From the screenings.
From the state.
Source of funding: Our budget, grants, donations, possibly the friends
of the Library.
The Book Nook
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6. MIND YOUR OWN BUSINESS
The library offers classes in partnership with SCORE, AARP, and the
Chamber of Commerce to teach people how to start a business. This
includes: writing a business plan, obtaining financing and permits,
writing a budget, doing taxes, managing people, etc. Meet other
experienced people who will share their knowledge and offer advice. In
partnership with SCORE, mentoring programs can be set up. The Library
provides invaluable market analysis tools and other business resources.
Governance: The library coordinates the programs, facilitates the
meetings, and provides space and resources.
Goals: Support the business community. Economic development.
Increase usage of the library by the business community. Build
relationships with the business community.
Objectives: Need to have a person (staff or volunteer) in charge of this
project. Increase business resources, in particular a market analysis tool.
Stakeholders: Business owners. Non-business owners. Potential
businesses. Home-based businesses.
Time frame: Development = 18-24 months. Implementation = 24
months.
Resources: Coordinator - staff or volunteer; has knowledge to increase
library’s business resources. Business resource software. Business
community volunteers - SCORE, AARP and the Chamber of Commerce.
Estimated cost range: $30,000 - staff, partial; $10,000 - software and
technology.
Actions/activities: 1. Determine staff person to be in charge. 2. Begin
working with the Chamber to bring their classes to the library. 3.
Promote the business center. 4. Gather community business resources
and start building relationships. 5. Start researching business resources
and software to see what we need and budget for it.
Measures of success: * The economy of Coppell skyrockets due to these
businesses. * Length of time these businesses stay in business. *
Increased use of our business resources.
Data to support the initiative: From the city and from the Chamber.
Source of funding: From the city, mostly, unless we can get donations
or grants.
7. PICKING UP STEAM
Responding to Texas House Bill 5 which requires that students select a
career endorsement when entering 9th grade, we propose a program
that creates career awareness and provides for K - 8 students to
explore.
Governance: Library staff - business liaison to the community;
technology consortium; arts council involves parents, CISD, volunteer
STEM committee.
Goals: to introduce students to a wide variety of careers; to raise
awareness of the major industries and career opportunities in North
Texas; develop age appropriate programs that are fun and engaging.
Objectives: business liaison in library; recruit members from the arts
and technology communities.
Stakeholders: Students - be able to make an informed decision about
school track; creates a sustainable project, not a one-time event.
Parents - have a resource to help their student make a decision; learning
opportunity for any age. Business liaison - makes the library relevant,
fun and engaging to the community. Business community - benefits by
helping develop their future workforce, a pipeline of future employees.
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CISD - relieves some of the pressure to provide enhanced career
counseling time frame: 3 to 5 years to develop content, recruit
participants and volunteers to conduct sessions.
Resources: Meeting space, demonstration space, content creation and
storage, AV equipment, other equipment related to a particular topic.
Estimated cost range: Salary of business liaison, otherwise mostly
volunteer.
Actions/activities: Develop job description and hire business liaison,
develop framework for program, reach out to community.
Measures of success: Participation of students and volunteers, surveys,
aggregate information from CISD about number of students who went
through programs and were able to make a decision, track programs
and ages of students that we attract to the programs.
Data to support the initiative: Legislation that requires student choice,
ratio of students to school counselors.
Source of funding: City covers salary, possible purchase of equipment,
donations from community.
GOAL 4: MARKETING, PROMOTION AND ADVOCACY
How the library informs citizens, community groups and others in the
community of the value of its service offerings, both offered directly and
with partners.
8 #INFOTOGO
A comprehensive marketing campaign that is delivered in
multiple/digital formats including such items as a program guide (a
printed magazine/catalog with all of the library's programs, registering,
schedule, etc. that is also on the website), a Bingo-like card mailed to
each household to draw residents to the library - everyone that
completes the Bingo card can be entered into a raffle; a hashtag
campaign for the library; Did You Know section in Coppell Clips;
flyers/posters with programs displayed at CISD campuses, public
facilities, and business bulletin boards; presence at all City events;
events to draw different segments of the population (i.e. such as an Art
Night at the Cozby Library and display art from CISD students and other
residents, have a band ensemble playing, etc.); presentation at Senior
Center; program guide included in new resident welcome packets;
section in the newspapers; information in PTA and HOA newsletters and
water bill insert.
Governance: Library staff, Library Board, Friends of the Library.
Goals: To reach 100% of the community and involve them in the library
offerings.
Objectives: Build partnerships with schools, senior center, businesses,
non-profit groups, city and churches.
Stakeholders: Youth, teens, seniors and citizens as a whole to cover the
broad diversity in the community, new neighbors, businesses/non-
profits.
Time frame: 12 month: development; implementation: on-going.
Resources: Staff person versed in marketing and communication;
software; printing; postage; paper; Mac.
Estimated cost range: $25,000 for staff person; $5,000 for computer;
$10,000 for printing costs; $16,000 for postage.
Actions/activities: Hire a part-time staff person and purchase
equipment: 3 months; determine market/programs: 3 months;
implement.
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Measures of success: Library program attendance, circulation records,
number of new library cards issued; social media analytics, website
traffic, surveys and focus groups to gauge satisfaction.
Data to support the initiative: Lack of knowledge about the library
programs, comments from the library patrons; feedback from the
League of Extraordinary Teens.
GOAL 5: LEADERSHIP, STAFFING AND PROFESSIONAL
DEVELOPMENT
How the library recruits and develops staff and other talent in order to
adapt to changing patterns of service demand and delivery.
9. HOW DO I?
Platform for answering the "How Do I" questions from the community.
Develop permanent resources (ex.: video tutorials), scheduled times
(ex.: formal classes), or drop in (ex. for one day, from open to close,
stop by particular desk or location).
Governance: Staff to oversee and set larger goals/expectations.
Volunteers to help teach classes, produce videos, etc., volunteer
coordinator to oversee volunteer coordination.
Goals: Remove barriers for asking questions, maintain an
informed/educated community, maximize access to resources, promote
more broad use of the library by the community, and promote time
management in both the staff and the community.
