CP 2017-09-12City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers6:00 PMTuesday, September 12, 2017
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 6:00 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
A.Section 551.087, Texas Government Code - Economic Development Negotiations.
Discussion regarding property located south of E. Belt Line Road and east
of S. Belt Line Road.
B.Section 551.071, Texas Government Code - Consultation with City Attorney.
Page 1 City of Coppell, Texas Printed on 9/8/2017
September 12, 2017City Council Meeting Agenda
Discussion regarding Article 6-2, Solicitation and Peddlers’ Ordinance.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Discussion regarding 2017-2018 Council Goals, Strategies and Work
Plan for Coppell 2030.
B.Discussion regarding 2017 Citizen Summit.
C.Discussion of Agenda Items.
Memo 2017-2018 Council Goals Staff Work Plan 09.12.2017.pdf
17-18 Council Goals and Objectives.pdf
Memo - 2017 Citizen Summit Discussion.pdf
Attachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Proclamations
Consider approval of a Proclamation naming the month of September
2017, as “National Preparedness Month” in the City of Coppell; and
authorizing the Mayor to sign.
Staff Memo-2017 National Preparedness Month Proclamation.pdf
Preparedness Proclamation.pdf
Attachments:
7.Citizens’ Appearance
8.Consent Agenda
A.Consider approval of the minutes: August 22, 2017, and August 29, 2017.
Minutes 2017-08-22.pdf
Minutes 2017-08-29 (Sp).pdf
Attachments:
B.Consider approval authorizing a purchase order for two outdoor warning
sirens from Joe Goddard Enterprises LLC for the Emergency
Management Division of the Fire Department, in the amount not to exceed
$65,116.86 as budgeted; and authorizing the City Manager to sign all
necessary documents.
Staff Memo-Outdoor Warning Sirens #18 and #19 .pdf
Outdoor Warning Sirens Bids.pdf
Attachments:
C.Consider approval of National Intergovernmental Purchasing Alliance
Proposal #NIPA R150501-TX-15162 to TDIndustries; for HVAC
Page 2 City of Coppell, Texas Printed on 9/8/2017
September 12, 2017City Council Meeting Agenda
Renovations to the Municipal Court Offices located in the Justice Center
Facility; in the total amount of $63,720.00; and authorizing the City
Manager to sign any necessary documents.
Justice Center HVAC Memo.pdf
Justice Center HVAC Proposal ..pdf
Attachments:
D.Consider approval of National Intergovernmental Purchasing Alliance
Proposal #NIPA R132205-TX-13966 to Weatherproofing Technologies,
Inc; for replacement of the existing roof at the Justice Center Facility; in the
total amount of $109,145.29; as identified in the current Fiscal Year 16/17
Infrastructure Maintenance Fund; and authorizing the City Manager to sign
any necessary documents.
Justice Center Roof Memo.pdf
Justice Center Drawing of Roof Sections.pdf
Justice Center Exhibit.pdf
Justice Center Roof L - Proposal.pdf
Justice Center Roof DIFK - Proposal.pdf
Attachments:
E.Consider rejection of all bids to Request for Sealed Bids No. Q-0717-02 -
Freeport Parkway Reconstruction Project.
Reject Bids Freeport Parkway Memo.pdf
Freeport Parkway Opinion of Probable Cost.pdf
Freeport Parkway Bid Tab.pdf
Attachments:
F.Consider approval of a renewal contract with Liberty Mutual Insurance
(formerly Gerber Life) for medical group excess loss insurance to the in the
amount of $295,151.12 as budgeted and authorizing the City Manager to
sign all necessary documents.
Stop Loss Insurance Liberty Mutual - Memorandum FY2017-18.pdf
Stop Loss Liberty Mutual FY17-18 Quote20170906.pdf
Attachments:
G.Consider approval of an Ordinance amending Chapter 3, Article 3-3,
Section 3-3-2, Payment of Bills to clarify the definition of senior for the
residential water bill; and authorizing the Mayor to sign.
WS Memo for Council Agenda on September 12 2017 to amend senior rate with clarifying language.pdf
20170821-Coppell.Ord amending Ch.3-Sec 3-3-2 payment of bills senior discount language - 89375 - to Council.pdf
Attachments:
H.Consider approval of a Resolution repealing the special donations on the
water bill; and authorizing the Mayor to sign.
Memo for Council Agenda on September 12 2017 to repeal ordinance for donations.pdf
20170814-Coppell.RESO repealing resolutions 011299.2 and 070787.1-89103 related to donations.pdf
Attachments:
I.Consider approval and adoption of the City of Coppell Investment Policy
Memo for Council Agenda on September 12, 2017 to approve Investment Policy.pdfAttachments:
Page 3 City of Coppell, Texas Printed on 9/8/2017
September 12, 2017City Council Meeting Agenda
2017 Investment Policy.pdf
Investment Policy Award Certificate.pdf
J.Consider approval of a Resolution to Participate in the Texas Cooperative
Liquid Assets Securities System (Texas Class).
Texas Class Memo for Council Agenda on September 12 2017.pdf
Texas Class Resolution.pdf
Texas Class Executed Seventh Amended and Restated Trust Agreement-2.pdf
TXCLASS Information_Statement 11-16.pdf
Texas Class Participation Certification.pdf
Texas Class Authorized Contacts.pdf
Attachments:
End of Consent Agenda
9.Consider award of bid and of entering into a contract with Quality
Excavation for the reconstruction of a portion of Town Center Boulevard; in
the amount of $1,002,311.25; with an incentive bonus in the amount of
$67,500.00; for a total amount of $1,069,811.25; as budgeted in the ¼
cent sales tax fund; and authorizing the City Manager to sign any necessary
documents.
Town Center Construction Memo.pdf
Recommendation of Award Letter.pdf
Town Center Construction Bid Tab.pdf
City WIde PCI Scores.pdf
Town Center Construction Contract.pdf
Attachments:
10.Consider approval of an Ordinance approving and adopting the budget for
the City of Coppell, Texas for the Fiscal Year of October 1, 2017 through
September 30, 2018, and authorizing the Mayor to sign.
Memo Budget Adoption FY 2017-18.pdf
17-18 Budget Adoption Ordinance.pdf
Attachments:
11.Consider ratification of the vote on the FY 2017-18 annual budget which
results in more revenues from ad valorem taxes than the previous year.
Memo Property Tax Revenue Increase 2017-18.pdf
Cover Page 2017-18.pdf
Attachments:
12.Consider approval of an Ordinance of the City of Coppell, Texas levying
the ad valorem taxes for the year 2017 at $.579500 on each One Hundred
Dollars ($100) assessed value of taxable property on which $.463473 is
for operations and maintenance and $.116027 is for interest and sinking,
and authorizing the Mayor to sign.
Memo Tax Rate Adoption FY 2017-18.pdf
Rate Ordinance.pdf
Attachments:
Page 4 City of Coppell, Texas Printed on 9/8/2017
September 12, 2017City Council Meeting Agenda
13.City Manager Reports - Project Updates and Future Agendas
14.Mayor and Council Reports
15.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this ______th day of _________, 20__, at _____________.
______________________________
Jean Dwinnell, Deputy City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official
at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 5 City of Coppell, Texas Printed on 9/8/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3550
File ID: Type: Status: 2017-3550 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
09/01/2017File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding property located south of E. Belt Line Road and east of S.
Belt Line Road.
Notes:
Agenda Date: 09/12/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3550
Title
Discussion regarding property located south of E. Belt Line Road and east of S. Belt Line Road.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3550)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 9/8/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3551
File ID: Type: Status: 2017-3551 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
09/01/2017File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding Article 6-2, Solicitation and Peddlers’ Ordinance.
Notes:
Agenda Date: 09/12/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3551
Title
Discussion regarding Article 6-2, Solicitation and Peddlers’ Ordinance.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3551)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 9/8/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3549
File ID: Type: Status: 2017-3549 Agenda Item Work Session
1Version: Reference: In Control: City Council
09/01/2017File Created:
Final Action: Work SessionFile Name:
Title: A.Discussion regarding 2017-2018 Council Goals, Strategies and Work Plan
for Coppell 2030.
B.Discussion regarding 2017 Citizen Summit.
C.Discussion of Agenda Items.
Notes:
Agenda Date: 09/12/2017
Agenda Number:
Sponsors: Enactment Date:
Memo 2017-2018 Council Goals Staff Work Plan
09.12.2017.pdf, 17-18 Council Goals and
Objectives.pdf, Memo - 2017 Citizen Summit
Discussion.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3549
Title
A.Discussion regarding 2017-2018 Council Goals, Strategies and Work Plan for Coppell 2030.
B.Discussion regarding 2017 Citizen Summit.
C.Discussion of Agenda Items.
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3549)
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 9/8/2017
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: September 12, 2017
Reference: 2017-2018 Council Goals and Staff Work Plan
2030: All strategies
Introduction:
The attached 2017-2018 Council Goals and Staff Work Plan was developed in response to the
Council’s input during its May 12th and 13th Retreat. Items within the plan are also incorporated
in the 2017-2018 budget and reflect the services and desired results as described in Coppell’s
2030 plan.
History:
The City of Coppell’s 2030 Plan was adopted on March 10, 2009. The Vision 2030 process was
developed to provide a roadmap to Coppell’s future. It established a strategic framework that
identified opportunities for partnerships to expand community resources and guide future
investments. The resulting plan, its five strategies and twenty-six stated goals have served as the
foundation for the City’s direction and much of its decision making since its adoption.
The five strategies are; 1) Sense of Community, 2) Special Place to Live, 3) Community
Wellness and Enrichment, 4) Business Prosperity, and 5) Sustainable City Government.
Each year since its adoption the City Council dedicates itself to reviewing the progress made on
the plan since its inception, and more specifically during the previous year. The Council goes
through a process to select from the five strategies Council Goals and Objectives for the coming
fiscal year. Staff in turn develops a work plan specifically designed to accomplish the Council’s
adopted Goals and Objectives.
Analysis:
The 2017-2018 Council Goals and Staff Work Plan is formatted in the same manner that has
been used for several years. Column one identifies the 2030 Strategy. Column two describes the
corresponding Goal(s), with Column three, the supporting Objectives. Each are taken directly
out of the Vision 2030 plan. The final columns describe the Work Plan Element staff has
identified in support of the respective Objective, Goal and Strategy, who within the organization
has the responsibility to lead the work and the projected date of completion.
Recall that several items may be a carryover from the 2016-2017 Work Plan while others may be
projects that carryover to the 2018-2019 work plan. For example, construction of Freeport and
Parkway are multi-year projects.
Action:
Staff is prepared to discuss this item in detail to ensure Council’s desires related to the further
implementation of the Coppell 2030 Vision are accomplished with the eventual adoption of the
2017-2018 Work Plan. The 2017-2018 Work Plan will be placed as an action item on the
September 26th Council Agenda for Council’s acceptance and adoption. The plan, once adopted,
will go into effect on October 1, 2017.
