CP 2017-06-13City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, June 13, 2017
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
Discussion regarding economic development prospects north of Sandy
Lake Road and west of N. Coppell Road.
3.Work Session (Open to the Public) 1st Floor Conference Room
Page 1 City of Coppell, Texas Printed on 6/9/2017
June 13, 2017City Council Meeting Agenda
A.Discussion regarding Traffic Signal Controllers.
B.Discussion regarding Council Committee assignments.
C.Discussion regarding 20NEXT - Community Vision Process.
D.Discussion regarding the proposed Arts Center.
E.Discussion regarding Agenda Items.
Traffic Transp WS Memo.pdf
Community Summit 5 Categories Memo.pdf
Arts Center Funding Memo.pdf
CRDC Cash Flow Planned and Prioritzed Projects.pdf
Potential Capital Expenditures through 2020.pdf
Attachments:
Regular Session (Open to the Public)
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Citizens’ Appearance
7.Update and discussion related to the “Celebrate Coppell” Event at Andy
Brown Park.
Memo.pdfAttachments:
8.Consent Agenda
A.Consider approval of the minutes: May 23, 2017, and May 30, 2017.
Minutes 2017-05-23.pdf
Minutes 2017-05-30 (WKS).pdf
Attachments:
B.Consider entering into a three-year cooperative agreement with Dallas
County for participation in the Community Development Block Grant
(CDBG) program, and authorizing the Mayor to sign.
Dallas County CDBG - memo.pdf
Dallas County CDBG - 2018 cooperation agreement.pdf
Attachments:
C.Consideration of a Resolution regarding the approval of the City of
Coppell’s cooperation with the cities served by Texas New Mexico
Power (TNMP) to review TNMP’s application for approval of an
adjustment to its Energy Efficiency Cost Recovery Factor; hiring legal
and consulting services to negotiate with the company and direct any
necessary litigation and appeals; finding that the meeting at which this
Resolution is passed is open to the public as required by law; requiring
notice of this Resolution to legal counsel; and authorizing the Mayor to
sign.
Resolution Memo.pdfAttachments:
Page 2 City of Coppell, Texas Printed on 6/9/2017
June 13, 2017City Council Meeting Agenda
TNMP 2018 EECRF Model Resolution.pdf
D.Consider approval of an Ordinance amending Chapter 1, Article 1-10
relating to City Council Agenda Process and Procedures; and
authorizing the Mayor to sign.
Administrative Rules Memo.pdf
Ordinance.pdf
Attachments:
End of Consent Agenda
9.PUBLIC HEARING:
Consider approval of Case No. PD-286-R, Pecan Creek Shopping
Center (Pecan Creek Addition), a zoning change request from R (Retail)
to PD-286R (Planned Development-286-Retail), to allow the
development of office, retail and restaurant uses on 2.5 acres of
property located at the northeast corner of S. Denton Tap Road and the
DART R.O.W., at the request of Biladi Investments, LLC, being
represented by Mori Akhavan, Mori’s Engineering, Inc., and to amend
the Future Land Use Plan of the Comprehensive Plan from “Urban
Residential Neighborhood” to “Neighborhood Center Retail” on property
located along the east side of S. Denton Tap Road, between E. Bethel
Road and the DART R.O.W., west of the centerline of the creek,
containing approximately 8 acres of land.
Cover Memo.pdf
Staff Report with Land Use Attachment
Site Plan.pdf
Tree Survey.pdf
Landscape Plan.pdf
Elevations.pdf
Attachments:
10.Consider approval of a professional service contract for audit services of
the Fiscal Year 2017, Fiscal Year 2018, and Fiscal Year 2019 and
authorizing the City Manager to sign
Council Packet Memo for Audit Services - 2017.pdf
RFP Evaluation Criteria Memo 2017.pdf
RFP Evaluation Criteria_2017 - COMBINED SCORING.pdf
Audit Bid-comparison bid price 2017 (COMBINED) .pdf
Attachments:
11.Consider approval to enter into a contract with IIPL USA, LLC, for the
reconstruction of various alleyways; in an amount of $847,300.00; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Alley memo.pdf
BID TAB NEIGHBORHOOD ALLEY REPLACEMENT 2016A.pdf
IIPL Contract Docs.pdf
Attachments:
Page 3 City of Coppell, Texas Printed on 6/9/2017
June 13, 2017City Council Meeting Agenda
12.Consider approval of authorizing Engineering Department to proceed
with the design of Parkway Boulevard.
Parkway Memo.pdf
TAX 2014A REV 1.pdf
Attachments:
13.Consider approval of a Resolution supporting the DART Board design
and realignment of the Cotton Belt Rail Line to support a southern
reconfiguration into Northlake; and to provide for grade separation, quiet
zones, sound walls and trails; and authorizing the Mayor to sign.
Cotton Belt Resolution Memo.pdf
Resolution.pdf
Attachments:
14.Consider approval of a Resolution authorizing Phase 2 of the existing
architectural services contract with Corgan Associates, Inc. for Design
Development and Construction Documents services for the proposed
Coppell Arts Center totaling $643,750; and authorizing the Mayor to
sign.
Arts Center Memo.pdf
Resolution.pdf
Attachments:
15.City Manager Reports - Project Updates and Future Agendas
16.Mayor and Council Reports
Report by Mayor Hunt regarding upcoming events.
17.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A.North Central Texas Council of Governments - Councilmember Mays
B.North Texas Commission - Mayor Pro Tem Yingling and
Councilmember Franklin
C.Historical Society - Councilmember Long
18.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
19.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
Page 4 City of Coppell, Texas Printed on 6/9/2017
June 13, 2017City Council Meeting Agenda
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 9th day of June, 2017, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 5 City of Coppell, Texas Printed on 6/9/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3428
File ID: Type: Status: 2017-3428 Agenda Item Executive Session
1Version: Reference: In Control: City Council
06/05/2017File Created:
Final Action: exec session - n of sandy lake, w of n. coppellFile Name:
Title: Discussion regarding economic development prospects north of Sandy
Lake Road and west of N. Coppell Road.
Notes:
Agenda Date: 06/13/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3428
Title
Discussion regarding economic development prospects north of Sandy Lake Road and west
of N. Coppell Road.
Summary
EXECUTIVE SESSION:
Discussion regarding economic development prospects north of Sandy Lake Road and west
of N. Coppell Road.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3428)
Goal Icon:
Business Prosperity
Page 2City of Coppell, Texas Printed on 6/9/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3418
File ID: Type: Status: 2017-3418 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
06/02/2017File Created:
Final Action: WKS Transportation/Mobility PlanFile Name:
Title: A.Discussion regarding Traffic Signal Controllers.
B.Discussion regarding Council Committee assignments.
C.Discussion regarding 20NEXT - Community Vision
Process.
D.Discussion regarding the proposed Arts Center.
E.Discussion regarding Agenda Items.
Notes:
Agenda Date: 06/13/2017
Agenda Number:
Sponsors: Enactment Date:
Traffic Transp WS Memo.pdf, Community Summit 5
Categories Memo.pdf, Arts Center Funding
Memo.pdf, CRDC Cash Flow Planned and Prioritzed
Projects.pdf, Potential Capital Expenditures through
2020.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3418
Title
A.Discussion regarding Traffic Signal Controllers.
B.Discussion regarding Council Committee assignments.
C.Discussion regarding 20NEXT - Community Vision Process.
D.Discussion regarding the proposed Arts Center.
E.Discussion regarding Agenda Items.
Summary
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3418)
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: June 13, 2017
Reference: Discussion of Traffic and Transportation in Coppell
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Staff is working on a contract to purchase new signal controllers city-wide, with a
planned award during a future City Council meeting.
Staff is currently working with an engineering firm to develop new signal timing along
Denton Tap between Natches Trace and Sandy Lake.
Freeport Parkway will go under construction in the next few months, disrupting traffic
flow and access.
Several other major arterial corridors will need to be reconstructed over the next 10
years given the age of the infrastructure.
SH 121 Section 13 and IH-35E are nearing completion.
An update to the roadway impact fee study is planned for next year, and will include
an update to the roadway impact fee capital improvement plan.
Introduction:
Staff will provide a briefing on the status of signal retiming efforts along Denton Tap north of Sandy
Lake Road, as well as the upcoming purchase of new signal controllers/control system for all traffic
signals in the city. Staff will also present current and future challenges and opportunities related to
traffic and transportation.
Analysis:
Staff will discuss ongoing traffic and transportation-related projects. Other current and future
transportation challenges and opportunities will be open for discussion.
Legal Review:
This item did not require legal review.
2
Fiscal Impact:
This item has no fiscal impact.
Recommendation:
Staff will place an item on a future agenda for the purchase of new controllers and associated software
and equipment.
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: June 13, 2017
Reference: Work Session – Discuss Community Summit Categories
General Information:
During the Council Work Session on May 30th the City Council reached agreement on the five
general categories for the Community Summit scheduled for September 21, 2017. The one
category where there was still some wordsmithing to occur was “Wellness.” Per your discussion
and consideration, staff has provided some additional words to potentially replace “Wellness.”
Five agreed to categories:
1. Business and Economic Development
2. Transportation
3. Effective City Government
4. Wellness (need another way to state/communicate this idea)
5. Where would you like Coppell to be in 2040?
Under Transportation the Council had additional subcategories that included 1) Technology, 2)
Regional Mobility, and 3) Connectedness.
Other words/concepts for Wellness:
Healthy & thriving community
Thriving community health
Thriving community connection
Balanced
Whole/holistic
Well-being
Healthy living
Connection
Fulfillment
Care
Energize
Robustness
Vital/vitalize/vitality
Thrive
Be well
Strong
Life/lifestyle
Positive health
Proactive health
Prevent & care
Coppell in Action
Healthy Mind / Healthy Body
Pulse
Activation/Activate/Active
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: June 13, 2017
Reference: Work Session – Discuss proposed Coppell Arts Center
2030: Community Wellness and Enrichment Strategy – Goal 1: Community Gathering
Places and Goal 3: Expand Cultural Arts Amenities and Opportunities.
General Information:
On Tuesday May 30th Kirk Johnson presented the final Schematic Design for the proposed
Coppell Arts Center. During that presentation Council provided some additional design
direction and requested that there be additional discussion on the potential funding of the facility.
Specifically, the two areas to be discussed are future citywide capital projects being planned over
the next 4 to 5 years and the ability of the CRDC to carry the debt of the proposed arts center
going forward.
Introduction:
Since the May 30th meeting Mr. Johnson has continued to modify the proposed arts center plan
based on the input provided by Council and some additional information provided by the arts
community. Should the Council authorize Phase 2 - Design and Development specifically and
Construction Documents, he will present a final plan for Council’s approval prior to moving
forward.
Per Council’s request staff has provided input in developing a master schedule of large capital
items through Fiscal Year 2021.
Additionally, staff prepared a cash flow analysis for the CRDC through 2039 which included
issuing $14 million in debt for the arts center, its operational costs and revenues.
Analysis:
Potential Capital Expenditures though 2020-2021
The attachment titled Potential Capital Expenditures through 2020-2021 is provided for your
review.
I have broken the information into various subcategories based on potential funding pools.
These subcategories are General Fund, Utility Fund, and CRDC. Additionally, there is a smaller
subsection “Other Potential Projects” that also would fall under the General Fund category.
These projects though have yet to be vetted. For example, the discussion on Fire/EMS service
area is just beginning.
Any projects funded through debt in the General Fund have the potential for an impact on the tax
rate. Basic rule of thumb is that every $0.01 cent of property tax generates approximately
$700,000 of revenue. Debt Service for every $1,000,000 is approximately $100,000 in today’s
market. The City will be retiring approximately $600,000 of debt service payments on average
over the next five (5) years. Said another way, by FY 2021, the City will have retired
approximately $30,000,000 worth of debt.
Based on the list of projects through fiscal year 2021, staff has identified approximately
$69,500,000 in General Fund projects. Of that amount, approximately $51,000,000 would
require debt to be issued. The balance, $18,500,000 would be paid in cash through the IMF
Fund and Designated Fund Balance.
Projects identified in the Utility Fund category are expected to be funded through their respective
rate structures. Projects identified as requiring debt total $29,155,000. Staff is doing an analysis
on the water and sewer fund for the impact the debt has on the rate structure. Several of the
projects were included in the original business plan adopted two years ago. The Drainage Utility
(DUD) Fund and Designated Reserves pick up the additional $1,800,000 in costs.
The final subcategory on this master sheet is the CRDC. The only potential project for debt
funding is the proposed arts center at $14,000,000. The balance of the projects (with a more
complete listing on a separate spreadsheet, CRDC Sales Tax and Fund Balance Projections) are
paid for with cash flows from the ½ cent sales tax dedicated to this fund and total $7,300,000 for
a CRDC total of $21,300,000.
In total, through Fiscal Year 2021, staff has identified specific infrastructure needs in the amount
of $124,355,000 plus the $14,000,000 for the proposed arts center. By year, this breaks down to
$41,200,000 plus the potential $14,000,000 for the arts center in 2018, $50,555,000 in FY 2019,
$6,500,000 in FY 2020 and $26,100,000 in FY 2021. These figures do not include the Other
Potential Projects totaling an initial estimate of $16,600,000.
CRDC Sales Tax and Fund Balance Projections
The categories listed include, Sales Tax, Debt Service (2014 Bonds), Transfer to General Fund
(for maintenance and operations of the CORE, Wagon Wheel and other Parks and Recreation
related items), LSP and Library Operations and Maintenance (staff is holding off using CRDC
funds until we have a couple of years of history to help ensure the proper allocation), Available
for Projects/Debt Service, Park Maintenance (this is the first time in the Department’s history
that it will have a dedicated fund for larger maintenance items) and Planned and Prioritized
Projects (listed on the far right side of the spreadsheet and as determined by staff with input from
the Parks and Recreation Board). From this point to the right on the spreadsheet the potential
funding, operations and maintenance of the proposed arts center is introduced.
The Planned and Prioritized Projects for FY 2018 include the construction of the Freeport and
Parkway trails, median improvements and installation of the Coppell street lights along these two
projects, the Moore/Campion Trail extension, the first payment of two to the CISD for the
CMSE turf field and stadium improvements, installation of sports lighting controllers, expansion
of the Senior and Community Center parking lot and new monument sign on Bethel, the
construction of a new Wagon Wheel monument sign and replacing the UV pool filter at the
CORE. In FY 2019, the Council may choose to implement the enhancement to AB Central and
contemplated in the plan, installation of a new boardwalk connecting ABE and Moore Rd. Park,
constructing the Magnolia Trail connection, constructing Macarthur Trail, the second and final
payment to CISD for CMSE improvements, additional sports lighting controllers, and BEC
storage. For FY 2020 planned projects include possible enhancements per the master plan to
ABE, trail lighting at Wagon Wheel Park, construction of the Grapevine Creek Trail, renovations
to Duck Pond Park, and BEC deck expansion. Planned improvements in FY 2021 include a new
BEC parking lot, installation of trail amenities, and fencing at WW Park. Moore Rd. Park
improvements are scheduled to begin in FY 2022. Starting in 2022 the City will begin
scheduling annual median and street light improvements. One thing to note on the median and
street light improvements, between now and about 2022, Freeport, Parkway and Belt Line will
be under construction and hopefully completed so the installation program will be continuing,
just through these dedicated street construction projects.
Proposed Arts Center
The debt service is calculated based on issuing $14,000,000 with a twenty-year repayment and at
an interest rate of 4%. Operations and maintenance costs are based on the current program
developed by Kirk Johnson.
Considering the Planned and Prioritized Projects, funding the debt service and operations and
maintenance costs through the CRDC is a viable option. While at no time will the CRDC’s
budget documents and Fund Balance reflect the CRDC Fund Balance After Art Debt and
Operations column shown on the spreadsheet because of the way the budget is structured, the
cash flow model does produce results that are in the black. (For budget purposes recall that until
a project is adopted by the Council and funded by the CRDC, no project expenditures are
budgeted, thus the Fund Balance discrepancy between what is projected during the budget
process and what the final number becomes.)
One Cent ($0.01) generates approximately $700,000
For every $1,000,000 in debt, annual principal and interest payment equals $100,000
Over the next 5 years the annual debt service requirement is approximately $600,000 a year less than the previous year.
