CP 2016-08-09City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers6:00 PMTuesday, August 9, 2016
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
Discussion regarding economic development prospects west of S. Belt
Line Road and south of Dividend Boulevard.
3. Work Session (Open to the Public) 1st Floor Conference Room
Page 1 City of Coppell, Texas Printed on 8/5/2016
August 9, 2016City Council Meeting Agenda
A. Discussion regarding Neighborhood Sector Program.
B. Discussion regarding the provision of alcohol sales and other matters
at City-sponsored special events.
C. Discussion of Agenda Items.
Neigbhorhood Sector.pdf
City sponsored events.pdf
Attachments:
Regular Session (Open to the Public)
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens’ Appearance
7. Consent Agenda
A.Consider approval of the minutes: July 26, 2016.
Minutes.pdfAttachments:
B.Consider approval of a Resolution to amend the Voluntary Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic
Signals between the Texas Department of Transportation, City of
Lewisville and City of Coppell as approved by City Council on
February 9, 1999; and authorizing the Mayor to sign.
TxDOT Agreement Memo.pdf
TxDOT Agreement Original 2009.PDF
TxDOT Agreement Amendment #1.pdf
TxDOT Agreement Amendment #2 Proposed.pdf
TXDOT SH 121 Resolution Amendment #2.pdf
Attachments:
C.Consider approval of an Interlocal Agreement between the City of
Coppell and the City of Richardson, to allow the City of Coppell to use
the City of Richardson’s Fire Training Center in accordance with the
terms and conditions set forth herein; and authorizing the Mayor and/or
City Manager to sign any necessary documents.
Staff Memo.pdf
Interlocal Agreement.pdf
Attachments:
D.Consider approval of the annual review of the written Investment Policy
of the City of Coppell as provided by the Public Funds Investment Act,
Chapter 2256, Texas Government Code.
Page 2 City of Coppell, Texas Printed on 8/5/2016
August 9, 2016City Council Meeting Agenda
Memo 2016 Investment Policy Review.pdf
2016 Investment Policy.pdf
2016 Investment Policy Certification.pdf
Attachments:
E.Consider approval of the certification of the 2016 anticipated tax
collection rate for the period July 1, 2016 through June 30, 2017 and the
amount of the excess debt collections during the period July 1, 2015
through June 30, 2016.
Memo Collection Rate - Excess Collections 2016.pdf
Memo Collection Rate Assessor 2016.pdf
Attachments:
End of Consent Agenda
8.Consider approval of a proposed tax rate of $.5795 for the 2016 tax year
and to set the Public Hearings on the proposed tax rate for the next
regularly scheduled Council meeting on August 23, 2016 at 7:30 p.m.
and a Special called meeting on August 30, 2016 at 6:00 p.m.
Memo Proposed Rate 2016.pdf
Notice of 2016 Proposed Tax Rate.pdf
Attachments:
9.CITIZEN’S AGENDA REQUEST:
Requesting the City Council to consider an improved landscaping plan
to help mitigate the impact of Prologis on our neighborhood.
CARequest Form Prologis.pdf
VACC V Council Presentation final.pptx
Attachments:
10.PUBLIC HEARING:
Consider approval of CASE NO. PD-272R4-LI, Prologis Park @ Callejo,
a zoning change request from PD-272R-LI (Planned Development-272
Revised-Light Industrial), to PD-272R4-LI (Planned Development-272
Revision 4-Light Industrial), to approve a Detail Site Plan for a
144,465-square-foot office/warehouse building on 10.85 acres of land
located approximately 450 feet south of SH 121, west of Freeport
Parkway.
Cover Memo.pdf
Staff Report.pdf
Master Plan.pdf
Site Plan.pdf
Landscape Plan.pdf
Elevations.pdf
Enlarged Elevations.pdf
Attachments:
11.PUBLIC HEARING:
Consider approval of CASE NO. PD-136R2-LI, DFW Trade Center, a
zoning change request from A (Agriculture) and PD-136-LI (Planned
Page 3 City of Coppell, Texas Printed on 8/5/2016
August 9, 2016City Council Meeting Agenda
Development-136-Light Industrial) to PD-136R2-LI (Planned
Development-136 Revision 2-Light Industrial), to incorporate 6.45 acres
into the existing Planned Development and approve a Concept Plan for
an approximate 115,000-square-foot office/warehouse building on 9.08
acres of land located in the City of Coppell and 0.8 acres located in the
City of Grapevine, on property located at the north corner of SH 121 and
Patriot Drive.
Cover Memo.pdf
Staff Report.pdf
Interlocal Agreement Exhibit .pdf
Overall PD.pdf
Concept Plan.pdf
Preliminary Tree Survey.pdf
Attachments:
12.PUBLIC HEARING:
Consider approval of a Resolution granting a variance of ninety feet
(90') feet to Mico 21 Club, Inc. from the 300-foot prohibited requirement
for the sale of alcoholic beverages for on premise consumption, with a
business address being 110 W. Sandy Lake Road, Suite 112; and
authorizing the Mayor to sign.
Mi Cocina Memo.pdf
NOTICE OF PUBLIC HEARING Mi Cocina's.pdf
PreQualification Packet.pdf
Variance Application (Mi Cocina).pdf
Resolution(Mi Cocina's).pdf
Attachments:
13. City Manager Reports - Project Updates and Future Agendas
14. Mayor and Council Reports
Report by Mayor Hunt on the Back-to-School Ice Cream Social.
15.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16. Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
Page 4 City of Coppell, Texas Printed on 8/5/2016
August 9, 2016City Council Meeting Agenda
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 5th day of August, 2016, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 5 City of Coppell, Texas Printed on 8/5/2016
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2913
File ID: Type: Status: 2016-2913 Agenda Item Pulled
1Version: Reference: In Control: Administration
08/02/2016File Created:
08/09/2016Final Action: exec sessionFile Name:
Title: Discussion regarding economic development prospects west of S. Belt Line Road
and south of Dividend Boulevard.
Notes:
Agenda Date: 08/09/2016
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Pulled08/09/2016City Council
The Executive Session was cancelled prior to the convening of the meeting. Action Text:
Text of Legislative File 2016-2913
Title
Discussion regarding economic development prospects west of S. Belt Line Road and south of
Dividend Boulevard.
Summary
EXECUTIVE SESSION (economic development prospects): Discussion regarding economic
development prospects east of S. Coppell Road and north of Bethel Road.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2913)
Goal Icon:
Business Prosperity
Page 2City of Coppell, Texas Printed on 6/26/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2907
File ID: Type: Status: 2016-2907 Agenda Item Work Session
1Version: Reference: In Control: Planning
07/29/2016File Created:
08/09/2016Final Action: Work SessionFile Name:
Title: A.Discussion regarding Neighborhood Sector Program.
B.Discussion regarding the provision of alcohol sales and other
matters at City-sponsored special events.
C.Discussion of Agenda Items.
Notes:
Agenda Date: 08/09/2016
Agenda Number:
Sponsors: Enactment Date:
Neigbhorhood Sector.pdf, City sponsored events.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented in Work
Session
08/09/2016City Council
Presented in Work Session Action Text:
Text of Legislative File 2016-2907
Title
A.Discussion regarding Neighborhood Sector Program.
B.Discussion regarding the provision of alcohol sales and other matters at
City-sponsored special events.
C.Discussion of Agenda Items.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2907)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: August 9, 2016
Reference: Work Session Discussion on Neighborhood Sector Program
2030: Special Place to Live
Introduction:
To address the Work Plan Element – “Implement a neighborhood sector program and create teams
to monitor sectors crossing department roles “See Something Say Something”, staff is requesting
input from Council as to general program elements and assistance in the selection of the
neighborhood (s) for a Pilot Neighborhood Sector Program. As herein envisioned this program
will enhance social engagement and physical improvements in various neighborhoods in the city.
Analysis:
History/On-going activities
Enhanced by being housed in one facility, the Building Inspection, Code Enforcement, Fire
Administration, Engineering and Planning personnel formally meet on a weekly basis and
informally interact on a daily basis on existing developments and proposed projects. Information
sharing is essential for excellent service delivery. Coordination of all development departments
when reviewing development proposals through the Development Review Committee and
Development Advisory Committee processes, fosters interdisciplinary input which is crucial for
sound development and redevelopment decisions.
2
For example, zoning compliance issues are generally registered with the Code Enforcement
Division of the Building Inspection Department. Once identified, coordination with Planning
staff (researching the history, zoning issues and future plans for this area) is an integral part of the
evaluation and remedial process.
Maturing Neighborhoods
Approximately 40% of Coppell’s housing stock is over a quarter century in age, an additional 40
percent was constructed between 1990 and 1999. While the city has a very aggressive program
of addressing aging infrastructure in terms of street, alley and sidewalk replacement, other physical
elements such maintenance of housing, fencing, yards, etc. are generally addressed on a complaint
basis. However, the upkeep and maintenance of residential properties is essential to preserve the
fabric of a vibrant community. Many of these older neighborhoods do not have common property
or Homeowners Associations. Other city sponsored programs like Neighborhood Crime Watch
are active in some of these neighborhoods which do not have HOA’s, but these activities are
generally limited to one event annually (National Night Out).
To address neighborhood based issues, the Planning Staff is recommending a Pilot Neighborhood
Sector Program which would be a coordination of various departments in a concentrated effort, to
preserve the quality of Coppell’s neighborhoods.
Some of the issues that have been brought to staff’s attention in several of our maturing
neighborhoods include:
Increase in rental property
Maintenance of property
Afterhours use of neighborhood parks as gathering places
Parking of large trucks on streets
Appearance of landscaping
Maintenance of fencing
Inoperable vehicles
Potential Program Elements:
The purpose of this proposed Neighborhood Sector Program is to establish a team of
representatives from various departments to address existing issues and proactively focus on
neighborhood elements to assure the stability of maturing neighborhoods. Potential Program
Elements could include:
Assistance in setting up an HOA and encourage existing HOA’s to initiate programs such
as:
o Lawn beautification contest
Plant a colorful perennial border between the sidewalk and the street
o Special neighborhood street signs (located above city standard sign) with
neighborhood name (branding)
o Sponsor a holiday celebration such as an Easter egg hunt, a summer solstice party,
Halloween block party, Holiday Decoration Contests, etc.
o Schedule an annual “My Neighborhood Day” at which a volunteer work crew
helps neighbors with household projects, from planting, painting to fence
mending.
Concentrated Code Enforcement
Directed Police Patrols
3
Assessment of needed infrastructure repairs to sidewalks/alleys/street
Assessment of street lights to assure a safe neighborhood
Assistance with fence maintenance and other property maintenance issues
Departments involved:
Planning
o support existing HOAs, assist in organizing new ones
o be a resource for zoning and development codes and regulations
o provide technical assistance in the implementation of programs
Building Inspection
o code compliance
o rental housing registration
Parks and Recreation
o landscaping in common areas
o park maintenance and signage
Engineering
o Infrastructure maintenance
o electronic speed signs
Police
o after hours use of parks, etc.,
o HOA initiative
o concentrated patrols
o animal complaints
Pilot Neighborhoods
The specific design elements of this program will be dependent upon the neighborhood(s) selected
for the demonstration program. The neighborhood selected may be impacted by aging
infrastructure and housing stock, relatively high percentage of rental properties, history of code
violations, crime rate statistics and other issues. Based on staff’s initial review, the following
Potential Pilot Neighborhoods are being considered:
A. Parkwood – generally bounded by Parkway Blvd, Phillips Drive, DeForest Road and
Samuel Blvd.
B. Sherwood Park – generally bounded by Parkway Blvd, Grace Lane, Moore Road and
Lodge Road.
C. Wildwood 1 – generally bounded by Moore Road, Shadowcrest Lane, Sandy Knoll Drive,
Clear Creek Lane, Willow Springs Drive, Woodhurst Linear Park/Duck Pond Park,
Greenridge Drive
D. Woodridge 1, 2, and 6- south of Sandy Lake, north of Mapleleaf, West of MacArthur
Blvd.
E. Hunterwood – generally bounded by Cooper Lane, Hunterwood Park, Dillard Lane and
Parish Place
Staff is requesting Council’s input on the selection of potential neighborhoods. Once selected,
staff will prepare a detail statistical analysis and conduct a windshield survey of the each of the
areas. Staff will report back to council with the recommended neighborhood for the Pilot
Neighborhood for the Sector Program. Detail design of the Pilot Program will be determined once
a demonstration neighborhood is selected.
4
Legal Review:
This item did not require City Attorney review.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends moving forward with the selection of neighborhoods for
additional study.
Attachment:
Map of Potential Pilot Neighborhoods
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Base Map: HOA ListDate: July 18, 2016.
A
B
C
D
E
MEMORANDUM
To: Mayor and City Council
From: Mike Land, Deputy City Manager
Date: August 9, 2016
Reference: Discussion regarding the provision of alcohol sales and other matters at City-
sponsored special events.
Staff will be discussing the potential sale of alcohol at the upcoming Mardi Gras in the Fall
event. This discussion will also include the provision at other special events hosted by the City.
One of the benefits that will be discussed, in association with alcohol sales, is the potential of
attracting sponsorships for these types of events.
Staff will be seeking Council’s direction regarding these two issues.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2910
File ID: Type: Status: 2016-2910 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/29/2016File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: July 26, 2016.
Notes:
Agenda Date: 08/09/2016
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/09/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous
vote.
Action Text:
Text of Legislative File 2016-2910
Title
Consider approval of the minutes: July 26, 2016.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2910)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, July 26, 2016
KAREN HUNT WES MAYS
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Marvin Franklin
and Mark Hill
Present 6 -
Gary Roden and Nancy YinglingAbsent2 -
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
July 26, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:41 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A.Consultation with City Attorney to seek legal advice regarding the
Solicitation Ordinance.
Discussed under Executive Session
Page 1City of Coppell, Texas
July 26, 2016City Council Minutes
B.Consultation with City Attorney to seek legal advice concerning
franchise utility easements.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 6:56 p.m. and convened into
Work Session.
A.Discussion regarding Aerial Spraying.
B.Discussion related to the July 2017 Fireworks Event in Andrew
Brown Park
C.Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session and convened into the Regular
Session at 7:35 p.m.
Invocation 7:30 p.m.4.
Jeff Spangler, with Generate Life Church, gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6.A presentation of the Coppell Fire Department’s Citizen Award
honoring citizens of Coppell for actions that helped save a life.
Fire Chief Kevin Richardson and Division Chief Tim Russell presented two
Citizen Awards honoring the actions that helped save lives. The first award
was presented to Desarea Murray for her efforts to clear an airway obstruction
in Lori Eibert on May 21st at Coppell Deli. The second award was presented to
Greg Pray, Robert Smith, Darlene Chapmen and Liz Rivera, for utilizing an AED
device and administering CPR to co-worker, Tom Wozniack, directly impacting
and diverting what could have been a fatal cardiac arrest episode.
7.Annual report by the Economic Development Committee.
Bill Rohloff, Economic Development Committee Chair, gave the Board's annual
report.
Citizens’ Appearance8.
Mayor Hunt advised that no one signed up to speak.
Consent Agenda9.
Page 2City of Coppell, Texas
July 26, 2016City Council Minutes
A.Consider approval of the minutes: July 12, 2016.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A-C be
approved. The motion passed by an unanimous vote.
B.Consider approval for the purchase of furniture, fixtures, and
equipment for the Life Safety Park through TCPN contract vendor, KI,
in the amount of $120,047.00 as budgeted in the total project cost;
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A-C be
approved. The motion passed by an unanimous vote.
