CM 2017-03-28City of Coppell Texas 2pp Parkway Boulevard
, Co ell, Texas 75019-9478
CFFELL
Minutes
City Council
Tuesday, March 28, 2017 5:30 PM Council Chambers
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
March 28, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:41 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of E.
Belt Line Road and east of S. Belt Line Road.
Discussed under Executive Session
B. Discussion regarding economic development prospects south of
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City Council Minutes March 28, 2017
Bethel Road and west of S. Coppell Road.
Discussed under Executive Session
C. Discussion regarding economic development prospects north of
Bethel Road and east of Royal Lane.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
D. Deliberate the purchase, exchange, lease, or value of real property
located south of E. Belt Line Road and east of S. Belt Line Road.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
E. City Manager's Evaluation.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:47 p.m. and convened into
the Work Session.
A. Discussion regarding the adoption of the 2015 International Codes
and Amendments.
B. Discussion regarding "Celebrate Coppell" Event at Andy Brown
Park.
C. Discussion regarding road repairs at Airline Drive and S. Belt Line
Road.
D. Discussion regarding agenda items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:35 p.m. and reconvened into the
Regular Session.
4. Invocation 7:30 p.m.
Batallion Chief Mike Cody gave the Invocation.
5. Pledge of Allegiance
The Coppell Fire Department Honor Guard presented the colors of the flag and
led those present in the Pledge of Allegiance.
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City Council Minutes March 28, 2017
6. Recognition of the Coppell Fire Department for achieving the
Insurance Service Office's highest honor and classification "ISO Class
1.11
Fire Chief Kevin Richardson introduced Phillip Bradley, ISO Texas Manager
Representative, State Fire Marshal Chris Connealy and Mike McCormick, who
presented Mayor Hunt, the City Council and the citizens of Coppell with the
ISO Class 1 Designation.
7. Consider approval of a proclamation naming March 30, 2017, as "Clay
Phillips Appreciation Day," and authorizing the Mayor to sign.
Mayor Hunt read into the record and presented City Manager Clay Phillips a
proclamation naming March 30, 2017, as "Clay Phillips Appreciation Day." A
motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
The motion passed by an unanimous vote.
8. Citizens' Appearance
Mayor Hunt asked for those who signed up to speak:
1) Duncan Skiles, 180 Highland Meadow Circle, spoke in regards to permitting
ferrets as household pets.
9. Consent Agenda
A. Consider approval of the minutes: February 28, 2017 and March 7,
2017.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
B. Consider approval of a Resolution amending the Authorized
Representatives with the Texas Local Government Investment Pool
(TEXPOOL), and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2017-0328.1
C. Consider approval of a Resolution amending the Authorized
Representatives with the public funds investment pool known as
Texas Short Term Asset Reserve (TexSTAR) Fund; and authorizing
the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2017-0328.2
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City Council Minutes March 28, 2017
D. Consider approval of a Resolution of the City of Coppell, Texas,
suspending the April 21, 2017, effective date of Oncor Electric
Delivery Company's requested rate change to permit the City time to
study the request and to establish reasonable rates; approving
cooperation with the Steering Committee of Cities served by Oncor to
hire legal and consulting services to negotiate with Oncor and direct
any necessary litigation and appeals; and authorizing the Mayor to
sign.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2017-0328.3
E. Consider approval for the purchase of a replacement Case Backhoe
for the Public Works Department; in the amount of $106,962.41; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
F. Consider approval for the purchase of a replacement Forklift for the
Public Works Department; in the amount of $83,263.00; as budgeted;
and authorizing the City Manager to sign any necessary documents
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
G. Consider approval for the purchase of a replacement Sewer Vacuum
Truck for the Public Works Department; in the amount of $402,893.00;
as budgeted; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
H. Consider award of an annual contract for Rolling Oaks Memorial
Center, for Interment Services to Rodriguez Graveside Services, as
budgeted, and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
Consider approving the purchase of fifteen replacement Noptic
thermal cameras for the Police Department Patrol Fleet, in the amount
of $55,650.00 from Decatur Electronics utilizing contract pricing
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City Council Minutes March 28, 2017
through Buyboard No. 432-13, as budgeted from the Crime Control
District, and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
J. Consider approving the acquisition of replacement interior and exterior
equipment for the Police Department's 2017 Police Fleet, in the
amount of $425,433.85 from Defender Supply utilizing contract pricing
through The Tarrant County Contract Cooperative Agreement
#2015-157, as budgeted from the Crime Control District, and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
K. Consider approval to award Bid # Q-0217-03 for rugged laptops and
accessories to TelRepco in the amount of $181,137.50; and
authorizing the City Manager to sign.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
L. Consider approval to purchase and replace existing CFD vehicle,
2005 Ford F250 Diesel 4x4 unit #2050160 (Utility 120), as budgeted in
the FY 2016-2017 General Fund for the amount of $52,185.00; and
authorizing the City Manager to sign and execute any necessary
documents.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Wes Mays, that Consent Agenda Items A -L be approved. The motion
passed by an unanimous vote.
End of Consent Agenda
10. Consider approval of a Developers Agreement with Frisco 5 Ventures,
L.P. and the City of Coppell for the purchase of right of way along S.
Belt Line Road; in a total amount of $405,580.00; and authorizing the
City Manager to sign any necessary documents.