2017/18 Council Goals ObjectivesRevised 09.07.172030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusSense of CommunityRedefine and refine the City's volunteer programCMO Sep 18Implement volunteer program at LSPKevin Richardson Mar 18Investigate broadcasting Council work sessionsCMO Feb 18Develop and implement a sponsorship strategy for City events Brad Reid Jun 18Develop and distribute an HOA quarterly newsletter to address public safety and quality of life issues. Mac Tristan Jan 18Develop an HOA training - emergency management program Kevin Richardson March 18Explore additional social media outlets such as Next Door to expand City's communication program CMO April 18Develop DIY education programsMindi Hurley/Vicki Chiavetta April 18Explore outreach to non-HOA neighborhoodsMindi Hurley Aug 18Launch initiative of local artists' works displayed in City faciliites CMO Mar 18Invite businesses to become part of NNOMindi Hurley/Mac Tristan Sep 18Create new business welcome packet programMindi Hurley Sep 18Expand reach of Coppell Cultural Committee by seeking a partnership with the CISD Diversity Task Force Vicki Chiavetta Jun 18Implement Phase I of Community Allies prorgamCMO Sep 18Plan and implement a Human Library eventVicki Chiavetta Sep 18Host Kaleidoscope eventBrad Reid Oct 17Host joint City Council and Living Well in Coppell meetingCMO Mar 18Special Place to LiveReview existing codes and ordinances to ensure they support preservation and maintenance of existing affordable housing Mindi Hurley Sep 18Research, develop, implement residential redevelopment/rehabilitation program Mindi Hurley Sep 18Review rental registration and inspection process Mindi Hurley Nov 17Create a rental property owner outreach programMindi Hurley May 18Implement meter replacement programKen Griffin/Jennifer Miller Sep 18Complete the update to the Fugro Pavement Management Study Ken Griffin Mar 18Inventory fences along primary image zones and design a pilot assistance program to replace or upgrade fences Mindi Hurley Aug 18Residents and Businesses Welcomed, Engaged, and Contributing to the CommunityResidents Volunteer, Contribute, and Support Community Events and OrganizationsBusiness Support & Sponsor City ProgramsResidents Actively Involved and Take Responsibility for NeighborhoodsEffective Community PartnershipsAssure Homes Meet Codes & OrdinancesQuality Housing for Family Generations (Form Subcommittee)Promote a Sense of Ownership Among Residents & BusinessesCultural AlliesEnsure Attractive Well-Maintained HomesEnsure Well-Maintained Neighborhoods, Public Infrastructure, Including Streets, Alleys, Utilities, and FencesPage 1 of 4
2017/18 Council Goals ObjectivesRevised 09.07.172030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusSpecial Place to Live Complete the annual streets / alleys / sidewalk program Ken Griffin OngoingDesign and begin construction of the annual 1/4 cent sales tax street program Ken Griffin Sep 18Update the Impact Fee and CIP study, including a mobility plan for Coppell Ken Griffin Aug 18Seek grant from NCTCOG for signal timingKen Griffin Mar 18Seek grant from NCTCOG for South Belt LineKen Griffin OngoingImplement a purposeful communication program for Freeport & Parkway construction Ken Griffin/April Reiling OngoingCreate a marketing plan promoting use of trails from homes to schools and park facilities Mindi Hurley/Brad Reid Aug 18Community Wellness and EnrichmentBegin construction of trail with the Freeport Rd projectKen Griffin Mar 18Complete design and begin construction of Parkway Blvd trail Ken Griffin Mar 18Complete construction of ABW/CHS ConnectorBrad Reid Sep 18Design Campion ConnectorBrad Reid/Ken Griffin Jul 18Explore options of trails on Moore and Heartz Roads Brad Reid/Ken Griffin Jul 18Continue the annual sidewalk infill programKen Griffin Dec 17Explore Safe Routes to School program with CISD/LISD/CFBISD/NCTCOG Brad Reid/Ken Griffin Aug 18Establish standards for mile markers and signage along trails Brad Reid May 18Business ProsperityUpdate the annual IMF planKen Griffin April 18Sep 18Mindi HurleyAdopt a business retention policyJuly 18Attract the Right Businesses to Coppell in the Right Locations and Expand Support and Auxiliary Businesses to Help Existing Businesses Stay Abreast of Legislation and New Opportunities that Impact Economic DevelopmentRetention and Attraction of Businesses that Generate Revenues for the City Continue study on workforce transportationResearch the role of technology in support of the redevelopment/re-use of existing commercial spaces Mindi HurleyMindi Hurley Sep 18Quality Housing for Family Generations (Form Subcommittee) (cont.)Ensure Well-Maintained Neighborhoods, Public Infrastructure, Including Streets, Alleys, Utilities, and Fences (cont.)Quality Mobility Within CoppellMulti-Use Trail System Connecting the City Ensure Sidewalk Connectivity Throughout the CityMaintain Well-Marked Trail SystemProvide Efficient Local Traffic FlowComplete and Maintain Multi-Use Trail System that Links City Parks and Other Communities' Trails, Such as Soft SurfacesPage 2 of 4
2017/18 Council Goals ObjectivesRevised 09.07.172030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusDevelop Program and Cost Recovery Expectations for Arts Center CMO May 18Begin ERP implementation - Phase I Jennifer Miller Aug 18Implement new customer service satisfaction programAll Sep 18Develop and adopt enterprise-wide technology strategyAll Sep 18Review Transparency Program for continued participation Jennifer Miller Jan 18Host Animal Services educational seminars on wildlife awareness. Mac Tristan Jan 18Begin first phase of drainage system analysisKen Griffin Dec 17Update on Cypress Waters / North Lake settlement requirements Ken Griffin Dec 17Reduce Maintenance Costs of City InfrastructureBegin design of Sandy Lake Lift Station rehabilitationKen Griffin Sep 18Provide Adequate Resources and Funding for Infrastructure MaintenanceBegin update to the Drainage Utility District rate study Ken Griffin Mar 18Begin construction of Coppell Arts CenterCMO Feb 18Explore Fire and EMS options for enhanced coverage Kevin Richardson Sep 18Research and develop operational efficiency metrics and standards for the organization CMO Sep 18Conduct a time study of library programs to evaluate cost-effectiveness Vicki Chiavetta Sep 18Update Budget in BriefJennifer Miller Dec 17Review outstanding debt for potential savingsJennifer Miller Feb 18Perform the Annual Audit with presentation of CAFRJennifer Miller Mar 18Present the 5-Year PlanJennifer Miller Apr 18Update/review the Investment PolicyJennifer Miller Aug 18Update / present the Annual BudgetJennifer Miller Sep 18Excellent City Services with High Level of Customer SatisfactionEnsure Facilities Have Capacity to Support Further GrowthComplete the space planning study for 255 & 265 Parkway and the Service CenterBuild New City Facilities Only if the City has the Financial Resources to MaintainSustainable City GovernmentMar 18CMO/Ken Griffin/Green TeamKen Griffin Oct 17Excellent and Well-Maintained City Infrastructure and FacilitiesFinancial Resources to Support City ServicesMaintain and Fund Preventative Maintenance Plans for City Infrastructure and FacilitiesDeliver City Services in the Most Cost-Effective MannerProvide City Services and Facilities that are Valued by Residents and Consistent with the City's MissionResearch and develop a facility sustainment programPage 3 of 4
2017/18 Council Goals ObjectivesRevised 09.07.172030 Strategy Goal Objective Work Plan ElementResponsibility Projected Date StatusPerform the annual review of Fund Balance Guideline Jennifer Miller Sep 18Review annual debt compliance with SECJennifer Miller Apr 18Update the 5-Year Plan in BriefJennifer Miller Jun 18Update the PAFRJennifer Miller/April Reling Mar 18Attract Sales Tax-Generating Businesses to CoppellContinue working with CatalystMindi Hurley Sep 18Sustainable City GovernmentFinancial Resources to Support City Services (cont.)Deliver City Services in the Most Cost-Effective Manner (cont.)Page 4 of 4
THE·CITY •OF
COPPELL
MEMORANDUM
To: Mayor and City Council
From: Mike Land , City Manager
Date: September 12 , 2017
Reference: Discussion regarding Citizens Summit
2030: All strategies
Friday September g th was the final day for RSVP's and photos to be downloaded . Staff will
provide an update on attendance and distribute the list of attendees to Council. Staff will also
review with Council the final preparations for the event scheduled for Thursday September 21 51
at the Cozby Library and Community Commons .
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3542
File ID: Type: Status: 2017-3542 Agenda Item Agenda Ready
1Version: Reference: In Control: Fire
08/29/2017File Created:
Final Action: 2017 National Preparedness Month ProclamationFile Name:
Title: Consider approval of a Proclamation naming the month of September 2017,
as “National Preparedness Month” in the City of Coppell; and authorizing the
Mayor to sign.
Notes:
Agenda Date: 09/12/2017
Agenda Number:
Sponsors: Enactment Date:
Staff Memo-2017 National Preparedness Month
Proclamation.pdf, Preparedness Proclamation.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Kevin Richardson 1 8/30/20178/29/2017 Approve
1 Christel Pettinos - FYI 2 8/29/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3542
Title
Consider approval of a Proclamation naming the month of September 2017, as “National
Preparedness Month” in the City of Coppell; and authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3542)
National Preparedness Month is an annual campaign to encourage Americans to prepare for
emergencies and disasters. This effort is led by the Federal Emergency Management
Administration (FEMA) and is sponsored by the Ready Campaign in partnership with Citizen ’s
Corp. This September marks the thirteenth annual National Preparedness Month, and this
year’s theme is “Disasters Don’t Plan Ahead. You Can.” FEMA has designated September as
National Preparedness Month and urges people to prepare for specific threats such as floods,
wildfires, tornados, hurricanes and power outages.
Fiscal Impact:
There is no fiscal impact of this Agenda item.
Staff Recommendation:
The Fire Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To:Mayor and City Council
From:Kevin Richardson
Date:August 25, 2017
Reference:National Preparedness Month Proclamation
2030:Community Wellness and Enrichment
Introduction:
National Preparedness Month is an annual campaign to encourage Americans to prepare for
emergencies and disasters. This effort is led by the Federal Emergency Management Administration
(FEMA) and is sponsored by the Ready Campaign in partnership with Citizen’s Corp. This September
marks the thirteenth annual National Preparedness Month, and this year’s theme is “Disasters Don’t
Plan Ahead. You Can.” FEMA has designated September as National Preparedness Month and urges
people to prepare for specific threats such as floods, wildfires, tornados, hurricanes and power
outages.
Analysis:
National Preparedness Month provides the opportunity for a focused campaign on preparedness.
During the month of September, the Coppell Fire Department Division of Emergency Management
will be conducting a public education campaign which will include distribution of education materials
at community events and city facilities in addition to updates via the division’s web page and social
media outlets.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
There is no fiscal impact of this Agenda item.
Recommendation:
The Fire Department recommends approval.
THI:•CITY ·OP'
PROCLAMATION
WHEREAS, it is important for all Coppell residents , businesses , and
organizations to develop emergency plans; and
WHEREAS , promoting emergency preparedness in our families ,
workplaces, and communities can help minimize both physical and economic
damage throughout Coppell should a disaster occur; and
WHEREAS , Coppell's Fire Department and Emergency Management
staff strive to increase public awareness of the need to prepare for emergencies
and disasters ; and
WHEREAS, all Coppell residents are encouraged to make emergency
planning and preparedness a top priority in their homes, offices, and
neighborhoods.
NOW, THEREFORE, I, Karen Selbo Hunt, as Mayor of the City of
Coppell do hereby proclaim the month of September 2017 as:
PREPAREDNESS MONTH
in the City of Coppell , Texas, and encourage all families and businesses to
develop their own emergency preparedness plans, thereby creating a safer and
more prepared Coppell.
IN WITNESS WHEREOF , I have hereunto set my signature and the seal of
the City of Coppell, this 12th day of September 2017.
Karen Selbo Hunt, Mayor
Christel Pettinos , City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3534
File ID: Type: Status: 2017-3534 Agenda Item Agenda Ready
1Version: Reference: In Control: Fire
08/23/2017File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: August 22, 2017, and August 29, 2017.
Notes:
Agenda Date: 09/12/2017
Agenda Number: A.
Sponsors: Enactment Date:
Minutes 2017-08-22.pdf, Minutes 2017-08-29 (Sp).pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3534
Title
Consider approval of the minutes: August 22, 2017, and August 29, 2017.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3534)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 9/8/2017
255 Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Council ChambersTuesday, August 22, 2017
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Mark Hill and Nancy YinglingPresent6 -
Brianna Hinojosa-Flores and Marvin FranklinAbsent2 -
Also present were City Manager Mike Land, City Secretary Christel Pettinos and City
Attorney Alexis Allen.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
August 22, 2017 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 6:05 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding property located south of E. Belt Line Road and
east of S. Belt Line Road.
Discussed under Executive Session
Page 1City of Coppell, Texas
August 22, 2017City Council Minutes
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 6:26 p.m. and convened into
the Work Session.
A.Discussion regarding state law concerning bicycle lanes and
signage.
B.Discussion regarding installation of network nodes and node support
poles in public right-of-way pursuant to Texas Local Government Code
Chapter 284.
C.Discussion regarding Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:26 p.m. and reconvened into the
Regular Session.
Invocation 7:30 p.m.4.
Councilmember Gary Roden gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6.Consider approval of a Proclamation naming September 2, 2017, as
“Autoimmune Disease Awareness Day,” in the City of Coppell; and
authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Erika Slater, Rowena Ignacio, Lindy Kinnan and Cole Kinnan. A motion was
made by Mayor Pro Tem Nancy Yingling, seconded by Councilmember Wes
Mays, that this Agenda Item be approved. The motion passed by an unanimous
vote.
