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CP 2017-02-14City Council City of Coppell, Texas Meeting Agenda 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers6:00 PMTuesday, February 14, 2017 KAREN HUNT WES MAYS Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 GARY RODEN MARK HILL Place 4 Place 7 CLAY PHILLIPS City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 6:00 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. A.Consultation with City Attorney regarding a claim by the City for unsatisfactory vendor services. Section 551.074, Texas Government Code - Personnel Matters. Page 1 City of Coppell, Texas Printed on 2/10/2017 February 14, 2017City Council Meeting Agenda B.Discussion regarding the appointment of Alternate Municipal Judge. Carlsen Resume.pdfAttachments: 3.Work Session (Open to the Public) 1st Floor Conference Room A.Discussion regarding the information systems needs for the Coppell Police and Fire Departments through the North Texas Emergency Communication Center (NTECC). B.Discussion regarding the program and systems assistance needs for the deployment of the Enterprise Resource Planning (ERP) management system. C.Discussion of Agenda Items. Staff (NTECC) Memo.pdf Staff (ERP) Memo.pdf Attachments: Regular Session (Open to the Public) 4.Invocation 7:30 p.m. 5.Pledge of Allegiance 6.Citizens’ Appearance 7.Consent Agenda A.Consider approval of the minutes: January 24, 2017. Minutes.pdfAttachments: B.Consider approval of an Ordinance for CASE. NO. PD-250R23-H, Old Town Addition (Main St), PH 4, a zoning change from PD-250R8-H (Planned Development-250 Revision 8-Historic) & PD-250R-H (Planned Development-250 Revised-Historic) to PD-250R23-H (Planned Development-250 Revision 23-Historic), to amend the Concept Plan and attach a Detail Site Plan to allow the development of 12 single-family lots fronting Burns Street, one common area lot and dedication of right-of-way on 1.65 acres of property located at the northwest corner of S. Coppell Road and Burns Street and authorizing the Mayor to sign. Cover Memo.pdf Ordinance.pdf Exhibit A - Legal Description.pdf Exhibit B - Concept Plan.pdf Exhibit C - Site Plan.pdf Exhibit D - Landscape Plan.pdf Exhibit E - Elevations Phase 4.pdf Attachments: Page 2 City of Coppell, Texas Printed on 2/10/2017 February 14, 2017City Council Meeting Agenda C.Consider approval of an Ordinance for Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning change from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square-foot, retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road and authorizing the Mayor to sign. Cover Memo.pdf Ordinance.pdf Exhibit A - Legal Description.pdf Exhibit B -Site Plan.pdf Exhibit C -Landscape Plan.pdf Exhibit D - Elevations.pdf Exhibit E Color Perspectives (5 pages).pdf Attachments: D.Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. ZS Pharma - Resolution Memo.pdf ZS Pharma - Resolution.pdf ZS Pharma - Tax Abatement Agreement.pdf Attachments: E.Consider approval of a design contract with Pacheco Koch for the design of Hunterwood Park bank stabilization; in the total amount of $160,568.00; as budgeted in Drainage Utility District funds; and authorizing the City Manager to sign any necessary documents. Hunterwood Park Memo.pdf Location Exhibit.pdf Hunterwood Design Contract.pdf Attachments: F.Consider approving an award of bid and purchase of fifteen replacement in-car camera systems for the Police Department Patrol fleet, in the amount of $105,444.50 from L-3 Mobile Vision, as budgeted, and authorizing the City Manager to sign any necessary documents. L3 Memo.pdf L3 Quote.pdf L3 Sole Source Letter.pdf Attachments: G.Consider approving an award of bid and purchase of eight replacement vehicles for the Police Department, in the amount of $299,840.00 from Caldwell Country Chevrolet utilizing contract pricing through Buyboard no. 521-16, as budgeted, and authorizing the City Manager to sign any necessary documents. Page 3 City of Coppell, Texas Printed on 2/10/2017 February 14, 2017City Council Meeting Agenda Police Fleet - Tahoe Memo.pdf Police Fleet - Tahoe Quote.pdf Attachments: H.Consider approving an award of bid and purchase of seven replacement vehicles for the Police Department, in the amount of $288,752.75 from Silsbee Ford utilizing contract pricing through Buyboard no. 430-13, as budgeted, and authorizing the City Manager to sign any necessary documents. Police Fleet - Interceptor Memo.pdf Police Fleet - Interceptor Quote.pdf Attachments: End of Consent Agenda 8.Consider approval of an Ordinance appointing an Alternate Municipal Judge of the Coppell Municipal Court of Record No. 1 of the City of Coppell; consolidating appointment terms; authorizing the Mayor to sign; and authorizing the City Manager to sign all necessary documents. Staff Memo.pdf Ordinance.pdf Attachments: 9.Swearing in of Alternate Municipal Judge. 10.Consider amending the Interlocal Cooperation Agreement and License and Use Agreement between the City of Coppell and Coppell ISD for the 50/50 cost sharing for the purchase and installation of a wrought iron fence at Coppell Middle School-North; and authorizing the Mayor to sign and the City Manager to sign any necessary documents. Staff Memo.pdf Interlocal Agreement_License Agreement with CISD-CN 2014-08-12.pdf Wrought iron cut sheet.pdf North fence quote.pdf Attachments: 11.CONTINUED PUBLIC HEARING: Consider approval of CASE. NO. PD-287-SF-7, Coppell Middle School North & Denton Creek Elementary, a zoning change request from SF-7 (Single Family-7) to PD-287-SF-7 (Planned Development-287-Single Family-7), to allow the existing eight-foot-tall chain link fence with barbed wire at the top to remain at Middle School North and to eliminate the masonry requirement for the vertical poles on the existing shade structure at Denton Creek Elementary on 24.77 acres of property located at 120 & 250 Natches Trace, respectively. Cover Memo.pdf Coppell ISD Withdrawal Letter.pdf Appeal Letter.pdf Staff Report.pdf Overall Site Plan.pdf Attachments: Page 4 City of Coppell, Texas Printed on 2/10/2017 February 14, 2017City Council Meeting Agenda Fence Details.pdf Shade Structure Letter.pdf 12.PUBLIC HEARING: Consider approval of Case No.: S-1113R-SF-7, Church of the Apostles, a zoning change request from S-1113-SF-7 (Special Use Permit-1113-Single Family-7) to S-1113R-SF-7 (Special Use Permit-1113 Revised-Single Family-7), to attach a revised Detail Site Plan for a 6,700-square-foot building expansion into existing parking on seven (7) acres of property located at 322 South MacArthur Blvd. Cover Memo.pdf Staff Report.pdf Site Plan.pdf Floor Plan.pdf Landscape Plan & Tree Survey (3 Pages).pdf Elevations & Renderings.pdf Attachments: 13.PUBLIC HEARING: Consider approval of Case No.: PD-242R2-HC, ALOFT & Future Hotel, a zoning change request from PD-242R-HC (Planned Development-242 Revised-Highway Commercial), to PD-242R2-HC (Planned Development-242 Revision 2-Highway Commercial), to revise the Detail Site Plan on 4.86 acres to allow one five-story hotel on the southern 2.76 acres and a future hotel on the northern 2.1 acres on property located south of Northpoint Drive, east of S.H. 121. Cover Memo .pdf Staff Report.pdf Site Plan.pdf 1st Floor Plan.pdf 2-5th Floor Plan.pdf Existing Tree Plan .pdf Landscape Plan.pdf Elevations.pdf Rendering.pdf Attachments: 14.City Manager Reports - Project Updates and Future Agendas 15.Mayor and Council Reports A.Report by Mayor Hunt regarding the Metroplex Mayors’ Meeting. B.Report by Councilmember Yingling regarding the NCTCOG Emergency Preparedness Planning Council, State Homeland Security Project (SHSP) Scoring Committee Allocation Update. Page 5 City of Coppell, Texas Printed on 2/10/2017 February 14, 2017City Council Meeting Agenda 16.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 17.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 10th day of February, 2017, at _____________. ______________________________ Christel Pettinos, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. Page 6 City of Coppell, Texas Printed on 2/10/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3220 File ID: Type: Status: 2017-3220 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 02/06/2017File Created: Final Action: Executive SessionFile Name: Title: Consultation with City Attorney regarding a claim by the City for unsatisfactory vendor services. Notes: Agenda Date: 02/14/2017 Agenda Number: A. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3220 Title Consultation with City Attorney regarding a claim by the City for unsatisfactory vendor services. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3220) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3221 File ID: Type: Status: 2017-3221 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 02/06/2017File Created: Final Action: Executive SessionFile Name: Title: Discussion regarding the appointment of Alternate Municipal Judge. Notes: Agenda Date: 02/14/2017 Agenda Number: B. Sponsors: Enactment Date: Carlsen Resume.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3221 Title Discussion regarding the appointment of Alternate Municipal Judge. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3221) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017 CANDACE M. CARLSEN 606 Levee Place Coppell, TX 75019 214-679-0414 EXPERIENCE Author Texas Criminal Codes and Rules, Annotated and Revised, 2006-2007 Texas Criminal Codes and Rules, Annotated and Revised, 2005-2006 Texas Criminal Codes and Rules, Annotated and Revised, 2004 Published by Texas Lawyer - Dallas, Texas -Researched Texas criminal statutes for all legislative amendments, repeals, and enactment information affecting the Code of Criminal Procedure, Penal Code, portions of the Health and Safety Code and Transportation Code; updated Texas Rules of Evidence and Texas Rules of Appellate Procedure. -Researched, wrote, and edited case law annotations for all the above-listed codes and rules. -Researched legislative history and summarized significant legislative changes to the criminal laws. -Created reference charts and diagrams of controlled substance penalties, felony punishment ranges, and enhanced felony punishments. -Created and updated comprehensive controlled substances index listing controlled substances, applicable penalty groups, and pertinent Health and Safety Code sections. Magistrate, Criminal District Courts of Dallas County - Dallas, Texas July 1999 -Conduct examining trials and make probable cause rulings for all levels of felony cases. to -Rule on defendants’ mental competency to stand trial in criminal cases. Present -Conduct guilty plea hearings and probation revocation hearings for felony and misdemeanor cases. -Consider and rule on bond forfeiture matters. -Determine probable cause and issue arrest warrants for all levels of felony and misdemeanor cases filed in Dallas County. -Advise criminal defendants of their rights, the nature of their charges, and initiate appointment of counsel where appropriate. -Research and rule on writs of habeas corpus. -Conduct initial hearings in fugitive extradition proceedings. -Determine bond amounts and conditions in felony and misdemeanor cases. -Consider and rule on requests for orders of emergency protection and requests for further detention in family violence cases. -Consider and rule on requests for mental illness and chemical dependency warrants and requests for orders of protective custody in mental illness cases. Solo Practitioner - Dallas, Texas February 1999 -Represented defendants in all aspects of criminal cases including trials, to probation revocations, hearings on motions to suppress evidence, pre-trial June 1999 motion hearings, plea bargain negotiations, and plea hearings. -Represented juveniles as guardian ad litem in suits affecting parent-child relationship. Assistant District Attorney, Dallas County District Attorney’s Office - Dallas, Texas January 1995 -Prosecuted all levels of felony and misdemeanor cases, including murder, to intoxication manslaughter, aggravated robbery, sexual assault, arson, aggravated January 1999 assault, drug possession and delivery, driving while intoxicated, theft, and assault cases. -Participated in 130 jury trials (47 as lead prosecutor, 83 as second chair in charge of voir dire and closing argument) and 104 trials before the court. -Trained prosecutors in trial preparation, courtroom conduct, and trial techniques for voir dire, opening statement, cross-examination, closing argument, and penalty phase hearings. -Represented the State of Texas at probation revocation hearings, mental competency hearings, and plea hearings. -Negotiated plea bargain agreements after consultation with victims and law enforcement agencies. Additional Training: -Selected to attend Top Gun seminar in Huntsville, Texas, which offered intensive trial advocacy training with an emphasis on the prosecution and investigation of narcotics cases. -Attended seminars covering the use of DNA evidence at trial, crime scene investigation, prosecutor trial skills, jury selection, and ethics. Attorney, Dodge Associates, P.C. - Dallas, Texas 1993 -Managed firm’s ERISA Plan Program to -Wrote welfare benefit plans that complied with ERISA for employers opting out of the Texas 1994 workers’ compensation system. -Advised employers regarding ERISA requirements, benefit plan implementation, and non-subscription matters. ACTIVITIES Community Voices Columnist, Dallas Morning News, 2013 - 2014 Wrote opinion articles for publication in the Dallas Morning News print and digital editions Dallas Volunteer Attorney Program; spoke at seminars for “at-risk” juveniles and their families, explaining the consequences of delinquent and criminal behavior. EDUCATION 1989 University of Wisconsin Law School - Madison, Wisconsin to -American Jurisprudence Award for Advanced Criminal Procedure. 1992 -Law School Dean’s List: 1990, 1991 -Participated in Legal Assistance to Institutionalized Persons Program assisting inmates of Oxford Federal Correctional Institution with sentencing and procedural matters. 1985 University of Michigan - Ann Arbor, Michigan to -Graduate of the Honors Program. 1989 -Bachelor of Arts in English. -Spanish proficiency certification from the Residential College language immersion program. -Recipient of the Michigan Competitive Scholarship. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3224 File ID: Type: Status: 2017-3224 Agenda Item Work Session 1Version: Reference: In Control: City Secretary 02/06/2017File Created: Final Action: Work SessionFile Name: Title: A.Discussion regarding the information systems needs for the Coppell Police and Fire Departments through the North Texas Emergency Communication Center (NTECC). B.Discussion regarding the program and systems assistance needs for the deployment of the Enterprise Resource Planning (ERP) management system. C.Discussion of Agenda Items. Notes: Agenda Date: 02/14/2017 Agenda Number: Sponsors: Enactment Date: Staff (NTECC) Memo.pdf, Staff (ERP) Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3224 Title A.Discussion regarding the information systems needs for the Coppell Police and Fire Departments through the North Texas Emergency Communication Center (NTECC). B.Discussion regarding the program and systems assistance needs for the deployment of the Enterprise Resource Planning (ERP) management system. C.Discussion of Agenda Items. Summary Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3224) Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mario Canizares, Deputy City Manager Date: February 14, 2017 Reference: Discussion regarding the Information Systems Needs for the Coppell Police and Fire Departments through the North Texas Emergency Communication Center (NTECC). 2030: Sustainable City Government Introduction: In March 2016, the combined public safety dispatch center between the cities of Addison, Carrollton, Coppell, and Farmers Branch better known as the North Texas Emergency Communications Center (NTECC) became operational. Since the go live date, there has been a constant need for Information Systems support by Coppell staff for the Police and Fire Departments. The support is related to continual software updates, hardware upgrades, security implementation and overall management and upkeep of the mobile data computers (MDDs) and other hardware located within the patrol vehicles, fire apparatus, and ambulances. This is a constant effort as the rolling stock is connected 24/7/365 to the NTECC system located in Carrollton. The same can be said about NTECC operations because of the heavy IT needs to support their operations. The NTECC Executive Director and Albert Gauthier recently met to discuss alternatives to deploying this support to not consume so much of a Coppell’s employee’s time. Our Information Systems Department has dedicated nearly 75% of one employee’s time to support Coppell Public Safety since before the NTECC “go live”. Based on the conversation it was proposed that NTECC hire an IT Application Specialist and split the position 50/50 between Coppell and NTECC. This would provide a direct support between the two entities and allow this person to handle all things IT for NTECC related issues. It would also release our employee to support IT issues city wide. Analysis: This person would be employed by NTECC and the City of Coppell would reimburse 50% of the costs through a contractual arrangement or Interlocal Agreement (ILA). The Fire and Police Departments have been working with NTECC to determine hours and days this person would be available and provide them with the appropriate credentials to access facilities, vehicles and apparatuses. Coppell’s cost for the remainder of 2016/17 fiscal year would be approximately $35,000. The cost for Coppell for the full fiscal year starting on October 1, 2017, would be 2 approximately $52,500. This is all inclusive of salary and fringe benefits. The terms of the ILA would be for the remainder of this year and then two full fiscal years into the future. There would also be an annual review to determine the amount of work conducted for each entity. Based on the complexity of managing the Center and our IT support needs in Coppell it appears to be a win/win for both entities. It also returns our IT employee to utilize his skills in other areas needed citywide. Legal Review: The City Attorney’s Office is preparing the necessary documents for the City Council to consider at a future City Council meeting. Fiscal Impact: The City’s cost for this effort should be approximately $35,000 for the remainder of the FY 2016/17 fiscal year. If this proposal is approved, the Finance Director will bring forward a budget amendment for the City Council’s consideration at a future meeting. The future costs will be administered through the FY 2017/18 budget planning process. The funds for this program would be paid for out of the Coppell Crime Control District. Recommendation: This item is informational and no action is needed at this time. 1 MEMORANDUM To: Mayor and City Council From: Mario Canizares, Deputy City Manager Date: February 14, 2017 Reference: Discussion regarding the Program and Systems Assistance Needs for the Deployment of the Enterprise Resource Planning (ERP) Management System 2030: Sustainable City Government Introduction: Over the last three plus years, the Information Services Department has been on a journey from a broke/fix operation to more solutions centered, strategic partner for city operations. To that end there has been strategy and execution for disciplined project management on software and hardware deployments that benefit the entire enterprise. This approach means that city business processes are reviewed and modified, as necessary, so that software gets full utilization and minimizing customizations which are costly. Approximately twenty-four months ago, staff presented to the City Council that the organization would need to replace a number of legacy software systems (Development Services, Finance, Utility Billing, Payroll) as they were reaching their end of life, were becoming cumbersome to operate and the systems could not provide the updated features for real time reporting, mobile computing, cloud environment, etc. The first legacy system to be replaced was Impact, the Development Services software used by Planning, Public Works, and Building Inspection. On November 1, 2016, Tyler Technologies Energov went live and allowed for a full complement of upgrades necessary for today’s working environment. Because of the complexity of this system a full-time employee to act as a Systems Administrator was added to manage the database, maintain records of updates and licenses, security modeling, provide training, and generate reports. This has proved to be very useful for the Development Services and Information Systems Department to have an employee dedicated to managing this very complex and robust system. The systems to be replaced next is Ceridian and New World Logos. Ceridian is the employee time, attendance, payroll software system. New World Logos is the Enterprise Resource Planning (ERP) Management System comprised of the software for Human Resources and Finance. The modules include all employee records, recruitment and onboarding, employee pay and benefits management, general ledger, operating and capital budgeting, accounts receivable/payables, asset management, and utility billing. 2 Analysis: These two systems touch every single City employee, department, and contractor, and Coppell households and businesses. In addition, these systems transact well over $100,000,000 on an annual basis. The systems are complex, have to be accurate and managed accordingly, and it is imperative that they are in sync to balance at month/quarter/year end. Based on the ongoing work and the complexities of the systems we are in need of an onsite Systems Administrator for both the payroll and ERP systems. To date, we have used professional services to fulfill the Systems Administrator role. This allows us to “try before you buy” for new IT staff, since many of these skill is commoditized and if the person does not perform or is not a good fit then it provides flexibility to replace the individual. We have found a good fit and are ready to add this position to the payroll schedule in the operating budget. The annual cost for this position is $110,500, all-inclusive of salary and benefits. For the remainder of the fiscal year (seven months) the cost is approximately $65,000. If the position is approved, Jennifer Miller would bring forward a budget amendment to the Council to consider at a future meeting. The costs for the position moving forward would be managed through the annual budget process. Legal Review: There are no legal documents to review Fiscal Impact: The City’s cost for the remainder of the 2016-17 fiscal year should not exceed $65,000. The Finance Director will bring forward a budget amendment for the City Council’s consideration at a future City Council meeting. Recommendation: The City Manager’s Office recommends that City Council approve this proposal for adding a Systems Administrator to manage the City’s Time/Attendance and ERP Management Systems. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3225 File ID: Type: Status: 2017-3225 Agenda Item Consent Agenda 1Version: Reference: In Control: City Secretary 02/06/2017File Created: Final Action: MinutesFile Name: Title: Consider approval of the minutes: January 24, 2017. Notes: Agenda Date: 02/14/2017 Agenda Number: A. Sponsors: Enactment Date: Minutes.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3225 Title Consider approval of the minutes: January 24, 2017. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3225) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017 255 Parkway Boulevard Coppell, Texas 75019-9478City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, January 24, 2017 KAREN HUNT WES MAYS Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 GARY RODEN MARK HILL Place 4 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, January 24, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:41 p.m. Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Present 8 - Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.072, Texas Government Code - Deliberation regarding Real Property. Deliberate the purchase, exchange, lease, or value of real property located south of E. Belt Line Road and east of S. Belt Line Road. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room3. Page 1City of Coppell, Texas January 24, 2017City Council Minutes Mayor Hunt adjourned the Executive Session at 7:13 p.m. and convened into the Work Session. A.Presentation and discussion regarding the proposed Parks and Recreation Ordinance revisions. B.Presentation and discussion regarding the Cemetery Master Plan. C.Discussion regarding the remodel of the Animal Services facility. D.Discussion regarding Agenda Items. Presented in Work Session Regular Session Invocation 7:30 p.m.4. Rev. Dr. Tom Palmer, Pastor with First United Methodist Church, gave the Invocation. Pledge of Allegiance5. Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6.Consider approval of Proclamation naming January 24, 2017, as “Gary Sieb Appreciation Day;” and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Gary Sieb, Director of Planning. The City Council provided accolades and well wishes to Mr. Sieb upon his retirement. A motion was made by Councilmember Gary Roden, seconded by Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved. The motion passed by an unanimous vote. Citizens’ Appearance7. Mayor Hunt asked for those who signed up to speak: 1) Warren van der Westhuizen, 625 Parkway Boulevard, spoke in regards to bringing soccer clubs and tournaments to Coppell. Consent Agenda8. At this time, Councilmember Marvin Franklin completed a Conflict of Interest affidavit and abstained from Consent Agenda Item E. A.Consider approval of the minutes: January 10, 2017. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Cliff Long, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. B.Consider approval of canceling the Regular City Council Meeting Page 2City of Coppell, Texas January 24, 2017City Council Minutes scheduled for March 14, 2017. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Cliff Long, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. C.Consider the approval of MVBA Collections Contract with the City of Coppell on behalf of the Municipal Court for the collection of Warrants; and authorizing the City Manager to sign. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Cliff Long, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. D.Consider approval of CRDC appointment of Officers. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Cliff Long, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. E.Consider approval of a Resolution approving the terms and conditions of an agreement to authorize payment of channel improvements in Northlake pursuant to the initial settlement and land purchase agreements with Trammell Crow No. 43, Ltd.; authorizing the Mayor to sign; and authorizing the City Manager to complete, execute and sign any necessary documents. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Cliff Long, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote with Councilmember Marvin Franklin abstaining. Enactment No: RE 2017-0124.1 End of Consent Agenda 9.Consider approval of the appointment of Terry Landwehr as Presiding Municipal Judge of the Coppell Municipal Court No. 1, effective February 1, 2017, pursuant to the provisions of Section 4.06(b) of the City of Coppell Home Rule Charter for a term of two (2) years; and authorizing the City Manager to negotiate any necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. 10.Swearing in of Municipal Judge. Mayor Hunt administered the Oath of Office for Municipal Court Presiding Judge to the Hon. Terry Landwehr. 11.Consider award of bid and authorize a TCPN contract with Core Construction in the amount of $495,465.00 for the remodel of the Page 3City of Coppell, Texas January 24, 2017City Council Minutes Animal Services facility located at 821 S. Coppell Rd.; and authorizing the City Manager to sign and execute any necessary documents. Presentation: Police Captain Tony Pletcher made a presentation to the City Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Mark Hill, that this Agenda Item be approved The motion passed by an unanimous vote. 12.Consider adoption of the Cozby Library and Community Commons 2017-2020 Strategic Plan. Presentation: Vicki Chiavetta, Director of Library Services, made a presentation to the City Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. 13.Consider approval of a Resolution calling for the General Municipal Election for Councilmembers Place 1, 3, 5 and 7 for Saturday, May 6, 2017; and authorize the Mayor to sign and execute a Joint Election Agreement with Dallas County. A considerarse la aprobación de una resolución para convocar a Elecciones Municipales Generales con el fin de elegir a los Concejales que ocuparán los escaños 1, 3, 5 y 7; el día sábado 6 de mayo de 2017; y autorizar al Alcalde a firmar, y ejecutar un Convenio de Elecciones Conjuntas con el Condado de Dallas. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2017-0124.2 City Manager Reports - Project Updates and Future Agendas14. City Manager Clay Phillips announced that the Life Safety Park VIP Tour will be held on January 26th at 6 p.m. There will also be a Town Hall Meeting in the Council Chambers on January 26th at 7 p.m. hosted by the Republican Club, with guest speakers Senator Huffines and Representatives Rinaldi and Simmons. Finally, there will be a 5th Tuesday Work Session on January 31st at 6 p.m. in the 2nd Floor Conference Room of Town Center. Discussion will include: Council calendar items, public safety benefits and residential redevelopment. Mayor and Council Reports15. A.Report by Mayor Hunt regarding the Grand Opening of Life Safety Park. B.Report by Mayor Hunt regarding the General Municipal Election. Page 4City of Coppell, Texas January 24, 2017City Council Minutes Mayor Hunt announced the Grand Opening of the Life Safety Park will be held at 820 S. Coppell Rd. There will be representatives from Police and Fire, face painting, photo booths, food trucks and more. Also, the candidate fliing for City Council is currently underway. Applications are available in the City Secretary's office through February 17th. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. 16. C-FBISD/LISD Liaison - Councilmember Hinojosa-Flores CISD Liaisons - Mayor Pro Tem Mays and Councilmember Hinojosa-Flores Coppell Seniors - Councilmembers Roden and Long A. Councilmember Hinojosa-Flores reported that LISD School Board has two places on the ballot for the May 6th General Election. C-FBISD has two at-large seats on their ballot. The deadline to file is February 17th. B. Mayor Pro Tem Mays announced the CISD School Board has two seats on the ballot. Currently, Thom Hulme and David Caviness have filed. Also, the groundbreaking for the Middle School has been delayed until further notice. C. Councilmember Roden reported the Coppell Seniors are excited about the It's Time Texas Community Challenge. They have their monthly luncheons on the 4th Wednesday of the month at 11:30 a.m. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 17. Mayor Hunt announced the It's Time Texas Community Challenge. Coppell is currently in 3rd place, so she encouraged everyone to sign up, take a photo and upload it to the website. Mayor Hunt also challenged the Coppell School Board to have all students, teachers and staff to sign up. Necessary Action from Executive Session18. Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary Page 5City of Coppell, Texas January 24, 2017City Council Minutes Page 6City of Coppell, Texas Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3113 File ID: Type: Status: 2016-3113 Zoning Ordinance Agenda Ready 3Version: Reference: In Control: City Council 12/07/2016File Created: Final Action: PD-250R23-H, ORD Old Town Addition (Main St) PH 4 File Name: Title: Consider approval of an Ordinance for CASE. NO. PD-250R23-H, Old Town Addition (Main St), PH 4, a zoning change from PD -250R8-H (Planned Development -250 Revision 8-Historic) & PD-250R-H (Planned Development-250 Revised-Historic) to PD-250R23-H (Planned Development-250 Revision 23-Historic), to amend the Concept Plan and attach a Detail Site Plan to allow the development of 12 single-family lots fronting Burns Street, one common area lot and dedication of right -of-way on 1.65 acres of property located at the northwest corner of S. Coppell Road and Burns Street and authorizing the Mayor to sign. Notes: Agenda Date: 02/14/2017 Agenda Number: B. Sponsors: Enactment Date: Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal Description.pdf, Exhibit B - Concept Plan.pdf, Exhibit C - Site Plan.pdf, Exhibit D - Landscape Plan.pdf, Exhibit E - Elevations Phase 4.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved12/15/2016Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-3113) Matt Steer, Sr. Planner introduced this case with exhibits and elevations. He stated that staff is recommending approval with one condition which he read into the record. He mentioned that 26 notices were mailed to property owners within 200 feet of this request. Received zero in favor and received one in opposition. There were also 108 notices mailed to property owners within 800 feet of this request. One returned in favor. Greg Yancey, Main Street Coppell, Ltd, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. George Marshall, Engineering Manager/City of Coppell, addressed the question about the alleyway meeting the requirements for fire truck turn around at the culdesac. He stated that it did meet the requirements. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: William Henze, 721 S. Coppell Road, Coppell Texas, was undecided with questions Michael Mueller, 433 Travis Street, Coppell Texas spoke in opposition Jags Porandla, 457 Travis Street, Coppell Texas spoke in oppostion. Ann Dragon, 727 Bent Tree Court, Coppell Texas spoke in favor. The citizens concerns were: The integrity of the Comprehensive Plan, showed more green space instead of homes; Houses replacing green space, changing the view from the window of the home already there; Green space should be protected; The amount of additional homes. Chairman Haas closed the Public Hearing. Greg Yancey addressed some of the issues with the Land Use Plan that involved the areas of green space being used for more houses. Vice Chairman Portman motioned to recommend approval subject to the condition that Cedar Elms be planted in each tree well and landscape island, with the exception of a Savannah Holly in the tree well directly abutting the landscape island and a Shumard Oak at the end of the parking row. Seconded by Commissioner Sarma; motion carried (7-0). Action Text: Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 7Aye: 2 PassClose the Public Hearing and Approve 01/10/2017City Council Presentation: Matt Steer, Planner, made a presentation to the City Council. Greg Yancey, 436 Southwestern Boulevard, representing the applicant, was available for questions. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Action Text: Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 6Aye: 3 02/14/2017City Council Text of Legislative File 2016-3113 Title Consider approval of an Ordinance for CASE. NO. PD-250R23-H, Old Town Addition (Main St), PH 4, a zoning change from PD-250R8-H (Planned Development-250 Revision Page 2City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-3113) 8-Historic) & PD-250R-H (Planned Development -250 Revised-Historic) to PD-250R23-H (Planned Development -250 Revision 23-Historic), to amend the Concept Plan and attach a Detail Site Plan to allow the development of 12 single-family lots fronting Burns Street, one common area lot and dedication of right -of-way on 1.65 acres of property located at the northwest corner of S. Coppell Road and Burns Street and authorizing the Mayor to sign. Summary Staff Recommendation: On January 10, 2017, City Council unanimously approved this ZONING CHANGE (6-0). On December 15, 2016, the Planning Commission unanimously recommended approval of this ZONING CHANGE (7-0). Commissioners, Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Sense of Community Special Place to Live Page 3City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: February 14, 2017 Reference: Consider approval an Ordinance for Case No. PD- 250R23-H, Old Town Addition (Main St) PH 4, to amend the Concept Plan and attach a Detail Site Plan to allow the development of 12 single family lots fronting Burns Street, one common area lot and dedication of right of way on 1.65 acres of property located at the northwest corner of S. Coppell Road and Burns Street 2030: Sense of Community Special Place to Live Introduction: This request is to rezone the property on the northwest corner of Burns and S. Coppell Road to allow residential land use on city-owned vacant property and a 10 foot common area lot south of the alley. The subject property backs up to the alleyway of twelve patio homes that front on Travis Street. This is appropriate based on the similarity in land uses to the north and east and with the addition of a slip street concept to act as a buffer from the office/warehouse to the south. A revised Concept Plan has been submitted bringing the development up-to-date with the current plans and reflecting the current parking configuration. Analysis: On January 10, 2017 the City Council unanimously approved PD-250R23-H, Old Town Addition (Main St), PH 4. There were no outstanding conditions. On December 15, 2016, the Planning and Zoning Commission unanimously recommended approval of the PD request subject to the condition that Cedar Elms to be planted in each tree well and landscape island, with the exception of a Savannah Holly in the tree well directly abutting the landscape island, and a Shumard Oak at the end of the parking row. Legal Review: The city attorney reviewed this ordinance. Fiscal Impact: None Recommendation: The Planning Department recommends approval. 2 Attachments: 1. Ordinance 2. Exhibit A – Legal Description 3. Exhibit B - Concept Plan 4. Exhibit C - Site Plan 5. Exhibit D - Landscape Plan 6. Exhibit E - Elevations Coppell PD 250R23 Pg 1 TM 83416 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-250R8-H (PLANNED DEVELOPMENT-250 REVISION 8-HISTORIC) & PD-250R-H (PLANNED DEVELOPMENT-250 REVISED-HISTORIC) TO PD-250R23- H (PLANNED DEVELOPMENT-250 REVISION 23-HISTORIC), TO AMEND THE CONCEPT PLAN AND ATTACH A DETAIL SITE PLAN TO ALLOW THE DEVELOPMENT OF 12 SINGLE-FAMILY LOTS FRONTING BURNS STREET, ONE COMMON AREA LOT AND DEDICATION OF RIGHT-OF-WAY ON 1.65 ACRES OF PROPERTY LOCATED AT THE NORTHWEST CORNER OF S. COPPELL ROAD AND BURNS STREET AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE AMENDED CONCEPT PLAN, SITE PLAN, LANDSCAPE PLAN, AND TYPICAL ELEVATIONS ATTACHED HERETO AS EXHIBITS “B”, “C”, “D” AND “E” ; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD- 250R23-H should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from PD-250R8- H (Planned Development-250 Revision 8-Historic) & PD-250R-H (Planned Development-250 Coppell PD 250R23 Pg 2 TM 83416 Revised-Historic) to PD-250R23-H (Planned Development-250 Revision 23-Historic), to amend the Concept Plan and attach a Detail Site Plan to allow the development of 12 single- family lots fronting Burns Street, one common area lot and dedication of right-of-way on 1.65 acres of property located at the northwest corner of S. Coppell Road and Burns Street, property described in Exhibit “A” attached hereto and made a part hereof for all purposes. SECTION 2. That PD-250R23-H (Planned Development-250 Revision 23-Historic), is hereby approved subject to the following development regulations: a. Except as amended herein and as provided in this Ordinance, the property shall be developed and used as provided herein in accordance with PD-250-H, as set forth in Ordinance No. 91500-A-564, as amended, which is incorporated herein as set forth in full and hereby republished. b. Maintenance of the five foot (5') Maintenance Use & Drainage Easement located between each of the units on Lots Block G, 14R-25R, shall be the responsibility of the owner of each lot. c. No structures, pad sites, stairs, or other flatwork shall be constructed or maintained in the side yards on Block G, Lots 14R-25R. d. Grills and/or cooking appliances shall not be used, maintained or stored in the side yards on Block G, Lots 14R-25R. e. No outside storage shall be visible from public view on Block G, Lots 14R- 25R, Burns Street, South Coppell Road, or any other public access area, and must be screened. f. The Property Owners’ Association shall be responsible for the maintenance of the common areas and any landscaping or amenities placed within the common Coppell PD 250R23 Pg 3 TM 83416 areas and maintenance of the landscaping in the right-of-way, as shown on the site plan, Exhibits “C” and “D”, respectively. g. Fencing shall be a maximum height of 4-feet, constructed of decorative metal, located at or behind the front building line of the primary structure. A 2-foot side yard fence setback shall be permitted on Block G, Lot 25R along Coppell Road to reflect the existing fence setback on Coppell Road on Lot 13R, Block G Old Town Addition. SECTION 3. That the Amended Concept Plan, Site Plan, Landscape Plan, and Typical Elevations attached hereto as Exhibits “B”, “C”, “D”, and “E” and made a part hereof for all purposes, as developed regulations, are hereby approved. SECTION 4. That the property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. Coppell PD 250R23 Pg 4 TM 83416 SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2017. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/mpm) BEING A 1.652 Acre tract of land and being a portion of LOT 1, BLOCK G, according to the plat OLD TOWN ADDITION as recorded in County Clerk's File No. 201100074924, Official Public Records, Dallas County, Texas and also being all of LOT 2RX, BLOCK G, according to the plat OLD TOWN ADDITION, as recorded in County Clerk's File No. 201200115939, Official Public Records, Dallas County, Texas and being more particularly described as follows: BEGINNING at a 1/2-inch iron rod found for corner at the most southeasterly corner of said Lot 1, Block G, said point also being the north line of Burns Street ( A 60' right-of- way) and also being in the westerly line of South Coppell Road ( A variable width right- of-way); THENCE South 85 deg. 29 min. 33 sec. West along the northerly right-of-way line of said Burns Street, a distance of 426.61 feet to a 1/2-inch iron rod set for corner; THENCE departing the north line of said Burns Street North 01 deg. 47 min. 53 sec. West, a distance of 286.15 feet to a 1/2-inch iron rod found for corner in the northerly line of said Lot 1, Block G; THENCE North 88 deg. 12 min. 07 sec. East along the northerly line of said Lot 2RX a distance of 7.00 feet to a 1/2-inch iron rod found for corner, said point being the most northeasterly corner of said Lot 2RX; THENCE South 01 deg. 47 min. 53 sec. East along the easterly line of said Lot 2RX a distance of 106.00 feet to a 1/2-inch iron rod found for corner; THENCE North 88 deg. 12 min. 07 sec. East along the northerly line of said Lot 2RX a distance of 357.81 feet to a 1/2-inch iron rod set for corner, said point also being the beginning of a curve to the right have a central angle of 63 deg. 14 min. 26 sec., a radius of 19.00 feet, a chord bearing of South 60 deg. 10 min. 40 sec. East and a chord length of 19.92 feet; THENCE along said curve to the right an arc length of 20.97 feet to a 1/2-inch iron rod set for corner, said corner being the beginning of a curve to the left having a central angle of 42 deg. 30 min. 12 sec., a radius of 21.00 feet, a chord bearing of South 49 deg. 48 min. 33 sec. East and a chord length of 15.22 feet; THENCE along said curve to the left an arc length of 15.58 feet to a 1/2-inch iron rod set for corner, said point being the most northeasterly corner of said LOT 2RX; THENCE South 01 deg. 47 min. 53 sec. East along the easterly line of said LOT 2RX a distance of 9.35 feet to a 1/2-inch iron rod set for corner; THENCE North 88 deg. 12 min. 07 sec. East along the northerly line of said Lot 1, Block G, a distance of 32.45 feet to a 1/2-inch iron rod found for corner, said point also being in the westerly line of said South Coppell Road; Legal Description Exhibit "A" page 1 of 2 THENCE South 02 deg. 03 min. 27 sec. East along the easterly line of said Lot 1, Block G and the westerly line of said South Coppell Road a distance of 130.01 feet to the POINT OF BEGINNING; Containing a computed area of 71,943 square feet or 1.652 acres or land, more or less. Exhibit "A" page 2 of 2 11/29/2016 Previous Site Plan Parking Calculations: Proposed Site Plan Parking Calculations: Proposed Land Use Units & Area Parking Requirement Total Required Provided On-site Provided On-street Total Provided Phase Three Homes 55 units 2.5 spaces: Unit 138 88 –Phase 1 28 –Phase 3 116 Total 56 188 Retail 9,680 sq. ft.1 space: 200 sq. ft. 48 10 30 40 Professional Office 24,652 sq. ft.1 space: 300 sq. ft. 82 33 62 95 Restaurant 37,302 sq. ft.1 space: 100 sq. ft. 373 134 219 353 Medical 2,144 sq. ft.1 space: 175 sq. ft. 12 3 10 13 Total:------653 296 377 673 Proposed Land Use Units & Area Parking Requirement Total Required Provided On-site Provided On-street Total Provided Phase Four Homes 67 units 2.5 spaces: Unit 168 88 – Phase 1 28 – Phase 3 24 – Phase 4 140 Total 77 217 Retail 10,538 sq. ft. 1 space: 200 sq. ft. 53 15 30 45 Professional Office 15,433 sq. ft. 1 space: 300 sq. ft. 52 26 62 88 Restaurant 41,354 sq. ft. 1 space: 100 sq. ft. 414 134 219 353 Medical 2,144 sq. ft. 1 space: 175 sq. ft. 12 3 10 13 Total: --- --- 699 318 398 716 A-001 110'-0"70'-0"79'-0"50'-0"34'-0" 45'-0" 95'-0"50'-0"70'-0"50'-0"60'-0"50'-0"99'-2"54'-0"55'-0"40'-0"15'-1 1/4" 40'-0"78'-10"72'-0"24'-10"18'-0"2'-0"5'-5"2'-6"62'-1/4"83'-11 1/4"76'-7 1/4"55'-1/4"50'-0"56'-0"61'-6 1/2"93'-8 1/2" 56'-9"51'-10"53'-6 1/2" 20'-0"96'-2 1/2"142'-8"15'-1/2" 55'-8 3/4"45'-4 1/4"163'-1/4"18'-0"22'-0"18'-0"18'-0"22'-0"18'-0"18'-0"25'-0"18'-0"18'-0"22'-0"22'-0"18'-0"25'-0"18'-0"79'-11"24'-11"79'-11"90'-0"101'-8 1/2"30'-0"20'-0"32'-0"33'-3 1/2"35'-11"35'-9 1/2"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"79'-11"24'-11"24'-11"107'-6"107'-6"140'-0" 140'-0" 110'-0"25'-0"72'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"80'-0"16'-0"25'-0"25'-0"80'-0"23'-6 1/2"24'-0"12'-1 1/2"15'-0"24'-0"5'-0"5'-6"37'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"36'-0" 15'-4 3/4"49'-11 1/2"32'-0"34'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"32'-0"109'-6" 80'-0"25'-0"CRAPE MYRTLES SHUMARD OAK BOMANITE TO R.O.W. MAIN STREET MAIN STREET DEDICATED ALLEY EXISTING BUSINESS RETAIL RETAILRETAILRETAIL RETAIL COFFEE HOUSE COTTAGE COTTAGE COTTAGE COTTAGE EXISTING BUILDINGS (NOT IN SCALE, VERIFY LOCATION)DEDICATED ALLEYTRAVIS STREETHOUSTON STREETWEST BETHEL ROADSOUTH COPPELL ROAD SERVICE SERVICE RESTAURANT PARKING (40) COTTAGE COTTAGE COTTAGE SWITCHGEAR POLES PATIO RESTAURANT PATIO BURNET STREETCROCKETT STREET9 P.S. 14 P.S. 14 P.S. RESTAURANT FARMER'S MARKET INTERACTIVE FOUNTAIN PLAY AREA E. MAIN STREET PUBLIC RR, JANITOR, STORAGE WASTE WASTE W. MAIN STREET 20 PARKINGSPACES OR 10 DOUBLE PARKING SPACES 14 P.S. 10 P.S. 10 P.S. C 5 C 6GEORGE C 9 C 10 C 13C 12C 11 P 1 P 2 R 1 R 2R 3R 4 R 5 S 1 S 2 F 2 F 1 9 P.S. RESTAURANT PARKING (40) PAVILION PH 1E PH 2E PH 3E PH 4E PH 5E PH 6E PH 7E PH 8E PH 9E PH 10E PH 11E PH 12E PH 13EPH 14E PH 1W PH 2S PH 3S PH 4S PH 5S PH 6S PH 8S PH 9S PH 10S PH 11S PH 12S PH 2W PH 3W PH 4W PH 5W PH 6W PH 7W PH 8W PH 9W PH 11W PH 12W PH 13W PH 14W GRASS PAVERS GRASS PAVERS GRASS PAVERS GRASS PAVERS ALLEYLT-1 BLK-E LT-1 BLK-E LT-1 BLK. C LT-1 BLK. C LT-1 BLK. C LT-1 BLK. C LT-1 BLK. C LT-1 BLK-A LT-1 BLK-A LT-1 BLK-A LT-1 BLK-D LT-1 BLK-D LT-1 BLK-D LT-1 BLK-D LT-1 BLK-D LT-1 BLK-D LT-1 BLK-D LOADINGPH 10W PH 15W PH 16W PH 15E PH 16E PH 7S PH 1S LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LT-1 BLK-F LOT-13R BLK-G LOT-12R BLK-G LOT-11R BLK-G LOT-10R BLK-G LOT-9R BLK-G LOT-8R BLK-G LOT-7R BLK-G LOT-6R BLK-G LOT-5R BLK-G LOT-4R BLK-G LOT-3R BLK-G LOT-2R BLK-G LT-1 BLK-A LT-1 BLK-A TOWN SQUARE LT-2 BLK-E SERVICE ENTRY FEATURE LT-1 BLK-H LT-2 BLK-H LT-3 BLK-H LT-4 BLK-H LT-5 BLK-H LT-6 BLK-H LT-7 BLK-H LT-8 BLK-H LT-9 BLK-H LT-10 BLK-H LT-11 BLK-H COMMON AREA LOT 17R-X TRAVIS STREETHAMMOND STREET ALLEY ALLEYCOMMON AREALOT 17R-XCOMMON AREA LOT 17R-XALLEY DUMPSTER ENCLOSURE FUTURE DEVELOPMENT LOT-14R BLK-G COMMON AREA LOT-1X LOT-16R BLK-G LOT-17R BLK-G LOT-18R BLK-G LOT-19R BLK-G LOT-20R BLK-G LOT-22R BLK-G LOT-23 BLK-G LOT-24R BLK-G LOT-25R BLK-G LOT-15R BLK-G LOT-21R BLK-GBURNS ST.LOCAL DINER SCALE: 1" = 50'A CONCEPTUAL SITE PLAN SITE PLANCOPPELL, TEXAS WILLIAM PECK &A S S O C I A T E S I N C.A R C H I T E C T S Lewisville, Tx(972) 221-1424Sheet Number: Date: Scale: Drawn: Job: REVISIONS DATEThese plans are intended to provide the basic construction information necessary tosubstantially complete this structure. These construction documents must be verified andchecked by the builder or person in authority of this project. Any discrepancy, error, and/or omissions, if any, are to be brought to the attention of the Designer prior to anyconstruction or purchases being made. It is recommended that the owner or builder obtaincomplete engineering services for: foundation, HVAC, and structural, prior to constructionof any kind. NOTE: All Federal, state, and Local codes, ordinances, and restrictions takeprecedence over any part of these construction documents which may conflict with same,and must be strictly obeyed and followed before and during construction.THESE CONSTRUCTION DOCUMENTS AND THERE USE, ARE THE PROPERTY OFWILLIAM PECK & ASSOCIATES, INC. AND ARE NOT TO BE TRACED, REUSED ORREPRODUCED IN ANY WAY, BY ANY MEANS, WITHOUT THE EXPRESSEDWRITTEN PERMISSION OF WILLIAM PECK & ASSOCIATES, INC.. ALL RIGHTSRESERVEDTHIS DOCUMENT IS RELEASED FOR THE PURPOSE OF INTERMIN REVIEW UNDER THE AUTHORITY OF WILLIAM PECK & ASSOCIATES, ON THIS PLOT DATE AMD IS NOT TO BE USED BY AUTHORITIES HAVING JURSDICTION FOR THE PURPOSE OF ISSUING CONSTRUCTION PERMITS11-15-2016MAINSTREET COPPELLCONCEPTUAL SITE PLANREF. PLAN MW MAINSTREET COPPELLExhibit "B" 6 ( 1 ( 1 ( 32.45'6 ( 1/2" IRFC C.M.1 : 1/2" I.R.S. 1/2" I.R.S.1/2" I.R.S. 1/2" IRFC COPPELL ROAD SOUTH(A VARIABLE WIDTH R.O.W.)FP 517.10 FF 518.10 FP 517.40 FF 518.40 FP 517.80 FF 518.80 FP 518.20 FF 519.20 FP 518.60 FF 519.60FP 518.90 FF 519.90FP 518.90 FF 519.90 FP 518.90 FF 519.90 FP 518.70 FF 519.70FP 518.50 FF 519.50 FP 518.40 FF 519.40 FP 518.40 FF 519.40 5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.5' M.U. & D. Esmt.6 (109.50'109.50'109.50'109.50'109.50'109.50'109.50'109.50'109.50'109.50'32.00'32.00'32.00'32.00'32.00'32.00'32.00'32.00'32.00' 32.00'32.00'32.00'32.00'32.00'32.00'32.00'32.00'32.00' 20.08' 13.08' 34.00' 11.00' 27 . 4 1 ' 29 . 7 9 ' 9.00' 49.96'19.39'110.62'6 (136.89'124.40'6 :319.08' 6 ( 57 . 1 9 ' 1 ( 58.96' Lot 14R Common Area Lot 1X426.61' 6 ( 9.35' C2 C1 L=8.91' L=12.07' 23.73' 6 ( 10.00' Block G BEGINNING POINT OF trfgasgasgasgasgasgasgasgasgasgasgasgasgasgasgasssssssssssssssssss6 : Lot 15R Lot 16R Lot 17R Lot 18R Lot 19R Lot 20R Lot 21R Lot 22R Lot 23R Lot 24R Lot 25R215.50'6 (286.15'70.65'9' Building Line 20' Building Line 10' Utility Easement 5' UTILITY 5' UTILITY EASEMENT WATER AND SEWER UTILITY EASEMENT EASEMENT EASEMENT Right-of-Way Dedication 23,226 s.f. STREET R.O.W. STREET R.O.W. (See Note 4 this sheet)OLD TOWN ADDITION (MAIN ST)PHASE 4OLD TOWN ADDITIONCOPPELL, TEXASPROPERTYLINECENTERLINESWALE4.00'1.00' 5.00' M.U. & D. ESMT. Drainage Easement Section (M.U. & D ) Typical Maintenance Use & Scale 1" = 2' NOTES: 1. MAINTENANCE OF THE 5' M.U. & D ESMT. SHALL BE THE RESPONSIBILITY OF THE PROPERTY OWNER. 2. PROPERTY OWNER'S ASSOCIATION (POA) SHALL BE RESPONSIBLE FOR MAINTAINING COMMON AREAS, SCREENING WALLS AND SCREENING FENCES AND LANDSCAPING IN PUBLIC RIGHT-OF-WAY. 3. NO CONSTRUCTION OF STRUTURES OR FLATWORK, OR LOCATION OF GRILLS OR COOKING APPLIANCES BETWEEN UNITS. NO OUTSIDE STORAGE VISIBLE FROM STREETS. SELLER TO RELAY THIS INFORMATION TO PROSPECTIVE PURCHASERS.Exhibit "C" 1/2" IRFC C.M. G 1/2" I.R.S. 1/2" I.R.S.1/2" I.R.S. 1/2" IRFC BLOCK G OLD TOWN ADDITION DOC. NO. 201200115939 O.P.R.D.C.T. 20' ALLEY OLD TOWN ADDITION DOC. NO. 201200115939 O.P.R.D.C.T.trfssssssssssssss*+)*4+5'.+8'1#- '&9#4& )17%*'4#$'.+# /#6%*':+56+0) #$'.+#8#4+'6; %106+07'':+56+0) 4191(#$'.+# *+)*4+5'.+8'1#-&9($74(14&*1..; 5#.8+#)4'))+ 5#.8+#)4'))+ 5#.8+#)4'))+ /'6#.'&)+0) /'6#.'&)+0) /'6#.'&)+0) /'6#.'&)+0) *+)*4+5'.+8'1#- 5#8#00#**1..; .+4+12'.+4+12' .+4+12' .+4+12' %'&#4'./.+4+12' %'&#4'./ .+4+12' %'&#4'./.+4+12' %'&#4'./.+4+12' %'&#4'./ %'&#4'./ %'&#4'./ .+0&*'+/'4/7*.; 41%-415' 415'/#4; 6':#5.#06#0# /'#.;$.7'5#)'(#..#56'4 5#.8+# )4'))+ )#74# 5*7/#4&4'&1#- )#74# /'#.;$.7'5#)' 41%-415' 415'/#4;.+0&*'+/'4/7*.; 6':#5.#06#0#(#..#56'4 5*7/#4&4'&1#- 18'4*'#&'.'%64+% 70&'4)4170&5#0+6#4;5'9'4 70&'4)4170&9#6'4 2412'46;.+0' $'4/7&#674()4#5551& 9 55 1*'('.&/#0&'5+)0567&+15SHEET NO.21$QZ4KEJCTFUQP6GZCU2JQPGÁ(CZÁKPHQ"HGNFOCPFGUKIPEQOScale: 1" = 20' PLANTING PLAN Jurisdiction of Project REGULATORY AUTHORITIES: CITY OF COPPELL PLANNING & ZONING 255 PARKWAY BLVD. PO BOX 9478 COPPELL, TX 75019 972 304-7092 TEXAS DEPARTMENT OF LICENSING AND REGULATION ELIMINATION OF ARCHITECTURAL BARRIERS E.O. THOMPSON STATE OFFICE BUILDING 920 COLORADO AUSTIN, TEXAS 78701 (512) 463-3211 (512) 475-2886 (FAX) CITY OF COPPELL LANDSCAPE REQUIREMENTS ARTICLE 34. LANDSCAPE REGULATIONS SEC. 12-34-8 MIN REQUIREMENTS FOR OFF-STREET PARKING AN VEHICULAR USE AREAS A. PROJECT IS EXEMPT BY MEETING EXEMPTION PARAGRAPH 1 ARTICLE A AND B INTERIOR LANDSCAPING REQUIREMENTS A. PROJECT IS EXEMPT FROM THIS REQUIREMENT AS THERE IS NO PUBLIC PARKING ON SITE. PERIMETER LANDSCAPE REQUIREMENTS A. ALL REQUIREMENTS MET NO EXISTING TREES ON SITE. UNDERGROUND AUTOMATIC SPRINKLING SYSTEM PROVIDED. SYSTEM DESIGNED AND INSTALLED ACCORDING TO TCEQ LAWS AND REGULATIONS PROVIDING FOR 100% COVERAGE ON ALL LANDSCAPE AND TURF. THE SYSTEM SHALL INCLUDE A FREEZE-RAIN SENSOR AND RPZ WITH ENCLOSURE. Landscaping Requirements Irrigation Requirements Site Location DRAWING KEY PLANT LIST OVERALL LANDSCAPE PLANTING PLAN Owner & Professionals Information OWNER MAIN STREET COPPELL PROVIDENT COMPANY, PO BOX 1790, COPPELL, TX 75019 GREG YANCEY, 214.215.9400 CIVIL ENGINEER GLENN ENGINEERING 105 DECKER COURT, SUITE 910 IRVING, TX 75062 972-717-5151 LANDSCAPE ARCHITECT FELDMAN DESIGN STUDIOS P.O. BOX 832346, RICHARDSON, TEXAS 75083 ATTN: CAROL FELDMAN, 972-980-1730 MAIN & HOUSTON STREETCOPPELL, TEXAS OLD TOWN ADDITION PHASE 4POA BUFFER - BURNS STExhibit "D"page 1 of 2 (14/5#7%'49+6* ':+56+0)61251+. 2.#065*47$9+6*6121(4116$#.. .'8'.9+6*':+56+0))4#&' 5*4'&&'&/7.%* $#%-(+..9+6*14+)+0#.51+.9#6'4 6*1417)*.;614'/18'#+421%-'65 5*47$ 140#/'06#.)4#552.#06+0)&'6#+. 2.#065*47$9+6*6121( 4116$#...'8'.9+6* ':+56+0))4#&'5*4'&&'&/7.%* ':+56+0))4#&' 2.#06+0616+..'& #0&#/'0&'&51+. 016'(144116Á$170&2.#065 .115'041165#6176'4'&)' 2'4'00+#.2.#06+0)&'6#+. 1. 2. 3. 4. ² ³ ²³ ³ ²³ ³ :4116$#..9+&6* $#%-(+..9+6*14+)+0#.51+.9#6'4 6*1417)*.;614'/18'#+421%-'65 2.#0664''9+6*4116(.#4'.'8'. 9+6*(+0+5*'&)4#&' %76412'5#66121(4116$#.. 4'/18'6121($74.#2 #0&#..9+4'#0&16*'4 010Á$+1&')4#&#$.'/#6'4+#. ':+56+0))4#&' 5*4'&&'&/7.%* ':+56+0)51+. (14/5#7%'49+6* ':+56+0)61251+. 64''56#-'-+66;2 2416'%6+10 *15'%18'4'& 9+4'#4170&64''6470- 4116$#.. 64''6470- 016'2.#%'64''56#-'5 105176*5+&'1(4116$#.. #0&10'64''56#-'10 0146*5+&'1(4116$#.. 016'64''56#-'561$'4'/18'&$; 190'4/106*5#(6'4+056#..#6+10 %10%4'6'$#%-1(%74$ #6564''62#4-+0)14 5+&'9#.-4#/2 &'26*&7#.274215'4116#0&9#6'4 $#44+'4 %'0674;241&7%6575#/1&'.%4Á2' Á14'37+8#.'06#5#22418'&$;190'4 64'' #5 2'42.#0 )4170&%18'4 145*47$5 #5 2'42.#0 5+&'9#.-14 16*'42#8+0) 51+. 5'66121(4116 $#44+'4 $'.196121( %10%4'6'%74$('.&/#0&'5+)0567&+15SHEET NO.21$QZ4KEJCTFUQP6GZCU2JQPGÁ(CZÁKPHQ"HGNFOCPFGUKIPEQOLANDSCAPE DETAILS Scale: 1/2"= 1' TREE STAKE DETAIL Scale: Not to scale TREE PLANTING Scale: Not to scale SHRUB & ORNAMENTAL GRASS PLANTING DETAIL Scale: Not to scale PERENNIAL PLANTING DETAIL MAIN & HOUSTON STREETCOPPELL, TEXAS OLD TOWN ADDITION PHASE 4POA BUFFER - BURNS STScale: 3/8"= 1' ROOT BARRIER DETAIL Exhibit "D"page 2 of 2 Exhibit "E" Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-2979 File ID: Type: Status: 2016-2979 Zoning Ordinance Agenda Ready 6Version: Reference: In Control: Planning 09/06/2016File Created: Final Action: PD-285-C, ORD Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Exp) File Name: Title: Consider approval of an Ordinance for Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning change from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square-foot, retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road and authorizing the Mayor to sign. Notes: Agenda Date: 02/14/2017 Agenda Number: C. Sponsors: Enactment Date: Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal Description.pdf, Exhibit B -Site Plan.pdf, Exhibit C -Landscape Plan.pdf, Exhibit D - Elevations.pdf, Exhibit E Color Perspectives (5 pages).pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/15/2016Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-2979) Matt Steer, Sr. Planner introduced this case with exhibits, elevations, material/color board and color perpectives. He mentioned that 23 notices were mailed to property owners within 200 feet of this request. There were no responses received in favor or in opposition. There were also 117 courtesy notices mailed to property owners within 800 feet of this request. He stated that staff is recommending approval subject to conditions which he read into the record. Lance Rose, NCA Partners Architecture, 5646 Milton Street, Suite 610, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. Vice Chairman Portman motioned to recommend approval subject to the following conditions: 1. There will be additional comments during full engineering plan review. 2. A Replat of the property is required. This will need to accommodate the encroachment into the 60-foot open space easement as well as include the dedication of a mutual access easement along the existing and proposed fire lane easements. 3. Coordinate with the utility company on the north property line for installation of the required plant material (accent or overstory trees). 4. Correct acreage listed in the title block. This PD contains Lot 1 and a portion of Lot 3. 5. Revise the parking required for Lot 1 to 373 and adjust the total accordingly. 6. Include a six-foot masonry screening wall with columns expressed every 10 to 30 feet on the west property line of the Site Plan and include details on the Elevations. 7. As shown on the previous submittal, include the sizes of the existing trees on the Landscape Plan/Tree Survey. Include an analysis of which of the trees will be removed with the construction of the six-foot masonry wall on the western property line. Include tree mitigation/retribution calculations. 8. Ensure the proposed multi-tenant monument signs are setback a minimum distance of 10 feet from Denton Tap and Sandy Lake Roads. 9. As shown in the previous submittals, consider adding trees in the front landscape islands. 10. After 75% of the retail space is occupied within the proposed 30,800-square-foot retail expansion, a new parking study for the entire shopping center will be conducted and submitted to City Staff. If warranted, the “future parking” shall be constructed as depicted on the Site Plan. Seconded by Chairman Haas; motion carried (6-0). Action Text: Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Vijay Sarma, and Commissioner George Williford 6Aye: 2 Pass10/25/2016City CouncilPostponed10/11/2016City Council Presentation: Matt Steer, Planner, made a presentation to the City Council. Lance Rose, 5646 Milton St., Ste. 610, Dallas, represented the applicant and answered questions of the Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Matt Kaiser, 10250 Constellation Blvd., Ste. 2850, Los Angeles, CA, Vice President of U.S. Property Trust, represented the tenant of the adjacent property. The landlord received the zoning notification letter late and asked that the City Council table the item until the November 8, 2016 meeting in order to further assess the impacts on the property. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that this Agenda Item be tabled until the October 25, 2016, City Council meeting. The motion passed by an unanimous vote. Action Text: Page 2City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-2979) Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 7Aye: 3 Pass12/13/2016City CouncilPostponed10/25/2016City Council Presentation: Marcie Diamond, Assistant Director of Planning, read the caption into the record and presented a letter from Carter Maria Thompson on behalf of the neighbors. The letter requested tabling the item and continuing the Public Hearing until December 13, 2016. A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Marvin Franklin, to continue the Public Hearing until December 13th. The motion passed by an unanimous vote. Action Text: Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores, Mayor Pro Tem Wes Mays, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 6Aye: 4 PassApproved12/13/2016City Council Mayor Hunt read the item into the record and included a letter from the developer requesting a postponement until the January 10, 2017 City Council meeting. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, to continue the Public Hearing until January 10, 2017. The motion passed by an unanimous vote. Action Text: Councilmember Cliff Long, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 6Aye: 5 PassClose the Public Hearing and Approve 01/10/2017City Council Presentation: Matt Steer, Planner, made a presentation to the City Council. Carter Thompson, 2301 Cedar Springs, Dallas, represented the applicant. Mayor Hunt announced this was a continued Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item subject to the following outstanding conditions: 1) There will be additional comments during full engineering plan review; 2) A Replat of the property is required. This will need to accommodate the encroachment into the 60-foot open space easement as well as include the dedication of a mutual access easement along the existing and proposed fire lane easements; 4) A tree removal permit will be required prior to the removal of any trees. 5) Submit a revised Site Plan showing the 8’ masonry wall extending to the southern boundary of the residential lot abutting Weichert Realtors and a revised Elevation Sheet showing the details of the wall. The motion passed by an unanimous vote. Action Text: Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 6Aye: 6 02/14/2017City Council Text of Legislative File 2016-2979 Title Consider approval of an Ordinance for Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), a zoning change from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square-foot, retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road and authorizing the Mayor to sign. Page 3City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-2979) Summary Staff Recommendation: On January 10, 2017, City Council unanimously approved this ZONING CHANGE (6-0). On December 13, 2016, City Council continued the public hearing to January 10, 2017 (6-0). On October 25, 2016, City Council continued the public hearing to December 13, 2016 (7-0). On October 11, 2016, City Council tabled and continued the public hearing to October 25, 2016 (7-0). On September 15, 2016, the Planning Commission unanimously recommended approval of this ZONING CHANGE (6-0). Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon:Business Prosperity Page 4City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: February 14, 2017 Reference: Consider approval of an Ordinance for Case No. PD-285-C, Connell Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village Expansion), to allow retention of the existing retail building with additional parking on Lot 1 (5.8 acres) and development of a two-building, 30,800-square-foot retail expansion on a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road 2030: Business Prosperity Introduction: The subject property includes the western portion of Woodside Village Shopping Center, encompassing a portion of the existing retail building, the vacant land to the west and a portion of the existing parking lot. The proposed development includes a two-building, 30,800-square-foot retail center. The site at the rear of the existing building is proposed to be revised to add parking and to shift the fire lane easement south, closer to the building. Also proposed is a change in the monument sign on Denton Tap Road to a multi-tenant sign. Analysis: On January 10, 2017 City Council unanimously approved PD-285-C, Connell Skaggs Addition, with no outstanding conditions. This request was postponed by City Council, per request of the applicant, on October 11th and 25th, 2016 and December 13, 2016 to resolve issues with neighboring property owners. On September 15, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD. Legal Review: The city attorney reviewed this ordinance Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Ordinance 2. Exhibit A – Legal Description 3. Exhibit B - Site Plan 4. Exhibit C – Landscape Plan/Tree Survey 2 5. Exhibit D - Elevations 6. Exhibit E – Perspectives (5 pages) Coppell PD 285-c Pg 1 TM83417 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM C (COMMERCIAL) TO PD- 285-C (PLANNED DEVELOPMENT-285-COMMERCIAL), TO ALLOW RETENTION OF THE EXISTING RETAIL BUILDING WITH ADDITIONAL PARKING ON LOT 1 (5.8 ACRES) AND DEVELOPMENT OF A TWO-BUILDING, 30,800-SQUARE-FOOT, RETAIL EXPANSION ON A PORTION OF LOT 3 (3.6 ACRES), CONTAINING A TOTAL OF 9.4 ACRES OF PROPERTY LOCATED AT 110 & 214 W. SANDY LAKE ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN, LANDSCAPE PLAN/TREE SURVEY, ELEVATIONS AND COLOR PERSPECTIVES, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D” AND “E”; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD- 285-C should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from C (Commercial) to PD-285-C (Planned Development-285-Commercial), to allow retention of the existing retail building with additional parking on Lot 1 as set forth in Exhibit A (5.8 acres) Coppell PD 285-c Pg 2 TM83417 and development of a two-building, 30,800-square-foot, retail expansion on a portion of Lot 3 of Exhibit A (3.6 acres), containing a total of 9.4 acres of property located at 110 & 214 W. Sandy Lake Road, property described in Exhibit “A” attached hereto and made a part hereof for all purposes (hereinafter the Property). SECTION 2. That PD-285-C (Planned Development-285-Commercial), is hereby approved subject to the following development regulations: A. This property shall be replatted to amend the open space easement and to include the dedication of a mutual access easement along the existing and proposed fire lane easements as reflected in the attached Site Plan. Exhibit B. B. A tree removal permit will be required prior to the removal of any trees on the Property. C. The property owner of PD-285-C Connell Skaggs Addition, Lot 1 & Lot 3, will extend the proposed 8' masonry wall the full length of the western boundary of the Planned Development; and, shall obtain a construction and maintenance agreement to extend to the southern boundary of screen wall on Tract 6, Block C Shadydale Acres also known as, 112 Shadydale Lane. A 10’, and, said wall maintenance easement shall be reflected and dedicated on the replat as provided in Section 2(A). D. Employee parking of the businesses on Lot 3, shall be required to be designated on the north side of the buildings on Lot 3. E. Parking space dimensions shall be eighteen feet (18') deep as depicted in the double parking rows depicted to the north of the proposed buildings on Lot 3 of the Property. F. A front yard landscaping deficiency and overall landscape area deficiency of 4,023 sq. ft. is allowed as depicted on the Landscape Plan. Coppell PD 285-c Pg 3 TM83417 G. Parking for the entire Woodside Village Shopping Center Lots 1-3 of the Connell Skaggs Addition, is required to maintain as minimum of 344 parking spaces in Lot 1 and 225 parking spaces in Lot 3. H. Off-premise signage is allowed as depicted on the Site Plan for Lot 1 and Lot 3, advertising other tenant spaces within the shopping center and the future tenant of the remaining tract that is currently located on the southwest corner of Lot 3. SECTION 3. That the Detail Site Plan, Landscape Plan/Tree Survey, Elevations and Color Perspectives, attached hereto as Exhibits “B”, “C”, “D”, and “E” and made a part hereof for all purposes, as developed regulations, are hereby approved. SECTION 4. That the property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. Coppell PD 285-c Pg 4 TM83417 SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2017. