CM 2017-02-28COFFELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, February 28, 2017 5:30 PM Council Chambers
KAREN HUNT
WES MAYS
Mayor
Mayor Pro Tem
CLIFF LONG
NANCY YINGLING
Place 1
Place 5
BRIANNA HINOJOSA-FLORES
MARVIN FRANKLIN
Place 2
Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
February 28, 2017 at 5:48 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:54 p.m.
Present 6 - Karen Hunt;Cliff Long;Gary Roden;Marvin Franklin;Mark Hill and Nancy
Yingling
Absent 2 - Brianna Hinojosa-Flores and Wes Mays
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of
Northpoint and west of Royal.
Discussed under Executive Session
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City Council Minutes February 28, 2017
B. Discussion regarding economic development prospects south of
S.H.121 and west of Denton Tap.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
C. Deliberate the purchase, exchange, lease, or value of real property
located south of E. Belt Line Road and east of S. Belt Line Road.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
D. City Manager's Evaluation.
Postponed to the City Council due back on 3/28/2017
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 7:13 p.m. and convened into
the Work Session.
A. Presentation on FY15-16 Comprehensive Annual Financial Report
(CAFR).
B. Discussion regarding FY16-17 Goals and Objectives.
C. Discussion related to additional proposed changes to the
recreational fee structure.
D. Fire Department ISO review.
E. Discussion regarding proposed changes to the "Water and Sewer
Regulations."
F. Discussion regarding Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:32 p.m. and reconvened into the
Regular Session.
4. Invocation 7:30 p.m.
Pastor Chad Kettler with GracePoint Church gave the Invoocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Presentation of an award to The CORE from Jeff Ellis and Associates
as the recipient of the 2016 Platinum International Aquatic Safety
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City Council Minutes February 28, 2017
Award.
Steve Miller, with Jeff Ellis and Associates, presented Lauren Sutton, Kara
Lungren and The CORE Staff with the 2016 Platinum International Aquatic
Safety Award.
Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
8. Consent Agenda
A. Consider approval of the minutes: February 14, 2017.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -G be approved. The
motion passed by an unanimous vote.
B. Consideration of an Interlocal Cooperation Agreement between the
City of Coppell and the North Texas Emergency Communication
Center (NTECC) for borrowed employee services.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -G be approved. The
motion passed by an unanimous vote.
C. Consider award of a bid and procurement of two (2) mowers from
Professional Turf Products, L.P., in the amount of $91,713.71, as
budgeted, utilizing Buyboard Contract No. 447-14; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -G be approved. The
motion passed by an unanimous vote.
D. Consider approval of a Mowing and Landscape Maintenance Services
contract to All Around Landscape and Construction (AALC), in an
amount not to exceed $300,000.00, for maintenance of selected
rights-of-way, medians, rough areas and other particular park areas
and municipal grounds, as budgeted, and authorizing the City
Manager to sign all necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -G be approved. The
motion passed by an unanimous vote.
E. Consider approval of an amendment to the Code of Ordinances, by
repealing Chapter 9, "General Regulations", Article 9-11 "Parks and
Recreation Code" in its entirety and replacing with a new Article 9-11,
"Parks and Recreation Code"; providing amended Section 9-11-3,
"General Regulations"; providing amended Section 9-11-4, "Vehicular
Regulations"; providing amended Section 9-11-5, "Enforcement";
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providing amended Section 9-11-8, "Special Permits" and by reserving
Section 9-11-11 for future use; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -G be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2017-1460
F. Consider approval of a Resolution granting an approximate 15' -wide
utility easement along the north right-of-way of Olympus Boulevard to
Oncor Electric Delivery Company, LLC; and authorizing the Mayor to
sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -G be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2017-0228.1
G. Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee Schedule for Recreational
Fees and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -G be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2017-0228.2
End of Consent Agenda
Consider approval of the Comprehensive Annual Financial Report
(CAFR) for the fiscal year ending September 30, 2016.
Presentation: Jennifer Miller, Director of Finance, introduced Debbie Rollins
with Grant Thorton, who gave a presentation to City Council.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Nancy Yingling, that this Agenda Item be approved. The motion passed by an
unanimous vote.
10. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2016-1446, the budget for
the Fiscal Year October 1, 2016 through September 30, 2017, and
authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to City
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that this Ordinance be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2017-1461
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City Council Minutes February 28, 2017
11. Consider approval of a Resolution expressing official intent to
reimburse expenses associated with constructing, installing and
equipping improvements, additions and extensions to the City's water
and sewer system and for constructing, improving and equipping
municipal exhibition and museum facilities, including a new Arts
Center, prior to the issuance of bonds, and authorizing the Mayor to
sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that this Resolution be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2017-0228.3
12. Consider approval of an Ordinance of the City Council of the City of
Coppell, Texas, by amending the Code of Ordinances, as heretofore
amended, by amending Chapter 3 "City Departments", Article 3-3.
"Water and Sewer Regulations", Section 3-3-2 "Payment of Bills" by
amending subsection 3-3-2(E), to authorize the City Manager or
Designee to consider adjustment to a customer's water bill following
repair of a leak, providing a severability clause; and providing an
effective date.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2017-1462
13. PUBLIC HEARING:
Consider approval of CASE NO. PD -289-C, Coppell Middle School
West Addition, a zoning change request from C (Commercial) to
PD -289-C, (Planned Development -289 -Commercial), to allow the
conversion of Coppell Middle School to a Ninth -Grade Center on 42.7
acres located at 1301 Wrangler Circle.