At the end of 5 years this would equate to an annual debt payment of $3,000,000 or approximately $30,000,000 of debt
Fund Project Fiscal Year Amount Funding
General Fund
Airline 2018 $6,000,000 IMF
North Lake Pump Station 2018 $4,000,000 C&B
E. Parkway 2018 $5,000,000 IMF $15,000,000 2018
Plantation 2019 $3,500,000 IMF
Cemetery Expansion Phase 2 2019 $6,000,000 B
Belt Line 2019 $17,000,000 B
Service Center Phase 3 2019 $5,000,000 B $31,500,000 2019
Lakeshore 2020 $2,000,000 IMF
Royal 2021 $14,000,000 B
Quite Zones, Sound Attenuation, Trails to Rails 2021 $7,000,000 C&B $21,000,000 2021
$69,500,000
Utility Fund
Water Tower 1 2018 $1,200,000 B
Water Meter Replacement 2018 $2,500,000 B
Sandy Lake Lift Station Rehabilitation 2018 $2,000,000 B
Starleaf Pump Station 2018 $16,000,000 B
I and I 2018 $3,300,000 C&B $25,000,000 2018
North Lake College Sanitary Sewer 2019 $455,000 B
Kaye Street Drainage 2020 $500,000 C
Water Tower 2 2021 $1,000,000 B
Village Parkway Pump Station 2021 $1,000,000 B
Sandy Lake Water Line 2021 $2,000,000 B
Denton Tap Water Line 2021 $1,000,000 B $5,000,000 2021
$30,955,000
CRDC
Arts Center 2018 $14,000,000 B
CMSE 2018 $1,200,000 C $15,200,000 2018
Macarthur Trail 2019 $2,100,000 C
ABC and Boardwalk 2020 $2,000,000 C
Grapevine Creek Trail 2020 $2,000,000 C $4,000,000 2020
$21,300,000
Other Potential Projects
General Fund
Business Incubator Space 2019 $500,000
Fire Station Re-alignment (max scenario)2019 $16,000,000 $16,500,000 2019
Workforce Transit 2021 $100,000
$16,600,000
Amount Fiscal Year
All in Total $138,355,000 $55,200,000 2018
$50,555,000 2019
$6,500,000 2020
$26,100,000 2021
C = Cash $138,355,000
B = Bonds
Potential Capital Expenditures through Fiscal Year 2020-2021
IMF = 1/4 sales tax for streets
General Fund Project Funding
Bonds $51,000,000
IMF $16,500,000
C $1,000,000
NL CIP $1,000,000
$69,500,000
Utility Funds Project Funding
Bonds $29,155,000
DUD C $500,000
C $1,300,000
$30,955,000
CRDC Fund Project Funding
Bonds $14,000,000
C $7,300,000
$21,300,000
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3427
File ID: Type: Status: 2017-3427 Presentation Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
06/05/2017File Created:
Final Action: Celebrate Coppell UpdateFile Name:
Title: Update and discussion related to the “Celebrate Coppell” Event at Andy
Brown Park.
Notes:
Agenda Date: 06/13/2017
Agenda Number: 7.
Sponsors: Enactment Date:
Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3427
Title
Update and discussion related to the “Celebrate Coppell” Event at Andy Brown Park.
Summary
See attached memo.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
This item does not require approval.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3427)
Sense of Community
Page 2City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: June 13, 2017
Reference: Update and discussion related to the “Celebrate Coppell” Event at Andy Brown Park
2030: Successful Community Events and Festivals
Excellent City Services with High Level of Customer Satisfaction
Introduction:
With the redevelopment of the Andy Brown Park system, expected to be completed in July 2017,
the Parks and Recreation Department has an exciting opportunity to combine the City’s annual
fireworks event with a “grand opening” of the new park at Andy Brown Park East. This event is
anticipated to be the largest event that the City has ever held, which will serve to showcase the new
park and all of its features as well as celebrate Independence Day.
Analysis:
This event is planned to take place on Saturday, July 1, 2017 in the newly redeveloped space at
Andy Brown Park East. “Celebrate Coppell: Party in the Park” will kick-off with a 5K Fun Run in
the morning, followed by a full day of activities, performances, food, and fun.
This item is an update for informational purposes only and no Council action is required.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
No fiscal impact will result from this item.
Recommendation:
No Council action is required on this item at this time.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3422
File ID: Type: Status: 2017-3422 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
06/02/2017File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: May 23, 2017, and May 30, 2017.
Notes:
Agenda Date: 06/13/2017
Agenda Number: A.
Sponsors: Enactment Date:
Minutes 2017-05-23.pdf, Minutes 2017-05-30
(WKS).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3422
Title
Consider approval of the minutes: May 23, 2017, and May 30, 2017.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3422)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, May 23, 2017
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Gary Roden;Marvin
Franklin;Mark Hill and Nancy Yingling
Present 7 -
Wes MaysAbsent1 -
Also present were City Manager Mike Land, Deputy City Manager Mario Canizares,
Deputy City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, May
23, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Work Session at 5:30 p.m.
Work Session (Open to the Public) 1st Floor Conference Room2.
A.Discussion regarding Mayor Pro Tem appointment.
B.Discussion regarding 20NEXT - Community Vision Process.
C.Discussion regarding the City Council agenda process.
D.Discussion regarding Agenda Items.
Presented in Work Session
Page 1City of Coppell, Texas
May 23, 2017City Council Minutes
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 6:19 p.m. and reconvened into the
Regular Session.
Invocation 7:30 p.m.3.
Pastor Gary Cook with GracePoint Church gave the Invocation.
Pledge of Allegiance4.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
5.Swearing in of Councilmembers for Places 1, 3, 5, and 7.
Judge Terry Landwehr swore in Cliff Long as Councilmember Place 1, Nancy
Yingling as Councilmember Place 5 and Mark Hill as Councilmember Place 7.
At this time, the makeup of the City Council is as follows:
Karen Hunt, Mayor
Cliff Long, Place 1
Brianna Hinojosa-Flores, Place 2
Wes Mays, Place 3
Gary Roden, Place 4
Nancy Yingling, Place 5
Marvin Franklin, Place 6
Mark Hill, Place 7
6.Presentation and recognition of being 1st Place in the “Its Time Texas
Community Challenge - 2017” for the third consecutive year.
Sally McCurdy, Ed Guignon and members of the Living Well in Coppell
Committee presented the Mayor and the City Council with a trophy, state
proclamation and a check for winning 1st Place in the “Its Time Texas
Community Challenge - 2017” for the third consecutive year.
Citizens’ Appearance7.
Mayor Hunt advised that no one signed up to speak.
Consent Agenda8.
A.Consider approval of the minutes: May 9 and May 12, 2017.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A-D be approved.
The motion passed by a unanimous vote.
B.Consider approval to enter into a Project Specific Agreement (PSA)
with Dallas County for maintenance and improvements to Belt Line
Rd.; in the amount of $99,611.95; as budgeted in Infrastructure
Page 2City of Coppell, Texas
May 23, 2017City Council Minutes
Maintenance Fund; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A-D be approved.
The motion passed by a unanimous vote.
C.Consider approval of an Ordinance of City of Coppell, Texas
approving a negotiated settlement between the ATMOS Cities
Steering Committee (“ACSC”) and ATMOS ENERGY CORP., Mid-Tex
Division regarding the 2017 rate review mechanism filings; declaring
existing rates to be unreasonable; adopting tariffs that reflect rate
adjustments consistent with the negotiated settlement; finding the
rates to be set by the settlement tariffs to be just and reasonable and
in the public interest; requiring reconciliation and rate adjustments if
Federal income taxes change; terminating the Rate Review
Mechanism (RRM) Process for 2018 pending renegotiation of RRM
terms and conditions; requiring the company to reimburse ACSC’s
reasonable ratemaking expenses; determining that this ordinance was
passed in accordance with the requirement of the Texas Open
Meetings Act; adopting a savings clause; declaring an effective date;
requiring delivery of this ordinance to Atmos; and authorizing the
Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A-D be approved.
The motion passed by a unanimous vote.
Enactment No: OR 2017-1473
D.Consider approval of amending the Code of Ordinances by amending
Chapter 9 “General Regulations”, Article 9-1. “Animal Services”, by
amending Section 9-1-1, Section 9-1-4-, Section 9-1-5, Section 9-1-7
and Section 9-1-10; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A-D be approved.
The motion passed by a unanimous vote.
Enactment No: OR 2017-1474
End of Consent Agenda
9.PUBLIC HEARING: Consider approval of an Ordinance of the City of
Coppell, Texas, readopting, ratifying, republishing and extending
Chapter 9 of the Code of Ordinances, Article 9-19, Youth Camp
Programs Standards of Care; and authorizing the Mayor to sign.
Presentation: Sheri Belmont, Recreation Center Manager, made a presentation
to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
Page 3City of Coppell, Texas
May 23, 2017City Council Minutes
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Marvin Franklin, to close the Public Hearing and approve this Agenda Item. The
motion passed by an unanimous vote.
Enactment No: OR 2017-1475
10.Consider approval of a contract with Halff Associates, Inc., for
Professional Engineering Services associated with the Belt Line Road
Reconstruction project; in an amount not to exceed $1,226,000.00;
funded from the Capital Improvement Program funds; and authorizing
the City Manager to sign necessary documents.
Presentation: Kent Collins, Assistant Director of Engineering, made a
presentation to the City Council.
A motion was made by Brianna Hinojosa-Flores, seconded by Councilmember
Cliff Long, that this Agenda Item be approved. The motion passed by an
unanimous vote.
11.Consider appointment of Mayor Pro Tem as required by Section 3.05
of the Home Rule Charter.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, to nominate Councilmember Nancy Yingling as
the next Mayor Pro Tem as required by the Home Rule Charter. The motion
passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas12.
City Manager Mike Land updated the City Council on the progress of Andy
Brown East. Grass continues to be rolled and trees planted. The target date
remains the 1st or 2nd week of June. Regarding future agendas, there will be a
Work Session on May 30th at 6pm. The agenda will include discussion on the
proposed Arts Center, general categories for the Citizen Summit on September
21st and Service Organizations, as it relates to requests. Council Committee
assignments will be made at the next Council meeting in June.
Mr. Land also announced that it was Deputy City Manager Mario Canizares' last
City Council meeting before reporting to the City of Denton. Mr. Land had
plenty of nice things to say about Mr. Canizares regarding his commitment and
service to the community and its organizations. He and his family will continue
to reside in Coppell.
Mayor and Council Reports13.
Report by Mayor Hunt on upcoming local events.
Kick-Off the summer with Movie in the Plaza on June 2 from 8-10pm. The
feature will be Pete's Dragon. Bring a blanket and chairs, pack some snacks
and join us on the plaza. Complimentary popcorn will be available courtesy of
Coppell Parks and Recreation. The movie begins at dark, around 8pm, and is
free!
Page 4City of Coppell, Texas
May 23, 2017City Council Minutes
Summer Reading Kickoff is Saturday, June 3 from 1-3 pm. Let's Build a Better
World this summer at your library! Enjoy crafts, games, and more while you
sign up for Summer Reading!
Weekly summer programs for kids and teens start Monday, June 5.
Mondays: Crafts at 3 pm for grades K-5
Tuesday: STEAM at 3 pm for grades K-5
Wednesday: Special Performers at 3 pm for grades K-5
Thursday: Movies at 3 pm for grades K-5
Fridays: Teen Workshops at 2 pm for grades 6-12
Splish Splash Storytime
Fridays June 9 - August 11 at 11 am
(No Splish Splash Friday, July 7)
A special storytime at the pool! The CORE and the Cozby Library are
partnering again this summer to offer Splish Splash Storytime, in conjunction
with Tot Swim. Meet at the pool for stories, songs, splashing, and fun!
Storytime is free and will take place in the outdoor pool. Those who wish to
stay and swim can do so until 12:45 pm. If you would like to stay and swim
after 12:45 pm, you will need to have a CORE membership, punch pass, or pay
the regular day pass rate. For parents and children up to age 8.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
14.
A.Dallas Regional Mobility Coalition - Mayor Hunt and
Councilmember Roden
B.Metrocrest Community Clinic - Councilmember Hill
C.Metrocrest Services - Councilmembers Franklin and Hill
A. Councilmember Gary Roden reported on the Dallas Regional Mobility
Coalition. Representing five counties, the Coalition has spent the last five
months focused on the Texas Legislature.
B. Councilmember Mark Hill reported that Metrocrest Community Clinic
screened over 1,200 patients for depression. They will also be adding a nurse
practioner to their team of staff.
C. Councilmember Hill also reminded the City Council that Metrocrest Services
will be conducting the Sack Hunger Program this summer. They feed over
1,700 school-aged kids between June and August. They are requesting
volunteers to assist.
Finally, Councilmember Roden, who represents Coppell at the Trinity River
Common Vision Program, announced they received the Texas Floodplain
Management Award for the concerted efforts of conservation made by cities
along the Trinity River.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15.
Councilmember Long announced that there will be a new event in Old Town
called Pioneer Day. It will be held on June 10th from 8am-noon and is
sponsored by the Old Town group with help from the Historical Society and the
Farmers Market. The event is free and will include a petting zoo, a blacksmith,
Page 5City of Coppell, Texas
May 23, 2017City Council Minutes
seed spitting contest, bread and jam making, tubs and washers, dominoes and
more.
Necessary Action from Executive Session16.
There was no Executive Session held.
Adjournment
There being no further business before the City Council, the meeting was
adjourned at 8:15 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 6City of Coppell, Texas
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
6:00 PM 2nd Floor Conference RoomTuesday, May 30, 2017
Special Called City Council Meeting
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Marvin Franklin;Mark Hill and Nancy Yingling
Present 8 -
Also present were City Manager Mike Land and City Secretary Christel Pettinos.
The City Council of the City of Coppell met in Special Called Session on Tuesday, May
30, 2017 at 6:00 p.m. in the 2nd Floor Conference of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Special Session at 6:03 p.m.
2.Consider approval of National Intergovernmental Purchasing Alliance
Proposal #NIPA R150501-TX-13335 to TDIndustries for replacement
of the CORE Gymnasium Rooftop HVAC Equipment; in the total
amount of $204,851.00; as budgeted in General Fund Designated
Fund Balance; and authorizing the City Manager to sign any
necessary documents.
Ken Griffin, Director of Engineering and Public Works, was available for
questions of the City Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Page 1City of Coppell, Texas
May 30, 2017City Council Minutes
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Work Session (Open to the Public)3.
A.Discussion regarding the proposed Arts Center.
B.Discussion regarding Service Organization Funding.
C.Discussion regarding 20NEXT - Community Vision Process.
Presented in Work Session
Mayor Hunt recessed the Work Session at 7:40 p.m. and later reconvened back
into Work Session at 7:50 p.m.
Adjournment
There being no further business before the City Council, the meeting was
adjourned at 8:44 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 2City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3429
File ID: Type: Status: 2017-3429 Resolution Agenda Ready
1Version: Reference: In Control: City Council
06/05/2017File Created:
Final Action: Dallas County CDBG ParticipationFile Name:
Title: Consider entering into a three-year cooperative agreement with Dallas
County for participation in the Community Development Block Grant
(CDBG) program, and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/13/2017
Agenda Number: B.
Sponsors: Enactment Date:
Dallas County CDBG - memo.pdf, Dallas County
CDBG - 2018 cooperation agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3429
Title
Consider entering into a three-year cooperative agreement with Dallas County for
participation in the Community Development Block Grant (CDBG) program, and authorizing
the Mayor to sign.
Summary
Every three years, Dallas County is required to ask cities that participate in the CDBG
program to renew their participation by entering into a new three-year cooperative
agreement. Coppell has participated in this program since close to the beginning of the
program’s inception in 1988. The cooperative agreement is identical to the last agreement
that Dallas County and the City of Coppell signed.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3429)
Staff Recommendation:
Community Development recommends approval.
Goal Icon:
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: June 13, 2017
Reference: Consider entering into a three-year cooperative agreement with Dallas County for
participation in the Community Development Block Grant (CDBG) program, and
authorizing the Mayor to sign.
2030: Community Wellness and Enrichment, Sense of Community, Special Place to Live
Executive Summary:
Every three years, Dallas County is required t o ask cities participating in the Dallas County
Community Development Block Grant program (CDBG) to enter into a three-year cooperative
agreement to continue their participation in the program.
Introduction:
Dallas County is applying to the U.S. Department of Housing and Urban Development (HUD) for
Urban County CDBG entitlement status. In order to qualify for this status, Dallas County must enter
into cooperation agreements with local governments and have the collective population of the
County’s unincorporated area and the participating local governments total at least 100,000 people.
Dallas County created its CDBG program in 1988. Every three years, Dallas County is required to
ask cities participating in the Dallas County Community Development Block Grant program (CDBG)
to enter into a three-year cooperative agreement to continue their participation in the program.
Analysis:
The City of Coppell has participated in the Dallas County CDBG program since close to its inception.
Although it is difficult to identify eligible projects in Coppell, Dallas County appreciates the City’s
participation in the program because it helps ensure the County will remain eligible for the program
and potentially receive additional funding by meeting the minimum population requirements. To
continue participation in the program, the City of Coppell and Dallas County must jointly enter into
a three-year cooperative agreement.
Legal Review:
The documents were reviewed by Bob Hager.
2
Fiscal Impact:
N/A
Recommendation:
Community Development recommends approval.
