CP 2017-02-28City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, February 28, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects south of
Northpoint and west of Royal.
B.Discussion regarding economic development prospects south of
S.H.121 and west of Denton Tap.
Page 1 City of Coppell, Texas Printed on 2/24/2017
February 28, 2017City Council Meeting Agenda
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
C.Deliberate the purchase, exchange, lease, or value of real property
located south of E. Belt Line Road and east of S. Belt Line Road.
Section 551.074, Texas Government Code - Personnel Matters.
D.City Manager’s Evaluation.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Presentation on FY15-16 Comprehensive Annual Financial Report
(CAFR).
B.Discussion regarding FY16-17 Goals and Objectives.
C.Discussion related to additional proposed changes to the
recreational fee structure.
D.Fire Department ISO review.
E.Discussion regarding proposed changes to the “Water and Sewer
Regulations.”
F.Discussion regarding Agenda Items.
Memo Goals Update.pdf
16-17 Council Goals.pdf
Recreational Fee Memo.pdf
MemoISOwork.pdf
Attachments:
Regular Session (Open to the Public)
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Presentation of an award to The CORE from Jeff Ellis and Associates
as the recipient of the 2016 Platinum International Aquatic Safety
Award.
Memo.pdfAttachments:
7.Citizens’ Appearance
8.Consent Agenda
A.Consider approval of the minutes: February 14, 2017.
Minutes.pdfAttachments:
B.Consideration of an Interlocal Cooperation Agreement between the City
of Coppell and the North Texas Emergency Communication Center
(NTECC) for borrowed employee services.
Page 2 City of Coppell, Texas Printed on 2/24/2017
February 28, 2017City Council Meeting Agenda
NTECC memo.pdf
Coppell NTECC ILA For Shared IT Employee.pdf
Attachments:
C.Consider award of a bid and procurement of two (2) mowers from
Professional Turf Products, L.P., in the amount of $91,713.71, as
budgeted, utilizing Buyboard Contract No. 447-14; and authorizing the
City Manager to sign any necessary documents.
Memo.pdf
Quote.pdf
Attachments:
D.Consider approval of a Mowing and Landscape Maintenance Services
contract to All Around Landscape and Construction (AALC), in an
amount not to exceed $300,000.00, for maintenance of selected
rights-of-way, medians, rough areas and other particular park areas and
municipal grounds, as budgeted, and authorizing the City Manager to
sign all necessary documents.
Memo.pdf
Bid Packet.pdf
Bid tab.pdf
Attachments:
E.Consider approval of an amendment to the Code of Ordinances, by
repealing Chapter 9, “General Regulations”, Article 9-11 “Parks and
Recreation Code” in its entirety and replacing with a new Article 9-11,
“Parks and Recreation Code”; providing amended Section 9-11-3,
“General Regulations”; providing amended Section 9-11-4, “Vehicular
Regulations”; providing amended Section 9-11-5, “Enforcement”;
providing amended Section 9-11-8, “Special Permits” and by reserving
Section 9-11-11 for future use; and authorizing the Mayor to sign.
Memo.pdf
Ordinance.pdf
Attachments:
F.Consider approval of a Resolution granting an approximate 15’-wide
utility easement along the north right-of-way of Olympus Boulevard to
Oncor Electric Delivery Company, LLC; and authorizing the Mayor to
sign any necessary documents.
Oncor Easement Memo.pdf
Oncor Easement Exhibit.pdf
Oncor Easement and Right of Way .pdf
Oncor Easement Resolution.pdf
Attachments:
G.Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee Schedule for Recreational Fees
and authorizing the Mayor to sign.
Memo.pdf
Master Fee Resolution.pdf
Attachments:
Page 3 City of Coppell, Texas Printed on 2/24/2017
February 28, 2017City Council Meeting Agenda
End of Consent Agenda
9.Consider approval of the Comprehensive Annual Financial Report
(CAFR) for the fiscal year ending September 30, 2016.
Memo CAFR FY 2015-16.pdfAttachments:
10.Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2016-1446, the budget for
the Fiscal Year October 1, 2016 through September 30, 2017, and
authorizing the Mayor to sign.
Memo Budget Amendment.pdf
Budget Amendment Ordinance.pdf
Attachments:
11.Consider approval of a Resolution expressing official intent to reimburse
expenses associated with constructing, installing and equipping
improvements, additions and extensions to the City’s water and sewer
system and for constructing, improving and equipping municipal
exhibition and museum facilities, including a new Arts Center, prior to
the issuance of bonds, and authorizing the Mayor to sign.
Memo Reimbursement Resolution.pdf
Reimbursement Resolution.pdf
Attachments:
12.Consider approval of an Ordinance of the City Council of the City of
Coppell, Texas, by amending the Code of Ordinances, as heretofore
amended, by amending Chapter 3 “City Departments”, Article 3-3.
“Water and Sewer Regulations”, Section 3-3-2 “Payment of Bills” by
amending subsection 3-3-2(E), to authorize the City Manager or
Designee to consider adjustment to a customer’s water bill following
repair of a leak, providing a severability clause; and providing an
effective date.
Memo to amend ordinance.pdf
Ordinance.pdf
Attachments:
13.PUBLIC HEARING:
Consider approval of CASE NO. PD-289-C, Coppell Middle School
West Addition, a zoning change request from C (Commercial) to
PD-289-C, (Planned Development-289-Commercial), to allow the
conversion of Coppell Middle School to a Ninth-Grade Center on 42.7
acres located at 1301 Wrangler Circle.
Cover Memo.pdf
Staff Report.pdf
MEMO MS West Resubmittal Requirements - Portable Buildings & Demo.pdf
Temporary Construction Fence Logistic Plan.pdf
Overall Site Plan (CS 1.0).pdf
Enlarged Site Plan ‘A’ (CS 1.0A).pdf
Enlarged Site Plan ‘B’ (CS 1.0B).pdf
Attachments:
Page 4 City of Coppell, Texas Printed on 2/24/2017
February 28, 2017City Council Meeting Agenda
Traffic Management Plan (CS 1.0C).pdf
Elevations (2 Pages).pdf
14.PUBLIC HEARING:
Consider approval of CASE NO. PD-221R3R2-HC, Point West, PH 2, a
zoning change request from PD-221R3R-HC (Planned
Development-221 Revision 3 Revised-Highway Commercial) to
PD-221R3R2-HC (Planned Development-221 Revision 3 Revision
2-Highway Commercial), to attach a Detail Site Plan for two
retail/restaurant buildings totaling approximately 17,000 square feet on
2.9 acres of property located along the north side of IH-635,
approximately 350 feet west of S. Belt Line Road.
Cover Memo.pdf
Staff Report.pdf
Approved Concept Site Plan .pdf
Detail Site Plan.pdf
Landscape Plan (4 pages).pdf
Site Details.pdf
Elevations (4 pages).pdf
Attachments:
15.PUBLIC HEARING:
Consider approval of CASE NO. PD-290-LI, BMSC/Naterra No. 2, a
zoning change request from HC (Highway Commercial) and LI (Light
Industrial) to PD-290-LI (Planned Development-290-Light Industrial), to
approve a Detail Site Plan for an approximately 143,000-square-foot
office/warehouse building on 11.72 acres of land located at the
southwest corner of Freeport Parkway and Fritz Road and to amend the
Coppell 2030 Comprehensive Master Plan, to designate this area as
"Industrial Special District".
Cover Memo.pdf
Staff Report.pdf
Land Use Amendment .pdf
Color Renderings (2 pages).pdf
Site Plan.pdf
Tree Survey (4 pages) .pdf
Landscape Plan (2 pages).pdf
Building Elevations.pdf
Color Rendering with Retaining Wall.pdf
Attachments:
16.Consider approval to enter into a contract with Tyler Technologies for
the replacement of the City’s current Time and Attendance software with
Executime (ATTIC Project, a sub project of the PIER Project) for the
total amount of $165,610 and authorizing the City Manager to sign any
necessary documents.
Page 5 City of Coppell, Texas Printed on 2/24/2017
February 28, 2017City Council Meeting Agenda
Tyler Technologies - Memorandum.pdf
Tyler Technologies - License & Services Agreement.pdf
Attachments:
17.Consider approval to enter into a contract with Online Business Systems
for the project management of the Time and Attendance System
replacement (ATICC Project, a sub-project of the PIER Project) and the
Utility Billing sub-project for the total amount of $47,600 and authorizing
the City Manager to sign any necessary documents.
Online Business Systems - Memorandum.pdf
Online Business Systems - Project Management Services Agreement.pdf
Attachments:
18.City Manager Reports - Project Updates and Future Agendas
19.Mayor and Council Reports
A.Report by Mayor Hunt regarding upcoming Spring events.
B.Report by Mayor Hunt regarding the Community Health and
Wellness Expo.
20.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A.North Texas Commission - Councilmembers Franklin and Yingling
B.Historical Society - Councilmember Long
21.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
22.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 24th day of February, 2017, at _____________.
______________________________
Christel Pettinos, City Secretary
Page 6 City of Coppell, Texas Printed on 2/24/2017
February 28, 2017City Council Meeting Agenda
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 7 City of Coppell, Texas Printed on 2/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3245
File ID: Type: Status: 2017-3245 Agenda Item Executive Session
2Version: Reference: In Control: City Council
02/20/2017File Created:
Final Action: exec - s. of northpoint, w. of royalFile Name:
Title: Discussion regarding economic development prospects south of Northpoint
and west of Royal.
Notes:
Agenda Date: 02/28/2017
Agenda Number: A.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 02/28/2017City Council
Text of Legislative File 2017-3245
Title
Discussion regarding economic development prospects south of Northpoint and west of
Royal.
Summary
EXECUTIVE SESSION: (eco dev prospects) Economic Development prospects south of
Northpoint and west of Royal.
Goal Icon:
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3245)
Business Prosperity
Page 2City of Coppell, Texas Printed on 2/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3246
File ID: Type: Status: 2017-3246 Agenda Item Executive Session
1Version: Reference: In Control: City Council
02/20/2017File Created:
Final Action: exec - s. of 121, w. of denton tapFile Name:
Title: Discussion regarding economic development prospects south of S.H.121
and west of Denton Tap.
Notes:
Agenda Date: 02/28/2017
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3246
Title
Discussion regarding economic development prospects south of S.H.121 and west of
Denton Tap.
Summary
EXECUTIVE SESSION: (eco dev prospects) Economic Development prospects south of
S.H.121 and west of Denton Tap.
Goal Icon:
Business Prosperity
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3246)
Page 2City of Coppell, Texas Printed on 2/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3255
File ID: Type: Status: 2017-3255 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
02/21/2017File Created:
Final Action: Executive SessionFile Name:
Title: Deliberate the purchase, exchange, lease, or value of real property located south
of E. Belt Line Road and east of S. Belt Line Road.
Notes:
Agenda Date: 02/28/2017
Agenda Number: C.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3255
Title
Deliberate the purchase, exchange, lease, or value of real property located south of E. Belt Line
Road and east of S. Belt Line Road.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3255)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3247
File ID: Type: Status: 2017-3247 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
02/20/2017File Created:
Final Action: Executive SessionFile Name:
Title: City Manager’s Evaluation.
Notes:
Agenda Date: 02/28/2017
Agenda Number: D.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3247
Title
City Manager’s Evaluation.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3247)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3248
File ID: Type: Status: 2017-3248 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
02/20/2017File Created:
Final Action: Work SessionFile Name:
Title: A.Presentation on FY15-16 Comprehensive Annual Financial
Report (CAFR).
B.Discussion regarding FY16-17 Goals and Objectives.
C.Discussion related to additional proposed changes to the
recreational fee structure.
D.Fire Department ISO review.
E.Discussion regarding proposed changes to the “Water and
Sewer Regulations.”
F.Discussion regarding Agenda Items.
Notes:
Agenda Date: 02/28/2017
Agenda Number:
Sponsors: Enactment Date:
Memo Goals Update.pdf, 16-17 Council Goals.pdf,
Recreational Fee Memo.pdf, MemoISOwork.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3248
Title
A.Presentation on FY15-16 Comprehensive Annual Financial Report (CAFR).
B.Discussion regarding FY16-17 Goals and Objectives.
C.Discussion related to additional proposed changes to the recreational fee
structure.
D.Fire Department ISO review.
E.Discussion regarding proposed changes to the “Water and Sewer
Regulations.”
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3248)
F.Discussion regarding Agenda Items.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Clay Phillips, City Manager
Date: February 28, 2017
Re: Status update regarding 2016-2017 Staff Work Plan
2030: All 5 strategies
Introduction: As we approach the mid-year point it is time to briefly review the current year
Council Goals and related Staff Work Plan. The attached document provides a
snapshot of the progress made to date.
Analysis: The current effort is on schedule. We will briefly discuss a few of the work plan items
to update Council on past, current and future efforts related to those specific elements.
Legal Review: N/A
Fiscal Impact: N/A
Recommendation: No action necessary or anticipated
2016/17 Council Goals ObjectivesRevised 09.07.162030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusSense of CommunityHost Grand opening of LibraryVicki Chiavetta Nov 2016 CompletedHost Grand opening of Life Safety ParkKevin Richardson Jan 2017 CompletedRe-format New Resident PacketCMO Jan 2017 CompletedHost Citizen SummitCMO Mar 2017Plan and implement annual volunteer fairVicki Chiavetta May 2017Host Grand opening of Andy Brown Park East - "Celebrate Coppell" Brad Reid Jul 2017Review of HOA engagement effortsCMO Jun 2017Partner w/residents & businesses to provide classes/workshops Vicki Chiavetta Jun 2017Review and improve Board and Commission recruitment and cultivation CMO Jun 2017Host Festival of NationsVicki Chiavetta/Brad Reid Sep 2017Host quarterly open house programs for new residents CMO Sep 2017Host Quarterly events at Old TownBrad Reid OngoingSolicit corporate sponsorship of eventsBrad Reid OngoingSpecial Place to LiveRevise 2030 document to reflect latest Council direction regarding housing types CMO Sep 2017Continue 1/4 cent street replacement program Ken Griffin OngoingContinue the enhanced water meter replacement program Jennifer Miller Sep 2017Evaluate and consider Green Building Code uses and applicaton Ken Griffin Sep 2017Continue replacement of Oncor street lights with City owned LED street lights Ken Griffin OngoingDevelop and market city-wide sustainability efforts CMO/April OngoingDART: Host public input meetingsCMO Mar 2017DART: Determine and take appropriate action regarding City's options CMO Jun 2017Complete design of Parkway Boulevard TrailKen Griffin Sep 2017Complete design and begin construction of Coppell High School connector trail to Andy Brown West Brad Reid Sep 2017Begin implementation of ADA improvementsKen Griffin Sep 2017Syncronize traffic signalsKen Griffin Sep 2017Continue intersection improvements to enhance traffic capacity Ken Griffin Sep 2017Begin construction of S. Freeport ParkwayKen Griffin Sep 2017Revitalize Neighborhoods to Ensure Quality HousingSuccessful Community Events / FestivalsResidents and Businesses Welcomed, Engaged, and Contributing to the Community Quality Mobility Within CoppellFoster and Maintain a Beautiful Green CityPage 1 of 5
2016/17 Council Goals ObjectivesRevised 09.07.162030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusSpecial Place to Live (cont.)Review and make necessary adjustments to signal coordination along Sandy Lake Ken Griffin Sep 2017Ensure well maintained neighborhood, public infrastructure including streets, alleys, utilities and fences Ken Griffin Sep 2017Explore usage of adaptive signal control along Denton Tap Ken Griffin Sep 2017Continue contract with Span TransitCMO OngoingCommunity Wellness and EnrichmentBegin design of Art Center in Old TownCMO Jan 2017 CompletedDevelop public art display policy for City facilities CMO April 2017Provide support for installation of the Art Walk in Old Town CMO OngoingContinue to support Coppell Arts Council CMO OngoingExplore connectivity options to the Campion Trail Brad Reid OngoingContinue sidewalk infill projectsKen Griffin OngoingBegin construction of S. Freeport TrailBrad Reid/Ken Griffin Sep 2017Complete design of Parkway Boulevard TrailKen Griffin Sep 2017Complete design and begin construction of CHS connector trail Brad Reid Sep 2017Acquire right of way and easements for MacArthur Boulevard Trail Brad Reid/Ken Griffin Sep 2017Coordinate with outside agencies to determine trail location options for Grapevine Creek Trail Brad Reid Sep 2017Business ProsperityEvaluate the viability of a business incubator space Vicki Chiavetta/Mindi Hurley May 2017Update Economic Development Incentives Policy CMO/Mindi Hurley May 2017Promote library business center to Coppell businesses Vicki Chiavetta May 2017Review current policies involving alcohol sales CMO Jul 2017Implement signage/arches in Old TownKen Griffin Sep 2017Sustainable City GovernmentImplement new customer service model in Library Vicki Chiavetta Nov 2016 CompletedUpdate Budget in BriefJennifer Miller Dec 2016 CompletedBegin implementation of Library strategic plan Vicki Chiavetta Dec 2016 CompletedImplement hotel district liaison officer to address crime and quality of life issues Mac Tristan Jan 2017 CompletedMulti-Use Trail System Connecting the City Excellent City Services with High Customer SatisfactionExpand Cultural Arts Amenities and OpportunitiesQuality Mobility Within Coppell (cont.)Page 2 of 5
2016/17 Council Goals ObjectivesRevised 09.07.162030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusImplement First Offender Program for underage drinking Mac Tristan April 2017Review outstanding debt for potential savings Jennifer Miller Feb 2017 CompletedReview animal trapping policyMac Tristan Mar 2017Perform the annual audit with presentation of CAFR Jennifer Miller Mar 2017Sustainable City Government (cont.)Perform the annual update on IMF PlanJennifer Miller/Ken Griffin Mar 2017Present the 5-Year PlanJennifer Miller Mar 2017Monitor and participate in upcoming Legislative Session CMO May 2017Review State of Texas Transparency Program and determine future direction Jennifer Miller Jul 2017Finalize and adopt Parks & Rec Master PlanBrad Reid Jul 2017Update/Review the Investment PolicyJennifer Miller Aug 2017Update City's communication planCMO/April Reiling Sep 2017Update and Present the annual BudgetJennifer Miller Sep 2017Perform the annual review of Fund Balance Guideline Jennifer Miller Sep 2017Begin Enterprise Resource Planning (ERP) implementation Jennifer Miller Sep 2017Develop Hunterwood Park Erosion PlanBrad Reid Sep 2017Develop Grapevine Springs Erosion PlanBrad Reid Sep 2017Perform the annual Debt Issuance Compliance with SEC Jennifer Miller April 2017Update the 5-Year Plan in BriefJennifer Miller June 2017Begin development of a facilities master plan to determine future workspace needs All June 2017Top Quality Workforce Staff TrainingImplement Salary Survey FindingsVivyon Bowman Oct 2016 CompletedImplement Project Management trainingVivyon Bowman Nov 2016 CompletedTrain Library staff on new technologyVicki Chiavetta Nov 2016 CompletedOpen Joint Fire Training FacilityKevin Richardson June 2017Initiate the review of existing health codes and begin the development of new health codes (i.e. food code, daycare inspections, hotel inspections)Ken Griffin Aug 2017Excellent City Services with High Customer Satisfaction (cont.)Page 3 of 5
2016/17 Council Goals ObjectivesRevised 09.07.162030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusImplement English as a Second Language training program Vivyon Bowman April 2017Continue Cultural Agility trainingVivyon Bowman OngoingContinue Supervisory trainingVivyon Bowman OngoingPage 4 of 5
2016/17 Council Goals ObjectivesRevised 09.07.162030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusSustainable City Government (cont.)Continue 4C Success training programsAll OngoingImplement Systems training for Enterprise Resource Planning (ERP) deployment All OngoingPage 5 of 5
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: February 28, 2017
Reference: Discussion related to additional proposed changes to the recreational fee structure
2030: Sustainable City Government: Excellent City Services with High Level of Customer
Satisfaction
Introduction:
The Parks and Recreation Department currently enforces vendor booth fees at the various city
sponsored special events and pavilion rental rates at Andrew Brown Parks East and West, Old
Town Square, Town Center Plaza and Wagon Wheel Park as set forth in the Master Fee Schedule
(Recreational Fees section). These fees can often be restrictive to some, thus limiting potential
customers from utilizing these facilities. It is the goal of the Parks and Recreation Department to
make these facilities available to the largest number of customers possible. Additionally, the
vendor fees are the same regardless of the duration and anticipated participation of the event. The
same booth fee is assessed to the vendor participating in a 3 hour event as one participating in a
full-day event.
Analysis:
The Parks and Recreation Department recommends proposed changes to the Master Fee Schedule
(Recreational Fee section) that would allow for flexibility in establishing facility entry and rental
fees.
Recommended changes offer the ability to run discounts, promotions, and other differential pricing
options to make Parks and Recreation facilities more affordable and accessible to citizens and our
partners.
Legal Review:
Agenda item does not require legal review.
2
Fiscal Impact:
No fiscal impact will result from this item.
Recommendation:
This item is included on the February 28, 2017 Council agenda for consideration of approval. The
Work Session item is for discussion purposes only. The Parks and Recreation Department
recommends approval of this change to the fee schedule.
1
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson, Fire Chief
Date: February 28, 2017
Reference: Insurance Service Office ISO, Public Protection Classification Review
2030: Community Wellness and Enrichment and Sustainable City Government Strategy
Introduction:
The Insurance Service Office “ISO”is a nationwide nonprofit service organization that provides
standards and other services to property and casualty insurance industries. The latest revision of the
ISO’s Fire Suppression Rating Schedule classifies fire protection into 10 categories, Class 1
recognizing the highest level of fire protection and Class 10 recognizing the lowest or no level of
fire protection. The Fire Suppression Rating Schedule includes three major sections: Fire Alarm;
Fire Department; and Water System.
Analysis:
The Coppell Fire Department has completed the ISO review process several times since the early
1990s. Each previous rating was used to identify areas of deficiency and plan for improvements. In
2008, the CFD was recognized and achieved the highest Classification of 1. The rating is good for
10 years or if significant growth or changes occur within the department. The CFD voluntarily
initiated a review in 2016 and was notified by the State Fire Marshal Office and the Insurance
Service Office that effective June, 1, 2017, the Coppell Fire Department scored high enough to
maintain the Class 1 rating. There are more than 50,000 fire departments subject to the ISO survey
in this country, less than 175 are rated as Class 1.
Legal Review:
Agenda item did not require legal review.
2
Fiscal Impact:
There is no fiscal impact of this work session item.
Recommendation:
The Fire Department recommends approval of this item.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3241
File ID: Type: Status: 2017-3241 Presentation Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
02/20/2017File Created:
Final Action: Ellis AwardFile Name:
Title: Presentation of an award to The CORE from Jeff Ellis and Associates as
the recipient of the 2016 Platinum International Aquatic Safety Award.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 6.
Sponsors: Enactment Date:
Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3241
Title
Presentation of an award to The CORE from Jeff Ellis and Associates as the recipient of the
2016 Platinum International Aquatic Safety Award.
Summary
See attached memo.
Fiscal Impact:
No fiscal impact attached to this agenda item.
Staff Recommendation:
No action required.
Goal Icon:
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3241)
Sustainable City Government
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: February 28, 2017
Reference: Presentation of an award to The CORE from Jeff Ellis and Associates as the recipient
of the 2016 Platinum International Aquatic Safety Award
2030: Excellent City Services with High Level of Customer Satisfaction
Recreation Programs and Services for all Generations
Introduction:
Jeff Ellis and Associates (E&A) is the City’s aquatic safety and risk management consulting firm.
E&A provides lifeguard training programs and safety audit assessments for The CORE’s staff and
programs.
Analysis:
The “Platinum International Aquatic Safety Award” is E&A’s highest award, and is presented each
year to the E&A clients who have shown exemplary performance during safety audits. E&A
conducts four (4) unannounced audits each year, which include hidden camera observations of
lifeguards during their shifts, to ensure that the guards are maintaining constant vigilance and
professionalism as per the very-strict E&A guidelines.
Earning this award demonstrates that The CORE consistently exceeds industry standards in risk
management, and epitomizes aquatic safety excellence.
Steve Miller, Coppell’s Client Manager with E&A, will present the 2016 “Platinum International
Aquatic Safety Award” to the City.
The CORE staff will be represented by:
Lauren Sutton, Aquatic Center Manager
Kara Lungren, Aquatics Coordinator
2
Legal Review:
Agenda item did not require legal review
Fiscal Impact:
There is no fiscal impact attached to this agenda item.
Recommendation:
No action required.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3258
File ID: Type: Status: 2017-3258 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
02/21/2017File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: February 14, 2017.
Notes:
Agenda Date: 02/28/2017
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3258
Title
Consider approval of the minutes: February 14, 2017.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3258)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
6:00 PM Council ChambersTuesday, February 14, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Marvin Franklin;Mark Hill and Nancy Yingling
Present 8 -
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
February 14, 2017 at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 6:10 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A.Consultation with City Attorney regarding a claim by the City for
unsatisfactory vendor services.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
Page 1City of Coppell, Texas
February 14, 2017City Council Minutes
B.Discussion regarding the appointment of Alternate Municipal Judge.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 6:52 p.m. and convened into
the Work Session.
A.Discussion regarding the information systems needs for the
Coppell Police and Fire Departments through the North Texas
Emergency Communication Center (NTECC).
B.Discussion regarding the program and systems assistance needs
for the deployment of the Enterprise Resource Planning (ERP)
management system.
C.Discussion of Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:25 p.m. and reconvened into the
Regular Session.
Invocation 7:30 p.m.4.
Rev. D.J. Bulls with Riverside Church gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Citizens’ Appearance6.
Mayor Hunt advised that no one signed up to speak.
Consent Agenda7.
Mayor Hunt announced that Consent Agenda Item D has been pulled at the
request of the applicant. Councilmember Gary Roden left the room at this time
and was not present for the vote.
A.Consider approval of the minutes: January 24, 2017.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A-C and E-H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
B.Consider approval of an Ordinance for CASE. NO. PD-250R23-H, Old
Town Addition (Main St), PH 4, a zoning change from PD-250R8-H
Page 2City of Coppell, Texas
February 14, 2017City Council Minutes
(Planned Development-250 Revision 8-Historic) & PD-250R-H
(Planned Development-250 Revised-Historic) to PD-250R23-H
(Planned Development-250 Revision 23-Historic), to amend the
Concept Plan and attach a Detail Site Plan to allow the development
of 12 single-family lots fronting Burns Street, one common area lot
and dedication of right-of-way on 1.65 acres of property located at the
northwest corner of S. Coppell Road and Burns Street and authorizing
the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A-C and E-H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
Enactment No: 91500-A-704
C.Consider approval of an Ordinance for Case No. PD-285-C, Connell
Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village
Expansion), a zoning change from C (Commercial) to PD-285-C
(Planned Development-285-Commercial), to allow retention of the
existing retail building with additional parking on Lot 1 (5.8 acres) and
development of a two-building, 30,800-square-foot, retail expansion on
a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of
property located at 110 & 214 W. Sandy Lake Road and authorizing
the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A-C and E-H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
Enactment No: 91500-A-705
D.Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and ZS Pharma, Inc., and
authorizing the Mayor to sign.
This agenda item was pulled at the Applicant's request.
E.Consider approval of a design contract with Pacheco Koch for the
design of Hunterwood Park bank stabilization; in the total amount of
$160,568.00; as budgeted in Drainage Utility District funds; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A-C and E-H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
F.Consider approving an award of bid and purchase of fifteen
replacement in-car camera systems for the Police Department Patrol
fleet, in the amount of $105,444.50 from L-3 Mobile Vision, as
budgeted, and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Page 3City of Coppell, Texas
February 14, 2017City Council Minutes
Pro Tem Wes Mays, that Consent Agenda Items A-C and E-H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
G.Consider approving an award of bid and purchase of eight
replacement vehicles for the Police Department, in the amount of
$299,840.00 from Caldwell Country Chevrolet utilizing contract pricing
through Buyboard no. 521-16, as budgeted, and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A-C and E-H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
H.Consider approving an award of bid and purchase of seven
replacement vehicles for the Police Department, in the amount of
$288,752.75 from Silsbee Ford utilizing contract pricing through
Buyboard no. 430-13, as budgeted, and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A-C and E-H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
End of Consent Agenda
At this time, Councilmember Roden returned to the meeting.
8.Consider approval of an Ordinance appointing an Alternate Municipal
Judge of the Coppell Municipal Court of Record No. 1 of the City of
Coppell; consolidating appointment terms; authorizing the Mayor to
sign; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Enactment No: OR 2017-1459
9.Swearing in of Alternate Municipal Judge.
Mayor Hunt administered the Oath of Office for Alternate Municipal Court
Judge to the Hon. Candace Carlsen.
10.Consider amending the Interlocal Cooperation Agreement and
License and Use Agreement between the City of Coppell and Coppell
ISD for the 50/50 cost sharing for the purchase and installation of a
wrought iron fence at Coppell Middle School-North; and authorizing
the Mayor to sign and the City Manager to sign any necessary
documents.
Presentation: Deputy City Manager, Mario Canizares, made a presentation to
City Council.
Page 4City of Coppell, Texas
February 14, 2017City Council Minutes
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
11.CONTINUED PUBLIC HEARING:
Consider approval of CASE. NO. PD-287-SF-7, Coppell Middle School
North & Denton Creek Elementary, a zoning change request from
SF-7 (Single Family-7) to PD-287-SF-7 (Planned
Development-287-Single Family-7), to allow the existing eight-foot-tall
chain link fence with barbed wire at the top to remain at Middle School
North and to eliminate the masonry requirement for the vertical poles
on the existing shade structure at Denton Creek Elementary on 24.77
acres of property located at 120 & 250 Natches Trace, respectively.
Presentation: Matt Steer, Planner, made a presentation to the City Council. The
applicant submitted a letter for withdrawal upon the passage of Agenda Item
10. That being done, this case has been withdrawn.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing. The motion passed by
an unanimous vote.
12.PUBLIC HEARING:
Consider approval of Case No.: S-1113R-SF-7, Church of the
Apostles, a zoning change request from S-1113-SF-7 (Special Use
Permit-1113-Single Family-7) to S-1113R-SF-7 (Special Use
Permit-1113 Revised-Single Family-7), to attach a revised Detail Site
Plan for a 6,700-square-foot building expansion into existing parking
on seven (7) acres of property located at 322 South MacArthur Blvd.
Presentation: Matt Steer, Planner, made a presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak. Lee Carroll, representing the applicant was available for questions.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve the Agenda
Item subject to the following conditions:
1) A tree removal permit will be required prior to start of construction. There
will not be any tree retribution fees required; and
2) There may be additional comments during the review of detail engineering
plans.
The motion passed by an unanimous vote.
13.PUBLIC HEARING:
Consider approval of Case No.: PD-242R2-HC, ALOFT & Future
Hotel, a zoning change request from PD-242R-HC (Planned
Development-242 Revised-Highway Commercial), to PD-242R2-HC
(Planned Development-242 Revision 2-Highway Commercial), to
Page 5City of Coppell, Texas
February 14, 2017City Council Minutes
revise the Detail Site Plan on 4.86 acres to allow one five-story hotel
on the southern 2.76 acres and a future hotel on the northern 2.1
acres on property located south of Northpoint Drive, east of S.H. 121.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak. Sabrina Bala, representing the architect, was available for questions.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, to close the Public Hearing and approve this Agenda Item
subject to the following conditions:
1) There will be additional comments during detail engineering review;
2) This property will be required to be replatted prior to issuance of a building
permit, which will include all existing and proposed access, fire lane and utility
easements, shared parking and dumpster facilities; and
3) Final determination of code compliance of materials specified will be made
at the time of review of building permit.
The motion passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas14.
City Manager Clay Phillips announced all of the lights along Sandy Lake Road
are operational both east and westbound. All major thoroughfares will be
treated the same in the future. The Andy Brown Park System is on schedule
and going well. Council will have a scheduled walk-through of AB East once
the weather has improved.
Finally, since the Council Meeting is cancelled on March 14th, the next agenda
in February might be longer than normal. There will be a special called Work
Session on March 7th.
Mayor and Council Reports15.
A.Report by Mayor Hunt regarding the Metroplex Mayors’ Meeting.
B.Report by Councilmember Yingling regarding the NCTCOG
Emergency Preparedness Planning Council, State Homeland Security
Project (SHSP) Scoring Committee Allocation Update.
A. Mayor Hunt attended the Metroplex Mayors' Meeting whose guest speaker
was Tony Brigmon, former Southwest Airlines Ambassador of Fun.
B. Councilmember Yingling reported on her role with the NCTCOG
sub-committtee. The sub-committee makes recommendations to the Office of
the Governor for equipment needs for public safety groups in the region.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16.
Mayor Hunt announced the Council will be visiting the Legislature in Austin on
Page 6City of Coppell, Texas
February 14, 2017City Council Minutes
March 2nd.
Councilmember Hinojosa-Flores announced a health and wellness expo is
being hosted by Living Well in Coppell and the Coppell Chamber on February
25th in coordination with the ITT Community Challenge.
Councilmember Roden announced that Jim Walker and Mayor Hunt are
coordinating the annual Beast Feast on February 25th. Tickets are available
online.
Necessary Action from Executive Session17.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Cliff Long, to authorize the City Attorney to pursue legal
rememdies to collect all available damages, attorneys fees and costs against
Beth Begley, One Three Design, and other business affiliates, for breach of
contract and unsatisfactory vendor performance. The motion passed by an
unanimous vote.
Adjournment
There being no further business before the City Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 7City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3226
File ID: Type: Status: 2017-3226 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
02/07/2017File Created:
Final Action: NTECCFile Name:
Title: Consideration of an Interlocal Cooperation Agreement between the City of
Coppell and the North Texas Emergency Communication Center (NTECC)
for borrowed employee services.
Notes:
Agenda Date: 02/28/2017
Agenda Number: B.
Sponsors: Enactment Date:
NTECC memo.pdf, Coppell NTECC ILA For Shared
IT Employee.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3226
Title
Consideration of an Interlocal Cooperation Agreement between the City of Coppell and the
North Texas Emergency Communication Center (NTECC) for borrowed employee services.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3226)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mario Canizares, Deputy City Manager
Date: February 28, 2017
Reference: Consideration of an Interlocal Cooperation Agreement Between the City of Coppell
and the North Texas Emergency Communication Center (NTECC) for Borrowed
Employee Services.
2030: Sustainable City Government
Introduction:
In March 2016, the combined public safety dispatch center between the cities of Addison, Carrollton,
Coppell, and Farmers Branch better known as the North Texas Emergency Communications Center
(NTECC) became operational. Since the go live date, there has been a constant need for Information
Systems support by Coppell staff for the Police and Fire Departments. The support is related to
continual software updates, hardware upgrades, security implementation and overall management and
upkeep of the mobile data computers (MDDs) and other hardware located within the patrol vehicles,
fire apparatus, and ambulances. This is a constant effort as the rolling stock is connected 24/7/365 to
the NTECC system located in Carrollton. The same can be said about NTECC operations because of
the heavy IT needs to support their operations.
The NTECC Executive Director and Albert Gauthier recently met to discuss alternatives to deploying
this support to not consume so much of a Coppell employee’s time. Our Information Systems
Department has dedicated nearly 75% of one employee’s time to support Coppell Public Safety since
the NTECC “go live”.
Based on the conversation it was proposed that NTECC hire an IT Application Specialist and split
the position 50/50 between Coppell and NTECC. This would provide a direct support between the
two entities and allow this person to handle all things IT for NTECC related issues. It would also
release our employee to support IT issues city wide.
Analysis:
This person would be employed by NTECC and the City of Coppell would reimburse 50% of the
costs through a contractual arrangement or Interlocal Agreement (ILA). The Fire and Police
Departments have been working with NTECC to determine hours and days this person would be
available and provide them with the appropriate credentials to access facilities, vehicles and
apparatuses. Coppell’s cost for the remainder of 2016/17 fiscal year would be approximately
2
$35,000. The cost for Coppell for the full fiscal year starting on October 1, 2017, would be
approximately $52,500. This is all inclusive of salary and fringe benefits. The terms of the ILA
would be for the remainder of this year and then two full fiscal years into the future. There would
also be an annual review to determine the amount of work conducted for each entity. Based on the
complexity of managing the Center and our IT support needs in Coppell it appears to be a win/win
for both entities. It also returns our IT employee to utilize his skills in other areas needed citywide.
Legal Review:
The City Attorney’s Office has prepared and approved the necessary documents for the City
Council’s consideration.
Fiscal Impact:
The City’s cost for this effort should be approximately $35,000 for the remainder of the FY 2016/17
fiscal year. If this proposal is approved, the Finance Director will bring forward a budget amendment
for the City Council’s consideration at a future meeting. The future costs will be administered through
the FY 2017/18 budget planning process. The funds for this program would be paid for out of the
Coppell Crime Control District.
Recommendation:
The City Manager’s Office is recommending approval of this item.
INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT APPLICATION SPECIALIST): PAGE 1
(kbl:2/24/17:84036)
INTERLOCAL COOPERATION AGREEMENT BETWEEN
NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC. AND
CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES
(IT APPLICATION SPECIALIST)
THIS INTERLOCAL COOPERATION AGREEMENT, (the “Agreement”), is made and
entered into by and between the City of Coppell, Texas a home-rule municipal corporation located in
Dallas County, Texas (hereinafter referred to as “Coppell”) and the North Texas Emergency
Communications Center, Inc., a Texas local government corporation located in Dallas and Denton
Counties, Texas (hereinafter referred to as “NTECC”)(Coppell and NTECC collectively referred to herein
as the “Parties” and separately “Party”.)
WHEREAS, this Agreement is being entered into pursuant to the Interlocal Cooperation Act,
V.T.C.A., Government Code, Section 791.001, et seq. (the “Act”); and
WHEREAS, NTECC was created by the cities of Addison, Carrollton, Coppell, and Farmers
Branch to own and operate on half of its owner cities a consolidated public safety dispatch and
communications center; and
WHEREAS, Coppell and NTECC are both local governments as defined by Section 791.003(a)
of the Act engaged in the provision of governmental functions and services to their citizens; and
WHEREAS, Coppell needs an IT Applications Specialist to assist with certain information
technology tasks relating to Coppell’s Computer Aided Dispatch (“CAD”) and Records Management
Systems (“RMS”) and has requested NTECC to allow Cathy Stanley (hereinafter referred to as
“Borrowed Employee”) to provide such services for Coppell on a part-time basis in return for
compensation for services rendered; and
WHEREAS, Coppell has current revenues available to satisfy the fees and/or expenses incurred
pursuant to this Agreement through September 30, 2017; and
WHEREAS, Coppell and NTECC mutually desire to be subject to the provisions of V.T.C.A.
Government Code §791.001, et. seq., the Interlocal Cooperation Act, and other applicable sections,
statutes and contracts pursuant thereto;
NOW THEREFORE, for mutual consideration hereinafter stated, Coppell and NTECC agree as
follows:
I.
TERM AND TERMINATION
The Initial Term of this Agreement shall commence on March 1, 2017, and end on September 30,
2017. After the end of the Initial Term, the term of this Agreement shall automatically renew for periods
of one (1) year each beginning on October 1 and ending on September 30 of the immediately following
calendar year (each being a “Renewal Period”) unless terminated sooner pursuant to any one or more of
the following terms:
A. This Agreement may be terminated by either Party effective on the last day of the Initial Term of
any Renewal Period for any reason or no reason by giving written notice to the other Party not
later than August 1st during the Initial Term or the then current Renewal Period, whichever is
applicable.
INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT APPLICATION SPECIALIST): PAGE 2
(kbl:2/24/17:84036)
B. Coppell may terminate this Agreement immediately and without notice upon the conviction of
Borrowed Employee of any felony, or of any misdemeanor involving theft.
C. Coppell may terminate this Agreement upon not less than thirty (30) days’ written notice to
NTECC if Borrowed Employee has failed to diligently or properly perform Borrowed
Employee’s duties under this Agreement and such failure can be but is not cured within said
thirty (30) day period.
D. Coppell may terminate this Agreement immediately by providing written notice to NTECC if
Cathy Stanley is no longer employed by NTECC as an IT Application Specialist and Coppell.
E. Either Parry may terminate this Agreement by providing not less than 180 days’ notice prior to
the date of termination to the other Party, with or with any reason for such termination.
II.
PURPOSE; PERFORMANCE
A. During the Term of this Agreement, Borrowed Employee shall at all times remain an employee of
NTECC employed as an IT Applications Specialist, the duties of which position are described in
Exhibit “A,” attached hereto and incorporated herein by reference.
B. Subject to the tasks provided to Borrowed Employee to perform by the Coppell Supervisor,
Borrowed Employee will determine the method, details, and means of performing her
responsibilities of an IT Applications Specialist under this Agreement to the satisfaction of
Coppell and under Coppell’s direct oversight.
C. On the Effective Date, Coppell has appointed Deputy Police Chief Jim Cook to assign and
oversee Borrowed Employee’s tasks and performance for Coppell (“the Coppell Supervisor”).
Coppell may from time to time assign a different Coppell employee to assign tacks for Borrowed
Employee to perform on behalf of Coppell. Coppell may from time to time have more than one
employee assign tasks for Borrowed Employee to perform, provided that Coppell shall make it
clear to Borrowed Employee the priority of tasks assigned by different people
D. In addition to the personnel policies adopted by NTECC with which Borrowed Employee must
comply, Borrowed Employee shall at all times comply with Coppell’s site policies and
procedures governing safety, emergencies, evacuations, standard operating procedures and the
conduct of personnel on Coppell’s property or while using Coppell’s property or equipment
(collectively the “Coppell Site Policy”), NTECC agrees to take the necessary action to ensure that
Borrowed Employee is required to comply with the Coppell Site Policy and is subject to
disciplinary action by NTECC for violations thereof.
E. With respect to Borrowed Employee, NTECC shall at all times retain the authority to discipline,
up to and including termination, for the failure of Borrowed Employee to comply with NTECC’s
personnel policies or such other laws, rules, and regulations, which may serve as the basis for
demotion, suspension, or termination of other NTECC employees. The Coppell Supervisor shall
recommend to the NTECC Executive Director when disciplinary action should be taken with
regard to Borrowed Employee. Prior to making such recommendation, the Coppell Supervisor
shall consult with the NTECC Executive Director prior to requesting disciplinary action be taken.
Following such consultation, any request from the Coppell Supervisor for disciplinary action with
regard to Borrowed Employee shall be submitted in writing to the NTECC Executive Director.
INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT APPLICATION SPECIALIST): PAGE 3
(kbl:2/24/17:84036)
Any disciplinary action involving Borrowed Employee shall be governed by NTECC’s personnel
policies and procedures.
III.
COMPENSATION FOR SERVICES
A. For the Initial Term of this Agreement, NTECC shall compensate Coppell under this Agreement
at a rate of $4,252.99 per month for hours worked by Borrowed Employee for Coppell.
B. Borrowed Employee will typically work on average twenty (20) hours per week for Coppell,
unless otherwise more hours are authorized by NTECC.
C. Coppell agrees to pay NTECC on July 1, October 1, January 1, and April 1 of each year during
the term of this Agreement the fee due pursuant to Section III.A., above, for services provided by
Borrowed Employee to Coppell during the three months prior to said payment dates; provided,
however, the first payment made by Coppell pursuant to this Agreement shall cover the number
of months occurring prior to July 1, 2017, during which Borrowed Employee provided services to
Coppell pursuant to this Agreement.
D. For each Renewal Period, Coppell agrees to pay NTECC an amount equal to fifty percent (50%)
of the amount of costs incurred by NTECC with respect to employing Borrowed Employee,
including NTECC’s costs for (1) Borrowed Employee’s wages, (ii) NTECC’s employer
contribution for FICA and Medicare, (iii) NTECC’s payment for employer share of group
medical, group dental, group life insurance, and other benefits provided by NTECC to other
employees of NTECC; (iv) NTECC’s payment of the employer contribution to the Texas County
and District Retirement System related to Borrowed Employee; and (v) the cell phone stipend
paid by NTECC for Borrowed Employee’s cell phone (collectively, the “Borrowed Employee
Cost”).. NTECC shall notify Coppell not later than July 1 of the Initial Term or the then current
Renewal Period, whichever is applicable, of NTECC’s estimate of the Borrowed Employee Cost
for the next Renewal Period. If Coppell does not terminate this Agreement pursuant to Section
I.A., above, Coppell will be deemed to have agreed to pay the amounts required by this Section
III.D. for the next Renewal Period, such amounts to be paid in quarterly installments as provided
in Section III.C., above. If NTECC fails to timely provide the notice required by this Section
III.D., and the Agreement is not otherwise terminated in accordance with Section I.A., Coppell
shall only be required to pay for the next Renewal Period the annualized amount of the Borrowed
Employee Cost paid for the Initial Term or the then current Renewal Period, whichever is
applicable.
E. In addition to the payment of Coppell’s share of the Borrowed Employee Cost, Coppell agrees to
reimburse NTECC an amount equal to 100% of any business expenses incurred by Borrowed
Employee on behalf of Coppell which NTECC is required under NTECC’s personnel policies to
reimburse to Borrowed Employee. Coppell agrees to pay such reimbursement to NTECC not
later than thirty (30) days after receipt of an invoice from NTECC detailing the amount of the
business expense reimbursement, the description of the expense incurred, and the Coppell project
or task to which the expense relates.
F. Not later than thirty (30) days after the Effective Date, Coppell agrees to pay to NTECC a one-
time payment of $888.09 to reimburse NTECC for 50% of the cost related to equipping Borrowed
Employee with a dedicated laptop computer and docking station.
INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT APPLICATION SPECIALIST): PAGE 4
(kbl:2/24/17:84036)
G. The Parties understand, acknowledge, and agree that NTECC the wages and benefits paid to or
for the benefit of Borrowed Employee shall be at the sole discretion of NTECC.
H. Notwithstanding Section I.D. to the contrary, if Cathy Stanley’s employment with NTECC is
terminated for any reason, Coppell may notify NTECC that it desires to suspend, but not
terminate, this Agreement until such time that NTECC notifies Coppell that NTECC has
employed another person on more than a temporary basis to the position of IT Applications
Specialist, at which time Coppell shall have ten (10) days to either terminate this Agreement
pursuant to Section I.D. or proceed with performance under this Agreement. Coppell shall not
be required to pay NTECC for its share of the Borrowed Employee Cost for any period during
which this Agreement is suspended pursuant to this Section III.H.
I. Upon termination of this Agreement, Coppell shall pay NTECC for any period prior to the date of
termination for which services of Borrowed Employee were provided pursuant to this Agreement,
which obligation shall survive the termination of this Agreement. If the period for which
payment of Coppell’s share of the Borrowed Employee Cost is shorter than three (3) calendar
months, the payment by Coppell shall be prorated so that Coppell only pays for the period of time
for which services were provided.
J. This Agreement is entered based on the following assumptions:
1. Borrowed Employee will be working a standard 40-hour work week;
2. Borrowed Employee will be providing services to Coppell for approximately 50% of the
hours worked by Borrowed Employee for NTECC during the Initial Term and each
Renewal Period;
3. Borrowed Employee is an exempt employee pursuant to applicable federal regulations
issued pursuant to the Federal Fair Labor Standards Act; and
4. Coppell’s payment of 50% of the Borrowed Employee Cost is fair and reasonable
compensation to NTECC for the services provided by NTECC pursuant to this
Agreement.
The Parties agree to review the time sheets prepared by Borrowed Employee on a regulations
basis. Not later than 30 days after the end of the first Renewal Period and each Renewal Period
thereafter, the Parties agree to review the percentage of Borrowed Employee’s working hours
spent performing work for each of the Parties during the preceding Renewal Period. The Parties
agree to negotiate an equitable adjustment in the amount of the share of the Borrowed Employee
Cost that Coppell shall pay to NTECC for the then current Renewal Period. If the Parties cannot
reach agreement on such adjustment on or before January 1 of the then current Renewal Period,
Coppell shall pay NTECC the rate of the Borrowed Employee Case paid during the prior
Renewal Period for the first three months of the then current Renewal Period and this Agreement
shall terminate except for Coppell’s obligation to make the foregoing described payment.
INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT APPLICATION SPECIALIST): PAGE 5
(kbl:2/24/17:84036)
IV.
CONTRACTUAL RELATIONSHIP ONLY
In performing services under this Agreement, at no time will NTECC or Borrowed Employee be
considered an employee, agent, or servant of Coppell, and Coppell shall have no obligation to withhold
federal income taxes, FICA taxes, or otherwise. NTECC and Borrowed Employee will be solely
responsible for compliance with any tax requirements, including without limitation, federal income tax
and FICA taxes. None of the benefits provided by Coppell to full-time employees shall be made available
to NTECC or Borrowed Employee under this Agreement. The Parties acknowledge and agree that each
will solely be responsible for their respective actions and those acts of their respective employees,
including acts of omission, taken in connection with the performance of this Agreement. Neither Party
shall have any right, power, or authority to act or create any obligation, express or implied, on behalf of
the other Party. Neither Coppell nor Borrowed Employee shall have any right to obligate NTECC to
make any payments or provide any consideration to any person or organization.
V.
COMPLIANCE WITH LAW
The Parties and Borrowed Employee shall abide by and comply with all laws, federal, state and
local, including all ordinances, rules and regulations of Coppell. It is agreed and understood that, if
Coppell calls to the attention of NTECC and Borrowed Employee any such violation on the part of
NTECC and/or Borrowed Employee that NTECC and/or Borrowed Employee shall immediately desist
from and correct such violation.
VI.
GOVERNING LAW AND VENUE
This Agreement shall be construed in accordance with the laws of the state of Texas. Should any
action, whether real or asserted, at law or in equity, arise out of the execution, performance, or attempted
performance of this Agreement, venue for said action shall lie in Dallas County, Texas.
VII.
PARTY RESPONSIBILITY
Each Party does hereby agree to waive all claims against, release, and hold harmless the other
Party and its respective officials, officers, agents, employees, in both their public and private capacities,
from any and all liability, claims, suits, demands, losses, damages, attorneys’ fees, including all expenses
of litigation or settlement, or causes of action which may arise by reason of injury to or death of any
person or for loss of, damage to, or loss of use of any property arising out of or in connection with this
contract. Notwithstanding anything herein to the contrary, neither Party has waived or intends to
waive any defense or immunity, including sovereign immunity, which is or may be available to such
Party in defense of any demand, claim, suit, actions, and/or judgments against such Party.
VIII.
ENTIRE AGREEMENT
This Agreement represents the full and complete agreement between NTECC and Coppell and
supersedes all prior written or verbal agreements. This Agreement may be modified or amended only by
a written instrument signed by the Parties.
INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT APPLICATION SPECIALIST): PAGE 6
(kbl:2/24/17:84036)
IX.
NOTICE
Any notice provided under this Agreement shall be delivered by mail or personal service to the
Parties named below:
COPPELL NTECC
City of Coppell Terry Goswick, Executive Director
Attn: City Manager NTECC
P. O. Box 860358 1649 W. Frankford Rd., Suite 150
Coppell, Texas 75086-0358 Carrollton, Texas 75007
X.
AUTHORITY TO SIGN / CITY COUNCIL AUTHORIZATION
The undersigned officer and/or agents of the Parties hereto are the properly authorized officials
and have the necessary authority to execute this Agreement on behalf of the Parties hereto. Coppell has
executed this Agreement pursuant to duly authorized action of the Coppell City Council. NTECC has
executed this Agreement pursuant to the authority granted by its governing body. Each of the Parties
shall provide written documentation evidencing the grant of approval by its respective governing body.
XI.
EFFECTIVE DATE
This Agreement shall be effective on the date it is signed by authorized representatives of each of
the Parties.
Signatures on Following Pages
INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT APPLICATION SPECIALIST): PAGE 7
(kbl:2/24/17:84036)
Signed and Agreed this _____ day of _____________, 2017.
NORTH TEXAS EMERGENCY COMMUNICATIONS
CENTER, INC.
BY: _______________________________
Terry Goswick, Executive Director
Signed and Agreed this __ day of _______________, 2017.
CITY OF COPPELL, TEXAS
BY: _______________________________
Clay Phillips, City Manager
APPROVED AS TO FORM:
___________________________
City Attorney
IT Application Specialist
EXHIBIT “A” TO INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY
COMMUNICATIONS CENTER, INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT
APPLICATION SPECIALIST): PAGE 1
(kbl:2/24/17:84036)
Basic Functions and Responsibilities
This position provides application maintenance and support services to the core applications operating the
NTECC Communications Center. This includes: Computer Aided Dispatch (CAD), Geographic
Information Systems (GIS), Mobile Computer Services (MCS), Telephony Systems and Voice Recording
applications as well as Administrative Systems at the Center.
In addition, the position is responsible for coordination and project management of upgrade and
enhancement projects to application systems along with the Manager IT. The incumbent will work
collaboratively with other NTECC staff and contracted service providers to ensure smooth operation of
Essential Functions (NTECC):
In a manner consistent and compliant with NTECC policy and legal requirements the Application
Specialist will:
• Work as a part of a collaborative team to support the information technology application systems
utilized by NTECC to support the public safety communications and dispatch services provided
by NTECC, including: CAD; GIS; 9-1-1 and general telephony systems; and other operational
and administrative systems;
• Work with third party vendors to maintain, enhance and upgrade all software applications and
system configurations;
• Conduct system testing and coordinate end user testing for all application development and
enhancement work undertaken at NTECC by staff or vendor suppliers;
• Receive and diagnose application problem/trouble reports from non-technical operational
personnel who operate in a high -stress environment and depend on the technology systems to
facilitate their work;
• Perform system diagnostics, interpret results, document changes in NTECC applications:
• Ensure the resolution of all issues reported;
• Maintain accurate records as required;
• Recommend changes in computer hardware and infrastructure as needed; and
• Administer the configuration management of all application systems.
Essential Functions (Coppell):
In a manner consistent and compliant with Coppell IT policy, direction and legal requirements the
Application Specialist will:
• Work as a part of a collaborative team to support the information technology application systems
utilized by Coppell Police and Fire Departments to support the public safety services provided in
Coppell, including:
o Police Applications, such as:
ICS Records Management System;
LexusNexus;
Other applications for training, criminal analytics, administration; and
IT Application Specialist
EXHIBIT “A” TO INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY
COMMUNICATIONS CENTER, INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT
APPLICATION SPECIALIST): PAGE 2
(kbl:2/24/17:84036)
Other operational services;
o Fire Department Applications, such as:
Firehouse; and
Other operational and administrative systems;
• Work with third party vendors to maintain, enhance and upgrade all software applications and
system configurations;
• Conduct system testing and coordinate end user testing for all application development and
enhancement work undertaken at NTECC by staff or vendor suppliers;
• Receive and diagnose application problem/trouble reports from non-technical operational
personnel who operate in a high-stress environment and depend on the technology systems to
facilitate their work;
• Perform system diagnostics, interpret results, document changes in NTECC applications:
• Ensure the resolution of all issues reported;
• Maintain accurate records as required;
• Recommend changes in computer hardware and infrastructure as needed; and
• Administer the configuration management of all application systems.
Work Environment:
Location (NTECC):
The majority of NTECC work is performed in an office environment including the NTECC
communications center and technology equipment room, with moderate interruptions. However,
some work may involve:
Attendance at meetings both on and off-site;
Performing work in areas with constant noise; and
Travel, sometimes overnight, to remote locations that require service.
Location (Coppell):
The Coppell portion of the work for this position will be on site with the Coppell Police and Fire
Departments at the Justice Center or the Coppell Fire Station Nos. 1, 2, and/or 3. Both of these
locations may be subject to similar conditions to NTECC, including:
Attendance at meetings both on and off-site;
Performing work in areas with constant noise; and
Travel, sometimes overnight, to remote locations that require service.
Required Knowledge, Skills and Abilities:
The Application Specialist must:
• Possess a basic understanding of public safety agencies and supporting technologies;
IT Application Specialist
EXHIBIT “A” TO INTERLOCAL COOPERATION AGREEMENT BETWEEN NORTH TEXAS EMERGENCY
COMMUNICATIONS CENTER, INC. AND CITY OF COPPELL FOR BORROWED EMPLOYEE SERVICES (IT
APPLICATION SPECIALIST): PAGE 3
(kbl:2/24/17:84036)
• Understand methods for troubleshooting all of the applications in place for Coppell and NTECC;
• Be able to plan, organize, prioritize and delegate as appropriate as well as work independently as
needed;
• Have advanced training in public safety technology systems, primarily through vendor-specific
training;
• Learn new technologies and assimilate information quickly;
• Possess excellent written and oral communications skills;
• Ability to use current office software and other software as appropriate in support of the position
responsibilities
• Must be reliable, dependable and report to work on a consistent basis
• Possess a strong customer service mentality and demonstrates a commitment to meeting the needs
of the communications center personnel and the agencies they serve
• Think critically and take initiative on issues
• Experience supporting public safety technology systems and working in a high-stress production
environment
Required Education and Experience:
The Application Specialist will possess:
• A Bachelor’s Degree in related technical area from an accredited institution:
• Five (5) years of demonstrated work experience providing the kinds of services and
responsibilities required of this position
• Demonstrated related work experience with public safety technology systems or similar systems;
and
• The ability to meet Criminal Justice Information Security Policy (CJIS) background requirements
at time of hire and throughout employment;
OR
• An equivalent combination of relevant education and experience which would demonstrate the
individual’s knowledge, skill and ability to perform the essentials duties and responsibilities listed
for this position.
Additional Training and Development:
The Application Specialist will possess:
A Texas State Driver’s license or the ability to obtain such within 90 days of employment.
As well the Application Specialist should have or be working toward completion of specific
application training to support:
Sungard Public Safety Systems;
ICS software;
ESRI based GIS software; and
Other application systems employed by NTECC and Coppell.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3243
File ID: Type: Status: 2017-3243 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
02/20/2017File Created:
Final Action: MowersFile Name:
Title: Consider award of a bid and procurement of two (2) mowers from
Professional Turf Products, L.P., in the amount of $91,713.71, as
budgeted, utilizing Buyboard Contract No. 447-14; and authorizing the City
Manager to sign any necessary documents.