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/mpm) LEGAL DESCRIPTION BEING a 9.37 acre tract of land situated in the George Jack Survey, Abstract Number 694, in the City of Coppell, Dallas County, Texas, and being all of Lot 1, Block 1, and a portion of Lot 3, Block 1, Connell Skaggs Addition, an addition to the City of Coppell, Dallas County Texas according to the Plat thereof recorded in Volume 88006, Page 5896, Official Public Records, Dallas County, Texas (O.P.R.D.C.T.), as affected by Correction of Plat recorded in Volume 88105, Page 2944, O.P.R.D.C.T., and being all of that tract of land described in Special Warranty Deed to LG 110 Woodside Coppell, LLC, as recorded in Instrument Number 201600334488 (O.P.R.D.C.T.), and being part of that tract of land described in Special Warranty Deed to LG 214 Woodside Coppell, LLC, as recorded in Instrument Number 201600334489 (O.P.R.D.C.T.), and being more particularly described as follows: BEGINNING, at a point for corner at the northeast corner of said 9.37 acre tract of land; said point being in the west right‐of‐way line of Denton Tap Road (60.00 feet to centerline at this point); THENCE, South, with said west right‐of‐way line of Denton Tap Road, a distance of 35.00 feet to a point for corner; THENCE, South 89 degrees 43 minutes 31 seconds West, a distance of 235.00 feet to a point for corner; THENCE, South, a distance of 47.00 feet to a point for corner; THENCE, South 89 degrees 43 minutes 31 seconds West, a distance of 51.67 feet to a point for corner; THENCE, South, a distance of 254.16 feet to a point for corner; THENCE, North 89 degrees 43 minutes 31 seconds East, a distance of 100.67 feet to a point for corner; THENCE, South, a distance of 268.00 feet to a point for corner; said point being in the north right‐of‐way line of Sandy Lake Road (55.00 feet to the centerline at this point); THENCE, continuing with said north right‐of‐way line of Sandy Lake Road, a distance of 491.69 feet to a point for corner set at the beginning of a curvet to the right whose center bears North 00 degrees 09 minutes 39 seconds East, a distance of 1699.30 feet from said point; THENCE, continuing with said north right‐of‐way line of Sandy Lake Road, along said curve to the right through a central angle of 03 degrees 31 minutes 48 seconds, an arc length of 104.69 feet to a point for corner; THENCE, North, a distance of 261.58 feet to a point for corner; THENCE, South 89 degrees 43 minutes 31 seconds West, a distance of 212.35 feet to a point for corner, said; said point being in the east line of Shadydale Acres, an addition to the City of Coppell, as record in Volume 42, Page 95, Deed Records, Dallas County, Texas; THENCE, North 00 degrees, 17 minutes, 54 seconds East, with said east line of Shadydale Acres, a distance of 335.01 feet to a point for corner; THENCE, North 89 degrees 43 minutes 31 seconds West, a distance of 992.92 feet to the POINT OF BEGINNING; CONTAINING, 9.37 acres of land, more or less. EXHIBIT “A” MANHOLE MANHOLE MANHOLE MANHOLE (TYP) BOL (TYP) BOL & BRICK WALL STONE COLUMN ASPHALT INLET GRATE INLET GRATE INLET GRATE INLET MAILBOX ELEC BOX ELEC BOX ELEC BOXBRICK SIG N BRICK SIGN VAULT PHONE VAULT VERIZON VAULT VERIZON VAULT TRANSFORMER NO PARKING AREA (TYP) BRICK BUILDING EXISTING 1 STORY BRICK BUILDING EXISTING 1 STORY 5 20 FH FH FH FH FH ah1820HALFFI:\31000s\31213\CADD\Sheets\C101-SP-31213.dgnPDF_2D_MON_FW_MR_300.pltDesign1/18/201712:07:11 PMSheet Number Sheet Title Checked By: Drawn By: Project No.: Issued:No.DateDescriptionRevisionScale:AS NOTED TBPE FIRM #F-312FAX (214) 618-4574TEL (214) 618-4570FRISCO, TEXAS 75034-86403803 PARKWOOD BLVD, SUITE 80031213 CAD RRG PRELIMINARY FOR INTERIM REVIEW ONLY DATE P.E. NO. 86257 NAME TBPE FIRM #F-312 RUSTY R. GLOVER OF:SUPERVISION THE UNDER OR BY PREPAREDWERE THEY PURPOSES. CONSTRUCTIONOR BIDDING PERMIT,APPROVAL, REGULATORY FORINTENDED NOT AND REVIEW THESE DOCUMENTS ARE FOR INTERIMCOPPELL, TEXAS1/18/2017 1/18/2017 COCO PP ICV ICV LP LP LP PP PP M MANHOLE STM SEW S MANHOLE SAN SEW S MANHOLE SAN SEW M MANHOLE STM SEW S MANHOLE SAN SEW S MANHOLE SAN SEW S MANHOLE SAN SEW WM WM WV WV WV WV WV WV WV WV BOL 15' POWER ESMTVOL 88006, PG 589625' DRAIN ESMTVOL 98093, PG 511460' OPEN SPACE AREAVOL 88006, PG 589620' BLDG LINE VOL 88006, PG 5896 60' OPEN SPACE AREA VOL 88006, PG 5896 30' BLDG LINE VOL 88006, PG 5896 60' OPEN SPACE AREA VOL 88006, PG 5896 15' POWER & PHONE ESMT VOL 88006, PG 5896 "POWELL" 1/2" IRF CAP W/YELLOW 1/2" IRF "POWELL" 1/2" IRF "X" FND "X" FND 16.5'x25' PUMP WATER SERVICE ESMT VOL 88006, PG 5896 W SANDY LAKE ROAD (85' RIGHT-OF-WAY) 10' GAS ESMT VOL 88006, PG 5896 1/2" IRF "5310" 1/2" IRF "1928" 1/2" IRF 1.0' 3.2' 1.7' 3.00' WITNESS BEARS 1/2" IRS FOR POINT FOR CORNER FNC 0.4' ON FNC 1.0' ON FNC 0.6' ON BLDG 0.3' OFF BLDG 0.3' OFF 30' FIRE LANEVOL 88006, PG 5896FIRE LANE & ACCESS ESMT VOL 98093, PG 5130 82.00'SOUTH68.00'SOUTH30'60'd = 259.89' "TXHS" 1/2" IRS ELECTRIC ESMT VOL 2001165, PG 45 10' POWER ESMT VOL 88006, PG 5896 BRICKONE STORY BASIS OF BEARINGS20'10' POWER ESMTVOL 88006, PG 5896"X" SET 85'"X" SETOF CURB4.8' TO BACK 15'x15' POWER ESMT 14'x12.5' ON SUBJECT PROPERTY VOL 88006, PG 5896 15'x15' POWER ESMT VOL 88006, PG 5896 N 89°43'31" E 370.92' 44.00' N 89°43'31" E 6.00' N 89°43'31" E S 89°43'31" W 134.01'N 00°17'54" E 568.19'L=291.83 ' R=1699.30 ' CH =N83 ° 58 ' 52 " W 291.47 'SOUTH 265.12'SOUTH 185.00'10' LANDSCAPE BUFFER15' LANDSCAPE BUFFER ZONED: SF-12 M.R.D.C.T. VOL 42, PG 95 SHADYDALE ACRES TRACT 6, BLOCK C ZONED: SF-12 M.R.D.C.T. VOL 42, PG 95 SHADYDALE ACRES TRACT 3, BLOCK C ZONED: SF-12 M.R.D.C.T. VOL 2005180, PG 101 SHADYDALE ACRES LOT 3R, BLOCK C ZONED: SF-12 M.R.D.C.T. DOC No 20070189095 SHADYDALE ACRES LOT 4R1, BLOCK C ZONED: SF-12 M.R.D.C.T. DOC No 20070189095 SHADYDALE ACRES LOT 4R2, BLOCK C ZONED: PD-207-C M.R.D.C.T. VOL 88006, PG 5896 CONNELL SKAGGS ADDITION LOT 3 TRACT 1 ZONED: PD-207-C M.R.D.C.T. VOL 88006, PG 5896 CONNELL SKAGGS ADDITION LOT 1 TRACT 2 ZONED: PD-207-C M.R.D.C.T. VOL 2001165, PG 45 DENTON TAP DEVELOPMENT LOT 2R, BLOCK A REPLAT AND MINOR PLAT ZONED: PD-207-C 2005076, PG 7605 O.P.R.D.C.T. 145 FITNESS COURT, LLC VOL ZONED: PD-214R2-C INT201000272924 BLOCK A, LOT 1 ARBOR MANORS AMENDED 10' POWER ESMT30' BLDG LINEVOL 88006, PG 5896FIRE LANE & ACCESS ESMT VOL 98093, PG 5118 10' GAS ESMTZONED: PD-207-C M.R.D.C.T. VOL 88006, PG 5896 CONNELL SKAGGS ADDITION LOT 2 N 89°43'31" E 662.00'35.00'SOUTHS 89°43'31" W 235.00'47.00'SOUTH51.67' S 89°43'31" W SOUTH 254.16'100.67' N 89°43'31" E SOUTH 175.00'N 89°51'21" E 491.69' R= 1699.30' T= 14.16 L= 28.32 DENTON TAP ROAD10' LANDSCAPE BUFFER EX. 30' FIRE LANE (VOL 88006, PG 5896) AND PROPOSED MUTUAL ACCESS EX. 30' FIRE LANE (VOL 88006, PG 5896) AND PROPOSED MUTUAL ACCESS EX. 30' FIRE LANE (VOL 88006, PG 5896) AND PROPOSED MUTUAL ACCESS 12 14 12 12 7 14 16 15 15 13 7 3 TRACT 'A'262'212' FUTURE PAD RESTAURANT BY OTHERS DUMPSTER 9' (TYP.)18' (TYP.)18' (TYP.)9' (TYP.) 30' R 30' R 20' R 30' R 27'122'68' 63' 126'108' 108' 24' 24'24'100' PLANTING ISLANDISLAND PLANTING LANDSCAPE FEATURE 30' R 10' R 135' 108' 21 3 15 15 14 9 11 13 24'5' 5' 10' 2' 49'145.3'92.6' 45.1' 10.4'152'15'131' 8.3'24'19'28'24'36'24'18'15.6'78' 61 S.F. RISER RM BLDG 'A' 17,900 S.F.60'163'RETAIL 9,842 S.F.15' WALK THRU76'BLDG 'B' 12,900 S.F. RESTAURANT 2,972 S.F. RISER RM 62 S.F. RETAIL 5,518 S.F. RETAIL 4,348 S.F. RESTAURANT 2,007 S.F.RETAIL 6,087 S.F. 74'161' 93.4'27'6' PATIO 289 S.F.PATIO 340 S.F. 4 ACCESS AND MUTUAL 24' FIRE LANE PROPOSEDACCESSAND MUTUAL24' FIRE LANEPROPOSEDACCESS AND MUTUAL 24' FIRE LANE PROPOSED MUTUAL ACCESSAND PROPOSED(VOL 88006, PG 5896)EX. 30' FIRE LANE10' 36'18'18'36'12'30' N REVISED JULY 7TH, 2014) (MAP NUMBER 48113C0155K NO FLOODPLAIN ON SITE EXISTING OVERHEAD ELECTRIC ASPHALT PROPERTY LINE 460 461 EXISTING MAJOR CONTOUR LINE EXISTING MINOR CONTOUR LINE EASEMENT LINE PP POWER POLE SANITARY SEWER MANHOLE WV WATER VALVE FH FIRE HYDRANT EXISTING FIBER OPTIC WM WATER METER LEGEND: EXISTING WATER LINE EXISTING UNDERGROUND ELECTRIC EXISTING TELEPHONE LINE EXISTING GAS LINE EXISTING SANITARY SEWER FOR BY TBPE FIRM #F-312 TEL (214) 618-4570 FRISCO, TEXAS 75034-8640 3803 PARKWOOD BLVD, SUITE 800 285' 242 'C1.01 PLAN SITE 356 DEVELOPMENT 1007550250 SCALE: 1"=50' EXISTING FIRE HYDRANT EXISTING FIRE HYDRANT EXISTING FIRE HYDRANT EXISTING FIRE HYDRANT EXISTING 2 - 14' CURB INLETS EXISTING 2 - 14' CURB INLETS EXISTING FIRE HYDRANT TO REMAIN EXISTING MONUMENT SIGNS TO BE REMOVED EXISTING MONUMENT SIGN TO REMAIN EXISTING MONUMENT SIGN PROPOSED MONUMENT SIGN SITE PLANWOODSIDE VILLAGE285'278'124' PROPOSED FIRE LANE EXISTING FIRE LANE TO BE ABANDONED LOCATION MAP N.T.S. SANDY LAKE PARKWAY DENTON TAPBLVD COPPELL RDCOPPELL RDHEARTZ RDBETHEL SCHOOL RD PLANTATION RD SITE TO REMAIN EXISTING PARKING 9' (TYP.)18' (TYP.)9' (TYP.)18' (TYP.)SITE PLAN SIGNS TO REMAIN EXISTING MONUMENT PROPOSED MONUMENT SIGNSIGN TO BE REMOVED EXISTING MONUMENT EVERY 10' TO 30' WALL WITH COLUMNS EXPRESSED PROPOSED 8' MASONRY SCREENING CITY OF COPPELL, DALLAS COUNTY, TEXAS GEORGE JACK SURVEY,ABSTRACT NO. 694 9.4 ACRES VOL. 88006, PG. 5896 LOTS 1 & 3 (WOODSIDE VILLAGE) SITE PLAN CONNELL SKAGGS ADDITION LOADING ZONE PROPOSED LOADING ZONE ZONE LOADING PROPOSED LOADING ZONE DURING THOSE HOURS VEHICLE PARKING RESTRICTED LOADING ZONE 6AM TO 10AM DURING THOSE HOURS VEHICLE PARKING RESTRICTED LOADING ZONE 6AM TO 10AM EASEMENT AND MAINTENANCE PROPOSED 10' ACCESS TEXAS. ACRES ALSO KNOWN AS, 112 SHADY DALE LANE COPPELL FULL LENGTH OF TRACT 6, BLOCK C SHADYDALE WILL EXTEND THE REQUIRED 8' MASONRY WALL THE PORTION OF LOT 3, WOODSIDE VILLAGE EXPANSION, PD 285-C CONNELL SKAGGS ADDITION, LOT 1 &8. OF BUILDINGS ON LOT 3 7. EMPLOYEES REQUIRED TO PARK AT BACK 6. 18' DEEP DOUBLE PARKING ROWS LINE AND 15' ALONG THE SOUTH PROPERTY LINE 10' ALONG THE NORTH AND WEST PROPERTY 5. 60' OPEN SPACE AREA TO BE REDUCED TO 4. LANDSCAPE DEFICIENCY OF 4,023 SQ. FT. 3. FRONT YARD LANDSCAPING DEFICIENCY 2. PARKING SHORTAGE 1. OFF PREMISE SIGNAGE PD CONDITIONS: ENGINEER: 214-618-4570 CONTACT: RUSTY GLOVER, P.E. FRISCO, TEXAS 75034 3803 PARKWOOD BLVD., SUITE 800 HALFF ASSOCIATES SURVEYOR: 214-346-6200 CONTACT: ANDY SHAFER, RPLS RICHARDSON, TEXAS 75081 1201 NORTH BOWSER ROAD HALFF ASSOCIATES OWNER / DEVELOPER: 972-250-5820 CONTACT: JEFF STRONG DALLAS, TEXAS 75244 4300 SIGMA ROAD, SUITE 100 356 DEVELOPMENT PARKING SUMMARY TABLE STANDARDS) (BASED ON TODAYS PARKING REQUIRED: 06/25/1987 SITE PLAN) (AS APPROVED ON PARKING REQUIRED: PARKING PROVIDED: LOT 1 373 269 344 LOT 2 175 173 153 LOT 3 188 245 225 LOT 4 15 -17 (201500332760) LIFE CHURCH AGREEMENT WITH SHARED PARKING --100 TOTAL 751 687 839 SITE DATA SUMMARY TABLE ITEM EXISTING ZONING PD-207-C PD-207-C PD-207-C PD-207-C PD-207-C PD-207-C PROPOSED USE RETAIL RETAIL RESTAURANT RESTAURANT RETAIL RETAIL PROPOSED USE AREA 9,842 SF 6,087 SF 2,296 SF TOTAL 289 SF PATIO= 2,007 SF REST. + 3,312 SF 340 SF PATIO= 2,972 SF REST. + 4,348 SF 5,518 SF BUILDING AREA BUILDING A - 17,900 SF BUILDING B - 12,900 SF BUILDING HEIGHT BUILDING A - 32' MAX.BUILDING B - 32' MAX. REQUIRED PARKING 1/200= 50 1/200= 31 1/100= 23 1/100= 34 1/200= 22 1/200= 28 REQUIRED PARKING TOTAL 188 PROVIDED PARKING 225 LOT COVERAGE BUILDING A - 8%BUILDING B - 6% FLOOR AREA RATIO BUILDING A - 0.8 : 1 BUILDING B - 0.6 : 1 Exhibit "B" Exhibit "C" Exhibit "D" 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE)Exhibit "E" 1 of 5 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE)Exhibit "E" 2 of 5 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE)Exhibit "E" 3 of 5 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE)Exhibit "E" 4 of 5 06 SEPTEMBER 2016 COPPELL, TEXASCONNELL SKAGGS ADDITION LOTS 1 & 3 (WOODSIDE VILLAGE)Exhibit "E" 5 of 5 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3043 File ID: Type: Status: 2016-3043 Resolution Agenda Ready 1Version: Reference: In Control: City Council 10/31/2016File Created: Final Action: ZS Pharma - ResolutionFile Name: Title: Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. Notes: Agenda Date: 02/14/2017 Agenda Number: D. Sponsors: Enactment Date: ZS Pharma - Resolution Memo.pdf, ZS Pharma - Resolution.pdf, ZS Pharma - Tax Abatement Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2016-3043 Title Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. Summary City Council held a Public Hearing regarding the designation of Reinvestment Zone No. 107 on November 8, 2016. ZS Pharma, Inc. is a biopharmaceutical company expanding its current footprint in Coppell from 26,000 square feet to 98,000 square feet. The company is located at 508 Wrangler Drive. The Tax Abatement Agreement terms for this company will be a 10 year, 85% abatement, and it will be applied to the business personal property for ZS Pharma, Inc. Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-3043) Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: Economic Development recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Clay Phillips, City Manager Date: February 14, 2017 Reference: Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: ZS Pharma, Inc. is a biopharmaceutical company. They currently lease space at 508 Wrangler Drive, but they will be increasing their footprint at this location. This Resolution is for a Tax Abatement Agreement with the terms of an 85% abatement on business personal property for a period of 10 years. Introduction: ZS Pharma, Inc. is a biopharmaceutical company that was founded in 2008. The company became public in 2014 and joined the AstraZeneca Group in 2015. ZS Pharma is dedicated to challenging the status quo in disease states where therapeutic options have been limited. They are currently focused on using proprietary ion-exchange technology to develop new treatments that are focused on addressing unmet needs in the medical community. ZS Pharma is currently leasing 26,000 square feet of space at 508 Wrangler Drive. This expansion will add an additional 72,000 square feet for a total of 98,000 square feet. They will be adding approximately $75 million in new capital investment for the manufacturing/processing, packaging and warehousing of a new pharmaceutical product. City Council will hold a Public Hearing regarding the designation of Reinvestment Zone No. 107 on November 8, 2016. Analysis: The resolution and tax abatement that coincide with Reinvestment Zone No. 107 will provide a 10 year, 85% abatement on the business personal property for Zs Pharma, Inc. 2 Legal Review: The documents were created by Pete Smith. Fiscal Impact: N/A Recommendation: Economic Development recommends approval. 1 RESOLUTION NO. ________________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND ZS PHARMA, INC., A DELAWARE CORPORATION; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has been presented a proposed Tax Abatement Agreement by and between the City of Coppell, Texas, and ZS Pharma, Inc., a Delaware Corporation, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the Agreement on behalf of the City of Coppell, Texas. SECTION 2. The Council finds that the tangible personal property to be added to the improvements on the Land described in the Agreement will enhance the economic vitality of the community through a combination of new capital investment, increased sales tax revenues, and the creation of additional job opportunities. SECTION 3. The tax abatement to be granted by the Agreement will not include inventory and supplies. SECTION 4. The improvements proposed for the Premises will accomplish the tax abatement guidelines of the City of Coppell, Texas. 2 SECTION 5. The City Manager delivered to the presiding officer of the governing body of each taxing unit in which the property subject to the Agreement is located, a written notice that the City of Coppell, Texas, intends to enter into the Agreement. The notice given by the City Manager included a copy of the Agreement approved by this Resolution. SECTION 6. This Resolution and the Tax Abatement Agreement are hereby approved by the affirmative vote of the majority of the members of the City Council of the City of Coppell, Texas, at a regularly scheduled meeting of the City Council. SECTION 7. This Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2017. CITY OF COPPELL, TEXAS ___________________________________________ KAREN SELBO HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY 3 Exhibit “A” (copy of Tax Abatement Agreement to be attached) Page 1 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) STATE OF TEXAS § § TAX ABATEMENT AGREEMENT COUNTY OF DALLAS § This Tax Abatement Agreement (the “Agreement”) is entered into by and between the City of Coppell, Texas (“City”), and ZS Pharma, Inc., a Delaware corporation (“Company”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. W I T N E S S E T H: WHEREAS, the City Council of the City of Coppell, Texas (the “City Council”), passed an Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 107 (the “Zone”), for the real property described in Exhibit “A” (the “Land”), for commercial/industrial tax abatement, as authorized by the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code, as amended (the “Tax Code”); and WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement Guidelines”); and WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria governing tax abatement agreements to be entered into by the City as contemplated by the Tax Code; and WHEREAS, the City has adopted a resolution stating that it elects to be eligible to participate in tax abatement; and WHEREAS, in order to maintain and enhance the commercial and industrial economic and employment base of the Coppell area, it is in the best interests of the taxpayers for the City to enter into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines and the Tax Code; and WHEREAS, Company currently leases approximately 26,000 square feet of space at Suite 100, 508 Wrangler Drive, Coppell, Texas 75019, Coppell, Texas and intends to expand its operations at that location to include a total of approximately 98,000 square feet of space at that location; and WHEREAS, Company has entered into an amendment to the existing lease to lease a total of approximately 98,000 square feet or more of space in the building located at 508 Wrangler Drive, Coppell, Texas 75019, Coppell, Texas (the “Leased Premises”), for a period of at least ten (10) years (the “Lease”), and intends to locate certain Tangible Personal Property (hereinafter defined) at the Leased Premises, for the purpose of manufacturing, packaging and distributing a pharmaceutical product; and WHEREAS, Company’s development efforts described herein will create permanent new jobs in the City; and Page 2 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) WHEREAS, the City Council finds that the contemplated use of the Leased Premises, set forth in this Agreement, and the other terms hereof are consistent with encouraging development of the Zone in accordance with the purposes for its creation and/or in compliance with the Tax Abatement Guidelines, the Ordinance adopted by the City, the Tax Code and all other applicable laws; and WHEREAS, the City Council finds that the Leased Premises sought are feasible and practicable and would be of benefit to the Zone and to the City after expiration of this Agreement; and WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the Leased Premises is located; and WHEREAS, City has adopted programs for promoting economic development and this Agreement and the economic development incentives set forth herein are given and provided by City pursuant to and in accordance with those programs; and WHEREAS, City is authorized by Article 52-a of the Texas Constitution and Chapter 380 of the Texas Local Government Code to provide economic development grants to promote local economic development and to stimulate business and commercial activity in City; and WHEREAS, City has determined that providing the Fee Waiver to Company in accordance with this Agreement is in accordance with City Economic Development Program and will: (i) further the objectives of City; (ii) benefit City and City’s inhabitants; and (iii) promote local economic development and stimulate business and commercial activity in City. NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, including the expansion of primary employment, the attraction of major investment in the Zone, which contributes to the economic development of Coppell and the enhancement of the tax base in the City, the Parties agree as follows: Article I Definitions Wherever used in this Agreement, the following terms shall have the meanings ascribed to them: “Bankruptcy or Insolvency” shall mean the dissolution or termination of a Company’s existence as a going business, insolvency, appointment of receiver for any part of a Company’s property and such appointment is not terminated within ninety (90) days after such appointment is initially made, any general assignment for the benefit of creditors, or the commencement of any Page 3 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) proceeding under any bankruptcy or insolvency laws by or against such Company, and such proceeding is not dismissed within ninety (90) days after the filing thereof. “Capital Investment” shall mean total capitalized cost for the costs of expanding and improving the Leased Premises, including hard and soft costs related to Company’s improvements and finish-outs constructed in the Leased Premises, and for the costs of Tangible Personal Property (including furniture, fixtures, and equipment) located at the Leased Premises. “City” shall mean the City of Coppell, Texas. “Company” shall mean ZS Pharma, Inc., a Delaware corporation. “Effective Date” shall mean the last date of execution of this Agreement. “Expiration Date” shall mean March 1 of the calendar year following the calendar year in which the tenth (10th) anniversary date of the First Year of Abatement shall occur. “First Year of Abatement” shall mean the calendar year commencing on January 1, 2018. “Force Majeure” shall mean any contingency or cause beyond the reasonable control of a Party including, without limitation, acts of God or the public enemy, war, riot, civil commotion, insurrection, adverse weather, government or de facto governmental action (unless caused by acts or omissions of such Party), fires, explosions or floods, strikes, slowdowns or work stoppages. “Freeport Goods” shall have the same meaning as assigned by Section 11.251 of the Tax Code and Article VIII, Section 1-j of the Texas Constitution. Freeport Goods does not include “Goods in Transit” as defined by Tax Code, Section 11.253. “Goods in Transit” shall have the same meaning assigned by Tax Code, Section 11.253. “Land” means the real property described in Exhibit “A”. “Lease” shall mean the lease of the Leased Premises for a period of at least ten (10) years. “Lease Inception Date” shall be deemed to be August 31, 2016. “Leased Premises” shall mean the premises currently and in the future occupied by the Company, being approximately 98,000 square feet of space in the building located at 508 Wrangler Drive, Coppell, Texas 75019, Coppell, Texas. “Related Agreement” shall mean any agreement, other than this Agreement, by and between the City and the Company, its parent company, and any affiliated or related entity controlled or owned by Company, or its parent company. Page 4 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) “Required Use” shall mean the continuous operation of Company’s manufacturing, packaging and distributing pharmaceutical products business, as well as training, marketing and related activities. “Tangible Personal Property” shall mean furniture, fixtures and equipment owned or leased by the Company and located at the Leased Premises, subsequent to the execution of this Agreement and which is assigned an account number separate and apart from the tangible personal property located at the Leased Premises as of January 1, 2016. Tangible Personal Property shall not include inventory, Freeport Goods or Goods in Transit located at the Leased Premises. “Taxable Value” means the appraised value as certified by the Appraisal District as of January 1 of a given year. Article II General Provisions 2.1 Company has or intends to enter into the Lease of the Leased Premises, which Leased Premises is located within the city limits of the City and within the Zone. Company intends to locate and maintain Tangible Personal Property at the Leased Premises following the Company’s occupancy thereof. 2.2 The Leased Premises are not in an improvement project financed by tax increment bonds. 2.3 This Agreement is entered into subject to the rights of the holders of outstanding bonds of the City. 2.4 The Leased Premises are not owned or leased by any member of the Coppell City Council or any member of the Coppell Planning and Zoning Commission. 2.5 Company shall, on or before April 30 of each calendar year that the Agreement is in effect, certify in writing to the City that it is in compliance with each term of the Agreement. 2.6 The Leased Premises shall, at all times during the term of this Agreement, be used in the manner (i) that is consistent with the City’s Comprehensive Zoning Ordinance, as amended, and (ii) that, during the period taxes are abated hereunder, is consistent with the general purposes of encouraging development or redevelopment within the Zone. 2.7 Fee Waiver. Subject to the continued satisfaction of all the terms and conditions of this Agreement, the City agrees to waive fifty percent (50%) of building permit fees associated with the Company’s occupancy of the Leased Premises and any expansion thereof. 2.8 Capital Investment. The Capital Investment shall, as of December 31, 2017, be at least Twenty Million Dollars ($20,000,000). Page 5 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) 2.9 Current Revenue. The Fee Waiver Grants shall be paid solely from annual appropriations from the general funds of the City or from such other funds of the City as may be legally set aside for such purpose consistent with Article III, Section 52(a) of the Texas Constitution. Further, the City shall not be obligated to pay any commercial bank, lender or similar institution for any loan or credit agreement made by Company. 2.10 Grant Limitations. Under no circumstances shall the obligations of the City hereunder be deemed to create any debt within the meaning of any constitutional or statutory provision. Article III Tax Abatement Authorized 3.1 This Agreement is authorized by the Tax Code and in accordance with the City Tax Abatement Guidelines, and approved by resolution of the City Council. 3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable Value for the Tangible Personal Property is at least Twenty Million Dollars ($20,000,000) as of January 1 of the First Year of Abatement and as of January 1 of each year thereafter that this Agreement is in effect, the City hereby grants Company an abatement of eighty-five percent (85%) of the Taxable Value of the Tangible Personal Property for a period of ten (10) consecutive years, beginning with the First Year of Abatement. The actual percentage of Taxable Value of the Tangible Personal Property subject to abatement for each year this Agreement is in effect will apply only to the Tangible Personal Property located at the Leased Premises subsequent to the execution of this Agreement. The failure of the Tangible Personal Property to have a Taxable Value of at least Twenty Million Dollars ($20,000,000) as of January 1 of any given Tax Year shall not be an event of default subject to termination and repayment of the abated taxes pursuant to Article V hereof, but shall result in the forfeiture of the tax abatement for the Tangible Personal Property for such Tax Year. 3.3 The period of tax abatement herein authorized shall be for a period of ten (10) consecutive years. 3.4 During the period of tax abatement herein authorized, Company shall be subject to all taxation not abated, including but not limited to, sales tax and ad valorem taxation, if any, with respect to the Leased Premises. 3.5 The Company heretofore has occupied a portion of the Leased Premises and will expand to occupy the approximately 98,000 square feet no later than December 31, 2017. The Company agrees, subject to events of Force Majeure, to continuously lease and occupy the Leased Premises for a period of at least ten (10) consecutive years commencing no later than December 31, 2017. The Company may in the future add floor space in addition to the approximate 98,000 square feet and any Tangible Personal Property contained in such added floor space shall be subject to this abatement agreement for the remaining term of the Agreement. Page 6 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) 3.6 During the term of this Agreement following the Effective Date and continuing thereafter until the Expiration Date, the Leased Premises shall not be used for any purpose other than the Required Use and the operation and occupancy of the Leased Premises in conformance with the Required Use shall not cease for more than ninety (90) days except in connection with and to the extent of an event of Force Majeure or closures due to retooling, maintenance, regulatory mandated shutdowns and remodeling to enhance or modify operations at the Leased Premises. 3.7 The term of this Agreement shall begin on the Effective Date and shall continue until the Expiration Date, unless sooner terminated as provided herein. Article IV Leased Premises 4.1 Company intends to occupy the Leased Premises under the Lease and to l ocate Tangible Personal Property at the Leased Premises. Nothing in this Agreement shall obligate Company to occupy the Leased Premises and locate Tangible Personal Property at the Leased Premises, but said actions are conditions precedent to tax abatement for such Company pursuant to this Agreement. 4.2 As conditions precedent to the initiation of the Company’s tax abatement pursuant to this Agreement (i) Company agrees to enter into the Lease on or before August 15, 2016; and (ii) Company agrees to occupy the Leased Premises on or before the December 31, 2017. 4.3 Company agrees to maintain the Leased Premises during the term of this Agreement in accordance with all applicable state and local laws, codes, and regulations. 4.4 The City, its agents and employees shall have the right of access to the Leased Premises at reasonable times and with reasonable notice to Company, and in accordance with access, regulatory, security, visitor and other policies of the Company, in order to insure that Company is in compliance with the terms and conditions of this Agreement. Article V Default: Recapture of Tax Revenue 5.1 In the event Company: (i) fails to occupy the Leased Premises in accordance with this Agreement or in accordance with applicable State or local laws, codes or regulations; (ii) has delinquent ad valorem or sales taxes owed to the City (provided Company retains its right to timely and properly protest such taxes or assessment); (iii) suffers an event of “Bankruptcy or Insolvency”; or (iv) breaches any of the terms and conditions of this Agreement , or Related Agreement, which is not otherwise cured within the applicable cure period, then Company, after the expiration of the notice and cure periods described below, shall be in default of this Agreement. As liquidated damages in the event of such default, the Company shall, within sixty (60) days after termination, pay to the City all taxes which otherwise would have been paid by the Company to the City without benefit of a tax abatement for the property the subject of this Agreement at the statutory rate for delinquent taxes as determined by Section 33.01 of the Tax Code, as amended, Page 7 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) but without penalty or interest. The Parties acknowledge that actual damages in the event of default termination would be speculative and difficult to determine. The Parties further agree that any abated tax as a result of this Agreement, shall be recoverable against the Company, its successors and assigns and shall constitute a tax lien against the Tangible Personal Property, and shall become due, owing and shall be paid to the City within sixty (60) days after notice of termination. 5.2 Upon breach by Company of any of the obligations under this Agreement, the City shall notify Company in writing, which shall have sixty (60) days from receipt of the notice in which to cure any such default. If the default cannot reasonably be cured such sixty (60) day period, and the Company has diligently pursued such remedies as shall be reasonably necessary to cure such default, then the City may extend the period in which the default must be cured. 5.3 If the Company fails to cure the default within the time provided as specified above or, as such time period may be extended, then the City, at its sole option, shall have the right to terminate this Agreement by providing written notice to the Company. 