CP 2017-03-28City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, March 28, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects south of E. Belt
Line Road and east of S. Belt Line Road.
B.Discussion regarding economic development prospects south of Bethel
Road and west of S. Coppell Road.
Page 1 City of Coppell, Texas Printed on 3/24/2017
March 28, 2017City Council Meeting Agenda
C.Discussion regarding economic development prospects north of Bethel
Road and east of Royal Lane.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
D.Deliberate the purchase, exchange, lease, or value of real property
located south of E. Belt Line Road and east of S. Belt Line Road.
Section 551.074, Texas Government Code - Personnel Matters.
E.City Manager’s Evaluation.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Discussion regarding the adoption of the 2015 International Codes
and Amendments.
B.Discussion regarding “Celebrate Coppell” Event at Andy Brown Park.
C.Discussion regarding road repairs at Airline Drive and S. Belt Line
Road.
D.Discussion regarding agenda items.
Council Memo - 2015 Code Adoption.pdf
Proposed Code Changes.pdf
Celebrate Coppell Update Memo.pdf
Attachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Recognition of the Coppell Fire Department for achieving the Insurance
Service Office’s highest honor and classification “ISO Class 1.”
CCmemoISO.pdfAttachments:
7.Consider approval of a proclamation naming March 30, 2017, as “Clay
Phillips Appreciation Day,” and authorizing the Mayor to sign.
8.Citizens’ Appearance
9.Consent Agenda
A.Consider approval of the minutes: February 28, 2017 and March 7,
2017.
Minutes 2017-02-28.pdf
Minutes 2017-03-07 (WKS).pdf
Attachments:
B.Consider approval of a Resolution amending the Authorized
Page 2 City of Coppell, Texas Printed on 3/24/2017
March 28, 2017City Council Meeting Agenda
Representatives with the Texas Local Government Investment Pool
(TEXPOOL), and authorizing the Mayor to sign.
TexPool Investment Memo amend Authorized Reps.pdf
TexPool Amend Auth Reps Resolution.pdf
Attachments:
C.Consider approval of a Resolution amending the Authorized
Representatives with the public funds investment pool known as Texas
Short Term Asset Reserve (TexSTAR) Fund; and authorizing the Mayor
to sign.
TexSTAR Investment Memo to amend Authorized Reps.pdf
TexStar Resolution.pdf
TexStar Addition and Deletion Form.pdf
Attachments:
D.Consider approval of a Resolution of the City of Coppell, Texas,
suspending the April 21, 2017, effective date of Oncor Electric Delivery
Company’s requested rate change to permit the City time to study the
request and to establish reasonable rates; approving cooperation with
the Steering Committee of Cities served by Oncor to hire legal and
consulting services to negotiate with Oncor and direct any necessary
litigation and appeals; and authorizing the Mayor to sign.
Onco Rate Case Memo to Council - 03.28.2017.pdf
Resolution for Suspension for Oncor Rate Case-84672.pdf
Attachments:
E.Consider approval for the purchase of a replacement Case Backhoe for
the Public Works Department; in the amount of $106,962.41; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Backhoe Vehicle Procurement Memo.pdf
Backhoe HGAC Pricing Quote.pdf
Attachments:
F.Consider approval for the purchase of a replacement Forklift for the
Public Works Department; in the amount of $83,263.00; as budgeted;
and authorizing the City Manager to sign any necessary documents
Forklift Procurement Memo.pdf
Forklift Buyboard Pricing Quote.pdf
Attachments:
G.Consider approval for the purchase of a replacement Sewer Vacuum
Truck for the Public Works Department; in the amount of $402,893.00;
as budgeted; and authorizing the City Manager to sign any necessary
documents.
Vacuum Truck Procurement Memo.pdf
Vacuum Truck Pricing Quote.pdf
Attachments:
H.Consider award of an annual contract for Rolling Oaks Memorial Center,
for Interment Services to Rodriguez Graveside Services, as budgeted,
and authorizing the City Manager to sign all necessary documents.
Page 3 City of Coppell, Texas Printed on 3/24/2017
March 28, 2017City Council Meeting Agenda
Memo.pdf
Bid Packet.pdf
Rodriguez Response.pdf
Attachments:
I.Consider approving the purchase of fifteen replacement Noptic thermal
cameras for the Police Department Patrol Fleet, in the amount of
$55,650.00 from Decatur Electronics utilizing contract pricing through
Buyboard No. 432-13, as budgeted from the Crime Control District, and
authorizing the City Manager to sign any necessary documents.
Noptic Thermal Cameras - Memo.pdf
Noptic Quote.pdf
Attachments:
J.Consider approving the acquisition of replacement interior and exterior
equipment for the Police Department’s 2017 Police Fleet, in the amount
of $425,433.85 from Defender Supply utilizing contract pricing through
The Tarrant County Contract Cooperative Agreement #2015-157, as
budgeted from the Crime Control District, and authorizing the City
Manager to sign any necessary documents.
Council Agenda Defender Supply.pdf
Defender Supply Quote.pdf
Attachments:
K.Consider approval to award Bid # Q-0217-03 for rugged laptops and
accessories to TelRepco in the amount of $181,137.50; and authorizing
the City Manager to sign.
Rugged Laptop Council Memo.pdf
Preliminary Rugged Laptops Contract for Telrepco.pdf
Rugged Laptops Cost Breakout Panasonic Panorama.pdf
Attachments:
L.Consider approval to purchase and replace existing CFD vehicle, 2005
Ford F250 Diesel 4x4 unit #2050160 (Utility 120), as budgeted in the FY
2016-2017 General Fund for the amount of $52,185.00; and authorizing
the City Manager to sign and execute any necessary documents.
Staff Memo- U120.pdf
Quote- U120.pdf
Attachments:
End of Consent Agenda
10.Consider approval of a Developers Agreement with Frisco 5 Ventures,
L.P. and the City of Coppell for the purchase of right of way along S.
Belt Line Road; in a total amount of $405,580.00; and authorizing the
City Manager to sign any necessary documents.
Belt Line Road ROW Memo.pdf
S. Belt Line Exihbit.pdf
Replat Lot 1 Block C Duke Lesley Addn.pdf
Belt Line Rd ROW Development Agreement.pdf
Attachments:
Page 4 City of Coppell, Texas Printed on 3/24/2017
March 28, 2017City Council Meeting Agenda
11.Consider approval to enter into a Developer’s Agreement between the
City of Coppell and Prologis, L.P. for the necessary work to complete
the drainage channel associated with North Freeport Parkway; not to
exceed a total amount of $500,000.00; to be funded from Roadway
Impact Fee Escrow; and authorizing the City Manager to sign any
necessary documents.
Prologis Freeport Parkway Developer Agreement Memo.pdf
Prologis Development Exhibit.pdf
Erosion Upstream of Box Culvert.pdf
Original Approved Plans for Drainage Design.pdf
Revised Plan for Drainage Design.pdf
Cross Section at Box Culvert showing Overall Cut.pdf
Prologis Development Agreement.pdf
Attachments:
12.Consider approval of a project specific agreement with Dallas County, to
repair Airline Drive; in the amount of $36,245.60; as budgeted in the
Infrastructure Maintenance Fund; and authorizing the Mayor to sign any
necessary documents.
Dallas County PSA Memo.pdf
Dallas County PSA Airline Dr Exhibit.pdf
Dallas County Executed PSA.pdf
Dallas County PSA Airline Dr Proposal.pdf
Dallas County PSA Master Interlocal Agreement.pdf
Attachments:
13.City Manager Reports - Project Updates and Future Agendas
14.Mayor and Council Reports
A.Report by Mayor Hunt regarding events at the Cozby Library and
Community Commons.
B.Report by Mayor Hunt on upcoming Spring Events.
15.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A.North Central Texas Council of Governments - Mayor Pro Tem Mays
B.Dallas Regional Mobility Coalition - Mayor Hunt/Councilmember
Roden
C.Metrocrest Community Clinic - Councilmember Hill
D.Metrocrest Services - Councilmembers Franklin and Hill
16.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
17.Necessary Action from Executive Session
Page 5 City of Coppell, Texas Printed on 3/24/2017
March 28, 2017City Council Meeting Agenda
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 24th day of March, 2017, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 6 City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3276
File ID: Type: Status: 2017-3276 Agenda Item Executive Session
1Version: Reference: In Control: City Council
03/17/2017File Created:
Final Action: exec session - e. of S. Belt Line, s. of e. belt lineFile Name:
Title: Discussion regarding economic development prospects south of E. Belt
Line Road and east of S. Belt Line Road.
Notes:
Agenda Date: 03/28/2017
Agenda Number: A.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3276
Title
Discussion regarding economic development prospects south of E. Belt Line Road and east
of S. Belt Line Road.
Summary
EXECUTIVE SESSION (economic development prospects): Discussion regarding economic
development prospects south of E. Belt Line Road and east of S. Belt Line Road.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3276)
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Business Prosperity
Page 2City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3277
File ID: Type: Status: 2017-3277 Agenda Item Executive Session
1Version: Reference: In Control: City Council
03/17/2017File Created:
Final Action: exec sessionFile Name:
Title: Discussion regarding economic development prospects south of Bethel
Road and west of S. Coppell Road.
Notes:
Agenda Date: 03/28/2017
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3277
Title
Discussion regarding economic development prospects south of Bethel Road and west of S.
Coppell Road.
Page 1City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3282
File ID: Type: Status: 2017-3282 Agenda Item Executive Session
1Version: Reference: In Control: City Council
03/20/2017File Created:
Final Action: exec sessionFile Name:
Title: Discussion regarding economic development prospects north of Bethel
Road and east of Royal Lane.
Notes:
Agenda Date: 03/28/2017
Agenda Number: C.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3282
Title
Discussion regarding economic development prospects north of Bethel Road and east of
Royal Lane.
Summary
EXECUTIVE SESSION: (eco dev prospects) Economic Development prospects north of
Bethel Road and east of Royal Lane.
Goal Icon:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3282)
Business Prosperity
Page 2City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3284
File ID: Type: Status: 2017-3284 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
03/20/2017File Created:
Final Action: Executive SessionFile Name:
Title: Deliberate the purchase, exchange, lease, or value of real property located
south of E. Belt Line Road and east of S. Belt Line Road.
Notes:
Agenda Date: 03/28/2017
Agenda Number: D.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3284
Title
Deliberate the purchase, exchange, lease, or value of real property located south of E. Belt
Line Road and east of S. Belt Line Road.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3284)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3247
File ID: Type: Status: 2017-3247 Agenda Item Executive Session
1Version: Reference: In Control: City Council
02/20/2017File Created:
Final Action: Executive SessionFile Name:
Title: City Manager’s Evaluation.
Notes:
Agenda Date: 03/28/2017
Agenda Number: E.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City CouncilPostponed02/28/2017City Council
Postponed to the City Council due back on 3/28/2017 Action Text:
1 03/28/2017City Council
Text of Legislative File 2017-3247
Title
City Manager’s Evaluation.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3247)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3278
File ID: Type: Status: 2017-3278 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
03/17/2017File Created:
Final Action: Work SessionFile Name:
Title: A.Discussion regarding the adoption of the 2015 International Codes
and Amendments.
B.Discussion regarding “Celebrate Coppell” Event at Andy Brown
Park.
C.Discussion regarding road repairs at Airline Drive and S. Belt Line
Road.
D.Discussion regarding agenda items.
Notes:
Agenda Date: 03/28/2017
Agenda Number:
Sponsors: Enactment Date:
Council Memo - 2015 Code Adoption.pdf, Proposed
Code Changes.pdf, Celebrate Coppell Update
Memo.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3278
Title
A.Discussion regarding the adoption of the 2015 International Codes and
Amendments.
B.Discussion regarding “Celebrate Coppell” Event at Andy Brown Park.
C.Discussion regarding road repairs at Airline Drive and S. Belt Line Road.
D.Discussion regarding agenda items.
Summary
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3278)
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Suzanne Arnold, Chief Building Official
Date: March 20, 2017
Reference: Consider the adoption of the 2015 International Codes and Amendments
2030: Special Place to Live
Executive Summary:
The City is seeking to move from the 2012 Editions to the 2015 Editions of the International Codes,
along with local amendments. This includes the 2015 International Building, Residential, Existing
Building, Energy Conservation, Property Maintenance, Mechanical, Plumbing, Fuel Gas, and Fire
Codes. On February 2nd, 2017, the Building and Standards Commission voted unanimously to
recommend the 2015 Codes and amendments for adoption. Please note that the City is not seeking
to adopt a new edition of the National Electric Code, as the 2014 edition that the City adopted
previously is still current and in widespread use.
Introduction:
Every three years, the International Code Council publishes new editions of its codes, reflecting the
latest technologies and methods in construction. These codes are the product of years of research and
input by code officials, designers, and construction industry professionals, culminating in public
hearings and global voting on proposed changes. It is vital that the City of Coppell stay on the leading
edge of building regulations in order to build and maintain a safe and efficient community.
The International Codes allow for jurisdictions to adopt amendments to the codes to reflect local and
regional practices. The codes grant the Building Official the power to render interpretations and
clarifications. This level of flexibility allows the City to make reasonable decisions to foster
2
successful development, while preserving the safety of Coppell’s residents and visitors. The City’s
proposed amendments to the 2015 Codes are based largely on the amendments to the 2012 editions,
with substantial input from the North Central Texas Council of Governments’ (NCTCOG)
recommended code amendments. NCTCOG has promoted the standardization of construction code
application throughout our region for 50 years. By utilizing the same code edition and similar
interpretations as our neighboring jurisdictions, we can simplify the construction process, increase
safety, reduce costs, and attract and facilitate development in our City. For your reference, the
NCTCOG recommended building code amendments are available at www.nctcog.org.
Analysis:
The 2015 International Building Code covers all buildings other than one- and two-family dwellings.
The new edition removes the public restroom requirement from quick-service businesses, such as dry
cleaners and take-out-only food service establishments. The Existing Building chapter has been
removed and replaced by a stand-alone code, the International Existing Building Code, which staff is
also recommending for adoption. The new International Building Code requires storm shelters to be
constructed in essential emergency facilities, such as 911 call centers and fire and police stations, as
well as in educational occupancies. New schools and school addition must contain a shelter
constructed according to ICC 500 Storm Shelter Standards, and it must be sized to accommodate the
entire occupant load of the new building, or of the new addition. New proposed amendments provide
more detail about the qualifications of specialized, third-party inspectors, as well as providing for
more flexibility in determining the required number of restrooms based on a reasonable analysis the
use of a space.
Key changes in the 2015 International Residential Code include new design criteria for wind loads,
clarification of carbon monoxide detector installation and power source, nailing specifications for
exterior materials installed over foam sheathing (which is becoming more and more common with
the changes in energy codes), and new structural requirements for rooftop solar panels. Allowable
structural spans have been reduced for common lumber species such as Southern Pine. In the
proposed amendments, staff recommends the addition of Chapter 45, which condenses the
requirements for pool barrier design found elsewhere in the codes. The City’s consideration of the
International Residential Code includes the amended Appendix K, which is the Sound Transmission
and Attenuation Standards for the airport noise area.
The City is seeking to adopt the International Existing Building Code for the first time. Since the
Existing Building chapter in the International Building Code has been eliminated, the International
Existing Building Code is now a necessary companion to the codes. The content is fundamentally
similar to the previous chapter of code, but it allows for greater flexibility and more design options,
which will promote the adaptive re-use of existing spaces.
3
The 2015 International Energy Conservation Code is now mandatory in Texas in accordance with
House Bill 1736. Although insulation values have increased for residential construction,
conventional 2x4 wood framing is still possible under this code. The biggest increase in focus in this
edition is on air-sealing of the building envelope, with the allowed air changes per hour (under blower
test) being reduced from five to three (although NCTCOG has endorsed a method of trade-offs that
can bring the air change allowance up to four). Since this code is mandated by the State, amendments
are minimal, and only serve to clarify compliance paths and testing requirements.
The International Property Maintenance Code has had minimal changes from the 2012 to the 2015
edition. Of note, the term “owner’s authorized agent” has been added to the codes, which is of legal
significance in enforcement of property standards. Our existing local amendments detail Coppell’s
rental property protocols and specific standards to preserve the integrity of Coppell’s neighborhoods .
New amendments to the overcrowding section change the square footage per occupant of bedrooms
to be more in line with neighboring cities and past precedent, as well as adding language limiting
changes that result in a disproportionately high number of bedrooms with respect to other spaces.
The 2015 International Mechanical Code includes additional requirements for exhaust fans at
manicure/pedicure stations and recognizes booster fans as a means of increasing the length of dryer
ducts. In addition, the previous edition of this code required locking caps (requiring a special tool to
loosen) on the freon ports of new air conditioners to prevent “huffing” and leaks; the 2015 edition
expands that requirement to require retrofitting existing air conditioners with these caps when the
units are serviced. There are no significant changes in the local amendments.
The 2015 International Plumbing Code gives the Building Official more leeway in determining the
number of required plumbing fixtures with respect to occupant load, requires temperature-limiting
devices (mixing valves) on pedicure foot baths and shampoo sinks (previously just required for public
hand sinks), and decreases the allowed lead content in pipes and fixtures to 0.25%. The new code
also clarifies that when a water heater is replaced, the pan drain is not required to piped out to the
exterior if such a pipe did not already exist, since adding a drain pipe may be impractical in many
cases. In the proposed local amendments, the Grease Interceptor and Automatic Grease Removal
Device section has been revised in accordance with local standards.
The 2015 International Fuel Gas Code addresses clearance issues between hot vent terminals and
door swing. There were no significant changes in the local amendments.
The 2015 International Fire Code had a few revisions, including new safety measures for beverage
dispensing systems utilizing carbon dioxide, UL standards for circuits serving fire pumps, required
cleaning for commercial exhaust hoods, and the removal of obsolete wiring in plenums. The existing
amendments to the fire code detail local standards and practices. There were no significant changes
4
in those amendments.
Legal Review:
The documents were reviewed by Alexis Allen at NJDHS.
Fiscal Impact:
N/A
Recommendation:
Building Inspections recommends approval of the 2015 Codes and amendments.
2015 INTERNATIONAL BUILDING CODE
SIGNIFICANT CHANGES
The International Building Code (IBC) covers all types of buildings
except one- and two-family dwellings. It serves as a comprehensive
manual for constructing safe, efficient, accessible buildings that will
be a lasting part of our environment. Many of the changes in the
2015 IBC, as with the other 2015 I-codes, consolidate and clarify
existing requirements to be more user-friendly.
SIGNIFICANT CODE CHANGES:
Private garages are limited to 1000 square feet. [406.3.1]
Storm shelters are required in new schools and emergency facilities, and are regulated by
the ICC 500 Standard. [423]
Smoke alarms must be separated from cooking appliances and bathrooms. [907.2.11.3]
Carbon monoxide detectors are required in Group E (school) occupancies. [915]
There are new requirements for structural design of rooftop solar panels, both for the
roof itself and the panels and supporting framework. [1603.1.8 & 1607.12.5]
Roof load requirements address rooftop vegetation. [1607.12.3]
Public toilet facilities are not required in small quick-service tenant spaces. [2902.3]
Chapter 34, Existing Structures, has been deleted and replaced with a stand-alone code,
International Existing Building Code (IEBC), which the City is seeking to adopt.
CHANGES IN PROPOSED AMENDMENTS:
Chapter 11, Accessibility, is amended to specifically reference the Architectural Barriers
Division of the Texas Department of Licensing and Regulation as a compliance path.
Individual replacement shingles must comply with the material standards of code.
[1511.1]
The amendments to Section 1704.2 add details regarding the qualifications of Special
Inspectors and Fabricators.
The amendment to Section 2902.1 allows the Building Official some flexibility in
interpreting the actual occupant load of a space with respect to required restrooms.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15, ARTICLE 15-1,
“BUILDING CODE”, TO ADOPT THE INTERNATIONAL BUILDING CODE,
2015 EDITION, AS THE CITY OF COPPELL BUILDING CODE; PROVIDING
AMENDMENTS TO THE INTERNATIONAL BUILDING CODE 2015 EDITION;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY FOR
VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; EXCEPT HOWEVER,
WHERE A DIFFERENT PENALTY HAS BEEN ESTABLISHED BY STATE LAW
FOR SUCH OFFENSE WHICH IS A VIOLATION OF ANY PROVISION OF LAW
THAT GOVERNS FIRE SAFETY, ZONING, OR PUBLIC HEALTH AND
SANITATION, INCLUDING DUMPING OF REFUSE, THE PENALTY SHALL
BE A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be, and the same
is, hereby amended by amending Chapter 15, Article 15-1, “Building Code”, in part to adopt the
International Building Code, 2015 Edition, with amendments to read as follows:
“ARTICLE 15-1. BUILDING CODE
Sec. 15-1. Building Code – Adopted.
There is hereby adopted the International Building Code, 2015 Edition, and made a part hereof
for all purposes, the same as if fully copied in full herein, with the exception of such sections
hereof, which are hereafter deleted, modified or amended.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
Sec. 15-1-2. Amendments.
The following sections of the International Building Code, 2015 Edition, are hereby amended to
read as follows:
1. Amend Section 101.4 to read as follows:
101.4 Referenced Codes. The other codes listed in Sections 101.4.1 through 101.4.6 and
referenced elsewhere in this code when specifically adopted shall be considered part of the
requirements of this code to the prescribed extent of each such reference. Whenever
amendments have been adopted to the referenced codes and standards, each reference to said
code and standard shall be considered to reference the amendments as well. Any reference to
NFPA 70 or the ICC Electrical Code shall mean the National Electrical Code as adopted.
2. Amend Section 101.4.8 by adopting the following:
101.4.8 Electrical. The provisions of the Electrical Code shall apply to the installation of
electrical systems, including alterations, repairs, replacement, equipment, appliances, fixtures,
fittings and appurtenances thereto.
3. Amend Section 105.2 to read as follows:
105.2 Work Exempt from Permit. Exemptions from permit requirements of this code shall
not be deemed to grant authorization for any work to be done in any manner in violation of the
provisions of this code or any laws or ordinances of this jurisdiction. Permits shall not be
required for the following:
Building:
1. Water tanks supported directly on grade if the capacity does not exceed 5,000 gallons (18
925 L) and the ratio of height to diameter or width does not exceed 2:1.
2. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.
3. Temporary motion picture, television and theater stage sets and scenery.
4. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24
inches (610 mm) deep, do not exceed 5,000 gallons (18 925 L) and are installed entirely
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
above ground.
5. Shade cloth structures constructed for agricultural purposes, not including service systems.
6. Swings and other playground equipment accessory to detached one- and two-family
dwellings.
7. Nonfixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches
(1753mm) in height.
4. Amend Section 107.1 to read as follows:
107.1 General. Two complete sets of construction documents, special inspection and
structural observation programs and other data shall be submitted with each permit application.
The plans shall be prepared by a registered design professional. Where special conditions
exist, the building official is authorized to require additional construction documents to be
prepared by a registered design professional.
Exception: The Building Official is authorized to waive the submission of construction
documents and other data not required to be prepared by a registered design professional if it
is found that the nature of the work applied for is such that reviewing of construction
documents is not necessary to obtain compliance with this code.
5. Amend Section 109.4 to read as follows:
109.4 Work Commencing before Permit Issuance. Any person who commences work on a
building, structure, electrical, gas, mechanical or plumbing system before obtaining the
necessary permits shall be subject to an investigation fee collected whether or not a permit is
subsequently issued. The investigation fee shall be equal to the amount of the permit fee
required by this code, not to exceed One Thousand Dollars ($1,000.00), subject to the aforesaid
limitation. The payment of such investigation fee shall not exempt any person from
compliance with all other provisions of this code nor from any penalty prescribed by law.
6. Amend Section 109.6 to read as follows:
109.6 Plan Review Fees. Plan review fees are equal to 65% of the permit fee. Plan review
fees may not be refundable except as provided in Section 109.6.1
109.6.1 Refunds. The Building Official may authorize refunding of any fee paid hereunder
which was erroneously paid or collected. The Building Official may authorize refunding of
not more than 80 percent of the permit fee paid when no work has been done under a permit
issued in accordance with this code, except for plan review fees as described. The Building
Official may authorize refunding of not more than 80% of the plan review fee paid when an
application for permit for which a plan review fee has been paid is withdrawn or cancelled
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
before any plan review is done. There shall not be any fee refunds authorized unless
accompanied by a written application filed by the original permittee not later than 180 days
after the date of fee payment.
7. Amend Section 109.7 to read as follows:
Section 109.7 Re-inspection fees. A fee as established by City Council resolution may be
charged when:
1. The inspection called for is not ready when the inspector arrives;
2. No building address or permit card is clearly posted;
3. City approved plans are not on the job site available to the inspector;
4. The building is locked or work otherwise not available for inspection when called;
5. The job site is red-tagged twice for the same item;
6. The original red tag has been removed from the job site;
7. Failure to maintain erosion control, trash control or tree protection. Any re-inspection
fees assessed shall be paid before any more inspections are made on that job site.
8. Amend Section 109.8 Fees to read as follows:
109.8 Investigation Fee. Work without a permit.
109.8.1 Investigation. Whenever work for which a permit is required by this code has been
commenced without first obtaining a permit, a special investigation shall be made before a
permit may be issued for such work.
109.8.2 Fee. An investigation fee, in addition to the permit fee, shall be collected whether or
not a permit is subsequently issued. The investigation fee shall be equal to the amount of the
permit fee required by this code or the City fee schedule as applicable. The payment of such
investigation fee shall not exempt the applicant from compliance with all other provisions of
either this code or the technical codes nor from penalty prescribed by law.
109.9 Unauthorized cover up fee. Any work concealed without first obtaining the required
inspection in violation of Section 110 shall be assessed a fee as established by the City fee
schedule.
9. Amend Section 113 to read as follows:
The Building and Standards Commission shall act as the Board of Appeals.
10. Section 113.3 Qualifications shall be deleted in its entirety.
11. Amend Section 202 by adopting new definitions, to read as follows:
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
AMBULATORY HEALTH CARE FACILITY. Buildings or portions thereof used to
provide medical, surgical, psychiatric, nursing or similar care on a less than 24-hour basis to
individuals who are rendered incapable of self-preservation. This group may include but not
limited to the following:
• Dialysis centers
• Sedation dentistry
• Surgery centers
• Colonic centers
• Psychiatric centers
ASSISTED LIVING FACILITIES. A building or part thereof housing persons, on a 24-
hour basis, who because of age, mental disability or other reasons, live in a supervised
residential environment which provides personal care services. The occupants are capable of
responding to an emergency situation without physical assistance from staff.
HIGH RISE BUILDING. A building with an occupied floor located more than 55 feet (16
764 mm) above the lowest level of fire department vehicle access.
REPAIR GARAGE. A building, structure or portion thereof used for servicing or repairing
motor vehicles.
SPECIAL INSPECTOR. A qualified person employed or retained by an approved agency
who shall prove to the satisfaction of the registered design professional in responsible charge
and the Building Official as having the competence necessary to inspect a particular type of
construction requiring special inspection.
12. Amend Section 403.1 to read as follows:
Applicability. The provisions to this section shall apply to buildings having occupied floors
located more than 55 feet (16,764 mm) above the lowest level of fire department vehicle
access.
13. Amend Section 403.1, exception #3, to read as follows:
3. Open air portions of buildings with a Group A-5 occupancy in accordance with Section
303.6.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
14. Amend Section 403.3 by deleting exception #2 in its entirety.
15. Amend Section 406.3.4, subsection (4) by adding a sentence to read as follows:
4. A fire separation is not required between a Group R-2 and U carport provided that the carport
is entirely open on all sides and the distance between the two is at least 10 feet (3048 mm).
16. Amend Section 406.8, by adding a paragraph that reads as follows:
This occupancy shall also include garages involved in minor repair, modification and servicing
of motor vehicles for items such as lube changes, inspections, windshield repair or
replacement, shocks, minor part replacement and other such minor repairs.
17. Amend Section 419.1.1 by adding a paragraph to subsection (2) as follows:
2. The nonresidential area is permitted to be not more than 50 percent of the area of each
live/work unit. In no case shall the non-residential work area be less than fifty (50)
percent of the first floor square footage.
18. Amend Table 504.3 to add Footnote I as follows:
Footnote i. Group R-1 Hotel/Motel occupancies shall be of Type I or II construction
regardless of height and/or area.
19. Amend Table 506.2 to add Footnote I as follows:
Footnote i. Group R-1 Hotel/Motel occupancies shall be of Type I or II construction
regardless of height and/or area.
20. Amend Section 506.3.1 by adding a sentence to read as follows:
In order to be considered as accessible, if not in direct contact with a street or fire lane, a
minimum 10-foot wide pathway from the street or approved fire lane must be provided.
21. Amend Section 712.1.9 to read as follows:
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
4. Is not open to a corridor in Group I and H occupancies
22. Amend Section 901.6 by adding subsection 901.6.3 to read as follows:
901.6.3 False Alarms. False alarms shall not be given, signaled or transmitted or caused or
permitted to be given, signaled or transmitted in any manner. The technician performing
maintenance on any system capable of transmitting an alarm to the Emergency Dispatch Center
shall notify the center, as well as the monitoring company for the property, prior to any work
being performed on the system. In addition, the technician shall notify the Emergency Dispatch
Center, as well as the monitoring company for the property, immediately upon placing the
system back in service.
23. Amend Section 901.7 to read as follows:
901.7 Systems out of service. Where a required fire protection system is out of service or in
the event of an excessive number of accidental activations, the fire department and the Fire
Marshal shall be notified immediately and, where required by the Fire Marshal, the building
shall either be evacuated or an approved fire watch standby personnel shall be provided for all
occupants left unprotected by the shut down until the fire protection system has been returned
to service. Where utilized, fire watch standby personnel shall be provided with at least one
approved means for notification of the fire department and their only duty shall be to perform
constant patrols of the protected premises and keep watch for fires.
24. Amend Section 903.1.1 to read as follows:
903.1.1 Alternative Protection. Alternative automatic fire-extinguishing systems complying
with Section 904 shall be permitted in addition to automatic fire sprinkler protection where
recognized by the applicable standard, or as approved by the fire code official.
25. Amend Section 903.1 by adding subsection 903.1.2, to read as follows:
903.1.2 Residential systems. Residential sprinkler systems installed in accordance with NFPA
13D or NFPA13R shall not be recognized for the purposes of exceptions or reductions,
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
commonly referred to as "trade-offs", permitted by other requirements of this code or the
International Building Code.
26. Amend Section 903.2 and add Subsection 903.2.13 to read as follows:
903.2 Where required. An approved automatic fire extinguishing system (fire sprinkler
system) shall be installed and maintained in accordance with the current versions of NFPA 13,
Standard for the Installation of Sprinkler Systems and NFPA 25 Standard for the Inspection,
Testing and Maintenance of Water-Based Fire Protection Systems in the following
occupancies:
1. All new buildings and new additions to existing buildings greater than 5,000 square feet.
2. All new windowless buildings or buildings with a basement, regardless of square footage.
3. All new Group R buildings, excluding single family dwellings. Protection is required
throughout all living areas, including, but not limited to small rooms and enclosed attached
garages.
4. All buildings or structures, two (2) or more stories or thirty-five feet (35') in height,
excluding Group R-3.
5. All Group R-3 building with a gross square footage greater than 10,000 square feet.
6. All Group R-3 occupancies which contain two or more separate dwelling units. Residential
or quick response standard sprinklers shall be used in the dwelling units.
7. All Group R-1 occupancies. Residential or quick response standard sprinklers shall be used
in the dwelling units and guest room portions of the building.
8. All Group A-5 occupancies greater than 1,000 square feet.
9. All Group A-2 occupancies greater than 2,000 square feet.
10. All Group H and Group I occupancies regardless of square footage.
11. Throughout all occupancies classified as ‘self-service storage facility’.
12. F-1 and S-1 occupancies used for manufacture or storage of upholstered furniture or
mattresses greater than 2,500 square feet.
903.2.13 General. The following fire and life safety items are required for applicable
buildings. The system shall be designed according to NFPA standards on all floors of the
building. Two (2) complete sets of plans and calculations shall be submitted to the Fire
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
Prevention Division for review and approval. Upon completion, the installer shall furnish the
Fire Prevention Division with a statement that the system has been installed to meet the
requirements of all applicable ordinances.
All buildings equipped with an approved automatic sprinkler system shall also be equipped
with an approved, monitored fire alarm system, meeting the requirements of NFPA 72 and this
code. In addition to the building requirements listed above, the following requirements must
be met:
1. Where standpipes are required, all standpipe locations are to be marked by painting the entire
drop "Safety RED” (Sherwin Williams B45R38 or equivalent) with blue retro-reflective
tape at 1 and 10-foot levels above valves. Where standpipes are located in office areas,
cabinets shall be readily distinguishable from surrounding wall coverings.
2. All personnel doors are to be numbered in six-inch (6") high numbers on the inside and
outside of the doors. The numbering is to begin at the pump room and continue counter-
clockwise around the building. The pump room is to have "PUMP ROOM" on the outside
of the door in minimum six-inch (6") high letters. On all buildings without a pump room,
the first personnel door to the right of the main entrance is to be labeled door "1" and
continue in a counter-clockwise direction. Doors are to be numbered sequentially with the
personnel doors or alphabetical symbols are to be used. No personnel doors and dock doors
are to be labeled with the same number. All numbers are to be of a contrasting color to the
background.
3. Zone maps and operational instructions are to be posted at each fire alarm panel.
4. A plan showing the location of each pull station, duct detector, mechanical smoke and heat
fan and personnel door locations (by door number) shall be located at each alarm panel.
5. Each sprinkler riser shall be identified by a unique four inch (4”) number above the main
valve. If the sprinkler riser, 4-inch or larger, passes through a ceiling, wall or enclosure, an
additional four inch (4”) number shall be placed on the riser pipe at a point that is easily
visible from floor level. A plan showing the coverage area of each system shall be posted
adjacent to the fire alarm panel.
6. Fire sprinkler risers/fire pump rooms shall be directly accessible from an exterior door. The
room shall be properly sized for adequate personnel maneuverability and serviceability,
minimum size sixty-four (64 sq ft) square feet, with a minimum dimension of eight feet (8’).
Exterior weatherproof strobe shall be installed.
7. Evacuation of Buildings. Upon any fire alarm activation, all occupants shall immediately
evacuate all portions of the building and shall remain outside of the structure until it has
been determined that it is safe to return.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
27. Amend Subsections 903.3.1.1 and 903.3.1.1.1 to read as follows, and by deleting
Subsection 903.3.1.1.2 in its entirety:
903.3.1.1 NFPA 13 sprinkler systems. Where the provisions of this code require that a
building or portion thereof be equipped throughout with an automatic sprinkler system,
sprinklers shall be installed throughout in accordance with NFPA 13, latest edition, except as
provided in Sections 903.3.1.1.1.
903.3.1.1.1 Exempt Locations. When approved by the Fire Marshal, automatic sprinklers
shall not be required in the following rooms or areas where such rooms are protected with an
approved fire detection system in accordance with Section 907.2 that will respond to visible or
invisible particles of combustion. Sprinklers shall not be omitted from any room merely
because it is damp, of fire-resistance rated construction or contains electrical equipment.
1. Any room where the application of water, or the combination of flame and water, constitutes
a serious life or fire hazard.
2. Any room or space where sprinklers are considered undesirable because of the nature of the
contents, when approved by the Fire Marshal.
28. Amend Subsection 903.3.1.2 to read as follows:
903.3.1.2 NFPA 13R sprinkler systems. Where allowed in buildings of Group R, up to and
including four stories in height, automatic sprinkler systems shall be installed throughout in
accordance with NFPA 13R, and shall include small rooms, closets, balconies, and attached
enclosed garages.
29. Amend Subsection 903.3.1.3 to read as follows:
903.3.1.3 NFPA 13D sprinkler systems. Where allowed, automatic sprinkler systems
installed in one- and two-family dwellings and townhouses shall be installed throughout in
accordance with NFPA 13 or 13R.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
30. Amend Subsection 903.3.5 by adding the following:
903.3.5 Water supplies. Water supplies for automatic sprinkler system shall comply with this
section and the standards referenced in Section 903.3.1. The potable water supply shall be
protected against backflow in accordance with the requirements of this section and the
International Plumbing Code. Water supplies as required for such systems shall be provided
in conformance with the supply requirements of the respective standards; however, every fire
protection system shall be designed with a 10 psi safety factor.
When any portion of the facility or buildings protected is in excess of 150 feet from a water
supply on a public street, as measured by an approved route around the exterior of the facility
or building, additional fire hydrants and mains capable of supplying the required fire flow shall
be required. Additional hydrant locations shall be based on fire load, internal fire protection
systems, required fire flow, vehicular traffic, fire lanes, and other special circumstances. Fire
hydrants shall be spaced no farther than six hundred feet (600') in residential areas and three
hundred feet (300') in other than residential areas, measured center-on-center. These distances
may be modified when sufficient data is provided showing equivalent fire protection can be
maintained. Fire hydrants shall be located no closer than three feet (3') nor farther than six feet
(6') from a fire lane. Fire supply lines shall be looped systems with no dead end mains or fire
lines greater than one hundred fifty feet (150') in length unless approved by the Fire Marshal.
31. Amend Section 903.3.7 to read as follows:
903.3.7 Fire Department Connections. Fire Department Connections (FDC) shall not be
located in or on structures, unless otherwise approved by the Fire Marshal. The FDC shall be
located no closer than three feet (3') nor farther than six feet (6') from a fire lane. The line from
the FDC to the sprinkler riser shall be isolated from any hydrant through the use of an approved
check valve. At no time shall the FDC increase pressure to any fire hydrant. The FDC shall be
located no farther than fifty feet (50') from a fire hydrant and shall be located on the same side
of the fire lane as the hydrant. The FDC shall be installed at a height not to exceed thirty-inches
(30”), in accordance with the City of Coppell Engineering Standards and Details. FDC shall
be equipped with approved Knox® locking caps.
32. Amend Section 903.4 and the Exceptions thereto to read as follows:
903.4 Sprinkler system supervision and alarms. All valves controlling the water supply for
automatic sprinkler systems, pumps, tanks, water levels and temperatures, critical air pressures,
and water-flow switches on all sprinkler systems shall be electronically supervised.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
Sprinkler and standpipe system water-flow detectors shall be provided for each floor tap to
the sprinkler system and shall cause an alarm upon detection of water flow for more than 45
seconds, not to exceed 120 seconds. All control valves in the sprinkler and standpipe systems,
except for the fire department hose connection valves, shall be electrically supervised to initiate
a supervisory signal at the central station upon turning or operating the valve.
Exceptions:
1. Automatic sprinkler systems protecting one- and two-family dwellings.
2. Jockey pump control valves that are sealed or locked in the open position.
3. Control valves to commercial kitchen hoods, spray booths or dip tanks that are sealed
or locked in the open position.
4. Valves controlling the fuel supply to fire pump engines that are sealed or locked in the
open position.
5. Trim valves to pressure switches in dry, pre-action and deluge sprinkler systems that
are sealed or locked in the open position.
6. Manual Dry Standpipe system must be supervised with a minimum of 10 psig and a
maximum of 40 psig air pressure with a high/low alarm.
33. Amend Section 905.1 to read as follows:
905.1 General. Standpipe systems shall be provided in new buildings and structures in
accordance with Sections 905.2 through 905.10. In buildings used for high-piled combustible
storage, fire protection shall be in accordance with Chapter 32.
All buildings greater than 20,000 square feet, except for Group R-3, shall be equipped with 2
1/2" hose valves stations. The hose valve locations shall be supplied by a minimum 2 1/2" line
from the automatic fire sprinkler system. The hose valve stations shall consist of a 2 1/2" valve.
A demand of a minimum of 150 GPM shall be included in the hydraulic calculations. Spacing
for the hose valves shall be based on one hundred feet (100') hose lay and thirty feet (30') of
stream, beginning at the nearest fire department entry door.
34. Amend Section 907.1 by adding Subsection 907.1.4 to read as follows:
907.1.4 Design standards. Where a new fire alarm system is installed, the devices shall be
addressable. Fire alarm systems utilizing more than 20 initiating devices shall have analog
initiating devices.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
All fire alarm systems shall be installed in such a manner that the failure of any single alarm-
actuating or alarm-indicating device will not interfere with the normal operation of any other
devices.
All fire alarm system communicators shall be capable of sending point (smoke detector,
manual pull station, water flow, etc.) specific data to central station monitoring companies.
Exception: Existing systems need not comply unless the total building remodel or
expansion exceeds 25% of the original building.
35. Amend Section 907.2.1 to read as follows and by deleting the exceptions thereto:
907.2.1 Group A. A manual fire alarm system that activates the occupant notification system
in accordance with Section 907.5 shall be installed in Group A occupancies having an occupant
load of 300 or more persons or more than 100 persons above or below the lowest level of exit
discharge. Group A occupancies not separated from one another in accordance with Section
707.3.-10 of the International Building Code shall be considered as a single occupancy for the
purposes of applying this section. Portions of Group E occupancies occupied for assembly
purposes shall be provided with a fire alarm system as required for Group E occupancy.
36. Amend Section 907.2.1.1 to read as follows:
907.2.1.1 System Initiation in Group A Occupancies with an Occupant Load of Three
Hundred (300) or More. Activation of the fire alarm in Group A occupancies with an
occupancy load of three hundred (300) or more shall immediately initiate an approved
prerecorded message announcement using an approved voice communication system in
accordance with NFPA 72 that is audible above the ambient noise level of the occupancy.
Exception: When approved, the prerecorded announcement is allowed to be manually
deactivated for a period of time, not to exceed three (3) minutes, for the sole purpose of
allowing a live voice announcement from an approved, constantly attended location.
37. Amend Section 907.2.2 to read as follows and by deleting the exceptions thereto:
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
907.2.2 Group B. A manual fire alarm system shall be installed in Group B occupancies having
an occupant load of 500 or more persons or more than 100 persons above or below the lowest
level of exit discharge.
38. Amend Section 907.2.3 to read as follows and by deleting the exceptions thereto:
907.2.3 Group E. A manual fire alarm system that initiates the occupant notification signal
utilizing an emergency voice/alarm communication system meeting the requirements of
Section 907.5.2.2 and installed in accordance with Section 907.6 shall be installed in Group E
educational occupancies. When automatic fire extinguishing systems or automatic fire alarm
systems are installed, such systems or detectors shall be connected to the building fire alarm
system. An approved smoke detection system shall be installed in all Group E day care
occupancies. All buildings, whether portable buildings or the main building, will be
considered one building for alarm occupant load consideration and interconnection of alarm
system.
39. Amend Subsection 907.2.4 to read as follows and by deleting the exception thereto:
907.2.4 Group F. A manual fire alarm system that activates the occupant notification system
in accordance with Section 907.5 shall be installed in Group F occupancies greater than 75,000
gross square feet or are two or more stories in height.
40. Amend Section 907.2.13 to read as follows and delete the exception thereto:
907.2.13 High-rise Buildings. Buildings with a floor used for human occupancy located more
than fifty-five feet (55') above the lowest level of fire department vehicle access shall be
provided with an automatic smoke detection system in accordance with Section 907.2.13.1, a
fire department communications system in accordance with Section 907.2.13.2 and an
emergency voice/alarm communication system in accordance with Section 907.5.2.2.
41. Amend Subsection 907.6.3 by deleting the exceptions.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
907.6.3 Initiating device identification. The fire alarm system shall identify the specific
initiating device address, location, device type, floor level where applicable and status
including indication of normal, alarm, trouble and supervisory status, as appropriate.
42. Amend Section 910.4 by adding the following:
910.4 Mechanical smoke exhaust. Where approved by the fire code official, engineered
mechanical smoke exhaust shall be an acceptable alternative to smoke and heat vents. In
buildings equipped with an Early Suppression Fast Response (ESFR) sprinkler system or a
Class IV sprinkler system, curtain boards and smoke and heat vents are to be eliminated and
an approved mechanical smoke and removal system utilized. This system must de-activate all
fans upon initiation of the fire alarm system. The system shall have a manual override system
in addition to the vent controls located in the protected area. A separate Fire Department access
or key switch may be required at a remote location in the building. Each individual fan shall
be capable of being activated by a fireman's override switch located in the pump room. Design
of the mechanical smoke and heat removal system shall be based on a minimum of four (4) air
changes per hour. When activated by the fire alarm, all other mechanical ventilation systems
shall shut down. Fans shall be capable of continuous operation even after main building power
has been deactivated.
43. Amend Subsection 910.4.3 by adding the following:
910.4.3 System design criteria. The mechanical smoke removal system shall be sized to
exhaust the building at a minimum rate of four (4) air changes per hour based upon the volume
of the building or portion thereof without contents. The capacity of each exhaust fan shall not
exceed 30,000 cubic feet per minute.
Supply air for exhaust fans shall be provided at or near the floor level and shall be sized to
provide a minimum of twenty-five percent (25%) of required exhaust. Openings for supply air
shall be uniformly distributed around the periphery of the area served. Personnel doors and
dock doors shall not be considered as part of the supply air system.
44. Amend Section 1006.2.2.6 by adding new section 1006.2.2.6 to read as follows:
1006.2.2.6 Electrical Rooms. For electrical rooms, special exiting requirements may apply.
Reference the electrical code as adopted.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
45. Amend Section 1010.1.9.4 by amending exceptions 3 and 4 to read as follows:
Exceptions:
3. Where a pair of doors serves an occupant load of less than 50 persons in a Group B, F, M
or S occupancy. {Remainder unchanged}
4. Where a pair of doors serves a Group A, B, F, M or S occupancy {Remainder unchanged}
46. Amend Section 1016 by adding a new section 1016.2.2 to read as follows:
1016.2.2 Group F-1 and S-1 increase. The maximum exit access travel distance shall be 400
feet (122 m) in Group F-1 or S-1 occupancies where all of the following are met:
1. The portion of the building classified as Group F-1 or S-1 is limited to one story in height;
2. The minimum height from the finished floor to the bottom of the ceiling or roof slab or deck
is 24 feet (7315 mm); and
3. The building is equipped throughout with an automatic fire sprinkler system in accordance
with Section 903.3.1.1.
47. Amend Section 1020.1 by adding exception 6 to read as follows:
6. In group B occupancies, corridor walls and ceilings need not be of fire-resistive construction
within a single tenant space when the space is equipped with approved automatic smoke-
detection within the corridor. The actuation of any detector shall activate self-annunciating
alarms audible in all areas within the corridor. Smoke detectors shall be connected to an
approved automatic fire alarm system where such system is provided.
48. Amend Section 1101.1 by adding an exception to read as follows:
Exception: Components of projects regulated by and registered with Architectural Barriers
Division of Texas Department of Licensing and Regulation shall be deemed to be incompliance
with the requirements of this chapter.
49. Amend Section 1101.2 by adding an exception to read as follows:
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
Exception: Buildings regulated under State Law and built in accordance with State certified
plans, including any variances or waivers granted by the State, shall be deemed to be in
compliance with the requirements of this Chapter.
50. Amend Section 1203.1 to read as follows:
1203.1 General. Buildings shall be provided with natural ventilation in accordance with
Section 1203.4, or mechanical ventilation in accordance with the International Mechanical
Code.
Where air infiltration rate in a dwelling unit is 5 air changes or less per hour when tested with
a blower door at a pressure 0.2 inch w.c. (50 Pa) in accordance with Section 402.4.1.2 of the
International Energy Conservation Code, the dwelling unit shall be ventilated by mechanical
means in accordance with Section 403 of the International Mechanical Code.
51. Amend Section 1505.1 to read as follows:
1505.1 General. Roof assemblies shall be divided into the classes defined below. Class A,
B, and C roof assemblies and roof covering required to be listed by this section shall be tested
in accordance with ASTM E 108 or UL 790. In addition, delete references to unclassified or
fire retardant wood materials such as wood shingles and wood shakes. These are prohibited
as a roof covering material. The minimum roof coverings installed on buildings shall comply
with Table 1505.1 based on the type of construction of the building.
52. Amend Table 1505.1 by deleting footnotes b and c.
53. Amend Section 1511.1 by adding a sentence to read as follows:
1511.1 General. All individual replacement shingles or shakes shall be in compliance with
the rating required by Table 1505.1.
{text of exceptions unchanged}
54. Amend Section 1704.2 to read as follows:
1704.2 Special inspections and tests. Where application is made to the Building Official for
construction as specified in Section 105, the owner or the owner’s authorized agent, or the
registered design professional in responsible charge, other than the contractor, shall employ
one or more approved agencies to provide special inspections and tests during construction on
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
the types of work listed under Section 1705 and identify the approved agencies to the Building
Official. The special inspector shall not be employed by the contractor. These special
inspections and tests are in addition to the inspections identified by the Building Official that
are identified in Section 110.
55. Amend Section 1704.2.1 to read as follows:
1704.2.1 Special inspector qualifications. Prior to the start of construction and or upon
request, the approved agencies shall provide written documentation to the registered design
professional in responsible charge and the building official demonstrating the competence and
relevant experience or training of the special inspectors who will perform the special
inspections and tests during construction. {Remainder unchanged}
56. Amend Section 1704.2.5.2 to read as follows:
1704.2.5.1 Fabricator approval. Special inspections during fabrications required by Section
1704 are not required where the work is done on the premises of a fabricator registered and
approved to perform such work without special inspection. Approval shall be based upon
review of the fabricator's written procedural and quality control manuals and periodic auditing
of fabrication practices by an approved agency, or a fabricator that is enrolled in a nationally
accepted inspections program. At completion of fabrication, the acceptable or approved
fabricator shall submit a certificate of compliance to the owner or the owner’s authorized agent
or the registered design professional in responsible charge, stating that the work was performed
in accordance with the approved construction documents. The certificate of compliance shall
also be made available to the Building Official upon request.
57. Amend the Exceptions to Section 2406.4.2 to read as follows:
Exceptions:
1. Decorative glazing.
2. Where there is an intervening wall or other permanent barrier between the door and
glazing.
3. Where access through the door is to a closet or storage area 3 feet (914 mm) or less
in depth. Glazing in this application shall comply with Section 2406.4.3.
58. Amend Section 2901.1 by adding a sentence to read as follows:
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
The provisions of this Chapter are meant to work in coordination with the provisions of Chapter
4 of the International Plumbing Code. Should any conflicts arise between the two chapters,
the Building Official shall determine which provision applies.
59. Amend table 2902.1 to read as follows:
#8 Storage; water closets and lavatories 1 per 200.
60. Amend Section 2902.1 to add a second paragraph to read as follows:
In other than E Occupancies, the minimum number of fixtures in Table 2902.1 may be lowered,
if requested in writing by the applicant, stating reasons for a reduced number and approved by
the Building Official.
61. Amend Section 2902.1.3 by adding a new Section 2902.1.3 to read as follows:
2902.1.3 Additional fixtures for food preparation facilities. In addition to the fixtures
required in this Chapter, all food service facilities shall be provided with additional fixtures set
out in this section.
2902.1.3.1 Hand washing lavatory. At least one hand washing lavatory shall be provided for
use by employees that is accessible from food preparation, food dispensing and ware washing
areas. Additional hand washing lavatories may be required based on convenience of use by
employees.
2902.1.3.2 Service sink. In new or remodeled food service establishments, at least one service
sink or one floor sink shall be provided so that it is conveniently located for the cleaning of
mops or similar wet floor cleaning tool and for the disposal of mop water and similar liquid
waste. The location of the service sink(s) and/or mop sink(s) shall be approved.
62. Amend Section 2902.2 exception 2 to read as follows:
2. Separate facilities shall not be required in structures or tenant space with a total occupant
load, including both employees and customers, of 20 or less.
63. Amend Section 3109.1 to read as follows:
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
3109.1 General. Swimming pools shall comply with the requirements of sections 3109.2
through 3109.5 and other applicable sections of this code and complying with applicable state
laws.”
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this
ordinance, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
ordinance, and the City Council of the City of Coppell, Texas hereby declares it would have
enacted such remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding
sections shall not affect or impair any act done or right vested or accrued or any proceeding, suit
or prosecution had or commenced in any cause before such repeal shall take effect; but every such
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not
to exceed the sum of Five Hundred Dollars ($500.00) for each offense, except where a different
penalty has been established by State law for such offense, the penalty shall be that fixed by State
law, and for any offense which is a violation of any provision of law that governs fire safety,
zoning or public health and sanitation, including dumping of refuse, the penalty shall be fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
______________________________
Karen Hunt, MAYOR
ATTEST:
________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
2015 INTERNATIONAL BUILDING CODE – PROPOSED AMENDMENTS
__________________________________
ROBERT HAGER, CITY ATTORNEY
2015 INTERNATIONAL RESIDENTIAL CODE
SIGNIFICANT CHANGES
The International Residential Code (IRC) covers minimum standards
for one- and two-family low-rise residential structures. It includes
planning for minimum living conditions, structural design, energy
efficiency, and life safety provisions. The IRC also contains
mechanical, electrical, plumbing, and fuel gas provisions that are
specific to residential construction.
SIGNIFICANT CODE CHANGES:
Wind speed maps have been added, and wind speed values have increased. [Figure
R301.2(4) & Table R602.10.3(1)]
Expanded sunroom regulations address specific construction types and uses.
[R301.2.1.1.1]
The minimum ceiling height for bathrooms, toilet rooms, and laundry rooms has been
reduced to 6 feet, 8 inches. [R305.1]
Carbon monoxide detectors are required to be hardwired in new construction.
Combination smoke and carbon monoxide alarms are allowed to satisfy both
requirements. Exterior work does not trigger the requirement for smoke and carbon
monoxide alarms. [R314 & R315.5]
There are new specifications for attaching exterior cladding over foam sheathing.
[R703.15-R703.17]
Allowed spans have been reduced for Southern Pine. [Tables R802.4]
There are new requirements for rooftop photovoltaic systems [R905.16 & R907]
CHANGES IN PROPOSED AMENDMENTS:
Chapter 11 Energy has been replaced with the International Energy Conservation Code.
Chapter 45 Residential Swimming Pools has been added, summarizing the pool barrier
requirements of the International Swimming Pool and Spa Code (not adopted).
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15, “OTHER CODES
ADOPTED”, ARTICLE 15-8, “RESIDENTIAL CODE”, TO ADOPT THE
INTERNATIONAL RESIDENTIAL CODE, 2015 EDITION, AS THE CITY OF
COPPELL RESIDENTIAL BUILDING CODE; PROVIDING AMENDMENTS TO
THE INTERNATIONAL RESIDENTIAL CODE 2015 EDITION; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING
A SAVINGS CLAUSE; PROVIDING A PENALTY FOR VIOLATION OF THIS
ORDINANCE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS
($500.00) FOR EACH OFFENSE; EXCEPT HOWEVER, WHERE A DIFFERENT
PENALTY HAS BEEN ESTABLISHED BY STATE LAW FOR SUCH OFFENSE
WHICH IS A VIOLATION OF ANY PROVISION OF LAW THAT GOVERNS
FIRE SAFETY, ZONING, OR PUBLIC HEALTH AND SANITATION,
INCLUDING DUMPING OF REFUSE, THE PENALTY SHALL BE A FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be and the same
is hereby amended by amending Chapter 15, Article 15-8, “Residential Code” in part to adopt the
International Residential Code, 2015 Edition, with amendments to read as follows:
“ARTICLE 15-8. RESIDENTIAL CODE”
Sec. 15-8. Residential Code - Adopted.
There is hereby adopted the International Residential Code, 2015 Edition, and made a part hereof
for all purposes, the same as if fully copied in full herein, with the exception of such sections
hereof, which are hereafter deleted, modified or amended.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
Section 15-8-2 Amendments.
The following sections of the International Residential Code, 2015 Edition, are hereby amended
to read as follows:
1. Amend Section R101.2 to read as follows:
R101.2 Scope. The provisions of the International Residential Code for One- and Two-
family Dwellings shall apply to the construction, alteration, movement, enlargement,
replacement, repair, equipment, use and occupancy, location, removal and demolition of
detached one- and two-family dwellings and townhouses not more than three stories above
grade plane in height with a separate means of egress and their accessory structures.
Exception:
Owner-occupied lodging houses with five or fewer guestrooms shall be permitted
to be constructed in accordance with the International Residential Code for One-
and Two-family Dwellings where equipped with a fire sprinkler system in
accordance with Section P2904.
2. Amend Section R102.4 to read as follows:
R102.4 Referenced Codes and Standards. The codes, when specifically adopted, and
standards referenced in this code shall be considered part of the requirements of this code to
the prescribed extent of each such reference. Whenever amendments have been adopted to the
referenced codes and standards, each reference to said code and standard shall be considered
to reference the amendments as well. Any reference to NFPA 70 or the Electrical Code shall
mean the Electrical Code as adopted.
3. Section R104.10.1 Flood Hazard areas shall be deleted in its entirety.
4. Amend Section R105.2 to read as follows:
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
R105.2 Work Exempt from Permit. Exemptions from permit requirements of this code
shall not be deemed to grant authorization for any work to be done in any manner in violation
of the provisions of this code or any laws or ordinances of this jurisdiction. Permits shall not
be required for the following:
Building:
1. Water tanks supported directly on grade if the capacity does not exceed 5,000
gallons (18,927L) and the ratio of the height to diameter does not exceed 2 to 1.
2. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.
3. Prefabricated swimming pools that are less than 24 inches (610mm) deep or have
walls entirely above the adjacent grade and if the capacity does not exceed 5,000 gallons
(18927 L).
4. Swings and other playground equipment accessory to a one- or two-family
dwelling.
5. Window awnings supported by an exterior wall.
5. Sections R105.3.1.1& R106.1.4 shall be deleted in their entirety.
6. Amend Section R106.1 to read as follows:
R106.1 Submittal Documents. Two complete sets of construction documents, special
inspection and structural observation programs and other data shall be submitted with each
application for a permit. The foundation plans and details as well as other engineered design
plans and details shall be prepared by a Texas registered design professional. Where special
conditions exist, the building official is authorized to require additional construction
documents to be prepared by a Texas registered design professional.
Exception: The building official is authorized to waive the submission of construction
documents and other data not required to be prepared by a registered design professional
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
if it is found that the nature of the work applied for is such that reviewing of construction
documents is not necessary to obtain compliance with this code.
Where differences occur between provisions of this code and referenced codes and
standards, the provisions of this code shall apply.
7. Section R110 (R110.1 through R110.5) shall be deleted in its entirety.
8. Adopt a new Section R112.1.1 to read as follows:
Section R112.1.1 Building and Standards Commission. The Building and Standards
Commission shall act as the Board of Appeals.
9. Section R112.3 Qualifications shall be deleted in its entirety.
10. Amend Section R202, “TOWNHOUSE”, to read as follows:
TOWNHOUSE. A single family dwelling unit constructed in a group of attached units
separated by a property line in which each unit extends from foundation to roof and with
an open space on at least two sides.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
11. Amend Table R301.2 (1) as follows: (No changes to footnotes)
TABLE R301.2 (1)
12. Amend Section R302.1 to adopt exception #6 to read as follows:
6. Open non-combustible carport structures may be constructed when also approved within
adopted ordinances.
13. Amend Section R302.2.4, Exception 5, to read as follows:
GRO
UND
SNO
W
LOA
D
WIND
DESIGN
SEISMI
C
DESIG
N
CATEG
ORYf
A
SUBJECT TO
DAMAGE FROM WINTER DESIGN TEMPe ICE BARRIER UNDER-LAYMENT h FLOOD HAZARDSg AIR FREEZING INDEXi MEAN ANNUAL TEMPj
SPEE
Dd
(MPH) Topographic k Special Wind RegionL Windborne Debris Zonem
Weath
ering
a
Frost
Line
Dept
hb
Termi
tec
5 lb/ft
220
F
No
Loca
l
Cod
e
150
64.90
F
115
(3 sec-
gust)/
76
fastest
mile
No
No
No
Moder
ate
6”
Very
Heav
y
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
Exception: {previous exceptions unchanged}
5. Townhouses separated by a common fire-resistance-rated wall as provided in Section
R302.2.
14. Amend Section R302.3 to adopt exception #3 to read as follows:
Exceptions:
1. {existing text unchanged}
2. {existing text unchanged}
3. Two-family dwelling units that are also divided by a property line through the
structure shall be separated as required for townhouses.