AGREEMENT of COOPERATION for CDBG/HOME/ESG
PROGRAMS
WHEREAS, the 93rd Session of the Congress passed, and the President of the
United States signed into law, the Housing and Community Development Act of 1974
(PL93-383) which created the Urban County Community Development Block Grant (CDBG)
program; and
WHEREAS, Dallas County, Texas, is applying to the U.S. Department of Housing
and Urban Development (HUD) for Urban County CDBG entitlement status; and
WHEREAS, in order to qualify for this status, Dallas County must enter into
cooperation agreements with local governments and have the collective population of the
County’s unincorporated area and the participating local governments total at least
100,000 people; and
WHEREAS, Texas cities and counties are authorized under Chapter 373, Local
Government Code, and Section 381.003, Local Government Code, to conduct essential
Housing and Community Development activities; and
WHEREAS, Texas cities and counties are authorized under Chapter 791,
Government Code, to enter into cooperation agreements with one another.
NOW, THEREFORE, BE IT RESOLVED THAT:
The City of __________ (hereinafter, “City”) supports the efforts of Dallas County, Texas to
qualify as an Urban County for the Urban County CDBG program and asks that its
population be included in such a program beginning for Federal Fiscal Year s 2018, 2019,
and 2020.
This Cooperation Agreement covers the CDBG entitlement program and when applicable,
the HOME Investment Partnership, and Emergency Solutions Grant (ESG) programs.
This Agreement remains in effect until the CDBG (and where applicable, HOME and
ESG) funds and program income received with respect to the three-year qualification
period are expended and the funded activities completed, and that the Coun ty and City
may not terminate or withdraw from the Agreement while the Agreement remains in effect.
The City understands that by executing this CDBG Cooperation Agreement it:
1. May not apply for grants from under the Small Cities or State CDBG
Program from appropriations for fiscal years during the period in which it is
participating in the Urban County CDBG program; and
2. May receive a formula allocation under the HOME program only through the
Urban County. May not participate in a HOME consortium except through
the Urban County, and may not form a HOME consortium with other local
governments regardless of whether the Urban County received a HOME
formula allocation.
3. May receive a formula allocation under the ESG Program only through the
Urban County.
Dallas County and the City agree to cooperate to undertake, or assist in undertaking,
community renewal and lower income housing assistance activities, specifically urban
renewal and publicly assisted housing.
Dallas County and the City shall take all actions necessary to assure compliance with the
Urban County certification required by Section 104(b) of the Title I of the Housing and
Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights
Act of 1964, the Fair Housing Act and affirmatively furthering fair housing Title VIII of the
Civil Rights Act of 1968 and other applicable laws.
Dallas County and the City shall take all actions necessary to assure compliance with
section 109 of Title I of the Housing and Community Development Act of 1974, Section 504
of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975 .
Dallas County and the City understand and agree that Urban County funding will not be
provided for activities, in or in support of any cooperating unit of general local government
that does not affirmatively further fair housing within its own jurisdiction or that impedes the
County's actions to comply with County fair housing certifications.
The City understands and agrees, that in accordance with 24 CFR 570.501(b) and 570.503
(which requires a written agreement), it shall be subject to the same administrative
requirements as a sub-recipient should it receive funding under this program.
The City agrees to inform Dallas County of any income generate d by the expenditure of
CDBG/HOME and ESG funds received, and that any such program income must be paid to
the county to be used for eligible activities in accordance with all ESG, HOME and
Community Development Block Grant requirements.
Dallas County is responsible for monitoring and reporting to the U.S. Department of
Housing and Urban Development on the use of any such program income, and that in the
event of close-out or change in status of the City, any program income that is on hand or
received subsequent to the close-out or change in status shall be paid to the County;
The City agrees to notify Dallas County of any modification or change in the use of the real
property from that planned at the time of acquisition or improvement, including dispositio n,
and further agrees to reimburse the county in an amount equal to the current fair market
value (less any portion thereof attributable to expenditure of non -CDBG/HOME and ESG
funds) for property acquired or improved with CDBG/HOME and ESG funds that is sold or
transferred for a use which does not qualify under the CDBG/HOME and ESG regulations.
Any money generated from the disposition or transfer of property will be treated as
program income and returned to the County prior to, or subsequent to, the close-out,
change of status, or termination of this Agreement between Dallas County and the City.
The City understands that it may not sell, trade, or otherwise transfer all or any portion of
such funds to another such metropolitan city, urban county, unit o f general local
government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds
in exchange for any other funds, credits or non-Federal considerations, but must use such
funds for activities eligible under Title I of the Housing and Community Development Act of
1974.
Dallas County shall notify the City in writing, by the date specified in the HUD urban county
qualification notice for the next qualification period, of its right not to participate.
The City has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in
non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically
barring entrance to or exit from a facility or location which is the subject
of such non-violent civil rights demonstrations within jurisdictions.
The City understands that Dallas County will have final responsibility for administering the
CDBG/HOME and ESG programs, selecting CDBG/HOME and ESG projects, and filing
annual grant requests.
The City’s Mayor is authorized to sign any additional forms, on behalf of the City, that the
U.S. Department of Housing and Urban Development may require.
APPROVED AND ACCEPTED THIS THE _______day of ___________________20 17.
___________________________ ______________________________
Mayor Clay Lewis Jenkins, County Judge
Dallas County, Texas
____________ ____________
Date Date
Approved as to Form:*
Faith Johnson
District Attorney
By: ___________________________
Randall Miller
Assistant District Attorney
*By law, the Dallas County District Office may only advise or approve contracts
or legal documents on behalf of its clients. It may not advise or approve a contract or legal
document on behalf of other parties. Our review of this document was conducted solely
from the legal perspective of our client. Our approval of this document was offered solely
for the benefit of our client. Other parties should not rely on this approval and should seek
review and approval by their own respective attorney(s).
Attorney’s
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3433
File ID: Type: Status: 2017-3433 Resolution Agenda Ready
1Version: Reference: In Control: Finance
06/06/2017File Created:
Final Action: TNMP ResolutionFile Name:
Title: Consideration of a Resolution regarding the approval of the City of
Coppell’s cooperation with the cities served by Texas New Mexico Power
(TNMP) to review TNMP’s application for approval of an adjustment to its
Energy Efficiency Cost Recovery Factor; hiring legal and consulting
services to negotiate with the company and direct any necessary litigation
and appeals; finding that the meeting at which this Resolution is passed is
open to the public as required by law; requiring notice of this Resolution to
legal counsel; and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/13/2017
Agenda Number: C.
Sponsors: Enactment Date:
Resolution Memo.pdf, TNMP 2018 EECRF Model
Resolution.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3433
Title
Consideration of a Resolution regarding the approval of the City of Coppell ’s cooperation
with the cities served by Texas New Mexico Power (TNMP) to review TNMP’s application for
approval of an adjustment to its Energy Efficiency Cost Recovery Factor; hiring legal and
consulting services to negotiate with the company and direct any necessary litigation and
appeals; finding that the meeting at which this Resolution is passed is open to the public as
required by law; requiring notice of this Resolution to legal counsel; and authorizing the
Mayor to sign.
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3433)
Summary
Fiscal Impact:
There is no fiscal impact regarding this resolution. Dependent upon the findings of the
review, there is a potential for monetary savings for Coppell residents and businesses.
Staff Recommendation:
The Finance Department recommends approval of this Resolution.
Goal Icon:
Sustainable City Government
Business Prosperity
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: June 13, 2017
Reference: Consideration of a Resolution regarding the rpproval of the City of Coppell’s
cooperation with the cities cerved by Texas New Mexico Power (TNMP) to review
TNMP’s application for approval of an adjustment to its Energy Efficiency Cost
Recovery Factor; hiring legal and consulting services to negotiate with the company
and direct any necessary litigation and appeals; finding that the meeting at which this
Resolution is passed is open to the public as required by law; requiring notice of this
Resolution to legal counsel.
2030: Sustainable City Government, Business Prosperity, Special Place to Live
Introduction:
Texas New Mexico Power (“TNMP” or “Company”) serves approximately 247,000 customers in
Texas. The customers are located in the Houston area, West Texas, and small pockets in North Texas.
Lewisville is the largest service area in North Texas. A small area in Coppell located north of
Highway 121 is serviced by TNMP. Since TNMP provides service within Coppell’s border, Coppell
is included in the TNMP Cities. The TNMP Cities joined together to advocate for electricity
consumers’ interests regarding electrical rate increases that TNMP requests from time to time. The
TNMP cities have found that working cooperatively reduces duplicative efforts and we speak as a
single voice in reviewing electric utility rate increases that affect thousands of Texas consumers.
Analysis:
Texas-New Mexico Power Company (“TNMP” or “Company”) filed an application on or about May
26, 2017 with the Public Utility Commission of Texas (“PUC” or “Commission”), seeking to adjust
its 2018 Energy Efficiency Cost Recovery Factor (“EECRF”). Pursuant to Commission rules, TNMP
is required to annually apply no later than June 1 of every year to adjust its EECRF in order to reflect
changes in program costs and bonuses and to minimize any over- or under-collection of energy
efficiency costs resulting from the use of the EECRF.
2
Last year in Docket No. 46002, the Commission authorized TNMP to adjust its 2017 EECRF to
recover $6,019,598. In this filing, TNMP is seeking to adjust its EECRF to collect $5,950,438 for
five components:
(1) $5,156,250 in energy efficiency program costs projected to be incurred in 2018;
(2) a refund of $412,701 for over-recovery of costs in 2016;
(3) $1,083,774 representing the 2016 performance bonus for achieving demand and energy
savings that exceeded its minimum goal to be achieved in 2016;
(4) $45,435 in TNMP’s rate case expenses for Docket No. 46002; and,
(5) up to $10,493 in municipal rate case expenses for Docket No. 46002.
The resolution authorizes the City to join with the Cities Served by TNMP (“Cities”) to evaluate the
filing, determine whether the filing complies with law, and if lawful, to determine what further
strategy, including settlement, to pursue.
It is staff’s understanding that many of the TNMP Cities have already authorized their participation
in this process.
Legal Review:
The City Attorney reviewed this resolution as part of the agenda review.
Fiscal Impact:
There is no fiscal impact regarding this resolution. Dependent upon the findings of the review, there
is a potential for monetary savings for Coppell residents and businesses.
Recommendation:
The Finance Department recommends approval of this Resolution.
1
RESOLUTION NO. ____________________
RESOLUTION OF THE CITY OF COPPELL APPROVING
COOPERATION WITH THE CITIES SERVED BY TNMP
TO REVIEW TEXAS-NEW MEXICO POWER COMPANY’S
APPLICATION FOR APPROVAL OF AN ADJUSTMENT TO
ITS ENERGY EFFICIENCY COST RECOVERY FACTOR;
HIRING LEGAL AND CONSULTING SERVICES TO
NEGOTIATE WITH THE COMPANY AND DIRECT ANY
NECESSARY LITIGATION AND APPEALS; FINDING
THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY
LAW; REQUIRING NOTICE OF THIS RESOLUTION TO
LEGAL COUNSEL.
WHEREAS, on or about May 26, 2017, Texas-New Mexico Power Company (“TNMP”
or “Company”), pursuant to the Public Utility Regulatory Act (“PURA”) § 39.905 and Public
Utility Commission of Texas (“Commission” or “PUC”) Substantive Rule 25.181(f), filed with
the Commission an application for a 201 Energy Efficiency Cost Recovery Factor (“EECRF”),
PUC Docket No. 47217; and
WHEREAS, the City of Coppell will cooperate with similarly situated city members and
other city participants located within the TNMP service area in conducting a review of the
Company’s application and to hire and direct legal counsel and consultants and to prepare a
common response and to negotiate with the Company and direct any necessary litigation; and
WHEREAS, working with the Cities Served by TNMP (“Cities”) to review the rates
charged by TNMP allows members to accomplish more collectively than each city could do acting
alone; and
WHEREAS, Cities has a history of participation in PUC dockets and projects, as well as
court proceedings, affecting transmission and distribution utility rates in TNMP’s service area to
protect the interests of municipalities and electric customers residing within municipal boundaries;
and
WHEREAS, PURA § 33.023 provides that costs incurred by cities in ratemaking activities
are to be reimbursed by the regulated utility.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
1. That the City is authorized to participate with Cities in PUC Docket No. 47217.
2. That subject to the right to terminate employment at any time, the City of Coppell
hereby authorizes the hiring of the law firm of Lloyd Gosselink and consultants to negotiate with
the Company, make recommendations to the City regarding reasonable rates, and to direct any
2
necessary administrative proceedings or court litigation associated with an appeal of this
application filed with the PUC.
3. That the City’s reasonable rate case expenses shall be reimbursed by TNMP.
4. That it is hereby officially found and determined that the meeting at which this
Resolution is passed is open to the public as required by law and the public notice of the time,
place, and purpose of said meeting was given as required.
5. A copy of this Resolution shall be sent to Chris Brewster, Counsel to Cities, at
Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue, Suite 1900, Austin, Texas
78701.
PASSED AND APPROVED this the _______day of ______________________, 2017.
____________________________________
Mayor, City of ________________
ATTEST:
_____________________________
City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3431
File ID: Type: Status: 2017-3431 Ordinance Consent Agenda
1Version: Reference: In Control: City Secretary
06/05/2017File Created:
Final Action: Council Agenda ProcessFile Name:
Title: Consider approval of an Ordinance amending Chapter 1, Article 1-10
relating to City Council Agenda Process and Procedures; and authorizing
the Mayor to sign.
Notes:
Agenda Date: 06/13/2017
Agenda Number: D.
Sponsors: Enactment Date:
Administrative Rules Memo.pdf, Ordinance.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3431
Title
Consider approval of an Ordinance amending Chapter 1, Article 1-10 relating to City Council
Agenda Process and Procedures; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3431)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: June 13, 2017
Reference: Approval of an Ordinance repealing and replacing language regarding the rules
and procedures for conducting City Council meetings.
2030: Sustainable City Government Strategy – Goal 1- Excellent City services with high
level of customer satisfaction – Objective 2 – Provide opportunity for feedback
from residents on City services and service delivery.
General Information:
The City Attorney recently conducted a review of the Chapter 1. Administration, Article 1-10-
Rules, Times and Procedures for Conducting City Council Meetings. There are several items
identified that need correction and clarification.
Introduction:
The Coppell City Council was briefed on the recommended changes to the ordinance by Mr.
Hagar during the Council work session conducted on May 23, 2017.
Analysis:
Based on the City Attorney’s review there were several areas recommended to be amended for
clarification purposes.
Specifically, Section 1-10-6.1.2. Citizens submission of agenda items and Section 1-10-7
Consideration of ordinances, resolutions and motions.
Citizens will continue to have the right and opportunity to submit a request to place an agenda
item before the Council. With this change, a request will only be considered as an agenda item if
it is an item that the Council can legally act on. The request must clearly state the nature and
subject for which the Council has subject matter jurisdiction. Additionally, language is added to
clarify that an issue or subject may not be placed on future agenda by a resident sooner than
twelve months from the Council meeting where such subject was previously considered.
The second clarification addresses withdrawal of motions, Section 1-10-7. The language cleans
up the second line, changing the wording to “movant.”
Legal Review:
The City’s legal counsel prepared the Ordinance.
Fiscal Impact:
Not Applicable
Recommendation:
The City Attorney recommends Council approve the Ordinance.
Page 1 TM 86602
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY REPEALING AND REPLACING
SUBSECTION 1-10-3.7 “CITY ATTORNEY” OF CHAPTER 1
“ADMINISTRATION”, ARTICLE 1-10 “RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS”,
SECTION 1-10-3 “GENERAL RULES”; BY REPEALING AND REPLACING
SUBSECTION 1-10-6-1.2 “COUNCIL MEMBERS’ SUBMISSION OF
AGENDA ITEMS” OF CHAPTER 1 “ADMINISTRATION”, ARTICLE 1-10
“RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY
COUNCIL MEETINGS”, SECTION 1-10-6 “ORDER OF BUSINESS”; AND
BY REPEALING AND REPLACING SUBSECTION 1-10-7.10
“WITHDRAWAL OF MOTIONS” OF CHAPTER 1 “ADMINISTRATION”,
ARTICLE 1-10 “RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS”, SECTION 1-10-7 “CONSIDERATION OF
ORDINANCES RESOLUTIONS AND MOTIONS”; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 3.09, Meetings of City Council of the City of Coppell Home Rule
Charter established the rules for meetings of the City Council; and
WHEREAS, Section 3.12, Rules of Procedure of the City of Coppell Home Rule Charter
establish that the City Council shall provide by ordinance a method and rules by which a citizen
may have an item placed on a City Council agenda; and
WHEREAS, the City Council has adopted such an ordinance; and
WHEREAS, the City Council desires to amend such method and rules to provide more
clarity for its Procedures;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Subsection 1-10-3.7. ‘City Attorney’ of Chapter 1 ‘Administration’,
Article 1-10 ‘Rules, Times and Procedures for Conducting City Council Meetings’, Section 1-10-
3 ‘General Rules’ of the Code of Ordinances be repealed and the same is hereby replaced to read
as follows:
Page 2 TM 86602
“CHAPTER 1. ADMINISTRATION
ARTICLE 1-10 – RULES, TIMES AND PROCEDURES FOR
CONDUCTING CITY COUNCIL MEETINGS
SECTION 1-10-3 GENERAL RULES
…..