5.4 Upon termination of this Agreement by City, all tax abated as a result of this Agreement, shall become a debt to the City as liquidated damages, and shall become due and payable not later than sixty (60) days after a notice of termination is provided. In addition upon termination of this Agreement Company shall pay to City an amount equal to the Fee Waiver. The City shall have all remedies for the collection of the abated tax provided generally in the Tax Code for the collection of delinquent property tax. The Cit y, at its sole discretion, has the option to provide a repayment schedule. The computation of the abated tax for the purposes of the Agreement shall be based upon the full Taxable Value of the Tangible Personal Property without tax abatement for the years in which tax abatement hereunder was received by the Company, as determined by the Appraisal District, multiplied by the tax rate of the years in question, as calculated by the City Tax Assessor-Collector. Article VI Annual Rendition The Company shall annually render the value of the Tangible Personal Property to the Appraisal District, and shall provide a copy of the same to the City upon written request. Article VII Miscellaneous 7.1 Notice. Any notice required or permitted to be delivered hereunder shall be deemed received three (3) days thereafter sent by United States Mail, postage prepaid, certified mail, return receipt requested, addressed to the Party at the address set forth below or on the day actually received if sent by courier or otherwise hand delivered: Page 8 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) If intended for City, to: Attn: City Manager City of Coppell, Texas P. O. Box 478 Coppell, Texas 75019 With a copy to: Peter G. Smith Nichols, Jackson, Dillard, Hager & Smith, L.L.P. 1800 Ross Tower 500 N. Akard Dallas, Texas 75201 If intended for Company, to: Attn: Heath Christie Executive Director ZS Pharma, Inc. 508 Wrangler Drive Coppell, Texas 75019 With a copy to: Attn: Cory Matthews Director Real Estate AstraZeneca Pharmaceuticals One Medimmune Way Gaithersburg, MD 20878 7.2 Authorization. This Agreement was authorized by resolution of the City Council approved by its Council meeting authorizing the Mayor to execute this Agreement on behalf of the City. 7.3 Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall stand, shall be enforceable and shall be read as if the Parties intended at all times to delete said invalid section, subsection, paragraph, sentence, phrase or word. 7.4 Governing Law. This Agreement shall be governed by the laws of the State of Texas without regard to any conflict of law rules. Exclusive venue for any action under this Agreement shall be the State District Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 7.5 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 7.6 Entire Agreement. This Agreement embodies the complete agreement of the Parties hereto, superseding all oral or written previous and contemporary agreements between the Parties and relating to the matters in this Agreement, and except as otherwise provided herein cannot be modified without written agreement of the Parties to be attached to and made a part of this Agreement. 7.7 Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. 7.8 Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Page 9 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) 7.9 Assignment. This Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal representatives, successors, and permitted assigns. This Agreement may not be assigned by the Company without the prior written consent of the City Manager. However, the Company may assign this agreement to AstraZeneca or to an affiliate, parent or subsidiary of the Company or AstraZeneca (including a company that controls, is controlled by or is under common control with the Company or AstraZeneca) without consent of the City Manager. In the event such an assignment is made, the Company agrees to provide the City with written documentation of the assignment. 7.10 Employment of Undocumented Workers. During the term of this Agreement, the Company agrees not to knowingly employ any undocumented workers and, if convicted of a violation under 8 U.S.C. Section 1324a (f), the Company shall repay the taxes abated herein, and any other funds received by the Company from the City as of the date of such violation within one hundred twenty (120) days after the date the Company is notified by the City of such violation, plus interest at the rate of four percent (4%) compounded annually from the date of violation until paid. 7.11 Right of Offset. The City may at its option, offset any amounts due and payable under this Agreement against any debt (including taxes) lawfully due to the City from the Company, regardless of whether the amount due arises pursuant to the terms of this Agreement, a Related Agreement, or otherwise and regardless of whether or not the debt due the City has been reduced to judgment by a court. 7.12 Purchase of Property. The City agrees that this Agreement (and the benefits granted to Company herein) shall remain in full force and effect in the event Company purchases the Leased Premises. [Signature Page to Follow] Page 10 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) EXECUTED in duplicate originals the ____ day of _______________, 2017. CITY OF COPPELL, TEXAS By: ______________________________________ Karen Selbo Hunt, Mayor Attest: By: _______________________________________ Christel Pettinos, City Secretary Approved as to Form: By: _______________________________ City Attorney EXECUTED in duplicate originals the ____ day of _______________, 2017. ZS PHARMA, INC. By: _______________________________________ Name/Title:_________________________________ Page 11 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) EXHIBIT “A” (Legal Description of Land to be attached) Lot3R-1, Block 8 of Park West Commerce Center (15.688 acres) Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3167 File ID: Type: Status: 2017-3167 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 01/10/2017File Created: Final Action: Hunterwood Stabilization DesignFile Name: Title: Consider approval of a design contract with Pacheco Koch for the design of Hunterwood Park bank stabilization; in the total amount of $160,568.00; as budgeted in Drainage Utility District funds; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 02/14/2017 Agenda Number: E. Sponsors: Enactment Date: Hunterwood Park Memo.pdf, Location Exhibit.pdf, Hunterwood Design Contract.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3167 Title Consider approval of a design contract with Pacheco Koch for the design of Hunterwood Park bank stabilization; in the total amount of $160,568.00; as budgeted in Drainage Utility District funds; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds are available in the Drainage Utility District (DUD) Fund for this project. Staff Recommendation: The Engineering Department recommends approval. Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3167) Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: February 14, 2017 Reference: Design Contract for Erosion Control of Grapevine Creek in Hunterwood Park 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General:  This is for design only. Award of actual construction will be at a subsequent meeting.  Design cost is $160,568.00 and the estimated construction cost is $800,000.  Unlike other creeks in town, the City has the responsibly to maintain this creek because it is located in a City Owned Park. Introduction: This agenda item is being presented for approval to enter into a design contract with Pacheco Koch, LLC. in the amount of $160,568.00, for the design of natural creek stabilization and a natural trail in Hunterwood Park. Analysis: In 2011, the Parks Department completed Phase 1 of the erosion control project, which consisted of a gabion retaining wall structure around the playground area. This project will be considered Phase 2, which is downstream of the playground. Over the years, Grapevine Creek has continued to experience channel incising and bank/slope failures. The scope of this project will provide drop structures in several locations which are used to control the grade along the creek by controlling the energy and velocities of the stream to reduce/eliminate future erosion and undercutting of the banks. Retaining walls utilizing natural erosion control materials will be built in the areas where the slope is failing. We will also add an additional trail to tie into the existing trails that meander throughout the park. This design contract will also include any necessary environmental impact assessments and permitting. Once, the design is complete, the City will bid the improvements and bring that to a subsequent Council for approval. 2 Legal Review: The City’s standard design contract has been reviewed by legal periodically, with changes made as requested. Fiscal Impact: The fiscal impact of this Agenda item is $160,568.00 from the Drainage Utility District Fund (DUD Fund) Recommendation: The Engineering Department recommends approval of this contract with Pacheco Koch, LLC. Hunterwood ParkCreek StabilizationCity of Coppell Project DR15-01Created in CIVIL3D1 INCH = 1 MILE0S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2017.dwg\DR 15-01 HUNTERWOODCreated on: 7 February 2017 by Scott Latta1/21/2 1 1 INCH = FT.0200200100Hunterwood ParkCreek StabilizationCity of Coppell Project DR15-01Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2017.dwg\DR 15-01 HUNTERWOODCreated on: 7 February 2017 by Scott Latta2/2AREA OF PROPOSEDCREEK STABILIZATIONTRAIL IMPROVEMENTS - 1 - STATE OF TEXAS § § AGREEMENT FOR PROFESSIONAL SERVICES COUNTY OF DALLAS § This agreement (“Agreement”) is made by and between the City of Coppell, Texas (“City”) and Pacheco Koch, LLC, (the “Professional”) acting by and through their authorized representatives. Recitals: WHEREAS, the City desires to engage the services of Professional as an independent contractor and not as an employee in accordance with the terms and conditions set forth in this Agreement; and WHEREAS, the Professional desires to render professional services for the City in accordance with the terms and conditions set forth in this Agreement; NOW THEREFORE, in exchange for the mutual covenants set forth herein and other valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties agree as follows: Article I Term 1.1 This term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and continue on as needed basis. 1.2 Either party may terminate this Agreement by giving thirty (30) days prior written notice to the other party. In the event of such termination the Professional shall be entitled to compensation for any services completed to the reasonable satisfaction of the City in accordance with this Agreement prior to such termination. Article II Scope Of Services 2.1 The Professional shall provide the services specifically set out in Exhibit “A”. 2.2 The parties acknowledge and agree that any and all opinions provided by the Professional represent the best judgment of the Professional. 2.3 All materials and reports prepared by the Professional in connection with this Agreement are “works for hire” and shall be the property of the City. The City shall have the right to publish, disclose, distribute and otherwise use such materials and reports in accordance with the Engineering Practice Act of the State of Texas. Professional shall upon completion of the services, or earlier termination, provide the City with reproductions of all materials reports, and exhibits - 2 - prepared by Professional pursuant to this Agreement, and in electronic format if requested by the City. Article III Schedule Of Work The Professional agrees to commence services upon written direction from the City and to complete the required services in accordance with a work schedule established by the City (the “Work Schedule”). Article IV Compensation And Method Of Payment 4.1 The City shall compensate the Professional for the services by payment of a fee as set out in the schedule attached in Exhibit “B”. 4.2 The Professional shall be responsible for all expenses related to the services provided pursuant to this Agreement including, but not limited to, travel, copying and facsimile charges, telephone, internet and email charges. Article V Devotion Of Time; Personnel; And Equipment 5.1 The Professional shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should the City require additional services not included under this Agreement, the Professional shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by the City; and without decreasing the effectiveness of the performance of services required under this Agreement. 5.2 To the extent reasonably necessary for the Professional to perform the services under this Agreement, the Professional shall be authorized to engage the services of any agents, assistants, persons, or corporations that the Professional may deem proper to aid or assist in the performance of the services under this Agreement. The cost of such personnel and assistance shall be borne exclusively by the Professional. 5.3 The Professional shall furnish the facilities, equipment, telephones, facsimile machines, email facilities, and personnel necessary to perform the services required under this Agreement unless otherwise provided herein. Article VI Miscellaneous 6.1 Entire Agreement. This Agreement constitutes the sole and only agreement between the parties and supersedes any prior understandings written or oral agreements between the parties with respect to this subject matter. -3- 6.2 Assignment. The Professional may not assign this Agreement in whole or in part without the prior written consent of City. In the event of an assignment by the Professional to which the City has consented, the assignee shall agree in writing with the City to personally assume, perform, and be bound by all the covenants, and obligations contained in this Agreement. 6.3 Successors and Assigns. Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. 6.4 Governing Law. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in Dallas County, Texas. 6.5 Amendments. This Agreement may be amended only by the mutual written agreement of the parties. 6.6 Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. 6.7 Independent Contractor. It is understood and agreed by and between the parties that the Professional in satisfying the conditions of this Agreement, is acting independently, and that the City assumes no responsibility or liabilities to any third party in connection with these actions. All services to be performed by Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of the City. Professional shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. 6.8 Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If intended for City, to:With copy to: City of Coppell, Texas Attn: City Manager 255 Parkway Blvd. Coppell, Texas 75019 Facsimile No. (972) 304-3673 Bob Hager Nichols, Jackson, Dillard, Hager & Smith 1800 Lincoln Plaza 500 N. Akard Dallas, Texas 75201 Facsimile No. (214) 965-0010 -4- If intended for Professional: Pacheco Koch, LLC Attn: D. Ryan Plasse, P.E., C.F.M. 7557 Rambler Road, Ste. 1400 Dallas, TX 75231 6.9 Counterparts. This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties hereto. 6.10 Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. 6.11 Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY TO THE EXTENT ARISING FROM THE NEGLIGENT SERVICES OF THE PROFESSIONAL PURSUANT TO THIS AGREEMENT. PROFESSIONAL HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY. PROFESSIONAL AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE PROFESSIONAL’S NEGLIGENCE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY ACT OR OMISSION ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGILGENCE OF THE CITY). IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR AGAINST CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, THE PROFESSIONAL, ON NOTICE FROM C ITY, SHALL DEFEND SUCH ACTION OR PROCEEDINGS AT PROFESSIONAL’S EXPENSE, BY OR THROUGH ATTORNEYS REASONABLY SATISFACTORY TO CITY. THE PROFESSIONAL’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY PROFESSIONAL UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. 6.12 Audits and Records. The Professional agrees that during the term hereof the City and its representatives may, during normal business hours and as often as deemed necessary, inspect, audit, examine and reproduce any and all of the Professional’s records relating to the -5- services provided pursuant to this Agreement for a period of one year following the date of completion of services as determined by the City or date of termination if sooner. 6.13 Conflicts of Interests. The Professional represents that no official or employee of the City has any direct or indirect pecuniary interest in this Agreement. 6.14 Insurance. (a) Professional shall during the term hereof maintain in full force and effect the following insurance: (1) a policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the Professional’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $1,000,000 Dollars per occurrence for injury to persons (including death), and for property damage; (2) policy of automobile liability insurance covering any vehicles owned and/or operated by Professional, its officers, agents, and employees, and used in the performance of this Agreement; and (3) statutory Worker’s Compensation Insurance covering all of Professional’s employees involved in the provision of services under this Agreement. (b) All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the City, its officers, agents and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. (c) All insurance companies providing the required insurance shall either be authorized to transact business in Texas and rated at least “B” by AM Best or other equivalent rating service, or approved by the City Risk Manager. (d) A certificate of insurance evidencing the required insurance shall be submitted to the City prior to commencement of services. - 6 - EXECUTED this _______ day of _____________________, 2016. City of Coppell, Texas By: Clay Phillips, City Manager Approved as to form: By: ___________________________________ Bob Hager, City Attorney EXECUTED this _______ day of _____________________, 2016. Professional By: D. Ryan Plasse, P.E., C.F.M. Principal, Pacheco Koch August 26, 2016 D.DDDDDDDDDDDDDDDDDDDD RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRyan PlPllllPlPllllllllPllllPlllllllPlllPllllllPllllllllllllassaasasssaaaasssesseeeesseesesseeessseesssseessessesssssesssssss, P.E., C.F.M. Principal,Pacheco Koch - 7 - EXHIBIT “A” SCOPE OF SERVICES CITY OF COPPELL SERVICES AGREEMENT PROJECT DESCRIPTION: Tributary G-1 within Hunterwood Park has experienced channel incising and bank/slope failures within the eastern portion of the park. The project scope includes conceptual, preliminary, and final construction documents to provide natural creek stabilization for approximately 600 feet of stream in the eastern portion of the park. The design services will include the following: • Natural creek stabilization, approximately 600 feet of stream • Grade control structures throughout the park to help prevent future channel incising • Storm sewer extension of a 60” RCP, approximately 100 feet • Natural trail from Melinda Street to Anderson Avenue, approximately 2,250 linear feet total, located on both sides of the creek. The attached Exhibit “C” shows the location and extents of the proposed improvements. The services to be provided for this project include; project management, topographic/tree surveys, geotechnical investigations, environmental permitting, development of conceptual construction plans, development of preliminary construction plans, development of final construction plans and special specifications. BASIC SERVICES: A. SCHEMATIC DESIGN (35% Milestone) – Schematic design plans will be developed for approximately 600 feet of stream, 100 linear feet of 60” storm sewer extension and 2,250 linear feet of trail. Bank stabilization measures will try to limit impacts to jurisdictional waters to less than 500 linear feet to avoid preconstruction notification to the USACE. It should be noted, each side of the stream is accounted for as separate linear footage. 1. Prepare schematic construction plans. The followings sheets for the anticipated phase and engineering scale indicated: • Cover Sheet • Creek stabilization plan sheets. Scale 1”=20’. • Typical cross-section and detail sheet. • Storm Sewer plan sheets. Scale 1” = 20’. • Trail plan & Schematic Routing. Scale 1”=20’ Information required can be combined on sheets if the information can be clearly shown and is approved by the City of Coppell project manager. 2. Walk the site with the City to review creek stabilization alternatives and constructability. 3. Coordinate special services for topographic/boundary survey, geotechnical boring and testing and environmental services. - 8 - 4. Submit two (2) full size sets of schematic design plans and statement of probable construction cost to the City for review. B. PRELIMINARY DESIGN (65% Milestone) 1. Prepare Preliminary construction plans. Prepare the following sheets for the anticipated phase and at the engineering scale indicated: • Cover sheet • Project layout control sheet(s). Scale 1”= 40’. • Quantity sheet. • Creek stabilization plan & profile sheets. Scale 1”=20’. • Typical cross-section and detail sheet. • Storm Sewer plan & profile sheets. Scale 1” = 20’. • Stream grade control structure plan with typical sections and details. Scale 1”=20’. • Construction erosion control plan sheet(s). Scale 1”= 20’. • Trail plan & profile sheets. Scale 1”=20’ Information required can be combined on sheets if the information can be clearly shown and is approved by the City of Coppell project manager. 2. Coordinate with affected utilities such as water, sewer, gas, telephone, cable TV and electric to obtain accurate information for the location of their facilities. 3. Prepare an outline list of special technical specifications needed for the project (if any). 4. Submit two (2) full size, two (2) half size and an electronic set of Preliminary plans, outline list of special technical specifications, Geotechnical investigation and Preliminary statement of probable construction cost to the City departments for review. 5. Provide an electronic (PDF format) half size set of preliminary utility coordination drawings (11” x 17” sheets to scale) to the City for distribution to the franchise utility companies affected by the construction. Utility coordination drawings shall include the cover sheet, typical sections and bank stabilization plan & profile sheets. 6. Meet with City of Coppell staff to discuss comments on Preliminary plans, special technical specifications and cost estimates. C. FINAL DESIGN (100% Milestone) 1. Revise preliminary plans incorporating comments from the City of Coppell. 2. Incorporate comments from the utility companies. 3. Finalize construction plans for proposed improvements. 4. Finalize special technical specifications and special conditions (if any). 5. Incorporate standard details into the construction plans and prepare additional details as required. 6. Take off final construction quantities and prepare final construction cost estimates. 7. Submit one (1) full size, one (1) half size and an electron set of final plans, special technical specifications and final statement of probable construction cost to the City for review. 8. Provide an electronic (PDF format) half size set of final utility coordination drawings (11” x 17” sheets to scale) to the City for distribution to the franchise - 9 - utility companies affected by the construction. Utility coordination drawings shall include the cover sheet, typical sections and creek stabilization plan & profile sheets. 9. Incorporate City final comments into the plans. 10. Submit final sealed plan. SPECIAL SERVICES: A. STAKEHOLDER COORDINATION 1. Attend a project kick-off meeting with the City’s staff to review channel improvement alternatives and trail alignment. 2. Attend one (1) Park Board Meeting with the City’s staff to review the proposed improvements within the Hunterwood Park. 3. Attend one (1) public meeting with the City’s staff and other stakeholders to review the proposed improvements within the Hunterwood Park. A graphic showing the proposed improvements will be prepared for the meeting. 4. Attend one (1) Coppell Recreation Development Corporation Meeting with the City’s staff to review the proposed improvements within the Hunterwood Park. 5. Attend up to two (2) City Council Meetings with the City’s staff to review the proposed improvements within the Hunterwood Park. 6. Attend up to four (4) project progress meetings with City’s staff during the design phase of the project. B. TOPOGRAPHIC SURVEY - All survey work to be performed will be conducted in a 100- foot corridor for the bank stabilization improvements, a 20-ft corridor along the trail alignment and a 50-ft corridor along the storm sewer alignment according to the following criteria 1. Establish a horizontal and vertical control network and project control baseline for the project areas. The network and baseline are to be tied into the existing City of Coppell control network. 2. Establish temporary horizontal and vertical project control monumentation. 3. Tie right-of-way lines and corners, property lines and corners, buildings, fence lines, edges of pavements and all other visible surface features to the project control baseline. Existing utility structures shall be located and referenced by utility name (i.e. OnCor Elec., Verizon Telephone, Atmos Gas, Etc.). 4. Vertical topographic information tying pavement, drives, walls, manholes (top and inverts), storm drain inlets (top and inverts), and other improvements as needed within the project areas for the design. 5. When underground utilities are exposed, tie to project control baseline. 6. Identify the street address of all adjacent properties to the proposed construction and show on drawings. C. TREE SURVEY AND CONDITIONS ASSESSMENT 1. A Landscape Architect will GPS locate trees 6” and larger in areas that will be affected by the proposed repair/improvements. Each tree will be located on the topographical survey, and included in a table showing size, species, condition and recommendation for preservation or mitigation, if applicable. - 10 - D. FLOODPLAIN HYDRAULIC ANALYSIS 1. Drainage analysis of Tributary G-1 will be conducted during the preliminary design phase to aid in the impacts of the proposed improvements on Tributary G-1 floodplain. The analysis will include preparation of the following: • Update the existing FEMA HEC-RAS hydraulic model with the proposed improvements. • A memorandum documenting the drainage analysis and proposed impacts on Tributary G-1. E. ENVIRONMENTAL PERMITTING 1. Cultural Resources Assessment – Subconsultant will conduct a desktop cultural resource review to evaluate the site in accordance with Section 106 of the National Historic Preservation Act (NHPA), and Antiquities Code of Texas as appropriate. A letter report summarizing the findings of the desktop cultural assessment and recommendation for additional work if necessary. Please note: A site visit is not included and will not be conducted for the purpose of the cultural resource review: should a regulatory agency require a site visit and/or work beyond a desktop review, an intensive level investigation may be necessary. 2. Permitting Assistants – It is anticipated that a Nationwide 13 (Bank Stabilization) permit with no preconstruction notification will be utilized for this project. If proposed improvements exceed 500 linear feet or 1 cubic yard per linear foot of bank stabilization, preconstruction notification would be required. Permitting assistance and coordination will be provided on a time and materials basis. F. GEOTECHNICAL INVESTIGATION - Perform geotechnical investigation for proposed design in the project area. Submit one copy of the geotechnical report to the City with preliminary design plans. The geotechnical investigation/report will be performed by a sub- consultant. The geotechnical report shall include, but not limited to the following: 1. Field Investigation – A subsurface investigation consisting of five (5) soil borings will be drilled at the northeast corner of the park, two (2) samples at the top of bank and two (2) samples in the channel bottom to a depth of up to 50 feet or 5 feet into unweathered rock. • Groundwater will be recorded during drilling and at the completion of drilling. After completion of the observations, the borings will be backfilled with cuttings and topped with bentonite chips. • An engineering geologist will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. • Boring locations will be staked using normal taping procedures. Approximate locations will be shown on the plans. Precise surveying of boring locations and elevations is not included. 2. Laboratory Testing – Laboratory testing, of the recovered samples, will be performed to evaluate soil classification, strength, expansiveness and other characteristics of the subsurface materials to provide engineering analysis and - 11 - prepare recommendations for the proposed remediation. We anticipate the laboratory testing may include, but are not limited to, the following: • Moisture Content • Atterberg Limits • Dry Unit Weight • Percent Passing the No. 200 Sieve • Unconfined Compressive Strength of Soil and Rock • Direct Shear Testing will be in general accordance with ASTM or TxDOT procedures. The specific types and quantities of tests will be determined based on subsurface conditions encountered in the borings. 3. Geotechnical Engineering Services – The engineering report will be sealed by a registered engineer and will present the results of the field and laboratory data together with our analyses of the results and recommendations. Information to be provided is as follows: • Site history regarding past site development, if information is available • A description of site geology • Soil and groundwater conditions encountered at the boring locations • Engineering properties of any fill materials encountered • Seismic site classification based on the International Building Code (IBC 2012), Section 1613.5.2 • Slope safety discussion for temporary excavations • Recommendations for creek/bank stabilization • Recommendations for lateral earth pressures for bank stabilization • Recommendations for external stability for bank stabilization including allowable bearing capacity, active earth pressures, recommendations regarding calculation of surcharge loads and recommendations for sliding resistance including passive earth pressure for key below bottom of wall • Earthwork recommendations, including material and compaction requirements • Construction considerations related to soil and groundwater conditions at the sampled locations • A plan indicating the approximate location of the soil borings on the site • A log of each boring identified by a specific boring number that defines the thickness of each stratum, material description, soil classification, groundwater information and laboratory test results data. G. STRUCTURAL ANALYSIS 1. Develop typical storm sewer headwall and drop structure typical sections and details. Structural analysis to be performed by a sub-consultant. H. CONSTRUCTION ADMINISTRATION 1. After selection of Contractor(s) and award of contract(s) by the City, the Engineer will assist in the preparation of contract documents, including contract, performance, payment, and maintenance bonds and all other related City forms required to initiate construction on the project(s). - 12 - 2. Engineer will arrange a pre-construction conference with City staff, Contractor(s), and all affected utility companies. 3. Engineer will provide periodic field representation and will monitor construction progress as often as Engineer deems necessary. However, once every two (2) weeks the Engineer shall attend a scheduled meeting with the project inspector and the Contractor(s) to discuss the construction progress. A written report shall be provided to the City after each of these bi-weekly meetings. 4. Engineer will consult and advise the City regarding the need for any contract change orders and will prepare change orders as required for City approval. 5. Engineer will be available for interpretation of plans and specifications as may be required by the Contractor(s) in the field. 6. The Engineer will, with assistance from the City Inspector on the project(s), prepare and process monthly and final pay requests from the Contractor(s) to the City. 7. Engineer will provide, in conjunction with the City, a final inspection of the project and provide a “punch list” of deficient items to the Contractor(s). 8. Engineer will revise construction drawings as necessary to adequately reflect any revisions in the construction from that which was represented on the plans and/or specifications. Engineer will provide the City with one (1) set of mylar reproducible “Record Drawings” within 30 days after the completion of the project including updated digital files of the new construction for use in the City’s computerized mapping system. I. TAS/TDLR COORDINATION 1. Engineer will coordinate with the proper Texas Department of Licensing and Regulation (TDLR) authorities and plan reviewer in order to have the proposed plans and construction be reviewed in accordance with the Texas Accessibility Standards (TAS); particularly, the Architectural Barriers Act. END OF EXHIBIT ‘A’ - 13 - EXHIBIT ‘B’ COMPENSATION AND METHOD OF PAYMENT Hunterwood Park – Creek Stabilization and Trail Improvements COMPENSATION: For all professional services included in ATTACHMENT ‘A’, Scope of Services, the CONSULTANT shall be compensated a maximum fee not to exceed $ 160,568.00 as summarized below. The total lump sum fee shall be considered full compensation for the services described in EXHIBIT A, including all labor materials, supplies, and equipment necessary to deliver the services. Basic Services A. Schematic Design (35% Milestone) $ 17,430.00 B. Preliminary Design (65% Milestone) 32,025.00 C. Final Design (100% Milestone) 14,910.00 BASIC SERVICES SUBTOTAL $64,365.00 Special Services (Not to Exceed) E. Stakeholder Coordination 7,420.00 F. Topographic Survey 22,640.00 G. Tree Survey and Conditions Assessment 4,040.00 H. Floodplain Hydraulic Analysis 8,930.00 I. Environmental Permitting 19,240.00 J. Geotechnical Investigation 15,983.00 K. Structural Analysis 3,500.00 L. Construction Administration 9,620.00 M. TAS/TDLR Coordination 1,980.00 M. Reimbursables (Not to Exceed) 2,850.00 SPECIAL SERVICES SUBTOTAL $96,203.00 TOTAL $160,568.00 METHOD OF PAYMENT: Basic Services shall be paid the lump sum amount not to exceed $64,365.00. Special Services shall be paid based on the invoiced amount or cost incurred not to exceed the maximum amounts in the project budget with total payment not to exceed $96,203.00. The CONSULTANT shall be paid monthly payments as described in Article III of the AGREEMENT. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the CONSULTANT. Monthly statements for reimbursable services performed by sub consultants will be based upon the actual cost to the CONSULTANT plus ten percent (10%). Direct reimbursable expenses for services such as printing, express mail, fees, mileage and other direct expenses that are incurred during the progress of the project will be billed at 1.1 times the CONSULTANT’S cost. END OF EXHIBIT ‘B’ ANDERSON AVEHEARTHSTONE LANE DILLARD LANE TRIBUTARY G-1 CREEK STABILIZATION 500495485505 500 5105 0 5510 505510505500 4904 9 0500500 500 5004 9 5 495495 500 500 505510505510510505500495495 485485490 510 505 EXHIBIT 'C' - PROPOSED IMPROVEMENTS HUNTERWOOD PARK COPPELL, TEXAS TX REG. ENGINEERING FIRM F-14439 TX REG. SURVEYING FIRM LS-101938-05°0 10050 Feet 1 inch = 100 feet August 17, 2016 NOTE DATUM NAD 1983 TEXAS STATE PLANE NORTH CENTRAL ZONE FIPS 4202 PROPOSED IMPROVEMENTS TRAIL IMPROVEMENTS STORM SEWER EXTENTION GRADE CONTROL STRUCTURE CREEK STABILIZATION Path: M:\DWG-20\2052-15.110\Design\GIS\Maps\EXHIBIT C.mxd Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3211 File ID: Type: Status: 2017-3211 Agenda Item Consent Agenda 2Version: Reference: In Control: Police 02/02/2017File Created: Final Action: Police Fleet L-3File Name: Title: Consider approving an award of bid and purchase of fifteen replacement in-car camera systems for the Police Department Patrol fleet, in the amount of $105,444.50 from L-3 Mobile Vision, as budgeted, and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 02/14/2017 Agenda Number: F. Sponsors: Enactment Date: L3 Memo.pdf, L3 Quote.pdf, L3 Sole Source Letter.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 02/14/2017City Council Text of Legislative File 2017-3211 Title Consider approving an award of bid and purchase of fifteen replacement in-car camera systems for the Police Department Patrol fleet, in the amount of $105,444.50 from L-3 Mobile Vision, as budgeted, and authorizing the City Manager to sign any necessary documents. Summary See Attachment. Fiscal Impact: Funds have been budgeted in the Coppell Crime Prevention and Control Fund for this purchase. Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3211) Staff Recommendation: Recommend Approval Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mac Tristan, Chief of Police Date: February 1, 2017 Reference: Consider approving the purchase of fifteen replacement in-car camera systems for the Police Department Patrol fleet, in the amount of $105,444.50 from L-3 Mobile Vision, as budgeted, and authorizing the City Manager to sign any necessary documents. 2030: Coppell 2030, Healthy Neighborhoods Introduction: Funds were allocated in FY 2016-17 from the Crime Control District to replace the Police Department’s existing Patrol fleet with new vehicles and equipment. One of the items that need to be replaced are the in-car camera systems, some of which were purchased back in 2009. We currently purchase all our in-car camera systems from L-3 Mobile Vision, who is a sole source vendor. In addition to providing us with in-car camera systems, L-3 Mobile Vision also provides us with all our body worn cameras and maintains our Digital Evidence server. Only L-3 in-car camera systems will integrate with our existing infrastructure. In-car camera systems have become a crucial part of law enforcement, not only capturing video evidence of crimes, but also in helping reduce complaints on officers. Analysis: In-car camera systems have become a crucial part of law enforcement helping to capture video evidence of crimes for court. In addition to the legal aspect, in-car cameras have also helped to reduce complaints on officers and served as a training tool for what officers can do better. As many of the existing camera systems have been in place since 2009, they are no longer under warranty and are in need of replacement. Consequences of not funding this purchase could lead to existing systems failing to capture video evidence. Since it is a requirement for officers to drive vehicles with in-car camera systems, it could also lead to new vehicles not being driven due to their camera systems being down for repair. Legal Review: Agenda item does not require legal review. 2 Fiscal Impact: The fiscal impact of this Agenda item is $105,444.50 from the Crime Control District. Recommendation: The Police Department recommends approval. ~ J Mobile-Vision, Inc. 400 Commons Way , Rockaway , NJ 07866 T . 973-453-8562 F. 973-257-3024 [sold To Coppell Police Department Jason Tyler 130 Town Center Blvd Coppell , TX 75019-2127 Phone 972-462-5350 Fax 972-304-3535 [_ Salesperson Von Linavong [une Qty SKU 15 FBHKSA16ZVN1K4 2 60 MVD-VLX-TR 3 3 MVD-AP-AN-OUT 4 15 MVD-CRASH-BAT2 5 15 MVD-1 N-CAR-CAM 6 15 WFB3S-CAM-BRKT 7 15 MVD-IR-CAM4 8 15 MVD-CA T5-XVR-25 9 1 /INSTALLATION P.O. Number Description FlashbackHD Syst, 16GBSD, OZ Cam, VLX , Std-Mon, Blk-thru-hole-wifi/wifi/GPS Ant, Trunk Mount VLX-Transmitter, Voice Link eXtended Kit, Outdoor AP-802 .11 n over a or a . Includes antenna , POE injector, POE converte r. AP mounted to antenna Coll ision Sensor: Triggers Flashback DVR into Record Mode in the event of a collision . Option , Composite Video In-Car Camera , FB Cable , Camera 3-5 Breakout, Flashback 3 Standard Camera , rear seat, IR kit. No integrated microphone. Cable , Ethernet Crossover, M-M , 25' Installation by Cabling and Surveillance to mount 3 Access Points Signing below is in lieu of a formal Purchase Order. Your signature will authorize acceptance of both pricing and product: Signed : --------------Dated : L-3 Shipping Terms are FOB Rockaway , NJ. By signing below you agree to waive your shipping terms and ship this order FOB Rockaway , NJ . Signed : Dated: QUOTE Number 206285777 Date December 29 , 2016 !ship To Coppell Police Department Jason Tyler 130 Town Center Blvd Coppell , TX 75019-2127 Phone 972-462-5350 Fax 972-304-3535 Ship Via None Terms Unit Price Ext.Price Comments $4 ,855 .50 $72,832.50 $220 .00 $13,200 .00 $749 .00 $2 ,247 .00 $198 .00 $2 ,970 .00 $384 .00 $5 ,760 .00 $119 .00 $1,785.00 $295 .00 $4 ,425 .00 $15 .00 $225 .00 $1 ,250 .00 $1,250.00 Sub Total Tax 104,694.50 TBD 750 .00 ----'-105,444.50 S&H Total Quotation is valid for 60 days from date issued . The technology described herein is controlled under the Export Administration Regu la tion (EAR) and may not be exported without proper authorization by the U.S. Department of Commerce. State/Local Fees and Taxes are not included . 12129/2016 11:57 am Page 1 of 1 Mobile-Vision, Inc. 400 Commons Way, Suite F Rockaway, NJ 07866 Tel: (800) 336-8475 Fax: (973) 257-3024 www.L-3com.com/mv December 29, 2016 Officer Jason Tyler Coppell Police Department 130 Town Center Blvd Coppell, TX 75019-2127 RE: Sole Source Letter Dear Officer Tyler: The L-3 Mobile-Vision, Inc. V-One All-In-One Computer, Flashback2, Flashback3 and FlashbackHD DVR, along with CycleVision, BodyVision and Interview Room products and all associated spare parts and accessories are designed and manufactured exclusively by or for L-3 Mobile-Vision, Inc. and are not available from another source. In addition, all Extended Warranty Services, repair and warranty claims are managed exclusively by L-3 Mobile-Vision. Any work performed by non-authorized personnel will void all warranties and claims. The Digital Evidence Series™ of digital evidence management solutions and PatrolScout AVL/video streaming equipment and software is a series of software and workstation/server products designed specifically, and only, by L-3 Mobile-Vision, Inc. to support its Flashback2, Flashback3 and FlashbackHD digital in-car video solution. For L-3 to maintain the equipment (servers and RAID, etc.), they will need to be purchased through L-3 Mobile Vision directly. The series includes versions of the Digital Evidence Pro™, and Digital Evidence Viewer™ that are configured with various levels of software and hardware that accommodate an agency based on fleet size and/or evidence volume. Digital Evidence Pro modules enable the following exclusive, sole source capabilities: · Intelligent Wireless Transfer™ leveraging multi-channel usage for high-speed transfers · Automated Intelligent Volume Management ™ · Case Management Features · We use a highly secure Linux based platform, greatly reducing the chances of viruses and hacking. · We can integrate in-car video systems, body worn cameras and interview rooms into a single back end solution. Please call me if you have any questions or need additional information. Sincerely, John Powers Vice President of Sales and Marketing L-3 Communications Mobile-Vision, Inc. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3212 File ID: Type: Status: 2017-3212 Agenda Item Consent Agenda 2Version: Reference: In Control: Police 02/02/2017File Created: Final Action: Police Fleet TahoesFile Name: Title: Consider approving an award of bid and purchase of eight replacement vehicles for the Police Department, in the amount of $299,840.00 from Caldwell Country Chevrolet utilizing contract pricing through Buyboard no. 521-16, as budgeted, and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 02/14/2017 Agenda Number: G. Sponsors: Enactment Date: Police Fleet - Tahoe Memo.pdf, Police Fleet - Tahoe Quote.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 02/14/2017City Council Text of Legislative File 2017-3212 Title Consider approving an award of bid and purchase of eight replacement vehicles for the Police Department, in the amount of $299,840.00 from Caldwell Country Chevrolet utilizing contract pricing through Buyboard no. 521-16, as budgeted, and authorizing the City Manager to sign any necessary documents. Summary See Attachment. Fiscal Impact: Funds have been budgeted in the Coppell Crime Prevention and Control Fund for this purchase. Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3212) Staff Recommendation: Recommends Approval Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mac Tristan, Chief of Police Date: February 1, 2017 Reference: Consider approving the acquisition of eight replacement vehicles for the Police Department, in the amount of $299,840.00 from Caldwell Country Chevrolet utilizing contract pricing through Buyboard no. 521-16, as budgeted, and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities General Information: • Vehicles to be replaced have reached the end of their service life for a Patrol vehicle. • Funding is included in the FY 2016-17 for these purchases from Crime Control District. • Contract pricing obtained through Buyboard cooperative purchasing program. • Buyboard Contract No. 521-16. Introduction: In an effort to operate a clean, efficient and reliable fleet, the Police Department sets an initial life expectancy on all vehicles and equipment in our Police fleet. During its service life each vehicle and equipment in the vehicle is subject to close monitoring of availability, operating cost, accumulated miles/hours, condition, obsolescence and the ability to perform the required tasks. The vehicles being replaced have reached the point in their service life for our Patrol Division where it has been determined that replacement is prudent. Analysis: To reduce downtime, maximize efficiency, and productivity and provide a solid platform from which to operate the vehicles have been carefully selected with the Police Department and Fleet Services working closely together. Consequences of not funding these purchase included decreased vehicle availability, increased operating costs and reduced service levels to our community. Legal Review: Agenda item does not require legal review. 2 Fiscal Impact: The fiscal impact of this Agenda item is $299,840.00 from the Crime Control District. Recommendation: The Police Department recommends approval. QUOTE# 001-PPV CONTRACT PRICING WORKSHEET End User: CITY OF COPPELL Contractor: CALDWELL COUNTRY Contact Name: MARK BROCHTRUP CALDWELL COUNTRY Email: MBROCHT@COPPELLTX.GOV Prepared By: Averyt Knapp Phone #: 972-462-5175 Email: aknapp@caldwellcountry.com Fax #: 972-462-5199 Phone #: 800-299-7283 or 979-567-6116 Location City & State: COPPELL, TX Fax #: 979-567-0853 Date Prepared: DECEMBER 2, 2016 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUYBOARD #521-16 Tax ID # 14-1856872 Product Description: 2017 CHEVROLET TAHOE PPV CC15706 A Base Price & Options: $37,430 B Published Options Code Description Cost Code Description Cost 1FL-PPV, 1LR, 6N6, 5HP, 6E2, AMF, 9U3, 5T5, 6N5, UTQ, 6J3, 6J4, 6J7, 9G8, 7X7, K4B, UT7, R9Y, KTBDP-3 (DUAL BALLISIC PANELS W/STRAPS KHDG), KATS, KPTT-P, KPUSH-SET, VIR INSPECTION, MANUALS-GM DEDICATED ON LINE INCL CALDWELL COUNTRY PO BOX 27 CALDWELL,TEXAS 77836 Subtotal B INCL C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D FOB COPPELL INCL E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $37,430 Quantity Ordered X 8 Subtotal E $299,440 F Non-Equipment Charges (Trade-In, Warranty, Etc…) BUY BOARD FEE $400 G. Color of Vehicle: BLACK W/JET BLACK INTERIOR H. Total Purchase Price (E+F) $299,840 Estimated Delivery Date: 90-120 DAYS APPX Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3213 File ID: Type: Status: 2017-3213 Agenda Item Consent Agenda 2Version: Reference: In Control: Police 02/02/2017File Created: Final Action: Police Fleet InterceptorsFile Name: Title: Consider approving an award of bid and purchase of seven replacement vehicles for the Police Department, in the amount of $288,752.75 from Silsbee Ford utilizing contract pricing through Buyboard no. 430-13, as budgeted, and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 02/14/2017 Agenda Number: H. Sponsors: Enactment Date: Police Fleet - Interceptor Memo.pdf, Police Fleet - Interceptor Quote.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 02/14/2017City Council Text of Legislative File 2017-3213 Title Consider approving an award of bid and purchase of seven replacement vehicles for the Police Department, in the amount of $288,752.75 from Silsbee Ford utilizing contract pricing through Buyboard no. 430-13, as budgeted, and authorizing the City Manager to sign any necessary documents. Summary See Attachment. Fiscal Impact: Funds have been budgeted in the Coppell Crime Prevention and Control Fund for this purchase. Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3213) Staff Recommendation: Recommend Approval Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mac Tristan, Chief of Police Date: February 1, 2017 Reference: Consider approving the acquisition of seven replacement vehicles for the Police Department, in the amount of $288,752.75 from Silsbee Ford utilizing contract pricing through Buyboard no. 430-13, as budgeted, and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities General Information: • Vehicles to be replaced have reached the end of their service life for a Patrol vehicle. • Funding is included in the FY 2016-17 for these purchases from Crime Control District. • Contract pricing obtained through Buyboard cooperative purchasing program. • Buyboard Contract No. 430-13. Introduction: In an effort to operate a clean, efficient and reliable fleet, the Police Department sets an initial life expectancy on all vehicles and equipment in our Police fleet. During its service life each vehicle and equipment in the vehicle is subject to close monitoring of availability, operating cost, accumulated miles/hours, condition, obsolescence and the ability to perform the required tasks. The vehicles being replaced have reached the point in their service life for our Patrol Division where it has been determined that replacement is prudent. Analysis: To reduce downtime, maximize efficiency, and productivity and provide a solid platform from which to operate the vehicles have been carefully selected with the Police Department and Fleet Services working closely together. Consequences of not funding these purchase included decreased vehicle availability, increased operating costs and reduced service levels to our community. Legal Review: Agenda item does not require legal review. 2 Fiscal Impact: The fiscal impact of this Agenda item is $288,752.75 from the Crime Control District. Recommendation: The Police Department recommends approval. Prepared by: Phone: Email: Date: A.102 24,158.00$ B.Published Options [Itemize each below] Code Bid Price Code Bid Price K8A 1,765.00$ 53M 278.00$ 99T 3,098.00$ 16D -$ 66A 799.00$ 595 245.00$ 17A 574.00$ 76R 259.00$ 21L 517.00$ 55D 85.00$ 21W 602.00$ 66C 427.00$ 66B 400.00$ 51V 626.00$ 43D 19.00$ 96T 1,316.00$ 63L 541.00$ 60R 94.00$ 92R 80.00$ 60A -$ 61S 146.00$ 90E 2,980.00$ 14,851.00$ C.Unpublished Options [Itemize each below, not to exceed 25%]$=4 % Bid Price Bid Price 513.00$ 125.00$ 33.00$ 695.00$ 24.00$ 33.00$ 245.00$ -$ 1,668.00$ D.Pre-delivery Inspection:-$ E.Texas State Inspection:-$ F.Manufacturer Destination/Delivery:-$ G.Floor Plan Interest (for in-stock and/or equipped vehicles):-$ H Lot Insurance (for in-stock and/or equipped vehicles):-$ I.Contract Price Adjustment: J.Additional Delivery Charge:295 miles 516.25$ K.Subtotal:41,193.25$ L.Quantity Ordered 7 x K =288,352.75$ M.Trade in: N.400.00$ O.TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE 288,752.75$ PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #430-13 A. Base Price: BADGE DELETE3.5L V6 ECOBOOST rhyder.cowboyfleet@gmail.com RICHARD HYDER (409) 300-1385 Vehicles and Heavy Duty Trucks VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 Bid Series: End User: Contact: Email: CITY OF COPPELL Product Description:2017 FORD INTERCEPTOR UTILITY November 30, 2016 MBROCHT@COPPELLTX.GOV MARK BROCHTRUP 972.462.5175 GRILL SIREN/SPEAKER WIRING POCKET WARNING LEDS REMAPPABLE STEERING SWITCHES REMOTE KEYLESS ENTRY REVERSE SENSING Options REAR AIR Options Options INTERCEPTOR UTILITY AWD FRONT HEADLAMP LIGHTING SYNC FRONT WARNING AUX LED LIGHTS LEVEL III BALLISTIC DOORS 47A POLICE ENGINE IDLE REAR SPOILER LEDS 18W REAR POWER WINDOW DELETE 76D DEFLECTOR PLATE 68L REAR HANDLES/LOCKS INOPERABLE 85R REAR CONSOLE PLATE Total of B. Published Options: 55B BLIS Options 8 KEYS AND 4 FOBS (MAX AVAILABLE) FORD SURVEILLANCE OPTION Total of C. Unpublished Options: BUYBOARD Administrative Fee ($400 per purchase order) 2ND ROW ONLY SOLAR TINT GLASS SCUFF GUARDS REARL LIGHTING SOLUTION REAR QUARTER GLASS LIGHTS RADIO SUPPRESSION TAIL LAMP LIGHTING DARK CAR DUAL LED SPOTLIGHTS Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3222 File ID: Type: Status: 2017-3222 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 02/06/2017File Created: Final Action: Alternate Judge ContractFile Name: Title: Consider approval of an Ordinance appointing an Alternate Municipal Judge of the Coppell Municipal Court of Record No. 1 of the City of Coppell; consolidating appointment terms; authorizing the Mayor to sign; and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 02/14/2017 Agenda Number: 8. Sponsors: Enactment Date: Staff Memo.pdf, Ordinance.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3222 Title Consider approval of an Ordinance appointing an Alternate Municipal Judge of the Coppell Municipal Court of Record No. 1 of the City of Coppell; consolidating appointment terms; authorizing the Mayor to sign; and authorizing the City Manager to sign all necessary documents. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: Approval recommended. Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3222) Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Clay Phillips, City Manager Date: February 10, 2017 Re: Alternate Judge Appointment 2030: Sustainable City Government, Community Wellness Introduction: Presiding Judge Terry Landwehr has recommended Candace Carlsen to serve as the second Alternate Judge in the Coppell Municipal Court. Analysis: This is in keeping with the previous staffing levels off the court. We have also discussed this likelihood previously. The associated ordinance will bring the terms of all three judges into uniformity ending on July 31, 2018. The employment agreement for Judge Carlsen is identical to that of the other alternate municipal court judge in all other aspects. Legal Review: The ordinance was prepared by legal staff. Fiscal Impact: Salary budgeted in Municipal Court budget. Recommendation: Staff recommends approval. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. _________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPOINTING A PRESIDING MUNICIPAL JUDGE AND ALTERNATE MUNICIPAL JUDGES OF THE COPPELL MUNICIPAL COURT OF RECORD NO. 1 OF THE CITY OF COPPELL, TEXAS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the former Presiding Judge, Hon. Marian Moseley, retired effective January 31, 2017, and WHEREAS, the Council previously approved the appointment of Hon. Terry Landwehr as the new Presiding Municipal Court Judge; and WHEREAS, the Council desires to appoint Hon. Candace Carlsen as Alternate Municipal Judge and to affirm the appointment of the Presiding Municipal Court Judge. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That in accordance with the provisions of the City Charter and State law, the City Council hereby affirms the appointment of Hon. Terry Landwehr to serve as the Presiding Municipal Court Judge of the Coppell Municipal Court No. 1 and the City Council hereby appoints Hon. Candace Carlsen to serve as an Alternate Municipal Judge. The Municipal Judge and Alternate Municipal Judge appointed herein shall each have and possess the authority, powers, rights, duties, and jurisdiction granted to and imposed on municipal judges of the Courts of Record of the State of Texas by the provisions of State law, City Charter and the ordinances of the City of Coppell. SECTION 2. That the Municipal Judge and the Alternate Municipal Judges appointed hereunder shall each serve a term of office of two (2) years, set to conclude July 31, 2018, unless sooner terminated according to the provisions of law. SECTION 3. That the City Manager shall negotiate with the foregoing persons such contracts and agreements as may be deemed necessary and appropriate and shall execute such contracts as the act and deed of the City. SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of _____________________________, 2017. APPROVED: ___________________________________________ KAREN SELBO HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _________________________________________ ROBERT E. HAGER, CITY ATTORNEY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3223 File ID: Type: Status: 2017-3223 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 02/06/2017File Created: Final Action: Oath for Alternate Municipal JudgeFile Name: Title: Swearing in of Alternate Municipal Judge. Notes: Agenda Date: 02/14/2017 Agenda Number: 9. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3223 Title Swearing in of Alternate Municipal Judge. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3223) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3227 File ID: Type: Status: 2017-3227 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 02/07/2017File Created: Final Action: Coppell ISDFile Name: Title: Consider amending the Interlocal Cooperation Agreement and License and Use Agreement between the City of Coppell and Coppell ISD for the 50/50 cost sharing for the purchase and installation of a wrought iron fence at Coppell Middle School-North; and authorizing the Mayor to sign and the City Manager to sign any necessary documents. Notes: Agenda Date: 02/14/2017 Agenda Number: 10. Sponsors: Enactment Date: Staff Memo.pdf, Interlocal Agreement_License Agreement with CISD-CN 2014-08-12.pdf, Wrought iron cut sheet.pdf, North fence quote.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3227 Title Consider amending the Interlocal Cooperation Agreement and License and Use Agreement between the City of Coppell and Coppell ISD for the 50/50 cost sharing for the purchase and installation of a wrought iron fence at Coppell Middle School-North; and authorizing the Mayor to sign and the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds for this agreement would need to be provided from the General Fund Undesignated Fund Balance. Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3227) Staff Recommendation: Approval recommended. Goal Icon: Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mario Canizares, Deputy City Manager Date: February 14, 2017 Reference: Consider Amending the Interlocal Cooperation Agreement and License and Use Agreement between the City of Coppell and Coppell ISD for the 50/50 Cost Sharing for the Purchase and Installation of a Wrought Iron Fence at Coppell Middle School- North 2030: Sense of Community, Special Place to Live, and Community Wellness & Enrichment Introduction: In the summer of 2014, the City and CISD agreed to an Interlocal Cooperation Agreement and License and Use Agreement to become a 50/50 partner to invest approximately $1,000,000 to purchase and install artificial turf and construct a restroom/concession building at Coppell Middle School-North (CMS-N). This partnership would allow for upgraded field conditions to be used by the middle school athletic program and the City’s youth sports programs. Over the last two years, the site has experienced incidents of trespassing onto the locked and secured site and in some cases causing vandalism on the fields and buildings. There have also been instances where theft occurred in the concession building. To mitigate this situation and protect the investment made at the site, CISD began the installation of an eight-foot chain link fence with an additional 12 inches of barb wire for the purpose of securing the site. The fence project was started without a permit from the City and the project was eventually stopped until the issue was further reviewed by our Building Inspections and Planning Staff. During the review, it was interpreted that this type of fence was prohibited within the current zoning classification that the campus was designated in many years ago. In addition, there were several comments from concerned residents about the aesthetics of the fence and barb wire. After much discussion, the staffs between the City and CISD have been able to recommend a solution that should meet the intent of keeping the site secure and meet the City’s Development Codes. Analysis: Based on a review by our Planning staff a wrought iron, decorative fence is allowed by right within the site’s current zoning classification. The City and CISD Staff met and agreed that this was the best option to consider. Based on bids received by CISD it is estimated that to install a perimeter, wrought 2 iron fence and associated gates would cost approximately $102,268. The School Board authorized the wrought iron fence project at their January 2017 Board Meeting. In keeping with the 50/50 arrangement, for the aforementioned improvements at CMS-N, CISD has also requested that the City contribute 50% towards the cost of this perimeter fence. The City’s amount should not exceed $51,134. Staff also believes that amending the existing Interlocal Cooperation Agreement and License and Use Agreement to incorporate this proposal is the most effective manner to memorialize the effort. Legal Review: The City Attorney’s Office will need to prepare any necessary documents and have them reviewed and approved by CISD’s Legal Counsel. Fiscal Impact: The City’s amount should not exceed $51,134 and funds are made available out of undesignated fund balance in the General Fund. The Finance Director will bring forward a budget amendment for the City Council’s consideration at a future City Council meeting. Recommendation: The City Manager’s Office recommends that City Council approve the amendment of the existing Interlocal Cooperation Agreement and License and Use Agreement for the purchase and installation of a decorative wrought iron fence with gates at CMS-N. THE STATE OF TEXAS COUNTY OF DALLAS INTERLOCAL COOPERATION AGREEMENT AND LICENSE AND USE AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL, TEXAS THIS INTERLOCAL COOPERATION AGREEMENT is made and entered into on this c61'- day of j,,,,2014, by and between the COPPELL INDEPENDENT SCHOOL DISTRICT ("CISD"), acting by and through its Board of Trustees, Superintendent or designee, and the CITY OF COPPELL ("CITY'), acting by and through its City Council, Mayor or designee. WITNESSETH: WHEREAS, the Texas State Legislature has authorized the use of interlocal cooperation agreements between and among governmental entities; and WHEREAS, this Interlocal Cooperation Agreement ("Agreement") is made under the authority granted by and pursuant to the Interlocal Cooperation Act, Texas Government Code, Chapter 791, and as otherwise provided herein, relative to CISD installing artificial turf on the stadium athletic field, hereinafter the improvements; and, subject to approval of a construction contract by the CISD Board of Trustees, constructing a building containing restrooms and concession stand located on CISD Property and in exchange for joint use of the CISD Property, in exchange for the City to partially fund the installation and construction cost of the improvements, plus sharing in the utility and other actual operational costs of operating the facility located on CISD Property CISD Property"); and WHEREAS, CISD and CITY find that the performance of this Agreement is in the common public interest of both parties, and that the payment to be provided by CITY fairly compensates CISD for the use of CISD Property; and WHEREAS, CISD and CITY, in expending funds in the performance of governmental functions or in performing such governmental functions under this Agreement, shall make payments therefore only from current revenues legally available to each party; and INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 1 WHEREAS, CISD and CITY agree that CISD Property shall be used by CITY for the purpose of providing public recreational and athletic opportunities for its citizens as set out herein. NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual agreements contained herein, the parties hereto agree as follows: I. AGREEMENT 1.01. In consideration of the mutual covenants of this Agreement, and other good and valuable consideration, CISD shall permit CITY to use CISD Property subject to approval and notice as provided herein, a copy of which is attached hereto and incorporated herein for all purposes. The portions of CISD Property that will be available for CITY use under this Agreement are the following: the athletic field, bleachers, running track, press box, adjacent parking, sidewalks, and (subject to approval of a construction contract by the CISD Board of Trustees) building to be constructed that will include a concession stand and restrooms located on CISD Property. The purposes for which CITY may use CISD Property are City-licensed athletic league practices and games. 1.02 CITY shall have the right of access to and use of CISD Property at all times outside of normal school hours, except that the parties expressly agree that CISD shall, at all times, have priority of use on CISD Property, when such use is necessary for educational purposes, including but not limited to, all extracurricular and co-curricular activities, practices, and games. Furthermore, CITY's right of access to and use of CISD Property shall be subject to any and all easements now existing or subsequently granted by CISD regarding CISD Property. CITY right of access and use of CISD Property shall be used solely for licensed recreational athletic purposes or events and for no other purpose under this agreement, without the express written consent of the Board of Trustees of the Coppell Independent School District. 1.03 The use of the future concession stand shall be coordinated in advance with the Coppell Middle School North band department. The contact information for the band department is as follows: Jeremy Lindquist, Coppell Middle School North Band Director, (214) 496-7177 (such contact information is subject to change with notice from CISD). The Coppell Middle School North band department has priority of use of the future concession stand and has the right to sell concessions at any CITY-licensed event. If the Coppell Middle School North band department decides not to sell concessions at any CITY-licensed event, then the CITY may INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 2 sell concessions at the future concession stand upon satisfaction of all of the following: written approval by the City of the concessionaire, written notice to the CISD facilities department of intent to have such concession usage, written approval by CISD in its sole discretion of such concessionaire and usage, and contact and coordination with CISD facilities department as to scheduling and use. Any such City-approved concessionaire shall be fully responsible and liable for its own products for sale, labor, materials, utilities, maintenance, security, custodial services and all other matters related to the use of the concessions area. 1.04. CITY shall provide the CISD facilities department with dates and times of planned use at least thirty (30) days in advance of regularly scheduled events, and all other scheduled events as soon as known. CISD shall provide CITY with dates and times of planned use at least thirty (30) days in advance of regularly scheduled events, and all other scheduled events as soon as known. CITY and CISD shall work cooperatively in the scheduling of the facility and in avoiding scheduling conflicts; however CISD shall have first priority of use as described above. In general, CISD will utilize the field for educational, extra-curricular, and co- curricular purposes as follows, based on its traditional use of the CISD facilities, the superintendent and the City Manager or their designee shall enter into an annual facilities use schedule in compliance with the duties and obligations set forth herein. 1.05 In exchange for the license to use of CISD Property for City as provided in Paragraph 1.02, CITY shall fund one half of the actual costs to install artificial turf and construct a building containing a concession stand/restrooms (the Improvements") located on CISD property, with such CITY in an amount not to exceed one million dollars ($1,000,000.00). Payment of CITY costs for the Improvements shall be due within thirty (30) days after substantial completion as follows: 1. Payment for one-half of the actual construction cost of the installation of the artificial turf; and 2. Payment for one-half of the actual construction cost of the installation of the concession stands/restrooms.. 1.06 CISD Property shall be maintained solely at the cost of CISD. CITY shall reimburse CISD for the actual cost of electricity used for stadium lighting for CITY-licensed league events. CITY shall be responsible for providing supervision of the facility as described below in Section I.G. CISD will invoice CITY for actual electricity costs on a monthly basis for City use. While using CISD Property, CITY shall maintain CISD Property in full compliance with CISD's acceptable maintenance standard. CITY shall maintain CISD Property INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 3 free of litter, trash, and other natural or manmade conditions which would diminish the quality of CISD Property. 