CP 2017-05-09City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, May 9, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects north of
Northpoint Drive and west of Royal Lane.
B.Discussion regarding economic development prospects south of E. Belt
Line Road and east of S. Belt Line Road.
Page 1 City of Coppell, Texas Printed on 5/6/2017
May 9, 2017City Council Meeting Agenda
3.Work Session (Open to the Public) 1st Floor Conference Room
A. Presentation and discussion related to the Rolling Oaks Memorial
Cemetery Master Plan.
B. Discussion regarding the proposed Coppell Art Center.
C. Discussion regarding an interlocal agreement to share Bibliotecha
CloudLink eBooks and eAudiobooks.
D. Discussion regarding Agenda Items.
ROMC Memo.pdf
Arts Center Memo.pdf
Attachments:
Regular Session (Open to the Public)
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Consider approval of a Proclamation naming the week of May 15 - 21,
2017 as National Police Week and designating May 15, 2017 as
National Police Officer’s Memorial Day; and authorizing the Mayor to
sign.
Police Week.pdfAttachments:
7.Consider approval of a proclamation recognizing the month of May as
“Building Safety Month;” and authorizing the Mayor to sign.
Building Safety Month.pdfAttachments:
8.Consider approval of a Proclamation recognizing the month of May as
“Mental Health Month;” and authorizing the Mayor to sign.
Mental Health Month.pdfAttachments:
9.Citizens’ Appearance
10.Consent Agenda
A.Consider approval of the minutes: April 25, 2017.
Minutes - 04-25-2017.pdfAttachments:
B.Consider approval of an Ordinance for S-1261-C, Wing Stop, a zoning
change request from C (Commercial) to S-1261-C (Special Use
Permit-1261-Commercial), to allow a 1,500-square-foot restaurant with
approximately 32 seats and pick-up service located at 150 South
Denton Tap Road, Suite 105; and authorizing the Mayor to sign.
Memo.pdf
Ordinance.pdf
Attachments:
Page 2 City of Coppell, Texas Printed on 5/6/2017
May 9, 2017City Council Meeting Agenda
Exhibit A - Legal Description.pdf
Exhibit B - Site Plan.pdf
Exhibit C - Floor Plan.pdf
Exhibit D - Sign Plan (4 pages).pdf
C.Consider approval of the revised Rolling Oaks Memorial Cemetery
Master Plan, with Phase II development option that allows for expansion
and improvements to the existing developed property, burial options and
features.
Memo.pdf
Master Plan.pdf
Attachments:
D.Consider award of Bid Q-0417-02 for a Tree Maintenance Services
Annual Contract, by Elite Tree Service, as budgeted; and authorize the
City Manager to sign all necessary documents.
Memo.pdf
Bid Tab.pdf
Attachments:
E.Consider approval to award a contract to Fuquay Inc. to perform
manhole rehabilitation; in the amount of $200,000.00; through a Buy
Board Cooperative Purchasing Program; and authorizing the City
Manager to sign any necessary documents.
Memo - Manhole Rehab.pdf
Exhibit Manhole Repairs Identified by RJN and Staff.pdf
Inflow Source Report Final.pdf
Manhole Rehabilitation Recommendation.pdf
Manhole Repair List.pdf
Manhole Repair Quote.pdf
Attachments:
F.Consider approval for the purchase of one replacement crane truck for
the Public Works Department in the amount of $99,838.00; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Crane Truck Memo.pdf
Crane Truck Quote.pdf
Attachments:
G.Consider approval of the resignation of Janet Maccubbin from the Park
Board and to recommend alternate board member, Earl Nesbitt, to fill
the remaining unexpired term.
Memo.pdf
Resignation.pdf
Attachments:
H.Consider approval of the resignation of Harold Copher, Jr. from the
Board of Adjustment.
Memo - BOA Resignation.pdfAttachments:
Page 3 City of Coppell, Texas Printed on 5/6/2017
May 9, 2017City Council Meeting Agenda
BOA Resignation - Copher.pdf
I.Consider approval to enter into an interlocal agreement between the
municipalities of Lewisville, Burleson, Carrollton, Colleyville, Euless,
McKinney, Flower Mound, Southlake, Sachse, Little Elm, and the City of
Coppell to allow Coppell citizens to access the Bibliotheca cloudLibrary
digital resources in the named cities; and authorizing the Mayor to sign
any necessary documents.
Staff Memo - cloudLinkInterlocalAgreement.pdf
Final cloudLink Interlocal Agreement.pdf
Attachments:
J.Consider approval of changes to the Library Board Bylaws to reflect
current practice.
Staff Memo - Library Board Bylaws.pdf
REVISED Library Board Bylaws April 2017.pdf
Attachments:
End of Consent Agenda
11.City Manager Reports - Project Updates and Future Agendas
12.Mayor and Council Reports
Report by Mayor Hunt regarding local events.
Report by Councilmember Yingling regarding Gatehouse.
13.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 5th day of May, 2017, at _____________.
______________________________
Christel Pettinos, City Secretary
Page 4 City of Coppell, Texas Printed on 5/6/2017
May 9, 2017City Council Meeting Agenda
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 5 City of Coppell, Texas Printed on 5/6/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3360
File ID: Type: Status: 2017-3360 Agenda Item Executive Session
1Version: Reference: In Control: City Council
05/01/2017File Created:
Final Action: exec session - n. northpoint, w. of royalFile Name:
Title: Discussion regarding economic development prospects north of Northpoint
Drive and west of Royal Lane.
Notes:
Agenda Date: 05/09/2017
Agenda Number: A.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3360
Title
Discussion regarding economic development prospects north of Northpoint Drive and west
of Royal Lane.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3360)
Goal Icon:
Business Prosperity
Page 2City of Coppell, Texas Printed on 5/6/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3375
File ID: Type: Status: 2017-3375 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
05/02/2017File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding economic development prospects south of E. Belt Line
Road and east of S. Belt Line Road.
Notes:
Agenda Date: 05/09/2017
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3375
Title
Discussion regarding economic development prospects south of E. Belt Line Road and east of S.
Belt Line Road.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3375)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3373
File ID: Type: Status: 2017-3373 Agenda Item Work Session
1Version: Reference: In Control: Library
05/02/2017File Created:
Final Action: Work SessionFile Name:
Title: A. Presentation and discussion related to the Rolling Oaks Memorial
Cemetery Master Plan.
B. Discussion regarding the proposed Coppell Art Center.
C. Discussion regarding an interlocal agreement to share Bibliotecha
CloudLink eBooks and eAudiobooks.
D. Discussion regarding Agenda Items.
Notes:
Agenda Date: 05/09/2017
Agenda Number:
Sponsors: Enactment Date:
ROMC Memo.pdf, Arts Center Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3373
Title
A. Presentation and discussion related to the Rolling Oaks Memorial Cemetery Master
Plan.
B. Discussion regarding the proposed Coppell Art Center.
C. Discussion regarding an interlocal agreement to share Bibliotecha CloudLink eBooks
and eAudiobooks.
D. Discussion regarding Agenda Items.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3373)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: May 9, 2017
Reference: Presentation and Discussion related to the Rolling Oaks Memorial Cemetery Master
Plan.
2030: Community Wellness and Enrichment: Excellent and Well-Maintained City
Infrastructure and Facilities.
Introduction:
The City of Coppell completed the Feasibility Study for a Municipal Cemetery in November of 2004
prepared by L. F. Sloane Consulting Group, Inc., in conjunction with J. Stuart Todd Architects, Inc.
The study included a conceptual schematic of what the entire 32.2-acre site could look like once it was
fully developed. This master plan placed all the potential future building structures and burial features
on the east side of the site which is not conducive to a Phase II or partial expansion of the remaining
undeveloped acreage. Therefore, it was recommended that the entire site be reevaluated for presenting
a new conceptual master plan and a Phase II expansion that will consider future expansions, amenities
and the appearance of the entire cemetery once it is completely developed.
In September 2016, the City entered into a professional services agreement with Tim Hansen, ASLA,
Landscape Architect/Prime Consultant, which authorized the development of a conceptual Master Plan
and a Phase II expansion option.
The item on Work Session is for presentation and discussion only. The Consent Agenda contains an
item for consideration of approval of the Master Plan.
Analysis:
The current capacity of the developed property is 3,937 adult single depth burials, 268 infant spaces
and 485 columbarium niches for a total phase one capacity of approximately 4,700 spaces (double
depth burials were approved as an option in 2015). Fifty two percent of the total available burial rights
is sold to date. The average number of spaces sold in 2014 and 2015 is 717. If this trend continues the
remaining 2440 burial rights would be sold in approximately 3 years. However, the sold properties
2
and niches have been what families have considered the most desirable property options that the
Rolling Oaks Memorial Center cemetery has to offer. The remaining ground spaces are in locations
near Freeport or distant from trees and other site amenities making them “remaining” choice properties.
Niches are structured 10 levels high and either single or double space. The middle levels and double
niches are selling first, once again leaving fewer preferred options for future families.
Numerous families, denominational and cultural groups have expressed an interest in burial options
that are not currently available at ROMC including:
Private family estates
Family mausoleums
Community mausoleums
Denominational and nondenominational gardens
Cultural gardens
Prayer chapel
Statues
Committal chapel
Outdoor cremation niches
The proposed master plan includes the burial options and amenities that have been identified by the
community and that are current industry offerings. The Phase II expansion project takes advantage of
the existing infrastructure to minimize costs but achieve the goal of adding desired amenities and, it
provides the flexibility to modify gardens to accommodate estates of various configurations.
Legal Review:
None required at this time.
Fiscal Impact:
No direct fiscal impact at this time.
Recommendation:
This Work Session Item is for information only and no action is recommended. There is a follow-up
action item on the Consent Agenda for consideration of approval of the plan itself.
THE •CITY ·OF
MEMORANDUM
To: Mayor and City Council
From: Mike Land , City Manager
Date: May9, 2017
Reference: Presentation by Kirk Johnson regarding proposed Coppell Arts Center
2030: Community Wellness and Enrichment Strategy -Goal 1: Community Gathering
Places and Goal 3: Expand Cultural Arts Amenities and Opportunities.
General Information:
• General Discussions regarding the potential renovation, renovation and expansion of the
existing Coppell Theater, or the construction of a new theater in another location began
most recently in October 2015. Since the initial discussion Council has held work
sessions and regular meeting action item discussions about potential art center solutions
on the following dates :
o March 22, 2016
o March 29, 2016
o April 8, 2016
o June28,2016
o August 30 , 2016
o October 25, 2016
o January 10, 2017
• In December of 2015 staff engaged the serv ices of Corgan Associates with Mr. Kirk
Johnson as the lead architect to perform preliminary program and site planning for the
existing theater 's renovation, renovation and expansion, and /or an option for the
construction of a new_ theater located in Old Town Coppell .
• Council during their April 2016 Retreat created a sub-committee to research how other
communities in the region supported and funded their various respective arts programs.
On June 28, the Council Subcommittee reported their findings to the entire council. At
that time Council determined based on various reasons including cost and future
utilization , that staff and the architect should begin focusing on the potential construction
of a new arts facility located in Old Town.
• Multiple presentations followed with Council providing guidance on program and square
footage modifications which resulted in a fmal program for an arts center that contains
approximately 22,400 square feet of space. In addition to the program modifications Mr.
Johnson provided the Council with an annual operating cost estimate totaling
approximately $475,000 prior to any revenues being considered.
Introduction:
The Community Wellness and Enrichment Strategy identified with the Coppell Vision 2030 plan
includes several goals related to the cultural ruts in CoppelL Specifically, Goal 1: Community
Gathering Places , Objective I , Develop Old Coppell as a mixed-use development with retail ,
restaurants, entertainment, professional offices , Farmers' Market, living opportunities around a
square (with an emphasis on entertainment in this case). Goal 3: Maintain and Support the
Theater Coppell and expand performing arts programs and venues , in this case with an emphasis
on venues, the Coppell Arts Center.
Throughout this process the entire performing and visua l arts community has been engaged in
these discussions , providing much needed input on the program of tbe proposed Arts Center. As
a result of this input and guidance from the Council, a program for the Arts Center was fmalized .
The facility as planned includes three main spaces; a Black Box/Flexible Theater, a Performance
Hall /Space, and a multi-purpose space for rehearsal and community uses. Including these spaces
and support areas there will be a total of 22 ,425 square feet in the facility . The main
performance hall is expected to seat 320 patrons, and the flexible theater space is expected to
seat 200 . The expected budget for the facility based on the program at that time was
approximately $10.5 million including construction, design, construction management and
contingency. The cost of a surface parking area was not included in this total.
Council authorized staff to move forward with Phase II, Design Development and Construction
Documents on January 10 , 2017 . Specifically, Corgan was authorized to move forward with the
Schematic Design only. At that time staff also engaged Gallagher to work with Corgan in
developing cost estimates for the project based on the Schematic Design .
Analysis:
Mr. Johnson during the work session is presenting a general overview of the schematic design
including design and costs. The plan going forward is that he will return for a complete and
much more detailed presentation to the Council during the Council's fifth Tuesday meeting on
May 30, 2017. No specific action is being requested from Council now.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3354
File ID: Type: Status: 2017-3354 Agenda Item Agenda Ready
2Version: Reference: In Control: Police
04/27/2017File Created:
Final Action: National Police Officer's Memorial DayFile Name:
Title: Consider approval of a Proclamation naming the week of May 15 - 21,
2017 as National Police Week and designating May 15, 2017 as National
Police Officer’s Memorial Day; and authorizing the Mayor to sign.
