BM 2017-01-19 PZCity of Coppell, Texas
VPPELL
:K1 Minutes - Final
Planning & Zoning Commission
Thursday, January 19, 2017
COMMISSIONER EDMUND HAAS
(Chair)
COMMISSIONER DOUG ROBINSON
255 Parkway Boulevard
Coppell, Texas 75019-9478
6:00 PM Council Chambers
COMMISSIONER GLENN PORTMAN
(Vice Chair)
COMMISSIONER FREDDIE GUERRA
COMMISSIONER SUE BLANKENSHIP COMMISSIONER VIJAY SARMA
COMMISSIONER GEORGE WILLIFORD
Present: 6
Absent: Commissioner Vijay Sarma
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, and Commissioner Freddie Guerra
Also present were Gary Sieb, Director of Planning; Marcie Diamond, Assistant Director
of Planning; Matt Steer, Sr. Planner and Juanita Miles, Secretary.
The Planning & Zoning Commission of the City of Coppell met in Work Session at 6:00
p.m. and in Regular Session at 6:30 p.m. on Thursday, January 19, 2017, in the Coppell
Town Center, Council Chambers at 255 Parkway Boulevard, Coppell, Texas.
The purpose of this meeting is to consider the following items:
WORK SESSION (Open to the Public) 1st Floor Conference Room
1. Briefing on the Agenda.
The Planning Commission was briefed on each posted agenda item, no vote
was taken on any item discussed.
The Commission also discussed the election of Chair & Vice Chair and all
agreed that Commissioner Haas be reappointed to Chair and Commissioner
Portman be reappointed to Vice Chair.
REGULAR SESSION (Open to the Public)
2. Call To Order & Welcome New Commissioner & Incumbants.
Commissioner Doug Robinson (Incumbant)
Commissioner George Williford (Incumbant)
Commissioner Freddie Guerra (New)
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Planning & Zoning Commission Minutes - Final January 19, 2017
Chairman Haas called the meeting to order. He also welcomed the new
Commissioner, Freddie Guerra and the two incumbants Commissioner Doug
Robinson and Commissioner George Williford.
3. Nomination & Election of Chair & Vice Chair.
Commissioner Williford motioned to reappoint Commissioner Haas as Chair.
Commissioner Portman seconded; motion carried. (6-0)
Aye: 6 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, and Commissioner Freddie Guerra
Commissioner Williford motioned to reappoint Commissioner Portman as Vice
Chair. Commissioner Robinson seconded; motion carried. (6-0)
Aye: 6 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, and Commissioner Freddie Guerra
4. Consider approval of the minutes for December 15, 2016.
Vice Chairman Portman motioned to approve the minutes as written.
Commissioner Robinson seconded; motion carried (5-0).
Commissioner Guerra abstained from voting; he was not present at the
meeting.
Aye: 5 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, and Commissioner George
Williford
5. Consider approval of a (6) six-month extension to the expiration date
of January 22, 2017, for the Blackberry Farm PH I, Final Plat, to
subdivide 36.5 acres of property to permit the development of 55
single-family lots and seven (7) common area lots located on the north
side of Sandy Lake Road, approximately 750 feet northwest of
Starleaf Street (extended).
STAFF REP.: Marcie Diamond
Matt Steer, Senior Planner, mention that this final plat request was
unanimously approved July 21, 2016. The applicant is requesting an extention
to the expiration date. Staff recommended approval of a six-month extension
to the January 22, 2017, expiration date. If extension is approved, the new
expiration date will be July 22, 2017.
Commissioner Williford asked about the maintenance of the retaining wall by
the homeowners shown on the previous version of this final plat.
Commissioner Blankenship mentioned that this case has been before the
Commission three different times and asked why it has not moved forward.
David Hayes, The Holmes Builders, 225 E. Hwy 121, Suite 120, Coppell, Texas,
was present to address questions and stated agreement with staff's
recommendation. He stated the project was changed from one project into two
phases so the location of the easements and drainage issues required more
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Planning & Zoning Commission Minutes - Final January 19, 2017
time. He also mentioned he would verify the responsiblity of maintaining the
retaining wall either by the Homeowners or the HOA.