1-10-3.7. City attorney. The city attorney, or acting city attorney, shall
attend all regular meetings of the council and shall give an opinion, either
written or oral, on questions of law as requested by the mayor or a member
of the council such as requests by the mayor or city council. The city
attorney shall attend such other meetings or workshops as directed by the
city manager or city council. The city attorney shall act as the council’s final
authority concerning procedural and parliamentary questions under this
Chapter/Article.
…..”
SECTION 2. That Subsection 1-10-6.1.2. ‘Citizen’s submission of agenda items’ of
Chapter 1 ‘Administration’, Article 1-10 ‘Rules, Times and Procedures for Conducting City
Council Meetings’, Section 1-10-6 ‘Order of business’ of the Code of Ordinances be repealed and
the same is hereby replaced to read as follows:
“CHAPTER 1. ADMINISTRATION
ARTICLE 1-10 – RULES, TIMES AND PROCEDURES FOR
CONDUCTING CITY COUNCIL MEETINGS
SECTION 1-10-6 ORDER OF BUSINESS
…..
1-10-6.1.2. Citizens' submission of agenda items.
A. Any resident of the City of Coppell shall have the right and opportunity to
submit a request to place an agenda item for a subject for which the City
Council can legally take action. A request by a citizen to place an item on
an agenda must be submitted in writing to the office of the city manager no
later than 10:00 a.m. ten (10) business days preceding the regular meeting
at which the request is to be considered. The request must clearly state the
nature and subject for which the Council has subject matter
jurisdiction. Once an agenda item has been considered by the City Council,
Page 3 TM 86602
that issue or subject may not be placed on a future agenda by a resident
sooner than twelve months from Council Meeting where such subject was
considered.
B. In the opinion of the city manager the agenda's the requested meeting is
lengthy, he or she may defer the item to the next regular meeting of the
council. In the case of a delay, the city manager will notify the citizen of the
delay no later than the Friday preceding the regular meeting requested by
the citizen. In no case, may a citizen's request be delayed for more than one
regular meeting.
C. If the request does not state an actionable subject for which the council has
jurisdiction, the citizen shall be advised in writing and the matter will not
be placed on the agenda or may be referred to a future council workshop
consideration. Once an item has been placed on an agenda or considered by
council at a duly convened meeting, any further consideration of the subject
shall be at the sole discretion of council.
…..”
SECTION 3. That Subsection 1-10-7.10. ‘Withdrawal of motions’ of Chapter 1
‘Administration’, Article 1-10 ‘Rules, Times and Procedures for Conducting City Council
Meetings’, Section 1-10-7 ‘Consideration of ordinances, resolutions and motions’ of the Code of
Ordinances be repealed and the same is hereby replaced to read as follows:
“CHAPTER 1. ADMINISTRATION
ARTICLE 1-10 – RULES, TIMES AND PROCEDURES FOR
CONDUCTING CITY COUNCIL MEETINGS
SECTION 1-10-7 CONSIDERATION OF ORDINANCES, RESOLUTIONS AND
MOTIONS
…..
1-10-7.10 Withdrawal of motions. A motion may be withdrawn or modified
by the movant at any time prior to passage without asking permission. If the
Movant modified his or her motion, the second may be withdrawn.
…..”
SECTION 4. That all provisions of the Code of Ordinances of the City of Coppell,
Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all
other provisions not in conflict with the provisions of this ordinance shall remain in full force and
Page 4 TM 86602
effect.
SECTION 5. That should any word, phrase, paragraph, section or phrase of this
ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal
or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or
provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and
shall not affect the validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or
terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty
of a misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall
be subjected to a fine not to exceed the sum of Two Thousand Dollars ($2000.00) for each offense;
and each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
, 2017.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
Page 5 TM 86602
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
Page 6 TM 86602
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY REPEALING AND REPLACING
SUBSECTION 1-10-3.7 “CITY ATTORNEY” OF CHAPTER 1
“ADMINISTRATION”, ARTICLE 1-10 “RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS”,
SECTION 1-10-3 “GENERAL RULES”, SUBSECTION 1-10-6-1.2 “COUNCIL
MEMBERS’ SUBMISSION OF AGENDA ITEMS” OF CHAPTER 1
“ADMINISTRATION”, ARTICLE 1-10 “RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS”,
SECTION 1-10-6 “ORDER OF BUSINESS” AND SUBSECTION 1-10-7.10
“WITHDRAWAL OF MOTIONS” OF CHAPTER 1 “ADMINISTRATION”,
ARTICLE 1-10 “RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS”, SECTION 1-10-7 “CONSIDERATION OF
ORDINANCES RESOLUTIONS AND MOTIONS”; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
, 2017.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3363
File ID: Type: Status: 2017-3363 Agenda Item Agenda Ready
1Version: Reference: In Control: Planning & Zoning
Commission
05/01/2017File Created:
Final Action: Pecan Creek Shopping CenterFile Name:
Title: PUBLIC HEARING:
Consider approval of Case No. PD-286-R, Pecan Creek Shopping Center
(Pecan Creek Addition), a zoning change request from R (Retail) to
PD-286R (Planned Development-286-Retail), to allow the development of
office, retail and restaurant uses on 2.5 acres of property located at the
northeast corner of S. Denton Tap Road and the DART R.O.W., at the
request of Biladi Investments, LLC, being represented by Mori Akhavan,
Mori’s Engineering, Inc., and to amend the Future Land Use Plan of the
Comprehensive Plan from “Urban Residential Neighborhood” to
“Neighborhood Center Retail” on property located along the east side of S.
Denton Tap Road, between E. Bethel Road and the DART R.O.W., west of
the centerline of the creek, containing approximately 8 acres of land.
Notes:
Agenda Date: 06/13/2017
Agenda Number: 9.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report with Land Use
Attachment, Site Plan.pdf, Tree Survey.pdf,
Landscape Plan.pdf, Elevations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved05/18/2017Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3363)
Marcie Diamond, Assistant Director of Community Development/Planning, introduced the case with
exhibits. Ms. Diamond stated that staff is recommending approval subject to the following conditions:
1. Additional comments may be generated upon detail engineering review and building permit.
2. This property shall be re-platted to provide fire lanes and easements for this development.
3. A Tree Removal Permit will be required prior to the removal of any trees.
4. Correction of the building size on the Impervious Surface calculations.
5. Correction of the landscape calculations.
6. Revise the Site and Landscape plans to provide pedestrian access from the sidewalk along Denton
Tap to the doors on the west elevations.
Commissioner Williford asked Ms. Diamond if there is a requirement for the proposed property to have
doors along Denton Tap Rd. Ms. Diamond stated that there is not a requirement, but that it is
important for the property to resemble a front because a retail center backing up to a major
thoroughfare would not be appropriate.
Commissioner Sarma asked Ms. Diamond if the floodplain extends into the site. Ms. Diamond replied
that the floodplain does not extend into the site.
Mori Ahkavan, Mori's Engineering, 2616 Pickwick Lane, Plano, Texas, 75093, and Saad Biaruty, Biladi
Investments, LLC, 1015 N. 35E, #315, Carrollton, Texas, 75006, were present to address questions
and concerns from the commission. Mr. Ahkavan agreed with the conditions presented by staff.
Commissioner Willifod asked Mr. Ahkavan if he intends on having doors that front Denton Tap Road.
Mr. Ahkavan stated that they do plan on having doors that front Denton Tap as well as sidewalks for
pedestrian access.
Commissioner Guerra asked the applicant, as well as the owner, what type of retail they are wanting to
occupy the first proposed building. Mr. Biaruty stated that they would prefer to have "general retail"
tenants.
Commissioner Guerra asked Mr. Ahkavan how they came to the final layout of the proposed property.
Mr. Ahkavan stated that they proceeded according to the Zoning Ordinance and tried to keep parking
spaces in the back for aesthetic purposes.
Commissioner Guerra asked Mr. Ahkavan about the choice to go with a flat roof instead of a pitched
roof that is seen in the surrounding developments. Mr. Ahkavan stated that it was the Architect's
recommendation and the owner's desire for the roof design.
Vice Chairman Portman opened the Public Hearing. The following persons spoke:
David Flesher, Grow It Land Designs, 794 S Denton Tap Rd, Coppell, Texas, 75019. Mr. Flesher
commented that he is in favor of the development as long as the drainage and shared easements are
done properly.
Teffy Thachenkary, 323 Buttonwood Ct, Coppell, Texas, 75019. Mr. Thachenkary was opposed to the
design due to the building being close to Denton Tap Rd.
Vice Chairman Portman closed the Public Hearing.
Commissioner Sarma addressed the previous comment noting that the building could not be set back
off Denton Tap Road due to the fire lane requirements.
A motion was made by Commissioner Williford to recommend approval of this agenda item with the
conditions outlined by staff. Seconded by Vice Chair Portman; motion carried (4-2).
Aye: 4 - Vice Chair Portman, Commissioner Doug Robinson, Commissioner Vijay Sarma, and
Commissioner George Williford.
Nay: 2 - Commissioner Sue Blankenship and Commissioner Freddie Guerra.
Action Text:
Vice Chair Glenn Portman, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
4Aye:
Commissioner Sue Blankenship, and Commissioner Freddie Guerra2Nay:
Page 2City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3363)
1 06/13/2017City Council
Text of Legislative File 2017-3363
Title
PUBLIC HEARING:
Consider approval of Case No. PD-286-R, Pecan Creek Shopping Center (Pecan Creek
Addition), a zoning change request from R (Retail) to PD-286R (Planned
Development-286-Retail), to allow the development of office, retail and restaurant uses on
2.5 acres of property located at the northeast corner of S. Denton Tap Road and the DART
R.O.W., at the request of Biladi Investments, LLC, being represented by Mori Akhavan,
Mori’s Engineering, Inc., and to amend the Future Land Use Plan of the Comprehensive
Plan from “Urban Residential Neighborhood” to “Neighborhood Center Retail” on property
located along the east side of S. Denton Tap Road, between E. Bethel Road and the DART
R.O.W., west of the centerline of the creek, containing approximately 8 acres of land.
Summary
Fiscal Impact:
None
Staff Recommendation:
On May 18, 2017, the Planning and Zoning Commission recommended approval of the
Amendment to the Future Land Use Plan of the Comprehensive Plan from “Urban
Residential Neighborhood” to “Neighborhood Center Retail” on approximately 8 acres
and approval of PD-286-R on 2.5 acres. The following conditions remain outstanding:
1.Additional comments may be generated upon detail engineering review and building
permit.
2.This property shall be re-platted to provide fire lanes and easements for this
development.
3.A Tree Removal Permit will be required prior to the removal of any trees.
4.Correction of the landscape calculations.
The Planning Department recommends approval.
Goal Icon:
Business Prosperity
Page 3City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: June 13, 2017
Reference: Consider approval of PD-286-R, Pecan Creek Shopping Center (Pecan Creek Addition),
Lot 2, Block A, to allow the development of office, restaurant and retail uses on 2.5 acres
of property located at the northeast corner of S. Denton Tap Road and the DART R.O.W.,
and to amend the Future Land Use Plan of the Comprehensive Plan from “Urban
Residential Neighborhood” to “Neighborhood Center Retail” on property located along
the east side of S. Denton Tap Road, between E. Bethel Road and the DART R.O.W.,
west of the centerline of the creek, containing approximately 8 acres of land.
2030: Business Prosperity
Executive Summary:
Site Plan indicates two retail/restaurant/office buildings. The occupancy ratios will be dependent on the
parking availability. There is sufficient parking for 2,700 square feet of restaurant and 13,700 square
feet of retail uses.
Introduction:
This request is to develop this property in accordance with the provisions of the existing Retail zoning
district regulations, except for two deviations; one relates to screening and the other the colors on the
exterior façade. The southern 40% of the property abuts a residential zoning district, therefore a 6-foot
masonry screening wall would normally be required. However, the portion of the property with
residential adjacency is physically and visually separated from the residences by a heavily treed, creek
area. Moreover, the closest existing home is over 200 feet from the retail property line and the Site Plan
indicates the buildings to be setback 160 +/- feet from the mutual property line. Therefore, given the
over 360-foot separation between these uses, the waiving of the screening wall along this portion of the
property is appropriate.
The building elevations comply with the provision of the Retail district in terms of masonry requirement
and the maximum percentage of windows on any façade. However, the inclusion of three colors exceeds
the threshold of 5% permitted to be accent colors, as included in the Zoning Ordinance. This variance
is appropriate given the overall aesthetics of the building and the compliance with all other provisions of
the masonry requirement.
2
Analysis:
On May 18, 2017, the Planning and Zoning Commission recommended approval of the Amendment to
the Future Land Use Plan of the Comprehensive Plan from “Urban Residential Neighborhood” to
“Neighborhood Center Retail” on approximately 8 acres and approval of PD-286-R on 2.5 acres. The
following conditions remain outstanding
1. Additional comments may be generated upon detail engineering review and building permit.
2. This property shall be re-platted to provide fire lanes and easements for this development.
3. A Tree Removal Permit will be required prior to the removal of any trees.
4. Correction of the landscape calculations.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Staff Report
2. Land Use Map Amendment
3. Site Plan
4. Tree Survey
5. Landscape Plan
6. Elevations
ITEM # 4
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-286-R, Pecan Creek Shopping Center (Pecan Creek Addition), Lot 2, Block A
P&Z HEARING DATE: May 18, 2017
C.C. HEARING DATE: June 13, 2017
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: NEC of S. Denton Tap Road & the DART R.O.W.
SIZE OF AREA: 2.5 acres of property
CURRENT ZONING: R (Retail)
REQUEST: A zoning change request to PD-286-R (Planned Development-286-Retail), to allow
the development of office, retail and restaurant uses and to amend the Future Land
Use Plan of the Comprehensive Plan from “Urban Residential Neighborhood” to
“Neighborhood Center Retail” on approximately 8 acres.
APPLICANT: Owner: Engineer:
Saad Biaruty Mori Ahkavan
Biladi Investments, LLC Mori’s Engineering
1015 N. 35E #315 2616 Pickwick Ln.
Carrollton, Texas 75006 Plano, Texas 75093
469-583-1115 972-816-2626
sbairuty@yahoo.com moriakhavan@yahoo.com
HISTORY: In 2007, the subject property and the property to the north was platted into two lots
to allow separate ownership. At that time, Grow-it Land Designs and Garden
Center purchased the northern lot from Pecan Creek Nursery.
HISTORIC COMMENT: There is no historical significance attached to this property.
TRANSPORTATION: Denton Tap Road is a P6D six-lane divided thoroughfare, built to standard in a 100-
foot right-of-way.
SURROUNDING LAND USE & ZONING:
North – Grow-it Land Designs and Garden Center; R
South – DART R.O.W. and Self-Storage; LI
East – Grow-it and Creekview Single Family Subdivision; R and PD-104-SF-9
West – The Chateaus Single Family Subdivision; PD-108R11- SF-9
ITEM # 4
Page 2 of 4
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, designated this area as Urban
Residential Neighborhood which is defined as “To provide areas for a wide
variety of higher density residential uses (typically greater than 4 dwelling units per
acre) that serve the needs of residents seeking alternatives to low and medium
density single family detached housing”.
Given these properties front on a major thoroughfare and are physically and
visually separated from the residences by a creek and heavy vegetation, amending
the Future Land Use Plan to Neighborhood Center Retail is appropriate along the
east side of S. Denton Tap Road, between Bethel Road and DART R.O.W., west
of the centerline of the creek.
DISCUSSION: This property has been zoned for retail uses for over 35 years. This request is to
develop this property in accordance with the provisions of the existing retail zoning
district regulations, except for two deviations; one relates to screening and the other
the colors on the exterior façade. The southern 40% of the property abuts a
residential zoning district, therefore a 6-foot masonry screening wall would
normally be required. However, the portion of the property with residential
adjacency is physically and visually separated from the residences by a heavily
treed, creek area. Moreover, the closest existing home is over 200 feet from the
retail property line and the Site Plan indicates the buildings to be setback 160 +/-
feet from the mutual property line. Therefore, given the over 360-foot separation
between these uses, the waiving of the screening wall along this portion of the
property is appropriate.
Specifically, the Site Plan indicates two retail/restaurant/office buildings. The
occupancy ratios will be dependent on the parking availability. There is sufficient
parking for 2,700 square feet of restaurant and 13,700 square feet of retail uses.