Notes:
Agenda Date: 05/09/2017
Agenda Number: 6.
Sponsors: Enactment Date:
Police Week.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 05/09/2017City Council
Text of Legislative File 2017-3354
Title
Consider approval of a Proclamation naming the week of May 15 - 21, 2017 as National
Police Week and designating May 15, 2017 as National Police Officer’s Memorial Day; and
authorizing the Mayor to sign.
Summary
Fiscal Impact:
None
Staff Recommendation:
Staff Recommends Approval
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3354)
Goal Icon:
Sense of Community
Page 2City of Coppell, Texas Printed on 5/6/2017
Proclamation
WHEREAS, the Congress and President of the United States have designated May 15 as
Peace Officers’ Memorial Day, and the week of May 15 – 21, 2017 as National Police Week; and
WHEREAS, the members of the law enforcement agency of the City of Coppell play an essential
role in safeguarding the rights and freedoms of the City of Coppell; and
WHEREAS, it is important that all citizens know and understand the duties, responsibilities,
hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency
recognize their duty to serve the people by safeguarding life and property, by protecting them against
violence and disorder, and by protecting the innocent against deception and the weak against oppression;
and
WHEREAS, July 11, 2016 was the deadliest day for Law Enforcement since the September 11,
2001 terrorist attacks and occurred just ten months ago in Dallas, Texas, in which five brave officers were
slain and another nine were injured by an assailant whose only motive was the uniform these men and
women were wearing, and as tragic as these days were to the law enforcement community, Police
Officers across the nation will continue to don their uniforms and protect their communities every day;
and
WHEREAS, the members of the law enforcement agency of the City of Coppell have through
their courageous deeds, made the ultimate sacrifice in service to their community or have become
disabled in the performance of duty and unceasingly provide a vital public service;
NOW, THEREFORE, I, Karen Hunt, Mayor of the City of Coppell, do hereby proclaim May
15, 2017 as
“National Police Officers’ Memorial Day”
and the week of May 15 – 21, 2017 as National Police Week in the City of Coppell, Dallas County,
Texas, and urge all citizens, government agencies, public and private institutions, and businesses to invest
in the power of prevention and work together for the common good.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this ___________ day of May 2017.
____________________________________
Karen Selbo Hunt, Mayor
ATTEST:
____________________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3358
File ID: Type: Status: 2017-3358 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
05/01/2017File Created:
Final Action: Building Safety Month ProclamationFile Name:
Title: Consider approval of a proclamation recognizing the month of May as
“Building Safety Month;” and authorizing the Mayor to sign.
Notes:
Agenda Date: 05/09/2017
Agenda Number: 7.
Sponsors: Enactment Date:
Building Safety Month.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3358
Title
Consider approval of a proclamation recognizing the month of May as “Building Safety
Month;” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3358)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
THIE •CITY •OP'
COPPELL
PROCLAMATION
WHEREAS, the City of Coppell is committed to recognizing our growth and strength depends on the safety and
economic value of the homes, buildings and infrastructure that serve our citizens, both in everyday life and in times of
natural disaster; and
WHEREAS, our confidence in the structural integrity of these buildings that make up our community is achieved
through the devotion of vigilant guardians-building safety and fire prevention officials, architects, engineers, builders,
tradespeople, design professionals, laborers and others in the construction industry-who work year-round to ensure the
safe construction of buildings; and
WHEREAS, these guardians are dedicated members of the International Code Council, a U.S. based organization,
that brings together local, state and federal officials that are experts in the built environment to create and implement the
highest-quality codes to protect us in the buildings where we live, learn, work, worship, play ; and
WHEREAS, our nation benefits economically and technologically from using the International Codes® that are
developed by a national, voluntary consensus codes and standards developing organization, our government is able to avoid
the high cost and complexity of developing and maintaining these codes, which are the most widely adopted building safety
and fire prevention codes in the nation ; these modem building codes include safeguards to protect the public from natural
disasters such as hurricanes , snowstorms, tornadoes, wildland fires , floods and earthquake; and
WHEREAS, Building Safety Month is sponsored by the International Code Council to remind the public about
the critical role of our communities ' largely unknown guardians of public safety-our local code officials-who assure us
of safe, efficient and livable buildings that are essential to keep America great; and
WHEREAS, "Code Officials-Partners in Community Safety and Economic Growth" the theme for Building
Safety Month 2017, encourages all Americans to raise awareness of the importance of building safe and resilient
construction; fire prevention; disaster mitigation , and new technologies in the construction industry . Building Safety Month
2017 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play
are safe, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state
agencies; and
WHEREAS, each year, in observance of Building Safety Month, Americans are asked to consider the
commitment to improve building safety and economic investment at home and in the community, and to acknowledge the
essential service provided to all of us by local and state building departments , fire prevention bureaus and federal agencies
in protecting lives and property.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim the month of May
2017 as
"BUILDING SAFETY MONTH"
IN WITNESS THEREOF, I have set my band and caused the seal of the City of Coppell to be affixed this 9th day of
May 2017.
ATTEST: Karen Selbo Hunt, Mayor
Christel Pettinos , City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3379
File ID: Type: Status: 2017-3379 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
05/05/2017File Created:
Final Action: Mental Health Month ProclamationFile Name:
Title: Consider approval of a Proclamation recognizing the month of May as
“Mental Health Month;” and authorizing the Mayor to sign.
Notes:
Agenda Date: 05/09/2017
Agenda Number: 8.
Sponsors: Enactment Date:
Mental Health Month.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3379
Title
Consider approval of a Proclamation recognizing the month of May as “Mental Health
Month;” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3379)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
THII:•CITY ·OP'
COPPELL
PROCLAMATION
WHEREAS, mental health is essential to everyone's overall health and well-being; and
WHEREAS, mental illnesses are real and prevalent in our nation , and half of us will have a mental health
diagnosis at some point in our lives ; and
WHEREAS, all Americans experience times of difficulty and stress in their lives, and should feel
comfortable in seeking help and support to manage these times ; and
WHEREAS, engaging in prevention, early identification , and early intervention are as effective ways to
reduce the burden of mental illnesses as they are to reduce the burden of other chronic conditions ; and
WHEREAS, there is a strong body of research that identifies behavioral health risks and supports specific
tools that all Americans can use to protect their health and well-being; and
WHEREAS, with effective treatment before Stage 4 , all individuals with mental illnesses-even serious
mental illnesses-can make progress toward recovery and lead full, productive lives; and
WHEREAS, jails and prisons have often become the default places of custodial care for even nonviolent
people with serious mental illnesses ; and
WHEREAS, each business, school , government agency, healthcare provider, organization and citizen
has a responsibility to promote mental health and well-being for all.
NOW, THEREFORE, I Karen Selbo Hunt, Mayor of the City of Coppell do hereby proclaim May 2017 as
"MENTAL HEALTH MONTH"
in the City of Coppell and call upon the citizens, government agencies, public and private institutions, businesses
and schools in Coppell to recommit our community to increasing awareness and understanding of mental health ,
the steps our citizens can take to protect their mental health , and the need for appropriate and accessible services
for all people with mental illnesses at all stages, and especially before stage 4 .
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this
9°' day ofMay 2017.
ATTEST: Karen Selbo Hunt, Mayor
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3370
File ID: Type: Status: 2017-3370 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
05/01/2017File Created:
Final Action: Approval of MinutesFile Name:
Title: Consider approval of the minutes: April 25, 2017.
Notes:
Agenda Date: 05/09/2017
Agenda Number: A.
Sponsors: Enactment Date:
Minutes - 04-25-2017.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3370
Title
Consider approval of the minutes: April 25, 2017.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3370)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
COPPELL . ~ .. ~ ..
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City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell , Texas 75019-9478
Tuesday, April25, 2017 5:30PM Council Chambers
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
GARY RODEN
Place 4
MIKE LAND
City Manager
WES MAYS
Mayor Pro Tern
NANCY YINGLING
Place 5
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
Present 8-Karen Hunt;Ciiff Long ;Brianna Hinojosa-Fiores ;Wes Mays ;Gary
Roden ;Marvin Franklin ;Mark Hill and Nancy Yingling
Also present were City Manager Mike Land, Deputy City Manager Mario Canizares,
Deputy City Secretary Jean Dwinnell and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, April
25, 2017 at 5:30p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
2. Executive Session
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:38 p.m.
(Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code-Economic Development Negotiations.
A.
B.
City of Coppell, Texas
Discussion regarding econom ic development prospects north of
Sandy Lake Road and west of N. Coppell Road .
Discussed under Executive Session.
Discussion regarding economic development prospects south of E.
Page 1
City Council Minutes April 25, 2017
Belt Line Road and east of S . Belt Line Road .
Discussed under Executive Session.
Section 551.074, Texas Government Code-Personnel Matters.
c.
3. Work Session
Regular Session
City Manager's Evaluation .
Discussed under Executive Session.
(Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:39 p.m. and convened into
the Work Session.
A Discussion regarding Redflex Agreement.
B. Discussion regarding Freeport Parkway (IH-635 to Bethel Road)
Reconstruction Project.
C . Discussion regarding Belt Line Road Reconstruction Project.
D. Discussion of Agenda Items .
Presented in Work Session.
Mayor Hunt recessed the Work Session at 7:27 p.m. and reconvened into the
Regular Session.
4. Invocation 7:30p.m.
Reverend Dale Patterson with Hackberry Creek Church gave the Invocation.
5. Pledge of Allegiance
6.
7.
City of Coppell, Texas
Mayor Hunt and the City Council led those present in the Pledge of Allegiance .
Mid-year update presentation by Metrocrest Services .
Mr. Tracy Eubanks, CEO of Metrocrest Services, reviewed the organizations
Mission , their key services and key partners. He advised that approximately
14,000 meals were provided to kids during the Summer of 2016, 71 students
received weekend food backpacks during the school year, and that Senior
Citizen transportation is also provided through the organization.
Mayor Hunt and the City Council expressed their gratitude for the services
provided and the work done by Metrocrest Services.
Consider approval of a proclamation recognizing the month of May as
"Motorcycle Safety & Awareness Month " and authorizing the Mayor to
sign .
Mayor Hunt read and presented a proclamation recognizing the month of May
Page2
City Council Minutes April 25, 2017
as "Motorcycle Safety & Awareness Month" to Ms. Connie Thompson and four
other representatives from Denton ABATE. Ms. Thompson advised that one of
their biggest events is the Christmas Toy Drive and that they provided toys for
more than 10,000 families in 2016.
A motion was made by Mayor Pro Tern Wes Mays, seconded by
Councilmember Brianna Hinojosa-Flores, that the Proclamation recognizing
the month of May as "Motorcycle Safety & Awareness Month" be approved.
The motion passed by a unanimous vote.
Aye: 7 -Councilrnernber Cliff Long ;Councilrnernber Brianna
Hinojosa -Fiores ;Mayor Pro Tern Wes Mays ;Councilrnernber Ga ry
Roden ;Councilrnernber Marvin Frankl in ;Councilrnernber Mark Hill and
Councilrnernber Nancy Yingling
8. Citizens' Appearance
9 .
10.
City of Coppell, Te x as
Mr. Srini Chunduru, 115 Bordeaux Court, spoke in opposition to the proposed
Cotton Belt Corridor expansion as it relates to the elevated rail guideway
across Denton Tap Road. He advised that the Cypress Waters alternative is
preferred and would limit the detrimental impacts to the residential
communities in Coppell.
Mr. Rob Balachandran , 758 Chalais Court, spoke in opposition to the
proposed Cotton Belt Corridor expansion as it relates to the elevated rail
guideway across Denton Tap Road. He advised that the Cypress Waters
alternative is preferred and would limit the detrimental impacts to the
residential communities in Coppell.
Mr. Amit Sangani , 739 Chateaus Drive, spoke in opposition to the proposed
Cotton Belt Corridor expansion as it relates to the elevated rail guideway
across Denton Tap Road. He advised that the Cypress Waters alternative is
preferred and would limit the detrimental impacts to the residential
communities in Coppell. Mr. Sangani presented a petition to the Mayor and
Council of others within the Chateaus of Coppell opposing the proposed
elevated rail guideway across Denton Tap Road.
Consider approval of the minutes: April 11, 2017.
A motion was made by Councilmember Marvin Franklin , seconded by
Councilmember Cliff Long, that the minutes of April 11 , 2017 be approved. The
motion passed by a unanimous vote.
Aye: 7 -Councilrnernber Cliff Long ;Councilrnernber Brianna
Hinojosa -Fiores ;Mayor Pro Tern Wes May s;Councilrnernber Gary
Roden ;Counc ilrnernber Marvin Franklin ;Councilrnernber Mark Hill and
Councilrnernber Nancy Yingling
Consider approval of a contract with BGE , Inc., for Project
Management assistance associated w ith the Freeport Parkway
(IH-635 to Bethel Road) Reconstruction project ; in an amount not to
exceed $1 00,972.00 ; funded from the Capital Improvement Program
funds ; and authorizing the City Manager to sign necessary documents .
A motion was made by Councilmember Nancy Yingling, seconded by
Page3
City Council
11.
Minutes April 25, 2017
Councilmember Gary Roden, that a contract with BGE, Inc., for Project
Management assistance associated with the Freeport Parkway (IH-635 to
Bethel Road) Reconstruction project; in an amount not to exceed $100,972.00;
funded from the Capital Improvement Program funds be approved. The motion
passed by a unanimous vote.