15. Amend Section R302.4.1 to read as follows:
R302.4.1 Through penetrations No through penetrations of fire rated wall or ceiling
assemblies are permitted.
16. Sections R302.4.1.1 and R302.4.1.2 shall be deleted in their entirety.
17. Amend Section R302.5.1 to read as follows:
R302.5.1 Opening protection. Openings from a private garage directly into a room used
for sleeping purposes shall not be permitted. Other openings between the garage and residence
shall be equipped with solid wood doors not less than 13/8 inches (35 mm) in thickness, solid
or honeycomb core steel doors not less than 13/8 inches (35 mm) thick, or 20-minute fire-rated
doors.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
18. Amend Section R303.3, “Exception”, to read as follows:
Exception: The glazed areas {remainder unchanged} Spaces containing only a water
closet, a lavatory, or water closet and a lavatory may be ventilated with an approved
mechanical recirculating fan or similar device designed to remove odors from the air.
19. Amend Section R313.2 to read as follows:
R313.2 NFPA 13R Sprinkler Systems. When buildings of Group R used for single and
two family dwellings have a total floor area in excess of 10,000 square feet, including garages
and open covered porches, automatic sprinkler systems shall be installed throughout in
accordance with NFPA 13R.
Exception: An automatic residential fire sprinkler system shall not be required for
additions or alterations to existing buildings that are not already provided with an automatic
residential sprinkler system if under 10,000 square feet. If the addition or alteration
increases the square footage over 10,000 square feet it shall also be sprinklered.
20. Amend Section R315.2.2, Alterations, repairs and additions, to read as follows:
Exception:
2. Installation, alteration or repairs of electrical powered {remaining text
unchanged}
21. Amend Section R319.1, to read as follows:
R319.1 Address identification. Buildings shall be provided with approved address
identification. The address identification shall be legible and placed in a position that is plainly
visible from the street or road fronting the property and where an alley exists, the address
identification shall be legible and placed in a position that is plainly visible from the alley.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
Address identification characters shall contrast with their background. Address numbers shall
be Arabic numbers. Numbers shall not be spelled out. Each character shall be not less than 4
inches (102 mm) in height with a stroke width of not less than 0.5 inch (12.7 mm). Where
required, address identification shall be provided in additional approved locations to facilitate
emergency response. Where access is by means of a private road and the building address
cannot be viewed from the public way, a monument or other sign or means shall be used to
identify the structure. Address identification shall be maintained.
22. Section R322 Flood Resistant Construction shall be deleted in its entirety.
23. Amend Section R326, Swimming Pools, Spas and Hot Tubs, to read as follows:
R326.1 General. The design and construction of pools and spas shall comply with the 2015
International Residential Code Chapter 45 as amended herein.
24. Amend Section R401.2 by adding a new paragraph following the existing paragraph to
read as follows:
Section R401.2. Requirements. {existing text unchanged} …
Every foundation and/or footing, or any size addition to an existing post-tension
foundation, regulated by this code shall be designed and sealed by a Texas-registered engineer.
25. Amend Section R602.6.1, to read as follows:
R602.6.1 Drilling and Notching of Top Plate. When piping or ductwork is placed in or
partly in an exterior wall or interior load-bearing wall, necessitating cutting, drilling or
notching of the top plate by more than 50 percent of its width, a galvanized metal tie not less
than 0.054 inch thick (1.37 mm) (16 Ga) and 5 inches (127 mm) wide shall be fastened across
and to the plate at each side of the opening with not less than eight 10d (0.148 inch diameter)
having a minimum length of 1 ½ inches (38 mm) at each side or equivalent. Fasteners will be
offset to prevent splitting of the top plate material. The metal tie must extend a minimum of 6
inches past the opening.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
See figure R602.6.1. {remainder unchanged}
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
26. Delete Figure R602.6.1 and insert the following figure:
27. Amend Section R703.8.4.1, to add a second paragraph to read as follows:
Each tie shall not support more than 2.67 square feet (0.248 m2) of wall area. The following
dimensions shall be adhered to:
1. When ties are placed on studs 16” in. (407 mm) o.c., they shall be spaced no further apart
than 24” (737 mm) vertically starting approximately 12 in. (381 mm) from the foundation.
2. When ties are placed on studs 24 in. (610 mm) o.c., they shall be spaced no further apart
than 16 in. (483 mm) vertically starting approximately 8 in. (254 mm) from the foundation.
28. Section R902.2, Fire-retardant shingles and shakes, shall be deleted in its entirety and
replaced with the following:
R902.2. Minimum Roof Class. All roof coverings shall be a minimum Class C.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
29. Chapter 11 [RE] – Energy Efficiency is deleted in its entirety and replaced with the
following:
N1101.1 Scope. This chapter regulates the energy efficiency for the design and construction
of buildings regulated by this code.
N1101.2 Compliance. Compliance shall be demonstrated by meeting the requirements of the
residential provisions of 2015 International Energy Conservation Code.
30. Amend Section M1305.1.3, to read as follows:
M1305.1.3 Appliances in attics. Attics containing appliances requiring access shall be
provided . . . {bulk of paragraph unchanged} . . . A walkway to an appliance shall be rated as
a floor as approved by the building official. As a minimum, for access to the attic space, provide
one of the following:
1. A permanent stair.
2. A pull down stair with a minimum 300 lb. (136 kg) capacity.
3. An access door from an upper floor level.
Exceptions:
1. The passageway and level service space are not required where the appliance can be
serviced and removed through the required opening.
2. Where the passageway is unobstructed…{remaining text unchanged}
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
31. Amend Section M1411.3 to read as follows:
M1411.3 Condensate disposal. Condensate from all cooling coils or evaporators shall be
conveyed from the drain pan outlet to an approved place of disposal or to a sanitary sewer
through a trap, by means of a direct or indirect drain. {remaining text unchanged}
32. Add Section M1501.2 to read as follows:
M1501.2 Exhaust Duct Size. The minimum diameter of the exhaust duct shall be as
recommended by the manufacturer, shall be not less than the diameter of the appliance outlet
and shall be a minimum nominal size of 4 inches (102 mm) in diameter. The size of duct shall
not be reduced along its developed length or at the point of termination.
33. Amend M1503.4 Makeup Air Required and add exception, to read as follows:
M1503.4 Makeup air required. Exhaust hood systems capable of exhausting in excess of
400 cubic feet per minute (0.19 m3/s) shall be mechanically or naturally provided with makeup
air at a rate approximately equal to the difference between the exhaust air rate and 400 cubic
feet per minute. Such makeup air systems shall be equipped with a means of closure and shall
be automatically controlled to start and operate simultaneously with the exhaust system.
Exception: Where all appliances in the house are of sealed combustion, power-vent,
unvented, or electric, the exhaust hood system shall be permitted to exhaust up to 600 cubic
feet per minute (0.28 m3/s) without providing makeup air. Exhaust hood systems capable
of exhausting in excess of 600 cubic feet per minute (0.28 m3/s) shall be provided with a
makeup air at a rate approximately equal to the difference between the exhaust air rate and
600 cubic feet per minute.
34. Amend Section M2005.2 to read as follows:
M2005.2 Prohibited locations. Fuel-fired water heaters shall not be installed in a room
used as a storage closet. Water heaters located in a bedroom or bathroom shall be installed in
a sealed enclosure so that combustion air will not be taken from the living space. Access to
such enclosure may be from the bedroom or bathroom when through a solid door, weather-
stripped in accordance with the exterior door air leakage requirements of the International
Energy Conservation Code and equipped with an approved self-closing device. Installation of
direct-vent water heaters within an enclosure is not required.
35. Amend Section G2412.5 (401.5) by adding a second paragraph to read as follows:
Both ends of each section of medium pressure gas piping shall identify its operating gas
pressure with an approved tag. The tags are to be composed of aluminum or stainless steel and
the following wording shall be stamped into the tag:
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
"WARNING 1/2 to 5 psi gas pressure Do Not Remove"
36. Amend Section G2413.3 (402.3) by adding an exception to read as follows:
Exception: Corrugated stainless steel tubing (CSST) shall be a minimum of 1/2" (18
EDH).
37. Amend Section G2415.12 (404.12) to read as follows:
G2415.12 (404.12) Minimum burial depth. Underground piping systems shall be
installed a minimum depth of 18 inches (457 mm) below grade, except as provided for in
Section G2415.12.1
38. Amend Section G2415.12.1 (404.12.1) to read as follows:
G2415.12.1 Individual outside appliances. Individual lines to outside lights, grills or
other appliances shall be installed a minimum of 12 inches (203 mm) below finished grade….
{Rest unchanged}.
39. Amend Section G2417.1 to read as follows:
G2417.1 (406.1) General. Prior to acceptance and initial operation, all piping installations
shall be inspected and pressure tested to determine that the materials, design, fabrication, and
installation practices comply with the requirements of this code. The permit holder shall make
the applicable tests prescribed in Sections 2417.1.1 through 2417.7.4 to determine compliance
with the provisions of this code. The permit holder shall give reasonable advance notice to the
code official when the piping system is ready for testing. The equipment, material, power and
labor necessary for the inspections and test shall be furnished by the permit holder and the
permit holder shall be responsible for determining that the work will withstand the test pressure
prescribed in the following tests.
40. Amend Section G2417.4 to read as follows:
G2417.4 (406.4) Test pressure measurement. Test pressure shall be measured with a
manometer or with a pressure-measuring device designed and calibrated to read, record, or
indicate a pressure loss caused by leakage during the pressure test period. The source of
pressure shall be isolated before the pressure tests are made.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
41. Amend Section G2417.4.1 to read as follows:
G2417.4.1 (406.4.1) Test pressure. The test pressure to be used shall be not less than 3
psig (20 kPa gauge), or at the discretion of the Building Official, the piping and valves may be
tested at a pressure of at least six (6) inches (152 mm) of mercury, measured with a manometer
or slope gauge. For tests requiring a pressure of 3 psig, diaphragm gauges shall utilize a dial
with a minimum diaphragm diameter of three and one half inches (3 ½”), a set hand, 1/10
pound incrementation and pressure range not to exceed 6 psi for tests requiring a pressure of 3
psig. For tests requiring a pressure of 10 psig, diaphragm gauges shall utilize a dial with a
minimum diameter of three and one-half inches (3 ½”), a set hand, a minimum of 2/10 pound
incrementation and a pressure range not to exceed 20 psi. For welded piping, and for piping
carrying gas at pressures in excess of fourteen (14) inches water column pressure (3.48 kPa)
(1/2 psi) and less than 200 inches of water column pressure (52.2 kPa) (7.5 psi), the test
pressure shall not be less than ten (10) pounds per square inch (69.6 kPa). For piping carrying
gas at a pressure that exceeds 200 inches of water column (52.2 kPa) (7.5 psi), the test pressure
shall be not less than one and one-half times the proposed maximum working pressure.
42. Amend Section G2417.4.2 to read as follows:
G2417.4.2 (406.4.2) Test Duration. The test duration shall be held for a length of time
satisfactory to the code official, but in no case for less than fifteen (15) minutes. For welded
piping, and for piping carrying gas at pressures in excess of fourteen (14) inches water column
pressure (3.48 kPa), the test duration shall be held for a length of time satisfactory to the code
official, but in no case for less than thirty (30) minutes.
43. Add Section G2420.1.4 to read as follows:
G2420.1.4 Valves in CSST Installations. Shutoff valves installed with corrugated
stainless steel (CSST) piping systems shall be supported with an approved termination fitting,
or equivalent support, suitable for the size of the valves, of adequate strength and quality, and
located at intervals so as to prevent or damp out excessive vibration but in no case greater than
12-inches from the center of the valve. Supports shall be installed so as not to interfere with
the free expansion and contraction of the system's piping, fittings, and valves between anchors.
All valves and supports shall be designed and installed so they will not be disengaged by
movement of the supporting piping.
44. Amend Section G2420.5.1 (409.5.1) to read as follows:
G2420.5.1 (409.5.1) Located within the same room. The shutoff valve …{bulk of
paragraph unchanged}… in accordance with the appliance manufacturer’s instructions. A
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
secondary shutoff valve must be installed within 3 feet (914 mm) of the firebox if appliance
shutoff is located in the firebox.
45. Amend Section G2421.1 (410.1) and adopt a new Exception to read as follows:
G2421.1 (410.1) Pressure regulators. A line pressure regulator shall be … {bulk of
paragraph unchanged}… approved for outdoor installation. Access to regulators shall comply
with the requirements for access to appliances as specified in Section M1305.
Exception: A passageway or level service space is not required when the regulator is
capable of being serviced and removed through the required attic opening.
46. Amend Section G2422.1.2.3 (411.1.3.3) by deleting Exception 1 and Exception 4.
47. Amend Section G2445.2 (621.2) by adopting a new Exception to read as follows:
G2445.2 (621.2) Prohibited use. One or more unvented room heaters shall not be used as
the sole source of comfort heating in a dwelling unit.
Exception: Existing approved unvented room heaters may continue to be used in dwelling
units, in accordance with the code provisions in effect when installed, when approved by
the Building Official unless an unsafe condition is determined to exist as described in
International Fuel Gas Code, Section 108.7.
48. Amend Section G2448.1.1 (624.1.1) to read as follows:
G2448.1.1 (624.1.1) Installation requirements. The requirements for water heaters
relative to access, sizing, relief valves, drain pans and scald protection shall be in accordance
with this code.
49. Amend Section P2603.5.1 to read as follows:
P2603.5.1 Sewer Depth. Building sewers shall be a minimum of 12 inches (304 mm)
below grade.
50. Amend Section P2801.6.1 to read as follows:
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
Section P2801.6.1 Pan size and drain. The pan shall be not less than 11/2 inches (38 mm)
in depth and shall be of sufficient size and shape to receive all dripping or condensate from the
tank or water heater. The pan shall be drained by an indirect waste pipe having a diameter of
not less than 3/4 inch (19 mm). Piping for safety pan drains shall be of those materials listed
in Table 605.4. Multiple pan drains may terminate to a single discharge piping system when
approved by the administrative authority and permitted by the manufactures installation
instructions and installed with those instructions.
51. Amend Section P2804.6.1 to read as follows:
P2804.6.1 Requirements for discharge pipe.
The discharge piping serving a pressure-relief valve, temperature-relief valve or
combination valve shall:
1. Not be directly connected to the drainage system.
2. Discharge to the outdoors or through an air gap located in the same room as the water
heater.
3. Not be smaller than the diameter of the outlet of the valve served and shall discharge
full size to the air gap.
4. Serve a single relief device and shall not connect to piping serving any other relief
device or equipment.
Exception: Multiple relief devices may be installed to a single T & P discharge piping
system when approved by the administrative authority and permitted by the
manufactures installation instructions and installed with those instructions.
5. Discharge to an indirect waste receptor or to the outdoors.
6. [remainder unchanged]
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
52. Amend Section P2902.5.3 to read as follows:
P2902.5.3 Lawn Irrigation Systems. The potable water supply to lawn irrigation systems
shall be protected against backflow by an atmospheric-type vacuum breaker, a pressure-type
vacuum breaker, a double-check assembly or a reduced pressure principle backflow preventer.
A valve shall not be installed downstream from an atmospheric vacuum breaker. Where
chemicals are introduced into the system, the potable water supply shall be protected against
backflow by a reduced pressure principle backflow preventer.
53. Amend Section P2903.9.1 by adding the following sentence:
The shutoff valve at the entrance of the water service into the dwelling unit shall not be
more than 12 inches below finished grade.
54. Amend Section P3003.9.2 by deleting the exception.
55. Section P3111 is deleted in its entirety.
56. Amend Section P3112.2 to read as follows:
P3112.2 Installation. Traps for island sinks and similar equipment shall be roughed in
above the floor and may be vented by extending the vent as high as possible, but not less than
the drain-board height and then returning it downward and connecting it to the horizontal sink
drain immediately downstream from the vertical fixture drain. The return vent shall be
connected to the horizontal drain through a wye-branch fitting and shall, in addition, be
provided with a foot vent taken off the vertical fixture vent by means of a wye-branch
immediately below the floor and extending to the nearest partition and then through the roof
to the open air or may be connected to other vents at a point not less than six (6) inches (152
mm) above the flood level rim of the fixtures served. Drainage fittings shall be used on all
parts of the vent below the floor level and a minimum slope of one-quarter (1/4) inch per foot
(20.9 mm/m) back to the drain shall be maintained. The return bend used under the drain-
board shall be a one (1) piece fitting or an assembly of a forty-five (45) degree (0.79 radius), a
ninety (90) degree (1.6 radius) and a forty-five (45) degree (0.79 radius) elbow in the order
named. Pipe sizing shall be as elsewhere required in this Code. The island sink drain, upstream
of the return vent, shall serve no other fixtures. An accessible cleanout shall be installed in the
vertical portion of the foot vent.
57. Add Chapter 45 Residential Swimming Pools to read as follows:
Section 4501 Swimming Pool Enclosures and Safety Devices
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
4501.1 General. Swimming pools shall comply with the requirements of Sections 4501.2
through 4501.5 and other applicable sections of this code and its referenced codes and
standards.
4501.2 Definition:
SWIMMING POOL, RESIDENTIAL. A pool intended for use which is accessory to a
residential setting and available only to the household and its guests.
4501.3 Swimming Pool Enclosures Residential swimming pools shall be completely enclosed
by a barrier complying with section 4501.3.1.
Exception: A swimming pool with a power safety cover or a spa with a safety cover
complying with ASTM F 1346
4501.3.1 Barrier height and clearances. The top of the barrier shall be not less than 48 inches
(1219 mm) above grade measured on the side of the barrier that faces away from the swimming
pool. The vertical clearance between grade and the bottom of the barrier shall be no greater
than 2 inches (51 mm) measured on the side of the barrier that faces away from the swimming
pool. Where the top of the pool structure is above grade, the barrier is authorized to be at
ground level or mounted on top of the pool structure, and the vertical clearance between the
top of the pool structure and the bottom of the barrier shall be not greater than 4 inches (102
mm).
4501.3.1.1 Openings. Openings in the barrier shall not allow passage of a 4-inch diameter (102
mm) sphere.
4501.3.1.2 Solid Barrier Surfaces. Solid barriers which do not have openings shall not contain
indentations or protrusions except for normal construction tolerances and tooled masonry
joints.
4501.3.1.3 Closely spaced horizontal members. Where the barrier is composed of horizontal
and vertical members and the distance between the tops of the horizontal members is less than
45 inches (1143 mm), the horizontal members shall be located on the swimming pool side of
the fence. Spacing between vertical members shall be not greater than 1 ¾ inches (44 mm) in
width. Where there are decorative cutouts within vertical members, spacing within the cutouts
shall be not greater than 1 ¾ inches (44 mm) in width.
4501.3.1.4 Widely spaced horizontal members. Where the barrier is composed of horizontal
and vertical members and the distance between the tops of the horizontal members is 45 inches
(1143 mm) or more, spacing between vertical members shall be not greater than 4 inches (102
mm). Where there are decorative cutouts within vertical members, spacing within the cutouts
shall be not greater than 1 ¾ inches (44 mm) in width.
4501.3.1.5 Chain link dimensions. Mesh size for chain link fences shall be not greater than a
2 ¼ inch square (57 mm square) unless the fence is provided with slats fastened at the top or
the bottom that reduce the openings to not more than 1 ¾ inches (44 mm).
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
4501.3.1.6 Diagonal members. Where the barrier is composed of diagonal members, the
opening formed by the diagonal members shall be not greater than 1 ¾ inches (44 mm)
4501.3.1.7 Gates. Access doors or gates shall comply with the requirements of Sections
4501.3.1.1 through 4501.3.1.6 and shall be equipped to accommodate a locking device.
Pedestrian access doors or gates shall open outward away from the pool and shall be self-
closing and have self-latching device. Doors or gates other than pedestrian access doors or
gates shall have a self-latching device. Where the release mechanism of the self-latching device
is located less than 54 inches (1372 mm) from the bottom of the door or gate, the release
mechanism shall be located on the pool side of the door or gate no less than 3 inches (76 mm)
below the top of the door or gate, and the door or gate and barrier shall be without openings
greater than ½ inch (12.7 mm) within 18 inches (457 mm) of the release mechanism.
4501.3.1.8 Dwelling wall as a barrier. Where a wall of a dwelling serves as a part of the
barrier, one of the following shall apply:
1. Doors with direct access to the pool through that all shall be equipped with an alarm that
produces an audible warning when the door or its screen, if present, are opened. The alarm
shall be listed and labeled in accordance with UL 2017. The deactivation switch shall be
located 54 inches (1372 mm) or more above the threshold of the door
2. The pool shall be equipped with a power safety cover that complies with ASTM F 1346.
3. Other means of protection such as self-closing doors with self-latching devices, which
are approved, shall be accepted so long as the degree of protection afforded is not less than
protection afforded by Item 1 or 2 above. The building official may require documentation
from the homeowner attesting to the presence and maintenance of required safety devices.
4501.3.1.9 Pool structure as barrier. Where an above-ground pool structure is used as a
barrier or where the barrier is mounted on top of the pool structure, and the means of access is
a ladder or steps, then the ladder or steps either shall be capable of being secured, locked or
removed to prevent access, or the ladder or steps shall be surrounded by a barrier that meets
the requirements of Sections 4501.3.1.1 through 4501.3.1.8. Where the ladder or steps are
secured, locked or removed, any opening created shall not allow the passage of a 4-inch-
diamter (102 mm) sphere.
4501.3.2 Indoor Swimming Pools. Walls surrounding indoor swimming pools shall not be
required to comply with section 4501.3.1.8.
4501.3.3 Prohibited locations. Barriers shall be located so as to prohibit permanent structures,
equipment or similar objects from being used to climb the barriers.
4501.4 Entrapment avoidance. Suction outlets shall be designed and installed in accordance
with ANSI/APSP-7.”
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this
ordinance, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
ordinance, and the City Council of the City of Coppell, Texas hereby declares it would have
enacted such remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding
sections shall not affect or impair any act done or right vested or accrued or any proceeding, suit
or prosecution had or commenced in any cause before such repeal shall take effect; but every such
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not
to exceed the sum of Five Hundred Dollars ($500.00) for each offense, except where a different
penalty has been established by State law for such offense, the penalty shall be that fixed by State
law, and for any offense which is a violation of any provision of law that governs fire safety,
zoning or public health and sanitation, including dumping of refuse, the penalty shall be fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
2015 INTERNATIONAL RESIDENTIAL CODE – PROPOSED AMENDMENTS
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
______________________________
Karen Hunt, MAYOR
ATTEST:
________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
ROBERT HAGER, CITY ATTORNEY
2015 INTERNATIONAL EXISTING BUILDING CODE
SIGNIFICANT CHANGES
The International Existing Building Code (IEBC) is new to the City
of Coppell, although the code has existed since 2003. Through
the 2012 code cycle, existing buildings were addressed in
Chapter 34 of the International Building Code. In the 2015
edition, Chapter 34 of the IBC has been deleted in its entirety and
replaced with a reference to the International Existing Building
Code. The City is seeking to adopt the 2015 International Existing
Building Code as a necessary companion to the 2015
International Building Code. The overall technical content of the
2015 International Existing Building Code is fundamentally
similar to Chapter 34 of the 2012 IBC. The key difference is that
the IEBC provides greater detail and flexibility.
SIGNIFICANT CHANGES – 2012 IBC CHAPTER 34 TO 2015 IEBC:
The IEBC offers three compliance methods for additions, repairs, alterations, changes of
occupancy, and relocations of existing buildings:
o Prescriptive Compliance Method [Chapter 4], which most closely resembles
Chapter 34 of the 2012 IBC
o Work Area Compliance Method [Chapters 5-13]
o Performance Compliance Method [Chapter 14]
Even when there is no change in the occupancy classification in accordance with the IBC,
a “change in the character of use” of an existing space may still trigger additional
requirements by code. [407.1.1]
Chapter 5 of the IEBC defines the following work classifications: Repairs, Alteration –
Level 1 (fixtures and finishes), Alteration – Level 2 (reconfiguration/addition), Alteration
– Level 3 (exceeds 50% of building), Change of Occupancy, Additions, Historic Buildings,
and Relocated Buildings.
Historic Building criteria is expanded into its own chapter. [Chapter 12]
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15, “OTHER CODES
ADOPTED, BY ADOPTING A NEW ARTICLE 15-17, “EXISTING BUILDING
CODE”, TO ADOPT THE INTERNATIONAL EXISTING BUILDING CODE, 2015
EDITION, AS THE CITY OF COPPELL EXISTING BUILDING CODE;
PROVIDING AMENDMENTS TO THE INTERNATIONAL EXISTING
BUILDING CODE 2015 EDITION; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY FOR VIOLATION OF THIS ORDINANCE NOT TO
EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH
OFFENSE; EXCEPT HOWEVER, WHERE A DIFFERENT PENALTY HAS
BEEN ESTABLISHED BY STATE LAW FOR SUCH OFFENSE WHICH IS A
VIOLATION OF ANY PROVISION OF LAW THAT GOVERNS FIRE SAFETY,
ZONING, OR PUBLIC HEALTH AND SANITATION, INCLUDING DUMPING
OF REFUSE, THE PENALTY SHALL BE A FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be, and the same
is, hereby amended by amending Chapter 15, by adopting Article 15-17, “Existing Building Code”,
to adopt the International Existing Building Code, 2015 Edition, with amendments to read as
follows:
“ARTICLE 15-17. INTERNATIONAL EXISTING BUILDING CODE”
Sec. 15-17. International Existing Building Code – Adopted.
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
There is hereby adopted the International Existing Building Code, 2015 Edition, and made a part
hereof for all purposes, the same as if fully copied in full herein, with the exception of such sections
hereof, which are hereafter deleted, modified or amended.
Sec. 15-17-2. Amendments.
The following sections of the International Existing Building Code, 2015 Edition, are hereby
amended to read as follows:
1. Amend Section 102.4 to read as follows:
102.4 Referenced codes and standards. The codes, when specifically adopted, and standards
referenced in this code shall be considered part of the requirements of this code to the prescribed
extent of each such reference and as further regulated in Sections 102.4.1 and 102.4.2. Any
reference to NFPA 70 or the ICC Electrical Code shall mean the National Electrical Code as
adopted.
2. Amend Section 105.2 to read as follows:
105.2 Work Exempt from Permit. Exemptions from permit requirements of this code shall
not be deemed to grant authorization for any work to be done in any manner in violation of the
provisions of this code or any laws or ordinances of this jurisdiction. Permits shall not be
required for the following:
Building:
1. Water tanks supported directly on grade if the capacity does not exceed 5,000 gallons (18
925 L) and the ratio of height to diameter or width does not exceed 2:1.
2. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.
3. Temporary motion picture, television and theater stage sets and scenery.
4. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24
inches (610 mm) deep, do not exceed 5,000 gallons (18 925 L) and are installed entirely
above ground.
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
5. Shade cloth structures constructed for agricultural purposes, not including service systems.
6. Swings and other playground equipment accessory to detached one- and two-family
dwellings.
7. Nonfixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches
(1753mm) in height.
3. Amend Section 112.1 to read as follows:
The Building and Standards Commission shall act as the Board of Appeals.
4. Section 112.3 Qualifications shall be deleted in its entirety.
5. Amend Section 202 to include the following:
EXISTING BUILDING. A building, structure, or space, with an approved final inspection
for a legal building permit issued under a code edition which is at least two published code
editions preceding the currently adopted building code; or a change of occupancy.
HIGH RISE BUILDING. A building with an occupied floor located more than 55 feet (16
764 mm) above the lowest level of fire department vehicle access.
6. Amend Section 406.2 to read as follows:
406.2 Replacement window opening control devices. In Group R-2 or R-3 buildings
containing dwelling units, window opening control devices complying with ASTM F 2090
shall be installed where an existing window is replaced and where all of the following apply
to the replacement window .The window opening control device, after operation to release
the control device allowing the window to fully open, shall not reduce the minimum net
clear opening area of the window unit to less than the area required by Section 1030.2 of the
International Building Code.
{Remainder unchanged}
7. Amend Section 406.3 to read as follows:
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
406.3 Replacement window emergency escape and rescue openings. Where windows are
required to provide emergency escape and rescue openings in Group R-2 and R-3
occupancies, replacement windows shall be exempt from the requirements of Sections
1030.2, 1030.3 and 1030.5 of the International Building Code provided the replacement
window meets the following conditions:
{Remainder unchanged}
8. Amend Section 409.1 by adding an exception to read as follows:
Exception: Moved historic buildings need not be brought into compliance with the exception
of new construction features required as the result of such movement, including but not limited
to foundations and/or other structural elements.
9. Amend Section 410.1 by adding an exception to read as follows:
Exception: Components of projects regulated by and registered with Architectural Barriers
Division of Texas Department of Licensing and Regulation shall be deemed to be incompliance
with the requirements of this chapter.
10. Amend Section 410.4.2 by adding number 7 to the list of requirements, to read as follows:
7. At least one accessible family or assisted use toilet room shall be provided in accordance with
Chapter 11 of the International Building Code.
11. Amend Section 702.6 to read as follows:
702.6 Materials and methods. All new work shall comply with the materials and methods
requirements in the International Building Code, International Energy Conservation Code,
International Mechanical Code, National Electrical Code, and International Plumbing Code, as
applicable, that specify material standards, detail of installation and connection, joints,
penetrations, and continuity of any element, component, or system in the building.
12. Amend Section 802.1 to read as follows:
802.1 General. Alteration of buildings classified as special use and occupancy as described
in Chapter 4 of the International Building Code shall comply with the requirements of
Section 801.1 and the scoping provisions of Chapter 1 where applicable.
13. Amend Section 803.5.1 to read as follows:
803.5.1 Minimum requirement. Every portion of open-sided walking surfaces,
including mezzanines, equipment platforms, aisles, stairs, ramps and landings that are
located more than 30 inches (762 mm) measured vertically to the floor or grade below at
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
any point within 36 inches (914 mm) horizontally to the edge of the open side, which are
not provided with guards, or those in which the existing guards are judged to be in danger
of collapsing, shall be provided with guards.
14. Amend Section 804.1 by adding a sentence, to read as follows:
For the purpose of fire sprinkler protection and fire alarm requirements included in this section,
the work area shall be extended to include at least the entire tenant space or spaces bounded by
walls capable of resisting the passage of smoke containing the subject work area, and if the
work area includes a corridor, hallway, or other exit access, then such corridor, hallway, or other
exit access shall be protected in its entirety on that particular floor level.
15. Amend the Exception to Section 804.2.5 to read as follows:
Exception: Supervision is not required where the Fire Code does not require such for new
construction. Delete 1, 2,3,4,5.
16. Amend Section 804.3 to read as follows:
804.3 Standpipes. Refer to Section 1103.6 of the Fire Code for retroactive standpipe
requirements.
{Delete rest of Section 804.3.}
17. Amend Section 805.2 by deleting Exception #1
18. Amend Section 805.3.1.1 to read as follows:
4. In Group R-4 Occupancies, the maximum occupant load excluding staff is 10.
19. Amend Section 805.5.2 to read as follows:
805.5.2 Transoms. In all buildings of Group B, E, I-1, I-2, R-1 and R-2 occupancies,
{remainder unchanged}
20. Amend Section 806.1 by adding an exception to read as follows:
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
Exception: Components of projects regulated by and registered with Architectural Barriers
Division of Texas Department of Licensing and Regulation shall be deemed to be incompliance
with the requirements of this chapter.
21. Amend Section 902.1 to read as follows:
902.1 High-rise buildings. Any building having occupied floors more than 55 feet above the
lowest level of fire department vehicle access shall comply with the requirements of Sections
902.1.1 and 902.1.2.
22. Amend Section 904.1 by adding a sentence to read as follows:
For the purpose of fire sprinkler protection and fire alarm requirements included in this section,
the work area shall be extended to include at least the entire tenant space or spaces bounded
by walls containing the subject work area, and if the work area includes a corridor, hallway, or
other exit access, then such corridor, hallway, or other exit access shall be protected in its
entirety on that particular floor level.
23. Amend Section 904.1 to read as follows:
904.1 High-rise buildings. An automatic sprinkler system shall be provided in work areas of
high-rise buildings.
24. Amend Section 1401.2 to read as follows:
1401.2 Applicability. Structures existing prior to the date of an approved final inspection for
a legal building permit issued under a code edition which is at least two published code editions
preceding the currently adopted building code; or a change of occupancy,” {remainder
unchanged}
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this
ordinance, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
ordinance, and the City Council of the City of Coppell, Texas hereby declares it would have
enacted such remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding
sections shall not affect or impair any act done or right vested or accrued or any proceeding, suit
or prosecution had or commenced in any cause before such repeal shall take effect; but every such
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not
to exceed the sum of Five Hundred Dollars ($500.00) for each offense, except where a different
penalty has been established by State law for such offense, the penalty shall be that fixed by State
law, and for any offense which is a violation of any provision of law that governs fire safety,
zoning or public health and sanitation, including dumping of refuse, the penalty shall be fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
INTERNATIONAL EXISTING BUILDING CODE – PROPOSED AMENDMENTS
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
______________________________
Karen Hunt, MAYOR
ATTEST:
________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
2015 INTERNATIONAL ENERGY CONSERVATION CODE
SIGNIFICANT CHANGES
The International Energy Conservation Code regulates the design and
construction of buildings for the use and conservation of energy. The
Texas state legislature passed HB 1736 in 2015, which adopted the
2015 IRC (Chapter 11 referencing the 2015 IECC) for new homes as the
statewide minimum for residential energy codes, effective on
September 1, 2016. Because the 2015 energy provisions are
mandatory in Texas, the City has little leeway to amend the code, and
deferred mostly to the North Central Texas Council of Governments for
recommended amendments.
SIGNIFICANT CODE CHANGES:
Additional required energy inspections are listed, such as foundation insulation,
plumbing, electrical, and mechanical systems. [C104.2 &R104.2]
Over 50 new technical definitions have been added. [C202 & R202]
The geographic border line designating Warm-Humid locations moved, affecting 14 Texas
counties (not Dallas). [Figures C301.1 & R301.1]
The minimum R-value increased for commercial roof insulation and residential wall
insulation. [Tables C402.1.3 & R402.1.2]
New regulations reconcile the ambient fresh air intake requirements for fuel-burning
appliances with the air-sealing requirements for the building envelope.
HVAC efficiency ratings and lighting power restrictions have increased.
New regulations have been added for commercial walk-in coolers and freezers,
refrigerated warehouses, and refrigerated display cases. [403.2.14-17 & C403.5]
The allowable rate of air changes per hour is reduced from five to three for residential
buildings. [R402.4.1.2]
The Energy Rating Index (ERI) is a new compliance alternative. [R406]
CHANGES IN PROPOSED AMENDMENTS:
Section R102.1.2 Alternative Compliance has been further amended to clarify that all
dwelling units must be tested for air and duct leakage, regardless of compliance method.
The qualifications and objectivity of third-party testing agencies have been clarified.
2015 INTERNATIONAL ENERGY CONSERVATION CODE – PROPOSED AMENDMENTS
ORDINANCE NO.__________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE CODE
OF ORDINANCES BY AMENDING CHAPTER 15 ARTICLE 15-7, “ENERGY
CONSERVATION CODE”, TO ADOPT THE INTERNATIONAL ENERGY
CONSERVATION CODE, 2015 EDITION, AS THE CITY OF COPPELL ENERGY
CODE; PROVIDING AMENDMENTS TO THE INTERNATIONAL ENERGY CODE
2015 EDITION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
PENALTY FOR VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE SUM
OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; EXCEPT
HOWEVER, WHERE A DIFFERENT PENALTY HAS BEEN ESTABLISHED BY
STATE LAW FOR SUCH OFFENSE WHICH IS A VIOLATION OF ANY
PROVISION OF LAW THAT GOVERNS FIRE SAFETY, ZONING, OR PUBLIC
HEALTH AND SANITATION, INCLUDING DUMPING OF REFUSE, THE
PENALTY SHALL BE A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be, and the same is,
hereby amended by amending Chapter 15, Article 15-7, “Energy Conservation Code”, in part
to adopt the International Energy Conservation Code, 2015 Edition, with amendments to read
as follows:
“ARTICLE 15-7. ENERGY CONSERVATION CODE
Sec. 15-7-1 Energy Conservation Code – Adopted.
There is hereby adopted the International Energy Conservation Code, 2015 Edition, and made
a part hereof for all purposes, the same as if fully copied in full herein, with the exception of
such sections hereof, which are hereafter deleted, modified or amended.
Sec. 15-7-2 Amendments.
2015 INTERNATIONAL ENERGY CONSERVATION CODE – PROPOSED AMENDMENTS
The following sections of the International Energy Conservation Code, 2015 Edition, are
hereby amended to read as follows:
1. Amend Section C102/R102 by adding Sections C102.1.2 and R102.1.2 to read as
follows:
C102.1.2 Alternative compliance. A building certified by a national, state, or local accredited
energy efficiency program and determined by the Energy Systems Laboratory to be in
compliance with the energy efficiency requirements of this section may, at the option of the
Code Official, be considered in compliance. The United States Environmental Protection
Agency's Energy Star Program certification of energy code equivalency shall be considered in
compliance.
R102.1.2 Alternative compliance. A building certified by a national, state, or local accredited
energy efficiency program and determined by the Energy Systems Laboratory to be in
compliance with the energy efficiency requirements of this section may, at the option of the
Code Official, be considered in compliance. The United States Environmental Protection
Agency's Energy Star Program certification of energy code equivalency shall be considered in
compliance. Regardless of the program or the path to compliance, each 1- and 2-family
dwelling shall be tested for air and duct leakage as prescribed in Section R402.4 and R403.3.3
respectfully.
2. Amend Section C202 and R202 by adding the following definitions:
DYNAMIC GLAZING. Any fenestration product that has the fully reversible ability to
change it performance properties, including U-factor, solar heat gain coefficient (SHGC), or
visible transmittance (VT).
GLAZING AREA. Total area of the glazed fenestration measured using the rough opening
and including sash, curbing or other framing elements that enclose conditioned space. Glazing
area includes the area of glazed fenestration assemblies in walls bounding conditioned
basements. For doors where the daylight opening area is less than 50 percent of the door area,
the glazing area is the daylight opening area. For all other doors, the glazing area is the rough
opening area for the door including the door and the frame.
2015 INTERNATIONAL ENERGY CONSERVATION CODE – PROPOSED AMENDMENTS
PROJECTION FACTOR. The ratio of the horizontal depth of the overhang, eave or
permanently attached shading device, divided by the distance measured vertically from the
bottom of the fenestration glazing to the underside of the overhang, eave or permanently
attached shading device.
3. Amend Section C402.2/R402.2 by adding Sections C402.2.9 and R402.2.14 to read as
follows:
Section C402.2.9/R402.2.14 Insulation installed in walls. To insure that insulation remains in
place, insulation batts installed in walls shall be totally secured by an enclosure on all sides
consisting of framing lumber, gypsum, sheathing, wood structural panel sheathing, netting or
other equivalent material approved by the building official.
4. Amend Section R402.3.2 by adding a paragraph and table following the exception to
read as follows:
Where vertical fenestration is shaded by an overhang, eave, or permanently attached shading
device, the SHGC required in Table R402.1.2 shall be reduced by using the multipliers in Table
R402.3.2 SHGC Multipliers for Permanent Projections.
Table R402.3.2 SHGC Multipliers for Permanent Projections a
Projection
Factor
SHGC Multiplier
(all Other Orientation)
SHGC Multiplier
(North Oriented)
0 - 0.10 1.00 1.00
>0.10 – 0.20 0.91 0.95
>0.20 – 0.30 0.82 0.91
>0.30 – 0.40 0.74 0.87
>0.40 – 0.50 0.67 0.84
>0.50 – 0.60 0.61 0.81
2015 INTERNATIONAL ENERGY CONSERVATION CODE – PROPOSED AMENDMENTS
>0.60 – 0.70 0.56 0.78
>0.70 – 0.80 0.51 0.76
>0.80 – 0.90 0.47 0.75
>0.90 – 1.00 0.44 0.73
a North oriented means within 45 degrees of true north.
5. Amend Section R402.4.1.2 by adding a last paragraph to read as follows:
Mandatory testing shall only be performed by individuals that are certified to perform air
infiltration testing certified by national or state organizations as approved by the building
official. The certified individuals must be an independent third-party entity, and may not be
employed, or have any financial interest in the company that constructs the structure.
6. Amend Section C402.2.7/R402.2 by adding Section C402.2.9 and R402.2.14 to read as
follows:
Section C402.2.7/R402.2.14 Insulation installed in walls. To insure that insulation remains in
place, insulation installed in walls shall be totally enclosed on all sides consisting of framing
lumber, gypsum, sheathing, wood structural panel sheathing, netting or other equivalent
material approved by the building official.
7. Amend Section R403.3.3 by adding a last paragraph to read as follows:
Mandatory testing shall only be performed by individuals that are certified to perform duct
testing leakage testing certified by national or state organizations as approved by the building
official. The certified individuals must be an independent third-party entity, and may not be
employed; or have any financial interest in the company that constructs the structure.
8. Amend Section R403.3.3 by adding a last paragraph to read as follows:
Mandatory testing shall only be performed by individuals that are certified to perform duct
testing leakage testing certified by national or state organizations as approved by the building
2015 INTERNATIONAL ENERGY CONSERVATION CODE – PROPOSED AMENDMENTS
official. The certified individuals must be an independent third-party entity, and may not be
employed; or have any financial interest in the company that constructs the structure.
9. Amend Section R403.3.5 to read as follows:
R403.3.5 Building cavities (Mandatory). Building framing cavities shall not be used as
supply ducts and plenums. Building framing wall cavities in the exterior thermal envelope
shall not be used as return ducts
10. Amend Section R405.6 by adding the following sentence to the end of paragraph:
Acceptable performance software simulation tools may include, but are not limited to, REM
RateTM, Energy Gauge and IC3. Other performance software programs accredited by
RESNET BESTEST and having the ability to provide a report as outlined in R405.4.2 may
also be deemed acceptable performance simulation programs and may be considered by the
building official.
11. Amend Table R406.4 to read as follows:
TABLE R406.41
MAXIMUM ENERGY RATING INDEX
CLIMATE ZONE ENERGY RATING INDEX
3 65
1 This table is effective until August 31, 2019.”
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this ordinance,
or application thereof to any person or circumstance is held invalid by any court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of this
2015 INTERNATIONAL ENERGY CONSERVATION CODE – PROPOSED AMENDMENTS
ordinance, and the City Council of the City of Coppell, Texas hereby declares it would have
enacted such remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding sections
shall not affect or impair any act done or right vested or accrued or any proceeding, suit or
prosecution had or commenced in any cause before such repeal shall take effect; but every
such act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced
shall remain in full force and effect to all intents or purposes as if such ordinance or part thereof
so repealed shall remain in force.
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine
not to exceed the sum of Five Hundred Dollars ($500.00) for each offense, except where a
different penalty has been established by State law for such offense, the penalty shall be that
fixed by State law, and for any offense which is a violation of any provision of law that governs
fire safety, zoning or public health and sanitation, including dumping of refuse, the penalty
shall be fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and
each and every day such offense is continued shall constitute a new and separate offense.
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
2015 INTERNATIONAL ENERGY CONSERVATION CODE – PROPOSED AMENDMENTS
______________________________
Karen Hunt, MAYOR
ATTEST:
________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
ROBERT HAGER, CITY ATTORNEY
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE
SIGNIFICANT CHANGES
The International Property Maintenance Code (IPMC)
provides for the regulation and safe use of existing structures
in the interest of the social and economic welfare of the
community. The City has substantially amended portions of
the IPMC to reflect our own neighborhood standards, rental
registration policy, and enforcement protocols. These
amendments have not changed in the 2015 edition, except
as noted.
SIGNIFICANT CODE CHANGES:
Section 101.2 adds the term “owner’s authorized agent” to the list of responsible parties
(repeated throughout the Codes).
Section 704.2 Smoke Detectors has been reformatted and expanded to include a required
separation distance between smoke detectors and bathrooms or cooking appliances.
CHANGES IN PROPOSED AMENDMENTS:
Section 404.4.1 is amended to increase the minimum room size of bedrooms for multiple
occupants.
Alterations in use or construction that increase the number of bedrooms should not be
disproportional to the number of bathrooms and living spaces. [404.4.5]
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15 ARTICLE 15-14,
“PROPERTY MAINTENANCE CODE”, TO ADOPT THE
INTERNATIONAL PROPERTY MAINTENANCE CODE 2015 EDITION,
AS THE CITY OF COPPELL PROPERTY MAINTENANCE CODE;
PROVIDING AMENDMENTS TO THE INTERNATIONAL PROPERTY
MAINTENANCE CODE 2015 EDITION; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A REPEALING CAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY FOR VIOLATION OF THIS
ORDINANCE NOT TO EXCEED THE SUM OF FIVE HUNDRED
DOLLARS ($500.00) FOR EACH OFFENSE; EXCEPT HOWEVER,
WHERE A DIFFERENT PENALTY HAS BEEN ESTABLISHED BY
STATE OR LAW FOR SUCH OFFENSE WHICH IS A VIOLATION OF
PROVISION OF LAW THAT GOVERNS FIRE SAFETY, ZONING, OR
PUBLIC HEALTH AND SANITATION, INCLUDING DUMPING OF
REFUSE, THE PENALTY SHALL BE A FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell Texas be and the same
is hereby amended by amending Chapter 15, Article 15-14, “Property Maintenance Code”, in part
to adopt the International Property Maintenance Code, 2015 Edition, with amendments to read as
follows:
“ARTICLE 15-14. PROPERTY MAINTENANCE CODE
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
There is hereby adopted the International Property Maintenance Code, 2015 Edition, and made a
part hereof for all purposes, the same as if fully copied in full herein, with the exception of such
sections hereof, which are hereafter deleted, modified or amended.
Sec. 15-14-2. Amendments.
The following sections of the International Property Maintenance Code, 2015 Edition, are hereby
amended to read as follows:
1. Amend Section 101.1 to read as follows:
101.1 Title. These regulations shall be known as the Property Maintenance Code of the City of
Coppell, hereinafter referred to as “this code.”
2. Amend Section 102.3 to read as follows:
102.3 Application of other codes. Repairs, additions or alterations to a structure, or changes
of occupancy, shall be done in accordance with the procedures and provisions of the
International Building Code, International Energy Conservation Code, International Fire Code,
International Fuel Gas Code, International Mechanical Code, International Residential Code,
International Plumbing Code, and NFPA 70. Nothing in this code shall be construed to cancel,
modify or set aside any provision of the City of Coppell Zoning Ordinance.
3. Amend Section 103.1 to read as follows:
103.1 General. The department of property maintenance inspection, referred to as the Building
Inspection Department of the City of Coppell, is hereby created and the executive official in
charge thereof, Chief Building Official or designee, shall be known as the code official.
4. Amend Section 103.5 to read as follows:
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
103.5 Fees. The fees for activities and services performed by the department in carrying out its
responsibilities under this code shall be as indicated in the fee schedule as established by
resolution of the City of Coppell shall be charged for compliance with this article.
5. Amend Section 107.1 to read as follows:
107.1 Notice to owner(s) or to person(s) responsible. Whenever the code official determines
that there has been a violation of this code or has grounds to believe that a violation has
occurred, notice shall be given in the manner prescribed in Sections 107.2 and 107.3 to the
owner(s) or to the person(s) responsible for the violation as specified in this code. Notices for
condemnation procedures shall also comply with Section 108.3.
6. Amend Section 107.3 to read as follows:
107.3 Method of service. Such notice shall be deemed to be properly served if a copy thereof
is:
1. Delivered personally; or
2. Posting a notice of violation in a conspicuous place in or about the structure or on a placard
attached to a stake driven into the ground on the property to which the violation relates, if
the property contains no buildings; or
3. Sent by certified or first class mail addressed to the last known address; or
4. If the notice is returned showing that the letter was not delivered, a copy thereof shall
be posted in a conspicuous place in or about the structure affected by such notice.
7. Amend Section 111.1 to read as follows:
111.1 Application for appeal. Any person directly affected by a decision of the building
official or a notice or order issued under this code shall have the right to appeal to the building
and standards commission prior to the expiration of the period for compliance in said order.
An application for appeal shall be based on a claim that the true intent of this code or the rules
legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not
fully apply, or the requirements of this code are adequately satisfied by other means. There
shall be a filing fee for an appeal to the building and standards commission in an amount
determined from time to time by resolution of the City council.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
8. Sections 111.2 thru 111.8 shall be deleted and replaced by:
Article 2-6 Building and Standards Commission of the Code of Ordinances.
9. Amend Section 112.4 to read as follows:
112.4 Failure to comply. Any person who shall continue any work after having been served
with a stop work order, except such work as that person is directed to perform to remove a
violation or unsafe condition, shall be liable to a fine of not less than the amount of the permit
fee required by code and not to exceed One Thousand ($1,000.00) dollars.
10. Adopt a new Section 113 “Rental Registration”, to read as follows:
113.1 General. The City of Coppell, referred to as the City, recognizes a need for an organized
inspection program of residential rental units within the City in order to upgrade rental units to
meet City and state life safety, health, fire and zoning codes within the City and to provide a
more efficient system for compelling both absentee and local landlords to correct violations
and to maintain, in proper condition, rental property within the City. The City recognizes that
the most efficient system to provide for rental inspections is the creation of a program requiring
the registration of all residential rental units within the City so that orderly inspection schedules
can be made by City officials.
113.2 Registration requirements. No person shall hereafter occupy, allow to be occupied or
let to another person for occupancy any residential rental property within the City for which a
registration statement has not been properly made and filed with the building inspection
department of the City. Registration shall be made upon forms furnished by the City for such
purpose and shall specifically require the following minimum information:
1. Name, address and phone number of the property owner.
2. Name, address and phone number of the designated local property manager if the
property owner lives outside the metropolitan area.
3. The street address of the rental property.
4. The number and types of units within the rental property (dwelling units or
sleeping rooms).
5. The maximum number of occupants permitted for each dwelling unit or sleeping room
in accordance with Section 404.4.1.
6. The name, phone number and address of the person authorized to make or order repairs
or services for the property, if in violation of City or state codes, if the person is
different than the owner or local manager.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
113.2.1 Manner of registering. The registration must be made on or before January 30th, and
annually thereafter by the property owner or designated local property manager in the office
of the building inspection department of the City.
113.2.2 Transfer of property. Every new owner of rental property (whether as fee owner or
contract purchaser) shall be required to furnish to the building inspection department the new
owner's name, address and phone number and the name, address and phone number of the
owner's designated local manager before taking possession of the rental property. No
registration fee shall be required of the new owner during the year in which possession takes
place provided that the previous owner has paid all registration fees and has complied with all
requirements of this article and any notices from the City concerning violations of health,
zoning, fire or safety codes of the City. If any change in the type of occupancy as originally
registered is contemplated by the new owner, a new registration statement will be required.
113.3 Inspection required. All dwellings, boarding-houses, rooming houses, lodging houses,
and/or tourist houses that rent to permanent residents and dormitories shall be inspected
systematically for compliance with this article and all other applicable laws.
Exception: The provisions of this section shall not apply to:
1. Dwellings, buildings, structures and uses owned and operated by any
governmental agency;
2. Dwellings, buildings, structures and uses licensed and inspected by the state;
3. Hotels that do not rent to permanent residents;
4. Where a nonresidential business or activity, or a state-licensed and state-
inspected use occupies a portion of a building and premises which would be
otherwise subject to this article, the provisions of this article shall be applicable
to the residential and common or public areas of such building and premises.
5. Properties that are currently being occupied by family member(s) with a
written notice given to Building Inspection and no rental payments are being
collected from occupant.
113.4 Frequency of inspections. All rental dwellings subject to this article shall be inspected
upon change of occupancy, except as provided herein.
113.4.1 Inspection of multifamily: Ten percent of the entire complex will be inspected each
year. As a result of such inspection, a list of all violations found in each unit, if any, shall be
maintained by the inspection department. For each additional unit that fails due to a high risk
item, one additional unit will be inspected. Any re-inspection shall require an additional fee as
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
established by resolution of the City Council. High risk re-inspections shall be conducted
within three business days.
113.4.2 Inspection of townhome(s): The owner of multiple townhomes shall provide written
notice to Building Inspection indicating the type of registration classification of their
townhomes as listed below:
a. Residential classification which shall be inspected upon change of occupancy with
appropriate fees; or
b. Multifamily classification which shall require ten percent of the entire complex be inspected
each year with appropriate fees.
113.5. Rental Registration Inspection required. No person shall rent, lease or let for
occupancy any dwelling subject to this division without having a valid, current rental
registration inspection for that dwelling.
113.6 Inspection procedure. If, upon completion of the inspection, the premises are found to
be in violation of one or more provisions of applicable City codes and ordinances, the City
shall provide written notice of such violation and shall set a re-inspection date for violation to
be corrected. If such uncorrected violations do not pose an immediate threat to the health,
safety, and welfare of the occupants, the Chief Building Official or designee may authorize the
occupancy of the premises for a period not to exceed 90 days.
113.7 Request for inspection. The owner of any dwelling subject to this division [article] may
request inspections of said dwelling at any time.
113.8 Maintenance of records. All records, files, and documents pertaining to this article shall
be maintained by the Building Inspection Department and made available to the public as
allowed or required by state law or City ordinance.
113.9 Exemptions. The provisions of this article shall not apply to hospital units, nursing home
units or retirement-home units licensed by the state located within the City and properties that
are currently being occupied by family member(s) and no payments are being collected all of
which shall be specifically exempt from registration under this article.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
113.10 Fees. A fee schedule as established by resolution of the City shall be charged for
compliance with this article.
113.11 Nuisance, injunction. Any violation of this article is hereby declared to be a nuisance.
In addition to any other relief provided by this article, the City attorney may apply to a court
of competent jurisdiction for an injunction to prohibit the continuation of any violation of this
article. Such application for relief may include seeking a temporary restraining order,
temporary injunction and permanent injunction.
113.12 Other actions, prosecution, court cases. Nothing in this article shall prevent the City
from taking action under any of its City fire, housing, zoning or other health safety codes for
violations thereof to seek injunctive relief or criminal prosecution of such violations in
accordance with the terms and conditions of the particular ordinance or code under which the
City would proceed against the property owner, designated property manager or occupant of
any residential rental dwelling unit covered by this registration and inspection article.
113.13 Failure to register or obtain inspection. If the owner or local property manager fail
to register a property within the time prescribed or fails to obtain a passing inspection prior to
occupancy, they shall be liable to a fine not to exceed Two Thousand ($2,000.00) dollars.
11. Amend Section 202 by adding new definitions to read as follows:
BOARDINGHOUSE, ROOMING HOUSE, LODGING HOUSE AND TOURIST
HOUSE. Building arranged or used for the lodging, with or without meals, for compensation,
by individuals who are not members of the family.
FENCE. Any wall or structure more than 18 inches in height erected or maintained for the
purposes of enclosing, screening, restricting access to or decorating the surrounding lot, parcel,
building or structures.
FRONT YARD. Open, unoccupied space on a lot facing a street and extending across the
front of a lot between the side yard lines.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
GRAFFITI. Words, phrases, designs, symbols, letters, or drawings written, painted, scratched
on or applied to sidewalks, fences, walls, windows, walls of buildings, trees, or other structures
or items.
HIGH-RISK ITEMS. Unsafe or unsanitary plumbing, electrical hazards, unsanitary
conditions, missing or inoperable smoke detectors, structural hazards, inadequate heat (as
required by the International Building Code), improperly secured premise, inadequate exits.
HOTEL. A room or rooms in any building or structure kept, used, maintained, advertised or
held out to the public to be an inn, motel, hotel, apartment hotel, lodging house, boarding
house, rooming house, tourist house, dormitory or place, where sleeping, rooming, office,
conference or exhibition accommodations are furnished for lease or rent, whether with or
without meals.
LANDLORD. Any owner, resident or non-resident, who leases or rents his single-family
residence to another.
MULTIFAMILY DWELLINGS. A building or portion thereof containing more than two
dwelling units.
NUISANCE. The following shall be defined as nuisances; whatever is dangerous to human
life or is detrimental to health, as determined by the health officer, including but not limited to
the following:
a. Any public nuisance known at common law.
b. Any attractive nuisance which may prove detrimental to children whether in a building,
on the premises of a building, or upon an unoccupied lot. This includes any abandoned
wells, shafts, basements, or excavations; abandoned refrigerators and motor vehicles; any
structurally unsound fences or structures; un-fenced privately owned playground
equipment; or any lumber, trash, fences, brush, debris or vegetation which may be
hazardous for children;
c. Graffiti of any type;
d. Any tree, shrub, or other plant which creates a hazard or risk of damage or
destruction to persons or property;
e. Any substandard condition under this code.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
PERSON. An individual, corporation, partnership or any other group acting as a unit and/or
as a legal entity.
PERMANENT RESIDENT. Any person who occupies or has the right to occupy any room
or rooms in a hotel or motel for at least thirty (30) consecutive days.
PROPERTY MANAGER. A person other than the owner that has managing control of a
rental property.
REAR YARD. A space unoccupied by principle structure extending for the full width of the
lot between a principle structure and the rear lot.
RENT. The offering, holding out or actual leasing of a rental unit to an occupant other than
the owner and generally involves the payment of a rental amount although other forms of
consideration may be involved or no consideration at all may be involved.
RENTAL PROPERTY. Any single family dwelling, two-family dwelling, multifamily
dwelling, town home, dormitory, boardinghouse, lodging house, tourist house, rooming unit
or combination of any such dwelling unit as defined herein.
REPAIR. The replacement of existing work with the same kind of material used in the existing
work, not including additional work that would change the structural safety of the building, or
that would affect or change required exit facilities, a vital element of an elevator, plumbing,
gas piping, wiring or heating installations, or that would be in violation of a provision of law
or ordinance. The term “repair” or “repairs” shall not apply to any changes of construction.
REPAIR, FENCE. The construction or repair of fifty percent (50%) or less of the perimeter
of an existing fence.
REPLACE, FENCE. The construction, reconfiguration, relocation or repair of fifty percent
(50%) or more of the perimeter of an existing fence.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
SIDE YARD. An open unoccupied space on the same lot with the building, situated between
the building and the side line of the lot, and extending through the street or the front line shall
be deemed a side yard.
SINGLE-FAMILY DWELLING, ATTACHED. A building located on a separately platted
lot with use and occupancy identical to other single-family dwellings except without the
required yard setbacks in front, side or rear. This is a structure that has one or more walls
extending from ground to roof separating it from adjoining structures and sometimes referred
to as townhouses.
SINGLE-FAMILY DWELLING, DETACHED. A building designed for one family in a
single dwelling unit. This shall include manufactured homes as defined herein.
TWO-FAMILY DWELLING (DUPLEX). A building containing two dwelling units.
TRASH AND DEBRIS. All manner of refuse including, but not limited to: mounds of dirt;
piles of leaves, grass and weed clippings; paper trash; useless fragments of building material;
building materials that have not been in use in over 30 days; rubble; furniture other than
furniture designed for outside use; useless household items and appliances; items of salvage,
such as scrap metal and wood; old barrels; tires; objects that hold water for an extended time;
tree and brush trimmings and other miscellaneous wastes or rejected matter.
VEHICLE. Any and every device in, upon or by which a person or property is or may be
transported, drawn or moved upon a street, highway, waterway or airway and shall include but
is not limited to any automobile, bus, truck, tractor, motorhouse, farm machinery, motorcycle,
scooter, moped, all-terrain vehicle, boat, boat trailer, aircraft, recreational vehicle, golf cart,
go-cart, trailer, fifth wheel trailer, camper, camper shell, wheeled towing frame, semi tractor,
semi tractor trailer, truck bed mounted on a chassis and mobile home. This definition does not
include non-motorized bicycles, small engine lawn mowers and devices of similar scale.
VEHICLE, ANTIQUE. A passenger car or truck that is at least 35 years old.