7.Consider approval of a Proclamation naming the month of September
2017, as “Blood Cancer Awareness Month” in the City of Coppell; and
authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Alexis Meyers, a Coppell native and representative with the Leukemia
Lymphoma Society. A motion was made by Councilmember Wes Mays,
seconded by Councilmember Gary Roden, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Citizens’ Appearance8.
Mayor Hunt advised that no one signed up to speak.
Page 2City of Coppell, Texas
August 22, 2017City Council Minutes
Consent Agenda9.
A.Consider approval of the Minutes: August 8, 2017.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
B.Consider approval to purchase desktop computers and laptops from Dell
Marketing using State of Texas Department of Information Resources
inter local contract #DIR-SDD-1951 in the amount of $93,496.00 as
budgeted and authorizing the City Manager to execute all necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
C.Consider approval to amend and extend an existing agreement with
CenturyLink Communications for Internet Services, in the amount of
$69,000 annually for an additional 3 years, as budgeted; and authorizing
the City Manager to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
D.Consider approval of National Intergovernmental Purchasing Alliance
Proposal #NIPA R150501-TX-15162 to TDIndustries for replacement of
the existing HVAC equipment at the Animal Services Center; in the total
amount of $71,400.00; as identified in the Five-Year Plan; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
E.Consider approval of an Interlocal Cooperation Agreement between the
North Central Texas Council of Governments and the City of Coppell for
Implementation of the Regional Traffic Signal Retiming Program; and
authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
F.Consider approval for an amendment to the contract with Tyler
Technologies for the replacement of the City’s current Time and
Attendance software with Executime (ATICC Project, a sub project of the
PIER Project) for the total amount of $48,650 and authorizing the City
Page 3City of Coppell, Texas
August 22, 2017City Council Minutes
Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
G.Consider approval of an agreement renewal between the City of Coppell
and SPAN, Inc., for the provision of transit services for Senior Citizens
and Citizens with Disabilities; in an amount not to exceed $16,000;
subject to the adoption of the FY 2017-18 budget; and authorizing the
Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
10.PUBLIC HEARING:
To receive public comment and consider approval of the proposed
2017-18 budget for the Coppell Crime Control and Prevention District.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
11.PUBLIC HEARING:
To receive public comment concerning the proposed 2017-18 tax rate of
$0.579500.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council. The next Public Hearing opportunity will be on August 29, 2017 at
6:00 p.m.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak:
1) Davin Berstein, 228 Hollywood, declined.
2) Ron Hansen, 478 Harris, appreciated the openness and candor of
information, but sees the tax rate as an increase and believes we should work
towards efficiencies and decreasing the tax rate.
3) Joe Shirley, 582 Villawood Ln., appreciates the Public Hearing, but requests
another review of the budget to seek ways to decrease the budget and tax rate
further.
4) Bennett Ratliff, 116 Sand Point Ct., thanked the City Council for reducing the
Page 4City of Coppell, Texas
August 22, 2017City Council Minutes
tax rate on their own without the pressure of the State Legislature and
recognizes the efforts involved in the process.
This concluded the speakers who signed up to speak on this item. The next
Public Hearing will be held on August 29, 2017.
12.PUBLIC HEARING:
To receive public comment concerning the proposed 2017-18 Municipal
Budget.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak:
1) Sunil King, 402 Saddle Tree, thanked the City Council for their work. Mr.
King has some questions:
a) What funds are set aside for deicing and sanding of roads?
b) Is there a priority of street repairs?
c) Who is responsible for clearing IH-635 when traffic jams occur?
2) Davin Bernstein, 228 Hollywood, is generally supportive of the budget. His
concern lies around the City having a single document that reflects project
priorities throughout the year. He finds it difficult to locate line item
explanations for budget amendments.
3) Joe Shirley, 582 Villawood Ln., would like the City Council to make
government more lean and efficient, to provide more services for less money,
and to provide more value for less cost, thus resulting in a lower tax rate.
Mayor Hunt closed the Public Hearing.
13.Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2016-1446, the budget for
the Fiscal year October 1, 2016 through September 30, 2017, and
authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Nancy Yingling, that this Ordinance be approved. The motion passed by
an unanimous vote.
Enactment No: ORD 2017-1478
14.Consider approval of an ordinance amending the Code of Ordinances by
amending Chapter 6, “Business Regulations”, Article 6-14, “Certain Uses
of the Public Right-of-Way”, to Provide Regulations Consistent with the
State Law Related to the Installation of Network Nodes in Public
Right-of-Way by Network Providers; and authorizing the Mayor to sign.
Presentation: Kent Collins, Assistant Director of Engineering, made a
Page 5City of Coppell, Texas
August 22, 2017City Council Minutes
presentation to the City Council.
A motion was made by Mayor Pro Tem Nancy Yingling, seconded by
Councilmember Gary Roden, that this Ordinance be approved. The motion
passed by an unanimous vote.
Enactment No: ORD 2017-1479
15.Consider approval of an ordinance adopting the City of Coppell Design
Manual for the Installation of Nodes and Node Support Poles in the City
Rights-of-Way, Pursuant to Texas Local Government Code Chapter 284,
and designating districts for the installation of network nodes and node
support poles; and authorizing the Mayor to sign.
Presentation: Kent Collins, Assistant Director of Engineering, made a
presentation to the City Council.
A motion was made by Mayor Pro Tem Nancy Yingling, seconded by
Councilmember Gary Roden, that this Ordinance be approved. The motion
passed by an unanimous vote.
Enactment No: ORD 2017-1480
16.Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee Schedule for Cell Antenna
Installation/use Fees, Electrical License Fees, and Plumbing License
Fees, and authorizing the Mayor to sign.
Presentation: Kent Collins, Assistant Director of Engineering, made a
presentation to the City Council.
A motion was made by Mayor Pro Tem Nancy Yingling, seconded by
Councilmember Cliff Long, that this Resolution be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2017-0822.1
City Manager Reports - Project Updates and Future Agendas17.
City Manager Mike Land announced the following meetings and events: August
29th will be the next Public Hearing for the tax rate in the Council Chambers at
6p.m. followed by a Work Session in the 2nd Floor Conference Room;
September 6th will be a joint meeting with the City Council, Planning and
Zoning Commission and the Economic Development Committee at the Library;
September 9th is the Opening Ceremony for Andy Brown Park West at 9 a.m.
followed by Music in the Plaza later that evening with Me and My Monkey; and
finally, the Patriot Day Ceremony will be held on September 11th at 8:30 a.m.
at Town Center. Mr. Land also reported the first case of West Nile Virus was
announced for Coppell. The area will be sprayed accordingly.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
18.
A.Dallas Regional Mobility Coalition - Councilmember Roden
Page 6City of Coppell, Texas
August 22, 2017City Council Minutes
B.Metrocrest Communty Clinic - Councilmember Hill
C.Metrocrest Services - Councilmembers Mays and Franklin
A. Councilmember Roden reported that the DRMC focused on the State
Legislature lately and felt fairly successful in not losing transportation funding.
B. Councilmember Hill reported Metrocrest Community Clinic was the #1 clinic
out of 13 clinics in UT Southwestern's partnership to have the highest
percentage of diagnosed patients with depression report a status of remission.
This was a 47% increase in an area typically around the 25th percentile. MCC
also provided 70 patients with vision exams and conducted four heart healthy
fairs.
C. Councilmember Mays announced that September 14th is North Texas Giving
Day. Metrocrest Services will be benefitting from online donations and asks for
everyone's support. September 16th is the Metrocrest Fight Hunger Walk.
September 20th is the Whole Foods Giving Day where 5% of proceeds will
benefit Metrocrest Services. Finally, October 16th is the annual Seasons of
Service Luncheon where Coppell's own, Becky and Bennett Ratliff, Co-Chairs,
will speak about the Power of Volunteerism.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
19.
Mayor Hunt announced the 31st Annual Grapevine Grapefest will be held
September 14-17. The Coppell City Council has been invited to participate in
the Grape Stomp on September 16th at 11 a.m. Costumes are welcome. Also,
the National Night Out Golf Tournament was held on August 18th at the
Grapevine Cowboys Golf Course. National Night Out will be held on October
3rd.
Adjournment
There being no further business before the City Council, the meeting was
adjourned at 9:07 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 7City of Coppell, Texas
255 Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Council ChambersTuesday, August 29, 2017
Special Called Public Hearing
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Marvin Franklin and Nancy
Yingling
Present 6 -
Brianna Hinojosa-Flores and Mark HillAbsent2 -
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal and City Secretary Christel Pettinos.
The City Council of the City of Coppell met in a Special Called Public Hearing on
Tuesday, August 29, 2017 at 6:00 p.m. in the City Council Chambers of Town Center,
255 Parkway Boulevard, Coppell, Texas.
Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Special Session.
PUBLIC HEARING:
To receive public comment concerning the proposed 2017-18 tax rate of
$0.579500.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
Page 1City of Coppell, Texas
August 29, 2017City Council Minutes
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak:
1) Joe Shirley, 582 Villawood Lane, spoke against the proposed tax rate. Mr.
Shirley questioned the need for the two Deputy City Managers, offered
suggestions for tax savings and requested a report on the tax abatements
given and the date the abatements roll off.
2) Wheelice (Pete) Wilson, 214 Samuel Blvd., spoke in favor of the proposed
tax rate. Mr. Wilson complimented the efforts of the City Council and City staff
on putting together the budget and information for the public, and for the
creative alternatives of funding to build valuable amenities for our community.
Mayor Hunt closed the Public Hearing, and with nothing more for the City
Council to consider, she adjourned the meeting at 6:12 p.m.
Adjournment
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 2City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3536
File ID: Type: Status: 2017-3536 Agenda Item Agenda Ready
1Version: Reference: In Control: Fire
08/23/2017File Created:
Final Action: Outdoor Warning SirensFile Name:
Title: Consider approval authorizing a purchase order for two outdoor warning
sirens from Joe Goddard Enterprises LLC for the Emergency Management
Division of the Fire Department, in the amount not to exceed $65,116.86 as
budgeted; and authorizing the City Manager to sign all necessary documents.
Notes:
Agenda Date: 09/12/2017
Agenda Number: B.
Sponsors: Enactment Date:
Staff Memo-Outdoor Warning Sirens #18 and #19 .pdf,
Outdoor Warning Sirens Bids.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Kevin Richardson 1 9/1/20178/31/2017 Approve
1 Christel Pettinos - FYI 2 8/31/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3536
Title
Consider approval authorizing a purchase order for two outdoor warning sirens from Joe
Goddard Enterprises LLC for the Emergency Management Division of the Fire Department, in
the amount not to exceed $65,116.86 as budgeted; and authorizing the City Manager to sign all
necessary documents.
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3536)
Summary
Please see attached staff memo.
Fiscal Impact:
This request is to purchase two (2) outdoor warning sirens and place them near Andy Brown
West and Wagon Wheel Service Center. The fiscal impact of this agenda item is $65,116.86
total ($32,558.43 each). Funds have been approved in the 2016-2017 Annual Budget in
Emergency Management account 01-04-10-5040 for the purchase.
Staff Recommendation:
The Fire Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson, Fire Department
Date: August 24, 2017
Reference: Purchase of Outdoor Warning Sirens
2030: Sustainable City Government
Introduction:
Outdoor sirens remain an integral component of any overall emergency warning and public alerting
strategy. The City of Coppell currently employs seventeen outdoor warning sirens as a part of the
warning capability to alert citizens of threatening weather and other conditions. The current siren
coverage fails to meet a level necessary to ensure that it is audible above background noise levels for
persons outdoors throughout the city. As a result, budgetary funding has been approved for purchasing
two outdoor warning sirens during this budget year.
Analysis:
Effective and comprehensive emergency notification systems demand multiple methods or
communication “layers” for issuing warnings and alerts. Outdoor sirens clearly fulfill a vital role by
ensuring the ability to reach people who are not within range of radio and television broadcast alerts,
or who either do not have mobile phones or lack access to cellular service. The goal coverage for the
outdoor warning sirens is an estimated 80 db. The existing siren coverage is approximately 70 db
which does not provide adequate elevation above ambient outdoor background noise. It will require
a number of additional sirens to attain an 80 db coverage to the majority of the city, based on computer
generated sound propagation maps.
Legal Review:
Agenda item did not require legal review.
1
Fiscal Impact:
The fiscal impact of this agenda item is $65,116.86 total ($32558.43 each). Funds have been approved
in the 2016-2017 Annual Budget in Emergency Management account 01-04-10-5040 for the
purchase.
