CM 2017-02-14City of Coppell, Texas
CFFELL
Tuesday, February 14, 2017
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
GARY RODEN
Place 4
CLAY PHILLIPS
City Manager
Minutes
City Council
6:00 PM
WES MAYS
Mayor Pro Tem
NANCY YINGLING
Place 5
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
255 Parkway Boulevard
Coppell, Texas 75019-9478
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
February 14, 2017 at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Council Chambers
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 6:10 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Consultation with City Attorney regarding a claim by the City for
unsatisfactory vendor services.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
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City Council Minutes February 14, 2017
B. Discussion regarding the appointment of Alternate Municipal Judge.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:52 p.m. and convened into
the Work Session.
A. Discussion regarding the information systems needs for the
Coppell Police and Fire Departments through the North Texas
Emergency Communication Center (NTECC).
B. Discussion regarding the program and systems assistance needs
for the deployment of the Enterprise Resource Planning (ERP)
management system.
C. Discussion of Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:25 p.m. and reconvened into the
Regular Session.
4. Invocation 7:30 p.m.
Rev. D.J. Bulls with Riverside Church gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
7. Consent Agenda
Mayor Hunt announced that Consent Agenda Item D has been pulled at the
request of the applicant. Councilmember Gary Roden left the room at this time
and was not present for the vote.
A. Consider approval of the minutes: January 24, 2017.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A -C and E -H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
B. Consider approval of an Ordinance for CASE. NO. PD -250R23 -H, Old
Town Addition (Main St), PH 4, a zoning change from PD -250R8 -H
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City Council Minutes February 14, 2017
(Planned Development -250 Revision 8 -Historic) & PD -250R -H
(Planned Development -250 Revised -Historic) to PD -250R23 -H
(Planned Development -250 Revision 23 -Historic), to amend the
Concept Plan and attach a Detail Site Plan to allow the development
of 12 single-family lots fronting Burns Street, one common area lot
and dedication of right-of-way on 1.65 acres of property located at the
northwest corner of S. Coppell Road and Burns Street and authorizing
the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A -C and E -H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
Enactment No: 91500-A-704
C. Consider approval of an Ordinance for Case No. PD -285-C, Connell
Skaggs Addition, Lot 1 & Portion of Lot 3 (Woodside Village
Expansion), a zoning change from C (Commercial) to PD -285-C
(Planned Development -285 -Commercial), to allow retention of the
existing retail building with additional parking on Lot 1 (5.8 acres) and
development of a two -building, 30,800 -square -foot, retail expansion on
a portion of Lot 3 (3.6 acres), containing a total of 9.4 acres of
property located at 110 & 214 W. Sandy Lake Road and authorizing
the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A -C and E -H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
Enactment No: 91500-A-705
D. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and ZS Pharma, Inc., and
authorizing the Mayor to sign.
This agenda item was pulled at the Applicant's request.
E. Consider approval of a design contract with Pacheco Koch for the
design of Hunterwood Park bank stabilization; in the total amount of
$160,568.00; as budgeted in Drainage Utility District funds; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A -C and E -H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
F. Consider approving an award of bid and purchase of fifteen
replacement in -car camera systems for the Police Department Patrol
fleet, in the amount of $105,444.50 from L-3 Mobile Vision, as
budgeted, and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
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City Council Minutes February 14, 2017
Pro Tem Wes Mays, that Consent Agenda Items A -C and E -H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
G. Consider approving an award of bid and purchase of eight
replacement vehicles for the Police Department, in the amount of
$299,840.00 from Caldwell Country Chevrolet utilizing contract pricing
through Buyboard no. 521-16, as budgeted, and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A -C and E -H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
H. Consider approving an award of bid and purchase of seven
replacement vehicles for the Police Department, in the amount of
$288,752.75 from Silsbee Ford utilizing contract pricing through
Buyboard no. 430-13, as budgeted, and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, that Consent Agenda Items A -C and E -H be approved. The
motion passed 6-0 with Councilmember Roden not voting.
End of Consent Agenda
At this time, Councilmember Roden returned to the meeting.
8. Consider approval of an Ordinance appointing an Alternate Municipal
Judge of the Coppell Municipal Court of Record No. 1 of the City of
Coppell; consolidating appointment terms; authorizing the Mayor to
sign; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Enactment No: OR 2017-1459
9. Swearing in of Alternate Municipal Judge.
Mayor Hunt administered the Oath of Office for Alternate Municipal Court
Judge to the Hon. Candace Carlsen.
10. Consider amending the Interlocal Cooperation Agreement and
License and Use Agreement between the City of Coppell and Coppell
ISD for the 50/50 cost sharing for the purchase and installation of a
wrought iron fence at Coppell Middle School -North; and authorizing
the Mayor to sign and the City Manager to sign any necessary
documents.