VEHICLE COLLECTOR. A person who: (a) owns one or more antique or special interest
vehicles; and (b) acquires, collects or disposes of an antique or special interest vehicle or part
of them for personal use to restore and preserve an antique or special interest vehicle for
historic interest.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
VEHICLE, SPECIAL INTEREST. A vehicle of any age that has not been changed from the
original manufacturer’s specifications and, because of its historic interest is being preserved
by hobbyist.
URBAN NUISANCE. A premises or structure that is dilapidated, substandard, or unfit for
human habitation and a hazard to the public health, safety, and welfare; regardless of its
structural condition, is unoccupied by its owner, lessees, or other invitees and is unsecured
from unauthorized entry to the extent that it could be entered or used by vagrants or other
uninvited persons as a place of harborage or could be entered or used by children; or boarded
up, fenced, or otherwise secured in any manner if: the structure constitutes a danger to the
public even though secured from entry; or the means used to secure the structure are inadequate
to prevent unauthorized entry or use of the structure.
12. Amend Section 302.2 to read as follows:
302.2 Grading and drainage. All premises shall be graded and maintained to prevent the
erosion of soil and to prevent the accumulation of stagnant water thereon, or within any
structure located thereon. Furthermore, no filling, excavation or other improvement shall be
performed or constructed on any property which will have an adverse effect on an existing
drainage pattern on an adjacent property.
Exception: Approved retention areas and reservoirs.
13. Amend Section 302.3 to read as follows:
302.3 Sidewalks and driveways. All sidewalks, walkways, stairs, driveways, parking spaces
and similar areas shall be kept in a proper state of repair, and maintained free from hazardous
conditions, mud, debris, frozen precipitation or other obstruction that would impair or prevent
their use.
14. Amend Section 302.4 to read as follows:
302.4 Weed(s), brush and other material over 12 inches high. It shall be unlawful for any
person owning or occupying any real property within the corporate limits of the City to permit
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
weed(s) or any other combustible material to grow to a height greater than 12 inches upon any
such real property including but not limited to alleys, City r.o.w., and utility easements. All
vegetation, not regularly cultivated, and which exceeds 12 inches in height shall be presumed
to be a fire hazard and constitute a nuisance.
Exception: With respect to lots, tracts or parcels of land designated for agricultural use by
the appropriate County Appraisal District and/or lots, tracts or parcels zoned Agricultural
District as per the City of Coppell Zoning Map, the provisions of this section shall not apply
to any area greater than 50 feet from any property line and right-of-way line of any street or
thoroughfare. Furthermore, crops shall not be allowed to grow to a height greater than 4 feet.
15. Adopt new Sections 302.4.1 through 302.4.11 to read as follows:
302.4.1 Groundcover. All groundcover including but not limited to grass, weed(s), ivy, and
other decorative groundcovers shall be maintained by mowing, trimming, and/or edging so as
to be in conformance with Section 302.4 of this section and shall be maintained so as not to
encroach over the edge of sidewalks, pedestrian ways, driveways, flatwork, curbs, and street
pavement. This shall not preclude the use of permeable pavement or permeable flatwork
techniques that incorporate groundcover in their design provided the areas are maintained in
accordance with this section.
302.4.2 Objectionable matter. It shall be the lawful duty of any person owning or occupying
real property, within the corporate limits of the City, to keep such property free from rubbish,
and other objectionable, unsightly, or unsanitary manner. It shall further be the lawful duty
of any person owning any building, establishment, or real property, to keep such
improvements or property free from filth, carrion, or other impure or unwholesome matter.
302.4.3 Stagnant water. It shall be unlawful for any person owning or occupying real
property, within the corporate limits of the City, to permit stagnant water therein, and it shall
be the duty of said persons to fill up, drain, or regrade any lot, ground or yard which has
stagnant water therein.
302.4.4 Notice to owner(s) or to person(s). Notice shall be given in the manner prescribed
in Sections 107.2 and 107.3 to the owner(s) or to person(s) responsible for the violation as
specified in this code.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
302.4.5 Subsequent violations within one year. The City, in the notice of violation, may
inform the owner(s) or person(s) responsible in the manner prescribed in Sections 107.2 and
107.3 that if the owner commits another violation of the same kind or nature that poses a
danger to the public health and safety on or before the first anniversary of the date of the
notice, the City without further notice may correct the violation at the owners expense and
assess the expense against the property. If a violation covered by a notice under this
subsection occurs within the one year period, and the City has not been informed in writing
by the owner of an ownership change, then the City without notice may take any action
permitted by this article and assess expenses as provided by this article.
302.4.6 City may perform work and charge expenses. If the owner or occupant of property
in the City does not comply with a requirement in this article within ten days of notice of a
violation, the City may do the work or make the improvements required and pay for the work
done and improvements made and charge the expenses to the owner of the property. The
expenses incurred by the City of Coppell, with City council approval, pursuant to the
correcting of conditions as set forth in this article, shall be assessed against the real estate on
which the work is done or improvements made.
302.4.7 Expenses of compliance. In the event that it becomes necessary for the City to go
onto property and do, or cause to be done, the work necessary to compel compliance with the
requirements of this article, the following expenses shall be charged, levied, assessed and
collected against such property:
1. Actual costs of necessary work;
2. $100.00 administrative fee; and
3. Ten percent interest per year.
302.4.8 Assessments of expenses. In the event the owners of premises upon which work was
performed by the City and charges incurred, fails or refuses to pay such charges and expenses
within 60 days after the work was done, the City Tax Assessor and collector shall file with
the County Clerk of Dallas or Denton County a lien statement which describes the expenses
the City has incurred pursuant to the provision of this article, the name of the owner, if known,
and the legal description of the property. This lien is security for the expenditures made and
interest occurring at the rate of ten percent on the amount due from the date of payment by
the municipality. This lien is inferior only to tax liens and liens for street improvements.
302.4.9 Foreclosure. The City may bring a suit for foreclosure in the name of the City to
recover the expenditures and interest due in any lien obtained pursuant to this article.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
302.4.10 Additional authority to abate dangerous weed(s).
302.4.10.1 Notwithstanding the other provisions to this article, the City may abate, without
notice, weed(s) that have grown higher than 48 inches and are an immediate danger to the
health, life, or safety of any person.
302.4.10.2 If the City abates weed(s) under this section, the City shall give notice to the
property owner in a manner required by Sections 107.2 and 107.3 not later than the tenth day
after the date that the City abates weed(s) under this section. This notice shall contain:
1. An identification, which is not required to be a legal description, of the property;
2. A description of the violations of the ordinance that occurred on the property;
3. A statement that the City abated the weeds; and
4. An explanation of the property owner's right to request an administrative hearing about
the City abatement of the weeds.
302.4.10.3 The City shall conduct an administrative hearing on the abatement of weeds under
this section if, not later than the 30th day after the date of the abatement of the weed(s), the
property owner files with the City a written request for a hearing.
302.4.10.4 An administrative hearing conducted under this section shall be conducted no later
than the 20th day after the date a request for hearing is filed. The owner may testify or present
any witnesses or written information relating to the City's abatement of the weed(s).
302.4.10.5 Expenses under this section may be assessed in liens created under the same
conditions expressed in this article. The grant of authority in this section is in addition to all
other powers granted by this article.
302.4.11 Maintenance of subdivision. Within the boundaries of a subdivision plat, the
homeowner's association shall be responsible for maintaining all common areas, and shall be
considered the owner or occupant of the common areas for purposes of this article.
16. Amend Section 302.7 to read as follows:
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
Section 302.7 Accessory structures. All accessory structures, including detached garages,
carports, awnings, patio covers, sheds, storage buildings, retaining walls, fences and walls,
shall be maintained structurally sound and in good repair.
17. Adopt new Sections 302.7.1 and 302.7.2 to read as follows:
Section 302.7.1 Portable storage container(s) and/or unit(s). It shall be unlawful for any
person, occupant, or owner to place on any public street or City right-of-way a portable
storage container(s) and/or unit(s) including but not limited to PODS, Mobile Mini, Smart
Box, and Mini Storage units. Furthermore, such portable storage container(s) and/or unit(s)
shall not be placed on any property for a period longer than forty-five (45) consecutive days.
Section 302.7.2 Fences and retaining walls. All fences and retaining walls shall be
maintained reasonably plumb and structurally sound. Fences and retaining walls that are
broken, loose, damaged, missing parts (i.e. pickets, slates, posts, wood rails, brick, and panels)
shall be repaired, replaced or removed. Each structural and decorative member of a fence or
a retaining wall shall be free of deterioration and be compatible in size, material, and
appearance with the remainder of the fence or retaining wall. A fence or retaining wall that
has deteriorated to a condition that is likely to fall or if any portion of the fence is more than
15 degrees out of vertical alignment shall be repaired, replaced, or removed. Fences or
retaining walls shall not be externally braced in lieu of replacing or repairing steel posts,
columns, or other structural members.
18. Amend Section 302.8 to read as follows:
Section 302.8 Motor Vehicles. Except as provided for in other regulations, no inoperable or
unlicensed motor vehicle shall be parked, kept or stored on any premises, and no vehicle shall
at any time be in a state of major disassembly, disrepair, or in the process of being stripped or
dismantled. Paint of vehicles is prohibited unless conducted inside an approved spray booth.
Exceptions:
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
1. A vehicle of any type is permitted to undergo major overhaul, including body work,
provided that such work is performed inside a structure or similarly enclosed area
designed and approved for such purposes.
2. A vehicle that is completely enclosed within a building in a lawful manner and
is not visible from the street or other public or private property.
3. That is stored or parked in a lawful manner on private property in connection with
the business of a licensed vehicle dealer or a junk yard; or
4. That is antique or special interest vehicle stored by a vehicle collector on the
collector’s property, if the vehicle or part and the outside storage area, if any, are: (a)
maintained in an orderly manner; (b) not a health hazard; and (c) screened from ordinary
public view by appropriate means including a fence, rapidly growing trees or shrubbery.
19. Adopt new Sections 302.8.1 and 302.8.2 to read as follows:
Section 302.8.1 Parking regulations. No vehicle, special vehicle, and/or utility vehicle shall
be parked on any lot unless parked on a concrete driveway or solid concrete slab. Certain
vehicles, such as, but not limited to any trailer, boat, boat trailer, stock trailer, camper trailer,
semitrailer, mobile home, truck tractor, recreational vehicle or bus shall be parked on any
public street within any residential area of the City for a period longer than two hours.
Section 302.8.2 Non-conforming parking surfaces. Pre-existing, non-conforming gravel
driveways/ parking surfaces (those installed prior to the current solid parking surface
requirement) shall be maintained to be free of grass and weeds.
20. Adopt a new Section 302.10 to read as follows:
Section 302.10 Glare. Exterior lights placed or erected on private property shall be shielded,
placed or erected so as not to create a traffic hazard or a public nuisance.
21. Adopt a new Section 302.11 to read as follows:
Section 302.11 Trees, shrubs and plants. Trees, shrubs, and plants shall not obstruct the
access to or from any door or window of any structure which is used, or is required by City
codes and ordinances to be used, for ingress or egress. Trees, shrubs, or plants that are dead
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
and/or which are hazardous to persons or property shall be removed. Foliage of hedges, trees,
and shrubs in public rights-of-way shall be maintained by the property owner adjacent to the
right-of-way, such that the minimum overhang above a sidewalk shall be seven (7) feet. The
minimum overhang above a street, alley, or public driveway shall be fourteen (14) feet.
22. Adopt a new Section 302.12 to read as follows:
Section 302.12. Nuisances. All properties shall be maintained free of any nuisances.
23. Adopt a new Section 302.13 to read as follows:
Section 302.13 Erosion Control. The unpaved areas of the property shall be maintained with
grass, ground cover, or other type of landscaping to such an extent that the soil, when wet, will
not be picked up and spread to sidewalks or adjacent private or public property and is not
subject to erosion during rains.
24. Adopt a new Section 302.14 to read as follows:
Section 302.14 Antennas, towers, stacks, etc. Antennas, towers, stacks, satellite dishes, and
similar structures must be maintained structurally sound, free of deterioration, firmly secured,
and must comply with applicable requirements of the City of Coppell Zoning Ordinance, as
amended.
25. Adopt a new Section 302.15 to read as follows:
Section 302.15 Residential Outside Storage. It shall be unlawful for any person to allow,
permit, conduct or maintain any outside storage on any portion of a lot or tract, unless screened
from public view. Prohibited outside storage shall include, but is not limited to, the following:
Building and landscape material (exception: allowed only during an active remodeling permit)
including firewood, chemicals; items associated with a home occupation; or other matter
associated with nonresidential activity, appliances and or furniture not designed for outdoor
use; appliances designed for outdoor use but not currently installed; tools, equipment not
connected with a residential use; lawn maintenance equipment; motor vehicle parts and/or
accessories; other items or personal property which are not customarily used or stored outside
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
and which are not made of a material that is resistant to damage or deterioration from exposure
to the outside environment; or trash, garbage or other refuse.
26. Amend Section 304.3 to read as follows:
[F] Section 304.3 Premises identification. Buildings shall have approved address numbers
placed in a position to be plainly legible and visible from the street or road fronting the
property and rear alleyway where such alleyway exists. These numbers shall contrast with
their background. Address numbers shall be Arabic numerals or alphabet letters. Numbers
shall be a minimum of 4 inches (102 mm) high with a minimum stroke width of 0.5 inch (12.7
mm).
27. Amend Section 304.15 to read as follows:
Section 304.15 Doors. All exterior doors, garage doors, door assemblies, operator systems if
provided, and hardware shall be maintained in good condition. Locks at all entrances to
dwelling units and sleeping units shall tightly secure the door. Locks on means of egress
doors shall be in accordance with Section 702.3.
28. Adopt a new Section 304.20 to read as follows:
Section 304.20 Burglar bars. Burglar bars shall comply with requirements of the building
code and other codes or ordinances of the City. Burglar bars on windows of bedrooms of
residential structures shall be constructed and mounted in such a way so as to be operable and
openable from the interior of the residence.
29. Amend Section 404.4.1 to read as follows:
404.4.1 Room area. Every living room shall contain not less than 120 square feet (11.2 m2)
and every bedroom shall contain not less than 70 square feet for a single occupant (6.5 m2)
and shall be increased by not less than 50 square feet (4.6 m2) of floor area for each additional
occupant.
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
30. Amend Section 404.4.5 to add a second paragraph, to read as follows:
Section 404.4.5 Other requirements. [first paragraph to remain the same]
The number of bedrooms must be proportional to the number of bathrooms and living areas
in single-family and two-family dwellings such that for every two rooms in the dwelling unit
used as a bedroom, there must be at least one full bathroom (containing a commode, a lavatory
and a shower or bathtub) and one living area.”
Section 2. If any section, subsection, paragraph, sentence, phrase or work in this
ordinance, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
ordinance, and the City Council of the City of Coppell, Texas hereby declares it would have
enacted such remaining portions despite any such invalidity.
Section 3. That the repeal of any ordinance or any portion thereof by the preceding sections
shall not affect or impair any act done or right vested or accrued or any proceeding, suit or
prosecution had or commenced in any cause before such repeal shall take effect; but every such
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
Section 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas shall be subject to a fine not
to exceed the sum of Five Hundred Dollars ($500.00) for each offence, except where a different
2015 INTERNATIONAL PROPERTY MAINTENANCE CODE – PROPOSED AMENDMENTS
penalty has been established by State law for such offense, the penalty shall be that fixed by State
law, and for any offense which is a violation of any provision of law that governs fire safety,
zoning or public health and sanitation, including dumping of refuse, the penalty shall be fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
Section 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of Coppell, Texas, this the _______day of
_______________, 2017.
APPROVED:
______________________________
KAREN HUNT, MAYOR
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
2015 INTERNATIONAL MECHANICAL CODE
SIGNIFICANT CHANGES
The International Mechanical Code (IMC) covers mechanical
systems, appliances, and duct and ventilation systems for
buildings other than one- and two-family residential structures.
It establishes standards for the safe and efficient use of
temperature control and ventilation systems. This code relies
heavily on manufacturer’s specifications for appliance
installation. The code has evolved to reflect new technologies
and energy efficiency measures.
SIGNIFICANT CODE CHANGES:
Manicure and pedicure stations must be equipped with exhaust systems, with minimum
ventilation rates established to remove chemical vapors. [502.20 & Table 403.3.1.1]
Dryer Exhaust Duct Power Ventilators (booster fans) are recognized as a means to
increase dryer exhaust vent length. [504.5 & 504.8.4.3]
Return air provisions have been reorganized, and language has been added requiring
return air openings to be at least ten feet from draft hoods or combustion chambers of
appliances. [601.5]
All duct sealant tapes must be UL 181B listed. [603.9]
Refrigerant access ports must be retrofitted with locking caps when an air conditioner is
serviced or refrigerant is added; previously, locking caps were only required on new units.
[1102.3]
CHANGES IN PROPOSED AMENDMENTS:
No significant changes in amendments
2015 INTERNATIONAL MECHANICAL CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO._________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15 ARTICLE 15-3,
“MECHANICAL CODE”, TO ADOPT THE INTERNATIONAL MECHANICAL
CODE, 2015 EDITION, AS THE CITY OF COPPELL MECHANICAL CODE;
PROVIDING AMENDMENTS TO THE INTERNATIONAL MECHANICAL
CODE 2015 EDITION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
PENALTY FOR VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE
SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; EXCEPT
HOWEVER, WHERE A DIFFERENT PENALTY HAS BEEN ESTABLISHED BY
STATE LAW FOR SUCH OFFENSE WHICH IS A VIOLATION OF ANY
PROVISION OF LAW THAT GOVERNS FIRE SAFETY, ZONING, OR PUBLIC
HEALTH AND SANITATION, INCLUDING DUMPING OF REFUSE, THE
PENALTY SHALL BE A FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That the City of Coppell Code of Ordinances be, and the same is, hereby
amended by amending Chapter 15, Article 15-3, “Mechanical Code”, in part to adopt the
International Mechanical Code, 2015 Edition, with amendments to read as follows:
“ARTICLE 15-3. MECHANICAL CODE
Sec. 15-3. Mechanical Code - Adopted.
There is hereby adopted the International Mechanical Code, 2015 Edition, and made a part hereof
for all purposes, the same as if fully copied in full herein, with the exception of such sections
hereof, which are hereafter deleted, modified or amended.
2015 INTERNATIONAL MECHANICAL CODE – PROPOSED AMENDMENTS
Sec. 15-3-2. Amendments.
The following sections of the International Mechanical Code, 2015 Edition, are hereby amended
to read as follows:
1. Amend Section 102.8, to read as follows:
102.8 Referenced Codes and Standards. The codes and standards referenced herein shall be
those that are listed in Chapter 15, and such codes when specifically adopted, and standards
shall be considered part of the requirements of this code to the prescribed extent of each such
reference. Whenever amendments have been adopted to the referenced codes and standards,
each reference to said code and standard shall be considered to reference the amendments as
well. Any reference to NFPA 70 or the National Electrical Code (NEC) shall mean the
Electrical Code as adopted.
2. Add Section 304.13, to read as follows:
304.13 Minimum Burial Depth. Underground fuel piping systems shall be installed a
minimum depth of 18 inches (458 mm) below grade.
3. Amend Section 306.3, to read as follows:
306.3 Appliances in attics. Attics containing appliances requiring access shall be provided . .
. {bulk of paragraph unchanged} . . . side of the appliance. The clear access opening dimensions
shall be a minimum of 20 inches by 30 inches (508 mm by 762 mm), or larger where such
dimensions are not large enough to allow removal of the largest appliance. A walkway to an
appliance shall be rated as a floor as approved by the building official. As a minimum, for access
to the attic space, provide one of the following:
1. A permanent stair.
2. A pull down stair with a minimum 300 lb. (136 kg) capacity.
3. An access door from an upper floor level.
2015 INTERNATIONAL MECHANICAL CODE – PROPOSED AMENDMENTS
4. Access Panel may be used in lieu of items 1, 2, and 3 with prior approval of the code
official due to building conditions.
Exceptions:
1. The passageway and level service space are not required where the appliance is
capable of being serviced and removed… {remainder of section unchanged}
4. Amend Section 306.5, to read as follows:
306.5. Equipment and Appliances on Roof and Elevated Structures. Where equipment and
appliances requiring access are installed on roofs or elevated structures at a height exceeding
16 feet (4877 mm), such access shall be provided by a permanent means of access. Permanent
exterior ladders providing roof access need not extend closer than 12 feet (2438 mm) to the
finish grade or floor level below and shall extend to the equipment and appliances level service
space. Such access shall…(bulk of section to read the same)…on roofs having a slope greater
than 4 units vertical in 12 units horizontal.
A receptacle outlet shall be provided at or near the equipment and appliance location in
accordance with the Electrical Code. Low voltage wiring of 50 volts or less shall be installed
in a manner to prevent physical damage.
5. Amend Section 306.5.1 to read as follows:
306.5.1 Sloped roofs. Where appliances, equipment, fans or other components that require
service are installed on roofs having slopes greater than 3 units vertical in 12 units horizontal
and having an edge more than 30 inches (762 mm) above grade at such edge, a catwalk at least
16 inches in width with substantial cleats spaced not more than 16 inches apart shall be provided
from the roof access to a level platform at the appliance. The level platform shall be provided
on each side of the appliance to which access is required for service, repair or maintenance. The
platform shall be not less than 30 inches (762 mm) in any dimension and shall be provided with
guards. The guards shall extend not less than 42 inches (1067 mm) above the platform, shall be
constructed so as to prevent the passage of a 21-inch-diameter (533 mm) sphere and shall
comply with the loading requirements for guards specified in the International Building Code.
7. Adopt new Sections 306.6 and 306.6.1 to read as follows:
2015 INTERNATIONAL MECHANICAL CODE – PROPOSED AMENDMENTS
306.6 Water heaters above ground or floor. When the mezzanine or platform in which a
water heater is installed is more than eight (8) feet (2438 mm) above the ground or floor level,
it shall be made accessible by a stairway or permanent ladder fastened to the building.
Exception: A max 10 gallon water heater (or larger with approval) is capable of being accessed
through a lay-in ceiling and a water heater installed is not more than ten (10) feet (3048 mm)
above the ground or floor level and may be reached with a portable ladder.
306.6.1 Whenever the mezzanine or platform is not adequately lighted or access to a receptacle
outlet is not obtainable from the main level, lighting and a receptacle outlet shall be provided
in accordance with Section 306.3.1.
8. Amend Section 307.2.3, item 2 to read as follows:
2. A separate overflow drain line shall be connected to the drain pan provided with the
equipment. Such overflow drain shall discharge to a conspicuous point of disposal to alert
occupants in the event of a stoppage of the primary drain. The overflow drain line shall connect
to the drain pan at a higher level than the primary drain connection. However, the conspicuous
point shall not create a hazard such as dripping over a walking surface or other areas so as to
create a nuisance.
9. Adopt a new Section 307.2.5 to read as follows:
Drain line maintenance. Condensate drain lines shall be configured to permit the clearing of
blockages and performance of maintenance without requiring the drain line to be cut.
10. Amend Section 403.2.1 by adding item 5 to read as follows:
5. Toilet rooms within private dwellings that contain only a water closet, lavatory or
combination thereof may be ventilated with an approved mechanical recirculating fan or
similar device designed to remove odors from the air.
2015 INTERNATIONAL MECHANICAL CODE – PROPOSED AMENDMENTS
11. Delete Section 504.6.4.2 in its entirety.
12. Amend Section 607.5.1, to read as follows:
607.5.1 Fire walls. Ducts and transfer openings permitted in fire walls in accordance with
Section 706.11 of the International Building Code shall be protected with approved fire
dampers installed in accordance with their listing. For hazardous exhaust systems, see Section
510.1 through 510.9 of the International Mechanical Code.”
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this ordinance,
or application thereof to any person or circumstance is held invalid by any court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance,
and the City Council of the City of Coppell, Texas hereby declares it would have enacted such
remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding sections
shall not affect or impair any act done or right vested or accrued or any proceeding, suit or
prosecution had or commenced in any cause before such repeal shall take effect; but every such
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not
to exceed the sum of Five Hundred Dollars ($500.00) for each offense, except where a different
2015 INTERNATIONAL MECHANICAL CODE – PROPOSED AMENDMENTS
penalty has been established by State law for such offense, the penalty shall be that fixed by State
law, and for any offense which is a violation of any provision of law that governs fire safety,
zoning or public health and sanitation, including dumping of refuse, the penalty shall be fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
______________________________
Karen Hunt, MAYOR
ATTEST:
________________________________________
2015 INTERNATIONAL MECHANICAL CODE – PROPOSED AMENDMENTS
CHRISTEL PETTINOS, CITY SECRETARY
2015 INTERNATIONAL PLUMBING CODE
SIGNIFICANT CHANGES
The International Plumbing Code (IPC) regulates the design
and installation of plumbing systems in buildings other than
one- and two-family dwellings. This code is designed to
protect health and safety by safeguarding the potable water
system, providing for effective wastewater disposal, and
promoting the efficient use of water resources. The code
continues to evolve in response to new technology and
environmental demands.
SIGNIFICANT CODE CHANGES:
The minimum number of plumbing fixtures may be based on the actual use of a building,
rather than going strictly by the whole building’s occupancy classification. [403.1]
Small spaces intended for quick transactions, such as drop-off, pick-up, or take-out, are
not required to have a public toilet facility. [403.3 Exception 2]
Water temperature limiting devices are required on shampoo sinks and pedicure foot
baths. [423.3]
Replacement water heaters must have a pan, but the pan drain does not need to be piped
out, if no drain piping existed previously. [504.7.2]
The allowable lead content of pipes, fittings, and fixtures carrying potable water has been
reduced to 0.25 percent. [605.2.1]
The pipe-bursting method of replacing building sewer pipes is addressed. [717]
Multiple options are given for trap seal protection. [1002.4 & 1002.4.1]
CHANGES IN PROPOSED AMENDMENTS:
Drinking fountains are not required for an occupant load of 20 or less (code says 15 or
less). [410.2]
Section 1003.3.1 Grease Interceptors and Automatic Grease Removal Devices has been
substantially rewritten to set more specific sizing standards for our jurisdiction.
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.__________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15 ARTICLE 15-4,
“PLUMBING CODE”, TO ADOPT THE INTERNATIONAL PLUMBING CODE,
2015 EDITION, AS THE CITY OF COPPELL PLUMBING CODE; PROVIDING
AMENDMENTS TO THE INTERNATIONAL PLUMBING CODE 2015 EDITION;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY FOR
VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; EXCEPT HOWEVER,
WHERE A DIFFERENT PENALTY HAS BEEN ESTABLISHED BY STATE LAW
FOR SUCH OFFENSE WHICH IS A VIOLATION OF ANY PROVISION OF LAW
THAT GOVERNS FIRE SAFETY, ZONING, OR PUBLIC HEALTH AND
SANITATION, INCLUDING DUMPING OF REFUSE, THE PENALTY SHALL
BE A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be, and the
same is, hereby amended by amending Chapter 15, Article 15-4 in part to adopt the International
Plumbing Code, 2015 Edition, with amendments to read as follows:
“ARTICLE 15-4. PLUMBING CODE
Sec. 15-4 International Plumbing Code – Adopted.
There is hereby adopted the International Plumbing Code, 2015 Edition, and made a part hereof
for all purposes, the same as if fully copied in full herein, with the exception of such sections
hereof, which are hereafter deleted, modified or amended.
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
Sec. 15-4-2. Amendments.
The following sections of the International Plumbing Code, 2015 Edition, are hereby amended to
read as follows:
1. Amend Table of Contents, Chapter 7, Section 714, to read as follows:
Section 714 Engineered Drainage Design . . . .. . . . . . . . ………….. . 69
2. Amend Section 102.8, to read as follows:
102.8 Referenced Codes and Standards. The codes and standards referenced in this code
shall be those that are listed in Chapter 15 and such codes, when specifically adopted, and
standards shall be considered part of the requirements of this code to the prescribed extent of
each such reference. Whenever amendments have been adopted to the referenced codes and
standards, each reference to said code and standard shall be considered to reference the
amendments as well. Any reference to NFPA 70 or the National Electrical Code (NEC) shall
mean the Electrical Code as adopted.
3. Amend Sections 106.6.2 and 106.6.3, to read as follows:
106.6.2 Fee Schedule. The fees for all plumbing work shall be as adopted by resolution of the
governing body of the jurisdiction.
106.6.3 Fee Refunds. The code official shall establish a policy for authorizing the refunding of
fees. (Delete balance of section).
4. Adopt a new Section 305.6.1, to read as follows:
305.6.1 Sewer Depth. Building sewers shall be a minimum of 12 inches (304 mm) below
grade.
5. Amend Section 305.7, to read as follows:
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
305.7 Protection of Components of Plumbing System. Components of a plumbing system
installed within 3 feet along alleyways, driveways, parking garages or other locations in a
manner in which they would be exposed to damage shall be recessed into the wall or otherwise
protected in an approved manner.
6. Amend Sections 312.10.1 and 312.10.2, to read as follows:
312.10.1 Inspections. Annual inspections shall be made of all backflow prevention assemblies
and air gaps to determine whether they are operable. The property owner is responsible to
insure that testing is being performed.
312.10.2 Testing. Reduced pressure principle backflow preventer assemblies, double check-
valve assemblies, double detector-check valve assemblies and pressure vacuum breaker
assemblies shall be tested at the time of installation, immediately after repairs or relocation and
at least annually. The testing procedure shall be performed in accordance with applicable local
provisions. The property owner is responsible to ensure that testing is done in accordance with
one of the following standards: (list of standards unchanged)
7. Amend the second sentence of Section 314.2.1, to read as follows:
314.2.1 Condensate Disposal. Condensate from all cooling coils and evaporators shall be
conveyed from the drain pan outlet to an approved place of disposal. Condensate shall not
discharge in a publicly exposed area such as onto a street, alley, rooftop or sidewalk or other
areas so as to cause a public nuisance.
8. Amend Section 314.2.2 to read as follows:
314.2.2 Drain pipe materials and sizes. Components of the condensate disposal system shall
be cast iron, galvanized steel, copper, cross-linked polyethylene, polyethylene, ABS, CPVC, or
schedule 80 PVC pipe or tubing when exposed to ultra violet light. All components shall be
selected for the pressure, and temperature and exposure rating of the installation. Joints and
connections shall be made in accordance with the applicable provisions of Chapter 7 relative to
the material type. Condensate waste and drain line size shall not be less than ¾-inch (19 mm)
internal diameter and shall not decrease in size from the drain pan connection to the place of
condensate disposal. Where the drain pipes from more than one unit are manifolded together
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
for condensate drainage, the pipe or tubing shall be sized in accordance with Table 314.2.2. All
horizontal sections of drain piping shall be installed in uniform alignment at a uniform slope.
9. Amend Section 401.1 by adding a sentence to read as follows:
401.1 Scope. This chapter shall govern the materials, design and installation of plumbing
fixtures, faucets and fixture fittings in accordance with the type of occupancy, and shall provide
for the minimum number of fixtures for various types of occupancies. The provisions of this
Chapter coordinate with the provisions of the Building Code. Should any conflicts arise between
the two chapters, the Code Official shall determine which provision applies.
10. Amend table 403.1 to read as follows:
#8 Storage; water closets and lavatories 1 per 200.
11. Amend Section 403.2 exception 2 to read as follows:
2. Separate facilities shall not be required in structures or tenant space with a total occupant
load, including both employees and customers, of 20 or less.
12. Amend Section 409.2, to read as follows:
409.2 Water Connection. The water supply to a commercial dishwashing machine shall be
protected against backflow by an air gap or backflow preventer in accordance with Section
608.
13. Amend Section 410.2, to read as follows:
410.2 Small occupancies. Drinking fountains shall not be required for an occupant load of 20
or fewer.
14. Amend Section 412.4, to read as follows:
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
412.4 Required location for floor drains. Floor drains shall be installed in the following
areas.
1. In public coin-operated laundries and in the central washing facilities of multiple family
dwellings, the rooms containing automatic clothes washers shall be provided with floor drains
located to readily drain the entire floor area. Such drains shall have a minimum outlet of not
less than 3 inches (76 mm) in diameter.
2. Commercial kitchens. In lieu of floor drains in commercial kitchens, the code official may
accept floor sinks.
3. Public restrooms.
15. Amend Section 419.3, to read as follows:
419.3 Surrounding Material. Wall and floor space to a point 2 feet (610 mm) in front of a
urinal lip and 4 feet (1219 mm) above the floor and at least 2 feet (610 mm) to each side of the
urinal shall be waterproofed with a smooth, readily cleanable, hard, nonabsorbent material.
16. Amend Section 502.3 to read as follows:
502.3 Appliances in attics. Attics containing a water heater shall be provided . . . {bulk of
paragraph unchanged} . . . side of the water heater. The clear access opening dimensions shall
be not less than 20 inches by 30 inches (508 mm by 762 mm), where such dimensions are large
enough to allow removal of the water heater. A walkway to an appliance shall be rated as a
floor as approved by the building official. As a minimum, for access to the attic space, provide
one of the following:
1. A permanent stair.
2. A pull down stair with a minimum 300 lb (136 kg) capacity.
3. An access door from an upper floor level.
4. Access Panel may be used in lieu of items 1, 2, and 3 with prior approval of the code official
due to building conditions.
17. Adopt a new Section 502.6 and 502.6.1 to read as follows:
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
502.6 Water heaters above ground or floor. When the attic, roof, mezzanine or platform in
which a water heater is installed is more than eight (8) feet (2438 mm) above the ground or
floor level, it shall be made accessible by a stairway or permanent ladder fastened to the
building.
Exception: A max 10 gallon water heater (or larger with approval) is capable of being accessed
through a lay-in ceiling and a water heater is installed is not more than ten (10) feet (3048 mm)
above the ground or floor level and may be reached with a portable ladder.
502.6.1 Illumination and convenience outlet. Whenever the mezzanine or platform is not
adequately lighted or access to a receptacle outlet is not obtainable from the main level, lighting
and a receptacle outlet shall be provided in accordance with Section 502.1.
18. Amend Section 504.6, to read as follows:
504.6 Requirements for Discharge Piping. The discharge piping serving a pressure relief
valve, temperature relief valve or combination thereof shall:
1. Not be directly connected to the drainage system.
2. Discharge through an air gap.
3. Not be smaller than the diameter of the outlet of the valve served and shall
discharge full size to the air gap.
4. Serve a single relief device and shall not connect to piping serving any other relief device
or equipment.
Exception: Multiple relief devices may be installed to a single T & P discharge piping
system when approved by the administrative authority and permitted by the
manufacture’s installation instructions and installed according to those instructions.
5. Discharge to an indirect waste receptor or to the outdoors. Where
discharging to the outdoors in areas subject to freezing, discharge piping shall
be first piped to an indirect waste receptor through an air gap located in a
conditioned area.
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
6. Discharge in a manner that does not cause personal injury or structural
damage.
7. Discharge to a termination point that is readily observable by the building
occupants.
8. Not be trapped.
9. Be installed so as to flow by gravity.
10. Not terminate less than 6 inches or more than 24 inches (152 mm) above
grade no more than 6 inches above the waste receptor.
11. Not have a threaded connection at the end of such piping.
12. Not have valves or tee fittings.
13. Be constructed of those materials listed in Section 605.4 or materials tested,
rated and approved for such use in accordance with ASME A112.4.1.
14. Be one nominal size larger than the size of the relief-valve outlet, where the
relief-valve discharge piping is constructed of PEX or PE-RT tubing. The outlet
end of such tubing shall be fastened in place.
19. Amend Section 504.7.1 to read as follows:
Section 504.7.1 Pan size and drain to read as follows: The pan shall be not less than 11/2
inches (38 mm) in depth and shall be of sufficient size and shape to receive all dripping or
condensate from the tank or water heater. The pan shall be drained by an indirect waste pipe
having a diameter of not less than 3/4 inch (19 mm). Piping for safety pan drains shall be of
those materials listed in Table 605.4. Multiple pan drains may terminate to a single discharge
piping system when approved by the administrative authority and permitted by the
manufactures installation instructions and installed with those instructions.
20. Amend Section 604.4.1 to read as follows:
604.4.1 State maximum flow rate. Where the State mandated maximum flow rate is more
restrictive than those of this section, the State flow rate shall take precedence.
21. Section 606.1, items #4 and #5 shall be deleted.
22. Amend Section 606.2, to read as follows:
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
606.2 Location of shutoff valves. Shutoff valves shall be installed in the following locations:
1.On the fixture supply to each plumbing fixture other than bathtubs and showers in one- and
two-family residential occupancies, and other than in individual sleeping units that are
provided with unit shutoff valves in hotels, motels, boarding houses and similar occupancies.
2. On the water supply pipe to each appliance or mechanical equipment.
23. Amend Section 608.1, to read as follows:
608.1 General. A potable water supply system shall be designed, installed and maintained in
such a manner so as to prevent contamination from non-potable liquids, solids or gases being
introduced into the potable water supply through cross-connections or any other piping
connections to the system. Backflow preventer applications shall conform to applicable local
regulations, Table 608.1, and as specifically stated in Sections 608.2 through 608.16.10.
24. Amend Section 608.16.5, to read as follows:
608.16.5 Connections to Lawn Irrigation Systems. The potable water supply to lawn
irrigation systems shall be protected against backflow by an atmospheric-type vacuum breaker,
a pressure-type vacuum breaker, a double-check assembly or a reduced pressure principle
backflow preventer. A valve shall not be installed downstream from an atmospheric vacuum
breaker. Where chemicals are introduced into the system, the potable water supply shall be
protected against backflow by a reduced pressure principle backflow preventer.
25. Amend Section 608.17, to read as follows:
608.17 Protection of Individual Water Supplies. An individual water supply shall be located
and constructed so as to be safeguarded against contamination in accordance with applicable
local regulations. In the absence of other local regulations, installation shall be in accordance
with Sections 608.17.1 through 608.17.8.
26. Amend Section 610.1, to read as follows:
610.1 General. New or repaired potable water systems shall be purged of deleterious matter
and disinfected prior to utilization. The method to be followed shall be that prescribed by the
health authority or water purveyor having jurisdiction or, in the absence of a prescribed
method, the procedure described in either AWWA C651 or AWWA C652, or as described in
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
this section. This requirement shall apply to “on-site” or “in-plant” fabrication of a system or
to a modular portion of a system.
1. The pipe system shall be flushed with clean, potable water until dirty water does not
appear at the points of outlet.
2. The system or part thereof shall be filled with a water/chlorine solution containing at
least 50 parts per million (50 mg/L) of chlorine, and the system or part thereof shall be
valved off and allowed to stand for 24 hours; or the system or part thereof shall be filled
with a water/chlorine solution containing at least 200 parts per million (200 mg/L) of
chlorine and allowed to stand for 3 hours.
3. Following the required standing time, the system shall be flushed with clean potable
water until the chlorine is purged from the system.
4. The procedure shall be repeated where shown by a bacteriological examination that
contamination remains present in the system.
Exception: With prior approval the Code Official may wave this requirement when
deemed un-necessary.
27. Delete Section 703.6 in its entirety.
28. Section 705.11.2; delete Exceptions.
29. Amend Section 712 to read as follows:
712.3.3.1 Materials. Pipe and fitting materials shall be constructed of brass, copper, CPVC,
ductile iron, stainless steel, galvanized iron, PE, or PVC.
30. Adopt a new Section 712.5 to read as follows:
712.5 Dual Pump System. All sumps shall be automatically discharged and, when in any
“public use” occupancy where the sump serves more than 10 fixture units, shall be provided
with dual pumps or ejectors arranged to function independently in case of overload or
mechanical failure. For storm drainage sumps and pumping systems, see Section 1113.
31. Amend Section 714 and 714.1, to read as follows:
SECTION 714
ENGINEERED DRAINAGE DESIGN
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
714.1 Design of Drainage System. The sizing, design and layout of the drainage system shall
be permitted to be designed by a registered engineer using approved design methods.
32. Amend Section 802.3.3 by adding a sentence to read as follows:
802.3.3 Standpipes. Standpipes shall be individually trapped. Standpipes shall extend a
minimum of 18 inches (457 mm) and a maximum of 42 inches (1066 mm) above the trap weir.
Access shall be provided to all standpipes and drains for rodding. No standpipe shall be
installed below the ground.
33. Adopt a new Section 804.2 to read as follows:
804.2 Special waste pipe, fittings, and components. Pipes, fittings, and components
receiving or intended to receive the discharge of any fixture into which acid or corrosive
chemicals are placed shall be constructed of CPVC, high silicone iron, PP, PVDF, chemical
resistant glass, or glazed ceramic materials.
34. Amend Section 903.1, to read as follows:
903.1 Roof Extension. All open vent pipes that extend through a roof shall be terminated at
least six (6) inches (152 mm) above the roof, except that where a roof is to be used for any
purpose other than weather protection, the vent extensions shall be run at least 7 feet (2134
mm) above the roof.
35. Delete Section 917 in its entirety.
36. Delete Section 1002.10 in its entirety.
37. Amend Sections 1003.3.1 and 1003.3.1.1, to read as follows:
1003.3.1 Grease Interceptors and Automatic Grease Removal Devices required. All food
establishments having a food waste disposal or a discharge of more than 50 gallons per minute
shall discharge into a grease interceptor of at least 750-gallon capacity. Establishments with a
discharge of 50 gallons per minute or less shall discharge into at least a 100-lb. size grease
trap. An approved grease trap or interceptor complying with the provisions of this section shall
be installed in the waste line leading from sinks, drains and other fixtures or equipment in
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
establishments such as restaurants, cafes, lunch counters, cafeterias, bars and clubs, hotel,
hospital, factory or school kitchen, or other establishments where grease may be introduced
into the drainage or sewage system in quantities that can affect line stoppage or hinder sewage
treatment or private disposal.
1003.3.1.1 Engineered Design. Interceptors required by Section 1003.3.1, 1003.3.4 and
1003.4.2 shall be designed and sized by a plumbing engineer.
38. Amend Section 1101.8, to read as follows:
1101.8 Cleanouts Required. Cleanouts or manholes shall be installed in the storm drainage
system and shall comply with the provisions of this code for sanitary drainage pipe cleanouts.
39. Amend Section 1106.1, to read as follows:
1106.1 General. The size of the vertical conductors and leaders, building storm drains,
building storm sewers, and any horizontal branches of such drains or sewers shall be based on
six (6) inches per hourly rainfall rate.
40. Amend Section 1108.3, to read as follows:
1108.3 Sizing of Secondary Drains. Secondary (emergency) roof drain systems shall be sized
in accordance with Section 1106. Scuppers shall be sized to prevent the depth of ponding water
from exceeding that for which the roof was designed as determined by Section 1101.7.
Scuppers shall not have an opening dimension of less than 4 inches (102 mm). The flow
through the primary system shall not be considered when sizing the secondary roof drain
system.”
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this
ordinance, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
ordinance, and the City Council of the City of Coppell, Texas hereby declares it would have
enacted such remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding
sections shall not affect or impair any act done or right vested or accrued or any proceeding, suit
or prosecution had or commenced in any cause before such repeal shall take effect; but every such
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not
to exceed the sum of Five Hundred Dollars ($500.00) for each offense, except where a different
penalty has been established by State law for such offense, the penalty shall be that fixed by State
law, and for any offense which is a violation of any provision of law that governs fire safety,
zoning or public health and sanitation, including dumping of refuse, the penalty shall be fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
______________________________
Karen Hunt, MAYOR
2015 INTERNATIONAL PLUMBING CODE – PROPOSED AMENDMENTS
ATTEST:
________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
ROBERT HAGER, CITY ATTORNEY
2015 INTERNATIONAL FUEL GAS CODE
SIGNIFICANT CHANGES
The International Fuel Gas Code (IFGC) regulates the
installation of fuel gas piping and fuel utilization equipment.
The code provides for the safe conveyance of fuel gas, efficient
combustion, and the elimination of combustion gasses. These
regulations work in conjunction with the International
Mechanical Code and the International Plumbing Code.
SIGNIFICANT CODE CHANGES:
Language is added to address door swing with respect to clearance from potentially-hot
vent terminals. [502.7.1]
Booster fans are addressed as a means to allow for longer dryer ducts. [614.5]
CHANGES IN PROPOSED AMENDMENTS:
No significant changes in amendments
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO._________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15 ARTICLE 15-6, “FUEL
GAS CODE”, TO ADOPT THE INTERNATIONAL FUEL GAS CODE, 2015
EDITION, AS THE CITY OF COPPELL FUEL GAS CODE; PROVIDING
AMENDMENTS TO THE INTERNATIONAL FUEL GAS CODE 2015 EDITION;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY FOR
VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; EXCEPT HOWEVER,
WHERE A DIFFERENT PENALTY HAS BEEN ESTABLISHED BY STATE LAW
FOR SUCH OFFENSE WHICH IS A VIOLATION OF ANY PROVISION OF LAW
THAT GOVERNS FIRE SAFETY, ZONING, OR PUBLIC HEALTH AND
SANITATION, INCLUDING DUMPING OF REFUSE, THE PENALTY SHALL
BE A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be, and the
same is, hereby amended by amending Chapter 15, Article 15-6, “Fuel Gas Code”, in part to
adopt the International Fuel Gas Code, 2015 Edition, with amendments to read as follows:
“CHAPTER 15-6. FUEL GAS CODE
Section 15-6 Fuel Gas Code – Adopted.
There is hereby adopted the International Fuel Gas Code, 2015 Edition, and made a part hereof for
all purposes, the same as if fully copied in full herein, with the exception of such sections hereof,
which are hereafter deleted, modified or amended.
Sec. 15-6-2 Amendments.
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
The following sections of the International Fuel Gas Code, 2015 Edition, are hereby amended to
read as follows:
1. Amend Section 101.1, to read as follows:
101.1 Title. These regulations shall be known as the Fuel Gas Code of the City of Coppell,
hereinafter referred to as “this code”.
2. Amend Section 101.2 to add a second paragraph to read as follows:
It is hereby noted that the scope of this code is not intended to supersede and furthermore, shall
correspond with the most current adoption of the State of Texas Plumbing License Law.
3. Amend Section 102.8, to read as follows:
102.8 Referenced Codes and Standards. The codes and standards referenced in this code shall
be those that are listed in Chapter 15 and such codes, when specifically adopted, and standards
shall be considered part of the requirements of this code to the prescribed extent of each such
reference. Whenever amendments have been adopted to the referenced codes and standards,
each reference to said code and standard shall be considered to reference the amendments as
well. Any reference to NFPA 70 or the National Electrical Code (NEC) shall mean the
Electrical Code as adopted.
4. Amend Section 304.11, item #8 to read as follows:
304.11 Combustion air ducts. Combustion air ducts shall comply with all of the following:
1. Ducts shall be constructed of galvanized steel complying with Chapter 6 of the
International Mechanical Code or of a material having equivalent corrosion resistance,
strength and rigidity.
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
Exception: Within dwellings units, unobstructed stud and joist spaces shall not be
prohibited from conveying combustion air, provided that not more than one required
fire block is removed.
2. Ducts shall terminate in an unobstructed space allowing free movement of combustion air
to the appliances.
3. Ducts shall serve a single enclosure.
4. Ducts shall not serve both upper and lower combustion air openings where both such
openings are used. The separation between ducts serving upper and lower combustion air
openings shall be maintained to the source of combustion air.
5. Ducts shall not be screened where terminating in an attic space.
6. Horizontal upper combustion air ducts shall not slope downward toward the source of
combustion air.
7. The remaining space surrounding a chimney liner, gas vent, special gas vent or plastic
piping installed within a masonry, metal or factory-built chimney shall not be used to
supply combustion air.
Exception: Direct-vent gas-fired appliances designed for installation in a solid fuel-
burning fireplace where installed in accordance with the manufacturer’s instructions.
8. Combustion air intake openings located on the exterior of a building shall have the lowest
side of such openings located not less than 12 inches (305 mm) vertically from the
adjoining ground level or the manufacturer’s recommendation, whichever is more
restrictive.
5. Delete Section 305.5 in its entirety.
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
6. Amend Section 306.3 and exceptions, to read as follows:
306.3 Appliances in Attics. Attics containing appliances requiring access shall be provided . .
. {bulk of paragraph unchanged} . . . from the opening to the appliance. The passageway shall
have continuous unobstructed solid flooring not less than 24 inches (610 mm) wide. A level
service space not less than 30 inches (762 mm) deep and 30 inches (762 mm) wide shall be
present at the front or service side of the equipment. The clear access opening dimensions shall
be a minimum of 20 inches by 30 inches (508 mm by 762 mm), or larger where such dimensions
are not large enough to allow removal of the largest appliance. A walkway to an appliance shall
be rated as a floor as approved by the building official. As a minimum, access to the attic space
shall be provided by one of the following:
1. A permanent stair.
2. A pull down stair with a minimum 300 lb (136 kg) capacity.
3. An access door from an upper floor level.
4. Access panel may be used in lieu of items 1, 2, and 3 with prior approval of the code
official due to structural conditions.
Exceptions:
1. The passageway and level service space are not required where the appliance is
capable of being serviced and removed through the required opening.
2. Where the passageway is not less than 6 feet (1829 mm) high for its entire length,
the passageway shall not be greater than 50 feet (15250 mm) in length.
7. Amend Section 306.5, to read as follows:
306.5 Equipment and Appliances on Roofs or Elevated Structures. Where equipment and
appliances requiring access are installed on roofs or elevated structures at an aggregate height
exceeding 16 feet (4877 mm), such access shall be provided by a permanent approved means
of access, the extent of which shall be from permanent exterior ladders providing roof access
need not extend closer than 12 feet (2438 mm) to the finish grade or floor level below and shall
extend to the equipment and appliance’s level service space. Such access shall . . . {bulk of
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
section to read the same}. . . on roofs having a slope greater than 4 units vertical in 12 units
horizontal (33-percent slope).
A receptacle outlet shall be provided at or near the equipment and appliance location in
accordance with the Electrical Code.
8. Amend Section 306.5.1 to read as follows:
306.5.1 Sloped roofs. Where appliances, equipment, fans or other components that require
service are installed on roofs having slopes greater than 4 units vertical in 12 units horizontal
and having an edge more than 30 inches (762 mm) above grade at such edge, a catwalk at least
16 inches in width with substantial cleats spaced not more than 16 inches apart shall be provided
from the roof access to a level platform at the appliance. The level platform shall be provided
on each side of the appliance to which access is required for service, repair or maintenance. The
platform shall be not less than 30 inches (762 mm) in any dimension and shall be provided with
guards. The guards shall extend not less than 42 inches (1067 mm) above the platform, shall be
constructed so as to prevent the passage of a 21-inch-diameter (533 mm) sphere and shall
comply with the loading requirements for guards specified in the International Building Code.
9. Amend Section 306 by adding Section 306.7 with an exception and subsection 306.7.1 to
read as follows:
306.7 Water heaters above ground or floor. When the attic, roof, mezzanine or platform in
which a water heater is installed is more than eight (8) feet (2438 mm) above the ground or
floor level, it shall be made accessible by a stairway or permanent ladder fastened to the
building.
Exception: A max 10 gallon water heater (or larger when approved by the code official) is
capable of being accessed through a lay-in ceiling and a water heater is installed is not more
than ten (10) feet (3048 mm) above the ground or floor level and may be reached with a
portable ladder.
306.7.1. Illumination and convenience outlet. Whenever the mezzanine or platform is not
adequately lighted or access to a receptacle outlet is not obtainable from the main level, lighting
and a receptacle outlet shall be provided in accordance with Section 306.3.1.
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
10. Amend Section 401.5 by adding a second paragraph to read as follows:
Both ends of each section of medium pressure corrugated stainless steel tubing (CSST) shall
identify its operating gas pressure with an approved tag. The tags are to be composed of
aluminum or stainless steel and the following wording shall be stamped into the tag:
"WARNING 1/2 to 5 psi gas pressure Do Not Remove"
11. Amend Section 402.3 by adding an exception to read as follows:
Exception: Corrugated stainless steel tubing (CSST) shall be a minimum of 1/2" (18 EHD).
12. Amend Section 404.12, to read as follows:
404.12 Minimum Burial Depth. Underground piping systems shall be installed a minimum
depth of 18 inches (458 mm) to top of pipe below grade
13. Amend Section 404.12.1 to read as follows:
404.12.1 Individual outside appliances. Individual lines to outside lights, grills or other
appliances shall be installed a minimum of 12 inches (203 mm) to top of pipe below finished
grade, provided that such installation is approved and is installed in locations not susceptible
to physical damage.
14. Amend Section 406.1 to read as follows:
406.1 General. Prior to acceptance and initial operation, all piping installations shall be
inspected and pressure tested to determine that the materials, design, fabrication, and
installation practices comply with the requirements of this code. The permit holder shall make
the applicable tests prescribed in Sections 406.1.1 through 406.1.5 to determine compliance
with the provisions of this code. The permit holder shall give reasonable advance notice to the
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
code official when the piping system is ready for testing. The equipment, material, power and
labor necessary for the inspections and test shall be furnished by the permit holder and the
permit holder shall be responsible for determining that the work will withstand the test pressure
prescribed in the following tests.
15. Amend Section 406.4, to read as follows:
406.4 Test Pressure Measurement. Test pressure shall be measured with a manometer or
with a pressure-measuring device designed and calibrated to read, record, or indicate a pressure
loss caused by leakage during the pressure test period. The source of pressure shall be isolated
before the pressure tests are made.
16. Amend Section 406.4.1, to read as follows:
406.4.1 Test Pressure. The test pressure to be used shall be no less than 3 psig (20 kPa gauge),
or at the discretion of the Code Official, the piping and valves may be tested at a pressure of at
least six (6) inches (152 mm) of mercury, measured with a manometer or slope gauge. For
tests requiring a pressure of 3 psig, diaphragm gauges shall utilize a dial with a minimum
diameter of three and one half inches (3 ½”), a set hand, 1/10 pound incrementation and
pressure range not to exceed 6 psi for tests requiring a pressure of 3 psig. For tests requiring a
pressure of 10 psig, diaphragm gauges shall utilize a dial with a minimum diameter of three
and one-half inches (3 ½”), a set hand, a minimum of 2/10 pound incrementation and a pressure
range not to exceed 20 psi. For welded piping, and for piping carrying gas at pressures in
excess of fourteen (14) inches water column pressure (3.48 kPa) (1/2 psi) and less than 200
inches of water column pressure (52.2 kPa) (7.5 psi), the test pressure shall not be less than ten
(10) pounds per square inch (69.6 kPa). For piping carrying gas at a pressure that exceeds 200
inches of water column (52.2 kPa) (7.5 psi), the test pressure shall be not less than one and
one-half times the proposed maximum working pressure.
17. Amend Section 406.4.2, to read as follows:
406.4.2 Test Duration. Test duration shall be held for a length of time satisfactory to the Code
Official, but in no case for not less than fifteen (15) minutes. For welded piping, and for piping
carrying gas at pressures in excess of fourteen (14) inches water column pressure (3.48 kPa),
the test duration shall be held for a length of time satisfactory to the Code Official, but in no
case for less than thirty (30) minutes.
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
18. Adopt a new Section 409.1.4, to read as follows:
409.1.4 Valves in CSST Installations. Shutoff valves installed with corrugated stainless steel
(CSST) piping systems shall be supported with an approved termination fitting, or equivalent
support, suitable for the size of the valves, of adequate strength and quality, and located at
intervals so as to prevent or damp out excessive vibration but in no case greater than 12-inches
from the center of the valve. Supports shall be installed so as not to interfere with the free
expansion and contraction of the system's piping, fittings, and valves between anchors. All
valves and supports shall be designed and installed so they will not be disengaged by
movement of the supporting piping.
19. Amend Section 410.1 by adding a second paragraph and exception to read as follows:
Access to regulators shall comply with the requirements for access to appliances as specified
in Section 306.
Exception: A passageway or level service space is not required when the regulator is capable
of being serviced and removed through the required attic opening.
20. Delete Section 614.8.4.2 in its entirety.
21. Amend Section 621.2, to read as follows:
621.2 Prohibited Use. One or more unvented room heaters shall not be used as the sole source
of comfort heating in a dwelling unit.
Exception: Existing approved unvented heaters may continue to be used in dwelling units, in
accordance with the code provisions in effect when installed, when approved by the Code
Official unless an unsafe condition is determined to exist as described in Section 108.7.
22. Amend Section 624.1.1, to read as follows:
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
624.1.1 Installation Requirements. The requirements for water heaters relative to access,
sizing, relief valves, drain pans and scald protection shall be in accordance with the
International Plumbing Code.”
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this ordinance,
or application thereof to any person or circumstance is held invalid by any court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance,
and the City Council of the City of Coppell, Texas hereby declares it would have enacted such
remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding sections
shall not affect or impair any act done or right vested or accrued or any proceeding, suit or
prosecution had or commenced in any cause before such repeal shall take effect; but every such
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not
to exceed the sum of Five Hundred Dollars ($500.00) for each offense, except where a different
penalty has been established by State law for such offense, the penalty shall be that fixed by State
law, and for any offense which is a violation of any provision of law that governs fire safety,
zoning or public health and sanitation, including dumping of refuse, the penalty shall be fine not
2015 INTERNATIONAL FUEL GAS CODE – PROPOSED AMENDMENTS
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
______________________________
Karen Hunt, MAYOR
ATTEST:
________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
ROBERT HAGER, CITY ATTORNEY
2015 INTERNATIONAL FIRE CODE
SIGNIFICANT CHANGES
The International Fire Code (IFC) addresses conditions hazardous
to life and property from fire, explosion, and hazardous
materials. These regulations aim to ensure the safe use and
occupancy of buildings and premises. The IFC parallels the
International Building Code when it comes to many life safety
regulations. The City is amending the IFC to be consistent with
regional best practices, and to make the best use of local
techniques and equipment.
INTERESTING CODE CHANGES:
Abandoned material and wiring cables must be removed from plenums. [315.6]
Commercial cooking exhaust hoods and ducts must cleaned in accordance with
ANSI/IKECA C10. [609.3.3.2]
Listed flexible connectors are required between fixed fuel-gas piping and cooking
appliances on casters or appliances that are moved for cleaning. [609.4]
Cables used for survivability of circuits supplying fire pumps shall be listed in accordance
with UL 2196. [913.2.2]
Plastic pallets used in high-piled combustible storage areas can affect the classification of
commodity. [3206.4.1]
Addition of Carbon Dioxide systems used in beverage dispensing applications section due
to a number of fatalities from CO₂ exposure in restaurants. [5307]
CHANGES IN PROPOSED AMENDMENTS:
Changes to the proposed local amendments are mainly for clarification purposes. No
significant changes have been added to the 2015 International Fire Code.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.__________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 15 ARTICLE 15-5, “FIRE
CODE”, TO ADOPT THE INTERNATIONAL FIRE CODE, 2015 EDITION, AND
THE LATEST EDITION OF NATIONAL FIRE PROTECTION ASSOCIATION
STANDARD 1, AS AMENDED, AS THE CITY OF COPPELL FIRE CODE;
PROVIDING AMENDMENTS TO THE INTERNATIONAL FIRE CODE, 2015
EDITION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
PENALTY FOR VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be, and the same
is, hereby amended by amending Chapter 15, Article 15-5 in part to adopt the International Fire
Code, 2015 Edition, and the National Fire Protection Association Standard 1, as amended, to read
as follows:
“ARTICLE 15-5. FIRE CODE
Sec. 15-5-1 International Fire Code – Adopted.
There is hereby adopted by the City of Coppell, Texas for the purpose of prescribing
regulations governing conditions hazardous to life and property from fire and explosion, the certain
Codes and Standards known as the International Fire Code, 2015 Edition, including Appendices
A-I, and the latest edition of the National Fire Protection Association Standard 1, thereof and whole
thereof, save and except such portions as are hereinafter deleted, modified or amended by Section
15-5 of this ordinance. A copy of said Fire Code and Standards is now filed in the office of the
City Secretary, and is hereby adopted and incorporated as fully as if set out at length herein, and
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
from the date on which this ordinance shall take effect, the provisions thereof shall be controlling
within the limits of the City of Coppell and within 5,000 feet thereof, where specified therein.
Sec. 15-5-2. Amendments.