Recommendation:
The Fire Department recommends approval.
2
City of Coppell
BID TABULATION
JOE GODDARD ENTERPRISES, LLC
ITEM QTY PART NUMBER DESCRIPTIONS UNIT COST EXTENDED COST
1 2 MOD5020B MODULATOR SIREN, 2000W, OMNI DIR $11,005.68 $22,011.36
2 2 UVTD DIGITAL, 2 WAY, NO RADIO $4,545.53 $9,091.06
3 10 UV400 AMPLIFIER - 400W $580.50 $1,161.00
4 2 AMB-P ANTENNA MOUNTING BRACKET, POLE $114.57 $229.14
5 2 PVS22OW-24 SOLAR POWER OPTION, UV $3,224.98 $6,449.96
6 2 TX-PO-GALDBPOL
GALVANIZED DIRECT BURIAL POLE ONLY
FOR MOD 1004-6048, 4DSA3, 4DSA4, 4-DSAS5, 4-DSA6 $4,019.10 $8,038.20
8 2 SS2000+R LOCAL HARDWARE ACTIVIATION POING, 19" RACK MOUNT $3,227.11 $6,454.21
9 2 SIREN INSTALLATION LABOR $2,800.00 $4,800.00
10 2 SIREN INSTALLATION MATERIALS $500.00 $1,000.00
11 2 OTHER (E.G. RENTAL EQMT)$1,500.00 $3,000.00
12 1 FREIGHT $2,781.92 $2,781.92
TOTAL COST $65,116.85
FEDERAL SIGNAL SECURITY AND SAFETY SYSTEMS
ITEM QTY PART NUMBER DESCRIPTIONS UNIT COST EXTENDED COST
1 2 MOD5020B MODULATOR SIREN, 2000W, OMNI DIR $12,968.00 $25,936.00
2 2 UVTD DIGITAL, 2 WAY, NO RADIO $5,356.00 $10,712.00
3 10 UV400 AMPLIFIER - 400W $684.00 $6,840.00
4 2 AMB-P ANTENNA MOUNTING BRACKET, POLE $135.00 $270.00
5 2 PVS22OW-24 SOLAR POWER OPTION, UV $3,400.00 $6,800.00
6 2 TX-PO-GALDBPOL
GALVANIZED DIRECT BURIAL POLE ONLY
FOR MOD 1004-6048, 4DSA3, 4DSA4, 4-DSAS5, 4-DSA6 $4,450.00 $8,900.00
8 2 SS2000+R LOCAL HARDWARE ACTIVIATION POING, 19" RACK MOUNT $3,560.00 $7,120.00
9 2 SIREN INSTALLATION LABOR $4,000.00 $8,000.00
10 2 SIREN INSTALLATION MATERIALS $750.00 $1,500.00
11 2 OTHER (E.G. RENTAL EQMT)$1,250.00 $2,500.00
12 1 FREIGHT $2,307.12 $2,307.12
TOTAL COST $82,084.12
BID #Q-0817-03 OUTDOOR WARNING SIRENS
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3546
File ID: Type: Status: 2017-3546 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
08/31/2017File Created:
Final Action: Justice Center HVACFile Name:
Title: Consider approval of National Intergovernmental Purchasing Alliance
Proposal #NIPA R150501-TX-15162 to TDIndustries; for HVAC Renovations
to the Municipal Court Offices located in the Justice Center Facility; in the total
amount of $63,720.00; and authorizing the City Manager to sign any
necessary documents.
Notes:
Agenda Date: 09/12/2017
Agenda Number: C.
Sponsors: Enactment Date:
Justice Center HVAC Memo.pdf, Justice Center
HVAC Proposal ..pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Ken Griffin 1 9/8/20179/7/2017 Approve
1 Jennifer Miller 2 9/8/20179/7/2017 Approve
1 Christel Pettinos - FYI 3 9/7/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3546
Title
Consider approval of National Intergovernmental Purchasing Alliance Proposal #NIPA
R150501-TX-15162 to TDIndustries; for HVAC Renovations to the Municipal Court Offices
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3546)
located in the Justice Center Facility; in the total amount of $63,720.00; and authorizing the City
Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds are available in the Facilities Maintenance Division for this project.
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: September 12, 2017
Reference: HVAC Renovations to Court Offices
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Justice Center Facility constructed in 1997, remodeled in 2015
Existing systems were not optimally installed.
Project total is $63,720.00.
Introduction:
This agenda item is being presented to consider approval of National Intergovernmental Purchasing
Alliance Proposal #NIPA R150151-TX-15261 for HVAC renovations to the Court Offices in the
Justice Center facility, located at 130 Town Center Boulevard, in the amount of $63,720.00; and
authorizing the City Manager to sign any necessary documents. National IPA contracts are awarded
through a Request for Proposal (RFP) competitive solicitation by a public agency or a governmental
entity. Additional information about National IPA and the contracting process is attached. Further
information can be found at www.nationalipa.org.
Analysis:
The Justice Center facility was constructed in 1997 and was expanded on the Courts side in 2002 and
the Police side in 2007. Prior building expansions and interior remodels, have rendered the existing
HVAC system unable to successfully climate control the interior space.
Through much investigation of current systems and controls it has been determined that the current
systems were not installed optimally. The existing 6.5-ton unit that services the Marshall’s office,
the Records room and the breakroom was installed backwards on an inferior curb, which hinders the
air flow required by the 6.5 unit. The rooftop unit that services the Judges office, jury deliberation
room and managerial staff offices is too large for the area. The 7.5-ton unit that services the training
room is backwards thus making the duct work inefficient.
2
TDIndustries, the City’s current HVAC vendor, conducted a thorough investigation to the Court area.
The recommendation is to remove the current improperly sized, adapt-a-curb and install a new roof
curb to match the 6.5-ton footprint and rework the duct drops from the curb and attach properly to
the roof deck. Replacing the 5-ton roof top unit with a properly sized, three-ton unit to service the
Judge’s office and managerial staff offices will create an opportunity to place the jury deliberation
room on its own mini-split unit. This will create optimal control for this room. In addition, while the
crane is on-site, the training room roof top unit will be turned around and the ducting reworked.
The majority of work will be performed on the weekend including the use of the crane as not to
disturb the Court offices. All electriis included in the proposal. Additional supply and return grills
will be installed as recommended. The project will be complete in approximately two weeks.
Legal Review:
N/A.
Fiscal Impact:
The fiscal impact of the agenda item is a total of $63,720.00.
Recommendation:
The Engineering Department recommends approval of the National IPA proposal with TDIndustries
for the HVAC Renovations to the Court Offices.
Page 1 of 6
Company: City of Coppell Job Name: HVAC Modifications to the Justice
Center Court Offices.
Address: 255 Parkway Blvd Address: 130 Town Center
Coppell, TX 75019
Contact: Christa Christian Contact: R150151-TX-15261
Phone No.: 972-462-5152 Date: 8/3/17
Email: cchristian@coppelltx.gov Quote No. 080317BCS-1
We propose pricing for the following scope of work, to include:
HVAC Renovations to Court Offices
RTU 1 – Services Marshalls Office, Records and Breakroom
The existing 6.5 ton unit was installed backwards on the adapt-a-curb and the old curb is too small for the air flow
required by the 6.5 ton unit. The ductwork was reworked below the deck to swap supply/return air but was done
poorly. TD Industries will remove the unit, install the correct size curb and rework the duct drops from the curb and
reattach properly below roof deck.
Scope of Work
1. On a Saturday, set up a crane to remover the 6.5 ton unit temporarily.
2. Remove adapt-a-curb.
3. Cut out old existing roof curb.
4. Install new roof curb to match 6.5 ton footprint.
5. Install duct sleeves through newly installed curb.
6. Roof in curb.
7. Install 6.5 ton unit back on the newly installed curb in the correct orientation.
8. Hook up electrical, gas and drain.
9. Below deck, reattach the ductwork to existing trunk lines on supply and return.
10. Install another grill in the marshal’s office.
11. Add return air grills as required.
12. Move thermostat from hallway near bathrooms to marshal’s office.
13. Startup and check operation.
TDIndustries is licensed and regulated by the
Texas Department of Licensing and Regulation
P.O. Box 12157
Austin, TX 78711
1-800-803-9202 or 512-463-6599
Texas State Board of Plumbing
P.O. Box 4200
Austin, TX 78765
1-800-845-6584
Page 2 of 6
RTU 5 – Serves East Offices
The unit that serves the judges office, jury deliberation room and supporting offices to the judges is too large. TD
Industries will remove the 5 ton RTU and replace it with a 3 ton RTU. The existing adapt -a-curb is the correct size
for the new unit.
Scope of Work
1. On the same weekend as above, remove the 5 ton RTU and install a 3 ton unit on the same adapt-a-curb.
2. Install electrical, drain and gas to the new unit.
3. Move thermostat for judge’s RTU 5 from hallway to judge’s office.
4. Remove 1 ton mini split air conditioner in the office next to the judge’s office.
5. Install new supply and return grills for this office.
6. Using the existing penetration for the 1 ton mini split, install new two ton mini-split condenser on roof.
7. Install mini-split cassette air handler above jury room table on regular working hours.
8. Run refrigerant lines, drain and electrical.
9. Install remote thermostat on the wall for control.
10. Startup and check operation of unit.
11. Install return air grills where needed.
12. Startup and check operation of new 2 ton Mini split and 3 ton RTU.
13. Balance air in the offices served by RTU 5.
RTU 4 – Serves Training Room
The 7.5 ton unit that serves the training room is also backwards on the curb. While the crane is on site, TD
Industries will turn the unit around on the curb. And repair the ductwork below.
Scope of Work
1. On same weekend, disconnect electrical, gas and drain from RTU 4.
2. Lift unit off and rotate it 180 degrees.
3. On regular time, repair ductwork below deck level as required.
4. Reconnect electrical, drain and gas piping.
5. Startup and check operation.
Lobby Area
The supply grills for the lobby are above the “ticket window” are closed. Open the dampers to allow air flow.
Page 3 of 6
Labor HVAC 80hrs@$88.25............................$7,060.00
Labor HVAC OT 150hrs@$132.38................$19,857.00
Labor Electrical OT 16hrs@135.53................$2,168.48
Materials…………………………………….…..$34,634.52
Total……………………………………………...$63,720.00
Note: The 5 ton RTU 5 and mini split are still operational. City would need to have a trailer on that Saturday
if they want to keep the units otherwise the units will be discarded. Most of the work will be done on overtime
it can be done without interrupting the courts offices. Overtime and regular time are stated in the “Scopes of
Work”
Total Price for Labor and Materials (Excluding Sales Tax)----------- $63,720.00
* Net due upon receipt of invoice. Remit to P.O. Box 300008, Dallas, TX 75303-0008
Thank you very much for the opportunity to provide pricing for the work listed above. Please contact me at the
numbers listed below if you have any questions or need further information.
Respectfully submitted,
Bryan Strode | NTSG ______________________________________
Applied Systems/ Service Support /Chiller Retrofit Accepted by
O: 972-888-9568 | F: 972-888-3418 | C: 972-322-3304 ____________________________________________
Date
T.E.A.M. - Together Everyone Achieves More
Page 4 of 6
Clarifications
This proposal is based on performing work during and after normal working hours and at normal wage rates
paid by TDIndustries, Inc.
Price is based on the assumption that the structure is of sufficient strength that all piping, duct and equi pment
can be supported from it.
Proposal is inclusive of all permits and inspections as required by local and state agencies. Where work is
being performed under a General Contractor, we will validate under Contractors Building Code permit.
All pricing is based on award of contract and work commence not later than 60 days from the date of this
proposal with pricing subject to review after 30 days from the date of proposal.
TDIndustries, Inc. assumes no responsibility for existing services / conditions, their quality and/or performance.
Existing valves must close and hold.
TDIndustries, Inc. assumes no responsibility for condition of utilities or parking lots/roadways above or below
grade.
TDIndustries disclaims any responsibility for incorrect data contained in the plan, specs and/or engineering
data.
Proposal is based on use of building elevators.
Page 5 of 6
Exclusions:
Sheetrock or concrete cutting, removal or patching of any nature.
Painting of any nature.
Cleaning or painting of existing grilles.
Ceiling removal or replacement.
Asbestos abatement.
Landscaping repairs or replacement
Trench shoring if required.
Rock excavation.