C.Consider approval of awarding Bid #Q-051-01 for 265 Parkway
Boulevard exterior waterproofing and window flashing to Kemco, Inc.;
in the amount of $253,486.00; as budgeted in general fund; and
authoring the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A-C be
approved. The motion passed by an unanimous vote.
End of Consent Agenda
10.Consider approval of an Ordinance appointing a Presiding Municipal
Judge and Alternate Municipal Judges of the Coppell Municipal Court
of Record No. 1 of the City of Coppell; authorizing the Mayor to sign;
and authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Wes Mays, that this Agenda Item be approved. The motion passed by an
unanimous vote.
At this time, Mayor Hunt administered the Oath of Office to Municipal Judge
Marian Moseley and Alternate Judges Kim Nesbitt and Terry Landwehr.
Enactment No: 2016-1441
11.Presentation by Environmental Health regarding the Annual Vector
Control Report.
Presentation: Luay Rahil, Environmental Health Officer, made a presentation to
Council on the annual statistics surrounding vector control and the options for
aerial spraying.
12.Consider of approval of a Resolution authorizing the City Manager to
provide written notice to Dallas County Health and Human Services for
Aerial Spraying for Mosquito Control in the 2015-2016 Vector Season;
and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Page 3City of Coppell, Texas
July 26, 2016City Council Minutes
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Enactment No: 2016-0726.1
13.Consider and take action to adopt an Ordinance authorizing the
issuance and sale of City of Coppell, Texas Combination Tax and
Limited Surplus Revenue Certificates of Obligation, Series 2016;
levying an annual ad valorem tax and providing for the payment of
said certificates; approving an official statement; providing an effective
date; and enacting other provisions relating to the subject; and
authorizing the Mayor to sign.
At this time, Mayor Hunt swapped the order for Items 13 and 14 and read the
caption for Item 14 first. See Agenda Item 14 for action.
Action for Agenda Item 13:
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Marvin Franklin, that this Ordinance be approved. The motion passed by an
unanimous vote.
At this time, Mayor Hunt returned to the meeting.
Enactment No: ORD 2016-1442
14.Consider and take action to adopt an Ordinance authorizing the
issuance and sale of City of Coppell, Texas General Obligation
Refunding Bonds, Series 2016; levying an annual ad valorem tax and
providing for the payment of said bonds; approving an official
statement; providing an effective date; and enacting other provisions
relating to the subject; and authorizing the Mayor to sign.
Action for Agenda Item 14:
Presentation: Jennifer Miller, Director of Finance, introduced Boyd London
with FirstSouthwest, who made a presentation to the City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by
Councilmember Marvin Franklin, that this Ordinance be approved. The motion
passed by an unanimous vote.
At this time, Mayor Hunt left the meeting upon filing a Conflict of Interest
Affidavit.
Enactment No: ORD 2016-1443
City Manager Reports - Project Updates and Future Agendas15.
Regarding Project Updates, City Manager Clay Phillips reported the street
lights along the Denton Tap corridor were now working and the turn lanes at
Denton Tap Road and Sandy Lake Road were now completed. Furniture was
approved for the Life Safety Park this evening, therefore tours will be arranged
in the near future to view the facilities. As for Future Agendas, there will be a
Budget Workshop on July 28th at 6:30 p.m.
Page 4City of Coppell, Texas
July 26, 2016City Council Minutes
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
16.
A.CFBISD/LISD Liaison - Councilmember Hinojosa-Flores
B.CISD Liaison -Mayor Pro Tem Mays and Councilmember
Hinojosa-Flores
C.Coppell Seniors - Councilmembers Roden and Long
A. Councilmember Hinojosa-Flores reported that teachers are back at school
preparing their classrooms and announced the first day of school will be
August 22nd.
B. Mayor Pro Tem Mays mentioned the CISD School Board met Monday night
and have put together a bond oversight committee. The New Teacher
Appreciation Breakfast will be held August 2nd at 7:30 a.m.
C. Councilmember Long said memberships continue to grow at the Senior
Center and traffic along the trails continues to increase. The Seniors Luncheon
will be held July 27th.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
17.
Mayor Hunt reminded the public that the National Night Out Golf Tournament
and Back to School Ice Cream Social in Old Town will be coming up soon.
Check the website for dates and times.
Necessary Action from Executive Session18.
Nothing to report.
Adjournment
There being no further business before the City Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
Page 5City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2884
File ID: Type: Status: 2016-2884 Resolution Passed
1Version: Reference: In Control: Engineering
07/15/2016File Created:
08/09/2016Final Action: Traffic Signal Interlocal AgreementFile Name:
Title: Consider approval of a Resolution to amend the Voluntary Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic Signals
between the Texas Department of Transportation, City of Lewisville and
City of Coppell as approved by City Council on
February 9, 1999; and authorizing the Mayor to sign.
Notes:
Agenda Date: 08/09/2016
Agenda Number: B.
Sponsors: Enactment Date:
TxDOT Agreement Memo.pdf, TxDOT Agreement
Original 2009.PDF, TxDOT Agreement Amendment
#1.pdf, TxDOT Agreement Amendment #2
Proposed.pdf, TXDOT SH 121 Resolution
Amendment #2.pdf
Attachments: Enactment Number: 2016-0809.1
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/09/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous
vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2884
Title
Consider approval of a Resolution to amend the Voluntary Interlocal Cooperation
Agreement for Operation and Maintenance of Traffic Signals between the Texas
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2884)
Department of Transportation, City of Lewisville and City of Coppell as approved by City
Council on
February 9, 1999; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: August 9, 2016
Reference: Amendment #2 of Interlocal Agreement with TxDOT and City of Lewisville for
maintenance of traffic signals.
2030: Sustainable City Government
Traffic signals on TxDOT system are maintained by municipalities and reimbursed by
TxDOT.
o Because Coppell has a population of less than 50,000 agreements with adjacent
municipalities for the maintenance of the signals.
In 2009 Coppell, TxDOT and Lewisville entered into an agreement for the City of
Lewisville to maintain the traffic signal at SH 121 and Denton Tap Road.
o This agreement also includes other Cities that Lewisville maintains the signals
in for TxDOT.
In 2012 Amendment #1 was entered into to add additional signals outside of Coppell
Amendment #2 presented is adding two more signals outside of Coppell to the
agreement.
Introduction:
Texas Department of Transportation (TxDOT) traffic signal maintenance crews are unable to
provide sufficient response time for maintenance issues associated with the traffic signals on
TxDOT roadways within the boundaries of Coppell. TxDOT does not allow municipalities with a
population of less than 50,000 to maintain the traffic signals on the TxDOT system. The City of
Coppell population is less than 50,000. In 2009 Coppell, Lewisville, TxDOT, Corinth, The Colony,
Lake Dallas, and Hickory Creek entered into a maintenance agreement whereby Lewisville
maintains 16 traffic signals outside the City of Lewisville. In 2012, amendment #1 added one more
signal to Lewisville’s maintenance responsibility. The proposed amendment #2 adds two more
signals to the agreement.
Analysis:
This proposed amendment has little impact on traffic within the City of Coppell.
2
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $0.00.
Recommendation:
The Engineering Department recommends approval of the resolution.
RESOLUTION OF THE CITY OF COPPELL
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,
APPROVING AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH TXDOT,
KNOWN AS THE 'STATE' AND THEIR ADMINISTRATOR, KNOWN AS THE CITY OF
LEWISVILLE, FOR THE OPERATION, ADMINISTRATION AND MAINTENANCE OF
TRAFFIC SIGNALS TO INCLUDE THE TRAFFIC SIGNALS ON FM 423 AT LAKE
HIGHLANDS DRIVE AND AT LONE STAR RANCH PARKWAY IN THE CITY OF THE
COLONY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, it has become necessary to amend the Interlocal Agreement for the operation,
administration and maintenance of traffic signals; and
WHEREAS, it is amended to add the intersection of FM 423 at Lake Highlands Drive and FM 423 at
Lone Star Ranch Parkway for the operation, administration and maintenance of the traffic signals.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the City Council approves the amendment to the Interlocal Agreement
between TxDOT (Texas Department of Transportation) and their administrator, known as the city of
Lewisville and the City of Coppell, for operation and maintenance of traffic signals to include the
traffic signals on FM 423 at Lake Highlands Drive and at Lone Star Ranch Parkway in the City of The
Colony, as set forth in amendment #2, which is attached hereto as if set forth in full.
SECTION 2. That this resolution shall take effect immediately from and after its adoption
and it is so resolved.
DULY PASSED and approved by the City Council of the City of Coppell, Texas on
this the ______ day of ___________, 2016.
CITY OF COPPELL
KAREN HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2906
File ID: Type: Status: 2016-2906 Agenda Item Passed
1Version: Reference: In Control: Fire
07/28/2016File Created:
08/09/2016Final Action: ILA City of RichardsonFile Name:
Title: Consider approval of an Interlocal Agreement between the City of Coppell
and the City of Richardson, to allow the City of Coppell to use the City of
Richardson’s Fire Training Center in accordance with the terms and
conditions set forth herein; and authorizing the Mayor and/or City Manager
to sign any necessary documents.
Notes:
Agenda Date: 08/09/2016
Agenda Number: C.
Sponsors: Enactment Date:
Staff Memo.pdf, Interlocal Agreement.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/09/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous
vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2906
Title
Consider approval of an Interlocal Agreement between the City of Coppell and the City of
Richardson, to allow the City of Coppell to use the City of Richardson’s Fire Training Center
in accordance with the terms and conditions set forth herein; and authorizing the Mayor
and/or City Manager to sign any necessary documents.
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2906)
Summary
Please see staff memo.
Fiscal Impact:
There is no fiscal impact of the agenda item.
Staff Recommendation:
The Fire Department recommends approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson, Fire Chief
Date: August 8, 2016
Reference: Consider approval on an Interlocal Agreement between City of Coppell and the City
of Richardson for use of Richardson’s fire training facility.
2030: Sustainable City Government
Introduction:
The agenda item is to adopt an Interlocal Cooperation Agreement between the City of Coppell and
the City of Richardson for the use of the City of Richardson’s fire training facility.
Analysis:
The City of Richardson has completed the construction of a multi-purpose Fire Training Facility.
There may be opportunity for Coppell to participate in regional training at the facility and requires
adoption of the attached Interlocal Cooperation Agreement. If an opportunity presents itself for CFD
to attend Fire/Rescue/EMS and other Emergency Preparedness topics, the ILA must be on file to
participate. Additionally, regional cooperation and sharing of resources greatly enhances our ability
to provide exceptional services in a fiscally responsible manner.
Legal Review:
Interlocal Agreement was reviewed by Bob Hager on August 2, 2016.
Fiscal Impact:
There is no fiscal impact of this agenda item at this time.
Recommendation:
The Fire Department recommends approval of this item.
Page 1 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
STATE OF TEXAS §
§
COUNTIES OF COLLIN §
AND DALLAS §
INTERLOCAL COOPERATION AGREEMENT
FOR USE OF THE CITY FIRE TRAINING CENTER
This Interlocal Cooperation Agreement (“Agreement”) is entered into by and between the
City of Richardson, Texas (the “City”) and the City of Coppell, Texas (“Coppell”) (each a “Party”
or collectively the “Parties”), acting by and through their authorized representatives.
RECITALS:
WHEREAS, City owns and operates a Fire Training Center for the training of its fire
fighters (the “Fire Training Center”); and
WHEREAS, Coppell desires to use the Fire Training Center in accordance with the
terms and conditions set forth herein; and
WHEREAS, the City desires to allow Coppell to use the Fire Training Center as set forth
herein; and
WHEREAS, the governing bodies of the City and Coppell have authorized this
Interlocal Cooperation Agreement; and
WHEREAS, the Interlocal Cooperation Act, Chapter 791, of the Texas Government
Code, authorizes units of local government to contract with one or more units of local
government to perform governmental functions and services; and
WHEREAS, any payments that either Party is required to make hereunder, if any, shall
be made from current, available revenue;
NOW, THEREFORE, in consideration of the terms and conditions contained herein and
other valuable considerations, the receipt and sufficiency of which is hereby acknowledged, the
Parties agree as follows:
Article I
Term
The term of this Agreement shall commence on the Effective Date and shall continue for
a period of one (1) year, unless sooner terminated as provided herein. Thereafter, the term of this
Agreement shall automatically renew for successive terms of one (1) year each, unless either
Party provides written notice to terminate the Agreement at least thirty (30) days prior to the
expiration of the then current term. Either Party may terminate this Agreement if the other Party
breaches any of the terms or conditions of this Agreement and such breach is not cured within
thirty (30) days after written notice thereof. Either Party may terminate this Agreement by
providing thirty (30) days prior written notice to the other Party. City may suspend or
Page 2 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
immediately terminate the use of the Fire Training Center by Coppell for any unsafe, dangerous
or other unauthorized use of the Fire Training Center.
Article II
Purpose
The purpose of this Agreement is to set forth the terms and conditions under which
Coppell may use the Fire Training Center.
Article III
Definitions
For purposes of this Agreement, each of the following terms shall have the meaning set
forth herein unless the context clearly requires otherwise:
“City” shall mean the City of Richardson, Texas, acting by and through its City Manager,
or designee.
“Coppell” shall mean the City of Coppell, Texas, acting by and through its City Manager,
or designee.
“Effective Date” shall mean the last date of execution of this Agreement by all of the
Parties.
“Fee Schedule” shall mean the fees and charges for use of the Fire Training Center
established by the City from time to time.
“Fire Science Training” shall collectively mean live fire training in pursuit of basic fire
certification and ladder training above four floors, driving/pumping, high angle rescue,
ventilation exercise, and any fire, Emergency Medical, and specialized rescue training related to
fire department services.
“Force Majeure” shall mean any contingency or cause beyond the reasonable control of a
Party including, without limitation, acts of God or the public enemy, war, riot, civil commotion,
insurrection, adverse weather, government or de facto governmental action (unless caused by
acts or omissions of such Party), fires, explosions or floods, strikes, slowdowns or work
stoppages.
Article IV
Use of Fire Training Center
4.1 Fire Science Training Use. (a) Coppell may use the designated Fire Training
Center facilities during the periods approved by the City. Coppell shall contact the City Fire
Department to schedule dates and times for use of the designated Fire Training Center Facilities.
Page 3 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
(b) City shall provide at least one (1) fire personnel on site during the Fire Science
Training. Coppell may not use the Fire Training Center at any time during which the City does
not have at least one (1) representative on site. City shall provide the necessary personnel to
operate the fire systems for the live Fire Science Training for each Class. Coppell agrees and
acknowledges that only City personnel may operate the fire systems.
(c) Coppell is solely responsible for providing the personnel for the Fire Science
Training unless the Parties agree otherwise in writing. In the event the City provides personnel to
conduct the Fire Science Training, Coppell shall pay such fees and costs established by the City
from time to time for such services. Coppell Fire Science Training shall at all times be in
compliance with National Fire Protection Association Standard (NFPA) #1403, “Standard on
Live Fire Training Evolutions,” and at least one (1) Certified Fire Safety Officer shall be
involved in all evolutions/uses conducted at the Fire Training Center, and that that certification
be current and through the Texas Commission on Fire Protection (TCFP) or the International
Fire Service Accreditation Congress (IFSAC).
(d) Coppell shall comply at all times with the City rules for the Fire Training Center
adopted from time to time by the City Fire Department.
4.2 Fees. Coppell shall pay to the City the fees set forth in the Fee Schedule for use of
the Fire Training Center on a monthly basis within thirty (30) days after receipt of a City
itemized invoice. Coppell shall, prior to any use of the Fire Training Center, pay to the City the
deposit, if required.