The following sections of the International Fire Code, 2015 Edition, as adopted in Section 15-1,
are hereby amended to read as follows:
1. Amend Section 101.1 to read as follows:
101.1 Title. These regulations shall be known as the Fire Code of the City of Coppell, herein
after referred to as "this code".
2. Amend Section 102.4 to read as follows:
102.4 Application of other codes. The design and construction of new structures shall comply
with this code, and other codes as applicable; and any alterations, additions, changes in use or
changes in structures required by this code which are within the scope of this and other codes
shall be made in accordance therewith.
3. Amend Section 102.7 to read as follows:
102.7 Referenced codes and standards. The codes and standards referenced in this code shall
be those that are listed in Chapter 80 and such codes, when specifically adopted, and standards
shall be considered part of the requirements of this code to the prescribed extent of each such
reference. Where differences occur between the provisions of this code and the referenced
standards, the provisions of this code shall apply. Whenever amendments have been adopted
to the referenced codes and standards, each reference to said code and standards shall be
considered to reference the amendments as well. Any reference to NFPA 70 or the ICC
Electrical Code shall mean the Electrical Code as adopted.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
4. Amend Section 103.1 by adding a second paragraph and by adopting a new subsection
103.1.1, "Division of Fire Prevention Personnel and Police", to read as follows:
103.1 General. The department of fire prevention is established within the jurisdiction under
the direction of the fire code official. The function of the department shall be the
implementation, administration and enforcement of the provisions of this code.
Under the chief's direction, the fire department is authorized to enforce all ordinances of
the jurisdiction pertaining to:
1. The prevention of fires.
2. The suppression or extinguishment of dangerous or hazardous fires.
3. The storage, use and handling of hazardous materials,
4. The installation and maintenance of automatic, manual and other private fire alarm systems
and fire-extinguishing equipment.
5. The maintenance and regulation of fire escapes.
6. The maintenance of fire protection and the elimination of fire hazards on land in buildings,
structures and other property, including those under construction.
7. The maintenance of means of egress.
8. The investigation of the cause, origin and circumstances of fire and unauthorized releases of
hazardous materials.
9. The investigation of the cause, origin and circumstances of explosions. For authority related
to control and investigation of emergency scenes, see Section 104 of this code.
103.1.1 Division of Fire Prevention Personnel and Police. The Fire Marshal and members
of the Division of Fire Prevention shall have the powers of a police officer when performing
their duties under this code. When requested to do so, the Chief of Police is authorized to render
necessary assistance to assist the Fire Department in enforcing the provisions of this code.
5. Amend Section 103.4 by adding subsection 103.4.2, to read as follows:
103.4.2 City Liability. All regulations provided in this code are hereby declared to be
governmental and for the benefit of the general public. Any member of the City Council, any
city official or employee, or any member of the Building Standards Commission charged with
the enforcement of this code, acting for the City in the discharge of his duties, shall not thereby
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
render themselves personally liable, and they are hereby relieved from all personal liability for
any damage that may occur to persons or property as a result of any action required or permitted
in the discharge of their duties. Any suit brought against such official or employee because of
such act performed by them in the enforcement of any provisions of this Code shall be
represented by the City of Coppell through its designated attorney until the final adjudication
of the proceedings.
6. Amend Section 105.7 by amending subsection 105.7.14 and adopting subsection 105.7.19,
to read as follows:
105.7.14 Smoke control or exhaust systems. Construction permits are required for smoke
control or exhaust systems as specified in Section 909 and Section 910 respectively.
Maintenance performed in accordance with this code is not considered a modification and does
not require a permit.
105.7.19 Electronic access control systems. Construction permits are required for the
installation or modification of an electronic access control system, as specified in Section 503
and Section 1008. A separate construction permit is required for the installation or
modification of a fire alarm system that may be connected to the access control system.
Maintenance performed in accordance with this code is not considered a modification and does
not require a permit.
7. Amend Section 109.4 to read as follows:
Section 109.4 Violation Penalties. Persons who shall violate a provision of this code or shall
fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or
to do work in violation of the approved construction documents or directive of the Fire
Marshal, or a permit or certificate used under provisions of this code, shall be guilty of a
misdemeanor offense punishable by a fine of not more than two thousand dollars ($2,000.00).
Each day that a violation continues after due notice has been served shall be deemed a separate
offense.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
8. Amend Section 110.4 to read as follows:
110.4 Abatement. Any person operating or maintaining any occupancy, premises or vehicle
subject to this Code who shall permit any fire hazard to exist on the premises under their control
or who shall fail to take immediate action to abate a fire hazard when ordered or notified to do
so by the code official or his duly authorized representative shall be guilty of a separate offense
for each and every day or portion thereof which any violation of any of the provisions of this
Code is committed or continued.
9. Amend Section 202 by adding definitions to read as follows:
CODE OFFICIAL is the Fire Chief, Fire Marshal or other designated authority charged by the
applicable governing body with the duties of administration and enforcement of the code, or a
duly authorized representative.
DIVISION OF FIRE PREVENTION is the Office of the Coppell Fire Marshal.
FIRE DEPARTMENT is the City of Coppell Fire Department.
HIGH RISE BUILDING is a building having floors for human occupancy located more than
55 feet above the lowest level of fire department vehicle access.
JURISDICTION is the City of Coppell, Texas.
KEY BOX shall be a KNOX® Box device.
SELF-SERVICE STORAGE FACILITY. Real property designed and used for the purpose
of renting or leasing individual storage spaces to customers for the purpose of storing and
removing personal property on a self-service basis.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
STANDBY PERSONNEL. Qualified fire service personnel, approved by the Fire Chief or Fire
Marshal. When utilized, the number required shall be as directed by the Fire Chief or Fire
Marshal.
10. Amend Section 307.2 to read as follows:
307.2 Permit required. A permit shall be obtained from the Fire Marshal in accordance with
Section 105.6 prior to kindling a fire for recognized silvicultural or range or wildlife
management practices, prevention or control of disease or pests, or a recreational fire.
Application for such approval shall only be presented by and permits issued to the owner of
the land upon which the fire is to be kindled. Examples of state or local law, or regulations
referenced elsewhere in this section may include but not be limited to the following:
1. Texas Commission on Environmental Quality guidelines and/or restrictions.
2. State, County or Local temporary or permanent bans on open burning.
3. Local written policies as established by the Fire Marshal.
11. Amend Section 307.4, by amending subsections 307.4.1 and 307.4.2, and adopting
subsection 307.4.4, to read as follows:
307.4 Location. Recreational fires as they relate to approved ceremonial situations or within
approved devices such as outdoor barbeque grills with lids, chimenias or outdoor fireplaces
shall be permitted in accordance with 307.4.2 Recreational Fires. Bonfires, trench burns,
garbage/waste disposal fires and related outdoor burning shall be prohibited in the City of
Coppell.
307.4.1 Bonfires. Bonfires shall be prohibited in the City of Coppell.
307.4.2 Recreational fires. Recreational fires shall not be conducted within 25 feet of a
structure or combustible material. Conditions which could cause a fire to spread within 25 feet
of a structure shall be eliminated prior to ignition.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
Exception: One- and two-family dwellings
307.4.4 Trench Burns. Trench burns shall be prohibited in the City of Coppell.
12. Amend Section 401.3 by adopting subsection 401.3.4, to read as follows:
401.3.4 False Alarms and Nuisance Alarms. False alarms and nuisance alarms shall not be
given, signaled or transmitted or caused or permitted to be given, signaled or transmitted in
any manner. The technician performing maintenance on any system capable of transmitting an
alarm to the Emergency Dispatch Center shall notify the center, as well as the monitoring
company for the property, prior to any work being performed on the system. In addition, the
technician shall notify the Emergency Dispatch Center, as well as the monitoring company for
the property, immediately upon placing the system back in service.
13. Amend Section 503.1 by amending subsection 503.1.1 and the Exception thereto, by
amending subsection 503.1.2, and by adopting subsection 503.1.4, to read as follows:
503.1.1 Buildings and Facilities. Approved fire apparatus access roads shall be provided for
every facility, building or portion of a building hereafter constructed or moved into or within
the jurisdiction. The fire apparatus access road shall comply with the requirements of this
section and shall extend to within 150 feet of all portions of the facility and all portions of the
exterior walls of the first story of the building as measured by maximum hose distance or an
approved route around the exterior of the building.
Exception: Except for one- or two-family residences, the path of measurement shall be along
a minimum of a ten feet (10') wide unobstructed pathway around the external walls of the
structure.
503.1.2 Additional Access. The Fire Marshal is authorized to require more than one fire
apparatus access road based on the potential for impairment of a single road by vehicle
congestion, condition or terrain, climatic conditions or other factors that could limit access.
The Fire Marshal is hereby authorized and empowered to establish and designate fire lanes as
deemed necessary for the proper ingress and egress of emergency vehicles. Any fire lane
designated by the Fire Marshal shall become effective as of the date so designated.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
503.1.4. General Maintenance. (a) The Fire Marshal shall report any negligent surface
conditions, markings, or signs to the owner or person in control of property upon which a fire
lane exists and shall issue instructions for repair. (b) It shall be unlawful for the owner or person
in control of property upon which a fire lane has been designated or exists to fail to maintain
the surface of the fire lane in good condition, free of potholes and other non-approved
obstructions. (c) It shall be unlawful for the owner or person in control of property on which a
fire lane has been designated or exists to fail to maintain any marking of the fire lane as required
by this code in a condition which is not clearly legible. (d) It shall be unlawful for the owner
or person in control of property on which a fire lane has been designated or exist to install
speed bumps, speed humps or similar traffic calming devices without the prior approval from
the City of Coppell Fire Marshal’s Office. Traffic calming devices shall not exceed 2 ½-inches
in height and must be a minimum of 6-inches in width. (e) Fire lanes shall be installed in
accordance with City of Coppell Engineering Standards and Details prior to buildings being
constructed above finished floor grade.
14. Amend Section 503.2 shall be amended by amending subsections 503.2.1, 503.2.3 and
503.2.4 to read as follows:
503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less
than 24 feet (24') and an unobstructed vertical clearance of not less than 14 feet (14'). The Fire
Marshal shall have the authority to increase the width of fire lanes at the entrances off public
streets to include the entire width of the drive opening.
503.2.3 Surface. Fire apparatus access roads shall be designed and maintained to support the
imposed loads of fire apparatus and shall be constructed to the City of Coppell Engineering
Standards and Details. All fire lanes shall be capable of supporting an 80,000 pound vehicle.
503.2.4 Turning Radius. The required turning radius of a fire apparatus access road shall be
a minimum of 30 feet inner radius and 54 feet exterior radius. The required turning radii may
be decreased if the width of the fire lane increases, as approved by the Fire Marshal.
15. Amend Section 503.3 to read as follows:
503.3 Marking. Where required by the Fire Marshal, approved striping or, when allowed by
the Fire Marshal, signs, or both, or other approved notices shall be provided for fire apparatus
access roads to identify such roads or prohibit the obstruction thereof. Signs or notices and
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
striping shall be maintained in a clean and legible condition at all times and replaced or repaired
when necessary to provide adequate visibility.
1) Striping--Fire apparatus access roads shall be marked by painted lines of red traffic paint
six inches (6") in width to show the boundaries of the lane. The words "NO PARKING FIRE
LANE" or "FIRE LANE NO PARKING" shall appear in four inch (4") white letters at 15 feet
intervals on the red border markings along both sides of the fire lanes.
2) Signs--Shall read "NO PARKING FIRE LANE" or "FIRE LANE NO PARKING" and shall
be 12" wide and 18" high. Signs shall be painted on a white background with letters and borders
in red, using not less than 2" lettering. Signs shall be permanently affixed to a stationary post
and the bottom of the sign shall be six feet, six inches (6'6") above finished grade. Signs shall
be spaced not more than fifty feet (50') apart. Signs may be installed on permanent buildings
or walls if approved by the Fire Marshal.
3) Brick pavers--Brick paver ‘banding’ of fire lanes may be approved on a case by case basis.
Red brick pavers shall be of contrasting colors to provide the visual identity of a ‘normally
striped’ fire lane.
16. Amend Section 503.4 to read as follows:
503.4 Obstruction of fire apparatus access roads. Fire apparatus access roads shall not be
obstructed by persons in any manner, including parking, stopping or standing any non-
emergency vehicle, whether attended or unattended, in a fire lane. The minimum widths and
clearances established in Section 503.2.1 and any area marked as a fire lane as described in
Section 503.3 shall be maintained at all times. The operator of a premise shall maintain, free
of obstruction, all fire lanes on his premises. No person may mark, post or otherwise identify
a non-fire lane private vehicular passageway as a fire lane or in such a manner as tends to
create confusion as to whether the passageway is a fire lane. Any unauthorized vehicle on a
fire lane is: (1) Subject to removal by the operator of the premises, with the expense of removal
and storage to be borne by the registered owner of the vehicle. (2) Subject to citation, as well
as removal, by the Fire Marshal or a police officer, and (3) Prima facie evidence that the person
in whose name the vehicle is registered is guilty of a violation of the parking provisions of this
section.
17. Amend Section 507 by amending subsection 507.5.1 and the Exception thereto, and
subsection 507.5.3 to read as follows:
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
507.5.1 Where required. Where a portion of the facility or building is more than 150 feet
from a hydrant on a public right-of-way, as measured by an approved route around the exterior
of the facility or building, or if the building is equipped with an automatic fire sprinkler
system/fire department connection, on-site fire hydrants and mains shall be provided where
required by the Fire Marshal.
Exceptions: For Group R-3 occupancies, the distance requirement shall be 600 feet.
507.5.3 Private fire service mains and water tanks. Private fire service mains and water
tanks shall be periodically inspected, tested and maintained in accordance with NFPA 25 at
the following intervals:
1. Private fire hydrants (all types): Inspected annually and after each operation; flow test and
maintenance annually.
2. Fire service main piping: Inspection of exposed, annually; flow test every 5 years.
3. Fire service main piping strainers: Inspection and maintenance after each use.
4. Private fire hydrants or those hydrants supplied through or by a fire pump shall be painted
red. (Sherwin-Williams #B54R38 or equal)
5. All fire hydrant locations shall be identified by the installation of a blue reflective marker,
according to City specifications.
6. Private fire hydrants shall be installed and operational prior to buildings being constructed
above finished floor grade.
7. Private fire hydrant annual flow test information and labeled site map shall be forwarded
to the Coppell Fire Department upon completion of the service.
18. Amend Section 603.6 by adding subsection 603.6.6 to read as follows:
603.6.6 Maintenance of Chimneys. All multi-family occupancies where fireplaces utilizing
solid fuel are used shall have the chimneys inspected and/or cleaned by a certified chimney
sweep on a yearly basis. A report of each inspection and/or cleaning shall be submitted to the
Fire Prevention Division by no later than November 1st each year.
19. Amend Section 807.5.2 by amending subsection 807.5.2.2 by adopting Exception to read
as follows:
807.5.2.2 Artwork in corridors. Artwork and teaching materials shall be limited on the walls
of corridors and classrooms to not more than 20 percent of the wall area. Such materials shall
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
not be continuous from floor to ceiling or wall to wall. Curtains, draperies, wall hangings, and
other decorative material suspended from the walls or ceilings shall meet the flame propagation
performance criteria of NFPA 701 in accordance with Section 807 or be noncombustible.
Exception: Corridors protected by an approved automatic sprinkler system installed in
accordance with Section 903.3.1.1 shall be limited to 50 percent of the wall area.
20. Amend Section 901.6 by adopting subsection 901.6.3, to read as follows:
901.6.3 False Alarms. False alarms shall not be given, signaled or transmitted or caused or
permitted to be given, signaled or transmitted in any manner. The technician performing
maintenance on any system capable of transmitting an alarm to the Emergency Dispatch Center
shall notify the appropriate center, as well as the monitoring company for the property, prior
to any work being performed on the system. In addition, the technician shall notify the
Emergency Dispatch Center, as well as the monitoring company for the property, immediately
upon placing the system back in service.
21. Amend Section 901.7 to read as follows:
901.7 Systems out of service. Where a required fire protection system is out of service or in
the event of an excessive number of accidental activations, the fire department and the Fire
Marshal shall be notified immediately and, where required by the Fire Marshal, the building
shall either be evacuated or an approved fire watch standby personnel shall be provided for all
occupants left unprotected by the shut down until the fire protection system has been returned
to service. Where utilized, fire watch standby personnel shall be provided with at least one
approved means for notification of the fire department and their only duty shall be to perform
constant patrols of the protected premises and keep watch for fires.
22. Amend Section 903.1.1 to read as follows:
903.1.1 Alternative Protection. Alternative automatic fire-extinguishing systems complying
with Section 904 shall be permitted in addition to automatic fire sprinkler protection where
recognized by the applicable standard, or as approved by the fire code official.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
23. Amend Section 903.1 by adopting subsection 903.1.2, to read as follows:
903.1.2 Residential systems. Residential sprinkler systems installed in accordance with NFPA
13D or NFPA13R shall not be recognized for the purposes of exceptions or reductions,
commonly referred to as "trade-offs", permitted by other requirements of this code or the
International Building Code.
24. Amend Section 903.2 by adding thereto; deleting the exception; and by adopting
Subsection 903.2.13, to read as follows:
903.2 Where required. An approved automatic fire extinguishing system (fire sprinkler
system) shall be installed and maintained in accordance with the current versions of NFPA 13,
Standard for the Installation of Sprinkler Systems and NFPA 25 Standard for the Inspection,
Testing and Maintenance of Water-Based Fire Protection Systems in the following
occupancies:
1. All new buildings and new additions to existing buildings greater than 5,000 square feet.
2. All new windowless buildings or buildings with a basement, regardless of square footage.
3. All new Group R buildings, excluding single family dwellings. Protection is required
throughout all living areas, including, but not limited to small rooms and enclosed attached
garages.
4. All buildings or structures, two (2) or more stories or thirty-five feet (35') in height,
excluding Group R-3.
5. All Group R-3 building with a gross square footage greater than 10,000 square feet.
6. All Group R-3 occupancies which contain two or more separate dwelling units. Residential
or quick response standard sprinklers shall be used in the dwelling units.
7. All Group R-1 occupancies. Residential or quick response standard sprinklers shall be used
in the dwelling units and guest room portions of the building.
8. All Group A-5 occupancies greater than 1,000 square feet.
9. All Group A-2 occupancies greater than 2,000 square feet.
10. All Group H and Group I occupancies regardless of square footage.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
11. Throughout all occupancies classified as ‘self-service storage facility’.
12. F-1 and S-1 occupancies used for manufacture or storage of upholstered furniture or
mattresses greater than 2,500 square feet.
903.2.13 General. The following fire and life safety items are required for applicable
buildings. The system shall be designed according to NFPA standards on all floors of the
building. Two (2) complete sets of plans and calculations shall be submitted to the Fire
Prevention Division for review and approval. Upon completion, the installer shall furnish the
Fire Prevention Division with a statement that the system has been installed to meet the
requirements of all applicable ordinances.
All buildings equipped with an approved automatic sprinkler system shall also be equipped
with an approved, monitored fire alarm system, meeting the requirements of NFPA 72 and this
code. In addition to the building requirements listed above, the following requirements must
be met:
1. Where standpipes are required, all standpipe locations are to be marked by painting the entire
drop "Safety RED” (Sherwin Williams B45R38 or equivalent) with blue retro-reflective
tape at 1 and 10-foot levels above valves. Where standpipes are located in office areas,
cabinets shall be readily distinguishable from surrounding wall coverings.
2. All personnel doors are to be numbered in six-inch (6") high numbers on the inside and
outside of the doors. The numbering is to begin at the pump room and continue counter-
clockwise around the building. The pump room is to have "PUMP ROOM" on the outside
of the door in minimum six-inch (6") high letters. On all buildings without a pump room,
the first personnel door to the right of the main entrance is to be labeled door "1" and
continue in a counter-clockwise direction. Doors are to be numbered sequentially with the
personnel doors or alphabetical symbols are to be used. No personnel doors and dock doors
are to be labeled with the same number. All numbers are to be of a contrasting color to the
background.
3. Zone maps and operational instructions are to be posted at each fire alarm panel.
4. A plan showing the location of each pull station, duct detector, mechanical smoke exhaust
fan and personnel door locations (by door number) shall be located at each alarm panel.
5. Each sprinkler riser shall be identified by a unique four inch (4”) number above the main
valve. If the sprinkler riser, 4-inch or larger, passes through a ceiling, wall or enclosure, an
additional four inch (4”) number shall be placed on the riser pipe at a point that is easily
visible from floor level. A plan showing the coverage area of each system shall be posted
adjacent to the fire alarm panel.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
6. Fire sprinkler risers/fire pump rooms shall be directly accessible from an exterior door. The
room shall be properly sized for adequate personnel maneuverability and serviceability,
minimum size sixty-four (64 sq ft) square feet, with a minimum dimension of eight feet (8’).
Exterior weatherproof strobe shall be installed.
7. Evacuation of Buildings. Upon any fire alarm activation, all occupants shall immediately
evacuate all portions of the building and shall remain outside of the structure until it has
been determined that it is safe to return.
25. Amend Subsections 903.3.1.1 and 903.3.1.1.1 to read as follows and by deleting Subsection
903.3.1.1.2 in its entirety:
903.3.1.1 NFPA 13 sprinkler systems. Where the provisions of this code require that a
building or portion thereof be equipped throughout with an automatic sprinkler system,
sprinklers shall be installed throughout in accordance with NFPA 13, latest edition, except as
provided in Sections 903.3.1.1.1.
903.3.1.1.1 Exempt Locations. When approved by the Fire Marshal, automatic sprinklers
shall not be required in the following rooms or areas where such rooms are protected with an
approved fire detection system in accordance with Section 907.2 that will respond to visible or
invisible particles of combustion. Sprinklers shall not be omitted from any room merely
because it is damp, of fire-resistance rated construction or contains electrical equipment.
1. Any room where the application of water, or the combination of flame and water, constitutes
a serious life or fire hazard.
2. Any room or space where sprinklers are considered undesirable because of the nature of the
contents, when approved by the Fire Marshal.
26. Amend Subsection 903.3.1.2 to read as follows:
903.3.1.2 NFPA 13R sprinkler systems. Where allowed in buildings of Group R, up to and
including four stories in height, automatic sprinkler systems shall be installed throughout in
accordance with NFPA 13R, as amended to include small rooms, closets, balconies and
attached enclosed garages.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
27. Amend Subsection 903.3.1.3 to read as follows:
903.3.1.3 NFPA 13D sprinkler systems. Where allowed, automatic sprinkler systems
installed in one- and two-family dwellings and townhouses shall be installed throughout in
accordance with NFPA 13 or 13R.
27. Amend Subsection 903.3.5 by adding the following:
903.3.5 Water supplies. Water supplies for automatic sprinkler system shall comply with this
section and the standards referenced in Section 903.3.1. The potable water supply shall be
protected against backflow in accordance with the requirements of this section and the
International Plumbing Code. Water supplies as required for such systems shall be provided
in conformance with the supply requirements of the respective standards; however, every fire
protection system shall be designed with a 10 psi safety factor.
When any portion of the facility or buildings protected is in excess of 150 feet from a water
supply on a public street, as measured by an approved route around the exterior of the facility
or building, additional fire hydrants and mains capable of supplying the required fire flow shall
be required. Additional hydrant locations shall be based on fire load, internal fire protection
systems, required fire flow, vehicular traffic, fire lanes, and other special circumstances. Fire
hydrants shall be spaced no farther than six hundred feet (600') in residential areas and three
hundred feet (300') in other than residential areas, measured center-on-center. These distances
may be modified when sufficient data is provided showing equivalent fire protection can be
maintained. Fire hydrants shall be located no closer than three feet (3') nor farther than six feet
(6') from a fire lane. Fire supply lines shall be looped systems with no dead end mains or fire
lines greater than one hundred fifty feet (150') in length unless approved by the Fire Marshal.
29. Amend Section 903.3.7 to read as follows:
903.3.7 Fire Department Connections. Fire Department Connections (FDC) shall not be
located in or on structures, unless otherwise approved by the Fire Marshal. The FDC shall be
located no closer than three feet (3') nor farther than six feet (6') from a fire lane. The line from
the FDC to the sprinkler riser shall be isolated from any hydrant through the use of an approved
check valve. At no time shall the FDC increase pressure to any fire hydrant. The FDC shall be
located no farther than fifty feet (50') from a fire hydrant and shall be located on the same side
of the fire lane as the hydrant. The FDC shall be installed at a height not to exceed thirty-inches
(30”), in accordance with the City of Coppell Engineering Standards and Details. FDC shall
be equipped with approved Knox® locking caps.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
30. Amend Section 903.4 and the Exceptions thereto to read as follows:
903.4 Sprinkler system supervision and alarms. All valves controlling the water supply for
automatic sprinkler systems, pumps, tanks, water levels and temperatures, critical air pressures,
and water-flow switches on all sprinkler systems shall be electronically supervised.
Sprinkler and standpipe system water-flow detectors shall be provided for each floor tap to
the sprinkler system and shall cause an alarm upon detection of water flow for more than 45
seconds, not to exceed 120 seconds. All control valves in the sprinkler and standpipe systems,
except for the fire department hose connection valves, shall be electrically supervised to initiate
a supervisory signal at the central station upon turning or operating the valve.
Exceptions:
1. Automatic sprinkler systems protecting one- and two-family dwellings.
2. Jockey pump control valves that are sealed or locked in the open position.
3. Control valves to commercial kitchen hoods, spray booths or dip tanks that are sealed
or locked in the open position.
4. Valves controlling the fuel supply to fire pump engines that are sealed or locked in the
open position.
5. Trim valves to pressure switches in dry, pre-action and deluge sprinkler systems that
are sealed or locked in the open position.
6. Manual Dry Standpipe system must be supervised with a minimum of 10 psig and a
maximum of 40 psig air pressure with a high/low alarm.
31. Amend Section 905.1 to read as follows:
905.1 General. Standpipe systems shall be provided in new buildings and structures in
accordance with Sections 905.2 through 905.10. In buildings used for high-piled combustible
storage, fire protection shall be in accordance with Chapter 32.
All buildings greater than 20,000 square feet, except for Group R-3, shall be equipped with 2
1/2" hose valves stations. The hose valve locations shall be supplied by a minimum 2 1/2" line
from the automatic fire sprinkler system. The hose valve stations shall consist of a 2 1/2" valve.
A demand of a minimum of 150 GPM shall be included in the hydraulic calculations. Spacing
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
for the hose valves shall be based on one hundred feet (100') hose lay and thirty feet (30') of
stream, beginning at the nearest fire department entry door.
32. Amend Section 907.1 by adopting Subsection 907.1.4 to read as follows:
907.1.4 Design standards. Where a new fire alarm system is installed, the devices shall be
addressable. Fire alarm systems utilizing more than 20 initiating devices shall have analog
initiating devices.
All fire alarm systems shall be installed in such a manner that the failure of any single alarm-
actuating or alarm-indicating device will not interfere with the normal operation of any other
devices.
All fire alarm system communicators shall be capable of sending point (smoke detector,
manual pull station, water flow, etc.) specific data to central station monitoring companies.
Exception: Existing systems need not comply unless the total building remodel or
expansion exceeds 25% of the original building.
33. Amend Section 907.2.1 to read as follows and by deleting the exception thereto:
907.2.1 Group A. A manual fire alarm system that activates the occupant notification system
in accordance with Section 907.5 shall be installed in Group A occupancies having an occupant
load of 300 or more persons or more than 100 persons above or below the lowest level of exit
discharge. Group A occupancies not separated from one another in accordance with Section
707.3.-10 of the International Building Code shall be considered as a single occupancy for the
purposes of applying this section. Portions of Group E occupancies occupied for assembly
purposes shall be provided with a fire alarm system as required for Group E occupancy.
34. Amend Section 907.2.1.1 to read as follows:
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
907.2.1.1 System Initiation in Group A Occupancies with an Occupant Load of Three
Hundred (300) or More. Activation of the fire alarm in Group A occupancies with an
occupancy load of three hundred (300) or more shall immediately initiate an approved
prerecorded message announcement using an approved voice communication system in
accordance with NFPA 72 that is audible above the ambient noise level of the occupancy.
Exception: When approved, the prerecorded announcement is allowed to be manually
deactivated for a period of time, not to exceed three (3) minutes, for the sole purpose of
allowing a live voice announcement from an approved, constantly attended location.
35. Amend Section 907.2.2 to read as follows and by deleting the exceptions thereto:
907.2.2 Group B. A manual fire alarm system shall be installed in Group B occupancies having
an occupant load of 500 or more persons or more than 100 persons above or below the lowest
level of exit discharge or contain an ambulatory care facility.
36. Amend Section 907.2.3 to read as follows and by deleting the exceptions thereto:
907.2.3 Group E. A manual fire alarm system that initiates the occupant notification signal
utilizing an emergency voice/alarm communication system meeting the requirements of
Section 907.5.2.2 and installed in accordance with Section 907.6 shall be installed in Group E
educational occupancies. When automatic fire extinguishing systems or automatic fire alarm
systems are installed, such systems or detectors shall be connected to the building fire alarm
system. An approved smoke detection system shall be installed in all Group E day care
occupancies. All buildings, whether portable buildings or the main building, will be
considered one building for alarm occupant load consideration and interconnection of alarm
system.
37. Amend Subsection 907.2.4 to read as follows and by deleting the exception thereto:
907.2.4 Group F. A manual fire alarm system that activates the occupant notification system
in accordance with Section 907.5 shall be installed in Group F occupancies greater than 75,000
gross square feet or are two or more stories in height.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
38. Amend Section 907.2.13 to read as follows and by deleting the exceptions thereto:
907.2.13 High-rise Buildings. Buildings with a floor used for human occupancy located more
than fifty-five feet (55') above the lowest level of fire department vehicle access shall be
provided with an automatic smoke detection system in accordance with Section 907.2.13.1, a
fire department communications system in accordance with Section 907.2.13.2 and an
emergency voice/alarm communication system in accordance with Section 907.5.2.2.
39. Amend Subsection 907.6.3 by deleting the exceptions.
907.6.3 Initiating device identification. The fire alarm system shall identify the specific
initiating device address, location, device type, floor level where applicable and status
including indication of normal, alarm, trouble and supervisory status, as appropriate.
40. Amend Section 910.4 by adding the following:
910.4 Mechanical smoke exhaust. Where approved by the fire code official, engineered
mechanical smoke exhaust shall be an acceptable alternative to smoke and heat vents. In
buildings equipped with an Early Suppression Fast Response (ESFR) sprinkler system or a
Class IV sprinkler system, curtain boards and smoke and heat vents are to be eliminated and
an approved mechanical smoke and removal system utilized. This system must de-activate all
fans upon initiation of the fire alarm system. The system shall have a manual override system
in addition to the vent controls located in the protected area. A separate Fire Department access
or key switch may be required at a remote location in the building. Each individual fan shall
be capable of being activated by a fireman's override switch located in the pump room. Design
of the mechanical smoke and heat removal system shall be based on a minimum of four (4) air
changes per hour. When activated by the fire alarm, all other mechanical ventilation systems
shall shut down. Fans shall be capable of continuous operation even after main building power
has been deactivated.
41. Amend Subsection 910.4.3 by adding the following:
910.4.3 System design criteria. The mechanical smoke removal system shall be sized to
exhaust the building at a minimum rate of four (4) air changes per hour based upon the volume
of the building or portion thereof without contents. The capacity of each exhaust fan shall not
exceed 30,000 cubic feet per minute.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
Supply air for exhaust fans shall be provided at or near the floor level and shall be sized to
provide a minimum of twenty-five percent (25%) of required exhaust. Openings for supply air
shall be uniformly distributed around the periphery of the area served. Personnel doors and
dock doors shall not be considered as part of the supply air system.
42. Section 1020.1; add exception 6 to read as follows:
6. In group B occupancies, corridor walls and ceilings need not be of fire-resistive construction
within a single tenant space when the space is equipped with approved automatic smoke-
detection within the corridor. The actuation of any detector shall activate self-annunciating
alarms audible in all areas within the corridor. Smoke detectors shall be connected to an
approved automatic fire alarm system where such system is provided.
43. Amend Subsection 5601.1.3 and exceptions to read as follows:
5601.1.3 Fireworks. The possession, manufacture, storage, sale, handling and use of fireworks
are prohibited within the City of Coppell and within 5,000 feet of its borders.
Exception: Approved, professional displays in accordance with Sections 5604 and 5608
shall be permitted on a case to case basis.
44. Amend Section 5703.6 to read as follows:
5703.6 Piping systems. Piping systems, and their component parts, for flammable and
combustible liquids shall be in accordance with this section, including an approved method of
secondary containment shall be provided for underground tanks and piping systems.
45. Amend Subsection 5704.2.11.4 and by adopting 5704.2.11.4.3 to read as follows:
5704.2.11.4 Leak prevention. Leak prevention for underground tanks shall comply with
Sections 5704.2.11.4.1 through 5704.2.11.4.3. An approved method of secondary containment
shall be provided for underground tanks and piping systems.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
5704.2.11.4.3 Observation wells. Approved sampling tubes of a minimum 4 inches in
diameter shall be installed in the backfill material of each underground flammable or
combustible liquid storage tank. The tubes shall extend from a point 12 inches below the
average grade of the excavation to ground level and shall be provided with suitable surface
access caps. Each tank site shall provide a sampling tube at the corners of excavation with a
minimum of 4 tubes. Sampling tubes shall be placed in the product line excavation within 10
feet of the tank excavation and one every 50 feet routed along product lines towards the
dispensers, a minimum of 2 are required.
46. Amend Section 6103.2 by adopting 6103.2.1.8 to read as follows:
Section 6103.2.1.8 Jewelry repair, dental labs and similar occupancies. Where natural gas
service is not available, portable LP-gas containers are allowed to be used to supply approved
torch assemblies or similar appliances. Such containers shall not exceed 20-pound water
capacity. Aggregate capacity shall not exceed 60-pound water capacity. Each container shall
be separated by 20 feet or a one-hour construction barrier.”
SECTION 2. If any section, subsection, paragraph, sentence, phrase or work in this
ordinance, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
ordinance, and the City Council of the City of Coppell, Texas hereby declares it would have
enacted such remaining portions despite any such invalidity.
SECTION 3. That the repeal of any ordinance or any portion thereof by the preceding
sections shall not affect or impair any act done or right vested or accrued or any proceeding, suit
or prosecution had or commenced in any cause before such repeal shall take effect; but every such
act done, or right vested or accrued, or proceedings, suit or prosecution had or commenced shall
remain in full force and effect to all intents or purposes as if such ordinance or part thereof so
repealed shall remain in force.
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
SECTION 4. That any person, firm or corporation violating any of the provisions of this
ordinance or the Code of Ordinances as amended hereby, shall be guilty of a misdemeanor and
upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such offense is continued shall constitute a new and separate offense.
SECTION 5. That this ordinance shall become effective immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of Coppell, Texas, this the __________ day of
___________________, 2017.
APPROVED:
______________________________
Karen Hunt, MAYOR
ATTEST:
________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
2015 INTERNATIONAL FIRE CODE – PROPOSED AMENDMENTS
APPROVED AS TO FORM:
__________________________________
ROBERT HAGER, CITY ATTORNEY
SOUND TRANSMISSION AND ATTENUATION STANDARDS
APPENDIX K, 2015 INTERNATIONAL RESIDENTIAL CODE
Because of Coppell’s close proximity to the Dallas Fort
Worth Airport, airplane noise could be considered as a
nuisance to residents living nearby. In order to attenuate
aircraft noise to a higher level than standard
construction techniques (20 dB), a 25 dB noise level
reduction is achieved with these standards for
residential development within a noise attenuation zone
measured from Freeport Parkway right-of-way to 2,000
feet east. Prescriptive standards include minimum STC
& OITC ratings for exterior walls, roofs & ceilings,
windows and exterior doors and minimum requirements
for ventilation and penetration points for all new
residential construction within the noise attenuation
zone.
HIGHLIGHTS OF PROPOSED ORDINANCE:
Proposed ordinance has been reviewed by HMMH Acoustical Consultants
Their changes included the Outdoor-Indoor Transmission Class (OITC) requirements to be
included, the adjustment to the minimum exterior door rating to STC 27 and specifically
forbidding the use of through-wall fans and air conditioning units
SOUND TRANSMISSION AND ATTENUATION STANDARDS - PROPOSED ORDINANCE
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, BY AMENDING THE CODE OF ORDINANCES, AS
HERETOFORE AMENDED, BY AMENDING THE INTERNATIONAL
RESIDENTIAL BUILDING CODE 2015, AS ADOPTED IN CHAPTER 15;
BY ADDING TO CHAPTER 15, OTHER BUILDING CODES ADOPTED,
ARTICLE 15-8 “RESIDENTIAL CODE”, SECTION 15-8-2
AMENDMENTS, BY ADDING A NEW APPENDIX K, SOUND
TRANSMISSION AND ATTENUATION STANDARDS, PROVIDING A
NOISE ATTENUATION ZONE AND FIGURE APPENDIX-K-101.2
THEREOF; PROVIDING FOR BUILDING ELEMENTS AND
REGULATIONS; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Coppell Texas has adopted International Residential Building
Code, 2015 Edition and desires to amend said Code
WHEREAS, the City of Coppell Texas lays north and is contiguous to the Dallas Fort
Worth International Airport
WHEREAS, the overflight pattern for aircraft operate immediately over the city
including residential areas;
WHEREAS, the Dallas Fort Worth International Airport has since 1992 adopted noise
contours which identify noise zones to determine appropriate aircraft transmission nuisance
noise and which assist in determining appropriate land uses in neighboring communities;
WHEREAS, the sixty-five (65) decibel noise level (DNL) contour line has traditionally
been identified as a noise level which conflict or is incompatible with residential land uses in
neighboring municipalities;
SOUND TRANSMISSION AND ATTENUATION STANDARDS - PROPOSED ORDINANCE
WHEREAS, the sixty-five (65) DNL lies along the configuration and over Freeport
Parkway from the northern city limit southward to the southern city limit of the City of Coppell.
WHEREAS, the land use eastward of Freeport Parkway has residentially zoned land
uses; and the land uses westward are non-residential;
WHEREAS, the City Council of the City of Coppell has determined that the decibel
level eastward of the 65 DNL and Freeport Parkway does not sufficiently dissipate to the interior
of residential structures to provide a sufficient reduced noise level to protect the health, safety
and welfare of its residents;
WHEREAS, the building material and techniques exist, as set forth in Appendix K,
would provide a significant noise attenuation for new construction and provide an improvement
to the quality of life to the persons residing within two thousand feet eastward of the centerline
of Freeport Parkway and the 65 DNL established by the Dallas Fort Worth International airport;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS
SECTION 1. That the Code Ordinance of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending the Code of Ordinances, Chapter 15,
other Building Codes, Article 15 Residential Code, Section 15-8-2 Amending by adding a new
subsection 50, Appendix K, which shall read as follows:
“CHAPTER 15
OTHER CODES ADOPTED
…..
ARTICLE 15-8. RESIDENTIAL CODE
SOUND TRANSMISSION AND ATTENUATION STANDARDS - PROPOSED ORDINANCE
…..
Sec. 15-8-2. Amendments
The following sections of the International Residential Code, 2015 Edition,
are hereby amended to read as follows:
…..
50. Appendix K: Appendix K Sound Transmission and Attenuation
Standards (as set forth Exhibit 1, attached hereto and incorporated
herein by reference) is hereby adopted as part of this code.”
SECTION 2. That all provisions of the Code of Ordinance of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, illegal, or invalid, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall
remain in full force and effect.
SECTION 4. That an offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm, or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such violation shall continue shall be deemed to constitute a separate offense.
SOUND TRANSMISSION AND ATTENUATION STANDARDS - PROPOSED ORDINANCE
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2017
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/mpm)
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, BY
AMENDING THE CODE OF ORDINANCES, AS HERETOFORE AMENDED, BY
AMENDING THE INTERNATIONAL RESIDENTIAL BUILDING CODE 2015, AS
ADOPTED IN CHAPTER 15; BY ADDING TO CHAPTER 15, OTHER BUILDING
CODES ADOPTED, ARTICLE 15-8 “RESIDENTIAL CODE”, SECTION 15-8-2
AMENDMENTS, BY ADDING A NEW APPENDIX K, SOUND TRANSMISSION AND
ATTENUATION STANDARDS, PROVIDING A NOISE ATTENUATION ZONE AND
FIGURE APPENDIX-K-101.2 THEREOF; PROVIDING FOR BUILDING ELEMENTS
AND REGULATIONS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE.
APPROVED:
__________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/mpm)
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
Appendix K
Sound Transmission
AIRCRAFT NOISE ATTENUATION REQUIREMENTS
AK101.1 Zone. For the purposes of this code, a noise attenuation area is established, which is a
two thousand feet (2,000’) measured eastward from the centerline of the Freeport Parkway from
its intersection within the northern city limits southward to the southern city limit.
AK101.2 Map. This noise zone shall include such territory or portion of the city as designated
and depicted on the noise attenuation zone map (Fig. App K-101.2, a copy of which is on file
with the Building Official) and incorporated into this code and made a part of it for all intents
and purposes.
AK101.3 Definitions.
Sound Transmission Class (STC) is calculated over the frequency range of 125 to 4,000 Hz
and provides a single number rating for determining airborne sound transmission loss of exterior
building facades, interior room partitions and other construction elements (such as windows and
doors) which are subjected to noise from speech, television, radio, office equipment and other
mid to high frequency noise sources. The STC rating is determined in accordance with ASTM
E413.
Outdoor-indoor transmission class (OITC) is calculated over the frequency range of 80 to
4,000 Hz and provides a single number rating for determining airborne sound transmission loss
of exterior building facades and exterior façade elements (window and doors) which are subject
to transportation noise (aircraft, trains, automobiles, and other low to mid frequency noise
sources). The OITC rating is determined in accordance with ASTM E1332.
AK102.1 Certified plans. The building official shall not issue a building permit for any
residential building structure for human occupancy or part thereof within the attenuation zone as
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
defined herein unless the plans and specifications accompanying the application for the permit
comply with the requirements set forth in this Appendix or the plans are certified by a bona fide
acoustical noise consultant to achieve the noise reduction in section AK103.1 of this Appendix.
AK102.2 Noise consultants. Bona fide acoustical noise consultants include members of the
National Council of Acoustical Consultants and others who are approved by the building official,
such approval being based on the demonstration of competence and credentials in the area of
architectural acoustics.
AK102.3 Building intrusion in a noise zone. A residential structure which is located partly
within the noise attenuation zone and partly outside shall be considered within the most
restrictive of the noise zones within which it is located for purposes of this Appendix.
AK103.1 Noise reductions standards. Plans for the construction of buildings within noise
attenuation zone shall be certified as achieving at least the outdoor to indoor noise level
reductions (NLR) as measured in decibels within the building as follows:
Building Use 2,000 foot zone from the 65
DNL
Noise Zone/Freeport Parkway
Residential: 25 NLR
AK104.1 Noise Level Reduction – 25 Decibels
Compliance.
Compliance AK104.1 through AK104.8 shall be deemed to meet requirements for a minimum
noise level reduction (NLR) of 25 decibels.
AK104.2 Air leakage for all buildings.
(1) The requirements of this Appendix shall apply to the design of the exterior envelope of all
buildings in the designated attenuation zone designed for human occupancy. The
requirements of this section are not applicable to the separation of interior spaces from each
other.
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
(2) The following locations shall be sealed, caulked, gasketed or weatherstripped to limit or
eliminate air infiltration:
(a) Exterior joints around windows and door frames between the window or door frame
and the framing;
(b) Openings between walls and foundations;
(c) Between the wall sole plate and the rough flooring;
(d) Openings at penetrations of utility services through walls, floor, and roofs;
(e) Between wall panels at corners;
(f) All other such openings in the building envelope.
(3) Through the wall, floor, or roof/ceiling penetrations not specifically addressed in these
sections shall be designed to limit sound transmission and shall have the same average laboratory
sound transmission classification as required for doors.
AK104.3 Exterior walls.
(1) Exterior walls, other than as described in this section, shall have an average laboratory sound
transmission class rating of at least STC-37 and minimum OITC 30; or
(2) Minimum OITC 30;
(3) Masonry walls having a weight of at least 25 pounds per square foot do not require a furred
(stud) interior wall. At least one surface of concrete block walls shall be plastered;
(4) Stud walls shall be at least four inches in nominal depth and shall be finished on the outside
with solid sheathing under an approved exterior wall finish.
(a) The interior surface of the exterior walls shall be of gypsum board or plaster at least
one-half inch thick, installed on the studs.
(b) Continuous composition board, plywood or gypsum board sheathing at least one-half
inch thick or equivalent shall cover the exterior side of the wall studs.
(c) Sheathing panels shall be covered on the exterior with overlapping building paper.
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
(d) Insulation material at least R-13 shall be installed continuously throughout the cavity
space behind the exterior sheathing and between wall studs. Insulation shall be glass fiber,
mineral wool, or foam plastic insulation.
AK104.4 Exterior windows.
(1) Windows other than as described in this section shall have a laboratory sound transmission
class rating of at least STC-33 and minimum OITC 25; or
(2) Windows shall have a minimum OITC 25.
(3) Windows shall be double-glazed with one pane at least three-sixteenths of an inch thick.
Panes of glass shall be separated by a minimum of one-half inch airspace.
(4) All openable windows shall be weatherstripped and airtight when closed so as to conform to
an air infiltration test not to exceed 0.5 cubic foot per minute per foot of crack length in
accordance with ASTM E-283-65-T.
(5) Glass shall be sealed in an airtight manner with a nonhardening sealant or a soft elastomer
gasket or gasket tape.
(6) The perimeter of window frames shall be sealed airtight to the exterior wall construction with
a sealant conforming to one of the following Federal Specifications: TT-S-00227, TT-S-0230 or
TT-SS-00153.
AK104.5 Exterior doors.
(1) Doors other than as described in this section shall have a laboratory sound transmission class
rating of at least STC-27 and minimum OITC 25; or
(2) Exterior doors shall be minimum OITC 25.
(3) All exterior side-hinged doors shall be solid-core wood or insulated hollow metal at least
one-and-three-quarters inch thick and shall be fully weatherstripped.
(4) Exterior sliding doors shall be weatherstripped with an efficient airtight gasket system with
performance as specified in AK104.4 (3). The glass in the sliding doors shall be double glazed
with panes at least three-sixteenths of an inch thick.
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
(5) Glass, over two square feet in area, in doors shall be sealed in an airtight sealant or in a soft
elastomer gasket or glazing tape.
(6) The perimeter of door frames shall be sealed airtight to the exterior wall construction as
described in AK104.4(5).
AK104.6 Roofs.
(1) Combined roof and ceiling construction other than described in this section and AK104.7
shall have an average laboratory sound transmission class rating of at least STC-43 and
minimum OITC 35; or
(2) With an attic or rafter space at least 12 inches deep, and with a ceiling below, the roof shall
consist of one-half inch composition board, plywood or gypsum board sheathing topped by
roofing as required;
(3) Open-beam roof construction shall follow the energy insulation standard method for batt
insulation;
(4) Window or dome skylights shall have a laboratory sound transmission class rating of at least
STC-33 and minimum OITC 25;
(5) Roof shall have a minimum OITC 35.
AK104.7 Ceilings.
(1) Gypsum board or plaster ceilings shall be five-eighths of an inch thick. Ceilings shall be
substantially airtight with a minimum of penetration.
(2) Glass fiber, mineral wool, or foam plastic insulation at least R-30 shall be provided above the
ceiling between joists.
(3) Minimum OITC 35.
AK104.8 Ventilation.
(1) A ventilation system shall be installed that will provide the minimum air circulation and fresh
air supply requirements for various uses in occupied rooms without the need to open any
SOUND TRANSMISSION AND ATTENUATION STANDARDS – PROPOSED ORDINANCE
windows, doors or other openings to the exterior. The inlet and discharge openings shall be fitted
with sheet-metal transfer ducts of at least 20 gauge steel, which shall be lined with one-inch-
thick coated glass fiber, and shall be at least five feet long with one 90-degree bend.
(2) Gravity vent openings in attics shall be as close to code minimum in number and size as
practical.
(3) Bathroom, laundry and similar exhaust ducts connecting the interior space to the outdoors
shall contain at least a five-foot length of internal sound-absorbing duct lining. Exhaust ducts
less than five feet in length shall be fully lined and shall also meet the provisions of AK104.2 (3).
Each duct shall be provided with a bend in the duct such that there is no direct line of sight
through the duct from the venting cross-section to the room-opening cross -section. Duct lining
shall be coated glass fiber duct liner at least one inch thick. In areas (i.e., shower rooms) which
produce moisture, duct lining shall be made of nonabsorbent material; commercial kitchen
exhaust systems and product conveying duct systems shall be exempt.
(4) Fireplaces shall be provided with well-fitted dampers and tightly fitting glass or metal doors.
(5) Through-wall fans and air conditioning units are not allowed.
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: March 28, 2017
Reference: Discussion related to “Celebrate Coppell” Event at Andy Brown Park
2030: Successful Community Events and Festivals
Excellent City Services with High Level of Customer Satisfaction
Introduction:
With the redevelopment of the Andy Brown Park system, expected to be completed in July 2017,
the Parks and Recreation Department has an exciting opportunity to combine the City’s annual
fireworks event with a “grand opening” of the new park at Andy Brown Park East. This event is
anticipated to be the largest event that the City has ever held, which will serve to showcase the new
park and all of its features as well as celebrate Independence Day.
Analysis:
This event is planned to take place on Saturday, July 1, 2017 in the newly redeveloped space at
Andy Brown Park East. “Celebrate Coppell: Party in the Park” will kick-off with a 5K Fun Run in
the morning, followed by a full day of activities, performances, food, and fun.
This item is an update for informational purposes only and no Council action is required.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
No fiscal impact will result from this item.
Recommendation:
No Council action is required on this item at this time.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3261
File ID: Type: Status: 2017-3261 Presentation Presentations
1Version: Reference: In Control: Fire
02/22/2017File Created:
Final Action: Accreditation PresentationFile Name:
Title: Recognition of the Coppell Fire Department for achieving the Insurance
Service Office’s highest honor and classification “ISO Class 1.”
Notes:
Agenda Date: 03/28/2017
Agenda Number: 6.
Sponsors: Enactment Date:
CCmemoISO.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3261
Title
Recognition of the Coppell Fire Department for achieving the Insurance Service Office’s
highest honor and classification “ISO Class 1.”
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3261)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson, Fire Chief
Date: March 28, 2017
Reference: Insurance Service Office, Public Protection Classification ISO 1
2030: Community Wellness and Enrichment and Sustainable City Government Strategy
Introduction:
The City of Coppell Fire Department has once again received the Insurance Services Office (ISO)
top rating of Class 1. This rating has been achieved by less than 1/4 of 1% of Fire Departments
Nationwide. The ISO currently evaluates over 50,000 Fire Departments Nationwide with only 186
earning the Class 1 Rating. The Coppell Fire Department has previously earned the Class 1 Rating in
2008 and continues to exceed the requirements for this prestigious classification. This rating reflects
the hard work and dedication of all the Coppell Firefighters and their commitment to save lives and
property.
Fire Departments across the Nation are rated by the ISO to determine a PPC for individual Cities or
Counties. This rating is published by the ISO and used by Insurance Companies to determine
insurance rates. The ISO Schedule develops a PPC number on a relative scale from 1 to 10, with 1
being the very best and 10 representing less than minimum recognized fire protection. Most U.S.
Insurers of Homes and Business Property use the PPC in calculating premiums. In general, the price
of fire insurance in a community with a good PPC is substantially lower than in a community with a
poor PPC.
When the ISO evaluates a Fire Departments capabilities it uses a system called the Fire Suppression
Rating Schedule (FSRS) which employs nationally accepted standards developed by such
organizations as the National Fire Protection Association (NFPA), the American Water Works
Association (AWWA) and the Association of Public Safety Communications Officials (APCO)
International. The FSRS considers 3 main areas of a community’s fire suppression capabilities
including Emergency Communications (911 Call Center), the Fire Department, and Water Supply. In
2
addition, it includes a Community Risk Reduction section that recognizes community efforts to
reduce losses through fire prevention, public fire safety education and fire investigation.
Key elements considered when evaluating a Fire Department include Response Capabilities
(Deployment Analysis) which includes adequate staffing of Fire Service Personnel on Engine Crews
and Ladder Companies, Fire Station Distribution (Location and Coverage), Appropriate Apparatus
and Equipment, Training, Water Supplies, Organizational Structure, Communications and
Building/Fire Prevention Codes and their enforcement.
The Fire Department’s ability to maintain this Classification since 2008 is a reflection of the City of
Coppell’s commitment to provide quality Public Safety Services to the citizens, businesses, and
visitors of Coppell.
Analysis:
The Coppell Fire Department has completed the ISO review process several times since the early
1990s. Each previous rating was used to identify areas of deficiency and plan for improvements. In
2008, the CFD was recognized and achieved the highest Classification of 1. The rating is good for
10 years or if significant growth or changes occur within the department. The CFD voluntarily
initiated a review in 2016 and was notified by the State Fire Marshal Office and the Insurance
Service Office that effective June, 1, 2017, the Coppell Fire Department scored high enough to
maintain the Class 1 rating. There are more than 50,000 fire departments subject to the ISO survey
in this country, less than 175 are rated as Class 1.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
There is no fiscal impact of this work session item.
Recommendation:
The Fire Department recommends approval of this item.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3286
File ID: Type: Status: 2017-3286 Agenda Item Proclamations
1Version: Reference: In Control: City Secretary
03/20/2017File Created:
Final Action: proclamationFile Name:
Title: Consider approval of a proclamation naming March 30, 2017, as “Clay
Phillips Appreciation Day,” and authorizing the Mayor to sign.
Notes:
Agenda Date: 03/28/2017
Agenda Number: 7.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3286
Title
Consider approval of a proclamation naming March 30, 2017, as “Clay Phillips Appreciation
Day,” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3286)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3267
File ID: Type: Status: 2017-3267 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
03/15/2017File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: February 28, 2017 and March 7, 2017.
Notes:
Agenda Date: 03/28/2017
Agenda Number: A.
Sponsors: Enactment Date:
Minutes 2017-02-28.pdf, Minutes 2017-03-07
(WKS).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3267
Title
Consider approval of the minutes: February 28, 2017 and March 7, 2017.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3267)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, February 28, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
February 28, 2017 at 5:48 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:54 p.m.
Karen Hunt;Cliff Long;Gary Roden;Marvin Franklin;Mark Hill and Nancy
Yingling
Present 6 -
Brianna Hinojosa-Flores and Wes MaysAbsent2 -
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects south of
Northpoint and west of Royal.
Discussed under Executive Session
Page 1City of Coppell, Texas
February 28, 2017City Council Minutes
B.Discussion regarding economic development prospects south of
S.H.121 and west of Denton Tap.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
C.Deliberate the purchase, exchange, lease, or value of real property
located south of E. Belt Line Road and east of S. Belt Line Road.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
D.City Manager’s Evaluation.
Postponed to the City Council due back on 3/28/2017
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 7:13 p.m. and convened into
the Work Session.
A.Presentation on FY15-16 Comprehensive Annual Financial Report
(CAFR).
B.Discussion regarding FY16-17 Goals and Objectives.
C.Discussion related to additional proposed changes to the
recreational fee structure.
D.Fire Department ISO review.
E.Discussion regarding proposed changes to the “Water and Sewer
Regulations.”
F.Discussion regarding Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:32 p.m. and reconvened into the
Regular Session.
Invocation 7:30 p.m.4.
Pastor Chad Kettler with GracePoint Church gave the Invoocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6.Presentation of an award to The CORE from Jeff Ellis and Associates
as the recipient of the 2016 Platinum International Aquatic Safety
Page 2City of Coppell, Texas
February 28, 2017City Council Minutes
Award.
Steve Miller, with Jeff Ellis and Associates, presented Lauren Sutton, Kara
Lungren and The CORE Staff with the 2016 Platinum International Aquatic
Safety Award.
Citizens’ Appearance7.
Mayor Hunt advised that no one signed up to speak.
Consent Agenda8.
A.Consider approval of the minutes: February 14, 2017.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
B.Consideration of an Interlocal Cooperation Agreement between the
City of Coppell and the North Texas Emergency Communication
Center (NTECC) for borrowed employee services.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
C.Consider award of a bid and procurement of two (2) mowers from
Professional Turf Products, L.P., in the amount of $91,713.71, as
budgeted, utilizing Buyboard Contract No. 447-14; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
D.Consider approval of a Mowing and Landscape Maintenance Services
contract to All Around Landscape and Construction (AALC), in an
amount not to exceed $300,000.00, for maintenance of selected
rights-of-way, medians, rough areas and other particular park areas
and municipal grounds, as budgeted, and authorizing the City
Manager to sign all necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
E.Consider approval of an amendment to the Code of Ordinances, by
repealing Chapter 9, “General Regulations”, Article 9-11 “Parks and
Recreation Code” in its entirety and replacing with a new Article 9-11,
“Parks and Recreation Code”; providing amended Section 9-11-3,
“General Regulations”; providing amended Section 9-11-4, “Vehicular
Regulations”; providing amended Section 9-11-5, “Enforcement”;
Page 3City of Coppell, Texas
February 28, 2017City Council Minutes
providing amended Section 9-11-8, “Special Permits” and by reserving
Section 9-11-11 for future use; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2017-1460
F.Consider approval of a Resolution granting an approximate 15’-wide
utility easement along the north right-of-way of Olympus Boulevard to
Oncor Electric Delivery Company, LLC; and authorizing the Mayor to
sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2017-0228.1
G.Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee Schedule for Recreational
Fees and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2017-0228.2
End of Consent Agenda
9.Consider approval of the Comprehensive Annual Financial Report
(CAFR) for the fiscal year ending September 30, 2016.
Presentation: Jennifer Miller, Director of Finance, introduced Debbie Rollins
with Grant Thorton, who gave a presentation to City Council.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Nancy Yingling, that this Agenda Item be approved. The motion passed by an
unanimous vote.
10.Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2016-1446, the budget for
the Fiscal Year October 1, 2016 through September 30, 2017, and
authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to City
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that this Ordinance be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2017-1461
Page 4City of Coppell, Texas
February 28, 2017City Council Minutes
11.Consider approval of a Resolution expressing official intent to
reimburse expenses associated with constructing, installing and
equipping improvements, additions and extensions to the City’s water
and sewer system and for constructing, improving and equipping
municipal exhibition and museum facilities, including a new Arts
Center, prior to the issuance of bonds, and authorizing the Mayor to
sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that this Resolution be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2017-0228.3
12.Consider approval of an Ordinance of the City Council of the City of
Coppell, Texas, by amending the Code of Ordinances, as heretofore
amended, by amending Chapter 3 “City Departments”, Article 3-3.
“Water and Sewer Regulations”, Section 3-3-2 “Payment of Bills” by
amending subsection 3-3-2(E), to authorize the City Manager or
Designee to consider adjustment to a customer’s water bill following
repair of a leak, providing a severability clause; and providing an
effective date.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2017-1462
13.PUBLIC HEARING:
Consider approval of CASE NO. PD-289-C, Coppell Middle School
West Addition, a zoning change request from C (Commercial) to
PD-289-C, (Planned Development-289-Commercial), to allow the
conversion of Coppell Middle School to a Ninth-Grade Center on 42.7
acres located at 1301 Wrangler Circle.
Presentation: Matt Steer, Planner, made a presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) The proposed size and placement of the temporary buildings is accepted as
submitted on this site plan. However, in order to preserve the health and
safety of students and teachers utilizing the temporary buildings and
Page 5City of Coppell, Texas
February 28, 2017City Council Minutes
appurtenances, additional technical requirements must be met prior to issuing
building permits for the portable buildings or demolition. See packet
attachment for details.
2) Engineering staff will work closely with CISD on the traffic management
plan.
The motion passed by an unanimous vote.
14.PUBLIC HEARING:
Consider approval of CASE NO. PD-221R3R2-HC, Point West, PH 2,
a zoning change request from PD-221R3R-HC (Planned
Development-221 Revision 3 Revised-Highway Commercial) to
PD-221R3R2-HC (Planned Development-221 Revision 3 Revision
2-Highway Commercial), to attach a Detail Site Plan for two
retail/restaurant buildings totaling approximately 17,000 square feet on
2.9 acres of property located along the north side of IH-635,
approximately 350 feet west of S. Belt Line Road.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to City Council.