Notes:
Agenda Date: 02/28/2017
Agenda Number: C.
Sponsors: Enactment Date:
Memo.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3243
Title
Consider award of a bid and procurement of two (2) mowers from Professional Turf
Products, L.P., in the amount of $91,713.71, as budgeted, utilizing Buyboard Contract No.
447-14; and authorizing the City Manager to sign any necessary documents.
Summary
See attached memo.
Fiscal Impact:
Funds have been budgeted in the Parks, Other Vehicles account for this purchase.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3243)
The Parks and Recreation Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: February 28, 2017
Reference: Consider award of a bid and procurement of two (2) mowers from Professional Turf
Products, L.P., in the amount of $91,713.71, as budgeted, utilizing Buyboard Contract
No. 447-14; and authorizing the City Manager to sign any necessary documents.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and
Facilities
Introduction:
In an effort to operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy
on all vehicles & equipment introduced into the fleet. During its service life each vehicle & piece of
equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours,
condition, obsolescence and the ability to perform required tasks. The units being replaced have
reached the point in their service life where it has been determined that replacement is prudent.
Units to be replaced have reached the end of their service life.
Funding is included in the FY 2016-17 budget.
Contract pricing obtained through Buyboard cooperative purchasing program (BuyBoard
Contract No. 447-14).
Analysis:
To reduce downtime, maximize efficiency & productivity and provide a solid platform from which
to operate the vehicles have been carefully selected with the Parks and Recreation Department and
Fleet Services working closely together. Consequences of not funding these purchases include
decreased vehicle & equipment availability, increased operating costs and reduced service levels to
our internal customers and to the community.
Legal Review:
No legal review was requested for this agenda item
2
Fiscal Impact:
The fiscal impact is $91,713.71
Recommendation:
The Parks and Recreation Department recommends approval of this item.
top
Ship To Date 2/15/2017
Bill To Tax Rate
Contact Destination 2.00%
Address Trade-In
x City Finance
State TX Comments:Account Type Contract
y Postal Code 75019
Phone
Fax
#H50M
Qty Model #Description Unit Extended
toro eq.
1 07053 Versa Vac
1 07082 Combination Deck
1 07080 Hand Held Hose
machine Toro Versa Vac 26,943.53$
1 30609 Groundsmaster 4000-D (Tier 4 Final Compliant)
(30609 / 30609A)
1 30349 Universal Sunshade (White)
1 30420 Guardian Recycler Conversion kit
1 30408 800 Hour Maintenance Kit
machine Toro GM4000 TIV 64,770.18$
endmachine
add
Subtotal SubTotal 91,713.71$
Destination Destination Included
Tax Tax (Estimated)Exempt
Total
fin TOTAL 91,713.71$
Comments:
bottom
For all New Equipment, Demo units may be available for up to 20% savings.
For all New Equipment, Refurbished units may be available for up to 40% savings.
Terms & Conditions:
1. Orders are considered contractual. Order cancellations are subject to fees up to 10% of the original order value.
2. New equipment delivery time is estimated at six weeks from the time credit is approved & documents are executed.
A. Upon firm customer commitment to purchase, said equipment availability will be determined and "locked".
B. In the event equipment is unavailable at time of order, PTP will employ every resource to secure an acceptable substitute.
Proposal
3. Pricing, including finance options, valid for 30 days from time of quotation.
4. After 30 days all prices are subject to change without notice.
5. Used and Demo equipment is in high demand and availability is subject to change.
City Of Coppell
BUYBOARD (CONTRACT # 447-14)
Jason Lewis
255 E. Parkway
Coppell
2116600
Professional Turf Products, L.P.
1010 North Industrial Blvd.
Euless, Texas 76039
Will Dutton
(888) 776-8873 ext. 5410
duttonw@proturf.com
Confidential Property of Professional Turf Products Page 1 of 2
D. PTP assumes no liability in the event credit becomes unavailable or rates change during the approval process.
3. There will be a service charge equal to 1.5% per month (18% per annum) on all past due invoices.
4. By Law we are required to file a "Notice to Owner" of our intent to file lien in the event of payment default.
This notice must be sent within 60 days of the date the original invoice and will happen automatically regardless
of any special payment arrangements that may have been made.
Authorized Signature: _________________________________________________________________________ Date: ___________________________________________
Payment:
1. Terms are net 10 unless prior arrangements have been made.
2. Quoted prices are subject to credit approval.
A. PTP will work with third party financial institutions to secure leases when requested to do so.
B. When using third party financiers, documentation fees & advance payments may be required.
C. For convenience, monthly payments are estimated based on third party rate factors in effect at time of the quotation.
1. All returns are subject to restocking, refurbishing, usage, and shipping fees.
2. All returns must be able to be sold as new.
3. Items missing parts are non returnable.
4. Professional Turf Products will have sole discretion as to the resalable condition of the product.
5. This policy does not apply to items that are defective, or shipped incorrectly by PTP or one of its vendors.
C. PTP strongly advises the customer to issue a firm PO as quickly as possible after acceptance of quotation.
6. "Trade In Allowances" will be treated as a credit for future parts purchases on PTP account unless other arrangements have been made.
Returns Policy:
Confidential Property of Professional Turf Products Page 2 of 2
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3253
File ID: Type: Status: 2017-3253 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
02/20/2017File Created:
Final Action: Mowing ContractFile Name:
Title: Consider approval of a Mowing and Landscape Maintenance Services
contract to All Around Landscape and Construction (AALC), in an amount
not to exceed $300,000.00, for maintenance of selected rights-of-way,
medians, rough areas and other particular park areas and municipal
grounds, as budgeted, and authorizing the City Manager to sign all
necessary documents.
Notes:
Agenda Date: 02/28/2017
Agenda Number: D.
Sponsors: Enactment Date:
Memo.pdf, Bid Packet.pdf, Bid tab.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3253
Title
Consider approval of a Mowing and Landscape Maintenance Services contract to All
Around Landscape and Construction (AALC), in an amount not to exceed $300,000.00, for
maintenance of selected rights-of-way, medians, rough areas and other particular park
areas and municipal grounds, as budgeted, and authorizing the City Manager to sign all
necessary documents.
Summary
See attached memo.
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3253)
Fiscal Impact:
Funds have been budgeted in Parks Grounds Maintenance for this contract.
Staff Recommendation:
The Parks and Recreation Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: February 28, 2017
Reference: Consider approval of a Mowing and Landscape Maintenance Services contract to All
Around Landscape and Construction (AALC), in an amount not to exceed
$300,000.00, for maintenance of selected rights-of-way, medians, rough areas and
other particular park areas and municipal grounds, as budgeted, and authorizing the
City Manager to sign all necessary documents.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and
Facilities
General Information:
Bid Q-0217-01 for Mowing and Landscape Maintenance Services Opened February 16, 2017.
Contract includes thirty (30) irrigated (weekly mow) properties totaling one-hundred thirty-five
(135) acres and forty-three (43) non-irrigated (bi-weekly mow) properties totaling one-hundred
twenty-eight (128) acres.
Eight (8) bids received (bid tabulation attached).
Bid was “Best Value” instead of “Low Bid” with weighted evaluation criteria.
Not to exceed $300,000.00 total combined pricing in Schedule A & B with alternate items in
Schedule C; two (2) through six (6).
Contract term is for one-year with options to renew four (4) additional one year terms.
Introduction:
On January 27, 2017 the Parks and Recreation Department solicited bids for Mowing and Landscape
Maintenance Services. On February 16, 2017 eight (8) landscape vendors turned in bids for
consideration. All Around Landscape and Construction (AALC) was the “low bid” and “best value”
bid for base Pricing Schedule A (weekly mowing’s) & Pricing Schedule B (bi-weekly mowing’s) at
$261,976.50. The Parks and Recreation Department also included six (6) Alternate Pricing Items in
Schedule C for consideration should the need occur which were: 1) Reel mowing, 2) Supply & install
hardwood mulch, 3) Licensed Irrigator assistance, 4) Irrigator Helper assistance, 5) Denton Tap
2
median landscape/bed detail maintenance; removal of weeds and trash, and 6) Denton Tap median
mowing and Buffalo Grass maintenance.
Analysis:
The Parks and Recreation Department Annual Mowing and Landscape Maintenance Services contract
was last bid in January of 2006. Since that time the Parks and Recreation Department has utilized
Interlocal Cooperation Agreements with other Cities to achieve our required mowing and landscape
maintenance services. The Parks and Recreation Department has deemed it necessary to enter into
its own direct contract with a vendor to better manage the unique landscaping in Coppell.
The Parks and Recreation Department worked with Purchasing to bid this contract. The evaluation
criteria included: purchase price, reputation of the bidder and of the bidder’s goods and services,
quality of the bidder’s goods or services, extent to which the goods or services meet the municipality’s
needs, bidder’s past relationship with the municipality, impact on the ability of the municipality to
comply with laws and rules relating to contracting with historically underutilized businesses and
nonprofit organizations employing persons with disabilities, total long-term cost to the municipality
to acquire the bidder’s goods or services, and relevant criteria specifically listed in the request for
bids or proposals.
AALC has worked with both the Parks and Recreation Department and Engineering and Public Works
Departments on several landscape beautification projects including the installation of the Biodiversity
Education Center landscaping and irrigation, Freeport Median landscape and irrigation and the
Denton Tap Median landscape and irrigation. Both departments have been very satisfied with the
service, quality of work and professionalism that AALC has provided.
Based on current and previous work history with the City of Coppell, lowest bid, equipment and
manpower to handle the job, and strong references, it is our recommendation that AALC be awarded
Bid Q-0217-01 for the Mowing and Landscape Maintenance Services Contract Schedule A & B with
additional Schedule C items, two (2) through (6) and not to exceed $300,000.00 with options to renew
four (4) additional one year terms subject to staff review of the quality and service received.
Legal Review:
The Purchasing Department has reviewed the documents and determined that this is an appropriate
method of contracting with this firm.
Fiscal Impact:
The total fiscal impact would be $300,000.00 if all estimated mowing cycles and services are necessary
dependent on growing conditions. The Parks Operations Division budget includes funding for this
contract.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 1
INVITATION TO BID
INSTRUCTIONS/TERMS OF CONTRACT
SPECIFICATIONS
BID SHEET(S)
FOR
MOWING AND LANDSCAPE MAINTENANCE SERVICES
PER
THE CITY OF COPPELL SPECIFICATIONS
AT
THE CITY OF COPPELL
TOWN CENTER
PURCHASING DEPARTMENT
OPENING DATE: THURSDAY, FEBRUARY 16, 2017, 10:00A.M., CENTRAL TIME
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 2
INVITATION TO BID
Return Bid To: City of Coppell
Purchasing Department
PO Box 478
Coppell, Texas 75019
The enclosed Invitation to Bid and accompanying Specifications with Bid Sheets are for your convenience
in bidding the enclosed referenced products and/or services for the City of Coppell. Sealed bids shall be
received no later than: Thursday, February 16, 2017, 10:00 A.M., Central Time.
MANDATORY PRE-BID CONFERENCE
The City of Coppell will have a Mandatory Pre-bid conference Tuesday, February 7, 2017, 10:00 A.M., Central
Time at: Town Center, 255 Parkway Blvd. , Coppell, TX 75019.
Please reference Bid No. Q-0217-01 in all correspondence pertaining to this bid and affix this number to
outside front of bid envelope for identification. All bids shall be to the attention of the Purchasing
Department.
The City of Coppell appreciates your time and effort in preparing a bid. Please note that all bids must be
received at the designated location by the deadline shown. Bids received after the deadline will be
returned unopened and shall be considered void and unacceptable. Bid opening is scheduled to be held in
the City Hall, 255 Parkway Boulevard, Coppell, Texas. You are invited to attend.
If Bidder desires not to bid at this time, but wishes to remain on the commodity bid list, please submit a
"NO BID" response (same time/location). The City of Coppell is always very conscious and extremely
appreciative of the time and effort expended to submit a bid. However, on "NO BID" responses please
communicate any bid requirement(s) which may have influenced your decision to "NO BID."
If response is not received in the form of a "BID" or "NO BID" for three (3) consecutive Invitation to Bid,
Bidder shall be removed from said bid list. However, if you choose to "NO BID" at this time but desire to
remain on the bid list for other commodities, please state the specific product/service for which your firm
wishes to be classified.
Awards should be made approximately three weeks following the bid opening date. To obtain results, or
if you have any questions, please contact the Purchasing Department at 972 -304-3698.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 3
INVITATION TO BID
INSTRUCTIONS/TERMS OF CONTRACT
BID NO. Q-0217-01
MOWING AND LANDSCAPE MAINTENANCE SERVICES
By order of the City Council of the City of Coppell, Texas, sealed bids will be received for:
MOWING AND LANDSCAPE MAINTENANCE SERVICES
TO PROVIDE for an annual Contract commencing thirty (30) days after the date of the award and
continuing for twelve month period. The City of Coppell, reserves the right to extend this contract for four
(4) additional one-year periods as it deems to be in the best interest of the city.
IT IS UNDERSTOOD that the City Council of the City of Coppell, Texas reserves the right to reject any
and/or all bids for any/or all products and/or services covered in this bid request and to waive informalities
or defects in bids or to accept such bids as it shall deem to be in the best interests of the City of Coppell.
BIDS MUST BE submitted on the pricing forms included for that purpose in this packet. Each bid shall
be placed in a separate sealed envelope, with each page manually signed by a person having the
authority to bind the firm in a Contract, and marked clearly on the outside as shown below.
FACSIMILE TRANSMITTALS SHALL NOT BE ACCEPTED!
SUBMISSION OF BIDS: Sealed bids shall be submitted no later than Thursday, February 16,
2017, 10:00 A.M., Central Time to the address as follows:
City of Coppell
Purchasing Department
255 E. Parkway Blvd.
Coppell, Texas 75019
MARK ENVELOPE: BID NO. Q-0217-01
ALL BIDS MUST BE RECEIVED IN THE CITY'S PURCHASING DEPARTMENT
BEFORE 10:00 A.M., CENTRAL TIME, THURSDAY, FEBRUARY 16, 2017
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 4
City of Coppell
Bid # Q-0217-01 – Mowing and Landscape Maintenance Services
Closing Date & Time: Thursday, February 16, 2017 @ 10:00 A.M.
(Central Time)
Solicitation Schedule Dates
Bid Issued 1/27/17
*Pre-Bid Conference (Mandatory) 2/7/17 – 10:00 A.M.
*Final Posting of Answers to Questions
Received or Addenda issued
2/13/17 – 10:00 A.M.
Sealed Bids Due to the City 2/16/17 – 10:00 A.M.
*The dates BEFORE bid opening are firm unless changed through an Addendum. Dates
after bid opening are proposed dates and the City reserves the right to modify this
schedule at the City’s discretion. Notification of changes in the response due date would
be posted on Bidsync.com and the City website or as otherwise stated herein.
All times and dates are Central Standard Time.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 5
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act
of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign
interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to
the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals
make request for these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated
official at (214) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 6
REQUIRED INFORMATION: The City of Coppell solicitation packets contain various documents that
require completion by the Offeror. Said information must be completed prior to the date and time set for
the solicitation opening and shall be included with the submittal packet in order to be considered a
responsive Offeror.
DEFINITIONS:
a. “Bidder” refers to the submitter.
b. “Contractor” refers to a successful Bidder/contractor/service provider.
c. “Submittal” refers to those documents, which must be submitted to the City of Coppell by
a Bidder.
d. “RFB” refers to a Request for Bids.
e. “RFQ” refers to a Request for Qualifications.
f. “RFP” refers to a Request for Proposals.
SUBMISSION OF RFB/RFQ/RFP:
RFB/RFQ/RFP’s may be submitted to the City of Coppell by any of the following means:
g. Hand carried to the Purchasing Department located at the City of Coppell/City Hall , 255
E. Parkway Blvd., Coppell, Texas 75019;
h. Mailed to the City of Coppell, Purchasing Department, at P.O. Box 9478, Coppell, Texas
75019;
i. Electronically submitted via www.bidsync.com ;
j. No oral, telegraphic, telephonic, or facsimile RFQs will be considered or accepted.
OFFICIAL TIME: The time clock in the City of Coppell Purchasing Department shall be the official time
of receipt for all RFB/RFQ/RFP’s submitted in hard copy paper form. Any late submittals received in the
Coppell Purchasing Department after the submission deadline shall be considered void and unacceptable.
Absolutely no late submittals will be considered.
INCLEMENT WEATHER: In case of inclement weather or any other unforeseen event causing the City to
close for business on the date a submission deadline, the RFB/RFQ/RFP closing will automatically be
postponed until the next business day the City is open. If inclement weather conditions or any other unforeseen
event causes delays in carrier service operations, the City may issue an addendum to all known vendors
interested in the project to extend the deadline. It will be the responsibility of the vendor to notify the City of
their interest in the project if these conditions are impacting their ability to turn in a submission within the stated
deadline. The City reserves the right to make the final judgment call to extend any deadline.
BID NOTIFICATION: City of Coppell utilizes the following procedures for notification of bid
opportunities: www.bidsync.com and the Coppell Citizens Advocate. These are the only forms of
notification authorized by the city. Coppell shall not be responsible for receipt of notification and
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 7
information from any source other than those listed. It shall be the vendor’s responsibility to verify the
validity of all bid information received by sources other than those listed.
ELECTRONIC SUBMITTALS: The City of Coppell exclusively uses www.bidsync.com for the
notification and dissemination of all RFB/RFQ/RFP’s. The receipt of submittals through any other
company may result in the receipt of incomplete specifications and/or addendums, which could ultimately
render the submittal non-compliant. The City of Coppell accepts no responsibility for the receipt and/or
notification of solicitations through any other company.
To streamline the solicitation process, all Bidders for the City of Coppell solicitations are highly encouraged
to utilize the Bidsync system. There is no cost to the Bidder to download or respond to Coppell solicitations
and there is no fee for the Bidder to pay if a contract is awarded to the Bidder from the City of Coppell.
Even though it is recommended to solicit responses electronically, Bidders may continue to solicit a hard
copy paper bid/quote/proposal directly to the City.
BID OPENINGS: All submittals will be opened and presented according to the legal requirements for the
type of solicitation (i.e. request for bid, request for proposal, competitive sealed proposal) at the designated
time and place specified in the solicitation. However, the reading of a quote at the opening should not be
construed as a comment on the responsiveness of such quote or as any indication that the City accepts such
quote as responsive. The City will make a determination as to the responsiveness of quotes submitted based
upon compliance with all applicable laws, City Purchasing Guidelines, and project documents, including
but not limited to the project specifications and contract documents. The City will notify the successful
Bidder upon award of the contract and all requests for quotes received will be available for inspection after
award.
FUNDING: Funds for payment have been provided through the City of Coppell budget approved by the
City Council for this fiscal year only. State of Texas statutes prohibit the obligation and expenditure of
public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or
other obligations that may arise past the end of the current fiscal year shall be subject to budget approval.
LATE BIDS: Bids received in the City of Coppell Purchasing Department after submission deadline will
be considered void and unacceptable. The City of Coppell is not responsible for lateness or non-delivery
of mail, carrier, etc., and the date/time stamp in the Purchasing Department shall be the official time of
receipt.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineation,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 8
WITHDRAWAL OF BID: A bid may not be withdrawn or canceled by the Bidder without the permission
of the City for a period of ninety (90) days following the date designated for the receipt of bids, and Bidder
so agrees upon submittal of their bid.
SALES TAX: The City of Coppell is exempt by law from payment of Texas State Sales Tax and Federal
Excise Tax pursuant to the provisions of Article 20.04 (F) of the Texas Limited Sales, Excise and Use Tax
Act. Bidder shall include any sales taxes from concession sales of taxable items on City property in the
total price of the sale, and shall be responsible to report and pay such taxes in a timely manner.
Any Contractor performing work under this contract for the City of Coppell may purchase materials and
supplies and rent or lease equipment sales tax free. This is accomplished by issuing exemption certificates
to suppliers. Certificates must comply with State Comptroller’s ruling #95-0.07 and #95-0.09.
CONTRACT: This bid, when properly accepted by the City of Coppell, shall constitute a Contract equally
binding between the successful Bidder and the City. No different or additional terms will become a part of
this Contract with the exception of Change Orders.
CHANGE ORDERS: No oral statement of any individual shall modify or otherwise change, or affect the
terms, conditions or Specifications stated in the resulting Contract. All Change Orders to the Contract will
be made in writing by the City's Purchasing Agent.
IF DURING THE life of the Contract, the successful Bidder’s net prices to other customers for items
awarded herein are reduced below the Contracted price, it is understood and agreed that the benefits of such
reduction shall be extended to the City of Coppell.
A PRICE redetermination may be considered by the City only at the anniversary date of the Contract and
shall be substantiated in writing (i.e., Manufacturer’s direct cost, postage rates, Railroad Commission rates,
Wage/Labor rates). The Bidder’s past history of honoring Contracts at the bid price will be an important
consideration in the evaluation of the lowest and best bid. The City reserves the right to accept or reject
any/all of the price redetermination as it deems to be in the best interest of the City.
DELIVERY: all delivery and freight charges (F.O.B. City of Coppell) are to be included in the bid price.
DELIVERY TIME: Bids shall show number of days required to place goods ordered at the City’s
designated location. Failure to state delivery time may cause bid to be rejected. Successful Bidder shall
notify the Purchasing Department immediately if delivery schedule cannot be met. If delay is foreseen,
successful Bidder shall give written notice to the Purchasing Agent. The City has the right to exten d
delivery time if reason appears valid. Successful Bidder must keep the Purchasing Department advised at
all times of the status of the order.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 9
CONFLICT OF INTEREST: No public official shall have interest in this Contract, in accordance with
Vernon's Texas Codes Annotated, Local Government Code Title 5. Subtitle C, Chapter 171.
DISCLOSURE OF CERTAIN RELATIONSHIPS Effective January 1, 2006, Chapter 176 of the Texas
Local Government Code requires that any vendor or person considering doing business with a local
government entity disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business
relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire
must be filed with the records administrator of the City of Coppell not later than the 7th business day after
the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,
Local Government Code. A person commits an offense if the person violat es Section 176.006, Local
Government Code. An offense under this section is a Class C misdemeanor.
ETHICS: The Bidder shall not offer or accept gifts of anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Coppell.
EXCEPTIONS/SUBSTITUTIONS: All bids meeting the intent of this RFB/RFQ/RFP will be considered
for award. Bidders taking exception to the Specifications, or offering substitutions, shall state these
exceptions in the section provided or by attachment as part of the bid. In the absence of such, a list shall
indicate that the Bidder has not taken exceptions and shall hold the Bidder responsible to perform in strict
accordance with the Specifications of the Invitation. The City of Coppell reserves the right to accept any
and all, or none, of the exception(s)/ substitution(s) deemed to be in the best interest of the City.
ADDENDA: Any interpretations, corrections or changes to an RFB/RFQ/RFP will be made by written
addenda. Sole issuing authority of addenda shall be vested in the City of Coppell Purchasing Department.
Addenda will be issued via the Bidsync system mentioned above and posted on the City of Coppell’s
website. Bidders shall acknowledge receipt of all addenda.
DESCRIPTIONS: Any reference to model and/or make/manufacturer used in bid Specifications will be
made by addenda. Sole issuing authority of addenda shall be vested in the City's Purchasing Agent.
Addenda will be mailed to all who are known to have received a copy of this RFB/RFQ/RFP. Bidders shall
acknowledge receipt of all addenda.
BID MUST COMPLY with all federal, state, county, and local laws concerning these types of service(s).
DESIGN, STRENGTH, QUALITY of materials must conform to the highest standards of manufacturing
and engineering practice.
All items supplied against credit must be new and unused, unless otherwise specified, in first-class condition
and of current manufacturer.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 10
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective Bidder
must affirmatively demonstrate Bidder's responsibility. A prospective Bidder must meet the following
requirements:
1. Have adequate financial resources, or the ability to obtain such resources as required;
2. Be able to comply with the required or proposed delivery schedule;
3. Have a satisfactory record of performance;
4. Have a satisfactory record of integrity and ethics;
5. Be otherwise qualified and eligible to receive an award.
The City may request representation and other information sufficient to determine Bidder's ability to meet
these minimum standards listed above.
REFERENCES: The City requests Bidder to supply, with this RFB/RFQ/RFP, a list of at least three (3)
references where like products and/or services have been supplied by their firm. Include name of firm,
address, telephone number and name of representative.
BIDDER SHALL PROVIDE with this bid response, all documentation required by this RFB/RFQ/RFP.
Failure to provide this information may result in rejection of bid.
AWARD OF CONTRACT: The City shall award a contract to the responsible bidder providing the best
value for goods and services. This is NOT a low bid solicitation based on price alone. All bidders must
provide documentation and information requested in this solicitation in order to determine the best value
outlined below.
Pursuant to the Texas Local Government Code, § 252.043, Award of Contract, “Best Value” will be
determined by considering:
(1) The purchase price;
(2) The reputation of the bidder and of the bidder's goods or services;
(3) The quality of the bidder's goods or services;
(4) The extent to which the goods or services meet the municipality's needs;
(5) The bidder's past relationship with the municipality;
(6) The impact on the ability of the municipality to comply with laws and rules relating
to contracting with historically underutilized businesses and nonprofit
organizations employing persons with disabilities;
(7) The total long-term cost to the municipality to acquire the bidder's goods or
services; and
(8) Any relevant criteria specifically listed in the request for bids or proposals
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 11
SUCCESSFUL BIDDER SHALL defend, indemnify and save harmless the City of Coppell and all its
officers, agents and employees from all suits, actions, or other claims of any character, name and description
brought for or on account of any injuries or damages received or sustained by any person, persons, or
property on account of any negligent act or fault of the successful Bidder, or of any agent, employee,
subcontractor or supplier in the execution of, or performance under, any Contract which may result from
bid award. Successful Bidder indemnifies and will indemnify and save harmless the City from liability,
claim or demand on their part, agents, servants, customers, and/or employees whether such liability, claim
or demand arise from event or casualty happening or within the occupied premises themselves or happening
upon or in any of the halls, elevators, entrances, stairways or approaches of or to the facilities within which
the occupied premises are located. Successful Bidder shall pay any judgment with costs which may be
obtained against the City growing out of such injury or damages. In addition, Contractor shall obtain and
file with Owner City of Coppell a Standard Certificate of Insurance and applicable policy endorsement
evidencing the required coverage and naming the owner City of Coppell as an additional insured on the
required coverage.
WAGES: Successful Bidder shall pay or cause to be paid, without cost or expense to the City of Coppell,
all Social Security, Unemployment and Federal Income Withholding Taxes of all such employees and all
such employees shall be paid wages and benefits as required by Federal and/or State Law.
PREVAILING WAGE RATES: The awarded contractor shall comply with prevailing wage rates as defined
by the United States Department of Labor Davis-Bacon Wage Determination at
http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for
Dallas County, Texas (WD-2509).
TERMINATION OF CONTRACT: This Contract shall remain in effect until Contract expires, delivery
and acceptance of products and/or performance of services ordered or terminated by either party with a
thirty (30) day written notice prior to any cancellation. The successful Bidder must state therein the reasons
for such cancellation. The City of Coppell reserves the right to award canceled Contract to next lowest and
best Bidder as it deems to be in the best interest of the City of Coppell.
TERMINATION FOR DEFAULT: The City of Coppell reserves the right to enforce the performance of
this Contract in any manner prescribed by law or deemed to be in the best interest of the City in the event
of breach or default of this Contract. The City of Coppell reserves the right to terminate the Contract
immediately in the event the successful Bidder fails to:
1. Meet schedules;
2. Defaults in the payment of any fees; or
3. Otherwise perform in accordance with these Specifications.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 12
Breach of Contract or default authorizes the City of Coppell to exercise any or all of the following rights:
1. The City may take possession of the assigned premises and any fees accrued or becoming due to
date;
2. The City may take possession of all goods, fixtures and materials of successful Bidder therein
and may foreclose its lien against such personal property, applying the proceeds toward fees due
or thereafter becoming due.
In the event the successful Bidder shall fail to perform, keep or observe any of the terms and conditions to
be performed, kept or observed, the City shall give the successful Bidder written notice of such default; and
in the event said default is not remedied to the satisfaction and approval of the city within two (2) working
days of receipt of such notice by the successful Bidder, default will be declared and all the successful
Bidder's rights shall terminate.
Bidder, in submitting this bid, agrees that the City of Coppell shall not be liable to prosecution for damages
in the event that the City declares the Bidder in default.
NOTICE: Any notice provided by this bid (or required by law) to be given to the successful Bidder by the
City of Coppell shall conclusively deemed to have been given and received on the next day after such
written notice has been deposited in the mail in the City of Coppell, Texas by Registered or Certified Mail
with sufficient postage affixed thereto, addressed to the successful Bidder at the address so provided;
provided this shall not prevent the giving of actual notice in any other manner.
PROTESTS: All protests regarding the solicitation process must be submitted, in writing, to the Purchasing
Manager within five (5) working days following the opening of such solicitation. This includes all protests
relating to advertising of solicitation notices, deadlines, opening, and all other related procedures under the
Texas Local Government Code, as well as, any protests relating to alleged improprieties or ambiguities in
the specifications.
Protests relating to staff recommendations as to the award of this solicitation may be directed to the City
Administration, City Manager’s Office by contacting the City Manager prior to council award. All staff
recommendations will be made available for public review seventy-two (72) hours prior to consideration
by the City Council.
PATENTS/COPYRIGHTS: The successful Bidder agrees to protect the City of Coppell from claims
involving infringement of patents and/or copyrights.
CONTRACT ADMINISTRATOR: Under this Contract, the City of Coppell may appoint a Contract
Administrator with designated responsibility to ensure compliance with Contract requirements, such as but
not limited to, acceptance, inspection and delivery. The Contract Administrator will serve as liaison
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 13
between the City of Coppell Purchasing Department (which has the overall Contract Administration
responsibilities) and the successful Bidder.
PURCHASE ORDER: A Purchase Order(s) shall be generated by the City of Coppell to the successful
Bidder. The Purchase Order number must appear on all itemized invoices and packing slips. The City of
Coppell will not be held responsible for any orders placed/delivered without a valid current Purchase Order
number.
PACKING SLIPS or other suitable shipping documents shall accompany each special order shipment and
shall show: (a) name and address of successful Bidder, (b) name and address of receiving department and/or
delivery location, (c) Purchase Order number, and (d) descriptive information as to the item(s) delivered,
including product code, item number, quantity, number of containers, or other.
INVOICES shall show all information as stated above, shall be issued for each Purchase Order and shall
be mailed directly to the City of Coppell Finance/Accounts Payable Department, 255 Parkway Blvd.,
Coppell, Texas 75019, or emailed to accountspayable@coppelltx.gov.
PAYMENT will be made upon receipt and acceptance by the City of Coppell for any item(s) ordered and
receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S.
Successful Bidder(s) required to pay subcontractors within ten (10) days.
ITEMS supplied under this Contract shall be subject to the City's approval. Items found defective or not
meeting Specifications shall be picked up and replaced by the successful Bidder at the next service date at
no expense to the City of Coppell. If item is not picked up within one (1) week after notification, the item
will become a donation to the City for disposition.
SAMPLES: When requested, samples shall be furnished free of expense to the City of Coppell.
WARRANTY: Successful Bidder shall warrant that all items/services shall conform to the proposed
Specifications and/or all warranties as stated in the Uniform Commercial Code and be free from all defects
in material, workmanship and title. A copy of the warranty for each item being bid must be enclosed.
Failure to comply with the above requirements for literature and warranty information could cause bid to
be rejected.
REMEDIES: The successful Bidder and the City of Coppell agree that both parties have all rights, duties
and remedies available as stated in the Uniform Commercial Code.
VENUE: This Agreement will be governed and construed according to the laws of the State of Texas. This
Agreement is performable in the City of Coppell, Texas.
ASSIGNMENT: The successful Bidder shall not sell, assign, transfer or convey this Contract, in whole or
in part, without prior written consent of the City of Coppell.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 14
SPECIFICATIONS and model numbers are for description only. Bidder may bid on description only.
Bidder may bid on alternate model but must clearly indicate alternate model being bid. Bidder must enclose
full descriptive literature on alternate item(s). The use of brand names is intended to be descriptive rather
than restrictive.
SILENCE OF SPECIFICATION: The apparent silence of these Specifications as to any detail or to the
apparent omission of a detailed description concerning any point, shall be regarded as meaning that only
the best commercial practices are to prevail. All interpretations of these Specifications shall be made on
the basis of this statement.
Each insurance policy to be furnished by successful Bidder shall include, by endorsement to the policy, a
statement that a notice shall be given to the City of Coppell by Certified Mail thirty (30) days prior to
cancellation or upon any material change in coverage.
BID NOTIFICATION: City of Coppell utilizes the following procedures for notification of bid
opportunities: www.bidsync.com and the Coppell Citizens Advocate. These are the only forms of
notification authorized by the city. Coppell shall not be responsible for receipt of notification and
information from any source other than those listed. It shall be the vendor’s responsibility to verify the
validity of all bid information received by sources other than those listed.
EMPLOYMENT ELIGIBILITY VERIFICATION: The Immigration Reform and Control Act of 1986
(IRCA) makes it illegal for employers to knowingly hire or recruit immigrants who do not possess lawful
work authorization and requires employers to verify their employees' work eligibility on a U.S. Department
of Justice form I-9. The contractor/vendor warrants that contractor/vendor is in compliance with IRCA and
will maintain compliance with IRCA during the term of the contract with the city. Contractor/vendor
warrants that contractor/vendor has included or will include a similar provision in all written agreements
with any subcontractors engaged to perform services under this contract.
BID SUMMARY SHEET: Bid summary results will be made available forty-eight (48) hours after bid
opening. Bidders desiring a copy of the bid summary sheet may view the results online forty-eight hours
(48) hours after the bid opening at the City of Coppell website, on the Purchasing webpage. A bidder
may also request a copy via email at purchase@coppelltx.gov . No results will be given over the
telephone.
ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES: Bidders are encouraged to
offer Energy Star, GreenSeal, EcoLogo and/or EPEAT certified products. The city also encourages bidders
to offer products and services that are produced or delivered with minimal use of virgin materials and
maximum use of recycled materials and reduce waste, energy usage, water utilization and toxicity in the
manufacture and use of products.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 15
ANY QUESTIONS concerning this Invitation to Bid and Specifications should be directed to the
Purchasing Department at 972-304-3698.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 16
COOPERATIVE PURCHASING
As permitted under Government Code, Title 7, Chapter 791.025, other governmental entities
may wish to cooperatively purchase under the same terms and conditions contained in this
contract. Each entity wishing to utilize the contract must have prior authorization from the
City of Coppell and Contractor. If such participation is authorized, all purchase orders will
be issued directly from and shipped directly to the entity requiring supplies/services. The
City of Coppell shall not be held responsible for any orders placed, deliveries made, or
payment for supplies/services ordered by these entities. Each entity reserves the right to
determine their participation in this contract.
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO
UTILIZE THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND
CONDITIONS?
__________YES __________NO
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 17
CERTIFICATIONS AND REPRESENTATIONS
M/WBE STATUS
___________________________________________________ IS CERTIFIED AS A:
(CHECK ONE, IF APPLICABLE)
DISADVANTAGED BUSINESS ENTERPRISE ___________
MINORITY-OWNED BUSINESS ENTERPRISE ___________
WOMEN-OWNED BUSINESS ENTERPRISE ___________
PLEASE ATTACH OFFICIAL DOCUMENTATION FROM THE STATE OF TEXAS OR OTHER
QUALIFIED CERTIFICATION AGENCY OF M/WBE STATUS OF YOUR COMPANY WITH THIS
BID/PROPOSAL.
* * * * * NOTE * * * * *
THIS DATA IS REQUESTED FOR INFORMATIONAL PURPOSES ONLY AND WILL NOT
AFFECT THE BID AWARD.
(SUBMISSION OF THIS INFORMATION IS NOT A REQUIREMENT)
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 18
BID Q-0217-01
MOWING AND LANDSCAPE MAINTENANCE SERVICES
(SPECIFICATIONS AND CONFLICT OF INTEREST)
TWO COPIES MUST BE RETURNED TO THE PURCHASING DEPARTMENT
NO LATER THAN THURSDAY, FEBRUARY 16, 2017 10:00 A.M., CENTRAL TIME
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 19
Mowing and Landscape Maintenance Services
Specifications and
Scope of Work
I. SCOPE OF SERVICES
The City of Coppell is requesting bids for professional mowing and landscape maintenance
services. The initial contract will be for one year with the option to renew for up to four
additional, one-year periods.
II. WORK
The services provided, below, will be conducted at multiple city properties, parks, medians,
athletic fields, and right-of-ways:
a. Mowing,
b. Line Trimming,
c. Edging,
d. Blowing,
e. and Ground litter clean-up (including pet waste removal).
III. WORK SCHEDULE
1. All sites must be maintained as specified within a maximum of a five weekday scheduled
work period from start to finish. In the event of inclement weather that prevents
completion within the maximum five scheduled weekdays, the Contractor must notify the
Parks Department representative of failure to meet the expected completion time and
specify when the revised schedule will be completed. The Contractor shall be responsible
for rescheduling the work on the subsequent weekend days in the event weather
conditions do not allow completion of work during the normal working weekdays
scheduled Monday through Friday. Any mowing delayed by weather and rescheduled for
the weekend shall be approved by the Parks Department representative.
2. Prior to beginning work under this contract, the Contractor shall provide the Owner with
a detailed maintenance schedule expected to accomplish this work along with a statement
of anticipated labor forces in order to maximize production, quality and efficiency. The
schedule shall include target dates for all cycle and period work, time estimates for task
completion, staffing, equipment type and quantities, etc. Any time the schedule changes
or is anticipated to change, the Contractor shall provide the Owner with a revised
schedule.
3. The Contractor's authorized representative shall personally contact the Owner’s
designated representative should any unforeseen problems arise or if mowing is not to
occur on any given day due to weather or any other reason. The Contractor shall issue
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 20
written weekly reports on company letterhead or printed company work reports
including:
a. Date,
b. Signature of employee generating report,
c. Specific problems or conditions requiring attention, including any property
damaged,
d. Moisture conditions on each site if adverse (too dry or too wet).
4. Site reports are to be forwarded to the Owner’s designated representative at the
completion of each week.
5. It is the Contractor's responsibility to provide adequate personnel, materials and
equipment to meet these schedules. Periodic meetings will be held, either on-site or in the
offices of the Owner, to discuss progress made to-date and to discuss modifications to the
schedule required to meet short-term and long-term objectives and goals of the Owner. It
is further understood that a representative of the Contractor shall attend all job meetings.
IV. EQUIPMENT LIST
1. The City of Coppell Parks Department believes the minimum equipment required to
fulfill this contract within the five (5) weekday work period to be as listed below.
Bidder shall provide a list of vehicles and equipment to be used in conjunction with
providing the services described and referenced herein. The city may ask to
conduct site visits as part of the evaluation process prior to award of the contract.
a. Three (3) full-size clean and professional appearing company trucks clearly and
permanently marked with company name and equipped to haul mowing equipment.
b. Three (3) trailers equipped to haul equipment.
c. Six (6) 60" to 72" zero-turn mowers
d. Two (2) 120” riding mowers.
e. Twelve (12) string line trimmers.
f. Twelve (12) stick edgers.
g. Twelve (12) backpack blowers.
2. The contractor shall be responsible for providing backup equipment, in the event
equipment breakdown occurs, to prevent delays in the weekly mowing schedule.
3. Mulching mowers and equipment will be used on all Bermuda, Zoysia, Buffalo and St.
Augustine grass sites. No side discharge decks.
V. SAFETY EQUIPMENT
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 21
1. The vendor shall supply and maintain the following safety equipment:
a. Six (6) clearly identifiable "MOWERS AHEAD" and/or equal traffic pre-warning
signs (two per crew),
b. Six (6) clearly identifiable "LANE CLOSED" (indicating which lane is closed)
and/or equal traffic pre-warning signs (two per crew),
c. Twelve (12) warning sign stands (two per crew),
d. Sixty (60) fluorescent cones (20 per crew),
e. If closing a lane of traffic, two (2) illuminated traffic control arrow boards,
f. Fluorescent colored traffic vests – one (1) for each on-site employee. Traffic
vests shall be worn by the employees while working in, or within close
proximity to, traffic situations.
2. The Contractor shall provide warning signs and traffic cones at points along all street
medians and R.O.W.’s to protect workers and safeguard all traffic. All warning signs and
cone layouts shall be provided and maintained in accordance with the requirements of the
City of Coppell traffic control regulations and the Texas Manual on Uniform Traffic
Control Devices.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 22
VI. SITE LOCATIONS
It is the responsibility of the Contractor for locating and field verifying all dimensions of
the turf areas to be maintained when estimating the bid. New sites that come online may be
added to the contract.
The approximate square footage or acreage listed below is not to be used in preparing bids.
Table 1.
IRRIGATED AREAS
Approx. 36 Weekly Cycles ADDRESS
APPROX.
ACREAGE
1 Andrew Brown Park East 260 E. Parkway Blvd. 7.5
2 Andrew Brown Park West 363 N. Denton Tap Rd. 8
3 Andrew Brown Park Central 364 N. Denton Tap Rd. 5
4 Wagon Wheel Park 245 Freeport Pkwy. 42
5 Coppell Service Center 812 S. Coppell Rd. 2.75
6 Old Fire Admin. Building 520 Southwestern Blvd. .50
7 Animal Shelter 821 S. Coppell Rd. .50
8 Fire Station #1 520 Southwestern Blvd. 1
9 Freeport Medians Bethel Rd. to Gateway Blvd. .75
10 Plantation Medians Plantation Rd. .50
11 Thweatt Park 101 N. Coppell Rd. 5.50
12 E. Parkway Blvd. Denton Tap Rd. to Lodge Rd. 1.75
13 W. Parkway Blvd. Denton Tap Rd. to Cowboy Dr.
Graham Dr. to N. Coppell Rd.
1.20
14 Town Center Blvd Denton Tap to E. Parkway Blvd. .20
15 Arts Center 157 S. Moore Rd. .60
16 Hunterwood Park 553 Anderson Ave. 1
17 Magnolia Park Levee Pl. 2.15
18 Duck Pond Park 400 E. Bethel School Rd. 5.50
19 Riverchase Park 1401 Glade Point Drive .25
20 Allen Road Park 400 N. MacArthur Blvd. 3.85
21 Moore Rd. Park Practice Fields 600 Moore Rd. 7
22 Deforest Lift Station 680 Deforest Rd. .75
23 MacArthur Park 400 S. MacArthur Blvd. 8.50
24 Waggin’ Tails Dog Park 400 S. MacArthur Blvd. 4
25 Fire Station #2 366 S. MacArthur Blvd. .25
26 S. Belt Line Medians Southwestern Blvd. to I635 3.40
27 MacArthur Medians Lake Vista Dr. to E. Belt Line Rd. 7.50
28 Grapevine Springs Park 700 S. Park Road 5.30
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 23
29 Sandy Lake Rd. ROW Southside from Raven Ln. to
MacArthur Blvd.
4.20
30 Village Pump Station 1101 Village Pkwy 3.75
Table 2.
NON-IRRIGATED AREAS
Approx. 18 Bi-Weekly Cycles ADDRESS
APPROX.
ACREAGE
1 Belt Line Rd. East-West
Medians
S. Denton Tap Rd. to Carrollton
Boarder (Elm Fork Trinity River)
10.5
2 Belt Line Rd. East-West
ROW
S. Belt Line Rd. to Carrollton Boarder
(Elm Fork Trinity River)
15.20
3 Moore Rd. Bridge ROW E. Belt Line Rd. to Carter Dr. 1.25
4 Bethel School/Swan Drainage
Ditch
Bethel School Rd. between Swan Dr.
and Hawk Ln. Southside
.10
5 Sanders Loop ROW E. Belt Line Rd. to S. Belt Line Rd. .90
6 Peninsula ROW Along trail from W. Peninsula Dr. to E.
Peninsula Dr.
1.50
7 Deforest Rd. ROW Southside of road from N. MacArthur
Rd to Windsor Estates
1
8 Phillips Rd. Drainage Ditch E. Parkway Blvd. to Moore Rd. Park 1.50
9 Moore Rd. Drainage Ditch Westside from Stringfellow Dr. to
Town Creek Apartments
.75
10 Villawood Drainage Ditch S. Moore Rd to Shadowcrest Ln. 3.30
11 Royal Ln. ROW Westside from I635 to Bethel Rd. 4.10
12 Northpoint Medians H121 to S. Royal Ln. .20
13 Alex Channel Eastside of channel from E. Parkway
Blvd. to Alex Dr. Alleyway
.25
14 Linear Channel Eastside of channel from E. Parkway
Blvd. to Andrew Brown Park East
.20
15 Woodridge Drainage Ditch From MacArthur Blvd. to Redcedar
Way Dr.
2
16 Woodhurst Drainage Ditch Woodhurst Dr. to Willow Springs Dr. 3.90
17 MacArthur Blvd. ROW Eastside from Jefferson Riverchase
Apartments to Church of the Apostles
1
18 Sandy Lake Rd. ROW Southside from The Learning
Experience to S. Heartz Rd., London
Way to Rosebriar Ct., Castlebury Ct. to
Nash Dr., S. MacArthur Blvd. to
Riverchase Dr.
Northside from Carrollton boarder
(Elm Fork Trinity River) to River Oaks
Assisted Living, Sandy Lake
Rehabilitation drive to Kimbel Kt.
11
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 24
19 The Boardwalk on Starleaf St.
and ROW
MacArthur Park entrance to E. Sandy
Lake Rd. ROW, Boarkwalk lot
4
20 Denton Tap/ S. Belt Line Rd.
ROW
Multiple locations 4
21 Hackberry Rd median and
ROW
S. Bel Line Rd. to Coppell Boarder .25
22 Bethel Rd. ROW Southside Park Rd. to Old Towne
Center entry drive, S. County Line Rd.
to Grapevine boarder
Northside Grapevine boarder to
Creekview Dr.
1.5
23 Lake Shore Median Median west of S. Belt Line Rd. .10
24 Southwestern Blvd. Median Bullock Dr. to S. Denton Tap Rd. .25
25 Southwestern ROW Northside from S. Denton Tap Rd. to
Pinkerton Elementary
1
26 Old Town Hammond St. to S. Coppell Rd. lot,
Twisted Root Burger to East Main St.
lot
6
27 S. Coppell Rd. ROW Both sides from Southwestern Blvd. to
Burns St.
.60
28 N. Coppell Rd. Eastside from W. Sandy Lake Rd. to
Grand Cottonwood Creek HOA
.10
29 Freeport Medians Bethel Rd. to Gateway Blvd. .80
30 Devonshire Channel North of Wilson Elementary .10
31 Tanbark Cir. Median End of Tanbark Cir. .10
32 Dobecka Dr. Median End of Dobecka Dr. .10
33 Park Rd. ROW Westside .20
34 Park Rd. Field 3
35 E. Sandy Lake Rd. Lift
Station
1003 E. Sandy Lake Rd. .70
36 Magnolia Park Lakes Levee Pl. 6.5
37 Natches Trace/Forest Hill
North Levee Trail
Northside of creek from N. Denton Tap
Rd. to N. MacArthur Rd.
5
38 E Natches Trace Median East of N. Denton Tap Rd. .10
39 Andrew Brown Park East 234 E. Parkway Blvd. 8
40 Andrew Brown Park Central 364 N. Denton Tap Rd. 5
41 Andrew Brown Park West 363 N. Denton Tap Rd. 5
42 Moore Rd. Park/Lake Park 400 N. Moore Rd. 12
43 Freeport Pkwy Entryway @
I635
Northwest corner 5
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 25
VII. LAWN MAINTENANCE
A. Mowing Specifications
1. Annual Schedule:
Mid-March through Mid-November
Irrigated sites - Weekly
Non-irrigated sites - Bi-weekly
2. Typically, most sites will only require mowing once per week; however, the Contractor
must be capable of providing mowing crews, at “last-minute notice,” in case the City
requests a site to be mowed for a special event or need. Supplemental mowing may also
be required on an as-needed basis due to additional rain or other weather events. Regular
mowing could extend past mid-November depending upon weather and will be
determined by the Parks representative.
3. Mowing shall be bid on a unit basis per site/per mowing. Weekly mowing may be
reduced to bi-weekly at the discretion of the Parks representative (e.g., the slower rate of
growth of grass due to unseasonably cooler temperatures). The Parks Department may
also request additional mowing to address early emergence of spring weeds.
B. Turf Information
1. Most sites are planted with Bermuda or St. Augustine grass. Height of mowing will be
dictated by the time of season and will vary according to growth rate. The contractor shall
be responsible for adjusting mower heights to prevent scalping. Vendors should follow
recommendations for mow heights based upon grass type established by Texas A&M
University research.
2. Mowing shall be at the proper heights according to the season and type of grass to keep
all turf areas looking crisp, clean, and well-groomed (see below):
Bermuda: 1 ½”,
St. Augustine: 2 ½”,
Zoysia: 2”,
Buffalo: 5”.
3. Rotary mulching mower blades shall be kept sharp at all times. The Owner will perform
routine inspections of mowers for blade sharpness and heights.
4. All lawns damaged due to negligence of the Contractor shall be professionally re-sodded
by the Contractor, as necessary, to maintain a healthy growth and attractive appearance at
all times. Any other plantings or structures damaged by negligence shall be the
responsibility of the Contractor to repair or replace expeditiously at their own cost and
with final acceptance by city staff. Examples of damage include, but are not limited, line
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 26
trimmer or mower damage to trees, landscaping, or landscape lighting, furnishings, and
retaining walls.
5. Discharge or blowing of grass into canals, creeks, lakes or other waterways is not
permissible. Following each mowing, any grass deposited into such areas shall be
promptly removed by the Contractor and disposed of properly.
6. Exercise extreme care when changing directions with riding type mowers to prevent
damage, ‘skinning’, of the turf.
7. Mowing of leaves that accumulate on properties shall be required as part of this contract.
Repeated mowing passes may be necessary in order to cut the leaves into an acceptable
size.
8. In areas where sparse vegetation occurs due to heavy shading from mature trees, mowing
and line trimming of remaining grass and vegetation/weeds should be completed.
C. Edging/Line Trimming
1. Edging of hard surfaces with line-type trimmers is not permissible. A hard edge
with a blade-type edger shall be made.
In the event line trimmers are incorrectly used by the vendor, the payment of
invoices will be at the discretion of the city.
2. All turf perimeters along and around walkways (including pavers), curbs, walls, bed
edging, utility poles and other fixtures (including recessed lighting) shall be
edged/trimmed at each mowing.
3. Sprinkler valve boxes and meter boxes shall be trimmed as part of the mow cycle to keep
them clearly visible.
4. The hard surface areas adjacent to turf shall be swept and/or blown clean after each
operation.
5. Turf clippings shall NOT be left in or blown into any street or concrete median nose
and shall be removed before the Contractor leaves the site.
6. No turf clippings shall be discharged or blown into waterways or storm sewer inlets.
Any such clippings must and shall be immediately removed by the Contractor at
their expense.
D. Pond and Creek Areas
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 27
1. The Contractor shall be responsible for mowing, edging, and line trimming related to
creeks, ponds, and/or lakes and all adjacent slopes and banks to the water line. Do not
allow mowers to throw grass into lakes, ponds, or waterways.
2. The Contractor shall be responsible for removal of trash and debris from all water edges.
3. All ground surfaces around any water area shall be maintained and cleaned to the water
line.
4. Any grass, trash, or debris deposited into such areas shall be promptly removed by the
Contractor and disposed of properly.
E. Litter/Cleanup
1. All debris, trash, limbs, rocks, pet waste, and similar material shall be collected from the
turf areas and removed from the site by the Contractor prior to each mowing.
2. All drives, parking areas, storm drains, ditches, culverts, vaults, valley curbs and any
storm drainage structure shall be kept clean of grass clippings, litter, and debris. A free
flow of water shall be maintained at all times.
3. The Contractor shall be responsible for cleaning any pavement, structure or other surface
of debris, litter, tire markings, or material created by grounds maintenance activity. This
will be approved by city staff.
4. The Contractor shall be responsible for removal of all excess grass clumps or excessively
piled grass clippings to prevent smothering of the turf. Any excessive grass left after
mowing shall be raked or vacuumed. Clippings shall not be placed in on-site
dumpsters. Contractor shall remove clippings to a legal dump site.
5. The Contractor shall not put any waste into any city or private dumpster other than those
that are vendor-supplied.
F. Fertilization/Pre-emergent Herbicide Applications
The Owner will apply fertilizer or pre-emergent herbicides to all turf areas at regular intervals
during the growing season. The Contractor may adjust the mowing schedule when such
applications occur. The Owner will give the Contractor at least a one (1) week notice of
applications to turf areas.
G. Watering
The Owner will program irrigation controllers to accommodate the mowing schedule provided in
writing by the Contractor. In order to accomplish this programming, the Contractor shall provide
a written schedule of mowing at least two (2) weeks prior to commencement of the contract. Any
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 28
changes in the mowing schedule must be submitted one (1) week in advance to allow for
adjustments.
VIII. INSPECTIONS
The Owner will make routine inspections to monitor the appearance of the grounds and the
Contractor's performance. The Contractor shall make repairs and adjustments as required by the
Owner, including damage to city property (e.g. sprinkler heads).
IX. ADDITIONAL CONSIDERATIONS
1. All services shall be provided in a courteous and orderly manner with a minimum of
inconvenience to the tenants/residents and Owner's representatives. All maintenance
personnel shall be professionally and neatly dressed, in clearly identifiable uniforms of
same color and bearing the company logo, at all times while on the property.
Additionally,
Shirts must be worn at all times,
Gym shorts and tank tops are not appropriate dress,
Sturdy, safe footwear must also be worn along with safety vests when required,
No music will be allowed to be played by Contractor personnel while on property.
2. The Contractor shall provide a qualified English-speaking supervisor or foreman on-site
with each crew at all times during any maintenance activity, who will be responsible for
the progress of the work and the conduct of the Contractor's personnel. When the
Contractor's work force is divided between (2) or more sites, a qualified English-speaking
supervisor shall be present at each site. The supervisors/foremen on-site must have
read, and be familiar with these, specifications and have a means with which to be
contacted on-site by the Owner.
3. The personnel performing the services described herein shall be under the sole
responsibility and employ of the Contractor and shall be constantly supervised. The
Contractor’s staff shall be competent, experienced, and skilled in lawn and plant
maintenance. All of the Contractor's employees shall be authorized to work in the United
States as required by the Immigration Reform and Control Act of 1986. All Contactor
personnel shall maintain their appearance and behavior in a professional manner at all
times while on property.
4. All materials and equipment brought to the site are the full responsibility and liability of
the Contractor until removed from the site as required. Vehicles on the sites must bear the
company’s logo and be clearly identified. Vehicles shall also be in good working order
and appear professional in nature and condition.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 29
5. Scheduled grounds-keeping activities may be preempted by the Owner's representative in
order to respond to other landscaping priorities, if needed. The Contractor shall provide
the Owner's representative with a check list of items completed at the end of each
working day (daily work report).
6. The Contractor is responsible for immediately notifying the Owner regarding any
damages to public or private property, dry/wet areas, or other problems related to the site
irrigation system.
7. The Contractor shall give all notices and comply with all laws, ordinances, rules,
regulations, and orders of any public authority in connection with the performance of the
work. The Contractor shall be responsible for the acts and omissions of all employees,
agents and all other persons performing any of the work under a contract with the
Contractor.
8. The Contractor shall be responsible for initiating, maintaining and supervising
appropriate safety precautions and programs in connection with this work. Vendor shall
take all reasonable precautions for the safety of; and shall provide all reasonable
protection to prevent damage, injury or loss to, (1) all employees on the project and other
persons who may be affected thereby, (2) the project and all materials and equipment to
be incorporated therein, and (3) other property at the site or adjacent thereto.
9. The Contractor shall be responsible for immediate notification of all damage to property,
including, but not limited to the sprinkler systems, metal edging, lighting, windows,
fences, trees, and shrubs of all sites caused by the Contractor and/or its employees. The
Contractor shall be liable for any and all damages, caused by the Contractor, to city-
owned public property or adjacent private property while executing the provisions of the
contract.
10. Any labor, services, or materials outside the scope of this contract must be approved by
Owner's designated representative. Payment of unapproved work will be at the discretion
of the city.
11. Additional sites may be added during the contract term and the City will negotiate pri ces
for the additional sites with the Contractor. Sites may also be deleted with savings to the
City based upon the number of mow cycles remaining and the contract cost for each.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 30
Pricing Schedule A
IRRIGATED AREAS
Approx. 36 Weekly Cycles
APPROX.
ACREAGE
Price per
Mowing
Annual Cost
(Multiply by 36)
1 Andrew Brown Park East 7.5
2 Andrew Brown Park West 8
3 Andrew Brown Park Central 5
4 Wagon Wheel Park 42
5 Coppell Service Center 2.75
6 Old Fire Admin. Building .50
7 Animal Shelter .50
8 Fire Station #1 1
9 Freeport Medians .75
10 Plantation Medians .50
11 Thweatt Park 5.50
12 E. Parkway Blvd. 1.75
13 W. Parkway Blvd. 1.20
14 Town Center Blvd .20
15 Arts Center .60
16 Hunterwood Park 1
17 Magnolia Park 2.15
18 Duck Pond Park 5.50
19 Riverchase Park .25
20 Allen Road Park 3.85
21 Moore Rd. Park Practice Fields 7
22 Deforest Lift Station .75
23 MacArthur Park 8.50
24 Waggin’ Tails Dog Park 4
25 Fire Station #2 .25
26 S. Belt Line Medians 3.40
27 MacArthur Medians 7.50
28 Grapevine Springs Park 5.30
29 Sandy Lake Rd. ROW 4.20
30 Village Pump Station 3.75
Total Annual Costs:
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 31
Pricing Schedule B
NON-IRRIGATED AREAS
Approx. 18 Bi-Weekly Cycles
APPROX.