Vice Chairman Portman motioned to approve this final plat with an added a
condition that prior to the expiration date of July 22, 2017, the maintenance
responsibility of the retaining walls be resolved.
Seconded by Commissioner Robinson; motion carried (6-0).
Aye: 6 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, and Commissioner Freddie Guerra
6. PUBLIC HEARING:
Consider approval of Case No.: S-1 1 13R -SF -7, Church of the
Apostles, a zoning change request from S -1113 -SF -7 (Special Use
Permit -1113 -Single Family -7) to S -1113R -SF -7 (Special Use
Permit -1113 Revised -Single Family -7), to attach a revised Detail Site
Plan for a 6,700 -square -foot building expansion into existing parking
on seven (7) acres of property located at 322 South MacArthur Blvd, at
the request of the Church of the Apostles, being represented by Eric
Bartlett, 5G Studio.
STAFF REP.: Matt Steer
Matt Steer, Senior Planner, introduced this case with exhibits, elevations and
color renderings. He mentioned that 14 notices were mailed to property owners
within 200 feet of this request. One telephone call was received about a
potential need for a traffic light at Starleaf Street and MacArthur Blvd. There
were no responses returned in favor or in opposition. There also were 132
courtesy notices mailed to property owners within 800 feet of this request.
There were no responses returned in favor or in opposition. He stated that
staff is recommending approval with two conditions which he read into the
record.
Eric Bartlett, 5G Studio Collaborative, 800 Jackson Street, Suite 500, Dallas,
Texas, was present to address questions and stated agreement with staff's
recommendation.
Chairman Haas opened the Public Hearing, asking for people who wanted to
speak either in favor or opposition or wanted to comment on this request to
come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Vice Chairman Portman motioned to recommend approval subject to the
following conditions:
A tree removal permit will be required prior to start of construction. There
will not be any tree retribution fees required.
There may be additional comments during the review of detail engineering
plans.
Seconded by Commissioner Williford; motion carried (6-0).
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Planning & Zoning Commission Minutes - Final January 19, 2017
Aye: 6 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, and Commissioner Freddie Guerra
7. PUBLIC HEARING:
Consider approval of Case No.: PD -242R2 -HC, ALOFT & Future
Hotel, a zoning change request from PD -242R -HC (Planned
Development -242 Revised -Highway Commercial), to PD -242R2 -HC
(Planned Development -242 Revision 2 -Highway Commercial), to
revise the Detail Site Plan on 4.86 acres to allow one five -story hotel
on the southern 2.76 acres and a future hotel on the northern 2.1
acres on property located south of Northpoint Drive, east of S.H. 121
at the request of Northpoint Hotel Group, LLC being represented by
Suketu Patel.
STAFF REP.: Marcie Diamond
Marcie Diamond, Assistant Director of Planning, introduced this revised PD of
a case that was approved by City Council in May of 2016, with exhibits,
elevations, color renderings, building material board and color samples. She
mentioned that eight notices were mailed to property owners within 200 feet of
this request. There was one response returned in favor and none in opposition.
There also were two courtesy notices mailed to property owners within 800
feet of this request. There were no responses returned in favor or in
opposition. She stated that staff is recommending approval with conditions
which she read into the record.
Sabrina Bala, Studio Red Dot, 5307 E. Mockingbird Lane, Suite 3660, Dallas,
Texas, was present to address questions and stated agreement with all of
staff's recommendation except she requested approval of the revised building
design because Starwood requested that their branding be used for this hotel.
This included the use of multi -colored panels under the soffit, under the
porte-cochere and the blue/yellow panels on the facade.
Other concerns discussed, were the changes from one lot with two hotels into
two lots, resulting in reduced lot area for the hotel on the north lot. The
signage is not compliant with the sign ordinance, but it is part of their
branding.
Ms. Bala stated that they would go back to Starwood and work with staff for
other alternatives to the colored panels.
Mr. Suketu Patel, owner, addressed the question about working with the
Fellowship Church on the easement issues and the easement location will be
shown on the plat.
Chairman Haas opened the Public Hearing, asking for people who wanted to
speak either in favor or opposition or wanted to comment on this request to
come forward. No one spoke.
Chairman Haas closed the Public Hearing.