Presentation: Matt Steer, Planner, made a presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) The proposed size and placement of the temporary buildings is accepted as
submitted on this site plan. However, in order to preserve the health and
safety of students and teachers utilizing the temporary buildings and
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appurtenances, additional technical requirements must be met prior to issuing
building permits for the portable buildings or demolition. See packet
attachment for details.
2) Engineering staff will work closely with CISD on the traffic management
plan.
The motion passed by an unanimous vote.
14. PUBLIC HEARING:
Consider approval of CASE NO. PD -221 R3R2-HC, Point West, PH 2,
a zoning change request from PD -221 R3R-HC (Planned
Development -221 Revision 3 Revised -Highway Commercial) to
PD -221 R3R2-HC (Planned Development -221 Revision 3 Revision
2 -Highway Commercial), to attach a Detail Site Plan for two
retail/restaurant buildings totaling approximately 17,000 square feet on
2.9 acres of property located along the north side of IH -635,
approximately 350 feet west of S. Belt Line Road.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to City Council.
C.J. Devilder, representing the applicant, and Greg Guerin, Architect, answered
questions of the Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this Agenda
Item subject to the following conditions:
1) TxDOT approval will be required for driveways onto the LBJ Service Road;
2) Replat must be approved and filed with Dallas County prior to construction;
3) Submission of a revised Landscape Plan to address minor calculation errors
and to provide required overstory trees in the parking lot islands; and
4) Ensure that all discrepancies between the Replat, Utility Plans and Site
Plans have been resolved.
The motion passed by an unanimous vote.
15. PUBLIC HEARING:
Consider approval of CASE NO. PD -290 -LI, BMSC/Naterra No. 2, a
zoning change request from HC (Highway Commercial) and LI (Light
Industrial) to PD -290 -LI (Planned Development -290 -Light Industrial),
to approve a Detail Site Plan for an approximately
143,000 -square -foot office/warehouse building on 11.72 acres of land
located at the southwest corner of Freeport Parkway and Fritz Road
and to amend the Coppell 2030 Comprehensive Master Plan, to
designate this area as "Industrial Special District'.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
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Ralph Novak, representing the applicant, and Alan LaFon, representing the
architect, were available for questions.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Nancy Yingling, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There will be additional comments during detail engineering review; and
2) A tree removal permit will be required prior the removal of any trees.
The motion passed by an unanimous vote.
16. Consider approval to enter into a contract with Tyler Technologies for
the replacement of the City's current Time and Attendance software
with Executime (ATTIC Project, a sub project of the PIER Project) for
the total amount of $165,610 and authorizing the City Manager to sign
any necessary documents.
Presentation: Justin Vaughn, Assistant Director of Human Resources, made a
presentation to the City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
17. Consider approval to enter into a contract with Online Business
Systems for the project management of the Time and Attendance
System replacement (ATICC Project, a sub -project of the PIER
Project) and the Utility Billing sub -project for the total amount of
$47,600 and authorizing the City Manager to sign any necessary
documents.
Presentation: Justin Vaughn, Assistant Director of Human Resources, made a
presentation to the City Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
18. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips announced a Special Called Work and Executive
Session on March 7th at 6pm in the 2nd Floor Conference Room. Items for
discussion will include: the ISO rating for fire protection, the City Manager's
performance expectation and a continued conversation on erosion in the
community.
19. Mayor and Council Reports
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A. Report by Mayor Hunt regarding upcoming Spring events.
B. Report by Mayor Hunt regarding the Community Health and
Wellness Expo.
A. Mayor Hunt reported that Spring events are just around the corner. Music in
the Plaza will be held on March 11th with Me & My Monkey and again on March
18th with Cheers for Tears. Eggstravaganza will be held on April 15th from
10am —12pm. Earthfest will be held on April 22nd from 10am — 2pm. The band
will be Vocal Trash. Come celebrate Old Town's Anniversary with a Concert on
the Lawn, Friday, May 5th. The band will be Time Machine (with Rock Star
Karaoke). Finally, the Art Stroll in Old Town, hosted by the Arts Council, is
scheduled for April 8th from 6:30pm — 9:30pm.
B. Mayor Hunt reported on the Living Well in Coppell Wellness Triathalon.
100-150 people attended and participated in a walk/yoga/meditation event.
Following the event, community health businesses came together from
10am-1 pm for the Community Health and Wellness Expo. The attendance was
great and there was lots of excitement.
20. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. North Texas Commission - Councilmembers Franklin and Yingling
B. Historical Society - Councilmember Long
A. Councilmember Yingling reported on the North Texas Commission.
Leadership NTX Class 9 is accepting applications through June 9th. Also, the
next To The Point Series will be held on March 3rd at the Hyatt Regency DFW
Airport. The topic will be on Cyber Security. The April Series will be on the 20th
with guest speaker, Michael Williams, former Texas Education Commissioner.
The topic will be on Tomorrow's Workforce.
B. Councilmember Long reported on the Historical Society. Progress on the
Infeldt House is coming along. The plan is to use the rooms for extra meeting
space.
21. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
There will only be one meeting next month on March 28th.
Metrocrest Keyholders Breakfast will be held on March 23rd.
Informational Meetings on the Cottonbelt Rail Line DART will be held at the
Grapevine Springs Senior and Community Center March 1st and March 9th at
6:00 p.m.
22. Necessary Action from Executive Session
Nothing to report.
Adjournment
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no further business before the City Council, the meeting was
Selbo Hunt, Ma
ATTEST:
hristel Pettinos, dity Secretary
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