C.J. Devilder, representing the applicant, and Greg Guerin, Architect, answered
questions of the Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this Agenda
Item subject to the following conditions:
1) TxDOT approval will be required for driveways onto the LBJ Service Road;
2) Replat must be approved and filed with Dallas County prior to construction;
3) Submission of a revised Landscape Plan to address minor calculation errors
and to provide required overstory trees in the parking lot islands; and
4) Ensure that all discrepancies between the Replat, Utility Plans and Site
Plans have been resolved.
The motion passed by an unanimous vote.
15.PUBLIC HEARING:
Consider approval of CASE NO. PD-290-LI, BMSC/Naterra No. 2, a
zoning change request from HC (Highway Commercial) and LI (Light
Industrial) to PD-290-LI (Planned Development-290-Light Industrial),
to approve a Detail Site Plan for an approximately
143,000-square-foot office/warehouse building on 11.72 acres of land
located at the southwest corner of Freeport Parkway and Fritz Road
and to amend the Coppell 2030 Comprehensive Master Plan, to
designate this area as "Industrial Special District".
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
Page 6City of Coppell, Texas
February 28, 2017City Council Minutes
Ralph Novak, representing the applicant, and Alan LaFon, representing the
architect, were available for questions.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Nancy Yingling, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There will be additional comments during detail engineering review; and
2) A tree removal permit will be required prior the removal of any trees.
The motion passed by an unanimous vote.
16.Consider approval to enter into a contract with Tyler Technologies for
the replacement of the City’s current Time and Attendance software
with Executime (ATTIC Project, a sub project of the PIER Project) for
the total amount of $165,610 and authorizing the City Manager to sign
any necessary documents.
Presentation: Justin Vaughn, Assistant Director of Human Resources, made a
presentation to the City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
17.Consider approval to enter into a contract with Online Business
Systems for the project management of the Time and Attendance
System replacement (ATICC Project, a sub-project of the PIER
Project) and the Utility Billing sub-project for the total amount of
$47,600 and authorizing the City Manager to sign any necessary
documents.
Presentation: Justin Vaughn, Assistant Director of Human Resources, made a
presentation to the City Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas18.
City Manager Clay Phillips announced a Special Called Work and Executive
Session on March 7th at 6pm in the 2nd Floor Conference Room. Items for
discussion will include: the ISO rating for fire protection, the City Manager's
performance expectation and a continued conversation on erosion in the
community.
Mayor and Council Reports19.
Page 7City of Coppell, Texas
February 28, 2017City Council Minutes
A.Report by Mayor Hunt regarding upcoming Spring events.
B.Report by Mayor Hunt regarding the Community Health and
Wellness Expo.
A. Mayor Hunt reported that Spring events are just around the corner. Music in
the Plaza will be held on March 11th with Me & My Monkey and again on March
18th with Cheers for Tears. Eggstravaganza will be held on April 15th from
10am – 12pm. Earthfest will be held on April 22nd from 10am – 2pm. The band
will be Vocal Trash. Come celebrate Old Town's Anniversary with a Concert on
the Lawn, Friday, May 5th. The band will be Time Machine (with Rock Star
Karaoke). Finally, the Art Stroll in Old Town, hosted by the Arts Council, is
scheduled for April 8th from 6:30pm – 9:30pm.
B. Mayor Hunt reported on the Living Well in Coppell Wellness Triathalon.
100-150 people attended and participated in a walk/yoga/meditation event.
Following the event, community health businesses came together from
10am-1pm for the Community Health and Wellness Expo. The attendance was
great and there was lots of excitement.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
20.
A.North Texas Commission - Councilmembers Franklin and Yingling
B.Historical Society - Councilmember Long
A. Councilmember Yingling reported on the North Texas Commission.
Leadership NTX Class 9 is accepting applications through June 9th. Also, the
next To The Point Series will be held on March 3rd at the Hyatt Regency DFW
Airport. The topic will be on Cyber Security. The April Series will be on the 20th
with guest speaker, Michael Williams, former Texas Education Commissioner.
The topic will be on Tomorrow's Workforce.
B. Councilmember Long reported on the Historical Society. Progress on the
Infeldt House is coming along. The plan is to use the rooms for extra meeting
space.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
21.
There will only be one meeting next month on March 28th.
Metrocrest Keyholder's Breakfast will be held on March 23rd.
Informational Meetings on the Cottonbelt Rail Line DART will be held at the
Grapevine Springs Senior and Community Center March 1st and March 9th at
6:00 p.m.
Necessary Action from Executive Session22.
Nothing to report.
Adjournment
Page 8City of Coppell, Texas
February 28, 2017City Council Minutes
There being no further business before the City Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 9City of Coppell, Texas
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
6:00 PM 2nd Floor Conference RoomTuesday, March 7, 2017
Special Called Work and Executive Session
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Marvin Franklin;Mark Hill and Nancy Yingling
Present 8 -
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, and City Attorney Robert Hager.
The City Council of the City of Coppell met in a Special Called Work and Executive
Session on Tuesday, March 7, 2017 at 6:00 p.m. in the 2nd Floor Conference Room of
Town Center, 255 Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 6:06 p.m.
Executive Session (Closed to the Public) 2nd Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
Consultation with the City Attorney seeking legal advice concerning
the
expenditure of public funds.
Page 1City of Coppell, Texas
March 7, 2017City Council Minutes
Discussed under Executive Session
Work Session (Open to the Public) 2nd Floor Conference Room3.
Mayor Hunt recessed the Executive Session at 6:59 p.m. and reconvened into
the Work Session.
Fire Department ISO review.
Presentation: Fire Chief Kevin Richardson made a presentation on the Fire
Department ISO process.
Executive Session (Closed to the Public) 2nd Floor Conference Room4.
At this time, Mayor Hunt recessed the Work Session at 7:51 p.m. and
reconvened into Executive Session at 8:00 p.m.
Section 551.074, Texas Government Code - Personnel Matters.
City Manager’s evaluation process.
Discussed under Executive Session
Necessary Action from Executive Session5.
Mayor Hunt adjourned the Executive Session at 8:21 p.m. and reconvened into
the Work Session. There was no action resulting from Executive Session.
Adjournment
There being no further business before the City Council, the Work Session was
adjourned at 8:28 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 2City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3274
File ID: Type: Status: 2017-3274 Agenda Item Consent Agenda
1Version: Reference: In Control: Finance
03/16/2017File Created:
Final Action: TEXPOOL Authorized Representatives ResolutionFile Name:
Title: Consider approval of a Resolution amending the Authorized
Representatives with the Texas Local Government Investment Pool
(TEXPOOL), and authorizing the Mayor to sign.
Notes:
Agenda Date: 03/28/2017
Agenda Number: B.
Sponsors: Enactment Date:
TexPool Investment Memo amend Authorized
Reps.pdf, TexPool Amend Auth Reps Resolution.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3274
Title
Consider approval of a Resolution amending the Authorized Representatives with the Texas
Local Government Investment Pool (TEXPOOL), and authorizing the Mayor to sign.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3274)
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: March 28, 2017
Reference: Approval of a Resolution amending the Authorized Representatives with the Texas Local
Government Investment Pool, (TexPool)
2030: Sustainable City Government
Introduction:
This item is being presented for approval to amend the Authorized Representatives with the Texas Local Government
Investment Pool (TexPool). The City’s investment portfolio as of February 28, 2017 was approximately $147 million.
The investment policy for the City of Coppell has authorized investment pools as an investment option with no more
than 50% of the entire portfolio invested in pools and then no more than 25% may be in one pool. The City currently
invests in TexPool (24%) and TexStar (25%). Remaining funds are invested in government securities that have a
longer maturity with anticipated higher yields. Investment pools provide the liquidity needed by the City without
having to maintain large collateralized cash balances.
Analysis:
TexPool is the account that the State of Texas uses when remitting the payments to the City, primarily sales tax.
To change Authorized Representatives (individuals who can transfer funds into and out of TexPool) a Resolution
must be passed naming those individuals. The investment policy states that the Director of Finance, Assistant
Director of Finance, and Chief Accountant are designated as investment officers. Brian Hogan was recently hired
to fill the Chief Accountant position and needs to be added as an Authorized Representative. Jennifer Miller,
Director of Finance and Kim Tiehen, Assistant Director of Finance will continue to serve as Authorized
Representatives.
Legal Review:
The City Attorney reviewed this resolution as part of the agenda review.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
RESOLUTION NO.________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING THE
AUTHORIZED REPRESENTATIVES WITH THE TEXAS LOCAL GOVERNMENT
INVESTMENT POOL (TEXPOOL).
WHEREAS, The City of Coppell, Texas, Location ID: 77345 (“Participant”) is a local government
of the State of Texas and is empowered to delegate to a public funds investment pool the authority
to invest funds and to act as custodian of investments purchased with local investment funds; and
WHEREAS, it is in the best interest of the Participant to invest local funds in investments that
provide for the preservation and safety of principal, liquidity, and yield consistent with the Public
Funds Investment Act; and
WHEREAS, the Texas Local Government Investment Pool (“TexPool/Texpool Prime”), a
public funds investment pool, were created on behalf of entities whose investment objective in
order of priority are preservation and safety of principal, liquidity, and yield consistent with the
Public Funds Investment Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
A. That the individuals, whose signatures appear in this Resolution, are Authorized
Representatives of the Participant and are each hereby authorized to transmit funds for
investment in TexPool/TexPool Prime and are each further authorized to withdraw funds
from time to time, to issue letters of instruction, and to take all other actions deemed
necessary or appropriate for the investment of local funds.
B. That an Authorized Representative of the Participant may be deleted by a written instrument
signed by two remaining Authorized Representatives provided that the deleted Authorized
Representative (1) is assigned job duties that no longer require access to the Participant’s
TexPool/TexPool Prime account or (2) is no longer employed by the Participant; and
C. That the Participant may by Amending Resolution signed by the Participant add an
Authorized Representative provided the additional Authorized Representative is an officer,
employee, or agent of the Participant;
The Authorized Representatives of the Participant are:
1. Name: Jennifer Miller Title: Director of Finance
972-304-3689/972-304-3571/jmiller@coppelltx.gov
Signature:
2. Name: Kim Tiehen Title: Assistant Director of Finance
972-304-3693/972-304-3571/ktiehen@coppelltx.gov
Signature:
3. Name: Brian Hogan Title: Chief Accountant
972-304-3556/972-304-3571/bhogan@coppelltx.gov
Signature:
The Authorized Representative listed above that will have primary responsibility for performing
transactions and receiving confirmations and monthly statements under the Participation Agreement.
Name Jennifer Miller, Director of Finance
In Addition and at the option of the Participant, one additional Authorized Representative can be designated
to perform only inquiry of selected information. This limited representative cannot perform transactions.
The Participant desires to designate:
Name: Michael Land Title: City Manager
972-304-3662/972-304-3571/mland@coppelltx.gov
D. That this Resolution and its authorization shall continue in full force and effect until amended
or revoked by the Participant, and until TexPool Participant Services receives a copy of any such
amendment or revocation. This Resolution is hereby introduced and adopted by the Participant at its
regular/special meeting held on the 28th day March, 2017.
DULY PASSED by the City Council of the City of Coppell, Texas this the 28th day of March, 2017.
APPROVED:
_______________________________________
Karen Selbo Hunt, Mayor
ATTEST:
_______________________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
___________________________________
City Attorney
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3275
File ID: Type: Status: 2017-3275 Agenda Item Consent Agenda
1Version: Reference: In Control: Finance
03/16/2017File Created:
Final Action: TEXSTAR Authorized Representative ResolutionFile Name:
Title: Consider approval of a Resolution amending the Authorized
Representatives with the public funds investment pool known as Texas
Short Term Asset Reserve (TexSTAR) Fund; and authorizing the Mayor to
sign.
Notes:
Agenda Date: 03/28/2017
Agenda Number: C.
Sponsors: Enactment Date:
TexSTAR Investment Memo to amend Authorized
Reps.pdf, TexStar Resolution.pdf, TexStar Addition
and Deletion Form.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3275
Title
Consider approval of a Resolution amending the Authorized Representatives with the public
funds investment pool known as Texas Short Term Asset Reserve (TexSTAR) Fund; and
authorizing the Mayor to sign.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3275)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: March 28, 2017
Reference: Approval of a Resolution amending the Authorized Representatives with the public funds
investment pool known as Texas Short Term Asset Reserve (TexSTAR) Fund
2030: Sustainable City Government
Introduction:
This item is being presented for approval to amend the Authorized Representatives with the Texas Short Term
Asset Reserve (TexSTAR) Fund. The City’s investment portfolio as of February 28, 2017 was approximately $147
million. The investment policy for the City of Coppell has authorized investment pools as an investment option
with no more than 50% of the entire portfolio invested in pools and then no more than 25% may be in one pool.
The City currently invests in TexPool (24%) and TexStar (25%). Remaining funds are invested in government
securities that have a longer maturity with anticipated higher yields. Investment pools provide the liquidity needed
by the City without having to maintain large collateralized cash balances.
Analysis:
Funding for capital projects are invested in governmental securities. As these investments mature, the funds
needed to pay for work being completed in the near term are moved to TexSTAR. Use of the pool provides the
liquidity that is needed with having to maintain large collateralized cash balances. To change Authorized
Representatives (individuals who can transfer funds into and out of TexSTAR) a Resolution must be passed naming
those individuals. The investment policy states that the Director of Finance, Assistant Director of Finance, and
Chief Accountant are designated as investment officers. Brian Hogan was recently hired to fill the Chief
Accountant position and needs to be added as an Authorized Representative. Jennifer Miller, Director of Finance
and Kim Tiehen, Assistant Director of Finance will continue to serve as Authorized Representatives.
Legal Review:
The City Attorney reviewed this resolution as part of the agenda review.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
RESOLUTION NO. ___________
WHEREAS, _________________________________________________________
(the “Government Entity”) by authority of the Application for Participation in TexSTAR (the
“Application”) has entered into an Interlocal Agreement (the “Agreement”) and has become a
participant in the public funds investment pool created there under known as TexSTAR Short Term
Assert Reserve Fund (“TexSTAR”);
WHEREAS, the Application designated on one or more “Authorized Representatives”
within the meaning of the Agreement;
WHEREAS, the Government Entity now wishes to update and designate the
following persons as the “Authorized Representatives” within the meaning of the Agreement;
NOW, THEREFORE, BE IT RESOLVED:
SECTION 1. The following officers, officials or employees of the Government Entity specified in
this document are hereby designated as “Authorized Representatives” within the meaning of the
Agreement, with full power and authority to open accounts, to deposit and withdraw funds, to agree to
the terms for use of the website for online transactions, to designate other authorized representatives,
and to take all other action required or permitted by Government Entity under the Agreement created
by the application, all in the name and on behalf of the Government Entity.
SECTION 2. This document supersedes and replaces the Government Entity’s previous
designation of officers, officials or employees of the Government Entity as Authorized
Representatives under the Agreement
SECTION 3. This resolution will continue in full force and effect until amended or revoked by
Government Entity and written notice of the amendment or revocation is delivered to the TEXSTAR
Board.
SECTION 4. Terms used in this resolution have the meanings given to them by the Application.
Authorized Representatives. Each of the following Participant officials is designated as Participant’s Authorized
Representative authorized to give notices and instructions to the Board in accordance with the Agreement, the
Bylaws, the Investment Policy, and the Operating Procedures:
1. Name: ________________________________________ Title:_______________________________________
Signature: ____________________________________ Phone: ____________________________________
Email:_____________________________________
2. Name: ________________________________________ Title:_______________________________________
Signature: ____________________________________ Phone: ____________________________________
Email:_____________________________________
3. Name: ________________________________________ Title:_______________________________________
Signature: ____________________________________ Phone: ____________________________________
Email:_____________________________________
4. Name: ________________________________________ Title:_______________________________________
Signature: ____________________________________ Phone: ____________________________________
Email:_____________________________________
{REQUIRED} PRIMARY CONTACT: List the name of the Authorized Representative listed above that will
be designated as the Primary Contact and will receive all TexSTAR correspondence including transaction
confirmations and monthly statements
Name:________________________________________________________________________
{OPTIONAL} INQUIRY ONLY CONTACT: In addition, the following additional Participant representative (not
listed above) is designated as an Inquiry Only Representative authorized to obtain account information:
Name: ________________________________________ Title:_______________________________________
Signature: ____________________________________ Phone: ____________________________________
Email:_____________________________________
Participant may designate other authorized representatives by written instrument signed by an existing
Participant Authorized Representative or Participant’s chief executive officer.
DATED ____________________
_______________________________________________
(NAME OF PARTICIPANT)
SIGNED BY: _____________________________________________
(Signature of official)
__________________________________________________
(Printed name and title)
ATTESTED BY: ___________________________________________
(Signature of official)
___________________________________________________
(Printed name and title)
FOR INTERNAL USE ONLY
APPROVED AND ACCEPTED: TEXAS SHORT TERM ASSET RESERVE FUND
……………………………………………………………………
AUTHORIZED SIGNER
*REQUIRED*
PLACE OFFICIAL SEAL OF ENTITY HERE
Document with original signatures is required.
Mail originals to TexSTAR Participant Services * 1201 Elm Street, Suite 3500 * Dallas, Texas 75270
-
1. Name: ____________________________________________
Signature: _________________________________________
Title: _____________________________________________
2. Name: ____________________________________________
Signature: _________________________________________
Title: _____________________________________________
3. Name: ____________________________________________
Signature: _________________________________________
Title: _____________________________________________
4. Name: ____________________________________________
Signature: _________________________________________
Title: _____________________________________________
ADDITION/DELETION FORM
FOR AUTHORIZED REPRESENTATIVES
1. 1. _____________________________________ 3. _____________________________________
2.
2. _____________________________________ Inquiry: ____________________________________
1. Name: _____________________________________ Email: ____________________________________________
Signature: _________________________________ Phone: _______________ Title: _______________________
2. Name: _____________________________________ Email: ____________________________________________
Signature: _________________________________ Phone: _______________ Title: _______________________
3. Name: _____________________________________ Email: ____________________________________________
Signature: _________________________________ Phone: _______________ Title: _______________________
PART II: ADDITIONS - Please enter the Authorized Representatives to be added.
PART I: DELETIONS - Please enter the Authorized Representatives to be deleted.
PART III: APPROVALS - Please enter the names of all currently Authorized Representatives to
authorize the deletions and additions of the individuals above.
Official Seal of Participant
*(REQUIRED)*
*REQUIRED*
Attested By: ___________________
Printed Name: _________________
Title: ________________________
PARTICIPANT NAME: __________________________ EFFECTIVE DATE: ______________
Document with original signatures is required.
Forms with alterations (i.e. white out, mark out, etc.) will NOT be accepted
Mail originals to TexSTAR Participant Services * 1201 Elm Street, Suite 3500 * Dallas, Texas 75270
Page 2
PART IV: PRIMARY CONTACT [required] - If the Primary Contact on file with TexSTAR was deleted in Part I of
this form, please provide the name of the Authorized Representative that will be the Primary Contact. The
Primary Contact is the individual who will receive the daily transaction confirmations, monthly statements, monthly
newsletter, TexSTAR updates and other program mailings.
Name: ______________________________________________
Email Address: __________________________________________
Phone Number: __________________________________________
PART V: INQUIRY ONLY [optional] - If an Inquiry Only Representative was deleted in Part I and you wish to
replace this representative or add an inquiry only repres entative to your TexSTAR account for the first time,
please list this individual below. This limited representative cannot make deposits or withdrawals or sign Bank
Information Sheets.
Name: _______________________________________ Title: ____________________________________
Signature: ____________________________________ Phone: __________________________________
Email: ___________________________________
ADDITION/DELETION FORM
FOR AUTHORIZED REPRESENTATIVES
If you have any questions regarding this form or the Authorized Representatives currently on file with
TexSTAR for your entity, please contact TexSTAR Participant Services at 1-800-839-7827.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3281
File ID: Type: Status: 2017-3281 Resolution Agenda Ready
1Version: Reference: In Control: City Secretary
03/20/2017File Created:
Final Action: OncorFile Name:
Title: Consider approval of a Resolution of the City of Coppell, Texas,
suspending the April 21, 2017, effective date of Oncor Electric Delivery
Company’s requested rate change to permit the City time to study the
request and to establish reasonable rates; approving cooperation with the
Steering Committee of Cities served by Oncor to hire legal and consulting
services to negotiate with Oncor and direct any necessary litigation and
appeals; and authorizing the Mayor to sign.
Notes:
Agenda Date: 03/28/2017
Agenda Number: D.
Sponsors: Enactment Date:
Onco Rate Case Memo to Council - 03.28.2017.pdf,
Resolution for Suspension for Oncor Rate
Case-84672.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3281
Title
Consider approval of a Resolution of the City of Coppell, Texas, suspending the April 21,
2017, effective date of Oncor Electric Delivery Company’s requested rate change to permit
the City time to study the request and to establish reasonable rates; approving cooperation
with the Steering Committee of Cities served by Oncor to hire legal and consulting services
to negotiate with Oncor and direct any necessary litigation and appeals; and authorizing the
Mayor to sign.
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3281)
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mario Canizares, Deputy City Manager
Date: March 28, 2017
Reference: Consideration of a Resolution Regarding the Suspension of a Rate Increase Requested
by Oncor Electric Delivery
2030: Sustainable City Government, Business Prosperity, Special Place to Live
Introduction:
The City of Coppell along with approximately 156 other cities are members of the Steering
Committee of Cities Served by Oncor Electric Delivery. The purpose of this coalition of cities is to
advocate for electricity consumers’ interests regarding electrical rate increases that Oncor requests
from time to time. The usual process is that Oncor will make a case to raise rates and the cities will
deny the increase or suspend the implementation of the increase. By doing so it allows the cities to
work with its legal counsel to review the rate increase request and determine if the increased rate is
justifiable. The coalition has found that working cooperatively reduces duplicative efforts and we
speak as a single voice in reviewing electric utility rate increases that affect millions of Texas
consumers.
Analysis:
Oncor Electric Delivery Company (Oncor) filed with the Public Utility Commission of Texas (PUC)
an application on or about March 17, 2017 seeking to increase the system-wide transmission and
distribution rates by $317 million or approximately 7.5% over present revenues. Oncor has asked
that the cities approve an 11.8% increase in residential rates and a 0.5% increase in street lighting
rates. If approved, a residential customer using 1300 kWh per month would see a bill increase of
about $6.68 per month. The effective date of this increase will occur on April 21, 2017.
The basis for Oncor’s price increase filing is for the following:
• A continuation of an authorized return on equity from the 2011 case of 10.25%, which is
approximately 55 basis points higher than what the PUC has typically awarded electric
utilities over the past several years.
• The company also desires to increase the percentage of equity in its capital structure. The
current approved capital structure is 60% debt and 40% equity. Oncor desires to raise its
equity to 45%.
2
• Other drivers of the increase include:
o Significant increase in capital investment on which the company earns a
return. Approximately $7.9 billion has been added to rate base since the end of the test
year used in the 2011 rate case.
o Approximately $1 billion in regulatory assets associated with pensions, storm damage,
and smart meters.
o An increase in self-insurance and pensions.
The City needs time to review Oncor’s request and the Steering Committee is recommending that
their member cities approve the model resolution. The resolution would suspend the rate increase for
90 days and allow the attorneys representing the Steering Committee the time to review the
justification of the rate increase and render a recommendation.
It is staff’s understanding that nearly all the member cities of the Steering Committee are requesting
their City Councils’ passage of the model resolution on or before April 21st.
Legal Review
The City Attorney’s Office has reviewed the model resolution and concurs with is approval.
Fiscal Impact
There is no fiscal impact regarding this resolution. However there is a potential for monetary savings
for Coppell residents and businesses once the full impact is determined.
Recommendation:
They City Manager’s Office recommends approval of the model resolution.
TM 84672 1
RESOLUTION NO. ____________________
RESOLUTION OF THE CITY OF COPPELL, TEXAS
SUSPENDING THE APRIL 21, 2017, EFFECTIVE DATE OF
ONCOR ELECTRIC DELIVERY COMPANY’S REQUESTED
RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE
REQUEST AND TO ESTABLISH REASONABLE RATES;
APPROVING COOPERATION WITH THE STEERING
COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE LEGAL
AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE
COMPANY AND DIRECT ANY NECESSARY LITIGATION AND
APPEALS; FINDING THAT THE MEETING AT WHICH THIS
RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS
REQUIRED BY LAW; REQUIRING NOTICE OF THIS
RESOLUTION TO THE COMPANY AND LEGAL COUNSEL FOR
THE STEERING COMMITTEE
WHEREAS, on or about March 17, 2017, Oncor Electric Delivery Company (Oncor),
pursuant to Texas Public Utility Regulatory Act, hereinafter (“PURA”) §§ 33.001 and 36.001 filed
with the City of Coppell, Texas a Statement of Intent to increase electric transmission and
distribution rates in all municipalities exercising original jurisdiction within its service area
effective April 21, 2017; and
WHEREAS, the City of Coppell is a member of the Steering Committee of Cities Served
by Oncor (“Steering Committee”) and will cooperate with the 156 similarly situated city members
and other city participants in conducting a review of the Company’s application and to hire and
direct legal counsel and consultants and to prepare a common response and to negotiate with the
Company prior to getting reasonable rates and direct any necessary litigation; and
WHEREAS, PURA § 36.108 grants local regulatory authorities the right to suspend the
effective date of proposed rate changes for ninety (90) days after the date the rate change would
otherwise be effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by Cities in ratemaking
proceedings are to be reimbursed by the regulated utility.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
1. That the April 21, 2017 effective date of the rate request submitted by Oncor on or
about March 17, 2017, be and the same is hereby suspended for the maximum period allowed by
law to permit adequate time to review the proposed changes and to establish reasonable rates.
TM 84672 2
2. As provided in the City’s resolution approving membership in the Steering
Committee, the Executive Committee of Steering Committee is authorized to hire and direct legal
counsel and consultants, negotiate with the Company, make recommendations regarding
reasonable rates, and to intervene and direct any necessary administrative proceedings or court
litigation associated with an appeal of a rate ordinance and the rate case filed with the City or
Public Utility Commission.
3. That the City’s reasonable rate case expenses shall be reimbursed by Oncor.
4. That it is hereby officially found and determined that the meeting at which this
Resolution is passed was noticed for open public session as required by law in accordance with
states law and by home rule charter of the City.
5. A copy of this Resolution shall be sent to Oncor, Care of Howard Fisher, Oncor
Electric Delivery Company, LLC, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202 and to
Thomas Brocato, Counsel to the Steering Committee, at Lloyd Gosselink Rochelle & Townsend,
P.C., P.O. Box 1725, Austin, Texas 78767-1725.
PASSED AND APPROVED this the __________ day of _________________________,
2017.
APPROVED:
____________________________________
Karen Selbo Hunt, Mayor
ATTEST:
_____________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
______________________________
Robert E. Hager, City Attorney
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3288
File ID: Type: Status: 2017-3288 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
03/21/2017File Created:
Final Action: PW Backhoe ProcurementFile Name:
Title: Consider approval for the purchase of a replacement Case Backhoe for
the Public Works Department; in the amount of $106,962.41; as budgeted;
and authorizing the City Manager to sign any necessary documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: E.
Sponsors: Enactment Date:
Backhoe Vehicle Procurement Memo.pdf, Backhoe
HGAC Pricing Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3288
Title
Consider approval for the purchase of a replacement Case Backhoe for the Public Works
Department; in the amount of $106,962.41; as budgeted; and authorizing the City Manager
to sign any necessary documents.
Summary
Fiscal Impact:
Funds have been budgeted in the Utility Operations, Other Equipment account for this
purchase. (02-03-17-5060)
Staff Recommendation:
The Engineering Department recommends approval.
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3288)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: March 28, 2017
Reference: Consider approval for the purchase of one replacement Case backhoe for the Public
Works Department in the amount of $106,962.41.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure
and Facilities
General Information:
Equipment to be replaced has reached the end of its service life
Funding is included in the FY 2016-17 for this purchase.
Contract pricing obtained through HGACBuy cooperative purchasing program.
HGACBuy Contract No. EM06-15.
Introduction:
To operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy on all
vehicles & equipment introduced into the fleet. During its service life, each vehicle & piece of
equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours,
condition, obsolescence and the ability to perform required tasks. The vehicle being replaced has
reached the end of its useful service life and it has been determined that replacement is prudent.
Analysis:
The 2010 loader/backhoe is an essential piece of equipment used by the Public Works Department in
the maintenance and repair of the City’s wastewater system. It is required to be ready for service on
a 24/7 basis. This unit is part of a three-unit team with the other front line loader/backhoe being
assigned to the maintenance and repair operations of the City’s drinking water system. The third
backhoe, or reserve unit, is available for use by any department and is used quite frequently by the
Parks and Streets Departments. The 2010 year-model backhoe being replaced will rotate into reserve
status and the 2007 loader/backhoe will be auctioned. By maintaining a three-unit loader/backhoe
team City operations will always have a useable piece of equipment that can be counted on during
routine and emergency situations.
2
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $106,962.41.
Recommendation:
The Fleet Services Division of the Engineering and Public Works Department recommends approval.
Contract
No.:EM06-15 Date
Prepared:12/21/2016
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:07J Description:
87,990.83
Cost Cost
$1,260.24 $287.33
Included Included
Included $104.43
$4,409.07 $119.18
$287.33 $923.94
$777.03 $161.07
$555.78 $116.82
$2,096.86 $470.23
$6,508.88 Included
$50.74 Included
$492.65 Included
Subtotal B: $18,621.58
Cost Cost
$375.00 Included
$895.00 $2,180.00
Included
Included
Included
Subtotal C: $3,450.00
3%
D. Total Cost before any other applicable Charges, Trade-Ins, Allowances, Discounts, Etc. (A+B+C)
1 $110,062.41 = Subtotal D: $110,062.41
Cost Cost
$1,300.00
$400.00
-$4,800.00
Subtotal E: -$3,100.00
$106,962.41
18" Universal Bucket Rotating beacon
Cab, 2 Door with Heat and AC
Seat Belt, 3" retractable
Comfort Steer
CASE SiteWatch Telematics 3YR Subscription
3YR/3000HR Warranty
Dual Lever Backhoe Controls
96" wide, heavy duty long lip bucket Dual Batteries/Grid Heater
F. Total Purchase Price (D+E): Delivery Date: In Stock
Initial Operators/Service Traning (4hrs)Subtotal From Additional Sheet(s):
Quantity Ordered:
Less Special Discount
(972) 462-5102
mbrocht@coppelltx.gov
B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Battery Disconnect/Jump Start
Description
sreeves@ascoeq.com
Description
Powershift H-Type Transmission Deluxe Air Susp. Seat, Cloth
Front Wheels 14x17.5, 10PR
Complete set of Factory Service Digital Manuals
CONTRACT PRICING WORKSHEET
For Standard Equipment Purchases
590SN 4WD T4 FINAL
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
(972) 462-5149 817-283-7836
This Form must be prepared by Contractor and given to End User. End User issues PO to Contractor, and
MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-GAC @ 713-993-4548.
Please type or print legibly.
City of Coppell
Mark Brochtrup
Delivery to City
X Subtotal of A + B + C:
E. Other Charges, Trade-Ins, Allowances, Discounts, Etc.
Description Description
ASCO Equipment
Tool box
4WD Drive Shaft Guard
Extendahoe Engine Block Heater
Rear Wheels 21Lx24 10PR (R4)
Heavy Front CWT, Extndhoe Auto Ride Control
Sharon Reeves
817-313-8129
Flip Over/Stabilizer Pads
Break -Away Rear-View External Mirrors Complete Set of Factory Filters/One Annual PMO
Factory Freight
Complete set of Factory Part Digital Manuals
For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Four Corner Hide-away Strobe
C. Unpublished Options - Itemize below - Attach additional sheet if necessary
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
4 Rear Facing, 4 Front Facing & 2 Side Facing LED
Subtotal From Additional Sheet(s):
Description Description
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3289
File ID: Type: Status: 2017-3289 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
03/21/2017File Created:
Final Action: PW Forklift ProcurementFile Name:
Title: Consider approval for the purchase of a replacement Forklift for the Public
Works Department; in the amount of $83,263.00; as budgeted; and
authorizing the City Manager to sign any necessary documents
Notes:
Agenda Date: 03/28/2017
Agenda Number: F.
Sponsors: Enactment Date:
Forklift Procurement Memo.pdf, Forklift Buyboard
Pricing Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3289
Title
Consider approval for the purchase of a replacement Forklift for the Public Works
Department; in the amount of $83,263.00; as budgeted; and authorizing the City Manager to
sign any necessary documents
Summary
Fiscal Impact:
Funds have been budgeted in the Utility Operations, Other Equipment account for this
purchase. (02-03-17-5060)
Staff Recommendation:
The Engineering Department recommends approval.
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3289)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: March 28, 2017
Reference: Consider approval for the purchase of one replacement forklift for the Public Works
Department in the amount of $83,263.00.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure
and Facilities
General Information:
Vehicle to be replaced has reached the end of its service life
Funding is included in the FY 2016-17 for this purchase.
Contract pricing obtained through BUY BOARD cooperative purchasing program.
BUY BOARD Contract No. 515-16.
Forklift is a shared piece of equipment used by all departments within the city.
Introduction:
To operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy on all
vehicles & equipment introduced into the fleet. During its service life, each vehicle & piece of
equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours,
condition, obsolescence and the ability to perform required tasks. The vehicle being replaced has
reached the end of its useful service life and it has been determined that replacement is prudent.
Analysis:
To reduce downtime, maximize efficiency & productivity and provide a solid platform from which
to operate, vehicles are selected for replacement by Fleet Services and the using departments.
Consequences of not funding these purchases include decreased vehicle availability, increased
operating costs and reduced service levels to our community & internal customers.
Legal Review:
Agenda item did not require legal review.
2
Fiscal Impact:
The fiscal impact of this Agenda item is $83,263.00.
Recommendation:
The Fleet Services Division of the Engineering and Public Works Department recommends approval.
Buying
Agency:Contractor:
Contact
Person:Prepared By:
Phone:Phone:
Location City,
State:Contract No.:
Date:Product Code:
Product
Description:
A. Item Base Unit Price NEW HOLLAND LIST PRICING 104,782.00$
B. Published Options (Itemize below and attach additional sheet(s) if necessary)
Code Description Cost Code Description Cost
405/70R24 TIRES $4,698.00 28% BuyBoard discount off of the ($31,254.00)
Joystick with shuttle control $315.00 manufacturers list pricing
Smooth Ride Control $1,828.00
Subtotal From Additional Sheet(s):$0.00
Subtotal B:-$24,413.00
C. Unpublished Options (Itemize below and attach additional sheet(s) if necessary)
Code Description Cost Code Description Cost
PM filters and engine oil $962.00
Service Manual $283.00
Parts Manual on internet (free)
Subtotal From Additional Sheet(s):-$
Subtotal C:$1,245.00
D. Other Price Adjustments (E.G. Installation, Freight, Delivery, Etc.)-$
FACTORY FREIGHT TO DEALER 1,164.00$
MAKE READY, FUEL, PREDELIVERY INSPECTION AND DELIVER TO CUSTOMER 485.00$
Subtotal D:1,649.00$
E. Unit Cost of Item Before Fee & Non-Equipment Charges (A+B+C+D)83,263.00$
Quantity Ordered X 1
Subtotal E:83,263.00$
F. H-GAC Fee Calculation (From Current Fee Tables)NO CHARGE FOR BUY BOARD -$
G. Non-Equipment Charges (Trade-In, Extended Warranty, etc.)
-$
Subtotal G:-$
H. Total Purchase Price (E+F+G):83,263.00$
(Please Type, or Print Legibly)
CONTRACT PRICING WORKSHEET
for MOTOR VEHICLES In The State Of Texas
BUY BOARD SALES QUOTE
City of Coppell LANDMARK EQUIPMENT
Billy Williams GARY LYLE
NEW HOLLAND LM6.28 TELEHANDLER
Note: Published Options are options submitted with the contractor's bid.
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this
transaction, the percentage is:
Estimated Delivery Date:
972-462-5161 972-579-9999
Coppell, Tx 515-16
Wednesday, March 15, 2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3290
File ID: Type: Status: 2017-3290 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
03/21/2017File Created:
Final Action: PW Vactor ProcurementFile Name:
Title: Consider approval for the purchase of a replacement Sewer Vacuum Truck
for the Public Works Department; in the amount of $402,893.00; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: G.
Sponsors: Enactment Date:
Vacuum Truck Procurement Memo.pdf, Vacuum
Truck Pricing Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3290
Title
Consider approval for the purchase of a replacement Sewer Vacuum Truck for the Public
Works Department; in the amount of $402,893.00; as budgeted; and authorizing the City
Manager to sign any necessary documents.
Summary
Fiscal Impact
Funds have been budgeted in the Utility Operations, Other Equipment account for this
purchase. (02-03-17-5060)
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3290)
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: March 28, 2017
Reference: Consider approval for the purchase of one replacement sewer vacuum truck for the
Public Works Department in the amount of $402,893.00.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure
and Facilities
General Information:
Vehicle to be replaced has reached the end of its service life.
Funding is included in the FY 2016-17 for these purchases.
Contract pricing obtained through HGACBuy cooperative purchasing program.
HGACBuy Contract No. HT06-16.
Introduction:
To operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy on all
vehicles & equipment introduced into the fleet. During its service life, each vehicle & piece of
equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours,
condition, obsolescence and the ability to perform required tasks. The vehicle being replaced has
reached the end of its useful service life and it has been determined that replacement is prudent.
Analysis:
To reduce downtime, maximize efficiency & productivity and provide a solid platform from which
to operate, vehicles are selected for replacement by Fleet Services and the using departments.
Consequences of not funding these purchases include decreased vehicle availability, increased
operating costs and reduced service levels to our community & internal customers.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $402,893.00.
2
Recommendation:
The Fleet Services Division of the Engineering and Public Works Department recommends approval.
Contract
No.:HT06-16 Date
Prepared:2/15/2017
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:D3 Description:
77539
Cost Cost
117 850
7306 118
147 165
71 225
64
2651 205
1228 190
215
650 297205
629
173
471 Subtotal B: 312680
Cost Cost
348 275
1250 9559
160 Subtotal C: 11592
3%
1 401811 = Subtotal D: 401811
Subtotal E: 1500
Cost Cost
-418
Subtotal F: -418
402893
Houston Freightliner, Inc
Michael McCarthy
713-580-8122
Description
City of Coppell
Mark Brochtrup
972-462-5175
Mike.McCarthy@STRHouston.com
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
LH/RH Electric Windows
Air Cab Mounts
Air Ride Driver Seat
60 Gallon LH Fuel Tank Vehicle Interface with PDM located at Firewall
LH/RH Electric Door Locks AM/FM Radio
RH Outboard Under Step Exhaust with Vertical Stack
F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
X Subtotal of A + B + C:
24" Front Frame Extension
425/65R22.5 Front Tires
Subtotal From Additional Sheet(s):
22.5x12.25 Aluminum Front Wheels Horton 2 Speed Drivemaster Polar Extreme Fan Drive
Description
E. H-GAC Order Processing Charge (Amount Per Current Policy)
D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C)
Description
LH/RH Convex Fender Mirrors Air Conditoner
Hendrickson RT 463 46k Rear Suspension
For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Discount
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
2018 Freightliner 114SD
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
713-676-1603
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
G. Total Purchase Price (D+E+F): Delivery Date: 1-Aug
22.5x8.25 Aluminum Rear Wheels Subtotal From Additional Sheet(s):
Quantity Ordered:
180 Amp Alternator
Description Description
1/4" Frame Liner
265" Wheelbase Wabco SS-1200 Air Dryer
Allison 3000 RDS Transmission
Battery Shut Off mtd LH of Driver Seat
Front Fender Extensions
GapVax MC1519 Vacuum body
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3293
File ID: Type: Status: 2017-3293 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
03/21/2017File Created:
Final Action: RodriguezFile Name:
Title: Consider award of an annual contract for Rolling Oaks Memorial Center,
for Interment Services to Rodriguez Graveside Services, as budgeted, and
authorizing the City Manager to sign all necessary documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: H.
Sponsors: Enactment Date:
Memo.pdf, Bid Packet.pdf, Rodriguez Response.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3293
Title
Consider award of an annual contract for Rolling Oaks Memorial Center, for Interment
Services to Rodriguez Graveside Services, as budgeted, and authorizing the City Manager
to sign all necessary documents.
Summary
See attached memo.
Fiscal Impact:
Funds have been budgeted in Rolling Oaks, Other Professional Services for this contract.
(35-12-00-4220)
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3293)
The Parks and Recreation Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: March 28, 2017
Reference: Consider award of an annual contract for Rolling Oaks Memorial Center, for
Interment Services to Rodriguez Graveside Services, as budgeted, and authorizing
the City Manager to sign all necessary documents.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and
Facilities
Introduction:
On February 3, 2017, the Rolling Oaks Memorial Center solicited bids for Interment Services to be
performed on an as needed basis. On February 21, 2017 one (1) interment service vendor turned in
a bid for consideration. Rodriguez Graveside Services was the sole vendor that submitted a bid per
the Pricing Schedule list which included interments (single and double depth), disinterments,
monument/marker placement, sodding and graveside tent/chair setup.
Bid #Q-0217-02 for Cemetery Interment Services opened Tuesday, February 21, 2017. Contract
includes interment, disinterment and monument/marker installation services. Bids were
submitted on a Unit Price for each specific type of cemetery burial-related task.
One (1) bid received (attached).
Contract term is for one-year with options to renew four (4) additional one year terms.
Analysis:
Rodriguez Graveside Services (RGS) is a locally owned business and has provided interment services
for ROMC for the last two years. Their performance has met the expectations of the cemetery during
this period. RGS opened and closed 77 properties last fiscal year at ROMC without any deficiencies
in the standards established for the burial process. RGS operates in three other cemeteries which are
in Plano, Granbury and Cleburne. They have the equipment and other necessary resources to
accommodate the needs of all their clients.
2
The Parks and Recreation Department worked with the Purchasing Department to secure bids for this
contract. The evaluation criteria includes: purchase price, reputation of the bidder and of the bidder’s
goods and services, quality of the bidder’s goods or services, extent to which the goods or services
meet the municipality’s needs, bidder’s past relationship with the municipality, impact on the ability
of the municipality to comply with laws and rules relating to contracting with historically
underutilized businesses and nonprofit organizations employing persons with disabilities, t otal long-
term cost to the municipality to acquire the bidder’s goods or services, and relevant criteria
specifically listed in the request for bids or proposals.
Based on the current and previous work history with the City of Coppell, lowest bid, equipme nt and
manpower to handle the job, and strong references, it is the recommendation of the Parks and
Recreation Department that RGS be awarded Bid #Q-0217-02 for the Interment Services Contract
with options to renew four (4) additional one year terms subject to staff review of the quality and
service received.
Legal Review:
The Purchasing Department has reviewed the documents and determined that this is an appropriate
method of contracting with this firm.
Fiscal Impact:
The total fiscal impact would be dependent upon the number of property opening/closings,
monument/marker settings and other listed services provided during the year. Interment services are
included in the cost of burial services for “At Need” families. The Rolling Oaks Memorial Center
budget includes funding for this contract.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
BID #Q-0217-02 INTERMENTSERVICES
INVITATION TOBID
INSTRUCTIONS/TERMSOFCONTRACT
SPECIFICATIONS
BIDSHEET(S)
FOR
INTERMENTSERVICES
PER
THECITYOF COPPELL SPECIFICATIONS
AT
THECITYOF COPPELL
TOWNCENTER
PURCHASING DEPARTMENT
OPENINGDATE: TUESDAY, FEBRUARY 21, 2017, 10:00A.M., CENTRALTIME
Page1
BID #Q-0217-02 INTERMENTSERVICES
INVITATIONTOBID
ReturnBidTo: CityofCoppell
PurchasingDepartment
POBox478
Coppell, Texas 75019
TheenclosedInvitationtoBidandaccompanyingSpecificationswithBidSheetsareforyour convenience
Sealedbidsshallbeinbiddingtheenclosedreferencedproductsand/or servicesfortheCityofCoppell.
receivednolaterthan: Tuesday, February21, 2017, 10:00A.M., CentralTime.
MANDATORYPRE-BIDCONFERENCE
Tuesday, February14, 2017, 10:00A.M., CentralTheCityofCoppellwillhaveaMandatoryPre-bidconference
Timeat: RollingOaksMemorialCenter, 400S. FreeportParkway , Coppell, TX75019.
BidNo. Q-0217-02Pleasereferenceinallcorrespondence pertainingtothisbidandaffixthisnumberto
outsidefrontofbidenvelopeforidentification. AllbidsshallbetotheattentionofthePurchasing
Department.
bidsmust beTheCityofCoppellappreciatesyourtimeandeffortinpreparingabid. Pleasenotethatall
receivedatthedesignatedlocationbythedeadlineshown Bidsreceivedafter thedeadlinewillbe
returnedunopenedandshallbeconsidered voidandunacceptable. Bidopeningisscheduledtobeheldin
Youareinvitedtoattend. theCityHall, 255ParkwayBoulevard, Coppell, Texas.
IfBidderdesires nottobidatthistime, butwishestoremainonthecommoditybidlist, pleasesubmita
NOBID response (sametime/location). TheCityofCoppellisalwaysveryconscious andextremely
appreciativeof thetimeandeffortexpendedtosubmitabid. However, on "NOBID" responsesplease
communicate anybidrequirement(s) whichmayhaveinfluencedyourdecisionto "NOBID."
Ifresponseisnotreceivedintheformofa "BID" or "NOBID" forthree (3) consecutive InvitationtoBid,
Biddershallberemovedfromsaidbidlist. However, ifyouchooseto "NOBID" atthistimebutdesireto
remainonthebidlistforothercommodities, pleasestatethespecificproduct/serviceforwhichyourfirm
wishestobeclassified.
Awardsshouldbemadeapproximatelythreeweeks followingthebidopeningdate. Toobtainresults, or
ifyouhaveanyquestions, pleasecontactthePurchasingDepartmentat972-304-3698.
Page2
BID #Q-0217-02 INTERMENTSERVICES
INVITATIONTOBID
INSTRUCTIONS/TERMS OFCONTRACT
BIDNO. Q-0217-02
INTERMENT SERVICES
ByorderoftheCityCounciloftheCityofCoppell, Texas, sealedbidswillbereceivedfor:
INTERMENT SERVICES
TOPROVIDEforanannualContractcommencing thirty (30) daysafter thedateoftheawardand
continuingfortwelvemonthperiod. TheCityofCoppell, reserves therighttoextendthiscontractfor four
4) additionalone-yearperiodsasitdeemstobeinthebestinterestofthecity.
ITISUNDERSTOODthattheCityCounciloftheCityofCoppell, Texasreservestherighttorejectany
and/orallbidsforany/orallproductsand/orservicescoveredinthisbidrequestandtowaiveinformalities
ordefectsinbidsortoacceptsuchbidsas itshalldeemtobeinthebestinterests oftheCityofCoppell.
BIDSMUST BEsubmittedonthepricingformsincluded forthatpurposeinthispacket. Eachbidshall
eachpagemanuallysignedbyapersonhavingthebeplacedinaseparatesealedenvelope, with
authoritytobindthefirminaContractandmarkedclearlyontheoutside asshownbelow.
FACSIMILETRANSMITTALS SHALLNOTBEACCEPTED!
SealedbidsshallbesubmittednolaterthanTuesday, February21, 2017, SUBMISSIONOFBIDS
10:00A.M., Central Timetotheaddressasfollows:
CityofCoppell
PurchasingDepartment
255E. ParkwayBlvd.
Coppell, Texas 75019
BIDNO. Q-0217-02MARKENVELOPE:
ALLBIDSMUSTBERECEIVEDINTHECITY'SPURCHASING DEPARTMENT
BEFORE10:00A.M., CENTRALTIME, TUESDAY, FEBRUARY21, 2017
Page3
BID #Q-0217-02 INTERMENTSERVICES
CityofCoppell
Bid #Q-0217-02 Interment Services
Closing Date & Time: Tuesday, February 21, 2017@10:00A.M.
Central Time)
Solicitation Schedule Dates
BidIssued 2/3/17
Pre-BidConference (Mandatory) 2/14/17 10:00A.M.
FinalPosting ofAnswers toQuestions 2/17/17 10:00A.M.
Receivedor Addendaissued
Sealed Bids DuetotheCity 2/21/17 10:00A.M.
Thedates BEFORE bidopening arefirmunlesschanged throughanAddendum. Dates
afterbidopening areproposeddates andtheCity reserves therighttomodifythis
beposted on Bidsync.com andtheCity websiteorasotherwisestatedherein.
All timesanddates areCentralStandard Time.
Page4
BID #Q-0217-02 INTERMENTSERVICES
PUBLICNOTICESTATEMENT FORADACOMPLIANCE
TheCityofCoppellacknowledgesitsresponsibilitytocomplywiththeAmericans WithDisabilitiesAct
of1990. Thus, inordertoassistindividuals with disabilitieswho requirespecialservices (i.e. sign
interpretativeservices, alternative audio/visualdevices, andamanuenses) forparticipationinoraccessto
theCityofCoppellsponsoredpublicprograms, servicesand/ormeetings, theCityrequeststhatindividuals
makerequestfortheseservicesforty-eight (48) hoursaheadofthescheduled program, serviceand/or
meeting. Tomakearrangements, contactVivyonV. Bowman, ADACoordinator orotherdesignated
officialat (214) 462-0022, or (TDD1-800-RELAY, TX1-800-735-2989).
Page5
BID #Q-0217-02 INTERMENTSERVICES
REQUIREDINFORMATION: TheCityofCoppellsolicitation packetscontainvarious documentsthat
requirecompletionby theOfferor. Saidinformationmustbecompletedpriortothedateandtimesetfor
thesolicitationopeningandshallbeincludedwiththesubmittalpacketin ordertobeconsidered a
responsiveOfferor.
DEFINITIONS:
a.
b.
c.
aBidder.
d.
e.
f.
SUBMISSIONOFRFB/RFQ/RFP:
g. HandcarriedtothePurchasingDepartment locatedattheCityofCoppell/CityHall, 255
E. ParkwayBlvd., Coppell, Texas75019;
h. MailedtotheCityofCoppell, Purchasing Department, atP.O. Box9478, Coppell, Texas
75019;
i. Electronically submittedviawww.bidsync.com ;
j. Nooral, telegraphic, telephonic, orfacsimileRFQswillbeconsidered oraccepted.
OFFICIALTIME: ThetimeclockintheCityofCoppellPurchasingDepartment shallbetheofficialtime
ofreceiptforallRF
CoppellPurchasingDepartmentafterthesubmission deadlineshallbeconsidered voidandunacceptable.
Absolutelynolatesubmittalswillbeconsidered.
INCLEMENTWEATHER: IncaseofinclementweatheroranyotherunforeseeneventcausingtheCityto
closeforbusiness onthedateasubmission deadline, theRFB/RFQ/RFP closingwillautomaticallybe
postponeduntilthenextbusinessdaytheCityisopen. Ifinclementweatherconditionsoranyotherunforeseen
eventcausesdelaysin carrierserviceoperations, theCitymayissueanaddendumtoallknownvendors
interestedintheprojecttoextendthedeadline. ItwillbetheresponsibilityofthevendortonotifytheCityof
theirinterestintheprojectiftheseconditionsareimpactingtheirabilitytoturninasubmission withinthestated
deadline. TheCityreservestherighttomakethefinaljudgmentcalltoextend anydeadline.
BIDNOTIFICATION: CityofCoppellutilizesthefollowingprocedures fornotificationofbid
opportunities: www.bidsync.comandthe Coppell CitizensAdvocate. Thesearetheonlyformsof
notificationauthorizedbythecity. Coppellshallnotberesponsibleforreceiptof notificationand
Page6
BID #Q-0217-02 INTERMENTSERVICES
validityofallbidinformationreceivedbysourcesotherthanthoselisted.
ELECTRONICSUBMITTALS: TheCityofCoppellexclusively useswww.bidsync.com forthe
companymayresultinthereceiptofincomplete specificationsand/oraddendums, whichcouldultimately
renderthesubmittal non-compliant. TheCityofCoppell acceptsnoresponsibility forthereceiptand/or
notificationofsolicitationsthroughanyothercompany.
Tostreamlinethesolicitationprocess, allBiddersfortheCityofCoppellsolicitationsarehighlyencouraged
toutilizetheBidsyncsystem. ThereisnocosttotheBiddertodownloadorrespondtoCoppellsolicitations
andthereisnofeefortheBiddertopayifacontractisawardedtotheBidderfromtheCityofCoppell.
Eventhoughitisrecommended tosolicitresponseselectronically, Biddersmaycontinuetosolicitahard
copypaperbid/quote/proposaldirectly totheCity.
BIDOPENINGS: Allsubmittals willbeopenedandpresentedaccording tothelegalrequirements forthe
typeofsolicitation (i.e. requestforbid, requestforproposal, competitive sealedproposal) atthedesignated
timeandplacespecifiedinthesolicitation. However, thereading ofaquoteattheopeningshouldnotbe
construedasacommentontheresponsivenessofsuchquoteorasanyindicationthattheCityacceptssuch
quoteasresponsive. TheCitywillmakeadeterminationastotheresponsiveness ofquotes submittedbased
uponcompliancewithallapplicablelaws, CityPurchasingGuidelines, andprojectdocuments, including
butnotlimitedtotheprojectspecifications andcontractdocuments. TheCitywillnotify thesuccessful
Bidderuponawardofthecontractandallrequestsforquotesreceived willbeavailableforinspectionafter
award.
FUNDING: Fundsforpayment havebeenprovidedthroughtheCityofCoppellbudgetapprovedbythe
CityCouncil forthisfiscalyearonly. StateofTexasstatutesprohibittheobligationandexpenditure of
publicfundsbeyond thefiscalyearforwhichabudgethasbeenapproved. Therefore, anticipatedordersor
otherobligationsthatmayarisepasttheendofthecurrentfiscalyearshallbesubjecttobudgetapproval.
LATEBIDS: BidsreceivedintheCityofCoppellPurchasingDepartmentaftersubmission deadlinewill
beconsideredvoidandunacceptable. TheCityofCoppellisnotresponsible forlatenessornon-delivery
ofmail, carrier, etc., andthedate/timestamp inthePurchasingDepartmentshallbetheofficialtimeof
receipt.
ALTERINGBIDS: Bids cannotbealtered oramendedaftersubmission deadline. Anyinterlineation,
alteration, orerasuremadebeforeopening timemustbeinitialedbythesignerofthebid, guaranteeing
authenticity.
Page7
BID #Q-0217-02 INTERMENTSERVICES
WITHDRAWALOFBID: AbidmaynotbewithdrawnorcanceledbytheBidderwithoutthepermission
oftheCityforaperiodofninety (90) daysfollowingthedatedesignated forthereceiptofbids, andBidder
soagreesuponsubmittaloftheirbid.
SALESTAX: TheCityofCoppellisexemptbylawfrompaymentofTexasStateSalesTaxandFederal
ExciseTaxpursuanttotheprovisionsofArticle20.04 (F) oftheTexasLimitedSales, ExciseandUseTax
Act. Bidder shallincludeanysalestaxesfromconcessionsalesoftaxableitemsonCitypropertyinthe
totalpriceofthesale, andshallberesponsibletoreportandpaysuchtaxesinatimelymanner.
AnyContractorperformingworkunderthis contractfortheCityofCoppellmaypurchasematerialsand
suppliesandrentorleaseequipmentsalestaxfree. Thisisaccomplishedbyissuingexemptioncertificates
0.07and #95-0.09.
CONTRACT: Thisbid, whenproperlyacceptedbytheCityofCoppell, shallconstituteaContract equally
bindingbetweenthesuccessfulBidderandtheCity. Nodifferentoradditional termswillbecomeapartof
thisContract withtheexceptionofChangeOrders.
CHANGEORDERS: Nooralstatementofanyindividualshallmodifyorotherwise change, oraffect the
terms, conditionsorSpecificationsstatedintheresultingContract. AllChangeOrderstotheContractwill
bemadeinwritingbytheCity'sPurchasing Agent.
IFDURINGTHE
awardedhereinarereducedbelowtheContracted price, itisunderstoodandagreedthatthebenefitsofsuch
reductionshallbeextendedtotheCityofCoppell.
APRICEredetermination maybeconsidered bytheCityonlyattheanniversarydateoftheContractand
onrates,
Wage/LaborratespasthistoryofhonoringContractsatthebidpricewillbeanimportant
considerationintheevaluationofthelowestandbest bid. TheCityreservestherighttoacceptorreject
any/allofthepriceredeterminationasitdeemstobeinthebestinterestoftheCity.
DELIVERY: alldeliveryandfreightcharges (F.O.B. CityofCoppell) aretobeincludedinthebidprice.
DELIVERYTIME:
designatedlocation. Failuretostatedelivery timemaycause bidtoberejected. SuccessfulBidder shall
notifythePurchasingDepartmentimmediatelyifdelivery schedulecannotbemet. Ifdelayisforeseen,
successful BiddershallgivewrittennoticetothePurchasingAgent. TheCityhastherighttoextend
deliverytimeifreasonappearsvalid. Successful BiddermustkeepthePurchasingDepartment advisedat
alltimesofthestatusoftheorder.
Page8
BID #Q-0217-02 INTERMENTSERVICES
CONFLICTOFINTEREST: NopublicofficialshallhaveinterestinthisContract, inaccordancewith
Vernon'sTexasCodesAnnotated, LocalGovernment CodeTitle5. SubtitleC, Chapter171.
DISCLOSUREOFCERTAINRELATIONSHIPSEffectiveJanuary1, 2006, Chapter176oftheTexas
LocalGovernmentCoderequiresthatanyvendororpersonconsidering doingbusinesswithalocal
relationshipthatmightcauseaconflictofinterestwithalocalgovernmententity. Bylaw, thisquestionnaire
thmustbefiledwiththerecordsadministratoroftheCityofCoppellnotlaterthanthe7business dayafter
thedatethepersonbecomesawareoffacts thatrequirethestatementtobefiled. SeeSection 176.006,
LocalGovernmentCode. Apersoncommitsanoffense ifthepersonviolatesSection176.006, Local
GovernmentCode. AnoffenseunderthissectionisaClassCmisdemeanor.
ETHICS: TheBiddershallnotofferoracceptgiftsofanythingofvaluenorenterintoanybusiness
arrangementwithanyemployee, officialoragentoftheCityofCoppell.
EXCEPTIONS/SUBSTITUTIONS: Allbidsmeeting theintentofthisRFB/RFQ/RFPwillbeconsidered
foraward. BidderstakingexceptiontotheSpecifications, orofferingsubstitutions, shallstatethese
exceptionsinthesectionprovidedorbyattachmentaspartofthebid. Intheabsenceofsuch, alistshall
indicatethattheBidderhasnottakenexceptions andshallholdtheBidderresponsibletoperforminstrict
accordancewiththeSpecifications oftheInvitation. TheCityofCoppellreservestherighttoacceptany
andall, ornone, oftheexception(s)/ substitution(s) deemedtobeinthebestinterestoftheCity.
ADDENDA: Anyinterpretations, correctionsorchanges to anRFB/RFQ/RFP willbemadebywritten
addenda. Soleissuingauthorityofaddenda shallbevestedintheCityofCoppellPurchasing Department.
website. Biddersshallacknowledgereceiptofalladdenda.
DESCRIPTIONS: Anyreferencetomodeland/ormake/manufacturerusedinbidSpecifications willbe
madebyaddenda. SoleissuingauthorityofaddendashallbevestedintheCity'sPurchasingAgent.
Addendawillbemailedtoallwhoareknown tohavereceivedacopyofthisRFB/RFQ/RFP. Bidders shall
acknowledgereceiptofalladdenda.
BIDMUSTCOMPLYwithallfederal, state, county, andlocallawsconcerning thesetypesofservice(s).