4.3 Insurance. Coppell shall obtain and maintain in full force and effect, at its
expense, the following policies of insurance and coverage:
(a) Commercial General Liability Policy. Commercial General Liability Policy
covering bodily injury, death and property damage, including the property of
the City, its officers, contractors, agents and employees (collectively referred
to as the “City”) insuring against claims, demands or actions relating to
Coppell use of the Fire Training Center pursuant to this Agreement with
minimum limits of not less than Two Million Dollars ($2,000,000) combined
single limit, and Four Million Dollars ($4,000,000) aggregate, including
products and completed operations coverage Personal and Advertising Injury,
with a minimum “per occurrence” limit of Two Million Dollars ($2,000,000).
This policy shall be primary to any policy or policies carried by or available to
the City, as relates to Coppell operations.
(b) Workers' Compensation/Employer's Liability Insurance Policy. Workers'
Compensation/Employer's liability insurance policy in full accordance with
the statutory requirements of the State of Texas and shall include bodily
injury, occupational illness or disease coverage with minimum Employer’s
Liability limits of not less than $1,000,000/$1,000,000/$1,000,000.
Page 4 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
(c) Automobile Liability Insurance Policy. Automobile liability insurance policy
covering all operations of Coppell pursuant to this Agreement involving the
use of motor vehicles, including all owned, non-owned and hired vehicles
with minimum limits of not less than One Million Dollars ($1,000,000)
combined single limit for bodily injury, death and property damage liability.
(d) Excess Coverage. The above insurance limits can be provided by primary
policies reflecting required limits or through a combination of primary and
excess liability insurance policies. The general liability and automobile
liability insurance shall be primary and any excess or umbrella coverage shall
follow form to the primary coverage.
(e) Waiver of Subrogation Rights. All such policies of insurance shall waive the
insurer's right of subrogation against the City. The Commercial General
Liability, Worker’s Compensation, and Business Auto insurance required
pursuant to this Agreement shall provide for waivers of all rights of
subrogation against the City.
(f) Additional Insured Status. With the exception of Worker’s Compensation
Insurance/Employer’s Liability Insurance, all insurance required pursuant to
this Agreement shall be endorsed to name City as additional insureds using
Additional Insured Endorsements for the City under Texas law, including
products/completed operations.
(g) Certificates of Insurance. Certificates of Insurance and policy endorsements in
a form satisfactory to City shall be delivered to City prior to the
commencement of the use of the Fire Training Center under this Agreement
and annually thereafter until the expiration or termination of this Agreement.
All required policies shall be endorsed to provide the City with thirty (30)
days advance notice of cancellation, waiver of subrogation, City as additional
insureds, and shall be primary with City insurance coverage being non-
contributory. At the renewal of the required insurance policies, Coppell shall
cause a Certificate of Insurance and policy endorsements to be issued
evidencing the required insurance herein and delivered to City. In addition,
Coppell shall, within ten (10) business days after written request, provide City
with Certificates of Insurance and policy endorsements for the insurance
required herein. The delivery of the Certificates of Insurance and the policy
endorsements to the City is a condition precedent to the continuation of the
use of the Fire Training Center by Coppell. The failure to provide valid
Certificates of Insurance and policy endorsements shall be deemed a default
and/or breach of this Agreement. All policies and endorsement shall remain in
effect until the expiration or termination of this Agreement. All policies must
be written on a primary, non-contributory basis with any other insurance
coverage and/or self-insurance maintained by City as relates to Coppell
operations.
Page 5 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
(h) Carriers. All policies of insurance required to be obtained by Coppell pursuant
to this Agreement shall be maintained with insurance carriers that are
reasonably satisfactory to City and lawfully authorized to issue insurance in
the state of Texas for the types and amounts of insurance required herein. All
insurance companies providing the required insurance shall be authorized to
transact business in Texas and rated at least “A - VII or better” by AM Best or
other equivalent rating service.
4.4 Governmental Immunity. It is expressly understood and agreed that, in the
execution of this Agreement, no Party waives, nor shall be deemed hereby to waive, any
immunity or defense that would otherwise be available to or against claims arising in the
exercise of governmental functions relating hereto or otherwise. By entering into this
Agreement, the Parties do not create any obligations, expressed or implied, other than those set
forth herein, and this Agreement shall not create any rights in any parties not signatory hereto.
Each Party agrees to and accepts full responsibility for the acts, negligence and/or omissions of
such Party’s officers, agents and employees in the execution and performance of this Agreement.
Article V
Miscellaneous
5.1 Notice. All notices required or permitted by this Agreement shall be in writing
and be deemed received when deposited in the United States mail, postage prepaid, addressed to
the following or such other person or address as the Parties may designate in writing, or by hand
delivery or facsimile transmission to the address set forth below:
If intended for the City, to:
Dan Johnson
City Manager
City of Richardson, Texas
411 West Arapaho Road
P.O. Box 830309
Richardson, Texas 75083-0309
With a copy to:
Peter G. Smith
Nichols, Jackson, Dillard,
Hager & Smith, L.L.P.
1800 Ross Tower
500 N. Akard Street
Dallas, Texas 75201
If intended for Coppell, to:
Clay Phillips
City Manager
City of Coppell, Texas
255 E. Parkway Blvd.
Coppell, Texas 75019
5.2 Amendment. This Agreement may be amended by the mutual written agreement
of the Parties to this agreement.
Page 6 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
5.3 Laws Governing. This Agreement shall be governed by the laws of the State of
Texas; and venue for any action concerning this Agreement shall be in Collin County, Texas.
The Parties agree to submit to the personal and subject matter of said court.
5.4 Severability. In the event that one or more of the provisions contained in this
Agreement shall, for any reason, be held to be invalid, illegal, or unenforceable, in any respect,
such invalidity, illegality, or unenforceability shall not affect other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never
been contained in it.
5.5 Entire Agreement. This Agreement embodies the complete understanding of the
Parties hereto, superseding all oral or written previous and contemporaneous agreements
between the Parties and relating to the matters in this Agreement.
5.6 Authorization. By executing this Agreement, each Party represents that it has full
capacity and authority to grant all rights and assume all obligations that it has granted and
assumed under this Agreement, and that this Agreement has been authorized by the governing
body of the respective Party.
5.7 Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original and constitutes one and the same instrument.
5.8 Exhibits. The exhibits to this Agreement are incorporated herein.
5.9 Recitals. The recitals to this Agreement are incorporated herein.
[Signature Page to Follow]
Page 7 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
EXECUTED this _____ day of _____________, 2016.
CITY OF RICHARDSON, TEXAS
By:
Dan Johnson, City Manager
APPROVED AS TO FORM:
By: ___________________________________
Peter G. Smith, City Attorney
EXECUTED this ______ day of______________, 2016.
CITY OF COPPELL, TEXAS
By:
Clay Phillips, City Manager
APPROVED AS TO FORM:
By: ___________________________________
City Attorney
Page 8 Interlocal Cooperation Agreement for Use of the City Fire Training Center
Cities of Richardson and Coppell (TM 77952)
Richardson Fire Training Center
Fee Schedule
Indoor Classroom Only (All fees are per hour)
Single Room $50 M-F 08:00-17:00
$100 M-F 17:00-22:00 &
Weekends
Double Room $75 M-F 08:00-17:00
$150 M-F 17:00-22:00 &
Weekends
Training Tower with Outdoor Classroom (All fees are per hour)
Less than 14 people $100 (no burning)
14 or more people $150 (no burning)
Burning Class A Only + $25 (must supply own fuel)
Class B: 1 Floor + $50 (includes fuel)
Class B: 2 Floors + $80 (includes fuel)
Trench Rescue &
Confined Space Prop Only $50 M-F 08:00-17:00
$90 M-F 17:00-22:00 &
Weekends
Vehicle Propane Fire
Prop Only
(Includes 1 Fire Control
Officer & 1 Safety Officer)
$150 + cost of
fuel
Propane Costs are
typically $100/hour,
depending on speed of
rotations
Driving Simulator $150 M-F 08:00-17:00
SCBA Maze Only $50 M-F 08:00-17:00
Coppell must supply all Class A fuels to be used and replace any material used
for ventilation props/ceiling tiles or sheetrock.
Fees include 1 RFD staff member plus one additional for 1 floor burning or 2
additional for 2 floor burning.
Coppell is responsible for all clean-up.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2904
File ID: Type: Status: 2016-2904 Agenda Item Passed
1Version: Reference: In Control: Finance
07/28/2016File Created:
08/09/2016Final Action: 2016 Investment Policy ReviewFile Name:
Title: Consider approval of the annual review of the written Investment Policy of
the City of Coppell as provided by the Public Funds Investment Act,
Chapter 2256, Texas Government Code.
Notes:
Agenda Date: 08/09/2016
Agenda Number: D.
Sponsors: Enactment Date:
Memo 2016 Investment Policy Review.pdf, 2016
Investment Policy.pdf, 2016 Investment Policy
Certification.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/09/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous
vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2904
Title
Consider approval of the annual review of the written Investment Policy of the City of
Coppell as provided by the Public Funds Investment Act, Chapter 2256, Texas Government
Code.
Summary
See attached memorandum.
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2904)
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 9, 2016
Reference: Approval of the annual review of the written Investment Policy
2030: Sustainable City Government
Introduction:
As required by the Texas Public Funds Investment Act, the written Investment Policy must be
reviewed and adopted on an annual basis by the governing body.
Analysis:
The Finance Department has reviewed the policy and recommends no changes.
Furthermore, the investment policy has been reviewed by the Government Treasurers’ Organization
of Texas (GTOT) Review Committee to ensure it meets the requirements of the Texas Public Funds
Investment Act. The investment policy originally received the Certificate of Distinction Award on
July 10, 2001, and has subsequently been recertified on a biannual basis. The current Certification
of Investment Policy is effective for a two year period ending March 31, 2018. The GTOT has
indicated our policy meets the criteria set forth in the investment policy review checklist, and is an
excellent example of a comprehensive written investment policy.
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
1
INTRODUCTION
The purpose of this document is to set forth specific investment policy and strategy guidelines for the
City of Coppell in order to achieve the goals of safety, liquidity, yield, and public trust for all
investment activity. The City Council of the City of Coppell shall review its investment strategies and
policy not less than annually. This policy serves to satisfy the statutory requirement of Chapter 2256,
Texas Government Code as amended, to define, adopt and review a formal investment strategy and
policy.
INVESTMENT STRATEGY
The City of Coppell maintains portfolios utilizing four specific investment strategy considerations
designed to address the unique characteristics of the fund groups represented in the portfolios:
A. Investment strategies for operating funds and commingled pools containing operating
funds have as their primary objective to assure that anticipated cash flows are matched
with adequate investment liquidity. The secondary objective is to create a portfolio
structure which will experience minimal volatility during economic cycles. This may
be accomplished by purchasing high quality, short-to-medium-term securities which
will complement each other in a laddered or barbell maturity structure. The dollar
weighted average maturity of 365 days or less will be calculated using the stated final
maturity date of each security.
B. Investment strategies for debt service funds shall have as the primary objective the
assurance of investment liquidity adequate to cover the debt service obligation on the
required payment date. Securities purchased shall not have a stated final maturity date
that exceeds the debt service payment date.
C. Investment strategies for debt service reserve funds shall have as the primary objective
the ability to generate a dependable revenue stream to the appropriate debt service
fund from securities with a low degree of volatility. Securities should be of high
quality and, except as may be required by the bond ordinance specific to an individual
issue, of short to intermediate-term maturities. Volatility shall be further controlled
through maturity and quality range, without paying premium, if at all possible. Such
securities will tend to hold their value during economic cycles.
D. Investment strategies for special projects or special purpose fund portfolios will have
as their primary objective to assure that anticipated cash flows are matched with
adequate investment liquidity. These portfolios should include at least 10% in highly
liquid securities to allow for flexibility and unanticipated project outlays. The stated
final maturity dates of securities held should not exceed the estimated project
completion date.
2
INVESTMENT POLICY
I. SCOPE
This investment policy applies to all financial assets of the City of Coppell. This policy includes all
funds listed and accounted for in the City's Comprehensive Annual Financial Report (CAFR) and
include:
* General Fund
* Special Revenue Funds
* Debt Service Funds
* Capital Projects Funds
* Proprietary Funds
* Trust and Agency Funds
* Component Units
II. OBJECTIVES
The City of Coppell shall manage and invest its cash with four objectives, listed in order of priority:
Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always remains the
primary objective. All investments shall be designed and managed in a manner responsive to the
public trust and consistent with State and Local law.
The City shall maintain a comprehensive cash management program that includes collection of
accounts receivable, vendor payment in accordance with invoice terms, and prudent investment of
available cash. Cash management is defined as the process of managing monies in order to insure
maximum cash availability and maximum yield on short-term investment of pooled idle cash.
Safety
The primary objective of the City's investment activity is the preservation of capital in the overall
portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses, whether
they are from securities default or erosion of market value.
Liquidity
The City's investment portfolio shall be structured such that the City is able to meet all obligations in
a timely manner. This shall be achieved by matching investment maturities with forecasted cash flow
requirements and by investing in securities with active secondary markets.
3
Yield
The City's cash management portfolio shall be designed with the objective of regularly exceeding the
average rate of return on three-month U.S. Treasury Bills. The investment program shall seek to
augment returns above this threshold consistent with risk limitations identified herein and prudent
investment policies.
Public Trust
All participants in the City's investment process shall seek to act responsibly as custodians of the
public trust. Investment officials shall avoid any transaction that might impair public confidence in
the City's ability to govern effectively.
III. RESPONSIBILITY AND CONTROL
Investment Committee
An Investment Committee, consisting of the City Manager, Deputy City Manager, the Director of
Finance, and Assistant Director of Finance, shall meet at least quarterly to determine operational
strategies and to monitor results. The Investment Committee shall include in its deliberation such
topics as: performance reports, economic outlook, portfolio diversification, maturity structure,
potential risk to the City's funds, authorized brokers and dealers, annually adopt the qualified bidders
list, and the target rate of return on the investment portfolio.
Delegation of Authority and Training
Authority to manage the City's investment program is derived from a resolution of the City Council.
The Director of Finance, the Assistant Finance Director and the Chief Accountant are designated as
the investment officers of the City and are responsible for investment decisions and activities. The
Director of Finance shall establish written procedures for the operation of the investment program,
consistent with this investment policy. The investment officers shall attend a training session not less
than once in a two-year period that begins on the first day of the City’s fiscal year and consists of the
two consecutive fiscal years after that date, and receive not less than 8 hours of training approved by
the governing body relating to the officer's responsibility under the Act. The investment officers must
also receive 10 hours of training within 12 months after taking office or assuming duties. This training
must include education in investment controls, security risks, strategy risks, market risks,
diversification of investment portfolio and compliance with the Texas Public Funds Investment Act.
Sources of authorized independent training are those sponsored by:
Government Finance Officers Association (G.F.O.A.)
Government Finance Officers Association of Texas (G.F.O.A.T.)
Government Treasurers Organization of Texas (G.T.O.T.)
University of North Texas - Center for Public Management
Texas Tech - Center for Professional Development
4
TEXPO – Alliance of Texas Treasury Associations
Texas Municipal League
Any online training (affiliated with Texas Municipal League)
Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal
control structure shall be designed to provide reasonable assurance that these objectives are met. The
concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits
likely to be derived; and (2) the valuation costs and benefits require estimates and judgements by
management.
