CM 2017-07-25Cit of Co ell Texas 255 Parkway Boulevard
y pp , Coppell, Texas 75019-9478
COPPELL
* "'' , ;s. Minutes
City Council
Tuesday, July 25, 2017 5:30 PM Council Chambers
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Present 8 - Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Marvin Franklin;Mark Hill and Nancy Yingling
Also present were City Manager Mike Land, Deputy City Secretary Jean Dwinnell and
City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, July
25, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Executive Session at 5:35 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
Discussion regarding economic development prospects south of
Bethel Road and west of S. Coppell Road.
Discussed under Executive Session.
3. Work Session (Open to the Public) 1st Floor Conference Room
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City Council Minutes July 25, 2017
Mayor Hunt adjourned the Executive Session at 6:05 p.m. and convened into
the Work Session.
A. Business plan presentation by the Coppell Arts Council.
B. Discussion regarding Coppell Arts Center final floor plan.
C. Update on the status of the Vector Control Program.
D. Discussion regarding the Old Town signage and arches.
E. Discussion regarding Library Board, Parks and Recreation Board,
and City Council joint meeting topics.
F. Discussion regarding Boards/Commissions Application Process.
G. Discussion regarding Agenda Items.
Presented in Work Session.
Items E and F were deferred to the City Manager's Report on the Regular
Agenda.
Regular Session
Mayor Hunt adjourned the Work Session at 7:34 p.m. and reconvened into
Regular session.
4. Invocation 7:30 p.m.
Councilmember Wes Mays gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Citizens' Appearance
Mayor Hunt advised that no one had signed up to speak.
7. Consent Agenda
a. Consider approval of the minutes: July 11, 2017.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
b. Consider approval of the renewal of the Dallas County Health and
Human Services Interlocal Government Agreement for mosquito
spraying; effective October 1, 2017, through September 30, 2018; in
an amount not to exceed, $60,000.00; pending the adoption of the FY
2017-18 budget; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
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City Council Minutes July 25, 2017
C. Consider approval of the renewal of the Dallas County Health and
Human Services Interlocal Government Agreement, effective October
1, 2017, through September 30, 2018; in the amount of $3,131.00;
pending the adoption of the FY 2017-18 budget; and authorizing the
Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
d. Consider approval of a contract for the renewal of the Trinity River
Authority Agreement, effective October 1, 2017, through September
30, 2018, in the amount of $9,500.00; and authorizing the Mayor to
sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
Consider approval of a resolution declaring an emergency related to
the repair of a 21" sanitary sewer main; authorizing the City Manager
to enter into a contract, with Mountain Cascade, for emergency repairs
to the 21" sanitary sewer main on Parkway Blvd along Cottonwood
Branch Creek; not to exceed $100,000; and authorizing the Mayor to
sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2017-0725.1
f. Consider approval of an Interlocal Purchasing Agreement between the
City of Coppell and the National Cooperative Purchasing Alliance
(NCPA) to allow utilization of the purchasing cooperative's contracts to
satisfy any bid requirements; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
8. Consider approval of the 2017 Parks and Recreation Master Plan.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin
Franklin;Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling
Consider approval to enter into an engineering services contract with
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City Council Minutes July 25, 2017
Kimley-Horn and Associates, Inc. for the design of Airline Drive
(Freeport Parkway to South Belt Line Road) reconstruction project; in
the total amount of $430,800.00; as budgeted in Infrastructure
Maintenance Funds; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Aye: 7 - Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin
Franklin; Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling
10. Consider approval to enter into a contract with Tyler Technologies for
the replacement of the City's current Financial, Human
Resources/Payroll, Asset Maintenance, Utility Billing and some
System -wide software with the Tyler Munis product for a total amount
of $1,049,783 and authorizing the City Manager to sign any necessary
documents.