DESIGN, STRENGTH, QUALITY ofmaterialsmustconformtothehigheststandards ofmanufacturing
andengineeringpractice.
Allitemssuppliedagainstcreditmustbenewandunused, unlessotherwisespecified, infirst-classcondition
andofcurrentmanufacturer.
Page9
BID #Q-0217-02 INTERMENTSERVICES
MINIMUMSTANDARDSFORRESPONSIBLEPROSPECTIVEBIDDERS: Aprospective Bidder
mustaffirmativelydemonstrate Bidder'sresponsibility. AprospectiveBiddermustmeetthefollowing
requirements:
1. Haveadequatefinancialresources, ortheabilitytoobtainsuchresourcesasrequired;
2. Beabletocomplywiththerequiredorproposeddeliveryschedule;
3. Haveasatisfactory recordofperformance;
4. Haveasatisfactory recordofintegrityandethics;
5. Beotherwisequalifiedandeligibletoreceiveanaward.
TheCitymayrequestrepresentation andotherinformationsufficienttodetermineBidder'sabilitytomeet
theseminimumstandardslistedabove.
REFERENCES: TheCityrequestsBidderto supply, withthisRFB/RFQ/RFP, alistofatleastthree (3)
references wherelikeproductsand/orserviceshavebeensuppliedbytheirfirm. Includenameoffirm,
address, telephone numberandnameofrepresentative.
BIDDERSHALLPROVIDE withthisbidresponse, alldocumentation required bythisRFB/RFQ/RFP.
Failuretoprovidethisinformationmayresultinrejectionofbid.
AWARDOFCONTRACT: TheCityshallawardacontracttotheresponsible bidderprovidingthebest
valueforgoodsandservices. ThisisNOTalowbidsolicitationbasedonpricealone. Allbiddersmust
providedocumentation andinformationrequested inthissolicitationinordertodetermine thebestvalue
outlinedbelow.
determined byconsidering:
1) Thepurchaseprice;
2) Thereputationofthebidderandofthebidder'sgoodsorservices;
3) Thequalityofthebidder'sgoodsorservices;
4) Theextenttowhichthegoodsorservicesmeetthemunicipality'sneeds;
5) Thebidder'spastrelationshipwiththemunicipality;
6) Theimpactontheabilityofthemunicipalitytocomplywithlawsandrulesrelating
tocontractingwithhistoricallyunderutilizedbusinessesandnonprofit
organizationsemployingpersonswithdisabilities;
7) Thetotallong-termcosttothemunicipalitytoacquire thebidder'sgoodsor
services; and
8) Anyrelevantcriteria specificallylistedintherequestforbidsorproposals
Page10
BID #Q-0217-02 INTERMENTSERVICES
SUCCESSFUL BIDDER SHALL defend, indemnify andsaveharmless theCityofCoppellandall its
officers, agentsandemployeesfromallsuits, actions, or otherclaimsofanycharacter, nameanddescription
broughtfororonaccountofanyinjuriesordamagesreceivedorsustainedbyanyperson, persons, or
propertyonaccountofanynegligentactorfaultofthesuccessfulBidder, orofanyagent, employee,
subcontractor orsupplierintheexecutionof, orperformance under, anyContractwhichmayresultfrom
bidaward. Successful Bidderindemnifiesand willindemnifyandsaveharmlesstheCityfromliability,
claimordemandontheirpart, agents, servants, customers, and/or employeeswhethersuchliability, claim
ordemandarisefromeventorcasualtyhappeningorwithintheoccupiedpremises themselvesorhappening
uponorinanyofthehalls, elevators, entrances, stairwaysorapproachesofortothefacilities withinwhich
theoccupiedpremisesarelocated. SuccessfulBiddershallpayanyjudgmentwithcostswhichmaybe
obtainedagainsttheCitygrowingoutofsuchinjuryordamages. Inaddition, Contractorshallobtainand
filewithOwner CityofCoppell aStandardCertificateofInsuranceandapplicablepolicyendorsement
evidencingtherequiredcoverageandnamingtheownerCityofCoppellasanadditionalinsuredon the
requiredcoverage.
WAGES: SuccessfulBiddershallpayorcausetobepaid, withoutcostorexpensetotheCityofCoppell,
allSocialSecurity, Unemployment andFederalIncomeWithholding Taxesofallsuchemployeesandall
suchemployeesshallbepaidwagesandbenefitsasrequiredbyFederaland/orStateLaw.
PREVAILINGWAGERATES: Theawarded contractorshallcomplywithprevailingwageratesasdefined
bytheUnited StatesDepartmentofLaborDavis-BaconWageDetermination at
http://www.dol.gov/whd/contracts/dbra.htm andattheWageDeterminations websitewww.wdol.gov for
Dallas County, Texas (WD-2509).
TERMINATIONOFCONTRACT: ThisContractshallremainineffectuntilContract expires, delivery
andacceptance ofproductsand/orperformanceofservicesorderedorterminatedbyeitherpartywitha
thirty (30) daywrittennoticepriortoanycancellation. ThesuccessfulBiddermuststatethereinthereasons
forsuchcancellation. TheCityofCoppellreservestherighttoawardcanceledContracttonextlowestand
bestBidderasitdeemstobeinthebestinterestoftheCityofCoppell.
TERMINATION FORDEFAULT: TheCityofCoppellreservestherighttoenforcetheperformance of
thisContractinanymannerprescribedbylawordeemedtobeinthebestinterestoftheCityintheevent
ofbreachordefaultofthisContract. TheCityofCoppellreservestherighttoterminatetheContract
immediately intheeventthesuccessfulBidderfailsto:
1. Meetschedules;
2. Defaultsinthepaymentofanyfees; or
3. Otherwiseperform inaccordance withtheseSpecifications.
Page11
BID #Q-0217-02 INTERMENTSERVICES
BreachofContract ordefaultauthorizestheCityofCoppell toexerciseanyorallofthefollowingrights:
1. TheCitymaytakepossessionoftheassignedpremises andanyfeesaccruedorbecomingdueto
date;
2. TheCitymaytakepossessionofallgoods, fixturesandmaterialsofsuccessfulBiddertherein
andmayforecloseitslienagainstsuchpersonalproperty, applyingtheproceedstowardfeesdue
orthereafterbecomingdue.
Intheevent thesuccessfulBiddershallfailtoperform, keeporobserveanyofthetermsandconditionsto
beperformed, keptorobserved, theCityshallgivethesuccessfulBidderwrittennoticeofsuchdefault; and
intheeventsaiddefaultisnotremediedtothesatisfaction andapprovalofthecitywithintwo (2) working
daysofreceiptofsuchnoticebythesuccessfulBidder, defaultwillbedeclaredandallthesuccessful
Bidder'srightsshallterminate.
Bidder, insubmitting thisbid, agreesthattheCityofCoppellshallnotbeliabletoprosecutionfordamages
intheeventthattheCitydeclarestheBidderindefault.
NOTICE: Anynoticeprovidedbythisbid (orrequiredbylaw) tobegiventothesuccessfulBidder bythe
CityofCoppellshallconclusivelydeemedtohavebeengivenandreceivedonthenextdayaftersuch
writtennoticehasbeendepositedinthemailintheCityofCoppell, TexasbyRegisteredorCertifiedMail
withsufficientpostage affixedthereto, addressedtothesuccessfulBidderattheaddresssoprovided;
providedthisshallnotpreventthegivingofactualnoticeinanyothermanner.
PROTESTS: Allprotestsregardingthesolicitationprocessmustbesubmitted, inwriting, tothePurchasing
Managerwithinfive (5) workingdaysfollowingtheopeningofsuchsolicitation. Thisincludesallprotests
relatingtoadvertisingofsolicitationnotices, deadlines, opening, andallotherrelatedproceduresunderthe
TexasLocalGovernmentCode, aswellas, anyprotestsrelatingtoallegedimproprietiesorambiguitiesin
thespecifications.
Protestsrelatingtostaffrecommendationsastotheawardofthissolicitation maybedirectedtotheCity
bycontactingtheCityManager priortocouncilaward. Allstaff
recommendations willbemadeavailableforpublicreviewseventy-two (72) hoursprior toconsideration
bytheCityCouncil.
PATENTS/COPYRIGHTS: ThesuccessfulBidderagreestoprotecttheCityofCoppellfromclaims
involvinginfringementofpatentsand/orcopyrights.
CONTRACTADMINISTRATOR: UnderthisContract, theCityofCoppell mayappointaContract
Administrator withdesignated responsibility toensurecompliance withContractrequirements, suchasbut
notlimitedto, acceptance, inspection anddelivery. TheContractAdministratorwillserveasliaison
Page12
BID #Q-0217-02 INTERMENTSERVICES
betweentheCityofCoppellPurchasingDepartment (whichhastheoverallContractAdministration
responsibilities) andthesuccessfulBidder.
PURCHASE ORDER: APurchaseOrder(s) shallbegenerated bytheCityofCoppelltothesuccessful
Bidder. ThePurchaseOrdernumbermustappearonallitemizedinvoicesandpackingslips. TheCityof
Coppellwillnotbeheldresponsibleforany ordersplaced/deliveredwithoutavalidcurrentPurchaseOrder
number.
PACKINGSLIPSorothersuitableshippingdocuments shallaccompanyeachspecialordershipmentand
shallshow: (a) nameandaddressofsuccessful Bidder, (b) nameandaddressofreceivingdepartmentand/or
deliverylocation, (c) PurchaseOrdernumber, and (d) descriptiveinformation astotheitem(s) delivered,
includingproductcode, itemnumber, quantity, numberofcontainers, orother.
INVOICES shallshowallinformationasstatedabove, shallbeissuedforeachPurchaseOrderandshall
bemaileddirectlytotheCityofCoppellFinance/AccountsPayableDepartment, 255ParkwayBlvd.,
Coppell, Texas 75019, oremailedtoaccountspayable@coppelltx.gov.
PAYMENTwillbemadeuponreceiptandacceptance bytheCityofCoppellforanyitem(s) orderedand
receiptofavalidinvoice, inaccordance withtheStateofTexasPromptPaymentAct, Article601fV.T.C.S.
SuccessfulBidder(s) requiredtopaysubcontractorswithinten (10) days.
ITEMS suppliedunderthisContractshallbesubjecttotheCity'sapproval. Itemsfounddefectiveornot
meetingSpecificationsshallbepickedupandreplacedbythesuccessfulBidderatthenextservicedateat
noexpensetotheCityofCoppell. Ifitemisnotpickedupwithinone (1) weekafternotification, theitem
willbecomeadonationtotheCityfordisposition.
SAMPLES: Whenrequested, samplesshallbefurnishedfreeofexpensetotheCityofCoppell.
WARRANTY: SuccessfulBiddershallwarrantthatallitems/servicesshallconform totheproposed
Specificationsand/orallwarrantiesasstatedintheUniformCommercialCodeandbefreefromalldefects
inmaterial, workmanshipandtitle. Acopyofthewarrantyforeachitembeingbidmustbeenclosed.
Failuretocomply withtheaboverequirementsforliterature andwarrantyinformationcouldcausebidto
berejected.
REMEDIES: ThesuccessfulBidderandtheCityofCoppellagreethatbothpartieshaveallrights, duties
andremediesavailableasstatedintheUniformCommercial Code.
VENUE: ThisAgreementwillbegovernedandconstruedaccordingtothelawsoftheStateofTexas. This
AgreementisperformableintheCityofCoppell, Texas.
ASSIGNMENT: ThesuccessfulBiddershallnotsell, assign, transferorconveythisContract, inwholeor
inpart, withoutpriorwrittenconsentoftheCityofCoppell.
Page13
BID #Q-0217-02 INTERMENTSERVICES
SPECIFICATIONS andmodelnumbersarefordescriptiononly. Biddermaybidondescriptiononly.
Biddermaybidonalternatemodelbutmust clearlyindicatealternatemodelbeingbid. Biddermustenclose
fulldescriptive literatureonalternateitem(s). Theuseofbrandnamesisintendedtobedescriptiverather
thanrestrictive.
SILENCE OFSPECIFICATION: TheapparentsilenceoftheseSpecificationsastoanydetailortothe
apparentomissionofadetaileddescriptionconcerninganypoint, shallberegardedasmeaningthatonly
thebestcommercialpracticesaretoprevail. AllinterpretationsoftheseSpecifications shallbemadeon
thebasisofthisstatement.
EachinsurancepolicytobefurnishedbysuccessfulBiddershallinclude, byendorsementtothepolicy, a
statementthatanoticeshallbegiventotheCityofCoppell byCertifiedMailthirty (30) dayspriorto
cancellation oruponanymaterialchangeincoverage.
BIDNOTIFICATION: CityofCoppellutilizesthefollowingprocedures fornotificationofbid
opportunities: www.bidsync.comandthe Coppell CitizensAdvocate. Thesearetheonlyformsof
notification authorized bythecity. Coppell shallnotberesponsible forreceiptofnotification and
validityofallbidinformationreceivedbysourcesotherthanthoselisted.
EMPLOYMENTELIGIBILITYVERIFICATION: TheImmigrationReformandControlActof1986
IRCA) makesitillegalforemployers toknowinglyhireorrecruitimmigrantswhodonotpossesslawful
workauthorizationandrequiresemployerstoverifytheiremployees' workeligibilityonaU.S. Department
ofJusticeformI-9. Thecontractor/vendorwarrantsthatcontractor/vendorisincompliancewithIRCAand
willmaintaincompliancewithIRCAduringthetermofthecontractwiththecity. Contractor/vendor
warrantsthatcontractor/vendorhasincludedorwillincludeasimilarprovisioninallwrittenagreements
withanysubcontractorsengagedtoperformservicesunder thiscontract.
forty-eight (48) hoursafterbidBIDSUMMARYSHEET: Bidsummaryresultswillbemadeavailable
openingforty-eighthoursBiddersdesiringacopyofthebidsummarysheetmayviewtheresultsonline
48) hoursafterthebidopeningattheCityofCoppellwebsite, onthePurchasingwebpage. Abidder
Thise-mailaddressisbeing protectedmayalsorequestacopyviaemailatpurchase@coppelltx.gov
fromspambots. You needJavaScriptenabledtoviewit Noresultswillbegivenoverthetelephone.
ENVIRONMENTALLYPREFERABLEPRODUCTS ANDSERVICESBiddersareencouraged to
offerEnergyStar, GreenSeal, EcoLogoand/orEPEATcertifiedproducts. Thecityalsoencourages bidders
toofferproductsandservicesthatareproducedordeliveredwithminimaluseofvirginmaterialsand
maximumuseofrecycledmaterialsandreducewaste, energyusage, waterutilizationandtoxicityinthe
manufacture anduseofproducts.
Page14
BID #Q-0217-02 INTERMENTSERVICES
ANYQUESTIONS concerning thisInvitationtoBid andSpecificationsshouldbedirectedtothe
PurchasingDepartment at972-304-3698.
Page15
BID #Q-0217-02 INTERMENTSERVICES
COOPERATIVE PURCHASING
Aspermitted underGovernment Code, Title7, Chapter791.025, other governmental entities
maywishtocooperatively purchase under thesame terms andconditions contained inthis
contract. Eachentitywishingto utilize thecontract musthave priorauthorization fromthe
CityofCoppell andContractor. Ifsuchparticipation isauthorized, allpurchaseorders will
beissued directlyfromandshippeddirectlyto theentityrequiring supplies/services. The
Cityof Coppellshall notbe heldresponsible for anyorders placed, deliveriesmade, or
paymentforsupplies/services ordered bytheseentities. Eachentity reservestheright to
determine their participation inthis contract.
ISYOUR FIRM WILLINGTOALLOW OTHER GOVERNMENTAL ENTITIES TO
UTILIZE THISCONTRACT, IF AWARDED, UNDERTHE SAMETERMSAND
CONDITIONS?
YES __________NO
Page16
BID #Q-0217-02 INTERMENTSERVICES
CERTIFICATIONS ANDREPRESENTATIONS
M/WBESTATUS
ISCERTIFIEDASA:
CHECKONE, IFAPPLICABLE)
DISADVANTAGED BUSINESSENTERPRISE ___________
MINORITY-OWNED BUSINESSENTERPRISE ___________
WOMEN-OWNED BUSINESS ENTERPRISE ___________
PLEASEATTACHOFFICIALDOCUMENTATIONFROMTHESTATEOFTEXASOROTHER
QUALIFIED CERTIFICATION AGENCYOFM/WBESTATUSOFYOURCOMPANYWITHTHIS
BID/PROPOSAL.
NOTE * * * * *
THISDATA ISREQUESTEDFORINFORMATIONAL PURPOSESONLYANDWILLNOT
AFFECTTHEBIDAWARD.
SUBMISSIONOFTHISINFORMATIONISNOTAREQUIREMENT)
Page17
BID #Q-0217-02 INTERMENTSERVICES
BID #Q-0217-02
INTERMENTSERVICES
SPECIFICATIONSANDCONFLICTOFINTEREST)
TWOCOPIESMUSTBERETURNEDTOTHEPURCHASINGDEPARTMENTNO
LATERTHANTUESDAY, FEBRUARY 21, 201710:00A.M., CENTRALTIME
Page18
BID #Q-0217-02 INTERMENTSERVICES
INTERMENTSPECIFICATIONS & SCOPE OFWORK
I.Scope of Work
TheCityofCoppellisrequesting bidsforIntermentServices atRolling Oaks Memorial
Center. Thecemetery islocated at400S. Freeport, Coppell, TX75019. Theagreement
willbeforoneyearwiththeoptiontorenew foruptofouradditional one-yearperiods.
Thehours forservicesatthefacilityaretypicallyMondaythroughSaturday from
8:00AM TO5:00PM. Therewill berequestsfor service outsideofthese typicaldays and
times, andthecostsassociated withthevarious daysandtimesshouldbeidentifiedinthe
price schedule below.
II.ContractorResponsibilities andRequirements
1. Contractor mustbeavailable toopenand close graveson anydayoftheweek,
includingholidays, as scheduledbyfacilitymanagement.
2.
respectful appearanceinorder tostand agraveside service.
3. Contractortoopengraves twenty-four (24) hours priortoservice, andgraveside
materials andequipment shouldbe installed andreadytoreceiveguests aminimum
ofonehourpriortoservice.
4. Contractor shallaconcrete boxfor burialandfor groundburialcremation.
5. Contractor toprovidematerials, equipment and personnelinorder toprovidetwo
servicesat anygiventime.
6. Contractorwill supplythegravesideservicesmaterial andequipment. Materialand
equipment willinclude:
a.Twenty-four (24) chairs with chaircovers,
b.
c.Lowering devices,
d.Water pumps,
e.Earthmovingandtampering equipment
7. Graves shallbe tamped, leveled, andsodded, with matching sodtype, onthesame
dayastheburial.
8. In ordertomaintain theappearanceandintegrity ofthefacility, theContractor shall
utilizeplywood when completingwork atgravesites. TheContractorwillsupply
plywoodmaterial sufficient todrive heavyequipmenttoandfromtheroadand
aroundthegravesites, sothatnodamageoccurstotheexistingsod.
9. Routinesitemaintenance willbe providedby theContractor. Anygraves that have
sunken should be leveledtograde, as needed.
10. Contractor tohave been inbusiness for at leastoneyear.
Page19
BID #Q-0217-02 INTERMENTSERVICES
III.AccidentalDamages
TheContractor isresponsiblefor the careoftheproperty whileprovidingthese services.
Any damage causedbytheContractor willbecorrectedbytheContractor atthe
Page20
BID #Q-0217-02 INTERMENTSERVICES
IV.Pricing Schedule
IntermentServices UnitPrice
Adults
1. Open/CloseMondaythroughSaturday
2. Open/CloseSunday
3. SetupofChairs, Tents, Turf
4. Open/CloseDoubleDepth
Infants & Cremations
5. Grave
6. Disinterments (Listallcosts)
PlacementCosts
7. Foundation
8. MarkerInstallation
9. MonumentInstallation
10. ButterflyInstallation
11. Pallette
OtherFees (Pleaselistasneeded)
12. Afterhourscharges
13. Holidays
14. PortableSoundSystemFee
Page21
BID #Q-0217-02 INTERMENTSERVICES
BID FORM
Interment ServicesPROJECTIDENTIFICATION:
Q-0217-02Bidin Coppell, Texas
BIDOF DATE
NAMEOFFIRM)
THISBIDIS SUBMITTEDTO:
CityofCoppell
c/oPurchasing Manager
255Parkway Boulevard
P.O. Box9478
Coppell, Texas 75019
DATE: ________________________________________
SIGNATURE: ________________________________________
Page22
BID #Q-0217-02 INTERMENTSERVICES
CompanyInformation
Company Name:
Remit ToAddress:
PhysicalAddress:
Phone Number:
FaxNumber:
Contact Person:
E-mailAddress:
Page23
BID #Q-0217-02 INTERMENTSERVICES
Standard Insurance Requirements
TheContractor shallfurnish andmaintain duringthe lifeofthe contractadequateWorker'sCompensation and
CommercialGeneralLiability (Public) Insurance insuchamounts asfollows:
TypeofInsurance Amount
Worker'sCompensation assetforthintheWorker's CompensationAct.
CommercialGeneral $1,000,000Each Accident/Occurrence.
Liability (Public) $1,000,000Aggregate
1,000,000Products &
Completed Operations
Aggregate.
ctive $600,000per occurrence
Liability Insurance $1,000,000aggregate
Excess/UmbrellaLiability $1,000,000peroccurrence
w/dropdown coverage
Endorsement CG2503 Amendment Aggregate
LimitofInsuranceper
ProjectorOwner'sand
Contractor'sProtective
LiabilityInsurancefor the
Project.
AutomobileLiability $500,000Combined
single limitper
occurrence.
AIDDITIONALNSURED
INADDITION, CONTRACTOR SHALLOBTAINAND FILEWITHOWNER CITY OF COPPELL A
STANDARD CERTIFICATEOFINSURANCE AND APPLICABLE POLICYENDORSEMENT EVIDENCING
THEREQUIRED COVERAGEAND NAMINGTHE OWNERCITY OFCOPPELL AS AN
ADDITIONAL INSURED ONTHEREQUIRED COVERAGE.
Page24
BID #Q-0217-02 INTERMENTSERVICES
CITY OF COPPELL, TEXAS
STANDARD FORMPURCHASECONTRACT
Page25
BID #Q-0217-02 INTERMENTSERVICES
City ofCoppell, Texas
255Parkway Boulevard
P.O. Box478
Coppell, Texas 75019
This Agreementismade byandbetweentheCity ofCoppell, Texas, ahome-rulemunicipality
hereinafterreferredtoas the "Buyer") andthehereinafternamedSeller, referred toasthe "Seller," forthe saleofthe
goods, materials and itemsspecified hereinafter, andthe BuyerandSellerherebyagreeasfollows:
Seller:
Name\]
Address\]
City, State, Zip\]
Telephone\]
DESCRIPTION OFGOODS
ThisContractisforthepurchasebytheCityofCoppell, Texas, ofthegoods, materialsanditems
accessories, devices, andapparatusasmaybeconsideredanintegralpartoftheGoods ornecessaryforthe
properuseorapplication oftheGoods, whetherornotspecifiedherein. TheGoodsaremorespecifically
describedasfollows:
Description
Page26
BID #Q-0217-02 INTERMENTSERVICES
CHECK ONE:\]
atthe specifiedprice. Thefull quantity oftheGoodsshallbedeliveredtoandreceivedatthe
designated pointorpointsofdeliverynolaterthanthe datespecified hereinbelow. Thisdateisa
material termandcondition ofthisContract and, inconnectionwith thedelivery date, timeis and
shallbeoftheessence.
Insert Date ofDelivery\]
OR
ThisContractisforaspecificduration wherein theSellerwillsupply, furnishanddeliverat the
designatedpointor pointsof deliverythespecifiedGoods inthequantitiesrequested by Buyerat
notintendedto beandshall notbeconstrued asanexclusiverequirements contract. ThisContract
isnon-exclusive andBuyermayacquireanyor allofits requirements forthespecified Goodsfrom
Selleroranyother sourcedeemedappropriate byBuyer. Upon theconclusion of thedurationof
this Contract, Buyermayrenewthisagreement foranadditionalperiodorperiodsequivalenttothe
primary duration uponsending written noticeofintent thereofwithinthirty (30) dayspriorto the
expirationofthelastdayofthetermofthis Contract. Thefailuretosendtheforegoing noticeshall
DURATION: From ___________________ to _______________________.
PAYMENT TERMS
byBuyer. Sellershallsubmitseparate invoices, induplicate, oneachpurchase order aftereachdelivery. Invoices
shallindicatethepurchaseordernumberandshallbeitemized. Acopyof thebilloflading should beattached tothe
invoice. MailtoCityof Coppell, Purchasing Department, 255ParkwayBoulevard, P.O. Box478, Coppell, Texas
75019. Paymentshallnotbedueuntiltheabove instruments aresubmitted, untiltheGoodshavebeenreceivedby
Buyer, and untilBuyerhas hadsufficientopportunity toinspect andexerciseitsrighttoaccept orreject. Seller shall
keepthepurchasingdepartment advised ofanychanges in theirremittance addresses. InnoeventshallBuyer be
invoiceshallinanywaymodify, vary oralter theprovisions hereof.
shallrenderthiscontractnullandvoidandtothe extent fundsarenotavailable, anydelivered butunpaid forgoods
willbereturned toSeller byBuyer. Donotinclude federalexcise tax, stateorcitysales tax. TheCityshallfurnish a
taxexemptcertificate ifrequired.
Page27
BID #Q-0217-02 INTERMENTSERVICES
CONTRACT TERMSAND CONDITIONS
ThisContractismadeandenteredintobetween theparties heretoinaccordance withandsubject tothe
followingadditionaltermsandconditions:
1. SELLERTOPACKAGEGOODS: SellerwillpackageGoodsinaccordance withgoodcommercial
practice. Eachshippingcontainershallbeclearlymarkedandpermanently p
supply agreement number ifapplicable; (c) Containernumber andtotalnumber ofcontainer, e.g. box1of 4
boxesand (d) thenumber of thecontainerbearing thepackageslip. Sellershallbearcostofpackingunless
otherwise provided. Goodsshall besuitably packed tosecurelowest transportationcostsandtoconform
withrequirementsofcommoncarriers andanyapplicable
finalandconclusiveonshipmentnotaccompanied by packing lists.
2. SHIPMENTUNDERRESERVATION PROHIBITED: Sellerisnot authorized toship theGoods under
reservation andnotenderof abillof ladingwilloperate asatenderofgoods.
3. TITLE ANDRISKOFLOSS: Thetitleandriskofloss oftheGoods shallnotpass totheBuyeruntilthe
BuyeractuallyreceivesandtakespossessionoftheGoodsatthepointorpointsofdelivery.
4. DELIVERY TERMS ANDTRANSPORTATION CHARGES: F.O.B. Destination Freight Prepaid
unless delivery termsarespecifiedotherwiseinthebid. Sellershallpayforthetransportation costs.
5. NOPLACEMENTOFDEFECTIVE TENDER: Every tenderordeliveryof Goods mustfullycomply
withallprovisions ofthis contract astotime ofdelivery, qualityand thelike. Ifatenderismade which does
notfullyconform, thisshallconstitute abreach andSellershallnothavetherighttosubstituteaconforming
tender, provided, where thetimeforperformancehasnotyetexpired, theSellermayreasonablynotifyBuyer
ofhisintentionto cureandmaythenmakeaconforming tenderwithinthecontract timebutnotafterward.
6. PLACE OFDELIVERY: Theplaceofdeliveryshallbethatsetforthonthepurchaseorderorinanyother
writtendesignation byBuyer. Th
7. RIGHT OFINSPECTION: Buyer shall havethe righttoinspectthegoodsat delivery beforeaccepting
them.
8. REJECTION OFGOODS: Itisagreedthat if Buyerrejectsany ofthegoods soldpursuant tothis
agreement, easonably notify Selleroftherejectionand holdthegoods forthe
dispositionofSeller, andit isagreedthatundernocircumstancesshallBuyer berequiredtoresell therejected
goodsorincurthecost todeliversametoSeller.
9. GRATUITIES: TheBuyermay, bywritten notice totheSeller, cancel thiscontract withoutliability tothe
Seller if itbedeterminedbytheBuyerthatgratuities, intheformofentertainment, gifts, orotherwisewere
offeredorgivenby theSeller, or any agent orrepresentative ofthe Seller, toany officeroremployeeof City
ofCoppell withviewtowardsecuringthecontract or securingfavorable treatmentwithrespect toawarding
oramending, or themaking ofanydeterminationwith respect to theperforming of suchaContract. Inthe
event thisContract iscanceledbyBuyerpursuant to thisprovision, Buyershallbeentitledinadditiontoany
other rightsandremedies, torecover andwithholdtheamount ofthecostincurred bytheSeller inproviding
suchgratuities.
10. SPECIALTOOLS ANDTEST EQUIPMENT: Ifthepricestatedonthefacehereof includesthecostof
anyspecialtooling oranyspecialtestequipment fabricatedorrequired bySellerforthepurposeof filling
thisorder, suchspecialtoolingequipmentandanyprocess sheetsrelatedtheretoshallbecometheproperty
ofthe Buyerand tothe extentfeasibleshallbeidentifiedbytheSellerassuch.
Page28
BID #Q-0217-02 INTERMENTSERVICES
11. WARRANTY - PRICE:
a.
coveredbytheagreementforsimilar quantitiesundersimilar orlikeconditionsandmethods of
purchase. Inthe eventSellerbreachesthis warranty, thepricesoftheitemsshallbe reducedto the
rnative, Buyermaycancelthiscontract
b. TheSellerwarrants thatnopersonorsellingagency hasbeenemployed orretainedtosolicitor
securethiscontractuponanagreement or understandingforcommission, percentage, brokerage, or
contingent feeexceptingbona fideestablished commercial orsellingagencies maintained bythe
Sellerforthepurposeofsecuring business. Forbreachofviolation ofthiswarranty, theBuyer shall
havetherightin additiontoanyotherrightor rightsto cancelthis contract withoutliability and to
deductfromthecontractprice, orotherwise recoverthefullamountofsuchcommission, percentage,
brokerageorcontingent fee.
12. WARRANTY - PRODUCTS: Seller shall notlimit orexcludeanyimplied warrantiesandanyattempt to
dososhall render thiscontractvoidableatthe optionofthe Buyer. Nosuchattempts tolimit, disclaim or
excludeanywarranties, whetheroffitness, merchantability orotherwise, bySellershallbe bindingor
effective. SellerwarrantiesthattheGoods furnishedwillconformtothespecifications, drawings, and
descriptionslistedinthe bidinvitationandtothesample(s) furnishedbySeller, ifany. Inthe eventofa
conflict betweenthe specifications, drawings, and descriptions, the specificationsshallgovern.
13. SAFETY WARRANTY: Seller warrantstheproductsoldtotheBuyershall conformto thestandards
promulgated bytheU.S. Department ofLaborundertheOccupational SafetyandHealth Actof1970. Inthe
eventthattheproductsdonotconform toOSHAstandards, Buyermayreturntheproductforcorrection or
tionwithina
14. NOWARRANTY BYBUYERAGAINST INFRINGEMENTS: Aspartofthiscontractfor sale, Seller
agrees toascertainwhethergoods manufactured inaccordance withthespecifications attachedtothis
agreement willgiveriseto therightful claimofany thirdpersonbywayofinfringement orthelike. Buyer
makesnowarranty thattheproduction of goods accordingtothespecifications willnotgiverisesuch claim,
andinno event shall BuyerbeliabletoSeller inthe event that Seller issuedon thegrounds ofinfringement
orthe like. IfSeller isofthe opinion thataninfringement orthelikewillresult, he willnotifyBuyer tothis
effectinwriting orthe like, within twoweeksafterthe signingofthisagreement. IfBuyerdoesnotreceive
noticeandaclaim isasserted orBuyerissubsequentlyheldliable fortheinfringementorthelike, Seller will
indemnify, defend and saveBuyerharmless. IfSelleringoodfaithascertainsthat production ofthe goods
inaccordancewiththe specifications willresultininfringement orthelike, thiscontractshallbenulland
voidexceptthat Buyerwill paySellerthe reasonablecost ofhissearch astoinfringements.
15. CANCELLATION: Buyershallhave therightto cancelfordefaultonallorany partoftheundelivered
portion of thisorderif Sellerbreachesanyofthe termshereof includingwarrantiesofSelleror ifthe Seller
becomesinsolventorcommitsactsofbankruptcy. Suchrightof cancellationisinadditiontoandnotin lieu
of anyremedieswhichBuyermayhaveat laworequity. TheBuyermayforany reasonwhatsoever terminate
performanceunderthisContract bythe Sellerfor convenienceatany time. TheBuyer shallgivenotice of
suchterminationtotheSeller specifyingwhen terminationbecomeseffective. Goodsreceivedbutunopened
orunused shallbemadeavailable toSellerfordelivery. Buyerwill, in theeventof termination, remitsuch
sumstoSellerasmaybedueonlyfor thosegoodsretainedbyBuyer.
16. FORCEMAJEURE: IfbyreasonofForceMajeure, eitherpartyheretoshallberendered unablewhollyor
inparttocarry outitsobligationunder theAgreement, then suchpartyshallgive noticeandfullparticulars
ofForceMajeureinwritingtotheotherpartywithinareasonable timeaftertheoccurrenceoftheeventor
causereliedupon, andtheobligationof theparty givingsuchnotice, so farasis effectedbysuchForce
Page29
BID #Q-0217-02 INTERMENTSERVICES
Majeure, shallbesuspended duringthecontinuance oftheinability then claimed, exceptashereafter
provided, but fornolongerperiods andsuchpartyshallendeavortoremoveorovercome suchinability with
allreasonable dispatch.
n, shallmeanactsofGod, strikes, lockouts, orotherindustrial
disturbance, act ofpublicenemy, ordersofany kindof government oftheUnitedStatesorStateofTexasor
anycivilormilitaryauthority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires,
hurricanes, storms, floods, washouts, droughts, arrests, restraintsofgovernment andpeople, civil
disturbances, explosions, breakage oraccidentstomachinery, pipelines, orcanals, orothercausesnot
reasonably withincontroloftheparty claimingsuchinability. Itisunderstood andagreed thatthesettlement
ofstrikesandlockouts shallbeentirelywithinthediscretionofthepartyhavingthedifficulty, and thatthe
above requirements thatanyForceMajeureshallbe remediedwithallreasonabledispatch shallnotrequire
thesettlements ofstrikesandlockoutsby exceedingto thedemands oftheopposing partyor partieswhen
suchsettlement isunfavorableinthe judgmentoftheparty havingthedifficulty.
17. ASSIGNMENT - DELEGATION: Norightorinterestinthiscontractshallbeassigned ordelegationof
anyobligation madebySellerwithoutthe writtenpermission oftheBuyer. Anattempted assignment or
delegationofSellershallbe whollyvoidandtotally ineffectivefor allpurposes unlessmadeinconformity
withthisparagraph.
18. MODIFICATIONS: Thiscontractcanbemodified orrescinded onlyinwritingsignedby bothparties or
theirdulyauthorized agents.
19. WAIVER: No claim orrightarisingoutofabreachincontract canbedischarged inwholeorinpartbya
waiverorrenunciation of theclaimor rightunlessthewaiveror renunciation is supportedby consideration
andisin writingsignedbytheaggrieved party.
20. INTERPRETATION - PAROLEEVIDENCE: Thiswritingisintendedby thepartiesas afinalexpression
oftheiragreement andisintendedalsoas acomplete andexclusive statementofthetermsoftheiragreement.
Nocourseof priordealings between thepartiesandnousageofthetradeshall berelevant tosupplementor
explainanytermusedinthisagreement. Acceptanceoracquiescence inacourseofperformance rendered
underthisagreement shallnot berelevanttodetermine the meaningofthisagreement even thoughthe
accepting or acquiescingpartyhasknowledgeof theperformance andopportunityfor objection. Whenever
atermdefinedbytheUniformCommercial Codeisusedinthisagreement, thedefinitioncontained inthe
Codeistocontrol.
21. APPLICABLELAW: Thisagreement shallbegovernedby theUniform CommercialCode. Whereverthe
asadoptedintheStateofTexasaseffective and inforceon thedateofthisagreement.
22. ADVERTISING:
Buyer hasentered into thiscontract, exceptto the extentnecessaryto comply withpriorrequestsfor
information from anauthorizedrepresentative offederal, stateorlocalgovernment.
23. RIGHT TOASSURANCE: Whenever oneparty tothiscontract ingoodfaith hasreasontoquestion the
tentto
perform. Intheevent thatademandismade and noassurance is givenwithin five (5) days, thedemanding
party maytreatthisfailureasananticipatory repudiationof thecontract.
24. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: Noofficeroremployee shall
haveafinancial interest, directorindirect, inanycontract withtheCity, orbefinancially interested, directly
orindirectly, in thesaleto theCity ofanyland, materials, supplies, orservices, except onbehalf oftheCity
asan officeror employee. Anyknowing and willfulviolation of thissectionshallconstitute malfeasance in
office, and anyofficeror employeeguilty thereof shallforfeithisofficeorposition. Anyviolation ofthis
Page30
BID #Q-0217-02 INTERMENTSERVICES
sectionwiththeknowledge, expressorimplied, ofthepersonorcorporation contractingwiththegoverning
bodyof theCityshallrender thecontract involvedvoidablebytheCity ManagerortheCityCouncil.
25.ENTIREAGREEMENT: ThisContract, andallSpecifications andAddendaattached thereto, constitute
theentire andexclusive agreement betweentheBuyerandSellerwithreferenceto theGoods. Specifically,
butwithoutlimitation, thisContract supersedes anybiddocuments andallpriorwritten ororal
communications, representations andnegotiations, ifany, between theBuyerandSellernot expresslymade
a parthereof.
26.INDEMNITY ANDDISCLAIMER: BUYERSHALL NOTBELIABLEORRESPONSIBLEFOR, AND
SHALLBEINDEMNIFIED, HELDHARMLESS ANDRELEASED BYSELLER FROM AND AGAINST
ANYANDALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, ORLIABILITY OFANY
CHARACTER, TYPE, ORDESCRIPTION, INCLUDING ALLEXPENSESOFLITIGATION, COURT
COSTS, ANDATTORNEY'SFEES FOR INJURYORDEATHTOANYPERSON, ORINJURY OR
LOSS TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANYPERSON ORPERSONS,
INCLUDING THESELLER, ORPROPERTY, ARISING OUTOF, OR OCCASIONED BY, DIRECTLY
ORINDIRECTLY, THEPERFORMANCE OF SELLER UNDER THISCONTRACT, INCLUDING
CLAIMS AND DAMAGESARISING IN WHOLE ORINPART FROMTHENEGLIGENCE OFBUYER,
WITHOUT, HOWEVER, WAIVINGANYGOVERNMENTAL IMMUNITYAVAILABLE TO THE
BUYER UNDERTEXASLAWAND WITHOUTWAIVING ANYDEFENSES OFTHEPARTIES
UNDER TEXASLAW. THEPROVISIONS OF THISINDEMNIFICATION ARESOLELY FORTHE
BENEFITOFTHEPARTIES HERETOANDNOT INTENDEDTOCREATEORGRANTANYRIGHTS,
CONTRACTUAL OROTHERWISE, TOANYOTHERPERSONORENTITY. ITISTHEEXPRESSED
INTENT OF THEPARTIESTOTHISAGREEMENT THATTHEINDEMNITY PROVIDEDFORIN
THISCONTRACT ISANINDEMNITYEXTENDED BYSELLERTOINDEMNIFY AND PROTECT
NEGLIGENCE, WHETHERSUCHNEGLIGENCEIS THESOLE ORPARTIALCAUSEOFANYSUCH
INJURY, DEATH, ORDAMAGE.
27. GOVERNING LAW: TheContract shallbegovernedbythe lawsofthe StateofTexas. Venuefor any
causesofactionarisingunderthetermsorprovisionsofthisContractortheGoods tobedeliveredhereunder
shallbein thecourtsofDallasCounty, Texas.
28. SUCCESSORSANDASSIGNS: TheBuyerandSellerbindthemselves, theirsuccessors, assigns andlegal
representativestotheotherpartyheretoandtosuccessors, assignsandlegalrepresentativesofsuchother
partyin respecttocovenants, agreements andobligations contained inthisContract. TheSellershall not
assignthisContract withoutwrittenconsent oftheBuyer.
29. SEVERABILITY: Theprovisions ofthisContractarehereindeclared tobeseverable; intheevent thatany
term, provisionorparthereofisdeterminedtobeinvalid, void orunenforceable, suchdeterminationshall
notaffect the validityorenforceability ofthe remaining terms, provisions andparts, andthisContractshall
beread as iftheinvalid, voidor unenforceableportion had notbeenincludedherein.
30. NOTICES: Allnoticesrequiredbythis Contract shallbepresumed receivedwhendepositedin themail
properlyaddressed totheotherparty at theaddress setforthherein orset forthinawrittendesignation of
change ofaddressdelivered toallparties.
Page31
BID #Q-0217-02 INTERMENTSERVICES
EXECUTEDthis _______ dayof _______________________________, _________.
SELLER:
Signature)
Type/PrintNameandTitle/Position)
Address)
City, State, Zip)
CityManager)
Page32
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3279
File ID: Type: Status: 2017-3279 Agenda Item Agenda Ready
2Version: Reference: In Control: Police
03/20/2017File Created:
Final Action: Noptic Thermal CamerasFile Name:
Title: Consider approving the purchase of fifteen replacement Noptic thermal
cameras for the Police Department Patrol Fleet, in the amount of
$55,650.00 from Decatur Electronics utilizing contract pricing through
Buyboard No. 432-13, as budgeted from the Crime Control District, and
authorizing the City Manager to sign any necessary documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: I.
Sponsors: Enactment Date:
Noptic Thermal Cameras - Memo.pdf, Noptic
Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 03/28/2017City Council
Text of Legislative File 2017-3279
Title
Consider approving the purchase of fifteen replacement Noptic thermal cameras for the
Police Department Patrol Fleet, in the amount of $55,650.00 from Decatur Electronics
utilizing contract pricing through Buyboard No. 432-13, as budgeted from the Crime Control
District, and authorizing the City Manager to sign any necessary documents.
Summary
See attached memo.
Fiscal Impact:
Funds have been budgeted in the Crime Control and Prevention District for this purchase.
(36-10-00-5010)
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3279)
Staff Recommendation:
Staff recommends approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mac Tristan, Chief of Police
Date: March 16, 2017
Reference: Consider approving the purchase of fifteen replacement Noptic thermal cameras for
the Police Department Patrol Fleet, in the amount of $55,650.00 from Decatur
Electronics utilizing contract pricing through Buyboard No. 432-13, as budgeted from
the Crime Control District, and authorizing the City Manager to sign any necessary
documents.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure
and Facilities
Background:
This purchase is in conjunction with the Police Department’s 2016-2017 fleet replacement. The
vehicles for our new police fleet have been ordered and the items requested in this memorandum will
replace the existing equipment in our Patrol fleet.
General Information:
• Equipment to be replaced have reached the end of their service life for a Patrol Vehicle.
• Funding is included in the FY 2016-17 for these purchases from Crime Control District.
• Contract pricing obtained through Buyboard cooperative purchasing program
• Buyboard Contract No. 432-13
Introduction:
Funds were allocated in FY 2016-17 from the Crime Control District to replace the Police
Department’s existing Patrol fleet with new vehicles and equipment. One of the items that need to
be replaced are the Noptic Thermal Cameras, some of which were purchased back in 2009. The
Noptic camera is a spotlight mounted thermal camera that allows officers to see in dark environments
by detecting the object’s infrared radiation and creating an image based on that information.
2
Analysis:
The Noptic thermal spotlight camera has been a part of our Police Fleet since 2009. These cameras
help officers to locate suspects in dark environments thus increasing officer safety and assisting with
apprehension. As many of the existing cameras have been in place since 2009, they are no longer
under warranty and are in need of replacement. Consequences of not funding this purchase could
lead to the existing systems failing and costly repair costs. The result could be not having any Noptic
thermal cameras available for officers, which could increase chance of injury for officers and possibly
allow a suspect to escape custody.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $55,650.00 from the Crime Control District.
Recommendation:
The Police Department recommends approval.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3273
File ID: Type: Status: 2017-3273 Agenda Item Agenda Ready
2Version: Reference: In Control: Police
03/16/2017File Created:
Final Action: Police Fleet EquipmentFile Name:
Title: Consider approving the acquisition of replacement interior and exterior
equipment for the Police Department’s 2017 Police Fleet, in the amount of
$425,433.85 from Defender Supply utilizing contract pricing through The
Tarrant County Contract Cooperative Agreement #2015-157, as budgeted
from the Crime Control District, and authorizing the City Manager to sign
any necessary documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: J.
Sponsors: Enactment Date:
Council Agenda Defender Supply.pdf, Defender
Supply Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 03/28/2017City Council
Text of Legislative File 2017-3273
Title
Consider approving the acquisition of replacement interior and exterior equipment for the
Police Department’s 2017 Police Fleet, in the amount of $425,433.85 from Defender Supply
utilizing contract pricing through The Tarrant County Contract Cooperative Agreement
#2015-157, as budgeted from the Crime Control District, and authorizing the City Manager
to sign any necessary documents.
Summary
See Attached Memo
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3273)
Funds have been budgeted in the Crime Control and Prevention District for this purchase.
Staff Recommendation:
Staff Recommends Approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mac Tristan, Chief of Police
Date: March 16, 2017
Reference: Consider approving the acquisition of replacement interior and exterior equipment for
the Police Department’s 2017 Police Fleet, in the amount of $425,433.85 from
Defender Supply utilizing contract pricing through The Tarrant County Contract
Cooperative Agreement #2015-157, as budgeted from the Crime Control District, and
authorizing the City Manager to sign any necessary documents.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure
and Facilities
Background:
This purchase is in conjunction with the Police Department’s 2016-2017 fleet replacement. The
vehicles for our new police fleet have been ordered and the items requested in this memorandum will
replace the existing equipment in our Patrol fleet.
General Information:
• Equipment to be replaced have reached the end of their service life for a Patrol vehicle.
• Funding is included in the FY 2016-17 for these purchases from Crime Control District.
• Contract pricing obtained from Defender Supply through the Tarrant County Contract
Cooperative Agreement.
• Tarrant County Contract Cooperative Agreement No. 2015-157.
• Defender Supply provided five quotes one for each of the different vehicles we are purchasing
which all total $425,433.85
o Chevy Tahoe – 1 K9 Vehicle - $31,594.81
o Chevy Tahoe – 5 Patrol Vehicles - $132,654.80
o Chevy Tahoe – 2 Supervisor vehicles - $55,479.60
o Ford Interceptors SUV – 6 Patrol Vehicles - $172,863.12
o Ford Interceptor SUV – 1 Supervisor Vehicle - $32,841.52
2
Introduction:
In an effort to operate an efficient and reliable fleet, the Police Department sets an initial life
expectancy on all equipment in our Police fleet. During its service life, all equipment in the vehicle
is subject to close monitoring of availability, operating cost, condition, obsolescence, and the ability
to perform the required tasks. The equipment being replaced have reached the point in their service
life for our Patrol Division where it has been determined that replacement is prudent.
Analysis:
To reduce downtime, maximize efficiency, and productivity and provide a solid platform from which
to operate the equipment has been carefully selected by the Police Department. Consequences of not
funding these purchase included decreased vehicle availability due to damaged equipment, increased
operating costs and reduced service levels to our community.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $425,433.85 from the Crime Control District.
Recommendation:
The Police Department recommends approval.
DEFENDER SUPPLY
City of Coppell
Accounts Payable
P.O. Box 9478
,.., 11 TV '7cn1n
BiHTo
Description
**Equipment Pricing Per Tarrant County Contract# 2015-128**
Tahoe-K9
Paint Scheme -Doors -Per Customer Spec
Install Customer Supplied Graphics
Whelen Liberty II Lightbar (per CAD Drawing)
Whelen light bar strap kit for a 2015 Tahoe
CARBIDE SRN SYS 21 BUTION
Whelen Carbide WC External Amp for Dual Tone
Whelen Howler Low Frequency Tone Siren
Whelen 100 Watt Speaker
Whelen Universal L Speaker Bracket
Compartment Light Split Red/White
Brake Kill Switch
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC M6 Combination Warning and Perimeter Light
90 bracket for Whelen MG lighting
M4V2R Combination Warning and Perimeter Light
M4V2B Combination Warning and Perimeter Light
45 degree mounting bracket for Whelen M4 lighting
Whelen M4 Fog Light, Blue w/ White Steady
Whelen M4 Fog Light Red w/ White Steady
One pair of fog light mounting brackets for M4 lighting on 2015+
Tahoes
Whelen Mirror Beams , V Series, 2015 Tahoe
Whelen Under the Side Mirror Mount for 2 LINSV2 Series
Date
Estimate
By
Location
Mounted on Push
Bumper
Front, 2 Rear, 2 prisoner
Push Bumper-Front
Facing
Push Bumper-Front
Facing
Push Bumper-45 Angle
Fog Light Area
Fog Light Area
Side View Mirrors
2/21 /2017
Mike Hewitt
mike@ defendersupply .c om
(903) 564-5641
Customer Contact
City of: 972.462 .002
Customer E-mail sfulton @coppelltx ....
Estimate# 17291
Qty. Cost Vehicle and Em ...
1 976 .00 976.00
1 165.00 165.00
1 3 ,894 .00 3,894.00
I 57 .00 57.00
I 1,429.00 1,429.00
I 189 .00 189 .00
I 439.16 439 .16
2 179.00 358.00
2 22 .00 44 .00
5 55 .2 6 276.30
l 170.00 170.00
1 342 .57 342.57
·-
I 342.57 342.57
2 14 .00 28.00
I 231.99 231 .99
l 231.99 231.99
2 9.00 18.00
1 133.38 133.38
I 133 .38 133 .3 8
2 43.00 86.00
I 326.00 326.00
2 13 .00 26 .00
Final sa le amount may be subject to state and I Vehicle and Emergency Equipment Total
local sales tax. PLEASE NOTE: Once this
estimate has been approved , either by signature
on this form , written approval referencing the
estimate number or th e issuance of purchase
order, any change s or cancellations of parts made
by the customer are su bject to a 25 % re stocking
fee . An y addtional custom er-requested
parts/services will be added to th e total amount of
the sale .
Quantity O rd ered I
Total Vehicle Orde r Cost
Page 1
SIGNATURE
DEFENDER SUPPLY
C ity of Coppell
Ac co unts Paya ble
P.O . Bo x 9478
I"' II 'rV '"'"10
BiUTo
Description
Whelen V-Series Comb ination Warning Light and Puddle Ligh t
Whelen V-Series Comb ination Warn ing Light and Puddle Ligh t
TRACER TRIO 5-LAMP HOUSING
TRACER MTG KIT CHEVY TAHOE
Whelen TRIO Avenger, Red/White/Blue
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC M6 Comb ination Warning and Perimeter Light
ION Trio , Red/Blue/Ambe r
Whelen ION Counter Sink Mounting Grommet
Whelen Rear Pillar Lighting for 2015+ Chevy Tahoe (RED/BLUE )
Whelen LED 8 Degree Spotlight Replacement
Havis Console , 2015 Tahoe PPV
Jotto Desk Magnetic Mic Clip
Havis Shield Filler Plate with 4 12V Outlets
Havis Dual USB
Havis Sh ield Cup Holder
HAVIS Fl ip and Adjustable Arm Rest -Side Mount
Havis Compu ter Mou nt 2015+ Ta hoe
SL-20202 Stream light SL2 0X LED Flashl ight
PRBKT-ZQ5 Lund Printer Overhead Mount, Zebra ZQ5 20
US2GMADP-P Passenger Side Airbag Swithc
Kussmaul Auto Eject
Date
Estimate
By
Location
Runn ing Board
Rear Side Glass-S ide
Fa cin g
Rear Lilt Gate-Rear
Facing
Rea r Lift Gate-Rear
Facing
Bottom of Rear Hatch
2/21 /201 7
Mike Hewitt
mike@defendersuppl y.com
(90 3) 564-5641
Customer Contact
Qty. Cost
I
I
·-2
4
2
l
I
2
2 -
I
-2
I
2
I
I
1
I
I
2
I
..
1
I
Fina l sale amount may be subject to state and I Vehicle and Emergency Equipment Total
local sales tax. PLEASE NOTE : Once thi s
estima te ha n roved eith r s bee app e by signature
on this form , writte n approval refe rencing th e
est imate num ber or the iss uance of purc hase
order, any cha nges or canc ell ation s of parts made
by th e customer are subjec t to a 25 % re stock ing
fee . An y addtio nal customer-reques ted
part s/services wi ll be add ed to the to tal amo un t of
th e sa le.
Quantity Ordered I
Total Vehicle O rder Cost
Page 2
SIGNATURE
City of : 972.462 .002
sfulton@ coppelltx ....
17291
Vehicle and Em ...
129 .00 129 .00
129.00 129.00
969 .00 1,93 8 .00
37 .00 148 .00
279.12 558.24
342.57 342 .57
342 .57 342.57
118 .29 236.58
4 .00 8 .00
632 .18 632.18
116 .00 23 2.00
329 .56 32 9.56
28 .00 56.00
39 .00 39.00
42.00 42.00
33.00 33.00
102 .00 102.00
445 .67 445 .67
11 9.50 239 .00
17 9.00 17 9.00
198 .10 198 .10
339 .00 33 9.00
I
DEFENDER SUPPLY
City of Coppell
Accounts Paya ble
P .O. Box 9478
'"'---,II TV "7<:1\10
Bill To
Desc ri pt ion
American Aluminum Full Across EZ Rider K-9 Insert for 2015+
Chevrolet Tahoe 9C 1 & SSV with Matte Black Powder Coating, Deluxe
Non-Toxic Custom Fit Rubber Liner, LED & Spill-Proof Bracket
Mounted Alum inum Water Dish
Ace K9 Dual Purpose K9 Door Popper & Monitoring System with Heat
Smoke, Carbon Monoxide Detectors, Electronic Window Fan Kit, Power
Distribution Block and Heavy Duty Fan Guard.
AceWatchDog Pro IC-B010
lntelaCom Solo with Externa l Modem and 1 temperature sensor. K9
Cellular
Internet Communicator with live Web Server monitoring & one year of
wireless
airtime.
Single T Rail Weapon system with universal handcuff lock and handcuff
key.
Setina Dual T-Rail Mnt 1 Small , 1 1080E Blac-Rac, Handcuff Over
Ride
Setina Rear Quarter Glass Window Barriers
C-Tech Command Series Dual Drawer Cabinet
LOFT-TAH16-EC Lund Loft, Tahoe
Two Way 800 MHZ Panorama SharkieRadio Antenna & Coax Cable
Harris Unity XG-1 OOM Cables and wiring
Sharkee Antenna Per Customer Specs
Shipping of Above Emergency Parts for Upfit
Defen der Supply Wiring Harness , Power Distribution Block and Battery
Management System
Date
Estimate
By
Location
RearCago
.
2 /21/2017
Mike Hewitt
mike@ defendersupp ly .com
(903) 564-5641
Custemer Coataet
Castomer Pboae City of : 972.462 .002
Customer E-mail sfulton@coppelltx ....
E.Rimate# 17291
Q ty. C ost Vehicle and Em ...
1 1,769 .00 1,769.00
1,864.00
I 812 .00 812.00
I 227.00 227.00
1 679.00 679.00
1 279.00 279.00
1 2,565.00 2,565 .00
I 521.00 521.00
I 71.00 71.00
I 289.00 289.00
1 679 .00 679.00
I 389.00 389.00
I 350.00 350.00
Final sale amount may be subject to state and
local sales tax. PLEASE NOTE : Once thi s
estimate has been approved , either by s ignature
on this form , written approval referencing the
estimate number or the issuance of purchase
order, any changes or cancellations of parts made
by the customer are s ubject to a 25 % restockin g
fee . An y addtional customer-requested
parts/services wi ll be added to the total amount of
the sale .
I Vehicle and Emergency Equipment Total
Quantity Ordered I
L-~~~~~~~~~~-'
Total Vehicle Order Cost
Page 3
SIGNATURE
DEFENDER SUPPLY
City of Coppell
Acco unts Payable
P.O. Box 9478
l'"'~--,11 TV '7Cf\ll\
Bill To
Description
Installation of Above Equ ipment
Removal and Reinstallation of Radio
Customer Supplied :
L3 HD Video
US Fleet Tracking GPS
LB Telematics GPS
Stalker Radar
Tremco
Noptic
Brazos Printer
Stop Sticks
7 port USB Hub
Harris Rad io
Date
Estimate
By
Location
2/2 1/20 17
Mike Hewitt
mike @defendersupply.com
(903) 564-564 1
City of : 972.462.002
sfulton@coppelltx ....
Estimate# 17291
Qty. Cost Vehicle and Em ...
I 4,505.00 4,505.00
-
Final sale amount may be subject to state and I Vehicle and Emergency Equipment Total $31,594.81
local sales tax . PLEASE NOTE : Once this
estimate ha s been approved , either by signature
on this form , written approval referencing the
estimate number or the issuance of purchase
order, any changes or cancellations of parts made
by the customer are subject to a 25% restocking
fee . Any addtional customer-requested
parts /services will be added to the total amount of
the sale .
Quantity Ordered I
Total Vehicle Order Cost
Page 4
SIGNATURE
DEFENDER SUPPLY
City of Coppe ll
Accounts Paya ble
P .O . Box 9478
f"'-.11 TV '"l~l\11\
Bill To
Date
Estimate
By
2/16/2017
Mike Hewitt
mike@d e fend ers upply.com
(90 3) 564-5641
Customer Contact -PlleDe City of : 972.462 .002 •
Castemer E-mail sfulton @coppelltx ....
Estimate# 17239
Description Location Qty. Cost Vehicle and Em ...
.. Equipment Pricing Per Tarrant County Contract# 2015-128 **
Patrol Tahoe
Pa int Scheme -Doors -Per Customer Spec
Install Customer Suppl ied Graph ics
Whelen Liberty II Lightbar (per CAD Drawing)
Whelen light bar strap kit for a 2015 Tahoe
CARBIDE SRN SYS 21 BUTTON
Whelen Carbide WC External Amp for Dual Tone
Whelen Howler Low Frequency Tone Siren
Whelen 100 Watt Spea ke r
Whelen Universal L Speaker Bracket
Compartment Ligh t Split Red/Wh ite
Brake Kill Switch
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC M6 Combinati on Warning and Perimeter Light
90 bracket for Whelen M6 lighting
M4V2R Comb ination Warning and Perimeter Light
M4V2B Combination Warning and Pe rim eter Light
45 degree mounting bracket for Whelen M4 lighting
Whelen M4 Fog Light, Blue w/ White Steady
Whelen M4 Fog Light Red w/ Wh ite Steady
One pair of fog light mounting brackets for M4 lighting on 2015+
Tahoes
Whelen Mirro r Beams , V Series , 2015 Tahoe
Whe len Unde r th e Sid e Mirror Mount for 2 LINSV2 Series
Fina l sale amou nt may be subject to state and
local sales tax. PLEASE NOTE : Once this
es tim ate ha s been approved , either by signature
on th is form , writte n approval referencing th e
es tim ate number or the iss uance of purc hase
orde r, any changes or cancella tions of parts made
by the custome r are su bject to a 25 % restocking
fee . Any ad dt io nal customer-reques ted
parts/services wi ll be adde d to th e tota l amount of
the sa le.
I
-
I
I
1
l
I
1
1
Mounted on Push 2
Bumpe r
2 !-
F ren t, 2 Rear , 2 prisoner 5 1:
I
Push Bumper-Front I
Facin g
Push Bumpe r-Fron t 1
Faci ng
2
Push Bumper-45 Angle I
1 .•.
2 -
.