Energy Management system.
EMS tie-in.
Concrete work of any nature.
Cutting or patching of drywall or block walls.
Cutting or patching of existing pavement for incoming services.
Inertia bases pouring frames for pumps.
Automatic fire sprinkler system.
Smoke detectors.
Smoke dampers or smoke ventilation other than stair pressurization.
Fire stopping of wall and ceiling penetrations.
Insulation of existing un-insulated ductwork.
Modifications of existing ductwork and piping due to conflict with new lighting fixtures or new
structural/architectural modifications.
Openings or revisions to openings through steel beams in the building for mechanical penetrations.
Openings or revisions to openings in core walls for mechanical penetrations. Steel roof framing which may be
required for roof mounted equipment, fans or roof drains.
Leveling roof curbs.
Repair or replacement of faulty or inoperable components will be quoted and approved in advance.
Floor x-rays for concrete conduit or post tension cables. Any repairs are the owner’s responsibility.
Contract for chemical treatment of water systems. (This would need to be secured by the owner before
startup.)
Removal of piping.
Any hot water problems that exist outside the scope of the boiler room (mixing).
Preventive and required maintenance during first year.
Demolition of existing structures.
Additional work required to meet OSHA or ADA standards.
Payment or Performance Bonds, taxes, and permit fees.
Any additional work that may be required by the city to meet existing codes
Any additional work not listed in the scope above will require written authorization by the customer
before TDIndustries, Inc. can proceed.
Page 6 of 6
TDIndustries, Ltd. 13850 Diplomat Drive , Dallas, Texas 75234 - 972-888-9370 , Fax #972-888-9520
License # A/C - TACL-A26339C , Plumbing - Larry Bartlett M-16723, and Electrical - 32734
1 EQUIPMENT, GOODS, MATERIAL PURCHASED AND INSTALLED BY TDINDUSTRIES: TDIndustries, Inc. shall use its best efforts to obtain from each
manufacturer, in accordance with the manufacturer's warranty (copies of which will be furnished upon request) or customary practice, the repair or
replacement of equipment, goods, or material that are defective in material or workmanship. The foregoing shall constitute the exclusive remedy of the
customer and sole obligation of TDIndustries, In. THERE ARE NO WARRANTIES, EITHER WRITTEN OR ORAL, IMPLIED OR STATUTORY RELATING
TO THE EQUIPMENT, GOODS, OR MATERIAL, PROVIDED WHICH EXTEND BEYOND THAT DESCRIBED IN THIS PARAGRAPH. NO IMPLIED
STATUTORY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL APPLY.
2 Workmanship - Repair Installation - TDIndustries, Inc. warrants its workmanship to be free from defects for a period of 12-months from the date of
completion of the above equipment, goods, and material. Sewer and Drain Cleaning - TDIndustries, Inc. warrants its workmanship for sewer and drain
cleaning for a period of 24 hours from the date of completion. Any foreign material retrieved from sewer or drain will discharge warranty and incur additional
costs for clearing stoppage.
This proposal is submitted for customer's consideration with the understanding that it must be approved by TDIndustries, Inc. after its acceptance by the
customer and is not binding upon TDIndustries, Inc. until so approved in writing.
Your acceptance of this proposal is expressly limited to the terms of this document. Any additional or different terms or conditions set forth in your
purchase order or in any similar such communication are hereby objected to by TDIndustries, Inc. and shall not be binding nor effective unless assented to in
writing by an authorized representative of TDIndustries, Inc. Any order or any statement of intent to proceed with installation or any direction to proceed with
installation or acceptance of this proposal or payment in full or part for any of the work or equipment furnished shall constitute customer's assent to the
terms and conditions of this proposal.
THIS PROPOSAL IS EXPRESSLY CONDITIONED UPON THE TERMS AND CONDITIONS CONTAINED OR REFERRED TO HEREIN, INCLUDING
THOSE CONTAINED IN ANY ATTACHMENT HERETO.
THIS PROPOSAL IS EXPRESSLY CONDITIONED UPON THE TERMS AND CONDITIONS CONTAINED OR REFERRED TO HEREIN, INCLUDING
THOSE CONTAINED IN ANY ATTACHMENT HERETO.
1 TDIndustries, Inc. liability or any claim for loss or damage arising out of this contract or from the performance or breach thereof or connected with the
supplying of any labor, equipment, goods or material hereunder, or their sale, resale, operation or use, whether based on contract, warranty, tort (including
negligence) or other grounds, shall not exceed the price allowable to such labor, equipment, goods or material, or part there of involved in the claim.
TDIndustries, Inc. shall not, under any circumstances, be liable for any labor charges without the prior written consent of TDIndustries, Inc. TDIndustries, Inc.
shall not, in any event, be liable, whether as a result of breach of contract, warranty, tort (including negligence) or other grounds, for special, consequential,
incidental or penal damages including, but not limited to, loss of profits, revenues, loss of the product or any associated product, cost of capital, cost of
substitute products, facilities or services, downtime costs or claims of the Customer for such damages. If TDIndustries, Inc. furnishes Customer with
advice or other assistance which concerns labor, equipment, goods, or material furnished hereunder, or any systems or equipment in which of such
equipment, goods, or material may be installed, and which is not pursuant to this contract, the furnishing of such advice or assistance will not subject
TDIndustries, Inc. to any liability, whether based on contract, warranty, tort (including negligence) or other grounds.
2 If TDIndustries, Inc. encounters asbestos, polychlorinated Biphenyl (PCB) or other hazardous substances on the site, TDIndustries, Inc. will stop work and
report the condition to the owner or owners' representative. TDIndustries, Inc. will not resume work in the affected area until the asbestos, PCB's or other
hazardous substances have been removed or otherwise controlled so that it does not pose a health or safety threat.
3 Any installation dates given in advance are estimated. Installation will be subject to prior orders with TDIndustries, Inc. TDIndustries, Inc. shall not be liable
for failure to perform or delay in performance hereunder resulting from fire, labor difficulties, delays in usual sources of supply, major changes in economic
conditions, or, without limitation by the foregoing, any cause beyond TDIndustries, Inc. reasonable control.
4 On arrival of any equipment, goods and material at the shipping address specified on the reverse side hereof, Customer shall assume all risk or loss or
damage to such equipment, goods, or material.
5
In the event Customer requires TDIndustries, Inc. to delay shipment or completion of the work under this proposal, payment pursuant to this proposal shall
not be withheld or delayed on such account. TDIndustries, Inc. shall have the right to deliver any portion of the equipment, goods or material to be furnished
hereunder and to bill Customer therefore, and Customer agrees to pay for the same in accordance with terms of the payment hereof upon notification that
such shipment is ready for delivery, notwithstanding the fact that Customer may be unable to receive or provide suitable storage space for any such partial
delivery. In such event, such portion of the equipment, TDIndustries, Inc. may store goods or material ready for shipment at Customer's risk and expense.
6 The amount of any past, present or future occupation, sales, use, service, excise or other similar tax which TDIndustries, Inc. shall be liable for, either on its
own behalf or on behalf of Customer, or otherwise, with respect to any equipment, goods, material or service covered by this proposal, shall be in addition to
the prices set forth herein and shall be paid by Customer.
7 If the equipment, goods or material furnished hereunder requires the use of water or steam, recirculated or otherwise, TDIndustries, Inc. shall not be liable for
the effect of its physical or chemical properties upon said equipment, goods or material.
8 All skilled or common labor which may be furnished by the Customer shall be considered and treated as Customer's own employees, and Customer agrees
to fully protect and indemnify TDIndustries, Inc. against all claims for accidents or injuries to such employees in the course of the work, or to any person or
persons through the negligence of such employees.
9 No oral representations are binding upon TDIndustries, Inc. unless reduced to writing and signed by an authorized representative of TDIndustries, Inc. All
changes to this contract must be in writing.
Revised 05-09-2008
LIMITED WARRANTY
STANDARD TERMS AND CONDITIONS
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3547
File ID: Type: Status: 2017-3547 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
08/31/2017File Created:
Final Action: Justice Center RoofFile Name:
Title: Consider approval of National Intergovernmental Purchasing Alliance
Proposal #NIPA R132205-TX-13966 to Weatherproofing Technologies, Inc;
for replacement of the existing roof at the Justice Center Facility; in the total
amount of $109,145.29; as identified in the current Fiscal Year 16/17
Infrastructure Maintenance Fund; and authorizing the City Manager to sign any
necessary documents.
Notes:
Agenda Date: 09/12/2017
Agenda Number: D.
Sponsors: Enactment Date:
Justice Center Roof Memo.pdf, Justice Center
Drawing of Roof Sections.pdf, Justice Center
Exhibit.pdf, Justice Center Roof L - Proposal.pdf,
Justice Center Roof DIFK - Proposal.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Ken Griffin 1 9/8/20179/7/2017 Approve
1 Jennifer Miller 2 9/8/20179/7/2017 Approve
1 Christel Pettinos - FYI 3 9/7/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3547
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3547)
Title
Consider approval of National Intergovernmental Purchasing Alliance Proposal #NIPA
R132205-TX-13966 to Weatherproofing Technologies, Inc; for replacement of the existing roof
at the Justice Center Facility; in the total amount of $109,145.29; as identified in the current
Fiscal Year 16/17 Infrastructure Maintenance Fund; and authorizing the City Manager to sign
any necessary documents.
Summary
Fiscal Impact:
Funds have been budgeted and identified in the Infrastructure Maintenance Fund for this
project.
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: September 12, 2017
Reference: Justice Center Roof Replacement and Restoration
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
• Built in 1996
• Existing roof is 21years old and has reached Life Expectancy
• Roof square footage is 27,146
• Infrastructure Maintenance Funded Project
• TREMCO/WTI proposal to Restore Roof/Waterproof Exterior $109,145.29
Introduction:
This agenda item is being presented to consider approval of National Intergovernmental Purchasing
Alliance Proposal #NIPA R132205-TX-13966 to Weatherproofing Technologies, INC (WTI), a
subsidiary of Tremco for replacement and restoration of existing roofs at the Justice Center, in the
total amount of $109,145.29; as identified in the current Fiscal Year 16/17 Infrastructure Maintenance
Fund (IMF) budget; and authorizing the City Manager to sign any necessary documents. National
IPA contracts are awarded through a Request for Proposal (RFP) competitive solicitation by a public
agency or a governmental entity. Additional information about National IPA and the contracting
process is attached. Further information can be found at www.nationalipa.org.
Analysis:
The City of Coppell Facilities Department budgets for maintenance and repair to the City’s facilities
and infrastructure. A project identified in the Infrastructure Maintenance Fund for FY 16/17 is the
replacement and restoration of existing roof sections at the Justice Center Facility, which was
constructed in 1996.
TREMCO/WTI is the City’s current roofing maintenance contractor and presently provides
preventative maintenance. However, the condition of five roof sections (D, F, I, K & L) at this
2
location require major restoration and this project was included in the 2016-17 Infrastructure
Maintenance Fund (IMF). The recommended replacement and restoration is projected to take
approximately four days with commencement proposed for weekend working hours in an effort to
create the least amount of disturbance to citizens and employees. This proposal includes a 20-year
warranty.
Legal Review:
N/A
Fiscal Impact:
The fiscal of the agenda item is a total of $109,145.29.
Recommendation:
The Engineering Department recommends approval of the National IPA proposal with
Weatherproofing Technologies, Inc for the replacement of the Justice Center Roof.
TOW N C E N T E R B L V D
L
IFD
K
Created in ArcGIS 10.3
Created: September 2017by Leah BW:\GIS\Projects\Exhibit Location Maps\
Justice Center130 Town Center Blvd
0 50 100Feet
1 inch = 100 feet±
Proposal for:
City of Coppell
Justice Center
Roof Section L
130 Town Center Blvd.
Coppell, TX 75019
Proposal # 5030755
Submitted by:
Weatherproofing Technologies, Incorporated.
A Subsidiary of Tremco Incorporated.
3735 Green Road
Beachwood, OH 44122
August 20, 2017
National IPA Certified Proposal # R132205- TX- 13966
Proposal # 5030755
City of Coppell
Justice Center Roof L
Coppell, Texas 75019 Page 1 of 5
August 20, 2017
Ms. Christa Christian
City of Coppell
PO Box 9478
Coppell TX 75019
RE: CITY OF COPPELL JUSTICE CENTER – ROOF SECTION L
Proposal for Roof Replacement of Roof Section L
Dear Ms. Christian,
Weatherproofing Technologies, Inc. (WTI), a subsidiary of Tremco, is pleased to submit to City
of Coppell (CLIENT) this proposal for roof replacement on the Justice Center Building located at
130 Town Center Blvd. Coppell, Texas. We look forward to the possibility of working with you
on this project.