Accordingly, the Director of Finance shall establish a process in conjunction with the annual financial
audit to assure compliance with policies and procedures. The internal controls shall address the
following points:
A. Control of collusion.
B. Separation of transaction authority from accounting and record keeping.
C. Custodial safekeeping.
D. Avoidance of physical delivery securities.
E. Clear delegation of authority to subordinate staff members.
F. Written confirmation for telephone (voice) transactions for investments and wire
transfers.
G. Development of a wire transfer agreement with the depository bank or third party
custodian.
Prudence
The standard of prudence to be applied by the investment officer shall be the "prudent investor" rule,
which states: "Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the management of their
own affairs, not for speculation, but for investment, considering the probable safety of their capital as
well as the probable income to be derived." In determining whether an investment officer has
exercised prudence with respect to an investment decision, the determination shall be made taking
into consideration:
A. The investment of all funds, or funds under the City's control, over which the officer
had responsibility rather than a consideration as to the prudence of a single investment.
B. Whether the investment decision was consistent with the written investment policy of
the City.
The investment officer, acting in accordance with written procedures and exercising due diligence,
shall not be held personally responsible for a specific security's credit risk or market price changes,
providing that these deviations are reported immediately and that appropriate action is taken to control
adverse developments.
5
Ethics and Conflicts of Interest
City staff involved in the investment process shall refrain from personal business activity that could
conflict with the proper execution of the investment program, or which could impair the ability to
make impartial investment decisions. City staff shall disclose to the City Manager any material
financial interests in financial institutions that conduct business with the City and they shall further
disclose positions that could be related to the performance of the City's portfolio. City staff shall
subordinate their personal financial transactions to those of the City, particularly with regard to timing
of purchases and sales.
An investment officer of the City who has a personal business relationship with an organization
seeking to sell an investment to the City shall file a statement disclosing that personal business interest.
An investment officer who is related within the second degree by affinity or consanguinity to an
individual seeking to sell an investment to the City shall file a statement disclosing that relationship.
A statement required under this subsection must be filed with the Texas Ethics Commission and the
governing body of the entity.
IV. REPORTING
Quarterly Reporting
The Director of Finance shall submit a signed quarterly investment report that is in compliance with
this policy and the Texas Public Funds Investment Act and summarizes current market conditions,
economic developments and anticipated investment conditions. The report shall summarize
investment strategies employed in the most recent quarter, and describe the portfolio in terms of
investment securities, maturities, risk characteristics, and shall explain the total investment return for
the quarter.
Annual Report
Within 90 days of the end of the fiscal year, the Director of Finance shall present an annual report on
the investment program and investment activity. This report may be presented along with the
Comprehensive Annual Financial Report to the City Manager and City Council.
Methods
The quarterly investment report shall include a succinct management summary that provides a clear
picture of the status of the current investment portfolio and transactions made over the last quarter.
This management summary will be prepared in a manner that will allow the City to ascertain whether
investment activities during the reporting period have conformed to the investment policy. The reports
shall be formally reviewed at least annually by an independent auditor, if investments are other than
those offered by the City's depository. The portfolio shall be marked to market monthly. The market
value of the securities is to be provided by the City's depository or by a third party valuation service.
6
The report will be provided to the City Manager and City Council. The report will include the
following:
A. A listing of individual securities (investment position) held at the end of the reporting
period.
B. Unrealized gains or losses resulting from appreciation or depreciation by listing the
beginning and ending book and market value of securities for the period.
C. Additions and changes to the market value during the period.
D. Average weighted yield to maturity of portfolio on entity investments as compared to
applicable benchmark.
E. Listing of investment by maturity date.
F. The percentage of the total portfolio each type of investment represents.
G. Statement of compliance of the City's investment portfolio with State Law and the
investment strategy and policy approved by the City Council.
H. Prepared and signed by the investment officers.
I. Fully accrued interest for the period.
J. States account or fund for each investment.
V. INVESTMENT PORTFOLIO
The City shall pursue an active versus a passive portfolio management philosophy. That is, securities
may be sold before they mature if market conditions present an opportunity for the City to benefit
from the trade. The investment officer will routinely monitor the contents of the portfolio, the
available markets, and the relative value of competing instruments, and will adjust the portfolio
accordingly.
Investments
Assets of the City of Coppell may be invested in the following instruments; provided, however, that
at no time shall assets of the City be invested in any instrument or security not authorized for
investment under the Act, as the Act may from time to time be amended.
I. Authorized
A. Obligations of the United States of America, its agencies and instrumentalities
(including Government Sponsored Enterprises).
B. Direct obligations of the State of Texas or its agencies and instrumentalities.
C. Other obligations, the principal of and interest on which are unconditionally
guaranteed by the State of Texas or United States of America.
D. Obligations of the State, agencies thereof, Counties, Cities, and other political
subdivisions of any state having been rated as investment quality by a
nationally recognized investment rating firm, and having received a rating of
not less than "A" or its equivalent.
7
E. Certificates of Deposit of state and national banks with a branch in Texas,
guaranteed or insured by the Federal Deposit Insurance, collateralized or
secured by obligations described in A through D above or in any other manner
provided by law, which are intended to include all direct agency or
instrumentality issued mortgage backed securities rated AAA by at least one
nationally recognized rating agency and that have a market value of not less
than the principal amount of the certificates.
F. Fully collateralized direct repurchase agreements with a defined termination
date secured by obligations of the United States or its agencies and
instrumentalities. These shall be pledged to the City of Coppell, held in the
City’s name, and deposited at the time the investment is made with the City
or with a third party selected and approved by the City. Repurchase
agreements must be purchased through a primary government securities
dealer, as defined by the Federal Reserve, or a bank domiciled in Texas. A
Master Repurchase Agreement must be signed by the bank\dealer prior to
investment in a repurchase agreement. All repurchase agreement transactions
will be on a delivery versus payment basis. Securities received for repurchase
agreements must have a market value greater than or equal to 105 percent at
the time funds are disbursed.
G. Local government investment pools that have been authorized by the
governing body by rule, ordinance or resolution. The investment pool must
maintain a rating no lower than AAA or AAA-M by at least one nationally
recognized rating service. Investment in such pools shall be limited to 50% of
the City’s entire portfolio, with no more than 25% of the entire portfolio
invested in any one authorized pool.
H. No-load money market mutual funds that are registered and regulated by the
Securities and Exchange Commission, that has a dollar weighted average
stated maturity of 90 days or fewer and includes in its investment objectives
the maintenance of a stable net asset value of $1 for each share.
I. No-load mutual funds that are registered with the Securities and Exchange
Commission, having an average weighted maturity of less than two years and
is invested or secured in obligations described in A through D above. The
fund must maintain a rating of AAA, or its equivalent by at least one nationally
recognized rating firm. The fund must conform to the requirements relating to
the eligibility of investment pools.
Investments in mutual funds shall be limited to 10% of the City's monthly fund balance,
excluding bond proceeds and reserves and other funds held for debt service.
Ratings shall be monitored using nationally recognized financial information sources,
including actions published on rating agency websites. The City shall take all prudent
measures consistent with Chapter 2256, of the Government Code to liquidate an investment
that does not have the minimum rating required.
8
II. Not Authorized
The City's authorized investments options are more restrictive than those allowed by State
law. State law specifically prohibits investment in the following investment securities.
A. Obligations whose payment represents the coupon payments on the
outstanding principal balance of the underlying mortgage backed security
collateral and pays no principal.
B. Obligations whose payment represents the principal stream of cash flow from
the underlying mortgage-backed security collateral and bears no interest.
C. Collateralized mortgage obligations that have a stated final maturity date of
greater than 10 years.
D. Collateralized mortgage obligations the interest rate of which is determined
by an index that adjusts opposite to the changes in a market index.
Holding Period
The City of Coppell intends to match the holding periods of investment funds with liquidity needs of
the City. In no case will the average maturity of investments of the City's operating funds exceed one
year. The maximum final stated maturity of any investment shall not exceed five years.
Investments in all funds shall be managed in such a way that the market price losses resulting from
interest rate volatility would be offset by coupon income and current income received from the
volume of the portfolio during a twelve month period.
Risk and Diversification
The City of Coppell recognizes that investment risks can result from issuer defaults, market price
changes or various technical complications leading to temporary illiquidity. Risk is controlled
through portfolio diversification which shall be achieved by the following general guidelines;
A. Risk of issuer default is controlled by limiting investments to those
instruments allowed by the Act, which are described herein.
B. Risk of market price changes shall be controlled by avoiding over-
concentration of assets in a specific maturity sector, limitation of average
maturity of operating funds investments to one year, and avoidance of over-
concentration of assets in specific instruments other than U.S. Treasury
Securities and insured or Collateralized Certificates of Deposits.
C. Risk of illiquidity due to technical complications shall be controlled by the
selection of securities dealers as described herein.
D. All prudent measures will be taken to liquidate an investment that is
downgraded to less than our minimum stated required rating.
9
VI. SELECTION OF BANKS AND DEALERS
Depository
At least every five (5) years a Depository shall be selected through the City's banking services
procurement process, which shall include a formal request for proposal (RFP). In selecting a
depository, the credit worthiness of institutions shall be considered, and the Director of Finance shall
conduct a comprehensive review of prospective depository bank’s credit characteristics and financial
history.
Certificates of Deposit
Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase program
shall submit for review annual financial statements, evidence of federal insurance and other
information as required by the Director of Finance.
Qualified Representatives
Investment officials shall not knowingly conduct business with any firm with whom public entities
have sustained losses on investments. All qualified representatives shall provide the City with
references from Public entities they are currently serving.
All financial institutions and qualified representatives who desire to become qualified bidders for
investment transactions must supply the following as appropriate:
- audited financial statements
- proof of Financial Industry Regulatory Authority (FINRA) certification
- proof of state registration
- completed broker/dealer questionnaire
- Certification of having read the City's investment policy signed by a
qualified representative of the organization
Acknowledgement that the organization has implemented reasonable
procedures and controls in an effort to preclude imprudent investment
transactions conducted between the entity and the organization that are not
authorized by the entity’s investment policy.
The investment officers are precluded from purchasing an investment from a representative who has
not delivered the written certification
An annual review of the financial condition and registration of qualified bidders will be conducted by
the Director of Finance.
Competitive Bids
Competitive quotes must be taken from at least three (3) qualifying financial institutions or
broker/dealers for any investment transaction involving an individual security. Investment
transactions should include written confirmation of offers on the Investment Bid Tabulation form.
10
VII. SAFEKEEPING AND CUSTODY
Insurance or Collateral
All deposits and investments of City funds other than direct purchases of U.S. Treasuries or Agencies
shall be secured by pledged collateral. In order to anticipate market changes and provide a level of
security for all funds, the collateralization level will be 105% of market value of principal and accrued
interest on the deposits or investments less an amount insured by the FDIC or FSLIC. Evidence of
the pledged collateral shall be maintained by the Director of Finance or a third party financial
institution. The City’s Depository Agreement shall specify the acceptable investment securities for
collateral, the substitution or release of investment securities, ownership of securities, and the method
of valuation of securities. Repurchase agreements shall be documented by a specific agreement noting
the collateral pledge in each agreement. Collateral shall be reviewed monthly to assure that the market
value of the pledged securities is adequate.
Safekeeping Agreement
Collateral pledged to secure deposits and investments, and investment securities purchased by the
City shall be held by a safekeeping institution in accordance with the Safekeeping Agreement. The
Safekeeping Agreement clearly defines the procedural steps for gaining access to the collateral should
the City of Coppell determine that the City's funds are in jeopardy. The safekeeping institution, or
Trustee, shall be the Federal Reserve Bank or an institution not affiliated with the firm pledging the
collateral. The safekeeping agreement shall include the signatures of authorized representatives of the
City of Coppell, the firm pledging the collateral, and the Trustee.
Collateral Defined
The City of Coppell shall accept only the following securities as collateral:
A. FDIC and FSLIC insurance coverage.
B. A bond, certificate of indebtedness, or Treasury Note of the United States, or
other evidence of indebtedness of the United States that is guaranteed as to
principal and interest by the United States.
C. Obligations, the principal and interest on which, are unconditionally
guaranteed or insured by the State of Texas.
D. A bond of the State of Texas or of a county, city or other political subdivision
of the State of Texas having been rated as investment grade (investment rating
no less than "A" or its equivalent) by a nationally recognized rating agency
with a remaining maturity of five (5) years or less.
Subject to Audit
All collateral shall be subject to inspection and audit by the Director of Finance or the City's
independent auditors.
11
Delivery vs. Payment
Treasury Bills, Notes, Bonds and Government Agencies' securities shall be purchased using the
delivery vs. payment method. That is, funds shall not be wired or paid until verification has been made
that the correct security was received by the Trustee. The security shall be held in the name of the
City or held on behalf of the City. The Trustee's records shall assure the notation of the City's
ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall be
delivered to the City.
VIII. INVESTMENT POLICY ADOPTION
The City of Coppell’s investment policy shall be adopted annually by the City Council. The policy
shall be reviewed for effectiveness on an annual basis by the Investment Committee and any
modifications will be recommended for approval to the City Council.
12
GLOSSARY
of
COMMON TREASURY TERMINOLOGY
Agencies: Federal agency securities.
Ask: The price at which securities are offered.
Bid: The price offered for securities.
Broker: A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides. In the money market, brokers are active in markets, in which banks buy
and sell money, and in interdealer markets.
Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD's are typically negotiable.
Collateral: Securities, evidence of deposit or other property that a borrower pledges to secure
repayment of loan. Also refers to securities pledged by a bank to secure deposits of public monies.
Comprehensive Annual Financial Report (CAFR): The official annual report for the City of
Coppell. It includes combined statements and basic financial statements for each individual fund and
account group prepared in conformity with GAAP. It also includes supporting schedules necessary
to demonstrate compliance with finance-related legal and contractual provisions, extensive
introductory material, and a detailed Statistical Section.
Coupon: The annual rate of interest that a bond's issuer promises to pay the bondholder on the
bond's face value
Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling
for his own account.
Debenture: A bond secured only by the general credit of the issuer.
Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment
and delivery versus receipt Delivery versus payment is delivery of securities with an exchange of
money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed
receipt for the securities.
Discount Securities: Non-interest bearing money market instruments that are issued at a discount
and redeemed at maturity for full face value, such as U.S. Treasury bills.
Diversification: Dividing investment funds among a variety of securities offering independent
returns.
13
Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various
classes of institutions and individuals, such as Savings and Loans, small business firms, students,
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits,
currently up to $100,000 per deposit.
Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently set by
the Federal Reserve through open-market operations.
Federal Home Loan Banks (FHLB): The institutions that regulate and lend to savings and loan
associations. The Federal Home Loan Banks play a role analogous to that played by the Federal
Reserve Banks vis-a-vis member commercial banks.
Federal National Mortgage Association (FNMA): FNMA, like GNMA, was chartered under the
Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under
the auspices of the Department of Housing and Urban Development, H.U.D. It is the largest single
provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called,
is a private stockholder-owned corporation. The corporation's purchases include a variety of
adjustable mortgages and second loans in addition to fixed-rate mortgages. FNMA's securities are
also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders
will receive timely payment of principal and interest.
Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve
Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York
Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis.
The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of
Government Securities in the open-market as a means of influencing the volume of bank credit and
money.
Federal Reserve System: The central bank of the United States created by Congress and consisting
of a seven member Board of Governors in Washington, D.C., 12 regional banks and commercial
banks that are members of the system.
Government National Mortgage Association (GNMA or Ginnie Mae): Securities guaranteed by
GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other
institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae
securities are backed by FHA, VA or FMHM mortgages. The term pass-throughs is often used to
describe Ginnie Maes.
Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a
substantial loss of value. In the money market, a security is said to be liquid if the spread between
bid and asked prices is narrow and reasonable size can be done at those quotes.
Market Value: The price at which a security is trading and could presumably be purchased or sold.
14
Master Repurchase Agreement: To protect investors, many public investors will request that
repurchase agreements be preceded by a master repurchase agreement between the investor and the
financial institution or dealer. The master agreement should define the nature of the transaction,
identify the relationship between the parties, establish normal practices regarding ownership and
custody of the collateral securities during the term of the investment, provide remedies in the case of
default by either party and clarify issues of ownership. The master repurchase agreement protects the
investor by eliminating the uncertainty of ownership and hence, allowing investors to liquidate
collateral if a bank or dealer defaults during the term of the agreement.
Maturity: The date upon which the principal or stated value of an investment becomes due and
payable.
Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers'
acceptances) are issued and traded.
Open Market Operations: Purchases and sales of government and certain other securities in the
open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence
the volume of money and credit in the economy. Purchases inject reserves into the bank system and
stimulate growth of money and credit; sales have the opposite effect. Open market operations are the
Federal Reserve's most important and most flexible monetary policy tool.
Portfolio: Collection of securities held by an investor.
Primary Dealer: A group of government securities dealers that submit daily reports of market
activity and positions and monthly financial statements to the Federal Reserve Bank of New York
and are subject to its informal oversight. Primary dealers include Securities and Exchange
Commission (SEC) registered securities broker-dealers banks and a few unregulated firms.
Prudent Person Rule: An investment standard. Investments shall be made with judgment and care,
under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise
in the management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived.
Rate of Return: The yield obtainable on a security based on its purchase price or its current market
price. This may be the amortized yield to maturity on a bond or the current income return.
Repurchase Agreement (RP of REPO): A holder of securities sells these securities to an investor
with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect
lends the "seller" money for the period of the agreement, and their terms of the agreement are
structured to compensate him for this.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2903
File ID: Type: Status: 2016-2903 Agenda Item Passed
1Version: Reference: In Control: Finance
07/28/2016File Created:
08/09/2016Final Action: 2016 Collection Rate/Excess CollectionsFile Name:
Title: Consider approval of the certification of the 2016 anticipated tax collection
rate for the period July 1, 2016 through June 30, 2017 and the amount of
the excess debt collections during the period July 1, 2015 through June 30,
2016.
Notes:
Agenda Date: 08/09/2016
Agenda Number: E.
Sponsors: Enactment Date:
Memo Collection Rate - Excess Collections 2016.pdf,
Memo Collection Rate Assessor 2016.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/09/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous
vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2903
Title
Consider approval of the certification of the 2016 anticipated tax collection rate for the
period July 1, 2016 through June 30, 2017 and the amount of the excess debt collections
during the period July 1, 2015 through June 30, 2016.
Summary
See attached memorandum and certification.
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2903)
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 09, 2016
Reference: Anticipated Collection Rate for 2016 and Excess Debt Collections
2030: Sustainable City Government
Introduction:
Pursuant to the truth in taxation laws of Chapter 26.04 of the Texas Property Tax Code, the Tax
Assessor/Collector must certify the anticipated collection rate for FY 2016-16 and the excess debt tax
dollars that were collected in 2015. The excess collections must then be used in the following fiscal
year to lower the amount of tax revenue needed for debt service.
Analysis:
The anticipated collection rate of 100% and the amount of excess debt collections of $44,720.00 are
used in the calculation of the effective/rollback tax for 2016
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
MEMORANDUM
Date: August 1, 2016
To: Jennifer Miller, Director of Finance
From: Pennie Hall, Registered Tax Assessor
Subject: Anticipated Collection Rate for 2016 & Excess Debt Collections in 2015
======================================================================
Pursuant to Section 26.04 of the Texas Property Tax Code, John R. Ames, Dallas County Tax
Assessor/Collector has certified the anticipated collection rate for the period of July 1, 2016 through
June 30, 2017 to be 100%. The purpose of this law is to permit a taxing unit to adjust the debt portion
of its effective/rollback tax rate to account for anticipated delinquencies.
The truth-in-taxation laws of Chapter 26 also require a Registered Tax Assessor to compare the
amount of debt tax dollars actually collected during the period from July 1, 2015 through June 30,
2016, with the amount of debt tax dollars that should have been collected according to the 2015
anticipated collection rate. If a taxing unit collects more debt tax dollars than should have been
collected, the assessor certifies the excess amount to the governing body. The adjusted amount of
debt tax dollars levied in 2015 was $8,384,585, however, the actual debt collections during the same
period was $8,429,305. Therefore, I have certified that $44,720 is the full, true and correct amount
of excess debt collections.
The above stated anticipated collection rate and the amount of excess debt collections will be used in
the calculation of the effective/rollback tax rate for 2016.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2905
File ID: Type: Status: 2016-2905 Agenda Item Passed
1Version: Reference: In Control: Finance
07/28/2016File Created:
08/09/2016Final Action: Proposed Rate FY 16-17File Name:
Title: Consider approval of a proposed tax rate of $.5795 for the 2016 tax year
and to set the Public Hearings on the proposed tax rate for the next
regularly scheduled Council meeting on August 23, 2016 at 7:30 p.m. and
a Special called meeting on August 30, 2016 at 6:00 p.m.
Notes:
Agenda Date: 08/09/2016
Agenda Number: 8.
Sponsors: Enactment Date:
Memo Proposed Rate 2016.pdf, Notice of 2016
Proposed Tax Rate.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved08/09/2016City Council
Presentation: Jennifer Miller, Director of Finance, made a presentation to City Council.
A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Gary Roden, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2905
Title
Consider approval of a proposed tax rate of $.5795 for the 2016 tax year and to set the
Public Hearings on the proposed tax rate for the next regularly scheduled Council meeting
on August 23, 2016 at 7:30 p.m. and a Special called meeting on August 30, 2016 at 6:00
p.m.
Summary
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2905)
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 9, 2016
Reference: Approval of a proposed tax rate of $.57950 for the 2016 tax year and to set the Public
Hearings
2030: Sustainable City Government
Introduction:
Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate exceeds the
notice and hearing tax rate limit as calculated in the effective/rollback tax rate worksheets, the taxing
unit’s governing body must take a record vote on the desired rate. The governing body must also
announce the date, time and place of the two (2) public hearings to be held on the proposed tax rate.
Analysis:
As required by Local Government Code, Sec. 140.010, attached is the notice that will be published
in the newspaper on August 12, 2016. The 1st public hearing will be at the regular Council meeting
on August 23, 2016 and the 2nd will be at a Special called meeting on August 30, 2016. The effective
tax rate is $.556490 and the rollback rate is $.597105.
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
NOTICE OF 2016 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR CITY OF COPPELL
A tax rate of $0.579500 per $100 valuation has been proposed for adoption by the governing body of City of
Coppell. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two
public hearings be held by the governing body before adopting the proposed tax rate.
The governing body of City of Coppell proposes to use revenue attributable to the tax rate increase for the
purpose of address public safety concerns and the maintenance and operations of new facilities.
PROPOSED TAX RATE $0.579500 per $100
PRECEDING YEAR'S TAX RATE $0.584000 per $100
EFFECTIVE TAX RATE $0.556490 per $100
ROLLBACK TAX RATE $0.597105 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for City of
Coppell from the same properties in both the 2015 tax year and the 2016 tax year.
The rollback tax rate is the highest tax rate that City of Coppell may adopt before voters are entitled to
petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
John R. Ames, PCC, CTA
Dallas County Tax Assessor/Collector
1201 Elm Street, Suite 2600, Dallas TX
214.653.7811
TNTHELP@dallascounty.org
www.coppelltx.gov
You are urged to attend and express your views at the following public hearings on the proposed tax rate:
First Hearing: August 23, 2016 at 7:30 pm at 255 Parkway Blvd, Coppell TX.
Second Hearing: August 30, 2016 at 6:00 pm at 255 Parkway Blvd, Coppell TX.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2912
File ID: Type: Status: 2016-2912 Agenda Item Read and Filed
1Version: Reference: In Control: City Secretary
08/01/2016File Created:
08/09/2016Final Action: Citizen's Agenda RequestFile Name:
Title: CITIZEN’S AGENDA REQUEST:
Requesting the City Council to consider an improved landscaping plan to
help mitigate the impact of Prologis on our neighborhood.
Notes:
Agenda Date: 08/09/2016
Agenda Number: 9.
Sponsors: Enactment Date:
CARequest Form Prologis.pdf, VACC V Council
Presentation final.pptx
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Read and Filed08/09/2016City Council
Coppell resident, Ken Kuehn, 240 Bricknell, made a presentation to the City Council. He believed that
the Prologis development was taking priority over the residents. He expressed concern that the next
building would be taller than the power lines and would provide an obstruction of view. He asked that
the City Council instruct the City to purchase the easement and right-of-way between the development
and subdivision to maintain the landscape. Representatives from the development reported that
additional landscaping efforts were made as an effort to make concessions with the residents. No
further action was taken.
Action Text:
Text of Legislative File 2016-2912
Title
CITIZEN’S AGENDA REQUEST:
Requesting the City Council to consider an improved landscaping plan to help mitigate the
impact of Prologis on our neighborhood.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2912)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
Citizen's Reauest for a Citv Council Agenda Presentation
Please be advised that this form must be completed and received in the City Manager's office in
order to be scheduled on an upcoming regular City Council Ajzenda. Council Meetings are the
second and fourth Tuesday of each month.
1. Citizen Name/Address/Telephone No. K&:;tJ k\.JCl-l.J ... f2.EPflGtJ\1tJG-VPrC.C. Y-
"1 L.lO f6iL•c.~~GU... W. C<>fPElL \X --tS'O\°I
2. Date of Council Meetine Desir~ 'l> / q /I ~ -----"'------"----'---------------~
3. Topic of Presentation: :t:.MfF)c. T oi: Pfl.vl-'OC>-lS 0Ev6.lOP~M" O,J
iHf: ~~ T ~,Of. J P~rt.T1cv~A-Jl.L.j co,,-o~® c~r .JZ:
4. Copies of ALL documents relative to the topic to be oresented must be attached. Pteast
indicate the number of pages attached hereto: __ \-'---"2..=----------------
5. Objective: What are you requesting of the Council at this time? This should include an answer
to the question: Why do you want to address Council at this time?
Note: There is no guarantee that a request for a specific Council Meeting agenda can be met as tn;:
city of Coppell Home Rule Charter allows the discretion of the City Manager to postpone uo to on~
meeting depending on the amount of necessary business already on Council's agenda. The Ci~
Council determines the length of time allotted for each citizen agenda presentation.
This form. completed in full~ a copy of the presentation or a presentation outline and all backup
documentation must be in the City Manager's office no later than 10 a.m. on the Monday of the
precedin.2 week before to the scheduled Council Meeting (8 days). Documents will be included in
Council packets~ which are distributed prior to the meeting.
Jfvou have anv questions regarding this form. please contact the City Manager's office at (972) 304-
3618.
Village at
Cottonwood
Creek V
City Council Presentation
August 9, 2016
Who we are
Small neighborhood of 55 homes on Bricknell Lane
(W. Sandy Lake Rd and N. Coppell Road)
Homes are 17-19 years’ old and well maintained
Proud to be residents of Coppell and Bricknell Lane
Active HOA that recently invested over $15,000 to
upgrade common areas as a result of Sandy Lake
construction
Believe Prologis interests have taken priority over
Coppell residential interests on the west side,
particularly those of Cottonwood Creek V
Prologis Development on
N. Coppell Road
We understand the land was zoned industrial
Although legal, notification was inadequate; only 12 of 55 homes were notified of public meetings by P&Z
Residents not notified of extreme grade change being planned
Approved plan doesn’t provide sufficient buffer between light industrial and residential
Large riprap drainage ditch will be an eyesore
Severe light and noise pollution
Lack of buffer damages Coppell’s image of being family friendly and a park like setting
N. Coppell Rd bike path used by many west side residents now that Sandy Lake/Freeport extension to Wagon Wheel Park is complete
New Drainage Ditch Landscaping
Note that Subaru warehouse is not
elevated like lots to the south, is set
back further from N. Coppell Rd.
and is approved for an addition
Riprap planned
to line banks
View of Extreme Grade Change from Prologis
Our roof tops
Road is eye level to second
floor bedroom windows with
no buffer
Warehouse height will be
above power lines
Anticipated Aesthetics
Today Anticipated
Minyard
and
N. Coppell
Eastwick
and
N. Coppell
Anticipated Aesthetics
Top of
warehouse
Examples of Better Buffer
Spinks Rd.
Flower Mound
So. Coppell
Road
Impact on our
neighborhood
Property values adversely affected
Permanent light and noise pollution
Blinking red and green lights at every bay door
Warehouse perimeter lighting impact exacerbated by grade change
Extreme increase in grade means permanent line of sight impact
Permanent negative impact on quality of life for all west side residents
Beyond aesthetics, significant drainage problems exist south and east of the new development
Magnolia Fisheries
Cottonwood Creek VI HOA lake
What are the possible
solutions?
Require Prologis to do all permanent landscaping
along N. Coppell immediately
Develop a more creative landscaping
plan…single row of trees inadequate
Make N. Coppell more “park like”
Add a larger berm
Require an alternative to rip rap
Provide proper drainage that meets code
Mitigation for Cottonwood
Creek V
Massive building heights require trees on east side
adjacent to wall
Oncor permits 20-foot height
Greenway owned by our HOA with City right-of-
way
Requesting financial help from the City to construct
a better buffer
Cottonwood Creek V will sell greenway to the City
allowing it to invest in a landscape solution
Thank You
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2880
File ID: Type: Status: 2016-2880 Zoning Ordinance Passed
3Version: Reference: In Control: City Council
07/11/2016File Created:
Final Action: PD-272R4-LI, ORD Prologis Park @ CallejoFile Name:
Title: Consider approval of an Ordinance for CASE NO. PD-272R4-LI, Prologis
Park @ Callejo, a zoning change from PD -272R-LI (Planned
Development-272 Revised-Light Industrial), to PD-272R4-LI (Planned
Development-272 Revision 4-Light Industrial ), to approve a Detail Site Plan
for a 144,465-square-foot office/warehouse building on 10.85 acres of land
located approximately 450 feet south of SH 121, west of Freeport Parkway,
authorizing the Mayor to sign.
Notes:
Agenda Date: 09/13/2016
Agenda Number: E.
Sponsors: Enactment Date: 09/13/2016
Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal
Description .pdf, Exhibit B - Master Plan.pdf, Exhibit
C - Site Plan.pdf, Exhibit D - Landscape Plan.pdf,
Exhibit E - Elevations ( 2 pages).pdf
Attachments: Enactment Number: 91500-A-702
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/21/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2880)
Gary Sieb, Director of Planning, introduced this case with exhibits and elevations. He mentioned that
four notices were mailed to property owners within 200 feet of this request and the HOA President,
Randall Taylor. There were no responses received in favor or in opposition. There were also two
courtesy notices mailed to property owners within 800 feet of this request. He stated that staff is
recommending approval with conditions which he read into the record.
Casey Dillon, Prologis, L.P., 2501 N. Harwood Street, Suite 2450, Dallas, Texas, was present to
represent this case, to address questions and stated agreement with staff's recommendation.
Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in
favor or opposition or wanted to comment on this request to come forward. No one spoke.
Vice Chairman Portman closed the Public Hearing.