Additional parking has been provided for the proposed restaurant patio areas. This
property currently shares a driveway and access (albeit unimproved) with the
landscape nursery to the north. Part of the improvements to this property will
provide a paved, concrete mutual access driveway for the Grow-it to allow access
to the existing median on Denton Tap Road.
The Landscape Plan appears to meet the requirements of the Landscape Ordinance.
Along Denton Tap Road is a 30-foot wide landscape buffer which shall contain a
mixture of overstory street trees and accent trees. In the limited area where the
parking area is visible from the street, Holly shrubs are proposed. As discussed
above, along the southern portion of the eastern property line where residential
adjacency exists, there are a significant number of existing overstory trees on both
sides of the property line, and four additional 4” caliper Live Oak trees and Crape
Myrtles to are proposed to be planted to assure the visual buffering. The northern
property line contains the shared driveway with Grow-it, and to the south is the
DART R.O.W. While area compliance is assumed, the landscape calculations are
incomplete, and need to be corrected.
ITEM # 4
Page 3 of 4
The building elevations comply with the provision of the “R” district in terms of
masonry requirement and the maximum percentage of windows on any façade.
However, the inclusion of three colors exceeds the threshold of 5% permitted to
be accent colors, as included in the Zoning Ordinance. This variance is appropriate
given the overall aesthetics of the building and the compliance with all other
provisions of the masonry requirement.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending approval of the Amendment to the Future Land Use Plan of the Comprehensive Plan
from “Urban Residential Neighborhood” to “Neighborhood Center Retail” on approximately 8 acres and
approval of PD-286-R on 2.5 acres subject to the following conditions:
1. Additional comments may be generated upon detail engineering review and building permit.
2. This property shall be re-platted to provide fire lanes and easements for this development.
3. A Tree Removal Permit will be required prior to the removal of any trees.
4. Correction of the building size on the Impervious Surface calculations.
5. Correction of the landscape calculations.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Land Use Map Amendment
2. Site Plan
3. Tree Survey
4. Landscape Plan
5. Elevations
ITEM # 4
Page 4 of 4
Coppell 2030, A Comprehensive Master Plan
“Urban Residential Neighborhood” to “Neighborhood Center Retail”
15’ LANDSCAPING AREA15’ LANDSCAPING AREA20’ SS ESM’T30’R
30’R
30’ DRIVE
6
12
11
7
13,200 SF
PROPOSED BUILDING
30R
3
0R 8
4
10
4
10
7
7
2,700 SF
9
PROPOSED
BUILDING
30’ BLDG. SETBACKLOCATION MAP
NTS
N
SITE
SANDERSLOOPSOUTHWESTER BLVD.
DART DENTON TAP RDBETHEL RD MEADOW CREEKHIDDENVALLEY DRBETHEL SCHOOL RD
EXECUTIVE DRAIRLINE DR
DART
500 5015025045
0
5
505505505505505
505505506 506506 507507507
508509509509510510 510510510511 5 1 1512
5125135145
14
5
15
515
510 495495500500500500500500500500505
505
505 505505495495495495495495510 490DRAINAGE EASEMENT22" PECAN
18" CEDAR ELM28" PECAN
CREPE
MYRTLE
22" CEDAR
12" PECAN
22" HACKBERRY
15" HACK BERRY
8" HACK BERRY
30" ASH
8" ASH
20" ASH
24" OAK
18" ASH
18" ASHPROPOSED SLOPE EASEMENTS89^4’8"E 247.26’S0^55’52"W 248.42’S19^42’56"W29.70’S75^57’0"W 231.11’N0^55’53"E 481.41’S3^15’39"E39.40’S43^1’10"W26.29’S12^45’27"W54.94’S18^37’5"E34.54’
FND.
"X"
FND.
"X"
FIR
1/2"
SCALE 1" = 30’
30 15 0 30 60
N
1"=30’
CONTACT:MORI AKHAVAN 972-816-2626
moriakhavan@yahoo.com
S ORI
ENGINEERING, INC.
2616 Pickwick Lane Plano, Texas 75093
PREPARED BY:
PROPERTY OWNER:
DATE:SCALE:
CONTACT:
469-583-1115
SBAIRUTY@YAHHO.COM
2.4926 ACRES
FOR
MIN. FF = 496.0
PECAN CREEK ADDITION
LOT 2, BLOCK A
PECAN CREEK ADDITION
LOT 2, BLOCK A
S. DENTON TAP ROADDART RAIL 100’ ROW100’ ROWCREEK VIEW ADDITION
LOT 57, BLOCK B
CREEK VIEW ADDITION
LOT 56, BLOCK BFLOOD PLAIN LIMITFLOOD PLAIN ZONE AEJ.A. SIMMONS SURVEY ABST. NO. 1296MCKINNEY & WILLIAMS SURVEY, ABST. NO. 1054MCKINNEY & WILLIAMS SURVEY, ABST. NO. 1054
CITY OF COPPELL, DALLAS COUNTY, TEXAS
BILADI INVESTMENT, LLC.
SAAD BIARUTY16" PVC WATER LINE16" PVC WATER LINEEXIST. 24’
COMMON EASEMENT
EXIST. SIDEWALKEXIST. SIDEWALKPROP.
FH
PROP.
FH
PROP.
FH
PROP. 8" WATER
PROP. 8" WATERPROP. 8" WATERPROP. 8" WATER EXIS T. S AN. S EW.EXI
ST.
SAN.
SEW.
22" RED OAK
28" RED OAK
18" CEDAR
18" PECAN
18" PECAN
24" PECAN
18" ASH
28" PECAN
18" PECAN
20" PECAN
26" PECAN
20" ASH
20" POST OAK
20" CEDAR
12" ASH
20" HACK BERRY
18" HACK BERRY
16" CEDAR
8" MIMOSA
8" HACK BERRY
10" HACK BERRY
10" ASH
20" PECAN
18" CEDAR
26" PECAN
6" ASH
6" ASH
6" ASH
6" ASH253’15’VOL. 99035,PG. 1576DRDCTCC# 20070367017PRDCTCC# 20080020502
DRDCT
EXIST. 24’ MUTUALACCESS EASEMENTCC# 20080020502 DRDCT ZONE: RESIDENTIAL
ZONE: RESIDENTIAL
ZONE: RETAIL
ZONE: RETAIL
PROP. LIGHTPOLE (TYP.)9’X18’ PARKINGSPACES (TYP.)SITE DATA SUMMARY TABLE
GENERAL SITE DATA
Total Building Area (square feet)
Lot Coverage (percent - x.xx%)
Floor Area Ratio (ratio - x.xx:1)
PARKING
14.6%
Existing Zoning (from zoning map)
Proposed Use:
13200 sf
2700 sf
Retail (square feet)
Restaurant (square feet)
15,900 SF
Building Height 1 Story (30 feet)
2.4926 ACRES
Retail Parking Required (# Spaces) 1sp/200sf 66 Spaces
67 SpacesRetail Parking Provided (# Spaces)
27 SpacesRestaurant Parking Required (# Spaces) 1sp/100sf
27 SpacesRestaurant Parking Provided
Land Area 2.4926 acres (108,577 sf)
DETAIL SITE PLAN
ZONED:
RETAIL
R (Retail)
SHEET
1
8’x28’
STAMPED
CONCRETE
8’x22’
STAMPED
CONCRETE
12’14’PECAN CREEK SHOPPING CENTER
PD-286-R
BLOCK A, LOT 2R
PECAN CREEK ADDITION
LOT 2R, BLOCK A
IN PLACE OF A 6’ REQUIRED MASONARY SCREENING WALL, TREES WILL BE
PRESERVED WITHIN THE CREEK AREA AND ADDITIONAL EVERGREEN /
OVERSTORY TREES WILL BE ADDED ALONG THE EAST PROPERTY LINE AS
INDICTED ON THE LANDSCAPING PLAN.
NOTE:
RETAIL / OFFICE / RESTAURANT
RETAIL /
OFFICE /
RESTAURANT
0.14:1
5
PROP. 6" SAN. SEW.
(PRI
VATE)
PROP. 6" SAN. SEW.
(PRIVATE)
MIN. FF
496.0
Patio Parking Provided
Patio Parking Required (# Spaces) 1sp/100sf 6 Spaces
6 Spaces
PROP. SIDEWALK
PROP. SIDEWALK PROP. SIDEWALKPROP. SIDEWALK PROP. SIDEWALKPROP. SIDEWALK PROP. SIDEWALKPROP. SIDEWALK
EXIST.
FH
F-7701
FIRM NO.
MORI AKHAVANZADEH
DG
X
R
SOSEF
P
RSIGE
ANO
I
ERETNEL
79174
TATS EFOE TENI RES
A
EXIST.
FH
EXIST.
FH
PROP.
20’X30’
WATER
ESM’T.
FDC
FDC
PROP.
DETECTOR
CHECK VAULT
PROP.
DETECTOR
CHECK VAULT
PROP.
15’X15’
WATER
ESM’T.
52.44’LOADI
NG AREA12’x30’
FIRELANE
IMPERVIOUS SURFACE
37300 SFParking and Drives
15,900 SF
6530 SFSidewalks
Building Area
TOTAL IMPERVIOUS SURFACE 59,730 SF
30’R
9.74’R
24’ MUTUAL ACCESS &WIDE FIRELANE EASEMENT24’ MUTUAL ACCESS &
WIDE FIRELANE EASEMENT
12’14’
PATIO PATIOPATIO30’ BLDG. SETBACKPROP. 60SFMONUMENTSIGNRAMP
RAMP
PROP. SIDEWALKPROP. 11’
DECELARATION
LANE
PROP. 8’
RIGHT-OF-WAY
DEDICATION 10’ LANDSCAPING AREA54’R30.53’
R
25’R30’R54’R
15’R15’R
4’R
7’R1
5’R181.1’130.44’117.45’38.58’73.6’MAY 2017
PROPERTY OWNER:
CONTACT:
469-583-1115
SBAIRUTY@YAHHO.COM
BILADI INVESTMENT, LLC.
SAAD BIARUTY
500
5
0
5
505505505505505
505505510510510 510510
515
510 495495500500500500500500500500505
505
505 505505495495495495495495510 490planting notes
1. USE 1
8"X4" STEEL EDGING (PAINTED GREEN).
2. USE 4" "GOOD EARTH" OR EQUIVALENT PLANTING MIX
FOR BED PREPARATIONS. ROTOTILL BED MIX TO THE DEPTH
OF 12" MINIMUM.
3. ALL THE LAWN AREAS TO BE HYDROMULCHED BURMUDA GRASS.
4. TOP DRESS ALL THE PLANTING BED AREAS WITH 3" DEEP
HARD WOOD MULCH, AFTER PLANTING OPERATIONS.
5. THE SITE WILL BE IRRIGATED WITH BELOW GRADE AUTOMATIC
IRRIGATION SYSTEM WITH RAIN, FREEZE & WIND SENSOR, THAT IS
CAPABLE OF PROVIDING THE PROPER AMOUNT OF WATER FOR
PARTICULAR TYPE OF PLANT MATERIAL USED.
6. THE PROPERTY OWNER IS RESPONSIBLE FOR REGULAR WEEDING,
MOWING, IRRIGATION, FERTILIZING, PRUNING, AND OTHER
MAINTANANCE OF ALL PLANTINGS. THE REQUIRED LANDSCAPING
MUST BE MAINTAINED IN A HEALTHY GROWING CONDITION AT ALL
TIMES.
UNDISTURBED SUBGRADE
ROTO TILL 12" EXISTING SOIL
INTO 6" OF PREPARED SOIL
AFTER
EXCAVATION OF BED
BALLED & BURLAPPED
CONTAINER
NTS
SHRUB PLANTING DETAILS
plant schedule
NOTE: USE TRIANGULAR SPACING
WHEN PLANTING SHRUBS
2" HARDWOOD MULCH
SUBGRADE
WATER TO ELIMINATE VOIDS
ROTO TIL 12" EXISTING SOIL INTO 6"
OF PREPARED SOIL AFTER EXCAVATION OF BED
TAMPED TO PREVENT SETTLEMENT
6" PREPARED SOIL MIX
FINISH GRADE @ LAWN.......................................................................GROUND COVER PLANTING DETAIL
NTS
STEEL EDGING
FINISH GRADE
BACKFILL PLANTING PIT
WITH EXCAVATED SOIL AS
SPEC’D AND WATER TO
FILL VOIDS
UNDISTURBED SUBGRADE
TAMPED TO PREVENT
SETTLEMENT
ROUGHEN SURFACE TO
IMPROVE ROOT PENETRATION
3" HARDWOOD MULCH
TEMPORARY TREE WELL
NOTE:
(1) TEMPORARY TREE WELL TO BE REMOVED
AFTER ONE FULL GROWING SEASON.
(2) TREE CALIPER MEASURED ABOVE TOP OF
ROOTBALL 6" FOR TREES LESS THAN 4"CALIPER.
AND 12" FOR TREES 4" CALIPER AND LARGER.
(3) APPROXIMATELY ONE-THIRD OF THE BRANCH
STRUCTURE SHALL BE REMOVED BY THINNING
BUT THE NATURAL CHARACTER AND GENERAL
SHAPE OF THE TREE SHALL BE PRESERVED
IF APPLICABLE.
NTS
TREE PLANTING DETAILS
The owner, tenant and their agent, if any shall be jointly and severally responsible for
the maintenance of all landscaping. All required landscaping shall be maintained in a
neat and orderly manner at all times. This shall include mowing, edging, pruning,
fertilizing, watering, weeding, and other such activities common to the maintenance of
landscaping. Landscaped areas shall be kept free of trash, litter, weeds and other such
material or plants not a part of the landscaping. All plant materials shall be maintained
in a healthy and growing condition as is appropriate for the season of the year. Plant
materials which die shall be replaced with plant material of similar variety and size.
maintenance notes
EXISTING TREE SAVE
& PROTECT
EXISTING TREE REMOVE
legand
3 - CEDAR ELM
4 - CHIQUAPIN OAK
2 - CRAPEMYRTLE
3 - CEDAR ELM
3 - DESERT WILLOW
3 - VITEX
4 - POSSUMHAW HOLLY
5 - HR. LIVE OAK
3 - HR. LIVE OAK
4 - LACEBARK ELM
11 - NRS HOLLY
PLANTING PLAN
SCALE : 1" = 30’ - 0".
LOCATION MAP
NTS
N
SITE
SOUTHWESTER BLVD.
DART DENTON TAP RDBETHEL RD MEADOW CREEK
BETHEL SCHOOL RD
AIRLINE DR
DART
SCALE 1" = 30’SANDERSLOOP30 15
HIDDENVALLEY DR0 30
EXECUTIVE DR60
N
landscape architectsaroids5901 indian hills drive . garland . texas 75044 . 214.403.2034revision
shown
date
sheet BILADI RETAIL CENTERBLOCK A, LOTS 1 & 2CITY OF COPPELL , DENTON COUNTY, TEXAS SAXET
FOETATS
TCETIHCRAEP
ACSDNA
L DERETSIGER816
MOHAMMAD A. SALAM
05.09.2017
FOR
MCKINNEY & WILLIAMS SURVEY, ABST. NO. 1054
CITY OF COPPELL, DALLAS COUNTY, TEXAS
LANDSCAPING PLAN
4
PD-286-R
PECAN CREEK SHOPPING CENTER
2.4926 ACRES
BLOCK A, LOT 2R
24’ WIDE FIRELANE
24’ WIDE FIRELANE15’ LANDSCAPING BUFFER20’ SS ESM’T24’ WIDE FIRELANE
30’ DRIVE
PROPOSED BUILDING
PROPOSED
BUILDING
30’ BLDG. SETBACKDRAINAGE EASEMENTPROPOSED SLOPE EASEMENTFND.
"X"
FND.
"X"
FIR
1/2"
MIN. FF = 496.0
PECAN CREEK ADDITION
LOT 2, BLOCK A
PECAN CREEK ADDITION
LOT 2, BLOCK A
100’ ROW100’ ROWCREEK VIEW ADDITION
LOT 57, BLOCK B
CREEK VIEW ADDITION
LOT 56, BLOCK BFLOOD PLAIN LIMITJ.A. SIMMONS SURVEY ABST. NO. 1296MCKINNEY & WILLIAMS SURVEY, ABST. NO. 105416" PVC WATER LINE16" PVC WATER LINEEXIST. SIDEWALKEXIST. SIDEWALKPROP.
FH
PROP.
FH
PROP. 8" WATER
PROP. 8" WATERPROP. 8" WATERPROP. 8" WATER EXIS T. S AN. S EW.EXI
ST.
SAN.
SEW.