ACREAGE
Price per
Mowing
Annual Cost
(Multiply by 18)
1 Belt Line Rd. East-West
Medians
10.5
2 Belt Line Rd. East-West ROW 15.20
3 Moore Rd. Bridge ROW 1.25
4 Bethel School/Swan Drainage
Ditch
.10
5 Sanders Loop ROW .90
6 Peninsula ROW 1.50
7 Deforest Rd. ROW 1
8 Phillips Rd. Drainage Ditch 1.50
9 Moore Rd. Drainage Ditch .75
10 Villawood Drainage Ditch 3.30
11 Royal Ln. ROW 4.10
12 Northpoint Medians .20
13 Alex Channel .25
14 Linear Channel .20
15 Woodridge Drainage Ditch 2
16 Woodhurst Drainage Ditch 3.90
17 MacArthur Blvd. ROW 1
18 Sandy Lake Rd. ROW 11
19 The Boardwalk on Starleaf St.
and ROW
4
20 Denton Tap/ S. Belt Line Rd.
ROW
4
21 Hackberry Rd median and ROW .25
22 Bethel Rd. ROW 1.5
23 Lake Shore Median .10
24 Southwestern Blvd. Median .25
25 Southwestern ROW 1
26 Old Town 6
27 S. Coppell Rd. ROW .60
28 N. Coppell Rd. .10
29 Freeport Medians .80
30 Devonshire Channel .10
31 Tanbark Cir. Median .10
32 Dobecka Dr. Median .10
33 Park Rd. ROW .20
34 Park Rd. Field 3
35 E. Sandy Lake Rd. Lift Station .70
36 Magnolia Park Lakes 6.5
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 32
37 Natches Trace/Forest Hill North
Levee Trail
5
38 E Natches Trace Median .10
39 Andrew Brown Park East 8
40 Andrew Brown Park Central 5
41 Andrew Brown Park West 5
42 Moore Rd. Park/Lake Park 12
43 Freeport Pkwy Entryway @ I635 5
Total Annual Costs:
Pricing Schedule C Alternate Items
These additional, alternate items may be ordered, if needed. Pricing is being requested by the
city in order to expedite delivery should the need occur.
1 Reel Mowing Unit Price Per Acre
2 Supply & Install Hardwood Mulch (3 cu.
yard bag)
Unit Price Per Bag
3 Licensed Irrigator Hourly Rate
4 Irrigator Helper Hourly Rate
5 Denton Tap Median Landscape/Bed
Detail Maintenance (Highland Dr to
Southwestern Blvd)-Hand removal of
weeds, litter removal, and no herbicides.
Unit Price per
Cycle (Bi-weekly,
18 cycles)
6 Denton Tap Median Mowing (Highland
Dr to Southwestern Blvd)-Buffalo grass,
5” height.
Unit Price per
Cycle (Once per
month, 6 cycles)
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 33
Standard Insurance Requirements
The Contractor shall furnish and maintain during the life of the contract adequate Worker's Compensation and
Commercial General Liability (Public) Insurance in such amounts as follows:
Type of Insurance Amount
Worker's Compensation as set forth in the Worker's Compensation Act.
Commercial General $1,000,000 Each Accident/Occurrence.
Liability (Public) $1,000,000 Aggregate
$1,000,000 Products &
Completed Operations
Aggregate.
Owner’s Protective $600,000 per occurrence
Liability Insurance $1,000,000 aggregate
Excess/Umbrella Liability $1,000,000 per occurrence
w/drop down coverage
Endorsement CG 2503 Amendment Aggregate
Limit of Insurance per
Project or Owner's and
Contractor's Protective
Liability Insurance for the
Project.
Automobile Liability $500,000 Combined
single limit per
occurrence.
ADDITIONAL INSURED
IN ADDITION, CONTRACTOR SHALL OBTAIN AND FILE WITH OWNER CITY OF COPPELL A
STANDARD CERTIFICATE OF INSURANCE AND APPLICABLE POLICY ENDORSEMENT EVIDENCING
THE REQUIRED COVERAGE AND NAMING THE OWNER CITY OF COPPELL AS AN
ADDITIONAL INSURED ON THE REQUIRED COVERAGE.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 34
BID FORM
PROJECT IDENTIFICATION: Mowing and Landscape Maintenance Services
Bid Q-0217-01 in Coppell, Texas
BID OF _____________________________________________ DATE __________
(NAME OF FIRM)
THIS BID IS SUBMITTED TO:
City of Coppell
c/o Purchasing Manager
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
DATE: ________________________________________
SIGNATURE: ________________________________________
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 35
Company Information
Company Name:
Address:
Phone Number:
Fax Number:
Contact Person:
E-mail Address:
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 36
CITY OF COPPELL, TEXAS
STANDARD FORM PURCHASE CONTRACT
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 37
City of Coppell, Texas
255 Parkway Boulevard
P.O. Box 478
Coppell, Texas 75019
This Agreement is made by and between the City of Coppell, Texas, a home -rule municipality
(hereinafter referred to as the "Buyer") and the hereinafter named Seller, referred to as the "Seller," for the sale of the
goods, materials and items specified hereinafter, and the Buyer and Seller hereby agree as follows:
Seller:
_________________________________________________
[Name]
_________________________________________________
[Address]
_________________________________________________
[City, State, Zip]
_________________________________________________
[Telephone]
DESCRIPTION OF GOODS
This Contract is for the purchase by the City of Coppell, Texas, of the goods, materials and items
described hereinafter as the “Goods” or the subject of this Contract, and such parts, attachments,
accessories, devices, and apparatus as may be considered an integral part of the Goods or necessary for the
proper use or application of the Goods, whether or not specified herein. The Goods are more specifically
described as follows:
Description
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 38
[CHECK ONE:]
This Contract is a “fixed price - fixed quantity” Contract for the purchase of the specified quantity
at the specified price. The full quantity of the Goods shall be delivered to and received at the
designated point or points of delivery no later than the date specified herein below. This date is a
material term and condition of this Contract and, in connection with the delivery date, time is and
shall be of the essence.
_______________________________
[Insert Date of Delivery]
OR
This Contract is for a specific duration wherein the Seller will supply, furnish and deliver at the
designated point or points of delivery the specified Goods in the quantities requested by Buyer at
the time of Buyer’s order. The delivery date(s) shall be set forth in Buyer’s order. This Contract is
not intended to be and shall not be construed as an exclusive requirements contract. This Contract
is non-exclusive and Buyer may acquire any or all of its requirements for the specified Goods from
Seller or any other source deemed appropriate by Buyer. Upon the conclusion of the duration of
this Contract, Buyer may renew this agreement for an additional period or periods equivalent to the
primary duration upon sending written notice of intent thereof within thirty (30) days prior to the
expiration of the last day of the term of this Contract. The failure to send the foregoing notice shall
convert this agreement into a “fixed price - fixed quantity” contract as described above.
DURATION: From ___________________ to _______________________.
PAYMENT TERMS
The purchase price of the Goods shall be that contained in the Seller’s bid and specifically accepted in writing
by Buyer. Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices
shall indicate the purchase order number and shall be itemized. A copy of the bill of lading should be attached to the
invoice. Mail to City of Coppell, Purchasing Department, 255 Parkway Boulevard, P.O. Box 478, Coppell, T exas
75019. Payment shall not be due until the above instruments are submitted, until the Goods have been received by
Buyer, and until Buyer has had sufficient opportunity to inspect and exercise its right to accept or reject. Seller shall
keep the purchasing department advised of any changes in their remittance addresses. In no event shall Buyer be
responsible for interest of any kind on any funds due to Seller, and no term or provision contained in any Seller’s
invoice shall in any way modify, vary or alter the provisions hereof.
Buyer’s obligation is payable solely from funds available for the purpose of the purchase. Lack of funds
shall render this contract null and void and to the extent funds are not available, any delivered but unpaid for goods
will be returned to Seller by Buyer. Do not include federal excise tax, state or city sales tax. The City shall furnish a
tax exempt certificate if required.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 39
CONTRACT TERMS AND CONDITIONS
This Contract is made and entered into between the parties hereto in accordance with and subject to the
following additional terms and conditions:
1. SELLER TO PACKAGE GOODS: Seller will package Goods in accordance with good commercial
practice. Each shipping container shall be clearly marked and permanently packed as follows: (a) Seller’s
name and address; (b) Consignee’s name, address, and purchase order or purchase release number and the
supply agreement number if applicable; (c) Container numbe r and total number of container, e.g. box 1 of 4
boxes and (d) the number of the container bearing the package slip. Seller shall bear cost of packing unless
otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform
with requirements of common carriers and any a pplicable specifications. Buyer’s count or weight shall be
final and conclusive on shipment not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED: Seller is not authorized to ship the Goods under
reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS: The title and risk of loss of the Goods shall not pass to the Buyer until the
Buyer actually receives and takes possession of the Goods at the point or points of delivery.
4. DELIVERY TERMS AND TRANSPORTATION CHARGES: F.O.B. Destination Freight Prepaid
unless delivery terms are specified otherwise in the bid. Seller shall pay for the transportation costs.
5. NO PLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of Goods must fully comply
with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does
not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming
tender, provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer
of his intention to cure and may then make a conforming tender within the contract time but not afterward.
6. PLACE OF DELIVERY: The place of delivery shall be that set forth on the purchase order or in any other
written designation by Buyer. The terms of this agreement are “No arrival, No sale.”
7. RIGHT OF INSPECTION: Buyer shall have the right to inspect the goods at delivery before accepting
them.
8. REJECTION OF GOODS: It is agreed that if Buyer rejects any of the goods sold pursuant to this
agreement, Buyer’s only duty shall be to reasonably notify Seller of the rejection and hold the goods for the
disposition of Seller, and it is agreed that under no circumstances shall Buyer be required to resell the rejected
goods or incur the cost to deliver same to Seller.
9. GRATUITIES: The Buyer may, by written notice to the Seller, cancel this contract without liability to the
Seller if it be determined by the Buyer that gratuities, in the form of entertainment, gifts, or otherwise were
offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of City
of Coppell with view toward securing the contract or securing favorable treatment with respect to awarding
or amending, or the making of any determination with respect to the performing of such a Contract. In the
event this Contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled in additio n to any
other rights and remedies, to recover and withhold the amount of the cost incurred by the Seller in providing
such gratuities.
10. SPECIAL TOOLS AND TEST EQUIPMENT: If the price stated on the face hereof includes the cost of
any special tooling or any special test equipment fabricated or required by Seller for the purpose of filling
this order, such special tooling equipment and any process sheets related thereto shall become the property
of the Buyer and to the extent feasible shall be identified by the Seller as such.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 40
11. WARRANTY - PRICE:
a. The price to be paid by the Buyer shall be that contained in the Seller’s bid which Seller warrants
to be no higher than Seller’s current prices on orders for products of the kind and specification
covered by the agreement for similar quantities under similar or like conditions and methods of
purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the
Seller’s current prices on orders by others, or in the alterna tive, Buyer may cancel this contract
without liability for breach or Seller’s actual expense.
b. The Seller warrants that no person or selling agency has been employed or retained to solicit or
secure this contract upon an agreement or understanding for commission, percentage, brokerage, or
contingent fee excepting bona fide established commercial or selling agencies maintained by the
Seller for the purpose of securing business. For breach of violation of this warranty, the Buyer shall
have the right in addition to any other right or rights to cancel this contract without liability and to
deduct from the contract price, or otherwise recover the full amount of such commission, percentage,
brokerage or contingent fee.
12. WARRANTY - PRODUCTS: Seller shall not limit or exclude any implied warranties and any attempt to
do so shall render this contract voidable at the option of the Buyer. No such attempts to limit, disclaim or
exclude any warranties, whether of fitness, merchantability or otherwise, by Seller shall be binding or
effective. Seller warranties that the Goods furnished will conform to the specifications, drawings, and
descriptions listed in the bid invitation and to the sample(s) furnished by Seller, if any. In the event of a
conflict between the specifications, drawings, and descriptions, the specifications shall govern.
13. SAFETY WARRANTY: Seller warrants the product sold to the Buyer shall conform to the standards
promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the
event that the products do not conform to OSHA standards, Buyer may return the product for correction or
replacement at the Seller’s expense. In the event that Seller fails to make the appropriate correction within a
reasonable time, any correction made by Buyer will be at Seller’s expense.
14. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS: As part of this contract for sale, Seller
agrees to ascertain whether goods manufactured in accordance with the specifications a ttached to this
agreement will give rise to the rightful claim of any third person by way of infringement or the like. Buyer
makes no warranty that the production of goods according to the specifications will not give rise such claim,
and in no event shall Buyer be liable to Seller in the event that Seller is sued on the grounds of infringement
or the like. If Seller is of the opinion that an infringement or the like will result, he will notify Buyer to this
effect in writing or the like, within two weeks after the signing of this agreement. If Buyer does not receive
notice and a claim is asserted or Buyer is subsequently held liable for the infringement or the like, Seller will
indemnify, defend and save Buyer harmless. If Seller in good faith ascertain s that production of the goods
in accordance with the specifications will result in infringement or the like, this contract shall be null and
void except that Buyer will pay Seller the reasonable cost of his search as to infringements.
15. CANCELLATION: Buyer shall have the right to cancel for default on all or any part of the undelivered
portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller
becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu
of any remedies which Buyer may have at law or equity. The Buyer may for any reason whatsoever terminate
performance under this Contract by the Seller for convenience at any time. The Buyer shall give notice of
such termination to the Seller specifying when termination becomes effective. Goods received but unopened
or unused shall be made available to Seller for delivery. Buyer will, in the event of termination, remit such
sums to Seller as may be due only for those goods retained by Buyer.
16. FORCE MAJEURE: If by reason of Force Majeure, either party hereto shall be rendered unable wholly or
in part to carry out its obligation under the Agreement, then such party shall give notice and full particulars
of Force Majeure in writing to the other party within a reasonable time after the occurrence of the event or
cause relied upon, and the obligation of the party giving such notice, so far as is effected by such Force
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 41
Majeure, shall be suspended during the continuance of the inability then claimed, except as hereafter
provided, but for no longer periods and such party shall endeavor to remove or overcome such inability with
all reasonable dispatch.
The term “Force Majeure” as employed herein, shall mean acts of God, strikes, lockouts, or other industrial
disturbance, act of public enemy, orders of any kind of government of the United States or State of Texas or
any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires,
hurricanes, storms, floods, washouts, droughts, arrests, restraints of government and people, civil
disturbances, explosions, breakage or accidents to machinery, pipelines, or canals, or other causes not
reasonably within control of the party claiming such inability. It is understood and agreed that the settlement
of strikes and lockouts shall be entirely within the discretion of the party having the difficulty, and that the
above requirements that any Force Majeure shall be remedied with all reasonable dispatch shall not require
the settlements of strikes and lockouts by exceeding to the demands of the opposing party or parties when
such settlement is unfavorable in the judgment of the party having the difficulty.
17. ASSIGNMENT - DELEGATION: No right or interest in this contract shall be assigned or delegation of
any obligation made by Seller without the written permission of the Buyer. An attempted assignment or
delegation of Seller shall be wholly void and totally ineffective for all purposes unless made in conformity
with this paragraph.
18. MODIFICATIONS: This contract can be modified or rescinded only in writing signed by both parties or
their duly authorized agents.
19. WAIVER: No claim or right arising out of a breach in contract can be discharged in whole or in part by a
waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration
and is in writing signed by the aggrieved party.
20. INTERPRETATION - PAROLE EVIDENCE: This writing is intended by the parties as a final expression
of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement.
No course of prior dealings between the parties and no usage of the trade s hall be relevant to supplement or
explain any term used in this agreement. Acceptance or acquiescence in a course of performance rendered
under this agreement shall not be relevant to determine the meaning of this agreement even though the
accepting or acquiescing party has knowledge of the performance and opportunity for objection. Whenever
a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the
Code is to control.
21. APPLICABLE LAW: This agreement shall be governed by the Uniform Commercial Code. Wherever the
term “Uniform Commercial Code” is used, it shall be construed as meaning the Uniform Commercial Code
as adopted in the State of Texas as effective and in force on the date of this agreement.
22. ADVERTISING: Seller shall not advertise or publish, without Buyer’s prior written consent, the fact that
Buyer has entered into this contract, except to the extent necessary to comply with prior requests for
information from an authorized representative of federal, state or local government.
23. RIGHT TO ASSURANCE: Whenever one party to this contract in good faith has reason to question the
other party’s intent to perform he may demand that the other party give written assurance of his intent to
perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding
party may treat this failure as an anticipatory repudiation of the contract.
24. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer or employee shall
have a financial interest, direct or indirect, in any contract with the City, or be financially interested, directly
or indirectly, in the sale to the City of any land, materials, supplies, or services, except on behalf of the City
as an officer or employee. Any knowing and willful violation of this section shall constitute malfeasance in
office, and any officer or employee guilty thereof shall forfeit his office or position. Any violation of this
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 42
section with the knowledge, express or implied, of the person or corporation contracting with the governing
body of the City shall render the contract involved voidable by the City Manager or the City Council.
25. ENTIRE AGREEMENT: This Contract, and all Specifications and Addenda attached thereto, constitute
the entire and exclusive agreement between the Buyer and Seller with reference to the Goods. Specifically,
but without limitation, this Contract supersedes any bid documents and all prior written or oral
communications, representations and negotiations, if any, between the Buyer and Seller not expressly made
a part hereof.
26. INDEMNITY AND DISCLAIMER: BUYER SHALL NOT BE LIABLE OR RESPONSIBLE FOR, AND
SHALL BE INDEMNIFIED, HELD HARMLESS AND RELEASED BY SELLER FROM AND AGAINST
ANY AND ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY
CHARACTER, TYPE, OR DESCRIPTION, INCLUDING ALL EXPENSES OF LITIGATION, COURT
COSTS, AND ATTORNEY'S FEES FOR INJURY OR DEATH TO ANY PERSON, OR INJURY OR
LOSS TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS,
INCLUDING THE SELLER, OR PROPERTY, ARISING OUT OF, OR OCCASIONED BY, DIRECTLY
OR INDIRECTLY, THE PERFORMANCE OF SELLER UNDER THIS CONTRACT, INCLUDING
CLAIMS AND DAMAGES ARISING IN WHOLE OR IN PART FROM THE NEGLIGENCE OF BUYER,
WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE
BUYER UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES
UNDER TEXAS LAW. THE PROVISIONS OF THIS INDEMNIFICATION ARE SOLELY FOR THE
BENEFIT OF THE PARTIES HERETO AND NOT INTENDED TO CREATE OR GRANT ANY RIGHTS,
CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. IT IS THE EXPRESSED
INTENT OF THE PARTIES TO THIS AGREEMENT THAT THE INDEMNITY PROVIDED FOR IN
THIS CONTRACT IS AN INDEMNITY EXTENDED BY SELLER TO INDEMNIFY AND PROTECT
BUYER FROM THE CONSEQUENCES OF THE SELLER’S AS WELL AS THE BUYER’S
NEGLIGENCE, WHETHER SUCH NEGLIGENCE IS THE SOLE OR PARTIAL CAUSE OF ANY SUCH
INJURY, DEATH, OR DAMAGE.
27. GOVERNING LAW: The Contract shall be governed by the laws of the State of Texas. V enue for any
causes of action arising under the terms or provisions of this Contract or the Goods to be delivered hereunder
shall be in the courts of Dallas County, Texas.
28. SUCCESSORS AND ASSIGNS: The Buyer and Seller bind themselves, their successors, assigns and legal
representatives to the other party hereto and to successors, assigns and legal representatives of such other
party in respect to covenants, agreements and obligations contained in this Contract. The Seller shall not
assign this Contract without written consent of the Buyer.
29. SEVERABILITY: The provisions of this Contract are herein declared to be severable; in the event that any
term, provision or part hereof is determined to be invalid, void or unenforceable, such determi nation shall
not affect the validity or enforceability of the remaining terms, provisions and parts, and this Contract shall
be read as if the invalid, void or unenforceable portion had not been included herein.
30. NOTICES: All notices required by this Contract shall be presumed received when deposited in the mail
properly addressed to the other party at the address set forth herein or set forth in a written designation of
change of address delivered to all parties.
BID Q-0217-01 MOWING AND LANDSCAPE MAINTENANCE SERVICES
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 43
EXECUTED this _______ day of _______________________________, _________.
SELLER:
__________________________________________
(Signature)
__________________________________________
(Type/Print Name and Title/Position)
__________________________________________
(Address)
__________________________________________
(City, State, Zip)
_________________________________________
(City Manager)
City of Coppell
February 16, 2017
VENDOR LINE ITEM
PRICE PER
MOWING ANNUAL COSTVENDORLINE ITEM Price per Mowing TOTAL COST
SLM Landscaping 1 300.00$ 10,800.00$
Jba
Landscaping 405.00$ 14,580.00$
Complete
Landsculpture 333.65$ 12,011.53$ AALC, Inc. 225.00$ 8,100.00$ Dyna-Mist $ 310.00 11,160.00$
Lawn
Pros $ 301.73 10,862.10$ Carruthers 280.00$ 10,080.00$
TCA
Terracare
Associates 303.00$ 10,908.01$
Schedule A 2 320.00$ 11,520.00$ 432.00$ 15,552.00$ 355.90$ 12,812.30$ 240.00$ 8,640.00$ $ 310.00 11,160.00$ $ 321.84 11,586.24$ 300.00$ 10,800.00$ 410.01$ 14,760.52$
3 200.00$ 7,200.00$ 270.00$ 9,720.00$ 222.44$ 8,007.69$ 150.00$ 5,400.00$ $ 310.00 11,160.00$ $ 201.15 7,241.40$ 185.00$ 6,600.00$ 214.85$ 7,734.50$
4 1,470.00$ 52,920.00$ 2,268.00$ 81,648.00$ 1,868.46$ 67,264.55$ 1,260.00$ 45,360.00$ $1,235.00 44,460.00$ $1,689.66 60,827.76$ 1,575.00$ 56,700.00$ 1,722.06$ 61,994.16$
5 110.00$ 3,960.00$ 148.50$ 5,346.00$ 122.34$ 4,404.23$ 123.75$ 4,455.00$ $ 148.00 5,328.00$ $ 110.63 3,982.77$ 200.00$ 7,200.00$ 112.75$ 4,059.14$
6 22.50$ 810.00$ 27.00$ 972.00$ 22.24$ 800.77$ 25.00$ 900.00$ $ 75.00 2,700.00$ $ 20.12 724.14$ 25.00$ 900.00$ 95.53$ 3,439.21$
7 22.50$ 810.00$ 27.00$ 972.00$ 22.24$ 800.77$ 25.00$ 900.00$ $ 75.00 2,700.00$ $ 20.12 724.14$ 25.00$ 900.00$ 24.60$ 885.63$
8 50.00$ 1,800.00$ 54.00$ 1,944.00$ 44.49$ 1,601.54$ 45.00$ 1,620.00$ $ 75.00 2,700.00$ $ 40.23 1,448.28$ 48.00$ 1,728.00$ 53.30$ 1,918.87$
9 41.25$ 1,485.00$ 40.50$ 1,458.00$ 33.37$ 1,201.15$ 25.00$ 900.00$ $ 294.00 10,584.00$ $ 30.17 1,086.21$ 35.00$ 1,260.00$ 25.42$ 915.15$
10 27.50$ 990.00$ 27.00$ 972.00$ 22.24$ 800.77$ 25.00$ 900.00$ $ 75.00 2,700.00$ $ 20.12 724.14$ 23.00$ 828.00$ 20.50$ 738.03$
11 220.00$ 7,920.00$ 297.00$ 10,692.00$ 244.68$ 8,808.45$ 165.00$ 5,940.00$ $ 302.00 10,872.00$ $ 221.27 7,965.54$ 205.00$ 7,380.00$ 229.61$ 8,265.89$
12 78.75$ 2,835.00$ 94.50$ 3,042.00$ 77.85$ 2,802.69$ 78.75$ 2,835.00$ $ 202.00 7,272.00$ $ 70.40 2,534.49$ 80.00$ 2,880.00$ 69.70$ 2,509.29$
13 54.00$ 1,944.00$ 64.80$ 2,332.80$ 53.38$ 1,921.84$ 54.00$ 1,944.00$ $ 75.00 2,700.00$ $ 48.28 1,737.94$ 55.00$ 1,980.00$ 49.20$ 1,771.26$
14 9.00$ 324.00$ 10.80$ 388.80$ 8.90$ 320.31$ 25.00$ 900.00$ $ 75.00 2,700.00$ $ 8.05 289.66$ 9.00$ 324.00$ 8.20$ 295.21$
15 27.00$ 972.00$ 32.40$ 1,166.40$ 26.69$ 960.92$ 25.00$ 900.00$ $ 75.00 2,700.00$ $ 24.14 868.97$ 35.00$ 1,260.00$ 24.60$ 885.63$
16 45.00$ 1,620.00$ 54.00$ 1,944.00$ 44.49$ 1,601.54$ 45.00$ 1,620.00$ $ 148.00 5,328.00$ $ 40.23 1,448.28$ 37.00$ 1,332.00$ 41.00$ 1,476.05$
17 86.00$ 3,096.00$ 116.00$ 4,179.60$ 95.65$ 3,443.30$ 96.75$ 3,483.00$ $ 302.00 10,872.00$ $ 86.49 3,113.80$ 80.00$ 2,880.00$ 87.74$ 3,158.74$
18 220.00$ 7,920.00$ 297.00$ 10,692.00$ 244.68$ 8,808.45$ 165.00$ 5,940.00$ $ 302.00 10,872.00$ $ 221.27 7,965.54$ 205.00$ 7,380.00$ 225.51$ 8,118.28$
19 10.00$ 360.00$ 13.50$ 486.00$ 11.12$ 400.38$ 25.00$ 900.00$ $ 75.00 2,700.00$ $ 10.06 362.07$ 9.00$ 324.00$ 10.25$ 369.01$
20 154.00$ 5,544.00$ 207.90$ 7,484.00$ 171.28$ 6,165.92$ 173.25$ 6,237.00$ $ 202.00 7,272.00$ $ 154.89 5,575.88$ 140.00$ 5,040.00$ 157.86$ 5,682.80$
21 280.00$ 10,080.00$ 378.00$ 13,608.00$ 311.41$ 11,210.76$ 210.00$ 7,560.00$ $ 310.00 11,160.00$ $ 281.61 10,137.96$ 260.00$ 9,360.00$ 287.01$ 10,332.36$
22 33.75$ 1,215.00$ 40.50$ 1,458.00$ 33.37$ 1,201.15$ 33.75$ 1,215.00$ $ 148.00 5,328.00$ $ 30.17 1,086.21$ 40.00$ 1,440.00$ 31.57$ 1,136.55$
23 340.00$ 12,240.00$ 459.00$ 16,524.00$ 378.14$ 13,613.06$ 255.00$ 9,180.00$ $ 403.00 14,508.00$ $ 341.96 12,310.38$ 315.00$ 11,340.00$ 348.51$ 12,546.44$
24 160.00$ 5,760.00$ 216.00$ 7,776.00$ 177.95$ 6,406.15$ 120.00$ 4,320.00$ $ 202.00 7,272.00$ $ 160.92 5,793.12$ 185.00$ 6,660.00$ 164.01$ 5,904.21$
25 11.25$ 405.00$ 13.50$ 486.00$ 11.12$ 400.38$ 25.00$ 900.00$ $ 102.00 3,672.00$ $ 10.06 362.07$ 50.00$ 1,800.00$ 10.25$ 369.01$
26 170.00$ 6,120.00$ 183.60$ 6,609.60$ 151.26$ 5,445.23$ 153.00$ 5,508.00$ $ 368.00 13,248.00$ $ 136.78 4,924.15$ 155.00$ 5,580.00$ 139.40$ 5,018.58$
27 375.00$ 13,500.00$ 405.00$ 14,580.00$ 333.65$ 12,011.53$ 337.50$ 12,150.00$ $ 441.00 15,876.00$ $ 301.73 10,862.10$ 350.00$ 12,600.00$ 307.10$ 11,055.61$
28 212.00$ 7,632.00$ 286.20$ 10,303.20$ 235.78$ 8,488.15$ 159.00$ 5,724.00$ $ 302.00 10,872.00$ $ 213.22 7,675.88$ 245.00$ 8,820.00$ 216.49$ 7,793.56$
29 210.00$ 7,560.00$ 186.85$ 6,726.46$ 189.00$ 6,804.00$ $ 302.00 10,872.00$ $ 168.97 6,082.78$ 195.00$ 7,020.00$ 172.21$ 6,199.42$
30 168.75$ 6,075.00$ 202.50$ 7,290.00$ 166.83$ 6,005.76$ 168.75$ 6,075.00$ $ 302.00 10,872.00$ $ 150.86 5,431.05$ 16.42$ 576.00$ 152.53$ 5,490.90$
TOTAL PRICE A 195,417.00$ 254,206.40$ 216,447.73$ 167,310.00$ 271,620.00$ 195,735.05$ 192,972.00$ 205,732.02$
Schedule B 1 577.50$ 10,395.00$ 504.00$ 9,072.00$ 448.96$ 8,081.35$ 367.50$ 6,615.00$ $ 302.00 5,436.00$ $ 422.42 7,603.47$ 490.00$ 8,820.00$ 430.50$ 7,749.00$
2 836.00$ 15,048.00$ 729.60$ 13,132.80$ 649.93$ 11,698.71$ 532.00$ 9,576.00$ $ 302.00 5,436.00$ $ 611.50 11,006.93$ 710.00$ 12,780.00$ 623.61$ 11,224.98$
3 68.75$ 1,237.50$ 60.00$ 1,080.00$ 53.45$ 962.07$ 56.25$ 1,012.50$ $ 102.00 1,836.00$ $ 50.29 905.18$ 55.00$ 990.00$ 51.25$ 922.50$
4 5.50$ 99.00$ 25.00$ 450.00$ 4.28$ 76.97$ 25.00$ 450.00$ $ 148.00 2,664.00$ $ 4.02 7,241.00$ 4.00$ 72.00$ 3.69$ 66.41$
5 49.50$ 891.00$ 43.20$ 777.60$ 38.48$ 692.69$ 25.00$ 450.00$ $ 148.00 2,664.00$ $ 36.21 651.73$ 40.00$ 720.00$ 36.49$ 656.81$
6 82.50$ 1,485.00$ 72.00$ 1,296.00$ 64.14$ 1,154.48$ 67.50$ 1,215.00$ $ 148.00 2,664.00$ $ 60.35 1,086.21$ 70.00$ 1,260.00$ 61.50$ 1,107.00$
7 55.00$ 990.00$ 48.00$ 864.00$ 42.76$ 769.65$ 45.00$ 810.00$ $ 148.00 2,664.00$ $ 40.23 724.14$ 45.00$ 810.00$ 41.00$ 738.00$
8 82.50$ 1,485.00$ 72.00$ 1,296.00$ 64.14$ 1,154.48$ 67.50$ 1,215.00$ $ 148.00 2,664.00$ $ 60.35 1,086.21$ 70.00$ 1,260.00$ 61.50$ 1,107.00$
9 41.25$ 742.50$ 36.00$ 648.00$ 32.07$ 577.24$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 30.17 543.11$ 35.00$ 630.00$ 30.75$ 553.50$
10 181.50$ 3,267.00$ 158.40$ 2,851.20$ 141.10$ 2,539.85$ 148.50$ 2,673.00$ $ 503.00 9,054.00$ $ 132.76 2,389.66$ 150.00$ 2,700.00$ 135.30$ 2,435.40$
11 225.50$ 4,059.00$ 196.80$ 3,542.40$ 175.31$ 3,155.57$ 184.50$ 3,321.00$ $ 302.00 5,436.00$ $ 164.94 2,968.97$ 185.00$ 3,330.00$ 168.10$ 3,025.80$
12 11.00$ 198.00$ 25.00$ 450.00$ 8.55$ 153.93$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 8.05 144.83$ 9.00$ 162.00$ 9.02$ 162.36$
13 13.75$ 247.50$ 25.00$ 450.00$ 10.69$ 192.41$ 25.00$ 450.00$ $ 148.00 2,664.00$ $ 10.06 181.04$ 11.00$ 198.00$ 9.02$ 162.36$
14 11.00$ 198.00$ 25.00$ 450.00$ 8.55$ 153.93$ 25.00$ 450.00$ $ 148.00 2,664.00$ $ 8.05 144.83$ 9.00$ 162.00$ 8.61$ 154.99$
15 110.00$ 1,980.00$ 96.00$ 1,728.00$ 85.52$ 1,539.30$ 90.00$ 1,620.00$ $ 503.00 9,054.00$ $ 80.46 1,448.28$ 90.00$ 1,620.00$ 82.00$ 1,476.00$
16 214.50$ 3,861.00$ 187.20$ 3,369.60$ 166.76$ 3,001.64$ 175.50$ 3,159.00$ $ 604.00 10,872.00$ $ 156.90 2,824.15$ 180.00$ 3,240.00$ 159.90$ 2,878.20$
17 55.00$ 990.00$ 48.00$ 864.00$ 42.76$ 769.65$ 45.00$ 810.00$ $ 148.00 2,664.00$ $ 40.23 724.14$ 45.00$ 810.00$ 41.00$ 738.00$
18 605.00$ 10,890.00$ 528.00$ 9,504.00$ 470.34$ 8,466.17$ 495.00$ 8,910.00$ $ 441.00 7,938.00$ $ 442.53 7,965.54$ 510.00$ 9,180.00$ 453.46$ 8,162.29$
19 220.00$ 3,960.00$ 192.00$ 3,456.00$ 171.03$ 3,078.61$ 140.00$ 2,520.00$ $ 302.00 5,436.00$ $ 160.92 2,896.56$ 185.00$ 3,330.00$ 164.00$ 2,952.00$
20 220.00$ 3,960.00$ 192.00$ 3,456.00$ 171.03$ 3,078.61$ 180.00$ 3,240.00$ $ 221.00 3,978.00$ $ 160.92 2,896.56$ 185.00$ 3,330.00$ 246.00$ 4,428.00$
21 13.75$ 247.50$ 25.00$ 450.00$ 10.69$ 192.41$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 10.06 181.04$ 11.00$ 198.00$ 10.25$ 184.50$
22 82.50$ 1,485.00$ 72.00$ 1,296.00$ 64.14$ 1,154.48$ 67.50$ 1,215.00$ $ 221.00 3,978.00$ $ 60.35 1,086.21$ 70.00$ 1,260.00$ 153.75$ 2,767.50$
23 5.50$ 99.00$ 25.00$ 450.00$ 4.28$ 76.97$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 4.02 72.41$ 4.00$ 72.00$ 4.51$ 81.19$
24 13.75$ 247.50$ 25.00$ 450.00$ 10.69$ 192.41$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 10.06 181.04$ 11.00$ 198.00$ 10.25$ 184.50$
25 55.00$ 990.00$ 48.00$ 864.00$ 42.76$ 769.65$ 45.00$ 810.00$ $ 148.00 2,664.00$ $ 40.23 724.14$ 45.00$ 810.00$ 41.00$ 738.00$
26 330.00$ 5,940.00$ 288.00$ 5,184.00$ 256.55$ 4,617.91$ 270.00$ 4,860.00$ $ 302.00 5,436.00$ $ 241.38 4,344.84$ 280.00$ 5,040.00$ 246.00$ 4,428.00$
27 33.00$ 594.00$ 28.80$ 518.40$ 25.66$ 461.79$ 25.00$ 450.00$ $ 148.00 2,664.00$ $ 24.14 434.48$ 28.00$ 504.00$ 24.60$ 442.80$
28 5.50$ 99.00$ 25.00$ 450.00$ 4.28$ 76.97$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 4.02 72.41$ 4.00$ 72.00$ 4.51$ 81.19$
29 44.00$ 792.00$ 38.40$ 691.20$ 34.21$ 615.72$ 25.00$ 450.00$ $ 148.00 2,664.00$ $ 32.18 579.31$ 35.00$ 630.00$ 34.03$ 612.54$
30 5.50$ 99.00$ 25.00$ 450.00$ 4.28$ 76.97$ 25.00$ 450.00$ $ 148.00 2,664.00$ $ 4.02 72.41$ 4.00$ 72.00$ 4.51$ 81.19$
31 5.50$ 99.00$ 25.00$ 450.00$ 4.28$ 76.97$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 4.02 72.41$ 4.00$ 72.00$ 10.25$ 184.50$
32 5.50$ 99.00$ 25.00$ 450.00$ 4.28$ 76.97$ 25.00$ 450.00$ $ 75.00 1,350.00$ $ 4.02 72.41$ 4.00$ 72.00$ 10.25$ 184.50$
33 11.00$ 198.00$ 25.00$ 450.00$ 8.55$ 153.93$ 25.00$ 450.00$ $ 102.00 1,836.00$ $ 8.05 144.83$ 9.00$ 162.00$ 6.15$ 110.70$
34 165.00$ 2,970.00$ 144.00$ 2,592.00$ 128.28$ 2,308.96$ 105.00$ 1,890.00$ $ 202.00 3,636.00$ $ 120.69 2,172.42$ 14.00$ 252.00$ 123.00$ 2,214.00$
35 38.50$ 693.00$ 33.60$ 604.80$ 29.93$ 538.76$ 25.00$ 450.00$ $ 102.00 1,836.00$ $ 28.16 506.90$ 30.00$ 540.00$ 93.89$ 1,690.01$
36 357.50$ 6,435.00$ 312.00$ 5,616.00$ 277.93$ 5,002.74$ 227.50$ 4,095.00$ $ 403.00 7,254.00$ $ 261.50 4,706.91$ 300.00$ 5,400.00$ 373.10$ 6,715.80$
37 275.00$ 4,950.00$ 240.00$ 4,320.00$ 213.79$ 3,848.26$ 225.00$ 4,050.00$ $ 103.00 7,254.00$ $ 201.15 3,620.70$ 230.00$ 4,140.00$ 205.00$ 3,690.00$
38 5.50$ 99.00$ 25.00$ 450.00$ 4.28$ 76.97$ 25.00$ 450.00$ $ 102.00 1,836.00$ $ 4.02 72.41$ 4.00$ 72.00$ 4.10$ 73.80$
39 440.00$ 7,920.00$ 384.00$ 6,912.00$ 342.07$ 6,157.22$ 280.00$ 5,040.00$ $ 310.00 5,580.00$ $ 321.84 5,793.12$ 370.00$ 6,665.00$ 322.26$ 5,800.69$
40 275.00$ 4,950.00$ 240.00$ 4,320.00$ 213.79$ 3,848.26$ 175.00$ 3,150.00$ $ 310.00 5,580.00$ $ 201.15 1,202.94$ 230.00$ 4,140.00$ 66.83$ 1,202.94$
41 275.00$ 4,950.00$ 240.00$ 4,320.00$ 213.79$ 3,848.26$ 175.00$ 3,150.00$ $ 310.00 5,580.00$ $ 201.15 5,077.44$ 230.00$ 4,140.00$ 282.08$ 5,077.44$
42 660.00$ 11,880.00$ 576.00$ 10,368.00$ 513.10$ 9,235.83$ 420.00$ 7,560.00$ $ 310.00 5,580.00$ $ 482.76 8,442.71$ 560.00$ 10,080.00$ 469.04$ 8,442.71$
43 275.00$ 4,950.00$ 240.00$ 4,320.00$ 213.79$ 3,848.26$ 225.00$ 4,050.00$ $ 302.00 5,436.00$ $ 201.15 3,867.11$ 230.00$ 4,140.00$ 214.84$ 3,867.11$
TOTAL PRICE B 126,769.50$ 114,714.00$ 98,553.98$ 94,666.50$ 168,066.00$ 98,933.14$ 104,135.00$ 99,556.21$
TOTAL ANNUAL COST (A+B) 322,186.50$ 368,920.40$ 315,001.71$ 261,976.50$ 439,686.00$ 294,668.19$ 297,107.00$ 305,288.23$
Schedule C
Alternate Items 1 65.00$ 48.00$ No Bid 850.00$ 40.00$ 75.00$ 80.00$ 41.00$
2 5.50$ 6.00$ 30.00$ 6.50$ 8.50$ 4.75$ 7.50$ 10.60$
3 95.00$ 85.00$ 90.00$ 75.00$ 55.00$ 55.00$ 75.00$ 83.76$
4 35.00$ 27.00$ 30.00$ 35.00$ 40.00$ 25.00$ 35.00$ 38.24$
5 975.00$ 1,080.00$ 2,875.00$ 210.00$ 3,300.00$ 650.00$ 175.00$ 424.00$
6 390.00$ 432.00$ 950.00$ 350.00$ 916.00$ 475.00$ 175.00$ 105.00$
BID #Q-0217-01 Mowing and Landscape Maintenance Services
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3244
File ID: Type: Status: 2017-3244 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
02/20/2017File Created:
Final Action: Parks and Recreation OrdinanceFile Name:
Title: Consider approval of an amendment to the Code of Ordinances, by
repealing Chapter 9, “General Regulations”, Article 9-11 “Parks and
Recreation Code” in its entirety and replacing with a new Article 9-11,
“Parks and Recreation Code”; providing amended Section 9-11-3, “General
Regulations”; providing amended Section 9-11-4, “Vehicular Regulations”;
providing amended Section 9-11-5, “Enforcement”; providing amended
Section 9-11-8, “Special Permits” and by reserving Section 9-11-11 for
future use; and authorizing the Mayor to sign.
Notes:
Agenda Date: 02/28/2017
Agenda Number: E.
Sponsors: Enactment Date:
Memo.pdf, Ordinance.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3244
Title
Consider approval of an amendment to the Code of Ordinances, by repealing Chapter 9,
“General Regulations”, Article 9-11 “Parks and Recreation Code” in its entirety and replacing
with a new Article 9-11, “Parks and Recreation Code”; providing amended Section 9-11-3,
“General Regulations”; providing amended Section 9-11-4, “Vehicular Regulations”;
providing amended Section 9-11-5, “Enforcement”; providing amended Section 9-11-8,
“Special Permits” and by reserving Section 9-11-11 for future use; and authorizing the
Mayor to sign.
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3244)
Summary
See attached memo.
Fiscal Impact:
There is no fiscal impact for this agenda item.
Staff Recommendation:
The Parks and Recreation Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: February 28, 2017
Reference: Consider approval of an amendment to the Code of Ordinances, by repealing Chapter
9, “General Regulations”, Article 9-11 “Parks and Recreation Code” in its entirety
and replacing with a new Article 9-11, “Parks and Recreation Code”; providing
amended Section 9-11-3, “General Regulations”; providing amended Section 9-11-
4, “Vehicular Regulations”; providing amended Section 9-11-5, “Enforcement”;
providing amended Section 9-11-8, “Special Permits” and by reserving Section 9-11-
11 for future use; and authorizing the Mayor to sign.
2030: Community Wellness & Enrichment: Excellent and Well-Maintained City
Infrastructure and Facilities.
Introduction:
This item is being presented to the Council for the purpose of requesting approval of revisions to
Chapter 9 ‘General Regulations’, Article 9-11-3 through 9-11-12 of the Parks and Recreation Code.
The revisions will aid in clarification of, and updates to the code, including further definition of
allowable uses of the parks for business ventures related to activities for the fitness of the community,
pavilion rental processes, expansion of operational park hours and other essential updates for patron
safety. In addition, the proposed changes will add a new park land classification called Passive Park
Land, the designation of which will allow for better management of these areas for safety and
maintenance practices. Please recall that the revisions to the ordinance were discussed at the January
24, 2017 Council Work Session, with additions reflected in the current version.
Analysis:
This proposed ordinance revision is prompted by current trends and challenges that the department
regularly encounters and the need to bring the Parks and Recreation Code up to date. The update also
includes consideration of the renovation of the Andrew Brown Park system as a need to clarify codes
in order to help maximize the usage of the park system and for the safety and maintenance of the
parks. Staff anticipates that the “Civic Green” area of Andrew Brown Park East will be utilized for
a variety of activities as intended but management of those uses will require ordinance support.
2
Legal Review:
The ordinance revision under consideration was completed by legal counsel.
Fiscal Impact:
No direct fiscal impact at this time
Recommendation:
The Parks and Recreation Department recommends approval of this item
TM 83904
1
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY COPPELL, TEXAS TO AMEND THE
CODE OF ORDINANCES BY REPEALING CHAPTER 9, GENERAL
REGULATIONS, ARTICLE 9-11 PARKS AND RECREATION CODE, IN
ITS ENTIRETY AND REPLACING WITH A NEW ARTICLE 9-11 PARKS
AND RECREATION CODE; PROVIDING AMENDED SECTION 9-11-3,
GENERAL REGULATIONS; PROVIDING AMENDED SECTION 9-11-4,
VEHICULAR REGULATIONS; PROVIDING AMENDED SECTION 9-11-
5, ENFORCEMENT; PROVIDING AMENDED SECTION 9-11-8,
SPECIAL PERMITS AND BY RESERVING SECTION 9-11-11 FOR
FUTURE USE; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE;PROVIDING FOR A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Coppell finds it will benefit to amend and update the City’s
Code of Ordinances; and
WHEREAS, the City of Coppell believes that as a result of new improvements that
additional regulations are needed to improve safe use of the parks is in the best interests of the
citizens and the integrity of the parks property; and
WHEREAS, the Park and Recreation Code is in need of updating and improving because
of changes in State law and enhancements to the park improvement and property; and
WHEREAS, the Park Board and City staff have made a comprehensive review and
recommended changes which have been reviewed by City Council; and
WHEREAS, the City Manager or his designee is further authorized to adopt and
enforce appropriate health, safety and welfare to ensure safe use of the premises and general
welfare of the areas adjacent thereto.
WHEREAS, the City has a previously adopted a new tree ordinance which is contained
in Chapter 12, Division 2, Section 12-34-2-1, et seq., providing Section 9-11-11 is not contained
and obsolete.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF COPPELL, TEXAS:
SECTION 1. The City of Coppell Code of Ordinances, to repeal the current and replace
with a new Chapter 9, General Regulations, Article 9-11 Parks and Recreation Code, by
amending subsections; to hereinafter read as follows:
“CHAPTER 9 – GENERAL REGULATIONS
TM 83904
2
…..
ARTICLE 9-11. – PARKS AND RECREATION CODE
Sec. 9-11-1. - Name of Code.
This article shall be commonly known and cited as the "Parks and Recreation Code."
Sec. 9-11-2. - Definitions.
For the purposes of this article, the following terms, phrases, words and their derivations
shall have the meaning given herein. When not inconsistent with the context, words used in
the present tense include the future and words in the plural number include the singular, and
words in the singular include the plural. The word "shall" is always mandatory and not
merely directory.
Sec. 9-11-3. - General regulations.
Within the limits of any park, it shall be unlawful for any person or persons to do any of the
acts hereinafter specified, except as may be otherwise provided:
A. To hitch, fasten, lead, ride, drive, or let loose any horse or other animal, reptile, or
fowl of any kind, provided that this shall not apply to dogs or cats when led by a
chain, cord, or leash.
B. To carry or discharge any firearm except as permitted by Chapter 46 of the Texas
Penal Code.
C. To carry or discharge any firecrackers, torpedoes, or any other fireworks, air guns,
BB guns, paintball guns or slingshots.
D. To operate any model airplane, helicopter drone or any other type of radio controlled
device, rocket, or to discharge any bow and arrow, except in such areas as may be
specifically designated for such purposes by the director of parks and recreation.
E. To damage, cut, break, injure, deface, or disturb any tree, shrub, plant, rock, building,
cage, pen, monument, fence, bench, or other structure, apparatus, or property; or to
mark or write upon, paint, or deface any building, monument, fence, bench, or other
structure.
F. To swim, bathe, wade in or pollute the water of any fountain, pond, lake, or stream.
G. To make or kindle a fire, except in picnic stoves or fire pits in areas designated for
that purpose.
H. To wash dishes, empty salt water or otherwise discharge any noxious liquids or solids
on any grounds or waterways, ponds, fountains, or streams.
I. To leave garbage, cans, bottles, papers, or other refuse elsewhere than in refuse
containers provided for such purpose.
J. To participate or engage in any activity on any public park area when such activity
will create a danger to the public or may be considered a public nuisance. The
director of parks and recreation or a duly authorized representative of the director,
TM 83904
3
may designate particular locations within park areas for specific activities by issuing a
special permit for specific user.
K. Overnight camping on any park property, except by special permit issued by the parks
and recreation director.
L. To disrupt or disturb in any manner any picnic, meeting, service, concert, exercise, or
exhibition.
M. To distribute, post, place, or erect any advertising handbill, circular, bill, notice,
paper, or other advertising device without special permit issued by the director of
parks and recreation.
N. To sell or offer for sale any food, drinks, confections, merchandise, or services,
except a concession operated by the city, sports association under a licensing
agreement, or a city authorized special event, unless authorized in writing by special
permit by the director of parks and recreation or a duly authorized representative of
the director.
O. To practice, carry on, conduct, or solicit for any trade, occupation, business, or
profession, except as provided in Section 9-11-7 (G).
P. To loiter or remain in any city park at a time when the park is closed. Signs indicating
time for closure shall be posted at conspicuous places to give notice thereof, which
shall be as follows:
1. All city parks and athletic facilities, except as provided herein, shall be closed
from thirty (30) minutes after sunset until thirty (30) minutes before sunrise the
next day, unless such facilities are scheduled under a License and Use Agreement
with the city or by a special permit issued by the director of parks and recreation
or a duly authorized representative of the director. Lighted trails and/or otherwise
posted areas shall be closed every day from 10:00 p.m. to 5:00 a.m. Athletic
facilities, which are scheduled under such Agreements, may remain open until no
later than 11:00 p.m., except as otherwise provided herein.
2. The CORE and Wagon Wheel Tennis Center hours of operation shall be
established by the park and recreation director and such hours shall be posted in
accordance herewith.
Q. No person, firm, corporation or business entity of any kind shall sell, store, possess
or consume an alcoholic beverage in any city park except as permitted in article 6,
section 6-16-4 of the Code of Ordinances.
R. Use or operate any motorboat, boat or watercraft propelled by motor, on the waters
of any lake, pond, or reservoir within any city park or other area designated as a city
park.
S. To drive or hit golf balls.
T. To operate a motor assisted scooter, as defined in section 8-6-1 of this Code, with
the exception to ADA compliant, personal mobility vehicles, anywhere within the
limits of any park or the designated hike and bike trail system , except on paths set
aside for the exclusive operation of bicycles.
TM 83904
4
U. It shall be unlawful for any person to knowingly or intentionally climb or walk on
any bridge railing, structural support or abutment. Likewise, it shall also be unlawful
for any person to knowingly or intentionally leap or jump from any bridge, structural
support, abutment, or public right-of-way in the city.
Sec. 9-11-4. - Vehicular regulations.
Within the limits of any park, it shall be unlawful for any person or persons to do any of the
acts hereinafter specified, except as may be otherwise provided:
A. To drive a vehicle at a rate of speed faster than 15 miles per hour upon any drive or
street in any park of the city unless otherwise posted on standard traffic signs.
B. To exhibit any unnecessary acceleration of a vehicle such as to cause gravel to be
thrown, tires to squeal, or the vehicle to spin in an unsafe or hazardous manner.
C. To drive a vehicle over or across the curbs, sidewalks, grass, or lawn within any park
area unless signs permit, except by special permit issued by the director of parks and
recreation or a duly authorized representative of the director.
D. For any vehicle used for the purpose of transporting freight and merchandise, or
brick, stone, or gravel, and all those commonly known as express or delivery vans to
enter upon or drive through any public park, except by special permit issued by the
director.
E. To park in areas other than those designated for this purpose. In areas designated as
no parking areas, all parking will take place outside of the boundary or curb -line,
where existing.
F. Where parking stalls have been designated, all vehicles shall be parked within and
between the lines designating a single vehicle parking space and not otherwise.
G. Where parking lots or areas within parks have been designated for head -in parking to
front on a visible parking line without delineated single vehicle spaces, the front of
the vehicle shall be placed on the parking line.
H. No vehicle shall be parked or left behind any other vehicle in the parking line or back
of such parking line in any manner so as to obstruct, block, or hinder ingress or egress
from the line.
G. Where a vehicle is parked or left in violation of this section in such a manner as to
obstruct or block traffic and the owner or operator of the vehicle cannot be found or
refuses to remove such vehicles, police officers or other authorized representative of
the city may move the vehicle so that traffic will not be impeded. No variation to the
requirements of this paragraph shall be allowed, except by special permit issued by
the director of parks and recreation.
Sec. 9-11-5. - Enforcement.
TM 83904
5
A. Officials. The director of parks and recreation or a duly authorized representative of
the director and any member of the police department shall, in conjunction with their
duties imposed by law, diligently enforce the provisions of this article.
B. Ejectment. The director of parks and recreation or a duly authorized representative of
the director and any member of the police department shall have the authority to
demand that any person acting in violation of this article leave the park. "Demand" as
that term is used in this subsection, shall mean the giving of an order to the person in
violation of this article, instructing that such person leave and depart from the
premises of the park. It shall be unlawful for any person to remain within the park
premises after receiving such an order. Such failure shall constitute criminal trespass.
Sec. 9-11-6. - Damage to park property.
If any person damages or defaces any real or personal property under the control or
responsibility of the parks and recreation department, such violators shall be held
responsible for the actual costs to repair or replace such damaged item or items.
Sec. 9-11-7. - Facility scheduling.
A. Requests for reservations for any of the facilities in any of the parks must be made
through the parks and recreation department. Such reservations must be requested no
later than seven business days prior to the date for which the reservation is requested.
Such requests must state the facility for which the reservation is requested, the time or
times and date or dates for which the reservation is requested, the person or persons who
intend to utilize such facilities, and the person or persons requesting such reservations.
The director of parks and recreation or a duly authorized representative of the director
should make every effort to act upon the request within two working days of receipt of
such request.
B. The director has the right to refuse or deny any request for reservation for reasonable
cause. The director further has the right and obligation to cancel or suspend any such
reservation previously issued if, in the opinion of the director, such cancellation or
suspension is in the best interests of the citizens of Coppell and/or is necessary for the
maintenance and control of facilities under the responsibility of the parks and recreation
department.
C. At the conclusion of the reservation of any facility, the facility must be left in a clean and
orderly condition. All applicants agree, as a condition of receiving such reservation, to
pay the cost of repairing any damage to park property incurred by the group using the
facility as determined by the parks and recreation department.
D. All non-athletic facilities, or athletic facilities not under a license or use agreement, that
are not reserved are available for use by the general public on a first come, first served
basis in accordance with this Section. A listing of reserved facilities, including the time of
reservation and the part holding such reservation, will be maintained by the secretary of
the parks and recreation department and will be available for inspection during regular
working hours.
TM 83904
6
E. Park pavilions. Park pavilions can be rented only by Coppell residents or for business
functions sponsored by a business located or licensed within Coppell. Rentals will be
granted for a pavilion between the hours of 7:00 a.m. and sunset. Rentals will only be
accepted for a reasonable increment of time.
F. Athletic facilities. Field assignments for games or practices at city park athletic facilities
that have been licensed can only be made by a licensed association, group or other entity.
Such requests must be made by and through such person in accordance with the
guidelines of the licensed facility and use agreement. The person making the field
assignment request may be required to produce a list of members, including their
residence, for determination of eligibility. The field assignment for a playing athletic
facility may be granted for a reasonable period of time during those times when the parks
are open.
G. The director of parks and recreation or a duly authorized representative of the director
may grant a license, or permit, for use of facilities of for city sponsored community
activities, events and for specific activities related to improving the fitness of the adult
community.
H. No fee shall be charged for reservation of park facilities or for the use of such facilities
unless specifically authorized by the City Council of Coppell.
I. The director of parks and recreation or a duly authorized representative of the director has
the authority to cancel or suspend use of any athletic facility or passive park land if, in the
opinion of the director of parks and recreation or a duly authorized representative of the
director, such cancellation or suspension is in the best interest of the citizens and/or is
necessary for the safety, maintenance and management of the facilities.
J. Game fields and Passive Park Land designations.
1. The director of parks and recreation or a duly authorized representative of the
director is authorized to post a sign designated as game fields or passive park
land. Passive Park Land Uses mean common and customary uses of a park but
does not include organized groups and/or team athletic activities.
a. Such signs shall state:
"Game Field - No unauthorized practice or games."
“Passive Park Land – Organized groups and/or team use prohibited”
2. It shall be unlawful for any person to conduct, sponsor or participate in any
unauthorized game, tournament, practice or athletic event on any designated game
field or passive park land.
K. Closed fields or Closed Passive Park Land; designations.
1. The director of parks and recreation or a duly authorized representative of the director
is authorized to post a sign on fields or passive park land designated as closed for
purpose of maintenance or to protect the surface of the playing field or passive park
land. Such sign shall state:
TM 83904
7
"Field Closed for Public Use."
“Turf Area Closed for Public Use”
2. It shall be unlawful for any person to go upon any field or park land which has been
designated as a closed except for the purpose of performing maintenance.
Sec. 9-11-8. - Special permits.
A. Special permits as required by this article must be applied for no later than seven
business days prior to the date for which the permit is requested. However, in no
event shall a special permit be issued for provisions contained in subsection s 9-11-3
(P), of this Code. Such requests must clearly, concisely, and accurately state the
purpose for which the permit is requested, the time or times and dates for which the
permit is requested, the person or persons who intend to utilize such permit, and the
person or persons requesting such permit. The director of parks and recreation or a
duly authorized representative of the director should make every effort to act upon
such request within two working days of receipt of such request.
B. The person or persons utilizing such permit must have the permit in their possession
or, if possible, posted in a conspicuous location, and available for inspection by the
director of parks and recreation or a duly authorized representative of the director, or
any member of the police department.
C. The director of parks and recreation or a duly authorized representative has the right
to refuse or deny any request for special permit for reasonable cause and location,
use, traffic flow and safety will be considerations for approval of request. Further, the
director of parks and recreation or a duly authorized representative has the right and
obligation to cancel or suspend any such special permit previously issued if such
cancellation or suspension is in the best interests of the citizens of Coppell and/or is
necessary for the maintenance and control of facilities under the responsibility of the
parks and recreation department.