A motion was made by Commissioner Sarma to recommend approval subject to the following
conditions:
1. There will be additional comments during detailed engineering plan review
for this site.
2. Exhibit L1.01 needs to clearly show 10 feet of landscaping on the south-east
corner of the building site (next to the landscaped triangle).
3. A Replat document shall be filed for record prior to any construction
occurring on this site.
4. Legal boundaries and distances should be shown on both Site and
Landscape Plans.
5. Add True North arrow to Site Plan.
6. Ensure all easements depicted on Site Plan are accurately shown on the
Replat and vice versa.
Commissioner Blankenship seconded; motion carried (5-0).
Action Text:
Vice Chair Glenn Portman, Commissioner Sue Blankenship,
Commissioner Ed Darling, Commissioner Doug Robinson, and
Commissioner Vijay Sarma
5Aye:
2 PassClose the Public
Hearing and Approve
08/09/2016City Council
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Casey Dillon, 2501 Harwood Dr., Dallas, representing the applicant, answered questions of the
Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to speak:
1) Earl Shanks, 319 Buttonwood, asked questions about the riprap and landscaping choices.
A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, to close
the Public Hearing and approve this Agenda Item subject to the following conditions:
1) There will be additional comments during detailed engineering plan review for this site; and
2) A replat document shall be filed for record prior to any construction occurring on this site.
The motion passed 4-3 with Mayor Pro Tem Wes Mays and Councilmembers Cliff Long, Gary Roden
and Marvin Franklin voting in favor of the motion and Councilmembers Brianna Hinojosa-Flores, Nancy
Yingling and Mark Hill voting against the item.
Action Text:
Councilmember Cliff Long, Councilmember Wes Mays, Councilmember
Gary Roden, and Councilmember Marvin Franklin
4Aye:
Councilmember Brianna Hinojosa-Flores, Councilmember Mark Hill, and
Mayor Pro Tem Nancy Yingling
3Nay:
3 PassApproved on the
Consent Agenda
09/13/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Wes Mays, that
Agenda Items A, C, D, E and G - K be approved on the Consent Agenda. Consent Agenda Items B
and F were pulled for further questions. The motion passed by an unanimous vote.
Action Text:
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2880)
Text of Legislative File 2016-2880
Title
Consider approval of an Ordinance for CASE NO. PD-272R4-LI, Prologis Park @ Callejo,
a zoning change from PD -272R-LI (Planned Development-272 Revised-Light Industrial), to
PD-272R4-LI (Planned Development-272 Revision 4-Light Industrial), to approve a Detail
Site Plan for a 144,465-square-foot office/warehouse building on 10.85 acres of land
located approximately 450 feet south of SH 121, west of Freeport Parkway, authorizing the
Mayor to sign.
Summary
Staff Recommendation:
On August 9, 2016, City Council approved this ZONING CHANGE (4-3).
On July 21, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (5-0). Commissioners Sarma, Robinson, Portman, Darling and
Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Sense of Community
Page 3City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: September 13, 2016
Reference: Consider approval of an Ordinance for PD-272R4-LI, Prologis Park @ Callejo to approve
a Detail Site Plan for a 144,465-square-foot office/warehouse building on 10.85 acres of
land located approximately 450 feet south of SH 121, west of Freeport Parkway,
2030: Business Prosperity, Sense of Community
Introduction:
This is the third building proposed to be constructed within this 110-acre master planned light industrial
park. This request is for a 145,000 square foot office/warehouse building similar in design to the Suburu
structure (concrete tilt-wall construction). This request also includes a slight modification to the approved
landscape plan (because of a drainage easement requirement) and meets the elements of the Concept Plan.
Analysis:
On August 9, 2016 City Council approved this PD amendment (4-3) to attach a Detail Site Plan, subject
to conditions as recommended by the Planning and Zoning Commission.
On July 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD,
the following conditions remain outstanding:
1. There will be additional comments during detailed engineering plan review for this site.
2. A Replat document shall be filed for record prior to any construction occurring on this site.
Legal Review:
The City Attorney reviewed this ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit A - Legal Description
3. Exhibit B - Master Plan
4. Exhibit C - Site Plan
5. Exhibit D – Landscape Plan
6. Exhibit E - Elevations
ORDINANCE – Page 1 TM 78346
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND
MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE
AMENDED, BY GRANTING A CHANGE IN ZONING FROM
PD-272R-LI (PLANNED DEVELOPMENT-272 REVISED-LIGHT
INDUSTRIAL), TO PD-272R4-LI (PLANNED DEVELOPMENT-272
REVISION 4-LIGHT INDUSTRIAL), TO APPROVE A DETAIL SITE
PLAN FOR A 144,465-SQUARE-FOOT OFFICE/WAREHOUSE
BUILDING ON 10.85 ACRES OF LAND LOCATED
APPROXIMATELY 450 FEET SOUTH OF SH 121, WEST OF
FREEPORT PARKWAY, AND BEING MORE PARTICULARLY
DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF
THE MASTER PLAN, SITE PLAN, LANDSCAPE PLAN AND
ELEVATIONS, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”
AND “E” RESPECTIVELY; PROVIDING FOR DEVELOPMENT
REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the
City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to
all property owners generally, and to all persons interested and situated in the affected area and in
the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-
272R4-LI should be approved, and in the exercise of legislative discretion have concluded that
the Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell zoning change from
PD-272R-LI (Planned Development-272 Revised-Light Industrial), to PD-272R4-LI (Planned
Development-272 Revision 4-Light Industrial), to approve a Detail Site Plan for a
ORDINANCE – Page 2 TM 78346
144,465-square-foot office/warehouse building on 10.85 acres of land located approximately
450 feet south of SH 121, west of Freeport Parkway and being more particularly described in
Exhibit “A” attached hereto and made a part hereof for all purposes.
SECTION 2. That Planned Development District 272R4-Light Industrial shall be used
and developed in accordance with the Light Industrial Standards as set for in the Code of
Ordinances except as hereby approved subject to the following development regulations:
A. Except as amended herein, the property shall be developed in accordance with
the Planned Development Ordinance, No. 91500-A-667 which is incorporated
herein as set forth in full and hereby republished.
B. A replat indicting all existing, proposed and abandoned easements shall be
submitted, approved and recorded prior to the issuance of a building permit on
this property.
C. Building will be constructed and maintained in accordance with the Detail Site
Plan, Landscape Plan and Building Elevations, including building materials as
herein approved.
SECTION 3. That the Master Plan, Detail Site Plan, Landscape plan, Elevation and
notes set forth therein, attached hereto as Exhibits “B”, “C”, “D”, and “E”, respectively, and are
made a part hereof for all purposes, are hereby approved as development regulations.
SECTION 4. That the above property shall be used only in the manner and for the
purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as
heretofore amended, and as amended herein.
ORDINANCE – Page 3 TM 78346
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be
specifically altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or
section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same
shall not affect the validity of this ordinance as a whole, or any part or provision thereof other
than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Comprehensive Zoning Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended,
in effect when the offense was committed and the former law is continued in effect for this
purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive
Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be
punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense;
and each and every day such violation shall continue shall be deemed to constitute a separate
offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
ORDINANCE – Page 4 TM 78346
DULY PASSED by the City Council of the City of Coppell, Texas, this the
_______ day of ___________________, 2016
APPROVED:
____________________________________
KAREN SELBO HUNT
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________________
ROBERT E. HAGER, CITY ATTORNEY
Exhibit "A"
Exhibit "A"
N42°25'25"ES89°34'55"W1,135.18'S56°59'50"E 523.90'S85°39'51"E85.75'L1L2L3S89°58'49"W 296.00'N41°58'30"E98.36'N49°06'48"EC1C2S35°08'17"E261.97'N41°59'29"E 378.10'384.16'L4575.72'S47°34'35"E 391.25'S33°28'03"E 458.29'N42°25'25"E 556.21'C4N89°58'49"W 386.47'2501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com06-08-16A1.00415 NORTH FREEPORT PARKWAY COPPELL, TEXAS
BUILDING 6
PROLOGIS PARK ONE TWENTY ONE BUILDING 4SUBARU BTS300,360 S.F.BUILDING 3423,720 S.F.BUILDING 2142,080 S.F.BUILDING 1108,360 S.F.40' WIDE DRAINAGE CHANNEL(MAINTAINED BY POA)PROPOSEDFREEPORT PARKWAYBUILDING 6144,465 S.F.ACCESS DRIVEUNUSABLELANDSANDY LAKE ROAD(VARIABLE WIDTH R.O.W.)COPPELL ROADCELLTOWERACCESS DRIVECULVERTS01°57'04"W @ 2226.48'PPPPDRIVE AISLE DRIVE AISLE
CURRENT CURB LINE OF STATE HIGHWAY 121
PROPOSED
FREEPORT PARKWAY (VARIABLE WIDTH
R.O.W.)FREEPORT
PARKWAY
EXISTING CURB LINE EXISTING CURB LINE
(26) FUTURE PKG. SP.
(11) FUTURE
PKG. SP.40' WIDE DRAINAGE CHANNEL(MAINTAINED BY POA)40' WIDE DRAINAGE CHANNEL
(MAINTAINED BY POA)
40' WIDE DRAINAGE CHANNEL
(MAINTAINED BY POA)EXPANSION200,240 S.F.BUILDING 5a63,040 S.F.'FUTURE' AVAILABLEPARKING = (161)SPACES'FUTURE' AVAILABLEPARKING = (35)SPACESBUILDING 5b125,520 S.F.PARCEL82,818 S.F.1.90 AC.ZONED'HC'ZONED'HC'ZONED'HC'ZONED'SF-7'ZONED'PD-124 SF-7'ZONED'SF-7'ZONED'LI'ZONED'R'ZONED'PD-109 SF-9'ZONED'PD-208R LI'ZONED'SF-7'ZONED'MF-2'(NOT PART OFPD-272)(NOT PART OFPD-272)NORTHNORTH564'-0"255'-0"74'-0"135'-0"76'-0"57'-0"38'-0"PLANNORTHDETENTION PONDTYPICAL PARKING9'-0"X19''-0"15'-0" LANDSCAPE BUFFER10'-0" LANDSCAPE BUFFER15'-0" LANDSCAPE BUFFER10'-0" LANDSCAPE BUFFER10'-0" LANDSCAPE BUFFER07-26-16G:\PROLOGIS\16971-Prologis Park 121-B6\City Submittals\07.27.16\971-A100 SERIES.dwg, 7/27/2016 8:36:32 AM, 1:1
Exhibit "B"
N42°25'25"E
1
,
1
3
5
.
1
8
'S56°59'50"E 523.90'C2S35°08'17"E261.97'384.16'L4575.72'S47°34'35"E 391.25'N42°25'25"E 556.21'2501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com07-07-16A1.01415 NORTH FREEPORT PARKWAY COPPELL, TEXAS
BUILDING 6
PROLOGIS PARK ONE TWENTY ONE 9'-0"9'-0"15 SP. =135'-0"9'-0"15 SP. =135'-0"9 SP. =99'-0"8 SP. =72'-0"13 SP. =117'-0"10 SP. =90'-0"10 SP. =90'-0"9'-0"13 SP. =117'-0"9'-0"11 SP. =99'-0"9'-0"10 SP. =90'-0"140'-9"13 SP. =117'-0"9'-0"9'-0"9 SP. =90'-0"16'-0"24'-0"11'-0"11 SP. =99'-0"9'-0"13 SP. =117'-0"11 SP. =99'-0"9'-0"13 SP. =117'-0"
(1) BAY @ 60'-0" + (4) BAYS 48'-9" = 255'-0"(2) BAYS @ 66'-0" + (8) BAYS @ 54'-0" = 564'-0"SITE PLAN01Scale: 1" = 40'-0"PLAN135'-0"50'-0"12'-0"19'-0"12'-0"19'-0"FREEPORT PARKWAYCONC. SCREENWALLCONC. SCREENWALLSTEEL STAIR-REF: 01/A1.04BUILDING 6144,465 SF34'-0"26'-0"TRANSFORMER:SEE MEPNORTHACCESSIBLEPARKING & SIGNAGEACCESSIBLEPARKING & SIGNAGE24' WIDE PAINTED FIRE LANEPER CITY STANDARDS24' WIDE PAINTED FIRE LANE
PER CITY STANDARDS 5 SP. =45'-0"12'-0"62'-0"10'-0"30'-0"24'-0