Objectives: Access to particular technology (production equipment,
managing digital access), one staff member to take ownership,
coordinate and set goals for the program, mechanism to maintain,
evaluate, update information and take suggestions on topics from the
community on the education, training and partnership with volunteers.
Stakeholders: Library Staff: Interests (leverages time, broadens reach);
Benefits (Knowledge/resources); Adult Volunteers: Interests (civic
engagement, expand skill sets, meaningful way to give back to the
community); Benefits (build partnerships, "free" labor); Teen
Volunteers: Interests (civic engagement, expand skill sets, meaningful
community service hours); Benefits (build partnerships, "free" labor,
engaged families); Library Users: Interests (knowledge, information);
Benefits (engaged community, know about events); Community
Organizations: (enhance services, serve their constituents); Benefits
Family Fun Night
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(create more library users, broaden civic engagement, offer services
that people really want/need).
Time frame: Roll out in pieces, "beta test" smaller; then add more,
improve services. Look at more six month, one year, two goals ("soft"
opening).
Resources: Kiosk, recording technology, volunteer coordinator (either
new position or included in existing position), physical classroom space,
staff members to oversee/plan program.
Estimated cost range: $? Staff will be biggest cost, volunteer time, some
technology (recording equipment, editing software, projectors, etc.).
Actions/activities: Identify staff members, create scope and goals of
program, timeline, measures of success (staff). Develop a topic list (staff
plus community input). Reach out to teens and adults for volunteer
base (video filming, teaching a class) (staff and volunteer coordinator).
Market this program (staff and community).
Measures of success: Customer feedback, attendance of classes,
number of questions, database statistics, surveys, volunteer hours.
Data to support the initiative: Great demand for volunteer
opportunities.
Source of funding: City funding, volunteer time. People who are
interested in giving back to the community/civic engagement.
10. TUTOR TIME
In-person drop in sessions scheduled day and time for one-on-one
instruction on whatever topic is chosen or specified.
Governance: Staff volunteer coordinator.
Goals: Educate and inform. Maximize access and enhance volunteer or
teen opportunity. Manage time.
Objectives: Staff/teen-ownership. Technology-review. Partnership
between teens and adult volunteers. Outreach to the senior center.
Stakeholders: Staff: leverage time and broaden reach and knowledge
resources. Adults: civic engagement in a meaningful way to give back to
the community. Build partnership for the community. Teens: civic
engagement, expand skill set, obtain class credits. Users: knowledge and
information, creating an engaged community.
Time frame: 6 to 12 months.
Resources: Staff member who is the volunteer coordinator and
volunteers desk with a computer.
Estimated cost range: Cost of the staff time.
Actions/activities: Job description for the volunteer coordinator and
some kind of job description for the volunteer themselves, staff
providing instruction to the volunteer.
Measures of success: We will have statistics of how many people stop
by. We will keep a track of their topics and may have repeat visitors.
Data to support the initiative: Community interest in learning how to
do stuff, volunteers need hours, yes it’s feasible.
Source of funding: Civic engagement.
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OTHER PROJECT CONCEPTS
Participants in the strategic planning workshops identified 64 project ideas from which 10 were selected for further development. These projects will be
used as a resource from which staff can draw.
GOAL 1. COLLECTION BUILDING AND SERVICES INNOVATION
How the library develops and maintains collections, and what new
collections it develops in order to deliver an evolving mix of services.
Around the World in 30 Days: A monthly affinity group that focuses
on a culture, integrating literature, popular culture (film, fashion),
cuisine and language of a region. Themes could change by semester
or month, depending on group interests.
Baseball, Hot Dogs, Apple Pie, and Chevrolet: Helping new
immigrants learn how to navigate American culture, language, laws,
and behavioral norms.
Lego Creative Play
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"Cliffhangers Anonymous": A forum where aspiring writers can
publish their works, receive critique and comments to improve their
book or story, and receive general feedback.
"The Internet of Things (IoT)”: A speaker series about emerging
technologies, markets/use cases (e.g., self-driving cars, smart cities,
health care, etc.), emerging career opportunities.
Bookery Cookery: Have different cookbook authors do a class on
their recipes, and how they came up with their book topic.
Business Leader Readers book club: A book club for people
interested in reading and discussing recent books in business or
business trends.
Classes for teens going off to college.
Connect the DOTS: (Demonstrate, Observe, Teach, Skills). This is a
project to involve all leaders/thinkers/creators from the community
to come together and use their skills to teach/inform others.
Cooking and Booking: Bring individuals from various backgrounds to
prepare and share a meal. There is a cultural theme with a person
that is comfortable preparing a native dish and teaching others the
process.
Coppell University: Simple sessions about new technologies to
patrons. Internet security, simple hacks that could make life easier,
knowledge share on catching up with growing technology concepts
(similar to Parent University which CSID hosted).
Expedition 2 Success: Teen program to facilitate successful
transition into college. Help with finding their passion/perusing
careers. Offer guest speakers to help teens learn what is out there.
Program would help teens create a plan to move forward with
fulfilling their dreams.
Hook, Knit, and Purl: Knitting and crochet class for beginners and
more advanced. Have members help and teach each other.
Humans of Coppell: the library connects people of different
backgrounds with whom you can schedule an appointment to have
a conversation with. Veterans, entrepreneurs, teachers, scientists,
anyone who has an interest in sharing their life experiences could
be part of this program.
Library Grandparents: Retired community members read to
children while siblings are in story hour with parent, help with
hands-on kid programs to give more attention to each child, play
puzzles, draw, puppets with kids, share historical time period
experiences with pictures to older elementary/middle school kids to
close generational gap, volunteers would be within sight of parents
and have background checks for safety- in adjacent room through
window, etc.
Life Hacks: Learn basic skills and shortcuts for doing everyday
things. Cooking, green cleaning, laundry, etc.
Seniors and Parent Storytellers: Parents and senior citizens come
once in a month and tell stories to different groups like kids and
adults.