Aye: 7 -Council member Cl iff Long ;Councilmember Brianna
Hinojosa-Flores ; Mayo r ProTem Wes Mays ;Councilmember Gary
Roden ;Councilmember Marvin Franklin ;Councilmember Mark Hill and
Councilmember Nancy Yingling
Consider approval of a second amendment to the agreement between
the City of Coppell and Redflex Traffic Systems , Inc. to provide a
contract extension of the Photo Red Light Enforcement Services ; and
authorizing the City Manager to sign .
A motion was made by Mayor Pro Tern Wes Mays, seconded by
Councilmember Gary Roden, that the second amendment to the agreement
between the City of Coppell and Redflex Traffic Systems, Inc. to provide a
contract extension of the Photo Red Light Enforcement Services be approved.
The motion passed by a unanimous vote.
Aye: 7 -Councilmembe r Cliff Long ;Cour)cilmember Brianna
Hinojosa-Fiores ;Mayor ProTem Wes Mays ;Councilmember Gary
Roden ;Councilmember Marvin Franklin ;Councilmember Mark Hill and
Councilmembe r Nancy Yingling
12. City Manager Reports -Project Updates and Future Agendas
City Manager Mike Land reported that a new video for Andy Brown Park West
has been posted on the city's website. Early voting for the City's General
Election is going on this week and into next.
13. Mayor and Council Reports
City of Coppell, Texas
A. Report by Mayor Hunt regarding upcoming Spring events .
1. Early voting has begun. You may vote anywhere in the county of which you
are registered . Coppell Town Center is a polling place. The polls are open
8:00a.m .-5:00p.m. Monday thru Saturday, 1:00 p.m.-6:00p.m. Sunday and
then 7:00 a.m . -7:00 p.m . Monday and Tuesday. Election Day is May 6th from
7:00 a.m. to 7:00 p.m.
2.The Police Department is holding the annual Drug Take Back Day and
encouraging residents to drop off unwanted medicines on April 29th from
1 Oam to 2pm at the Justice Center.
2. Fill the Boot Fund raiser
May 3-5 1 Intersections in Coppell
The Coppell Fire Department is showing its support for the Muscular
Dystrophy Association with the annual Fill the Boot fund raising campaign to
help kids and adults with muscular dystrophy, ALS and related
muscle-debilitating diseases live longer and grow stronger. Look for our
firefighters at intersections taking donations in fire boots, and all the money
collected goes directly to the MDA!
Page4
City Council Minutes April 25, 2017
3. Join us for the Concert on the Lawn in Old Town on May 5th from 7:00 p.m. -
9:00 p.m. The band will be Time Machine.
4 . Don't forget: The 7th Annual CozbyCon will be at the Library on Saturday,
May 2 from 12-4. All ages are invited to make crafts, shop from a variety of
vendors , play games, view CozbyCon art contest entries, and enter for a
chance to win door prizes. There will also be facepainting, food trucks, and
lots more!
14. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. CFBISD/LISD Liaison -Councilmember Hinojosa-Flores
B. CISD Liaison -Mayor ProTem Mays and Councilmember
H inojosa-Fiores
C. Coppell Seniors -Councilmember Roden
Councilmember Brianna Hinojosa-Flores reported that Elections are underway
at the A. Carrollton-Farmers Branch lSD, that they will be participating in the
medication disposal event on Saturday, April 29th, that open enrollment for
CFBISD is currently underway, and that seniors 60+ years of age are eligible for
an Advamtage Card that gets them into lSD events for free.
Mayor Hunt advised that the Coppell lSD offers a Gold Card that is very similar
for Coppell seniors.
B. Mayor Pro Tern Wes Mays announced a few upcoming events in the Coppell
lSD, including the upcoming Education Foundation Run , a Bond Oversight
Committee Meeting , Graduation , and the election of School Board members.
Mayor Pro Tern Wes Mays also reported that the Coppell High School principal
had announced his resignation .
C. Councilmember Gary Roden reported that there are many activities at the
Coppell Senior Center for residents 50+ for a $10 membership fee .
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Councilmember Nancy Yingling announced that citizens will gather at Town
Center from 12-1 p.m. on May 4th , to celebrate the National Day of Prayer.
Mayor Hunt announced that the Community Gala will be held on Saturday,
April 29th with a Mardi Gras theme. She advised the Chamber of Commerce
can provide all the details if anyone is interested in attending.
Mayor Hunt recessed the regular meeting and the Council reconvened into
Work Session at 8:39 p.m.
16. Necessary Action from Executive Session
There was no action taken from Executive Session.
Adjournment
CityofCoppe/1, Texas Page5
City Council Minutes
There was no further business before the City Council and Mayor Hunt
adjourned the meeting at 9:15p.m .
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City
Hall of the City of Coppell, Texas on this 21st day of April, 2017, at _____ _
Christel Pettinos, City Secretary
PUBLIC NOTICE-STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY
LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who
require special services (i.e. sign interpretative services, alternative audio/visual
devices, and amanuenses) for participation in or access to the City of Coppell
sponsored public programs, services and/or meetings, the City requests that
individuals makes requests for these services forty-eight (48) hours ahead of the
scheduled program, service, and/or meeting. To make arrangements, contact Vivyon
V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD
1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed
handgun), a person licensed under Subchapter H, Chapter 411, Government Code
(handgun licensing law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly
carried handgun), a person licensed under Subchapter H, Chapter 411, Government
Code (handgun licensing law), may not enter this property with a handgun that is
carried openly.
CityofCoppe/1, Texas Page6
April 25, 2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3271
File ID: Type: Status: 2017-3271 Zoning Ordinance Agenda Ready
3Version: Reference: In Control: City Council
03/16/2017File Created:
Final Action: Case No. S-1261-CFile Name:
Title:
Consider approval of an Ordinance for S -1261-C, Wing Stop, a zoning
change request from C (Commercial) to S-1261-C (Special Use
Permit-1261-Commercial), to allow a 1,500-square-foot restaurant with
approximately 32 seats and pick-up service located at 150 South Denton
Tap Road, Suite 105; and authorizing the Mayor to sign.
Notes:
Agenda Date: 05/09/2017
Agenda Number: B.
Sponsors: Enactment Date:
Memo.pdf, Ordinance.pdf, Exhibit A - Legal
Description.pdf, Exhibit B - Site Plan.pdf, Exhibit C -
Floor Plan.pdf, Exhibit D - Sign Plan (4 pages).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Pass04/11/2017City CouncilReferred03/23/2017Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3271)
Marcie Diamond, Assistant Director of Community Development/Planning, introduced the case with
exhibits. Ms. Diamond stated that staff is recommending approval subject to three conditions:
1. The hours of operation shall not exceed Sunday through Thursday 11:00 a.m. to 11:00 p.m. and
Friday and Saturday 11:00 a.m. to 12:00 a.m.
2. An external grease trap will be required, a minimum of 1,000 gallons.
3. There will be additional comments at the time of Building Permit.
Chairman Haas inquired as to what mechanism the city has to compel the owner to provide for parking
spaces during peak hours. Ms. Diamond stated that staff feels comfortable with the amount of
available parking in the shopping center regardless of the tenant mix.
Michael Hershman, Eagle-Braewood, L.P., 5420 LBJ Freeway, Suite 570, Dallas, TX, 75240, was
present to address questions and concerns from the commission. The operator of the proposed Wing
Stop is currently operating multiple stores and is very familiar with the business. Mr. Hershman
expressed his confidence in the business being a good neighbor and business citizen of Coppell, and
he also agreed with the conditions presented by staff.
Commissioner Guerra asked if there would be dedicated to-go parking for the tenant. Mr. Hershman
stated that in the lease agreement that has been negotiated with the franchisee, a requirement is two
dedicated pick-up parking spots, since the majority of their business is to-go based.
Commissioner Guerra asked about Mr. Hershman's policy to allow open signs for his tenants. Mr.
Hershman allows the signs to help promote the different businesses within the shopping center.
Commissioner Robinson asked about any complaints in other cities of Wing Stop emitting an odor. Mr.
Hershman stated that his potential tenant is not aware of any complaints due to emissions at any of
the other locations, and to his knowledge it will not permeate into the neighborhood.
Chairman Haas opened the Public Hearing and advised that no one signed up to speak and nobody
wished to speak. Chairman Haas closed the Public Hearing.
Discussion ensued among the commissioners regarding the privately dedicated parking in front of the
store.
A motion was made by Commissioner Williford to recommend approval of this agenda item with the
conditions outlined by staff. Seconded by Commissioner Blankenship; motion carried (7-0).
Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship,
Commissioner Freddie Guerra, Commissioner Doug Robinson, Commissioner Vijay Sarma, and
Commissioner George Williford.
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner Vijay
Sarma, Commissioner George Williford, and Commissioner Freddie
Guerra
7Aye:
2 PassClose the Public
Hearing and Approve
04/11/2017City Council
Page 2City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3271)
Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to the City
Council.
Michael Hershman, 5420 LBJ Freeway, Suite 570, Dallas, representing the applicant, was available for
questions.
Mayor Hunt opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, to close
the Public Hearing and approve this Agenda Item subject to the following conditions:
1) The hours of operation shall not exceed Sunday through Thursday 11:00 a.m. to 11:00 p.m. and
Friday
and Saturday 11:00 a.m. to 12:00 a.m.
2) An external grease trap will be required, a minimum of 1,000 gallons.
3) There will be additional comments at the time of Building Permit.
The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Mayor Pro Tem Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and
Councilmember Nancy Yingling
7Aye:
3 05/09/2017City Council
Text of Legislative File 2017-3271
Title
Consider approval of an Ordinance for S -1261-C, Wing Stop, a zoning change request from
C (Commercial) to S-1261-C (Special Use Permit-1261-Commercial), to allow a
1,500-square-foot restaurant with approximately 32 seats and pick-up service located at 150
South Denton Tap Road, Suite 105; and authorizing the Mayor to sign.
Summary
This request is to allow a Wing Stop restaurant to occupy a 1,500 square foot lease space
that is currently being occupied with a service (fitness) use. Given that this lease space has
never been used for a food service use and it has residential adjacency, a Special Use
Permit is required.
The following P&Z conditions remain outstanding:
1.The hours of operation shall not exceed Sunday through Thursday 11:00 a.m. to
11:00 p.m. and Friday and Saturday 11:00 a.m. to 12 a.m.
2.An external grease trap will be required, a minimum of 1,000 gallons.
3.There will be additional comments at the time of Building Permit.
Staff Recommendation:
On March 23, 2017, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (7-0), subject to the above stated conditions. Commissioners Haas,
Portman, Blankenship, Guerra, Sarma, Robinson, and Williford voted in favor; none
opposed.
The Planning Department recommends approval.
Page 3City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3271)
Goal Icon:
Business Prosperity
Page 4City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: May 9, 2017
Reference: Consider approval of an Ordinance for S-1261-C, Wing Stop, a zoning change request from
C (Commercial) to S-1261-C (Special Use Permit-1261-Commercial), to allow a 1,500-
square-foot restaurant with approximately 32 seats and pick-up service located at 150 South
Denton Tap Road, Suite 105.
2030: Business Prosperity
Executive Summary:
This request is to allow a Wing Stop restaurant to occupy 1,500 square foot lease space that is currently
being occupied with a service (fitness) use. Given that this lease space has never been used for food
service use and it has residential adjacency, a Special Use Permit is required.
Introduction:
Wing Stop is a chain restaurant where the sole focus is on chicken wings. The proposed hours of operation
are Sunday through Thursday 11:00 a.m. to 11:00 p.m. and Friday and Saturday 11:00 a.m. to 12:00 a.m.
The floor plan indicates seating for 32, however, 77% of their business is take out. This retail center was
granted a parking special exception in 2014 based on the mix of uses and demonstrated parking needs.
The applicant conducted an on-site parking availability study at the peak time (lunch hours) on a
Wednesday and a Friday, and has determined that there is sufficient parking to accommodate this
restaurant, especially at the southern end of the center, which is where Wing Stop is proposing to be
located.
Analysis:
On April 11, 2017, the City Council unanimously approved of S-1261-C, Wing Stop, subject to conditions
as recommended by the Planning and Zoning Commission.
On March 23, 2017, the Planning and Zoning Commission unanimously recommended approval of S-
1261-C, Wing Stop, subject to:
1. The hours of operation shall not exceed Sunday through Thursday 11:00 a.m. to 11:00 p.m. and
Friday and Saturday 11:00 a.m. to 12:00 a.m.
2. An external grease trap will be required, a minimum of 1,000 gallons.
3. There will be additional comments at the time of Building Permit.
Legal Review:
This item did not require city attorney review
2
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit “A” – Legal Description
3. Exhibit “B” - Site Plan
4. Exhibit “C” - Floor Plan
5. Exhibit “D” - Sign Plan (4 pages)
City of Coppell Ordinance Pg 1 TM 85408
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM C (COMMERCIAL) TO S-1261-C (SPECIAL
USE PERMIT-1261-COMMERCIAL), TO ALLOW A 1,500-SQUARE-FOOT
RESTAURANT WITH APPROXIMATELY 32 SEATS AND INTERNAL
SITUATED PICK-UP SERVICE LOCATED AT 150 SOUTH DENTON TAP
ROAD, SUITE 105, AND BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN;
PROVIDING FOR APPROVAL OF THE SITE PLAN, FLOOR PLAN AND
SIGN PLAN ATTACHED HERETO AS EXHIBITS “B” THOUGH “D”; AND
PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. S-1261-C should be
approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning
Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning from C (Commercial) to S-1261-C
(Special Use Permit-1261-Commercial), to allow a 1,500-square-foot restaurant with
approximately 32 seats and internal situated food and beverage pick-up service for real property at
150 South Denton Tap Road, Suite 105, as described in Exhibit “A” attached hereto and made a part
hereof for all purposes.