Sec. 9-11-9. - Procedures for naming park lands and facilities.
A. The chairman of the park board shall name a committee that will be responsible for
recommending a name for park lands and facilities to the park board.
B. The committee shall be responsible for research, study and recommendation of a
proposed name to the park board. Rationale for the section of the recommended name
shall be given in writing.
C. The park board shall approve or disapprove the name recommended by the
committee:
1. If the committee's recommendation is disapproved by the park board, then
the matter may be referred back to the committee for further action.
2. If approved, the recommended name will be forwarded to the city council
for their consideration and approval.
TM 83904
8
D. Park lands and facilities shall be named within 60 days after acquisition , construction
completion, or at the earliest possible date.
Sec. 9-11-10. - Guidelines for naming park lands and facilities.
Park names should be familiar to the majority of citizens, easy to recall, unique and lasting.
The following guidelines are listed in order of importance:
A. Park lands shall be named:
1. By outstanding and/or predominate physical characteristics of the land such as
a. Streams, rivers, lakes and creeks
b. Landmark significance
c. Historical significance
d. Street name identity
2. In honor of a deceased community leader
3. In honor of a deceased national or state leader
4. Based on the activity, event, or function of the park
B. If a name is applied to park facilities such as recreational buildings, swimming pools,
sports fields, and play structures, those shall be named either:
1. By identification with the park in which it lies; or
2. In honor of an individual or group when contributions of 50 percent or more of
the total cost of the facilities are donated to the City of Coppell.
Sec. 9-11-11. – [Reserved for Future Use]
Sec. 9-11-12. - Roller skates, roller blades, in-line skates, skateboards, coasters, and
bicycles.
A. The use of roller skates, roller blades, in-line skates, skateboards, coasters, scooters,
bicycles or similar device upon any sidewalk, pathway, park trail in the city is
permitted, except as provided in this section.
B. No person shall ride or use any roller skates, roller blades, in-line skates, skateboards,
coasters, scooters or similar device upon any sidewalk, pathway, monument,
amphitheater, stairway, handrail, wall, fountain, roadway and other structures as
posted in the following:
(1) Anywhere in the Town Center Complex defined as the city-owned property area
East of Town Center Blvd., West of Heartz Road, North of the YMCA property,
and South of Parkway Blvd;
(2) Anywhere within MacArthur Park;
TM 83904
9
(3) Within 100 feet of Andrew Brown East pavilions/restrooms or buildings;
(4) Within 25 feet of Andrew Brown East Kid Country;
(5) Within 100 feet of The CORE;
(6) Within 100 feet of the Wagon Wheel Park Soccer Complex concession stand;
(7) Within 400 feet of the Wagon Wheel Park Baseball concession stand;
(8) Within 100 feet of the Wagon Wheel Park Baseball field 6 concession stand;
(9) Any area designated as a playground within any city park; for the purposes of
this section, playground shall be defined as any publicly owned area for
recreational use primarily by children.
(10) Within 25 feet of Andrew Brown Park Central restroom/concession stand;
(11) Anywhere at the Wagon Wheel Park Tennis Center;
(12) Within 500 feet of the Andrew Brown West Park concession stands;
(13) Within any city-owned parking lot or parking facility; or
(14) Within 100 feet of the Old Town interactive splash pad.”
SECTION 3. That all provisions of the ordinances of the City of Coppell in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions of the ordinances of the City of Coppell not in conflict with the provisions of this
ordinance shall remain in full force and effect.
SECTION 4. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the
part so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the
Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is
governed by the prior law and the provisions of the Code of Ordinances, as amended in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the City of Coppell, as heretofore amended, and upon conviction shall be punished
by a fine not to exceed the sum of two hundred dollars ($200.00) for each offense.
SECTION 7. This Ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.”
TM 83904
10
DULY PASSED by the City Council of the City of Coppell, Texas, on the __________
day of ___________________, 2017.
CITY OF COPPELL, TEXAS
_________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
__________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3252
File ID: Type: Status: 2017-3252 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
02/20/2017File Created:
Final Action: Oncor Easement ResolutionFile Name:
Title: Consider approval of a Resolution granting an approximate 15’-wide utility
easement along the north right-of-way of Olympus Boulevard to Oncor
Electric Delivery Company, LLC; and authorizing the Mayor to sign any
necessary documents.
Notes:
Agenda Date: 02/28/2017
Agenda Number: F.
Sponsors: Enactment Date:
Oncor Easement Memo.pdf, Oncor Easement
Exhibit.pdf, Oncor Easement and Right of Way .pdf,
Oncor Easement Resolution.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3252
Title
Consider approval of a Resolution granting an approximate 15’-wide utility easement along
the north right-of-way of Olympus Boulevard to Oncor Electric Delivery Company, LLC; and
authorizing the Mayor to sign any necessary documents.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Engineering Department recommends approval.
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3252)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: February 28, 2017
Reference: Resolution Granting Utility Easement to Oncor Electric Delivery Company, LLC for
Extension of Electric Utilities
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General:
The proposed utility easement is needed to provided electrical service to future development
in Cypress Waters.
The proposed utility easement is located along the north right-of-way of Olympus Boulevard
across property owned by the City of Coppell (see attached exhibits).
The size of the easement is approximately 15’x148’ and contains 0.06 acres of land.
Introduction:
This agenda item is presented to request approval of a resolution granting a utility easement to Oncor
Electric Delivery Company, LLC. The stated purpose of the easement is to allow for the construction,
reconstruction and maintenance of electric utilities. The easement is located along the north right-of-
way of Olympus Boulevard and is needed to provide electric utility service to the Cypress Waters
development.
Analysis:
Cypress Waters has been under development for several years and will continue to develop through
construction of private projects and public infrastructure. One element of their development plan is
the extension of Olympus Boulevard from the intersection of Beltline and Wrangler to the east and
southeast to eventually tie into the existing Olympus Boulevard. As the developer constructs
Olympus and extends utilities, an easement is needed across property owned by the City of Coppell
to place electrical distribution lines to serve future development. Staff has been informed that conduit
will be placed through the easement in the near term, indicating that these will be buried electrical
distribution lines.
2
Legal Review:
The easement and resolution were prepared by the City Attorney.
Fiscal Impact:
There is no fiscal impact associated with this item.
Recommendation:
The Engineering Department recommends approval of this resolution.
Proposed Utility Easementto Oncor Electric Delivery Co.,Cypress Waters, Dallas TexasCreated in CIVIL3D1 INCH = 1 MILE0S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2017.dwg\CYPRESS WATERS EASEMENTCreated on: 23 February 2017 by Scott Latta1/21/21
1 INCH = FT.010001000500Proposed Utility Easementto Oncor Electric Delivery Co.,Cypress Waters, Dallas TexasCreated in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2017.dwg\CYPRESS WATERS EASEMENTCreated on: 23 February 2017 by Scott Latta2/2AREA OF PROPOSEDUTILITY EASEMENTFUTURE OLYMPUSBLVD EXTENSION
Page 1 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR
STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED
FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER’S
LICENSE NUMBER
EASEMENT AND RIGHT OF WAY
THE STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS §
That City of Coppell, Inc., a Texas municipal corporation, hereinafter called
"Grantor," whether one or more, for and in consideration of Ten and No/100 Dollars ($10.00)
and other valuable consideration to Grantor in hand paid by Oncor Electric Delivery
Company LLC, a Delaware limited liability company, located at 1616 Woodall Rodgers
Freeway, Dallas, Texas, 75202-1234, hereinafter referred to as "Grantee", has granted, sold
and conveyed and by these presents does grant, sell and convey unto said Grantee, their
successors and assigns, an easement and right-of-way for underground electric supply and
communications facilities, consisting of a variable number of guys, anchors, wires and cables,
supporting structures, surface mounted equipment, transformers, switchgears, auto-
transformers, conduits, manholes, vaults, and all necessary or desirable appurtenances
under, through, across, and upon Grantor’s land described as follows:
SEE EXHIBIT “A” ATTACHED
Grantor recognizes that the general course of said lines, or the metes and bounds as
above described, is based on preliminary surveys only, and Grantor hereby agrees that the
easement and right-of way and its general dimensions hereby granted shall apply to the actual
location of said lines when constructed.
Together with the right of ingress and egress along and upon said easement and right-
of-way and across Grantor's adjoining properties for the purpose of and with the right to
construct, maintain, operate, repair, remove, replace, reconstruct, abandon in place, and to
change the size and capacity of said facilities; the right to relocate said facilities in the same
relative direction of said facilities; the right to relocate said facilities in the same relative
position to any adjacent road if and as such road is widened in the future; the right to lease
wire space for the purpose of permitting others to string or lay wire or cable along said facilities;
the right to prevent excavation within the easement area; the right to prevent construction of,
within the easement area, any and all buildings, structures or other obstructions which, in the
sole judgment of Grantee, may endanger or interfere with the efficiency, safety, and/or
convenient operation of said facilities and their appurtenances, and the right to trim or remove
trees or shrubbery within, but not limited to, said easement area, including by use of herbicides
or other similar chemicals approved by the U. S. Environmental Protection Agency, to the
extent in the sole judgment of Grantee, as may be necessary to prevent possible interference
Page 2 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
with the operation of said facilities or to remove possible hazard thereto. Grantor shall not
make changes in grade, elevation or contour of the land or impound water within the easement
area as described above without prior written consent of Grantee.
Grantor reserves the right to use the land within the above described easement area
for purposes not inconsistent with Grantee’s use of such property, provided such use shall
not, in the sole judgment of the Grantee, interfere with the exercise by the Grantee of the
rights hereby granted.
TO HAVE AND TO HOLD the above described easement and right-of-way unto the
said Grantee, its successors and assigns, until all of said electric lines and facilities shall be
abandoned, and in that event said easement and right-of-way shall cease and all rights herein
granted shall terminate and revert to Grantor or Grantor's heirs, successors or assigns; and
Grantor hereby binds Grantor and Grantor’s heirs, successors, assigns, and legal
representatives, to warrant and forever defend the above described easement and right-of-
way unto Grantee, its successors and assigns, against every person whomsoever lawfully
claiming or to claim the same or any part thereof.
EXECUTED this ________ day of ______________________, 2017.
GRANTOR: City of Coppell, Texas
By: _______________________________
Karen Selbo Hunt (Mayor)
STATE OF TEXAS §
§
COUNTY OF DALLAS §
BEFORE ME, the undersigned authority, on this day personally appeared Karen Selbo
Hunt, known to me to be the person whose name is subscribed to the foregoing instrument
and acknowledged to me that she executed the same as the act and deed of City of Coppell,
Inc., a Texas municipality, as the Mayor thereof, for the purposes and consideration therein
expressed, in the capacity therein stated and she is authorized to do so.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ______________ day of
_________________________, A. D. 2017.
_____________________________________________
Notary Public in and for the State of Texas
Page 3 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
EXHIBIT "A"
DESCRIPTION OF EASEMENT PROPERTY
Page 4 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
EXHIBIT “A”
DEPICTION OF EASEMENT PROPERTY
1 TM 83782
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, GRANTING A UTILITY EASEMENT TO ONCOR ELECTRIC
DELIVERY COMPANY, LLC, FOR THE PURPOSE OF LOCATION,
CONSTRUCTION, RECONSTRUCTION AND MAINTENANCE OF
ELECTRIC UTILITIES; PROVIDING FOR A SEVERABILITY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Oncor Electric Delivery Company, LLC (hereinafter referred to as
“Grantee”) has submitted a request to the City of Coppell for a utility easement over property owned
by the City for the site of the location, construction, reconstruction and maintenance of electrical
utilities; and
WHEREAS, the City Council of the City of Coppell, Texas, finds it to be in the public interest
grant such request;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City of Coppell hereby grants a utility easement to Oncor Electric
Delivery Company, LLC, authorizing an easement for the purpose of location, construction,
reconstruction and maintenance of electric utility over City property, the terms of which document
shall be substantially as set forth in Exhibit “A,” attached hereto and incorporated herein by reference.
SECTION 2. Should any part of this resolution be held to be invalid for any reason, the
remainder shall not be affected thereby, and such remaining portions are hereby declared to be
severable.
SECTION 3. That this Resolution shall become effective immediately from and after its
passage.
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas,
on this the __ day of ___________, 2017.
CITY OF COPPELL, TEXAS
______________________________________
KAREN SELBO HUNT, MAYOR
2 TM 83782
ATTEST:
______________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________
ROBERT E. HAGER, CITY ATTORNEY
Page 1 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
Exhibit “A”
EASEMENT AND RIGHT OF WAY
THE STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS §
That City of Coppell, Inc., a Texas municipal corporation, hereinafter called "Grantor," whether one
or more, for and in consideration of Ten and No/100 Dollars ($10.00) and other valuable consideration to Grantor
in hand paid by Oncor Electric Delivery Company LLC, a Delaware limited liability company, located at 1616
Woodall Rodgers Freeway, Dallas, Texas, 75202-1234, hereinafter referred to as "Grantee", has granted, sold
and conveyed and by these presents does grant, sell and convey unto said Grantee, their successors and
assigns, an easement and right-of-way for underground electric supply and communications facilities, consisting
of a variable number of guys, anchors, wires and cables, supporting structures, surface mounted equipment,
transformers, switchgears, auto-transformers, conduits, manholes, vaults, and all necessary or desirable
appurtenances under, through, across, and upon Grantor’s land described as follows:
SEE EXHIBIT “B” ATTACHED
Grantor recognizes that the general course of said lines, or the metes and bounds as above described,
is based on preliminary surveys only, and Grantor hereby agrees that the easement and right-of way and its
general dimensions hereby granted shall apply to the actual location of said lines when constructed.
Together with the right of ingress and egress along and upon said easement and right-of-way and across
Grantor's adjoining properties for the purpose of and with the right to construct, maintain, operate, repair, remove,
replace, reconstruct, abandon in place, and to change the size and capacity of said facilities; the right to relocate
said facilities in the same relative direction of said facilities; the right to relocate said facilities in the same relative
position to any adjacent road if and as such road is widened in the future; the right to lease wire space for the
purpose of permitting others to string or lay wire or cable along said facilities; the right to prevent excavation
within the easement area; the right to prevent construction of, within the easement area, any and all buildings,
structures or other obstructions which, in the sole judgment of Grantee, may endanger or interfere with the
efficiency, safety, and/or convenient operation of said facilities and their appurtenances, and the right to trim or
remove trees or shrubbery within, but not limited to, said easement area, including by use of herbicides or other
similar chemicals approved by the U. S. Environmental Protection Agency, to the extent in the sole judgment of
Grantee, as may be necessary to prevent possible interference with the operation of said facilities or to remove
possible hazard thereto. Grantor shall not make changes in grade, elevation or contour of the land or impound
water within the easement area as described above without prior written consent of Grantee.
Grantor reserves the right to use the land within the above described easement area for purposes not
inconsistent with Grantee’s use of such property, provided such use shall not, in the sole judgment of the
Grantee, interfere with the exercise by the Grantee of the rights hereby granted.
TO HAVE AND TO HOLD the above described easement and right-of-way unto the said Grantee, its
successors and assigns, until all of said electric lines and facilities shall be abandoned, and in that event said
easement and right-of-way shall cease and all rights herein granted shall terminate and revert to Grantor or
Grantor's heirs, successors or assigns; and Grantor hereby binds Grantor and Grantor’s heirs, successors,
assigns, and legal representatives, to warrant and forever defend the above described easement and right-of-
way unto Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim
the same or any part thereof.
Page 2 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
EXECUTED this ________ day of ______________________, 2017.
GRANTOR: City of Coppell, Texas
By: _______________________________
Karen Selbo Hunt (Mayor)
STATE OF TEXAS §
§
COUNTY OF DALLAS §
BEFORE ME, the undersigned authority, on this day personally appeared Karen Selbo Hunt, known to
me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that she
executed the same as the act and deed of City of Coppell, Inc., a Texas municipality, as the Mayor thereof,
for the purposes and consideration therein expressed, in the capacity therein stated and she is authorized to do
so.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ______________ day of
_________________________, A. D. 2017.
_____________________________________________
Notary Public in and for the State of Texas
Page 3 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
EXHIBIT "B"
DESCRIPTION OF EASEMENT PROPERTY
Page 4 Easement and Right of Way: City of Coppell to Oncor Electric Delivery Company, LLC
EXHIBIT “B”
DEPICTION OF EASEMENT PROPERTY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3240
File ID: Type: Status: 2017-3240 Resolution Consent Agenda
1Version: Reference: In Control: Finance
02/19/2017File Created:
Final Action: Master Fee Schedule 02-2017File Name:
Title: Consider approval of a Resolution amending Resolution No. 010996.3 as
amended, amending the Master Fee Schedule for Recreational Fees and
authorizing the Mayor to sign.
Notes:
Agenda Date: 02/28/2017
Agenda Number: G.
Sponsors: Enactment Date:
Memo.pdf, Master Fee Resolution.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3240
Title
Consider approval of a Resolution amending Resolution No. 010996.3 as amended,
amending the Master Fee Schedule for Recreational Fees and authorizing the Mayor to
sign.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department and the Parks and Recreation Department recommend approval.
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3240)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 28, 2017
Reference: Amending Fee Resolution
2030: Sustainable City Government – Financial Resources to Support City Services
Introduction:
The Parks and Recreation Department has requested that the Pavilion Rental Fees and the Booth Fee at Special
Events be changed.
Analysis:
As the number of special events increase, the Parks and Recreation Department would like to be able
to set the fee associated with a booth to be based upon demand and the size of the event. For example,
the booth rental at a one (1) day event should be more than a three (3) hour event. The master fee
schedule at this time does not allow this type of flexibility.
The same flexibility is being requested for Pavilion rentals. As the number of pavilions increase and
the demand for use of the pavilions increases, the Department would like to charge based upon the
market rates for these type of facilities.
Legal Review:
This agenda item was reviewed by legal during the normal review of the agenda packet.
Fiscal Impact:
Recommendation:
The Finance Department and the Parks and Recreation Department recommend approval.
1
RESOLUTION NO. __________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING
RESOLUTION NO. 010996.3, THE MASTER FEE SCHEDULE, AS
AMENDED, BY AMENDING THE RECREATIONAL FEES, IN PART;
AND PROVIDING A REPEALING CLAUSE AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, previously adopted
Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and
collected by the City, as authorized by the Code of Ordinances and other applicable codes,
ordinances, resolutions, and laws; and
WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set
forth therein and delete others as authorized by law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Master Fee Schedule section entitled “Recreational Fees” be
amended, in part to read as follows:
Recreational Fees
“…
4) Pavilion Rental Fees for pavilion rentals are
to be determined based upon
market rates and/or customer
demand with approval by
the Department Director.
...”
“…
7) Booth Fees at Special Events Booth fees at special events
are to be determined based
upon market rates and/or
customer demand with
approval by the Department
Director.
...”
SECTION 2. That all provisions of the resolutions of the City of Coppell, Texas, in
conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby,
repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain
in full force and effect.
2
SECTION 3. That should any word, phrase, paragraph, or section of this Resolution be
held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this
Resolution as a whole, or any part or provision thereof other than the part so decided to be
unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole.
SECTION 4. That this Resolution shall become effective immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the 28th day of
February, 2017.
APPROVED:
__________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
__________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3239
File ID: Type: Status: 2017-3239 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
02/17/2017File Created:
Final Action: 2015-16 CAFR AcceptanceFile Name:
Title: Consider approval of the Comprehensive Annual Financial Report (CAFR)
for the fiscal year ending September 30, 2016.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 9.
Sponsors: Enactment Date:
Memo CAFR FY 2015-16.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3239
Title
Consider approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal year
ending September 30, 2016.
Summary
Debbie Rollins, Managing Director, with the audit firm of Grant Thornton, will present the
results of the financial audit. See attached memorandum.
Fiscal Impact:
There is no direct fiscal impact from this agenda item.
Staff Recommendation:
The Finance Department recommends acceptance of the CAFR for fiscal year ending
September 30, 2016.
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3239)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 28, 2017
Reference: Approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal year
ending September 30, 2016
2030: Sustainable City Government
Introduction:
As required by Section 7.13 of the City of Coppell Home Rule Charter, an independent audit must be
made of all accounts of the City by a Certified Public Accountant.
Analysis:
Debbie Rollins (Managing Director), with the audit firm of Grant Thornton, will present the results
of the financial audit.
Legal Review:
Agenda item was reviewed by legal as part of the agenda packet.
Fiscal Impact:
There is no direct fiscal impact from this agenda item.
Recommendation:
The Finance Department recommends acceptance of the CAFR for fiscal year ending September 30,
2016.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3242
File ID: Type: Status: 2017-3242 Ordinance Agenda Ready
1Version: Reference: In Control: Finance
02/20/2017File Created:
Final Action: Budget Amendment February 2017File Name:
Title: Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2016-1446, the budget for the
Fiscal Year October 1, 2016 through September 30, 2017, and authorizing
the Mayor to sign.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 10.
Sponsors: Enactment Date:
Memo Budget Amendment.pdf, Budget Amendment
Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3242
Title
Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment
to Ordinance No. 2016-1446, the budget for the Fiscal Year October 1, 2016 through
September 30, 2017, and authorizing the Mayor to sign.
Summary
This amendment is being brought forward to reflect encumbrance carryovers from the prior
fiscal year and some items that have been brought before Council during the first part of the
current fiscal year. The accompanying memorandum provides the detail of the amendment.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3242)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 28, 2017
Reference: Budget Amendment for Fiscal Year 2016-17
2030: Sustainable City Government
Introduction:
This budget amendment is being brought forward to reflect encumbrance carryovers from the prior
fiscal year and some items that have been brought before Council during the first part of the current
fiscal year.
Analysis:
General Fund
General Fund Revenues are being increased $140,083. This is primarily from two sources: the
Sale of City Property from auctions ($57,695) and Prior Year Recoveries ($79,900), which
includes receipt of FEMA funds from the 2015 flood.
General Fund expenditures are being increased $4,781,233. $1,448,085 is associated with
encumbrance carryovers. Encumbrance carryovers are those items that were budgeted and
purchased in the previous fiscal year, but were not received by year end. The amounts are then
carried forward into the next fiscal year.
In addition to the encumbrance carryover, Combined Services is being increased $2,257,183.
This is associated with a transfer from the General Fund to the CRDC Funds for the General
Fund portion of the Life Safety Park project and the Library/Community Commons project. In
addition to the transfer, there is funding for a Project Manager associated with the Time and
Attendance project that is part of the Citywide ERP replacement project. Engineering is being
increased $100,500 for the design of bank stabilization in Grapevine Springs Park that was
2
approved by Council on November 8, 2016. Animal Control is being increased $495,465 for
the cost to remodel the facility which was approved by Council on January 24, 2017. The
increase in Information Systems is for the Security Cameras and Video Management Software
brought before Council on December 13, 2016. There is also funding for the Systems
Administrator associated with the PIER project. The Recreation Center has changed the method
of payment for Group Instructors. During the switch from employee to contractor, the amount
budgeted has been incorrect. They are requesting an additional $150,000 to cover the cost of
these instructors.
Of the $4,781,233 increase in expenditures, $4,491,163 was identified in Designated Fund
Balance, leaving a net increase of $290,070 which is a result of the Project Manager for Time
and Attendance ($90,070), the System Administrator for PIER ($50,000) and the increase in
costs associated with the group instructors ($150,000).
Water and Sewer Fund
Revenues are being amended to reflect the increase in water/sewer rates effective February 1,
2017 as adopted by Council in January 2017. The expenditures are being amended for
encumbrance carryovers and increases in TRA and Dallas Water Utilities costs that were over
the anticipated budget.
Police Special Revenue Fund
Revenues are being amended to reflect forfeitures and other revenues that have been received.
The expenditures are being amended for encumbrance carryovers and for the new Commercial
Vehicle Division, which will have an offsetting revenue.
Park Special Revenue Fund
Expenditures are being amended to reflect encumbrance carryovers and for the lightning
detection system installed in Old Town.
Tree Preservation Fund
Revenues are being amended for the actual Tree Preservation funds that have been received.
Infrastructure Maintenance Fund
Expenditures are being amended for encumbrance carryovers and the change order for the “slip
street” design for the Burns project.
W/S Infrastructure Maintenance Fund
Expenditures are being amended for encumbrance carryovers.
Municipal Drainage District Fund
Expenditures are being amended for encumbrance carryovers.
Donations – Special Revenue Fund
Revenues are being increased for the donation made to the Library to assist with an author
speaking engagement. Expenditures are being amended for an author speaking engagement
fee.
3
Recreational Fund
Expenditures are being amended for encumbrance carryovers.
Red Light Fund
Expenditures are being increased due to the replacement of a motorcycle that was damaged in
an accident.
CRDC Special Revenue
Expenditures are being amended for encumbrance carryovers.
Municipal Court Tech Fund
Expenditures are being amended for the warrant export process related to NTECC.
Rolling Oaks Memorial Cemetery
Expenditures are being amended for encumbrance carryovers.
Crime Control
Expenditures are being amended for encumbrance carryovers, the transfer to the CRDC Funds
for a portion of the Life Safety Project and for the SWAT body cameras approved by Council
on December 13, 2016.
CRDC #2 - Special Revenue
Revenues are being increased for the Transfer Ins from the General Fund and the Crime Control
Fund that is associated with the Life Safety Park project and the Library/Community Commons
project. Expenditures are being amended for encumbrance carryovers and the architectural
services contract for the Phase I design of the Coppell Arts Center.
Legal Review:
The agenda item was reviewed by legal as part of the agenda packet.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of this agenda item.
1
ORDINANCE NO. _____________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL
YEAR OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017; PROVIDING
THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 5th day of August,
2016, file with the City Secretary, a proposed general budget for the City covering the fiscal year
aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 13th day
of September, 2016, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2016-1446, for the 2016-17 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Revenues $59,050,690 $59,190,773 $ 140,083
Expenditures
Combined Services $2,834,459 $5,043,842 $2,209,383
Mayor and Council 604,423 643,498 39,075
City Administration 1,285,421 1,288,084 2,663
Economic Development 309,447 366,960 57,513
Community Information 559,744 605,536 45,792
Inspections 906,927 907,437 510
Engineering 1,570,253 1,738,189 167,936
Facilities 2,974,617 3,090,667 116,050
Streets 2,669,214 2,675,844 6,630
Environmental Health 447,578 452,258 4,680
Fleet Maintenance 1,340,030 1,369,484 29,454
Traffic Control 1,479,640 1,606,890 127,250
Fire 11,493,342 11,866,120 372,778
Emergency Management 284,859 295,636 10,777
Life Safety Park 244,364 251,107 6,743
Finance 1,398,972 1,402,335 3,363
Human Resources 1,522,048 1,540,808 18,760
Municipal Court 1,476,075 1,478,725 2,650
Library 2,110,781 2,137,012 26,231
Police 8,012,740 8,021,325 8,585
Animal Services 500,006 996,971 496,965
Information Systems 2,912,311 3,642,290 729,979
Parks 4,027,870 4,095,492 67,622
Senior Center 567,315 589,762 22,447
Recreation 2,321,177 2,471,688 150,511
2
Recreation Programs 947,092 975,470 28,378
Bio-Diversity 125,800 146,717 20,917
Tennis Center 503,081 503,947 866
Community Programs 345,031 351,759 6,728
Total Expenditures $ 4,781,233
Decrease in Designated Fund Balance (4,491,163)
Net Expenditure Increase 290,070
Net Decrease in Undesignated Fund Balance $ 149,987
Water/Sewer Fund Current Budget Amending Budget Change
Revenues $16,934,767 $18,556,914 $1,622,147
Expenses
Direct Cost of Water 6,170,996 6,373,801 202,805
Cost of Sewer Treated 2,921,258 4,393,987 1,472,729
Utility Operations 3,388,243 3,941,501 553,259
Utility Billing 705,166 705,758 592
Net Decrease in Projected Retained Earnings $ 607,238
Police Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $ 32,000 $ 40,776 $ 8,776
Expenditures 110,000 156,800 46,800
Net Decrease in Projected Fund Balance $ 38,024
Parks Special Revenue Current Budget Amending Budget Change
Expenditures $-0- $96,174 $ 96,174
Net Decrease in Projected Fund Balance $ 96,174
Tree Preservation Current Budget Amending Budget Change
Revenues $1,000 $13,850 $12,850
Net Increase in Projected Fund Balance $12,850
Infrastructure Maint. Fund Current Budget Amending Budget Change
Expenditures $8,508,263 $12,501,234 $3,992,971
Net Decrease in Projected Fund Balance $3,992,971
W/S Infrastructure Maint Current Budget Amending Budget Change
Expenditures $-0- $45,000 $45,000
Net Decrease in Projected Retained Earnings $45,000
Municipal Drainage Dist Current Budget Amending Budget Change
Expenditures $273,742 $578,777 $305,035
Net Decrease in Projected Fund Balance $305,035
Donations Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $ 21,025 $ 40,051 $ 19,026
Expenditures 5,000 7,500 2,500
Net Increase in Projected Fund Balance $ 16,526
Recreational Fund Current Budget Amending Budget Change
Expenditures $260,000 $276,682 $16,682
Net Decrease in Projected Fund Balance $16,682
3
Red Light Fund Current Budget Amending Budget Change
Expenditures $282,845 $309,117 $26,272
Net Decrease in Projected Fund Balance $26,272
CRDC Special Revenue Current Budget Amending Budget Change
Expenditures $-0- $44,615 $44,615
Net Decrease in Projected Fund Balance $44,615
Municipal Court Tech Current Budget Amending Budget Change
Expenditures $18,200 $38,853 $20,653
Net Decrease in Projected Fund Balance $20,653
Rolling Oaks Current Budget Amending Budget Change
Expenditures $724,834 $855,882 $131,048
Net Decrease in Projected Fund Balance $131,048
Crime Prevention Current Budget Amending Budget Change
Expenditures $5,561,774 $6,386,777 $825,003
Net Decrease in Projected Fund Balance $825,003
CRDC Special #2 Current Budget Amending Budget Change
Revenues $7,567,981 $9,209,180 $1,641,199
Expenditures $2,647,918 $4,818,036 2,170,118
Net Decrease in Projected Fund Balance $ 528,919
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____ day
of February 2017.
APPROVED:
______________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3238
File ID: Type: Status: 2017-3238 Resolution Agenda Ready
1Version: Reference: In Control: Finance
02/17/2017File Created:
Final Action: 2017 Reimbursement ResolutionFile Name:
Title: Consider approval of a Resolution expressing official intent to reimburse
expenses associated with constructing, installing and equipping
improvements, additions and extensions to the City’s water and sewer
system and for constructing, improving and equipping municipal exhibition
and museum facilities, including a new Arts Center, prior to the issuance of
bonds, and authorizing the Mayor to sign.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 11.
Sponsors: Enactment Date:
Memo Reimbursement Resolution.pdf,
Reimbursement Resolution.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3238
Title
Consider approval of a Resolution expressing official intent to reimburse expenses
associated with constructing, installing and equipping improvements, additions and
extensions to the City’s water and sewer system and for constructing, improving and
equipping municipal exhibition and museum facilities, including a new Arts Center, prior to
the issuance of bonds, and authorizing the Mayor to sign.
Summary
See attached memorandum.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3238)
Funds will be provided by the CRDC and the Water and Sewer Fund prior to the issuance of
the bonds.
Staff Recommendation:
The Finance Department recommends approval of the Resolution.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 28, 2017
Reference: Official intent to reimburse expenses in connection with the projects prior to issuance
of bonds
2030: Sustainable City Government
Introduction:
Before approving a design, construction or materials contract, the City must have total funds available
for the project at the time of contract award.
The costs associated with the proposed Arts Center would be provided by the CRDC ¼% sales tax
and the funds for the meter replacement program from the Water and Sewer fund. This resolution
will provide the City with flexibility concerning the source of funding for these projects.
Analysis:
Passage of this agenda item will allow approved contracts for the projects listed in the resolution to
be awarded prior to the issuance of the bonds by allowing temporary funding from the CRDC and the
Water and Sewer Fund with a future reimbursement back to the funds from bond proceeds. This
agenda item does not commit to the issuance of the bonds, only that any expenditures may be
reimbursed should the bonds be issued.
Legal Review:
Agenda item was reviewed by legal as part of the agenda packet. The resolution was prepared by
Bond Counsel.
Fiscal Impact:
Funds will be provided by the CRDC and Water and Sewer Fund prior to the issuance of the bonds.
Recommendation:
The Finance Department recommends approval of the Resolution.
RESOLUTION NO. 2017-_______
RESOLUTION EXPRESSING OFFICIAL INTENT
TO REIMBURSE COSTS OF PROJECTS
WHEREAS, the City of Coppell, Texas (the "Issuer") is a home-rule municipality and political
subdivision of the State of Texas;
WHEREAS, the Issuer expects to pay, or have paid on its behalf, expenditures in connection with
the design, planning, acquisition and construction of the projects described in Exhibit A hereto (the
"Projects") prior to the issuance of tax-exempt obligations or other obligations for which a prior
expression of intent to finance or refinance is required by Federal or state law (collectively and
individually, the "Obligations") to finance the Projects;
WHEREAS, the Issuer finds, considers, and declares that the reimbursement for the payment of
such expenditures will be appropriate and consistent with the lawful objectives of the Issuer and, as such,
chooses to declare its intention to reimburse itself for such payments at such time as it issues Obligations
to finance the Projects;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
Section 1. The Issuer reasonably expects to incur debt, or have debt incurred on its behalf, in one
or more series of Obligations with an aggregate maximum principal amount not to exceed $12,500,000,
for the purpose of paying the costs of the Projects.
Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-
exempt Obligations will be issued by the Issuer in furtherance of this resolution after a date which is later
than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the
property, with respect to which such expenditures were made, is placed in service.
Section 3. The foregoing notwithstanding, no tax-exempt Obligation will be issued pursuant to
this Statement more than three years after the date any expenditure which is to be reimbursed is paid.
Section 4. This Resolution shall be effective immediately upon adoption.
DULY PASSED by the City Council of the City of Coppell, Texas, this the 28th day of February,
2017.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
Exhibit A
(i) constructing, installing and equipping improvements, additions and extensions to the City's water and
sewer system and (ii) constructing, improving and equipping municipal exhibition and museum facilities,
including a new Arts Center
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3254
File ID: Type: Status: 2017-3254 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
02/20/2017File Created:
Final Action: Ordinance Amending Chapter 3 of Code of
Ordinances
File Name:
Title: Consider approval of an Ordinance of the City Council of the City of
Coppell, Texas, by amending the Code of Ordinances, as heretofore
amended, by amending Chapter 3 “City Departments”, Article 3-3. “Water
and Sewer Regulations”, Section 3-3-2 “Payment of Bills” by amending
subsection 3-3-2(E), to authorize the City Manager or Designee to consider
adjustment to a customer’s water bill following repair of a leak, providing a
severability clause; and providing an effective date.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 12.
Sponsors: Enactment Date:
Memo to amend ordinance.pdf, Ordinance.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3254
Title
Consider approval of an Ordinance of the City Council of the City of Coppell, Texas, by
amending the Code of Ordinances, as heretofore amended, by amending Chapter 3 “City
Departments”, Article 3-3. “Water and Sewer Regulations”, Section 3-3-2 “Payment of Bills”
by amending subsection 3-3-2(E), to authorize the City Manager or Designee to consider
adjustment to a customer’s water bill following repair of a leak, providing a severability
clause; and providing an effective date.
Summary
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3254)
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 28, 2017
Reference: Consider approval of an Ordinance of the City Council of the City of Coppell, Texas, by
amending the Code of Ordinances, as heretofore amended, by amending Chapter 3 “City Departments”,
Article 3-3. “Water and Sewer Regulations”, Section 3-3-2 “Payment of Bills” by amending subsection 3-
3-2(E), to authorize the City Manager or Designee to consider adjustment to a customer’s water bill
following repair of a leak, providing a severability clause; and providing an effective date.
2030: Sustainable City Government
Introduction:
The current ordinance does not provide management with the ability to provide relief to customers concerning a
penalty incurred for late payment or if a customer has a leak. The ordinance presented for consideration would allow
the City Manager or Designee to provide relief to customers for these items
Analysis:
The requested change would allow management to remove one penalty per calendar year from a residential
customer’s account upon the request of the customer.
The requested change would also allow management to adjust a customer’s water bill if the following criteria are
met:
1. Completion of the “Leak Repair Affidavit” which documents the leak and that the leak has been
repaired;
2. Customer has not received an adjustment related to a water leak at this location within the previous
24 months;
3. The usage caused by the leak is greater than the 12-month average. If the usage is not greater than
the 12-month average, no leak adjustment will be granted.
If a water leak adjustment is provided, the adjusted water bill will be calculated as follows:
1. The average of the customers previous 12 months of usage will be calculated and charged at the most
current adopted water and sewer rates.
2. The usage over the 12-month average will be charged as follows:
a. 50% of the remaining usage will be charged at the most current adopted water and sewer
rates
b. 50% of the usage will be charged at the most current rate paid by the City of Coppell to
Dallas Water Utilities for the volume rate.”
Legal Review:
The City Attorney reviewed this ordinance.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
1
TM 83606
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, BY AMENDING THE CODE OF ORDINANCES, AS
HERETOFORE AMENDED, BY AMENDING CHAPTER 3 “CITY
DEPARTMENTS”, ARTICLE 3-3. “WATER AND SEWER
REGULATIONS”, SECTION 3-3-2 “PAYMENT OF BILLS” BY
AMENDING SUBSECTION 3-3-2(E), TO AUTHORIZE THE CITY
MANAGER OR DESIGNEE TO CONSIDER ADJUSTMENT TO A
CUSTOMER’S WATER BILL FOLLOWING REPAIR OF A LEAK;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Coppell provides regulations for their water and sewer service;
and
WHEREAS, the City of Coppell has declared that all bills for water, sewer and garbage
services are due the dates shown on the bill and a penalty of ten percent of the total charge will be
assessed for all bills not paid on or before due date; and
WHEREAS, the City has determined that it is appropriate to authorize the City Manager
or designee to consider an adjustment to a customer bill following repair of a leak which caused
usage greater than the customer’s twelve-month average;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS
SECTION 1. That the Code Ordinance of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending the Code of Ordinances, Chapter 3,
City Departments, Article 3-3, Water and Sewer Regulations, Section 3-3-2 Payment of Bills, by
amending subsection (E), which shall read as follows:
“CHAPTER 3 – CITY DEPARTMENTS
. . . .
ARTICLE 3-3. WATER AND SEWER REGULATIONS
Sec. 3-3-1. Liability for materials
. . . .
2
TM 83606
Sec. 3-3-2. Payment of bills
All bills for water, sewer and garbage services are due the date shown on the bill, and a
penalty of ten percent of the total charge will be assessed for all bills not paid on or before the due
date. The City Manager or designee may authorize an abatement of one-month penalty to a
residential customer within a twelve (12) month calendar year upon the request of said customer.
A. Discontinuance of service …..
B. …..
…..
E. Leakage on customer side. All customers shall be responsible for loss
of water due to leakage in pipes inside the discharge side of the meter,
and if this water is not paid for according to the rates provided by section
315 and by section 332 of the Code of Ordinances of the City of
Coppell, Texas, service shall be discontinued. Service will not be
restored until all claims have been paid. However, the City Manager or
his/her designee may consider an adjustment reducing a customer’s
water bill for a water leak if the following criteria are met:
1. Completion of the Leak Repair Affidavit which documents the
leak and that the leak has been repaired;
2. Customer has not received an adjustment related to water leak at
this location within the previous 24 months;
3. The usage caused by the leak is greater than the 12-month
average. If the usage is not greater than the 12-month average,
no leak adjustment will be granted
If a water leak adjustment is provided, the adjusted water bill will be
calculated as follows:
1. The average of the customers previous 12 months of usage will
be calculated and charged at the most current adopted water and
sewer rates.
2. The usage over the 12-month average will be charged as follows:
a. 50% of the remaining usage will be charged at the most
current adopted water and sewer rates
b. 50% of the usage will be charged at the most current
rate paid by the City of Coppell to Dallas Water
Utilities for the volume rate.”
3
TM 83606
SECTION 2. That all provisions of the Code of Ordinance of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, illegal, or invalid, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall
remain in full force and effect.
SECTION 4. That an offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2017
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/gd)
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, BY AMENDING THE CODE OF ORDINANCES,
AS HERETOFORE AMENDED, BY AMENDING CHAPTER 3 “CITY
DEPARTMENTS”, ARTICLE 3-3. “WATER AND SEWER
REGULATIONS”, SECTION 3-3-2 “PAYMENT OF BILLS” BY
AMENDING SUBSECTION 3-3-2(E), TO AUTHORIZE THE CITY
MANAGER OR DESIGNEE TO CONSIDER ADJUSTMENT TO A
RESIDENTIAL CUSTOMER’S WATER BILL FOLLOWING REPAIR
OF A LEAK; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
APPROVED:
__________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
________________________________
CHRISTEL PETTINOS,CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/gd)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3230
File ID: Type: Status: 2017-3230 Agenda Item Agenda Ready
2Version: Reference: In Control: Community
Development
02/09/2017File Created:
Final Action: PD-289-C, Coppell Middle School West AdditionFile Name:
Title: PUBLIC HEARING:
Consider approval of CASE NO. PD-289-C, Coppell Middle School West
Addition, a zoning change request from C (Commercial) to PD-289-C,
(Planned Development-289-Commercial), to allow the conversion of
Coppell Middle School to a Ninth -Grade Center on 42.7 acres located at
1301 Wrangler Circle.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 13.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report.pdf, MEMO MS West
Resubmittal Requirements - Portable Buildings &
Demo.pdf, Temporary Construction Fence Logistic
Plan.pdf, Overall Site Plan (CS 1.0).pdf, Enlarged
Site Plan ‘A’ (CS 1.0A).pdf, Enlarged Site Plan ‘B’
(CS 1.0B).pdf, Traffic Management Plan (CS
1.0C).pdf, Elevations (2 Pages).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved02/16/2017Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3230)
Matt Steer, Senior Planner, introduced this case with exhibits, elevations and a colorboard. He
mentioned that eight notices were mailed to property owners within 200 feet of this request. There
were no responses returned in favor or in opposition. There also were 11 courtesy notices mailed to
property owners between 201 and 800 feet of this request. There were no responses returned in favor
or in opposition. He stated that staff is recommending approval with conditions which he read into the
record.
Questions and comments from the Commission:
Why the fence and the football field was not included in this zoning
request.
The timetable for the removal of the portable buildings and the temporary
asphalt after completion of the project.
Will the tennis courts be accessible during construction?
The amount of students the 60'x24' building can hold.
Louis Macias, CISD, 1303 Wrangler Circle, Coppell, Texas, was present to address questions and
stated agreement with staff's recommendation. He stated that the school budget did not allow for the
fence and foot ball field to be part of this zoning request, just the actual structures. The fence and field
will be addressed during any future expansion related to that area. The portable buildings and asphalt
will be removed upon completion of the project. The tennis courts will remain open as all construction
is on the east side and the tennis courts are on the west side. The 60'x24' portable building will house
athletic equipment and the two small ones will be classrooms. A letter from Building Inspection details
the requirements to be in compliance with all of the building codes.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Chairman Haas motioned to recommend approval subject to the following conditions:
1. The proposed size and placement of the temporary buildings is accepted as
submitted on this site plan. However, in order to preserve the health and
safety of students and teachers utilizing the temporary buildings and
appurtenances, additional technical requirements must be met prior to
issuing building permits for the portable buildings or demolition. See
attachment for details.
2. Engineering staff will work closely with CISD on the traffic management
plan.
3. Ensure the temporary fire lane locations match on all plans.
4. Remove the “3,500 SF Addition” note on the existing cafeteria building as
this is not applicable to the current request.
5. Label each of the materials on the Elevations and include a legend listing
each of the material specifications.
6. Revise the call out on the northern portable building to indicate only one
building proposed at that location.
7. Verify the 12’x50’ and 10’x20’ totals shown in the parking tabulations table.
It appears that there are only 34 of each of these parking spaces based on
what is depicted south of the service center building.
Seconded by Vice Chairman Portman; motion carried (6-1).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Doug
Robinson, Commissioner Vijay Sarma, Commissioner George Williford,
and Commissioner Freddie Guerra
6Aye:
Commissioner Sue Blankenship1Nay:
2 02/28/2017City Council
Text of Legislative File 2017-3230
Title
PUBLIC HEARING:
Page 2City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3230)
Consider approval of CASE NO. PD-289-C, Coppell Middle School West Addition, a
zoning change request from C (Commercial) to PD-289-C, (Planned
Development-289-Commercial), to allow the conversion of Coppell Middle School to a
Ninth-Grade Center on 42.7 acres located at 1301 Wrangler Circle.
Summary
The following P&Z conditions remain outstanding:
1.The proposed size and placement of the temporary buildings is accepted as
submitted on this site plan. However, in order to preserve the health and safety of
students and teachers utilizing the temporary buildings and appurtenances,
additional technical requirements must be met prior to issuing building permits for the
portable buildings or demolition. See attachment for details.
2.Engineering staff will work closely with CISD on the traffic management plan.
Staff Recommendation:
On February 16, 2017, the Planning Commission unanimously recommended approval of
this ZONING CHANGE (6-1) subject to the remaining conditions. Commissioners, Williford,
Sarma, Robinson, Haas, Portman, and Guerra voted in favor; Commissioner Blankenship
voted in opposition.
The Planning Department recommended APPROVAL.
Goal Icon:
Community Wellness and Enrichment
Sense of Community
Page 3City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: February 28, 2017
Reference: Consider approval of PD-289-C, Coppell Middle School West Addition, to allow the
conversion of Coppell Middle School to a Ninth-Grade Center on 42.7 acres located at
1301 Wrangler Circle.
2030: Sense of Community and Community Wellness and Enrichment
Executive Summary:
Planned Development District zoning is required to allow for several permanent and temporary on-site
improvements to convert the existing Middle School into a ninth grade center. This facility will serve the
entire school district, and is anticipated to be open for the 2018-19 school year.
Introduction:
CISD is proposing following changes to the existing campus:
• Demolish approximately 42,500 square feet of existing north gymnasium area and locker rooms;
• Construct a 41,800-square-foot Athletics Building addition;
• Remodel the interior of the Band Hall and Drama Area;
• Construct a 13,500-square-foot Fine Arts addition;
• Construct 2,550-square-foot Cafeteria addition; and,
• Add two Tennis courts south of the existing tennis courts.
To accomplish this while the school is still functioning and to provide services and safety to the students,
CISD is requesting the use of six portable buildings on site, five of which are located south of the existing
academic building. The proposed enrollment for the Ninth Grade Center of 1,114 is less than the existing
Middle School enrollment (1,126), the onsite parking is sufficient and no additional parking is needed.
The building elevations indicate that the colors of the building will be a variety of shades of brown brick
and red metal accent panels.
Analysis:
On February 16, 2017 the Planning and Zoning Commission recommended approval of this request (6-1)
the following conditions remain outstanding:
1. The proposed size and placement of the temporary buildings is accepted as submitted on this site
plan. However, in order to preserve the health and safety of students and teachers utilizing the
temporary buildings and appurtenances, additional technical requirements must be met prior to
issuing building permits for the portable buildings or demolition. See attachment for details.
2. Engineering staff will work closely with CISD on the traffic management plan.
2
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Memo Referencing Portable Buildings and Demolition Permits
2. Temporary Construction Fence Logistic Plan
3. Overall Site Plan (CS 1.0)
4. Enlarged Site Plan ‘A’ (CS 1.0A)
5. Enlarged Site Plan ‘B’ (CS 1.0B)
6. Traffic Management Plan (CS 1.0C)
7. Elevations (2 Pages)
ITEM # 4
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-289-C, Coppell Middle School West Addition
(Ninth Grade Center)
P&Z HEARING DATE: February 16, 2017
C.C. HEARING DATE: February 28, 2017
STAFF REP.: Matt Steer, Senior Planner
LOCATION: 1301 Wrangler Circle
SIZE OF AREA: 42.7 acres of property
CURRENT ZONING: C (Commercial)
REQUEST: A zoning change request to PD-289-C, (Planned Development-289-Commercial),
to allow the conversion of Coppell Middle School to a Ninth Grade Center.
APPLICANT: Coppell Independent School District
Louis Macias
1303 Wrangler Circle
Coppell, Texas 75019
(214) 496-8056
Email: lmacias@coppellisd.com
HISTORY: There was no platting history on the subject site until 1995. A Preliminary Plat was
approved by City Council on May 9, 1995 and a Final Plat was subsequently
approved by City Council on October 19, 1995. In June 2001, Council approved a
Site Plan to permit construction of a service center with bus/maintenance vehicle
parking, several building additions, reconstruction of the concession building, and
re-paving of the asphalt parking lot.
HISTORIC COMMENT: There is no historic significance associated with this property.
TRANSPORTATION: Wrangler Road is a C4U four-lane undivided roadway built within a 65-foot right-
of-way (narrowing to 60 feet to the west).
SURROUNDING LAND USE & ZONING:
North – Office/Warehouse; LI (Light Industrial)
South – Office/Warehouse; PD-222R-LI (Planned Development-222 Revised-
Light Industrial)
East – Office & Warehouse Uses; LI (Light Industrial)
West – Office/Warehouse; LI (Light Industrial)
ITEM # 4
Page 2 of 4
COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, designates this area as Industrial
Special District with school use noted.
DISCUSSION: The Coppell Independent School District is requesting a Detail Planned
Development approval for several permanent and temporary on-site improvements.
This application is seeking approval for the proposed changes to the Site Plan,
including the existing and proposes uses to transform Coppell Middle School West
into a Ninth Grade Center. This new center will serve the entire school district.
Specifically, the applicant is proposing to make the following changes to the
Campus:
Demolish approximately 42,500 square feet of existing north gymnasium
area and locker rooms;
Construct a 41,800-square-foot Athletics Building addition;
Remodel the interior of the Band Hall and Drama Area;
Construct a 13,500-square-foot Fine Arts addition;
Construct 2,550-square-foot Cafeteria addition; and,
Add two Tennis courts south of the existing tennis courts.
Temporary (Portables):
According to the applicant, in order to have the building ready for the 9th grade
student transition in August, 2018, CISD plans to start demolition in late February
or early March of 2017. During this time (approximately 16 months) some students
will be displaced, thereby necessitating temporary classrooms while demolition and
new construction of those parts of the building take place. While the construction
activity is being completed, CISD is requesting the use of six portable buildings on
site, five of which are located south of the existing academic building and are sized
as follows:
Two 24’x64’
Two 18’x44’
One 64’x126’
The fire lane will temporarily be rerouted around these portables. These are best
depicted on Sheet CS 1.0A, an enlargement of the portable facilities and temporary
fire lane construction. The sixth one is a 24’ x 64’ portable to be sited on the
northeast corner of the site just west of the outdoor basketball court. CISD has
agreed that once the new construction is complete and they obtain a Certificate of
Occupancy on the newly constructed portions of the building, the portable
classrooms will immediately be removed.
Elevations:
As depicted on Sheet “Elev 1”, the proposed Athletics Building is 35 feet in height-
approximately 6.5 feet taller than the existing building to which it will be attached.
The primary colors of the building will be “taupe” and “chocolate brown” with a
variety of shades of red metal accent panels. The proposed Fine Arts addition is
shown on Sheet “Elev 2”. The materials include a “chocolate brown” brick at the
entry and a “light brown” brick with red metal panel accents toward the top of the
façade. The new cafeteria addition is shown on the same sheet to be constructed of
the “light brown” brick with “chocolate brown” brick accents. The specific
ITEM # 4
Page 3 of 4
materials should be consistently called out on the elevations and a legend needs to
be added listing the material specifications. Also, the temporary canopy elevations
are depicted on this sheet and are required to be revised prior to permitting, as listed
in the attachment.
Parking:
There are only temporary parking modifications proposed. All spaces will be
restored to preconstruction conditions once the construction has been completed.
In the short term, 12 parking spaces will not be usable due to the construction of
the temporary fire lane/drive on the south end of the site, just north of the existing
service center building. Eighty-three parking spaces will be fenced in for
construction equipment north of the new Athletics Building; therefore, it is
anticipated that those that the parents and teachers that would typically park in that
location would park in one of the other parking lots on site. Because the proposed
enrollment (1,114) is less than the existing (1,126), the onsite parking is sufficient
and no additional parking is needed.
Landscape Plan:
None of the existing landscaping other than sod areas are affected by the proposed
changes; therefore a landscape plan was not required.
Staff is recommending approval subject to the conditions outlined below.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request subject to the following conditions:
1. The proposed size and placement of the temporary buildings is accepted as submitted on this site plan.
However, in order to preserve the health and safety of students and teachers utilizing the temporary
buildings and appurtenances, additional technical requirements must be met prior to issuing building
permits for the portable buildings or demolition. See attachment for details.
2. Engineering staff will work closely with CISD on the traffic management plan.
3. Ensure the temporary fire lane locations match on all plans.
4. Remove the “3,500 SF Addition” note on the existing cafeteria building as this is not applicable to the
current request.
5. Label each of the materials on the Elevations and include a legend listing each of the material
specifications.
6. Revise the call out on the northern portable building to indicate only one building proposed at that
location.
7. Verify the 12’x50’ and 10’x20’ totals shown in the parking tabulations table. It appears that there are
only 34 of each of these parking spaces based on what is depicted south of the service center building.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ITEM # 4
Page 4 of 4
ATTACHMENTS:
1. Memo Referencing Portable Buildings and Demolition Permits
2. Temporary Construction Fence Logistic Plan
3. Overall Site Plan (CS 1.0)
4. Enlarged Site Plan ‘A’ (CS 1.0A)
5. Enlarged Site Plan ‘B’ (CS 1.0B)
6. Traffic Management Plan (CS 1.0C)
7. Elevations (2 Pages)
Construction FenceConstruction FenceConstruction FenceConstruction FenceNSB Office Temp Walkway forStudentsStudent Drop Off &Pick UpTemp Fire LaneCovered Walkway64x126Portable1
8
x
4
4
18
x
4
4
24
x
6
4
24x64Covered WalkwayDouble GatesDouble GatesDouble GatesDouble GatesNORTHSTAR BUILDERS GROUP
TEMPORARY CONSTRUCTION FENCE LOGISTIC PLAN
Single GateSingle GateSingle GateDouble GatesSingle Gate
DNN 89°27'30" E 1232.11'S 89°22'30" W 1197.12'X
X
X X X XXXXXXXXXXXXXXXXXXX
X XX
XXXXXXXXXXXXXXX
X
PARKING LOT
W R A N G L E R D R I V EMAIL BOXSIGNCONC.HEAD WALLFOOTBALL FIELDE N T E R P R I S E D R I V E31.4'70.6'56.3'32.0'55.6'41.3'2.0'4.1'10.0'14.9'
7
7
.
4
'87.4'32.0'101.5'65.0'30.3'13.0'4.1'1
0
.
0
'32.0'4.6'10.0'16.7'120.6'32.0'76.1'131.7'5.7'10.0'16.9'4.1'1
0
.
0
'16.9'5.1'17.4'10.0'3.6'5
2
.
9
'16.0'39.6'3.7'3.0'10.9'12.5'11.9'1.3'191.0'193.5'20.5'20.7'42.0'11.3'20.0'15.9'11.0'43.0'17.0'20.9'21.0'19.1'51.6'44.1'41.8'32.9'50.0'20.7'5.0'43.0'17.0'10.1'40.2'10.0'20.1'6.8'6.7'6.8'7.0
'6.7'6.8
'6.6'39.2'39.2'28.9'5.3'4.0'32.2'4.0'5.3'43.3'11.0'4.0'17.8'22.8'4.0'9.5'8.1'21.4'3.6'3.6'1.3'10.9'8.1'19.0'1.3'ONE STORY BRICKBLDG. - 4,335 SF3.0'ONE STORYBRICK BLDG.ONE STORYBRICK BLDG.20'X 20'BRICK BLDG.ONE STORYBRICK BLDG.ONE STORYBRICK BLDG.PARKING(concrete)(concrete)PARKINGPARKING(concrete)(asphalt)S 00°12'30" E470.00'S 89°27'30" E35.00'REPLAT OF ALL OF LOT 3 AND LOT 1, BLOCK 7
( 6 5' R. O. W. )PARK WEST COMMERCE CENTER
VOLUME 94158 PAGE 1324
LOT 3 BLOCK 7
VOLUME 91002 PAGE 31PARK WEST COMMERCE CENTERC R E S T S I D E D R I V E ( 6 0' R. O. W. )CONNELL DEVELOPMENT CO.NORTH LAKE BUSINESS PARKVOLUME 85140 PAGE 1855CONNELL DEVELOPMENT CO.NORTH LAKE BUSINESS PARKVOLUME 87110 PAGE 1874CONC.