Senior Moments: Check out a senior who will share their stories,
possibly mentor, read books to kids, teach a skill etc. It could also
turn into teens teaching seniors how to create a video, send a
picture through email or any type of technology.
Seniors and Students! Having them work together where students
can help teach the seniors about technology (i.e., how to use their
smartphones, iPads, and social media) and the seniors will share
oral histories that are in danger of being lost if not recorded.
TalkingTech: Teens and seniors explore technology together.
Benefits teens that can earn volunteer hours, benefits seniors who
have life experience to share, benefits both by developing
intergenerational relationships.
Tax Time: Offer help with preparation of taxes.
TechTalk: Teens and seniors learn technology together. Helps
students meet the volunteer hour requirements for school, seniors
can share life experience.
Thinking about Thinking: (A course based on the 7 habits of highly
affective teens book). This book is an effective way of having group
decisions on how to find role models and how to set goals. We can
43
show teens how to be proactive and organize their lives by starting
from the basics. Things like debates, impromptu speaking, group
discussions and skits can be done in this session. I have done
something similar to this and found it to be very effective.
Training: Give some kind of training to help people get jobs and
teach about our culture when they are new to country. We can have
a Job Fair, which will help them to find a job.
Tutor2Go! To be able to check out a person for a short period of
time that can teach you a skill or provide you with the knowledge
you seek that enables you to do something for yourself.
HOLD @ HOME (1): Place a book on hold and have it waiting for you
at your front door when you get home. Kids can place a hold from
school and have it delivered to their school librarian.
Snack and Cram Sessions: Extended hours the week before final
exams and open until midnight during finals with themed snacks like
pancakes, nachos, pizza night, coffee and pastries. The event could
be run by volunteers and would be open only to students - high
school and older - studying for exams.
GOAL 2. RESOURCES, BUILDINGS, TECHNOLOGY AND SYSTEMS
How the library makes use of the physical infrastructure, including
buildings and technologies as well as the supporting systems, methods,
and processes necessary to enable the library to function and deliver
services at current and future locations.
"Coppell Maker's Corner”: A place where inventing and exploring
minds can manifest their ideas, collaborate with others to create
and improve, without having the barrier of inaccessibility to those
technologies. A space where you can bring to life "the next big
thing.”
Book Baskets: Basket for patrons to use while they are in the
library.
Book delivery to institutions and individuals.
Book Mobile integrated Delivery System: Plays the ice cream truck
song to get attention. Books, DVDs, Tablets/PCs, Humans of
Coppell, 3D printer, Wi-Fi enabled, Satellite dish, download stations.
OK to make it electric powered.
Bring in the Business! Offer library services (cards, rooms, other
resources) to Coppell businesses. Partner with the chamber of
commerce.
BUILD YOUR DREAMS: Maker space (woodworking, sergers,
embroidery machines, graphic design, Lego type systems, 3D
printer, STEM station, tech take-apart.
Coppell Creators: A mobile maker space that includes craft
supplies, animation technology, robotics, Legos, etc. We could use
this to do programs at the Lib or take it out to schools, Farmer's
Market, other city festivals, etc.
GIVE US ROOM! Provide a lot more fee-free meeting space for
residents' groups.
Holds 2 Home (2) Place a book on hold, and have it at your door
when you get home from work or your day out and about. Same
day service. No service fee. Pick up returns you left at your door
(some limits may apply - drones can only carry so much).
Invent It! A maker space that would have everything from a green
screen and movie-related technology to computer, app, and other
various technology industry driven needs for teens to experiment
with and invent new things.
Start a book mobile: Help seniors or rehab centers that cannot visit
library on a regular basis. Place a hold on item and have it delivered
to them.
The Book Shop: Keep the library a cozy receptive place to hang out
with your family.
The Maker Spot: A space for patrons to create, make, invent, and
cooperate on hobbies, inventions, STEM projects and other hands
on activities/classes. Containing resources selected by the
community to reflect their interests and needs.
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Tool Time: Come visit Coppell's Maker Space to try your hand at a
variety of tools and skills such as 3-D printing, knitting, cooking, etc.
Volunteer to teach or sign up to learn.
You Have to Read This: This project will create a service that will
allow library patrons to rate books and make recommendations to
their friends. It will also suggest books based on your reading
history and ratings of the books you have read.
GOAL 3. PARTNERING, CO-LOCATING AND VOLUNTEERING
How the library collaborates with stakeholders and services providers to
deliver services more efficiently or effectively than either can alone,
especially those services which are vital to the success of the city and its’
citizens or deal with unmet needs.
FULL STEAM AHEAD! Partner with CHS STEM and art students to
bring technology and design to the library. This would include a
maker space lock in and other fun activities. Students helping
students.
Helping Hands: Development of strong business program
curriculum for small businesses in conjunction with Chamber of
Commerce and local businesses (small and large).
How do I...: Partner with businesses to teach skills from their day to
day activities, such as coding, sewing, how to change the oil in your
car, how to cook, how to use a 3-D printer, how to paint, how to use
a digital camera, how to post to YouTube...
I SEE: Comprehensive family of services for the vision-impaired
community. Could include: vision screening, access to State Library
of braille books, programs for the blind and vision-impaired, special
board games for the vision-impaired, book reading computer
software, modified computers for the vision-impaired, eyeglass
collection, and collection point for donations of computers to be re-
purposed for the blind. Purpose is to draw the vision-impaired into
the library in partnership with the Lion's Club.
Mind Your Own Business (1): Learn how to start a business, write a
business plan, budget, manage people and get financing. Meet with
other business people who will share their experiences and advice.
Mind Your Own Business (2): The library offers classes in
partnership with SCORE to teach people how to start a business,
write a business plan, get financing, manage people, do taxes, etc.
etc. Experienced people share their knowledge and offer advice.
Sensory Story-time: A story-time for special needs people of all ages
to help become more familiar with how things feel, participating
with a group, etc. It's a great way to learn more about our special
needs communities.
Your Business: Local self-employed and home-based businesses are
offered advice on running and managing their business. The library
could partner with SCORE to provide these services.