City of Coppell Ordinance Pg 2 TM 85408
SECTION 2. That the Property will be used and developed as a restaurant as provided in the
Code of Ordinances, is hereby approved subject to the following development regulations:
A. The hours of operation shall not exceed Sunday through Thursday 11:00 a.m. to 11:00
p.m. and Friday and Saturday 11:00 a.m. to 12:00 a.m.
B. An external 1000-gallon minimum grease trap system shall be installed and approved
in accordance with the Code of Ordinances.
SECTION 3. That the Site Plan, Floor Plan and Sign Plan, attached hereto as Exhibits “B”
though “D”, respectively, shall be deem special conditions for such development.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
City of Coppell Ordinance Pg 3 TM 85408
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2017.
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
Exhibit “A”
LEGAL DESCRIPTION
150 South Denton Tap Road, Suite 105, Coppell, Texas
Being located in the Braewood Center Addition, being 3.345 acres of property filed in Volume 84241,
page 1666 in Dallas County in 1984, located at the northeast corner of South Denton Tap Road and
Braewood Drive.
Exhibit "B"
Exhibit "C"
Exhibit "D" 1 of 4
Exhibit "D" 2 of 4
Exhibit "D" 3 of 4
Exhibit "D" 4 of 4
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3357
File ID: Type: Status: 2017-3357 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
05/01/2017File Created:
Final Action: Cemetery Master PlanFile Name:
Title: Consider approval of the revised Rolling Oaks Memorial Cemetery Master
Plan, with Phase II development option that allows for expansion and
improvements to the existing developed property, burial options and
features.
Notes:
Agenda Date: 05/09/2017
Agenda Number: C.
Sponsors: Enactment Date:
Memo.pdf, Master Plan.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3357
Title
Consider approval of the revised Rolling Oaks Memorial Cemetery Master Plan, with Phase
II development option that allows for expansion and improvements to the existing developed
property, burial options and features.
Summary
See attached memo.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3357)
Approval recommended.
Goal Icon:
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: May 9, 2017
Reference: Consider approval of the revised Rolling Oaks Memorial Cemetery Master Plan, with
Phase II development option that allows for expansion and improvements to the
existing developed property, burial options and features.
2030: Community Wellness and Enrichment: Excellent and Well-Maintained City
Infrastructure and Facilities.
Introduction:
The City of Coppell completed the Feasibility Study for a Municipal Cemetery in November of 2004
prepared by L. F. Sloane Consulting Group, Inc., in conjunction with J. Stuart Todd Architects, Inc.
The study included a conceptual schematic of what the entire 32.2-acre site could look like once it was
fully developed. This master plan placed all the potential future building structures and burial features
on the east side of the site which is not conducive to a Phase II or partial expansion of the remaining
undeveloped acreage. Therefore, it was recommended that the entire site be reevaluated for presenting
a new conceptual master plan and a Phase II expansion that will consider future expansions, amenities
and the appearance of the entire cemetery once it is completely developed.
In September 2016, the City entered into a professional services agreement with Tim Hansen, ASLA,
Landscape Architect/Prime Consultant, which authorized the development of a conceptual Master Plan
and a Phase II expansion option.
Analysis:
The current capacity of the developed property is 3,937 adult single depth burials, 268 infant spaces
and 485 columbarium niches for a total phase one capacity of approximately 4,700 spaces (double
depth burials were approved as an option in 2015). Fifty two percent of the total available burial rights
is sold to date. The average number of spaces sold in 2014 and 2015 is 717. If this trend continues the
remaining 2440 burial rights would be sold in approximately 3 years. However, the sold properties
and niches have been what families have considered the most desirable property options that the
Rolling Oaks Memorial Center cemetery has to offer. The remaining ground spaces are in locations
2
near Freeport or distant from trees and other site amenities making them “remaining” choice properties.
Niches are structured 10 levels high and either single or double space. The middle levels and double
niches are selling first, once again leaving fewer preferred options for future families.
Numerous families, denominational and cultural groups have expressed an interest in burial options
that are not currently available at ROMC including:
Private family estates
Family mausoleums
Community mausoleums
Denominational and nondenominational gardens
Cultural gardens
Prayer chapel
Statues
Committal chapel
Outdoor cremation niches
The proposed master plan includes the burial options and amenities that have been identified by the
community and that are current industry offerings. The Phase II expansion project takes advantage of
the existing infrastructure to minimize costs but achieve the goal of adding desired amenities and, it
provides the flexibility to modify gardens to accommodate estates of various configurations.
Legal Review:
None required at this time.
Fiscal Impact:
No direct fiscal impact at this time.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3359
File ID: Type: Status: 2017-3359 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
05/01/2017File Created:
Final Action: Tree ContractFile Name:
Title: Consider award of Bid Q-0417-02 for a Tree Maintenance Services Annual
Contract, by Elite Tree Service, as budgeted; and authorize the City
Manager to sign all necessary documents.
Notes:
Agenda Date: 05/09/2017
Agenda Number: D.
Sponsors: Enactment Date:
Memo.pdf, Bid Tab.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3359
Title
Consider award of Bid Q-0417-02 for a Tree Maintenance Services Annual Contract, by
Elite Tree Service, as budgeted; and authorize the City Manager to sign all necessary
documents.
Summary
See attached.
Fiscal Impact:
Funds have been budgeted in the Tree Preservation Fund for this contract.
Staff Recommendation:
The Parks and Recreation Department recommends approval.
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3359)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: May 9, 2017
Reference: Consider award of Bid Q-0417-02 for a Tree Maintenance Services Annual Contract,
by Elite Tree Service, as budgeted; and authorize the City Manager to sign all
necessary documents.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and
Facilities
Introduction:
On March 24, 2017, the Parks and Recreation Department solicited bids for Tree Maintenance
Services. On April 11, 2017 seven (7) tree maintenance vendors turned in bids for consideration.
Elite Tree Service was the “low bid” and offers the “best value”.
Bid Q-0417-02 for Tree Maintenance Services Opened April 11, 2017. Contract includes
structural pruning, hazardous limb and tree removal, stump grinding and debris haul-off.
Seven (7) bids received (bid tabulation attached).
Bid was “Best Value” instead of “Low Bid” with weighted evaluation criteria.
Budgeted amount of $50,000.00.
Contract term is for one-year with options to renew four (4) additional one year terms.
Analysis:
In order to properly maintain the public forest, the City of Coppell annually contracts with a
professional tree maintenance company. The contract is for trimming and pruning for aesthetic and
functional purposes, removal of hazardous limbs and trees and stump grinding. This contract covers
emergency removal of downed or damaged trees after weather events as well as regular maintenance
that is necessary for the health of the forest and the safety of the community.
The Parks and Recreation Department worked with Purchasing to bid this contract. The evaluation
criteria included: purchase price, reputation of the bidder and of the bidder’s goods and services,
quality of the bidder’s goods or services, extent to which the goods or services meet the municipality’s
needs, bidder’s past relationship with the municipality, impact on the ability of the municipality to
2
comply with laws and rules relating to contracting with historically underutilized businesses and
nonprofit organizations employing persons with disabilities, total long-term cost to the municipality
to acquire the bidder’s goods or services, and relevant criteria specifically listed in the request for
bids or proposals.
Based on current and previous work history since 2008 with the City of Coppell, lowest bid,
equipment and manpower to handle the job, and strong references, it is recommended that Elite Tree
Service be awarded Bid Q-0417-02 for the Tree Maintenance Services Annual Contract.
Legal Review:
The Purchasing Department has reviewed the documents and determined that this is an appropriate
method of contracting with this firm.
Fiscal Impact:
The fiscal impact of this Agenda item is $50,000.00; as budgeted for in the City of Coppell
Reforestation and Natural Areas Fund.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
City of Coppell
April 11, 2017
LINE ITEM
Preservation
Tree Elite Tree Service
Smith Lawn and
Tree Arbormasters Quality Tree Earthworks VENDOR LINE ITEM Price per Mowing
PRUNING
ACCORDING TO
ANSI A300
STANDARD
REVISED 2008 1
2 man crew (1) tree
climber (1) ground
man $130/hr.$98/hr.$109/hr.$160/hr.$257.50/hr.$115/hr.
2
3-man crew (2) tree
climbers (1) ground
man $195/hr.$147/hr.$155/hr.$185/hr.$314.875/hr.$143/hr.
TREE REMOVAL
ACCORDING TO
ANSI Z133, 1
STANDARDS
REVISED 2012 3
2 man crew (1) tree
climber (1) ground
man $130/hr.$98/hr.$109/hr.$160/hr.$280/hr.$115/hr.
4
3-man crew (2) tree
climbers (1) ground
man $195/hr.$147/hr.$155/hr.$185/hr.$343.75/hr.$143/hr.
EMERGENCY
RESPONSE 5
2 man crew (1) tree
climber (1) ground
man $170/hr.$98/hr.$125/hr.$190/hr.$280/hr.$115/hr.
6
3-man crew (2) tree
climbers (1) ground
man $255/hr.$147/hr.$185/hr.$215/hr.$355/hr.$143/hr.
GENERAL
SERVICES 7 Stump grinding $6.00/inch $3.00/inch $4.00/inch $6.00/inch $4.00/inch $7.00/inch
8 Disposal fee N/A $40/Truck $0 $2.50 $14.50 $95.00
BID #Q-0417-02 Tree Maintenance Services
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3366
File ID: Type: Status: 2017-3366 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
05/01/2017File Created:
Final Action: Manhole RehabFile Name:
Title: Consider approval to award a contract to Fuquay Inc. to perform manhole
rehabilitation; in the amount of $200,000.00; through a Buy Board
Cooperative Purchasing Program; and authorizing the City Manager to sign
any necessary documents.
Notes:
Agenda Date: 05/09/2017
Agenda Number: E.
Sponsors: Enactment Date:
Memo - Manhole Rehab.pdf, Exhibit Manhole
Repairs Identified by RJN and Staff.pdf, Inflow
Source Report Final.pdf, Manhole Rehabilitation
Recommendation.pdf, Manhole Repair List.pdf,
Manhole Repair Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3366
Title
Consider approval to award a contract to Fuquay Inc. to perform manhole rehabilitation; in
the amount of $200,000.00; through a Buy Board Cooperative Purchasing Program; and
authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds have been set aside in the Water/Sewer Retained Earnings for this project.
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3366)
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: May 9, 2017
Reference: Contract with Fuquay, Inc. for Manhole Rehabilitation
2030: Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Total contract amount is $200,000.00, as provided in the Water/Sewer fund balance.
This work will be contracted through a Buy Board Cooperative Purchasing Program.
These manholes were identified in our Inflow and Infiltration study completed by the RJN
Group.
This contract will repair approximately 30-50 manholes of the 75 identified in the study.
Introduction:
This agenda item is being presented to consider approval to award a contract to Fuquay Inc. to perform
manhole rehabilitation, in the amount of $200,000.00, through a Buy Board Cooperative Purchasing
Program; and authorizing the City Manager to sign any necessary documents. Buy Board is a Local
Government Purchasing Cooperative created in accordance with Section 791.001 of the Texas
Government Code. Its purpose is to obtain the benefits and efficiencies that can accrue to members
of a cooperative, to comply with state bidding requirements, and to identify qualified vendors of
commodities, goods, and services.
Analysis:
The City of Coppell hired the RJN Group to complete a study to determine where we have possible
failures in our sanitary sewer system. This study consisted of installing meters throughout the system
to determine the locations of abnormally high flows during rain events (Phase I). Once that data was
collected it was then determined that there were two basins that were the main contributors to the
high flow. These basins are located on the north end of town adjacent to both Cottonwood Branch
Creek and Denton Creek. These two basins were then inspected utilizing field inspection and Closed
Circuit Television. Approximately 22,000 feet of pipe and 75 manholes were inspected (Phase II).
Of the 75 manholes inspected, about half need minor fixes/repairs such as replacing bolts, rim seals,
frame seals and cover the pick holes. The other half need more attention, such as: complete lining of
2
the inside walls; pipe sealing; and partial replacement. In addition to the 75 manholes, the Utility
Division has identified 23 additional manholes that need attention, three of them immediately. Those
three are the initial three for this project and they are located at 780 South MacArthur near Belt Line.
The manhole rehabilitation work begins Phase III of the overall Inflow and Infiltration program. This
work will consist of repairing manholes with new grout, manhole lids, manhole rings and a sprayed-
on liner on the inside of the manhole to seal it. This work will reduce the amount of inflow and
infiltration into our wastewater system and extend the life of the manholes. At a future Council
meeting, we will seek approval of a contract to begin repairs to some of the sewer mains in these
areas.
Legal Review:
The Purchasing Department has reviewed the documents and determined that this is an appropriate
method of contracting with this firm.
Fiscal Impact:
The fiscal impact of this Agenda item is $200,000.00, and available in the manhole rehabilitation
3220 account in Fund Balance.
Recommendation:
The Engineering Department recommends approval of this contract with Fuquay Inc.