HATTIE MAE LESLEYJAN. 24, 1938 N 00°12'30" W 1864.44'465.0' 60.00'
S 00°12'30" E EXISTINGBRICK BLDG.ONE STORYTRANSFORMERSOFTBALL FIELDSOFTBALL PRACTICE170L. POLEL. POLEL. POLE43BASEBALL PRACTICEL. POLEXXXBASEBALL FIELD108EVENT / SERVICEL. POLE213153 L. POLEL. POLEP. POLEL. POLE175 192191 155 109156135174
X
42STUDENT PARKINGEXISTINGBATTING CAGEBATTING CAGEEXISTINGBATTING CAGEEXISTINGEXISTINGBATTING CAGESCOREBOARDEXISTINGEXISTINGFLAG POSTCOMPETITIONCOMPETITION52134828128 27
LOW POINTPOINTHIGHCENTER PARKINGSTORAGE BLDG.EXISTING WARNING TRACKEXISTING 10'WARNING TRACKEXISTING 10'WARNING TRACKEXISTING 10'CHAIN LINK FENCEEXISTING 6'CHAIN LINK FENCEEXISTING 6'1
114512468485162
163123124199FOOTBALL FIELD
PRATICECONCESSION EXISTING55.6'41.3'175
EXISTINGEXISTINGEXISTINGFF 531.03EXISTINGEXISTINGEXISTINGEXISTINGEXIST.EXISTING
1781791
16
17 26
27
37
38
47
485162
76,570 TOTAL SFEXISTING EDGE ASPHALT
EX. CONCESSIONS STORAGE BLDG.MAINT. BLDG.FF 532.25 - 2,215 S.F.S 00°12'30" E 1397.70'S 89°22'30" W 1197.12'HEAD WALLREMOTE DOCK7813 CHAIN LINK FENCEEXISTING 6'27121BUS PARKINGBUS PARKINGBUS PARKING132910SLIDING GATESLIDING GATECARD READERREFER 6/A2.0CARD READERREFER 6/A2.02' CONCRETE STRIP2' WIDE CONCRETE STRIP-25' LONG (TYP)FINISH FLOOR ELEV = 530.50SERVICE CENTEREXISTING47,700 S.F.202128341311434GATECONTROLLERPOST & PANEL SIGNREFER 1A/2.0FLAG POLEREFER 5/2.0HANDICAP PARKINGREFER 2/2.0 FOR SIGNAGEAND CIVIL DOCS FOR LOCATIONSTOP SIGNREFER 4A/2.0DO NOT ENTER SIGNREFER 4C/2.0GATECONTROLLERBRICK BLDG.TWO STORYW R A N G L E R C I R C L E2 NEWTENNISCOURTS2EXISTINGTENNISCOURTSZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"ZONED"HIGHWAYCOMMERCIAL"ZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"
ZONED "LIGHT INDUSTRIAL"
ZONED "LIGHT INDUSTRIAL"
ZONED "LIGHT INDUSTRIAL"2 TEMPORARY24' X 64' PORTABLEBUILDINGS.2 TEMPORARY18' X 44' PORTABLEBUILDINGS.TEMPORARYPORTABLEBUILDING.TEMPORARYASPHALTFIRE LANE.TEMPORARYASPHALTFIRE LANE.TEMPORARYASPHALTROLL OVER CURBW/8° MAX. INCLINETEMPORARYASPHALTROLL OVER CURBW/8° MAX. INCLINENEW FIRELANE PAVINGRELOCATEDEX. F.H.EX. F.H.EX. F.H.EX. F.H.EX. F.H.EX. F.H.FINE ARTSADDITIONFF 531.00NEW 10'CONCRETESIDEWALKNEW 5'CONCRETESIDEWALKEXISTING10' CONCRETESIDEWALK.(TO REMAIN)EXISTINGCONCRETESIDEWALK.(TO REMAIN)NEWCONCRETESIDEWALKNEWCONCRETESIDEWALKNEWCONCRETESIDEWALKEXISTINGCONCRETESIDEWALK.(TO REMAIN)HCSIGNEXISTINGCONC.PAVINGEXISTING
CONC.
PAVING113142750RELOCATED24' FIRELANERIVER ROCKGRASSCONCRETE SEATINGSTAMP CONCRETE 2STAIN CONCRETESTAMP CONCRETERIVER ROCKCONCRETE SEATINGSTAMP CONCRETESTAIN CONCRETESTAMP CONCRETE 2GRASSPLANTERSGRASSGRASSGRASSGRASSGRASSGRASSGRASSGRASSGRASSGRASSGRASSGRASSPLANTERSSTAMP CONCRETE 2CONCRETE SEATINGSTAIN CONCRETECONCRETE SEATINGSTAIN CONCRETESTAMP CONCRETESTAMP CONCRETENEWATHLETICS BUILDING41,819 SFFF 531.52TWO STORY36' HT.FULLY SPRINKLED BUILDINGFF 531.52EXISTINGCONC.PAVINGEXISTINGCONC.PAVINGF
F
5
3
1
.
0
3
B
A
N
D
H
A
L
L
3,
6
9
2
S
.
F
.EXISTINGCAFETERIA BUILDING23,210 EX SFFF 531.00ONE STORY26' HT.FULLY SPRINKLED BUILDINGCAFETERIAADDITIONFF 531.00EXISTINGCONC.SIDEWALKELEC192526EXISTINGACADEMIC BUILDING86,298 SFFF 530.50ONE STORY26' HT.FULLY SPRINKLED BUILDINGTEMPORARY24' X 64' PORTABLEBUILDINGS.8 NEW 9' X 18'CONCRETEPARKINGSTALLSNEWCONCRETESIDEWALKATHLETICS BUILDING76,570 SFFF 531.52TWO STORY36' HT.FULLY SPRINKLED BUILDINGONE STORYEXISTINGSTSTFF 531.52NEW 5'CONCRETESIDEWALKNEWCONCRETEDRIVENEWCONCRETECURBNEW 5'CONCRETESIDEWALKLOCATION MAPGENERAL NOTESPARKING REQUIREMENTSPARKING TABULATIONS9TH GRADE CENTERBASEBALL / SOFTBALL COMPLEXSERVICE CENTERBUILDING SQUARE FOOTAGE 1002000Scale 1" = 100'Coppell ISD
9TH Grade Center16242.0000105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062FAX 972-717-2176PHONE 972-717-5151GLENNENGINEERINGT.B.P.E. FIRM REGISTRATION NO. F - 303ISSUESCORGAN401 N. Houston St.Dallas, TX 75202T: 214.748.2000F: 214.653.8281REVISIONSDATEJOBSHEET02.07.201701AT COPPELL MIDDLE SCHOOL WEST
1301 WRANGLER CIRCLE
COPPELL TEXAS 75019 1202100% FOR CONSTRUCTION02/07/20179TH GRADE CENTERANNEXATHLETIC /BASEBALLAN ADDITION TO THE CITY OF COPPELL,DALLAS COUNTY, TEXAS SCALE 1" = 100'COPPELL 9TH GRADE CENTERCOPPELL MIDDLE SCHOOL WEST ADDITIONSITUATED IN THE CORDELIA BOWEN SURVEY - ABSTRACT NO. 56LOT 1, BLOCK 1 - 51.7285 ACRES CIVIL ENGINEERGLENN ENGINEERINGIRVING, TEXAS 75062(972) 717 - 5151105 DECKER COURT, SUITE 910ARCHITECTCORGAN ASSOCIATES, INC.DALLAS, TEXAS 75202(214) 748 - 2000401 N. HOUSTON ST.OWNERCOPPELL ISDCOPPELL, TEXAS 75019(214) 469-6000200 S. DENTON TAP SITE DATA SUMMARY TABLEEXISTING ZONINGCOMMERCIALPROPOSED ZONINGPD-289-CSPECIAL CONDITIONSUSEHIGH SCHOOL (9TH GRADE CENTER)LOT AREA 51.7285 ACRES OR 2,253,293 SFREQUIRED SETBACK FRONT YARD SETBACK 60'SIDE YARD SETBACK 30' STREETREAR YARD SETBACK 20' SETBACKBUILDING AREA (NEW TOTAL)EXISTING KITCHEN ADDITION 2,553 SFEXISTING FINE ARTS ADDITION 13,252 SFEXISTING ATHLETICS ADDITION 41,819 SFTOTAL BUILDING AREA 240,020 SFBUILDING COVERAGE(FAR)10.65%EXISTING BUILDING HEIGHT29'-0" (1 STORY) "MEASURED TO PEAK"NEW KITCHEN ADDITION HEIGHT17'-4" (1 STORY) "MEASURED TO PEAK"NEW FINE ARTS HEIGHT28'-0" (1 STORY) "MEASURED TO PEAK"NEW ATHLETICS BUILDING35'-4" (1 STORY) "MEASURED TO PEAK"PORTABLE BUILDING NOTESOVERALL SITEPLANCS 1.0CONSTRUCTION9TH GRADE CENTERTEMP. CONSTRUCTIONSEE SHT. CS 1.0ASEE SHT. CS 1.0B24' -0' MIN.2% SLOPE02/20/17CITY COMMENTS19TH GRADE CENTERTEMP. CONSTRUCTION11
31.4'7
0
.
6
'56.3'3
2
.
0
'
5
5
.
6
'41.3'2
.
0
'4.1'1
0
.
0
'14.9'87.4'6
5
.
0
'30.3'1
3
.
0
'
4
.
1
'10.0'1
2
0
.
6
'32.0'76.1'5
.
7
'10.0'16.9'
4
.
1
'17.4'10.0'3
.
6
'12.5'1
1
.
9
'
ONE STORY
BRICK BLDG.1751551091561351741345
5
.
6
'41.3'1751
32
9
CARD READER
REFER 6/A2.0
POST & PANEL SIGN
REFER 1A/2.0
2 TEMPORARY
24' X 64' PORTABLE
BUILDINGS.
2 TEMPORARY
18' X 44' PORTABLE
BUILDINGS.
TEMPORARY
PORTABLE
BUILDING.
TEMPORARY
ASPHALT
FIRE LANE.
TEMPORARY
ASPHALT
FIRE LANE.
TEMPORARY
ASPHALT
ROLL OVER CURB
W/8° MAX. INCLINE
TEMPORARY
ASPHALT
ROLL OVER CURB
W/8° MAX. INCLINE
EX. F.H.
EX. F.H.
EXISTING
1
2
7
19
25
26
STACKING LANES Coppell ISD9TH Grade Center16242.0000
105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062
FAX 972-717-2176PHONE 972-717-5151
GLENN
ENGINEERING
T.B.P.E. FIRM REGISTRATION NO. F - 303
ISSUES
CORGAN
401 N. Houston St.
Dallas, TX 75202
T: 214.748.2000
F: 214.653.8281
REVISIONS
DATE
JOB
SHEET
02.07.2017
01
AT COPPELL MIDDLE SCHOOL WEST1301 WRANGLER CIRCLECOPPELL TEXAS 750191
2
02
100% FOR CONSTRUCTION02/07/2017
AN ADDITION TO THE CITY OF COPPELL,
DALLAS COUNTY, TEXAS
SCALE 1" = 20'
COPPELL 9TH GRADE CENTER
COPPELL MIDDLE SCHOOL WEST ADDITION
SITUATED IN THE CORDELIA BOWEN SURVEY - ABSTRACT NO. 56
LOT 1, BLOCK 1 - 51.7285 ACRES
ENLARGED SITE
PLAN 'A'
CS 1.0A
20 40010
Scale 1" = 20'
PORTABLE BUILDING PLANS
NTS
B
S
e
e
A
r
c
h
.
P
l
a
n
ASee Arch.Plan
PARKING LOTW R A N G L E R D R I V EMAIL BOX6.8
'6.6'39.2'39.2'28.9'
5.3'4.0'32.2'4.0'5.3'
43.3'
11.0'4.0'17.8'22.8'4.0'9.5'8.1'21.4'3.6'3.6'1.3'10.9'8.1'19.0'1.3'ONE STORY BRICK
BLDG. - 4,335 SF
PARKING
(concrete)(asphalt)45
46 123 124 199
EXISTING
EXIST.EXISTINGEXISTING EDGE ASPHALTW R A N G L E R C I R C L E
GRASS
CONCRETE SIDEWALK.
TEMPORARY
24' X 64' PORTABLE
BUILDINGS.
ONE STORY
EXISTING
Coppell ISD9TH Grade Center16242.0000
105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062
FAX 972-717-2176PHONE 972-717-5151
GLENN
ENGINEERING
T.B.P.E. FIRM REGISTRATION NO. F - 303
ISSUES
CORGAN
401 N. Houston St.
Dallas, TX 75202
T: 214.748.2000
F: 214.653.8281
REVISIONS
DATE
JOB
SHEET
02.07.2017
01
AT COPPELL MIDDLE SCHOOL WEST1301 WRANGLER CIRCLECOPPELL TEXAS 750191
2
02
100% FOR CONSTRUCTION02/07/2017
AN ADDITION TO THE CITY OF COPPELL,
DALLAS COUNTY, TEXAS
SCALE 1" = 20'
COPPELL 9TH GRADE CENTER
COPPELL MIDDLE SCHOOL WEST ADDITION
SITUATED IN THE CORDELIA BOWEN SURVEY - ABSTRACT NO. 56
LOT 1, BLOCK 1 - 51.7285 ACRES
ENLARGED SITE
PLAN 'B'
CS 1.0B
20 40010
Scale 1" = 20'ASee Arch.Plan1
N 89°27'30" E 1232.11'S 89°22'30" W 1197.12'X XXXXXXXXX
X X X X X X
X X X X X X
XXXX
XXXXX
XXXXXXXXXXX
XPARKING LOTW R A N G L E R D R I V EMAIL BOXSIGNCONC.HEAD WALLFOOTBALL FIELD
E N T E R P R I S E D R I V E
31.4'70.6'56.3'3
2
.
0
'55.6'41.3'2.0'4.1'10.0'14.9'77.4'87.4'32.0'101.5'65.0'30.3'13.0'4
.
1
'10.0'32.0'4.6'10.0'16.7'120.6'32.0'76.1'131.7'5
.
7
'10.0'16.9'4.1'10.0'16.9'
5
.
1
'17.4'10.0'3
.
6
'52.9'16.0'39.6'
3
.
7
'
3
.
0
'
10.9'12.5'1
1
.
9
'1.3'191.0'193.5'20.5'20.7'42.0'11.3'
20.0'15.9'11.0'43.0'
17.0'
20.9'21.0'
19.1'51.6'44.1'41.8'32.9'50.0'
20.7'5.0'43.0'
17.0'10.1'40.2'
10.0'20.1'6.8
'6.7'6.8'7.0'
6.7'6.8'6.6'39.2'39.2'28.9'
5.3'4.0'32.2'4.0'5.3'43.3'
11.0'4.0'17.8'22.8'4.0'9.5'8.1'21.4'3.6'3.6'1.3'10.9'8.1'19.0'1.3'ONE STORY BRICK
BLDG. - 4,335 SF3.0'ONE STORY
BRICK BLDG.
ONE STORY
BRICK BLDG.
20'X 20'
BRICK BLDG.
ONE STORY
BRICK BLDG.
ONE STORY
BRICK BLDG.
PARKING
(concrete)
(concrete)
PARKING
PARKING
(concrete)(asphalt)S 00°12'30" E 470.00'
S 89°27'30" E
35.00'REPLAT OF ALL OF LOT 3 AND LOT 1, BLOCK 7( 6 5' R. O. W. )PARK WEST COMMERCE CENTERVOLUME 94158 PAGE 1324LOT 3 BLOCK 7VOLUME 91002 PAGE 31PARK WEST COMMERCE CENTERC R E S T S I D E D R I V E
( 6 0' R. O. W. )
CONNELL DEVELOPMENT CO.
NORTH LAKE BUSINESS PARK
VOLUME 85140 PAGE 1855
CONNELL DEVELOPMENT CO.
NORTH LAKE BUSINESS PARKVOLUME 87110 PAGE 1874
CO
N
C.HATTIE MAE LESLEYJAN. 24, 1938N 00°12'30" W 1864.44'
465.0' 60.00'S 00°12'30" E EXISTING
BRICK BLDG.
ONE STORYTRANSFORMERSOFTBALL FIELD
SOFTBALL PRACTICE 170L. POLEL. POLEL. POLE43BASEBALL PRACTICE L. POLEX X
XBASEBALL FIELD
108EVENT / SERVICEL. POLE213
1
53L. POLEL. POLEP. POLEL. POLE
175192
191155109156135174X42STUDENT PARKINGEXISTING
BATTING CAGE BATTING CAGE
EXISTING
BATTING CAGE
EXISTINGEXISTING
BATTING CAGE
SCOREBOARD
EXISTING
EXISTING
FLAG POST
COMPETITION
COMPETITION 5213482812827LOW POINT
POINT
HIGH
CENTER PARKING
STORAGE BLDG.
EXISTING
WARNING TRACK
EXISTING 10'
WARNING TRACK
EXISTING 10'
WARNING TRACK
EXISTING 10'
CHAIN LINK FENCE
EXISTING 6'
CHAIN LINK FENCE
EXISTING 6'11145
12
46
84 85 162
163
123 124 199FOOTBALL FIELDPRATICECONCESSION
EXISTING55.6'41.3'175EXISTING
EXISTING
EXISTING
FF 531.03
EXISTING
EXISTING
EXISTING
EXISTING
EXIST.EXISTING178
179
116172627373847485
1
6
2
76,570 TOTAL SF
EXISTING EDGE ASPHALTEX. CONCESSIONSSTORAGE BLDG.
MAINT.
BLDG.
FF 532.25 - 2,215 S.F.
S 00°12'30" E 1397.70'S 89°22'30" W 1197.12'HEAD WALL
REMOTE DOCK7
8
13
CHAIN LINK FENCE
EXISTING 6'
27
12
1
BUS PARKING
BUS PARKING
BUS PARKING
1
32
9
10
SLIDING GATE
SLIDING GATE
CARD READER
REFER 6/A2.0
CARD READER
REFER 6/A2.0
2' CONCRETE STRIP
2' WIDE CONCRETE STRIP-25' LONG (TYP)
FINISH FLOOR ELEV = 530.50
SERVICE CENTER
EXISTING
47,700 S.F.
20
21
2834
13 1
14
34
GATE
CONTROLLER POST & PANEL SIGN
REFER 1A/2.0
FLAG POLE
REFER 5/2.0
HANDICAP PARKING
REFER 2/2.0 FOR SIGNAGE
AND CIVIL DOCS FOR LOCATION
STOP SIGN
REFER 4A/2.0
DO NOT ENTER SIGN
REFER 4C/2.0
GATE
CONTROLLER
FF 531.52BRICK BLDG.
TWO STORY
W R A N G L E R C I R C L E2 NEWTENNISCOURTS2EXISTINGTENNISCOURTSZONED "LIGHT INDUSTRIAL"
ZONED "LIGHT INDUSTRIAL"
ZONED "LIGHT INDUSTRIAL"
ZONED "LIGHT INDUSTRIAL"
ZONED"HIGHWAY
COMMERCIAL"ZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"ZONED "LIGHT INDUSTRIAL"ATHLETICS BUILDING
76,570 SF
FF 531.52
TWO STORY
36' HT.
FULLY SPRINKLED BUILDING
FINE ARTS
ADDITION
FF 531.00
EXISTING
CONC.
PAVING EXISTINGCONC.PAVING1
1
3
1
4
2
7 50RELOCATED
24' FIRELANE
DN
NEW
ATHLETICS BUILDING
41,819 SF
FF 531.52
TWO STORY
36' HT.
FULLY SPRINKLED BUILDING
FF 531.52
EXISTING
CONC.
PAVING
EXISTING
CONC.
PAVING
FF 531.03BAND HALL AD
D
N
3,692 S.
F
.
EXISTING
CAFETERIA BUILDING
23,210 EX SF
3,500 SF ADDITION
FF 531.00
ONE STORY
26' HT.
FULLY SPRINKLED BUILDING
CAFETERIA
ADDITION
FF 531.00
EXISTING
CONC.
SIDEWALK
ELEC
19
25
26
EXISTINGACADEMIC BUILDING86,298 SFFF 530.50ONE STORY26' HT.FULLY SPRI
NKLE
D BUIL
DI
N
G
STACKING LANES
OPEN TRAVEL LANE
OPEN TRAVEL LANE
ONE
WAY ONE
WAY
STACKING
FOR 55 CARS
OUTSIDE LANE.213456213456213456213456OPEN TRAVEL LANE
STACKING LANES
STACKING
FOR 45 CARS
OUTSIDE LANE.
OPEN TRAVEL LANE
STACKING LANES
STACKING LANES
ONE
WAYONEWAYONEWAYBUS DROP OFF
AND PICK-UP
Coppell ISD9TH Grade Center16242.0000
105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062
FAX 972-717-2176PHONE 972-717-5151
GLENN
ENGINEERING
T.B.P.E. FIRM REGISTRATION NO. F - 303
ISSUES
CORGAN
401 N. Houston St.
Dallas, TX 75202
T: 214.748.2000
F: 214.653.8281
REVISIONS
DATE
JOB
SHEET
02.07.2017
01
AT COPPELL MIDDLE SCHOOL WEST1301 WRANGLER CIRCLECOPPELL TEXAS 750191
2
02
1ST CITY SUBMISSION
01.13.2017
85% CHECK SET
01.19.2017
AN ADDITION TO THE CITY OF COPPELL,
DALLAS COUNTY, TEXAS
SCALE 1" = 100'
COPPELL 9TH GRADE CENTER
COPPELL MIDDLE SCHOOL WEST ADDITION
SITUATED IN THE CORDELIA BOWEN SURVEY - ABSTRACT NO. 56
LOT 1, BLOCK 1 - 51.7285 ACRES
CS 1.0C
TRAFFIC
MANAGEMENT PLAN
LEGEND
PARENT ROUTE
BUS ROUTE
80 1600
Scale 1" = 80'
2 - 6 STUDENT
LOADING ZONES
ONE WAY
STACKING FOR
55 VEHICLES
PAINT 1' WIDE
STOP BAR ON
20' CENTERS
(TYP)
STUDENT DROP
OFF AND PICK-UP
ONE
W
A
Y ONE WAYONE WAY2 - 6 STUDENT
LOADING ZONES
PAINT 1' WIDE
STOP BAR ON
20' CENTERS
(TYP)
STUDENT DROP
OFF AND PICK-UP
PARENT ROUTE
BUS ROUTE
PARENT ROUTE
P
AR
EN
T
ROU
T
E
PARENT ROUTE
PARENT ROUTE
PARENT ROUTESTACKING FOR
9 BUSES
BUS
LOADING ZONE
BUS EXIT ONLY
BUS ENTER
ONLY
BUS ROUTEBUS
R
O
UTE
BUS ROUTE
BUS ROUTEBUS ROUTE
ONE WAY
ONE
WAY
PARENT ENTER
AND EXIT
PARENT ENTER
ONLY
PARENT EXIT
35'-4"
4'-2"5'-0" 3'-0"3'-0" 5'-0"8'-0"80% MASONRY
BR-3
BR-2
CMP-1
GLAZING
12'-0"
HA HB HC HC.4 HD HE HFHF.2HF.3HF.4 HGHG.2 HH HK HL.4 HM HM.6 HN HP
35'-4"6'-6"2'-8"6'-10"5'-4"13'-5 3/4"80% MASONRY
CMP-1
?
?
CMP-1
GLAZING
GLAZING
GLAZING
H13H11H10.8H10.6H10H9H8H7.7H7H6H5.8H5.7H5.6H5H4.6H4.2H4H3.6H3H2.7H2.2
H2
35'-4"6'-8 1/64"4'-8 45/64"8'-0"35'-4"
81% MASONRY
BR-3
BR-2
GLAZING
GLAZING
GLAZING
EXISTING
BUILDING
H13H11H10.8H10.6 H10 H9 H8 H7.7 H7 H6 H5.8H5.7 H5.6 H5 H4.6 H4.2H4 H3.6 H3 H2.7 H2.2
H2
H1
G10
20'-8"
28'-10"
35'-4"6'-6"2'-8"6'-10"5'-4"14'-0"86% MASONRY
BR-2
GLAZINGGLAZING
HAHBHCHC.4HDHEHFHF.2HF.3HF.4HGHG.2HHHKHL.4HMHM.6HNHP
DATE
JOB
SHEET
ISSUES
2/6/2017 4:06:56 PMELEV 1
COLOR EXTERIOR
ELEVATION - GYM
02/06/17
16245.0000ELEV1COLOR EXTERIOR ELEVATION - GYM1301 WRANGLER CIRCLE, COPPELL, TX 75019401 N. Houston Street
Dallas, TX 75202
T: 214.748.2000 F: 214.653.8281
2
1
3
4
5
6
7
8
9
10
A
B
C
D
E
F G
J
L
K
H
1/8" = 1'-0"04 ENLARGED ELEVATION - NEW ATHLETICS BUILDING EAST COLOR
1/8" = 1'-0"02 ENLARGED ELEVATION - NEW ATHLETICS BUILDING NORTH COLOR
1/8" = 1'-0"01 ENLARGED ELEVATION - NEW ATHLETICS BUILDING SOUTH COLOR
1/8" = 1'-0"03 ENLARGED ELEVATION - NEW ATHLETICS BUILDING WEST COLOR
BR-1 - Sioux City Brick, Clear Buff Velour
BR-2 - Sioux City Brick, Dunes Gray Velour
BR-3 - Sioux City Brick, Fine Arts Velour
CMP1 - Alucobond, Red Fire
CMP2 - Alucobond, Roasted Red Pepper Cool
CMP3 - Alucobond, Patriot Red
CMP4 - Alucobond, Statuary Bronze
BR-2
BR-3
CMP1, CMP2,
CMP3
CMP1, CMP2,
CMP3
CMP1, CMP2,
CMP3
CMP1, CMP2,
CMP3
CMP1, CMP2,
CMP3
BR-3
EXISTING BUILDING
10'-8 1/64"
19'-4"
10'-8"
BR-3
CMP-2
85% MASONRY12'-8"15'-4"J6 J7LALBLB.8 LC LC.7 LD LD.9LE LE.6 LF LG LH LJ LM LN LP LQ LR
100% MASONRY
E5.8E6E6.6E7E7.4E8.2E8
EXISTING BUILDING
15'-4"
100% MASONRY
ENEP
EXISTING BUILDING
14'-8 3/128"
100% MASONRY
EN EP 7'-9"2'-6"2'-6"6"12'-9"14'-4"6'-0"3'-6"1'-8"1'-10"6"
3 1/2"
6"105.00°75.00°
8 '-0 "CLEAR7'-6"4"X4" WOOD POST,
AT 8'-0" O.C.
2"X4" WOOD RAILING
CONTINUOUS AT EA.
SIDE OF WALK
COMPOSITE SHEET ROOLED
ROOFING WITH DRIP AND
METAL EDGING ON FELT ON
5/8" PLYWOOD ON 2"X6"
WOOD RAFTER AT 8'-0" O.C.
2"X4" WOOD FLOORING ON
2"X6" FLOOR JOIST AT 8'-0" O.C.
CONCRETE FOOTING7'-9"2'-6"10'-3"11'-10"6'-0"3'-6"1'-8"1'-10"105.00°75.00°
8 '-0 "CLEAR7'-6"4"X4" WOOD POST,
AT 8'-0" O.C.
2"X4" WOOD RAILING
CONTINUOUS AT EA.
SIDE OF WALK
COMPOSITE SHEET ROOLED
ROOFING WITH DRIP AND
METAL EDGING ON FELT ON
5/8" PLYWOOD ON 2"X6"
WOOD RAFTER AT 8'-0" O.C.
2"X4" WOOD FLOORING ON
2"X6" FLOOR JOIST AT 8'-0" O.C.
FOOTING SECURED TO
EXISTING PAVING7'-9"2'-6"6"10'-3"11'-10"6'-0"
6"
3 1/2"
6"105.00°75.00°
8 '-0 "
4"X4" WOOD POST,
AT 8'-0" O.C.
COMPOSITE SHEET ROOLED
ROOFING WITH DRIP AND
METAL EDGING ON FELT ON
5/8" PLYWOOD ON 2"X6"
WOOD RAFTER AT 8'-0" O.C.
CONCRETE FOOTINGCLEAR7'-6"DATE
JOB
SHEET
ISSUES
2/6/2017 4:05:59 PMELEV 2
COLOR EXTERIOR
ELEVATION - FINE
ARTS & KITCHEN
02/06/17
16245.0000ELEV2COLOR EXTERIOR ELEVATION - FINE ARTS & KITCHEN1301 WRANGLER CIRCLE, COPPELL, TX 75019401 N. Houston Street
Dallas, TX 75202
T: 214.748.2000 F: 214.653.8281
2
1
3
4
5
6
7
8
9
10
A
B
C
D
E
F G
J
L
K
H
1/8" = 1'-0"1 ENLARGED ELEVATION - NEW FINE ARTS ADDITION SOUTH
1/8" = 1'-0"2 ENLARGED ELEVATION - NEW CAFETERIA ADDITION WEST
1/8" = 1'-0"3 ENLARGED ELEVATION - NEW CAFETERIA ADDITION SOUTH
1/8" = 1'-0"4 ENLARGED ELEVATION - NEW CAFETERIA ADDITION NORTH
1/2" = 1'-0"5 SECTION DTL -TEMPORARY CANOPY TYPE "A"
1/2" = 1'-0"6 SECTION DTL -TEMPORARY CANOPY TYPE "B"
1/2" = 1'-0"7 SECTION DTL -TEMPORARY CANOPY TYPE "C"
BR-1 - Sioux City Brick, Clear Buff Velour
BR-2 - Sioux City Brick, Dunes Gray Velour
BR-3 - Sioux City Brick, Fine Arts Velour
CMP1 - Alucobond, Red Fire
CMP2 - Alucobond, Roasted Red Pepper Cool
CMP3 - Alucobond, Patriot Red
CMP4 - Alucobond, Statuary Bronze
CMP1, CMP2,
CMP3
BR-1 BR-3
BR-1
BR-3
BR-1
BR-3 BR-1
BR-3
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3232
File ID: Type: Status: 2017-3232 Agenda Item Agenda Ready
2Version: Reference: In Control: Community
Development
02/09/2017File Created:
Final Action: PD-221R3R2-HC, Point West, PH 2File Name:
Title: PUBLIC HEARING:
Consider approval of CASE NO. PD-221R3R2-HC, Point West, PH 2, a
zoning change request from PD -221R3R-HC (Planned Development-221
Revision 3 Revised-Highway Commercial) to PD-221R3R2-HC (Planned
Development-221 Revision 3 Revision 2-Highway Commercial), to attach a
Detail Site Plan for two retail/restaurant buildings totaling approximately
17,000 square feet on 2.9 acres of property located along the north side of
IH-635, approximately 350 feet west of S. Belt Line Road.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 14.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report.pdf, Approved
Concept Site Plan .pdf, Detail Site Plan.pdf,
Landscape Plan (4 pages).pdf, Site Details.pdf,
Elevations (4 pages).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved02/16/2017Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3232)
Marcie Diamond, Assistant Planning Director, introduced this case with exhibits, elevations and a
color/materials board. She mentioned that two notices were mailed to property owners within 200 feet
of this request. There were no responses returned in favor or in opposition. There also were five
courtesy notices mailed to property owners within 800 feet of this request. There were no responses
returned in favor or in opposition. She stated that staff is recommending approval with conditions
which she read into the record.
Questions and comments from the Commission were:
A suggestion was made to make the sidewalks more useble by relocating
them from along the frontage road to meandering through the 30-foot
landscape buffer.
Will there be enough spacing for traffic flow with the drive-thru?
What is the progress of TX DOT permits for the proposed two driveways?
Greg Guerin, AIA, 2000 Rushing Creek, Heartland, Texas, was present to address questions and
stated agreement with staff's recommendation. He stated he would consider the sidewalk adjustment
in the landscape buffer. He mentioned that the TXDOT is in agreement with the driveway locations.
He also commented that the spacing of the firelanes and the drive-thru are suffient.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Vice Chairman Portman motioned to recommend approval subject to the following conditions:
1. TxDOT approval will be required for driveways onto the LBJ Service Road.
2. Submission of a revised Landscape Plan to address minor calculation
errors and to provide required overstory trees in the parking lot islands.
3. Revise the Detail Site Plan to:
a. indicate the locations of the fire hydrants (need to be located three
to six feet from back of curb),
b. relabel all driveways to be Fire Lanes and Mutual Access
Easements,
c. provide pedestrian access from the western building to the public
sidewalk,
d. include all easements, and,
e. provide a location map.
4. Rectify discrepancies between the Replat, Utility Plans and Site Plans
including, but not limited to:
a. Note 9 indicates six-inch FDC line – needs to comply with
Engineering Detail and be a four-inch water line.
b. Clarify what is the dashed line on ‘west’ side of plan running through
parking spaces.
c. Fire lane shown on utility plan does not line up with paving lines.
5. Replat must be approved and filed with Dallas County prior to
construction.
6. Realign the sidewalks along the frontage road to meander through the
30-foot landscape buffer.
Seconded by Commissioner Guerra; motion carried (7-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner Vijay
Sarma, Commissioner George Williford, and Commissioner Freddie
Guerra
7Aye:
2 02/28/2017City Council
Text of Legislative File 2017-3232
Title
PUBLIC HEARING:
Page 2City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3232)
Consider approval of CASE NO. PD-221R3R2-HC, Point West, PH 2, a zoning change
request from PD-221R3R-HC (Planned Development -221 Revision 3 Revised-Highway
Commercial) to PD-221R3R2-HC (Planned Development-221 Revision 3 Revision
2-Highway Commercial), to attach a Detail Site Plan for two retail /restaurant buildings
totaling approximately 17,000 square feet on 2.9 acres of property located along the north
side of IH-635, approximately 350 feet west of S. Belt Line Road.
Summary
The following P&Z conditions remain outstanding:
1.TxDOT approval will be required for driveways onto the LBJ Service Road.
2.Replat must be approved and filed with Dallas County prior to construction.
3.Submission of a revised Landscape Plan to address minor calculation errors and to
provide required overstory trees in the parking lot islands.
4.Ensure that all discrepancies between the Replat, Utility Plans and Site Plans have
been resolved.
Staff Recommendation:
On February 16, 2017, the Planning Commission unanimously recommended approval of
this ZONING CHANGE (7-0) subject to the remaining conditions. Commissioners, Williford,
Sarma, Robinson, Haas, Portman, Guerra and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Community Wellness and Enrichment
Page 3City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: February 28, 2017
Reference: Consider approval of PD-221R3R2-HC, Point West, PH 2, to attach a Detail Site Plan for
two retail/restaurant buildings totaling approximately 17,000 square feet on 2.9 acres of
property located along the north side of IH-635, approximately 350 feet west of S. Belt
Line Road.
2030: Business Prosperity and Community Wellness and Enrichment
Executive Summary:
This is the second phase of the 17-acre, Point West development which includes two retail/restaurant
buildings. This proposal complies with the uses, general layout and building elevations as established in
the Concept Plan approved last year.
Introduction:
The first phase of this development included two retail/restaurant buildings similar to the current request,
as well as the construction of the various driveways/mutual access easements and the landscaped plaza
area (X-lot) to serve this property. This second two-lot, two-building development will front on, and is
proposed to have access to the westbound LBJ Service Road. Access will also be available via Private
Drive “A” which will provide a direct connection from Belt Line Road to the recently opened Four Points
Hotel by Sheraton. Each lot within this 17-acre tract contains a series of mutual access drives to provide
connectivity among the uses.
Analysis:
On February 16, 2017, the Planning and Zoning Commission unanimously recommended approval of this
request. The following conditions remain outstanding:
1. TxDOT approval will be required for driveways onto the LBJ Service Road.
2. Replat must be approved and filed with Dallas County prior to construction.
3. Submission of a revised Landscape Plan to address minor calculation errors and to provide required
overstory trees in the parking lot islands.
4. Ensure that all discrepancies between the Replat, Utility Plans and Site Plans have been resolved.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
2
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Approved Concept Plan
2. Detail Site Plan
3. Landscape Plan (4 pages)
4. Site Details
5. Elevations (4 pages)
ITEM # 5
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-221R3R2-HC, Point West, PH 2
P&Z HEARING DATE: February 16, 2017
C.C. HEARING DATE: February 28, 2017
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: North side of IH-635, approximately 350 feet west of S. Belt Line Road
SIZE OF AREA: 2.9 acres of property
CURRENT ZONING: PD-221R3R-HC (Planned Development-221 Revision 3 Revised-Highway Commercial)
REQUEST: A zoning change request to PD-221R3R2-HC (Planned Development-221 Revision
3 Revision 2-Highway Commercial), to attach a Detail Site Plan for two
retail/restaurant buildings totaling approximately 17,000 square feet.
APPLICANT: Owner: Architect:
Sun Holdings, Inc. East Star Design
Miguel Villarreal Greg Guerin
3318 Forest Lane P.O. Box 53
Dallas, Texas 75214 Forney, Texas 75126
Email: mvillarreal@sunholdings.net Email:gguerin@EastStarDesign.com
HISTORY: In February 2007, a 78-acre Planned Development (PD) was established to allow light
industrial, office, retail and hotel uses at the northwest corner of 1-635 and Belt Line
Road. Since that time, through various PD amendments and minor lot adjustments,
approximately 1/3 of the property has been developed for its intended uses including
office, office warehouse and hotel. The three properties remaining to be developed
include a 25-acre tract along I-635, just west of Point West Boulevard, eight acres at
the southeast corner of Point West Boulevard and Dividend Drive, and the 17.4 acres
which is the subject of this PD amendment.
In July 2007, a revised PD Concept Plan was approved for retail and restaurant uses
on the subject 17.4-acre tract. On the same agenda, an 187,535-square-foot, six-story
hotel, with 260 rooms and ancillary uses was approved.
In June 2008, a PD amendment request was denied for a RaceTrac convenience
food store with gas pumps along Belt Line Road within this 17.4-acre tract.
Included in the reasons for denial, was concern that the first development in this
PD would set the tone for the development of the remainder of the property in terms
of types of uses and architectural character.
ITEM # 5
Page 2 of 3
In 2013 a PD was an amendment was approved to the hotel originally established in
2007, to reduce the room count, but to include restaurant and conference center on the
five-acre tract. This 157-room Four Points by Sheraton, includes a 2,000-square-foot
restaurant and a 10,000-square-foot conference center and opened in November 2016.
In February 2016 Council approved a revised Concept Plan for the entire 17 acres for
retail, restaurant, office, bank and hotel uses, and a Detail Plan for the 1st phase of
development. The initial phase will include two buildings and 17,000 square feet of
restaurant and retail uses, similar to what is being proposed in this phase. The first
phase also includes the construction of the various driveways/mutual access
easements and the landscaped plaza area (X-lot).
HISTORIC COMMENT: There is no historical significance attached to this property.
TRANSPORTATION: Beltline Road is a P6D, major thoroughfare built to standard in a 120-foot right-of-
way. LBJ Freeway is an interstate highway built to federal highway guidelines.
The service road is currently being re-configured to provide a connection to Point
West Boulevard. West Point Boulevard is 32-foot wide and built within a 50-foot
wide right-of-way. Point West also intersects with Dividend Drive to the north of
this property.
SURROUNDING LAND USE & ZONING:
North – vacant land; PD-221R3R-HC
South – LBJ Freeway, developing commercial; City of Irving
East – vacant land; PD-221R3R-HC
West – vacant land; PD-221R3R-HC
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property as appropriate
for Freeway Special District which is defined as, “To provide areas within that
community for conventional high intensity regional commercial uses and office
development dependent upon good transportation access to highway interchanges
and frontage roads”.
DISCUSSION: This second phase of the 17-acre, Point West development for two retail buildings
complies with the uses and general layout as established in the Concept Plan
approved last year. The first phase included two retail/restaurant buildings similar
to the current request, as well as the construction of the various driveways/mutual
access easements and the landscaped plaza area (X-lot) to serve this property. This
two-lot, two-building development will front on, and is proposed to have access to
the westbound LBJ Service Road. Access will also be available via Private Drive
“A” which will provide a direct connection from Belt Line Road to the recently
opened Four Points Hotel by Sheraton. Each lot within this 17-acre tract contains
a series of mutual access drives to provide connectivity among the uses.
There will be 30-foot wide landscape buffer area along I-635 with 12 Live Oak
Trees and a shrub row to obscure the view of the parking from the freeway. The
entrance from Private Drive “A” will replicate the enhanced paving features
proposed throughout this development. Similar to the Detail Site Plan approved for
ITEM # 5
Page 3 of 3
the first phase, this will have a plaza area between the two buildings to provide
another gathering area. A revised Landscape Plan will be required to address minor
calculation errors and to provide required overstory trees which are missing from
two islands.
The building elevations and materials are identical to those approved for the overall
Concept Plan, as well as the first phase Detail Plan. The attached signs will be
complaint with the provision of the Sign Ordinance. One 24 square-foot multi-
tenant monument sign is proposed on each lot. The illustration indicates that each
tenant name will be individually mounted, illuminated letters on cast stone, which
is compliant with the provisions of the Concept Plan.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-221R3R2-HC, Point West, PH 2, subject to the following
conditions:
1. TxDOT approval will be required for driveways onto the LBJ Service Road.
2. Submission of a revised Landscape Plan to address minor calculation errors and to provide required
overstory trees in the parking lot islands.
3. Revise the Detail Site Plan to:
a. indicate the locations of the fire hydrants (need to be located 3 to 6 feet from back of curb),
b. relabel all driveways to be Fire Lanes and Mutual Access Easements,
c. provide pedestrian access from the western building to the public sidewalk,
d. include all easements, and
e. provide a location map
4. Rectify discrepancies between the Replat, Utility Plans and Site Plans including, but not limited to:
a. Note 9 indicates 6-inch FDC line – needs to comply with Engineering Detail and be a 4-inch water
line
b. Clarify what is the dashed line on ‘west’ side of plan running through parking spaces.
c. Fire lane shown on utility plan does not line up with paving lines.
5. Replat must be approved and filed with Dallas County prior to construction.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Approved Concept Plan
2. Detail Site Plan
3. Landscape Plan (4 pages)
4. Site Details
5. Elevations (4 pages)
A-2
CONCEPT
SITE PLAN
BUILDINGSEASTRTASdesing
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST
BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881
AC
AS SURVEYED
JANUARY 2016
ARCHITECT
GREG GUERIN
EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126
(214)469-7176
GGUERIN@EASTSTARDESIGN.COM
OWNER
SUN HOLDINGS, INC
3318 FOREST LN.
DALLAS, TX
ARMANDO PALACIOS
(214) 551-0921
APALACIOS@SUNHOLDINGS.NET
FEMA MAP
AREA OF MINIMAL FLOOD HAZARD
ZONE X
PANEL 48121C0725G
0REM.G
GNIRE
UG
A
T
TS XETEFO SAREGISTE R E D ARC
H
I
TECT22 1 1
PROVIDE ADDRESS
NUMBER ON SIDE
OF SIGN FACING
STREET
PER FIRE
DEPARTMENT
TOP OF SLAB
0' - 0"
CAST STONE
TOP OF LOW SIGN
4' - 0"0'-8"BACK LIT CHANNEL LETTERS
CAST STONE CAP
4'X6' = 24 SQ. FT.
A-2
3
6'-0"2'-0"BELTLINE RD.EAS T
RT
AS
de s i ng
CASE ID: PD17-01-000116
ZONING: PD-221R3R2-HC
PLANNED DEVELOPMENT
POINT WEST PH II
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST
BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
ARCHITECT
GREG GUERIN
EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126
(214)469-7176
GGUERIN@EASTSTARDESIGN.COM
OWNER
SUN HOLDINGS, INC
3318 FOREST LN.
DALLAS, TX
FEMA MAP
AREA OF MINIMAL FLOOD HAZARD
ZONE X
PANEL 48121C0725G
0REM.G
GNIRE
UG
A
T
TS XETEFO SAREGISTE R E D ARC
H
I
TECT22 1 1
1" = 30'-0"
DETAIL SITE PLAN1
1/4" = 1'-0"
MONUMENT SIGN PLAN2
1/4" = 1'-0"
MONUMENT SIGN ELEVATION3
1/4" = 1'-0"
MONUMENT SIGN PERSPECTIVE VIEW4
A1
DETAIL
SITE PLAN
PHASE II
-
VICINITY MAPA
6 W
6 W
6 W
6 W
6 W
6 W6 W6 W6 W6 W6 W6 W6 W6 WPRI
V
A
T
E
D
R
I
V
E
'
A
'
PRI
V
A
T
E
D
R
I
V
E
'
A
'PRIVATE DRIVE 'B'INT
E
R
S
T
A
T
E
H
I
G
H
W
A
Y
NO.
6
3
5
Scale: 1" = 30'
PHASE 2 OVERVIEW LANDSCAPE PLAN
Jurisdiction of Project
REGULATORY AUTHORITIES:
CITY OF COPPELL PLANNING & ZONING
255 PARKWAY BLVD.
P.O. BOX 9478
COPPELL, TEXAS 75019
972 304-7092
TEXAS DEPARTMENT OF LICENSING AND REGULATION
ELIMINATION OF ARCHITECTURAL BARRIERS
E.O. THOMPSON STATE OFFICE BUILDING
920 COLORADO, AUSTIN, TEXAS 78701
(512) 463-3211
(512) 475-2886 (FAX)
CITY OF COPPELL LANDSCAPE REQUIREMENTS
ARTICLE 34 LANDSCAPE REGULATIONS
SEC. 12-34
PD-221R3R-HC
NO EXISTING TREES ON SITE.
UNDERGROUND AUTOMATIC SPRINKLING SYSTEM PROVIDED.
SYSTEM DESIGNED AND INSTALLED ACCORDING TO TCEQ LAWS AND
REGULATIONS PROVIDING FOR 100% COVERAGE ON ALL LANDSCAPE AND TURF.
THE SYSTEM SHALL INCLUDE A FREEZE-RAIN SENSOR.
Landscaping Requirements
Irrigation Requirements
Site Location
PHASE 2 OVERVIEW LANDSCAPE PLAN
SITE
SUN HOLDINGS. LLC
POINT WEST - PHASE 2
I-635 AND BELTLINE
COPPELL, TX
3318 FOREST LN. DALLAS, TX
MIGUEL VILLARREAL
mvillarreal@sunholdings.net
(972) 620-2287 Ext. 271
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COM('.&/#0&'5+)0567&+1521$QZ4KEJCTFUQP6GZCU1HHKEG Á/QDKNG ÁECTQN"HGNFOCPFGUKIPEQOL1.01
6 W6 W6 W6 W6 W6 W6 WPRIVATE DRIVE 'A'
INTERSTATE HIGHWAY
NO. 635
%#56+4102.#06
21%-'651(#007#.
%1.145(
'&)+0)$'69''0%#56+410
2.#06#0#.%1.14
1-.#*1/#4'&$7&
.+8'1#-
5*7/#4&4'&1#-
;#7210*1..;
.+0&*'+/'4/7*.;
%''./
%''./
5*7/#4&4'&1#-
.+8'1#-
.+8'1#-
%''./%''./&9($74(14&*1..;&9($74(14&*1..;
)7.(%1#56/7*.;5.#8+#)4'))+2+0-
0'..+'4
56'8'05*1..;
&'%1/215'&)4#0+6'&'%1/215'&)4#0+6'
;#7210*1..;
.+0&*'+/'4/7*.;
.+0&*'+/'4/7*.;.+0&*'+/'4/7*.;
5#.8+#)4'))+2+0-)7.(%1#56/7*.;
%''./
%''./
&'%14#6+8'%10%4'6'
18'4*'#&'.'%64+%
70&'4)4170&5#0+6#4;5'9'4
70&'4)4170&9#6'4
2412'46;.+0'
$'4/7ʢ()4#5551&
&'%1/215'&)4#0+6'
9
55
1*'
&'%14#6+8'2#8'/'06
.+/+651(%105647%6+10
Scale: 1" = 20'
PLANTING PLAN - LOT 5
Jurisdiction of Project
REGULATORY AUTHORITIES:
CITY OF COPPELL PLANNING & ZONING
255 PARKWAY BLVD.
P.O. BOX 9478
COPPELL, TEXAS 75019
972 304-7092
TEXAS DEPARTMENT OF LICENSING AND REGULATION
ELIMINATION OF ARCHITECTURAL BARRIERS
E.O. THOMPSON STATE OFFICE BUILDING
920 COLORADO, AUSTIN, TEXAS 78701
(512) 463-3211
(512) 475-2886 (FAX)
CITY OF COPPELL LANDSCAPE REQUIREMENTS
ARTICLE 34 LANDSCAPE REGULATIONS
SEC. 12-34
PD-221R3R-HC
NO EXISTING TREES ON SITE.
UNDERGROUND AUTOMATIC SPRINKLING SYSTEM PROVIDED.
SYSTEM DESIGNED AND INSTALLED ACCORDING TO TCEQ LAWS AND
REGULATIONS PROVIDING FOR 100% COVERAGE ON ALL LANDSCAPE AND TURF.
THE SYSTEM SHALL INCLUDE A FREEZE-RAIN SENSOR.
Landscaping Requirements
Irrigation Requirements
DRAWING KEY
PLANT LIST
LANDSCAPE PLAN - LOT 5
SUN HOLDINGS. LLC
POINT WEST - PHASE 2
I-635 AND BELTLINE
COPPELL, TX
3318 FOREST LN. DALLAS, TX
MIGUEL VILLARREAL
mvillarreal@sunholdings.net
(972) 620-2287 Ext. 271
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COM('.&/#0&'5+)0567&+1521$QZ4KEJCTFUQP6GZCU1HHKEG Á/QDKNG ÁECTQN"HGNFOCPFGUKIPEQOL1.02
Site Location
SITE
6 W6 W6 W6 W6 W6 W6 W6 WPRIVATE DRIVE 'A'
INTERSTATE HIGHWAY
NO. 635
5*7/#4&4'&1#-
.+8'1#-
&9($74(14&*1..;
&'%1/215'&)4#0+6'&9($74(14&*1..;
%''./
%#56+4102.#06
21%-'651(#007#.
%1.145(
'&)+0)$'69''0%#56+410
2.#06#0#.%1.14
&'%1/215'&)4#0+6'
5*7/#4&4'&1#-
%''./
5#.8+#)4'))+4'&
&9(;#7210
*1..;
%''./
5*7/#4&4'&1#-
0'..+'4
56'8'05*1..;
;#7210*1..;
.+0&*'+/'4/7*.;
.+8'1#-
1-.#*1/#4'&$7&)7.(%1#56/7*.;5#.8+#)4'))+2+0-
;#7210*1..;
1-.#*1/#4'&$7&
%''./
&9($74(14&*1..;
.+0&*'+/'4/7*.;.+0&*'+/'4/7*.;
)7.(%1#56/7*.;
5#.8+#)4'))+4'&
%''./
&'%14#6+8'%10%4'6'
18'4*'#&'.'%64+%
70&'4)4170&5#0+6#4;5'9'4
70&'4)4170&9#6'4
2412'46;.+0'
$'4/7ʢ()4#5551&
&'%1/215'&)4#0+6'
9
55
1*'
&'%14#6+8'2#8'/'06
.+/+651(%105647%6+10
LANDSCAPE PLAN - LOT 6
SUN HOLDINGS. LLC
POINT WEST - PHASE 2
I-635 AND BELTLINE
COPPELL, TX
3318 FOREST LN. DALLAS, TX
MIGUEL VILLARREAL
mvillarreal@sunholdings.net
(972) 620-2287 Ext. 271
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COM('.&/#0&'5+)0567&+1521$QZ4KEJCTFUQP6GZCU1HHKEG Á/QDKNG ÁECTQN"HGNFOCPFGUKIPEQOL1.03Scale: 1" = 20'
PLANTING PLAN - LOT 6
Jurisdiction of Project
REGULATORY AUTHORITIES:
CITY OF COPPELL PLANNING & ZONING
255 PARKWAY BLVD.
P.O. BOX 9478
COPPELL, TEXAS 75019
972 304-7092
TEXAS DEPARTMENT OF LICENSING AND REGULATION
ELIMINATION OF ARCHITECTURAL BARRIERS
E.O. THOMPSON STATE OFFICE BUILDING
920 COLORADO, AUSTIN, TEXAS 78701
(512) 463-3211
(512) 475-2886 (FAX)
CITY OF COPPELL LANDSCAPE REQUIREMENTS
ARTICLE 34 LANDSCAPE REGULATIONS
SEC. 12-34
PD-221R3R-HC
NO EXISTING TREES ON SITE.
UNDERGROUND AUTOMATIC SPRINKLING SYSTEM PROVIDED.
SYSTEM DESIGNED AND INSTALLED ACCORDING TO TCEQ LAWS AND
REGULATIONS PROVIDING FOR 100% COVERAGE ON ALL LANDSCAPE AND TURF.
THE SYSTEM SHALL INCLUDE A FREEZE-RAIN SENSOR.
Landscaping Requirements
Irrigation Requirements
DRAWING KEY
PLANT LIST
Site Location
SITE
(14/5#7%'49+6*
':+56+0)61251+.
2.#065*47$9+6*6121(4116$#..
.'8'.9+6*':+56+0))4#&'
5*4'&&'&/7.%*
$#%-(+..9+6*14+)+0#.51+.9#6'4
6*1417)*.;614'/18'#+421%-'65
5*47$ 140#/'06#.)4#552.#06+0)&'6#+.
2.#065*47$9+6*6121(
4116$#...'8'.9+6*
':+56+0))4#&'5*4'&&'&/7.%*
':+56+0))4#&'
2.#06+0616+..'&
#0&#/'0&'&51+.
016' (144116Á$170&2.#065
.115'041165#6176'4'&)'
2'4'00+#.2.#06+0)&'6#+.
²
³
²³
³
²³
³
1.
2.
3.
4.
5.
:4116$#..9+&6*
$#%-(+..9+6*14+)+0#.51+.9#6'4
6*1417)*.;614'/18'#+421%-'65
2.#0664''9+6*4116(.#4'.'8'.
9+6*(+0+5*'&)4#&'
%76412'5#66121(4116$#..
4'/18'6121($74.#2
#0&#..9+4'#0&16*'4
010Á$+1&')4#&#$.'/#6'4+#.
':+56+0))4#&'
5*4'&&'&/7.%*
':+56+0)51+.
64''2.#06+0)
(14/5#7%'49+6*
':+56+0)61251+.
64''56#-'-+66;2
2416'%6+10
*15'%18'4'&
9+4' #4170&64''6470-
Á
%4155
5.12'01661
':%''&
)4#&'
%1/2#%6'&57$)4#&'
(.':$#5'/#6'4+#.
%1/2#%661
2#4-+0).16%74$
&'%1/215'&)4#0+6'
.115'/#6'4+#.
%1/2#%661
/'6#.'&)+0)
4116$#..
64''6470-
016' 2.#%'64''56#-'5
105176*5+&'1(4116$#..
#0&10'64''56#-'10
0146*5+&'1(4116$#..
016' 64''56#-'561$'4'/18'&$;
190'4/106*5#(6'4+056#..#6+10
LANDSCAPE DETAILS
SUN HOLDINGS. LLC
POINT WEST - PHASE 2
I-635 AND BELTLINE
COPPELL, TX
3318 FOREST LN. DALLAS, TX
MIGUEL VILLARREAL
mvillarreal@sunholdings.net
(972) 620-2287 Ext. 271
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COM('.&/#0&'5+)0567&+1521$QZ4KEJCTFUQP6GZCU1HHKEG Á/QDKNG ÁECTQN"HGNFOCPFGUKIPEQOL1.04
Scale: 1/2"= 1'
TREE STAKE DETAIL Scale: 1/2"= 1'
DECOMPOSED GRANITE
Scale: Not to scale
TREE PLANTING
Scale: Not to scale
SHRUB & ORNAMENTAL GRASS PLANTING DETAIL
Scale: Not to scale
PERENNIAL PLANTING DETAIL
B-C-2
-
D
-11'-4"8.5 CMU BLOCKS WIDE15'-4"
11.5 CMU BLOCKS WIDE
1'-4"12'-8"1'-4"
8x8x16 CMU BLOCKS
#5 RE-BAR AT 32" O.C. MAX VERTICAL
REINFORCING
FILL CELLS SOLID WITH GROUT
TRUSS TYPE REINFORCING @ 16" O.C. MAX BY
HOHMANN & BARNARD WWW.H-B.COM OR
EQUAL
13'-0"
6" DIA. STEEL
PIPE
CONCRETE
FILLED
BOLLARDS
6'-0"1"6'-0"
21_
2 "
6"
COLLAR HINGES
GREASE AFTER
PAINTING
METAL DECK WELDED
TO 21/2" X 2 1/2"
TUBE STEEL FRAME
DROP ROD 8'-0"6" DIA. STEEL PIPE POST
21_
2 "
6"7'-8"4"5'-0"4'-6"4'-6"
GATE PULLPAINT METAL
GATES
DARK BRONZE
NOTE:
GATES TO REMAIN CLOSED WHEN NOT IN USE
ST-2
BROWN CAST
STONE
METAL
COPING
MEDIUM
BRONZE
15'-4"
Scale: 1/4" = 1'-0"
FRONT EXTERIOR ELEVATION
BScale: 1/4" = 1'-0"
REAR EXTERIOR ELEVATION
C Scale: 1/4" = 1'-0"
FLOOR PLAN
A
Scale: 1/4" = 1'-0"
SIDE EXTERIOR ELEVATION
D
ST-2
BROWN CAST
STONE
ST-2
BROWN CAST
STONE
16' - 3"
5 1/2"5 1/2"
BRICK LEDGE
WIDTH
CMU BOND BEAM
8X8X16 CMU BLOCKS
#5 RE-BAR AT 32" O.C. MAX VERTICAL
REINFORCING
FILL CELLS SOLID WITH GROUT
TRUSS TYPE REINFORCING @ 16" O.C. MAX BY
HOHMANN & BARNARD WWW.H-B.COM OR EQUAL
8'-0" TOP OF
CMU
BOND BEAM
REINFORCED CONCRETE FOOTING
(3) #5 RE-BARS @ TOP AND BOTTOM
6" THICK
REINFORCED CONCRETE SLAB
W/ #4 RE-BARS @ 16" O.C. EA. WAY
EPOXY PAINT OVER CMU AT INTERIOR
4" THICK CAST STONE CAP
ANCHORED TO CMU W/ DOWELS @
24" O.C. AND SET IN MORTAR BED
ST-2
BROWN CAST STONE
KERFED SET ON
ALUMINUM CLIPS
AIR GAP
CONCRETE
LEDGE FOR
BRICK
DRILLED CONCRETE PIER @ EACH CORNER
#3 CLOSED STIR UPS @ 24" O.C.
#5 X 5'-0" DOWELS @ 24" O.C.2' - 6"1' - 0"4"11"8' - 0"STARTER ANGLE
SECTION VIEW
PLAN VIEW
PLAN VIEW
6" THICK, 3000 PSI, CONCRETE
WITH STAMPED BRICK FINISH.
6"x 6" 10/10 WELDED WIRE
REINFORCEMENT MESH 2" FROM
BOTTOM
OF CONCRETE
NOTES :
1) PROVIDE CONTROL JOINTS SPACED EVERY 10 FEET ON CENTER.
2) PROVIDE EXPANSION JOINTS AT ALL RIGID OBJECTS.