After much discussion, Vice Chairman Portman motioned to recommend
approval subject to the following conditions:
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Planning & Zoning Commission Minutes - Final January 19, 2017
1. There will be additional comments during detail engineering review.
2. This property will be required to be replatted prior to issuance of a building
permit, which will include all existing and proposed access, fire lane and
utility easements, shared parking and dumpster facilities.
3. Include a note on the site plan indicating that the entire fire lane/mutual
access easement will be constructed with this hotel.
4. Submit color samples of all proposed materials, including metal panels.
(condition met)
5. Specify color(s) and materials of the ALOFT signs.
6. Include the specific variances to Sec. 12-29-4.3 (Sign Regulations) and
Sec.12-22-5.3 (HC — Colors permitted on Exterior Walls) on the Elevations,
Sheet 2.0.
7. Final determination of code compliance of materials specified will be made
at the time of review of building permit.
8. Include the location of mechanical equipment, including the required
screening (ground and/or roof mounted).
9. The applicant removing all of the blue and yellow colored panels from the
building facade.
Commissioner Robinson seconded; motion carried (6-0).
Aye: 6 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, and Commissioner Freddie Guerra
8. Updates of Council action for Planning agenda items on January 10,
2017:
A. CASE NO. PD -285-C, Connell Skaggs Addition, Lot 1 & Portion of
Lot 3 (Woodside Village Expansion), a zoning change request from C
(Commercial) to PD -285-C (Planned Development -285 -Commercial),
to allow retention of the existing retail building with additional parking
on Lot 1 (5.8 acres) and development of a two -building, 30,800
-square-foot, retail expansion on a portion of Lot 3 (3.6 acres),
containing a total of 9.4 acres of property located at 110 & 214 W.
Sandy Lake Road.
B. CASE NO. PD -287 -SF -7, Coppell Middle School North & Denton
Creek Elementary, a zoning change request from SF -7 (Single Family -
7) to PD -287 -SF -7 (Planned Development -287 -Single Family -7), to
allow the existing eight -foot -tall chain link fence with barbed wire at the
top to remain at Middle School North and to eliminate the masonry
requirement for the vertical poles on the existing shade structure at
Denton Creek Elementary on 24.77 acres of property located at 120 &
250 Natches Trace, respectively.
C. CASE NO. PD -250R23 -H, Old Town Addition (Main St), PH 4, a
zoning change request from PD -250R8 -H (Planned Development -250
Revision 8 -Historic) & PD -250R -H (Planned Development -250
Revised -Historic) to PD -250R23 -H (Planned Development -250
Revision 23 -Historic), to amend the Concept Plan and attach a Detail
Site Plan to allow the development of 12 single-family lots fronting
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Planning & Zoning Commission Minutes - Final January19, 2017
Burns Street, one common area lot and dedication of right-of-way on
1.65 acres of property located at the northwest corner of S. Coppell
Road and Burns Street.
In Work Session Mr. Sieb advised the Commission of Council's
actions on January 10, 2017, and stated that Council unanimously
approved Items A and C. Item B was rescheduled to February 14,
2017. Applicant needs more time to modify the PD to comply with
zoning code.
9. Director's Comments.
Mr. Sieb mentioned to the Commission that this is his last P&Z meeting. He
has work 28 years for Coppell and feels good about retiring; it is time to move
onto his new journey. He further stated that they all will be missed. He invited
the Commision & staff to the retirement celebration on January 24, 2017, at the
Town Center Atrium from 3:30 p.m. to 5:30 p.m. Words of recognition at 4:30
p.m.
Chairman Haas and the Commission thanked him for the hard work he
has done into creation of the ordinances, policies and various departments in
the development of the City of Coppell. He also thanked Gary for the job well
done in teaching, helping, guiding and preparing the Commission with great
packets of information for the meetings and the great planning staff you help
create so that they can carry the torch of hard work and high quality customer
service.
Chairman Haas individually thanked him for a job well done and that he
continue to be a active part of the community.
ADJOURNMENT
With nothing further to discuss, the meeting was adjourned at approximately 7:46 p.m.
Edmund Haas, Chai all
Juanita A. Miles, Secretary
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