15’VOL. 99035,PG. 1576DRDCTCC# 20070367017PRDCTPROP. 60SFMONUMENTSIGNZONE: RESIDENTIAL
ZONE: RESIDENTIAL
ZONE: RETAIL
ZONE: RETAIL
PROP. LIGHTPOLE (TYP.)ZONED:
RETAIL
8’x28’
STAMPED
CONCRETE
8’x22’
STAMPED
CONCRETE
PECAN CREEK ADDITION
LOT 2R, BLOCK A
RETAIL / OFFICE / RESTAURANT
RETAIL /
OFFICE /
RESTAURANT PROP.
6
" SAN. SEW.
(PRI
VATE)
PROP. 6" SAN. SEW.
(PRIVATE)
MIN. FF
496.0
PATIO PATIOPATIOPROP. SIDEWALK
PROP. SIDEWALK PROP. SIDEWALKPROP. SIDEWALK PROP. SIDEWALKPROP. SIDEWALK
PROP. SIDEWALK
6 - CRAPEMYRTLE
4 - HR. LIVE OAK
10 - NRS HOLLY
LOADI
NG AREA12’x30’
2 - CRAPEMYRTLE
30R
30R
6
12
11
7
13,200 SF
30R
3
0R 8
4
10
4
10
7
7
2,700 SF
9
22" PECAN
15" HACK BERRY
8" HACK BERRY
30" ASH
8" ASH
20" ASH
24" OAK
18" ASH
18" ASH
S89^4’8"E 247.26’S0^55’52"W 248.42’S19^42’56"W29.70’S75^57’0"W 231.11’N0^55’53"E 481.41’S3^15’39"E39.40’S43^1’10"W26.29’S12^45’27"W54.94’S18^37’5"E34.54’S. DENTON TAP ROADDART RAIL
18" CEDAR
18" PECAN
18" PECAN
24" PECAN
18" ASH
28" PECAN
18" PECAN
20" PECAN
26" PECAN
20" ASH
20" POST OAK
20" CEDAR
12" ASH
20" HACK BERRY
18" HACK BERRY
16" CEDAR8" MIMOSA
8" HACK BERRY
10" HACK BERRY
10" ASH
20" PECAN
18" CEDAR
26" PECAN
6" ASH
6" ASH
6" ASH
6" ASH
2.4926 ACRES
12’14’5
30R
9.74R
12’14’5055
0
5
505505510510510510510
510
505
505 505
510
505 505495500495500505
500505495495500495500505505500490495495500500495515 PROP. SIDEWALK4 - NRS HOLLY
15 - NRS HOLLY
4 - NRS HOLLY
3 - CRAPE-
MYRTLE
3 - CRAPE-
MYRTLE
15’ LANDSCAPING BUFFER10’ LANDSCAPING
BUFFER
10’ LANDSCAPING
BUFFER (1,050 SF )
LANDSCAPING CALCULATION
PERIMETER LANDSCAPING
PROVIDEDREQUIRED
DENTON TAP - 15’, 6,435 SQ. FT., 8.57 TREES
1 - LACEBARK ELM
NORTH PROPERTY LINE, 2,130 SQ. FT., 4.26 TREES 1950 SQ. FT. 3 TREES
EAST PROPERTY LINE, 4,230 SQ. FT., 10.58 TREES
SOUTH PROPERTY LINE, 2,060 SQ. FT., 4.12 TREES 2,100 SQ. FT. 5 TREES
TOTAL: 14,855, 28 TREES TOTAL: 15,325, 28 TREES
PROVIDEDREQUIRED
4,375 SQ. FT. 14 TREES
INTERIOR LANDSCAPING
10% OF PAVING - 3,972 SQ. FT., 17 TREES
6,375 SQ. FT. 9 TREES
NON-VEHICULAR LANDSCAPING
REQUIRED PROVIDED
2 0,475 SQ. FT. 14 TREES14,036 SQ. FT. , 5 TREES (1:3,000 SQ. FT)
4,900 SQ. FT. 11 TREES
7,018 SQ. FT. AT FRONT, (50% OF NON-VEHICULAR) 6,475 SQ. FT. (46% OF NON-VEHICULAR)
MAY 2017
QTY COMMON NAME SCIENTIFIC NAME SIZE REMARKS
SHADE TREES
6 Cedar Elm Ulmus Crassifolia 4" Caliper 10 -12’ ht., 6-7’ sp., straight trunk, full, maching.
5 Lacebark Elm Ulmus parvifolia 4" Caliper 10 -12’ ht., 5-6’ sp., full, matching.
13 Highrise Live Oak Quercus virginiana "QVTIA" 4" Caliper 10 -12’ ht., 5-6’ sp., full, matching.
5 Chinquapin Oak Quercus muhlenbergii 4" Caliper 10’-12’ ht., 5-6’ sp., full, matching.
SMALL ORNAMENTAL TREES
14 Crapemyrtle Lagerstroemia indica 3" Caliper, 6 - 8’ Ht., 4 - 5’ sp. full matching.
3 Desert Willow Chilosis linearis ( Babba) 3" Caliper 6 - 8’ ht., 4 - 5’ sp. full, matching.
4 Possumhaw Holly Ilex decidua 3" Caliper 6 - 8’ ht., 4 - 5’ sp. full, matching.
3 Vitex Vitex angus-castus 3" Caliper 6 - 8’ ht., 4 - 5’ sp., full matching.
SHRUBS
44 NRS Holly Nellie R. Stevens holly 7 gal. full pot, well rooted. 36" O.C.
GROUNDCOVERS, & LAWN
Bermudagrass Cynadon dactylon Hudromulched
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3426
File ID: Type: Status: 2017-3426 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
06/05/2017File Created:
Final Action: Audit Contract 2017, 2018 & 2019File Name:
Title: Consider approval of a professional service contract for audit services of
the Fiscal Year 2017, Fiscal Year 2018, and Fiscal Year 2019 and
authorizing the City Manager to sign
Notes:
Agenda Date: 06/13/2017
Agenda Number: 10.
Sponsors: Enactment Date:
Council Packet Memo for Audit Services - 2017.pdf,
RFP Evaluation Criteria Memo 2017.pdf, RFP
Evaluation Criteria_2017 - COMBINED
SCORING.pdf, Audit Bid-comparison bid price 2017
(COMBINED) .pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3426
Title
Consider approval of a professional service contract for audit services of the Fiscal Year
2017, Fiscal Year 2018, and Fiscal Year 2019 and authorizing the City Manager to sign
Summary
Fiscal Impact:
The fiscal impact of this Agenda item is $60,950; $62,050; and $63,050 for fiscal years
ending 2017, 2018, and 2019, respectively. If assistance with the preparation of the
Comprehensive Annual Financial Report is requested, there is an additional cost of $10,000
each year requested. If a Single Audit is required because the City expended at least
$750,000 of Federal funds during the fiscal year, an additional cost of $4,220; $4,320; and
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3426)
$4,420 will be incurred for fiscal years ending 2017, 2018, and 2019, respectively.
Staff Recommendation:
The Finance Department recommends awarding the Professional Audit Services contract to
Weaver.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: June 13, 2017
Reference: Award Contract for Audit Services
2030: Sustainable City Government
Introduction:
The current audit contract with Grant Thornton is for three years (2014, 2015, 2016) with the option
to renew for two additional years. Grant Thornton informed City staff there would be a significant
cost increase in 2017, the first optional year of the agreement. The increase would have been $24,800
or 34.2% ($70,800 to $95,000). Staff chose to solicit a request for proposal (RFP) to evaluate
additional alternatives and opportunities.
Analysis:
Bond covenants, Security and Exchange Commission regulations, and the City Charter require the
City to have an annual financial statement audit conducted by a third party licensed to perform
financial statement audits in Texas. Failure to have an annual audit of the City’s financial statements
will violate the requirements previously stated and impact the City’s bond rating. See attached
memorandum from evaluation team.
Legal Review:
Legal review was performed during the agenda review process.
Fiscal Impact:
The fiscal impact of this Agenda item is $60,950; $62,050; and $63,050 for fiscal years ending 2017,
2018, and 2019, respectively. If assistance with the preparation of the Comprehensive Annual
Financial Report is requested, there is an additional cost of $10,000 each year requested. If a Single
Audit is required because the City expended at least $750,000 of Federal funds during the fiscal year,
2
an additional cost of $4,220; $4,320; and $4,420 will be incurred for fiscal years ending 2017, 2018,
and 2019, respectively.
Recommendation:
The Finance Department recommends awarding the Professional Audit Services contract to Weaver.
MEMORANDUM
Date: June 13, 2017
To: Jennifer Miller, Director of Finance
From: Brian Hogan, Chief Accountant
Re: Proposal Review Results and Audit Firm Recommendation for “RFP – Professional Audit Services”
The evaluation team reviewed the bids received for the RFP - Professional Audit Services. Seven firms
submitted bids.
The RFP stated that Firms must meet the “Mandatory Requirements.” Only Firms whose bids meet the
mandatory requirements” would be evaluated based on certain factors. It is the opinion of the evaluation team
that all seven firms met the mandatory requirements. The evaluation criteria matrix is attached as well as the
scoring matrix.
Based on the review team evaluations, we recommend that Weaver be awarded the audit contract for three
consecutive fiscal years ending September 30, 2017, 2018, and 2019, with an option to renew for two years
based on satisfactory performance and the ability to obtain other related services as necessary as stated in the
RFP.
Weaver’s bid was the second lowest of the seven submitted. The firm of Pattillo, Brown, and Hill was the
lowest. Having worked with both audit firms on prior engagements with the cities of Addison, Lewisville, and
Colleyville, I feel the Weaver firm provides a much more in-depth and thorough review. In addition, Weaver
has a dedicated local government staff. They are active in GFOA and GFOAT. This includes presentation
sessions at the national GFOA conference, the Texas GFOAT conferences, and locally at the Finance Director’s
roundtable at the North Central Texas Council of Governments (NCTCOG). Weaver has also assisted me in the
past, free of charge, with guidance and review on complex bond refunding transactions when I wasn’t a client.
Weaver also provides 4 hours of governmental accounting CPE to City employees. The Finance Department
values the CPE at $400 per person. We anticipate sending four employees as the CPE provided can be applied
to the 40 hours of CPE staff are required to obtain each year to maintain their CPA license. Staff has attended
the training sessions in the past and found it to be a very good source of information.
The evaluation team recommends Weaver based on the overall evaluation scoring. Weaver performs many
local governmental audits and the partners on the engagement have served on various committees of the
Governmental Accounting Standards Board. In addition, Weaver is very familiar with Tyler Technology’s New
World and MUNIS financial software products.
Evaluation Criteria Whitley Penn Moss Adams WeaverCrowe Horwath BKD Pattillo, Brown, & Hill Grant Thornton Mandatory Criteria: All evaluators agreed that all firms met the mandatort criteria. 1. Audit Firm is independent & licensed to practice in Texas YES YES YES YES YES YES YES 2. Audit Firm’s professional personnel have received adequate CPE within preceding two years YES YES YES YES YES YES YES 3. Audit Firm has no conflict of interest with regard to any other work performed by the Firm for the City YES YES YES YES YES YES YES 4. Firm submitted a copy of its most recent external quality control review report and the firm has a record of quality audit work. YESYESYESYESYESYESYES 5. Firm adhered to the instructions in the RFB on preparing and submitting the bid. (Section 2 of the RFB describes required information) - Cover letter - Executive Summary - Table of Contents - Firm Background, Principal Officers & prior experience - Scope and Audit Approach - Proposed Schedule - Other references - Additional data & other info. - Concluding remarks - Cost bid form YESYESYESYESYESYESYES
Bid evaluation factors: Whitley Penn Moss Adams Weaver Crowe Horwath BKD Pattillo, Brown, & Hill Grant Thornton 1. Demonstrated experience, qualifications, and professional activities of the audit team and Firm (technical expertise, resources available to the Firm, specialization in municipal government and Federal funding auditing). (50 points maximum score for this area) 45.00 40.00 35.00 42.00 35.00 30.00 50.00 50.00 43.00 45.00 45.00 42.00 43.00 40.00 42.00 40.00 35.00 41.00 48.00 50.00 44.00 Average:40.00 35.67 47.67 44.00 41.67 38.67 47.33 2. Evaluated cost (20 points max score for this area) *** 15.00 15.00 13.00 17.00 17.00 14.00 18.00 18.00 16.00 16.00 16.00 14.00 14.00 14.00 10.00 19.00 19.00 19.00 10.00 5.00 2.00 Average:14.33 16.00 17.33 15.33 12.67 19.00 5.67 3. Responsiveness of the bid in clearing stating the following: - understanding of work to be performed - understanding and ability to meet terms and conditions of the RFB (scheduling, and completeness & thoroughness of the technical data and documentation) (20 points maximum score for this area) 20.00 20.00 20.00 19.00 18.00 19.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Average20.00 18.67 20.00 20.00 20.00 20.00 20.00 4. Commitment to Governmental Accounting and Auditing: - demonstration of the Firm’s commitment to governmental issues by knowledge of current issues and membership in related organizations (GFOA or TML) - Firm’s ability to communicate to the client changes in regulations or the environment. (offer CPE training to client personnel on current or relevant issues) (10 points maximum score for this area) 9.00 7.00 6.00 8.00 8.00 7.00 10.00 10.00 9.00 9.00 9.00 8.00 9.00 9.00 8.00 7.00 8.00 6.00 10.00 10.00 9.00 Average: 7.33 7.67 9.67 8.67 8.67 7.00 9.67 Total of Averages81.66 78.01 94.67 88.00 83.01 84.67 82.67
BRIANDemonstratedKIMExperience/CommitmentName of the Firm MARYQualifications/ Evaluated Responsiveness to Government Highest to LowestProf Activities Ranking on Ranking on Cost of Bid (complete) Acct/Auditing Points Ranking onService Provided 201720182019Total HoursAverage rate(50 POINTS)Per Hr CostTotal Cost(20 POINTS)(20 POINTS)(10 POINTS)AwardedPointsWeaverAudit 60,950.00$ 62,050.00$ 63,050.00$ 400$152.38 50 6 2 18 20 10 98.00 1(Dallas, TX) Preparation Of CAFR 10,000.00$ 10,000.00$ 10,000.00$ 50 18 20 10 98.00Single Audit 4,220.00$ 4,320.00$ 4,420.00$ 43 16 20 9 88.00Provides 4 hrs of CPE - Estimated BenefitCPE (credit) (1,600.00)$ (1,600.00)$ (1,600.00)$ 47.67 17.33 20.00 9.67 94.67AVERAGETotal Cost of Audit Only after CPE Benefit59,350.00$ 60,450.00$ 61,450.00$ 181,250.00$ Grant ThorntonAudit 95,000.00$ 97,850.00$ 100,785.00$ 575$165.22 48 7 7 10 20 10 88.00 5(Dallas, TX) Preparation Of CAFR 10,000.00$ 10,000.00$ 10,000.00$ 50 5 20 10 85.00Single Audit 14,500.00$ 14,500.00$ 14,500.00$ 44 2 20 9 75.00Provides 16 hrs of CPE - Estimated BenefitCPE (credit) (6,400.00)$ (6,400.00)$ (6,400.00)$ 47.33 5.67 20.00 9.67 82.67AVERAGETotal Cost of Audit Only after CPE Benefit88,600.00$ 91,450.00$ 94,385.00$ 274,435.00$ Crowe HorwathAudit 64,100.00$ 66,000.00$ 68,000.00$ 470$136.38 45 4 4 16 20 9 90.00 2(Dallas, TX) Preparation Of CAFR 8,500.00$ 6,400.00$ 6,400.00$ 45 16 20 9 90.00Single Audit 6,500.00$ 6,150.00$ 6,150.00$ 42 14 20 8 84.00No CPE Provided - Estimated BenefitCPE (credit) -$ -$ -$ 44.00 15.33 20.00 8.67 88.00AVERAGETotal Cost of Audit Only after CPE Benefit64,100.00$ 66,000.00$ 68,000.00$ 198,100.00$ 20 Pattillo, Brown & HillAudit 53,800.00$ 53,800.00$ 55,050.00$ 490$109.80 40 1 1 19 20 7 86.00 3(Waco, TX) Preparation Of CAFR 4,500.00$ 4,500.00$ 4,700.00$ 35 19 20 8 82.00Single Audit 4,500.00$ 4,500.00$ 4,700.00$ 41 19 20 6 86.00No CPE Provided - Estimated BenefitCPE (credit) -$ -$ -$ 38.67 19.00 20.00 7.00 84.67AVERAGETotal Cost of Audit Only after CPE Benefit53,800.00$ 53,800.00$ 55,050.00$ 162,650.00$ BKDAudit 71,500.00$ 74,200.00$ 76,900.00$ 545$131.19 43 3 6 14 20 9 86.00 4(Dallas, TX) Preparation Of CAFR 12,000.00$ 12,000.00$ 12,000.00$ 40 14 20 9 83.00Single Audit 6,750.00$ 7,050.00$ 7,350.00$ 42 10 20 8 80.00No CPE Provided - Estimated BenefitCPE (credit) -$ -$ -$ 41.67 12.67 20.00 8.67 83.00AVERAGETotal Cost of Audit Only after CPE Benefit71,500.00$ 74,200.00$ 76,900.00$ 222,600.00$ Moss-AdamsAudit 63,750.00$ 65,750.00$ 67,250.00$ 510$125.00 42 2 3 17 19 8 86.00 7(Dallas, TX) Preparation Of CAFR 12,000.00$ 12,000.00$ 12,000.00$ 35 17 18 8 78.00Single Audit 9,000.00$ 9,000.00$ 9,000.00$ 30 14 19 7 70.00No CPE Provided - Estimated BenefitCPE (credit) -$ -$ -$ 35.67 16.00 18.67 7.67 78.00AVERAGETotal Cost of Audit Only after CPE Benefit63,750.00$ 65,750.00$ 67,250.00$ 196,750.00$ WhitleyPennAudit 68,880.00$ 70,200.00$ 72,060.00$ 480$143.50 45 5 5 15 20 9 89.00 6(Dallas, TX) Preparation Of CAFR 12,000.00$ 12,000.00$ 12,000.00$ 40 15 20 7 82.00Single Audit 5,800.00$ 5,800.00$ 5,800.00$ 35 13 20 6 74.00Provides 8 hrs of CPE - Estimated BenefitCPE (credit) (3,200.00)$ (3,200.00)$ (3,200.00)$ 40.00 14.33 20.00 7.33 81.67AVERAGETotal Cost of Audit Only after CPE Benefit65,680.00$ 67,000.00$ 68,860.00$ Lowest to Highest
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3420
File ID: Type: Status: 2017-3420 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
06/02/2017File Created:
Final Action: Alley Replacement 2016AFile Name:
Title: Consider approval to enter into a contract with IIPL USA, LLC, for the
reconstruction of various alleyways; in an amount of $847,300.00; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Notes:
Agenda Date: 06/13/2017
Agenda Number: 11.