Fog Light Area 1
Fog Light Area I
-
2
·-
Side Vi ew Mirrors I
2
Vehicle and Emergency Equipment Total
Quantity Ordered
Total Vehicle Order Cost
Page 1
SIGNATURE
976 .00 976 .00
165 .00 16 5.00
3,894.00 3,894 .00
57 .00 57.00
1,429 .00 l ,429 .00
189.00 189 .00
439 .16 439 .16
17 9.00 3 58 .00
22.00 44 .00
55.26 276.30
170 .00 170 .00
342.57 342.57
342.57 342 .57
14 .00 28.00
231.99 231.99
2 3 1.99 2 3 1.99
9 .00 18 .00
133 .3 8 13 3.38
13 3.3 8 133 .38
43 .00 86 .00
326 .00 326.00
13 .00 26.00
I 5
$132,654.80 I
DEFENDER SUPPLY
City of Coppe ll
Accounts Payable
P .O. Box 9478
r .11 TV 'Hf\10
Bill To
Description
Whelen V-Series Combination Warn ing Light and Puddle Light
Whelen V-Series Combination Warning Light and Puddle Light
TRACER TRIO 5-LAMP HOUSING
TRACER MTG KIT CHEVY TAHOE
Whelen TRIO Avenger , RedM'hite/Blue
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC MG Comb ination Warning and Perimeter Light
ION Trio, Red/Blue/Amber
Whelen ION Counter Sink Mounting Grommet
Whelen Rear Pillar Lighting for 2015+ Chevy Tahoe (RED/BLUE)
Whelen LED 8 Degree Spotlight Replacement
Havis Console , 2015 Tahoe PPV
Jotto Desk Magnetic Mic Clip
C-LP-3 POWER OUTLETS
Havis Dual USB
Havis Shield Cup Holder
HAVIS Flip and Adjustable Arm Rest -Side Mount
Havis Computer Mount 2015+ Tahoe
SL-20202 Streamlight SL20X LED Flashlight
PRBKT-ZQ5 Lund Printer Overhead Mount, Zebra ZQ520
US2GMADP-P Passenger Side Airbag Swithc
PK1156TAH15Setina10XL Partition , Poly Sliding Window, Recess
Panel
QK0496TAH15 Setina Full Rear Transport TPO Seat , with #1 2
Coated Polycarbonate Cargo Partition , Center Pull Seat Belt
Date 2/16/2017
Mike Hewitt
Estimate mike@ defendersupply .com
By (903) 564-5641
Customer Contact
Customer Plaoae -E-mail • -. e #
Location Qty. Cost
I
1
Runn ing Board 2
4
Rear Side Glass-Side 2
Facing
Rear Lift Gate-Rear I
Facing
Rear Lift Gate-Rear 1
Facing
Bottom of Rear Hatch 2
2
I
2
1
2
I
1 -· 1
I
I ... , ..
2
I
1
1
I
Fi nal sa le amo unt may be subjec t to sta te and I Vehicle and Emerge ncy Equ ipment Tot al
local sa les tax. PLEASE NOTE: Once th is
estim ate has been appro ved , either by signature
on thi s for m, writte n app rova l referenci ng th e
estim ate num ber or the iss uance of purchase
ord er, an y changes or cancell atio ns of parts made
by the cu stomer are subj ec t to a 25% res tockin g
fee . An y addtio nal customer-re qu es ted
parts/services wi ll be add ed to the total amount of
the sa le.
Quantity Ordered I
Total Vehic le Order Cost
Page 2
SIGNATURE
City of : 972.462.002
sfulton @coppelltx ....
17239
Vehicle and Em ...
129 .00 129.00
129.00 129 .00
969 .00 1,938 .00
37 .00 148 .00
279 .12 558.24
342.57 342.57
342.57 342.57
118 .29 236.58
4 .00 8.00
632.18 632.18
116 .00 232 .00
329.56 329.56
28.00 56 .00
35 .00 35.00
42 .00 42 .00
33 .00 33.00
102.00 102 .00
445.67 445.67
119 .50 239 .00
179 .00 179 .00
198 .10 198 .10
543 .36 543.36
869 .78 869 .78
5
$132,654.so I
DEFENDER SUPPLY
Clty of Coppell
Accounts Payable
P.O. Box 9478
r' '1 TV .,Cf\11\
Bill To
Description
Setina Dual T-Rail Mnt 1 Small , 1 1080E Blac-Rac, Handcuff Over
Ride
Single T Rail Weapon system with universal handcuff lock and handcuff
key.
Poly window guard for 2015+ Ta hoe (MUST BE USED WITH
PRO-GARD DOOR PANELS)
Rear door panels for 2015 Tahoe (ABS door panels)
P40-301 C-T ech Patrol Series Single Drawer Ca binet
LOFT-TAH16-EC Lund Loft, Tahoe
Two Way 800 MHZ Panorama SharkieRadio Antenna & Coax Cable
Harris Unity XG-100M Cables and wiring
Sharkee Antenna Per Customer Specs
Kussmaul Auto Eject
Shipping of Above Emergency Parts for Upfit
Defender Supply Wiring Harness, Power Distribution Block and Battery
Management System
Date
Location
RearCago
2/16/2017
City of: 972.462.002
sfu lton@coppelltx ....
Estimate# 17239
Qty. C ost Vehicle a nd Em ...
I 679 .00 679.00
I 227 .00 227.00
I 158 .01 158.01
I 92 .00 92.00
·-I 1,756 .00 1,756.00
1 521.00 521.00
1 71.00 71.00
-I 289.00 289.00 ·--
·--1 679.00 679.00 -
I 339.00 339.00
1 389.00 389.00 , ...
I 350.00 350.00
Final sa le amount may be subject to sta te and I Vehicle and Emergency Equipme nt To tal
local sales tax . PLEASE NOTE : Once thi s
estunate has been approved, either by signature
on this form , written approval referencing the
estimate number or the issuance of purchase
order, any changes or cancellations of parts made
by the customer are subject to a 25% re stocking
fee . Any addtional customer-requested
parts/services will be added to the total amount of
the sale .
Qua ntity O rdere d
Total Vehicle Order Co st
Page 3
SI GNATUR E
I 5 I
$132,654.so I
DEFENDER SUPPLY
Ci ty o f Coppe ll
Accounts P aya ble
P .O . Box 9478
l""'~---11 TV '7Cl\11\
BiDTo
Description
Installation of Above Equ ipment
Removal and Re installation of Radio
Cus tomer Suppl ied :
L3 HD Video
US Fleet Tracking GPS
LB Telematics GPS
Stalker Radar
Trem co
Nop tic
Brazos Printer
Stop Sticks
7 port USB Hub
Harris Radio
Date
Estimate
By
Location
2/16/2 017
Mike Hewitt
mike@defenders upp ly.com
(903 ) 564-564 1
C ity of : 972.462 .002
sfu lton @co p pe ll tx ....
172 3 9
Qty. Cost Vehicle and Em ...
I 3,3 15 .00 3,3 15 .00
Fi nal sa le amo unt may be subject to state and I Vehicle and Emergency Equipment Total $26,530.96
local sa les tax . PLEASE NOTE : On ce thi s
es tim ate has bee n approved , either by signat ure
on th is form , writte n approval referenci ng th e
es timate num be r or the iss uance of pur chase
ord er, any changes or cance ll atio ns of part s made
by the customer are subj ect to a 25% re stock in g
fee . Any addt io nal cu stomer-reques ted
parts/services wi ll be add ed to the to tal amo unt of
th e sa le.
Quantity Orde re d
Total Vehicle Order Cost
Page 4
SIGNATURE
I 5
$132 ,654.so I
DEFENDER SUPPLY
City of Coppell
Accounts Payable
P.O . Box 9478
f' 'I "rV '7~1\11\
Bill To
Description
.. Equipment Pricing Per Tarrant County Contract# 2015-128 ..
Supervisor Tahoe
Paint Scheme -Doors -Per Customer Spec
Install Customer Supplied Graphics
Whelen Liberty II Lightbar (per CAD Drawing)
Whelen light bar strap kit for a 2015 Tahoe
CARBIDE SRN SYS 21 BUTION
Whelen Carbide WC External Amp for Dual Tone
Whelen Howler Low Frequency Tone Siren
Whelen 100 Watt Speaker
Whelen Universal L Speaker Bracket
Compartment Light Split Red/White
Brake Kill Switch
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC M6 Combination Warning and Perimeter Light
90 bracket for Whelen M6 lighting
M4V2R Combination Warning and Perimeter Light
M4V2B Combination Warning and Perimeter Light
45 degree mounting bracket for Whelen M4 lighting
Whelen M4 Fog Light, Blue w/ White Steady
Whelen M4 Fog Light Red w/ White Steady
One pair of fog light mounting brackets for M4 lighting on 2015+
Tahoes
Whelen Mirror Beams, V Series , 2015 Tahoe
Whelen Under the Side Mirror Mount for 2 LINSV2 Series
Date
Location
Mounted on Push
Bumper
Front, 2 Rear, 2 prisoner
Push Bumper-Front
Facing
Push Bumper-Front
Facing
Push Bumper-45 Angle
Fog Light Area
Fog Light Area
Side View Mirrors
3/10/2017
Customer Contact
Phoae City of: 972.462.002
sfulton@coppelltx ....
Esdmate# 17494
Qty. Cost Vehicle and Em ...
1 ~
I 976.00 976.00
I 165.00 165.00
I 3,894.00 3,894 .00
I
,,..
57.00 57 .00
I 1,429.00 1,429.00
I 189.00 189.00
I 439.00 439 .00
-,_
2 179.00 358.00
2 22.00 44.00
5 55.26 276.30
I 170 .00 170.00
I 342.57 342 .57
1 342.57 342.57
2
,,.
14.00 28 .00
I 231.99 231 .99
1 231.99 231.99
2 9.00 18 .00
I 133 .38 133.38
I 13 3.38 133 .3 8
2 43.00 86.00
I 326.00 326.00
2 13 .00 26 .00
Final sa le amount may be subject to sta te and I Vehicle and Emergency Equipment Total
local sales tax . PLEASE NOTE : Once this
estimate has been approved , either by signature
on this form , written approval referencing the
estimate number or the issuance of purchase
order, any changes or cancellations of parts made
by the customer are subject to a 25% re stocking
fee . Any addtional customer-requested
parts/services will be added to the total amount of
the sa le .
Quantity Ordered
Total Vehicle Order Cost
Page 1
SIGNATURE
I 2
$55,479.60 I
DEFENDER SUPPLY
City of Coppell
Accounts Payable
P .O. Box 9478
r" H TV '7Ci\1i\
BiBTo
Description
Whelen V-Series Combination Warning Light and Puddle Light
Whelen V-Series Combination Warning Light and Puddle Light
TRACER TRIO 5-LAMP HOUSING
TRACER MTG KIT CHEVY TAHOE
Whelen TRIO Avenger, Red/White/Blue
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC M6 Comb ination Warning and Perimeter Light
ION Trio , Red/Blue/Amber
Whelen ION Counter Sink Mounting Grommet
Whelen Rear Pillar Lighting for 2015+ Chevy Tahoe {RED/BLUE)
Whelen LED 8 Degree Spotlight Replacement
Havis Console , 2015 Tahoe PPV
Jotto Desk Magnetic Mic Clip
C-LP-3 POWER OUTLETS
Havis Dual USB
Havis Shield Cup Holder
HAVIS Flip and Adjustable Arm Rest-Side Mount
Havis Computer Mount, 2015+ Tahoe
SL-20202 Streamlight SL20X LED Flashlight
PRBKT-ZQ5 Lund Printer Overhead Mount, Zebra ZQ520
US2GMADP -P Passenger Side Airbag Swithc
PK1156TAH15Setina10XL Partition , Poly Sliding Window, Recess
Panel
QK0496TAH15 Setina Full Rear Transport TPO Seat, with #12
Coated Polycarbonate Cargo Partition , Center Pull Seat Belt
Date
Estimate
By
Location
Running Board
Rear Side Glass-Side
Facing
Rear Lift Gate-Rear
Facing
Rear Lift Gate-Rear
Facing
Bottom of Rear Hatch
3/10/2017
Mike Hewitt
mike @defendersupply.com
(9 03) 564-5641
Customer Contact
Customer Phoae
Customer E-mail
Estimate#
Qty. Cost
1
1
2
-
4
2
-
1
-
1
2
2 -
1
-2
1
2
1
1
1
1
1
2
1
1
-
1
I
Final sa le amount may be subject to state and I Vehicle and Emergency Equipment Total
local sa les tax. PLEASE NOTE: Once this
es tim ate has been approved , either by signature
on this form, written approval referencing th e
estim ate number or the is suance of purchase
order , any changes or cancellation s of parts made
by th e custo mer are subject to a 25% restocking
fee . An y addtion al cus tomer-requested
parts/s ervi ces wi ll be add ed to the total amount of
the sale.
Quantity Ordered I
Total Vehicle Order Cost
Page 2
SIGNATURE
City of: 972.462.002
sfulton@coppelltx ....
17494
Vehicle and Em ...
129.00 129.00
129.00 129 .00
969.00 1,938.00
37.00 148.00
279.12 558 .24
342.57 342 .57
342.57 342.57
118 .29 236.58
4 .00 8 .00
632.18 632.18
116.00 232 .00
329.56 329.56
28.00 56.00
35.00 35 .00
42 .00 42 .00
33.00 33.00
102 .00 102 .00
445 .67 445 .67
119 .50 239.00
179.00 179 .00
198 .10 198 .10
543 .36 543 .36
869.78 869 .78
2
$55,479.60 I
DEFENDER SUPPLY
City of Coppell
Acco un ts Paya ble
P.O . Box 9478
f"'A--~11 TV '7Ct\10
BiUTo
Description
Setina Dual T-Rail Mnt 1 Small , 1 1 OBOE Blac-Rac , Handcuff Over
Ride
Single T Ra il Weapon system with un iversal handcuff lock and handcuff
key .
Poly window guard for 2015+ Tahoe (MUST BE USED WITH
PRO-GARD DOOR PANELS)
Rear door panels for 2015 Tahoe (ABS door panels)
P47-302 C-Tech Command Series Cabinet, 3 Drawer
LOFT-TAH16-EC Lund Loft, Tahoe
Two Way 800 MHZ Panorama SharkieRadio Antenna & Coax Cable
Harris Unity XG-1 OOM Cab les and wiring
Sharkee Antenna Per Customer Specs
Kussmaul Auto Eject
Shipping of Above Emergency Parts for Upfit
Defender Supply Wiring Harness , Power Distribution Block and Battery
Management System
Date
Estimate
By
Location
RearCago
-
3/10/2017
Mike Hewitt
mike @ defendersupply.com
(903) 564-5641
Customer Contact
r ....... City of : 972.462 .002
c.a .. er E-mail sfulton @coppelltx ....
Estimate# 17494
Qty. Cost Vehicle and Em ...
I 679 .00 679.00
I 227.00 227 .00
I 158.01 158.01
I 92 .00 92.00 ...
l 2,965.00 2,965.00
--l 521.00 521.00
l 71.00 71.00
·--I 289.00 289.00
I 679 .00 679.00
...
I 339.00 339.00
-
I 389 .00 389.00 --
I 350.00 35 0.00
---
Final sale amount may be subject to state and I Vehicle and Emergency Equipment T otal
local sales tax. PLEASE NOTE: Once thi s
estimate has been approved , either by signature
on thi s form , writte n approval refere ncing the
estimate number or the issuance of purchase
order, any changes or cancellations of parts made
by the customer are subject to a 25% re stock ing
fee . Any addtional customer-requested
parts/serv ices wi ll be added to the tota l amo unt of
the sa le.
Quantity Ordered
Total Vehicle Order C ost
Page 3
SIGNATURE
I 2
$55,479 .60 I
DEFENDER SUPPLY
C ity of Coppell
Accounts Pa yable
P .O . Bo x 9478
r'. .II TV '7Cf\ 1 f\
BiDTo
Description
Insta lla tion of Above Equip ment
Removal and Re installation of Rad io
Customer Supplied :
L3 HD Video
US Fleet Tracking GPS
LB Te lematics GPS
Sta lker Radar
Tremco
Nop tic
Brazos Printer
Stop Sticks
7 port USB Hub
Harris Rad io
Date
Estimate
By
Location
3/10/20 17
M ike Hewitt
mike@defendersupply .com
(903) 564 -564 1
City of : 972.462.002
s fulton @ coppe ll tx ....
17494
Qty. Cost Vehicle and Em ...
I 3 ,3 15 .00 3,315 .00
Fin al sa le amoun t may be subject to state and I Vehicle and Emergency Equipment Total $27,739.80
loca l sa les tax. PLEASE NOTE : Once this
es llm ate has bee n appro ved , either by signat ur e
on thi s for m, wri tten approva l re fere nc in g th e
estimate number or the iss uan ce of purchase
order, any changes or canc ellati ons of part s made
by the cu stomer are subject to a 25% res tock in g
fe e. An y addti onal custom er-requ ested
part s/serv ices wi ll be add ed to th e total amoun t of
the sale.
Quan tity Ordered
Total Vehicle Order Co st
Page 4
SIGNATURE
I 2
$55 ,479.60 I
DEFENDER SUPPLY
City of Coppell
Accounts Payable
P.O. Box 9478
r ---o ll TV '7':1\10
BiDTo
Date
Emmate
By
2/16/2017
Mike Hewitt
mike@defendersupply.com
(903) 564-5641
City of : 972.462.002
sfulton@coppelltx ....
Estimate # 17241
Description Location Qty. Cost Vehicle and Em ...
.. Equipment Pricing Per Tarrant County Contract# 2015-128 ..
Patrol Ford INT SUV
Paint Scheme -Doors -Per Customer Spec
Install Customer Supplied Graphics
Whelen Liberty II Lightbar (per CAD Drawing)
Whelen Strap Kit for Explorer
CARBIDE SRN SYS 21 BUTION
Whelen Carbide WC External Amp for Dual Tone
Whelen Howler Low Frequency Tone Siren
Whelen 100 Watt Speaker
Whelen Universal L Speaker Bracket
Compartment LighL Split Red/White
Brake Kill Sw itch
MGV2RC M6 Combination Warning and Perimeter Light
MGV2BC MG Combination Warning and Perimeter Light
90 bracket for Whelen MG lighting
M4V2RC M6 Combination Warning and Perimeter Light
M4V2BC MG Combination Warning and Perimeter Light
45 degree mounting bracket for Whelen M4 lighting
ION-V MIRROR-BEAM (RED/BLUE)-2012-2015 Interceptor SUV
Whelen LINSV Mirror Mounting Kit for Ford Interceptor Utility-(one
Pair)
Whelen V-Series Combination Warning Light and Puddle Light
Whelen V-Series Combination Warning Light and Puddle Light
TRACER TRIO 5-LAMP HOUSING
Final sale amount may be subject to sta te and
local sales tax. PLEASE NOTE : Once thi s
estimate has been approved , either by signature
on this form, written approval referencing the
estimate number or the issuance of purchase
order, any changes or cancellations of parts made
by the customer are subject to a 25 % restocking
fee . An y addtional customer-requested
parts/services will be added to the total amount of
the sale .
I
, ...
, ...
I
I -
I '
I
I I '
I I ' ..
I
I
Mounted on Push 2
Bumper
2
Front,2 Rear, 2 Prisoner 5
I
Push Bumper-Front I
Facing
Push Bumper-Front I
Facing
2
Push Bumper-45 Angle I
I -2
-Side View Mirrors I
I
I
I
-
2
Vehicle and Emergency Equipm ent T otal
Quantity Ordered
Total Vehicle Orde r Cost
Page 1
SIGNATURE
. ..
976.00 976.00
165.00 165.00
3 ,894.00 3 ,894.00
57.00 57.00
1,429.00 1,429.00
189 .00 189.00
439.00 439.00
179 .00 358.00
22.00 44.00
55.26 276.30
170.00 170 .00
342.57 342.57
342.57 342.57
13 .50 27.00
231.99 231.99
231.99 231.99
9 .00 18 .00
349.00 349.00
21.00 21 .00
129.00 129.00
129.00 129 .00
969.00 1,938.00
I 6
$172,863.12 I
DEFENDER SUPPLY
City of Coppe ll
Accounts P ay able
P .O . Box 9478
r'. II T V 7<;(\IQ
BiUTo
Description
TRACER MT KIT EXPLORER/UTILITY
Whelen TRIO Avenger, Red/White/Blue
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC M6 Comb ination Warn ing and Perimeter Light
ION Tri o, Red/Blue/Amber
Whelen ION Counter Sink Mounting Grommet
Rear pillar {w/ Microns} for Pl SUV
Havis Integrated Monitor Solution-Fo rd INT SUV
Havis Integrated Console and Keyboard Package -lndudes Cup
Holder, Arm Rest. Keyboard and Keyboard Mount
Havis Shield Filler Plate with 4 12V Outlets
Jotto Desk Magnetic Mic Clip
SL-20202 Streamlight SL20X LED Flashlight
PRBKT-ZQS Lund Printer Overhead Mount, Zebra ZQ520
Airbag switch {passenger} for 2001-2014 Chevy Impala , 2004-2013+
Ford F150 , $283
2011+ Ford Explorer, 2012+ Chevy Suburban
2013+ Ford Utility I Sedan Interceptor, 2011 +Charger,
2010+ Durango , 2004-2013+ Ram , 2013+ Ford Expedition
2004-2013+ Chevy Express Van , 2014 +Chevy Caprice
2015 Chevy Tahoe
2014+ Chevy Silverado
PK03551TU12 #10VS Recessed Panel Coated Polycarbonate XL
QK04961TU12 Full Rear Transport TPO Seat, with #12 Coated
Polycarbonate Cargo Partition , Center Pull Seat Belt
Date
Estimate
By
Location
Rear Side Glass-Side
Facing
-Rear Lift Gate-Rear
Facing
Rear Lift Gate -Rear
Fa ci ng
Bottom of Rear Hatch
2/16/2 017
Mike Hewitt
mike@defenders upply.com
(903) 564-5641
Customer Contact
Castomer Plaoae City of : 972.462 .002
Castemer £..ail sfulton @coppelltx ....
Estimate# 17241
Qty. Cost Vehicle and Em ...
4 37.00 148 .00
,_
2 279.12 558 .24
11
1 342 .57 342 .57
I 342 .57 342 .57
2 118.29 236 .58
2 4.00 8 .00
1 661.00 661.00
I 2,952 .00 2,952 .00
I 712 .00 712.00
I 37 .00 37 .00
2 28 .00 56.00
2 104.00 208 .00
1 179 .00 179 .00
I 189.00 189 .00
I 543 .3 6 543 .36
I 869.78 869.78
Fin al sa le amo unt may be subject to state an d I Vehicle and Emergency Equipme nt Total
local sales tax. PLEASE N OTE : Once thi s
es tim ate has been ap proved , either by sig nature
on thi s fo rm, writte n app rova l refere ncing th e
estim ate num be r or th e iss uance of pu rchase
order , any changes or ca nce llations of parts made
by the customer are subjec t to a 25% res tocking
fe e. Any addti onal customer-reques ted
pa rt s/services wi ll be add ed to the tota l amount of
th e sal e.
Quantity Ordered
Total Vehicle O rder Cost
Page 2
SIGNATURE
I 6
$172,863.121
DEFENDER SUPPLY
C ity o f Coppe ll
Acco unts P aya ble
P .O. Box 9478
f"'~---,~11 rv """'"
Bill To
Date
Estimate
By
2/16/2 017
Mike Hewitt
mike @ defendersupply.com
(90 3) 564-5641
Customer Contact
Castolaer Phoae City of : 972.462 .002
Custemer E-mail sfulton@coppelltx ....
Estimate# 17241
Description Location Qty. Cost Vehicle and Em ...
Setina Dual T-Rail Mn t 1 Small Shotgun Lock , 11080E Blac-Rac,
Handcuff Over Ride
Single T Rail Weapon system with universal handcuff lock and handcuff
key.
Pro Gard Window Barriers, Poly, INT SUV for use with DP47UINT13
Door Panel
Mounting Base, Fixed Adapter Plate -REAR Cargo
C-UMM-101 Device Mount Monitor
Pro-Gard Door Panels , Interceptor SUV
P40-301 C-Tech Patrol Series Cab inet, Single Drawer
Setina PB400 Full Padded Push Bumper for Ford Interceptor Uti lity
SUV, 2016 , Steel
Two Way 800 MHZ Panorama SharkieRad io Antenna & Coa x Cabl e
Harris Unity XG-100M Cables and Wi ri ng
Sharkee Antenna per Customer Spe c
LOFT-FPIU -EC Lund Loft for INT SUV
Kussmaul Auto Eject
Shipping of Above Emergency Parts for Upfit
Defender Supply Wiring Harness , Power Distribution Bl ock and Battery
Management System
Rear Cargo
Final sale amount may be s ubject to state and
local sales tax. PLEASE NOTE : Once this
esti mate has been approved , either by signature
on thi s for m, writte n a pprova l referenci ng the
est im ate number or the issuance of purchase
order , any cha nges or cancell ations of parts made
by the customer are s ubject to a 25 % restockin g
fee . An y addt io nal c ustomer-req uested
parts/services wi ll be add ed to the tot al amo unt of
the sale.
Vehicle and Emergency Equipment Total
Quantity Ordered
Total Vehicle Order Cost
Page 3
SIGNATURE
679 .00
227.00
149.00
48.00
40 .00
93.00
1,757 .00
71.00
289 .00
679 .00
521.00
33 9 .00
389 .00
3 50.00
679.00
227 .00
149.00
48.00
40 .00
93 .00
1,757 .00
2 59 .00
71.00
289 .00
6 79 .00
521.00
33 9.00
389 .00
3 50.00
6
$172,863.121
DEFENDER SUPPLY
City of Coppell
Accounts Payable
P.O. Box 9478
~ II TV ..,Cl\11\
Bill To
Description
Installation of Above Emergency Equipment
Removal and Rein stallation of Rad io
Customer Supplied :
L3 HD Video
US Fleet Tracking GPS
LB Telematics GPS
Stalker Radar
Tremco
Nop tic
Brazos Printer
Stop Sticks
7 port USB Hub
Harris Rad io
Date 2/16/2017
Mike Hewitt
Estimate mike @defendersupply.com By (903) 564-5641
Customer Contact
r Pllolae
Customer E-mail
Estimate#
Location Qty. Cost
39
Final sale amount may be subject to state and I Vehicle and Emergency Equipment T otal
local sales tax. PLEASE NOTE : Once thi s
estimate has been approved, either by signature
on this form, written approval referencing the
estimate number or the issuance of purchase
order, any changes or cancellations of parts made
by the customer are subject to a 25% restocking
fee . Any addtional customer-requested
parts/services will be added to the total amount of
the sale .
Quantity Ordered I
Total Vehicle Order Cost
Page 4
SIGNATURE
City of : 972.462 .002
sfulton @coppelltx ....
17241
Veh icle and Em ...
80.00 3,120.00
$28,810.52
6
$172,863.121
DEFENDER SUPPLY
City of Coppell
Accounts Paya bl e
P .O . Box 9478
f"' .II T'V '7Cl\11\
BiDTo
Description
**Equipment Pricing Per Tarrant County Contract# 2015-128 **
Supervisor Ford INT SUV
Paint Scheme -Doors -Per Customer Spec
Install Customer Supplied Graphics
Whelen Liberty II Lightbar (per CAD Drawing)
Whelen Strap Kit for Explorer
CARBIDE SRN SYS 21 BUTION
Whelen Carbide WC External Amp for Dual Tone
Whelen Howler Low Frequency Tone Siren
Whelen 100 Watt Speaker
Whelen Universal L Speaker Bracket
Compartment Light Split Red/Wh ite
Brake Kill Switch
MGV2RC M6 Combination Warning and Perimeter Light
MGV2BC MG Comb ination Warning and Perimeter Light
90 bracket for Whelen MG lighting
M4V2RC M6 Combination Warning and Perimeter Light
M4V2BC MG Combination Warning and Perimeter Light
45 degree mounting bracket for Whelen M4 lighting
ION-V MIRROR-BEAM (RED/BLUE)-2012-2015 Interceptor SUV
Whelen LINSV Mirror Mounting Kit for Ford Interceptor Utility-(one
Pa ir)
Whelen V-Series Combination Warning Light and Puddle Lig ht
Whelen V-Series Combination Warn ing Light and Puddle Light
TRACER TRIO 5-L.AMP HOUSING
Date
Estimate
By
Location
--
Moun ted on Push
Bumper
F ront2 Rear, 2 Prisoner
Push Bumper-Front
Facing
Push Bumper-Front
Fa ci ng
Push Bumper-45 Angle
Side View Mirrors
3 /10/20 17
Mike Hewitt
m ike @defendersupply .co m
(903) 564-564 1
Customer Coatad
City of : 972.462.002
sfulton @coppelltx ....
Estimate# 17495
Qty. Cost Vehicle and Em ...
l 976 .00 976 .00
I 165 .00 165 .00
I 3,894.00 3 ,894 .00 -1 57.00 57 .00
1 1,429 .00 1,429.00 -
I 189 .00 189 .00
-
I 439 .00 4 39 .00
2 179 .00 3 58 .00
-
2 22.00 44 .00 -···
5 55.26 276 .30
l 170.00 170 .00
l 342.57 342 .57
I 342 .57 342 .57
2 13.50 27 .00
1 231.99 23 1.99
I 231.99 23 1.99
2 9 .00 18 .00
l 349 .00 349.00
l 21.00 21.00
l 129 .00 129 .00
1 129.00 129 .00
-
2 969.00 1,938 .00
Fi nal sa le amou nt may be subject to sta te and I Vehicle and Emergency Equipme nt Total
local sal es tax . PLE AS E NOTE : Once thi s
es tim ate has been appro ved, eithe r by signature
on th is for m, writte n approval refe renci ng the
es tim ate num ber or th e iss uance of purchase
ord er, any changes or cance llations of part s made
by the custo mer are subj ec t to a 25% res tocki ng
fee. An y add tio nal custom er-req ues ted
part s/services wi ll be add ed to the total amo unt of
the sa le.
Quantity Ordered I
Total Vehicle Orde r Cost
Page 1
SIGNATURE
DEFENDER SUPPLY
City of Coppell
Accounts Payab le
P.O. Box 9478
f"' --,11 TV '7Ct\IO
BiHTo
Description
TRACER MT KIT EXPLORER/UTILITY
Whelen TRIO Avenger, Red/White/Blue
M6V2RC M6 Combination Warning and Perimeter Light
M6V2BC M6 Combination Warning and Perimeter Light
ION Trio, Red/Blue/Amber
Whelen ION Counter Sink Mounting Grommet
Rear pillar (w/ Microns) for Pl SUV
Havis Integrated Monitor Solution-Ford INT SUV
Havis Integrated Console and Keyboard Package -Includes Cup
Holder, Arm Rest, Keyboard and Keyboard Mount
Havis Shield Filler Plate with 4 12V OuUets
Jotto Desk Magnetic Mic Clip
SL-20202 Streamlight SL20X LED Flashlight
PRBKT-ZQ5 Lund Printer Overhead Mount, Zebra ZQ520
Airbag switch (passenger) for 2001-2014 Chevy Im pala, 2004-2013+
Ford F150 , $283
2011 +Ford Explorer , 2012+ Chevy Suburban
2013+ Ford Utility I Sedan Interceptor, 2011+ Charger,
2010+ Durango , 2004-2013+ Ram , 2013+ Ford Expedition
2004-2013+ Chevy Express Van , 2014 +Chevy Caprice
2015 Chevy Tahoe
2014+ Chevy Silverado
PK03551TU12 #10VS Recessed Panel Coated Polycarbonate XL
QK04961TU12 Full Rear Transport TPO Seat, with #12 Coated
Polycarbonate Cargo Partition , Center Pull Seat Belt
Date
Estimate
By
Location
Rear Side Glass-Side
Facing
Rear Lift Gate-Rear
Facing
Rear Lift Gate-Rear
Facing
Bottom of Rear Hatch
' -
-
3/10/2017
Mike Hewitt
mike@defendersupply .com
(903) 564-5641
Customer Contact
Cllsteaer Phone City of : 972.462 .002
Custemer E-mail sfulton @coppelltx ....
Estimate # 17495
Qty. Cost Vehicle and Em ...
4 37 .00 148 .00
2 279 .12 558 .24
1 342 .57 342.57
1 342.57 342.57
2 118 .29 236 .58
2 4.00 8 .00
1 661.00 661.00 ·---
I 2,952 .00 2,952.00 ----
I 712 .00 712.00
I 37.00 37 .00 -
-2 28 .00 56 .00
2 104 .00 208 .00
1 179.00 179.00
I 189 .00 189.00
--
I 543 .36 543.36
-1 869 .78 869 .78
Final sa le amo unt may be subject to state and I Vehicle and Emergency Equipment Total
loca l sales tax . PLEASE NOTE : Once this
estimate has been approved, ei ther by signature
on this form, writte n approval referenc in g th e
est im ate numb er or the iss uance of purchas e
order , any changes or cancellations of parts made
by th e customer are subj ec t to a 25% restocking
fee . An y addtional custom er-requ ested
parts/s ervices will be added to the total amou nt of
the sa le.
Quantity Ordered I
Total Vehicle Order Cost
Page 2
SIGNATURE
DEFENDER SUPPLY
Bill To
City of Coppell
Accounts Payable
P.O. Box 9478
r'----" TV 7<:1\10
Description
Setina Dual T-Rail Mnt 1 Small Shotgun Lock , 11080E Blac-Rac,
Handcuff Over Ride
Single T Rail Weapon system with universal handcuff lock and handcuff
key.
Pro Gard Window Barriers , Poly, INT SUV for use with DP47UINT13
Door Panel
Mounting Base , Fixed Adapter Plate -REAR Cargo
C-UMM-101 Device Mount, Monitor
Pro-Gard Door Panels , Interceptor SUV
C40-302 C-Tech Command Series 3 Drawer Cabinet
Setina PB400 Full Padded Push Bumper for Ford Interceptor Utility
SUV, 2016, Steel
Two Way 800 MHZ Panorama SharkieRad io Antenna & Coax Cable
Harris Unity XG-100M Cables and Wiring
Sharkee Antenna per Customer Spec
LOFT-FPIU-EC Lund Loft for INT SUV
Kussmaul Auto Eject
Shipping of Above Emergency Parts for Upfit
Defender Supply Wiring Harness , Power Distribution Block and Battery
Management System
Date
Estimate
By
Location
Rear Cargo
-
3/10/2017
Mike Hewitt
mike@defendersupply.com
(903) 564-5641
City of: 972.462.002
sfulton @coppelltx ....
l:stimaff# 17495
Qty. Cost Vehicle and Em ...
1 679.00 679 .00
I 227.00 227 .0 0
I 149 .00 149.00
I 48.00 48.00 -
1 40.00 40 .00
1 93.00 93.00
2 2,894.00 5,788 .00
-· 259.00
I 71.00 71.00
-
I 289.00 289.00
I 679.00 679.00
I 521.00 521.00
-
I 339.00 339.00
I 389.00 389.00
I 350.00 350.00
Final sale amount may be subject to state and I Vehic le and Emergency E qui pm e nt Tota l
local sa les tax . PLEASE NOTE : Once this
estunate has been approved , either by signature
on this form , written approval referencing the
estimate number or the issuance of purchase
order, any changes or cancellation s of parts mad e
by the customer are subject to a 25% restocking
fee . Any addtional customer-requested
parts/services will be added to the total amount of
the sale .
Quantity Ordered I
Total Ve h icl e O rder Cos t
Page 3
SIGNATURE
DEFENDER SUPPLY
C ity of Coppe ll
Accounts Paya bl e
P .O . Box 9478
I"~ .II TV "JCl\1 1\
Bill To
Description
Insta ll ation of Above Emergency Equ ipment
Remo val and Re insta ll ation of Radio
Customer Supplied :
L3 HD Video
US Fleet Tracking GPS
LB Telematics GPS
Stalke r Radar
Tremco
Nop tic
Brazos Printer
Stop Sticks
7 port USB Hub
Harris Rad io
Date 3/10/20 17
Mike Hewitt
E,,timate mike@defendersupply.com
By (903) 564-564 1
Customer Contact
Custemer Phoae
Casto .... £.mail
Estimate#
Location Qty. Cost
39
Fi nal sa le amo unt may be subject to state and I Vehicle and Emergency Equipment Total
loca l sal es tax . PLEA SE NOTE : Once thi s
es tim ate has bee n ap pro ved, either by signature
on thi s fo rm , wr itte n appro va l refere nci ng th e
es tim ate numb er or the iss uance of purchase
order , any changes or cancell ati ons of par ts made
by th e customer are subje ct to a 25% res toc kin g
fee . An y addt ional customer-r equ es ted
parts/services wi ll be added to the tota l amount of
the sa le.
Quantity Ordered I
Total Vehicle Order Cost
Page 4
SIGNATURE
City of : 972.4 62 .00 2
sfu lto n@co pp e ll tx ....
17495
Vehicle and Em ...
80 .00 3,120.00
$32,841.52
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3259
File ID: Type: Status: 2017-3259 Agenda Item Agenda Ready
1Version: Reference: In Control: Information
Systems
02/21/2017File Created:
Final Action: Rugged Laptops and AccessoriesFile Name:
Title: Consider approval to award Bid # Q-0217-03 for rugged laptops and accessories
to TelRepco in the amount of $181,137.50; and authorizing the City Manager to
sign.
Notes:
Agenda Date: 03/28/2017
Agenda Number: K.
Sponsors: Enactment Date:
Rugged Laptop Council Memo.pdf, Preliminary
Rugged Laptops Contract for Telrepco.pdf, Rugged
Laptops Cost Breakout Panasonic Panorama.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3259
Title
Consider approval to award Bid # Q-0217-03 for rugged laptops and accessories to TelRepco in the
amount of $181,137.50; and authorizing the City Manager to sign.
Summary
The standard lifecycle replacement of Fire and Police Department rugged laptops is every three
years. The current equipment has reached the age for replacement. This fiscal year we have
identified the need to procure 38 Panasonic CF-20 Toughbook laptops. These units will be installed
in both the Fire and Police Department fleet vehicles. Therefore, there are several accessories
required that include, vehicle docks, antennas, and cabling. These units will replace the existing
Toughbook’s. Replacing and adding this equipment will meet the Information System’s Strategic
Plan goal of maintaining a modern and current working environment.
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3259)
Legal Review:
(Agenda item did not require legal review as the contract is the standard form purchase contract
drafter by our Legal Firm)
Fiscal Impact:
The fiscal impact of this Agenda item is $178,090.00 + $4,588.20 = $182,678.20. The funds for this
purchase have been budgeted in the Fire Department (01-04-09-5000) and the Crime Control and
Prevention District (36-10-00-5010)
Staff Recommendation:
The Information Systems Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Albert Gauthier, Chief Information Officer
Date: February 21, 2017
Reference: Consider approval to award Bid # Q-0217-03 Rugged Laptops for the Police and Fire
department vehicles to TelRepco in the amount of $178,090.00 and Accessories to
GTS Technology in the amount of $4,588.20 as budgeted and authorizing the City
Manager to sign.
2030: Sustainable City Government
Introduction:
The standard lifecycle replacement of Fire and Police Department rugged laptops is every three
years. The current equipment has reached the age for replacement.
Analysis:
This fiscal year we have identified then need to procure 38 Panasonic CF-20 Toughbook laptops.
These units will be installed in both the Fire and Police Department fleet vehicles. Therefore, there
several accessories required that include, vehicle docks, antennas, and cabling. These units will
replace the existing Toughbook’s. Replacing and adding this equipment will meet the Information
System’s Strategic Plan goal of maintaining a modern and current working environment.
Legal Review:
(Agenda item did not require legal review as the contract is the standard form purchase contract
drafter by our Legal Firm)
Fiscal Impact:
The fiscal impact of this Agenda item is $178,090.00 + $4,588.20 = $182,678.20.
(Budgeted from Fire and Police Department respectfully)
Recommendation:
2
The Information Systems Department recommends approval.
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 Page 1
CITY OF COPPELL, TEXAS
STANDARD FORM PURCHASE CONTRACT
BID Q-0217-3 RUGGED LAPTOPS AND ACCESSORIES
City of Coppell, Texas
255 Parkway Boulevard
P.O. Box 478
Coppell, Texas 75019
This Agreement is made by and between the City of Coppell, Texas, a home -rule municipality
(hereinafter referred to as the "Buyer") and the hereinafter named Seller, referred to as the "Seller," for the sale of
the goods, materials and items specified hereinafter, and the Buyer and Seller hereby agree as follows:
Seller:
___Telrepco Inc.__________________________________
[Name]
___101 North Plains Industrial Road__________________
[Address]
___Wallingford, CT 06492__________________________
[City, State, Zip]
____203-284-5226________________________________
[Telephone]
DESCRIPTION OF GOODS
This Contract is for the purchase by the City of Coppell, Texas, of the goods, materials and items
described hereinafter as the “Goods” or the subject of this Contract, and such parts, attachments,
accessories, devices, and apparatus as may be considered an integral part of the Goods or necessary for
the proper use or application of the Goods, whether or not specified herein. The Goods are more
specifically described as follows:
Description
____Rugged Panasonic Laptops and Accessories_____________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
BID Q-0217-3 RUGGED LAPTOPS AND ACCESSORIES
[CHECK ONE:]
X
This Contract is a “fixed price - fixed quantity” Contract for the purchase of the specified quantity
at the specified price. The full quantity of the Goods shall be delivered to and received at the
designated point or points of delivery no later than the date specified hereinbelow. This date is a
material term and condition of this Contract and, in connection with the delivery date, time is and
shall be of the essence.
__3-4 Weeks ARO_____________________________
[Insert Date of Delivery]
OR
This Contract is for a specific duration wherein the Seller will supply, furnish and deliver at the
designated point or points of delivery the specified Goods in the quantities requested by Buyer at
the time of Buyer’s order. The delivery date(s) shall be set forth in Buyer’s order. This Contract
is not intended to be and shall not be construed as an exclusive requirements contract. This
Contract is non-exclusive and Buyer may acquire any or all of its requirements for the specified
Goods from Seller or any other source deemed appropriate by Buyer. Upon the conclusion of the
duration of this Contract, Buyer may renew this agreement for an additional period or periods
equivalent to the primary duration upon sending written notice of intent thereof within thirty (30)
days prior to the expiration of the last day of the term of this Contract. The failure to send the
foregoing notice shall convert this agreement into a “fixed price - fixed quantity” contract as
described above.
DURATION: From ___________________ to _______________________.
PAYMENT TERMS
The purchase price of the Goods shall be that contained in the Seller’s bid and specifically accepted in
writing by Buyer. Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery.
Invoices shall indicate the purchase order number, and shall be itemized. A copy of the bill of lading should be
attached to the invoice. Mail to City of Coppell, Purchasing Department, 255 Parkway Boulevard, P.O. Box 478,
Coppell, Texas 75019. Payment shall not be due until the above instruments are submitted, until the Goods have
been received by Buyer, and until Buyer has had sufficient opportunity to inspect and exercise its right to accept or
reject. Seller shall keep the purchasing department advised of any changes in their remittance addresses. In no
event shall Buyer be responsible for interest of any kind on any funds due to Seller, and no te rm or provision
contained in any Seller’s invoice shall in any way modify, vary or alter the provisions hereof.
Buyer’s obligation is payable solely from funds available for the purpose of the purchase. Lack of funds
shall render this contract null and void and to the extent funds are not available, any delivered but unpaid for goods
will be returned to Seller by Buyer. Do not include federal excise tax, state or city sales tax. The City shall furnish
a tax exempt certificate if required.
BID Q-0217-3 RUGGED LAPTOPS AND ACCESSORIES
CONTRACT TERMS AND CONDITIONS
This Contract is made and entered into between the parties hereto in accordance with and subject to the
following additional terms and conditions:
1. SELLER TO PACKAGE GOODS: Seller will package Goods in accordance with good commercial
practice. Each shipping container shall be clearly marked and permanently packed as follows: (a) Seller’s
name and address; (b) Consignee’s name, address, and purchase order or purchase release number and the
supply agreement number if applicable; (c) Container number and total number of containers, e.g. box 1 of
4 boxes; and (d) the number of the container bearing the package slip. Seller shall bear cost of packing
unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to
conform with requirements of common carriers and any applicable specifications. Buyer’s count or weight
shall be final and conclusive on shipment not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED: Seller is not authorized to ship the Goods
under reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS: The title and risk of loss of the Goods shall not pass to the Buyer until the
Buyer actually receives and takes possession of the Goods at the point or points of delivery.
4. DELIVERY TERMS AND TRANSPORTATION CHARGES: F.O.B. Destination Freight Prepaid
unless delivery terms are specified otherwise in the bid; Seller shall pay for the transportation costs.
5. NO PLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of Goods must fully comply
with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which
does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a
conforming tender, provided, where the time for performance has not yet expired, the Seller may
seasonable notify Buyer of his intention to cure and may then make a conforming tender within the contract
time but not afterward.
6. PLACE OF DELIVERY: The place of delivery shall be that set forth on the purchase order or in any
other written designation by Buyer. The terms of this agreement are “no arrival, no sale.”
7. RIGHT OF INSPECTION: Buyer shall have the right to inspect the goods at delivery before accepting
them.
8. REJECTION OF GOODS: It is agreed that if Buyer rejects any of the goods sold pursuant to this
agreement, Buyer’s only duty shall be to seasonably notify Seller of the rejection and hold t he goods for the
disposition of Seller, and it is agreed that under no circumstances shall Buyer be required to resell the
rejected goods or incur the cost to deliver same to Seller.
9. GRATUITIES: The Buyer may, by written notice to the Seller, cancel this contract without liability to the
Seller if it be determined by the Buyer that gratuities, in the form of entertainment, gifts, or otherwise were
offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee o f
City of Coppell with view toward securing the contract or securing favorable treatment with respect to
awarding or amending, or the making of any determination with respect to the performing of such a
Contract. In the event this Contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled
in addition to any other rights and remedies, to recover and withhold the amount of the cost incurred by the
Seller in providing such gratuities.
10. SPECIAL TOOLS AND TEST EQUIPMENT: If the price stated on the face hereof includes the cost of
any special tooling or any special test equipment fabricated or required by Seller for the purpose of filling
BID Q-0217-3 RUGGED LAPTOPS AND ACCESSORIES
this order, such special tooling equipment and any process sheets related thereto shall become the property
of the Buyer and to the extent feasible shall be identified by the Seller as such.
11. WARRANTY - PRICE:
a. The price to be paid by the Buyer shall be that contained in the Seller’s bid which Seller warrants
to be no higher than Seller’s current prices on orders for products of the kind and specification
covered by the agreement for similar quantities under similar or like conditions and methods of
purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced t o the
Seller’s current prices on orders by others, or in the alternative, Buyer may cancel this contract
without liability for breach or Seller’s actual expense.
b. The Seller warrants that no person or selling agency has been employed or retained to soli cit or
secure this contract upon an agreement or understanding for commission, percentage, brokerage,
or contingent fee excepting bona fide established commercial or selling agencies maintained by
the Seller for the purpose of securing business. For breach of violation of this warranty, the Buyer
shall have the right in addition to any other right or rights to cancel this contract without liability
and to deduct from the contract price, or otherwise recover the full amount of such commission,
percentage, brokerage or contingent fee.
12. WARRANTY - PRODUCTS: Seller shall not limit or exclude any implied warranties and any attempt to
do so shall render this contract voidable at the option of the Buyer. No such attempts to limit, disclaim or
exclude any warranties, whether of fitness, merchantability or otherwise, by Seller shall be binding or
effective. Seller warranties that the Goods furnished will conform to the specifications, drawings, and
descriptions listed in the bid invitation and to the sample(s) furnished by Seller, if any. In the event of a
conflict between the specifications, drawings, and descriptions, the specifications shall govern.
13. SAFETY WARRANTY: Seller warrants the product sold to the Buyer shall conform to the standards
promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In
the event that the products do not conform to OSHA standards, Buyer may return the product for correction
or replacement at the Seller’s expense. In the event that Seller fails to make the appropriate correction
within a reasonable time, any correction made by Buyer will be at Seller’s expense.
14. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS: As part of this contract for sale, Seller
agrees to ascertain whether goods manufactured in accordance with the specifications attached to this
agreement will give rise to the rightful claim of any third person by way of infringement or the like. Buyer
makes no warranty that the production of goods according to the specificat ions will not give rise such
claim, and in no event shall Buyer be liable to Seller in the event that Seller is sued on the grounds of
infringement or the like. If Seller is of the opinion that an infringement or the like will result, he will notify
Buyer to this effect in writing or the like, within two weeks after the signing of this agreement. If Buyer
does not receive notice and a claim is asserted or Buyer is subsequently held liable for the infringement or
the like, Seller will indemnify, defend and save Buyer harmless. If Seller in good faith ascertains that
production of the goods in accordance with the specifications will result in infringement or the like, this
contract shall be null and void except that Buyer will pay Seller the reasonable cost of his search as to
infringements.
15. CANCELLATION: Buyer shall have the right to cancel for default on all or any part of the undelivered
portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller
becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in
lieu of any remedies which Buyer may have at law or equity. The Buyer may for any reason whatsoever
terminate performance under this Contract by the Seller for convenience at any time. The Buyer shall give
notice of such termination to the Seller specifying when termination becomes effective. Goods received
but unopened or unused shall be made available to Seller for delivery. Buyer will, in the eve nt of
termination, remit such sums to Seller as may be due only for those Goods retained by Buyer.
BID Q-0217-3 RUGGED LAPTOPS AND ACCESSORIES
16. FORCE MAJEURE: If by reason of Force Majeure, either party hereto shall be rendered unable wholly
or in part to carry out its obligation under the Agre ement, then such party shall give notice and full
particulars of Force Majeure in writing to the other party within a reasonable time after the occurrence of
the event or cause relied upon, and the obligation of the party giving such notice, so far as is e ffected by
such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as
hereafter provided, but for no longer periods and such party shall endeavor to remove or overcome such
inability with all reasonable dispatch.
The term “Force Majeure” as employed herein, shall mean acts of God, strikes, lockouts, or other industrial
disturbance, act of public enemy, orders of any kind of government of the United States or State of Texas
or any civil or military authority, ins urrections, riots, epidemics, landslides, lightning, earthquakes, fires,
hurricanes, storms, floods, washouts, droughts, arrests, restraints of government and people, civil
disturbances, explosions, breakage or accidents to machinery, pipelines, or canals, or other causes not
reasonably within control of the party claiming such inability. It is understood and agreed that the
settlement of strikes and lockouts shall be entirely within the discretion of the party having the difficulty,
and that the above requirements that any Force Majeure shall be remedied with all reasonable dispatch shall
not require the settlements of strikes and lockouts by exceeding to the demands of the opposing party or
parties when such settlement is unfavorable in the judgment of the party having the difficulty.
17. ASSIGNMENT - DELEGATION: No right or interest in this contract shall be assigned or delegation of
any obligation made by Seller without the written permission of the Buyer. An attempted assignment or
delegation of Seller shall be wholly void and totally ineffective for all purposes unless made in conformity
with this paragraph.
18. MODIFICATIONS: This contract can be modified or rescinded only in writing signed by both parties or
their duly authorized agents.
19. WAIVER: No claim or right arising out of a breach in contract can be discharged in whole or in part by a
waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration
and is in writing signed by the aggrieved party.
20. INTERPRETATION - PAROLE EVIDENCE: This writing is intended by the parties as a final
expression of their agreement and is intended also as a complete and exclusive statement of the terms of
their agreement. No course of prior dealings between the parties and no usage of the trade shall be relevant
to supplement or explain any term used in this agreement. Acceptance or acquiescence in a course of
performance rendered under this agreement shall not be relevant to determine the meaning of this
agreement even though the accepting or acquiescing party has knowledge of the performance and
opportunity for objection. Whenever a term defined by the Uniform Commercial Code is used in this
agreement, the definition contained in the Code is to control.
21. APPLICABLE LAW: This agreement shall be governed by the Uniform Commercial Code. Wherever
the term “Uniform Commercial Code” is used, it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas as effective and in force on the date of this agreement.
22. ADVERTISING: Seller shall not advertise or publish, without Buyer’s prior written consent, the fact that
Buyer has entered into this contract, except to the extent necessary to comply with prior requests for
information from an authorized representative of federal, state or local government.
23. RIGHT TO ASSURANCE: Whenever one party to this contract in good faith has reason to question the
other party’s intent to perform he may demand that the other party give writt en assurance of his intent to
perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding
party may treat this failure as an anticipatory repudiation of the contract.
BID Q-0217-3 RUGGED LAPTOPS AND ACCESSORIES
24. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer or employee shall
have a financial interest, direct or indirect, in any contract with the City, or be financially interested,
directly or indirectly, in the sale to the City of any land, materials, supplies, or services, except o n behalf of
the City as an officer or employee. Any knowing and willful violation of this section shall constitute
malfeasance in office, and any officer or employee guilty thereof shall forfeit his office or position. Any
violation of this section with the knowledge, express or implied, of the person or corporation contracting
with the governing body of the City shall render the contract involved voidable by the City Manager or the
City Council.
25. ENTIRE AGREEMENT: This Contract, and all Specifications and Addenda attached thereto, constitute
the entire and exclusive agreement between the Buyer and Seller with reference to the Goods. Specifically,
but without limitation, this Contract supersedes any bid documents and all prior written or oral
communications, representations and negotiations, if any, between the Buyer and Seller not expressly made
a part hereof.
26. INDEMNITY AND DISCLAIMER: BUYER SHALL NOT BE LIABLE OR RESPONSIBLE FOR,
AND SHALL BE INDEMNIFIED, HELD HARMLESS AND RELEASED BY SELLER FROM AND
AGAINST ANY AND ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF
ANY CHARACTER, TYPE, OR DESCRIPTION, INCLUDING ALL EXPENSES OF LITIGATION,
COURT COSTS, AND ATTORNEY'S FEES FOR INJURY OR DEATH TO ANY PERSON, OR
INJURY OR LOSS TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR
PERSONS, INCLUDING THE SELLER, OR PROPERTY, ARISING OUT OF, OR OCCASIONED BY,
DIRECTLY OR INDIRECTLY, THE PERFORMANCE OF SELLER UNDER THIS CONTRACT,
INCLUDING CLAIMS AND DAMAGES ARISING IN WHOLE OR IN PART FROM TH E
NEGLIGENCE OF BUYER, WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL
IMMUNITY AVAILABLE TO THE BUYER UNDER TEXAS LAW AND WITHOUT WAIVING ANY
DEFENSES OF THE PARTIES UNDER TEXAS LAW. THE PROVISIONS OF THIS
INDEMNIFICATION ARE SOLELY FOR THE BENEFIT OF THE PARTIES HERETO AND NOT
INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY
OTHER PERSON OR ENTITY. IT IS THE EXPRESSED INTENT OF THE PARTIES TO THIS
AGREEMENT THAT THE INDEMNITY PROVIDED FOR IN THIS CONTRACT IS AN INDEMNITY
EXTENDED BY SELLER TO INDEMNIFY AND PROTECT BUYER FROM THE CONSEQUENCES
OF THE SELLER’S AS WELL AS THE BUYER’S NEGLIGENCE, WHETHER SUCH NEGLIGENCE
IS THE SOLE OR PARTIAL CAUSE OF ANY SUCH INJURY, DEATH, OR DAMAGE.
27. GOVERNING LAW: The Contract shall be governed by the laws of the State of Texas. Venue for any
causes of action arising under the terms or provisions of this Contract or the Goods to be delivered
hereunder shall be in the courts of Dallas County, Texas.
28. SUCCESSORS AND ASSIGNS: The Buyer and Seller bind themselves, their successors, assigns and
legal representatives to the other party hereto and to successors, assigns and legal representatives of such
other party in respect to covenants, agreements and obligations contained in this Contract. The Selle r shall
not assign this Contract without written consent of the Buyer.
29. SEVERABILITY: The provisions of this Contract are herein declared to be severable; in the event that
any term, provision or part hereof is determined to be invalid, void or unenfor ceable, such determination
shall not affect the validity or enforceability of the remaining terms, provisions and parts, and this Contract
shall be read as if the invalid, void or unenforceable portion had not been included herein.
30. NOTICES: All notices required by this Contract shall be presumed received when deposited in the mail
properly addressed to the other party at the address set forth herein or set forth in a written designation of
change of address delivered to all parties.
BID Q-0217-3 RUGGED LAPTOPS AND ACCESSORIES
EXECUTED this _______ day of _______________________________, _________.
SELLER:
__________________________________________
(Signature)
__________________________________________
(Type/Print Name and Title/Position)
__________________________________________
(Address)
__________________________________________
(City, State, Zip)
_________________________________________
(City Manager)
City of Coppell
February 15, 2017
VENDOR LINE ITEM UNIT PRICE TOTAL COSTVENDORLINE ITEM UNIT PRICE TOTAL COST
On Source
Tenchology 1 4,640.00$ 176,320.00$ TelRepco 3,495.00$ 132,810.00$
Southern
Computer
Warehouse 4,563.45$ 173,411.10$
GTS
Technology 3,993.87$ 151,767.06$
Hypertec
USA $ 1.00 4,577.95$ 173,962.10$
2 315.00$ 11,970.00$ 310.00$ 11,780.00$ 298.94$ 11,359.72$ 311.98$ 11,855.25$ $ 2.00 302.72$ 11,503.36$
3 760.00$ 25,080.00$ 755.00$ 24,915.00$ 747.14$ 24,655.62$ 749.75$ 24,741.75$ $ 3.00 759.56$ 25,065.48$
4 20.00$ 2,000.00$ 25.00$ 2,500.00$ No Bid No Bid 5.00$ 500.00$ $ 4.00 22.05$ 1,102.50$
5 65.00$ 1,820.00$ 70.00$ 1,960.00$ 64.24$ 1,798.72$ 65.44$ 1,832.32$ $ 5.00 66.05$ 1,849.40$
6 110.00$ 3,630.00$ 125.00$ 4,125.00$ 113.93$ 3,759.69$ 109.53$ 3,614.49$ $ 6.00 118.75$ 3,918.75$
220,820.00$ 178,090.00$ 214,984.85$ 194,310.87$ 217,401.59$
7 220.00$ 2,200.00$ N/A 224.24$ 2,242.40$ 174.49$ 1,744.90$ $ 7.00 220.63$ 2,206.30$
8 15.00$ 150.00$ 16.50$ 165.00$ 14.46$ 144.60$ 12.17$ 121.70$ $ 8.00 14.41$ 144.10$
9 15.00$ 150.00$ N/A 14.42$ 144.20$ 15.21$ 152.10$ $ 9.00 14.41$ 144.10$
10 22.00$ 220.00$ 27.00$ 540.00$ 22.87$ 457.40$ 23.02$ 460.40$ $ 10.00 21.78$ 435.60$
11 12.00$ 120.00$ 14.00$ 140.00$ 11.66$ 116.60$ 11.74$ 117.40$ $ 11.00 11.11$ 111.10$
12 160.00$ 1,600.00$ 179.00$ 1,790.00$ 155.25$ 1,552.50$ 162.66$ 1,626.60$ $ 12.00 153.94$ 1,539.40$
13 12.00$ 120.00$ 13.75$ 137.50$ 11.56$ 115.60$ 12.17$ 121.70$ $ 13.00 11.52$ 115.20$
14 12.00$ 120.00$ 13.75$ 275.00$ 11.56$ 231.20$ 12.17$ 243.40$ $ 14.00 11.52$ 230.40$
15 1,250.00$ Not listed Not listed Not listed $ 15.00 Not listed
5,930.00$ 3,047.50$ 5,004.50$ 4,588.20$ 4,926.20$
TOTAL PRICE 225,500.00$ TOTAL PRICE 181,137.50$ TOTAL PRICE 219,989.35$ TOTAL PRICE 198,899.07$ TOTAL PRICE 222,327.79$
No delivery schedule listed 3-4 weeks ARO ship complete No delivery schedule listed Per Panasonic 45 day lead time Items 1-6 30 days ARO
Per Panorama 21 day lead time 7-14
BID #Q-0217-03 RUGGED LAPTOPS AND ACCESSORIES BREAKOUT
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3266
File ID: Type: Status: 2017-3266 Agenda Item Agenda Ready
2Version: Reference: In Control: Fire
03/10/2017File Created:
Final Action: Utility 120File Name:
Title:
Consider approval to purchase and replace existing CFD vehicle, 2005
Ford F250 Diesel 4x4 unit #2050160 (Utility 120), as budgeted in the FY
2016-2017 General Fund for the amount of $52,185.00; and authorizing
the City Manager to sign and execute any necessary documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: L.