City of Coppell
Justice Center
Coppell, Texas
City of Coppell
Justice Center Roof L
Coppell, Texas 75019 Page 2 of 5
SCOPE OF WORK- PER PLANS & SPECIFICATIONS
1. Set up all necessary safety equipment following OSHA guidelines.
2. Remove existing roof down to metal deck. Consisting of 1” wood fiber, 4 ply built up, 3”
poly ISO, ½ wood fiber and 2 ply modified. All debris to be hauled off the roof daily.
3. Install one layer of 2” Poly ISO mechanically attached to metal deck.
4. Hot mop one layer 2” Poly ISO with joints staggered from previous layer.
5. Hot mop one layer of ½” wood fiber cover board to Poly ISO staggered joints from poly
ISO
6. Install tapered crickets to promote positive drainage to the scuppers.
7. Install one layer of Power Ply heavy duty base sheet
8. Install one layer of Power Ply Standard FR GT24 GW
9. Install new wood blocking at all areas required to meet new insulation height.
10. Install new metal where required and replace any existing metal where necessary. New
metal needs to be painted black to match color scheme of building.
11. Raise all flashings to meet a minimum of 8” above new roof system.
12. Flash parapet wall on the one side with same 2 ply consisting of 1 layer of Power Ply HD
Base sheet and 1 layer of Standard FR GT24 GW Cap.
13. Where no parapet wall exists install new 24-gauge metal gravel stop and strip in per
Tremco standard specifications. Install new metal coping cap on parapet wall and paint to
match color scheme of building.
14. Replace all scuppers with new metal.
15. Replace any collector heads and downspouts with new 24-gauge metal finish. Paint to
match color scheme of building.
16. All hot asphalt is to be Type IV and put down at a rate of 30 lbs. per square.
17. Tear off and put back of new roof system to start on a Friday and be in the dry by Sunday
evening. Any work that needs to be finished must be while court is not in session or on
the weekend.
18. Dumpster and access to building will be at front of building. Building to be blocked off
and all foot traffic to be directed to back of building.
19. Driveway leading into parking lot to be blocked from traffic during roof removal.
20. Remove all safety equipment at end of project. Clean up and demobilize
21. Issue a Tremco 20 year QA warranty after completion of job.
City of Coppell
Justice Center Roof L
Coppell, Texas 75019 Page 3 of 5
QUALIFICATIONS
1. Weekend working hours have been proposed and a timeline of Friday afternoon after
court is out of session to Sunday evening to have the roof in the dry.
2. We have included one mobilization for the project. Multiple mobilizations will result in
additional expense.
3. Barricades and signs along with traffic control protection will be provided as needed.
4. Use of onsite parking for workers assumed during construction.
5. Use of building electric power and water assumed during construction.
6. Temporary restroom facilities have been proposed.
7. Use of dumpster and mobile equipment for material handling have been proposed.
8. Relocation of electrical, microwave and telecommunication equipment have been
excluded and must be removed from building exterior or temporarily shut off during
construction prior and prior to starting.
9. No permitting fees are included in pricing of job.
PROPOSED SCHEDULE & FEES
SCHEDULE
We will dedicate required manpower/resources and Part-Time Inspection to perform our services
on a timely and responsive basis. For the Basic Scope of Work, we estimate four (4) days
construction time which will be scheduled from receipt of a purchase order.
NOTE: Field work cannot be completed during inclement weather.
FEES
Based on the Scope of Work listed per the plans and specifications we propose a total lump sum
fee in the amount of: (Sixty-One Thousand Three Hundred Twenty-Two Dollars and Eighty-
Six Cents): $61,322.86
City of Coppell
Justice Center Roof L
Coppell, Texas 75019 Page 4 of 5
We have included in the project costs all labor, materials, equipment and incidentals to complete
the work as outlined in the specifications, including construction management, profit and
overhead.
This proposal is valid for sixty (60) days and does not include taxes. Owner to provide tax exempt
certificate.
Services requested beyond the above scope of work shall be considered additional services.
Separate or multiple cost opinions, if requested, shall be prepared at additional cost.
This Proposal is an offer by WTI to provide the Scope of Work set forth above to the customer on
the terms and conditions set forth herein and in WTI’s standard terms and conditions (a copy of
which may be obtained at http://www.tremcoroofing.com/fileshare/terms/TandCWTI.pdf), which
are hereby incorporated by reference (together, the “Terms and Conditions”). The Terms and
Conditions will govern the Work to the exclusion of any other or different terms, including in any
customer purchase order, unless otherwise expressly agreed in writing pursuant to a Master
Agreement or similar contract with Customer signed by an authorized representative of WTI. Upon
receipt of acceptance, WTI will process your order and promptly to begin the Scope of Work. Any
Performance and Payment Bonds issued for associated repair work are limited to performance of
the repairs and two year warranty on such repairs. Bonds, if issued, do not apply to the TremCare
extended service agreement.
We appreciate the opportunity of being considered for these services. Should you have any
questions about our proposal, please let us know.
Very Truly Yours,
WEATHERPROOFING TECHNOLOGIES, INC.
Percy Land
Construction Manager
Copy: Jason Hanlin, Tremco
WEATHERPROOFING TECHNOLOGIES, INC.
CPN CONTRACT # R132205-TX-13966
Effective Date: 6/15/16
CONFIDENTIAL
Name City of Coppell
Description Justice Center
Quote # 5030755
Date 8/17/2017
This price is valid for 60 days. After that time, project conditions are subject to reassessment.
Line Item # Description Unit of
Measure New Price Quantity Project Amount
1 Remove built-up roof, multi-ply aggregate, non-asbestos, 1" thick or less SF $ 0.90 2,000 $ 1,800.00
1 Demolition of roof insulation, per inch of depth SF $ 0.55 8,000 $ 4,400.00
VA 22 Installation of new Polyisocyanurate insulation
22a Mechanically attached BF $ 0.70 2,000 $ 1,400.00
VA 24 Hot adhered BF $ 1.21 2,000 $ 2,420.00
7
Roof deck insulation, fiberboard in 4’ x 4’ sheets, 1/2” thick, R-1.39, applied Type
IV asphalt
7a Hot applications SF $ 1.00 2,000 $ 2,000.00
63 Built-up roof, 1 ply Trilaminate, 1 ply Modified Bitumen Sheet, fire rated SF $ 2.16 2,000 $ 4,320.00
VA 63 Flashing membrane, 1 ply fiberglass and 1 ply modified bitumen fire rated SF $ 3.80 140 $ 532.00
SUBTOTAL $ 16,872.00
VA 165 Multiplier - roof is less than 3K SF 3.51 $ 59,220.72
State multiplier/Factor for Texas 1.00 $ 59,220.72
VA 87 Warranty 20 year option roofs under 10,000 sq ft minimum charge EA $ 2,102.14 1 $ 2,102.14
TOTAL PROJECT COST $ 61,322.86
Proposal for:
City of Coppell
Justice Center
Roof Sections D,I,F,K
130 Town Center Blvd.
Coppell, TX 75019
Proposal # 5030756
Submitted by:
Weatherproofing Technologies, Incorporated.
A Subsidiary of Tremco Incorporated.
3735 Green Road
Beachwood, OH 44122
August 20, 2017
National IPA Certified Proposal # R132205- TX- 13967
Proposal # 5030756
City of Coppell
Justice Center Roofs D,I,F,K
Coppell, Texas 75019 Page 1 of 5
August 20, 2017
Ms. Christa Christian
City of Coppell
PO Box 9478
Coppell TX 75019
RE: CITY OF COPPELL JUSTICE CENTER – ROOF SECTION D,I,F,K
Proposal for Roof Replacement of Roof Section D,I,F,K
Dear Ms. Christian,
Weatherproofing Technologies, Inc. (WTI), a subsidiary of Tremco, is pleased to submit to City
of Coppell (CLIENT) this proposal for roof replacement on the Justice Center Building located at
130 Town Center Blvd. Coppell, Texas. We look forward to the possibility of working with you
on this project.
City of Coppell
Justice Center
Coppell, Texas
City of Coppell
Justice Center Roofs D,I,F,K
Coppell, Texas 75019 Page 2 of 5
SCOPE OF WORK- PER PLANS & SPECIFICATIONS
Scope of work sections D & F
1. Set up all necessary safety equipment following OSHA guidelines.
2. An infrared scan will be performed on both roofs to determine if there is any wet
insulation under existing roofing system.
3. Replace any wet insulation found and build back up roof system to match existing at a
predetermined price per square foot. See unit pricing below. This will be done as a
change order to the customer.
4. Power wash existing roof system to remove all dirt and debris from roof. Use mesh
screening at exit of downspout to catch any debris from the power washing process.
5. Prime entire roof with Geoguard Primer at the manufacturers recommended coverage
rates.
6. Install Alpha Guard Bio Base coat over areas of alligatoring in existing flood coat and let
cure. Make sure all alligatoring is filled in and no voids are present.
7. Prep all flashings with Permafab polyester reinforcement set in Alpha Guard Bio Base
coat at the recommended coverage rates.
8. Install Alpha Guard Bio Base coat over entire roof area at a rate of 4 gal per sq.
9. Install Alpha Guard Bio Top coat over entire roof area and flashings.
10. Reseal metal coping and metal counterflashing.
11. Provide a Tremco 15 year QA warranty.
Scope of work sections I
1. Set up all necessary safety equipment following OSHA guidelines.
2. An infrared scan will be performed to determine if there is any wet insulation under
existing roofing system.
3. Replace any wet insulation found and build back up roof system to match existing at a
predetermined price per square foot. See unit pricing below. This will be done as a
change order to the customer.
4. Power wash existing roof system to remove all dirt and debris from roof. Use mesh
screening at exit of downspout to catch any debris from the power washing process.
5. Prime entire roof with Geoguard Primer at the manufacturers recommended coverage
rates.
6. Install Permafab in Geo Guard Seam Sealer on all seams of existing modified roof
system.
7. Prep all flashings with Permafab polyester reinforcement set in Alpha Guard Bio Base
coat at the recommended coverage rates
8. Install Alpha Guard Bio Base coat over entire roof area at a rate of 4 gal per sq.
9. Install Alpha Guard Bio Top coat over entire roof area and flashings.
10. Reseal metal coping and metal counterflashing.
11. Provide a Tremco 15 year QA warranty
City of Coppell
Justice Center Roofs D,I,F,K
Coppell, Texas 75019 Page 3 of 5
Scope of work sections K
1. Power wash existing roof to remove all dirt and debris from roof.
2. Prep all seams with Geo Guard Seam Sealer and Permafab polyester reinforcement.
3. Prep any holes or screw heads with Geo Guard Seam Sealer and Permafab Polyester
reinforcement.
4. Install Tremco Alumination at the recommended rate of 2.5 gal. per sq.
5. Check all sealants at counterflashing and reseal where necessary.
6. Provide a Tremco 12 year QA warranty.
7. Clean up all trash and debris from all roof areas and demobilize.
QUALIFICATIONS
1. Normal working hours Monday through Friday with part-time Inspection services, have
been proposed.
2. We have included one mobilization for the project. Multiple mobilizations will result in
additional expense.
3. Barricades and signs along with traffic control protection will be provided as needed.
4. Use of onsite parking for workers assumed during construction.
5. Use of building electric power and water assumed during construction.
6. Temporary restroom facilities have been proposed.
7. Use of dumpster and mobile equipment for material handling have been proposed.
8. Relocation of electrical, microwave and telecommunication equipment have been
excluded and must be removed from building exterior or temporarily shut off during
construction prior and prior to starting.
9. No permitting fees are included in pricing of job.
PROPOSED SCHEDULE & FEES
SCHEDULE
We will dedicate required manpower/resources and Part-Time Inspection to perform our services
on a timely and responsive basis. For the Basic Scope of Work, we estimate fifteen (15) days
construction time which will be scheduled from receipt of a purchase order.
NOTE: Field work cannot be completed during inclement weather.