"30'-0"26'-0"19'-0"R25'-0"R30'-0"01/A1.0201/A1.03SLOPE CONC. SIDEWALK @ RUNNING5% MAX. & CROSS 2% MAX. W/CONTROL JOINT (TYP) @ 6'-0" MAX.6" HIGH CONCRETECURB & GUTTER TYP.R30'-0"12" HIGH CONCRETECURB & GUTTERTYP.-REF: CIVILGENERAL NOTES 1. ALL DRIVE & APPROACHES SHALL MEET CITY OFCOPPELL STANDARDS.2. REFER TO PROJECT MANUAL & CIVIL DRAWINGSFOR CONCRETE PAVING AND SIDEWALKSPECIFICATIONS.3. PARKING LOT STRIPING SHALL BE 4" WIDE SPRAYAPPLIED WHITE VINYL ACRYLIC PAINT. (ALL SPACES @9'-0" WIDE X 19-0", TYP.)4. ALL FIRE LANES SHALL BE STRIPED PER CITY OFCOPPELL STANDARDS.5. ALL CURB RADII SHALL BE 3'-0" UNLESS NOTEDOTHERWISE.6. REFER TO CIVIL FOR SITE GRADING INFORMATION.7. ALL CONCRETE STOOPS & ENTRANCES TO REF.04/A8.02 FOR THE SILL DETAIL.8. DOWEL STOOPS AND WALKS INTO GRADE BEAMSAT ENTRANCES W/ #4'S AT 12" O.C.9. DIMENSIONS ARE TO GRID LINES, FACE OFCONCRETE PANELS AND FACE OF ROUGH OPENINGS.10. PROVIDE (1) ACCESSIBLE PARKING STALL SIGNPER STALL & (1) VAN ACCESSIBLE SIGN PER SECTION502 PARKING SPACES ON SHEET A1.0711. REFER TO SHEET A1.02 - A1.03 FOR ENLARGEDENTRY PLAN.12. REFER TO SHEET A1.06-A1.08 FOR ADA SITEPLAN DETAILS AND NOTES.13. REFER TO CIVIL FOR PAVING DETAILS.24'-0"R30'-0"R10'-0"R25'-0"R30'-0"R25'-0"R54'-0"R54'-0"R30'-0"R30'-0"R10'-0"R30'-0"R30'-0"R30'-0"R30'-0"04/A1.0412" HIGH CONCRETECURB & GUTTERTYP.-REF. CIVIL12" HIGH CONCRETECURB & GUTTERTYP.-REF CIVILZONINGPROPOSED USELAND AREALOT COVERAGEBUILDING HEIGHTBUILDING AREAOFFICE (ESTIMATED 20%)WAREHOUSETOTAL AREAPARKING REQUIRED-OFFICE (28,893 SF @ 1:300 SF)PARKING REQUIRED-WAREHOUSE (115,572 SF @ 1:2500)TOTAL PARKING REQUIRED-LEASEPARKING PROVIDEDACCESSIBLE PARKING REQUIRED/PROVIDEDTRAILERS PROVIDEDTYPE OF CONSTRUCTIONSPRINKLER SYSTEMOCCUPANCYOCCUPANT LOAD OFFICE (28,893 S.F./100) WAREHOUSE (115,572 S.F./500) TOTALEXIT WIDTH REQUIRED (520.07 x 0.15)EXIT WIDTH PROVIDED (32" WIDTH x 16 OPNGS.)PLUMBING FIXTURES REQURED OFFICE (145 M & W) WAREHOUSE (116 M & W)PDOFFICE/WHSE. (RACK STORAGE W/ CLASS IV COMMODITIES)429,054 S.F./10.85 ACRES33.67%43'-0"28,893 S.F.115,572 S.F.144,465 S.F96.31 SPACES46.23 SPACES143 SPACES191 SPACES6 SPACES29 STALLSTYPE IIBE.S.F.RGROUP S-1288.93231.14520.0778.01" WIDE512" WIDE4 WC's & 3 LAVS PER M & W1 WC & 1 LAV PER M & W2012 INTERNATIONAL BUILDING CODE2012 INTERNATIONAL PLUMBING CODE2012 INTERNATIONAL FUEL AND GAS CODE2012 INTERNATIONAL MECHANICAL CODE2012 INTERNATIONAL FIRE CODE2012 INTERNATIONAL ENERGY CODE2014 NATIONAL ELECTRICAL CODEFIRE DEPARTMENT1. FIRE HYDRANTS SHALL BE SPACED AT 300' (MAX.) ALONG FIRELANE EASEMENTS.2. FIRE HYDRANTS SHALL BE LOCATED BETWEEN 3' AND 6' FROMFIRE LANE EASEMENT.3. FIRE DEPARTMENT CONNECTION (FDC) SHALL BE LOCATEDADJACENT (3') FROM FIRE HYDRANT.4. EACH BUILDING SHALL BE EQUIPPED WITH A FIRE PUMP (BASED ONHYDRAULIC CALCULATIONS)5. ANY FUTURE GATES CROSSING FIRE LANE EASEMENTS SHALL BEEQUIPPED WITH BI-DIRECTIONAL GTT OPTICOM RECEIVERS ANDKNOX PADLOCK OVERRIDES FOR EMERGENCY ACCESS.6. USE OF ANY TRAFFIC CALMING DEVICES MUST BE APPROVED BYTHE FIRE DEPARTMENT PRIOR TO INSTALLATION.40'-0"
40'-0"15'-0" LANDSCAPE BUFFER15'-0" LANDSCAPE BUFFER
10'-0" LANDSCAPE BUFFER10'
-0
"
LANDSCAPE
B
UFFER10'-0" LANDSCAPE BUFFERDETENTION PONDREFERENCE CIVILR20'-0"26'-4"26' WIDE AERIAL ACCESS FIRE LANE
07-26-1610'-0"130'-0"15'-0"42'-7"10'-0"PUMP ROOM370 SF3'-0"18'-0"ACCESSIBLE ROUTE &CURB RAMPFHFHFHFHFHFHFH20'-0"40'-0"46319'-11"NORTHWEST DRIVE 19'-0"24'-0"19'-0"CONCRETE SIDEWALK &ACCESSIBLE ROUTE W/ ACCESSCURB RAMP & STRIPING15' SANITARY SEWEREASEMENT10'
-0
"
B
U
ILD
ING
L
INE
VARIABLE WIDTHDRAINAGEEASEMENT20'-0" UTILITY EASEMENT20'-0" UTILITY EASEMENT15' DRAINAGEEASEMENT15'
-0
"
DRA
INAGE
EASEMENT
48'-5 1/2"WATER EASEMENTWATER EASEMENT15'-0" HIKE & BIKETRAIL EASEMENT12'-0" UTILITY EASEMENT
82'-0" DRAINAGEEASEMENTTRUENORTHG:\PROLOGIS\16971-Prologis Park 121-B6\City Submittals\07.27.16\971-A100 SERIES.dwg, 7/27/2016 8:35:46 AM, 1:1
Exhibit "C"
Exhibit "D"
BCHGFKJLAED413562EFHKLABCJDG1263542501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com06-08-16A6.01415 NORTH FREEPORT PARKWAY COPPELL, TEXAS
BUILDING 6
PROLOGIS PARK ONE TWENTY ONE NORTH ELEVATION01Scale: 1" = 20'-0"WEST ELEVATION02Scale: 1" = 20'-0"SOUTH ELEVATION03Scale: 1" = 20'-0"EAST ELEVATION04Scale: 1" = 20'-0"ALUM. & SPANDRELGLASSSTOREFRONTSYSTEMALUM. & SPANDRELGLASSSTOREFRONTSYSTEMALUM. & SPANDRELGLASSSTOREFRONTSYSTEMALUM. & SPANDREL GLASSSTOREFRONT SYSTEMSTEEL ACCENTCANOPYSTEELACCENTCANOPYSTEEL ACCENTCANOPYCONTINUOUSPANEL REVEALS(TYP)- PAINTCONTINUOUSPANEL REVEALS(TYP)- PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTSMOOTH FINISH CONC.TILTWALL PANELS-PAINTROOF SCUPPERAND ROOF DRAINCONTINUOUSPANEL REVEALS(TYP)- PAINTSTEELSTAIROVERHEADDOORFIXED SUPPLYAIR LOUVERLINE OF ROOFPROFILE BEYONDLINE OFROOFPROFILEBEYONDLINE OF ROOFPROFILE BEYONDLINE OF ROOFPROFILE BEYONDWALL MOUNTEDSECURITYLIGHT FIXTURE-REF. MEPWALL MOUNTEDSECURITY LIGHTFIXTURE- REF. MEPWALLMOUNTEDSECURITYLIGHTFIXTURE- REF.MEPSTEEL ACCENTCANOPY3'-0"9'-0"14'-0"8'-6"4'-6"
10'-0"14'-0"8'-0"11'-0"
43'-0"
38'-0"
38'-0"1'-0"
37'-0"
3'-0"9'-0"14'-0"8'-6"2'-6"
12'-0"14'-0"8'-6"
34'-6"
33'-6"1'-0"
3'-0"9'-0"14'-0"8'-6"2'-6"
37'-0"
10'-0"14'-0"8'-0"11'-0"
43'-0"FUTURESTOREFRONTSYSTEMKNOCK OUTPANELSARTICULATING TILT WALLFORM LINER CONCRETEPANEL ACCENTS- PAINT43'-0"
34'-6"ARTICULATING TILTWALL FORM LINERCONCRETE PANELACCENTS- PAINTSTEEL ACCENTCANOPYFIXED SUPPLYAIR LOUVER01/A7.01
01/A7.02
01/A7.03
01/A7.03
02/A7.03
01/A7.02
02/A7.02
03/A7.02
38'-0"
02/A7.04
01/A7.04
PAINT 1 - SABLE - PLD-6PAINT 2 - LIQUORICE TINT -PLD-7PAINT 3 - JAGUAR -PLD-802/A6.0201/A6.0203/A6.0204/A6.0201/A7.04
07-06-16G:\PROLOGIS\16971-Prologis Park 121-B6\971-A600 SERIES.dwg, 7/7/2016 4:04:29 PM, 1:1
Exhibit "E" page 1 of 2
GFEBA65H2501 N. Harwood | Ste. 2450Dallas, Texas 75201Phone: 972.884.9292Fax: 972.488.9848DRAWN BY:PROJECT NO.SHEET TITLE:CHECKED BY:www.prologis.com06-08-16A6.02415 NORTH FREEPORT PARKWAY COPPELL, TEXAS
BUILDING 6
PROLOGIS PARK ONE TWENTY ONEPAINT 1 - SABLE - PLD-6PAINT 2 - LIQUORICE TINT -PLD-7PAINT 3 - JAGUAR -PLD-8ENLARGED ELEVATION01Scale: 1/8" = 1'-0"ENLARGED ELEVATION02Scale: 1/8" = 1'-0"ENLARGED ELEVATION03Scale: 1/8" = 1'-0"ENLARGED ELEVATION04Scale: 1/8" = 1'-0"54'-0"54'-0"2'-0"7'-0"2'-0"16'-8"5'-4"3'-0"18'-0"18'-0"3'-0"5'-4"16'-8"2'-0"7'-0"2'-0"9'-0"24'-0"21'-0"21'-0"24'-0"9'-0"12'-0"14'-0"8'-6"4'-6"
39'-0"
3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6"
38'-0"5'-0"
1'-0"
10'-0"2'-0"8'-0"2'-0"2'-0"2'-6"3'-6"5'-0"4'-0"4'-0"
1'-6"
1'-0"
1'-6"
3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6"
38'-0"1'-0"6'-0"12'-0"7'-0"6'-0"6'-0"12'-0"6'-0"12'-0"6'-0"6'-0"12'-0"6'-0"7'-0"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6"
38'-0"5'-0"
10'-0"2'-0"8'-0"2'-0"2'-0"2'-6"3'-6"5'-0"4'-0"4'-0"
12'-0"14'-0"8'-6"4'-6"
39'-0"
43'-0"2'-0"7'-6"2'-0"15'-6"13'-6"6'-6"2'-0"16'-8"5'-4"3'-0"28'-5"2'-1"2'-0"66'-0"24'-0"33'-6"10 1/2"8'-6"31'-0"3'-0"7'-0"
1'-0"
1'-0"4'-6"4'-6"3'-4"8'-4"9'-0"2'-3"9'-0"5'-10 1/4"22'-6"6'-0"6'-0"12'-0"6'-0"10'-9"4'-1"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"2'-2 1/8"1'-6"2'-2 1/8"13'-6"13'-6"13'-6"9'-0"2'-3"2'-3"3'-0"9'-0"14'-0"8'-6"
34'-6"9'-0"2'-3"9'-0"2'-3"2'-3"9'-0"2'-3"3'-0"7'-0"2'-0"4'-0"10'-0"2'-0"4'-0"2'-6"3'-6"
38'-0"5'-0"
10'-0"2'-0"8'-0"2'-0"2'-0"2'-6"3'-6"5'-0"4'-0"4'-0"
43'-0"8'-9"9'-11"5'-4"3'-0"28'-3"2'-3"48'-9"24'-0"33'-6"9"5'-10 1/4"22'-6"6'-0"6'-0"12'-0"6'-0"2'-3"1'-6"2'-3"2'-3"1'-6"2'-3"1'-0"
32'-0"11'-0"38'-10"1'-6"1'-0"1'-6"
1'-6"1'-0"1'-6"1'-6"1'-0"1'-6"
1'-6"
1'-0"
1'-6"1'-6"1'-0"1'-6"2'-2 1/8"1'-6"2'-2 1/8"07-06-16G:\PROLOGIS\16971-Prologis Park 121-B6\971-A600 SERIES.dwg, 7/7/2016 4:04:55 PM, 1:1
Exhibit "E" page 2 of 2
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2881
File ID: Type: Status: 2016-2881 Zoning Ordinance Passed
3Version: Reference: In Control: City Council
07/11/2016File Created:
Final Action: PD-136R2-LI, ORD DFW Trade CenterFile Name:
Title: Consider approval of an Ordinance for CASE NO. PD-136R2-LI, DFW
Trade Center, a zoning change from A (Agriculture) and PD-136-LI
(Planned Development -136-Light Industrial), to PD-136R2-LI (Planned
Development-136 Revision 2-Light Industrial), to incorporate 6.45 acres
into the existing Planned Development and approve a Concept Plan for an
approximate 115,000-square-foot office/warehouse building on 9.08 acres
of land located in the City of Coppell and 0.8 acres located in the City of
Grapevine, on property located at the north corner of SH 121 and Patriot
Drive, authorizing the Mayor to sign.
Notes:
Agenda Date: 09/13/2016
Agenda Number: D.
Sponsors: Enactment Date: 09/13/2016
Cover Memo.pdf, Cover Memo.pdf, Ordinance.pdf,
Exhibit A - Legal Description .pdf, Exhibit B - Overall
Concept Plan.pdf, Exhibit C - Concept Plan (2
pages).pdf, Exhibit D - Preliminary Tree Survey.pdf
Attachments: Enactment Number: 91500-A-701
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/21/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2881)
Marcie Diamond, Assistant Director of Planning introduced this case with exhibits. She mentioned that
eight notices were mailed to property owners within 200 feet of this request. There were no responses
received in favor or in opposition. There were also four courtesy notices mailed to property owners
within 800 feet of this request. She stated that staff is recommending approval with conditions which
she read into the record.
Jim DeOtt, James DeOtt Engineering, Inc., 2201 Dottie Lynn Pkwy., Suite 119, Fort Worth, Texas, was
present to represent this case, to address questions and stated agreement with staff's
recommendation. He addressed staff's and Commission's concern about the status of the 25-foot
ingress/egress easement stating that it will be vacated.
Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in
favor or opposition or wanted to comment on this request to come forward. No one spoke.
Vice Chairman Portman closed the Public Hearing.
A motion was made by Commissioner Robinson to approve with the following conditions:
1. Detail Site and Landscape Plans, Building Elevations will be required prior
to the issuance of a building permit.
2. Replat/Minor Plat, including utility and engineering plans will be required
to be approved in the Cities of Coppell and Grapevine.
3. Verify the status of the 25-foot ingress/egress easement which traverses the
property.
4. A complete tree survey and tree removal permit will be required prior to the
removal of any trees.
5. The Overall Concept Plan needs to be refined when the Detail Site Plan is
submitted for this lot.
Drafting issues:
1. The vicinity map needs to be updated to reflect current street names and
patterns, including the extension of Freeport Parkway.
2. Insure that all fire lanes meet minimum turning radii.
Commissioner Blankenship seconded; motion carried (5-0).
Action Text:
Vice Chair Glenn Portman, Commissioner Sue Blankenship,
Commissioner Ed Darling, Commissioner Doug Robinson, and
Commissioner Vijay Sarma
5Aye:
2 PassClose the Public
Hearing and Approve
08/09/2016City Council
Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation. The applicant was
available for questions.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling,
to close the Public Hearing and approve this Agenda Item subject to the following conditions:
1) Detail Site and Landscape Plans, Building Elevations will be required prior to the issuance of a
building permit.
2) Replat/Minor Plat, including utility and engineering plans will be required to be approved in the
Cities of Coppell and Grapevine.
3) A complete tree survey and tree removal permit will be required prior to the removal of any trees;
and
4) The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot.
The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
3 PassApproved on the
Consent Agenda
09/13/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Wes Mays, that
Agenda Items A, C, D, E and G - K be approved on the Consent Agenda. Consent Agenda Items B
and F were pulled for further questions. The motion passed by an unanimous vote.
Action Text:
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2881)
Text of Legislative File 2016-2881
Title
Consider approval of an Ordinance for CASE NO. PD-136R2-LI, DFW Trade Center, a
zoning change from A (Agriculture) and PD-136-LI (Planned Development -136-Light
Industrial), to PD-136R2-LI (Planned Development-136 Revision 2-Light Industrial), to
incorporate 6.45 acres into the existing Planned Development and approve a Concept Plan
for an approximate 115,000-square-foot office/warehouse building on 9.08 acres of land
located in the City of Coppell and 0.8 acres located in the City of Grapevine, on property
located at the north corner of SH 121 and Patriot Drive, authorizing the Mayor to sign.
Summary
Staff Recommendation:
On August 9, 2016, City Council unanimously approved this ZONING CHANGE (7-0).
On July 21, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (5-0). Commissioners Sarma, Robinson, Portman, Darling and
Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Page 3City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: August 9, 2016
Reference: Consider approval of PD-136R2-LI, DFW Trade Center, to incorporate 6.45 acres into the
existing Planned Development and approve a Concept Plan for an approximate 115,000-
square-foot office/warehouse building on 9.08 acres of land located in the City of Coppell
and 0.8 acres located in the City of Grapevine, on property located at the north corner of
SH 121 and Patriot Drive.