Presentation: Ken Griffin, Director of Engineering and Public Works, made a
presentation to City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
11. Consider approval to enter into a Developer's Agreement between the
City of Coppell and Prologis, L.P. for the necessary work to complete
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the drainage channel associated with North Freeport Parkway; not to
exceed a total amount of $500,000.00; to be funded from Roadway
Impact Fee Escrow; and authorizing the City Manager to sign any
necessary documents.
Presentation: Ken Griffin, Director of Engineering and Public Works, made a
presentation to City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
The motion passed by an unanimous vote.
12. Consider approval of a project specific agreement with Dallas County,
to repair Airline Drive; in the amount of $36,245.60; as budgeted in the
Infrastructure Maintenance Fund; and authorizing the Mayor to sign
any necessary documents.
Presentation: Mike Garza, Assistant Director of Public Works, made a
presentation to City Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yinglling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
13. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips gave a Project Update on the Andy Brown Parks
System. Jessica Carpenter, Assistant Parks Director, gave an update in Work
Session on the Celebrate Coppell event scheduled for July 1st. Andy Brown
West is set to open in the next couple of weeks, except for the turf areas. The
turf areas will open in the fall so the grass has time to take root. However, the
termporary perimeter fencing should be coming down shortly. As for Andy
Brown East, it should be opening ahead of schedule.
Regarding Future Agendas, the code adoption will be coming back for
consideration on April 11th. Mr. Phillips thanked the City Council and said it
has been a pleasure serving.
14. Mayor and Council Reports
A. Report by Mayor Hunt regarding events at the Cozby Library and
Community Commons.
B. Report by Mayor Hunt on upcoming Spring Events.
A. Mayor Hunt announced the Library will have author Tara Storch speak about
her book, Taylor's Gift on April 5th at 7 pm. She'll speak about the life of her
daughter, Taylor, and the importance of organ transplants. April is National
Organ Donation Month and Tara Storch is an advocate of organ donations.
Also, the library now offers non-resident, Coppell business owners library
cards. Non-residents who own a business, or head an organization which is
located in the Coppell city limits, or is a member of the Coppell Chamber of
Commerce, are eligible for a free limited -access business card.
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B. Mayor Hunt next reported on the upcoming Spring events:
The Art Stroll will be held on April 8th from 6pm-9pm. Stroll around Old Town
Coppell while enjoying live music and public art. The Stroll celebrates Old
Town Art Splash, a recent installment of 11 outdoor sculptures around Old
Town Coppell and the Coppell Senior and Community Center. A
"first -of -its -kind" exhibit, this initiative, by the Coppell Arts Council, is to make
public art accessible to the residents of Coppell. Participants will experience
musical performances, (a headline performance by Mapleshade), microbrew,
wine and food samplings, a swag bag, and opportunities to meet the artists
and more. VIP ticket holders will also receive admission to the VIP pavilion
where they can enjoy hors d'oeuvres catered by J Macklin's, as well as
entrance into raffles for items donated by local artists and vendors. General
Admission ($35) and VIP ($80) tickets can be purchased at their website:
www.oldtownartsplash.com.
Eggstravaganza will be held on April 15th from 10am — 12pm. Egg Hunts will be
held at 10:30am and 1lam. There will be free bunny photos, face painting,
bounce houses, rock wall, food trucks, balloon artist, live DJ & more.
Earthfest will be held on April 22nd from 10am — 2pm. There will be a free Yoga
Class at 10am, a band, Vocal Trash, earthen vendors, face painting, food
trucks, a kids activity area, rock wall, arts & crafts & more.
The Old Town Anniversary Event will be held on May 5th from 7pm — 9pm. The
band will be Time Machine and there will be Rock Star Karaoke. Visit the Old
Town Businesses, food trucks, crafts and more.
15. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. North Central Texas Council of Governments - Mayor Pro Tem
Mays
B. Dallas Regional Mobility Coalition - Mayor Hunt/CounciImember
Roden
C. Metrocrest Community Clinic - Councilmember Hill
D. Metrocrest Services - Councilmembers Franklin and Hill
A. Mayor Pro Tem Mays announced Coppell's updated population is 40,820.
The NCTCOG provided over 30 training classes in March.
B. Councilmember Roden said the DRMC is focused on the current legislative
session and is trying to protect the funding from the 2015 Legislative Session.
C. Councilmember Hill reported that Metrocrest Community Clinic is
continuing its screenings for depression through the UT Southwestern's Vital
Six Program. They have interviewed 1,247 people, and to date, patients have
experienced a 41 % remission rate.
D. Councilmember Hill announced Metrocrest Services will be continuing the
Summer Hunger Program again this year. This program feeds about 1,700 kids,
150-200 of which, are from the Coppell School District. They will also be
conducting the Weekend Backpacks Program which sends food home for the
weekends. Approximately 50 kids from Coppell participate in this program.
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16. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
On April 15th,the Easter in the Garden will be held from 10am-12pm in the
Zach Thompson Foundation Children's Garden.Also,the Coppell Chamber
Community Gala will be held on April 29th.Visit the coppellchamber.org for
more information.
At this time,Mayor Hunt recessed the Regular Session at 8:56 p.m.and
reconvened into Executive Session.
17. Necessary Action from Executive Session
Mayor Hunt adjourned Executive Session at 10:15 p.m.and reconvened into
the Regular Session.There was nothing to report from Executive Session.
Adjournm-nt
There bein• o further business before the City Council,the meeting was
•journe•.
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Ka--n Seib.Hunt, Mayo
AT T:
Christel Pettinos, ity Secretary
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