A motion was made by Mayor Pro Nancy Tem Yingling, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 7 - Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin
Franklin; Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling
11. Consider approval of a contract with Online Business Systems (OBS)
for professional services related to the Enterprise Resource Planning
(ERP) Replacement - Implementation project in an amount not to
exceed $966,000; and authoring the City Manager to sign any
necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Cliff Long, that this Agenda Item be approved. The motion passed by an
unanimous vote.
Aye: 7- Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin
Franklin;Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling
12. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land reported that construction on Airline Drive would take
place July 31st - August 5th. Work on the roadway near the railroad tracks on
Denton Tap Road will take place July 26th - July 29th. There will be a turn -lane
change at the intersection of MacArthur and the SH 121 frontage road, allowing
two lanes to turn left onto MacArthur. The City should receive the official tax
valuations from Dallas County Appraisal District on July 26th. He advised that
the estimated overall growth for Coppell for 2016/2017 is approximately 4.27%.
Mr. Land reminded Council of the upcoming joint meeting with the Parks and
Library Boards and asked them to email any topics that they would like to
discuss. He also reminded the Council of the National Night Out Golf
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City Council Minutes July 25, 2017
Tournament on August 19th at the Cowboys Golf Club and the opening of the
Fire Training Facility in August. Mr. Land advised that the Boards and
Commissions postcard has been mailed and that applications will be accepted
between August 1st and September 1st.
Deputy City Secretary Jean Dwinnell answered questions of the Council
regarding the Board and Commissions application and interview process.
13. Mayor and Council Reports
Report by Mayor Hunt regarding upcoming events.
Mayor Hunt announced Splish Splash Storytime will be held at the CORE on
July 28th at 11:00 a.m. Meet at the pool for stories, songs, and splashing. The
Teen Closing Party at the Cozby Library and Community Commons will be held
on July 28th at 2:00 p.m. Come celebrate the end of Summer Reading. The
Council's final Budget Workshop will be at Town Center in the second floor
conference room on July 31st, at 6:00 p.m. The Back to School Ice Cream
Social at the Square in Old Town on August 19th from 6-8 p.m.
14. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. C/FBISD/LISD Liaison - Councilmember Hill
B. CISD Liaison - Councilmember Hinojosa-Flores
C. Coppell Seniors - Councilmember Roden/Mayor Pro Tem Yingling
A. Councilmember Mark Hill advised there was nothing to report regarding
Lewisville ISD. He reported that classes in the Carrollton/Farmers Branch
School district begin on August 28th. In preparation, 2,500 teachers are being
trained this summer by nationally recognized educational leaders. A STEM
Camp for middle schoolers was attended by 125 students giving them
hands-on experience with technology.
B. Councilmember Brianna Hinojosa-Flores reported that the first day of
school for Coppell ISD will be on August 21st. Pick-up schedules and
verification of residency is available between August 7th and 11th. More
information for each campus is available on the CISD website. The new CISD
superintendent will be announced soon with Mr. Brad Hunt as the solo finalist.
Ms. Hinojosa-Flores reminded everyone to be aware and to prepare for the
additional traffic that will be on the roadways beginning on August 21st.
C. Councilmember Gary Roden reported that the Senior Center has many
activities in the works at all times. They will be celebrating Grandparent's Day
on September 8th. The Knit Wits will be making and collecting warm clothing
for babies for the upcoming winter on September 26th. Veteran's Day will be
celebrated on November 6th, and all who would like, are encouraged to wear
their uniform to the celebration. Mr. Roden reminded the citizens that the
membership fee for participating in events at the Senior Center is $10 per
month, or $1.00 per day.
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
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City Council Minutes July 25, 2017
Nothing to report.
16. Necessary Action from Executive Session
Adjournm
Hunt,
There was no action taken.
There bejfig 0 further business before the City Council, the meeting was
adjour d 8:30 p.m.
ST:
an Dwinnell, Deputy City Secretary
City of Coppell, Texas Page 6