2030: Business Prosperity
Introduction:
This request is to expand the existing PD-136-LI to property on the north side of Patriot Drive to allow
office/warehouse development similar to the existing ten-building development which lies within the cities
of Coppell and Grapevine. Specifically, this request is for Concept Plan approval for a 115,000 square
foot office/warehouse building. A Detail Site Plan and Plat will be required prior to the construction on
this 9.9-acre tract. In March of this year the Interlocal Agreement was updated to incorporate this to
provide additional clarity to the provisions of the agreement.
Analysis:
On July 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD,
the following conditions remain outstanding:
1. Detail Site and Landscape Plans, Building Elevations will be required prior to the issuance of a
building permit.
2. Replat/Minor Plat, including utility and engineering plans will be required to be approved in the
Cities of Coppell and Grapevine.
3. A complete tree survey and tree removal permit will be required prior to the removal of any trees.
4. The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot.
Legal Review:
This item did not require City Attorney review.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
2
Attachments:
1. Staff Report
2. Interlocal Agreement Exhibit
3. Overall PD
4. Concept Site Plan
5. Preliminary Tree Survey
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: September 13, 2016
Reference: Consider approval of an Ordinance for PD-136R2-LI, DFW Trade Center, to incorporate
6.45 acres into the existing Planned Development and approve a Concept Plan for an
approximate 115,000-square-foot office/warehouse building on 9.08 acres of land located
in the City of Coppell and 0.8 acres located in the City of Grapevine, on property located
at the north corner of SH 121 and Patriot Drive.
2030: Business Prosperity
Introduction:
This request is to expand the existing PD-136-LI to property on the north side of Patriot Drive to allow
office/warehouse development similar to the existing ten-building development which lies within the cities
of Coppell and Grapevine. Specifically, this request is for Concept Plan approval for a 115,000 square
foot office/warehouse building. A Detail Site Plan and Plat will be required prior to the construction on
this 9.9-acre tract. In March of this year the Interlocal Agreement was updated to incorporate this land
and to provide additional clarity to the provisions of the agreement.
Analysis:
On August 9, 2016 City Council unanimously approved this PD with the following conditions, which have
been incorporated into the Ordinance establishing this amended and expanded PD:
1. Detail Site and Landscape Plans, Building Elevations will be required prior to the issuance of a
building permit.
2. Replat/Minor Plat, including utility and engineering plans will be required to be approved in the
Cities of Coppell and Grapevine.
3. A complete tree survey and tree removal permit will be required prior to the removal of any trees.
4. The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted for this lot.
.
On July 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this PD,
subject to various conditions.
Legal Review:
The City Attorney reviewed this Ordinance
Fiscal Impact:
None
2
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit “A” – Legal Description
3. Exhibit “B” - Overall PD
4. Exhibit “C” - Concept Site Plan
5. Exhibit “D” - Preliminary Tree Survey
ORDINANCE – Page 1 TM 78347
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND
MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE
AMENDED, BY GRANTING A CHANGE IN ZONING FROM A
(AGRICULTURE) AND PD-136-LI (PLANNED
DEVELOPMENT-136-LIGHT INDUSTRIAL) TO PD-136R2-LI
(PLANNED DEVELOPMENT-136 REVISION 2-LIGHT
INDUSTRIAL), TO INCORPORATE 6.45 ACRES INTO THE
EXISTING PLANNED DEVELOPMENT AND APPROVE A CONCEPT
PLAN FOR AN APPROXIMATE 115,000-SQUARE-FOOT
OFFICE/WAREHOUSE BUILDING ON 9.08 ACRES OF LAND
LOCATED IN THE CITY OF COPPELL AND 0.8 ACRES LOCATED
IN THE CITY OF GRAPEVINE, ON PROPERTY LOCATED AT THE
NORTH CORNER OF SH 121 AND PATRIOT DRIVE, AND BEING
MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED
HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE
APPROVAL OF THE OVERALL PD, CONCEPT SITE PLAN, AND
PRELIMINARY TREE SURVEY, ATTACHED HERETO AS EXHIBITS
“B”, “C”, AND “D” RESPECTIVELY; PROVIDING FOR
DEVELOPMENT REGULATIONS; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the
City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to
all property owners generally, and to all persons interested and situated in the affected area and in
the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-
136R2-LI should be approved, and in the exercise of legislative discretion have concluded that
the Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell zoning change from
A (Agriculture) and PD-136 LI (Planned Development 136-Light Industrial) to PD 136R2- LI
ORDINANCE – Page 2 TM 78347
(Planned Development 136-Revision 2-Light Industrial), to incorporate 6.45 acres into the
existing Planned Development and approve a Concept Plan for an approximate 115,000 square
foot office/warehouse building on 9.08 acres of land located in the City of Coppell and 0.8
acres located in the City of Grapevine, on property located at the north corner of SH 121 and
Patriot Drive, and being more particularly described in Exhibit “A” attached hereto and made a
part hereof for all purposes.
SECTION 2. That Planned Development District 136R2-Light Industrial shall be used
and developed in accordance with the Interlocal Agreement by and between the Cities of
Coppell and Grapevine, dated May 17, 1995 and as renewed and/or amended on March 16,
2016; and, in accordance with the Light Industrial district regulations in the Code of
Ordinances except as hereby approved subject to the following development regulations:
A. Except as amended herein, the property shall be developed in accordance with the
Planned Development Ordinance, No. 91500-A-92 which is incorporated herein as set
forth in full and hereby republished.
B. Detail Site and Landscape Plans, Building Elevations will be required to be submitted,
approved prior to the issuance of a building permit.
C. Replat/Minor Plat, including utility and engineering plans will be required to be
submitted and approved in the Cities of Coppell and Grapevine in accordance with the
ordinance requirements and recorded, respectively.
D. A complete tree survey and tree removal permit will be required prior to the removal
of any trees.
E. The Overall Concept Plan needs to be refined when the Detail Site Plan is submitted
for this lot.
ORDINANCE – Page 3 TM 78347
SECTION 3. That the Overall PD Exhibit, Concept Site Plan and Preliminary Tree
Survey and notes set forth therein, attached hereto as Exhibits “B”, “C”, and “D”, respectively,
and are made a part hereof for all purposes, are hereby approved as development regulations.
SECTION 4. That the above property shall be used only in the manner and for the
purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as
heretofore amended, and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be
specifically altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect;
should there be any conflict with the provisions of this ordinance and the Interlocal Agreement
the provisions of this ordinance shall govern.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or
section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same
shall not affect the validity of this ordinance as a whole, or any part or provision thereof other
than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Comprehensive Zoning Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended,
in effect when the offense was committed and the former law is continued in effect for this
purpose.
ORDINANCE – Page 4 TM 78347
SECTION 9. That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive
Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be
punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense;
and each and every day such violation shall continue shall be deemed to constitute a separate
offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the
_______ day of ___________________, 2016
APPROVED:
____________________________________
KAREN SELBO HUNT
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________________
ROBERT E. HAGER, CITY ATTORNEY
Exhibit “A”
STATE OF TEXAS
COUNTY OF DALLAS: LEGAL DESCRIPTION
BEING all that certain tract or parcel of land lying and being situated in the Peter Harmonson Survey,
Abstract No. 1795, B.B.B. & C.R.R. Company Survey, Abstract No. 1772, and T.W. Cousy Survey, Abstract
No. 317, Dallas County, Texas, and being part of a tract described in a Deed to 121 Noell Hill, LLC,
recorded in County Clerks Document No. 201500043430, Deed Records, Dallas County, Texas, all of
TRACT A, BLOCK 4, D/FW TRADE CENTER, an Addition to the Cities of Grapevine and Coppell, Dallas
County, Texas, as shown by the Plat thereof recorded in Volume 97167, Page 3012, Plat Records, Dallas
County, Texas, and being more particularly described as follows:
BEGINNING at a TXDot brass cap found at the Northwest corner of a tract described in a deed to the
State of Texas, recorded in Volume 86247, Page 2332, Deed Records, Dallas County, Texas, and on a
South line of a called Exhibit A‐3 Tract described in a deed to Southern Star Concrete, Inc., recorded in
Volume 2003145, Page 7294, Deed Records, Dallas County, Texas said brass cap also being on the West
right‐of‐way of State Highway 121;
THENCE South 12 degrees 48 minutes 02 seconds West with the West line of said State of Texas Tract
(86247/2332) and the West right‐of‐way line of State Highway 121, a distance of 43.88 feet to a point at
the North corner of a tract described in a deed to the State of Texas, recorded under County Clerk’s
Document No. 201200372589, Official Public Records, Dallas County, Texas said pin being on the West
right‐of‐way line of State Highway 121;
THENCE South 36 degrees 43 minutes 48 seconds West with the West line of said State of Texas Tract
(CC Doc. No. 201200372589) and the West right‐of‐way line of State Highway 121, a distance of 541.62
feet to a TXDOT Monument at the South corner of said State of Texas Tract (CC Doc. No. 201200372589)
on the West right‐of‐way line of State Highway 121;
THENCE South 42 degrees 19 minutes 56 seconds West with the West right‐of‐way line of State Highway
121, a distance of 28.75 feet to a point in the West line of a tract described in deed to the State of Texas,
recorded in Volume 87022, Page 3963, Deed Records, Dallas County, Texas, said pin also being on the
West right‐of‐way line of State Highway 121;
THENCE South 89 degrees 36 minutes 12 seconds West departing the West right‐of‐way line of State
Highway 121, a distance of 373.49 feet to a point in the North right‐of‐way line of Patriot Drive;
THENCE North 00 degrees 27 minutes 43 seconds West departing the North right‐of‐way line of Patriot
Drive, a distance of 497.87 feet to a point for corner;
THENCE North 89 degrees 46 minutes 10 seconds East with the South line of said Southern Star
Concrete Tract, a distance of 729.49 feet to the POINT OF BEGINNING and containing in all 6.42 acres of
land, more or less.
Exhibit "B"
Exhibit "C"
1 of 2
Exhibit C
2 of 2
Exhibit "D"
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2911
File ID: Type: Status: 2016-2911 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/29/2016File Created:
08/09/2016Final Action: Mi Cocina VarianceFile Name:
Title: PUBLIC HEARING:
Consider approval of a Resolution granting a variance of ninety feet (90')
feet to Mico 21 Club, Inc. from the 300-foot prohibited requirement for the
sale of alcoholic beverages for on premise consumption, with a business
address being 110 W. Sandy Lake Road, Suite 112; and authorizing the
Mayor to sign.
Notes:
Agenda Date: 08/09/2016
Agenda Number: 12.
Sponsors: Enactment Date:
Mi Cocina Memo.pdf, NOTICE OF PUBLIC
HEARING Mi Cocina's.pdf, PreQualification
Packet.pdf, Variance Application (Mi Cocina).pdf,
Resolution(Mi Cocina's).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassClose the Public
Hearing and Approve
08/09/2016City Council
Presentation: Christel Pettinos, City Secretary made a presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Mayor Pro Tem Wes Mays, seconded by Councilmember Cliff Long, to close
the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2911
Title
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2911)
PUBLIC HEARING:
Consider approval of a Resolution granting a variance of ninety feet (90') feet to Mico 21
Club, Inc. from the 300-foot prohibited requirement for the sale of alcoholic beverages for on
premise consumption, with a business address being 110 W. Sandy Lake Road, Suite 112;
and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Christel Pettinos, City Secretary
Date: August 9, 2016
Reference: Approval of a Resolution granting a variance of ninety feet (90') feet to Mico 21 Club
from the 300-foot prohibited requirement for the sale of alcoholic beverages, with a
business address being 110 W. Sandy Lake Road, Suite 112; and authorizing the Mayor
to sign.
2030: Sustainable City Government
Introduction:
Mico 21 Club, Inc. is opening the Mi Cocina restaurant located at 110 W. Sandy Lake Road, Suite
112.
Analysis:
The reason for the variance is the location of the restaurant is 90’ feet from the property line belonging
to the Coppell Montessori Academy. Public Hearing notices were placed in the Citizens’ Advocate
newspaper on July 22nd and July 29th. A variance was approved and permitted for this location on
January 12, 2010, under the former establishment named Maurizio’s and Sfuzio’s.
Legal Review:
Agenda item was sent to Bob Hager on 07/29/2016.
Recommendation:
Approval is recommended.
NOTICE OF PUBLIC HEARING
The City Council of the City of Coppell will hold a public hearing on Tuesday,
August 9, 2016, at 7:30 p.m., in the Coppell Town Center, for the purpose of considering
a variance filed by Mico 21 Club, Inc. d/b/a Mi Cocina-Coppell, with regards to a
submitted application for a Mixed Beverage Restaurant Permit with FB, located at
110 W. Sandy Lake Road, Suite 112. This address falls within 300 feet of a public or
private school or day care center. Any citizen of the city, or other party of interest, may
also express his or her opinion concerning this request by letter addressed to the city of
Coppell City Secretary Department, 255 Parkway Boulevard, Coppell, TX 75019.
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the city of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY,TX, 1-800-735-2989).
1
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, GRANTING A DISTANCE VARIANCE OF
NINETY (90’) FEET TO MICO 21 CLUB, INC., LOCATED AT 110
WEST SANDY LAKE ROAD, # 112, COPPELL, TEXAS, AS
PROVIDED IN SECTION 6-16-2(H) OF THE CODE OF
ORDINANCES OF THE CITY OF COPPELL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Article 6-16 of the Code of Ordinances places certain distance
prohibitions from churches, schools, and day cares to businesses that sell or offer to sell
alcoholic beverages; and
WHEREAS, the City Council may grant a variance to such business upon proof
that the best interest of the public are not served by strict compliance with the regulations;
and
WHEREAS, Mico 21 Club, Inc., (hereinafter, “Applicant”) is located within 300
feet of a church, school or day care; and
WHEREAS, the Applicant has provided sufficient proof that such regulation
constitutes waste or inefficient use of land, or creates an undue hardship and is otherwise not
effective or necessary after consideration of the health, safety and welfare of the public; and,
WHEREAS, the City Council has determined that the best interest of the
community will be served by a grant of such variance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That a variance of ninety (90’) feet shall be granted to Mico 21 Club,
Inc., located at 110 West Sandy Lake Road, #112, Coppell, Dallas County, Texas, for on-
premise consumption of alcoholic beverages, as provided in Section 6-16-2 (H) of the Code
of Ordinances of the City of Coppell.
SECTION 2. That the variance granted herein is in personam to the above named
Applicant and shall expire upon relinquishment of any permit authorized by the TEXAS
ALCOHOLIC BEVERAGE COMMISSION or its successor.
2
SECTION 3. That this Resolution shall take effect immediately from and after its
passage as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the 9th day
of August, 2016.
APPROVED:
___________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cbp)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2914
File ID: Type: Status: 2016-2914 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
08/02/2016File Created:
08/09/2016Final Action: Mayor and Council ReportsFile Name:
Title: Report by Mayor Hunt on the Back-to-School Ice Cream Social.
Notes:
Agenda Date: 08/09/2016
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/09/2016City Council
Mayor Hunt announced the Back-to-School Ice Cream Social in Old Town will be held on Saturday,
August 20th from 6-8 p.m. The City will be collecting school supplies for the "Buy One, Give One"
program. Attendees who donate school supplies will receive a free snow cone from Kona Ice.
Action Text:
Text of Legislative File 2016-2914
Title
Report by Mayor Hunt on the Back-to-School Ice Cream Social.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2914)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017