Sponsors: Enactment Date:
Alley memo.pdf, BID TAB NEIGHBORHOOD ALLEY
REPLACEMENT 2016A.pdf, IIPL Contract Docs.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3420
Title
Consider approval to enter into a contract with IIPL USA, LLC, for the reconstruction of
various alleyways; in an amount of $847,300.00; as budgeted; and authorizing the City
Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds have been budgeted in the ¼% Infrastructure Maintenance Fund for this project.
Staff Recommendation:
The Engineering Department recommends approval.
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3420)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: June 13, 2017
Reference: Neighborhood Alley Replacement TAX 2016A
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
• Most of the alleys were constructed in the early 1980’s and have reached the end of their
useful life.
• This is the third round of alley replacement projects within the City
• The low bidder for the project was IIPL USA, LLC at $847,300.00
• The contractor bid 200 calendar days for completion of the project
Introduction:
This agenda item is being presented for approval to enter into a contract with IIPL USA, LLC in an
amount of $847,300.00 for the reconstruction of various alleys.
Analysis:
To provide excellent and well maintained city infrastructure, the citizens of Coppell authorized the
use of ¼ percent sales tax revenue to be allocated for the reconstruction of our streets and alleys.
Through an analysis of all alleys within the City of Coppell, the following alleys were identified as
needing repair: Park Meadow Way Alley, Woodhurst Place North and South Alley, Willow Springs
Drive Alley and Glenwood Drive Alley. The City has internally designed these improvements.
On April 27, 2017, the City received and opened ten sealed bids ranging from a low of $847,300.00
to a high of $1,187,920.00 for these projects. The method of bidding used was the “A+B” method,
where the number of days bid were weighted and used in the evaluation of bids. Eight of the ten
bidders, including the low bidder, bid 200 calendar days. One bidder bid 180 days and another bid
100 days. The combination of the lowest dollar amount bid and the 200-day time bid qualified as the
lowest overall bid. This bid is the most advantageous bid for the City.
2
The low bid was submitted by IIPL USA, LLC. IIPL USA, LLC has relevant experience on other
municipal projects. Their previous work history indicates they can complete the project within the
budget and the time allowed.
The contract before you this evening includes complete reconstruction of the Neighborhood Alley
Replacement Project for the limits indicated. This work will include replacement of the existing alley
paving for the entire length of the project. To facilitate this work, the alley access will be restricted
during construction.
Upon approval of this contract, city staff will send letters to all impacted residents informing them of
the project and start date. The contractor and the city staff will be in communication with the affected
residents on a regular basis to ensure minimal disruption of their daily activities.
To reduce the impact to our residents, we have asked that no more than two alleys be under
construction at any time. In addition, the alley sections may only be closed to traffic for a limit of 20
days. There is a penalty of $240.00 per calendar day for each day beyond 200 days that it takes to
complete the work.
Legal Review:
The City’s standard construction contract has been reviewed by legal periodically, with changes made
as requested.
Fiscal Impact:
The fiscal impact of this Agenda item is $847,300.00.
Recommendation:
The Engineering Department recommends approval of this contract with IIPL USA, LLC.
ALLEY REPLACEMENT 2016 A
CITY OF COPPELL, TEXAS
1 2 3 4 5 6 7 8 9 10
PROJECT NO. TAX2016A
ITEM No.ITEM DESCRIPTION BID QTY.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
I-1 MOBILIZATION 1 LS $40,000.00 $40,000.00 $2,000.00 $2,000.00 $18,500.00 $18,500.00 $44,000.00 $44,000.00 $47,000.00 $47,000.00 $40,000.00 $40,000.00 $56,000.00 $56,000.00 $40,000.00 $40,000.00 $12,000.00 $12,000.00 $10,000.00 $10,000.00
I-2 PROJECT SIGNS 6 EA $1,000.00 $6,000.00 $150.00 $900.00 $500.00 $3,000.00 $500.00 $3,000.00 $500.00 $3,000.00 $750.00 $4,500.00 $500.00 $3,000.00 $1,000.00 $6,000.00 $500.00 $3,000.00 $500.00 $3,000.00
I-3 TRAFFIC CONTROL 1 LS $15,000.00 $15,000.00 $500.00 $500.00 $2,500.00 $2,500.00 $15,000.00 $15,000.00 $4,000.00 $4,000.00 $6,500.00 $6,500.00 $15,000.00 $15,000.00 $30,000.00 $30,000.00 $2,000.00 $2,000.00 $10,000.00 $10,000.00
I-4 EROSION CONTROL 1 LS $5,000.00 $5,000.00 $300.00 $300.00 $1,500.00 $1,500.00 $15,000.00 $15,000.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00
I-5 SAWCUT, REMOVE & DISPOSE EXISTING CONCRETE (ALL THICKNESS)14640 SY $10.00 $146,400.00 $9.00 $131,760.00 $12.00 $175,680.00 $5.50 $80,520.00 $10.00 $146,400.00 $15.00 $219,600.00 $10.00 $146,400.00 $16.50 $241,560.00 $12.50 $183,000.00 $18.00 $263,520.00
I-6 4" REINFORCED PAVING 40 SY $5.00 $200.00 $50.00 $2,000.00 $54.00 $2,160.00 $80.00 $3,200.00 $102.00 $4,080.00 $65.00 $2,600.00 $90.00 $3,600.00 $165.00 $6,600.00 $75.00 $3,000.00 $70.00 $2,800.00
I-7 7" REINFORCED PAVING 11000 SY $52.00 $572,000.00 $60.00 $660,000.00 $52.00 $572,000.00 $60.00 $660,000.00 $56.00 $616,000.00 $58.00 $638,000.00 $62.00 $682,000.00 $58.50 $643,500.00 $68.00 $748,000.00 $70.00 $770,000.00
I-8 4" REINFORCED CONCRETE SIDEWALK 1000 SF $5.00 $5,000.00 $5.00 $5,000.00 $6.00 $6,000.00 $7.00 $7,000.00 $6.00 $6,000.00 $6.00 $6,000.00 $6.00 $6,000.00 $5.00 $5,000.00 $5.00 $5,000.00 $5.50 $5,500.00
I-9 6" REINFORCED CONCRETE SIDEWALK 2600 SF $6.00 $15,600.00 $5.50 $14,300.00 $5.95 $15,470.00 $7.85 $20,410.00 $6.50 $16,900.00 $7.50 $19,500.00 $8.00 $20,800.00 $5.50 $14,300.00 $6.25 $16,250.00 $7.00 $18,200.00
I-10 ADJUST EXISTING GROUND BOX 3 EA $200.00 $600.00 $300.00 $900.00 $150.00 $450.00 $250.00 $750.00 $350.00 $1,050.00 $700.00 $2,100.00 $1,000.00 $3,000.00 $500.00 $1,500.00 $250.00 $750.00 $300.00 $900.00
I-11 ADJUST EXISTING IRRIGATION CONTROL VALVE BOX 1 EA $1,000.00 $1,000.00 $500.00 $500.00 $150.00 $150.00 $325.00 $325.00 $300.00 $300.00 $1,000.00 $1,000.00 $750.00 $750.00 $200.00 $200.00 $300.00 $300.00 $300.00 $300.00
I-12 ADJUST EXISTING MANHOLE 2 EA $500.00 $1,000.00 $300.00 $600.00 $250.00 $500.00 $500.00 $1,000.00 $500.00 $1,000.00 $1,000.00 $2,000.00 $550.00 $1,100.00 $1,000.00 $2,000.00 $500.00 $1,000.00 $500.00 $1,000.00
I-13 ADJUST EXISTING GRATE INLET 1 EA $2,000.00 $2,000.00 $1,100.00 $1,100.00 $2,500.00 $2,500.00 $2,750.00 $2,750.00 $2,800.00 $2,800.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $2,750.00 $2,750.00 $2,500.00 $2,500.00 $500.00 $500.00
I-14 RESTORE DISTURBED AREAS 1 LS $5,000.00 $5,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $15,000.00 $15,000.00 $50,000.00 $50,000.00 $8,000.00 $8,000.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $5,000.00 $5,000.00
I-15 RESTORE EXISITNG IRRIGATION 1 LS $5,000.00 $5,000.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $7,500.00 $7,500.00 $8,500.00 $8,500.00 $6,500.00 $6,500.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00
I-16 RESET STREET SIGNS 1 EA $500.00 $500.00 $200.00 $200.00 $200.00 $200.00 $250.00 $250.00 $600.00 $600.00 $600.00 $600.00 $750.00 $750.00 $500.00 $500.00 $300.00 $300.00 $200.00 $200.00
I-17 PROJECT COMMUNICATION 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 $4,500.00 $4,500.00 $14,000.00 $14,000.00 $9,000.00 $9,000.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00 $3,250.00 $3,250.00 $6,000.00 $6,000.00 $1,000.00 $1,000.00
I-21 SUBGRADE PREPARATION 11000 SY $2.00 $22,000.00 $2.00 $22,000.00 $5.00 $55,000.00 $2.50 $27,500.00 $2.00 $22,000.00 $2.00 $22,000.00 $4.00 $44,000.00 $2.00 $22,000.00 $3.75 $41,250.00 $8.00 $88,000.00
SUBTOTAL AMOUNT BID (A)$847,300.00 $850,060.00 $864,610.00 $917,205.00 $942,130.00 $989,400.00 $1,035,900.00 $1,041,660.00 $1,047,350.00 $1,187,920.00
SUBTOTAL AMOUNT BID (B)200 $48,000.00 200 $48,000.00 180 $43,200.00 100 $24,000.00 200 $48,000.00 200 $48,000.00 200 $48,000.00 200 $48,000.00 200 $48,000.00 200 $48,000.00
TOTAL AMOUNT BID (A + B)$895,300.00 $898,060.00 $907,810.00 $941,205.00 $990,130.00 $1,037,400.00 $1,083,900.00 $1,089,660.00 $1,095,350.00 $1,235,920.00
6264 LF of alley remove and replace
IIPL USA 3D Paving HQSAdvance Contracting Group Cam-Crete Construction Companies GroupKen-DoSAZ Infratructure NPL Construction Raymond Construction
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3436
File ID: Type: Status: 2017-3436 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
06/06/2017File Created:
Final Action: Parkway BoulevardFile Name:
Title: Consider approval of authorizing Engineering Department to proceed with
the design of Parkway Boulevard.
Notes:
Agenda Date: 06/13/2017
Agenda Number: 12.
Sponsors: Enactment Date:
Parkway Memo.pdf, TAX 2014A REV 1.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3436
Title
Consider approval of authorizing Engineering Department to proceed with the design of
Parkway Boulevard.
Summary
Fiscal Impact:
Funds are available in the ¼% Infrastructure Maintenance Fund for this project.
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3436)
Page 2City of Coppell, Texas Printed on 6/9/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: June 13, 2017
Reference: Authorization to Proceed with the Design of Parkway Blvd.
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
The Engineering and Parks Departments have hosted three public meetings with
citizens concerning bikeways/trails/sidepaths along Parkway Blvd.
The most recent meeting was 5/11/2017.
Information was presented to the Park Board on June 5, 2017.
The project has been on hold for two years while discussions and meetings took place
concerning bike lanes and sidepaths.
Introduction:
On July 14, 2015, City Council was briefed on the concept of providing additional non-motorized
facilities along the Parkway Blvd. corridor from MacArthur Blvd. to Cowboy Drive. During the same
time frame, the Engineering Department was finalizing a design contract to rebuild a portion of
Parkway from Alex Drive to Heartz Road. That contract was awarded on July 28, 2015. However,
at that meeting, Council requested that the City hire an expert in non-motorized facilities to assist
with alternative designs along Parkway Blvd. Subsequently, the City retained the services of Kimley-
Horn to explore alternative non-motorized facilities along Parkway Blvd. Since mid-2015, the design
and repair of Parkway Blvd. has been placed on hold while designs were produced and meetings were
held with citizens near and adjacent to Parkway Blvd.
Analysis:
To provide excellent and well maintained city infrastructure, the citizens of Coppell authorized the
use of ¼ cent sales tax revenue to be allocated for the reconstruction of our streets. Through an
analysis of all streets within the City of Coppell, Parkway Boulevard was identified as needing
reconstruction. In addition, the City Council requested a preliminary engineering study for schematic
2
bike lane planning along Parkway from MacArthur Blvd. to Coppell High School in accordance with
the bicycle master plan.
Schematic designs to incorporate bicycle facilities along Parkway from MacArthur Blvd. to Coppell
High School were prepared to provide possible options for bike lanes within the current street cross
section. Several options for bikes were explored that included a combination of on-street, adjacent
dedicated, and combined hike/bike facilities. The concept of sidepaths was also explored.
Initially, the proposed concepts were presented to City Council in a Work Session. This was to solicit
input from the Council prior to the first Public Meeting.
The first Public Meeting was a lively exchange and to say that the various concepts for non-motorized
facilities were rejected would be an understatement. Most of the presentation was about the bike lane
concepts. After that meeting, staff and the consultant regrouped and considered alternatives to the
bike lanes.
At the second Public Meeting, the alternative of sidepaths was the only option presented. It was our
understanding from the first meeting that most the residents preferred that option. However, again
citizens expressed concern, especially along the section of Parkway Blvd. from MacArthur Blvd. to
Samuel Blvd.
After the second Public Meeting, it was determined that the reconstruction of Parkway Blvd. needed
to move forward. Therefore, at the third Public Meeting, only the section of Parkway Blvd. between
Moore Road and Heartz Road was discussed. The limits of the repair were extended to Moore Road
to give us an opportunity to extend a sidepath along the north side of Parkway Blvd. from Heartz
Road to Moore Road. Once the sidepath reaches Moore Road, we have options at a future date to
continue it north to Moore Road Park utilizing part of the existing Moore Road.
On June 5, 2017, the sidepath concept was presented to the Park Board. At the meeting, information
was provided explaining in greater detail the proposed improvements to Parkway Blvd. and how the
sidepath could be incorporated along the north side from Heartz Road to Moore Road. The Park
Board was generally in agreement with the proposal. However, there was still some reservations
from a couple of members that the sidepath option would preclude the City from ever having a
dedicated bike lane along Parkway Blvd. After discussion, the consensus was to try to widen the
street width on the north side to about 16 feet to allow vehicles to have more space when passing any
cyclists on the road.
Legal Review:
n/a
Fiscal Impact:
The fiscal impact of this action is the same as the Council approval on July 28, 2015 for the design
of Parkway Blvd., which was an amount of $293,000.00.
Recommendation:
The Engineering Department recommends approval of the authorization to proceed with the design
of Parkway Blvd. from Heartz Road to Moore Road, with sidepaths along the north side.