Presentation: Deputy City Manager, Mario Canizares, made a presentation to
City Council.
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A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
11. CONTINUED PUBLIC HEARING:
Consider approval of CASE. NO. PD -287 -SF -7, Coppell Middle School
North & Denton Creek Elementary, a zoning change request from
SF -7 (Single Family -7) to PD -287 -SF -7 (Planned
Development -287 -Single Family -7), to allow the existing eight -foot -tall
chain link fence with barbed wire at the top to remain at Middle School
North and to eliminate the masonry requirement for the vertical poles
on the existing shade structure at Denton Creek Elementary on 24.77
acres of property located at 120 & 250 Natches Trace, respectively.
Presentation: Matt Steer, Planner, made a presentation to the City Council. The
applicant submitted a letter for withdrawal upon the passage of Agenda Item
10. That being done, this case has been withdrawn.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing. The motion passed by
an unanimous vote.
12. PUBLIC HEARING:
Consider approval of Case No.: S-1 1 13R -SF -7, Church of the
Apostles, a zoning change request from S -1113 -SF -7 (Special Use
Permit -1113 -Single Family -7) to S -1113R -SF -7 (Special Use
Permit -1113 Revised -Single Family -7), to attach a revised Detail Site
Plan for a 6,700 -square -foot building expansion into existing parking
on seven (7) acres of property located at 322 South MacArthur Blvd.
Presentation: Matt Steer, Planner, made a presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak. Lee Carroll, representing the applicant was available for questions.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve the Agenda
Item subject to the following conditions:
1) A tree removal permit will be required prior to start of construction. There
will not be any tree retribution fees required; and
2) There may be additional comments during the review of detail engineering
plans.
The motion passed by an unanimous vote.
13. PUBLIC HEARING:
Consider approval of Case No.: PD -242R2 -HC, ALOFT & Future
Hotel, a zoning change request from PD -242R -HC (Planned
Development -242 Revised -Highway Commercial), to PD -242R2 -HC
(Planned Development -242 Revision 2 -Highway Commercial), to
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revise the Detail Site Plan on 4.86 acres to allow one five -story hotel
on the southern 2.76 acres and a future hotel on the northern 2.1
acres on property located south of Northpoint Drive, east of S.H. 121.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak. Sabrina Bala, representing the architect, was available for questions.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Wes Mays, to close the Public Hearing and approve this Agenda Item
subject to the following conditions:
1) There will be additional comments during detail engineering review;
2) This property will be required to be replatted prior to issuance of a building
permit, which will include all existing and proposed access, fire lane and utility
easements, shared parking and dumpster facilities; and
3) Final determination of code compliance of materials specified will be made
at the time of review of building permit.
The motion passed by an unanimous vote.
14. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips announced all of the lights along Sandy Lake Road
are operational both east and westbound. All major thoroughfares will be
treated the same in the future. The Andy Brown Park System is on schedule
and going well. Council will have a scheduled walk-through of AB East once
the weather has improved.
Finally, since the Council Meeting is cancelled on March 14th, the next agenda
in February might be longer than normal. There will be a special called Work
Session on March 7th.
15. Mayor and Council Reports
A. Report by Mayor Hunt regarding the Metroplex Mayors' Meeting.
B. Report by Councilmember Yingling regarding the NCTCOG
Emergency Preparedness Planning Council, State Homeland Security
Project (SHSP) Scoring Committee Allocation Update.
A. Mayor Hunt attended the Metroplex Mayors' Meeting whose guest speaker
was Tony Brigmon, former Southwest Airlines Ambassador of Fun.
B. Councilmember Yingling reported on her role with the NCTCOG
sub-committtee. The sub -committee makes recommendations to the Office of
the Governor for equipment needs for public safety groups in the region.
16. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Hunt announced the Council will be visiting the Legislature in Austin on
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City Council Minutes February 14, 2017
March 2nd.
Councilmember Hinojosa-Flores announced a health and wellness expo is
being hosted by Living Well in Coppell and the Coppell Chamber on February
25th in coordination with the ITT Community Challenge.
Councilmember Roden announced that Jim Walker and Mayor Hunt are
coordinating the annual Beast Feast on February 25th. Tickets are available
online.
17. Necessary Action from Executive Session
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Cliff Long, to authorize the City Attorney to pursue legal
rememdies to collect all available damages, attorneys fees and costs against
Beth Begley, One Three Design, and other business affiliates, for breach of
contract and unsatisfactory vendor performance. The motion passed by an
unanimous vote.
Adjournment
Thele boing no further business before the City Council, the meeting was
ren Selbo Hunt,
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hristel Pettinos, dity Secretary
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