2" x 8" BOMACRON TEXTURED, RUNNING BOND BRICK PATTERN.
USE BOMANITE, BRICK RED BC-1 CH-00040-60, COLOR HARDENER OR EQUAL
PRODUCT.
STAMPED CONCRETE
6"
2"
COMPACTED
SUBGRADE 100%
COMPACTION
DETAIL FROM CARY, NC
STAMPED CONCRETE
HERRING BONE PATTERN
Scale
Project number
Date
Drawn by
Checked by
Architect:
Revisions:
EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126 USA
(214) 469-7176 (972) 200-7340
www.EastStarDesign.com
Architect@EastStarDesign.com
TX Firm Reg. # BR 1785EASTRTASDESING
Engineer:
0REM.G
GNIRE
UG
A
TTS XETEFO SAREGISTE R E D AR
C
H
I
TECT22 1 1
Seal:
1/12/2017
11:48:48 AM
As indicated
A2
Site Details
14020.2
Point West Development Phase II
Sun Holdings
GG
-
I-635 & Beltline Coppell, TX
1/4" = 1'-0"1 Refuse Enclosure
3/4" = 1'-0"2 Refuse Enclosure Wall Section
No. Description Date
1" = 1'-0"3 Stamped Concrete
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
ST-3
BROWNSTONE BY
ROCKCAST
THIN CAST STONE
W-1
DARK STAINED WOOD
HORIZONTAL BOARDS
RAINSCREEN
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY
AWNING
PREFINISHED
METAL CANOPY AWNING
M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL -
COMPOSITE
METAL FASCIA / CANOPY
AWNING
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED
PLUS &
G-1
GLASS
SOLARBAN 67 CLEAR
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED PLUS &
G-1
GLASS
SOLARBAN 67 CLEAR
M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL -
COMPOSITE
METAL FASCIA /
CANOPY AWNING
METAL DOOR
PAINT TO MATCH
ADJACENT
CASTSTONE
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY AWNING
PARAPET HEIGHT
HVAC SCREEN
PARAPET HEIGHT
HVAC SCREEN
GLASS
BREEZEWAY
WALL SCONCE LIGHT,
TYPICAL
ST-3
BROWNSTONE BY
ROCKCAST
THIN CAST STONE
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
W-1
DARK STAINED WOOD
HORIZONTAL BOARDS
RAINSCREEN
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY
AWNING
ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
13' - 0"1' - 0"13' - 0"HORIZONTAL
INTERMEDIATE
BEAM WITH
ALUMINUM
BREAK METAL
FINISH
HORIZONTAL
INTERMEDIATE
BEAM WITH
ALUMINUM
BREAK METAL
FINISH
3' - 0"
3' - 0"3' - 0"3' - 0"3' - 0"3' - 0"3' - 0"
3' - 0"
3' - 0"3' - 0"3' - 0"3' - 0"40' - 0"35' - 0"35' - 8"CAST STONE
KERF SUPPORTED W/
ALUMINUM ANGLES
ST-1
PEBBLE
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
ST-2
CARAMEL
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
ST-3
BROWNSTONE
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
METAL
M-1
ALMOND
BERRIDGE
COPPING / FLASHING
M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL - COMPOSITE
METAL FASCIA / CANOPY AWNING
MATERIALS
STORE FRONT
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED PLUS
YKK AP
GLASS
G-1
GLASS
SOLARBAN 67 CLEAR
PPG
PAINT
P-1
PAINT -
PEBBLE BY ROCKCAST
P-2
PAINT-
CARMEL BY ROCKCAST
P-3
PAINT-
BROWNSTONE BY ROCKCAST
WOOD
W-1
WOOD RAINSCREEN
DARK STAIN
GROUT / MORTAR TO MATCH ADJACENT
CASTSTONE
METAL DOORS TO BE PAINTED TO MATCH
ADJACENT CASTSTONE
ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
P-1 PAINT GREY
METAL DOOR PAINT TO MATCH
ADJACENT CAST STONE
WALL SCONCE LIGHT
TYPICAL
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
W-1
DARK STAINED WOOD
HORIZONTAL BOARDS
RAINSCREEN
P-1
PAINT GREY
METAL DOOR
PAINT TO MATCH ADJACENT
CAST STONE
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY AWNING
ST-2
CARMEL BY
ROCKCAST
THIN CAST STONE
SCREENING WALL FOR
UTILITY METERS
SCREENING WALL FOR
UTILITY METERS
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
6' - 0"6' - 0"
W-1
DARK STAINED WOOD
HORIZONTAL BOARDS
RAINSCREEN
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY
AWNING
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED
PLUS &
G-1
GLASS
SOLARBAN 67 CLEAR
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED
PLUS &
G-1
GLASS
SOLARBAN 67 CLEAR
W-1
DARK STAINED WOOD
HORIZONTAL BOARDS
RAINSCREEN
CAST
STONE CAP
CAST
STONE CAP28' - 0"Scale
Project number
Date
Drawn by
Checked by
Architect:
Revisions:
EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126 USA
(214) 469-7176 (972) 200-7340
www.EastStarDesign.com
Architect@EastStarDesign.com
TX Firm Reg. # BR 1785EASTRTASDESING
Engineer:
0REM.G
GNIRE
UG
A
TTS XETEFO SAREGISTE R E D AR
C
H
I
TECT22 1 1
Seal:
1/12/2017
11:49:01 AM
As indicated
A3
Elevations
14020.2
Point West Development Phase II
Sun Holdings
GG
-
I-635 & Beltline Coppell, TX
3/32" = 1'-0"1 Front - South Elevation
3/32" = 1'-0"2 Rear - North Elevation
No. Description Date
UTILITY METER
SCREEN WALL
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
M-2
ALUMINUM GREY
PREFINISHED
METAL
CANOPY AWNING
ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
W-1
DARK STAINED WOOD
HORIZONTAL BOARDS
RAINSCREEN
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED PLUS &
G-1
GLASS
SOLARBAN 67 CLEAR13' - 0"DRIVE THRU
WINDOW 3' - 5"3' - 0"CANOPY
4' - 0"6"30' - 0"8' - 4"35' - 0"40' - 0"UTILITY METER
SCREEN WALL
ST-2
CARMEL BY
ROCKCAST
THIN CAST STONE
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY
AWNING
ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
W-1
DARK STAINED WOOD
HORIZONTAL BOARDS
RAINSCREEN
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED PLUS &
G-1
GLASS
SOLARBAN 67 CLEAR 4' - 0"30' - 0"8' - 4"40' - 0"ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
M-1
ALMOND
PREFINISHED
METAL FASCIA
CLERESTORY GLASS
WALL SCONCE
LIGHT TYPICAL
UTILITY METER
SCREEN WALL
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY
AWNING
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY
AWNING
3' - 0"7' - 0"28' - 0"35' - 8"WALL SCONCE
LIGHT TYPICAL
M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY AWNING
ST-1
PEBBLE BY ROCKCAST
THIN CAST STONE
ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
GLASS
UTILITY METER
SCREEN WALL40' - 0"ST-2
CARMEL BY ROCKCAST
THIN CAST STONE
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED
PLUS &
G-1
GLASS
SOLARBAN 67 CLEAR20' - 0"M-2
ALUMINUM GREY
PREFINISHED
METAL CANOPY AWNING
3' - 0"13' - 0"M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL -
COMPOSITE
METAL FASCIA / CANOPY
AWNING
28' - 0"8' - 4"35' - 8"CAST STONE
KERF SUPPORTED W/
ALUMINUM ANGLES
ST-1
PEBBLE
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
ST-2
CARAMEL
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
ST-3
BROWNSTONE
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
METAL
M-1
ALMOND
BERRIDGE
COPPING / FLASHING
M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL - COMPOSITE
METAL FASCIA / CANOPY AWNING
MATERIALS
STORE FRONT
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED PLUS
YKK AP
GLASS
G-1
GLASS
SOLARBAN 67 CLEAR
PPG
PAINT
P-1
PAINT -
PEBBLE BY ROCKCAST
P-2
PAINT-
CARMEL BY ROCKCAST
P-3
PAINT-
BROWNSTONE BY ROCKCAST
WOOD
W-1
WOOD RAINSCREEN
DARK STAIN
GROUT / MORTAR TO MATCH ADJACENT
CASTSTONE
METAL DOORS TO BE PAINTED TO MATCH
ADJACENT CASTSTONE
Scale
Project number
Date
Drawn by
Checked by
Architect:
Revisions:
EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126 USA
(214) 469-7176 (972) 200-7340
www.EastStarDesign.com
Architect@EastStarDesign.com
TX Firm Reg. # BR 1785EASTRTASDESING
Engineer:
0REM.G
GNIRE
UG
A
TTS XETEFO SAREGISTE R E D AR
C
H
I
TECT22 1 1
Seal:
1/12/2017
11:49:14 AM
As indicated
A4
Elevations
14020.2
Point West Development Phase II
Sun Holdings
GG
-
I-635 & Beltline Coppell, TX
3/32" = 1'-0"1 Left-West Elevation
3/32" = 1'-0"2 Right-East Elevation
3/32" = 1'-0"3 West Courtyard Elevation
3/32" = 1'-0"4 East Courtyard Elevation
No. Description Date
6"15' - 6"13' - 0"1' - 0"1' - 6"38' - 6"1' - 0"11' - 0"15' - 6"6"1' - 0"9' - 0"19' - 6"6"16' - 0"1' - 0"7' - 0"27' - 0"CANOPY
9' - 4"LIGHT FIXTURE
WALL SCONCE
EQ EQ
7' - 0"EQ EQ
9' - 4"CANOPY
CANOPY
CANOPY
7' - 0"6"12' - 6"1' - 0"13' - 0"CAST STONE PANEL COLOR #1
WHITE / GREY (PEBBLE)CAST STONE PANEL COLOR #1
WHITE / GREY (PEBBLE)
CAST STONE PANEL COLOR #1
WHITE / GREY (PEBBLE)
CAST STONE PANEL COLOR #3
DARK BROWN (BROWNSTONE)
CAST STONE PANEL COLOR #2
BROWN (CARMEL)
WOOD RAINSCREEN 5" KERFED
PLANKS
7' - 0"7' - 0"16' - 0"TOP OF MULLION
2' - 10 3/4"2' - 10 3/4"3' - 0"3' - 0"2' - 0"CLERESTORY
WINDOWS
M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL -
COMPOSITE
METAL FASCIA / CANOPY
AWNING
35' - 8"35' - 0"CANOPY CANOPY
CANOPY
CANOPY CANOPY1' - 0"1' - 0"16' - 0"13' - 0"8' - 0"EQ EQ
9' - 4"27' - 0"1' - 0"13' - 0"16' - 0"1' - 0"27' - 0"1' - 0"27' - 0"1' - 0"7' - 0"7' - 0"3' - 0"
EQ EQ
CAST STONE PANEL COLOR #3
DARK BROWN (BROWNSTONE)
CAST STONE PANEL COLOR #2
BROWN (CARMEL)
CAST STONE PANEL COLOR #1
WHITE / GREY (PEBBLE)
WOOD RAINSCREEN 5" KERFED
PLANKS
WOOD RAINSCREEN 5" KERFED
PLANKS
CAST STONE PANEL COLOR #2
BROWN (CARMEL)
CAST STONE PANEL COLOR #1
WHITE / GREY (PEBBLE)
CAST STONE PANEL COLOR #2
BROWN (CARMEL)
CAST STONE PANEL COLOR #1
WHITE / GREY (PEBBLE)
EQ EQ
EQ EQ
4' - 0"7' - 0"3' - 0"
9' - 0"4' - 0"7' - 0"M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL -
COMPOSITE
METAL FASCIA / CANOPY
AWNING
9' - 0"35' - 8"CAST STONE
KERF SUPPORTED W/
ALUMINUM ANGLES
ST-1
PEBBLE
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
ST-2
CARAMEL
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
ST-3
BROWNSTONE
BY ROCKCAST
W/ FASTRACK CLIP SYSTEM
16 X 24 X 1 1/4
METAL
M-1
ALMOND
BERRIDGE
COPPING / FLASHING
M-2
ALUMINUM GREY
4-AGT-30
ALPOLIC METAL - COMPOSITE
METAL FASCIA / CANOPY AWNING
MATERIALS
STORE FRONT
SF-1
STORE FRONT FRAME
CHAMPAGNE ANODIZED PLUS
YKK AP
GLASS
G-1
GLASS
SOLARBAN 67 CLEAR
PPG
PAINT
P-1
PAINT -
PEBBLE BY ROCKCAST
P-2
PAINT-
CARMEL BY ROCKCAST
P-3
PAINT-
BROWNSTONE BY ROCKCAST
WOOD
W-1
WOOD RAINSCREEN
DARK STAIN
GROUT / MORTAR TO MATCH ADJACENT
CASTSTONE
METAL DOORS TO BE PAINTED TO MATCH
ADJACENT CASTSTONE
Scale
Project number
Date
Drawn by
Checked by
Architect:
Revisions:
EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126 USA
(214) 469-7176 (972) 200-7340
www.EastStarDesign.com
Architect@EastStarDesign.com
TX Firm Reg. # BR 1785EASTRTASDESING
Engineer:
0REM.G
GNIRE
UG
A
TTS XETEFO SAREGISTE R E D AR
C
H
I
TECT22 1 1
Seal:
1/12/2017
11:49:29 AM
As indicated
A5
Enlarged Elevations
14020.2
Point West Development Phase II
Sun Holdings
GG
-
I-635 & Beltline Coppell, TX
3/16" = 1'-0"1 Enlarged Front - East Elevation
3/16" = 1'-0"2 Enlarged Rear - West Elevation
1/4" = 1'-0"
Materials
No. Description Date
Scale
Project number
Date
Drawn by
Checked by
Architect:
Revisions:
EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126 USA
(214) 469-7176 (972) 200-7340
www.EastStarDesign.com
Architect@EastStarDesign.com
TX Firm Reg. # BR 1785EASTRTASDESING
Engineer:
0REM.G
GNIRE
UG
A
TTS XETEFO SAREGISTE R E D AR
C
H
I
TECT22 1 1
Seal:
1/12/2017
11:49:49 AM
A6
Perspective Views
14020.2
Point West Development Phase II
Sun Holdings
GG
-
I-635 & Beltline Coppell, TX
2 Front Perspective View
1 Perspective at South East Corner
No. Description Date
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3233
File ID: Type: Status: 2017-3233 Agenda Item Agenda Ready
2Version: Reference: In Control: Community
Development
02/09/2017File Created:
Final Action: PD-290-LI, BMSC-Naterra No. 2File Name:
Title: PUBLIC HEARING:
Consider approval of CASE NO. PD-290-LI, BMSC/Naterra No. 2, a
zoning change request from HC (Highway Commercial) and LI (Light
Industrial) to PD-290-LI (Planned Development-290-Light Industrial), to
approve a Detail Site Plan for an approximately 143,000-square-foot
office/warehouse building on 11.72 acres of land located at the southwest
corner of Freeport Parkway and Fritz Road and to amend the Coppell 2030
Comprehensive Master Plan, to designate this area as “Industrial Special
District”.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 15.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report.pdf, Land Use
Amendment .pdf, Color Renderings (2 pages).pdf,
Site Plan.pdf, Tree Survey (4 pages) .pdf, Landscape
Plan (2 pages).pdf, Building Elevations.pdf, Color
Rendering with Retaining Wall.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved02/16/2017Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3233)
Marcie Diamond, Assistant Planning Director, introduced this case with exhibits, elevations and a
color/materials board. She mentioned that seven notices were mailed to property owners within 200
feet of this request. There were no responses returned in favor or in opposition. There also were five
courtesy notices mailed to property owners within 800 feet of this request. There were no responses
returned in favor or in opposition. She stated that staff is recommending approval with conditions
which she read into the record.
Alan LaFon, Hallf Associates, Inc., 1201 N. Bowser Road, Richardson, Texas, was present to address
questions and stated agreement with staff's recommendation. He addressed some concerns from the
Commission:
That the property owner would be responsible for the storm drainage
improvements and maintenance of the retaining wall.
The 40-foot overhead electric easement along Fritz Road, there is ten
feet available for landscaping.
George Marshall, Engineering stated that the timing of Freeport Pkwy and the bridge would be
approximately 12 months and the entire project approximately two years.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Vice Chairman Portman motioned to recommend approval subject to the following conditions:
1. Revise the Landscape Plan to include ornamental trees being planted
along Fritz Drive within the TP&L easement.
2. Include the extension of the glass panels at the north east elevations to
floor level.
3. Revise and correct the tree mitigation calculations prior to applying for a
Tree Removal Permit.
4. Site plan being revised to:
a. include the fire hydrant and FDC locations,
b. correct the front yard setback notation to 30 feet on Fritz,
c. correct the Hike and Bike Trail Note on Lot 1R to indicate Existing
Hike and Bike Trail
d add Lot 1R and 3 to provide clarity, and
e. remove notes below Site Information Table.
Seconded by Commissioner Williford; motion carried (7-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner Vijay
Sarma, Commissioner George Williford, and Commissioner Freddie
Guerra
7Aye:
2 02/28/2017City Council
Text of Legislative File 2017-3233
Title
PUBLIC HEARING:
Consider approval of CASE NO. PD-290-LI, BMSC/Naterra No. 2, a zoning change request
from HC (Highway Commercial) and LI (Light Industrial) to PD-290-LI (Planned
Development-290-Light Industrial), to approve a Detail Site Plan for an approximately
143,000-square-foot office/warehouse building on 11.72 acres of land located at the
southwest corner of Freeport Parkway and Fritz Road and to amend the Coppell 2030
Comprehensive Master Plan, to designate this area as “Industrial Special District”.
Summary
Page 2City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3233)
The following P&Z conditions remain outstanding:
1.There will be additional comments during detail engineering review.
2.A tree removal permit will be required prior the removal of any trees.
Staff Recommendation:
On February 16, 2017, the Planning Commission unanimously recommended approval of
this ZONING CHANGE (7-0) subject to the remaining conditions. Commissioners, Williford,
Sarma, Robinson, Haas, Portman, Guerra and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Community Wellness and Enrichment
Page 3City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: February 28, 2017
Reference: Consider approval of PD-290-LI, BMSC/Naterra No. 2, to approve a Detail Site Plan for
an approximately 143,000-square-foot office/warehouse building on 11.72 acres of land
located at the southwest corner of Freeport Parkway and Fritz Road and to amend the
Coppell 2030 Comprehensive Master Plan, to designate this area as “Industrial Special
District”.
2030: Business Prosperity, Community Wellness and Enrichment
Executive Summary:
This will be the second location for BMSC/Naterra in Coppell. They recently relocated their headquarters
into a newly constructed, 317,000-square foot facility located at the southeast corner Freeport Parkway
and Wrangler Drive. This proposed 142,303 square foot office/warehouse will primarily house logistics
and distribution activities.
Introduction:
BMSC/Naterra will employ approximately 60 at this office/warehouse facility. The Site Plan indicates
106 parking spaces to be provided with the initial development with an additional 66 spaces to be provided
if needed in the future. The landscape calculations are based on full build-out of the parking spaces. The
southern 4.3 acres is floodplain/creek area and has been purchased by this owner group. As part of the
development of this new facility, they will be adding a stone retaining wall to the north side of the creek
which will improve the functionality and aesthetics of this drainage area.
This property is currently zoned Highway Commercial and on the Future Land Use Plan it is designated
as Freeway Special District. However, the developable portion of this property does not have frontage or
access to the freeway, and the visibility is principally along Freeport Parkway and Fritz Road.
Considering the setback, elevations and existing vegetation between this building and LBJ the building
will generally not be seen from the freeway. Therefore, the reclassification to Light Industrial zoning and
“Industrial Special District” on the Future Land Use plan is appropriate to allow this office/warehouse
development.
Analysis:
On February 16, 2017 the Planning and Zoning Commission unanimously recommended approval of this
PD request and to amend the Coppell 2030 Comprehensive Master Plan, to designate this area as
“Industrial Special District”. The following conditions remain outstanding:
2
1. There will be addition comments during detail engineering review.
2. A tree removal permit will be required prior the removal of any trees.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Land Use Amendment Exhibit
2. Color Renderings (2 pages)
3. Site Plan
4. Tree Survey (4 pages)
5. Landscape Plan (2 pages)
6. Building Elevations
7. Color Rendering with Retaining Wall
ITEM # 6
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-290-LI, BMSC/Naterra No. 2
P&Z HEARING DATE: February 16, 2017
C.C. HEARING DATE: February 28, 2017
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: SWC of Freeport Parkway & Fritz Road
SIZE OF AREA: 11.72 acres of property
CURRENT ZONING: HC (Highway Commercial) & LI (Light Industrial)
REQUEST: A zoning change request to PD-290-LI (Planned Development-290-Light
Industrial), to approve a Detail Site Plan for an approximate 143,000-square-foot
office/warehouse building.
APPLICANT: Owner: Architect:
Ralph Novak Alan LaFon
SFPLP Holdings Management Inc. Halff Associates, Inc.
1250 S. Freeport Parkway 1201 N. Bowser Rd.
Coppell, Texas 75019 Richardson, Texas 75081
817-851-4723 214-346-6200
RNovak@beautymanufacture.com aLafon@Halff.com
HISTORY: This property was rezoned from A (Agriculture) to HC (Highway Commercial) in
1989. The applicant originally requested LI zoning to be compatible with the
surrounding LI districts. Staff and Planning and Zoning Commission
recommended approval of the LI District. However, at the same Council meeting,
the HC District regulations were established, and Council zoned this property to
HC instead of the requested LI. In 1998, the property to the south for a 100,000 sq.
ft. office development (Avaya). In 1999, the property abutting to the west was
developed for a 40,000 square foot office building (IAAM). Both of those
properties have frontage and visibility on the Freeway, where the subject property
does not.
The southern 4.3 acres which is floodplain/creek area was originally platted with
the Avaya development. The northern portion of this property has never been
platted.
HISTORIC COMMENT: There is nothing of historic significance on this property.
ITEM # 6
Page 2 of 4
TRANSPORTATION: Fritz Drive is a two-lane undivided roadway built within 65 feet of R.O.W.
Freeport Parkway is a four-lane roadway, with a variable right of-way. Improvements
to this street, including increasing the curve radii to comply with city standards are
scheduled for June of this year.
SURROUNDING LAND USE & ZONING:
North – office/warehouse - LI
West - Office (IAAM) - HC
South – office – HC and LI
East – office/warehouse – LI
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, currently indicates this property as
Freeway Special District. However, given this property has very limited frontage
and virtually no visibility from LBJ Freeway, and its development for office/
warehouse use would be more compatible with the existing developments along
Freeport Parkway, staff is recommending the designation on the Future Land Use
Map be changed from Freeway Special District to Industrial Special District.
DISCUSSION: This will be the second location for BMSC/Naterra in Coppell. They recently
relocated their headquarters into their newly constructed 317,000-square foot
facility located at the southeast corner Freeport Parkway and Wrangler Drive which
also houses their manufacturing and warehouse facility. BMSC (Beauty
Manufacturing Solutions, Corp) formulates and manufactures an extensive range
of cosmetics and personal care products for men, women, and children. Naterra
manufactures skin care products, including Tree Hut, Baby Magic and phase+.
Site Plan
The current request is to allow a 142,303 square foot office/warehouse which will
primarily house logistics and distribution activities. Initially staff for this facility is
20 office and 10 warehouse employees. Their future growth target is 40 office and
20 warehouse staff. Per the Zoning Ordinance, this office/warehouse use requires
172 parking spaces. The Site Plan indicates 106 parking spaces to be provided with
the initial development with an additional 66 spaces to be provided if needed in the
future. The landscape calculations are based on full build-out of the parking spaces.
The southern 4.3 acres which is floodplain/creek area was originally platted with
the Avaya in 1998, and has been purchased by this owner group. As part of the
development of this new facility, they will be adding a stone retaining wall to the
north side of the creek which will improve the functionality and aesthetics of this
drainage area.
Landscape Plan/Tree Mitigation
The landscape plan is generally compliant with the provisions of the Landscape
Ordinance, except for the providing one overstory tree per 50 linear feet along Fritz
Road (16 – 3” caliper tree trees would be required). Understanding that there is a
40’ wide TP&L easement (Oncor) overhead electric along this property line,
ITEM # 6
Page 3 of 4
planting of overstory trees would be an issue. However, given the need to break up
the expanse of this 500’-long wall and to address the requirement of the Landscape
Ordinance, staff is recommending the planting of ornamental trees, similar to the
existing trees to the west on along Fritz on the IAAM property. It is staff’s
understanding that the applicant has had recent conversions with Oncor and it
appears that they will be permitted to plant ornamental trees in this area.
The Tree Mitigation Plan needs to be corrected. The tree survey includes offsite
trees in their tree mitigation calculations and Crape Myrtles are included on the
mitigation plan, which are not protected trees. A corrected Tree Mitigation Plan
will be required prior to issuing a Tree Removal Permit to allow the removal of any
trees.
Zoning/Land Use
As detailed in the History Section, this property has been zoned Highway
Commercial for 28 years. As defined in the Zoning Ordinance, the purpose of the
Highway Commercial District is
“The "HC" highway commercial district is intended primarily as a high
intensity area permitting a mixed-use for office, commercial-retail, and
highway oriented uses, such as hotels, restaurants, and low and mid-rise
offices, and should be located generally along high-volume thoroughfares.
The site characteristics for each area should be designed in a manner to
create an attractive appearance from I.H. 635…”
Similarly, the Coppell 2030- A Comprehensive Master Plan designated this area
as “Freeway Special District”, which also defined as being intended for “high
intensity regional commercial and office development dependent upon good
transportation access to highway interchanges and frontage roads”.
As discussed above, the developable portion of this property does not have frontage
or access to the freeway, and the visibility of the proposed building will be limited
at best. Considering the setback, elevations and existing vegetation between this
building and LBJ at the most the top 5-10 feet of the building may be visible.
Therefore, the reclassification to Light Industrial zoning and “Industrial Special
District” on the Future Land Use plan is appropriate to allow this office/warehouse
development.
That being said, this property is highly visible along Freeport Parkway. As
currently designed, the front of the building, the two story office, will be facing
southwest to provide a view of the existing and proposed landscaped areas and open
space. While staff acknowledges the rationale behind this, it is also important to
recognize the need for aesthetic façade along one of Coppell’s major north-south
arteries, Freeport Parkway and along Fritz Drive therefore the enhancement to the
corner of the building would be appropriate.
The current elevations indicate 20’ x 12’ panels of black aluminum curtain wall
system with solargray glass on the northeast corner to mimic the character of the
black glass at the office entry. Staff is suggesting that these glass panels be
ITEM # 6
Page 4 of 4
extended to the floor level to enhance the appearance of a faux entry towards this
intersection. As mentioned above, it appears that Oncor has preliminarily agreed
to allow for ornamental trees within their easement along Fritz, which will further
enhance the appearance of this intersection.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL an Amendment to the Coppell 2030- A Comprehensive Master Plan to
designate this area from “Freeway Special District” to “Industrial Special District”, and APPROVAL of PD-
290-LI, BMSC/Naterra No. 2, subject to the following conditions;
1. Revise the Landscape Plan to include ornamental trees being planted along Fritz Drive within the TP&L
easement.
2. Include the extension of the glass panels at the north east elevations to floor level
3. Revise and correct the tree mitigation calculations prior to applying for a Tree Removal Permit.
4. Site plan being revised to:
a. include the fire hydrant and FDC locations,
b. correct the front yard setback notation to 30 feet on Fritz,
c. correct the Hike and Bike Trail Note on Lot 1R to indicate Existing Hike and Bike Trail
d. add Lot 1R and 3 to provide clarity, and
e. remove notes below Site Information Table
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Land Use Amendment Exhibit
2. Color Renderings (2 pages)
3. Site Plan
4. Tree Survey (4 pages)
5. Landscape Plan (2 pages)
6. Building Elevations
7. Color Rendering with Retaining Wall
Coppell 2030‐A Comprehensive Master PlanFrom: Freeway Special District To: Industrial Special District
SSMHSSMHSSMHSSMHSSMHICVICVSSMHSSMHSSMHSSMH7'CHKA101522.55CHKB100Trans. onconc. padHEADWALLTOP=511.245' Rec. Inlet10' Rec. Inlet10' Rec. Inlet10' Rec.Inlet5' Rec.Inlet10' Rec. InletTPEDLPSSMHSSMHCHKA101522.55CHKB100Trans. onconc. padHEADWALLTOP=511.245' Rec. Inlet10' Rec. Inlet10' Rec. Inlet10' Rec.Inlet5' Rec.Inlet10' Rec. InletTPEDLPSTMHSSMHSSMHSSMHSSMH144515525 5 25
525
525525525525525525
525525525525525512513513513513513513514514514517521
521 521522522522522
522522 522522523523523523523
523523523524524524524524524
524
524
524524 5245 26 REF.PROPERTY LINEPROPERTY LINEPROPERTY LINEP R O P E R T Y LIN E
PREVIOUS PROPERTY LINELOADINGDOCK(16 DOORS)RAMP UP12611FUTURE(6)51114WAREHOUSE129,750 S.F.12,553 S.F.(BOTH LEVELS)FUTUREPARKING(19 SPACES)FLOODWAY LINEFLOODWAY LINE912ELECTRICAL POLEEXISTING STORMSEWER INLET TO BERELOCATED12' - 0"135' - 0"510' - 0"15' - 5"24' - 0"36' - 0"24' - 0"50' - 0"252' - 0"60' - 0"10' SETBACK10' SETBACK1 0 ' S E T B A C K
CREEKCREEK635F R E E P O R T P K W Y
FRITZ DRIVE110' - 0"150' - 0"150' - 0"150' - 0"56' - 0"46' - 0"TRASHDUMPSTERFUTUREPARKING(34 SPACES)14PROPERTY LINETEXAS POWER & LIGHT EASEMENTPROPOSEDTRANSFORMER PAD20' HIKE ANDBIKE TRAILEASEMENTOFFICEENTRY15' SCREENWALL.SIGNAGE WALLREF: ELEVATIONSFIRE LANE"LI"ZONING"A"ZONING "HC"ZONINGSTONERETAINING WALLSTONE RETAINING WALLFUTURE(4)MECHANICAL YARD52552452352252152352551751351451352452552312FUTURE FREEPORTPKWY RE-ALIGNMENTPROPOSED 20'DRAINAGE EASEMENT525524"LI"ZONING "HC"ZONING "HC"ZONINGEXISTING PROPERTY LINE"LI"ZONINGWATER LINE EASEMENTFLOODWAYFLOODWAYFLOODWAYFLOODWAYEXISTING HIKEAND BIKE TRAILALONG BRIDGE.LOT 3LOT 1RFHFDCFHFHFHFHFIREPUMPROOM1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200TBPLS FIRM NO. 1002960011NATERRA INTERNATIONAL INC.JOEL WILSON SURVEY, ABSTRACT NO. 1555&JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296CITY OF COPPELL, DALLAS COUNTY, TEXASLOT 1R, BLOCK A& LOT 3, BLOCK A11.72 ACRE TRACTOF AFORBYSITUATED IN THEAVO: SCALE: FEBRUARY, 2017R ARCHITECTHALFF ASSOCIATES, INC.1201 N. BOWSER RD.RICHARDSON, TX. 75081CONTACT: ALAN LAFONTEL: 214-346-6200FAX: 214-739-0095TBPE FIRM # F-312EMAIL: alafon@halff.comOWNERSFPLP HOLDINGS MANAGEMENT LLC1250 SOUTH FREEPORT PARKWAYCOPPELL, TX. 75081CONTACT: RALPH NOVAKTEL: 817-851-4723EMAIL: RNovak@beautymanufacture.com2/15/2017 4:48:54 PMC:\Revit Local\31760_AR_R16_Central_rruiz@halff.com.rvt 1" = 50'-0"31760SITE PLAN0'25'50'100'PROPOSED ZONING PD-290-LIFRONT YARD SETBACK 30'SIDE YARD SETBACK 30'REAR YARD SETBACK 20'PARKING REQUIREDOFFICE (1:300) 42 SPACESWAREHOUSE (1:1,000) 130 SPACESPROPOSED BUILDING USE16OFFICE SQ. FT. 12,553 SQ.F.T (2-STORY)WAREHOUSE SQ. FT. 129,750 SQ.FT.PARKING SPACES 106 SPACESFUTURE SPACES 66 SPACESPARKING SHOWNDOCK DOORSDRIVE UP RAMP 1SITE INFORMATION172 SPACES TOTALFLOOR AREA RATIO .285 FARPROPOSED PLANNED DEVELOPMENTTRUENORTHPLANNORTHEXISTING ZONING HC 1" = 50'-0"1ARCHITECTURAL SITE PLAN
TBPLS FIRM NO. 10029600
1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200
1
1
NATERRA INTERNATIONAL INC.
CITY OF COPPELL, DALLAS COUNTY, TEXAS
JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296
&
JOEL WILSON SURVEY, ABSTRACT NO. 1555
11.72 ACRE TRACT
& LOT 3, BLOCK A
LOT 1R, BLOCK A
OF A
FOR
BY
SITUATED IN THE
AVO: SCALE: FEBRUARY 20, 2017
R
LANDSCAPE ARCHITECT
EMAIL: kwilson@halff.com
TBPE FIRM # F-312
FAX: 214-739-0095
TEL: 214-346-6366
CONTACT: KIRK WILSON
RICHARDSON, TX. 75081
1201 N. BOWSER RD.
HALFF ASSOCIATES, INC.
OWNER
EMAIL: RNovak@beautymanufacture.com
TEL: 817-851-4723
CONTACT: RALPH NOVAK
COPPELL, TX. 75081
1250 SOUTH FREEPORT PARKWAY
SFPLP HOLDINGS MANAGEMENT LLC
(15 DOORS)
DOCK
LOADING
RAMP UP
OFFICE
2-STORY
WAREHOUSE
ROOM
PUMP
TRANSFORMER
SSMH
SSMH
STMH
STMHLP
TS
TS
TS
TS
TSTPED
TSTS
ICVICV
CHKA101
522.55
STMH
5' Rec. Inlet 10' Rec. Inlet
Vault
Comm.
Vault
Comm.
Vault
Comm.
guard rail
Traffic
10' Rec. Inlet
Inlet
10' Rec.
Inlet
5' Rec.
10' Rec. Inlet EEEEE
conc. pad
Trans. on
TOP=511.24
HEADWALL
CHKB100
SSMH
SSMH SSMH
STMH
SSMH
FH
FH
FH
FH
RCP RCPRCP RCP
DUAL 78" RCP
FH FDC
1 PCT ANNUAL CHANCE FLOOD HAZARD
O.P.R.D.C.T.
Vol. 82137, pG. 0690
10' Utility Easement
(Vol. 71159, Pg. 743)
T.P. & L. EasementINTERSTATE HIGHWAY 635 O.P.R.D.C.T.VOL. 75073, PG. 0007(VARIABLE WIDTH RIGHT-OF-WAY)(LYNDON B. JOHNSON FREEWAY)7'
GRAPEVINE CREEK
(NOT TO BE DEDICATED TO THE CITY OF COPPELL)
(57.50' R.O.W.)
(FORMERLY KNOWN AS COTTON ROAD)
O.P.R.D.C.T.
V
OL. 82137, P
G. 0690
(80'
RIG
HT-
OF-WA
Y)
ABSTRACT NO. 1296JAMES A. SIMMONS SURVEY,
WATER LINE EASEMENT
(To be
Abandoned)
O.P.
R.
D.
C.T.
Vol. 98252, p
G. 06824
20'
Drainage
Ease
ment
ABANDONED LOT LINE TO BEEXISTINGLOT LINE
PROPOSED
EASEMENT
10' SANI. SEWER
EASEMENT
10' DRAINAGE
O.P.R.D.C.T.
Vol. 98043, pG. 00001
Trail Easement
20' Hike and Bike
FRITZ DRIVE
F
REEP
O
RT P
A
R
K
WA
Y
O.P.R.D.C.T.Vol
.
98043,
Pg.
1Fl
ood Easement
EASEMENT
WATER LINE
20' DRAINAGE EASEMENT
FIRE LANE EASEMENT
VARIABLE WIDTH
FIRE LANE EASEMENT
VARIABLE WIDTH
TRAIL EASEMENT
HIKE AND BIKE
10' UTILITY EASEMENT
FLOODWAY
FLOODW AY
1 PCT ANNUAL CHANCE FLOOD HAZARD
1 PCT ANNUAL CHANCE FLOOD HAZARDFLOODWAY
FLOODWAY
1' wide retaining wallDam
Rip Rap
marsh area
Rip Rap
Rap
Stone Rip
~
Pipe
12" R.C.P.
Pipe
18" R.C.P.Pipe
18" R.C.P.
Pipe
12" R.C.P.
(TYP.)
24-2'X2' Baffles
2-60" R.C.Pipes
retaining wall
1' wide
ICV
ICV
ICV
ICV
ICV
ICV
ICV
Inlet
10' Rec.
EXIST. CONCRETE CHANNEL LINING
G
ASGASGASGASGAS
SDMH
Inlet
10' Rec.
Headwall
TRIS
LP
sign
Cable
Tele.
FH
SDMH
Inlet
10' Rec.
Headwall
TRIS
LP
sign
Cable
Tele.
EXIST. CONCRETE CHANNEL LINING
24" RCP
2
X 60"
R
CP
2 X 60" RCPInlet
5' Rec.
Inlet
10' Rec.Inlet
5' Rec.
Inlet
10' Rec.5025
0
3
504
504 504505505505 505 505505506506506
506
506 506507
507
507
507508
508
508
509
509
509
510
510
510
510
510
510
510
511
511
511
511512
512
512
512513
513
513
513514
514
514
514515
515
515
515
515
515
515
516
516
516
516
5165
1
7
517
517
517
517518518
518
518
518519
519
519
519519520
520520520
520
520
520
520
5205205205
2
1
521
521521521
521
521 521521
521
521522
522
522
522522522522522522 522523
523 523523523523523523
524524524
524
524524524524524524
524525525525525525525525525525
525525525
525
525 525526526526526526
526 527527527527527
527528528528
528
528
528 529529529529 529529
5
3
0530 5305305305305
3
0
530531531532533498
0
502
0
502
0
502
0
502
0
502
0
502
0
502
0502
0
502
0
502
0
502
0
502
0
502
0
506
0
506
0
506
0
518
0
518
0
518
0
518
0
518
0
518
0
522
0
522
0
503
504
5
0
5
5
0
6
508510
512
515 521521521521521 522522522
522
522522
5
2
2
522
522523523
523 523
523
523524
5
2
4
524524524
524524524524525 525 525
525
525
525
525 525525
515
N
806040200
SCALE: 1"=40'
LOCATION
PROJECTCIRCLEEXCHANGE
NORTH
LOCATION MAP
NOT TO SCALE
SOUTHWESTERN DRIVE
ST. LOUIS & SOUTHWESTERN RAILROAD
AIRLINEGRAPEVINE CREEK
COWBOY
I.H. 635 ( LBJ FREE
WAY )
GATEWAY BLVD.FREEPORT PKWY.FRITZ
115
1 SCALE: 1" = 40'-0"
TREE IDENTIFICATION
NOTE: REF. SHT. L0.02 FOR
FUTURE WAREHOUSE
FRITZ DRIVE
59
69
70
72
73
75
78
79
80
81
87
94
50
49
47
48
88
60
71
95
96
98
97
99
15
6
17
16
14
13
12
11
30
28
27
26
24
29
25
23
20
21
22
5
18
19
35
34
33
32
31
36
2
3
1
41
39
40
37
38
42
53
52
51
45
46
54
44
43
55
56
57
120
121
119
118
131
129
130
117
112
108
113
109
110
114
116
111
105
128
106
104
107
103
102
101
P
R
OPE
RT
Y LINE
PROPERTY LINEPROPERTY LINE
115115
LEGEND
SYMBOL DESCRIPTION
TO BE REMOVED
EXISTING TREES
TO REMAIN
EXISTING TREES
OFF SITE
EXISTING TREES
TO BE PROTECTED
EXISTING TREES
TREE SURVEY
F
REEP
ORT
P
ARKWAYL0.01 - TREE SURVEY
AS SHOWN31760
1
4
TBPLS FIRM NO. 10029600
1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200
1
1
NATERRA INTERNATIONAL INC.
CITY OF COPPELL, DALLAS COUNTY, TEXAS
JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296
&
JOEL WILSON SURVEY, ABSTRACT NO. 1555
11.72 ACRE TRACT
& LOT 3, BLOCK A
LOT 1R, BLOCK A
OF A
FOR
BY
SITUATED IN THE
AVO: SCALE: FEBRUARY 20, 2017
R
LANDSCAPE ARCHITECT
EMAIL: kwilson@halff.com
TBPE FIRM # F-312
FAX: 214-739-0095
TEL: 214-346-6366
CONTACT: KIRK WILSON
RICHARDSON, TX. 75081
1201 N. BOWSER RD.
HALFF ASSOCIATES, INC.
OWNER
EMAIL: RNovak@beautymanufacture.com
TEL: 817-851-4723
CONTACT: RALPH NOVAK
COPPELL, TX. 75081
1250 SOUTH FREEPORT PARKWAY
SFPLP HOLDINGS MANAGEMENT LLC
Tree ID Common Name Scientific Name Diameter (in.)Condition Trunks Protected Status
1 Live Oak Quercus virginiana 12.0 Good YES Remain
2 Live Oak Quercus virginiana 10.0 Good YES Remain
3 Live Oak Quercus virginiana 11.0 Good YES Remain
5 Chinese Pistache Pistacia chinensis 8.0 Good 4x YES Remove
6 Redbud Cercis canadensis 9.5 Good YES Remain
11 Green Ash Fraxinus pennsylvanica 13.0 Good YES Remain
12 Black Willow Salix nigra 6.0 Good YES Remain
13 Black Willow Salix nigra 8.5 Good YES Remain
14 Cedar Elm Ulmus crassifolia 8.0 Good YES Remain
15 Green Ash Fraxinus pennsylvanica 6.5 Fair YES Remain
16 Black Willow Salix nigra 6.0 Fair YES Remain
17 Green Ash Fraxinus pennsylvanica 11.0 Good 3x YES Remain
19 Hackberry Celtis laevigata 7.0 Good NO Remove
20 Cedar Elm Ulmus crassifolia 7.5 Good YES Remove
21 Cedar Elm Ulmus crassifolia 7.5 Good YES Remove
22 Live Oak Quercus virginiana 10.0 Good YES Remove
23 Cedar Elm Ulmus crassifolia 11.5 Good YES Remove
24 Cedar Elm Ulmus crassifolia 9.0 Good YES Remain
25 Redbud Cercis canadensis 17.0 Fair 5x YES Remove
26 Live Oak Quercus virginiana 8.0 Good YES Remove
27 Redbud Cercis canadensis 6.0 Good YES Remain
28 Bald Cypress Taxodium distichum 8.0 Good YES Remove
29 Redbud Cercis canadensis 6.0 Fair YES Remove
30 Callery Pear Pyrus calleryana 13.5 Good YES Remove
31 Callery Pear Pyrus calleryana 13.0 Good YES Remove
32 Cedar Elm Ulmus crassifolia 9.0 Good YES Remove
33 Live Oak Quercus virginiana 10.0 Good YES Remove
34 Live Oak Quercus virginiana 9.0 Good YES Remove
35 Redbud Cercis canadensis 6.0 Fair YES Remove
36 Callery Pear Pyrus calleryana 10.0 Good YES Remove
37 Callery Pear Pyrus calleryana 12.5 Good YES Remove
38 Bald Cypress Taxodium distichum 7.5 Good YES Remain
39 Live Oak Quercus virginiana 8.0 Good YES Remove
40 Live Oak Quercus virginiana 13.5 Good YES Remain
41 Bald Cypress Taxodium distichum 10.5 Good YES Remove
42 Cedar Elm Ulmus crassifolia 13.0 Good YES Remove
43 Cedar Elm Ulmus crassifolia 10.5 Good YES Remove
44 Cedar Elm Ulmus crassifolia 8.5 Good YES Remove
45 Callery Pear Pyrus calleryana 11.0 Good YES Remove
46 Callery Pear Pyrus calleryana 14.5 Good YES Remove
47 Bois d'arc Maclura pomifera 16.0 Good YES Remain
48 Chinese Tallow Triadica sebifera 17.5 Good YES Remain
49 Green Ash Fraxinus pennsylvanica 15.0 Fair YES Remain
50 Green Ash Fraxinus pennsylvanica 15.5 Good 2x YES Remain
51 Live Oak Quercus virginiana 9.5 Good YES Remove
52 Live Oak Quercus virginiana 11.5 Good YES Remove
53 Live Oak Quercus virginiana 11.0 Good YES Remove
54 Cedar Elm Ulmus crassifolia 11.5 Good YES Remain
55 Bald Cypress Taxodium distichum 8.5 Good YES Remain
56 Callery Pear Pyrus calleryana 10.0 Good YES Remove
57 Redbud Cercis canadensis 7.0 Fair 2x YES Remove
59 Cedar Elm Ulmus crassifolia 12.0 Good YES Remain
60 Green Ash Fraxinus pennsylvanica 17.0 Good YES Remain
69 Callery Pear Pyrus calleryana 14.0 Good YES Remain
70 Black Willow Salix nigra 7.0 Good YES Remain
71 Green Ash Fraxinus pennsylvanica 12.5 Good YES Remain
73 Live Oak Quercus virginiana 9.0 Good YES Remain
75 Live Oak Quercus virginiana 14.0 Good YES Remain
78 Cedar Elm Ulmus crassifolia 8.5 Good YES Remain
79 Cedar Elm Ulmus crassifolia 9.5 Good YES Remain
80 Live Oak Quercus virginiana 14.0 Good YES Remain
81 Rusty Blackhaw Viburnum rufidulum 8.0 Good YES Remain
94 Live Oak Quercus virginiana 12.0 Good YES Remain
95 Live Oak Quercus virginiana 10.5 Good YES Remain
96 Live Oak Quercus virginiana 16.0 Good YES Remain
97 Live Oak Quercus virginiana 14.0 Good YES Remain
98 Redbud Cercis canadensis 6.5 Fair YES Remain
99 Redbud Cercis canadensis 7.5 Good YES Remain
101 Bald Cypress Taxodium distichum 11.0 Good YES Remain
102 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
103 Black Willow Salix nigra 10.5 Good 3x YES Remain
107 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
104 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
105 Cedar Elm Ulmus crassifolia 11.0 Good YES Remain
106 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
108 Hackberry Celtis laevigata 10.5 Good YES Remain
109 Redbud Cercis canadensis 7.0 Fair 2x YES Remain
110 Hackberry Celtis laevigata 12.0 Good YES Remain
111 Hackberry Celtis laevigata 7.5 Good NO Remove
112 Hackberry Celtis laevigata 8.0 Good 2x NO Remove
113 Hackberry Celtis laevigata 8.0 Good 2x NO Remove
114 Hackberry Celtis laevigata 7.0 Good NO Remove
115 Hackberry Celtis laevigata 9.5 Good 2x NO Remove
116 Hackberry Celtis laevigata 7.0 Good 2x NO Remove
117 American Elm Ulmus americana 6.5 Good YES Remain
118 Black Willow Salix nigra 6.0 Good YES Remain
119 American Elm Ulmus americana 10.5 Poor YES Remain
120 American Elm Ulmus americana 6.0 Good YES Remain
121 Black Willow Salix nigra 11.0 Good YES Remain
128 Hackberry Celtis laevigata 13.5 Good YES Remain
129 Hackberry Celtis laevigata 13.0 Good YES Remain
130 Hackberry Celtis laevigata 11.0 Good YES Remain
131 Hackberry Celtis laevigata 10.0 Good 3x YES Remain
Overall Tree Summary # Trees Caliper Inch
Existing Trees:93 948.5
Total Trees to be Removed:36 345.5
Total Trees to be Preserved:57 603.0
2
4
AS SHOWN31760
L0.02 - TREE SURVEY
TBPLS FIRM NO. 10029600
1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200
1
1
NATERRA INTERNATIONAL INC.
CITY OF COPPELL, DALLAS COUNTY, TEXAS
JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296
&
JOEL WILSON SURVEY, ABSTRACT NO. 1555
11.72 ACRE TRACT
& LOT 3, BLOCK A
LOT 1R, BLOCK A
OF A
FOR
BY
SITUATED IN THE
AVO: SCALE: FEBRUARY 20, 2017
R
LANDSCAPE ARCHITECT
EMAIL: kwilson@halff.com
TBPE FIRM # F-312
FAX: 214-739-0095
TEL: 214-346-6366
CONTACT: KIRK WILSON
RICHARDSON, TX. 75081
1201 N. BOWSER RD.
HALFF ASSOCIATES, INC.
OWNER
EMAIL: RNovak@beautymanufacture.com
TEL: 817-851-4723
CONTACT: RALPH NOVAK
COPPELL, TX. 75081
1250 SOUTH FREEPORT PARKWAY
SFPLP HOLDINGS MANAGEMENT LLC
(15 DOORS)
DOCK
LOADING
RAMP UP
OFFICE
2-STORY
WAREHOUSE
ROOM
PUMP
TRANSFORMER
SSMH
SSMH
STMH
STMHLP
TS
TS
TS
TS
TSTPED
TSTS
ICVICV
CHKA101
522.55
STMH
5' Rec. Inlet 10' Rec. Inlet
Vault
Comm.
Vault
Comm.
Vault
Comm.
guard rail
Traffic
10' Rec. Inlet
Inlet
10' Rec.
Inlet
5' Rec.
10' Rec. Inlet EEEEE
conc. pad
Trans. on
TOP=511.24
HEADWALL
CHKB100
SSMH
SSMH SSMH
STMH
SSMH
FH
FH
FH
FH
RCP RCPRCP RCP
DUAL 78" RCP
FH FDC
1 PCT ANNUAL CHANCE FLOOD HAZARD
O.P.R.D.C.T.
Vol. 82137, pG. 0690
10' Utility Easement
(Vol. 71159, Pg. 743)
T.P. & L. EasementINTERSTATE HIGHWAY 635 O.P.R.D.C.T.VOL. 75073, PG. 0007(VARIABLE WIDTH RIGHT-OF-WAY)(LYNDON B. JOHNSON FREEWAY)7'
GRAPEVINE CREEK
(NOT TO BE DEDICATED TO THE CITY OF COPPELL)
(57.50' R.O.W.)
(FORMERLY KNOWN AS COTTON ROAD)
O.P.R.D.C.T.
V
OL. 82137, P
G. 0690
(80'
RIG
HT-
OF-WA
Y)
ABSTRACT NO. 1296JAMES A. SIMMONS SURVEY,
WATER LINE EASEMENT
(To be
Abandoned)
O.P.
R.
D.
C.T.
Vol. 98252, p
G. 06824
20'
Drainage
Ease
ment
ABANDONED LOT LINE TO BEEXISTINGLOT LINE
PROPOSED
EASEMENT
10' SANI. SEWER
EASEMENT
10' DRAINAGE
O.P.R.D.C.T.
Vol. 98043, pG. 00001
Trail Easement
20' Hike and Bike
FRITZ DRIVE
F
REEP
O
RT P
A
R
K
WA
Y
O.P.R.D.C.T.Vol
.
98043,
Pg.
1Fl
ood Easement
EASEMENT
WATER LINE
20' DRAINAGE EASEMENT
FIRE LANE EASEMENT
VARIABLE WIDTH
FIRE LANE EASEMENT
VARIABLE WIDTH
TRAIL EASEMENT
HIKE AND BIKE
10' UTILITY EASEMENT
FLOODWAY
FLOODW AY
1 PCT ANNUAL CHANCE FLOOD HAZARD
FLOODWAY
FLOODWAY
1' wide retaining wallDam
Rip Rap
marsh area
Rip Rap
Rap
Stone Rip
~
Pipe
12" R.C.P.
Pipe
18" R.C.P.Pipe
18" R.C.P.
Pipe
12" R.C.P.
(TYP.)
24-2'X2' Baffles
2-60" R.C.Pipes
retaining wall
1' wide
ICV
ICV
ICV
ICV
ICV
ICV
ICV
Inlet
10' Rec.
EXIST. CONCRETE CHANNEL LINING
G
ASGASGASGASGAS
SDMH
Inlet
10' Rec.
Headwall
TRIS
LP
sign
Cable
Tele.
FH
SDMH
Inlet
10' Rec.
Headwall
TRIS
LP
sign
Cable
Tele.
EXIST. CONCRETE CHANNEL LINING
24" RCP
2
X 60"
R
CP
2 X 60" RCPInlet
5' Rec.
Inlet
10' Rec.Inlet
5' Rec.
Inlet
10' Rec.5025
0
3
504
504 504505505505 505 505505506506506
506
506 506507
507
507
507508
508
508
509
509
509
510
510
510
510
510
510
510
511
511
511
511512
512
512
512513
513
513
513514
514
514
514515
515
515
515
515
515
515
516
516
516
516
5165
1
7
517
517
517
517518518
518
518
518519
519
519
519519520
520520520
520
520
520
520
5205205205
2
1
521
521521521
521
521 521521
521
521522
522
522
522522522522522522 522523
523 523523523523523523
524524524
524
524524524524524524
524525525525525525525525525525
525525525
525
525 525526526526526526
526 527527527527527
527528528528
528
528
528 529529529529 529529
5
3
0530 5305305305305
3
0
530531531532533498
0
502
0
502
0
502
0
502
0
502
0
502
0
502
0502
0
502
0
502
0
502
0
502
0
502
0
506
0
506
0
506
0
518
0
518
0
518
0
518
0
518
0
518
0
522
0
522
0
503
504
5
0
5
5
0
6
508510
512
515 521521521521521 522522522
522
522522
5
2
2
522
522523523
523 523
523
523524
5
2
4
524524524
524524524524525 525 525
525
525
525
525 525525
515
N
806040200
SCALE: 1"=40'
LOCATION
PROJECTCIRCLEEXCHANGE
NORTH
LOCATION MAP
NOT TO SCALE
SOUTHWESTERN DRIVE
ST. LOUIS & SOUTHWESTERN RAILROAD
AIRLINEGRAPEVINE CREEK
COWBOY
I.H. 635 ( LBJ FREE
WAY )
GATEWAY BLVD.FREEPORT PKWY.FRITZ
1
TREE MITIGATION PLAN
SCALE: 1" = 40'-0"
LEGEND
SYMBOL DESCRIPTION
TO REMAIN
EXISTING TREES
TO BE PROTECTED
EXISTING TREES
FUTURE WAREHOUSE
FRITZ DRIVE
69
70
75
78
79
80
81
94
50
49
47
48
71
95
96
98
97
99
15
6
17
16
14
13
12
11
27
24
2
3
1
40
38
54
55
120
121
119
118
131
129
130
117
108
109
110
105
128
106
104
107
103
102
101
P
R
OPE
RT
Y LINE
PROPERTY LINEPROPERTY LINE
MITIGATION
TREE IDENTIFICATION AND
NOTE: REF. SHT. L0.04 FOR
F
REEP
ORT
P
ARKWAY73
59
60
3
AS SHOWN31760
4
L0.03 - TREE MITIGATION PLAN
TBPLS FIRM NO. 10029600
1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200
1
1
NATERRA INTERNATIONAL INC.
CITY OF COPPELL, DALLAS COUNTY, TEXAS
JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296
&
JOEL WILSON SURVEY, ABSTRACT NO. 1555
11.72 ACRE TRACT
& LOT 3, BLOCK A
LOT 1R, BLOCK A
OF A
FOR
BY
SITUATED IN THE
AVO: SCALE: FEBRUARY 20, 2017
R
LANDSCAPE ARCHITECT
EMAIL: kwilson@halff.com
TBPE FIRM # F-312
FAX: 214-739-0095
TEL: 214-346-6366
CONTACT: KIRK WILSON
RICHARDSON, TX. 75081
1201 N. BOWSER RD.
HALFF ASSOCIATES, INC.