MANHOLE REHABILITATIONCreated in ACAD20151 INCH = 1 MILE0W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2017.dwg\MANHOLE REHABILITATION LOCCreated on: May 4, 2017 by Kevin Rubalcaba1/31/2 1
1 INCH = FT.012001200600Manhole RehabilitationCreated in ACAD2015W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2017.dwg\MANHOLE REHABILITATIONCreated on: May 4, 2017 by Kevin Rubalcaba2/3SANITARY SEWER LINERJN I&I STUDY MANHOLES
1 INCH = FT.0505025Manhole RehabilitationCreated in ACAD2015W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2017.dwg\MANHOLE REHABILITATIONCreated on: May 4, 2017 by Kevin Rubalcaba3/3SANITARY SEWER LINECITY IDENTIFIED MANHOLES
Inflow Source ReportBasin/Structure Street Address Typ Source Rehabilitation WorkFlow ( GPD )CostRatio( $/GPD ) ( $ )RepairFlow ( GPD )CumlativeCost ( $ )CumlativeProject Number18-2925-00Coppell, TX 2015 SSES Part 2ACOP-10 SS1070 523 N Moore Rd Inflow Cracked Wall Wall - Coat Manhole Wall 144,000 $200 0.001144,000 $200COP-07 SS1204 627 Lake Park Dr Inflow Cover Missing Bolts Replace Cover Bolts 20,811 $100 0.005164,811 $300COP-10 EOL COP-10 SS2167 N DENTON TAP RD Inflow Pipe w/ Hole Repair 19,440 $600 0.031184,251 $900COP-14 SS0255 429 N Denton Tap Rd Inflow Frame Seal/Ponding Repair Frame Seal 14,400 $750 0.052198,651 $1,650COP-10 SS2169 575 N Denton Tap Rd Inflow Cover Missing Bolts Replace Cover Bolts 1,728 $100 0.058200,379 $1,750COP-10 SS0156 204 Rustic Meadow Way Inflow Frame Seal/Ponding Repair Frame Seal 11,520 $750 0.065211,899 $2,500COP-11 SS0668 621 Gifford Ct Inflow Cover Missing BoltsReplace Cover Bolts 1,152 $100 0.087213,051 $2,600COP-10 SS0156 204 Rustic Meadow Way Inflow Cracked Corbel Corbel - Coat Corbel 3,168 $500 0.158216,219 $3,100COP-10 SS2168 575 N Denton Tap Rd Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231216,651 $3,200COP-10 SS2167 375 N Denton Tap Rd Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231217,083 $3,300COP-10 SS1327 430 Copperstone Trail Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231217,515 $3,400COP-11 SS1328 466 Copperstone Trail Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231217,947 $3,500COP-11 SS1329 520 Layton Dr Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231218,379 $3,600COP-11 SS0846 700 Gifford Ct Inflow Cover Missing BoltsReplace Cover Bolts 432 $100 0.231218,811 $3,700COP-10 SS2170 546 N Denton Tap Rd Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231219,243 $3,800COP-11 SS0845 700 Gifford Ct Inflow Cover Missing BoltsReplace Cover Bolts 432 $100 0.231219,675 $3,900COP-10 SS2172 208 Rustic Meadow Way Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231220,107 $4,000COP-10 SS2371 363 N Denton Tap Rd Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231220,539 $4,100COP-10 SS2173 216 Rustic Meadow Way Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231220,971 $4,200COP-10 SS2370 385 N Denton Tap Rd Inflow Cover Missing Bolts Replace Cover Bolts 432 $100 0.231221,403 $4,300COP-14 SS1145 185 W Parkway Blvd Inflow Cover Missing Bolts Replace Cover Bolts 288 $100 0.347221,691 $4,400COP-11 SS2533 621 Gifford Ct Inflow Cover Missing BoltsReplace Cover Bolts 288 $100 0.347221,979 $4,500COP-11 SS0669 621 Gifford Ct Inflow Cover Missing BoltsReplace Cover Bolts 288 $100 0.347222,267 $4,600COP-10 SS1410 140 Rustic Meadow Way Inflow Cracked Corbel Corbel - Coat Corbel 1,440 $500 0.347223,707 $5,100COP-14 SS1625 185 Parkway Blvd Inflow Defective Cover(Pick Replace Manhole Cover 720 $250 0.347224,427 $5,350COP-14 SS1617 311 Martel Ln Inflow Cracked Corbel Corbel - Coat Corbel 1,080 $500 0.463225,507 $5,850COP-14 SS0155 353 N Denton Tap Rd Inflow Cracked CorbelCorbel - Coat Corbel 1,080 $500 0.463226,587 $6,350COP-07 SS1807 635 N MacArthur Blvd Inflow Frame Seal Repair Frame Seal 1,440 $750 0.521228,027 $7,100COP-14 SS0155 353 N Denton Tap Rd Inflow Frame Seal Repair Frame Seal 1,440 $750 0.521229,467 $7,850Wednesday, January 04, 2017Page 1 of 2
Basin/StructureStreet AddressTyp Source Rehabilitation WorkFlow ( GPD )CostRatio( $/GPD ) ( $ )RepairFlow ( GPD )CumlativeCost ( $ )CumlativeProject Number18-2925-00Coppell, TX 2015 SSES Part 2ACOP-10 SS2166424 N Moore RdInflow Frame SealRepair Frame Seal1,440 $750 0.521230,907 $8,600COP-10 SS2175250 Natches TraceInflow Frame SealRepair Frame Seal1,440 $750 0.521232,347 $9,350COP-15 SS0148234 Parkway BlvdInflow Frame SealRepair Frame Seal720 $750 1.042233,067 $10,100COP-07 SS0107623 Glen Lakes DrInflow Frame SealRepair Frame Seal720 $750 1.042233,787 $10,850COP-07 SS1816623 Glen Lakes DrInflow Frame SealRepair Frame Seal720 $750 1.042234,507 $11,600COP-10 SS2170546 N Denton Tap RdInflow Frame SealRepair Frame Seal720 $750 1.042235,227 $12,350COP-10 SS2172208 Rustic Meadow Way Inflow Frame SealRepair Frame Seal720 $750 1.042235,947 $13,100COP-10 SS2370385 N Denton Tap RdInflow Frame SealRepair Frame Seal720 $750 1.042236,667 $13,850COP-10 SS2164420 Parkwood LnInflow Frame SealRepair Frame Seal720 $750 1.042237,387 $14,600COP-07 SS1813634 Glen Lakes DrInflow Frame SealRepair Frame Seal720 $750 1.042238,107 $15,350COP-07 SS1816623 Glen Lakes DrInflow Broken Frame Replace Frame and Cover 173 $950 5.498238,280 $16,300Total Sources:40Total Flow (gpd): 291,100 Total Cost: $16,300Wednesday, January 04, 2017Page 2 of 2
Manhole Rehabilitation Recommendations
Project Number 18-2925-00
Coppell, TX 2016 SSES Part 2A
Manhole Repair Description Street Address Construction MHType Surface Depth Rehab Cost Inflow Infilt Ratio
COP-07 SS0107 Grout Lower 18" of Manhole, Repair Bench/Trough, and Install Internal Chimney Seal 623 Glen Lakes Dr Precast Manhole Non-Paved 19.95 1,700 720 1,152 0.908
COP-07 SS1204 Install Bolts/Gasket for Bolted Cover 627 Lake Park Dr Precast Manhole Non-Paved 18.09 100 20,811 0 0.005
COP-07 SS1803 Grout Walls/Joints 400 Glen Lakes Dr Poured Manhole Non-Paved 24.7 1,647 0 1,152 1.429
COP-07 SS1807 Replace Cover/Frame/Frame Seal 635 N MacArthur Blvd Precast Manhole Non-Paved 15.29 1,050 1,440 0 0.729
COP-07 SS1816 Complete Manhole Rehab and External Chimney Seal w/o New Frame and Cover 623 Glen Lakes Dr Precast Manhole Non-Paved 23.28 5,175 893 2,117 1.719
COP-07 SS1816A Grout Lower 18" of Manhole and Repair Bench/Trough 623 Glen Lakes Dr Precast Manhole Non-Paved 23.34 1,000 0 1,037 0.965
COP-07 SS1847 Grout Lower 18" of Manhole and Repair Bench/Trough 623 Glen Lakes Dr Precast Manhole Non-Paved 22.39 1,000 0 9,360 0.107
COP-10 SS0156 Grout Lower 18" of Manhole and Replace Cover/Frame/Frame Seal 204 Rustic Meadow Way Poured Manhole Non-Paved 13.58 3,100 14,688 1,037 0.197
COP-10 SS0393 Grout Lower 18" of Manhole and Repair Bench/Trough 457 Phillips Dr Precast Manhole Paved 21.9 1,000 0 2,880 0.347
COP-10 SS0668 Install Bolts/Gasket for Bolted Cover 621 Gifford Ct Poured Manhole Non-Paved 10.56 100 1,152 0 0.087
COP-10 SS0669 Install Bolts/Gasket for Bolted Cover 621 Gifford Ct Poured Manhole Non-Paved 10.78 100 288 0 0.347
COP-10 SS0845 Install Bolts/Gasket for Bolted Cover 700 Gifford Ct Poured Manhole Non-Paved 11 100 432 0 0.231
COP-10 SS0846 Install Bolts/Gasket for Bolted Cover 700 Gifford Ct Poured Manhole Non-Paved 8.2 100 432 0 0.231
COP-10 SS1327 Install Bolts/Gasket for Bolted Cover 430 Copperstone Trail Poured Manhole Non-Paved 14.05 100 432 0 0.231
COP-10 SS1328 Install Bolts/Gasket for Bolted Cover 466 Copperstone Trail Poured Manhole Non-Paved 10.8 100 432 0 0.231
COP-10 SS1329 Cementitious Coating and Install Bolts/Gasket for Bolted Cover 520 Layton Dr Poured Manhole Non-Paved 12.3 2,068 432 1,440 1.105
COP-10 SS1410 Cementitious Coating 140 Rustic Meadow Way Poured Manhole Non-Paved 12.58 2,013 1,440 720 0.932
COP-10 SS1411 Grout Lower 18" of Manhole and Repair Bench/Trough 140 Rustic Meadow Way Poured Manhole Non-Paved 13.17 1,000 0 720 1.389
COP-10 SS1651 Grout Lower 18" of Manhole and Repair Bench/Trough 434 Copperstone Trail Poured Manhole Non-Paved 14.08 1,000 0 720 1.389
COP-10 SS2164 Grout Walls/Joints and Install External Chimney Seal 420 Parkwood Ln Precast Manhole Non-Paved 18.9 1,760 720 720 1.222
COP-10 SS2166 Replace Cover/Frame/Frame Seal 424 N Moore Rd Precast Manhole Paved 11.75 1,450 1,440 0 1.007
COP-10 SS2167 Install Bolts/Gasket for Bolted Cover 375 N Denton Tap Rd Poured Manhole Non-Paved 15.12 100 432 0 0.231
COP-10 SS2168 Install Bolts/Gasket for Bolted Cover 575 N Denton Tap Rd Poured Manhole Non-Paved 16.08 100 432 0 0.231
Manhole Rehabilitation Recommendations
Project Number 18-2925-00
Coppell, TX 2016 SSES Part 2A
Manhole Repair Description Street Address Construction MHType Surface Depth Rehab Cost Inflow Infilt Ratio
COP-10 SS2169 Install Bolts/Gasket for Bolted Cover 575 N Denton Tap Rd Poured Manhole Paved 19.94 100 1,728 0 0.058
COP-10 SS2170 Replace Cover/Frame/Frame Seal 546 N Denton Tap Rd Poured Manhole Non-Paved 18.31 1,050 1,152 0 0.911
COP-10 SS2173 Install Bolts/Gasket for Bolted Cover 216 Rustic Meadow Way Poured Manhole Non-Paved 16.24 100 432 0 0.231
COP-10 SS2175 Replace Cover/Frame/Frame Seal 250 Natches Trace Poured Manhole Non-Paved 14.75 1,050 1,440 0 0.729
COP-10 SS2370 Replace Cover/Frame/Frame Seal 385 N Denton Tap Rd Poured Manhole Non-Paved 12.11 1,050 1,152 0 0.911
COP-10 SS2371 Install Bolts/Gasket for Bolted Cover 363 N Denton Tap Rd Poured Manhole Non-Paved 14.8 100 432 0 0.231
COP-10 SS2533 Install Bolts/Gasket for Bolted Cover 621 Gifford Ct Precast Manhole Non-Paved 5.28 100 288 0 0.347
COP-10 SS2534 Grout Lower 18" of Manhole and Repair Bench/Trough 615 Westminster Ct Poured Manhole Non-Paved 16.88 1,000 0 720 1.389
COP-14 SS0155 Compete Manhole Rehab w/ New Frame and Cover 353 N Denton Tap Rd Precast Manhole Non-Paved 9.66 3,171 2,520 360 1.101
COP-14 SS0255 Replace Cover/Frame/Frame Seal 429 N Denton Tap Rd Precast Manhole Non-Paved 0 1,050 14,400 0 0.073
COP-14 SS1145 Install Bolts/Gasket for Bolted Cover 185 W Parkway Blvd Precast Manhole Non-Paved 8.59 100 288 0 0.347
COP-14 SS1617 Complete Manhole Rehab w/o New Frame and Cover 311 Martel Ln Precast Manhole Non-Paved 12.5 2,600 1,080 1,757 0.917
COP-14 SS1625 Replace Cover/Frame/Frame Seal 185 Parkway Blvd Poured Manhole Non-Paved 6.48 1,050 720 0 1.458
COP-15 SS0148 Cementitious Coating and Install External Chimney Seal 234 Parkway Blvd Precast Manhole Non-Paved 15.19 2,930 720 1,152 1.565
Report Totals:Total Costs: $41,313 Total Inflow:72,968
Total Infiltration:25,891
Total Flow:98,859
Additional Manhole Repairs identified by the Utility DivisionAddress Street Date Repaired Original Install Date Age Scheduled Inspection780 S. MacArthur 2015 2004 11 2015 Red=Immediate Repairs Needed777 S. MacArthur 2015 1988 27 2015780 S. MacArthur 2015 2004 11 2015360 N. Coppell Rd. 2015 1978 37 2015601 Canyon 2015 1981 34 2015620 N. Coppell Rd. 2015 1997 18 2015234 E. Parkway Blvd 2015 1976 39 2015364 N. Denton Tap Rd. 2015 1978 37 2015???? Andy Brown East (Natural Area) 2015 7/31/197640 2016 Repairs Made in December 2016810 Denton Tap Rd. 10/31/197838 2017628 East Bethel Rd. 2017538 Waterview 7/30/199620 2017337 Waterview 8/1/198829 2017457 Phillips 7/31/197640 2017441 Parkway 4/30/1983 34 2017133 Cottonwood 7/31/197640 2017149 Cottonwood 7/31/201740 2017780 S. MacArthur 12/15/200413 2016780 S. MacArthur 12/15/200413 2016780 S. MacArthur 12/15/200413 2016618 Oak Grove Ln. 10/31/197839 2015618 Oak Grove Ln. 10/31/197839 2015615 Oak Grove Ln. 10/31/197839 2015Yellow= Needs Repair SoonGreen= Repairs Made
FUQUAY, INC.