Festival of Nations - Russia
45
GOAL 4. MARKETING, PROMOTION AND ADVOCACY
How the library makes citizens, community groups and others in the
community aware of the value of its service offerings, both offered
directly and with partners.
Coppell Capers: To be used when the new library is opened. Re-
invent ways to attract new people to the library. Perhaps help from
the business community as well as young people, seniors, parents
and volunteers.
Coppell Community Programs, short courses, events and meetings
to stimulate your mind. Coppell Community Programs would issue
a catalog in the mail twice a year on a wide range of courses taught
by members of the community or instructors on subjects like local
history, art, exercise, eating, language, and many other subjects.
Creative Corner: Sort of like a book club for artists. It is a place
where they can show off, talk about, and get inspired by local
artists. This could also be a place for local aspiring artists to learn
the tricks of the trade, and tips on how to get started. All forms of
art welcome.
Diversity awareness program: people come from different cultures
and talk about interesting things from their culture.
Do registration at city events (EarthFest).
Library Bingo: Could market library services and encourage
participation by giving bingo cards to patrons. Each square has a
library activity listed on it, like "attended a book club meeting" or
"checked out a DVD" - could award a prize for getting Bingo.
New Neighbors: A program that helps people who are new to our
community/country/culture get involved in the community, learn
about city/community resources, meet others, learn conversational
English and take Citizenship classes.
One Database at a Time: Highlight a database, online resource,
technology, etc. every two weeks.
Offering a presentation about economic development.
Offering a program helping Coppell residents to fill out their taxes.
Our World, Your Community! Explore the world at your fingertips
by connecting with the Coppell Library's universe.
Social media awareness: Get people registered to “like” Facebook
page, follow on Twitter, Instagram, etc.
TELL ME MORE! Keep residents informed of current events.
GOAL 5. LEADERSHIP, STAFFING, AND PROFESSIONAL
DEVELOPMENT
How the library recruits and develops staff and other talent in order to
adapt to changing patterns of service demand and delivery.
Community Resources Outreach: Provide classes to teach patrons
how to use the library resources, i.e., ILLS, putting things on hold,
what the various links we have available are. Then build off of that
and provide an ongoing class that is assisted by teens who would
like to volunteer.
Teen Tutoring Time: Matching computer newbies from the older
population with the younger generation. Could be one-on-one with
a sign up stating the help needed. Could be incorporated with
volunteer opportunities from area high schools.
Teen Finishing School/How to Get a Job: Teach teens how to dress
for an interview, how to interview, how to write a resume, etc. to
help them find a job after school.
Talent Bank: Library staff teach volunteers how to conduct
storytimes, facilitate book clubs and other tasks. Community
members volunteer their talents such as storytelling.
Ongoing staff training: facilitating to conduct community meetings,
customer service, professional development, genealogy.
46
STRATEGIC MEASURES
The following measures or targets were developed by the strategic planning committee to assess the progress of implementing the strategic plan in the
immediate future:
Strategy Target Measure
GOAL 1: COLLECTION BUILDING AND SERVICES INNOVATION
1. Support and market targeted patron-initiated and administered
programs, offering space, advice and resources to ensure success.
Ongoing. Frequency of programs run by
patrons.
Attendance.
User satisfaction.
2. Provide and promote access to other resources in the community such as
private collections that are unique or unusual, including books, specialized
knowledge and artifacts.
By 2018. Number and quality of private
collections in the catalogue.
Use of the collections.
3. Provide educational resources for literacy and lifelong learning. Ongoing. Number and quality of
collections, tools and classes.
Wagon Wheel Park
47
Strategy Target Measure
4. Offer job and career resources to support workforce development. Five classes per year by end 2017. Attendance.
Applications for jobs and
college.
Job success rate.
College entry rate.
5. Provide resources for newcomers to the United States to learn about our
culture, and highlight a path to citizenship.
By 2018. Number of classes and quantity
of materials.
Attendance.
Circulation.
Number of Citizenships.
6. Provide access to language collections to meet the needs of library users
from countries where English is not the primary language.
Survey by September 2017. Number of services provided.
Use of services by newcomers.
Use of new collections and
inter-library loans.
7. Constantly evaluate collections and services and discontinue those that
no longer are valued or relevant.
Ongoing. Use of individual items in all
collections.
8. Facilitate non-partisan citizen forums with political candidates, elected
officials, and community and business leaders on various topics of interest
to the community.
By 2018. Number of forums offered.
Attendance.
9. Develop programs that celebrate the best of the city's many different
cultures to achieve greater understanding and connection.
By 2018. Number of programs offered.
Attendance.
GOAL 2: RESOURCES, BUILDINGS, TECHNOLOGY AND SYSTEMS
1. Evaluate uses of new library configuration such as makerspaces, virtual
and/or mobile concepts, and embedded services.
By 2018. Number of new services.
Use of the new services.
Learning from using the new
services.
2. Identify, provide or develop new tools, technologies and techniques that
tap into and unleash community imagination and creativity.
Ongoing. Use of the new tools.
3. Foster the use of innovative library systems to increase efficiency,
productivity, service reach and depth.
Ongoing. Productivity improvements.
Cost of service delivery per
capita.
48
Strategy Target Measure
4. Track the use of library services to better understand evolving customer
service needs.
Ongoing. Use of services.
5. Deliver services on a variety of platforms that best meet the community’s
emerging patterns of technology use.
Ongoing Surveys of community
technology needs.
Comparative use of platforms.
6. Institute a digital City Card to provide easy access to a variety of library
and other city services.
Institute new card by September
2017.
Number of new or active card
holders.
Use of card.
GOAL 3: PARTNERING, CO-LOCATING AND VOLUNTEERING
1. Build a talent bank of local subject matter experts. Contact 100 volunteers by August
2017.
Develop a catalogue of experts and
their expertise.
Number of volunteer subject
matter experts.
2. Utilize the talent bank to develop and offer a variety of programs to the
community, including those community members who have specialized or
unmet needs.
Develop five programs by October
2017 (including two programs for
unmet needs).
Attendance.
3. Increase accessibility to library services by capitalizing on outreach
opportunities such as co-locating with community partners, developing a
‘pop-up’ library or implementing innovative delivery services.