OWNER
EMAIL: RNovak@beautymanufacture.com
TEL: 817-851-4723
CONTACT: RALPH NOVAK
COPPELL, TX. 75081
1250 SOUTH FREEPORT PARKWAY
SFPLP HOLDINGS MANAGEMENT LLC
Existing and Protected Trees to Remain
Tree ID Common Name Scientific Name Diameter (in.)Condition Trunks Protected Status
1 Live Oak Quercus virginiana 12.0 Good YES Remain
2 Live Oak Quercus virginiana 10.0 Good YES Remain
3 Live Oak Quercus virginiana 11.0 Good YES Remain
6 Redbud Cercis canadensis 9.5 Good YES Remain
11 Green Ash Fraxinus pennsylvanica 13.0 Good YES Remain
12 Black Willow Salix nigra 6.0 Good YES Remain
13 Black Willow Salix nigra 8.5 Good YES Remain
14 Cedar Elm Ulmus crassifolia 8.0 Good YES Remain
15 Green Ash Fraxinus pennsylvanica 6.5 Fair YES Remain
16 Black Willow Salix nigra 6.0 Fair YES Remain
17 Green Ash Fraxinus pennsylvanica 11.0 Good 3x YES Remain
24 Cedar Elm Ulmus crassifolia 9.0 Good YES Remain
27 Redbud Cercis canadensis 6.0 Good YES Remain
38 Bald Cypress Taxodium distichum 7.5 Good YES Remain
40 Live Oak Quercus virginiana 13.5 Good YES Remain
47 Bois d'arc Maclura pomifera 16.0 Good YES Remain
48 Chinese Tallow Triadica sebifera 17.5 Good YES Remain
49 Green Ash Fraxinus pennsylvanica 15.0 Fair YES Remain
50 Green Ash Fraxinus pennsylvanica 15.5 Good 2x YES Remain
54 Cedar Elm Ulmus crassifolia 11.5 Good YES Remain
55 Bald Cypress Taxodium distichum 8.5 Good YES Remain
59 Cedar Elm Ulmus crassifolia 12.0 Good YES Remain
60 Green Ash Fraxinus pennsylvanica 17.0 Good YES Remain
69 Callery Pear Pyrus calleryana 14.0 Good YES Remain
70 Black Willow Salix nigra 7.0 Good YES Remain
71 Green Ash Fraxinus pennsylvanica 12.5 Good YES Remain
73 Live Oak Quercus virginiana 9.0 Good YES Remain
75 Live Oak Quercus virginiana 14.0 Good YES Remain
78 Cedar Elm Ulmus crassifolia 8.5 Good YES Remain
79 Cedar Elm Ulmus crassifolia 9.5 Good YES Remain
80 Live Oak Quercus virginiana 14.0 Good YES Remain
81 Rusty Blackhaw Viburnum rufidulum 8.0 Good YES Remain
94 Live Oak Quercus virginiana 12.0 Good YES Remain
95 Live Oak Quercus virginiana 10.5 Good YES Remain
96 Live Oak Quercus virginiana 16.0 Good YES Remain
97 Live Oak Quercus virginiana 14.0 Good YES Remain
98 Redbud Cercis canadensis 6.5 Fair YES Remain
99 Redbud Cercis canadensis 7.5 Good YES Remain
101 Bald Cypress Taxodium distichum 11.0 Good YES Remain
102 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
103 Black Willow Salix nigra 10.5 Good 3x YES Remain
107 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
104 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
105 Cedar Elm Ulmus crassifolia 11.0 Good YES Remain
106 Cedar Elm Ulmus crassifolia 10.0 Good YES Remain
108 Hackberry Celtis laevigata 10.5 Good YES Remain
109 Redbud Cercis canadensis 7.0 Fair 2x YES Remain
110 Hackberry Celtis laevigata 12.0 Good YES Remain
117 American Elm Ulmus americana 6.5 Good YES Remain
118 Black Willow Salix nigra 6.0 Good YES Remain
119 American Elm Ulmus americana 10.5 Poor YES Remain
120 American Elm Ulmus americana 6.0 Good YES Remain
121 Black Willow Salix nigra 11.0 Good YES Remain
128 Hackberry Celtis laevigata 13.5 Good YES Remain
129 Hackberry Celtis laevigata 13.0 Good YES Remain
130 Hackberry Celtis laevigata 11.0 Good YES Remain
131 Hackberry Celtis laevigata 10.0 Good 3x YES Remain
Existing Trees to be Removed and Mitigated
Tree ID Common Name Scientific Name Diameter (in.)Condition Trunks Protected Status Mitigation (in.)Method of Mitigation Cost
5 Chinese Pistache Pistacia chinensis 8.0 Good 4x YES Remain 8.0 Planted -
19 Hackberry Celtis laevigata 7.0 Good NO Remove 7.0 Tree Fund $100.00
20 Cedar Elm Ulmus crassifolia 7.5 Good YES Remove 7.5 Tree Fund $100.00
21 Cedar Elm Ulmus crassifolia 7.5 Good YES Remove 7.5 Tree Fund $100.00
22 Live Oak Quercus virginiana 10.0 Good YES Remove 10.0 Planted
23 Cedar Elm Ulmus crassifolia 11.5 Good YES Remove 11.5 Planted -
25 Redbud Cercis canadensis 17.0 Fair 5x YES Remove 17.0 Planted -
26 Live Oak Quercus virginiana 8.0 Good YES Remove 8.0 Tree Fund $100.00
28 Bald Cypress Taxodium distichum 8.0 Good YES Remove 8.0 Tree Fund $100.00
29 Redbud Cercis canadensis 6.0 Fair YES Remove 6.0 Tree Fund $100.00
30 Callery Pear Pyrus calleryana 13.5 Good YES Remove 13.5 Planted -
31 Callery Pear Pyrus calleryana 13.0 Good YES Remove 13.0 Planted -
32 Cedar Elm Ulmus crassifolia 9.0 Good YES Remove 9.0 Tree Fund $100.00
33 Live Oak Quercus virginiana 10.0 Good YES Remove 10.0 Planted -
34 Live Oak Quercus virginiana 9.0 Good YES Remove 9.0 Tree Fund $100.00
35 Redbud Cercis canadensis 6.0 Fair YES Remove 6.0 Tree Fund $100.00
36 Callery Pear Pyrus calleryana 10.0 Good YES Remove 10.0 Planted -
37 Callery Pear Pyrus calleryana 12.5 Good YES Remove 12.5 Planted -
39 Live Oak Quercus virginiana 8.0 Good YES Remove 8.0 Tree Fund $100.00
41 Bald Cypress Taxodium distichum 10.5 Good YES Remove 10.5 Planted -
42 Cedar Elm Ulmus crassifolia 13.0 Good YES Remove 13.0 Planted -
43 Cedar Elm Ulmus crassifolia 10.5 Good YES Remove 10.5 Planted -
44 Cedar Elm Ulmus crassifolia 8.5 Good YES Remove 8.5 Tree Fund $100.00
45 Callery Pear Pyrus calleryana 11.0 Good YES Remove 11.0 Planted -
46 Callery Pear Pyrus calleryana 14.5 Good YES Remove 14.5 Planted -
51 Live Oak Quercus virginiana 9.5 Good YES Remove 9.5 Tree Fund $100.00
52 Live Oak Quercus virginiana 11.5 Good YES Remove 11.5 Planted -
53 Live Oak Quercus virginiana 11.0 Good YES Remove 11.0 Planted -
56 Callery Pear Pyrus calleryana 10.0 Good YES Remove 10.0 Tree Fund $100.00
57 Redbud Cercis canadensis 7.0 Fair 2x YES Remove 7.0 Tree Fund $100.00
111 Hackberry Celtis laevigata 7.5 Good NO Remove 7.5 Tree Fund $100.00
112 Hackberry Celtis laevigata 8.0 Good 2x NO Remove 8.0 Tree Fund $100.00
113 Hackberry Celtis laevigata 8.0 Good 2x NO Remove 8.0 Tree Fund $100.00
114 Hackberry Celtis laevigata 7.0 Good NO Remove 7.0 Tree Fund $100.00
115 Hackberry Celtis laevigata 9.5 Good 2x NO Remove 9.5 Tree Fund $100.00
116 Hackberry Celtis laevigata 7.0 Good 2x NO Remove 7.0 Tree Fund $100.00
Overall Tree Summary # Trees Caliper Inch Cost
Existing Trees:93 948.5 -
Total Trees to be Removed:36 345.5 -
Total Trees to be Preserved:57 603 -
Preservation Percentage:64%-
Mitigation Per 4" Overstory Tree (In Caliper Inch):2.5"-
Mitigation Per 3" Understory Tree (In Caliper Inch):1.5"-
Total Mitigation Required:75 (4" Cal.)187.5"$2,000.00
Total Mitigation Provided On Site:75 (4" Cal.)(75 - 4" Cal. Trees) 187.5"
L0.04 - TREE MITIGATION PLAN
31760 AS SHOWN
4
4
TBPLS FIRM NO. 10029600
1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200
1
1
NATERRA INTERNATIONAL INC.
CITY OF COPPELL, DALLAS COUNTY, TEXAS
JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296
&
JOEL WILSON SURVEY, ABSTRACT NO. 1555
11.72 ACRE TRACT
& LOT 3, BLOCK A
LOT 1R, BLOCK A
OF A
FOR
BY
SITUATED IN THE
AVO: SCALE: FEBRUARY 20, 2017
R
LANDSCAPE ARCHITECT
EMAIL: kwilson@halff.com
TBPE FIRM # F-312
FAX: 214-739-0095
TEL: 214-346-6366
CONTACT: KIRK WILSON
RICHARDSON, TX. 75081
1201 N. BOWSER RD.
HALFF ASSOCIATES, INC.
OWNER
EMAIL: RNovak@beautymanufacture.com
TEL: 817-851-4723
CONTACT: RALPH NOVAK
COPPELL, TX. 75081
1250 SOUTH FREEPORT PARKWAY
SFPLP HOLDINGS MANAGEMENT LLC
PP
TRANSFORMER
LP
TS
TS
TS
TS
TSTPED
TSTS
ICVICV
5' Rec. Inlet 10' Rec. Inlet
Vault
Comm.
Vault
Comm.
Vault
Comm.
guard rail
Traffic
10' Rec. Inlet
Inlet
10' Rec.
Inlet
5' Rec.
10' Rec. Inlet EEEEE
conc. pad
Trans. on
TOP=511.24
HEADWALL
FH
FH
FH
FH
RCP RCPRCP RCP
DUAL 78" RCP
FH FDC
1 PCT ANNUAL CHANCE FLOOD HAZARD
O.P.R.D.C.T.
Vol. 82137, pG. 0690
10' Utility Easement
(Vol. 71159, Pg. 743)
T.P. & L. EasementINTERSTATE HIGHWAY 635 O.P.R.D.C.T.VOL. 75073, PG. 0007(VARIABLE WIDTH RIGHT-OF-WAY)(LYNDON B. JOHNSON FREEWAY)7'
GRAPEVINE CREEK
(NOT TO BE DEDICATED TO THE CITY OF COPPELL)
(57.50' R.O.W.)
(FORMERLY KNOWN AS COTTON ROAD)
O.P.R.D.C.T.
V
OL. 82137, P
G. 0690
(80'
RIG
HT-
OF-WA
Y)
ABSTRACT NO. 1296JAMES A. SIMMONS SURVEY,
WATER LINE EASEMENT
(To be
Abandoned)
O.P.
R.
D.
C.T.
Vol. 98252, p
G. 06824
20'
Drainage
Ease
ment
ABANDONED LOT LINE TO BEEXISTINGLOT LINE
PROPOSED
EASEMENT
10' SANI. SEWER
EASEMENT
10' DRAINAGE
O.P.R.D.C.T.
Vol. 98043, pG. 00001
Trail Easement
20' Hike and Bike
FRITZ DRIVE
F
REEP
O
RT P
A
R
K
WA
Y
O.P.R.D.C.T.Vol
.
98043,
Pg.
1Fl
ood Easement
EASEMENT
WATER LINE
20' DRAINAGE EASEMENT
FIRE LANE EASEMENT
VARIABLE WIDTH
FIRE LANE EASEMENT
VARIABLE WIDTH
TRAIL EASEMENT
HIKE AND BIKE
10' UTILITY EASEMENT
FLOODWAY
FLOODW AY
1 PCT ANNUAL CHANCE FLOOD HAZARD
1 PCT ANNUAL CHANCE FLOOD HAZARDFLOODWAY
FLOODWAY
1' wide retaining wallDam
Rip Rap
marsh area
Rip Rap
Rap
Stone Rip
~
Pipe
12" R.C.P.
Pipe
18" R.C.P.Pipe
18" R.C.P.
Pipe
12" R.C.P.
(TYP.)
24-2'X2' Baffles
2-60" R.C.Pipes
retaining wall
1' wide
ICV
ICV
ICV
ICV
ICV
ICV
ICV
Inlet
10' Rec.
EXIST. CONCRETE CHANNEL LINING GASGASGASGAS
SDMH
Inlet
10' Rec.
Headwall
TRIS
LP
sign
Cable
Tele.
FH
SDMH
Inlet
10' Rec.
Headwall
TRIS
LP
sign
Cable
Tele.
EXIST. CONCRETE CHANNEL LINING
24" RCP
2
X 60"
R
CP
2 X 60" RCPInlet
5' Rec.
Inlet
10' Rec.Inlet
5' Rec.
Inlet
10' Rec.5025
0
3
504
504 504505505505 505 505505506506506
506
506 506507
507
507
507508
508
508
509
509
509
510
510
510
510
510
510
510
511
511
511
511512
512
512
512513
513
513
513514
514
514
514515
515
515
515
515
515
515
516
516
516
516
5165
1
7
517
517
517
517518518
518
518
518519
519
519
519519520
520520520
520
520
520
520
5205205205
2
1
521
521521521
521
521 521521
521
521522
522
522
522522522522522522 522523
523 523523523523523523
524524524
524
524524524524524524
524525525525525525525525525525
525525525
525
525 525526526526526526
526 527527527527527
527528528528
528
528
528 529529529529 529529
5
3
0530 5305305305305
3
0
530531531532533502
0
502
0
502
0
502
0
502
0
502
0
502
0502
0
502
0
502
0
502
0
502
0
502
0
506
0
506
0
506
0
518
0
518
0
522
0
522
0
503
504
5
0
5
5
0
6
508510
512
515 521521521521521 522522522
522
522522
5
2
2
522
522523523
523 523
523
523524
5
2
4
524524524
524524524524525 525 525
525
525
525
525 525525
51550135
147
12
144
12
(15 DOORS)
DOCK
LOADING
RAMP UP
OFFICE
2-STORY
ROOM
PUMP
FFE=525.85
WAREHOUSE
N
806040200
SCALE: 1"=40'
LOCATION
PROJECTCIRCLEEXCHANGE
NORTH
LOCATION MAP
NOT TO SCALE
SOUTHWESTERN DRIVE
ST. LOUIS & SOUTHWESTERN RAILROAD
AIRLINEGRAPEVINE CREEK
COWBOY
I.H. 635 ( LBJ FREE
WAY )
GATEWAY BLVD.FREEPORT PKWY.FRITZ
1 SCALE: 1" = 40'-0"
LANDSCAPE PLAN
LOCATED ON SHT. L0.01.
6. EXISTING TREE LOCATIONS AND TREE REMOVAL ARE
DEBRIS FROM THE PROJECT LIMITS AND DISPOSE OFF-SITE.
SHALL REMOVE ALL CONSTRUCTION RELATED TRASH AND
5. UPON COMPLETION OF CONSTRUCTION, CONTRACTOR
THE CENTERLINE OF ALL BELOW GROUND UTILITIES.
4. ALL TREES SHALL BE LOCATED NO CLOSE THAN 4' FROM
25' FROM THE CENTERLINE OF ALL OVERHEAD UTILITIES.
3. ALL SHADE TREES SHALL BE LOCATED NO CLOSER THAN
OTHERWISE NOTED.
RECEIVE BERMUDA GRASS HYDROMULCH UNLESS
2. ALL AREAS DISTURBED DURING CONSTRUCTION SHALL
REPAIR TO ANY EXISTING UTILITIES.
SHALL BE RESPONSIBLE FOR ANY DAMAGE AND SUBSEQUENT
SHOULD BE EXERCISED WHEN EXCAVATING, CONTRACTOR
LANDSCAPE INSTALLATION. *EXTREME CARE AND CAUTION
GROUND AND UNDERGROUND UTILITIES PRIOR TO
1. CONTRACTOR IS RESPONSIBLE FOR LOCATING ALL ABOVE
LANDSCAPE NOTES:
TO BE SELECTED FROM ONCOR APPROVED LIST OF TREES.
2. TREES PLANTED IN TEXAS POWER AND LIGHT CO. EASEMENT
THE CITY OF COPPELL APPROVED LIST OF PLANTS.
1. FINAL SELECTION OF PLANT TYPES TO BE SELECTED FROM
PLANTING NOTES:
FREEZE SENSOR.
WIRE IRRIGATION CONTROLLER THAT SHALL INCLUDE RAIN AND
3. IRRIGATION SYSTEM TO BE OPERATED WITH AN ET-BASED TWO
TREES IN LANDSCAPE GRAVEL TO RECEIVE BUBBLER IRRIGATION.
2. ALL SHRUB BEDS TO RECEIVE DRIP IRRIGATION. ALL INDIVIDUAL
IRRIGATION SYSTEM DESIGNED BY A TEXAS LICENSED IRRIGATOR.
1. ALL LANDSCAPE AREAS SHALL BE IRRIGATED BY AN AUTOMATIC
IRRIGATION NOTES:
P
R
OPE
RT
Y LINE
F
REEP
ORT
P
ARKWAYHAWTHORN
(88) 3 GAL. INDIAN
REF. CIVIL
(176 SF) DECORATIVE PAVING
MONDO GRASS
(773) 1 GAL. DWARF
PROPERTY LINEFRITZ DRIVE
(56) 4" CAL. SOUTHERN LIVE OAK
(100) 3 GAL. MUHLY GRASS
(30) 3" CAL. FLAMELEAF SUMAC
(572) 3 GAL. DWARF YAUPON
(21) 4" CAL. SHUMARD RED OAK
(63,650 SF) BERMUDA HYDROMULCH
(700 SF) LANDSCAPE GRAVEL
TO BE FIELD LOCATED
LANDSCAPE BOULDERS, TYP.
REF. SHT. L2.01/01
EXISTING TREE TO BE PROTECTED, TYP.
EXISTING TREE TO REMAIN, TYP.
REF. CIVIL
(303 SF) DECORATIVE PAVING
PROPERTY LINE
REF. ARCHITECTURE
RETAINING WALL WITH GUARDRAIL
FUTURE WAREHOUSE
MYRTLE
(91) 3 GAL. DWARF WAX
(28) 3" CAL. POSSUMHAW HOLLY
City of Coppell - Chapter 12 - Article 34 Landscape Requirements: Naterra Warehouse
Site Description:BMSC Warehouse
Zoning:Light Industrial
Total Site Area:510,709.18 S.F.
Building Area:137,201 S.F.
Non-vehicular Paving Area:8,190 S.F.
Vehicular Paving Area:43,048 S.F.60,987 S.F. (Future Parking)
Exempt Vehicular Paving Area:31,273 S.F.
Requirements:Required Provided
Required Landscape Areas:15' R.O.W. Buffer (991 L.F.)14,865 S.F.29,730 S.F.
10' Perimeter Buffer (577 L.F.)5,770 S.F.5,770 S.F.
10% Interior Landscape Area 4,304 S.F.7,683 S.F.
15% Open Space 56,026 S.F.240,020 S.F.
Total Landscape Area 80,965 S.F.283,203 S.F.
Required Future Landscape Areas:15' R.O.W. Buffer (991 L.F.)14,865 S.F.29,730 S.F.
10' Perimeter Buffer (577 L.F.)5,770 S.F.5,770 S.F.
10% Interior Landscape Area 6,099 S.F.7,683 S.F.
15% Open Space 56,026 S.F.222,081 S.F.
Total Landscape Area 82,760 S.F.265,264 S.F.
Future Parking):
Tree Requirements (Qty's Based on
(Qty Based on Caliper Inch)
Interior Landscape Trees: 1/400 S.F.
(11 Trees) 33"
3" Cal. Trees) 24"
*(15 - 4" Cal. Trees) 60" (8 -
Caliper Inch) (1,568 L.F.)
Buffer Trees: 1/50 L.F. (Qty Based on
(31 Trees) 93"
3" Cal. Trees) 126"
(8 - 4" Cal. Trees) 32" (42 -
Based on Caliper Inch)
Open Space Trees: 1/4,000 S.F. (Qty
(14 Trees) 42"
- 3" Cal. Trees) 24"
*(54 - 4" Cal. Trees) 216" (8
Total Trees (In Caliper Inch):(56 Trees) 168"(135 Trees) 482"
* Additional Trees necessary per Landscape and Mitigation Requirements. Ref sht. L0.04
LEGEND
SYMBOL DESCRIPTION
Quercus virginiana
4" CAL. SOUTHERN LIVE OAK
Quercus shumardii
4" CAL. SHUMARD RED OAK
Ilex decidua
3" CAL. POSSUMHAW HOLLY
Rhus lanceolata
3" CAL. FLAMELEAF SUMAC
Myrica cerifera var. pumila
3 GAL. DWARF WAX MYRTLE
Ophiopogon japonicus
1 GAL. DWARF MONDO GRASS
Cynodon dactylon
BERMUDA GRASS HYDROMULCH
Ilex vomitoria 'Nana'
3 GAL. DWARF YAUPON
Muhlenbergia sp.
3 GAL. MUHLY GRASS
MORE INFORMATION
REF. SHT. L2.01/08 FOR
LANDSCAPE GRAVEL
Rhapiolepsis indica
3 GAL. INDIAN HAWTHORN
EASEMENT IS NOT PERMITTED BY ONCOR
GROWING OF TREES WITHIN THE TP&L
PLANT SCHEDULE (Qty's Based on Future Parking):
QUANTITY COMMON NAME SCIENTIFIC NAME SIZE HEIGHT SPREAD SPACING GENERAL NOTES
TREES
56 Southern Live Oak Quercus virginiana 4" Cal. 12'-15'8'-10'As Shown Nursery Grown, Full, Healthy, Well Formed, **5' OF CLEAR TRUNK MINIMUM'**
21 Shumard Red Oak Quercus shumardii 4" Cal. 12'-15'8'-10'As Shown Nursery Grown, Full, Healthy, Well Formed, **5' OF CLEAR TRUNK MINIMUM'**
28 Possumhaw Holly Ilex decidua 3" Cal. 8'-10'6'-8'As Shown Nursery Grown, Full, Healthy, Well Formed, **5' OF CLEAR TRUNK MINIMUM'**
30 Flameleaf Sumac Rhus lanceolata 3" Cal. 8'-10'6'-8'As Shown Nursery Grown, Full, Healthy, Well Formed, **5' OF CLEAR TRUNK MINIMUM'**
SHRUBS
88 Indian Hawthorn Rhaphiolepsis indica 3 Gal. 1'-3'1'-3'36" O.C.Nursery Grown, Full, Healthy, Well Formed
91 Dwarf Wax Myrtle Myrica cerifera var. pumila 3 Gal. 1'-3'1'-3'36" O.C.Nursery Grown, Full, Healthy, Well Formed
572 Dwarf Yaupon Ilex vomitoria 'Nana' 3 Gal. 1'-3'1'-3'36" O.C.Nursery Grown, Full, Healthy, Well Formed
100 Muhly Grass Muhlenbergia sp. 3 Gal. 1'-3'1'-3'36" O.C.Nursery Grown, Full, Healthy, Well Formed
GROUNDCOVERS
773 Dwarf Mondo Grass Ophiopogon Japonicus 1 Gal. 6"-8"10"-12"18" O.C.Nursery Grown, Full, Healthy, Well Formed
GRASS SEED
63,650 SF Bermuda Hydromulch Cynodon dactylon SEED Seed Rate, 5-8 lbs Pure Live Seed/1,000 SF Hydromulch
LANDSCAPE GRAVEL
700 SF Tejas Black Decomposed Granite Washed and Clean of Debris/5" Thickness Installed & Compacted Per Detail
31760 AS SHOWN
2
2
L1.02 - LANDSCAPE PLAN
FINISH GRADE
Y = ROOT BALL WIDTH
X = ROOT BALL HEIGHT
SOIL
UNDISTURBED
EXISTING
02
Y = ROOT BALL WIDTH
X = ROOT BALL HEIGHT
PLAN VIEW03
06 SECTIONSCALE: 1"=1'-0"
GROUNDCOVER PLANTING DETAIL
OF GROUND COVER
IN PLACE PRIOR TO INSTALLATION
3" MULCH LAYER. TO BE COMPLETLY
AS SPECIFIED
GROUNDCOVER. TO BE SPACED
UNDISTURBED SOIL
REF. DETAIL 04 THIS SHEET
BELOW ROOT BALL DEPTH.
EXCAVATION TO EXTEND MIN. OF 3"
PRIOR TO PLANT INSTALLATION.
LANDSCAPE BED TO BE PREPARED
(STAKE INTO UNDISTURBED SOIL)
LANDSCAPE EDGE (TYP.)
05
PLAN VIEW
SCALE: N.T.S.
TREE PROTECTION DETAIL01
STANDARD PRESERVATION NOTES FOR
TREE AND NATURAL AREA PROTECTION
1. All trees and natural areas shown on plan to be preserved shall be protected during construction with temporary
fencing and other measures as needed which may include retaining walls, pruning of limbs, roots, etc.
2. Protective fences shall be erected according to City Standards for Tree Protection.
3. Protective fences shall be installed prior to the start of any site preparation work (clearing, grubbing or grading),
and shall be maintained throughout all phases of the construction project.
4. Erosion and sedimentation control barriers shall be installed or maintained in a manner which does not result in
soil build-up within tree drip lines.
5. Protective fences shall surround the trees or group of trees, and will be located no closer than the outermost limit
of branches (drip line) plus an additional 2'-0" away from the limits of dripline. For natural areas, protective fences
shall follow the Limit of Construction line, in order to prevent the following:
A. Soil compaction in the root zone area resulting from vehicular traffic or storage of equipment or materials;
B. Root zone disturbances due to grade changes (greater than 6 inches cut or fill), or trenching not reviewed
and authorized by the City Parks Department;
C. Wounds to exposed roots, trunk or limbs by mechanical equipment;
D. Other activities detrimental to trees such as chemical storage, cement truck cleaning, and fires.
6. Exceptions to installing fences at tree drip lines may be permitted in the following cases:
A. Where there is to be an approved grade change, impermeable paving surface, tree well, or other such site
development, erect the fence approximately 2 to 4 feet beyond the area disturbed;
B. Where permeable paving is to be installed within a tree's drip line, erect the fence at the outer limits of the
permeable paving area (prior to site grading so that this area is graded separately by hand prior to paving
installation to minimized root damage);
C. Where trees are close to proposed buildings, erect the fence to allow root pruning in the work space between
the fence and the building, prior to disturbance. The fence can be erected at the point of root pruning;
D. Where there are severe space constraints due to tract size, or other special requirements, contact an
Arborist to discuss alternatives.
Special Note: Exceptions are permitted for areas outside the critical root zone. No disturbances are permitted
within the critical root zone (75% of the dripline area). For the protection of natural areas, no exceptions to
installing fences at the Limit of Construction line will be permitted, and no silting of stock piling of material or dirt is
allowed around trees.
7. Where any of the above exceptions result in a fence being closer than 4 feet to a tree trunk, protect the trunk
with strapped-on planking to a height of 8 ft. in addition to the reduced fencing provided.
8. Trees approved for removal shall be removed in a manner which does not impact trees to be preserved.
9. Any roots exposed by construction activity shall be pruned flush with the soil. Backfill root areas with good
quality top soil as soon as possible. If exposed root areas are not backfilled within 2 days, cover them with
organic material in a manner which reduces soil temperature and minimizes water loss due to evaporation.
10. Trenching required for the installation of irrigation shall be placed as far from existing tree trunks as possible.
11. No landscape topsoil dressing greater than 2 inches shall be permitted within the drip line of trees. No soil or
mulch is permitted on the root flare of any tree.
12. Limbing & pruning to provide clearance for structures, traffic and equipment shall take place before damage occurs.
13. All finished pruning shall be done according to recognized, approved standards of the industry
(Reference the National Arborist Association Pruning Standards for Shade Trees).
(REF. STANDARD PRESERVATION NOTES)
TREE PROTECTION FENCE
(75% OF DRIPLINE AREA)
CRITICAL ROOT ZONE
DRIPLINE
04
SCALE: 3/4"=1'-0"08 SECTION
SIZE: 1/2" TO 1" DIA.
TYPE: TEJAS BLACK
GRAVEL
LANDSCAPE GRAVEL (TYP.)
TBPLS FIRM NO. 10029600
1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200
1
1
NATERRA INTERNATIONAL INC.
CITY OF COPPELL, DALLAS COUNTY, TEXAS
JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296
&
JOEL WILSON SURVEY, ABSTRACT NO. 1555
11.72 ACRE TRACT
& LOT 3, BLOCK A
LOT 1R, BLOCK A
OF A
FOR
BY
SITUATED IN THE
AVO: SCALE: FEBRUARY 20, 2017
R
LANDSCAPE ARCHITECT
EMAIL: kwilson@halff.com
TBPE FIRM # F-312
FAX: 214-739-0095
TEL: 214-346-6366
CONTACT: KIRK WILSON
RICHARDSON, TX. 75081
1201 N. BOWSER RD.
HALFF ASSOCIATES, INC.
OWNER
EMAIL: RNovak@beautymanufacture.com
TEL: 817-851-4723
CONTACT: RALPH NOVAK
COPPELL, TX. 75081
1250 SOUTH FREEPORT PARKWAY
SFPLP HOLDINGS MANAGEMENT LLC
SCALE: 3/4"=1'-0"
SINGLE-TRUNK TREE WITH STAKES 3"X3"4'-0" (MIN.)X/2X/2DO NOT COVER ROOT FLARE.
FLARE REMAINS EXPOSED.
TAPER IN DEPTH SO ROOT
COVER ROOT BALL AND
3" MULCH LAYER. MULCH TO
4" HIGH MULCH SAUCER
TO BE SET IN EXISTING UNDISTURBED SOIL.
3 PER TREE, EQUALLY SPACED AROUND TREE.
6' HARDWOOD STAKE OR APPROVED EQUAL.
THE MIDDLE OF THE ROOT BALL.
AND COMPACT SOIL UP TO
FOOT PRESSURE. LAYER
COMPACT FIRMLY WITH
PLACE SOIL IN 6" LIFTS AND
WITH PLANTING SOIL MIX.
FROM SHIFTING, BACKFILL
TO PREVENT ROOT BALL
MIX AND LIGHTLY COMPACT
BACKFILL WITH PLANTING SOIL
UNEXCAVATED SOIL
PLACE ROOT BALL ON
ROOT BALL.
HOLE TO EXPOSE TOP HALF OF
AND FOLD DOWN INTO PLANTING
THE BASKET IN FOUR PLACES
AROUND THE ROOT BALL, CUT
SHIPPED WITH A WIRE BASKET
TOP OF ROOT BALL. IF TREE IS
AND WIRE, AND BURLAP FROM
REMOVE ALL TWINE, ROPE
FACE NORTH AT THE SITE.
AND ROTATE TREE TO
THE TREE IN THE NURSERY
MARK THE NORTH SIDE OF
EXTEND TO THE EDGE OF THE CROWN.
THE TERMINAL BUDS OF BRANCHES THAT
MY BE PRUNED; HOWEVER DO NOT REMOVE
INTERIOR TWIGS AND LATERAL BRANCHES
BROKEN AND DEAD BRANCHES. SOME
LIMBS, CO-DOMINANT LEADERS, AND
AT PLANTING. PRUNE ONLY CROSSOVER
DO NOT HEAVILY PRUNE THE TREE
MOVEMENT.
SLIPPING. ALLOW FOR TRUNK
ARBOR TIE ENOUGH TO KEEP FROM
ATTACH TO EARTH ANCHOR. TIGHTEN
"ARBOR TIE" GUYING MATERIAL.
3" ABOVE FINISHED GRADE.
PLANT TREE SO THAT ROOT FLARE IS
EXPOSE ROOT FLARE.
EQUIPMENT
OTHER HEAVY
WITH BACKHOE OR
LIMITS OF DIGGING
HAND DIG
1'-0"Y 1'-0"
FINISHED GRADE
SOIL
UNDISTURBED
EXISTING
SCALE: 3/4"=1'-0"
MULTI-TRUNK TREE WITH STAKES 3"XX/2X/24" HIGH MULCH SAUCER
IN EXISTING UNDISTURBED SOIL.
SPACED AROUND TREE. TO BE SET
EQUAL. 3 PER TREE, EQUALLY
6' HARDWOOD STAKE OR APPROVED
FLARE.
EXPOSED. DO NOT COVER ROOT
DEPTH SO ROOT FLARE REMAINS
COVER ROOT BALL AND TAPER IN
3" MULCH LAYER. MULCH TO
3" ABOVE FINISHED GRADE.
TREE SO THAT ROOT FLARE IS
EXPOSE ROOT FLARE. PLANT
FOR TRUNK MOVEMENT.
KEEP FROM SLIPPING. ALLOW
TIGHTEN ARBOR TIE ENOUGH TO
ATTACH TO EARTH ANCHOR.
ATTACH TO 3 TRUNKS MINIMUM.
"ARBOR TIE" GUYING MATERIAL.
CROWN.
THAT EXTEND TO THE EDGE OF THE
THE TERMINAL BUDS OF BRANCHES
PRUNED; HOWEVER DO NOT REMOVE
AND LATERAL BRANCHES MY BE
BRANCHES. SOME INTERIOR TWIGS
LEADERS, AND BROKEN AND DEAD
CROSSOVER LIMBS, CO-DOMINANT
AT PLANTING. PRUNE ONLY
DO NOT HEAVILY PRUNE THE TREE
EQUAL.
APPROVED
STAKE OR
6' HARDWOOD
PLANTING PIT
LIMITS OF TREE
MATERIAL.
GUYING
"ARBOR TIE"4'-0" (MIN.) HAND DIG1'-0"Y 1'-0"
EQUIPMENT
OTHER HEAVY
WITH BACKHOE OR
LIMITS OF DIGGING
THE MIDDLE OF THE ROOT BALL.
AND COMPACT SOIL UP TO
FOOT PRESSURE. LAYER
COMPACT FIRMLY WITH
PLACE SOIL IN 6" LIFTS AND
WITH PLANTING SOIL MIX.
FROM SHIFTING BACKFILL
TO PREVENT ROOT BALL
MIX AND LIGHTLY COMPACT
BACKFILL WITH PLANTING SOIL
UNEXCAVATED SOIL
PLACE ROOT BALL ON
ROOT BALL.
HOLE TO EXPOSE TOP HALF OF
AND FOLD DOWN INTO PLANTING
THE BASKET IN FOUR PLACES
AROUND THE ROOT BALL, CUT
SHIPPED WITH A WIRE BASKET
TOP OF ROOT BALL. IF TREE IS
AND WIRE, AND BURLAP FROM
REMOVE ALL TWINE, ROPE
AT THE SITE.
TREE TO FACE NORTH
NURSERY, AND ROTATE
OF THE TREE IN THE
MARK THE NORTH SIDE
EQUAL
EQUAL EQUAL
VARIES3"3"PLAN VIEW
07 LANDSCAPE EDGE (TYP.)
SECTION1/2" MAX.AS SPECIFIED
PLANTING SOIL MIX
(STAKE INTO UNDISTURBED SOIL)
OR APPROVED EQUAL
W/ BLACK DURAFLEX FINISH
4" PERMALOC CLEAN LINE
PRIOR TO PLANTING
3" MULCH INSTALLED
UNDISTURBED SOIL
SCALE: 3/4" = 1'-0"X3"SCALE: 3/4"=1'-0"
SHRUB PLANTING DETAIL
6"3"
SECTION
X = ROOT BALL HEIGHT SOIL
UNDISTURBED
EXISTING
BOTTOM OF PLANTING PIT
SCARIFY THE SIDES AND
FLARE.
EXPOSED. DO NOT COVER ROOT
DEPTH SO ROOT FLARE REMAINS
COVER ROOT BALL AND TAPER IN
3" MULCH LAYER. MULCH TO
REF. DETAIL 04 THIS SHEET
PLANT PIT EXCAVATION
TO BE PREPARED PRIOR TO
LANDSCAPE PLANTING BED
FINISHED GRADE.
SET TOP OF ROOT BALL AT
AND HAND COMPACT
BACKFILL WITH PLANTING SOIL MIX
OF SHRUB.
BEGINNING 6" OUTSIDE DRIPLINE
PLANTED PROVIDE A 4" SAUCER
IF A SINGLE SHRUB IS BEING
FENCE LOCATION
DRIPLINE (VARIES)
10'-0" MAX.6'-0"www.planthealthcare.com 1.800.421.9051
as specified by (Plant Health Care, Inc.)
of planting and during "establishment"
Pro-active Micorrhizal treatment at time
NOTE: All tree plantings to recieve a
PLANTING SPECIFICATIONS
FOR AFFECTED TURF AND BED AREAS.
IRRIGATION CONTRACTOR TO INSTALL NEW IRRIGATION SYSTEM TO PROVIDE 100% COVERAGE
IRRIGATION SYSTEM
COMPLETION AND ACCEPTANCE BY THE OWNER.
ALL PLANT MATERIAL TO BE GUARANTEED FOR A PERIOD OF ONE-YEAR FROM SUBSTANTIAL
WARRANTY
TIME THE OWNER SHALL DETERMINE IF REMOVAL IS NECESSARY.
TREES SHALL BE SUPPORTED WITH THE APPROVED METHOD FOR A PERIOD OF ONE YEAR AT WHICH
TREE SUPPORT
ASTM D-5268 AT 824 F.
g. HAVE A HIGH CONCENTRATION OF AEROBIC COMPOSTED ORGANIC MATTER AS DETERMINED BY
BIOSOLIDS.
f. MEET FEDERAL SPECIFICATION UNDER GUIDELINES OF 40 C.F.R., PART 503, STANDARDS FOR CLASS A
SUBCHAPTER B, PART 23 AS REQUIRED BY THE TCEQ/TNRCC
e. MEET OR EXCEED THE TIME AND TEMPERATURE STANDARDS SET IN T.A.C. CHAPTER 332,
d. ACHIEVES A SOLVITA * COMPOST MATURITY INDEX VALUE OF 7 OR HIGHER
c. COMPLETELY COMPOSTED FOR A MINIMUM OF 6-12 MONTHS
b. SCHEDULED TURNS WITH A MINIMUM OF 5 TURNS.
a. DEVELOPED USING AN EXTENSIVE AEROBIC COMPOSTING PROCESS.
4. ADDITIONAL REQUIREMENTS:
AND FREE OF STICKS, STONES, OR TOXIC MATERIAL
3. LANDSCAPE TRIMMINGS: DECOMPOSED GRASS, LEAVES, WOOD CHIPS, OR BRUSH; OF UNIFORM TEXTURE
a. SEWAGE, SLUDGE, AND RAW MANURE WILL NOT BE PERMITTED
SUBSTANCES, STONES, STICKS, SOIL, WEED SEED, DEBRIS, AND MATERIAL HARMFUL TO PLANT GROWTH
THAN 25 PERCENT BY VOLUME OF STRAW, SAWDUST, OR OTHER BEDDING MATERIALS; FREE OF TOXIC
2. MANURE: WELL-ROTTED, UNLEACHED, STABLE OR CATTLE MANURE CONTAINING NOT MORE
PERMITTED AS A WOOD DERIVATIVE
a. LUMBER, EITHER TREATED OR UNTREATED, PALLETS OR CONSTRUCTION WASTE WILL NOT BE
WASTE; OF UNIFORM TEXTURE AND FREE OF CHIPS, STONES, STICKS, SOIL, OR TOXIC MATERIAL.
1. WOOD DERIVATIVES: DECOMPOSED, NITROGEN-TREATED SAWDUST, GROUND BARK, OR WOOD
COMPOST CAN HAVE MATERIALS AS FOLLOWS:
PLANTINGS. PURELY EXCAVATED SOIL WILL NOT BE PERMITTED.
NOT EXCEEDING 0.5 PERCENT INERT CONTAMINANTS AND FREE OF SUBSTANCES TOXIC TO
SOLUBLE SALT CONTENT OF 5 TO 10 DECISIEMENS/M
100 PERCENT PASSING THROUGH 1-INCH SIEVE
MOISTURE CONTENT 35 TO 55 PERCENT BY WEIGHT
PH RANGE OF 5.5 TO 8;
STABLE, AND WEED-FREE ORGANIC MATTER
WELL-COMPOSTED, MANUFACTURED SOIL BLENDS
BALANCED COMPOST DESCRIPTION:
DISTANCE OF 200 MILES FROM THE PROJECT SITE.
SCREENED NATIVE SOIL: WELL ADAPTED NATIVE SOIL FROM SOURCES A MAXIMUM
SHARP SAND: SAND EXCAVATED FROM A MINIMUM OF 20 FEET BELOW GROUND LEVEL.
SAND AND SOIL MIX DESCRIPTION:
50% BALANCED COMPOST (SEE DESCRIPTION BELOW)
50% SAND AND SOIL MIX (SEE DESCRIPTION BELOW)
PLANTING SOIL MIXTURE
STRAIGHT TRUNKS.
LIMBS. ALL TREES ARE TO MATCH IN HEIGHT, SPREAD, AND CLEAR TRUNK, AND SHALL HAVE
ALL TREES ARE TO BE PRUNED AT TIME OF INSTALLATION TO REMOVE DEAD AND UNSIGHTLY
PRUNING
SHALL APPROVE ANY PLANT SUBSTITUTION.
ASSOCIATION OF NURSERYMEN PROCEDURES AND SPECIFICATIONS. LANDSCAPE ARCHITECT
LATEST EDITION. ALL PLANTING SHALL BE IN ACCORDANCE WITH STANDARD AMERICAN
NURSERY GROWN IN ACCORDANCE WITH THE "AMERICAN STANDARD FOR NURSERY STOCK",
ALL PLANT MATERIAL SHALL CONFORM TO THE SIZES GIVEN IN THE PLANT LIST AND SHALL BE
PLANT MATERIAL STANDARDS
OF MULCH. ALL AREAS DISTURBED BY PLANTING OPERATIONS SHALL BE FINE GRADED AND RE SEEDED.
AFTER SETTLEMENT AND COMPACTION, ALL PLANTING BEDS SHALL RECEIVE A MINIMUM 3" LAYER
MULCH
A DEPTH OF 6", ADDING PREPARED SOIL MIXTURE AS REQUIRED.
3" OF MULCH AFTER COMPACTION AND SETTLEMENT. ALL BED AREAS SHALL BE ROTOTILLED TO
ALL BED AREAS ARE TO BE LEFT 3" ABOVE FINISHED GRADE OF ADJACENT PAVEMENT TO INCLUDE
PLANTING BEDS
VERIFIED QUANTITIES PER LANDSCAPE PLAN.
NOTIFIED IF DISCREPANCIES OCCUR. OTHERWISE, THE CONTRACTOR IS TO BID THEIR OWN
CONVENIENCE ONLY AND SHALL NOT BE CONSIDERED ABSOLUTE. LANDSCAPE ARCHITECT TO BE
SPECIFICATION BY LANDSCAPE ARCHITECT. PLANT QUANTITIES HAVE BEEN PROVIDED AS A
LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL QUANTITIES PER DRAWINGS AND
VERIFICATION
COMPLETION AND ACCEPTANCE.
CONTRACTOR SHALL MAINTAIN ALL WORK FOR A PERIOD OF 30 DAYS AFTER SUBSTANTIAL
NECESSARY UNTIL SUBSTANTIAL COMPLETION AND ACCEPTANCE BY THE OWNER. THE
WEED AND DEBRIS FREE CONDITION AND SHALL ACCOMPLISH WATERING BY HAND AS DEEMED
LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING ALL PLANTING BEDS IN A
MAINTENANCE
CONTRACTORS ON SITE AS REQUIRED TO ACCOMPLISH ALL PLANTING OPERATIONS.
LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY COORDINATION WITH OTHER
COORDINATION
VERIFYING THAT WATER DRAINS AWAY FROM BUILDING.
DURING CONSTRUCTION. LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR FINE GRADING, AND
EDGING AND FLAT WORK WHICH DO NOT DRAIN DUE TO IMPROPER SET UP OF ELEVATIONS
SUCH AS WALKS, ENTRANCES TO STRUCTURES, AND PLANTER BEDS FORMED OR ENCLOSED BY
Halff Associates, Inc. ASSUMES NO RESPONSIBILITY FOR FAILURE OF ANY HARDSCAPE AMENITY
GRADING AND DRAINAGE
PRIOR TO PLANTING.
MATERIAL LOCATION TO BE STAKED IN THE FIELD AND APPROVED BY LANDSCAPE ARCHITECT
REFER TO PLANTING PLAN FOR PLANTING LOCATION AND PLANT MATERIAL LEGEND FOR SPECIFICATIONS.
PLANT LOCATIONS
THE FIELD PRIOR TO THE INSTALLATION OF ANY PLANT MATERIALS.
THE CORRECT LOCATION OF ALL UNDERGROUND UTILITIES, PIPES, STRUCTURES, AND LINE RUNS IN
LANDSCAPE CONTRACTOR AND REPRESENTATIVE OF OWNER SHALL BE RESPONSIBLE FOR VERIFYING
PREPARATION
REF. LANDSCAPE PLANS
REF. LANDSCAPE PLANS FOR SIZES.
TO PLANT CONTAINER SIZES UP TO 15 GALLONS.
LANDSCAPE BED PREPARATION DEPTH APPLIES
NOTE:
SCALE: 3/4"=1'-0"
LANDSCAPE BED PREPARATION
LANDSCAPE BED (WIDTH VARIES)DEPTH N.T.E. 1'-9"EXISTING UNDISTURBED SOIL
TILL INTO EXISTING SOIL BELOW AND FOOT COMPACT
BACKFILL BOTTOM 3" WITH PLANTING SOIL MIX,
AND FOOT COMPACT
BACKFILL BOTTOM WITH PLANTING SOIL MIX
SCARIFY EXPOSED SIDES AND BOTTOM
OF LANDSCAPE BED,
EXCAVATION TO EXTEND TO LIMITS
1/2" BELOW TOP OF STEEL EDGE.
NOTED. FINISH GRADE N.T.E.
PLANT INSTALLATION UNLESS OTHERWISE
3" MULCH LAYER TO BE APPLIED FOLLOWING
3"1'-6"REF. DET. 07 THIS SHT.
LANDSCAPE EDGE (TYP.)
UNDISTURBED SOIL
FILTER FABRIC
5" LANDSCAPE GRAVEL
PROCTOR DENSITY
SUBGRADE TO 95% STANDARD
6" SCARIFIED & COMPACTED
AS SHOWN31760
1
1
L2.01 - LANDSCAPE DETAILS
13' - 0"17' - 0"4' - 0"6' - 0"4' - 0"2' - 0"2' - 0"50' - 0"56' - 0"194' - 2"12' - 0"48' - 0"16' - 0"14' - 0"4' - 0"3' - 0"8' - 0"3' - 0 1/8"MONUMENT SIGN MOUNTEDON TILT-WALL PANELCONCRETE TILT-WALL W/ TEXTURED FORMLINER: RECKLI US FORMLINER STYLE-1/04FOHR. PTD-02: SHERWIN WILLIAMS ELLIEGRAY SW7650CONCRETE TILT-WALL PANEL, PTD-01:SHERWIN WILLIAMS FIRST STAIR SW7646SIGNAGE MOUNTEDTO WALL, BEYOND46' - 0"HOLLOW METAL DOOR3' - 0"6' - 0"3' - 0"CONCRETE TILT-WALL W/ TEXTUREDFORM LINER: RECKLI US FORMLINERSTYLE-1/04 FOHR., PTD-02: SHERWINWILLIAMS ELLIE GRAY SW7650CONCRETE SCREEN WALL ATMECHANICAL YARDMETAL CANOPYALUMINUM CURTAIN WALL SYSTEM - BLACK #29FINISH MULLIONS W/ PPG SOLARGRAY GLASSMETAL LOUVERS PAINTED TOMATCH TILT-WALL PANEL. PTD-02:SHERWIN WILLIAMS ELLIE GRAYSW765016' - 0"18' - 0"12' - 0"2' - 0"48' - 0"11' - 0"12' - 6"425' - 6"60' - 0"24' - 0"29' - 0"48' - 0"2' - 0"16' - 0"14' - 0"4' - 0"CONCRETE TILT-WALL W/ TEXTURED FORMLINER: RECKLI US FORMLINER STYLE-1/04FOHR. PTD-02: SHERWIN WILLIAMS ELLIEGRAY SW7650CONCRETE TILT-WALL W/ TEXTURED FORMLINER: RECKLI US FORMLINER STYLE-1/04FOHR. PTD-02: SHERWIN WILLIAMS ELLIEGRAY SW7650ALUMINUM CURTAIN WALL SYSTEM -BLACK #29 FINISH MULLIONS W/ PPGSOLARGRAY GLASSALUMINUM CURTAIN WALL SYSTEM -BLACK #29 FINISH MULLIONS W/ PPGSOLARGRAY GLASSHOLLOW METAL DOORCONCRETE TILT-WALL PANEL, PTD-01:SHERWIN WILLIAMS FIRST STAIR SW7646WALL PACK LIGHT FIXTURES, TYP.ALUMINUM CURTAIN WALL SYSTEM -BLACK #29 FINISH MULLIONS W/ PPGSOLARGRAY GLASSMETAL CANOPY OVER CURTAIN WALL13' - 0"21' - 0"12' - 0"46' - 0"2' - 0"14' - 0"20' - 0"10' - 0"25' - 0"10' - 0"20' - 0"14' - 0"113' - 0"150' - 0"150' - 0"150' - 0"16' - 0"30' - 0"2' - 0"46' - 0"CONCRETE TILT-WALL W/ TEXTUREDFORM LINER: RECKLI US FORMLINERSTYLE-1/04 FOHR. PTD-02: SHERWINWILLIAMS ELLIE GRAY SW7650ALUMINUM CURTAIN WALL SYSTEM -BLACK #29 FINISH MULLIONS W/ PPGSOLARGRAY GLASSMETAL CANOPYMETAL CANOPYREVOLVING DOOR4' TALL MONUMENT SIGNMOUNTED ON TILT-WALL PANEL10' - 0"20' - 0"4' - 0"ALUMINUM CURTAIN WALL SYSTEM -BLACK #29 FINISH MULLIONS W/ PPGSOLARGRAY GLASSCONCRETE TILT-WALL PANEL, PTD-01:SHERWIN WILLIAMS FIRST STAIR SW7646HOLLOW METAL DOORPARAPET WALL BEYONDCONCRETE TILT-WALL W/ TEXTUREDFORM LINER: RECKLI US FORMLINERSTYLE-1/04 FOHR. PTD-02: SHERWINWILLIAMS ELLIE GRAY SW7650CONCRETE SCREEN WALL ATMECHANICAL YARDCONCRETE TILT-WALL PANEL, PTD-01:SHERWIN WILLIAMS FIRST STAIR SW764616' - 0"18' - 0"14' - 0"4' - 0"48' - 0"2' - 0"25' - 6"226' - 6"12' - 0"36' - 0"12' - 0"13' - 0"21' - 4"9' - 8"2' - 0"46' - 0"ALUMINUM CURTAIN WALL SYSTEM - BLACK#29 FINISH MULLIONS W/ PPG SOLARGRAYGLASSCONCRETE TILT-WALL PANEL, PTD-01:SHERWIN WILLIAMS FIRST STAIR SW7646HOLLOW METAL DOOROVERHEAD COILING DOCK DOORALUMINUM CURTAIN WALL SYSTEMCOMPOSED OF KAWNEER BLACK #29 FINISHMULLIONS AND PPG SOLARGRAY GLASSCONCRETE TILT-WALL W/ TEXTURED FORMLINER: RECKLI US FORMLINER STYLE-1/04FOHR. PTD-02: SHERWIN WILLIAMS ELLIEGRAY SW7650CONCRETE TILT-WALL W/ TEXTUREDFORM LINER: RECKLI US FORMLINERSTYLE-1/04 FOHR. PTD-02: SHERWINWILLIAMS ELLIE GRAY SW7650CONCRETE TILT-WALLPANEL SCREEN WALLMETAL CANOPY4' TALL MONUMENT SIGNMOUNTED ON TILT-WALLPANEL252' - 0"1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200TBPLS FIRM NO. 1002960011NATERRA INTERNATIONAL INC.JOEL WILSON SURVEY, ABSTRACT NO. 1555&JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296CITY OF COPPELL, DALLAS COUNTY, TEXASLOT 1R, BLOCK A& LOT 3, BLOCK A11.72 ACRE TRACTOF AFORBYSITUATED IN THEAVO: SCALE: FEBRUARY, 2017R ARCHITECTHALFF ASSOCIATES, INC.1201 N. BOWSER RD.RICHARDSON, TX. 75081CONTACT: ALAN LAFONTEL: 214-346-6200FAX: 214-739-0095TBPE FIRM # F-312EMAIL: alafon@halff.comOWNERSFPLP HOLDINGS MANAGEMENT LLC1250 SOUTH FREEPORT PARKWAYCOPPELL, TX. 75081CONTACT: RALPH NOVAKTEL: 817-851-4723EMAIL: RNovak@beautymanufacture.com2/15/2017 4:48:57 PMC:\Revit Local\31760_AR_R16_Central_rruiz@halff.com.rvt 1" = 20'-0"31760EXTERIOR ELEVATIONS 1" = 20'-0"1EAST ELEVATION 1" = 20'-0"2NORTH ELEVATION 1" = 20'-0"3SOUTH ELEVATION 1" = 20'-0"4WEST ELEVATION0'10'20'40'
1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 (214) 346-6200TBPLS FIRM NO. 1002960011NATERRA INTERNATIONAL INC.JOEL WILSON SURVEY, ABSTRACT NO. 1555&JAMES A. SIMMONS SURVEY, ABSTRACT NO. 1296CITY OF COPPELL, DALLAS COUNTY, TEXASLOT 1R, BLOCK A& LOT 3, BLOCK A11.72 ACRE TRACTOF AFORBYSITUATED IN THEAVO: SCALE: FEBRUARY, 2017R ARCHITECTHALFF ASSOCIATES, INC.1201 N. BOWSER RD.RICHARDSON, TX. 75081CONTACT: ALAN LAFONTEL: 214-346-6200FAX: 214-739-0095TBPE FIRM # F-312EMAIL: alafon@halff.comOWNERSFPLP HOLDINGS MANAGEMENT LLC1250 SOUTH FREEPORT PARKWAYCOPPELL, TX. 75081CONTACT: RALPH NOVAKTEL: 817-851-4723EMAIL: RNovak@beautymanufacture.com2/17/2017 2:16:34 PMC:\Revit Local\31760_AR_R16_Central_ah2659.rvt 12" = 1'-0"31760RETAINING WALL AND COLORBOARD 12" = 1'-0"03STONE PATTERN 12" = 1'-0"02RETAINING WALL SECTION 12" = 1'-0"01RETAINING WALL RENDER
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3251
File ID: Type: Status: 2017-3251 Agenda Item Agenda Ready
1Version: Reference: In Control: Human Resources
02/20/2017File Created:
Final Action: Tyler TechnologiesFile Name:
Title: Consider approval to enter into a contract with Tyler Technologies for the
replacement of the City’s current Time and Attendance software with
Executime (ATTIC Project, a sub project of the PIER Project) for the total
amount of $165,610 and authorizing the City Manager to sign any
necessary documents.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 16.
Sponsors: Enactment Date:
Tyler Technologies - Memorandum.pdf, Tyler
Technologies - License & Services Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3251
Title
Consider approval to enter into a contract with Tyler Technologies for the replacement of
the City’s current Time and Attendance software with Executime (ATTIC Project, a sub
project of the PIER Project) for the total amount of $165,610 and authorizing the City
Manager to sign any necessary documents.
Summary
Please see attached Memorandum.
Fiscal Impact:
Funds for this contract will be provided by the General Fund Undesignated Fund Balance.
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3251)
Staff Recommendation:
Staff recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Justin Vaughn, Assistant Director of Administration/Human Resources
Date: February 20, 2017
Re: Consider approval to enter into a contract with Tyler Technologies for the replacement of the
City’s current Time and Attendance software with Executime (ATICC Project, a sub project
of the PIER Project) for the total amount of $165,610 and authorizing the City Manager to
sign any necessary documents.
2030: Sustainable City Government
Introduction: The City has engaged Tyler Technologies to provide a new Time and Attendance
system in the amount of $165,610.
Analysis: The City has been working for the past several months on a discovery project for the
replacement of the City’s ERP system, including Financial/HR/Payroll (PIER Project), with Tyler
Technologies Munis product. As a part of this discovery project, we identified the opportunity to
address the current Time and Attendance system in addition to the other modules mentioned above.
It was decided to separate the Time and Attendance module into its own sub project to be
implemented prior to the transition to Munis. The Time and Attendance project is a shorter
implementation cycle than Munis and not dependent upon the Munis system being implemented
prior to go live. We will also benefit from lessening the impact on end users by taking this phased
approach to standing the Time and Attendance system up in advance of Munis. This will allow the
City to more quickly replace the current Time and Attendance system, which has been in place
since 2005 and not functionally supported by the vendor today, as well as provide a more robust
product for the end user. Executime was a stand-alone vendor that was acquired by Tyler
Technologies and has shown to integrate well with Munis. This implementation of Executime will
be interfaced with the current payroll system. The Executime Time and Attendance system will
eventually be integrated within the Munis system that we will implement in the future as part of the
larger PIER Project.
Legal Review: Contract was reviewed by City Attorney
Fiscal Impact: Funds will be provided by the General Fund Undesignated Fund Balance
2
Recommendation: Staff recommends approval of the contract.
1
LICENSE AND SERVICES AGREEMENT
This License and Services Agreement is made between Tyler Technologies, Inc. and Client.
WHEREAS, Client selected Tyler to license the software products and perform the services set forth in the
Investment Summary and Tyler desires to perform such actions under the terms of this Agreement;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this
Agreement, Tyler and Client agree as follows:
SECTION A – DEFINITIONS
• “Agreement” means this License and Services Agreement.
• “Business Travel Policy” means our business travel policy. A copy of our current Business Travel Policy
is attached as Schedule 1 to Exhibit B.
• “Client” means City of Coppell, Texas.
• “Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions
set forth in our written proposal to you, or their functional equivalent. The parties acknowledge that
such functional descriptions are based on the functional requirements document included in the Client’s
Request for Proposal. Future functionality may be updated, modified, or otherwise enhanced through
our maintenance and support services, and the governing functional descriptions for such future
functionality will be set forth in our then-current Documentation.
• “Documentation” means any online or written documentation related to the use or functionality of the
Tyler Software that we provide or otherwise make available to you, including instructions, user guides,
manuals and other training or self-help documentation.
• “Effective Date” means the date on which your authorized representative signs the Agreement.
• “Force Majeure” means an event beyond the reasonable control of you or us, including, without
limitation, governmental action, war, riot or civil commotion, fire, or natural disaster.
• “Investment Summary” or quote means the agreed upon cost proposal for the software, products, and
services attached as Exhibit A.
• “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current
Invoicing and Payment Policy is attached as Exhibit B.
• “Maintenance and Support Agreement” means the terms and conditions governing the provision of
maintenance and support services to all of our customers. A copy of our current Maintenance and
Support Agreement is attached as Exhibit C.
• “Statement of Work” or “SOW” means the industry standard implementation plan describing how our
professional services will be provided to implement the Tyler Software, and outlining your and our roles
and responsibilities in connection with that implementation. The Statement of Work is provided at
Exhibit D.
• “Third Party Hardware” means the third party hardware, if any, identified in the Investment Summary.
• “Tyler” means Tyler Technologies, Inc., a Delaware corporation, as successor-in-interest to ExecuTime
Software, LLC.