City of Coppell
Justice Center Roofs D,I,F,K
Coppell, Texas 75019 Page 4 of 5
FEES
Based on the Scope of Work listed per the plans and specifications we propose a total lump sum
fee in the amount of: (Forty-Seven Thousand Eight Hundred Twenty-Two Dollars and
Forty-Three Cents): $47,822.43
Unit Prices:
1. Removal and replacement of existing roof membrane and insulation to match existing
construction: $16.04 / Square Foot
We have included in the project costs all labor, materials, equipment and incidentals to complete
the work as outlined in the specifications, including construction management, profit and
overhead.
This proposal is valid for sixty (60) days and does not include taxes. Owner to provide tax exempt
certificate.
Services requested beyond the above scope of work shall be considered additional services.
Separate or multiple cost opinions, if requested, shall be prepared at additional cost.
This Proposal is an offer by WTI to provide the Scope of Work set forth above to the customer on
the terms and conditions set forth herein and in WTI’s standard terms and conditions (a copy of
which may be obtained at http://www.tremcoroofing.com/fileshare/terms/TandCWTI.pdf), which
are hereby incorporated by reference (together, the “Terms and Conditions”). The Terms and
Conditions will govern the Work to the exclusion of any other or different terms, including in any
customer purchase order, unless otherwise expressly agreed in writing pursuant to a Master
Agreement or similar contract with Customer signed by an authorized representative of WTI. Upon
receipt of acceptance, WTI will process your order and promptly to begin the Scope of Work. Any
Performance and Payment Bonds issued for associated repair work are limited to performance of
the repairs and two year warranty on such repairs. Bonds, if issued, do not apply to the TremCare
extended service agreement.
We appreciate the opportunity of being considered for these services. Should you have any
questions about our proposal, please let us know.
Very Truly Yours,
WEATHERPROOFING TECHNOLOGIES, INC.
Percy Land
Construction Manager
Copy: Jason Hanlin, Tremco
WEATHERPROOFING TECHNOLOGIES, INC.
CPN CONTRACT # R132205-TX-13967
Effective Date: 6/15/16
CONFIDENTIAL
Name City of Coppell
Description Justice Center
Quote # 5030756
Date 8/17/2017
This price is valid for 60 days. After that time, project conditions are subject to reassessment.
Line Item # Description Unit of
Measure New Price Quantity Project Amount
2 Pressure cleaning, horizontal surfaces SF $ 0.37 2,400 $ 888.00
27 Built-up roof, surface with aluminum coating or paint SF $ 1.55 1,100 $ 1,705.00
VA 187 A two part, bio-based, polyurethane roof coating system SF $ 7.91 1,300 $ 10,283.00
SUBTOTAL $ 12,876.00
VA 165 Multiplier - roof is less than 3K SF 3.51 $ 45,194.76
State multiplier/Factor for Texas 1.00 $ 45,194.76
46k
Prime contractor’s warranty, restoration, less than 10,000 sq ft, minimum charge
Per Project
$ 525.53
1
$ 525.53
VA 87 Warranty 20 year option roofs under 10,000 sq ft minimum charge EA $ 2,102.14 1 $ 2,102.14
TOTAL PROJECT COST $ 47,822.43
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3548
File ID: Type: Status: 2017-3548 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
08/31/2017File Created:
Final Action: Freeport Bid RejectionFile Name:
Title: Consider rejection of all bids to Request for Sealed Bids No. Q-0717-02 -
Freeport Parkway Reconstruction Project.
Notes:
Agenda Date: 09/12/2017
Agenda Number: E.
Sponsors: Enactment Date:
Reject Bids Freeport Parkway Memo.pdf, Freeport
Parkway Opinion of Probable Cost.pdf, Freeport
Parkway Bid Tab.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Ken Griffin 1 9/8/20179/7/2017 Approve
1 Jennifer Miller 2 9/8/20179/7/2017 Approve
1 Christel Pettinos - FYI 3 9/7/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3548
Title
Consider rejection of all bids to Request for Sealed Bids No. Q-0717-02 - Freeport Parkway
Reconstruction Project.
Summary
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3548)
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: September 12, 2017
Reference: Consider rejection of all bids in response to Request for Bids No. Q-0717-02 –
Freeport Parkway Reconstruction
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Request for Bids for the Freeport Parkway Reconstruction was advertised on July 7th
and July 14th. Bids were and opened on August 3rd.
Four bids for the reconstruction project were received.
Engineering and Purchasing staff reviewed the bids with assistance from the design
engineer.
After reviewing the bids, which were all higher than the Engineer’s Estimate of
Probable Cost, staff determined that the city should reject the bids so that changes to
the project could be made.
Prior to re-advertising, several changes are planned to the design and specifications to
reduce contractor risk, minimize project unknowns, reduce project cost, and still
ensure a quality end product.
Introduction:
Staff briefed the City Council on the proposed Freeport Parkway Reconstruction project on April 25,
2017. In that briefing, staff described the planned execution of the project relative to scope, phasing
and traffic control. In developing plans in alignment with this discussion, and bidding that project, it
has become clear that dictating how the project will be constructed, limiting the construction
timeframe, combined with some project unknowns (particularly storm drain repair), and the inclusion
of a number of alternate bid items, led to increased risk to bidders, and higher than expected bids.
Analysis:
Plans and specifications were prepared for the reconstruction of Freeport Parkway. The general scope
was to reconstruct the paving, lengthen and re-align the bridge over Grapevine Creek, replace water
2
and sewer lines, construct sidewalks and trails, and repair the storm drain. To minimize impacts, staff
proposed to have the project built in stages, east and west sides of the south end of the project, east
and west sides of the north end, and the center median. Utilities would be completed prior to paving.
The plans also included a percentage of storm drain repair based upon CCTV inspection, but the
contractor would need to clean, inspect, and determine the condition of other areas based upon that
inspection. Finally, the request included A+B bidding that accounted for base cost and proposed
timeframe, with a limit on the time proposal. Staff and the designers believed that construction
completion within 18 months was reasonably achievable.
Upon opening of the sealed bids on August 3rd, it was clear that several factors drove the bid prices
above what was anticipated (bid tabulation and engineer’s estimate are attached). Based upon
investigation, it’s staff opinion that the project unknowns, risk, and time limits all drove prices up,
along with continued increases in unit prices for construction. To value engineer and reduce project
cost, staff plans to do the following in conjunction with updating the plans and specifications:
evaluate the need to completely replace the utilities through non-destructive investigation;
provide more flexibility in the execution of the construction by allowing full-length access to
the project;
include requirements for traffic management and milestone incentives during construction;
allow the contractor more flexibility in managing traffic while still requiring at least one lane
in each direction at all time;
specify that contract time will be increased if quantities for unknown items exceed plan
quantities;
eliminate alternate items that add uncertainty, such as the paving cross-section;
extend the allowable bid timeframe to realize the benefits of A+B bidding;
and, update the opinion of probable cost based upon more recent comparisons.
The designer is already working on substantive changes to the plans and specifications. The proposed
schedule to re-bid the project would allow construction to begin in early 2018.
Legal Review:
This item did not require legal review.
Fiscal Impact:
There is no fiscal impact for this item.
Recommendation:
The Engineering Department recommends rejection of all bids for Freeport Parkway Reconstruction.
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
WATER, SANITARY SEWER, STORM DRAIN & PAVING IMPROVEMENTS
C-1 MOBILIZATION LS 1 1 $300,000.00 $300,000
C-2 PROJECT SIGN EA 2 2 $1,000.00 $2,000
C-3 RIGHT-OF-WAY PREPARATION STA 67 67 $2,500.00 $167,500
C-4 PRE-PROJECT VIDEO SURVEY EA 1 1 $1,000.00 $1,000
C-5 POST-PROJECT VIDEO SURVEY EA 1 1 $1,000.00 $1,000
C-6 FURNISH, INSTALL, MAINTAIN AND REMOVE EROSION CONTROL DEVICES LS 1 1 $15,000.00 $15,000
C-7 FURNISH, INSTALL AND MAINTAIN TEMPORARY TRAFFIC CONTROL DEVICES LS 1 1 $150,000.00 $150,000
C-8 REMOVE & DISPOSE OF EXISTING CONCRETE PAVEMENT SY 47392 48500 $5.00 $242,500
C-9 REMOVE & DISPOSE OF EXISTING ASPHALT PAVEMENT SY 18 50 $7.00 $350
C-10 RESTORE IRRIGATION SYSTEM LS 1 1 $163,200.00 $163,200
C-11 UNCLASSIFIED EXCAVATION CY 25700 25700 $12.00 $308,400
C-12 8" LIME STABILIZED SUBGRADE SY 50829 53000 $3.50 $185,500
C-13 LIME FOR STABILIZED SUBGRADE (40LB/SY)TON 1017 1050 $200.00 $210,000
C-14 11" REINFORCED CONCRETE STREET PAVEMENT SY 41980 43500 $55.00 $2,392,500
C-15 11" REINFORCED CONCRETE DRIVEWAY PAVEMENT SY 2686 2800 $58.00 $162,400
C-16 11" REINFORCED STAMPED CONCRETE PAVEMENT SY 1542 1600 $80.00 $128,000
C-17 6" REINFORCED STAMPED CONCRETE IN MEDIANS SF 1814 1850 $60.00 $111,000
C-18 10' WIDE HIKE/BIKE TRAIL - 6" REINFORCED CONCRETE SF 6620 6850 $6.00 $41,100