Plan three outreach programs by July
2017 and increase by two per year.
Attendance.
4. Create a new role of outreach librarian to develop community
partnerships, the talent bank and off-site events and programs.
Re-align staff roles by early 2017 to
perform outreach services.
Number of new or re-aligned
staff.
5. Grow a robust volunteer group via a program of targeted and meaningful
opportunities for people to "give back" to the community.
By end 2017. Total volunteer hours.
GOAL 4: MARKETING, PROMOTION AND ADVOCACY
1. Develop our brand as a curator of the talent and knowledge necessary
for community success.
By May 2017.
2. Develop interactive promotions and events to increase citizen
engagement in the library.
Ongoing. Survey how patrons heard
about an event.
3. Develop a targeted marketing campaign employing both traditional and
new media approaches.
By January 2017. Compare library use with
previous years.
49
Strategy Target Measure
4. Promote our services through partnerships with community
organizations, businesses, schools and other government services,
employing the talents of individuals within those groups.
50% increase by January 2018. Number and use of new and
existing partnerships.
Attendance at events.
Learning from programs.
5. Identify unmet or emerging needs of segments of the community that
remain underserved.
Ongoing. Survey unmet needs.
GOAL 5: LEADERSHIP, STAFFING AND PROFESSIONAL DEVELOPMENT
1. Recruit and/or develop library staff for new roles in marketing,
programming and community partnering.
Begin by January 2017. Appropriately qualified staff in
place.
2. Create or adapt cross-functional work roles that capitalize on our staff
members’ personal passions and professional interests.
Identify staff interests and passions
– Ongoing.
Define four cross-functional work
roles by January 2017.
Number of cross-trained staff
3. Support staff members’ participation in further developing their
professional knowledge and skills through formal study, seminars and
conferences.
Ongoing. Staff attendance at training.
Utilization by staff of new skills.
Staff promotions within the
organization.
4. Implement instructional methods to allow staff members to teach the
public to evaluate information for validity, accuracy, appropriateness and
currency.
Ongoing. Staff attendance at training.
Transfer of learning to others.
Applications of new learning.
5. Identify and harness the professional talents in the community. Begin by January 2017.
Recruit five professionals by May
2017.
Number of new talents.
Number of new programs.
Impact of the new programs.
GOAL 6: GOVERNANCE AND FUNDING
1. Continue to be good stewards of our current funding resources. Ongoing.
2. Actively monitor local, state and federal political and policy changes and
inform our governing body of impactful issues.
Report to Council annually. Cost of service delivery per
capita.
3. Coordinate programming and resource sharing with other city
departments.
Coordinate three programs each
year with other city departments.
Attendance.
4. Play an active role in the social and economic development of the
community.
Ongoing. Number of workforce
development classes.
50
Strategy Target Measure
Attendance.
Successful job offers.
5. Pursue funding for new programs through grants, business investment,
and community in-kind contributions.
Write one grant per year. Number of contacts for
community and business
donations.
Funds raised.
6. Increase the availability of the library and its meeting spaces through
revised hours and meeting room guidelines.
Meeting Room Guidelines in place
by November 2016.
Hours the library is open.
51
PARTICIPANTS IN THE PLANNING PROCESS
The following people participated in the strategic planning workshops:
Strategic Planning Committee
Amy Pittman-Hassett, Librarian Supervisor
Bob Mahalik, City Council
Gayle Westapher, Chamber of Commerce
Hassane Ajmi, Library Clerk
Jane Darling, Assistant Director
John Jun, Leadership Coppell
Kevin Carrothers, Librarian Supervisor
Lilia Gans, Librarian
Lindsay Ayers, Coppell ISD
Marcie Diamond, Assistant Director of Planning
Mindi Hurley, Economic Development Coordinator
Nicole Smith, League of Extraordinary Teens
Pam Hooper, Friends of the Coppell Library
Pat Nicks, Library Board
Stephen Charters, Friends of the Coppell Library
Vicki Chiavetta, Director of Library Services
Wednesday Foster, Library Board
Workshop Attendees
Advaita Chaudhari, Teen Coppell Resident
Alka Shrimali, Library Clerk
Barbara Lee, Historical Society
Betsy Merrill, Librarian
Betty Carter, Historical Society
Bob Hill, Coppell Resident
Bunny Wilcox, Coppell Resident
Candy Sheehan, Coppell Resident
Carlos Olate, Library Technician
Cassie Hooper, Teen Coppell Resident
Cassie Young, Library Technician
Deborah Brune, Coppell Resident
Don Carter, Historical Society, Rotary Club
Ed Darling, Lion's Club
Emily Nance, Library Board, Friends of the Coppell Library
Frank Gasparro, Coppell Resident
Geoff Westapher, Coppell Resident
Glenda Weeden, Library Clerk
Gloria Woods, Librarian
Grace Johnson, Coppell Resident
Heather Fink, Library Clerk
J.J. White, Librarian
Jack Henderson, Coppell Resident
Jamie Jun, Teen Coppell Resident
Jan Lorrain, Coppell Resident
Janet Koester, Library Board
Jennifer Franz, Librarian
Jessica Jun, Teen Coppell Resident
Kate Warrington, Coppell Resident
Kim McGrath, Senior Administrative Technician
Lindy Kinnan, Coppell Resident
Madeleine White, Coppell Resident
Marcia Raines, Coppell Resident
Marilou Scrimshaw, Coppell Resident
Molly Walther, Library Technician
Nancy Lemay, Coppell Resident
Neelam Verma, Library Clerk
Pam Hooper, Friends of the Coppell Library
52
Pete Wilson, Historical Society, Coppell Arts Council
Phil LaBerge, Coppell Resident
Richa Yadav, Coppell Resident
Rita Bueter, Coppell Resident
Ronald Bower, Friends of the Coppell Library
Sarah Silverthorne, Librarian
Shirley Bouchie, Library Clerk
Stephanie Lacenski, Library Clerk
Tam Nguyen, Library Clerk
Tessa Hooper, Teen Coppell Resident
Tracie Williams, Librarian
Varenya Shrikant, Teen Coppell Resident
Vivek Jayapalan, Coppell Resident
Lions Club Workshop
April Dyke, Coppell ISD
Barb Strell
Gina Smith, Coppell ISD
Justin Hutcherson
Kathalene Gale
Kevin Mascarenhas
Mindy Helsley, Lion's Club
Oscar Cartas
Peggi Smothermon
Stacey Chambers, Coppell ISD
Tracy Cartas, Coppell ISD
53
ORGANIZATIONAL STRATEGIC PLAN
STRATEGIC PLAN 2017-2020
The Cozby Library and
Community Commons is the
heart of the community where
citizens are empowered to
Imagine, Discover, Engage and
Achieve in an environment that
cultivates curiosity,
collaboration and creativity.