1.07 CITY acknowledges that CISD Property is useful to CITY in its current condition, as is" without any modification or maintenance required on the part of CISD. CITY must obtain prior written approval from CISD before installing any equipment on or making any improvements to CISD Property except as otherwise provided herein. 1.08 Security of CISD Property shall be the responsibility of CITY during any City league licensed events. During the term of this Agreement, and any extensions thereof, CITY agrees to guard CISD Property from abuse or loss through vandalism, wanton destruction, or theft during any City licensed events. A CITY employee or designee shall supervise at all times during the event during any CITY-licensed event where (1) spectators are present; (2) and/or where the press box is in use; (3) and/or where the concession stand is in use; (4) and/or where the field lighting is in use. CITY shall perform and exercise all rights, duties, functions and services in compliance with all valid and applicable laws, statutes, codes, regulations, policies and ordinances of the United States, the State of Texas, the County of Dallas, CITY, CISD, or other lawful authority with jurisdiction over the premises. 1.09 CITY shall be responsible for any and all claims, damages, and/or causes acts of negligence or action arising from, caused by, or in any way related to its use of CISD Property, except that CITY shall not be liable for normal wear and tear. All determinations regarding wear and tear and damage to the property shall be made by CISD, in its sole discretion, and such determinations shall be final. 1.10 CITY shall not apply any pesticides or herbicides or make any material alterations to CISD Property. 1.11 TO THE EXTENT ALLOWED BY LAW, CITY SHALL INDEMNIFY AND HOLD HARMLESS CISD AND ITS BOARD OF TRUSTEES, EMPLOYEES, AGENTS OR VISITORS, FROM AND AGAINST ANY AND ALL CLAIMS, LOSS, COST, DAMAGES, EXPENSE OR LIABILITY OF ANY KIND, INCLUDING ATTORNEY'S FEES, ARISING OUT OF OR IN ANY WAY CONNECTED WITH THIS AGREEMENT OR THE USE OF CISD PROPERTY BY CITY. NOTHING HEREIN SHALL BE CONSTRUED TO AFFECT, ALTER, OR MODIFY IMMUNITY UNDER TEXAS CIVIL PRACTICE AND REMEDIES CODE §101.051. INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 4 II. TERM 2.01 The term of this Agreement shall be for a period of one year, beginning on October 1, 2014, but shall automatically renew from year to year unless terminated by either party in accordance with the terms herein on or before August 1st of each year during this Agreement. III. TERMINATION 3.01 Either party may terminate this Agreement, for any reason, or no reason, upon ninety (90) days prior written notice of the date of termination to the other party. This Agreement may be terminated in whole or in part and will apply only to the property so identified in the notice of termination. CISD agrees that CITY may use CISD Property as outlined in this Agreement for a minimum of ten (10) years from the date of this Agreement as long as CITY pays CITY's portion of the costs and CITY does not substantially default under the terms and obligations of this Agreement. CISD may terminate this Agreement for cause upon thirty (30) days prior written notice, including but not limited to, if CITY does not pay for the installation and maintenance of CITY Property in accordance with Section I of this Agreement, upon thirty (30) days prior written notice. All determinations regarding proper maintenance of CISD Property shall be made by CISD, in its sole discretion, and such determinations shall be final. 3.02 If either party terminates this Agreement pursuant to the terms herein, CISD shall reimburse CITY for the remaining prorated share of the initial cost of any improvements made to CISD Property by CITY prorated over a ten year amortization period. 3.03 Upon termination, CITY may remove all personal property or removable structures owned by CITY, provided that CITY thereafter returns CISD Property to its original condition. CITY shall remove any improvements or alterations upon termination of this Agreement if requested in writing by CISD. Upon termination, CITY, at its sole expense, shall bear the cost of any alterations or improvements owned by CITY to CISD property. Any addition or improvement to CISD Property if not removed shall, upon termination of this Agreement and a reasonable time to remove said improvements or alterations, belong to and become the property of CISD without cost to CISD. Nothing shall be removed which may affect the structural integrity of any building or structure. INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 5 Iv. GENERAL REQUIREMENTS APPLICABLE TO CISD AND CITY The following subsections shall apply to CITY's use of CISD Property. 4.01 A. IMMUNITY: Nothing in this Agreement, or in any exhibit or attachment hereto, shall be construed to affect, alter, or modify the immunity of either party under the Texas Civil Practice and Remedies Code §101.001 et seq. It is expressly understood and agreed that in the execution of this Agreement, neither CITY nor CISD waives, nor shall be deemed to waive, any immunity or defense that would otherwise be available to each against claims arising in the exercise of governmental powers and functions. B. INSURANCE: During the term of this Agreement, and any extensions thereof, CITY agrees to obtain and maintain, at its sole expense, insurance to protect against potential claims for which it would otherwise be liable under State law, and arising out of CITY's use of CISD Property and facilities designated on the Exhibit "A" attached hereto. CITY shall furnish CISD proof of insurance in accordance with this Section within thirty (30) days from the date of execution of this Agreement. Nothing contained herein shall be construed to grant any third party rights or waive the governmental and/or public purpose of the operation or use of any of CISD Property. 4.02 THIRD PARTIES: This Agreement does not create any third-party beneficiaries. Nothing in this Agreement, or in any exhibit or attachment hereto, shall be construed to create, expand, or form a basis for liability to any third party under any theory of law against either CITY or CISD unless such a basis exists independent of this Agreement under State or federal law. 4.03 NOTICE: Each notice or other communication which may be or is required to be given under this Agreement shall be in writing and shall be deemed to have been properly given when delivered personally during the normal business hours of the party to whom such communication is directed, or upon receipt when sent by United States registered or certified mail, return receipt requested, postage prepaid, to the appropriate one of the following addresses as may be designated by the appropriate party; however, each party has a right to designate a different address by giving the other party fifteen (15) days prior written notice of such designation: If to CISD: Mr. Sid Grant INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 6 Assistant Superintendent for Business and Support Services Coppell Independent School District 200 S. Denton Tap Road Coppell, Texas 75019 If to CITY: Clay Phillips City Manager City of Coppell 255 Parkway Boulevard P.O. Box 9478 Coppell, Texas 75019 4.04 MANAGEMENT AUTHORITY: During the term of this Agreement, and any extensions thereof, CITY agrees to provide adequate police and fire protection and other necessary emergency services for CISD Property at all times, and shall especially guard the property from abuse through vandalism or wanton destruction. Each party shall have the right to remove and/or control occupancy of CISD Property as to third parties or the general public. CITY shall perform and exercise all rights, duties and functions and services in compliance with all applicable Federal, State and local laws and regulations. CITY in joint cooperation with CISD may establish necessary rules and regulations as may be required to ensure the safe and orderly operation of recreational programs and the subject facilities, provided that any such rules and regulations do not conflict with CITY or CISD policy or State and federal law. 4.05 CLAIMS AGAINST PARTIES: Subject to the provisions of Article I of this Agreement, each party shall be responsible for defending and/or disposing of all causes arising against the respective party as a result of its use or occupation of CISD Property. It is expressly understood and agreed that in the execution of this Agreement, neither CITY nor CISD waives, nor shall be deemed to waive, any immunity or defense that would otherwise be available to each against claims arising in the exercise of governmental powers and functions. 4.06 ENTIRE AGREEMENT: This Agreement contains the entire agreement of the parties hereto, and no other oral or written commitments shall have any force or effect if not contained herein. No amendment, modification, or alteration of this Agreement is binding unless in writing and duly executed by the parties subsequent to this Agreement. 4.07 SEVERABILITY: If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 7 invalidity, illegality, or unenforceability shall not affect any other provision of the Agreement, and this Agreement shall be construed as if such invalidity, illegality, or unenforceable provision had never been contained herein. 4.08 AUTHORITY: The undersigned officers and/or agents are authorized to execute this Agreement on behalf of the parties hereto, and each party hereto certifies to the other that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. 4.09 DEFECT: Each party shall promptly report to the other party any defects or dangerous conditions it discovers on or concerning CISD Property, and shall cease any such use until such defect or condition is repaired or cured. V. REMEDIES 5.01 No right or remedy granted or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this Agreement may be waived without written consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement. VI. APPLICABLE LAW 6.01 This Agreement is to be construed under Texas law, and all obligations of the parties created in this Agreement are performable in Dallas County, Texas. Venue for any disputes arising out of this Agreement shall be in Dallas County, Texas. VII. SUCCESSORS AND ASSIGNS 7.01 This Agreement is binding on and inures to the benefit of the successors, executors, administrators and assigns of the parties to this Agreement and affects the use of land and shall run with the land. Neither CITY nor CISD shall assign, sublet, subcontract, or transfer this Agreement without the written consent of the other party. No assignment, delegation of duties, or subcontract under this Agreement shall be effective without the prior written consent of the other party. INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 8 VIII. RECITALS AND ATTACHMENTS 8.01 The recitals and attachments to this Agreement are incorporated herein for all purposes as if set out herein verbatim. IX. EXECUTION 9.01 This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. EXECUTED between the parties on the date first written above. COPP. I.S.D • WITNESS: By JA AV' 't. Ant • y Hill Bye-, Pres.dent, Board o rustees Thom Hulme Secretary, Board of Trustees CITY OF OPP.'LL, TEX• : WITNESS: By: Ai / 1 bp .,1.. Karen unt Mayor By: ii ` / Chr tel Pettinos City Secretary INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 9 THE STATE OF TEXAS § CISD ACKNOWLEDGEMENT COUNTY OF DALLAS § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared ANTHONY HILL, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed same for and as the act and deed of COPPELL INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas, with its administration building located in Dallas County, Texas, and as the President of the Board of Trustees thereof, and for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this, the a 2 day of vLy 2014. L0 . '1c1- Notary Public In d F the State of Texas ads:P1a y4 D. KAY RYON Notary Public,State of Texas o,':., f My Commission Expires a' ;Wss. May 17, 2017 INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 10 THE STATE OF TEXAS § CITY ACKNOWLEDGEMENT COUNTY OF DALLAS § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared KAREN HUNT, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that she executed same for and as the act and deed of CITY OF COPPELL, TEXAS, a municipal corporation of Dallas County, Texas, and as the Mayor thereof and for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this, the 61/.` day of 2014. c:: L CHRISTEL B PETTINOS otary Public In and For the tate of Texas My Commission Expires May 10,2015 INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 11 EXHIBIT "A" CISD PROPERTY The CISD Property is located at Coppell Middle School North, 120 Natches Trace, Coppell, Texas 75019, and includes the athletic field, bleachers, running track, press box, adjacent parking, and (subject to approval of a construction contract by the CISD Board of Trustees) a building yet to be constructed that will include a concession stand and restrooms. INTERLOCAL COOPERATION AGREEMENT BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND CITY OF COPPELL PAGE 12 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2016-3115 File ID: Type: Status: 2016-3115 Agenda Item Agenda Ready 3Version: Reference: In Control: Planning 12/07/2016File Created: Final Action: PD-287-SF-7, Coppell Middle School North & Denton Creek Elementary File Name: Title: CONTINUED PUBLIC HEARING: Consider approval of CASE. NO. PD-287-SF-7, Coppell Middle School North & Denton Creek Elementary, a zoning change request from SF -7 (Single Family-7) to PD-287-SF-7 (Planned Development-287-Single Family-7), to allow the existing eight -foot-tall chain link fence with barbed wire at the top to remain at Middle School North and to eliminate the masonry requirement for the vertical poles on the existing shade structure at Denton Creek Elementary on 24.77 acres of property located at 120 & 250 Natches Trace, respectively. Notes: Agenda Date: 02/14/2017 Agenda Number: 11. Sponsors: Enactment Date: Cover Memo.pdf, Coppell ISD Withdrawal Letter.pdf, Appeal Letter.pdf, Staff Report.pdf, Overall Site Plan.pdf, Fence Details.pdf, Shade Structure Letter.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassDenied12/15/2016Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-3115) Gary Sieb, Director of Planning, introduced this case with exhibits. He stated that staff is recommending approval with conditions which he read into the record. He mentioned that 23 notices were mailed to property owners within 200 feet of this request. Seven notices were returned in opposition and none returned in favor. There also were 61 courtesy notices mailed to property owners within 800 feet of this request. Three notices were returned in opposition; none returned in favor. Mr. Sieb also mentioned the applicant's justification for this type of fence: To prevent unauthorized use of the facility. To prevent vandalism of the facility. To protect City of Coppell & Coppell ISD investment in field. To prevent conflict between unauthorized users & City/School District Staff use. Commissioner Robinson read into the record concerns of him and the concerns of the citizens that he received via email. Louis Macias, CISD, 1303 Wrangler Circle, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation to approve the fence with additional landscaping, but did not agree with staff's recommendation to add masonry columns to the shade structure. Suzanne Arnold addressed the Commission's concerns about the tennis facilities requiring two areas of ingress and egress. She stated one point of access and egress was sufficient. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: Charley Brown, 735 Northshore Court, Coppell Texas, spoke in opposition Ron Hansen, 478 Harris Street, Coppell Texas, spoke in opposition Bill Holloway, 737 E. Peninsula Drive, Coppell Texas, spoke in opposition Karen Reed, 261 Lyndsie Drive, Coppell Texas, spoke in opposition Muwen Hwu, 616 Natches Trace, Coppell Texas, spoke in opposition Michael Stevens, 122 Natches Trace, Coppell Texas, spoke in opposition Ann Dragon, 727 Bent Tree Court, Coppell Texas, spoke in opposition Comments from the property owners included the following: The fence is cheap looking and ugly; The iron and barbed wire looks like a prison; Lowers property values; Unsafe for children; Negative impression of the neighborhood; No public access for citizens. Chairman Haas closed the Public Hearing. After much discussion, Vice Chairman Portman motioned to deny this request and remove the fence because of the following major issues: •Unsightliness of the fence (looks like a prison); •Public access should remain opened to this public facility (constructed with city and school district funds); •Contractor’s liability for constructing without proper permits; •Does not meet the aesthetic standards required of all other developments in the City.; •The fence sends the wrong message about the neighborhood and the City; •Does not serve the purpose intended, other non-fence options should be considered; •Will set a precedent for future school facilities. Seconded by Commissioner Robinson; motion carried (7-0). Action Text: Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 7Aye: 2 Pass02/14/2017City CouncilPostponed01/10/2017City Council Page 2City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-3115) Presentation: City Manager Clay Phillips reported that the applicant is seeking remedy for the situation and hopes to repeal the zoning request. The applicant requested to postpone this case until the February 14, 2017 City Council Meeting. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Ann Dragon, 727 Bent Tree Ct., spoke against the item. 2) Karen Reed, 261 Lyndsie Dr., spoke against the item and requested public access to facilities. 3) Douglas Robinson, 609 Castle Creek Dr., spoke against the item and asked for public access to facilities. 4) David Bell, 913 Parker Dr., spoke against the item. 5) Scott Spray, 622 Cribbs Dr., spoke against the item and believes the public should have access to the track. 6) Doug Krawczynski, 141 Natches Trace, spoke against the item and expressed his concern over the number of fields and areas being restricted from the citizens. 7) Ron Hansen, 478 Harris St., spoke against the item stating rules should be followed. 8) Joseph Vazhappilly, 612 Natches Trace, spoke against the item stating CISD should seek citizen input when constructing fences. 9) Patrick Brandt, 646 Andover Ln., spoke against the item. 10) Mohammed Punjwani, 253 Lyndsie Dr., spoke against the item stating he grew up playing on the fields and believes the public should have access to the facilities. 11) Shermin Punjwani, 253 Lyndsie Dr., spoke against the item stating the schools should not prohibit access to something the taxpayers are paying for. 12) Charley Brown, 735 Northshore Ct., spoke against the item expressing his disbelief in the school district for not following the rules or permitting process. A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Marvin Franklin, to continue the Public Hearing until the February 14, 2017 City Council Meeting. The motion passed by an unanimous vote. Action Text: Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Councilmember Nancy Yingling 6Aye: 3 02/14/2017City Council Text of Legislative File 2016-3115 Title CONTINUED PUBLIC HEARING: Consider approval of CASE. NO. PD-287-SF-7, Coppell Middle School North & Denton Creek Elementary, a zoning change request from SF -7 (Single Family-7) to PD-287-SF-7 (Planned Development-287-Single Family-7), to allow the existing eight -foot-tall chain link fence with barbed wire at the top to remain at Middle School North and to eliminate the masonry requirement for the vertical poles on the existing shade structure at Denton Creek Elementary on 24.77 acres of property located at 120 & 250 Natches Trace, respectively. Summary See attached email from Sid Grant, CISD, dated December 16, 2016 appealing the Page 3City of Coppell, Texas Printed on 2/10/2017 Master Continued (2016-3115) Planning Commission’s decision to City Council. A ¾ VOTE OF CITY COUNCIL (6 OUT OF 7) IS NECESSARY TO OVERTURN THE PLANNING COMMISSION’S DENIAL OF THIS ZONING CHANGE. Staff Recommendation: On January 10, 2017, City Council continued the public hearing to February 14, 2017 (6-0) because one of the Council members was not present for the ¾ vote. On December 15, 2016, the Planning Commission unanimously recommended denial of this ZONING CHANGE (7-0), due to the Planning Commission ’s and citizen concerns with the following issues: ·Unsightliness of the fence (looks like a prison) ·Lack of public access to this public facility (constructed with city and school district funds) ·Contractor’s liability for constructing without proper permits ·Does not meet the aesthetic standards required of all other developments in the City. ·The fence sends the wrong message about the neighborhood and the City ·Does not serve the purpose intended, other non-fence options should be considered ·Will set a precedent for future school facilities Commissioners, Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voted for denial; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Community Wellness and Enrichment, Sense of Community, Special Place to Live Page 4City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mindy Hurley, Director of Community Development Date: February 14, 2017 Reference: Consider approval of Case No. PD-287-SF-7, Coppell Middle School North & Denton Creek Elementary, to allow the existing eight-foot-tall chain link fence with barbed wire at the top to remain at Middle School North and to eliminate the masonry requirement for the vertical poles on the existing shade structure at Denton Creek Elementary on 24.77 acres of property located at 120 & 250 Natches Trace, 2030: Community Wellness and Enrichment Sense of Community Special Place to Live Executive Summary: Attached is a letter from Sid Grant, Assistant Superintendent for Business Support Services, dated February 7, 2017 requesting this zoning request be withdrawn, pending agreement from the City of Coppell to pay one-half the cost of the eight foot wrought iron fence to replace the existing eight foot chain link fence. Introduction: This proposal is to establish Planned Development zoning to provide relief from development standards contained in the Zoning Ordinance regulating fencing and accessory structures. This request is to the allow the retention of an existing eight-foot tall chain link fence with three strands of barbed wire at the top to remain at the middle school athletic field and to eliminate the masonry requirement for the vertical poles on an existing shade structure at the elementary school. This type of fence is not permitted in a residential zoning district (only permitted in LI and AG). The School District representative stated that this fence is necessary to provide needed security to the million-plus dollar artificial turf, press box, concession building and stands, which have been the subject of vandalism. The shade structure given its visibility from a public street is required to have masonry columns. The CISD representative explained that the shade structure was a gift from the PTO, and if required to comply with the Ordinance, they will simply remove the structure. Analysis: On January 10, 2017 City Council continued this request until February 14, 2017, with the public hearing left open. 2 On December 15, 2016 the Planning and Zoning Commission unanimously recommended denial of this request. including the following issues discussed by the Commissioners and the citizens in attendance at the meeting: A ¾ vote (6 out of 7) of the City Council is required to overturn this recommendation of Denial by the Planning and Zoning Commission Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommended approval, subject to the following conditions: 1. Construct masonry columns that comply with code around the existing shade structure that faces the residential neighborhood to the east. 2. Allow the chain link/barbed wire fencing to remain, but plant over-story trees of minimum three-inch caliper, at 40 feet on center and low foundation landscaping along the east side of the fencing adjacent to the residential neighborhood to the east. 3. Plant over-story trees of minimum three-inch caliper at 40 feet on center along the north side of the property adjacent to the playing field fencing. Attachments: 1. Appeal Letter 2. Summary of Planning and Zoning Commission discussion 3. Staff Report 4. Overall Site Plan (Sheet C1) 5. Detail of Eight-foot fence and barbed wire detail (Sheet C2) 6. Shade structure flame retardant letter dated May 11, 2017 (request of Fire Department) February 7, 2017 Mr. Clay Phillips City Manager The City of Coppell 255 Parkway Boulevard Coppell, Texas 75019 Dear Clay, Clay, Given that our Board of Trustees voted at the January 23, 2017, Board meeting to replace the existing eight foot chain link fence at Coppell Middle School North with an eight foot wrought iron fence, pending agreement from the City of Coppell to pay one-half the cost, we wish to withdraw our zoning change request from the February 14, 2017 , City Council meeting pending the City Council's approval to pay one -half the cost for the new fence. Thank you very much for all of your help and support with this matter. Please feel free to contact me should you have any questions or need additional information . Assistant Superintendent for Business and Support Services cc: Mr. Mario Canizares, Deputy City Manager -City of Coppell Mr. Mike Land, Deputy City Manager-City of Coppell Dr. Mike Waldrip Superintendent of Schools Dr. Mike Waldrip, Superintendent-Coppell !SD Mr. Louis Macias, Director of Facilities -Coppell !SD Dr. Marilyn Denison Assistant Superintendent for Curricu l um and I nstruction Brad Hunt Assistant Superintendent for Administration Sid Grant Assistant Superintendent for Business and Support Services Kelly Penny Chief F1nanc1al Officer ITEM # 04 Page 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-287-SF-7, Coppell Middle School North & Denton Creek Elementary P&Z HEARING DATE: December 15, 2016 C.C. HEARING DATE: January 10, 2017 STAFF REP.: Gary L. Sieb, Director of Planning LOCATION: 120 & 250 Natches Trace Drive SIZE OF AREA: 24.77 acres of property CURRENT ZONING: SF-7 (Single Family-7) REQUEST: A zoning change request to PD-287-SF-7 (Planned Development-287-Single Family-7), to allow an existing 8 foot-tall chain link fence with barbed wire at the top at Middle School North and elimination of the masonry requirement for the existing shade structure vertical poles at Denton Creek Elementary. APPLICANT: Coppell Independent School District Louis Macias 1303 Wrangler Circle Coppell, Texas 75019 (214) 496-8056 Email: lmacias@coppellisd.com HISTORY: There is not a lot of development history on Middle School North. The Site Plan and Plat were approved in 1998. In July-August 2014, a 1,570-square-foot concession building was approved south of the football field, on the north-west side of Denton Creek Elementary. In August of 2015, the Director of Planning administratively approved a 600-square-foot patio structure at the elementary school which met all code requirements, including brick columns. HISTORIC COMMENT: There is no historic significance associated with this property. TRANSPORTATION: State Highway 121 is built as a six-lane divided tollway. The subject property is adjacent to the east bound one-way service road. East Natches Trace Drive is a residential collector street built within a 60-foot right-of-way. SURROUNDING LAND USE & ZONING: North: S.H. Highway 121; Vista Ridge retail; PD-228-HC (across 121) South: Andrew Brown Central Park; TC, Town Center East: single family residences; PD-165-SF-7 West: Coppell Office Village; PD-238-HC, and HC ITEM # 04 Page 2 of 4 COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, designates this area as Residential Neighborhood with school use noted. DISCUSSION: This is a zoning request generating substantial conversation in the community. A number of comments need to be stated before staff presents its recommendation on this application, therefore; there are several facts that need to be recognized as we review the request. First, the zoning ordinance allows barbed wire in two zoning districts: A, Agriculture and LI, Light Industrial (Code of Ordinances, Sec. 9-2-8). Middle School North is currently zoned SF-7. Second, the eight-foot chain link fence with barbed wire at the top was constructed without procurement of a building permit, as was the shade structure which does not comply with the 80% masonry column requirement at Middle School North and Denton Creek Elementary, respectively. Third, the school district currently has similar fencing at Middle School West Leslie Field, and the football field at Coppell High School. Fourth, Leslie Field is zoned C, Commercial, and the High School is zoned PD, Planned Development. We can find no fence permits being issued for either facility. Fifth, eight-foot fencing without barbed wire is located at the baseball fields and softball fields at Middle School West and the baseball practice field at the High School. The events that led up to this request were initiated when it was brought to the city’s attention that fencing with barbed wire was being installed at Middle School North. Building Inspection shut the project down stating that no building permit had been procured. The school district stated that Leslie Field and the High School had similar fencing and school personnel were ignorant of violating any permit procedures. It should be stated here that CISD has subsequently applied for a building permit, and is requesting PD zoning on Middle School North to establish a specific development condition that allows the fence, barbed wire, and non- masonry shade structure poles to remain as constructed. The issue of Leslie Field and High School fencing being constructed without permit is not a part of the decision-making process for this zoning case—this hearing is exclusively for barbed wire fencing and masonry column elimination at Middle School North and Denton Creek Elementary. Now, let’s discuss the merits of this zoning request. Staff will analyze the absence of masonry columns on the shade structure first. In the past we have modified the requirement for masonry columns on shade structures, permitting them without masonry if they cannot be seen from the public right-of-way. Indeed, we have cooperated with the middle school site and allowed such structures on the west side of the building where their locations are not clearly seen from the street. In this case, however; it is noted that this structure is clearly seen from the street and across from residential structures. The shade structure should comply with zoning requirements and masonry columns are recommended to be added to the structure for compliance with code. Of more immediate attention is the presence of barbed wire. To the school district’s credit, once known a building permit had not been submitted, the district ITEM # 04 Page 3 of 4 immediately applied for a change of zoning (the PD) to allow the chain link/barbed wire to remain. In that regard, the district is attempting to make things right and the PD request can include a condition allowing the fencing to remain. Because of security issues and potential damage to the expensive turf surface, the district elected to construct the fencing now in place. During the applicant’s presentation, reasons for the fence construction will be explained. In staff discussion, the district pointed out the reasoning behind the fence—potential vandalism of the field, cost of the turf and potential repair expenses, unauthorized use of the field, problems with monitoring who and when the field was used, altercation between trespassers, etc. Staff believes those are points that warrant consideration in weighing the merits of this case. What would help reduced the “prison” appearance stated by many respondents to the zoning notice, would be the addition of landscape screening on the east side of the fence adjacent to the residential neighborhood across the street. Trees, and foundation landscaping would do much to ameliorate the “prison” appearance. On the north side adjacent to the 121 access road, trees would also help to reduce the barbed wire appearance. To sum, the school district constructed a chain link/barbed wire fence without obtaining a building permit. They did the same with construction of the shade structure. When they were advised building permits were required and the process to allow them legally was through Planned Development zoning, they submitted the zoning application being heard tonight. There is no question the district constructed these structures in violation of city code. However, in an attempt to become legal, they made the right decision and applied for zoning. The district needs to protect its assets and the expensive playing fields (some say over $1M spent in developing these artificial turf fields) constructed at tax payer expense. Their solution for protection is the fencing now in place. Staff understands that and would recommend approval of the request for Planned Development zoning with the following conditions: 1. Construct masonry columns that comply with code around the existing shade structure that faces the residential neighborhood. 2. Allow the chain link/barbed wire fencing to remain but plant over-story trees 40 feet on center and low foundation landscaping along the east side of the fencing adjacent to the residential neighborhood to the east. 3. Plant over-story trees at 40 feet on center along the north side of the property adjacent to the playing field fencing. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this zoning request with the following conditions: 1. Construct masonry columns that comply with code around the existing shade structure that faces the residential neighborhood to the east. 2. Allow the chain link/barbed wire fencing to remain, but plant over-story trees of minimum three-inch caliper, at 40 feet on center and low foundation landscaping along the east side of the fencing adjacent to the residential neighborhood to the east. 3. Plant over-story trees of minimum three-inch caliper at 40 feet on center along the north side of the property adjacent to the playing field fencing. ITEM # 04 Page 4 of 4 ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Overall Site Plan (Sheet C1) 2. Detail of Eight-foot fence and barbed wire detail (Sheet C2) 3. Shade structure flame retardant letter dated May 11, 2017 (request of Fire Department) FF = 466.50FF = 466.00SCHOOL NORTHBUILDINGCOPPELL MIDDLEEXISTINGDENTONEXISTINGCOURTSTENNISDISCUSEXISTINGAREAAREAEXISTINGSHOT PUTBUILDINGCREEK SCHOOL SYNTHETIC TURF FIELDEXISTING 400 METER POLY TRACK CONCESSIONSBUILDINGSTATE HIGHWAY 121/SRTollwayEXISTINGEX 4' METAL FENCEWITH BRICK COLUMNSEXISTING 10' EASEMENTNATCHES TRACEEX 4' CHAIN LINK FENCEEX 10' CHAIN LINKTENNIS COURT FENCENEW 8' CHAIN LINK FENCEW/ 3 STRAND BARB WIREBEGIN NEW FENCEEX 6' BRICK WALLEX 6' BRICK WALLNEW 8' CHAIN LINK FENCEW/ 3 STRAND BARB WIRENEW 8' CHAIN LINK FENCEW/ 3 STRAND BARB WIREBEGIN NEW FENCEEND NEW FENCEAT TENNIS COURTFENCINGEND NEW FENCEAT TENNIS COURTFENCINGDOUBLE SHADESTRUCTURESH 121/SRTCoppell MiddleSchool NorthN. Denton Tap Rd.Naches Trace Dr.2016 COPPELL MIDDLE SCHOOL NORTH FENCING IMPROVEMENTS COPPELL, TEXAS COPPELL ISD - BUSINESS OFFICE 31303 WRANGLER CIRCLE COPPELL, TEXAS 75019 ATTN: LOUIS MACIAS PROJECT ADDRESS: COPPELL MIDDLE SCHOOL NORTH 120 NATCHES TRACE COPPELL, TEXAS 75019 SITE PLAN C1 2016 COPPELL MIDDLE SCHOOL NORTH FENCING IMPROVEMENTS COPPELL, TEXAS COPPELL ISD - BUSINESS OFFICE 31303 WRANGLER CIRCLE COPPELL, TEXAS 75019 ATTN: LOUIS MACIAS PROJECT ADDRESS: COPPELL MIDDLE SCHOOL NORTH 120 NATCHES TRACE COPPELL, TEXAS 75019 8' CHAIN LINK FENCE DETAILS C2 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3164 File ID: Type: Status: 2017-3164 Agenda Item Agenda Ready 2Version: Reference: In Control: Planning 01/10/2017File Created: Final Action: S-1113R-SF-7, Church of the ApostlesFile Name: Title: PUBLIC HEARING: Consider approval of Case No.: S-1113R-SF-7, Church of the Apostles, a zoning change request from S -1113-SF-7 (Special Use Permit-1113-Single Family-7) to S-1113R-SF-7 (Special Use Permit-1113 Revised-Single Family-7), to attach a revised Detail Site Plan for a 6,700-square-foot building expansion into existing parking on seven (7) acres of property located at 322 South MacArthur Blvd. Notes: Agenda Date: 02/14/2017 Agenda Number: 12. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Site Plan.pdf, Floor Plan.pdf, Landscape Plan & Tree Survey (3 Pages).pdf, Elevations & Renderings.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/19/2017Planning & Zoning Commission 1 PassApproved01/19/2017Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3164) Matt Steer, Senior Planner, introduced this case with exhibits, elevations and color renderings. He mentioned that 14 notices were mailed to property owners within 200 feet of this request. One telephone call was received about a potential need for a traffic light at Starleaf Street and MacArthur Blvd. There were no responses returned in favor or in opposition. There also were 132 courtesy notices mailed to property owners within 800 feet of this request. There were no responses returned in favor or in opposition. He stated that staff is recommending approval with two conditions which he read into the record. Eric Bartlett, 5G Studio Collaborative, 800 Jackson Street, Suite 500, Dallas, Texas, was present to address questions and stated agreement with staff's recommendation. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. Vice Chairman Portman motioned to recommend approval subject to the following conditions: 1. A tree removal permit will be required prior to start of construction. There will not be any tree retribution fees required. 2. There may be additional comments during the review of detail engineering plans. Seconded by Commissioner Williford; motion carried (6-0). Action Text: Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Doug Robinson, Commissioner George Williford, and Commissioner Freddie Guerra 6Aye: 2 02/14/2017City Council Text of Legislative File 2017-3164 Title PUBLIC HEARING: Consider approval of Case No.: S-1113R-SF-7, Church of the Apostles, a zoning change request from S-1113-SF-7 (Special Use Permit-1113-Single Family-7) to S-1113R-SF-7 (Special Use Permit-1113 Revised-Single Family-7), to attach a revised Detail Site Plan for a 6,700-square-foot building expansion into existing parking on seven (7) acres of property located at 322 South MacArthur Blvd. Summary The following P&Z conditions remain outstanding: 1.A tree removal permit will be required prior to start of construction. There will not be any tree retribution fees required. 2.There may be additional comments during the review of detail engineering plans. Staff Recommendation: On January 19, 2017, the Planning Commission unanimously recommended approval of this ZONING CHANGE (6-0) subject to the remaining conditions. Commissioners, Williford, Robinson, Haas, Portman, Guerra and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Page 2City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3164) Community Wellness and Enrichment Sense of Community Special Place to Live Page 3City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: February 14, 2017 Reference: Consider approval of Case No.: S-1113R-SF-7, Church of the Apostles, to attach a revised Detail Site Plan for a 6,700-square-foot building expansion into existing parking on seven (7) acres of property located at 322 South MacArthur Blvd. 2030: Community Wellness and Enrichment, Sense of Community and Special Place to Live Introduction: This request is to allow a 6,700 square foot two phased expansion to be located on the southwest corner of the existing building (Phase I -labeled multipurpose room, kitchen and lobby) with a small expansion area on the north side (Phase II- labeled altar, vestry and secondary sacristy). The intent is to construct phase II immediately upon completion of Phase I, so as not to disrupt church services. The purpose of the building expansion is to add functionality to the building for the existing congregation, it is not intended to increase occupancy as the congregation size remains the same. The existing parking exceeds the requirements. The building materials proposed on the south and west sides will match the stone of the existing church. The roof material is standing seam to match the existing. Analysis: On January 19, 2017 the Planning and Zoning Commission unanimously recommended approval of this request subject to the following conditions: 1. A tree removal permit will be required prior to start of construction. There will not be any tree retribution fees required. 2. There may be additional comments during the review of detail engineering plans. Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Site Plan 2. Floor Plan 3. Landscape Plan/Tree Survey 4. Elevations/Renderings ITEM # 6 Page 1 of 3 7 AcresCITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: S-1113R-SF-7, Church of the Apostles P&Z HEARING DATE: January 19, 2017 C.C. HEARING DATE: February 14, 2017 STAFF REP.: Matt Steer, Sr. Planner LOCATION: 322 South MacArthur Blvd SIZE OF AREA: 7 acres of property CURRENT ZONING: S-1113-SF-7 (Special Use Permit-1113-Single Family-7) REQUEST: A zoning change request to S-1113R-SF-7 (Special Use Permit-1113 Revised- Single Family-7), to attach a revised Detail Site Plan for a 6,700-square-foot building expansion into existing parking. APPLICANT: Property Owner: Architect: Church of the Apostles Episcopal 5G Studio Collaborative Lee Carroll Eric Bartlett 332 S MacArthur Blvd 800 Jackson Street, Suite 500 Coppell, Texas 75019 Dallas, Texas 75202 Phone: (214) 502-2199 (214) 670-0050 Email: office@churchoftheapostles.net ericbartlett@5gstudio.com HISTORY: In September 1996, a request to rezone the subject property from SF-7 to S-1113 SF-7 was approved allowing for the construction of a four phased church development totaling 35,500 square feet. Subsequently, Phase I was constructed. In April 2008, a request to build a memorial garden was approved on northwest of the church and it too has been constructed. HISTORIC COMMENT: This property has no noted historical significance. TRANSPORTATION: South MacArthur Blvd is a four-lane, concrete, divided thoroughfare within 100-feet of right-of-way on the west side of this property. SURROUNDING LAND USE & ZONING: North- Elementary School; SF-7 (Single Family – 7) South – Dog Park; SF-7 (Single Family – 7) East – vacant city owned land; SF-7 (Single Family – 7) West – residential; SF-7 (Single Family – 7) ITEM # 6 Page 2 of 3 COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for a religious facility within a residential neighborhood. DISCUSSION: As mentioned in the history section, this church was approved in September 1996. The first phase of the original plan and a memorial garden (approved in 2008) have been constructed. This request is to allow a 6,700 square foot two phased expansion to be located on the southwest corner of the existing building (Phase I -labeled multipurpose room, kitchen and lobby) with a small expansion area on the north side (Phase II- labeled altar, vestry and secondary sacristy). The intent is to construct phase II immediately upon completion of Phase I, so as not to disrupt church services. Phase I/Southwest and West Expansion Area: According to the applicant, the multi-purpose room will facilitate a wide range of church events better suited to an assembly area without fixed seating. The prep - kitchen, storage areas and restrooms support the function and occupancy requirements of this space. The lobby will act as a pre-function space for the existing main sanctuary, connecting it to the new multi-purpose room. Phase II/North Expansion Area: The altar area will provide a venue for small gatherings, while allowing for increase capacity of the main sanctuary during holiday services. The sacristy, vestry and storage room support the function of this space. Parking: As noted on the Site Plan, the overall intent of the building expansion is to add functionality to the building for the existing congregation. It is not intended to increase occupancy as the congregation size remains the same. Therefore, because parking is based on seats in the main sanctuary (1 parking space per three seats), the existing parking area adequately meets their needs. There are 114 parking spaces required and 122 are provided with 152 additional available parking spaces (dashed spaces) not included in the parking count. Elevations: The proposed materials on the south and west sides will match the stone of the existing church. The roof material is standing seam to match the existing. Tree Survey & Landscape Plan: There are five overstory trees proposed to be removed ranging in size from eight caliper inches to 14 caliper inches. Four Cedar Elms and three Live Oaks (3 caliper inch) are proposed along with six Eastern Red Cedars. The plans meet the requirements of the Landscape/Tree Preservation Ordinance and staff is recommending approval. ITEM # 6 Page 3 of 3 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions being met: 1. A tree removal permit will be required prior to start of construction. There will not be any tree retribution fees required. 2. There may be additional comments during the review of detail engineering plans. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Floor Plan 3. Landscape Plan/Tree Survey 4. Elevations/Renderings 3 CE 1 CE REPAIR AND REPLACE EXISTING LANDSCAPE AS NEEDED (TYP.) EXISTING LANDSCAPING TO REMAIN (TYP.) EXISTING CREPE MYRTLE TO REMAIN (TYP.) EXISTING LANDSCAPING TO REMAIN(TYP.) EXISTING PAVING (TYP.) NEW BUILDING PHASE I (TYP.) REPAIR AND REPLACE EXISTING LANDSCAPE AS NEEDED (TYP.) EXISTING PARKING AREA NEW BUILDING PHASE II (TYP.) EXISTING STREET TREE TO REMAIN (TYP.) NEW PAVED AREA (TYP.) NEW PAVED AREA (TYP.) 3 ERC 3 ERC SCO P E O F W O R K SCO P E O F W O R K SCOPE OF WORKSCOPE OF WORKEXISTING PAVING (TYP.) 1 LO 1 LO 1 LO SCALE: 1" = 30'-0" LANDSCAPE PLAN01 ST A TE O F T E XAS0160 NEVET .M R A HNS01.10.17 S H E E T N U M B E R 130053 D E V E L O P E R 332 MACARTHUR BLVD. COPPELL, TX 75019 CHURCH OF THE APOSTLES A R C H I T E C T C V I L E N G I N E E R 111 WEST MAIN STREET ALLEN, TEXAS 75013 RLK ENGINEERING, INC. 972.359.1733 800 JACKSON STREET | SUITE 500 DALLAS, TEXAS 75202 5G STUDIO COLLABORATIVE 214.670.0050 214.502.2199 P R O J E C T N U M B E R CONTACT: SETH KELLY CONTACT: LEE CARROLL CONTACT: ERIC BARTLETT DRAWINGS AND SPECIFICATIONS AS INSTRUMENTS OF SERVICE ARE THE PROPERTY OF THE ARCHITECT. THEY SHALL NOT BE USED, TRANSFERRED, OR SOLD FOR USE EXCEPT BY AN AGREEMENT IN WRITING FROM THE ARCHITECT. 18104 S E A L ONG YEN ONG L A N D S C A P E A R C H I T E C T 1708 NORTH GRIFFIN ST. DALLAS, TX 75202 SMR LANDSCAPE ARCHITECTS INC. 214.871.0083 CONTACT: HANK THOMAS REV. DATE ISSUE S T R U C T U R A L E N G I N E E R M E P E N G I N E E R 918 DRAGON STREET DALLAS, TX 75207 MEP SYSTEMS DESIGN AND 214.915.0929 CONTACT: MARK PORTNOY P R O J E C T A D D R E S S P R O J E C T COPPELL, TEXAS 75019 322 MACARTHUR BLVD. CHURCH OF THE APOSTLES ADDITION 400 CHISOLM PLACE, SUITE 106 PLANO, TX 75075 214.253.2506 CONTACT: MOHAMMAD KABIR MK ENGINEERS AND ASSOCIATES, INC - 12.21.16 SITE PLAN SUBMITTAL ENGINEERING LOT 1, BLOCK A, CORPORATION OF THE EPISCOPAL DIOCESE OF DALLAS ADDITION L1.01 Provided Existing Trees Provided Existing Trees Provided Existing Trees Provided Existing Trees Provided 600 s.f. (40%) (0) trees, 3" cal. min. Provided 70,682 s.f. (59.0%) (7) trees, 3" cal. min. PERIMETER LANDSCAPE Requirements: Street Frontage shall contain a 15' landscape buffer with one (1) tree, 3" cal. 12" above ground, per 50 l.f. and 30" ht. parking lot screen: hedge or berm. Perimeter landscape areas shall contain a 10' landscape buffer along property lines with one (1) tree, 3" cal. 12" above ground, per 50 l.f. MacArthur Blvd: (292 l.f.) Scope of Work Required Starleaf St: (504 l.f.) Scope of Work Required East Property Line: (234 l.f.) Scope of Work Required South Property Line: (465 l.f.) Required INTERIOR LANDSCAPE Requirements: 10% of gross parking area to be landscape. One (1) tree per 400 s.f. of required landscape area. Parking Lot: 1,304 s.f. (New area added) Parking Spaces: 3 Required 130 s.f. (10%) (0) trees, 3" cal. OPEN SPACE Requirements: 15% of lot not covered by buildings to be landscape open space. One (1) tree per 2500 s.f. of open space. TOTAL LOT AREA: (Exclusive of building): 119,997 s.f. Required 17,999 s.f. (15%) (7) trees SUMMARY Total trees required: (7) trees Total trees provided: (7) trees, 3" cal. MAINTENANCE NOTES LANDSCAPE NOTES 1.The Owner, tenant and their agent, if any, shall be jointly and severally responsible for the maintenance of all landscape. 2. All landscape shall be maintained in a neat and orderly manner at all times. This shall include mowing, edging, pruning, fertilizing, watering, weeding and other such activities common to landscape maintenance. 3. All landscape areas shall be kept free of trash, litter, weeds and other such material or plants not part of this plan. 4. All plant material shall be maintained in a healthy and growing condition as is appropriate for the season of the year. 5. All plant material which dies shall be replaced with plant material of equal or better value. 6. Contractor shall provide separate bid proposal for one year's maintenance to begin after final acceptance. 1. Contractor shall verify all existing and proposed site elements and notify Architect of any discrepancies. Survey data of existing conditions was supplied by others. 2. Contractor shall locate all existing underground utilities and notify Architect of any conflicts. Contractor shall exercise caution when working in the vicinity of underground utilities. 3. Contractor is responsible for obtaining all required landscape and irrigation permits. 4. Contractor to provide a minimum 2% slope away from all structures. 5. All planting beds and lawn areas to be separated by steel edging. No steel to be installed adjacent to sidewalks or curbs. 6. All landscape areas to be 100% irrigated with an underground automatic irrigation system and shall include rain and freeze sensors. 7. All lawn areas to be Hydromulch Bermudagrass, unless otherwise noted on the drawings. BOTANICAL NAME Ulmus crassifolia Juniperius virginiana Ouercuse virginiana COMMON NAME Cedar Elm Eastern Red Cedar Live Oak QTY. 4 6 3 SIZE 3" cal. 6' ht. 3" cal. PLANT LIST REMARKS B&B or container grown, 12' ht. min. 4' spread min. container grown, cull to base, 3'; spread B&B or container grown, 12' ht. min. 4' spread min. TYPE CE ERC LO TREES NOTE: Plant list is an aid to bidders only. Contractor shall verify all quantities on plan. All heights and spreads are minimums. All plant material shall meet or exceed remarks as indicated. All trees to have straight trunks and be matching within varieties. LANDSCAPE PLAN Trees to be Installed 1 01.05.07 DRC COMMENTS 2 01.10.07 P AND Z ST A TE O F T E XAS0160 NEVET .M R A HNS01 10 17 1.Existing trees to remain shall be protected during construction from tree structure damage and compaction of soil under and around dripline (canopy) of tree. 2. If any root structure is damaged during adjacent excavation/construction, notify the Architect immediately. It is recommended that a licensed Arborist be secured for the treatment of any possible tree wounds. 3. No disturbance of the soil greater than 4" shall be located closer to the tree trunk than 1/2 the distance of the drip line to the tree trunk. A minimum of 75% of the drip line and root zone shall be preserved at natural grade. 4. Any fine grading done within the critical root zones of the protected trees must be done with light machinery such as a bobcat or light tractor. No earth moving equipment with tracks is allowed within the critical root zone of the trees. 5. Material Storage: No materials intended for use in construction or waste materials accumulated due to excavation or demolition shall be placed within the limits of the dripline of any tree. 6. Equipment Cleaning/Liquid Disposal: No equipment may be cleaned, toxic solutions, or other liquid chemicals shall be deposited within the limits of the dripline of a tree. This would include but not be limited to paint, oil, solvents, asphalt, concrete, mortar, primers, etc. 7. Tree Attachments: No signs, wires or other attachments, other than those of a protective nature shall be attached to any tree. 8. Vehicular Traffic: No vehicular and construction equipment traffic or parking is allowed within the limits of the dripline of trees. 9. Boring of Utilities: May be permitted under protected trees in certain circumstances. The minimum length of the bore shall be the width of the tree's canopy and shall be a minimum depth of forty-eight (48") inches. 10. Trenching: Any irrigation trenching which must be done within the critical root zone of a tree shall be dug by hand and enter the area in a radial manner. 11. Tree Flagging: All trees to be removed from the site shall be flagged by the Contractor with bright red vinyl tape (3" width) wrapped around the main trunk at a height of four (4') feet above grade. Flagging shall be approved by Landscape Architect prior to any tree removal. Contractor shall contact Landscape Architect with 72 hour notice to schedule on-site meeting. 12. Protective Fencing: All trees to remain, as noted on drawings, shall have protective fencing located at the tree's dripline. The protective fencing may be comprised of snow fencing, orange vinyl construction fencing, chain link fence or other similar fencing with a four (4') foot approximate height. The protective fencing will be located as indicated on the Tree Protection Detail(s). 13. Bark Protection: In situations where a tree remains in the immediate area of intended construction, the tree shall be protected by enclosing the entire circumference of the tree's trunk with lumber encircled with wire or other means that does not damage the tree. Refer to Tree Protection Detail(s). 14. Construction Pruning: In a case where a low hanging limb is broken during the course of construction, the Contractor shall notify the Landscape Architect immediately. In no instance shall the Contractor prune any portion of the damaged tree without the prior approval by the Landscape Architect. EXISTING TREE NOTES NOTE: A" REMOVE BULKY TREE PARTS "SHRED" AND/OR HAUL SEPARATELY. "B" BEGIN EXCAVATION APPROX. 8' FROM THE TRUNK - CUT THRU ANCHOR ROOTS AT AN ANGLE - 3' TO 4' DEEP "C" USING TREE TRUNK AS A LEVER PUSH AT POINT "E" TO REMOVE TREE BOLE AND LARGE FEEDER ROOTS (4" TO 10" IN DIAM.) "D" BACKFILL HOLE AND CLEAN UP. "B" ABSORBING ROOTS GRADE "C""C""B" "A" "A" 4' 2X4 4' 4" 02 TREE PROTECTION FENCE B 03 TREE REMOVAL DIAGRAM 01 TREE PROTECTION FENCE A NOTE: WRAP TREE TRUNK WITH 2 X 4 STUDS AND ROPE OR BAND IN-PLACE AS NEEDED TO PROTECT TREES IN WORK AREAS NOTE: FENCING SHOWN ABOVE IS DIAGRAMMATIC ONLY AND WILL CONFORM TO THE DRIP LINE AND LIMITED TO PROJECT BOUNDARY 04 ROOT PRUNING DETAIL S H E E T N U M B E R 130053 D E V E L O P E R 332 MACARTHUR BLVD. COPPELL, TX 75019 CHURCH OF THE APOSTLES A R C H I T E C T C V I L E N G I N E E R 111 WEST MAIN STREET ALLEN, TEXAS 75013 RLK ENGINEERING, INC. 972.359.1733 800 JACKSON STREET | SUITE 500 DALLAS, TEXAS 75202 5G STUDIO COLLABORATIVE 214.670.0050 214.502.2199 P R O J E C T N U M B E R CONTACT: SETH KELLY CONTACT: LEE CARROLL CONTACT: ERIC BARTLETT DRAWINGS AND SPECIFICATIONS AS INSTRUMENTS OF SERVICE ARE THE PROPERTY OF THE ARCHITECT. THEY SHALL NOT BE USED, TRANSFERRED, OR SOLD FOR USE EXCEPT BY AN AGREEMENT IN WRITING FROM THE ARCHITECT. 18104 S E A L ONG YEN ONG L A N D S C A P E A R C H I T E C T 1708 NORTH GRIFFIN ST. DALLAS, TX 75202 SMR LANDSCAPE ARCHITECTS INC. 214.871.0083 CONTACT: HANK THOMAS REV. DATE ISSUE S T R U C T U R A L E N G I N E E R M E P E N G I N E E R 918 DRAGON STREET DALLAS, TX 75207 MEP SYSTEMS DESIGN AND 214.915.0929 CONTACT: MARK PORTNOY P R O J E C T A D D R E S S P R O J E C T COPPELL, TEXAS 75019 322 MACARTHUR BLVD. CHURCH OF THE APOSTLES ADDITION 400 CHISOLM PLACE, SUITE 106 PLANO, TX 75075 214.253.2506 CONTACT: MOHAMMAD KABIR MK ENGINEERS AND ASSOCIATES, INC - 12.2116 SITE PLAN SUBMITTAL ENGINEERING LOT 1, BLOCK A, CORPORATION OF THE EPISCOPAL DIOCESE OF DALLAS ADDITION L1.02 LANDSCAPE SPECIFICATION07TREE PLANTING DETAIL 05 SIDEWALK / MULCH DETAIL 09 STEEL EDGING DETAIL 06 SHRUB PLANTING DETAIL 12" MIN EDGE OF BED DD D A A PLANT ROW SPACING 'D' ROW SPACING 'A' PLANTS/10SF 8" O.C. 12" O.C. 15" O.C. 18" O.C. 6.9" 10.4" 13.0" 15.7" 26 12 7 5 08 GROUNDCOVER PLANTING DETAIL 1 01.05.07 DRC COMMENTS 2 01.10.07 P AND Z SCO P E O F W O R K SCO P E O F W O R K SCOPE OF WORKSCOPE OF WORK#1 #2 #3 #4 #6 #7 #8 #9 #10 #11 #12 #13 #14 #15 #16 #17 #18 #19 #20 #21 #22 #23 #24 #25 #26 #27 #28 #29 #30 #31 #5 #32 #33 #34 #35 #36 #37 #38 #39 #40 #44 #45 #46 #47 #41 #42 #43 EXISTING CREPE MYRTLE TO REMAIN (TYP.) EXISTING CREPE MYRTLE TO BE REMOVED (TYP.) EXISTING HOLLIES TO REMAIN (TYP.) EXISTING HOLLIES TO BE REMOVED (TYP.) SCALE: 1" = 30'-0" TREE RETRIBUTION PLAN01 ST A TE O F T E XAS0160 NEVET .M R A HNS01 10 17 1 Multi-trunk Live Oak 18" Protected Saved 2 Multi-trunk Live Oak 18" Protected Saved 3 Single trunk Live Oak 24" Protected Saved 4 Single trunk Live Oak 14" Protected Saved 5 Multi-trunk Live Oak 18" Protected Saved 6 Single trunk Pistashe 8" Protected Saved 7 Single trunk Pistache 10" Protected Saved 8 Single trunk Pistache 8" Protected Saved 9 Single trunk Red Oak 6" Protected Saved 10 Single trunk Red Oak 8" Protected Saved 11 Single trunk R Maple 10" Protected Saved 12 Single trunk Red Oak 8" Protected Saved 13 Single trunk Elm 10" Protected Saved 14 Single trunk Elm 12" Protected Saved 15 Single trunk Elm 12" Protected Saved 16 Single trunk Elm 8" Protected Saved 17 Single trunk Elm 8" Protected Removed 18 Single trunk Live Oak 14" Protected Removed 19 Single trunk Pistache 12" Protected Removed 20 Single trunk Pistache 14" Protected Removed 21 Single trunk Red Oak 12" Protected Removed 22 Single trunk Red Oak 10" Protected Saved 23 Single trunk Red Oak 10" Protected Saved 24 Single trunk Live Oak 12" Protected Saved 25 Multi-trunk Live Oak 10" Protected Saved 26 Single trunk Red Oak 6" Protected Saved 27 Single trunk Red Oak 14" Protected Saved 28 Multi-trunk Live Oak 16" Protected Saved 29 Single trunk Live Oak 12" Protected Saved 30 Single trunk Live Oak 8" Protected Saved 31 Single trunk Cypress 12" Protected Saved 32 Single trunk Red Oak 10" Protected Saved 33 Single trunk Red Oak 10" Protected Saved 34 Single trunk Red Oak 12" Protected Saved 35 Multi-trunk Red Oak 6" Protected Saved 36 Single trunk Red Oak 8" Protected Saved 37 Single trunk Red Oak 6" Protected Saved 38 Single trunk Red Oak 8" Protected Saved 39 Multi-trunk Red Oak 6" Protected Saved 40 Single trunk Live Oak 10" Protected Saved 41 Single trunk Live Oak 8" Protected Saved 42 Single trunk Live Oak 10" Protected Saved 43 Single trunk Live Oak 18" Protected Saved 44 Single trunk Elm 12" Protected Saved 45 Single trunk Elm 10" Protected Saved 46 Single trunk Elm 8" Protected Saved 47 Single trunk Elm 10" Protected Saved 514 - 0" + 454" +10 -60" + 7" +21 -3" TREE TABULATIONS Total caliper inches of trees on site Total caliper inches of protected trees removed (6" cal. and greater) Total caliper inches of unprotected trees removed (Unprotected trees less than 10") Total caliper inches of trees saved (6" and greater) Preservation credit .883 Required retribution Total caliper inches of trees provided (refer to landscape plan) Total caliper inches of trees provided applied towards landscape credit (up to one half of retribution) Total caliper inches of trees required for retribution TREE LIST EXISTING TREE TO BE REMOVED EXISTING TREE TO REMAIN EXISTING TREE LEGEND S H E E T N U M B E R 130053 D E V E L O P E R 332 MACARTHUR BLVD. COPPELL, TX 75019 CHURCH OF THE APOSTLES A R C H I T E C T C V I L E N G I N E E R 111 WEST MAIN STREET ALLEN, TEXAS 75013 RLK ENGINEERING, INC. 972.359.1733 800 JACKSON STREET | SUITE 500 DALLAS, TEXAS 75202 5G STUDIO COLLABORATIVE 214.670.0050 214.502.2199 P R O J E C T N U M B E R CONTACT: SETH KELLY CONTACT: LEE CARROLL CONTACT: ERIC BARTLETT DRAWINGS AND SPECIFICATIONS AS INSTRUMENTS OF SERVICE ARE THE PROPERTY OF THE ARCHITECT. THEY SHALL NOT BE USED, TRANSFERRED, OR SOLD FOR USE EXCEPT BY AN AGREEMENT IN WRITING FROM THE ARCHITECT. 18104 S E A L ONG YEN ONG L A N D S C A P E A R C H I T E C T 1708 NORTH GRIFFIN ST. DALLAS, TX 75202 SMR LANDSCAPE ARCHITECTS INC. 214.871.0083 CONTACT: HANK THOMAS REV. DATE ISSUE S T R U C T U R A L E N G I N E E R M E P E N G I N E E R 918 DRAGON STREET DALLAS, TX 75207 MEP SYSTEMS DESIGN AND 214.915.0929 CONTACT: MARK PORTNOY P R O J E C T A D D R E S S P R O J E C T COPPELL, TEXAS 75019 322 MACARTHUR BLVD. CHURCH OF THE APOSTLES ADDITION 400 CHISOLM PLACE, SUITE 106 PLANO, TX 75075 214.253.2506 CONTACT: MOHAMMAD KABIR MK ENGINEERS AND ASSOCIATES, INC - 12.21.16 SITE PLAN SUBMITTAL ENGINEERING LOT 1, BLOCK A, CORPORATION OF THE EPISCOPAL DIOCESE OF DALLAS ADDITION L0.01 TREE RETRIBUTION PLAN 1 01.05.07 DRC COMMENTS 2 01.10.07 P AND Z 01.31.2016Coppell, TexasChurch of the Apostles5Gstudio_collaborative, llc. © 2016, 5Gstudio_collaborative, llc. All rights reserved 01.31.2016Coppell, TexasChurch of the Apostles5Gstudio_collaborative, llc. © 2016, 5Gstudio_collaborative, llc. All rights reserved Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3165 File ID: Type: Status: 2017-3165 Agenda Item Agenda Ready 2Version: Reference: In Control: Planning 01/10/2017File Created: Final Action: PD-242R2-HC, ALOFT & Future HotelFile Name: Title: PUBLIC HEARING: Consider approval of Case No.: PD-242R2-HC, ALOFT & Future Hotel, a zoning change request from PD -242R-HC (Planned Development-242 Revised-Highway Commercial), to PD-242R2-HC (Planned Development-242 Revision 2-Highway Commercial), to revise the Detail Site Plan on 4.86 acres to allow one five-story hotel on the southern 2.76 acres and a future hotel on the northern 2.1 acres on property located south of Northpoint Drive, east of S.H. 121. Notes: Agenda Date: 02/14/2017 Agenda Number: 13. Sponsors: Enactment Date: Cover Memo .pdf, Staff Report.pdf, Site Plan.pdf, 1st Floor Plan.pdf, 2-5th Floor Plan.pdf, Existing Tree Plan .pdf, Landscape Plan.pdf, Elevations.pdf, Rendering.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/19/2017Planning & Zoning Commission 1 PassApproved01/19/2017Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3165) Marcie Diamond, Assistant Director of Planning, introduced this revised PD of a case that was approved by City Council in May of 2016, with exhibits, elevations, color renderings, building material board and color samples. She mentioned that eight notices were mailed to property owners within 200 feet of this request. There was one response returned in favor and none in opposition. There also were two courtesy notices mailed to property owners within 800 feet of this request. There were no responses returned in favor or in opposition. She stated that staff is recommending approval with conditions which she read into the record. Sabrina Bala, Studio Red Dot, 5307 E. Mockingbird Lane, Suite 3660, Dallas, Texas, was present to address questions and stated agreement with all of staff's recommendation except she requested approval of the revised building design because Starwood requested that their branding be used for this hotel. This included the use of multi-colored panels under the soffit, under the porte-cochere and the blue/yellow panels on the facade. Other concerns discussed, were the changes from one lot with two hotels into two lots, resulting in reduced lot area for the hotel on the north lot. The signage is not compliant with the sign ordinance, but it is part of their branding. Ms. Bala stated that they would go back to Starwood and work with staff for other alternatives to the colored panels. Mr. Suketu Patel, owner, addressed the question about working with the Fellowship Church on the easement issues and the easement location will be shown on the plat. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. After much discussion, Vice Chairman Portman motioned to recommend approval subject to the following conditions: 1. There will be additional comments during detail engineering review. 2. This property will be required to be replatted prior to issuance of a building permit, which will include all existing and proposed access, fire lane and utility easements, shared parking and dumpster facilities. 3. Include a note on the site plan indicating that the entire fire lane/mutual access easement will be constructed with this hotel. 4. Submit color samples of all proposed materials, including metal panels. (condition met) 5. Specify color(s) and materials of the ALOFT signs. 6. Include the specific variances to Sec. 12-29-4.3 (Sign Regulations) and Sec.12-22-5.3 (HC – Colors permitted on Exterior Walls) on the Elevations, Sheet 2.0. 7. Final determination of code compliance of materials specified will be made at the time of review of building permit. 8. Include the location of mechanical equipment, including the required screening (ground and/or roof mounted). 9. The applicant removing all of the blue and yellow colored panels from the building facade. Commissioner Robinson seconded; motion carried (6-0). Action Text: Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Doug Robinson, Commissioner George Williford, and Commissioner Freddie Guerra 6Aye: 2 02/14/2017City Council Text of Legislative File 2017-3165 Title PUBLIC HEARING: Consider approval of Case No.: PD-242R2-HC, ALOFT & Future Hotel, a zoning change request from PD-242R-HC (Planned Development-242 Revised-Highway Commercial), to Page 2City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3165) PD-242R2-HC (Planned Development-242 Revision 2-Highway Commercial), to revise the Detail Site Plan on 4.86 acres to allow one five -story hotel on the southern 2.76 acres and a future hotel on the northern 2.1 acres on property located south of Northpoint Drive, east of S.H. 121. Summary The following P&Z conditions remain outstanding: 1.There will be additional comments during detail engineering review. 2.This property will be required to be replatted prior to issuance of a building permit, which will include all existing and proposed access, fire lane and utility easements, shared parking and dumpster facilities. 3.Final determination of code compliance of materials specified will be made at the time of review of building permit. Staff Recommendation: On January 19, 2017, the Planning Commission unanimously recommended approval of this ZONING CHANGE (6-0), subject to the remaining conditions. Commissioners Williford, Robinson, Haas, Portman, Guerra and Blankenship voted in favor; none opposed. The Planning Department recommended APPROVAL. Goal Icon: Business Prosperity Sense of Community Special Place to Live Page 3City of Coppell, Texas Printed on 2/10/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: February 14, 2017 Reference: Consider approval of Case No.: PD-242R2-HC, ALOFT & Future Hotel to revise the Detail Site Plan on 4.86 acres to allow one five-story hotel on the southern 2.76 acres and a future hotel on the northern 2.1 acres on property located south of Northpoint Drive, east of S.H. 121. 2030: Business Prosperity Introduction: This request is to revise the Detail Plan for the ALOFT Hotel, change the Detail Plan to a Concept Plan for the northern hotel and divide this property into two lots. The ALOFT Hotel plans have been revised to increase the number of rooms, the size of rooms, meeting areas, fitness center and outdoor plaza area, and this is now fully compliant with the Hotel Regulations of the Zoning Ordinance. The most significant differences from the approved plan to the current request are the building size, elevations and materials. The building has been reduced from a six-story to a five-story and the footprint has been increased from 12,044 to 15,541 square feet. The total size of the building has increased from 67,214 to 73,317 square feet to accommodate additional rooms and amenities. The elevations have been revised to reflect the branding and variances to the HC district have been specified. Two attached signs are proposed, a 159 square foot sign on the west elevation, to be visible from SH 121 and a 159 square foot sign as part of the support for the porte-cochere. Although these exceed the 188 sq. ft. of signs that would be permitted, additional signage would be appropriate given that the sign under the porte-cochere could be considered an architectural element, and would not be visible from any public right-of-way. The addition of the multi-colored elements under the soffit and the porte-cochere, (part of their branding) which could be considered additional signage, and therefore has been included as a PD condition. Analysis: On January 19, 2017, the Planning Commission unanimously recommended approval of PD-242R2-HC, ALOFT & Future Hotel, and the following conditions remain outstanding: 1. There will be additional comments during detail engineering review. 