6601 Park Ln Sachse, Tx, 75048
DATE:April 4, 2017
PROJECT:CITY OF COPPELL
ITEM 17 Discount
Unit Quantity List Price Total 7% Discount Price Total Price Total
17103 Condition Standards and Repair Methods -- Condition SQFT 961 $40.50 $38,920.50 -$2.84 $37.67 $36,196.07 $32.50 $31,232.50
17108 Manhole Bench and Invert Repair 6' Diameter Base EA 3 $909.50 $2,728.50 -$63.67 $845.84 $2,537.51 $490.00 $1,470.00
17112 New manhole frame and cover EA $1,439.00 EA 3 $1,439.00 $1,439.00 $100.73 $1,338.27 $1,338.27 $1,150.00 $3,450.00
$43,088.00 $40,071.84 $36,152.50
ITEM 17 Discount
Unit Quantity List Price Total 7% Discount Price Total Price Total
17103 Condition Standards and Repair Methods -- Condition 3 (1" CRM + 250 mils SprayWall PCM)SQFT AS NEEDED $40.50 -$2.84 $37.67 $34.50
17104 Inflow & Infiltration Repair -- Injection of Chemical Grout Material GAL AS NEEDED $267.50 -$18.73 $248.78 $150.00
17105 Inflow & Infiltration Repair -- Injection of Chemical Grout Material, Labor & Equipment HR AS NEEDED $203.50 $14.25 $189.26 $100.00
17106 Manhole Bench and Invert Repair 4' Diameter Base EA AS NEEDED $669.00 -$46.83 $622.17 $490.00
17110 Structure Base Repair (any size)SQFT AS NEEDED $43.00 -$3.01 $39.99 $28.00
17115 Manhole Rehabilitation - Cementitious (CRM) only -- 1/2 inch thickness SQFT AS NEEDED $18.00 -$1.26 $16.74 $7.00
17116 Manhole Rehabilitation - Cementitious (CRM) only -- 1 inch thickness SQFT AS NEEDED $24.50 -$1.72 $22.79 $12.50
17118 Manhole Rehabilitation - Polyurethane (PCM) - Additional 1 mil thickness SQFT AS NEEDED $0.21 -$0.01 $0.20 $0.15
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED, AND THE WORK TO BE PERFORMED IN ACCORDANCE WITH THE
DRAWING AND SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A SUBSTANTIAL WORKMANLIKE
MANNER. ANY ALTERATION OR DEVIATION FROM SPECIFICATIONS AND DRAWINGS INVOLVING EXTRA COSTS WILL BE
EXECUTED ONLY UPON WRITTEN ORDERS AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE QUOTATION.
WORKER'S COMPENSATION AND PUBLIC LIABILITY INSURANCE ON ABOVE WORK TO BE FURNISHED BY FUQUAY, INC.
THERE MAY BE AN ADDITIONAL CHARGE FOR PROVIDING A WAIVER OF SUBROGATION AND/OR BEING
LISTED AS AN ADDITIONAL INSURED ON FUQUAY'S INSURANCE. THE CHARGE SHALL BE EQUAL TO THE
AMOUNT CHARGED TO FUQUAY FOR SAID SERVICE.
EXCLUSIONS:
SALES TAX BARRICADES, SIGNS, TRAFFIC HANDLING
PERMITS, BURDENS, FEES INFILTRATION REPAIR
WASTE HAUL-OFF DEWATERING
SURVEYING ALL BYPASS PUMPING AND PIPE PLUGGING
SITE CLEARING BOND, SALES TAX, AND OCP
PROVIDING AND/OR PERFORMING ANY TESTING
TERMS:
PAYMENT FOR SERVICES SHALL BE DUE AND PAYABLE WITHIN THIRTY DAYS OF THE DATE/MONTH THE WORK IS ACCEPTED BY:
PERFORMED. THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN THIRTY DAYS.
COMPANY:
RESPECTFULLY SUBMITTED,
NAME:
FUQUAY, INC.TITLE:
Structure (Manhole) Rehabilitation and Corrosion Protection
and Corrosion Protection and Additional Associated Items
ADDITIONAL ITEMS IF NEEDED
MEMBER PRICING
PROJECT SPECIFIC
Structure (Manhole) Rehabilitation and Corrosion Protection
and Corrosion Protection and Additional Associated Items
PROPOSAL
DISCOUNTED PRICING
and Water Tank Asset Management #462-14
LIST PRICING
Cured In Place Pipe & Pipeline Rehabilitation, Underground Asset Renewal,
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3368
File ID: Type: Status: 2017-3368 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
05/01/2017File Created:
Final Action: Crane Truck ProcurementFile Name:
Title: Consider approval for the purchase of one replacement crane truck for the
Public Works Department in the amount of $99,838.00; as budgeted; and
authorizing the City Manager to sign any necessary documents.
Notes:
Agenda Date: 05/09/2017
Agenda Number: F.
Sponsors: Enactment Date:
Crane Truck Memo.pdf, Crane Truck Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3368
Title
Consider approval for the purchase of one replacement crane truck for the Public Works
Department in the amount of $99,838.00; as budgeted; and authorizing the City Manager to
sign any necessary documents.
Summary
Fiscal Impact:
Funds have been budgeted in the Utility Operations - Motor Vehicle Account for this
purchase. (02-03-17-5010)
Staff Recommendation:
The Engineering Department recommends approval.
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3368)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: May 9, 2017
Reference: Consider approval for the purchase of one replacement crane truck for the Public
Works Department in the amount of $99,838.00.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure
and Facilities
General Information:
Vehicle to be replaced has reached the end of its service life
Funding is included in the FY 2016-17 for these purchases.
Contract pricing obtained through State of Texas Contract.
Introduction:
In an effort to operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy
on all vehicles & equipment introduced into the fleet. During its service life, each vehicle & piece of
equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours,
condition, obsolescence and the ability to perform required tasks. The vehicle being replaced has
reached the point in its service life where it has been determined that replacement is prudent.
Analysis:
The vehicle scheduled for replacement was carefully selected with the using department and Fleet
Services working together to ensure reduced downtime, maximized efficiency and increased
productivity. Consequences of not funding this purchase include decreased vehicle availability,
increased operating costs and reduced service levels to our community and internal customers.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $99,838.00
2
Recommendation:
The Fleet Services Division of the Engineering and Public Works Department recommends approval.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3371
File ID: Type: Status: 2017-3371 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation Board
05/01/2017File Created:
Final Action: Park BoardFile Name:
Title: Consider approval of the resignation of Janet Maccubbin from the Park
Board and to recommend alternate board member, Earl Nesbitt, to fill the
remaining unexpired term.
Notes:
Agenda Date: 05/09/2017
Agenda Number: G.
Sponsors: Enactment Date:
Memo.pdf, Resignation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3371
Title
Consider approval of the resignation of Janet Maccubbin from the Park Board and to
recommend alternate board member, Earl Nesbitt, to fill the remaining unexpired term.
Summary
See attached memo.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Parks and Recreation Department recommends approval.
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3371)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: May 9, 2017
Reference: Consider acceptance of the resignation of Janet Maccubbin from the Park Board and
moving the alternate member, Earl Nesbitt, into the role of regular member for the
remainder of the unexpired term.
2030: Sense of Community: Residents and Businesses Engaged and Contributing to the
Coppell Community.
Introduction:
Janet Maccubbin has submitted her resignation from the Parks and Recreation Board and has
announced that her last meeting was that of May 1, 2017. Therefore, the regular membership of the
Board will be reduced by one. There are currently two alternate members of the Board who are highly
involved and would make logical replacements for Ms. Maccubbin’s vacated position. Earl Nesbitt
and Nick Pascal currently hold the two positions of alternate members.
Analysis:
Earl Nesbitt has held the position of alternate member to the Board longer than Mr. Pascal and has
more experience with the workings of the Board. The two Councilmembers who interviewed citizens
for the current Park Board have recommended that Mr. Nesbitt be moved to the regular position to
replace Ms. Maccubbin. There has not been a recommendation to replace the alternate position that
would result if Mr. Nesbitt is moved to the regular position.
Legal Review:
None required for this item.
Fiscal Impact:
There is no fiscal impact for this item.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3372
File ID: Type: Status: 2017-3372 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
05/02/2017File Created:
Final Action: BOA ResignationFile Name:
Title: Consider approval of the resignation of Harold Copher, Jr. from the Board
of Adjustment.
Notes:
Agenda Date: 05/09/2017
Agenda Number: H.
Sponsors: Enactment Date:
Memo - BOA Resignation.pdf, BOA Resignation -
Copher.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3372
Title
Consider approval of the resignation of Harold Copher, Jr. from the Board of Adjustment.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3372)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
THE ·CITY·OF
MEMORANDUM
To: Mayor and City Council
From: Suzanne Arnold, Chief Building Official
Date: May 5, 2017
Reference: Resignation of Board of Adjustments Member
2030: Special Place to Live
Executive Summary:
Mr. Harold Copher, Jr., is resigning his position on the Board of Adjustments/Building & Standards
Commission
Analysis:
Mr. Copher is resigning his position on the Board, effective immediately, because his family is
relocating to Austin in May. He has served as an Alternate Member. His term expires in December
of2017. It is not essential that this vacancy be filled immediately.
Legal Review:
N /A
Fiscal Impact:
N /A
Recommendation:
Accept Harold Copher's resignation from the Board of Adjustments
From: Harold Copher Jr. [mailto:hcopherjr@gmail.com]
Sent: Tuesday, Aprilll, 2017 4:29 PM
To: Rachael Evans <REvans@coppelltx .gov>
Subject: Re: May BOA Meeting
To whom it may concern:
Please consider this correspondence as confirmation of my intent to resign from the Coppell Board of
Adjustment effective April 30, 2017. My wife and I will be relocating to Austin, Texas upon the sale of our
house on May 11. I appreciate very much the opportunity to serve on this board at two different times while a
citizen of Coppell.
Sincerely,
Harold Copher, Jr.
123 Trinity Court
Coppell, TX 75019-4308
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3355
File ID: Type: Status: 2017-3355 Agenda Item Agenda Ready
1Version: Reference: In Control: Library
04/27/2017File Created:
Final Action: CloudLink Interlocal AgreementFile Name:
Title: Consider approval to enter into an interlocal agreement between the
municipalities of Lewisville, Burleson, Carrollton, Colleyville, Euless,
McKinney, Flower Mound, Southlake, Sachse, Little Elm, and the City of
Coppell to allow Coppell citizens to access the Bibliotheca cloudLibrary
digital resources in the named cities; and authorizing the Mayor to sign any
necessary documents.
Notes:
Agenda Date: 05/09/2017
Agenda Number: I.
Sponsors: Enactment Date:
Staff Memo - cloudLinkInterlocalAgreement.pdf, Final
cloudLink Interlocal Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3355
Title
Consider approval to enter into an interlocal agreement between the municipalities of
Lewisville, Burleson, Carrollton, Colleyville, Euless, McKinney, Flower Mound, Southlake,
Sachse, Little Elm, and the City of Coppell to allow Coppell citizens to access the
Bibliotheca cloudLibrary digital resources in the named cities; and authorizing the Mayor to
sign any necessary documents.
Summary
The library began offering access to cloudLibrary (3M) eBooks in August 2012. The
collection size and usage has increased significantly from that time. We currently have over
4,200 patrons registered to use cloudLibrary and we own 5,990 items. Digital materials are
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3355)
generally more expensive than print; sharing resources between libraries will enhance the
collection and provide residents with significantly more options, while allowing the member
libraries to leverage budget dollars more effectively.
Fiscal Impact:
To meet the requirements of the interlocal agreement, the Cozby Library and Community
Commons must spend $10,000 or $24,500 (10% of our proposed materials budget) on
purchasing new digital content for FY17-18, whichever is less.
The Cozby Library and Community Commons has allocated the following costs in the
proposed FY 17-18 budget:
·$35,000 for digital content
·$1,000 annual service fee for cloudLink
·$36,000 total cost
Staff Recommendation:
The Library Department recommends approval of this item.