OUR VISION
We serve our community by helping our citizens develop their talents,
acquire knowledge, embrace their passions, and fulfill their dreams.
OUR MISSION
•Being a cornerstone of democracy
•Connecting people in new ways
•Delivering relevant, entertaining
and informative programming
•Facilitating community growth and
success
•Offering safe, comfortable and
welcoming spaces
WHAT WE ARE KNOWN FOR
•Promoting diversity
•Providing free access to information,
knowledge and literature
•Serving others
•Striving for excellence
•Supporting lifelong learning and the
love of reading with a wide variety of
resources
•Changing demographics, bias and
cultural differences
•Rapidly changing technology, jobs and
skills
•Widening income gap
•Shortages of high level skills, lack of
work for limited skills
•Rising cost of higher education
•Political efforts to limit local
community funding control
•Growing connectivity and greater
isolation as well
•Rapid rate of change/resistance to
change
•Managing new kinds of library
operations, e.g. embedded, pop-up,
co-located partnerships
•Collection development needs
•Lack of time for personal fulfillment
•Growth of CISD
CHALLENGES
•Developing staff skills e.g. marketing,
partnering, project management
•Room for growth in community is
limited
•High touch response -desire for places
to sit down and talk
•Young people seeking time away from
their technology
•Existing partnerships and
services with community
groups
•Strong support from City
•Focus on staff development/
leadership skills
•Responsive to change;
adaptive, flexible, innovative
•Great customer service
approach, putting the
customer first
•Work well as a team
•New expanded library
OUR STRENGTHS
•More books, eBooks and audio
books
•New collections, especially in other
languages
•A place to do homework after
school, tutorial rooms
•A safe and welcoming place
•A place to gather, meet and
socialize, especially for teens
WHAT PEOPLE WANT
•Coffee shop or café
•Meeting spaces
•More programs for our special needs
community
•More multi-generational
opportunities
•Opportunities for personal growth
•Expanded on-line collections and
presence
•Market new library spaces, services
and programming
•Increase depth of library collections
including foreign language, ESL
•Focus on underserved, seniors,
businesses, home-bound etc.
WHAT WE COULD DO
•Explore community outreach options
such as a pop-up library, embedded
librarians, inter-local partnerships
•Find the optimal balance between
media types, new tech
•Refresh programming and collections,
keep what works
•Develop new mixed uses, e.g. maker
space or business incubator, in new
locations via partnerships
•Free up staff for value-added activities
•Play a major role in community
decision making
•Develop new programs such as starting
a business, getting a job, cultural
literacy and growth, citizenship
development, STEAM
•Tap into and grow community talent
base
•Expand partnership opportunities
WHAT WE COULD DO
•Shift volunteer focus to
career/developing community
talent focus e.g. via internships
and collection building.
COLLECTION BUILDING AND SERVICES INNOVATION
Offer collections and services that are highly relevant to community
needs and incorporate innovative collections and programs with those
that are popular, valuable or enduring.
GOAL ONE
1.Support/market patron-initiated programs.
2.Provide/promote access to other community resources e.g. private collections.
3.Provide resources for literacy and lifelong learning.
4.Offer job/career resources for workforce development.
5.Provide resources for newcomers to achieve citizenship.
6.Provide access to language collections.
7.Evaluate collections/services and discontinue those no longer valued or
relevant.
8.Facilitate non-partisan citizen forums on topics of interest.
9.Develop programs that celebrate the best of the city's many cultures .
GOAL ONE –STRATEGIES
RESOURCES, BUILDINGS, TECHNOLOGY AND SYSTEMS
Meet the evolving and diverse knowledge, creative and learning
needs of the community by offering innovative spaces, technologies,
methods and delivery systems.
GOAL TWO
1.Evaluate uses of new library configuration -makerspaces,
virtual/mobile concepts, and embedded services.
2.Identify, provide or develop new technologies to unleash community
imagination and creativity.
3.Foster the use of innovative library systems to increase efficiency,
productivity, reach and depth.
4.Track the use of library services to understand customer needs.
5.Offer services on a variety of platforms.
6.Institute a digital City Card for easy access to library and other services.
GOAL TWO –STRATEGIES
PARTNERING, CO-LOCATING AND VOLUNTEERING
Provide a rich diversity of collections and services developed in
partnership with community leaders, business and community groups,
other institutions and talented individuals.
GOAL THREE
1.Build a talent bank of local subject matter expert resources.
2.Use talent bank programs to meet specialized or unmet needs.
3.Improve accessibility via pop-up and embedded services and co-
locating with community partners
4.Create the role of outreach librarian to develop community
partnerships, talent bank, off-site events and programs.
5.Grow a volunteer group so people can "give back" to the
community.
GOAL THREE –STRATEGIES
MARKETING, PROMOTION
AND ADVOCACY
Co-create and share powerful
stories about our programs
via partnerships, events and
media, both interactive and
traditional.
GOAL FOUR
1.Develop our brand as a curator of the talent and knowledge
necessary for community success.
2.Develop interactive promotions and events to increase citizen
engagement in the library.
3.Develop a targeted marketing campaign via traditional and new
media.
4.Promote our services through partnerships with community
organizations, businesses, etc.
5.Identify unmet or emerging needs of the community that remain
underserved.