Sponsors: Enactment Date:
Staff Memo- U120.pdf, Quote- U120.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 03/28/2017City Council
Text of Legislative File 2017-3266
Title
Consider approval to purchase and replace existing CFD vehicle, 2005 Ford F250 Diesel
4x4 unit #2050160 (Utility 120), as budgeted in the FY 2016-2017 General Fund for the
amount of $52,185.00; and authorizing the City Manager to sign and execute any necessary
documents.
Summary
Please see staff memo attached
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3266)
Funds are budgeted the Fire Department, Motor Vehicle Account (01-04-09-5010) for this
purchase.
Staff Recommendation:
The Fire Department and Fleet Services recommend approval of this item.
Goal Icon:
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson, Fire Chief
Date: March 9, 2017
Reference: Fire Department Utility Vehicle
2030: Community Wellness and Enrichment and Sustainable City Government Strategy
Introduction:
Replace existing CFD vehicle, 2005 Ford F250 Diesel 4x4 unit #2050160 (Utility 120). The vehicle
has surpassed its expected life span (12 years) and is scheduled for replacement as stated in the Fleet
Vehicle Replacement Plan.
Analysis:
Funding for the replacement was planned and adopted in the FY 2016-17 budget. Failure to replace
U120 may result in delayed response, mechanical failure, increased maintenance cost, and
reliability issues that will have a negative impact on emergency response and services provided.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
$52,185.00
Recommendation:
The Fire Department and Fleet Services recommend approval of this item.
12/20/2016
Richard Hyder
direct phone: (409) 300-1385
email: rhyder.cowboyfleet@gmail.com
City of Coppell
Mark Brochtrup
phone:972.462.5175
fax:
email:
# of items Description Price Extension
1 34,094.00$ 34,094.00$
1 165.00$ 165.00$
1 (50.00)$ (50.00)$
1 945.00$ 945.00$
1 395.00$ 395.00$
1 185.00$ 185.00$
1 1,130.00$ 1,130.00$
1 75.00$ 75.00$
1 5,300.00$ 5,300.00$
1 2,800.00$ 2,800.00$
1 60.00$ 60.00$
1 280.00$ 280.00$
1 4,491.00$ 4,491.00$
1 2,235.00$ 2,235.00$
1 80.00$ 80.00$
TOTAL:52,185.00$
Notes:Please call if you have any questions. Thank you
ALL VEHICLES SUBJECT TO AVAILABILITY
2017 866D Ford F250 Crew cab diesel
per TPASS 072-A1
paint exterior of truck Sikkens FLNA3042 red
603A XLT upgrade 8' bed
Additional Equipment:
41H engine block heater
66S upfitter switches
166 carpet delete
40/C/40 cloth bucket seating grey
Exterior ruby red
213 shift on the fly
535 trailer tow pkg
1400 Hwy 69 Nederland, TX 77627 PO Box 876 Port Neches, TX 77651
Date:
Prepared by:
Prepared for:
Proposal:
mbrocht@coppelltx.gov
SILSBEE FORD
Leer M100XQ painted to match
927 speed limitation 75mph
W2B 4x4 upgrade
54F power trailer tow mirrors
43B fixed rear window w/ defrost
Government and Commercial Sales
1211 U.S. Highway 69 North Silsbee TX 77656 Phone: (409) 895-3800
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3287
File ID: Type: Status: 2017-3287 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
03/21/2017File Created:
Final Action: Belt Line/635 ROWFile Name:
Title: Consider approval of a Developers Agreement with Frisco 5 Ventures, L.P.
and the City of Coppell for the purchase of right of way along S. Belt Line
Road; in a total amount of $405,580.00; and authorizing the City Manager
to sign any necessary documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: 10.
Sponsors: Enactment Date:
Belt Line Road ROW Memo.pdf, S. Belt Line
Exihbit.pdf, Replat Lot 1 Block C Duke Lesley
Addn.pdf, Belt Line Rd ROW Development
Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3287
Title
Consider approval of a Developers Agreement with Frisco 5 Ventures, L.P. and the City of
Coppell for the purchase of right of way along S. Belt Line Road; in a total amount of
$405,580.00; and authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds are budgeted in the Roadway Impact Escrow Fund for this purchase.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3287)
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: March 28, 2017
Reference: Developer Agreement for purchase of Right of Way for Belt Line Road
2030: Special Place to Live
Quality Mobility Within Coppell
General:
Increase southbound intersection capacity at Belt Line Road and I-635.
Purchase 20,279 sf of right of way at $20.00/sf with $305,580.00 cash and $100,000.00
roadway impact fee credit.
No timeline for construction.
Introduction:
This agenda item is presented to request approval of a Developer’s Agreement with Frisco 5 Ventures
for the purchase of Right of Way along Belt Line Road at the intersection of I-635. The purpose of
the Right of Way is for future expansion and widening of Belt Line Road.
Analysis:
Current traffic demand along Belt Line Road causes significant delays for commuting traffic during
the AM peak period in the southbound direction approaching I-635. The current road configuration
is 3 southbound lanes and 3 northbound lanes with a 20’ lane shift in the southbound movement at
the approach to the bridge to allow for dual left turns southbound at the eastbound frontage road.
City staff had discussions with the North Central Texas Council of Governments, TxDOT, Irving,
and Dallas, regarding intersection capacity problems. A solution was developed to help alleviate the
AM peak delays at this intersection. The proposed solution included creating more stacking distance
for the southbound left turn almost to Hackberry Drive and adding a southbound free right turn lane
onto the westbound frontage road. This would provide a total of 6 travel lanes in the southbound
direction allowing three lanes to be fully utilized for through traffic.
The additional lane capacity comes from land owned by Frisco 5 Ventures. The developer has already
begun the process to develop the vacant tract of land and has incorporated into their plans the
proposed Right of Way purchase. City Staff has negotiated a purchase in an amount not to exceed
2
$405,580.00, which is calculated based upon $20.00 per square foot. This consideration shall take
the form of a cash payment in amount of $305,580.00, combined with a credit against future roadway
impact fees to be assessed against the Property, in the amount not to exceed $100,000.00.
While there is not a current construction plan or timeframe, the construction could be paired with the
future Belt Line Road reconstruction. The Engineering Department estimates that the earliest start of
construction for the reconstruction of Belt Line Road would be June 2019 assuming plans and funding
are available at that time.
Legal Review:
Agenda item was reviewed by Bob Hager on 3/17/2017.
Fiscal Impact:
The fiscal impact of this Agenda item is $305,580.00 cash and $100,000.00 roadway impact fee
credit; in the total amount of $405,580.00.
Recommendation:
The Engineering Department recommends approval of the Developer Agreement for the purchase of
right of way.
BELT LINE RDS.H. 121S.H. 121DENTON TAP RDFREEPO
R
TPKWYSANDY LAKE RD
P A RKWAY BL V D
MACAR
T
H
URBLVDCO
PPELLRDROYALLNBEL T L IN E RDBETHEL RD
AREA REFERENCE
BY MAP
0 0.5 1Miles
1 inch = 1 miles
±
Created in ArcGIS 10.3
Created: March 2017by Leah BW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map
Proposed Right of Way AcquisitionBelt Line Road
CITY OF COPPELL/ FRISCO 5 VENTURES, LP
DEVELOPMENT AGREEMENT – PAGE 1
THE STATE OF TEXAS §
§ DEVELOPMENT AGREEMENT
COUNTY OF DALLAS §
THIS DEVELOPMENT AGREEMENT (the “Agreement”) is made and entered into
this __ day of _____________, 2017, by and between the City of Coppell, Texas (the “City”) and
Frisco 5 Ventures, LP, a Texas Limited Partnership (“Frisco 5” or “Owner”).
WITNESSETH
WHEREAS, Frisco 5 is the owner of a tract of land located along the Belt Line Road and
I-635, more particularly described in Exhibit “A” attached hereto as (the
“PROPERTY”); and
WHEREAS, the City desires to acquire the right-of-way for Belt Line Road that abuts the
referenced property; and
WHERES, Frisco 5 desires to dedicate the right-of-way for Belt Line Road adjacent to its
Property, more particularly described in Exhibit “B” attached hereto, (the “RIGHT-OF-WAY”)
to the CITY; and
WHEREAS, the dedication of the RIGHT-OF-WAY by Frisco 5 will be in lieu of the
City’s purchase of the RIGHT-OF-WAY at the future date;
WHEREAS, Frisco 5 and the City desire to enter into this Agreement for the mutual
benefit of each party and the overall benefit of the residents of the City.
NOW, THEREFORE, in consideration of the foregoing mutual promises and for other
good and valuable consideration, the receipt and adequacy of which are hereby acknowledged,
Frisco 5 and the City covenant and agree as follows:
Article I
Frisco 5’s Obligations
Frisco 5 will dedicate to the City, by plat or separate instrument, the Right-of-Way for Belt
Line Road described in Exhibit B, attached hereto and incorporated herein.
Article II
City’s Obligations
The City agrees to provide Frisco 5 consideration for the Right-of-Way in an amount not
to exceed four hundred five thousand five hundred eighty dollars ($405,580.00), which is
calculated based upon twenty dollars ($20.00) per square foot. This consideration shall take the
form of a cash payment in amount of three hundred five thousand five hundred eighty dollars
($305,580.00), combined with a credit against future roadway impact fees to be assessed against
the Property, in the amount not to exceed one hundred thousand dollars ($100,000.00). The cash
CITY OF COPPELL/ FRISCO 5 VENTURES, LP
DEVELOPMENT AGREEMENT – PAGE 2
payment shall be provided to Frisco 5 by the City upon receipt of the instrument dedicating the
Right-of-Way to the City.
Article III
Miscellaneous
3.1 Entire Agreement. This Agreement constitutes the sole and only agreement
between the Parties and supersedes any prior understandings written or oral agreements between
the Parties with respect to this subject matter.
3.2 Assignment. Frisco 5 may not assign this Agreement in whole or in part without
the prior written consent of the City. In the event of an assignment by Frisco 5 to which the City
has consented, the assignee shall agree in writing with the City to personally assume, perform, and
be bound by all the covenants, and obligations contained in this Agreement.
3.3 Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs,
executors, administrators, legal representatives, successors and assigns.
3.4 Governing Law. The laws of the State of Texas shall govern this Agreement; and
venue for any action concerning this Agreement shall be in Dallas or Dallas County, Texas. The
Parties agree to submit to the personal and subject matter jurisdiction of said Court.
3.5 Amendments. This Agreement may be amended by the mutual written agreement
of the Parties.
3.6 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had never been contained
in it.
3.7 Notice. Any notice required or permitted to be delivered hereunder may be sent by
first class mail, overnight courier or by confirmed telefax or facsimile to the address specified
below, or to such other party or address as either party may designate in writing, and shall be
deemed received three (3) days after delivery set forth herein:
If intended for City: With Copy to:
Attn: City Manager Robert E. Hager
City of Coppell, Texas Nichols Jackson, L.L.P.
P.O. Box 9478 1800 Ross Tower
Coppell, Texas 75019 500 North Akard Street
Dallas, Texas 75201
rhager@njdhs.com
CITY OF COPPELL/ FRISCO 5 VENTURES, LP
DEVELOPMENT AGREEMENT – PAGE 3
If intended for Frisco 5:
FRISCO 5 VENTURES, L.P.
Attn: Legal Department
3318 Forest Lane, Suite 200
Dallas, Texas 75234
3.8 Counterparts. This Agreement may be executed by the Parties hereto in separate
counterparts, each of which when so executed and delivered shall be an original, but all such
counterparts shall together constitute one and the same instrument. Each counterpart may consist
of any number of copies hereof each signed by less than all, but together signed by all of the Parties
hereto.
3.9 Exhibits. The exhibits attached hereto are incorporated herein and made a part
hereof for all purposes.
3.10 Conflicts of Interests. Frisco 5 represents that no official or employee of City has
any direct or indirect pecuniary interest in this Agreement.
EXECUTED in duplicate originals this _____ day of _________________, 2017.
CITY OF COPPELL, TEXAS
By:
Clay Phillips, City Manager
EXECUTED in duplicate originals this _____ day of _________________, 2017.
FRISCO 5 VENTURES, LP
a Texas Limited Partnership
By:
Name: ____________________________________
Title: ____________________________________
CITY OF COPPELL/ FRISCO 5 VENTURES, LP
DEVELOPMENT AGREEMENT – PAGE 4
EXHIBIT “A”
LEGAL DESCRIPTION OF PROPERTY
WHEREAS FRISCO 5 VENTURES, LP, is the owner of that certain tract of lend situated in the
Cordelia Bowen Survey, Abstract No. 56, being all of Lot 1, Block C, Duke Lesley Addition
Dividend Drive & Point West Boulevard, an addition to the City of Coppell, Dallas County, Texas,
according to the plat thereof recorded in Instrument No. 20070240528, Official Public Records,
Dallas County, Texas, and being all of that certain tract of land conveyed to Frisco 5 Ventures, LP,
by Special Warranty Deed dated July 30, 2007, and recorded Instrument No. 20070290188,
Official Public Records, Dallas County, Texas, and being more particularly described by metes
and bounds as follows:
BEGINNING at a 1 /2" iron rod found with cap for the southeast corner of said Lot 1, Black C,
same being at the intersection of the north right-of-way line of Interstate Highway No. 635 with
the east right-of-way line of Belt Line Road (120' right-of-way);
THENCE along the north right-of-way line of Interstate Highway No. 635, North 71 degrees 35
minutes 05 seconds West, a distance of 1193.24 feet to a 5/8" iron rod found for the intersection
of the north right-of-way line of Interstate Highway No. 635 with the earner cut-back line of the
east right-of-way line of Point West Boulevard;
THENCE along said corner cut-back line, North 26 degrees 36 minutes 59 seconds West, a
distance of 21.00 feet to a 5/8" iron rod found on the east right-of-way line of Point West Boulevard
(50' right-of-way);
THENCE along the east right-of-way line of Point West Boulevard the following two (2) courses:
1. Along a curve to the left having a radius of 475.00 feet, an arc distance of 148.76 feet,
through a central angle of 17 degrees 56 minutes 40 seconds, and whose chord bears North
08 degrees 58 minutes 59 seconds East, a distance of 148.16 feet to a 5/8" iron rod found;
2. North 00 degrees 00 minutes 39 seconds East, a distance of 66.18 feet to a 5/8" iron rod
found for the southwest corner of Lot 2R, Block C, Duke Lesley Addition, an addition to
the City of Coppell, Dallas County, Texas, according to the plat thereof recorded in
Instrument No. 201400082516, Official Public Records, Dallas County, Texas;
THENCE along the south line of said Lot 2R, Block C, Duke Lesley Addition, South 89 degrees
57 minutes 44 seconds East, a distance of 484.74 feet to a 1/2" iron rod found for the southeast
corner of said Lot 2R, Block C, Duke Lesley Addition;
THENCE along the east line of said Lot 2R, Block C, Duke Lesley Addition, North 00 degrees 01
minutes 28 seconds East, a distance of 447.96 feet to o 5/8" iron rod found for the northeast corner
of said Lot 2R, Block C, Duke Lesley Addition same being in the south line of Lot 3R, Block C,
Duke Lesley Addition, on addition to the City of Coppell, Dallas County, Texas, according to the
plat thereof recorded in Instrument No. 200900210489, Official Public Records, Dallas County,
Texas; THENCE along the south line of said Lot 3R, Block C, Duke Lesley Addition, South 89
degrees 58 minutes 18 seconds East, a distance of 634.36 feet to a chiseled "x" set in concrete
found on the west right-of-way line of Belt Line Road;
THENCE along the west line of Belt Line Road, South 00 degrees 02 minutes 55 seconds West, a
distance of 1055.57 feet to the POINT OF BEGINNING hereof and containing 757,425 square
feet or 17.3881 acres of land, more or less.
CITY OF COPPELL/ FRISCO 5 VENTURES, LP
DEVELOPMENT AGREEMENT – PAGE 5
EXHIBIT “B”
LEGAL DESCRIPTION OF RIGHT-OF-WAY
RIGHT-OF-WAY DEDICATION – LOT 1, BLOCK C, DUKE LESLIE ADDITION
BEING a tract of land situated in the Cordelia Bowen Survey, Abstract No. 56, also being situated
in Lot 1, Block C, Duke Lesley Addition Dividend Drive & Point West Boulevard, an addition to
the City of Coppell, Dallas County, Texas, according to the plat thereof recorded in Instrument
No. 20070240528, Official Public Records, Dallas County, Texas, and being out of and a portion
of that certain tract of land conveyed to Frisco 5 Ventures, LP, by Special Warranty Deed dated
July 30, 2007, and recorded Instrument No. 20070290188, Official Public Records, Dallas County,
Texas, and being more particularly described by metes and bounds as follows:
BEGINNING at a 1/2" iron rod found with cap for the southeast corner of said Lot 1, Block C,
same being at the intersection of the north right-of-way line of Interstate Highway No. 635 with
the east right-of-way line of Beltline Road (120’ right-of-way);
THENCE along the north right-of-way line of Interstate Highway No. 635, same being the south
line of said Lot 1, Block C, North 71 degrees 35 minutes 05 seconds West, a distance of 39.89 feet
to a Point;
THENCE through the interior of said Lot 1, Block C, the following five (5) courses:
1. Along a non-tangent curve to the left having a radius of 84.00 feet, an arc distance of 45.18
feet, through a central angle of 30 degrees 49 minutes 01 seconds, and whose chord bears
North 15 degrees 27 minutes 25 seconds East, a distance of 44.64 feet to a Point;
2. North 00 degrees 02 minutes 55 seconds East, a distance of 528.72 feet to a Point;
3. Along a non-tangent curve to the right having a radius of 1205.00 feet, an arc distance of
170.56 feet, through a central angle of 08 degrees 06 minutes 35 seconds, and whose chord
bears North 04 degrees 06 minutes 12 seconds East, a distance of 170.41 feet to a Point;
4. Along a curve to the left having a radius of 1195.00 feet, an arc distance of 169.14 feet,
through a central angle of 08 degrees 06 minutes 35 seconds, and whose chord bears North
04 degrees 06 minutes 12 seconds East, a distance of 169.00 feet to a Point;
5. North 00 degrees 02 minutes 55 seconds East, a distance of 132.69 feet to a Point on the
north line of said Lot 1, Block C, same being in the south line of Lot 3R, Block C, Duke
Lesley Addition, an addition to the City of Coppell, Dallas County, Texas, according to the
plat thereof recorded in Instrument No. 200900210489, Official Public Records, Dallas
County, Texas;
THENCE along the north line of said Lot 1, Block C, same being the south line of said Lot 3R,
Block C, Duke Lesley Addition, South 89 degrees 58 minutes 18 seconds East, a distance of 2.00
feet to a chiseled "x" set in concrete found on the west right-of-way line of Beltline Road;
THENCE along the west line of Beltline Road, South 00 degrees 02 minutes 55 seconds West, a
distance of 1055.57 feet to the POINT OF BEGINNING hereof and containing 0.4655 acres or
20,279 square feet of land, more or less.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3168
File ID: Type: Status: 2017-3168 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
01/10/2017File Created:
Final Action: Prologis Agreement North FreeportFile Name:
Title: Consider approval to enter into a Developer’s Agreement between the City
of Coppell and Prologis, L.P. for the necessary work to complete the
drainage channel associated with North Freeport Parkway; not to exceed a
total amount of $500,000.00; to be funded from Roadway Impact Fee
Escrow; and authorizing the City Manager to sign any necessary
documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: 11.
Sponsors: Enactment Date:
Prologis Freeport Parkway Developer Agreement
Memo.pdf, Prologis Development Exhibit.pdf,
Erosion Upstream of Box Culvert.pdf, Original
Approved Plans for Drainage Design.pdf, Revised
Plan for Drainage Design.pdf, Cross Section at Box
Culvert showing Overall Cut.pdf, Prologis
Development Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3168
Title
Consider approval to enter into a Developer’s Agreement between the City of Coppell and
Prologis, L.P. for the necessary work to complete the drainage channel associated with
North Freeport Parkway; not to exceed a total amount of $500,000.00; to be funded from
Roadway Impact Fee Escrow; and authorizing the City Manager to sign any necessary
documents.
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3168)
Summary
Fiscal Impact:
Funds are available in the Citywide Roadway Impact Escrow Fund for this agreement.
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: March 28, 2017
Reference: Developer Agreement for Drainage Improvements associated with Freeport Parkway
2030: Special Place to Live
General:
Improvements will provide a solution to a drainage problem associated with the box
culvert constructed with Freeport Parkway.
Construction will be performed by the contractor currently working on the Prologis
development.
Cost of the improvements are set at a not to exceed amount of $500,000.00
The cost will be paid by a refund of $165,148.80 of Roadway Impact Fees, savings on the
project and Roadway Impact Escrow funds.
Introduction:
This agenda item is presented to request approval of a Developer’s Agreement between the City of
Coppell and Prologis Logistics Services Incorporated. The Developer’s Agreement will allow the
contractor on the Prologis development to construct drainage improvements to correct an ongoing
erosion problem associated with Freeport Parkway construction.
Analysis:
The design of Freeport Parkway required the lowering of the existing elevation of the property over
six feet to ensure that the road and adjacent development would work together. Additionally, a box
culvert was required beneath Freeport Parkway to convey drainage from south of Sandy Lake to
Coppell Road.
The Freeport Parkway construction project was awarded to Tiseo Paving at the March 24, 2015
Council meeting. After award of the project, a separate contractor was retained by the City and
Prologis to perform most of the dirt work on the project. The dirt removed from the Freeport Parkway
site was used to elevate part of the Prologis site to ensure that grades from the new road would match
the future development by Prologis.
2
The actual construction of Freeport Parkway began in August 2015. One of first parts of new roadway
construction is to install the utilities and drainage systems. The construction of the box culvert beneath
Freeport Parkway began in September 2015 and was completed in mid-October 2015. To ensure
proper drainage, the flowline of the box culvert needed to be about nine feet lower than the top of
Freeport Parkway. Overall, this meant that the upstream side of Freeport Parkway was about fifteen
feet deeper than the surrounding ground. The approved plans showed that the upstream area would
be “bowl shaped” about fifteen deep on a 4:1 slope and covered with a 5” thick rip-rap. There was a
bid item in the plans for this item at a cost of $155,821.20.
Immediately after construction of the box culvert the rains came. On October 22, 23 and 24 we had
a total of 7.5 inches of rain. Overall, the area experienced about 27 inches of rain from mid-October
through December 2015. The average rain during this period is normally about 9 inches. The rain
did not allow the construction of the rip-rap in a timely fashion and in fact it created a much larger
“bowl” through erosion. What was originally about a 100-foot “bowl” is now about 300 feet from
Freeport Parkway. Because of the severity of the erosion, the original 5” rip-rap is now not an
acceptable option. The original design engineers have proposed a different solution that is more
extensive and more expensive. That design is included as Exhibit ‘B’ in the Developer’s Agreement.
There have been extensive conversations with Tiseo and Prologis concerning the drainage “fix”. In
the end, because it was a change of scope and construction techniques, Tiseo decided not to proceed
with the revised upstream drainage improvements. We are in the process of closing out the project
with Tiseo and have been meeting with Prologis representatives concerning a solution. To bring this
to a conclusion, we have worked with Prologis to have their contractor perform the work via the
proposed Developer’s Agreement. The City has provided the design and will provide the funding for
the improvements. Prologis will supervise the work.
Legal Review:
Agenda item was reviewed by Alexis Allen on 3/06/2017.
Fiscal Impact:
The fiscal impact of this Agenda item is a “not to exceed” amount of $500,000.00, with $165,148.80
paid in the form of Roadway Impact Fee reimbursement and the balance paid from Roadway Impact
Escrow Funds.
Recommendation:
The Engineering Department recommends approval of the Developer Agreement for the construction
of drainage improvements associated with Freeport Parkway.
BELT LINE RDS.H. 121S.H. 121DENTON TAP RDFREEPO
R
T
PKWYSANDY LAKE RD
P A RKWAYBLVD
MACART
H
URBLVDCO
PPELLRDROYALLNBEL TL IN E RDBETHEL RD
AREA REFERENCED
BY MAP
Created in ArcGIS 10.3
Created: March 2017by Kevin RW:\GIS\Projects\Exhibit Location Maps\Prologis Development LOC
Prologis DevelopmentDrainage Improvements
0 0.5 1Miles
1 inch = 1 miles
±
Created in ArcGIS 10.3
Created: March 2017by Kevin RW:\GIS\Projects\Exhibit Location Maps\Prologis Development
Prologis DevelopmentDrainage Improvements
1 inch = 500 feet
±Drainage Improvements
Building
Parcel
0 310 620
Feet
0 500250
Feet
SANDY LAKE RD
PROLOGIS DEVELOPMENT
FR
E
E
P
O
R
T
P
K
W
Y
NORTHWESTDRAREA OF DRAINAGE
IMPROVEMENTS
COPPELL TRADE CENTERSH 121
5237 N Riverside Drive, Suite 100Fort Worth, Texas 76137817.336.5773 ph 817.336.2813 fxTBPE Registration No. F-230www.tnpinc.comteague nall & perkins
Existing GroundNew Top of Curb6 foot cutBox CulvertOverall cut - 15 feet
Page 1 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
DEVELOPMENT MANAGEMENT AGREEMENT
(Freeport Parkway Drainage Improvements)
This DEVELOPMENT MANAGEMENT AGREEMENT ("Agreement") is made by
and between the City of Coppell, a Texas home rule municipality (“City”), and Prologis Logistics
Services Incorporated, a Delaware corporation ("Company"), acting by and through their
respective authorized officers.
WITNESSETH:
WHEREAS, City has a drainage easement shown in Exhibit "A" (the "Land"); and
WHEREAS, Company and City have mutually determined that it would promote their
respective interests if Company completed the required drainage improvements for the Freeport
Parkway extension from Sandy Lake Road to Highway 121 Frontage Road; and
WHEREAS, Company has agreed to complete the required drainage improvements as
shown on Exhibit "B" attached hereto ("Channel Grading Plans") in accordance with the terms
and conditions set forth herein; and
WHEREAS, City has funds through the Regional Toll Revenue Funds and Capital
Improvement Projects;
NOW THEREFORE, in consideration of the foregoing, and other valuable consideration
the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
Article I
Term
The term of this Agreement shall begin on the last date of execution hereof by both City
and Company ("Effective Date") and continue until the Expiration Date, unless sooner terminated
as provided herein.
Article II
Definitions
Wherever used in this Agreement, the following terms shall have the meanings ascribed to
them:
“City" shall mean the City of Coppell, Texas acting by and through its City Manager, or
designee.
"City Engineer" shall be Teague Nall & Perkins, which has been retained by and shall be
the responsibility of the City.
"Commencement of Construction" shall mean that date which is the later of (a) ten (10)
Page 2 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
business days after Company has received all necessary permits for construction of the Project
pursuant to the Grading Plans and (b) ten (10) business days after the Contract Award (defined
below) and execution of the Construction Contract.
"Company" shall mean Prologis Logistics Services Incorporated, a Delaware corporation,
and its permitted successors and assigns.
"Completion of Construction" shall mean that the improvements have been constructed per
the plans prepared by the City Engineer and paid for by City as part of the Construction Cost.
"Construction Cost" shall mean the total costs and expenses incurred by Company for the
completion of the Project, including without limitation, all costs of grading, staking, topographic
and other surveying costs, equipment rentals, and other related costs and expenses, subject to
adjustment as provided in Section 3.4 hereof. Construction costs shall consist of a combination
of reimbursement of roadway impact fees paid for Building 3 and Building 6 of the Prologis
Development in an amount of $165,148.80 with the balance of the construction costs paid from
savings on the project and Roadway Impact Escrow funds. The balance to be paid shall not exceed
$334,851.20, with the total project cost not to exceed $500,000.
"Effective Date" shall mean the last date of execution hereof by each Party.
"Event of Bankruptcy or Insolvency" shall mean the dissolution or termination of a Party's
existence as an on-going business, insolvency, or appointment of a receiver for any significant
part of such Party's property and such appointment is not terminated within ninety (90) days after
such appointment is initially made, any general assignment for the benefit of creditors, or the
commencement of any proceeding under any bankruptcy or insolvency laws by or against such
Party and such proceeding is not dismissed within ninety (90) days after the filing thereof.
“Expiration Date" shall mean the date that all Parties have fully satisfied their respective
obligations herein.
"Force Majeure" means any contingency or cause beyond the reasonable control of a Party
including, without limitation, acts of God or the public enemy, war, terrorism, riot, civil
commotion, insurrection, criminal acts by unrelated third parties, government or de facto
governmental action or delays (unless caused by acts or omissions of the Party), adverse weather,
fires, explosions, floods, strikes, slowdowns or work stoppages, provided, however, that Force
Majeure shall not include a Party's inability to pay its obligations hereunder.
"Channel Grading Plans" shall mean the channel grading plans for the Land generally
depicted and described on Exhibit "B" attached hereto. Such Grading Plans were prepared and
approved by City prior to the date hereof.
"Impositions" shall mean all taxes, assessments, use and occupancy taxes, charges, excises,
license and permit fees, and other charges by public or governmental authority, general and special,
ordinary and extraordinary, foreseen and unforeseen, which are or may be assessed, charged,
levied, or imposed by any public or governmental authority on Company.
Page 3 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
"Land" shall mean the real property owned by City and described in Exhibit "A" attached
hereto and incorporated herein by this reference.
"Material Breach" shall mean a breach of a material term or condition of this Agreement
including specifically the following: (i) failure to construct the Project substantially in accordance
with the Grading Plans; (ii) failure to timely cause Commencement of Construction or Completion
of Construction of the Project, subject, however, to Force Majeure events; and (iii) failure of City
to timely pay any or all of the Construction Cost to Company for the Company Project in
accordance with the terms of this Agreement.
"Party” or “Parties" shall mean City and/or Company, individually or jointly, as applicable.
"Project" shall mean the channel grading and drainage improvements of the Land as
generally depicted and described on Exhibit "B", and generally consisting of the grading of the
channel and installing drop structures and channel stabilization and establish vegetation as shown
in Exhibit “B”.
Article III
Project
3.1 Project Payment. For adequate consideration, the receipt and sufficiency of which
are hereby acknowledged, Company agrees to complete the Project and City agrees to pay
Company the Construction Cost not later than ten (10) business days after Completion of
Construction, upon and subject to the terms, provisions and conditions hereinafter set forth in this
Agreement.
3.2 Plans. City has, at its sole costs, caused the Grading Plans to be prepared for the
Project. The Grading Plans have been approved prior to the Effective Date by all applicable
governmental authorities with jurisdiction. Company shall have no responsibility or liability with
respect to the Grading Plans' compliance with applicable laws or otherwise.
3.3 Not Used
3.4 Construction Cost. City shall pay Company the roadway impact fee
reimbursement upon execution of the Developer Agreement. The balance of the Construction Cost
shall be paid not later than ten (10) business days following Completion of Construction of the
Project. The Construction Cost shall be evidenced by invoices received by and/or other payments
made by Company for the materials supplied and for labor services performed for the various
components of the Project. As a condition to City's obligation to pay the Construction Cost, City
shall have received the following:
(i) an affidavit from the General Contractor that has furnished labor and/or materials
in connection with the grading work of the Project that such materials and labor
and any suppliers and/or sub-contractor(s) have been paid for such work, in a form
reasonably acceptable to City or such other form as is required in the State of Texas,
Page 4 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
and;
(ii) An assignment by Company of all warranties for the Project from the General
Contractor utilized in the construction of the Project.
3.5 Construction of Project.
(a) Commencement and Completion of Construction of Project. Company
agrees, subject to events of Force Majeure, to cause Commencement of Construction of
the Project to occur on or before fifteen (15) days after the Contract Award and execution
of the construction contract and, subject to weather delays constituting Force Majeure, to
cause Completion of Construction of the Project to occur not later than sixty (60) calendar
days thereafter.
(b) Completion of Construction. Company will use good faith efforts to
provide at least five (5) days prior written notice to City of the date that Company
reasonably expects to achieve Completion of Construction for the Project. Upon receipt
of written notification from Company that Completion of Construction for the Project is
achieved, City may make a walk-through inspection of the Project. At City's written
request, a representative of Company and/or General Contractor will accompany the City
Engineer on the walk-through inspection.
(c) Construction Meetings. Company agrees to meet with City
representatives at least once per month (if the duration of the Project extends beyond one
month) to jointly review the progress of construction of the Project and to discuss any other
matters pertaining to the construction of the Project. Company will keep City reasonably
informed as to the progress of the Project. Furthermore, Company will allow the City
Engineer to inspect the Project at any time during business hours so long as such inspection
does not materially delay the completion of the Project.
3.6 General Requirements for Design and Construction.
(a) Compliance of Plans. The Project shall be designed and constructed in
accordance with the Grading Plans. In the event the Project is completed in accordance
with the Grading Plans, Company shall have no liability for design defects because the
Grading Plans have been prepared and approved by City. City shall comply with all local
and state laws and regulations regarding the design of the Project. Company shall cause
all necessary permits and approvals required by the City and any applicable governmental
authorities to be issued for the construction of the Project. Notwithstanding the foregoing,
City agrees to waive all applicable permit fees associated with the Project and associated
with Company's grading of Company's Adjacent Land, as part of the consideration for
Company's completion of the Project.
(b) Compliance of Laws. Company shall comply with all local and state laws
and regulations regarding the construction of the Project. Upon Completion of
Construction of the Project, Company shall provide City with a final cost summary of all
Page 5 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
costs associated with the construction of the Project, and provide proof that all amounts
owing to contractors and subcontractors have been paid in full as evidenced by the
customary affidavits executed by the General Contractor.
(c) Payment and Performance Bonds. Prior to commencement of
construction of the Project, Company shall require the General Contractor to obtain
payment and performance bonds relating to the construction of the portion of the Project
on the Land which bonds shall be executed with a corporate surety in accordance with
Chapter 2253, Texas Government Code. The amount of such payment and performance
bonds shall be equivalent to that portion of the Construction Costs related to the
construction of the portion of the Project on the Land by the General Contractor and shall
be on a form approved by City’s City Attorney.
(d) NCTCOG Standards. Except as otherwise provided in this Agreement,
the design by City and construction by Company of the Project, respectively, shall be in
accordance with the Standard Specifications for Public Works Constructions published by
the North Central Texas Council of Governments, as amended, and as modified by City,
and to the extent applicable are hereby incorporated by reference.
(e) Franchise Utilities. Company and City acknowledge and agree there are
no franchise utilities that need to be relocated or constructed as part of the Project.
3.7 Additional Agreements.
(a) Quality of Work. Company agrees to cause the Project to be constructed
in a diligent, good and workmanlike manner, in substantial and material compliance with
the Grading Plans and the work shall be performed in compliance with all applicable
construction ordinances and laws.
(b) Use of Surplus Fill. City agrees that any cut or excess grading materials
generated from the completion of the Project may be used by Company on Company's
Adjacent Land without cost to Company. The Parties acknowledge and agree that
Company's use of such cut or excess materials for Company's Adjacent Land shall be
consideration to Company for its performance of this Agreement, in addition to the
Construction Cost.
3.8 Indemnification by General Contractor. COMPANY SHALL CAUSE THE
GENERAL CONTRACTOR TO INDEMNIFY, DEFEND, HOLD HARMLESS CITY AND
COMPANY USING COMPANY'S STANDARD FORM OF CONSTRUCTION CONTRACT,
THE FORM OF WHICH IS ATTACHED HERETO AS EXHIBIT "D". THE PROVISIONS OF
THIS INDEMNIFICATION ARE SOLELY FOR THE BENEFIT OF THE PARTIES AND NOT
INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO
ANY OTHER PERSON OR ENTITY.
3.9 Insurance. Prior to the issuance of a notice to proceed to commence any work on
the Land and, thereafter, throughout the term of this Agreement, Company shall cause its General
Page 6 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
Contractor to purchase and maintain in full force and effect, the insurance required pursuant to
Company's standard form of Construction Contract.
(a) All insurance and certificate(s) of insurance shall contain the following
provisions: (1) name the City and Company as additional insureds as to all applicable
coverage, with the exception of Workers Compensation Insurance; (2) provide for at least
ten (10) days prior written notice to City for cancellation, or non-renewal; (3) provide for
a waiver of subrogation against City for injuries, including death, property damage, or any
other loss to the extent the same is covered by the proceeds of insurance.
(b) A certificate of insurance evidencing the required insurance shall be
submitted to the City prior to Commencement of Construction.
3.10 License. City shall be responsible for the acquisition of such easements and right-
of-way as are necessary for the Project that are constructed off-site of the Land. City hereby grants
to Company a temporary license to occupy and use the Land and such off-site areas for purposes
of completing the Project.
3.11 Waiver of Fees and Charges.
(a) Permit and Inspection Fees. City agrees to waive all permit fees,
inspection fees and similar charges and fees with respect to the Project and with respect to
the grading performed by Company on Company's Adjacent Land.
Article IV
Termination
4.1 Manner of Termination. This Agreement may be terminated upon any one or
more of the following events:
(a) upon mutual written agreement of the parties;
(b) upon the Expiration Date;
(c) by either Party, if the other Party has committed a Material Breach of this
Agreement and such Material Breach is not cured within sixty (60) days after
written notice thereof; provided that if the Material Breach cannot reasonably be
cured within a sixty (60) day period and the defaulting Party has diligently pursued
such remedies as shall be reasonably necessary to cure the default, then the non-
defaulting Party shall extend the period in which the default must be cured for an
additional sixty (60) days; and
(d) by City, if Company suffers an Event of Bankruptcy or Insolvency.
4.2 City Remedies. In the event this Agreement is terminated by City pursuant to
Section 4.1(c) or (d), City may seek specific performance, and/or actual damages incurred as a
Page 7 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
result of such uncured default by Company. In addition, in the event this Agreement is terminated
by City pursuant to Section 4.1(c) or (d), City shall pay to Company all amounts of the
Construction Cost incurred by Company prior to the date of such termination, subject, however,
to a right to withhold a reasonable estimate of the costs to cure such Material Breach, until such
Material Breach has been cured, at which time, City shall pay Company for any amounts of such
withholding which were not incurred by City to cure the Material Breach.
4.3 Company Remedies. In the event this Agreement is terminated by Company
pursuant to Section 4.1(c), Company may seek specific performance or actual damages incurred
as a result of such uncured default by City.
Article V
Miscellaneous
5.1 Binding Agreement; Assignment. The terms and conditions of this Agreement
are binding upon the successors and permitted assigns of the Parties. This Agreement may not be
assigned by Company without the prior written consent of City’s City Manager.
5.2 Limitation on Liability. Company and City, in satisfying the conditions of this
Agreement, have acted independently, and assume no responsibilities or liabilities to third parties
in connection with these actions.
5.3 No Joint Venture. This Agreement is not intended to, and shall not be deemed to
create, a partnership or joint venture between the Parties.
5.4 Authorization. Each Party represents that it has full capacity and authority to grant
all rights and assume all obligations that are granted and assumed under this Agreement.
5.5 Notice. Any notice required or permitted to be delivered hereunder shall be
deemed received (i) three (3) days after deposit into the United States Mail, postage prepaid,
certified mail, return receipt requested, addressed to the Party at the address set forth below or (ii)
on the day actually received if sent by courier, email or otherwise hand delivered.
If intended for City, to:
Attn: City Manager
City of Coppell, Texas
P.O. Box 9478
Coppell, Texas 75019
Email: cphillips@coppelltx.gov
With a copy to:
Robert E. Hager
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
1800 Ross Tower
500 North Akard
Page 8 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
Dallas, Texas 75201
Email: rhager@njdhs.com
If intended for Company, to:
Prologis Logistics Services Incorporated
Attn: Jim McGill, Managing Director
6250 North River Road, Suite 1100
Rosemont, Illinois 60018
Email: jmcgill@prologis.com
With a copy to:
Prologis, L.P.
Attn: Anne LaPlace
4545 Airport Way
Denver, Colorado 80239
Email: alaplace@prologis.com
Any Party shall have the right to change its address for notice by sending notice of change of
address to each other Party, in the manner described above.
5.6 Entire Agreement. This Agreement is the entire agreement between the Parties
with respect to the subject matter covered in this Agreement. There is no other collateral oral or
written Agreement among the Parties that in any manner relates to the subject matter of this
Agreement, except as provided or referred to in this Agreement or as provided in any Exhibits
attached hereto.
5.7 Governing Law. This Agreement shall be governed by the laws of the State of
Texas; and venue for any action concerning this Agreement shall be in the State District Court of
Dallas County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction
of said court.
5.8 Amendment. This Agreement may only be amended by a written agreement
executed by both Parties.
5.9 Legal Construction. In the event any one or more of the provisions contained in
this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, illegality, or unenforceability shall not affect other provisions, and it is the
intention of the Parties that in lieu of each provision that is found to be illegal, invalid, or
unenforceable, a provision shall be added to this Agreement which is legal, valid and enforceable
and is as similar in terms as possible to the provision found to be illegal, invalid or unenforceable.
5.10 Recitals. The recitals to this Agreement are incorporated herein.
5.11 Counterparts. This Agreement may be executed in counterparts. Each of the
counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one
Page 9 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
and the same instrument.
5.12 Exhibits. The exhibits to this Agreement are incorporated herein by reference for
all purposes wherever reference is made to the same.
5.13 Survival of Covenants. The covenants, and obligations of the Parties, as well as
any rights and benefits of the Parties, under this Agreement shall survive termination to the extent
set forth herein.
5.14 Covenants and Representations. Company represents, warrants and covenants
that it has the authority to: (i) enter into this Agreement and to execute and deliver this Agreement
and (ii) perform and comply with all of the terms, covenants and conditions to be performed and
complied with by Company hereunder. City represents warrants and covenants that it has the
authority to: (i) enter into this Agreement and to execute and deliver this Agreement; (ii) perform
and comply with all of the terms, covenants and conditions to be performed and complied with by
City hereunder; and (iii) if the City Engineer approves the Contract Award, City has sufficient
funds reasonably available to pay the Construction Cost.
5.15 Time for Performance. Time is of the essence in the performance of each Party's
obligations hereunder.
5.16 Force Majeure. Whenever a period of time is herein prescribed for action to be
taken by City or Company (other than payment of money), City or Company shall not be liable or
responsible for, and there shall be excluded from the computation for any such period of time, any
delays due to Force Majeure.
[Signatures Appear on the Following Page]
Page 10 Development Management Agreement (Freeport Parkway Drainage Improvements)
(kbl:2/2/15:70026)
EXECUTED in duplicate originals this the ____ day of, March, 2017.
City of Coppell, Texas
By:_________________________________
Clay Phillips, City Manager
Attest:
____________________________________
Christel Pettinos, City Secretary
EXECUTED in duplicate originals this _____ day of March, 2017.
PROLOGIS LOGISTICS SERVICES INCORPORATED,
a Delaware corporation
By:____________________________________
James McGill
Managing Director
Page 1 Exhibit “B” to Development Management Agreement (Freeport Parkway Grading)
EXHIBIT "A"
DESCRIPTION OF LAND
Page 2 Exhibit “B” to Development Management Agreement (Freeport Parkway Grading)
EXHIBIT "B"
DESCRIPTION OF GRADING PLANS
Page 1 Exhibit “D” to Development Management Agreement (Freeport Parkway Grading)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3292
File ID: Type: Status: 2017-3292 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
03/21/2017File Created:
Final Action: Dallas County PSA - AirlineFile Name:
Title: Consider approval of a project specific agreement with Dallas County, to
repair Airline Drive; in the amount of $36,245.60; as budgeted in the
Infrastructure Maintenance Fund; and authorizing the Mayor to sign any
necessary documents.
Notes:
Agenda Date: 03/28/2017
Agenda Number: 12.
Sponsors: Enactment Date:
Dallas County PSA Memo.pdf, Dallas County PSA
Airline Dr Exhibit.pdf, Dallas County Executed
PSA.pdf, Dallas County PSA Airline Dr Proposal.pdf,
Dallas County PSA Master Interlocal Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3292
Title
Consider approval of a project specific agreement with Dallas County, to repair Airline Drive;
in the amount of $36,245.60; as budgeted in the Infrastructure Maintenance Fund; and
authorizing the Mayor to sign any necessary documents.
Summary
Fiscal Impact:
Funds are available in the Infrastructure Maintenance Fund for this agreement.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3292)
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 3/24/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: March 28, 2017
Reference: Dallas County Project Specific Agreement
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Airline Drive was original built in the mid 1980’s.
Airline Drive is anticipated to be completely reconstructed in 2018/2019.
This repair will prolong the life until it can be reconstructed.
Dallas County will perform asphalt repairs for $36,245.60.
Introduction:
This agenda item is being presented for approval to enter into a Project Specific Agreement
(PSA) with Dallas County for maintenance and improvements to Airline Drive in the amount
of $36,245.60.
Analysis:
The City of Coppell budgets for maintenance and repair of our streets through our
Infrastructure Maintenance Fund. The projects identified for this year include repairs to
Airline Drive. Also, this year we budgeted design funds for Airline Drive so the entire street
can be reconstructed beginning in 18/19. Approval of this agenda item will allow Dallas
County to perform asphalt repairs to the roadway to prolong the life of the road until it can be
reconstructed.
In accordance with the Master Interlocal Agreement that was approved by Council in 2014
and renewed every 5 years, the city will fund 100% of the cost of labor and materials for this
work and Dallas County will supply the equipment and personnel to perform the work. Dallas
County Road and Bridge crews have completed many similar projects for the city in the past,
and we are confident they will do a good job here as well.
We will be coming to a future meeting with another PSA with Dallas County for South Belt
Line Road.
2
Legal Review:
This Master Interlocal Agreement was reviewed by the attorneys.
Fiscal Impact:
The approval of this agreement will have a financial impact of $36,245.60.
Recommendation:
The Engineering Department recommends approval of this agreement.
Proposed Asphalt ReplacementAirline RoadAttachment "B"Created in ACAD20151 INCH = 1 MILE0W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2017.dwg\AIRLINE REPAIR LOCCreated on: March 14, 2017 by Kevin Rubalcaba1/21/2 1
1 INCH = FT.0600600300Proposed Asphalt ReplacementAirline RoadAttachment "B"Created in ACAD2015W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2017.dwg\AIRLINE REPAIRCreated on: March 14, 2017 by Kevin Rubalcaba2/2AREA OF PROPOSEDASPHALT REPLACEMENT
PSA- 2017 CITY OF COPPELL, AIRLINE DR 1
PROJECT SPECIFIC AGREEMENT
Re: AIRLINE DR.
PURSUANT TO MASTER ROAD & BRIDGE
INTERLOCAL MAINTENANCE AGREEMENT
BETWEEN DALLAS COUNTY AND CITY OF COPPELL TEXAS
This Project Specific Agreement, (hereinafter “PSA”), supplemental to the Master Interlocal
Agreement, is made by and between Dallas County, Texas (hereinafter “County”) and the City of
Coppell, Texas (hereinafter “City”), acting by and through their duly authorized representatives and
officials, for the purpose of transportation-related maintenance, repairs and improvements to be
undertaken in the City of Coppell, Texas (“Project”).
WHEREAS, Chapter 791 of the Texas Government Code and Chapter 261 of the Texas
Transportation Code provides authorization for local governments to contract amongst themselves
for the performance of governmental functions and services;
WHEREAS, on or about March 4, 2014, County and City entered into a Master Interlocal
Agreement (“Agreement”), whereby County agreed to provide road and bridge maintenance and
repair on “Type E” roadways, situated within the territorial limits and jurisdiction of City, such
maintenance to be fully funded and paid for at City’s costs and expense; and
WHEREAS, City now desires County to perform such maintenance and repairs, consisting
of an asphalt level-up located at 103 to 695 Airline Dr. from Beltline Rd. to Freeport Parkway, in
City of Coppell, Texas, as more fully described on Attachment “A”;
NOW THEREFORE THIS PSA is made by and entered into by County and City, for the
mutual consideration stated herein.
Witnesseth
Article I
Project Specific Agreement
This PSA is specifically intended to identify a Project authorized under the Master
Agreement. This document sets forth the rights and responsibilities pertaining to each party hereto,
and is additional and supplemental to the Master Agreement, and all amendments and supplements
thereto, which are incorporated herein. All terms of the Master Agreement remain in full force and
effect, except as modified herein. In the event of any conflict between the Master Agreement and
this PSA, this PSA shall control.
Article II
Incorporated Documents
This PSA incorporates, as if fully reproduced herein word for word and number for number,
the following items:
1. Master Agreement authorized by County Commissioners Court Order.2014-0309,
dated March 4, 2014, and additions thereto as incorporated herein,
PSA- 2017 CITY OF COPPELL, AIRLINE DR 2
2. The Construction Estimate (Attachment “A”), and
3. Map/Diagram of the Proposed Work, (Attachment “B”).
Article III
Term of Agreement
This PSA becomes effective when signed by the last party whose signature makes the
agreement fully executed and shall terminate upon the completion and acceptance of the Project by
City or upon the terms and conditions in the Master Agreement.
Article IV
Project Description
This PSA is entered into by the parties for repair, maintenance and improvements conducted
on “Type E” public roadway within the City Coppell, Texas. The Project shall consist of an asphalt
level-up located at 103 to 695 Airline Dr. from Beltline Rd. to Freeport Parkway, within the City of
Coppell, Texas, (hereinafter “Project”), and as more fully described in Attachments “A” and “B”.
The Project is authorized by the aforementioned Master Agreement, with the parties’ obligations and
responsibilities governed thereby, as well as by the terms and provisions of this PSA. The Project
will facilitate the safe and orderly movement of public transportation to benefit both the City and
County. The City has and hereby gives its approval for expenditure of County for the construction,
improvement, maintenance or repair of a street located within the municipality.
Article V
Fiscal Funding
Article V
Fiscal Funding
Notwithstanding anything to the contrary herein, this PSA is expressly contingent upon the
availability of County funding for each item and obligation contained herein. City shall have no
right of action against the County of Dallas as regards this PSA, specifically including any funding
by County of the Project in the event that the County is unable to fulfill its obligations under this
PSA as a result of the lack of sufficient funding for any item or obligation from any source utilized to
fund this PSA or failure of any funding party to budget or authorize funding for this PSA during the
current or future fiscal years. In the event of insufficient funding, or if funds become unavailable in
whole or part, the County, at its sole discretion, may provide funds from a separate source or
terminate this PSA. In the event that payments or expenditures are made, they shall be made from
current funds as required by Chapter 791, Texas Government Code.
Notwithstanding anything to the contrary herein, this PSA is expressly contingent upon the
availability of City funding for each item and obligation contained herein. County shall have no
right of action against the City as regards this PSA, specifically including any funding by City of the
Project in the event that the City is unable to fulfill its obligations under this PSA as a result of the
lack of sufficient funding for any item or obligation from any source utilized to fund this PSA or
failure of any funding party to budget or authorize funding for this PSA during the current or future
fiscal years. In the event of insufficient funding, or if funds become unavailable in whole or part, the
City, at its sole discretion, may provide funds from a separate source or terminate this PSA. In the
event that payments or expenditures are made, they shall be made from current funds as required by
PSA- 2017 CITY OF COPPELL, AIRLINE DR 3
Chapter 791, Texas Government Code.
Article VI
Agreements
I. City’s Responsibilities:
1. City, at its own expense, shall be responsible for the following: (a) posting
appropriate and required notices to inform the public of the proposed maintenance or
construction activity, (b) acquiring any right-of-way necessary to complete the
Project under consideration, (c) locating all manholes, water valves, and other
utilities within the Project, (d) making all utility relocations or adjustments necessary
for the Project, (e) remediation of any hazardous or regulated materials, or other
environmental hazard on or near the Project site, and (f) where necessary or as
requested by County, providing appropriate traffic control support, including but not
limited to flagging, cones, barricades, shadow vehicles, arrow boards, signage, police
presence, etc., to enable the Project to be completed in a timely and safe manner.
2. City shall be responsible for maintaining the Project site once the project is
completed.
III. County Responsibilities:
1. County, shall be responsible for the following: (a) locating, marking and adjusting (with
City assistance) all visible manholes and water valve covers within the Project, (b)
contacting Texas 811 “Call before you dig” in compliance with State Law (c) providing
appropriate work zone traffic control, including but not limited to flagging, cones,
barricades, shadow vehicles, arrow boards, signage, etc., to enable the Project to be
completed in a timely and safe manner.
2. County shall be responsible for performing all maintenance responsibilities and services
contemplated hereunder, as more fully set forth in Attachment “A”, in a good and
workmanlike manner.
IV. Funding:
County and City mutually agree that City shall be responsible to pay One Hundred Percent
(100%) of the costs and expenses necessary to carry out and to perform the Project, provided:
1. City shall only be liable and responsible for the amounts set forth in this PSA, and
any properly executed amendments and/or supplements hereto, and
2. Should unforeseen and unforeseeable circumstances arise which adversely and
materially impact the costs and expenses necessary to complete the Project as
contemplated, County and City shall renegotiate the terms hereof, taking into proper
account then-current conditions and estimated total costs to complete the Project.
3. Once approved by County, and before commencement of the Project by County, City
shall segregate, set aside and place into an escrow account with the Dallas County
Treasurer, Thirty-Six Thousand, Two-Hundred Forty-Five Dollars and Sixty cents
($36,245.60), representing the full amount to be paid to County either through
monthly invoicing or upon completion of the Project.
PSA- 2017 CITY OF COPPELL, AIRLINE DR 4
Article VII
Miscellaneous:
I. Indemnification. County and City agree that each shall be responsible for its own negligent
acts or omissions or other tortious conduct in the course of performance of this Agreement,
without waiving any governmental immunity available to County or City or their respective
officials, officers, employees, or agents under Texas or other law and without waiving any
available defenses under Texas or other law. Nothing in this paragraph shall be construed to
create or grant any rights, contractual or otherwise, in or to any third persons or entities.
II. No Third Party Beneficiaries. The terms and provisions of this PSA are for the benefit of the
parties hereto and not for the benefit of any third party. It is the express intention of County and City
that any entity other than County or City receiving services or benefits under this PSA shall be
deemed an incidental beneficiary only. This PSA is intended only to set forth the contractual right
and responsibilities of the parties hereto.
III. Applicable Law. This PSA is and shall be expressly subject to the County’s and City’s Sovereign
Immunity and/or Governmental Immunity of City, Title 5 of the Texas Civil Practice and Remedies
Code, as amended, and all applicable Federal and State Law. This PSA shall be governed by and
construed in accordance with the laws of the State of Texas. Exclusive venue for any legal action
regarding this PSA shall lie in Dallas County, Texas.
IV. Notice. All notices, requests, demands, and other communication under this PSA shall be
tendered in writing and shall be deemed to have been duly given when either delivered in person, via
e-mail, or via certified mail, postage prepaid, return receipt requested to the respective parties as
follows:
COUNTY:
Director of Public Works Commissioner Mike Cantrell
Dallas County and Dallas County Commissioner, District #2
411 Elm Street, Suite 400 411 Elm Street, Second Floor
Dallas, Texas 75202 Richardson, Texas 75202
CITY:
City Manager
City of Coppell, Texas
P.O. Box 9478
Coppell, Texas 75019
V. Assignment. This PSA may not be assigned or transferred by either party without the prior
written consent of the other party.
PSA- 2017 CITY OF COPPELL, AIRLINE DR 5
VI. Binding Agreement; Parties Bound. Upon execution by the parties, this PSA shall constitute a
legal, valid and binding obligation of the parties, their successors and permitted assigns.
VII. Amendment. This PSA may not be amended except in a written instrument specifically referring
to this PSA and signed by the parties hereto.
VIII. Counterparts. This PSA may be executed in multiple counterparts, each of which shall be
deemed an original, but all of which shall constitute one and the same instrument.
IX. Severability. If one or more of the provisions in this PSA shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall
not cause this PSA to be invalid, illegal or unenforceable, but this PSA shall be construed as if such
provision had never been contained herein, and shall not affect the remaining provisions of this PSA,
which shall remain in full force and effect.
X. Entire Agreement. This PSA embodies the complete agreement of the parties, and except where
noted, it shall supersedes previous and/or contemporary agreements, oral or written, between the
parties and relating to matters in the PSA.
XI. Contingent. This PSA is expressly subject to and contingent upon formal approval by the Dallas
County Commissioners Court and by resolution of the City of Coppell, Texas.
The City of Coppell, State of Texas, has executed the Agreement pursuant to duly authorized
City Council Action on __________, ______ , 2017.
The County of Dallas, State of Texas, has executed this agreement pursuant to Commissioners Court
Order Number ___________ and passed on the ____day of ___________, 2017.
Executed this the _____day of Executed this the ______ day of
___________________, 2017. ______________________, 2017.
CITY OF COPPEL: COUNTY OF DALLAS:
_______________________________ _______________________________
KAREN SELBO HUNT CLAY LEWIS JENKINS
MAYOR COUNTY JUDGE
PSA- 2017 CITY OF COPPELL, AIRLINE DR 6
ATTEST: APPROVED AS TO FORM:
CHRISTEL PETTINOS FAITH JOUNSON
DISTRICT ATTORNEY
________________________________
CITY SECRETARY
______________________________
Sherri Turner
Assistant District Attorney
APPROVED AS TO FORM:
CITY OF COPPELL
______________________
Robert E. Hagar
City Attorney
*By law, the District Attorney’s Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or
approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the l egal
perspective of our client. Our approval of this document was offered solely for the benefit of our clie nt. Other parties should not rely on
this approval, and should seek review and approval by their own respective attorney(s).
Attachment "A"
Date: March 13, 2017
For: City of Coppell
Subject: 103 to 695 Airline Drive from Beltline Road to Freeport Parkway
Option 3 Asphalt Level-up
Total Cost Estimate:$36,245.60 Cost/Sq.Yd:$10.57
Labor Cost Quantity Units Unit Cost Total
Hauling Asphalt 306 Tons $2.00 $612.00
Asphalt in Place 3,421 Sq. Yds.$2.00 $6,842.00
$7,454.00
Equipment Cost Hours Units Unit Cost Total
380 Hours $34.32 $13,041.60
$13,041.60
Material Cost Quantity Units Unit Cost Total
Emulsion 150 Gal $3.00 $450.00
2 Inch Type D Asphalt 306 Tons $50.00 $15,300.00
$15,750.00
Grand Total $36,245.60
Construction Estimate
Dallas County District 4
Dr. Elba Garcia, Commissioner
Scope of Work: (1) Clean and sweep street; (2) Apply emulsion; (4 ) Apply 2" Type (D)
asphalt level-up over concrete defects and compact; (3) Clean and remove any debris
left over from asphalt overlay.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3280
File ID: Type: Status: 2017-3280 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
03/20/2017File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: A.Report by Mayor Hunt regarding events at the Cozby Library and
Community Commons.
B.Report by Mayor Hunt on upcoming Spring Events.
Notes:
Agenda Date: 03/28/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3280
Title
A.Report by Mayor Hunt regarding events at the Cozby Library and Community
Commons.
B.Report by Mayor Hunt on upcoming Spring Events.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3280)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3294
File ID: Type: Status: 2017-3294 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Secretary
03/21/2017File Created:
Final Action: Council Committee ReportsFile Name:
Title: A.North Central Texas Council of Governments - Mayor Pro Tem
Mays
B.Dallas Regional Mobility Coalition - Mayor Hunt/Councilmember
Roden
C.Metrocrest Community Clinic - Councilmember Hill
D.Metrocrest Services - Councilmembers Franklin and Hill
Notes:
Agenda Date: 03/28/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 03/28/2017City Council
Text of Legislative File 2017-3294
Title
A.North Central Texas Council of Governments - Mayor Pro Tem Mays
B.Dallas Regional Mobility Coalition - Mayor Hunt/Councilmember Roden
C.Metrocrest Community Clinic - Councilmember Hill
D.Metrocrest Services - Councilmembers Franklin and Hill
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 3/24/2017
Master Continued (2017-3294)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 3/24/2017