Goal Icon:
Sustainable City Government
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Amy Pittman-Hassett, Librarian Supervisor
Date: April 28, 2017
Reference: Consider approval to enter into an interlocal agreement between the municipalities of
Lewisville, Burleson, Carrollton, Colleyville, Euless, McKinney, Flower Mound,
Southlake, Sachse, Little Elm, and the City of Coppell to allow Coppell citizens to
access the Bibliotheca cloudLibrary digital resources in the named cities ; and
authorizing the Mayor to sign any necessary documents.
2030: Community Wellness and Enrichment, Sustainable City Government
Introduction:
The library began offering access to cloudLibrary (3M) eBooks in August 2012. The collection size
and usage has increased significantly from that time. We currently have over 4,200 patrons registered
to use cloudLibrary and own 5,990 items. In FY 2016 alone, we had over 26,600 eBook checkouts.
Analysis:
Area libraries met in August 2016 with representatives from Bibliotheca to discuss cloudLink and the
idea of forming an interlocal arrangement to share digital resources (both eBooks and eAudiobooks).
There were several features of cloudLink that made it a promising match for our community:
Each library individually selects, purchases, and owns materials
The circulation period is based on the circulation policies of the cardholder’s library
The cardholder can only place hold requests on materials from her own library, thus ensuring
that high-demand titles serve the owning community before being available to others
If a library choses to discontinue cloudLink, they retain access to all materials they had
previously purchased
Over the next several months, the first version of an interlocal agreement was drafted. Area libraries
met again in January 2017 with representatives from Bibliotheca to further discuss interest in
cloudLink, and again in February 2017 to finalize the interlocal agreement. Copies of the agreement
were sent to each municipality’s legal representation to ensure that there were no suggested changes.
2
Among other points, the interlocal agreement stipulates that:
Libraries must meet a minimum financial commitment of spending $10,000 or 10% of its
overall materials budget, whichever is less, to purchasing new digital content for their own
collections
Libraries may choose to leave the interlocal agreement without penalty
A coordinating committee will be established, comprised of the eleven libraries in this
interlocal agreement, that will enforce the terms of the agreement and approve any new
libraries to be added to the interlocal agreement
Approval of this agreement will greatly increase the borrowing power of our library card holders. The
combined cloudLibrary collection will include over 28,000 eBooks and nearly 3,000 eAudiobooks.
Legal Review:
Reviewed by Bob Hager on 4/17/17
Fiscal Impact:
To meet the requirements of the interlocal agreement, the Cozby Library and Community Commons
must spend $10,000 or $24,500 (10% of our proposed materials budget) on purchasing new digital
content for FY17-18, whichever is less.
The Cozby Library and Community Commons has allocated the following costs in the proposed FY
17-18 budget:
$35,000 for digital content
$1,000 annual service fee for cloudLink
$36,000 total cost
Recommendation:
The Library Department recommends approval of this item.
Page 1 ILA for Mutual Access to CloudLibrary Digital Resources
INTERLOCAL AGREEMENT
FOR MUTUAL ACCESS TO CLOUDLIBRARY DIGITAL RESOURCES
This Interlocal Agreement (“Agreement”) is made and entered into by and among the local
governments which have executed it (“Parties”). The Parties, acting by and through their
authorized officers execute this Agreement pursuant to Texas Government Code, Chapter 791,
known as the Interlocal Cooperation Act (the “Act”).
WHEREAS, the Parties are local governments engaged in promotion of public health and
welfare by providing easy access to the broad range of public library services to their citizens,
including Bibliotheca cloudLibrary digital resources; and
WHEREAS, the Parties desire to further expand public access to digital content by sharing
their respective Cloud Resources, as hereinafter defined, among their respective libraries; and
WHEREAS, the Bibliotheca cloudLink service allows libraries using the service to share
their Cloud Resources with each other; and
WHEREAS, the Act provides authorization for local governments to contract with one
another to provide governmental functions and services; and
WHEREAS, provision of public library services are governmental functions and services
under the terms of the Act;
WHEREAS, the governing body of each local government believes that the Agreement is
necessary for the benefit of the public and that each party has the legal authority to provide
governmental functions and services that are the subject of the Agreement; and
NOW, THEREFORE, upon and for the mutual consideration stated herein and other good
and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
Parties hereto agree as follows:
ARTICLE I
Definitions
Unless the context clearly indicates otherwise, the following words and phrases used in
this Agreement shall have the following meaning:
“Cloud Resources” shall mean all library content provided by the Parties for upload into
the Bibliotheca cloudLibrary for the mutual benefit, access and/or use of the Parties and their
Libraries.
“Coordinating Committee” shall mean the representatives selected to represent each
Party from the participating Parties in this Agreement.
Page 2 ILA for Mutual Access to CloudLibrary Digital Resources
“Library or Libraries” shall mean the library/ies and resources thereof of the Parties.
“Local Government” shall have the meaning given in Section 791.003 of the Act, as
amended.
ARTICLE II
Term
2.1 The initial term of this Agreement shall be for a period of ten (10) years beginning
on May 31, 2017, unless sooner terminated as provided herein (“Initial Term”). The Initial Term
may be extended by written agreement of the Parties for one or more five (5) year renewal terms
(each a “Renewal Term”); provided that any such renewal occurs not less than 30 days prior to the
end of the then current term.
ARTICLE III
Responsibilities of the Parties
3.1 Access. Each Library shall allow cardholders of the other Libraries to access and
check out its Cloud Resources through the Bibliotheca cloudLink service under the terms and
conditions of the cardholder’s Library, unless otherwise specified in the Agreement.
3.2 Policies and Procedures. The current policies and procedures of each Library shall
remain in effect, with no coordination or standardization required, except that the following
procedures shall be followed for shared Cloud Resources:
a. Cloud Resources may only be placed on hold by cardholders of the Library
which owns the Cloud Resource in question.
b. Available Cloud Resources may be checked out by any cardholder of a
participating Library.
c. The circulation period of the Cloud Resources are determined by the
circulation policies of the cardholder’s Library and may vary among
Libraries.
d. Each Library shall track the number of items checked out from their
respective Libraries and create an annual report by fiscal year of such data for
review by the Coordinating Committee. These reports shall be provided to
the Coordinating Committee annually by not later than January 1st.
e. Each Library shall submit an annual report of expenditures on Cloud
Resources in the preceding fiscal year as set by that Party to the Coordinating
Committee annually by not later than January 1st.
Page 3 ILA for Mutual Access to CloudLibrary Digital Resources
f. Each Library shall submit an annual report of their overall materials budget if
their expenditure on Cloud Resources is less than $10,000 per fiscal year.
This report shall be provided to the Coordinating Committee annually by not
later than January 1st.
3.3 Liaison Designated. By this Agreement, each Party designates its director of library
services or equivalent, as listed on each Party’s signature page hereto attached, to act on behalf of
the Party to ensure the performance of all duties and obligations of the designee’s Party as herein
stated, to serve as a liaison for the Party with and among the Parties, and, if necessary, to serve on
the Coordinating Committee.
3.4 Participation Requirements. Each Library shall spend a minimum of $10,000 or
10% of its overall materials budget, whichever is less, on Cloud Resources during each fiscal year
as set by that Party. Compliance with this section will not be required for an y fiscal year during
which a Party did not participate in this Agreement for the entire fiscal year. Compliance with this
and other requirements will be determined by the Coordinating Committee on an annual basis,
based on reports required by Article III.
3.5 Addition of Members. Any local government in the state of Texas which has
contracted for the use of the Bibliotheca cloudLibrary cloudLink service and agrees to abide by
the terms of this Agreement may join this Agreement as a Party upon approval by a majority of all
of the members of the Coordinating Committee. If approval is given, the new participating entity
shall join the Parties by adopting and executing this Agreement through an action of the Party’s
governing body.
3.6 Cost. Each Party will bear its own cost of performance under this Agreement.
ARTICLE IV
The Coordinating Committee
4.1 Coordinating Committee.
a. The Coordinating Committee membership shall be the designated liaisons
from the following local governments:
i. City of Lewisville
ii. City of Burleson
iii. City of Carrollton
iv. City of Colleyville
v. City of Coppell
vi. City of Euless
vii. Town of Flower Mound
viii. City of McKinney
ix. City of Sachse
x. City of Southlake
Page 4 ILA for Mutual Access to CloudLibrary Digital Resources
xi. Town of Little Elm
b. The Coordinating Committee shall have only the duties specifically outlined
in this Agreement. The Coordinating Committee shall have the authority to
adopt its own rules of procedure that are consistent with Article III, Section
3.2 and in compliance with terms of this Agreement.
c. A simple majority of all members of the Coordinating Committee shall
constitute a quorum to perform. A quorum of the Coordinating Committee
must participate in any decision made by the Coordinating Committee under
this Agreement.
d. The Coordinating Committee shall meet at least once every six (6) months.
Meetings shall be held in person, by conference call, or by another live remote
meeting access service.
e. A simple majority vote of all members of the Coordinating Committee shall
select a member to receive any reports and send any notices required under
this Agreement. This individual’s name and contact information shall be
provided to all Parties within thirty (30) days of the individual’s selection.
f. A simple majority vote of the Coordinating Committee members present shall
select a member to draft minutes outlining the items discussed and decisions
made by the Coordinating Committee at any given meeting. The minutes
shall be sent to the Coordinating Committee for approval within thirty (30)
days of the meeting, and must be approved by a majority of all members of
the Coordinating Committee within thirty (30) days of its distribution. The
minutes may be distributed and approval of the minutes provided to the drafter
via e-mail. These minutes shall be distributed to all Parties within ten (10)
days of their approval.
g. The Parties understand and agree that the Coordinating Committee shall not
be construed as a board or committee appointed by a governing body and shall
not be required to comply with the provisions of the Texas Open Meetings
Act, Chapter 551 of the Texas Government Code.
ARTICLE V
Termination
5.1 This Agreement may be terminated as follows:
a. Any Party may choose to terminate its participation in the Agreement with
sixty (60) days’ written notice to each of the members of the Coordinating
Committee at the notice address provided in this Agreement. The
termination of a Party’s participation in this Agreement shall not affect the
Page 5 ILA for Mutual Access to CloudLibrary Digital Resources
continuation of this Agreement in full force and effect with respect to the
remaining Parties.
b. A Party’s participation in the Agreement may be terminated for any reason,
including failure to comply with the terms of this Agreement, by an
affirmative vote of two-thirds (2/3) of all of the members of the Coordinating
Committee to remove the Party. Upon termination under this section, the
Coordinating Committee shall provide thirty (30) days’ written notice to the
Party which has been removed following the Committee’s decision. The
Coordinating Committee will contact Bibliotheca and notify them of the
Party’s removal.
c. In the event that the Bibliotheca cloudLibrary cloudLink program is no
longer available, this Agreement shall automatically terminate.
5.2 Upon termination, each Party will retain its rights, title and interest to all Cloud
Resources purchased by the Party during its time as a Party to this Agreement.
ARTICLE VI
Liability and Immunity
6.1 Liability and Immunity.
a. Handling of Claims. The Parties agree, to the extent authorized under the
constitution and laws of the State of Texas and without waiving any
immunity, right, protection, or defense therein, that each shall be
individually responsible for any and all claims for damages, cost, and
expenses to person or persons and property that may arise out of or be
occasioned by the intentional or negligent act or omission of its respective
officials, agents, representatives, and employees in the performance of this
Agreement, including but not limited to their acts of negligence or omission
in the provision of public library services, including the cloud based
services that are the subject to this Agreement. The Parties agree that each
shall be liable only for damages, including attorneys’ fees and costs, related
to or arising out of the intentional or negligent act or omission of their
respective officials, agents, representatives, and employees in the
performance of this Agreement.
b. Joint Liability. In the event of joint or concurrent negligence of the Parties,
responsibility, if any, shall be apportioned comparatively in accordance
with the laws of the State of Texas without, however, waiving any
governmental immunity, right, protection, or defense available to any party
individually under Texas law. The provisions of this section are solely for
Page 6 ILA for Mutual Access to CloudLibrary Digital Resources
the benefit of the Parties hereto and are not intended to create or grant any
rights, contractual or otherwise, to any other person or entity.
c. No Waiver of Immunity. It is expressly understood and agreed that in
execution of this Agreement, no Party waives, nor shall be deemed to have
waived, immunity or defense that would otherwise be available to it against
claims arising in the exercise of governmental powers and functions. By
entering into this Agreement, the Parties do not create any obligations,
express or implied, other than those set forth herein, and this Agreement
shall not create any rights in parties not signatories hereto.
ARTICLE VII
Miscellaneous
7.1 Assignment. This Agreement may not be assigned by any Party hereto without the
prior written unanimous consent of the other parties. No assignment, delegation of duties or
subcontract under this Agreement shall be effective without the prior written unanimous consent
of all Parties hereto.
7.2 Governing Law. The validity of this Agreement and any of its terms and
provisions, as well as the rights and duties of the parties, shall be governed by the laws of the State
of Texas; and venue for any action arising as a result of this Agreement shall be in the state co urt
of Denton County, Texas.
7.3 Legal Construction. In the event that any one or more of the provisions contained
in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect,
such invalidity, illegality, or unenforceability shall not affect the other provisions, and the
Agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been
contained in this Agreement.
7.4 Amendment. This Agreement may be amended by a simple majority vote of all
members of the Coordinating Committee.
7.5 Entire Agreement. This Agreement represents the entire Agreement among the
Parties with respect to the subject matter covered by this Agreement.