GOAL FOUR –STRATEGIES
LEADERSHIP, STAFFING AND
PROFESSIONAL DEVELOPMENT
Develop the leadership, facilitation,
mentoring and teaching skills
necessary for staff and the
community to succeed in a rapidly
changing world.
GOAL FIVE
1.Recruit and develop staff for new roles in marketing, programming
and community partnering.
2.Create and adapt cross-functional roles that capitalize on passions
and professional interests.
3.Support staff members’ professional development via study,
seminars and conferences.
4.Use new methods for staff to teach how to evaluate information.
5.Identify and harness the professional talents of the community.
GOAL FIVE –STRATEGIES
GOVERNANCE AND FUNDING
Sustain support for the library and its evolving collections, programs
and processes through close collaboration with citizens, elected
officials, and community and business leaders.
GOAL SIX
1.Continue to be good stewards of our current funding.
2.Monitor political and policy changes to inform our governing body of
impactful issues.
3.Coordinate programming and resource sharing with other city
departments.
4.Plan an active role in the social and economic development of the
community.
5.Pursue grant, business investment, and in-kind contributions to fund new
programs.
6.Increase the library availability and meeting spaces via revised hours and
meeting room guidelines.
GOAL SIX –STRATEGIES
10 PRIORITY PROJECTS
GOAL 5: Leadership, Staffing and
Professional Development
9.How Do I?
10.Tutor Time
GOAL 1: Collection Building and
Services Innovation
1.People of Coppell
2.New Neighbors
GOAL 2: Resources, Buildings,
Technology and Systems
3.Create-IT!
4.Library on the Go!
GOAL 3: Partnering and Volunteering
5.I SEE
6.Mind Your Own Business
7.Picking Up STEAM
GOAL 4: Marketing, Promotion and
Advocacy
8.#InfoToGo
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3184
File ID: Type: Status: 2017-3184 Agenda Item Regular Session
1Version: Reference: In Control: City Secretary
01/18/2017File Created:
Final Action: ElectionFile Name:
Title: Consider approval of a Resolution calling for the General Municipal
Election for Councilmembers Place 1, 3, 5 and 7 for Saturday, May 6,
2017; and authorize the Mayor to sign and execute a Joint Election
Agreement with Dallas County.
A considerarse la aprobación de una resolución para convocar a
Elecciones Municipales Generales con el fin de elegir a los Concejales que
ocuparán los escaños 1, 3, 5 y 7; el día sábado 6 de mayo de 2017; y
autorizar al Alcalde a firmar, y ejecutar un Convenio de Elecciones
Conjuntas con el Condado de Dallas.
Notes:
Agenda Date: 01/24/2017
Agenda Number: 13.
Sponsors: Enactment Date:
Resolution General Election_Eng.pdf, Resolution
General Election_Sp.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3184
Title
Consider approval of a Resolution calling for the General Municipal Election for
Councilmembers Place 1, 3, 5 and 7 for Saturday, May 6, 2017; and authorize the Mayor to
sign and execute a Joint Election Agreement with Dallas County.
A considerarse la aprobación de una resolución para convocar a Elecciones Municipales
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3184)
Generales con el fin de elegir a los Concejales que ocuparán los escaños 1, 3, 5 y 7; el día
sábado 6 de mayo de 2017; y autorizar al Alcalde a firmar, y ejecutar un Convenio de
Elecciones Conjuntas con el Condado de Dallas.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
Page 1
RESOLUTION NO. ________________
ORDER OF GENERAL ELECTION
May 6, 2017
BE IT REMEMBERED THAT on this the 24th day of January, 2017, at a duly posted
meeting of the City Council of the City of Coppell, Texas, a quorum being present, the meeting
was called to order and the Council issued the following order:
IT IS HEREBY ORDERED that a general election be held on the 6th day of May, 2017,
7:00 a.m. to 7:00 p.m., for the purpose of electing one Councilmember for Place 1, one
Councilmember for Place 3, one Councilmember for Place 5, and one Councilmember for Place
7. The election shall be held as a Joint Election administered by the Dallas County Elections
Administrator in accordance with the provisions of the Texas Election Code and a Joint Election
Agreement with each of the respective counties.
The candidate for such office receiving a majority of all votes cast for all candidates for
such office shall be elected to serve such term or until his or her successor is duly elected and
qualified.
In the event any candidate for said office fails to receive a majority of all votes cast for all
the candidates for such office, a run-off election shall be held. If a run-off election becomes
necessary, the run-off election will be held on Saturday, June 10, 2017. The Dallas County
Elections Administrator will conduct the Election.
A Presiding Election Judge and an Alternate Presiding Election Judge shall be appointed
in accordance with the Joint Election Agreements.
Page 2
Early voting by personal appearance shall be conducted at the Coppell Town Center,
255 Parkway Boulevard, Coppell, Texas 75019. Early voting will be conducted on weekdays
beginning Monday, April 24, 2017 through Friday, April 28, 2017, 8:00 a.m. - 5:00 p.m.;
Saturday, April 29, 2017, 8:00 a.m. - 5:00 p.m.; Sunday, April 30, 2017, 1:00 p.m. - 6:00 p.m.;
and Monday, May 1, 2017 and Tuesday, May 2, 2017, 7:00 a.m. - 7:00 p.m.
Qualified residents of Coppell may vote early in the Joint Election by personal
appearance at either the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019,
or at any of the other branch locations, as published by Dallas County, respectively, in
accordance with the Joint Election Agreements.
Application for a ballot by mail shall be mailed:
Toni Pippins-Poole
Early Voting Clerk
8th Floor Dallas County Elections Department
Health & Human Services Building
2377 N. Stemmons Freeway, Suite 820
Dallas, Texas 75207
Application for ballot by mail must be received no later than the close of business on
April 25, 2017.
The City Secretary shall present such returns to the City Council for the canvassing of
said elections.
The canvass of said elections return shall be conducted by the City Council not earlier
than the 3rd day nor later than the 11th day after the elections.
DULY ORDERED by the City Council of the City of Coppell, Texas the 24th day of
January, 2017.