2. This property will be required to be replatted prior to issuance of a building permit, which will include all existing and proposed access, fire lane and utility easements, shared parking and dumpster facilities. 3. Final determination of code compliance of materials specified will be made at the time of review of building permit. 2 Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Site Plan 2. Landscape Plan/Tree Survey 3. Elevations 4. Color Elevations ITEM # 7 Page 1 of 5 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-242R2-HC, ALOFT & Future Hotel P&Z HEARING DATE: January 19, 2017 C.C. HEARING DATE: February 14, 2017 STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: South of Northpoint Drive, east of S.H. 121 SIZE OF AREA: 4.86 acres of property CURRENT ZONING: PD-242R-HC (Planned Development-242 Revised-Highway Commercial) REQUEST: A zoning change request to PD-242R2-HC (Planned Development-242 Revision 2- Highway Commercial), to revise the Detail Site Plan on 4.86 acres to allow one five-story hotel on the southern 2.76 acres and a future hotel on the northern 2.1 acres on property. Owner: Architect: Suketu Patel Sabrina Bala, A.I.A. Northpoint Hotel Group, LLC Studio Red Dot 768 Lexington Ave. 5307 E. Mockingbird Ln 3660 Coppell, Texas 75019 Dallas, Texas 75206 sukieon@gmail.com sabrina@studio-reddot.com HISTORY: In spring of 2001, City Council approved a Site Plan and Plat for an office development on this property. At that time, three buildings were planned for the 16-acre parcel, which lies in two cities, Grapevine and Coppell. A 104,600-square- foot office building, on seven acres, was proposed to be located within the City of Grapevine. Two buildings on nine acres were proposed for Coppell, including a two-story 104,600 square-foot office building and a one-story 32,400 square foot office building. In February 2008, the Replat of Lots 1R and 2, Block 1 Northpoint Addition was approved which: 1) abandoned the easements that were established to support the office development; 2) retained various utility easements; 3) established a mutual access easement from Northpoint Drive to S.H. 121; and 4) established a waterline easement within in the City of Grapevine to serve the proposed retail development. A 20-foot wide gas pipeline easement, which runs north/south parallel to and west of the existing 30-foot wide access easement and then westward along the southern R.O.W. line of Northpoint Drive has been established by separate instrument. The ITEM # 7 Page 2 of 5 30’ wide paved access easement which extends from the Fellowship Church property north to Northpoint Drive was established in 1996. In October 2009, Council approved a Concept Plan for retail/office/hotel and restaurant uses on 9.078 acres of property, and a Detail Site Plan on 3.03 acres to allow a six-story, 128-room Holiday Inn and Suites hotel on the subject property. In May of 2016, Council approved a PD amendment for a Detail Site Plan for two, five-story hotels on one lot, with mutual access, shared dumpster and parking, with a total room count of 254 plus 4,000 square feet of net meeting space. HISTORIC COMMENT: We have found nothing of historic significance on the subject parcel. TRANSPORTATION: Northpoint Drive is a C4D four-lane divided thoroughfare within 80 feet of right-of- way to the east of the subject property. Northpoint continues to the west as a C4U four-lane undivided street within 90 feet of right-of-way. SURROUNDING LAND USE & ZONING: North: vacant and mini-warehouse beyond; LI (Light Industrial) South : Fellowship Church; LI (Light Industrial) East: Freeport North existing office/warehouse; PD-212-LI (Light Industrial) West: vacant land and S.H. 121; city of Grapevine COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this land as appropriate for Freeway Special District which includes office, retail restaurant and hotels as targeted uses. DISCUSSION: As stated above, this property was zoned to support two hotels last year. This request is to revise the detail plan for the ALOFT hotel, change the detail plan to a concept plan for the northern hotel and divide this property into two lots. Detail Site Plan Since the zoning was established in May, 2016 the applicant purchased the property and has been working the franchisor to define the details of the ALOFT hotel on the southern portion of this property. The northern hotel, originally anticipated to be a Holiday Inn will be developed at a later date. One of the significant changes to the previously approved plans is that this property will be divided into two lots. Given that the southern hotel site (ALOFT) originally did not have frontage on a dedicated street, the property is proposed to be reconfigured to provide a 40 +/- wide strip of land along eastern portion of the property to provide frontage on Northpoint Drive. Given that this hotel will be located over 300 feet from Northpoint Drive, the entire looped fire lane/mutual access drives will need to be constructed with the initial development. The PD conditions and the replat for this property will include provisions for a series of mutually accessible parking, access drives and dumpsters. This lot configuration will also allow directional signs along Northpoint Drive, if desired by ALOFT. This property is visible, but does not front ITEM # 7 Page 3 of 5 on S.H. 121. Mutual access easements have been stubbed out to allow for the eventual connection to the frontage road. Floor Plans The following table compares the specifics of this request to what was previously approved. In sum, the number of rooms, the size of rooms, meeting areas, fitness center and outdoor plaza area, have all increased, and this is now fully compliant with the Hotel Regulations of the Zoning Ordinance. Landscape Plan/Tree Preservation There is an existing row of Hackberry trees adjacent to the east property line, all of which are trees to be preserved. There are also eight substantial Cedar Elm Trees (8” caliper) west of the tree row which will need to be removed for parking. It is the intent of the applicant to transplant these trees to the new property line between the two hotels. Twenty-eight percent (33,810 square feet) of the site will be devoted to landscape areas, in addition 2.6% (3,240 sq. ft.) will be open patio areas, which brings the total to over 30% landscaped areas. In addition, preserving both the tree line and transplanting of 64 caliper inches of Cedar Elm trees results in the number of trees and caliper inches exceeding the minimum prescribed by ordinance. Elevations/Signage The most significant differences from the previously approved plan to the current request are the building elevations and materials. The building has been reduced from a six-story to a five-story and the footprint has been increased from 12,044 to 15,541 square feet. The total size of the building has increased from 67,214 to 73,317 square feet to accommodate additional rooms and amenities. The design of the building and materials are contemporary and provide the signature roof/sign element as part of their branding, however this design not Previous CURRENT minimum of 125 rooms √ - 136 rooms √ - 139 rooms minimum room size of 285 square feet √ - 290 sq. ft. √ - 305 sq. ft. (326 avg.) interior climate controlled corridor √ √ lobby/waiting/atrium areas – min 750 sq. ft. or 5 sq. ft. per guest room √ - 1,600 sq. ft. √ 1,672 sq. ft. Restaurant - limited service √ √ 1,144 sq. ft. porte-cochere or other covered area √ √ Meeting space 1,200 sq. ft. X – 500 sq. ft. √ - 1,230 minimum of 2 acres √ √ Optional Amenities – include min. of 3 Indoor/outdoor pool (min 600 sq. ft. water surface area) √ - 600 sq. ft. √ - 600 sq. ft. Equipped Weight room/fitness center (min. 600 sq. ft.) √ - 780 sq. ft. √ - 832 sq. ft. Play ground Sports court Jogging trail (min ¼ mile) Gift/pantry Snack Shop ( min. 300 sq. ft.) √ -320 sq. ft. √ - 336 sq. ft. Meeting space 5,000 sq. ft Full service restaurant (minimum seating capacity of 35) Outdoor Plaza (1,000 sq. ft.) √ - 2,300 sq. ft. √ - 3,240 sq. ft. ITEM # 7 Page 4 of 5 compliant with the underlying Highway Commercial District regulations. In sum, the HC district requires: “Exterior wall surfaces should consist of no more than three colors; a base color, and/or a trim color, and/or an accent color. The base color may be utilized on up to 100 percent of the surface area of any one facade of a building. Another color, other than a base color, shall be permitted on up to only five percent of the surface area of any one facade, and an accent color on up to only one percent of the surface area of any one facade. The building elevations include 10 colors and five types of materials. The wall surfaces will include: a cream color rough leuders stone, a reddish brown smooth brick, a cream color smooth brick, cream stucco and back painted white glass. Also proposed is the signature smooth, black shiny stone (previously granite). This variance to the building materials colors of the HC district requirements can be supported to allow this hotel’s branding. Two attached signs are proposed, a 159 square foot sign on the west elevation, to be visible from SH 121 and a 159 square foot sign as part of the support for the porte-cochere. Although these exceed the 188 sq. ft. of signs that would be permitted, additional signage would be appropriate given that the sign under the porte-cochere could be considered an architectural element, and would not be visible from any public right-of-way. Additional specification of the color(s) proposed for the signs needs to be provided. It appears from the color rendering that the porte-cochere sign will be silver, but there is no indication of the color and materials of the soffit sign. In addition, to the building materials, four colors of metal accents (silver/black/yellow/blue multi-color metal panel under the and adjacent to the sign on the roof soffit) and blue and yellow metal accent panels along the front façade are being proposed. These would, by definition, be considered additional signage. The 40 sq. ft. multi colored striped panel to the next to the sign on the west elevation and the multi-colored panels (yellow and blue) along the front façade would require additional exceptions to both the Sign Ordinance and the limitation on the number of colors permitted in the underlying HC district and are not supported. There is also some concern about the multi-colored illuminated soffit, which also could be considered additional signage. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-242R2-HC, ALOFT & Future Hotel subject to the following conditions: 1. There will be additional comments during detail engineering review. 2. This property will be required to be replatted prior to issuance of a building permit, which will include all existing and proposed access, fire lane and utility easements, shared parking and dumpster facilities. 3. Include a note on the site plan indicating that the entire fire lane/mutual access easement will be constructed with this hotel. 4. Submit color samples of all proposed materials, including metal panels. ITEM # 7 Page 5 of 5 5. Specify color(s) and materials of the ALOFT signs. 6. Include the specific variances to Sec. 12-29-4.3 (Sign Regulations) and Sec.12-22-5.3 (HC – Colors permitted on Exterior Walls) on the Elevations, Sheet 2.0. 7. Final determination of code compliance of materials specified will be made at the time of review of building permit. 8. Include the location of mechanical equipment, including the required screening (ground and/or roof mounted) ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Color Rendering 2. Site Plan 3. First Floor Plan 4. Second to 5th floor plan 5. Existing Tree Plan 6. Landscape Plan 7. Building Elevations PROP. 5' SIDEWALKPROP. 5' SIDEWALKFH06A101TYPICALT. O. SLABGROUT SOLIDCONCRETE FOUNDATION6" REINFORCED CONCRETESLAB WITH 6"x6" WWF1/2" EXPANSION JOINTFINISH GRADESTONE TO MATCHBUILDING6" DIAMETER CONCRETEFILLED STEEL BOLLARDSJOINT REINFORCINGPREFINISHED METAL COPINGCONTINUOUS BOND BEAMPER STRUCTURAL3'-0"2'-6"6'-0"8"1'-0"MECHANICAL EQUIPMENT SCREENING:ALL GROUND MOUNTED MECHANICAL EQUIPMENT WILL BE SCREENED BY MEANS OFLANDSCAPING. PLANTS SHALL MAKE A SOLID VISUAL WALL THAT WILL EXTEND 12" ABOVETHE TOP OF THE SCREENED EQUIPMENT.. A 24" CLEAR AREA WILL BE PROVIDEDBETWEEN THE EQUIPMENT AND THE SCREEN FOR VENTILATION PURPOSES.ALL ROOF TOP MOUNTED MECHANICAL EQUIPMENT WILL BE SCREENED BY A PARAPETWALL. THE PARAPET WALL SHALL EXTEND 12" ABOVE THE HIGHEST ROOF MOUNTEDMECHANICAL EQUIPMENT.SITE LIGHTING:ALL SITE LIGHTING SHALL BE PROVIDED IN A WAY TO CONTAIN ON THE SITE ALL GLAREPRODUCED BY THE LIGHT FIXTURES.ALL LIGHT POLES SHALL HAVE A MAXIMUM HEIGHT OF 20' AND SHALL BE MOUNTED ONA 24" HEIGHT CONCRETE BASE.100 YEAR FLOOD PLAIN:THIS PROPERTY IS OUTSIDE THE FEMA 100 YEAR FLOOD PLAIN..A100DETAIL SITE PLAN 031"=30'-0"REFUSE AREA WALL 04N.T.S.Civil engineerarchitectureprojectowner02-01-17XXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxSTUDIO RED DOT5307 Mockingbird Ln., Suite 509Dallas, TX 75206t. 214.379.7427 m. 972.896.7594revisionstitlesheetdateNORTHPOINT HOTELCoppell, Texas PD-242R202.01.17ONE STARPOINT STAMFORD, CT 06902LandscapeSTUDIO GREEN SPOT.INCt. 469.369.4448CHRIS@STUDIOGREENSPOT.COMCHRIS TRONZANODDC DESIGN DEVELOPMENTCONSULTANTS, INC.t. 214.868.9320SITE PLAN1. GROUP R-1 HOTEL/MOTEL OCCUPANCIES SHALL BE OF TYPE IOR II CONSTRUCTION REGARDLESS OF HEIGHT AND OR AREA2. THE ENTIRE FIRE LANE/MUTUAL ACCESS EASEMENT WILL BECONSTRUCTED WITH THIS HOTEL2UGLQDQFH6HFWLRQ$OORZVIRUFRORUV%DVHFRORUXSWR6HFRQGFRORUXSWR$FFHQWFRORUXSWRRIDQ\RQHIDoDGHVariance: Allow for up to 7 colors. Base color brick & stone up to 90%; Second color up to 30%; Third color up to8%; Fourth color up to 6%; Accent colors up to 1%. All materials and colors shall be earth tone as specified in the)LQLVK0DWHULDO/HJHQG2UGLQDQFH6HFWLRQ$OORZVIRUVLJQDJHXSWRVTIW9DULDQFH$OORZIRUWZRORJRVLJQVVLOYHULQGLYLGXDOOHWWHUVDPD[LPXPRIVTIWHDFKRQHVTIWDGYHUWLVLQJ³:;<=´VLOYHUDQGDOORZLQJIRUmulti-colored bands on the underside of roof soffit and porte-cochere 40'-7 3/4"35'-9 3/8"19'-4"50'-3 1/2"structural engineermep engineerarchitectureprojectowner02-01-17XXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxSTUDIO RED DOT5307 Mockingbird Ln., Suite 509Dallas, TX 75206t. 214.379.7427 m. 972.896.7594revisionstitlesheetdateALOFT HOTELCoppell, TexasPD-242R202.01.17ONE STARPOINT STAMFORD, CT 06902FIRST FLOORPLANA1.0101FIRST FLOOR PLANSCALE: 1/8" = 1'-0"HEIGHT : 4'-0" MIN.BLACK ALUMINUM FENCE, TYP.SELF-CLOSING/SELF-LATCHING 17'-4 1/2"18'-9 1/2"14'-10 1/2"18'-9 1/2"17'-4 1/2"18'-8 5/8"14'-10 1/2"18'-8 5/8"30'-1 1/2"13'-10 7/8"19'-2 1/2"16'-1 5/8"14'-10 1/2"structural engineermep engineerarchitectureprojectowner02-01-17XXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxSTUDIO RED DOT5307 Mockingbird Ln., Suite 509Dallas, TX 75206t. 214.379.7427 m. 972.896.7594revisionstitlesheetdateALOFT HOTELCoppell, TexasPD-242R202.01.17ONE STARPOINT STAMFORD, CT 06902012-5TH FLOOR PLANSCALE: 1/8" = 1'-0"2 -5THFLOOR PLANA1.02TYPICAL KINGROOM SIZE :305 S.FTYPICAL QUEENROOM SIZE :351 S.FTYPICAL QUEENROOM SIZE :351 S.FTYPICAL KINGROOM SIZE :305 S.FTYPICAL DOUBLE QUEENROOM SIZE :445 S.FTYPICAL ADA KINGROOM SIZE :340 S.FROOM MATRIX43KING D/Q ADA DOUBLE QUEEN TOTALTOTAL2GADA KING 43007883588139AREA15,541 SF73,317 SF 14,444 SF2182233521822332182233218223314,444 SF14,444 SF14,444 SFSIZE :305 S.F SIZE :351 S.F SIZE :445 S.F SIZE :340 S.F (Variable Width R.O.W.)768767765764724725730731734736738739740741744746754756120758759760119112113114115116118111110109108806805800798796794770792791790788787786778776773FUTUREPARKINGCivil engineerarchitectureprojectownerSTUDIO RED DOT5307 Mockingbird Ln., Suite 509Dallas, TX 75206t. 214.379.7427 m. 972.896.7594revisionstitlesheetdateNORTHPOINT HOTELCoppell, TexasPRELIMINARY ISSUEPD 242 R2EXISTING TREE PLAN01.09.2017LandscapeL1.001 EXISTING TREE PLANSCALE 1"=30'-0"LANDSCAPE ARCHITECTSTUDIO GREEN SPOT, INC.CHRIS TRONZANO(469) 369-4448CHRIS@STUDIOGREENSPOT.COMPROGRESS SET - FOR REVIEW ONLYISSUEDThese documents are NOT FOR REGULATORY APPROVAL,PERMITTING OR CONSTRUCTION.They were prepared by, or under the supervision of:Chris Tronzano Tx. Lic. #2042Studio Green Spot, Inc.01-09-20171.Existing trees to remain shall be protected during construction from treestructure damage and compaction of soil under and around dripline (canopy)of tree.2.If any root structure is damaged during adjacent excavation/construction,notify the Architect immediately. It is recommended that a licensed Arboristbe secured for the treatment of any possible tree wounds.3.No disturbance of the soil greater than 4" shall be located closer to the treetrunk than 1/2 the distance of the drip line to the tree trunk. A minimum of75% of the drip line and root zone shall be preserved at natural grade.4.Any fine grading done within the critical root zones of the protected trees mustbe done with light machinery such as a bobcat or light tractor. No earthmoving equipment with tracks is allowed within the critical root zone of thetrees.5.Material Storage: No materials intended for use in construction or wastematerials accumulated due to excavation or demolition shall be placed withinthe limits of the dripline of any tree.6.Equipment Cleaning/Liquid Disposal: No equipment may be cleaned, toxicsolutions, or other liquid chemicals shall be deposited within the limits of thedripline of a tree. This would include but not be limited to paint, oil, solvents,asphalt, concrete, mortar, primers, etc.7.Tree Attachments: No signs, wires or other attachments, other than those ofa protective nature shall be attached to any tree.8.Vehicular Traffic: No vehicular and construction equipment traffic or parking isallowed within the limits of the dripline of trees.9.Boring of Utilities: May be permitted under protected trees in certaincircumstances. The minimum length of the bore shall be the width of thetree's canopy and shall be a minimum depth of forty-eight (48") inches.10.Trenching: Any irrigation trenching which must be done within the critical rootzone of a tree shall be dug by hand and enter the area in a radial manner.11.Tree Flagging: All trees to be removed from the site shall be flagged by theContractor with bright red vinyl tape (3" width) wrapped around the main trunkat a height of four (4') feet above grade. Flagging shall be approved byLandscape Architect prior to any tree removal. Contractor shall contactLandscape Architect with 72 hour notice to schedule on-site meeting.12.Protective Fencing: All trees to remain, as noted on drawings, shall haveprotective fencing located at the tree's dripline. The protective fencing may becomprised of snow fencing, orange vinyl construction fencing, chain link fenceor other similar fencing with a four (4') foot approximate height. The protectivefencing will be located as indicated on the Tree Protection Detail(s).13.Bark Protection: In situations where a tree remains in the immediate area ofintended construction, the tree shall be protected by enclosing the entirecircumference of the tree's trunk with lumber encircled with wire or othermeans that does not damage the tree. Refer to Tree Protection Detail(s).14.Construction Pruning: In a case where a low hanging limb is broken duringthe course of construction, the Contractor shall notify the Landscape Architectimmediately. In no instance shall the Contractor prune any portion of thedamaged tree without the prior approval by the Landscape Architect.EXISTING TREETO BE BE TRANSPLANTEDTREE PROTECTION FENCINGTO REMAIN DURING CONSTRUCTIONREFER TO 01/L1.00EXISTING TREETO REMAINDIA.INCHESTREE SURVEY FIELD DATA88881088886861224201210101420121510121812101620121220101210201410101212121510151510121810108109110111112113114115116117118119120721724725730731734736739740741744746754756759760764765767768770773776778782783786787788790791792794796800805806NO.TO BE TRANSPLANTEDCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMSPECIES(COMMON NAME)REMARKSEXISTING TREE NOTESEXISTING TREE LEGEND4'2X44'4"02TREE PROTECTION FENCE BNOT TO SCALE01TREE PROTECTION FENCE ANOT TO SCALENOTE:WRAP TREE TRUNK WITH 2 X 4 STUDS AND ROPE OR BAND IN-PLACEAS NEEDED TO PROECT TREES IN WORK AREASNOTE:FENCING SHOWN ABOVE IS DIAGRAMMATIC ONLYAND WILL CONFORM TO THE DRIP LINE AND LIMITEDTO PROJECT BOUNDARYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYHACKBERRYEASTERN RED CEDAREASTERN RED CEDARTO BE TRANSPLANTEDTO BE TRANSPLANTEDTO BE TRANSPLANTEDTO BE TRANSPLANTEDTO BE TRANSPLANTEDTO BE TRANSPLANTEDTO BE TRANSPLANTEDTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAINTO BE REMAIN627 CALIPER INCHES EXISTING ON SITE(8) TREES- 56 CALIPER INCHES ARE TO BE TRANSPLANTED0 CALIPER INCHES ARE PROPOSED TO BE REMOVEDNOTE: A TREE REMOVAL PERMIT IS REQUIRED PRIOR TOREMOVAL OF ANY TREES (Variable Width R.O.W.)LE1RO8LO1LO2LE1LO1LE1LE1CE6LO1LE1LE1LO1SC150WC400WC400NPH63NPH71NPH116LO1NPH100LE1EXISTINGTREES TO REMAINEXISTINGTREES TO REMAINCE4LO1LO1THIS TREE IS BEING COUNTEDAS A TREE AT THE END OF THEPARKING ROW. IT IS SHOWN IN THISLOCATION BECAUSE OF AN EXISTINGGAS EASEMENTTHIS TREE IS BEING COUNTEDAS A TREE AT THE END OF THEPARKING ROW. IT IS SHOWN IN THISLOCATION BECAUSE OF AN EXISTINGGAS EASEMENTTHIS TREE IS BEING COUNTEDAS A TREE AT THE END OF THEPARKING ROW. IT IS SHOWN IN THISLOCATION BECAUSE OF AN EXISTINGGAS EASEMENTLO1FUTURE PARKINGFUTURE PARKINGLO2(8) TRANSPLANTEDCEDAR FROM EASTPROPERTY LINECEDAR ELMLACEBARK ELMLIVE OAKRED OAKNEEDLEPOINT HOLLYSEASONAL COLORPURPLE WINTERCREEPERBERMUDA GRASSTRANSPLANTEDCEDAR ELMCivil engineerarchitectureprojectownerSTUDIO RED DOT5307 Mockingbird Ln., Suite 509Dallas, TX 75206t. 214.379.7427 m. 972.896.7594revisionstitlesheetdateNORTHPOINT HOTELCoppell, TexasPRELIMINARY ISSUEPD 242 R2LANDSCAPE PLAN01.09.2017LandscapeNOTE:6" curb will protect landscape areas from vehicular encroachmentPERIMETER LANDSCAPE (LANDSCAPE PERIMETER= 1,489 L.F.)Requirements: Street Frontage shall contain a 15' landscape buffer with one (1) tree, 3" cal. 12"above ground, per 50 l.f. and 30" ht. parking lot screen: hedge or berm. Perimeter landscape areasshall contain a 10' landscape buffer along property lines with one (1) tree, 3" cal. 12" above ground,per 50 l.f.Required15,150 s.f. landscape area(32) trees, 3" cal.INTERIOR LANDSCAPERequirements: 10% of gross parking and loading area to be landscape. One (1) tree per 400 s.f. ofrequired landscape area. 12% of total number parking spaces shall be planting islands with trees.Parking Lot: 59,469 s.f.Parking Spaces: 151Required5,947 s.f. (10%)(15) trees, 3" cal.OPEN SPACERequirements: 15% of lot not covered by buildings to be landscape open space. One (1) tree per2500 s.f. of open space.Total Lot Area: 120,644 s.f.Total Building Area: 15,541 s.f.Area Exclusive of Building: 105,103 s.f.Required15,765 s.f. (15%)(6) TreesSUMMARYTotal trees required: (52) treesTotal trees provided: (64) trees36- proposed 3" caliper trees8- proposed transplanted trees20- existing treesTotal site area= 120,644 s.f.Landscape area (softscape) = 33,788 s.f (28% of total lot area)Enhanced paving- patio areas (hardscape)= 3,240 s.f. (2.6% of total lot area)Provided15,166 s.f. landscape area(14) trees, 3" cal.(7) transplanted trees (8" caliper plus)(20) existing trees along east property lineProvided6,097 s.f. (10.10%)(18) trees, 3" cal. in parking lotProvided15,765 s.f. (15%) landscape open space(includes 3,240 s.f. of enhanced patio paving)(6) treesLANDSCAPE TABULATIONS- ALOFT HotelL1.101 LANDSCAPE PLANSCALE 1"=30'-0"LANDSCAPE ARCHITECTSTUDIO GREEN SPOT, INC.CHRIS TRONZANO(469) 369-4448CHRIS@STUDIOGREENSPOT.COMPROGRESS SET - FOR REVIEW ONLYISSUEDThese documents are NOT FOR REGULATORY APPROVAL,PERMITTING OR CONSTRUCTION.They were prepared by, or under the supervision of:Chris Tronzano Tx. Lic. #2042Studio Green Spot, Inc.SOLID SOD NOTESLANDSCAPE NOTES1FINE GRADE AREAS TO ACHIEVE FINAL CONTOURS INDICATED.LEAVE AREAS TO RECEIVE TOPSOIL 3" BELOW FINAL DESIRED GRADE IN PLANTING AREAS AND 1" BELOW FINAL GRADE IN TURFAREAS.2.ADJUST CONTOURS TO ACHIEVE POSITIVE DRAINAGE AWAY FROMBUILDINGS. PROVIDE UNIFORM ROUNDING AT TOP AND BOTTOMOF SLOPES AND OTHER BREAKS IN GRADE. CORRECT IRREGULARITIES AND AREAS WHERE WATER MAY STAND.3.ALL LAWN AREAS TO RECEIVE SOLID SOD SHALL BE LEFT IN A MAXIMUM OF 1" BELOW FINAL FINISH GRADE. CONTRACTOR TOCOORDINATE OPERATIONS WITH ON-SITE CONSTRUCTION MANAGER.4.CONTRACTOR TO COORDINATE WITH ON-SITE CONSTRUCTIONMANAGER FOR AVAILABILITY OF EXISTING TOPSOIL.5.PLANT SOD BY HAND TO COVER INDICATED AREA COMPLETELY.INSURE EDGES OF SOD ARE TOUCHING. TOP DRESS JOINTS BYHAND WITH TOPSOIL TO FILL VOIDS.6.ROLL GRASS AREAS TO ACHIEVE A SMOOTH, EVEN SURFACE, FREEFROM UNNATURAL UNDULATIONS.7.WATER SOD THOROUGHLY AS SOD OPERATION PROGRESSES.8.CONTRACTOR SHALL MAINTAIN ALL LAWN AREAS UNTIL FINAL ACCEPTANCE. THIS SHALL INCLUDE, BUT NOT LIMITED TO: MOWING, WATERING, WEEDING, CULTIVATING, CLEANING AND REPLACING DEAD OR BARE AREAS TO KEEP PLANTS IN A VIGOROUS, HEALTHY CONDITION.9.CONTRACTOR SHALL GUARANTEE ESTABLISHMENT OF AN ACCEPTABLE TURF AREA AND SHALL PROVIDE REPLACEMENT FROM LOCAL SUPPLY IF NECESSARY.10.IF INSTALLATION OCCURS BETWEEN SEPTEMBER 1 AND MARCH 1,ALL SOD AREAS TO BE OVER-SEEDED WITH WINTER RYEGRASS, ATA RATE OF (4) POUNDS PER ONE THOUSAND (1000) SQUARE FEET.1.CONTRACTOR SHALL VERIFY ALL EXISTING AND PROPOSED SITEELEMENTS AND NOTIFY ARCHITECT OF ANY DISCREPANCIES.SURVEY DATA OF EXISTING CONDITIONS WAS SUPPLIED BY OTHERS.2.CONTRACTOR SHALL LOCATE ALL EXISTING UNDERGROUNDUTILITIES AND NOTIFY ARCHITECT OF ANY CONFLICTS.CONTRACTOR SHALL EXERCISE CAUTION WHEN WORKING IN THEVICINITY OF UNDERGROUND UTILITIES.3.CONTRACTOR IS RESPONSIBLE FOR OBTAINING ALL REQUIREDLANDSCAPE AND IRRIGATION PERMITS.4.CONTRACTOR TO PROVIDE A MINIMUM 2% SLOPE AWAY FROM ALLSTRUCTURES.5.ALL PLANTING BEDS AND LAWN AREAS TO BE SEPARATED BY STEELEDGING. NO STEEL TO BE INSTALLED ADJACENT TO SIDEWALKS ORCURBS.6.ALL LANDSCAPE AREAS TO BE 100% IRRIGATED WITH ANUNDERGROUND AUTOMATIC IRRIGATION SYSTEM AND SHALLINCLUDE RAIN AND FREEZE SENSORS.7.ALL LAWN AREAS TO BE SOLID SOD BERMUDAGRASS, UNLESSOTHERWISE NOTED ON THE DRAWINGS.1.FINE GRADE AREAS TO ACHIEVE FINAL CONTOURS INDICATED ON CIVILPLANS.2.ADJUST CONTOURS TO ACHIEVE POSITIVE DRAINAGE AWAY FROM BUILDINGS. PROVIDE UNIFORM ROUNDING AT TOP AND BOTTOM OF SLOPES AND OTHER BREAKS IN GRADE. CORRECT IRREGULARITIES AND AREAS WHERE WATER MAY STAND.3.ALL LAWN AREAS TO RECEIVE SOLID SOD SHALL BE LEFT IN A MAXIMUMOF 1" BELOW FINAL FINISH GRADE. CONTRACTOR TO COORDINATE OPERATIONS WITH ON-SITE CONSTRUCTION MANAGER.4.IMPORTED TOPSOIL SHALL BE NATURAL, FRIABLE SOIL FROM THE REGION, KNOWN AS BOTTOM AND SOIL, FREE FROM LUMPS, CLAY, TOXIC SUBSTANCES, ROOTS, DEBRIS, VEGETATION, STONES, CONTAINING NO SALT AND BLACK TO BROWN IN COLOR.5.ALL LAWN AREAS TO BE FINE GRADED, IRRIGATION TRENCHES COMPLETELY SETTLED, AND FINISH GRADE APPROVED BY THE OWNER'SCONSTRUCTION MANAGER OR ARCHITECT PRIOR TO INSTALLATION.6.ALL ROCKS 3/4" DIAMETER AND LARGER, DIRT CLODS, STICKS, CONCRETE SPOILS, ETC. SHALL BE REMOVED PRIOR TO PLACING TOPSOIL AND ANY LAWN INSTALLATION7.CONTRACTOR SHALL PROVIDE (1") ONE INCH OF IMPORTED TOPSOIL ONALL AREAS TO RECEIVE LAWN.GENERAL LAWN NOTES01-092017BOTANICAL NAMEUlmus crassifoliaUlmus parvifolia 'Elmer II'Quercus virginianaQuercus shumardiiCOMMON NAMECedar ElmLacebark ElmLive OakRed OakSIZE3" cal.3" cal.3" cal.3" cal.PLANT MATERIAL SCHEDULEREMARKSB&B, 13' ht., 5' spread min., 5' clear trunkcontainer, 14' ht., 6' spread, 5' clear straight trunkcontainer, 14' ht., 6' spread, 5' clear straight trunkcontainer, 14' ht., 6' spread, 5' clear straight trunkQTY107128TREESSHRUBSGROUNDCOVERSBOTANICAL NAMEEuonymus fortunei 'Coloratus'Cynodon dactylon '419'COMMON NAMESeasonal ColorPurple Wintercreeper'419' BermudagrassSIZE4" pots4" potsREMARKSselection by owner, 12" o.c.container, 3- 12" runners min., 12" o.c.Solid Sod refer to notesTYPECELELOROQTY150800TYPESCWCBOTANICAL NAMEIlex cornuta "Needlepoint'COMMON NAMENeedlepoint HollySIZE5 gal.REMARKScontainer, 24" ht., 20" spreadQTY.350TYPENPHNOTE: Plant list is an aid to bidders only. Contractor shall verify all quantities on plan. All heights and spreads are minimums. All plant material shall meet or exceedremarks as indicated. All trees to have straight trunks and be matchingwithin varieties.PLANT LEGEND FOURTH FLOORTHIRDFLOORSECONDFLOORGROUNDFLOORFIFTHFLOOR14'-9"10'-0"10'-0"10'-0"10'-0"2'-10 3/8" 66'-10"TOP OFROOF DECKFOURTH FLOORTHIRDFLOORSECONDFLOORGROUNDFLOORFIFTHFLOOR14'-9"10'-0"10'-0"10'-0"10'-0"2'-10 3/8"TOP OFROOF DECK57'-7 3/8" 57'-7 3/8"FOURTH FLOORTHIRDFLOORSECONDFLOORGROUNDFLOORFIFTHFLOOR14'-9"10'-0"10'-0"10'-0"10'-0"2'-10 3/8"TOP OFROOF DECK57'-7 3/8"FOURTH FLOORTHIRDFLOORSECONDFLOORGROUNDFLOORFIFTHFLOOR14'-9"10'-0"10'-0"10'-0"10'-0"2'-10 3/8" 66'-10"TOP OFROOF DECK7'-9 3/4"7'-1 5/8"TOTAL AREA =159 SQ/FT6 3/8"4'-9 5/8"4'-9 5/8"2'-2 3/8"20'-11 3/4"5'-3"STONE : NEOLITHBASALT BLACK, 6MMSTONE : LEUDERSBUFF ROUGH BACKFINISH MATERIAL LEGENDSTUCCO - COLOR 1ALUM. LOUVER IN(WINDOW SYSTEM) METAL : KAWNEERDARK BRONZE NO.40BRICK : BLACKSONBRICK, MED 77 SMBRICK : BLACKSONBRICK, V224 SMBACK PAINTED GLASSGLAZING WINDOWPRE-ENGINEEREDORNAMENT STRUCTURE.EXTERIOR COLOREDSOFFITTOTAL : 11796.6 SFWALL AREA :7807.6SFGLAZING : 3988.4 SF5329.6 SF71.9%1272.7 SF17.5%491.7SF6.3%644.6 SF8.3%84.5%69.3 SF0.8%6602.3 SFTOTAL : 1905.7 SFWALL AREA :1120.3SFGLAZING : 785.27 SF0%0%TOTAL : 1905.7 SFWALL AREA :1120.3SFGLAZING : 785.27 SF0%0%TOTAL : 1905.7 SFWALL AREA :1120.3SFGLAZING : 785.27 SF0%0%TOTAL : 1905.7 SFWALL AREA :1120.3SFGLAZING : 785.27 SF0%0%TOTAL : 2804.7 SFWALL AREA :1957.3SFGLAZING : 847.32 SF1564.8 SF80%320.1 SF16.5%0%0%263.28 SF16.9%16.9%16.9%859.02 SF76.4%16.9%TOTAL : 1369.1 SFWALL AREA :1369.1SF69.3 SF3.5%328.8 SF24%219.6 SF16%171.6 SF12.5%644.6 SF47.5%0%0%0%0%0%263.28 SF263.28 SF263.28 SF859.02 SF76.4%859.02 SF76.4%859.02 SF76.4%NORTH ELEVATIONSPANDREL PANELMASONRYMETALSTUCCOBRICK &STONENEOLITHAREA1st Floor2nd Floor3rd Floor4th Floor5th FloorPARAPETTOTAL1st Floor2nd Floor3rd Floor4th Floor5th FloorMASONRYMETALSTUCCOBRICK &STONENEOLITH1443.9 SFTOTAL : 1905.5 SFWALL AREA :1461.8SFGLAZING : 443.69 SF98.7%0%PARAPETTOTAL : 2810.6 SFWALL AREA :1959.4SFOPENING : 851.2 SF1619.2 SF82.6%340.2 SF17.3%0%TOTAL : 1456.8 SFWALL AREA :1456.8SFAREA0%576.6 SF39.5%193.8 SF13.3%685 SF47.0%17.9 SF1.3%0%1443.9 SFTOTAL : 1905.5 SFWALL AREA :1461.8SFGLAZING : 443.69 SF98.7%0%17.9 SF1.3%0%1443.9 SFTOTAL : 1905.5 SFWALL AREA :1461.8SFGLAZING : 443.69 SF98.7%0%17.9 SF1.3%0%1443.9 SFTOTAL : 1905.5 SFWALL AREA :1461.8SFGLAZING : 443.69 SF98.7%0%17.9 SF1.3%0%0%TOTALTOTAL : 11889.4SFWALL AREA :9263.4SFGLAZING : 2626 SF7971.4SF86.0%71.6SF0.7%534 SF5.8%86.9%8043 SF685 SF7.4%SOUTH ELEVATIONTOTAL : 1134.9 SFWALL AREA :907.7SFGLAZING : 227.2 SF0%0%TOTAL : 1776.5 SFWALL AREA :1516.4SFOPENING : 260.1 SF1430 SF94.3%0%TOTAL : 381.4 SFWALL AREA :381.4SFTOTAL : 1134.9 SFWALL AREA :907.7SFGLAZING : 227.2 SF0%0%328.1 SF36.1%TOTAL : 1134.9 SFWALL AREA :907.7SFGLAZING : 227.2 SF0%0%TOTAL : 1134.9 SFWALL AREA :907.7SFGLAZING : 227.2 SF0%0%204.5 SF53.6%117.4 SF30.7%40.3SF10.5%86.2 SF5.6%0%TOTAL : 6697.5 SFWALL AREA :5528.6SFGLAZING : 1168.9SF3952.4SF71.4%1429.8 SF25.8%112.9SF2%19.1 SF0.8%97.2%5382.2 SF328.1 SF36.1%328.1 SF36.1%579.6SF63.9%328.1 SF36.1%19.1SF5%579.6SF63.9%579.6SF63.9%579.6SF63.9%WEST ELEVATION1st Floor2nd Floor3rd Floor4th Floor5th FloorMASONRYMETALSTUCCOBRICK &STONENEOLITHPARAPETAREATOTAL690.2 SFTOTAL : 1135.76 SFWALL AREA :851.16SFGLAZING : 284.6 SF81%0%0%0%0%0%0%0%0%TOTAL : 1748.5 SFWALL AREA :1580.2SFOPENING : 168.3 SF1428 SF90.3%110.3 SF6.9%0%TOTAL : 544.2 SFWALL AREA :544.2SFTOTAL : 1135.76 SFWALL AREA :851.16SFGLAZING : 284.6 SFTOTAL : 1135.76 SFWALL AREA :851.16SFGLAZING : 284.6 SFTOTAL : 1135.76 SFWALL AREA :851.1SFGLAZING : 284.6 SFSPANDREL PANEL41.9 SF2.7%0%160.9 SF18.9%690.2 SF81%160.9 SF18.9%690.2 SF81%160.9 SF18.9%665.2 SF78.1%185.9 SF21.8%204.8 SF37.6%117.2 SF21.5%49.2 SF9.0%172.8 SF31.7%0%0%0%0%0%TOTAL : 6835.74SFWALL AREA :5528.8SFGLAZING : 1306.7SF4368.6SF79%785.8SF14.2%159.5SF2.8%93.2%5382.2 SF41.9 SF0.7%172.8 SF3.2%1st Floor2nd Floor3rd Floor4th Floor5th FloorMASONRYMETALSTUCCOBRICK &STONENEOLITHPARAPETAREATOTALEAST ELEVATION5 1/2"4'-5"1'-2 7/8"11"TOTAL AREA =6 SQ/FTstructural engineermep engineerarchitectureprojectowner02-01-17XXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxSTUDIO RED DOT5307 Mockingbird Ln., Suite 509Dallas, TX 75206t. 214.379.7427 m. 972.896.7594revisionstitlesheetdateALOFT HOTELCoppell, TexasPD-242R202.01.17ONE STARPOINT STAMFORD, CT 06902ELEVATIONSA2.002North ElevationSCALE: 1/16" = 1'-0"01East ElevationSCALE: 1/16" = 1'-0"04South ElevationSCALE: 1/16" = 1'-0"03West ElevationSCALE: 1/16" = 1'-0"BUILDING SIGN STAINESS STEEL CHANNEL LETTERS,FACE ILLUMINATED.05BUILDING SIGNNONEBUILDING SIGN STAINESS STEEL CHANNEL LETTERS,FACE ILLUMINATED.BUILDING SIGN STAINESS STEEL CHANNEL LETTERS,SEC.12-29-4.3 SIGN REGULATIONS Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3236 File ID: Type: Status: 2017-3236 Agenda Item Mayor and Council Reports 1Version: Reference: In Control: City Secretary 02/10/2017File Created: Final Action: Mayor and Council ReportsFile Name: Title: A.Report by Mayor Hunt regarding the Metroplex Mayors’ Meeting. B.Report by Councilmember Yingling regarding the NCTCOG Emergency Preparedness Planning Council, State Homeland Security Project (SHSP) Scoring Committee Allocation Update. Notes: Agenda Date: 02/14/2017 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 02/14/2017City Council Text of Legislative File 2017-3236 Title A.Report by Mayor Hunt regarding the Metroplex Mayors’ Meeting. B.Report by Councilmember Yingling regarding the NCTCOG Emergency Preparedness Planning Council, State Homeland Security Project (SHSP) Scoring Committee Allocation Update. Summary Page 1City of Coppell, Texas Printed on 2/10/2017 Master Continued (2017-3236) Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 2/10/2017