Parkway BoulevardReconstruction,1/4 Cent SalesTax Fund, FY 2014ACreated in CIVIL3D1 INCH = 1 MILE0S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2015.dwg\TAX 2014ACreated on: 8 June 2017 by Scott Latta1/21/21
1 INCH = FT.0500500250Parkway BoulevardReconstruction,1/4 Cent SalesTax Fund, FY 2014ACreated in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2015.dwg\TAX 2014ACreated on: 8 June 2017 by Scott LattaTAX 2014ACRACK SEALING ANDSPOT REPAIR2/2TAX 2014AFULL PAVEMENT REPLACEMENTMOORE TO HEARTZ WESTBOUND,ALEX TO LODGE EASTBOUND
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3432
File ID: Type: Status: 2017-3432 Resolution Agenda Ready
1Version: Reference: In Control: City Secretary
06/05/2017File Created:
Final Action: NCTCOG ResolutionFile Name:
Title: Consider approval of a Resolution supporting the DART Board design and
realignment of the Cotton Belt Rail Line to support a southern
reconfiguration into Northlake; and to provide for grade separation, quiet
zones, sound walls and trails; and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/13/2017
Agenda Number: 13.
Sponsors: Enactment Date:
Cotton Belt Resolution Memo.pdf, Resolution.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3432
Title
Consider approval of a Resolution supporting the DART Board design and realignment of
the Cotton Belt Rail Line to support a southern reconfiguration into Northlake; and to
provide for grade separation, quiet zones, sound walls and trails; and authorizing the Mayor
to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3432)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: June 13, 2017
Reference: Consider a Resolution supporting the DART Board redesign realignment of the
Cotton Belt Rail Line, Cypress Waters/North Lake extension
2030: Special Place To Live- Goal 5: Easy access to Dallas-Fort Worth Region,
Objective 1 – Participate in regional rail service to Dallas-Fort Worth, Objective
2- Maintain and enhance accessibility to DFW Airport, Objective 5 – Develop
regional connections for Coppell residents and employees of Coppell businesses.
General Information:
The City of Coppell is not a member of DART. This resolution does not state or contemplate at
any time the City becoming a member of DART. While the City is not a member of DART, the
City is impacted by the development of the Cotton Belt corridor. As such, both DART and the
North Central Texas Council of Governments (NCTCOG) have asked for the City’s input in the
development of the plans for the corridor.
The Cotton Belt Rail Line will connect the DFW Airport to the cities of Dallas, Carrollton,
Addison, Richardson and Plan. Along that rout, only the City of Coppell is not a member of
DART. Since the City of Coppell is not a member of DART, the City has not made any
financial contributions through the collection of a one-cent sales tax since DART’s inception in
1983.
This past year saw the advancement of the Cotton Belt regional rail service from its potential
construction and activation well beyond the year 2030 in the regional mobility plan, to actual
approval, funding and scheduling for service by the DART Board beginning in 2022.
Introduction:
Within the City of Coppell’s Vision 2030 plan, under the strategy of Special Place to Live,
several of the Goals support the City’s active participation in regional mobility. Specifically
Goal 5 states “Easy access to Dallas-Fort Worth Region” with the following objectives;
Objective 1 – Participate in regional rail service to Dallas-Fort Worth, Objective 2- Maintain and
enhance accessibility to DFW Airport, and Objective 5 – Develop regional connections for
Coppell residents and employees of Coppell businesses.
While the City of Coppell is not a member of DART, DART and the North Central Texas
Council of Governments have been seeking and receiving the City of Coppell’s input once the
project was fast tracked. Staff has attended several meetings with DART and the NCTCOG,
receiving updates and providing community feedback.
As part of this process the City has hosted two community meetings to receive input from the
citizens of Coppell. In addition to being public meetings, all residents living within 800 feet of
the existing rail line received individual invitations to attend the meeting. DART has hosted
multiple public meetings in their member cities, and a smaller group meeting with residents and
staff in the Cypress Waters development.
As the project’s managers prepare their final submission documents for funding and grants, the
North Central Texas Council of Governments and DART have requested a formal resolution
from the City Council regarding the Cotton Belt rail service and specifically the realignment of
the line through Cypress Waters/North Lake development.
Analysis:
Since the announcement that the Cotton Belt commuter rail service became a priority by the
DART Board and is now planned to be in service by 2022, the City of Coppell has been working
with DART through the NCTCOG. NCTCOG is assisting the City of Coppell and DFW Airport
in this process because neither is a member of DART.
As part of the planning process the City of Coppell has been working with the developers of the
Cypress Waters project located in the City of Dallas to realign a significant amount of the
corridor to the south of its existing location between Moore Rd. and S. Coppell through the
Cypress Waters/North Lake property.
Several design considerations will be considered with this realignment including but not limited
to sound attenuation solutions, quite zones for streets with rail crossings, at grade crossings for
the rail as it crosses E. Belt Line and Southwestern and a bridge structure for the rail over S. Belt
Line.
At this point in the process the City is being requested by the NCTCOG to state its position in
support of the southern realignment through the attached Resolution
Legal Review:
The City’s legal counsel prepared the Resolution.
Fiscal Impact:
This resolution does not commit any financial resources by the City to DART. Any future
financial commitment to this project will be for quite zones, sound attenuation solutions, and
possible property dedication for rail right-of-way where these items may be needed or required
and are located within the City of Coppell or property owned by the City of Coppell.
Recommendation:
The City Manager’s Office recommends Council approve the Resolution is support of the
southern realignment of the Cotton Belt rail service line between Moore Rd. and S. Coppell.
DRAFT
1
TM86914
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, SUPPORTING DART BOARD DESIGN AND
REALIGNMENT OF THE COTTON BELT RAIL LINE THROUGH
GRANT FUNDING AND THE FEDERAL RAILROAD
ADMINISTRATION’S RAILROAD REHABILITATION AND
IMPROVEMENT FINANCING PROGRAM; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, regional passenger rail service substantially benefits regional mobility,
improves air quality initiatives and improves the quality of life for all residents; and
WHEREAS, only the development of the full Cotton Belt Rail Line would connect
Fort Worth, D/FW International Airport, Dallas, Coppell, Carrollton, Addison, the University
of Texas at Dallas, Richardson and Plano; and
WHEREAS, previous administration and City Council have supported development
of the Cotton Rail Line; and
WHEREAS, a portion of such rail line passes through the City of Coppell; and
WHEREAS, the City of Coppell has strongly supported Transit-Oriented
Development (TOD); and
WHEREAS, the owners of the properties adjacent to the City of Coppell have
developed a strong local partnership and believe the southern alignment in Coppell will offer
the greatest operational benefits to connect the Cotton Belt Rail Line to current Dallas Area
Rapid Transit Authority (DART) transportation rail; lines; and
WHEREAS, the DART is considering resetting the delivery of the Cotton Belt Rail
Line to 2022; and now is undertaken the possible realignment through the City of Coppell
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the City of Coppell fully supports DART Board redesign and
realignment of the Cotton Belt Rail line throughout Coppell from Luna Road westward to
Freeport Parkway which would incorporate a Southern reconfiguration to provide a station in
the Northlake / Cypress Water Campus subject to:
A. Grade separation at South Belt Line Road;
DRAFT
2
TM86914
B. Quiet zones at Fairway Drive, MacArthur Boulevard, Mockingbird Road, Moore
Road, south Coppell Road, Freeport Parkway and at locations where track crosses
East Belt Line Road to move to Cypress Waters and on Southwestern Boulevard
where track returns to current rail bed;
C. Sound walls and other noise attenuation elements along the route adjacent to single
family residential areas as determined by the City; and
D. Trail by Rail segments along entire route through Coppell.
SECTION 2. That the City of Coppell fully supports DART’s efforts to proceed
immediately with the processes for design and funding through the Federal Railroad
Administration’s Railroad Rehabilitation and Improvement Financing Program for the Cotton
Belt Rail Line.
SECTION 3. That this Resolution shall become effective immediately upon its
passage.
DRAFT
3
TM86914
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas on
this the _______ day of June, 2017.
CITY OF COPPELL, TEXAS
________________________________
Karen Selbo-Hunt, Mayor
ATTEST:
_______________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_______________________________
Robert E. Hager, City Attorney
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3430
File ID: Type: Status: 2017-3430 Resolution Agenda Ready
1Version: Reference: In Control: City Secretary
06/05/2017File Created:
Final Action: Resolution Arts CenterFile Name:
Title: Consider approval of a Resolution authorizing Phase 2 of the existing
architectural services contract with Corgan Associates, Inc. for Design
Development and Construction Documents services for the proposed
Coppell Arts Center totaling $643,750; and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/13/2017
Agenda Number: 14.
Sponsors: Enactment Date:
Arts Center Memo.pdf, Resolution.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3430
Title
Consider approval of a Resolution authorizing Phase 2 of the existing architectural services
contract with Corgan Associates, Inc. for Design Development and Construction Documents
services for the proposed Coppell Arts Center totaling $643,750; and authorizing the Mayor
to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3430)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: June 13, 2017
Reference: Consider authorizing Design and Development and Construction Documents
services (Phase 2) as detailed in the approved professional services agreement
with Corgan Associates, Inc. Phase 2, totaling $643,750, will provide
architectural and engineering services related to the Coppell Arts Center.
2030: Community Wellness and Enrichment Strategy – Goal 1: Community Gathering
Places and Goal 3: Expand Cultural Arts Amenities and Opportunities.
General Information:
• General Discussions regarding the potential renovation, renovation and expansion of the
existing Coppell Theater, or the construction of a new theater in another location began
most recently in October 2015. Since the initial discussion the Council has held work
sessions discussing potential art center solutions on the following dates:
o March 22, 2016
o March 29, 2016
o April 8, 2016
o June 28, 2016
o August 30, 2016
o October 25, 2016
o January 10, 2017
o May 9, 2017
o May 30, 2017
• In December of 2015 staff engaged the services of Corgan Associates with Mr. Kirk
Johnson as the lead architect to perform preliminary program and site planning for the
existing theater’s renovation, renovation and expansion, and/or an option for the
construction of a new theater located in Old Town Coppell.
• Council during their April 2016 Retreat created a sub-committee to research how other
communities in the region supported and funded their various respective arts programs.
On June 28, the Council Subcommittee reported their findings to the entire council. At
that time Council determined based on various reasons including cost and future
utilization, that staff and the architect should begin focusing on the potential construction
of a new arts facility located in Old Town.
• Multiple presentations followed with Council providing guidance on program and square
footage modifications. In addition to the program Mr. Johnson provided Council with an
annual operating cost estimate totaling approximately $475,000 prior to any revenues
being considered.
• On January 10, 2017, the Coppell City Council approved an architectural services
agreement with Corgan for the proposed arts center. The contract, totaling $1,058,500
contemplated multiple design phases. The City Council initially authorized Phase I,
Schematic Design, totaling $169,500. Kirk Johnson with Corgan presented the
Schematic Design on May 9, 2017 and again on May 30, 2017.
Introduction:
The Community Wellness and Enrichment Strategy identified with the Coppell Vision 2030 plan
includes several goals related to the cultural arts in Coppell. Specifically, Goal 1: Community
Gathering Places, Objective 1, Develop Old Coppell as a mixed-use development with retail,
restaurants, entertainment, professional offices, Farmers’ Market, living opportunities around a
square. Goal 3: Maintain and Support the Theater Coppell and expand performing arts programs
and venues, in this case with an emphasis on venues, the proposed Coppell Arts Center.
Throughout this process the performing and visual arts community has been engaged in these
discussions, providing much needed input on the program for the proposed Arts Center. As a
result of this input and guidance from the Council, a program for the Arts Center was finalized.
The facility as planned includes three main spaces; a Black Box/Flexible Theater, a Performance
Hall/Space, and a multi-purpose space for rehearsal and community uses. During the last work
session on May 30th, the Council instructed Corgan to include as an add alternative
approximately 2,500 feet of storage/work space to the program. The main performance hall is
expected to seat 320 patrons, and the flexible theater space is expected to seat 200. The expected
budget for the facility is approximately $14 million including construction, design, furniture and
fixtures, construction management, parking and contingency.
Should Council authorize Phase 2, Design Development and Construction Documents, staff will
soon thereafter present to Council a final program and plan that will need to be approved before
Corgan will begin their work. Staff will also bring forward an amendment to the City’s contract
with Gallagher to add the Arts Center to their work program as well.
Once the final program plan is approved, Design Development and Construction Documents
should be completed in twenty- four weeks. Permitting and Bidding should be complete in about
eight weeks. All in all, based on this sequential schedule, construction could begin on the
Coppell Arts Center as early January 2018 and be completed by the end of the second quarter of
2019.
Analysis:
In November 2013 the citizens re-authorized the continued collection of one half of one cent for
the Coppell Recreation Development Corporation. The ballot language included the expansion
of the uses for the fund to “…to undertake projects for…entertainment and public gathering
facilities and venues, exhibition and museum facilities…parking facilities, …including projects
in support of Coppell 2030 strategic vision adopted March 10, 2009…” To this end the City
Council has engaged the Coppell Arts community to help determine the best course of action to
accomplish this potential goal of addressing the cultural arts needs identified both in the 2030
Plan and as contemplated by the citizen approved re-authorization language for the CRDC.
At this time. the City Council is being requested to possibly authorize Phase 2, Design
Development and Construction Documents, totaling $643,750. Design Development and
Construction Documents work should be completed within the next twenty-four weeks or so
from the time this Phase is authorized and a final program/floor plan is approved by Council.
Overall there are five total phases to the Architects contract:
Schematic Design (Phase I) $169,500
Design Development $264,500
Construction Documents $379,250
Bidding $ 15,250
Construction Phase $230,000
Total $1,058,500
Legal Review:
The City’s legal counsel previously reviewed the contract.
Fiscal Impact:
Phase 2 Schematic Design in the amount of $643,750 is being funded through available Coppell
Recreation Development Corporation Funds. A Reimbursement Resolution was presented and
approved by the Council on February 28, 2017. Should the Council determine that a debt
instrument should be used to fund the actual construction of the Coppell Arts Center, by having a
Reimbursement Resolution in place, the CRDC fund would replenished for expenses such as the
architect’s fees spent prior to the debt being issued.
Recommendation:
The City Manager’s Office recommends authorizing Corgan Associates, Inc. to move forward
with Phase 2 Design Development and Construction Documents services totaling $643,750.
It is anticipated that approval of this item will be requested from the CRDC during their meeting
scheduled in July 2017.
TM 86913
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, AUTHORIZING CORGAN AND ASSOCIATES, INC. TO
PROCEED WITH PHASE 2, DEVELOPMENT OF DESIGN AND
CONSTRUCTION DOCUMENTS FOR THE COPPELL ARTS CENTER,
AS PROVIDED IN THE PROFESSIONAL SERVICES AGREEMENT
PREVIOUSLY APPROVED BY THE CITY, IN AN AMOUNT NOT TO
EXCEED $643,750.00; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Coppell, Texas has determined that a need exists for a community
arts center within the City; and
WHEREAS, the Council desires to fulfill this need through the construction of a visual
and performing arts center; and
WHEREAS, to further the goal of constructing a visual and performing arts center, the
City requires Design Development and Construction Documents to be completed; and
WHEREAS, upon full review and consideration, the City Council finds that it is in the
best interest of the City to authorize Corgan and Associates to proceed with Phase 2 Design
Development and Construction Documents for the Coppell Arts Center.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Corgan and Associates is hereby authorized to proceed with Phase 2,
Design Development and Construction Documents, for the Coppell Arts Center.
SECTION 2. The Mayor and City Manager, as appropriate, are further authorized to execute
such additional agreements and documents as may be necessary to effect the completion of Phase 2
Design Development and Construction Documents.
SECTION 3. That this Resolution shall take effect immediately from and after its passage,
and it is accordingly so resolved.
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas,
this the ______ day of _______________, 2017.
CITY OF COPPELL, TEXAS
______________________________________
Karen Selbo Hunt, Mayor
ATTEST:
TM 86913
______________________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
________________________________
Robert E. Hager, City Attorney
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3439
File ID: Type: Status: 2017-3439 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
06/07/2017File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: Report by Mayor Hunt regarding upcoming events.
Notes:
Agenda Date: 06/13/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3439
Title
Report by Mayor Hunt regarding upcoming events.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3439)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3438
File ID: Type: Status: 2017-3438 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Secretary
06/06/2017File Created:
Final Action: Council Committee ReportsFile Name:
Title: A.North Central Texas Council of Governments - Councilmember
Mays
B.North Texas Commission - Mayor Pro Tem Yingling and
Councilmember Franklin
C.Historical Society - Councilmember Long
Notes:
Agenda Date: 06/13/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/13/2017City Council
Text of Legislative File 2017-3438
Title
A.North Central Texas Council of Governments - Councilmember Mays
B.North Texas Commission - Mayor Pro Tem Yingling and Councilmember Franklin
C.Historical Society - Councilmember Long
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/9/2017
Master Continued (2017-3438)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/9/2017