Page 3
APPROVED:
KAREN SELBO HUNT, MAYOR
CITY OF COPPELL, TEXAS
ATTEST:
_______
CHRISTEL PETTINOS, CITY SECRETARY
CITY OF COPPELL, TEXAS
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
Página 1
RESOLUCIÓN NÚM. _____________
MANDATO DE CONVOCAR A ELECCIONES GENERALES
6 de mayo de 2017
HÁGASE A MANERA DE RECORDATORIO que en este día 24 del mes de enero del año
2017, en una reunión debidamente notificada del Ayuntamiento del Municipio de Coppell, Texas, y
estando presente el quórum, la reunión se llamó al orden y el ayuntamiento promulgó el mandato a
continuación:
POR ESTE CONDUCTO SE ORDENA que se convoquen elecciones generales el día 6 de
mayo del año 2017, de las 7:00 a.m. a las 7:00 p.m., con el propósito de elegir a un concejal del
ayuntamiento para que ocupe el escaño 1, un concejal del ayuntamiento para que ocupe el escaño 3, un
concejal del ayuntamiento para que ocupe el escaño 5 y un concejal para que ocupe el escaño 7 por un
período de tres años. Las elecciones deberán llevarse a cabo como una Elección Conjunta administrada
por el Administrador de Elecciones del Condado de Dallas conforme lo establecen las cláusulas del
Código Electoral de Texas y el Convenio de Elecciones Conjuntas.
El candidato para ocupar dicho escaño, a quien se le haya otorgado la mayoría de todos los votos
decisivos para ocupar dicho escaño, será electo para prestar sus servicios durante esa gestión o hasta que
su sucesor(a) sea debidamente electo(a) y llene las cualidades establecidas.
En caso de que cualquier candidato a dicho cargo público no logre acumular la mayoría de los
votos decisivos entre todos los candidatos a ocupar dicho cargo público, se llevará a cabo una segunda
ronda de elecciones posterior a la primaria. Si llegase a ser necesaria una segunda ronda de elecciones
posterior a la primaria, dicha ronda de elecciones se llevará a cabo el sábado 10 de junio del año 2017. El
Administrador de Elecciones del Condado de Dallas serán quienes dirijan dicha elección.
Se nombrará a un juez electoral y un juez electoral alterno quienes presidirán los comicios
electorales apegándose a lo que establecen los Convenios de Elecciones Conjuntas.
Página 2
El ejercicio del voto anticipado, en persona, podrá ejercerse en el atrio del Town Center, ubicado
en el 255 Parkway Boulevard, en Coppell, Texas 75019. El voto anticipado podrá ejercerse en días
hábiles a partir del lunes 24 de abril del 2017, hasta el viernes 28 de abril del 2017, de las 8:00 a.m. a las
5:00 p.m., el sábado 29 de abril del 2017 de las 8:00 a.m. a las 5:00 p.m., el domingo 30 de abril del 2017
de la 1:00 p.m. a las 6:00 p.m., el lunes 1 de mayo del 2017 y el martes 2 de mayo del 2017 de las 7:00
a.m. a las 7:00 p.m. apegándose al convenio de la Elección Conjunta
Los habitantes que residan en Coppell y cumplan con los requisitos, podrán ejercer el voto
anticipado en la Elección Conjunta y en persona ya sea en el Town Center de Coppell o en cualquier otra
casilla electoral, según lo publique tanto el Condado de Dallas como el Condado de Denton, apegándose a
los Convenios de la Elección Conjunta.
Las solicitudes de boletas electorales por correo deberán enviarse a:
Toni Pippins-Poole
Early Voting Clerk
8th Floor Dallas County Elections Department
Health & Human Services Building
2377 N. Stemmons Freeway, Suite 820
Dallas, Texas 75207
Las solicitudes de las boletas electorales por correo deberán recibirse antes del cierre oficial del día 25 de
abril de 2017.
La Secretaria del Ayuntamiento deberá presentarle al Ayuntamiento Municipal las boletas
devueltas para el escrutinio y salvaguarda de dichas elecciones.
El escrutinio de las boletas electorales devueltas de dichas elecciones deberá llevarse a cabo por
conducto del Ayuntamiento Municipal no antes del 3o. día ni después del 11o. día posterior a las
elecciones.
DEBIDAMENTE ORDENADO por el Ayuntamiento Municipal de Coppell, Texas el día 24 de
enero del año 2017.
Página 3
APROBADO:
KAREN SELBO HUNT - ALCALDE
AYUNTAMIENTO MUNICIPAL DE COPPELL,
TEXAS
ATESTIGUÓ:
_______
CHRISTEL PETTINOS - SECRETARIA DEL AYUNTAMIENTO
AYUNTAMIENTO MUNICIPAL DE COPPELL, TEXAS
APROBADO POR SU CONTENIDO Y FORMA:
ROBERT E. HAGER – PROCURADOR DE JUSTICIA DEL MUNICIPIO
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3178
File ID: Type: Status: 2017-3178 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
01/17/2017File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: A.Report by Mayor Hunt regarding the Grand Opening of Life Safety
Park.
B.Report by Mayor Hunt regarding the General Municipal Election.
Notes:
Agenda Date: 01/24/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3178
Title
A.Report by Mayor Hunt regarding the Grand Opening of Life Safety Park.
B.Report by Mayor Hunt regarding the General Municipal Election.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3178)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3179
File ID: Type: Status: 2017-3179 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Secretary
01/17/2017File Created:
Final Action: Council Committee ReportsFile Name:
Title: C-FBISD/LISD Liaison - Councilmember Hinojosa-Flores
CISD Liaisons - Mayor Pro Tem Mays and Councilmember Hinojosa-Flores
Coppell Seniors - Councilmembers Roden and Long
Notes:
Agenda Date: 01/24/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 01/24/2017City Council
Text of Legislative File 2017-3179
Title
C-FBISD/LISD Liaison - Councilmember Hinojosa-Flores
CISD Liaisons - Mayor Pro Tem Mays and Councilmember Hinojosa-Flores
Coppell Seniors - Councilmembers Roden and Long
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 1/20/2017
Master Continued (2017-3179)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 1/20/2017