7.6 No Relationship Created. The Parties agree and acknowledge that no Party is an
agent of any other Party under this Agreement and that each Party is responsible for its own acts,
forbearance, negligence, and deeds, and for those of its agents or employees. The purposes for
which each Party has entered into this Agreement are separate and distinct. It is not the intent of
any of the Parties that a joint enterprise relationship is being entered into and the Parties hereto
specifically disclaim such relationship.
Page 7 ILA for Mutual Access to CloudLibrary Digital Resources
7.7 Rights of Third Parties. Nothing contained in this Agreement shall be construed to
create, and the Parties do not intend to create, any rights in or for the benefit of third parties.
7.8 Force Majeure. In the event that any party shall be prevented from performing any
of its obligations under this Agreement by any act of God, war, right, civil commotion, strikes,
fires, flood or by the occurrence of any other event beyond the control of such party, then such
party shall be excused from the performance of the obligations in this Agreement but only during
such periods of Force Majeure.
7.9 Current Revenues. All costs or expenses incurred by any Party as result of this
Agreement shall be paid from the current revenues available to the Party.
7.10 Recitals. The recitals of this Agreement are incorporated herein.
7.11 Severability. The provisions of this Agreement are severable. If any paragraph,
section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held by a court
of competent jurisdiction to be contrary to law or contrary to any rule or regulation having the
force and effect of the law, the remaining portions of the Agreement shall be enforced as if the
invalid provision had never been included.
7.12 Notice. All notices pertaining to this Agreement shall be in writing and shall be
deemed delivered (i) when received at a Party's address if hand delivered or sent via overnight
delivery service by way of USPS, UPS, FedEx, or similar carrier, or (ii) on the third (3rd) business
day after being deposited in the United States mail, postage prepaid, certified mail, return receipt
requested, addressed to the Parties at the respective notice addresses set forth below or at other
addresses as may have been previously specified by written notice delivered in accordance with
this Agreement.
[SIGNATURE PAGES ATTACHED]
Page 8 ILA for Mutual Access to CloudLibrary Digital Resources
APPROVED BY THE GOVERNING BODY OF PARTICIPATING ENTITY, CITY OF
LEWISVILLE, DENTON COUNTY, TEXAS, this ___ day of
_________________________________, 2017.
EXECUTED BY:
____________________________________________
________________, MAYOR / CITY MANAGER
ATTEST:
_____________________________________________
CITY SECRETARY
Liaison:
Carolyn Booker
Director of Library Services
Notice to:
Lewisville Public Library
P.O. Box 299002
Lewisville, Texas 75029-9002
Attention: Carolyn Booker
972.219.3571
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
Page 9 ILA for Mutual Access to CloudLibrary Digital Resources
APPROVED BY THE GOVERNING BODY OF PARTICIPATING ENTITY, CITY OF COPPELL,
DALLAS COUNTY, TEXAS, this ___ day of ________________________, 2017.
EXECUTED BY:
____________________________________________
________________, MAYOR / CITY MANAGER
ATTEST:
_____________________________________________
CITY SECRETARY
Liaison:
Victoria A. Chiavetta,
Director of Library Services
Notice to:
Cozby Library and Community Commons
177 N. Heartz Rd.
Coppell, TX 75019
Attn: Victoria Chiavetta
972.304.7030
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
Page 10 ILA for Mutual Access to CloudLibrary Digital Resources
APPROVED BY THE GOVERNING BODY OF PARTICIPATING ENTITY, CITY OF
COLLEYVILLE, TARRANT COUNTY, TEXAS, this ___ day of ________________________, 2017.
EXECUTED BY:
____________________________________________
________________, MAYOR / CITY MANAGER
ATTEST:
_____________________________________________
CITY SECRETARY
Liaison:
______________
______________
Notice to:
______________
______________
______________
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
Page 11 ILA for Mutual Access to CloudLibrary Digital Resources
APPROVED BY THE GOVERNING BODY OF PARTICIPATING ENTITY, CITY OF SACHSE,
COUNTY, TEXAS, this ___ day of ________________________, 2017.
EXECUTED BY:
____________________________________________
________________, MAYOR / CITY MANAGER
ATTEST:
_____________________________________________
CITY SECRETARY
Liaison:
Mignon Morse,
Library Manager
Notice to:
Sachse Public Library
3815 Sachse Road Building C
Sachse, TX 75048
Attn: Mignon Morse
972.530.8966
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
Page 12 ILA for Mutual Access to CloudLibrary Digital Resources
APPROVED BY THE GOVERNING BODY OF PARTICIPATING ENTITY, TOWN OF
FLOWER MOUND, COUNTY, TEXAS, this ___ day of ________________________, 2017.
EXECUTED BY:
____________________________________________
________________, MAYOR / CITY MANAGER
ATTEST:
_____________________________________________
CITY SECRETARY
Liaison:
Sue Ridnour
Director of Library Services
Notice to:
Flower Mound Public Library
3030 Broadmoor Lane
Flower Mound, TX 75022
Attn: Sue Ridnour
972.874.6151
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
Page 13 ILA for Mutual Access to CloudLibrary Digital Resources
APPROVED BY THE GOVERNING BODY OF PARTICIPATING ENTITY, TOWN OF LITTLE
ELM, COUNTY, TEXAS, this ___ day of ________________________, 2017.
EXECUTED BY:
____________________________________________
David Hillock, MAYOR
ATTEST:
_____________________________________________
TOWN SECRETARY
Liaison:
Lynette Roberson
Library Manager
Notice to:
Town of Little Elm Public Library
100 West Eldorado Parkway
Little Elm, TX 75068
Attn: Lynette Roberson
214.975.0435
APPROVED AS TO FORM:
____________________________________________
TOWN ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3381
File ID: Type: Status: 2017-3381 Agenda Item Agenda Ready
1Version: Reference: In Control: Library
05/05/2017File Created:
Final Action: Library Board Bylaws UpdateFile Name:
Title: Consider approval of changes to the Library Board Bylaws to reflect current
practice.
…Summary
A revision to the Library Board Bylaws is requested to bring the Bylaws in
alignment with current practice regarding the name of the Board and the
location that meetings are held.
Fiscal Impact:
N/A
Staff Recommendation:
The Library Department recommends approval of this item.
Goal Icon:
Community Wellness and Enrichment
Sense of Community
Notes:
Agenda Date: 05/11/2017
Agenda Number: J.
Sponsors: Enactment Date:
Staff Memo - Library Board Bylaws.pdf, REVISED
Library Board Bylaws April 2017.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3381)
1 05/09/2017City Council
1 05/11/2017Library Board
Text of Legislative File 2017-3381
Title
Consider approval of changes to the Library Board Bylaws to reflect current practice.
…Summary
A revision to the Library Board Bylaws is requested to bring the Bylaws in alignment with
current practice regarding the name of the Board and the location that meetings are held.
Fiscal Impact:
N/A
Staff Recommendation:
The Library Department recommends approval of this item.
Goal Icon:
Community Wellness and Enrichment
Sense of Community
Page 2City of Coppell, Texas Printed on 5/6/2017
1
MEMORANDUM
To: Mayor and City Council
From: Vicki Chiavetta, Director of Library Services
Date: May 5, 2017
Reference: Consider approval of changes to the Library Board Bylaws to reflect current practice.
2030: Community Wellness and Enrichment
Sense of Community
Introduction:
A revision to the Library Board Bylaws is requested to bring the Bylaws in alignment with current
practice regarding the name of the Board and the location that meetings are held.
Analysis:
The current Bylaws do not reflect the new library name and the location of board meetings. The
changes that are requested include:
the name of the organization to the ‘Cozby Library and Community Commons Board’ in the
Bylaws Title and Article I
the location of the board meetings in Article V
Legal Review:
N/A
Fiscal Impact:
N/A
Recommendation:
The Library Department recommends approval of this item.
October 9, 2014
AMENDED BYLAWS
OF
WILLIAM T. COZBY PUBLIC LIBRARY
BOARDCOZBY LIBRARY AND COMMUNITY
COMMONS BOARD
ARTICLE I
NAME
The name of the organization shall be the William T. Cozby LibraryCozby Library and
Community Commons Board, herein referred to as "the Board".
ARTICLE II
INTENT
SECTION 1: The Board shall act in an advisory capacity to the City Council.
ARTICLE III
OFFICERS
SECTION 1: The Chairperson, Vice-Chairperson shall be elected during the January Board
meeting each year for a one (1) year term. In the event of a vacancy in the office of the Chairperson,
the Vice-Chairperson shall assume the duties of the Chairperson. In the event of a vacancy in the
office of the Vice-Chairperson the Chairperson shall appoint a Board member to temporarily
assume the duties of that office until the next regular meeting at which time an election will be
held to fill such vacancy.
SECTION 2: The Chairperson shall preside at all meetings of the Board. In the absence of the
Chairperson, the Vice-Chairperson shall preside. In the absence of both the Chairperson and the
Vice-Chairperson, the Board shall elect a Chair-Pro Tem.
SECTION 3: The Recording Secretary of the Board shall be a staff member named by the City
Manager or their designee. The Recording Secretary shall prepare and maintain minutes of all
Board meetings.
ARTICLE IV
MEMBERS
SECTION 1: The Board shall be composed of seven (7) regular members appointed by City
Council in November, each of which shall be appointed for two-year staggered terms, four (4)
members’ terms expiring in even-numbered years and three (3) members’ terms expiring in the
odd-numbered years. Two (2) alternate members shall be appointed for two-year staggered terms,
one (1) member’s term expiring in even-numbered years and one (1) member’s term expiring in
the odd-numbered years. Each member shall be a qualified voter in the city and shall have been a
resident of the City for at least twelve (12) months preceding the date of appointment. Members
shall be appointed by the City Council in accordance with the rules and regulations governing
Board appointments.
October 9, 2014
SECTION 2: The Board shall also include two (2) non-voting, youth advisors which shall be
appointed for one year by the members of the Library Board. Youth advisors shall have been a
resident of the City for at least twelve (12) months preceding the date of appointment and shall be
in the seventh (7th) through eleventh (11th) grade.
ARTICLE V
MEETINGS
SECTION 1: Regular monthly meetings of the Board will be held on the second (2nd) Thursday
of each month at 7:00 p.m. in the Library BoardConference Room of the William T. Cozby
Public LibraryCozby Library and Community Commons, 177 Heartz, Coppell, Texas, unless
otherwise designated. The Board shall hold such special meetings as shall be called by the
Chairperson or upon written request of at least two (2) members of the Board or at the request of
the City Council.
SECTION 2: The order of business for each meeting shall be as contained in an agenda prepared
by the Library Director or designated representative and the Board Chairperson. Any board
member or citizen of Coppell may submit items to the Chairperson or Library Director to be
considered for the agenda.
SECTION 3: All meetings require a quorum of five (5) voting members. A voting member is
defined as a regular member who has been appointed by Council or by an alternate member who
is standing in to constitute a quorum. Youth advisors shall not be voting members of the Board.
SECTION 4: Five (5) voting members of the Board shall constitute a quorum for the purpose of
transaction of business, and no action of the Board shall be valid or binding unless adopted by an
affirmative vote of four (4) or more members of the Board unless otherwise authorized by the laws
of the State of Texas.
SECTION 5: All meetings of the Board shall be open to the public unless otherwise permitted by
law and shall be subject to the Open Meetings Act.
SECTION 6: The Board shall submit to the City Council a copy of the minutes of each regular
and special meeting with a list of any members absent from such meetings.
SECTION 7: If a regular Board member is absent for three (3) consecutive regularly scheduled
meetings, or 25% of the regularly scheduled meetings within a 12 month period, said member shall
be removed from the Board, and the City Council shall fill the unexpired term.
SECTION 8: Should any member of the Board choose to abstain from voting on any question
before the Board, where no declared conflict of interest exists, the abstention shall be recorded as
an affirmative vote in favor of the motion pending before the Board in the official minutes of the
Board.
October 9, 2014
ARTICLE VI
POWERS AND DUTIES
SECTION 1: The Board shall have the following powers and perform the following duties:
A. Abide by applicable ordinances of the City of Coppell and follow the rules and regulations
prescribed by the City Council for the conduct of its business.
B. Adopt bylaws governing board actions, proceedings, and deliberations, subject to approval
by the City Council.
C. Act in an advisory capacity to the City Council, City Manager and Library Director in
matters pertaining to library services.
D. Promote library services to the community and cooperate with other governmental agencies
and civic groups in the advancement of library services.
E. Review and/or recommend policies to govern the operations of the library.
F. Assist in interpreting the policies and functions of the Library Department to the public.
G. Review the effectiveness of library services with the Library Director.
H. Assist in long-range planning and give input for improvement and expansion of library
services and facilities and review and make recommendations to the City Council regarding
the library’s master and five-year plans.
I. Unless deferred, provide annual Library Board reports to the City Council regarding its
goals and objectives and its input for future library services.
ARTICLE VII
AMENDMENT
SECTION 1: These bylaws may be amended only by majority vote of the members of the Board,
and approval of the City Council.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3374
File ID: Type: Status: 2017-3374 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
05/02/2017File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: Report by Mayor Hunt regarding local events.
Notes:
Agenda Date: 05/09/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3374
Title
Report by Mayor Hunt regarding local events.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3374)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3378
File ID: Type: Status: 2017-3378 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Council
05/04/2017File Created:
Final Action: Councilmember Yingling ReportFile Name:
Title: Report by Councilmember Yingling regarding Gatehouse.
Notes:
Agenda Date: 05/09/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/09/2017City Council
Text of Legislative File 2017-3378
Title
Report by Councilmember Yingling regarding Gatehouse.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 5/6/2017
Master Continued (2017-3378)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 5/6/2017