2
• “Tyler Software” means our proprietary software, including any integrations, custom modifications,
and/or other related interfaces identified in the Investment Summary and licensed by us to you through
this Agreement.
• “we”, “us”, “our” and similar terms mean Tyler.
• “you” and similar terms mean Client.
SECTION B – SOFTWARE LICENSE
1. License Grant and Restrictions.
1.1 We grant to you a royalty-free license to use the Tyler Software for your internal business purposes only,
in the scope of the internal business purposes disclosed to us as of the Effective Date. You may make
copies of the Tyler Software for backup and testing purposes, so long as such copies are not used in
production and the testing is for internal use only. Your rights to use the Tyler Software are perpetual
but may be revoked if you do not comply with the terms of this Agreement.
1.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-
commercial reference purposes only.
1.3 You may not: (a) transfer or assign the Tyler Software to a third party; (b) reverse engineer, decompile,
or disassemble the Tyler Software; (c) rent, lease, lend, or provide commercial hosting services with the
Tyler Software; or (d) publish or otherwise disclose the Tyler Software or Documentation to third
parties.
1.4 The license terms in this Agreement apply to updates and enhancements we may provide to you or
make available to you through your Maintenance and Support Agreement.
1.5 The right to transfer the Tyler Software to a replacement hardware system is included in your license.
You will give us advance written notice of any such transfer and will pay us a mutually agreed upon
amount for any required or requested technical assistance from us associated with such transfer.
1.6 We reserve all rights not expressly granted to you in this Agreement. The Tyler Software and
Documentation are protected by copyright and other intellectual property laws and treaties. We own
the title, copyright, and other intellectual property rights in the Tyler Software and the Documentation.
The Tyler Software is licensed, not sold.
2. License Fees. You agree to pay us the license fees in the amounts set forth in the Investment Summary.
Those amounts are payable in accordance with our Invoicing and Payment Policy.
3. Escrow. We maintain an escrow agreement with a third party under which we place the source code for
each major release of the Tyler Software. You may be added as a beneficiary to the escrow agreement by
completing a standard beneficiary enrollment form and paying the annual beneficiary fee set forth in the
Investment Summary. You will be responsible for maintaining your ongoing status as a beneficiary, including
payment of the then-current annual beneficiary fees. Release of source code for the Tyler Software is
strictly governed by the terms of the escrow agreement.
4. Limited Warranty. We warrant that the Tyler Software will be without Defect(s) as long as you have a
Maintenance and Support Agreement in effect. If the Tyler Software does not perform as warranted, we will
use all reasonable efforts, consistent with industry standards, to cure the Defect as set forth in the
Maintenance and Support Agreement.
3
SECTION C – PROFESSIONAL SERVICES
1. Services. We will provide you the various implementation-related services itemized in the Investment
Summary and described in the Statement of Work. We will finalize that documentation with you upon
execution of this Agreement.
2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the
Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy.
The parties understand and agree that those professional services fees shall not be exceeded, except by
mutual agreement of the parties, for the scope of work established as of the Effective Date. We will bill you
the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the total
values set forth in the Investment Summary will be resolved by multiplying the applicable hourly rate by the
quoted hours.
3. Additional Services. The Investment Summary contains and the Statement of Work describes, the scope of
services and related costs (including programming and/or interface estimates) required for the project
based on our understanding of the specifications you supplied. If additional work is required, or if you use
or request additional services, we will provide you with an addendum or change order, as applicable,
outlining the costs for the additional work. The price quotes in the addendum or change order will be valid
for thirty (30) days from the date of the quote.
4. Cancellation. We make all reasonable efforts to schedule our personnel for travel, including arranging travel
reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel services less than
two (2) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) non-
refundable expenses incurred by us on your behalf, and (b) daily fees associated with cancelled professional
services if we are unable to reassign our personnel. We will make all reasonable efforts to reassign
personnel in the event you cancel within two (2) weeks of scheduled commitments.
5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with
industry standards. In the event we provide services that do not conform to this warranty, we will re-
perform such services at no additional cost to you.
6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your
personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation
services, subject to any reasonable security protocols or other written policies provided to us as of the
Effective Date, and thereafter as mutually agreed to by you and us. You further agree to provide a
reasonably suitable environment, location, and space for the installation of the Tyler Software and any Third
Party Products, including, without limitation, sufficient electrical circuits, cables, and other reasonably
necessary items required for the installation and operation of the Tyler Software and any Third Party
Products.
7. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process
requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate
with and assist us as may be reasonably required to meet the agreed upon project deadlines and other
milestones for implementation. This cooperation includes at least working with us to schedule the
implementation-related services outlined in this Agreement. We will not be liable for failure to meet any
deadlines and milestones when such failure is due to Force Majeure or to the failure by your personnel to
provide such cooperation and assistance (either through action or omission).
4
SECTION D – MAINTENANCE AND SUPPORT
This Agreement includes the period of free maintenance and support services identified in the Invoicing and
Payment Policy. If you have purchased ongoing maintenance and support services, and continue to make
timely payments for them according to our Invoicing and Payment Policy, we will provide you with
maintenance and support services for the Tyler Software under the terms of our standard Maintenance and
Support Agreement.
If you have opted not to purchase ongoing maintenance and support services for the Tyler Software, the
Maintenance and Support Agreement does not apply to you. Instead, you will only receive ongoing
maintenance and support on the Tyler Software on a time and materials basis. In addition, you will:
(i) receive the lowest priority under our Support Call Process;
(ii) be required to purchase new releases of the Tyler Software, including fixes, enhancements and
patches;
(iii) be charged our then-current rates for support services, or such other rates that we may
consider necessary to account for your lack of ongoing training on the Tyler Software;
(iv) be charged for a minimum of two (2) hours of support services for every support call; and
(v) not be granted access to the support website for the Tyler Software or the Tyler Community
Forum.
SECTION E – THIRD PARTY HARDWARE
To the extent there are any Third Party Products set forth in the Investment Summary, the following terms and
conditions will apply:
1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have
purchased any, for the price set forth in the Investment Summary. Those amounts are payable in
accordance with our Invoicing and Payment Policy. The Third Party Hardware will be new and unused, and
upon payment in full, you will receive free and clear title to the Third Party Hardware. You acknowledge
that we are not the manufacturer of the Third Party Hardware. We do not warrant or guarantee the
performance of the Third Party Hardware. However, we grant and pass through to you any warranty that
we may receive from the supplier of the Third Party Hardware.
SECTION F – INVOICING AND PAYMENT; INVOICE DISPUTES
1. Invoicing and Payment. We will invoice you for all fees set forth in the Investment Summary per our
Invoicing and Payment Policy, subject to Section F(2).
2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this
Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable
invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that
we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment
to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may
be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve
any issues presented in your notice. You may withhold payment of the amount(s) actually in dispute, and
5
only those amounts, until we complete the action items outlined in the plan. If we are unable to complete
the action items outlined in the action plan because of your failure to complete the items agreed to be done
by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all
services, including maintenance and support services, if you fail to pay an invoice not disputed as described
above within fifteen (15) days of notice of our intent to do so.
SECTION G – TERMINATION
1. For Cause. If you believe we have materially breached this Agreement, Client may terminate this Agreement
for cause upon thirty (30) days’ written notice to Tyler, provided that Tyler does not cure, or create a
mutually agreeable plan to address, the material breach within thirty (30) days of receiving notice of such
breach. In the event of such termination, you will pay us for all undisputed fees and expenses related to the
software, products, and/or services you have received, or we have incurred or delivered, prior to the
effective date of termination. Disputed fees shall be subject to the dispute resolution process set forth in
Section I(3).
2. Lack of Appropriations. If you should not appropriate or otherwise receive funds sufficient to purchase,
lease, operate, or maintain the software or services set forth in this Agreement, you may unilaterally
terminate this Agreement effective on the final day of the fiscal year through which you have funding. You
will make every effort to give us at least thirty (30) days written notice prior to a termination for lack of
appropriations. In the event of termination due to a lack of appropriations, you will pay us for all
undisputed fees and expenses related to the software and/or services you have received, or we have
incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must have
been submitted to the Invoice Dispute process set forth in Section F(2) at the time of termination in order to
be withheld at termination. You will not be entitled to a refund or offset of previously paid license and
other fees.
3. Force Majeure. Except for your payment obligations, either you or we may terminate this Agreement if a
Force Majeure event suspends performance of scheduled tasks for a period of forty-five (45) days or more.
In the event of termination due to Force Majeure, you will pay us for all undisputed fees and expenses
related to the software and/or services you have received, or we have incurred or delivered, prior to the
effective date of termination. Any disputed fees and expenses must have been submitted to the Invoice
Dispute process set forth in Section F(2) at the time of termination in order to be withheld at termination.
You will not be entitled to a refund or offset of previously paid license and other fees.
SECTION H – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Property Infringement Indemnification.
1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes
that third party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the
amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us
promptly in writing of the claim and give us sole control over its defense or settlement. You agree to
provide us with reasonable assistance, cooperation, and information in defending the claim at our
expense.
1.2 Our obligations under this Section H(1) will not apply to the extent the claim or adverse final judgment is
based on your: (a) use of a previous version of the Tyler Software and the claim would have been
6
avoided had you installed and used the current version of the Tyler Software, and we provided notice of
that requirement to you; (b) combining the Tyler Software with any product or device not provided,
contemplated, or approved by us; (c) altering or modifying the Tyler Software, including any
modification by third parties at your direction or otherwise permitted by you; (d) use of the Tyler
Software in contradiction of this Agreement, including with non-licensed third parties; or (e) willful
infringement, including use of the Tyler Software after we notify you to discontinue use due to such a
claim.
1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler
Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right
to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent,
in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively,
we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler
Software consistent with the terms of this Agreement.
1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is
enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or
settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use;
(b) modify it to make it non-infringing; (c) replace it with a functional equivalent; or (d) terminate your
license and refund the license fees paid for the infringing Tyler Software, as depreciated on a straight-
line basis measured over seven (7) years from the Effective Date. We will pursue those options in the
order listed herein. This section provides your exclusive remedy for third party copyright, patent, or
trademark infringement and trade secret misappropriation claims.
2. General Indemnification.
2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and against any
and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable
attorney's fees and costs) for (a) personal injury or property damage to the extent caused by our
negligence or willful misconduct; or (b) our violation of a law applicable to our performance under this
Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense
or settlement. You agree to provide us with reasonable assistance, cooperation, and information in
defending the claim at our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our agents,
officials, and employees from and against any and all third-party claims, losses, liabilities, damages,
costs, and expenses (including reasonable attorney's fees and costs) for personal injury or property
damage to the extent caused by your negligence or willful misconduct; or (b) your violation of a law
applicable to your performance under this Agreement. We will notify you promptly in writing of the
claim and will give you sole control over its defense or settlement. We agree to provide you with
reasonable assistance, cooperation, and information in defending the claim at your expense.
3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER WARRANTIES
AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, ANY
IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE.
4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR
7
LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY OF
CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO YOUR ACTUAL
DIRECT DAMAGES, NOT TO EXCEED (A) PRIOR TO FORMAL TRANSITION TO MAINTENANCE AND SUPPORT,
THE TOTAL ONE-TIME FEES SET FORTH IN THE INVESTMENT SUMMARY; OR (B) AFTER FORMAL
TRANSITION TO MAINTENANCE AND SUPPORT, THE THEN-CURRENT ANNUAL MAINTENANCE AND
SUPPORT FEE. THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION
OF LIABILITY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT
TO SECTIONS H(1) AND H(2).
5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO
EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR CONSEQUENTIAL
DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6. Insurance. During the course of performing services under this Agreement, we agree to maintain the
following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b) Automobile Liability
of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d) Workers Compensation complying
with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least $5,000,000. We will add
you as an additional insured to our Commercial General Liability and Automobile Liability policies, which will
automatically add you as an additional insured to our Excess/Umbrella Liability policy as well. We will
provide you with copies of certificates of insurance upon your written request.
SECTION I – GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional products and services at the rates set forth
in the Investment Summary for twelve (12) months from the Effective Date, and thereafter at our then-
current list price, by executing a mutually agreed addendum. If no rate is provided in the Investment
Summary, or those twelve (12) months have expired, you may purchase additional products and services at
our then-current list price, also by executing a mutually agreed addendum. The terms of this Agreement will
control any such additional purchase(s), unless otherwise specifically provided in the addendum.
2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid
for twelve (12) months from the Effective Date.
3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware
of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if
requested by either party, appointing a senior representative to meet and engage in good faith negotiations
with our appointed senior representative. Senior representatives will convene within thirty (30) days of the
written dispute notice, unless otherwise agreed. All meetings and discussions between senior
representatives will be deemed confidential settlement discussions not subject to disclosure under Federal
Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, either of us may
assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall
prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures.
4. Taxes. Client is tax exempt.
5. Nondiscrimination. We will not discriminate against any person employed or applying for employment
concerning the performance of our responsibilities under this Agreement. This discrimination prohibition
will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect
8
to any matter directly or indirectly relating to employment concerning race, color, religion, national origin,
age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the
duties of a particular job or position, height, weight, marital status, or political affiliation. We will post,
where appropriate, all notices related to nondiscrimination as may be required by applicable law.
6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S.
Citizenship and Immigration Services Verification Division for all of our employees assigned to your project.
7. Subcontractors. We will not subcontract any services under this Agreement without your prior written
consent, not to be unreasonably withheld.
8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either
your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior
written consent of the other party; provided, however, your consent is not required for an assignment by us
as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets.
9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its
obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided,
however, that within ten (10) business days of the Force Majeure event, the party whose performance is
delayed provides the other party with written notice explaining the cause and extent thereof, as well as a
request for a reasonable time extension equal to the estimated duration of the Force Majeure event.
10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us.
No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make
any claim or assert any right under this Agreement. This provision does not affect the rights of third parties
under any Third Party Terms.
11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with
respect to the subject matter hereof, and supersedes any prior agreements, understandings, and
representations, whether written, oral, expressed, implied, or statutory. This Agreement may only be
modified by a written amendment signed by an authorized representative of each party.
12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of
this Agreement will be considered valid and enforceable to the fullest extent permitted by law.
13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either
party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this
Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this
Agreement thereafter.
14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
15. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of
an alleged material breach for a termination for cause or a dispute that must be submitted to dispute
resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual
receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an
employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not
actually received, five (5) days after deposit with the United States Postal Service authorized mail center
with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at
the address set forth on the signature page hereto or such other address as the party may have designated
9
by proper notice. The consequences for the failure to receive a notice due to improper notification by the
intended receiving party of a change in address will be borne by the intended receiving party.
16. Client Lists. We agree not to identify you by name in client lists, marketing presentations, and promotional
materials.
17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of
performance of this Agreement, may be exposed to confidential information and that disclosure of such
information could violate rights to private individuals and entities, including the parties. Confidential
information is nonpublic information that a reasonable person would believe to be confidential and
includes, without limitation, personal identifying information (e.g., social security numbers) and trade
secrets, each as defined by applicable state law. Each party agrees that, to the extent allowed by law, it will
not disclose any confidential information of the other party and further agrees to take all reasonable and
appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants
contained herein will survive the termination or cancellation of this Agreement. This obligation of
confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this
Agreement by a party or its employees or agents;
(b) a party can establish by reasonable proof was in that party's possession at the time of initial
disclosure;
(c) a party receives from a third party who has a right to disclose it to the receiving party; or
(d) is the subject of a legitimate disclosure request under the open records laws or similar applicable
public disclosure laws governing this Agreement; provided, however, that in the event you receive
an open records or other similar applicable request, you will give us prompt notice and otherwise
perform the functions required by applicable law.
18. Business License. In the event a local business license is required for us to perform services hereunder, you
will promptly notify us and provide us with the necessary paperwork and/or contact information so that we
may timely obtain such license.
19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your
state of domicile, without regard to its rules on conflicts of law.
20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of
which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied,
or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original
signature and will be fully enforceable as if an original signature. Each party represents to the other that the
signatory set forth below is duly authorized to bind that party to this Agreement.
21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this
Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right
to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to
the scope and circumstances of that cooperative procurement.
22. Contract Documents. This Agreement includes the following exhibits:
Exhibit A Investment Summary
Exhibit B Invoicing and Payment Policy
10
Schedule 1: Business Travel Policy
Exhibit C Maintenance and Support Agreement
Exhibit D Statement of Work
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the
date(s) set forth below.
Tyler Technologies, Inc. City of Coppell
By: By:
Name: Name:
Title: Title:
Date: Date:
Address for Notices: Address for Notices:
Tyler Technologies, Inc. City of Coppell
One Tyler Drive 255 Parkway Boulevard, P.O. Box 9478
Yarmouth, ME 04096 Coppell, TX 75019
Attention: Chief Legal Officer Attention:
Exhibit A
1
Exhibit A
Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to you
under the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not
otherwise defined will have the meaning assigned to such terms in the Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Quoted By:David Carll
Date:2/22/2017
Quote Expiration: 8/6/2017
Quote Name:City of Coppell-ERP-Executime
Quote Number: 2017-26268
Quote Description: City of Coppell Executime Software Quote v3 022017
Sales Quotation For
City of Coppell
255 Parkway BlvdPO Box 9478
Coppell, Texas 75019
Phone (972) 462-0222
Tyler Software and Related Services
Description License Impl. Days Impl. Cost Data Conversion Module Total Year One Maintenance
Additional:
Executime Time & Attendance Import License $5,145.00 0 @ $1,275.00 $0.00 $0.00 $5,145.00 $1,030.00
Executime Time & Attendance License up to
500 Emp
$26,500.00 0 @ $1,275.00 $0.00 $0.00 $26,500.00 $5,300.00
Executime Time & Attendance Mobile License $5,075.00 0 @ $1,275.00 $0.00 $0.00 $5,075.00 $1,015.00
TOTAL: $36,720.00 0 $0.00 $0.00 $36,720.00 $7,345.00
Other Services
Description Quantity Unit Price Unit Discount Extended Price
Executime Time & Attendance Implementation 29 $1,275.00 $0.00 $36,975.00
Shipping of Biometric/Proximity Device to customer 24 $15.00 $0.00 $360.00
TOTAL: $37,335.00
2017-26268 - City of Coppell Executime Software Quote v3 022017 CONFIDENTIAL 1 of 3
Exhibit A
3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Biometric/Proximity Device 24 $2,995.00 $0.00 $71,880.00 $0.00 $0.00 $0.00
3rd Party Hardware Sub-Total: $0.00 $71,880.00 $0.00
TOTAL: $71,880.00 $0.00
Summary One Time Fees Recurring Fees
Total Tyler Software $36,720.00 $7,345.00
Total Tyler Services $37,335.00 $0.00
Total 3rd Party Hardware, Software and
Ser vices
$71,880.00 $0.00
Summary Total $145,935.00 $7,345.00
Contract Total
(Excluding Estimated Travel Expenses)
$153,280.00
Estimated Travel Expenses $12,330.00
Unless otherwise indicated in the contract or Amendment thereto, pricing for optional items will be held
for Six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
2017-26268 - City of Coppell Executime Software Quote v3 022017 CONFIDENTIAL 2 of 3
Exhibit A
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii)
daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.
Tyler's cost is based on all of the proposed products and services being obtained from Tyler. Should significant portions of the products or services be deleted, Tyler reserves the
right to adjust prices accordingly.
2017-26268 - City of Coppell Executime Software Quote v3 022017 CONFIDENTIAL 3 of 3
Exhibit A
Exhibit B
1
Exhibit B
Invoicing and Payment Policy
We will provide you with the software and services set forth in the Investment Summary. Capitalized
terms not otherwise defined will have the meaning assigned to such terms in the Agreement.
Invoicing: We will invoice you for the applicable license and services fees in the Investment Summary as
set forth below. Your rights to dispute any invoice are set forth in the Agreement.
1. Tyler Software.
1.1 License Fees: License fees are invoiced 100% on the Effective Date.
1.2 Maintenance and Support Fees: Year 1 maintenance and support fees are waived for the
one (1) year period beginning on the Effective Date. Year 2 and subsequent maintenance
and support fees are invoiced annually in advance of each anniversary thereof. Increases to
annual maintenance and support fees shall not exceed 5% per year over the prior year, for
the first four (4) annual renewals. Your fees for each subsequent year will be set at our then-
current rates.
2. Professional Services.
2.1 Professional Services (including training): Services fees are invoiced 50% at time of order and
prior to commencement of project. Remaining 50% are due upon the completion of the
following milestones:
2.1.1 20% Due at project design/hardware install;
2.1.2 10% Due at integration & training; and
2.1.3 10% Due at Go-Live, not to exceed November 2017 as set forth in the SOW.
2.1.4 10% Due at Final Acceptance.
As used herein, Final Acceptance shall be construed as follows:
Client will have a minimum of thirty (30) calendar days to test the System in in a live production
environment for any Defects and to verify that all Services have been completed and that the
Tyler Software and Third Party Products conform to the Documentation (the Project
Requirements). If there are no Defects identified during post-live testing or any outstanding
Project Requirements, Client shall issue “Final Acceptance.” Upon Final Acceptance of the last
Phase of the project, Client shall also grant “Project Closure.” If Client determines that there is a
Defect or outstanding Project Requirement, Client will notify Tyler in writing. Tyler will correct
the Defect(s) and resolve outstanding issues or provide a mutually agreeable plan for future
resolution of any Defect(s) or Project Requirement. Upon resolution, Client may repeat the post-
live testing for a mutually agreeable time period, not to exceed fifteen (15) days. This procedure
shall repeat until all Defects have been resolved and Project Requirements satisfied or the Client
and Tyler in their reasonable discretion mutually agree to an alternative schedule for issue
resolution and the Client issues Final Acceptance.
Exhibit B
2
3. Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery.
4. Expenses. The service rates in the Investment Summary do not include travel expenses.
Expenses will be billed as incurred and only in accordance with our then-current Business Travel
Policy, plus a 10% travel agency processing fee. Our current Business Travel Policy is attached to
this Exhibit B at Schedule 1. Copies of receipts will be provided upon request; we reserve the
right to charge you an administrative fee depending on the extent of your requests. Receipts for
miscellaneous items less than twenty-five dollars and mileage logs are not available.
Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We
prefer to receive payments electronically. Our electronic payment information is:
Bank: Wells Fargo Bank, N.A.
420 Montgomery
San Francisco, CA 94104
ABA: 121000248
Account: 4124302472
Beneficiary: Tyler Technologies, Inc. – Operating
Exhibit B
Schedule 1
1
Exhibit B
Schedule 1
Business Travel Policy
1. Air Travel
A. Reservations & Tickets
Tyler’s Travel Management Company (TMC) will provide an employee with a direct flight within
two hours before or after the requested departure time, assuming that flight does not add more
than three hours to the employee’s total trip duration and the fare is within $100 (each way) of
the lowest logical fare. If a net savings of $200 or more (each way) is possible through a
connecting flight that is within two hours before or after the requested departure time and that
does not add more than three hours to the employee’s total trip duration, the connecting flight
should be accepted.
Employees are encouraged to make advanced reservations to take full advantage of discount
opportunities. Employees should use all reasonable efforts to make travel arrangements at least
two (2) weeks in advance of commitments. A seven-day advance booking requirement is
mandatory. When booking less than seven days in advance, management approval will be
required.
Except in the case of international travel where a segment of continuous air travel is scheduled to
exceed six hours, only economy or coach class seating is reimbursable.
B. Baggage Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
• Up to five days = one checked bag
• Six or more days = two checked bags
Baggage fees for sports equipment are not reimbursable.
2. Ground Transportation
A. Private Automobile
Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the
current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated
by using the employee's office as the starting and ending point, in compliance with IRS regulations.
Exhibit B
Schedule 1
2
Employees who have been designated a home office should calculate miles from their home.
B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience,
and the specific situation reasonably require their use. When renting a car for Tyler business,
employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when
three or more employees are traveling together. Tyler carries leased vehicle coverage for business
car rentals; additional insurance on the rental agreement should be declined.
C. Public Transportation
Taxi or airport limousine services may be considered when traveling in and around cities or to and
from airports when less expensive means of transportation are unavailable or impractical. The
actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to
the airport, tips are included in the per diem rates and will not be reimbursed separately.
D. Parking & Tolls
When parking at the airport, employees must use longer term parking areas that are measured in
days as opposed to hours. Park and fly options located near some airports may also be used. For
extended trips that would result in excessive parking charges, public transportation to/from the
airport should be considered. Tolls will be reimbursed when receipts are presented.
3. Lodging
Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently
located in relation to the traveler's work assignment. Typical hotel chains include Courtyard,
Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local
hotel, the hotel reservation should note that discount and the employee should confirm the lower
rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be
noted in their travel profiles so that the employee can take advantage of any lower club rates.
“No shows” or cancellation fees are not reimbursable if the employee does not comply with the
hotel’s cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed
separately.
4. Meals and Incidental Expenses
Employee meals and incidental expenses while on travel status are in accordance with the federal
per diem rates published by the General Services Administration. Incidental expenses include tips
to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are
available at www.gsa.gov/perdiem.
Exhibit B
Schedule 1
3
A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a
trip are governed as set forth below.
Departure Day
Depart before 12:00 noon Lunch and dinner
Depart after 12:00 noon Dinner
Return Day
Return before 12:00 noon Breakfast
Return between 12:00 noon & 7:00 p.m. Breakfast and lunch
Return after 7:00 p.m.* Breakfast, lunch and dinner
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner
The reimbursement rates for individual meals are calculated as a percentage of the full day per
diem as follows:
• Breakfast 15%
• Lunch 25%
• Dinner 60%
B. Same Day Travel
Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim
lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the
event they return home after 7:00 p.m.*
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner
5. Internet Access – Hotels and Airports
Employees who travel may need to access their e-mail at night. Many hotels provide free high
speed internet access and Tyler employees are encouraged to use such hotels whenever possible.
If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges
for internet access at airports are not reimbursable.
Exhibit C
1
Exhibit C
Maintenance and Support Agreement
We will provide you with the following maintenance and support services for the Tyler Software.
Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement.
1. Term. We provide maintenance and support services on an annual basis. The initial term
commences on the Effective Date and remains in effect for one (1) year. The term will renew
automatically for additional one (1) year terms unless terminated in writing by either party at least
thirty (30) days prior to the end of the then-current term.
2. Maintenance and Support Fees. Your year 1 maintenance and support fees for the Tyler Software
are listed in the Investment Summary, and your payment obligations are set forth in the Invoicing
and Payment Policy. We reserve the right to suspend maintenance and support services if you fail
to pay undisputed maintenance and support fees within thirty (30) days of our written notice. We
will reinstate maintenance and support services only if you pay all past due maintenance and
support fees, including all fees for the periods during which services were suspended.
3. Maintenance and Support Services. As long as you are not using the Help Desk as a substitute for
our training services on the Tyler Software, and you timely pay your maintenance and support fees,
we will, consistent with our then-current Support Call Process:
3.1 perform our maintenance and support obligations in a professional, good, and workmanlike
manner, consistent with industry standards, to resolve Defects in the Tyler Software (limited to
the then-current version and the immediately prior version); provided, however, that if you
modify the Tyler Software without our consent, our obligation to provide maintenance and
support services on and warrant the Tyler Software will be void;
3.2 provide telephone support during our established support hours (Monday through Friday, 7AM
central time through 6PM central time, excepting holidays), up to the maximum number of
hours per module as set forth in the Investment Summary;
3.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third
Party Software, if any, in order to provide maintenance and support services;
3.4 provide you with a copy of all major and minor releases to the Tyler Software (including updates
and enhancements) that we make generally available without additional charge to customers
who have a maintenance and support agreement in effect; and
3.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with
our then-current release life cycle policy.
Exhibit C
2
4. Client Responsibilities. We will use all reasonable efforts to perform any maintenance and support
services remotely. Therefore, you agree to maintain a high-speed internet connection capable of
connecting us to your PCs and server(s). You agree to provide us with a login account and local
administrative privileges as we may reasonably require to perform remote services. We will, at our
option, use the secure connection to assist with proper diagnosis and resolution, subject to any
reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be
required to provide onsite services. In such event, we will be responsible for our travel expenses,
unless it is determined that the reason onsite support was required was a reason outside our
control. Either way, you agree to provide us with full and free access to the Tyler Software, working
space, adequate facilities within a reasonable distance from the equipment, and use of machines,
attachments, features, or other equipment reasonably necessary for us to provide the maintenance
and support services, all at no charge to us. We strongly recommend that you also maintain a VPN
for backup connectivity purposes.
5. Hardware and Other Systems. If you are a self-hosted customer and, in the process of diagnosing a
software support issue, it is discovered that one of your peripheral systems or other software is the
cause of the issue, we will notify you so that you may contact the support agency for that peripheral
system. We cannot support or maintain Third Party Products except as expressly set forth in the
Agreement.
In order for us to provide the highest level of software support, you bear the following responsibility
related to hardware and software:
(a) All infrastructure executing Tyler Software shall be managed by you;
(b) You will maintain support contracts for all non-Tyler software associated with Tyler Software
(including operating systems and database management systems, but excluding Third-Party
Software, if any); and
(c) You will perform daily database backups and verify that those backups are successful.
6. Other Excluded Services. Maintenance and support fees do not include fees for the following
services: (a) onsite maintenance and support (unless Tyler cannot remotely correct a Defect in the
Tyler Software, as set forth above); (b) application design; (c) other consulting services; (f)
maintenance and support of an operating system or hardware, unless you are a hosted customer;
(e) support outside our normal business hours as listed above; or (f) installation, training services, or
third party product costs related to a new release. Requested maintenance and support services
such as those outlined in this section will be billed to you on a time and materials basis at our then
current rates. You must request those services with at least one (1) weeks’ advance notice.
Exhibit D
1
Exhibit D
Statement of Work
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
STATEMENT OF WORK
Time and Attendance and Scheduling
Prepared For: City of Coppell
February 22, 2017
Exhibit D
2
Table of Contents
SECTION A: Executive Summary .............................................................................. 3
Project Overview ........................................................................................................................ 3
Project Criteria for Success ........................................................................................................ 3
Project Scope ............................................................................................................................ 3
Data Conversion Scope ............................................................................................................. 4
Standard Import and Export Scope ............................................................................................ 5
Feature Enhancement ................................................................................................................ 5
Deliverables ............................................................................................................................... 5
SECTION B: Project Governance .............................................................................. 6
High Level Roles and Responsibilities ....................................................................................... 6
Project Management & Assurance: ............................................................................................ 9
Project Team: ...........................................................................................................................10
Change Management: ...............................................................................................................11
City Technical Team: ................................................................................................................11
ExecuTime Executive Oversight ...............................................................................................12
ExecuTime Customer Care Manager ........................................................................................12
SECTION C: Project Management ........................................................................... 12
Project Plan Development and Management ............................................................................12
Project Status Reports ..............................................................................................................14
Issues Log and Issue Tracking ..................................................................................................14
Contract Change Process .........................................................................................................14
SECTION D: Technology Architecture .................................................................... 16
Hardware Requirements ...........................................................................................................16
SECTION E: Sample Project Plan ............................................................................ 18
Exhibit D
3
SECTION A: Executive Summary
Project Overview
City of Coppell (“City”) intends to utilize ExecuTime Software, LLC through a contract with
Tyler Technologies to provide Time & Attendance and Scheduling solutions throughout the
City. The project will result in the implementation of an integrated Workforce Management
system that will integrate Tyler Technologies Payroll application, and support the City’s
workforce policies and activities, take advantage of best practices, and significantly improve
the efficiency and effectiveness of City's processes related to employee timekeeping.
Project Criteria for Success
The City has defined the following project success factors that represent primary goals for the
project and will be used to communicate both the expected benefit of the savings and the vision
for the City.
• Streamline business processes to improve efficiencies and employee productivity
• Reduce duplicate data entry
• Increase employee data accuracy
• Enable appropriate information to be shared among departments
• The project is conducted in an open, communicative, and cooperative manner
• Establish clear, unbiased decision making criteria and communicate the decision making
process
• Ensure that the unique needs of the City are defined and communicated with the
vendors: ExecuTime Software and Tyler Technologies.
• Vendor solutions incorporate best practices
• Obtain buy-in from key City stakeholders early in the process
• Consider end-user input in the decision-making process to ensure long term acceptance
of changes to business process and systems
Project Scope
The project scope in this document will act as preliminary plan until further understanding of
the City’s current procedures are obtained by ExecuTime solution architect(s) and a delivery
process for the subsequent implementation project can be established.
This Scope of Work document includes:
• An overview of system functionality
• Project Approach
• Assurances for the City
Exhibit D
4
Module Scope and Phasing
The scope of modules included in this project includes the following ExecuTime and Payroll
software products that will be jointly analyzed as it relates to time and attendance
design/business process review. The ExecuTime implementation will take place in advance of
the Payroll/HR phase of the Payroll implementation timeline.
Phase
Functional
Areas
Modules/Activity Start
Date
Completion
Date
Assumptions Control Point/Deliverable
1 ExecuTime
Project
Scope
• ExecuTime™
Software
contract
executed
• ExecuTime
Time &
Attendance,
licenses
granted
February
2017
March
2017
• Application EAR file delivered
2 ExecuTime
Solution
Design &
Hardware
Installation
• ExecuTime
Design/Project
Plan finalized
and accepted
• ExecuTime
software
installed and
configured
March
2017
June
2017
• Flat file
exchange
with New
World
• Stakeholder Kick Off Meeting
• Acceptance of project plan
timelines
• Acceptance of solution design &
application specification document
• Hardware Install with basic
application URL available
3 Integration &
Training
• ExecuTime
training
complete
• ExecuTime go-
live checklist
tasks
documented
May
2017
Nov
2017
Acceptance of integration data points:
• Employee Demographics
• Leave Accrual Balances
• Project Costing (if applicable)
• Payroll Export of timecard data
Sign off for completed training sessions:
• Administration Training
• Supervisor Training
• End User Employee Training
• Payroll Export and Time
Balancing Training
• Clock Device Configuration
Training
Authorization to proceed to prod ready:
• Sign Off on final go live
checklist
4 ExecuTime,
Production
• ExecuTime
deployment
complete
• Post-live
support
Nov
2017
Nov
2017
• Acceptance of three (3) full pay
period of time card data
• Hand off to customer care
Data Conversion Scope
The implementation of ExecuTime assumes there will be no data conversion of history from
prior timekeeping records.
Exhibit D
5
Standard Import and Export Scope
The standard file layouts and methods will be used for each interface. For each standard
interface, ExecuTime requires an active support agreement with the Payroll system and for the
City to be on a version actively supported by the manufacturer/developer of the product
installed.
Authentication Method:
1. Kerberos Active Directory
Standard Imports from Payroll to ExecuTime:
1. Employee Import/Sync
2. Leave Accrual Balance Import/Sync
3. Job Costing Import/Sync
Standard Exports from ExecuTime to Payroll:
1. Pay period end time card detail
Feature Enhancement(s)
State any feature enhancement details here.
• City Responsibilities include:
o Establish a design person or team (subject matter expert) for this feature
o Design person/team attends all established project calls
o Design team members contribute input for:
Functional requirements of each feature
Main flow of events for each feature
Exception scenarios for each feature
Special requirements for each feature
o Design team reviews proof of concept and provides approval
Deliverables
ExecuTime will provide the Deliverables identified throughout this statement of work.
Deliverables will be submitted as a work product for City.
Deliverable Purpose
Implementation Kick Off with
Management Plans
Guide & manage a successful
implementation
ExecuTime™ Software licensing Provide City employees with
ExecuTime access
Project Plan Guide & manage a successful
implementation
Timekeeping questionnaire Facilitate effective communication
& knowledge sharing for use in
solution design & system
configuration
System Solution Design document Facilitate agreement on the
interpretation of the questionnaires
and discussions referenced above
Exhibit D
6
Deliverable Purpose
& to guide agreed upon system
configuration
Training session definitions Assist project teams in identifying
the appropriate attendees for each
training session
User/Administration product manuals Provide an educational resource to
the City administrators & users
Integration/Training/Testing Formal user acceptances
document for the following:
• Delivery of Integration Data
points
• Delivery of Successful system
configuration/administration
setup
• Delivery of All Training
• Delivery of successful payroll
test(s)
Acceptance to proceed to go live
phase
Go Live checklist Guide & manage a successful
implementation
Solution Design Document
Delivery
ExecuTime in Production Acceptance of successful payroll
processing
Hand off to application support
team
SECTION B: Project Governance
High Level Roles and Responsibilities
EXECUTIME RESPONSIBILITIES
Successful projects require rigorous planning and control. A key part of the ExecuTime
Professional Services implementation process is the planning, staffing and management of
each project. For each project, ExecuTime will assign a Project Manager. The primary
objective is a successful implementation with astounding City satisfaction.
ExecuTime recognizes the importance of working closely with City personnel during this project.
The knowledge, effort and cooperation of City personnel are a key requirement for a success.
The knowledge and expertise of the ExecuTime Project Team combined with City expertise and
experience with their business application(s) will provide a productive, highly refined team.
ExecuTime believes that the successful completion of this project will depend on these key
elements:
o Provide Demo’s, trainings and any assistance during the scope identification phase to
ensure that city team has a good understanding of the software.
Exhibit D
7
o Successfully configure, Integrate and Deploy ExecuTime software.
o Successfully complete end to end testing and 3 Parallel testing cycles and resolve all the
issues identified during these cycles.
o Successfully provide training to all the users identified during the implementation.
o Utilization of proven ExecuTime project management techniques.
o A disciplined phased approach. City and ExecuTime project managers will jointly define
all target dates and deadlines.
o Active participation by the skilled, dedicated team professionals from both City and
ExecuTime. ExecuTime will provide project management for the ExecuTime
responsibilities. The objective of the task is to establish a framework for project
communications, reporting, procedural and contractual activity. The ExecuTime Project
Manager will be responsible for this task. Under this task the following will be
performed:
o Review the project scope and contractual responsibilities of both parties with the City
Project Manager.
o Coordinate the establishment of the project environment.
o Monitor and track progress and report progress to the City Project Manager.
o Work with the City Project Manager to establish a process to surface and resolve
problems or issues that will impact the project schedule.
o Resolve deviations from the project scope with the City Project Manager.
o Review the project success with the City Project Manager.
o Review completion.
CITY RESPONSIBILITIES
o Payroll system is already installed and in working order. We are not planning to do any
changes to NW. Any issues with the Standard Payroll interface will be addressed by
Tyler Technologies.
o City will identify users for skill transfer.
o City will provide suitable workspace and telephone access for the ExecuTime
Implementation Team during onsite visits.
o City will provide a list Supervisors and Payroll Processors and the appropriate Dept/Div
combinations for these personnel.
o City is responsible for making any procedural or operational changes that result from this
project and training their personnel on such changes.
o City will make personnel available when needed to provide the information required
regarding the current system, information to implement the required interfaces to that
system and the definition of standards and procedures.
o City is responsible for providing ExecuTime personnel sufficient software security access
to the payroll system database and ExecuTime Web Server (both onsite and remotely)
to install and customize ExecuTime for the duration of this project.
o City is responsible for the connection of any remote sites to the main site and to send
that traffic over to the router to the inside interface.
o City will provide samples of current time cards and print screens of sample hourly and
salary employee from current payroll system.
o City is responsible for all wiring, mounting, communications issues etc. for clock
devices. Customer will be trained on configuring the clock devices and installation of
clocks devices at customer locations is customer’s responsibility.
Exhibit D
8
o City is responsible for all security and connectivity issues related to the ExecuTime
Server.
The Tyler Project Manager will serve as the primary point of contact for the City and ExecuTime.
Tyler and ExecuTime will work together to identify, coordinate and schedule key tasks. The
ExecuTime Project Manager will work directly with the City Project Manager for detailed
scheduling, tasks, and status meetings.
City Project Manager Tyler ExecuTime Project
Manager
• Working with the Tyler
ExecuTime Project
Manager
• Reviewing and
approving all project
deliverables
• Monitor and manage
overall project risks
• Managing and
updating City tasks on
the project plan
• Ensuring City
infrastructure is
suitable for project
requirements
• Works with the Tyler,
ExecuTime and City
Project Team
Members to ensure
tasks are completed
and decisions are
made in a timely
fashion
• Escalate outstanding
issues for approval
within City
• Scheduling City
resources for
implementation tasks
and training days
This includes but is
not limited to
personnel, equipment
and training rooms
(may be done with the
assistance of
administrative staff)
• Coordinating with the
Technical Team to
ensure City tasks are
• Shares responsibility
for project success
with City Project
Manager
• Coordination of all
ExecuTime
resources and
activities across all
modules, phases,
and activities
including
development,
conversions, forms,
installation, reporting,
implementation, and
billing
• Monitor and manage
overall project
• Managing and
updating ExecuTime
tasks on the project
plan
• Communicate
regularly with the
Tyler and City Project
Manager
• Works with the
ExecuTime and City
Project Team
Members to ensure
tasks are completed
and decisions are
made in a timely
fashion.
• Escalate outstanding
issues for approval
within ExecuTime
• Monitor project
quality
Exhibit D
9
performed and
completed as
scheduled
• Coordinates Change
Orders on all
approved decisions
impacting the scope of
the contract, as
agreed upon by the
City, Tyler ExecuTime
Project Team
• Monitoring scheduled
class attendance
• Maintaining team
contact numbers,
email lists, and regular
communications
• Acting as point of
contact for Tyler
ExecuTime for staffing
and delivery matters
• Escalating issues per
the approved Issue
Resolution Plan
• Manages the City
Project Team
• Facilitates weekly
project status
meetings
• Develop and provide
a written weekly
status report to City
Project Manager
• Coordinates Change
Orders on all
approved decisions
impacting the scope
of the contract, as
agreed upon by the
City and ExecuTime
Project Team
• Maintaining the
project plan in
collaboration City
Project Manager
• Manages the
ExecuTime Project
Team
• Attend Tyler training
sessions where
applicable and
beneficial to project
success
Project Management & Assurance:
Project Assurance is defined as the process of continual audit of the project management
method and the execution of the project. One assurance role leader (Project Manager) will be
named by ExecuTime and the City during the initial project kick off. Both assurance leaders
(Project Managers) will work jointly to accomplish the key results described below.
Project Assurance looks at the integrity and viability of the project and ensures:
• Adherence to the Business Case
• Constant reassessment of value-for-money.
• The project remains viable
• The Project stays within scope
• Focus on the business need is maintained
• Applicable standards are being used
• Adherence to quality assurance standards
• That the right people are involved in the project
• Internal and external communication is effective
Exhibit D
10
• There is still a need for the project (assessed against changes in the external
environment)
The primary responsibilities of the Project Assurance role are:
• Provide assistance to the Project Team in planning, monitoring and controlling the
project.
• Attend project initiation, stage assessment, project closure and team checkpoint
meetings as appropriate.
• Review and sign off the project deliverables.
• Recommend improvement to existing or new processes to the project board for decision.
• Assess the impact of user exceptions.
• Advise the Project Manager of any plan deviations.
• Provide assurance to the project sponsor that the project is likely to deliver the benefits
outlined in its business case.
The City’s Project Manager will coordinate City project team members, City subject matter
experts, and the overall implementation schedule and serve as the primary point of contact with
ExecuTime.
Party Resource Phase Title
City TBD All Project Manager
ExecuTime TBD All Project Manager
Project Team:
Both ExecuTime and the City commits to establish internal project teams to manage business
process decisions and module design plans. The City may request a change to the ExecuTime
Project Team if needed.
Each Project Team will be comprised of adequate internal resources and subject matter experts
during the design, test, and deployment phases of feature development based on the agreed
timelines. This includes providing input during scheduled brainstorm sessions, assisting with
use case construction and testing proof of concept design.
City Project Team ExecuTime Project Team
Making business process
changes recommendations
under time sensitive conditions
Attending and contributing
business process expertise for
As-Is, To-Be and the Static
Environment Testing sessions
Identifying and communicating to
City Project Team any additional
• Reviewing module options and
assisting in configuration of module
design plans
• Providing confident
recommendations regarding
configuration decisions and
business process best practices
based on their experience and
expertise implementing ExecuTime
Exhibit D
11
training needs or scheduling
conflicts
Complete assigned tasks
Kick-Off Planning and
Coordination
Attend all scheduled sessions
Participate in Change
Management Activities
Conduct new business process
trainings
Customization Specification,
Demonstrations, Testing and
Approval
End User Training
Parallel Testing and/or Trial Run
Testing
User Acceptance
Complete all work by the due
dates defined in the project plan
Demonstrating competency with
ExecuTime products processing
prior to GO LIVE
Develop skills to become staff
trainers on areas of expertise
software products with similar
organizations
• Effectively facilitating training
sessions and discussions with City
and ExecuTime staff to ensure the
appropriate agenda topics are
adequately discussed in the allotted
time
• Testing functionality with City (base,
customizations, interfaces)
• Performing problem solving and
troubleshooting
• Provide City staff with reasonable
estimates for the amount of time that
should be planned to complete each
work task
• Keeping both City and ExecuTime
Project Managers apprised of any
and all issues that may result in the
need for additional training needs,
slip in schedule, change in process
decisions, or that could adversely
impact the success of the project
Change Management:
As the prime vendor, Tyler Technologies will provide high level change management through it’s
implementation methodology and assist the City with areas to consider to manage change, but
no additional services have been contracted to address organization/human change management
for the City.
City Technical Team:
The City’s technical team will be responsible for all hardware connectivity, overall system
security and integration connectivity tasks. The City is responsible for maintaining and ensuring
the integrity of data in regards to ExecuTime post go live. This includes maintaining database
backups, maintaining server backups, maintaining Windows operating systems and other areas
related to the customer's server.
Additional responsibilities of the City Include:
o City is responsible for the connection of any remote sites to the main site and to send
that traffic over to the router to the inside interface.
o City is responsible for all wiring, mounting, communications issues etc. for clock
devices. Customer will be trained on configuring the clock devices and installation of
clocks devices at customer locations is customer’s responsibility.
Exhibit D
12
o City is responsible for all security and connectivity issues related to the ExecuTime
Server.
ExecuTime Executive Oversight
The successful completion of any project depends upon the careful execution of a well-
structured and detailed plan. This plan must be developed based upon a collective agreement
of objectives and well-defined goals. It is the attainment of these goals, which marks the
successful end of any given effort. Should issues arise that require escalation the following
Executive will be readily available for the City.
Resource Title
Kathy Thomas Director of Professional Services
Jamie Burns Manager of Timekeeping Implementation
ExecuTime Customer Care Manager
The ExecuTime Customer Care Manager will become an escalation resource following go-live
should any issue require immediate attention.
Resource Title
Jim McMains Manager of Technical Support
The Customer Care team are offsite resources responsible for:
• Managing incoming City issues via phone, email and online City incident portal
• Documenting and prioritizing issues in Client Relationship Management (CRM) system
• Providing issue analysis and general product guidance
• Tracking issues and tickets to ensure timely and effective resolution
• Identifying options for resolving the reported issue
• Reporting and escalating defects to ExecuTime Development
• Communicating with Villages on the status and resolution of reported issues
SECTION C: Project Management
This section outlines key project management tasks that are to occur throughout the project.
Project Plan Development and Management
ExecuTime follows a traditional Work Breakdown Structure Methodology. This project will be
divided into discrete phases that permit easy identification of the tasks, dates and resources
within each phase. The start and completion of each are natural communication checkpoints
regarding the current progress of the project. On the following section, each phase is
described. These descriptions will facilitate the planning cycle and ensure that a common set of
expectations exist between the City and ExecuTime as we progress through the phases.
Exhibit D
13
Assess & Design Phase
ExecuTime design architect(s) will perform a complete analysis of business processes, business
rules and detailed requirements.
o Project Kick Off Meeting
o Project Teams Identified
o Initial Scope Development
o Application and Technical Design
o Project Plan Timelines Defined
o Training Requirements
Install Phase
o ExecuTime will configure, setup, and test ExecuTime on this server remotely.
o Customer is responsible for connecting the ExecuTime server to their internal network
and verifying remote VPN access for configuring and testing.
Training Phase
o Administration Course (1 Session)
o Basic Employee Course (Up to 2 Sessions)
o Supervisor Course (Up to 2 Sessions)
o Payroll Export and Time Balancing Course (1 Session)
o Clock Configuration Course (1 Session)
Testing Phase
o Identify Pilot Test Plan (Users & Timeframe)
o User Acceptance Testing (UAT) and validation of system configuration
o Parallel UAT of three (3) full pay periods of time card data
o Parallel UAT of Testing of payroll export for three (3) full pay periods
o Authorization to Proceed to Production Ready with Completion of Go Live Checklist
o Assess Results with Project Manager
Deployment Phase
o Go live with application and verify all business requirements are configured and
functionality is appropriate
o Customer Satisfaction Survey
o Close out meeting with Project Manager
Support Phase
Exhibit D
14
o System support by ExecuTime
Project Status Reports
ExecuTime will prepare project status reports every week throughout the project. This report
will be delivered by the ExecuTime Project Manager.
Project Status Reports will include:
• Summary of accomplishments
• Status of key milestones and deliverables
• Upcoming tasks and schedule
• Assist with Identification Issues/Risks (including issues/risk that may impact
project goals)
• Planned risk mitigation strategy
• Summary of change requests.
Issues Log and Issue Tracking
ExecuTime will maintain a list of issues (both open and closed) that have been identified during
implementation. Any project risks, key decisions, issues, disputes, or late tasks shall be
identified on the Issues Log. The City and ExecuTime Project Managers will review the Issues
Log during project status meetings, or in individual meetings as needed. For each identified
issue the following information will be captured:
• Issue Number
• Reported by/date
• Status (i.e. new, open, closed, pending)
• Priority
• Issue Details
• Resolution Comments
• Date Tested
• Date Closed
The City and ExecuTime Project Managers will review the Issues Log during project status
meetings, or in individual meetings as needed. The City and ExecuTime Project Managers will
collaboratively assign a priority to each issue and identify the individual(s) responsible for
facilitating its resolution. Executime Project Manager will share the list of issues with city Project
Manager on as needed basis.
Contract Change Process
Either party may request changes to this SOW that will change the project scope. Such a
request is honored by the parties only if it becomes a formal Change Order.
The change control procedure is as follows:
• Either ExecuTime or the City project manager may propose a change by submittal of a
Change Request to the other party.
• All change requests will be presented to the named Project Assurance Leaders
Exhibit D
15
• The other party has ten (10) business days (or as mutually agreed upon) to determine
whether it agrees to the Change Request.
• If both parties agree to the Change Request, the change will become a Change Order
documented and signed by both parties.
• If agreement to pursue a Change Order does not occur in ten (10) business days of the
initiation of the Change Request (or as mutually agreed upon), it is assumed that the
Change Request has been rejected.
ExecuTime acknowledges that any scope change proposal that affects the total cost of the
project is subject to the City’s policies and must provide adequate time for consideration. The
City acknowledges that such scope change proposals may affect the implementation costs,
schedule and go-live dates, which will be changed by mutual agreement. All scope change
proposals shall be governed by the terms and conditions of the Master Agreement, including
adjusting or adding milestone payments where applicable.
Implementation Services Change Process
If the City requires the performance of services, including any implementation, consulting,
training, or conversion services that are not then being performed, or requires a change to the
existing services, the City’s Project Manager shall deliver to the ExecuTime’s Project Managers
an implementation services scope change request specifying the proposed work with sufficient
detail to enable ExecuTime to evaluate it. ExecuTime, within ten (10) business days, or longer
as may be mutually agreed between the parties, following the date of receipt of such change
request, shall provide City with a written scope change proposal containing the following:
• Detailed description of resources (both ExecuTime and City) required to perform the
change
• Implementation Plans
• Schedule for completion
• Acceptance criteria
• Impact on current milestones and payment schedule
• Impact on project goals and objectives
• Price
Exhibit D
16
SECTION D: Technology Architecture
Hardware Requirements
A pre-configured server(s) containing the appropriate infrastructure to support the ExecuTime
Software solution is the responsibility of the City. The included hardware and software
specifications of the servers are outlined below.
Minimum ExecuTime Server Requirements
Browser:
Internet Explorer 11, Edge
iPhone/iPad Safari (Mobile)
Android Chrome (Mobile)
Windows Phone 8+ (Mobile)
OS:
Any of the following - (Must be 64 bit)
Microsoft Windows Server 2008 R2 SP1 Standard, Enterprise, Datacenter (64-bit)
Microsoft Windows Server 2012 R2 Standard, Enterprise, Datacenter (64-bit)
Java Environment:
JDK v1.7 minimum
Web Application Servers:
ExecuTime AS 6.1 (Installed by ExecuTime)
Databases Environment:
Any of the following Single Processor License (depending on hardware configuration)
Microsoft SQL Server 2012 (64 bit recommended)
Microsoft SQL Server 2014 (64 bit recommended)
0-1000 Employees
Hardware:
Processor: Intel x64 processor with 4 cores (or greater), 3.0 GHz (or faster)
RAM: 8 GB (or greater)
Hard Disk: 2 Disk Drives with a minimum of 100GB free space on secondary drive.
(Recommended configuration: 1 drive for Operating System and 1 drive for application and
database installation. After installation, it is recommended to maintain at least 20GB of free
space at all times.)
100/1000 Ethernet Adapter
Browser:
Microsoft Edge, Internet Explorer 11+, iPhone/iPad Safari (Mobile), Android Chrome (Mobile),
Windows Phone 8+ (Mobile)
Virtual server environments are supported. Server requirements are subject to change.
Contingency Planning
Exhibit D
17
ExecuTime recommends nightly backups for both of the ExecuTime Production and Staging (if
applicable) databases. Customer is responsible for maintaining and ensuring the integrity of
data in regards to ExecuTime. This includes maintaining database backups, maintaining server
backups, maintaining Windows operating systems and other areas related to the customer's
server.
Below are ExecuTime recommendations:
1. We do not recommend backups to be placed on a separate partition of a single drive
(i.e. single HDD but you have C:\ and D:\ drives) as total hardware failure would result in
inability to restore data.
2. Recommended Backup Strategy:
a. Create an automatic scheduled job to run the backup.
b. Backup ExecuTime database on a daily basis.
c. Maintain 5 days’ worth of backups on hand at all times
3. Recommended Backup job configuration:
a. Database integrity check
b. Database backup
c. Database truncation
d. Database backup cleanup
Specific questions related to backing up the database and other best practice recommendations
can be discussed with our technical support team if needed. If you would like to schedule a call
with ExecuTime to discuss any questions that you may have on the required back up process,
please notify your Project Manager.
Exhibit D
18
SECTION E: Sample Project Plan
Exhibit D
19
Exhibit D
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3250
File ID: Type: Status: 2017-3250 Agenda Item Agenda Ready
1Version: Reference: In Control: Human Resources
02/20/2017File Created:
Final Action: Online Business SystemsFile Name:
Title: Consider approval to enter into a contract with Online Business Systems
for the project management of the Time and Attendance System
replacement (ATICC Project, a sub-project of the PIER Project) and the
Utility Billing sub-project for the total amount of $47,600 and authorizing
the City Manager to sign any necessary documents.
Notes:
Agenda Date: 02/28/2017
Agenda Number: 17.
Sponsors: Enactment Date:
Online Business Systems - Memorandum.pdf, Online
Business Systems - Project Management Services
Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3250
Title
Consider approval to enter into a contract with Online Business Systems for the project
management of the Time and Attendance System replacement (ATICC Project, a
sub-project of the PIER Project) and the Utility Billing sub -project for the total amount of
$47,600 and authorizing the City Manager to sign any necessary documents.
Summary
Please see attached Memorandum.
Fiscal Impact:
Funds will be provided by the General Fund and has been included in the February 28,
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3250)
2017, budget amendment.
Staff Recommendation:
Staff recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Justin Vaughn, Assistant Director of Administration/Human Resources
Date: February 20, 2017
Re: Consider approval to enter into a contract with Online Business Systems for the
project management of the Time and Attendance System replacement (ATICC
Project, a subproject of the PIER Project); for the total amount of $47,600; and
authorizing the City Manager to sign any necessary documents.
2030: Sustainable City Government
Introduction: The City has engaged Online Business Systems to provide Project Management and
Ad-Hoc services to support the transition of our Time and Attendance system as well as the Utility
Billing system in the amount of $47,600.
Analysis: The City of Coppell has recently been involved in the planning of several large scale
software and hardware deployments that will replace existing legacy systems across the enterprise.
As a part of this process, the strategy of utilizing professional project management has been
championed by the Information Services Department. As a part of the discovery process for the
replacement of the City’s ERP, the PIER project team identified the replacement of Ceridian, the
City’s current time and attendance software. We will replace Ceridian with Tyler Technologies
Executime software. This project was identified as a sub project of PIER and was slated to be
implemented in advance of the broader ERP implementation. The project team also identified the
transition of the Utility Billing software as a sub project of PIER to be handled outside of the larger
project moving forward. Contracting for professional project management services will ensure that
we are consistent in our approach of strategically analyzing business processes and ensuring that we
are utilizing the software at an optimum level and are minimizing the need for customizations
moving forward.
Legal Review: Contract was reviewed by City Attorney
Fiscal Impact: Funds will be provided by the General Fund and have been included in the
February 28, 2017 budget amendment
2
Recommendation: Staff recommends approval of the professional services contract.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3256
File ID: Type: Status: 2017-3256 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
02/21/2017File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: A.Report by Mayor Hunt regarding upcoming Spring events.
B.Report by Mayor Hunt regarding the Community Health and Wellness
Expo.
Notes:
Agenda Date: 02/28/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3256
Title
A.Report by Mayor Hunt regarding upcoming Spring events.
B.Report by Mayor Hunt regarding the Community Health and Wellness Expo.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3256)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3257
File ID: Type: Status: 2017-3257 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Secretary
02/21/2017File Created:
Final Action: Council Committee ReportsFile Name:
Title: A.North Texas Commission - Councilmembers Franklin and Yingling
B.Historical Society - Councilmember Long
Notes:
Agenda Date: 02/28/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/28/2017City Council
Text of Legislative File 2017-3257
Title
A.North Texas Commission - Councilmembers Franklin and Yingling
B.Historical Society - Councilmember Long
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 2/24/2017
Master Continued (2017-3257)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/24/2017