C-19 4" REINFORCED CONCRETE SIDEWALK (ALL WIDTHS)EA 3270 3400 $4.50 $15,300
C-20 BARRIER FREE RAMP FOR 5' SIDEWALK EA 40 42 $1,500.00 $63,000
C-21 BARRIER FREE RAMP FOR 6' SIDEWALK EA 1 1 $1,500.00 $1,500
C-22 BARRIER FREE RAMP FOR 10' WIDE HIKE/BIKE TRAIL STA 6 8 $2,000.00 $16,000
C-23 RESTORE PARKWAYS AND DISTURBED AREAS SF 67 67 $1,000.00 $67,000
C-24 RESTORE LANDSCAPE BEDS EA 0 5000 $10.00 $50,000
C-25 REMOVE & DISPOSE OF STREET LIGHT FF 6 6 $500.00 $3,000
C-26 MODULAR BLOCK RETAINING WALL FF 100 100 $10.00 $1,000
C-27 CONCRETE RETAINING WALL INTEGRAL W/ SIDEWALK OR TRAIL LF 2129 2200 $15.00 $33,000
C-28 PEDESTRIAN RAIL CY 195 205 $50.00 $10,250
C-29 GABBION BASKETS LF 350 350 $350.00 $122,500
C-30 TREE ROOT BARRIER LS 0 300 $20.00 $6,000
90% SUBMITTAL
March 2, 2017PREPARED:
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
1 OF 8
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
90% SUBMITTAL
March 2, 2017PREPARED:
C-31 RAILROAD CROSSING COORDINATION EA 1 1 $50,000.00 $50,000
C-32 STREET SIGNS LS 86 90 $500.00 $45,000
C-33 RAILROAD CROSSING STRIPING AND MARKINGS EA 1 1 $15,000.00 $15,000
C-34 PAVEMENT STRIPING & MARKINGS EA 62 62 $5.00 $310
C-35 TRAFFIC BUTTONS LF 2287 2350 $10.00 $23,500
C-36 STORM DRAIN CLEANING AND TELEVISION INSPECTION EA 0 2500 $10.00 $25,000
C-37 DENSITY TESTING OF EXISTING BACKFILL CY 0 150 $200.00 $30,000
C-38 EXCAVATE AND RE-COMPACT EXISTING TRENCH BACKFILL EA 0 1000 $20.00 $20,000
C-39 REMOVE EXISTING 5' CURB INLET EA 3 3 $1,000.00 $3,000
C-40 REMOVE EXISTING 10' CURB INLET EA 22 22 $1,000.00 $22,000
C-41 REMOVE EXISTING 15' CURB INLET EA 3 3 $1,500.00 $4,500
C-42 REMOVE EXISTING Y-INLET EA 1 1 $1,500.00 $1,500
C-43 REMOVE EXISTING 4' X 4' MANHOLE EA 1 1 $1,500.00 $1,500
C-44 REMOVE EXISTING 6' X 6' MANHOLE EA 1 1 $2,500.00 $2,500
C-45 REMOVE EXISTING 21" HEADWALL EA 1 1 $1,000.00 $1,000
C-46 REMOVE EXISTING 27" HEADWALL EA 1 1 $1,200.00 $1,200
C-47 REMOVE EXISTING 54" HEADWALL LF 1 1 $1,500.00 $1,500
C-48 REMOVE EXISTING 18" RCP STORM DRAIN LF 256 265 $10.00 $2,650
C-49 REMOVE EXISTING 21" RCP STORM DRAIN LF 169 178 $12.00 $2,136
C-50 REMOVE EXISTING 24" RCP STORM DRAIN LF 48 52 $15.00 $780
C-51 REMOVE EXISTING 27" RCP STORM DRAIN LF 232 240 $18.00 $4,320
C-52 REMOVE EXISTING 30" RCP STORM DRAIN LF 10 15 $22.00 $330
C-53 REMOVE EXISTING 33" RCP STORM DRAIN LF 10 15 $25.00 $375
C-54 REMOVE EXISTING 36" RCP STORM DRAIN LF 16 21 $28.00 $588
C-55 REMOVE EXISTING 42" RCP STORM DRAIN LF 204 210 $30.00 $6,300
C-56 REMOVE EXISTING 54" RCP STORM DRAIN LF 30 35 $35.00 $1,225
C-57 REMOVE EXISTING 60" RCP STORM DRAIN LF 10 15 $37.00 $555
C-58 REMOVE EXISTING 66" RCP STORM DRAIN LF 15 20 $40.00 $800
C-59 REMOVE EXISTING 72" RCP STORM DRAIN LF 12 20 $50.00 $1,000
C-60 REMOVE EXISTING 8' X 5' RCB STORM DRAIN LF 16 22 $75.00 $1,650
C-61 18" REINFORCED CONCRETE PIPE STORM DRAIN LF 145 152 $70.00 $10,640
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
2 OF 8
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
90% SUBMITTAL
March 2, 2017PREPARED:
C-62 21" REINFORCED CONCRETE PIPE STORM DRAIN LF 211 220 $75.00 $16,500
C-63 24" REINFORCED CONCRETE PIPE STORM DRAIN LF 59 62 $80.00 $4,960
C-64 27" REINFORCED CONCRETE PIPE STORM DRAIN LF 160 168 $90.00 $15,120
C-65 30" REINFORCED CONCRETE PIPE STORM DRAIN LF 10 15 $100.00 $1,500
C-66 33" REINFORCED CONCRETE PIPE STORM DRAIN LF 10 15 $110.00 $1,650
C-67 36" REINFORCED CONCRETE PIPE STORM DRAIN LF 16 21 $120.00 $2,520
C-68 42" REINFORCED CONCRETE PIPE STORM DRAIN LF 204 215 $150.00 $32,250
C-69 54" REINFORCED CONCRETE PIPE STORM DRAIN LF 45 48 $200.00 $9,600
C-70 60" REINFORCED CONCRETE PIPE STORM DRAIN LF 10 15 $220.00 $3,300
C-71 66" REINFORCED CONCRETE PIPE STORM DRAIN LF 15 21 $250.00 $5,250
C-72 8' X 5' REINFORCED CONCRETE BOX STORM DRAIN EA 16 25 $300.00 $7,500
C-73 10' STANDARD CURB INLET EA 1 1 $3,000.00 $3,000
C-74 10' RECESSED CURB INLET EA 9 9 $3,250.00 $29,250
C-75 15' STANDARD CURB INLET EA 2 2 $4,000.00 $8,000
C-76 15' RECESSED CURB INLET EA 14 14 $4,500.00 $63,000
C-77 20' RECESSED CURB INLET EA 2 2 $6,500.00 $13,000
C-78 4' X 4' STORM MANHOLE EA 1 2 $4,000.00 $8,000
C-79 6' X 6' STORM MANHOLE EA 2 3 $6,000.00 $18,000
C-80 21" TXDOT TYPE CH-FW-0 HEADWALL EA 1 1 $2,500.00 $2,500
C-81 27" TXDOT TYPE CH-FW-0 HEADWALL EA 2 2 $3,500.00 $7,000
C-82 54" TXDOT TYPE CH-FW-0 HEADWALL EA 1 1 $6,500.00 $6,500
C-83 ADJUST EXISTING STORM MANHOLE RIM TO GRADE LF 3 3 $1,000.00 $3,000
C-84 TRENCH SAFETY FOR DRAINAGE IMPROVEMENTS LF 901 901 $1.00 $901
C-85 ABANDON EXISTING WATER LINE (IN PLACE)LF 8475 8475 $2.00 $16,950
C-86 6" PVC C-900 DR-14 WATER LINE LF 210 220 $50.00 $11,000
C-87 8" PVC C-900 DR-14 WATER LINE LF 997 1020 $60.00 $61,200
C-88 12" PVC C-900 DR-18 WATER LINE LF 399 420 $75.00 $31,500
C-89 16" PVC C-900 DR-18 WATER LINE LF 2394 2450 $85.00 $208,250
C-90 20" PVC C-900 DR-18 WATER LINE LF 5892 6050 $100.00 $605,000
C-91 24" PVC C-900 DR-18 WATER LINE EA 8 8 $200.00 $1,600
C-92 2" WATER SERVICE & METER EA 22 24 $2,500.00 $60,000
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
3 OF 8
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
90% SUBMITTAL
March 2, 2017PREPARED:
C-93 6" GATE VALVES EA 20 22 $1,200.00 $26,400
C-94 8" GATE VALVES EA 23 26 $1,500.00 $39,000
C-95 12" GATE VALVES EA 4 6 $2,500.00 $15,000
C-96 16" GATE VALVES EA 5 6 $3,500.00 $21,000
C-97 20" GATE VALVES EA 20 22 $4,500.00 $99,000
C-98 CONNECT TO EXISTING WATER LINE EA 13 15 $1,000.00 $15,000
C-99 12" X 12" TAPPING SLEEVE AND VALVE EA 3 3 $6,000.00 $18,000
C-100 16" X 16" TAPPING SLEEVE AND VALVE EA 2 2 $8,500.00 $17,000
C-101 STANDARD FIRE HYDRANT ASSEMBLY EA 19 22 $3,500.00 $77,000
C-102 REMOVE EXISTING FIRE HYDRANT EA 18 18 $1,000.00 $18,000
C-103 WATER LINE DUCTILE IRON FITTINGS TON 33 24 $4,000.00 $96,000
C-104 30" PVC ENCASEMENT LF 56 60 $100.00 $6,000
C-105 28" STEEL ENCASEMENT LF 235 245 $100.00 $24,500
C-106 24" BORE & STEEL ENCASEMENT LF 100 100 $450.00 $45,000
C-107 2" AIR RELEASE VALVE (TYPE 1)EA 2 2 $2,500.00 $5,000
C-108 4" AIR RELEASE VALVE (TYPE 2)EA 1 1 $5,000.00 $5,000
C-109 BLOW-OFF VALVE (TYPE 1)EA 1 1 $3,000.00 $3,000
C-110 PERMANENT REINFORCED CONCRETE PAVEMENT REPAIR (WATER LINE IMPROVEMENTS)SY 1183 1200 $80.00 $96,000
C-111 TRENCH SAFETY FOR WATER LINE IMPROVEMENTS LF 9800 9800 $1.00 $9,800
C-112 ABANDON EXISTING SANITARY SEWER PIPE LF 4912 4912 $1.00 $4,912
C-113 REMOVE EXISTING SANITARY SEWER PIPE LF 936 936 $15.00 $14,040
C-114 ABANDON EXISTING SANITARY SEWER MANHOLE EA 4 4 $500.00 $2,000
C-115 REMOVE EXISTING SANITARY SEWER MANHOLE EA 12 12 $2,000.00 $24,000
C-116 CONNECT TO EXISTING SANITARY SEWER PIPE EA 18 18 $1,000.00 $18,000
C-117 6" PVC SDR-26 SANITARY SEWER PIPE LF 60 65 $45.00 $2,925
C-118 8" PVC SDR-26 SANITARY SEWER PIPE LF 457 475 $65.00 $30,875
C-119 10" PVC SDR-26 SANITARY SEWER PIPE LF 126 132 $75.00 $9,900
C-120 12" PVC SDR-26 SANITARY SEWER PIPE LF 2503 2600 $100.00 $260,000
C-121 15" PVC SDR-26 SANITARY SEWER PIPE LF 96 100 $120.00 $12,000
C-122 18" PVC PS-115 SANITARY SEWER PIPE LF 83 88 $130.00 $11,440
C-123 24" PVC PS-115 SANITARY SEWER PIPE LF 2088 2150 $130.00 $279,500
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
4 OF 8
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
90% SUBMITTAL
March 2, 2017PREPARED:
C-124 4' DIAMETER STANDARD SANITARY SEWER MANHOLE EA 4 5 $3,500.00 $17,500
C-125 4' DIAMETER DROP SANITARY SEWER MANHOLE EA 3 3 $4,500.00 $13,500
C-126 5' DIAMETER STANDARD SANITARY SEWER MANHOLE EA 15 15 $5,500.00 $82,500
C-127 5' DIAMETER DROP SANITARY SEWER MANHOLE EA 1 1 $6,000.00 $6,000
C-128 12" BORE AND STEEL ENCASEMENT FOR SANITARY SEWER PIPE LF 120 120 $200.00 $24,000
C-129 CONCRETE ENCASEMENT FOR SANITARY SEWER CY 30 30 $15.00 $450
C-130 18" DRILLED SHAFT PIER AND CAP FOR AERIAL SEWER CROSSING EA 6 6 $3,500.00 $21,000
C-131 ADDITIONAL DEPTH FOR AERIAL SEWER CROSSING PIERS VF 0 0 $150.00 $0
C-132 20" STRUCTURAL STEEL CASING FOR AERIAL SEWER CROSSING LF 258 258 $125.00 $32,250
C-133 TRENCH SAFETY FOR SANITARY SEWER IMPROVEMENTS (UP TO 22-FEET)LF 5293 5293 $1.00 $5,293
$8,016,445
BRIDGE IMPROVEMENTS
B-1 CEM STABIL BKFL CY 511 511 $70.00 $35,770
B-2 DRILL SHAFT (18 IN)LF 164 164 $70.00 $11,480
B-3 DRILL SHAFT (36 IN)LF 1076 1076 $143.00 $153,868
B-4 CL C CONC (ABUT)(HPC)CY 116 116 $850.00 $98,855
B-5 CL C CONC (BENT)(HPC)CY 135 135 $840.00 $112,980
B-6 REINF CONC SLAB (HPC)SF 26780 26780 $16.00 $428,480
B-7 APPROACH SLAB (HPC)CY 201 201 $493.00 $99,093
B-8 PRESTR CONC GIRDER (TX54)LF 3363 3363 $130.00 $437,191
B-9 RIPRAP (STONE PROTECTION)(12 IN)CY 546 546 $137.00 $74,802
B-10 RIPRAP (STONE PROTECTION)(30 IN)CY 324 324 $154.00 $49,896
B-11 STR STEEL (MISC NON-BRIDGE)LB 476 476 $10.00 $4,760
B-12 RAIL(PEDESTRIAN)(SPL)LF 1060 1060 $186.00 $197,104
B-13 SEALED EXPANSION JOINT (4 IN) (SEJ-A)LF 174 174 $96.00 $16,704
B-14 REMOVE & DISPOSE OF EXISTING BRIDGE STRUCTURE LS 1 1 $60,000.00 $60,000
$1,780,984
SUBTOTAL WATER, SANITARY SEWER, STORM DRAINAGE & PAVING
SUBTOTAL BRIDGE
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
5 OF 8
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
90% SUBMITTAL
March 2, 2017PREPARED:
LANDSCAPE & IRRIGATION
L-1 CONCRETE MOWSTRIP (9" WIDTH) - RE: E/L1.9 LF 1965 1965 $12.00 $23,580
L-2 DRY RIVER BED OKLAHOMA FLAGSTONE (3" THICK) - RE: G/L1.9 SF 280 280 $10.00 $2,800
L-3 DRY RIVER BED STACKED CHOPPED LEUDER EDGE (2 COURSES) - RE: G/L1.9 LF 475 475 $10.00 $4,750
L-4 BOULDER TYPE A (24"L X 14"W X 18"H)EA 26 26 $600.00 $15,600
L-5 BOULDER TYPE B (18"L X 12"W X 14"H)EA 17 17 $500.00 $8,500
L-6 BOULDER TYPE C (10"L X 12"W X 20"H)EA 27 27 $400.00 $10,800
L-7 BOULDER TYPE D (12"L X 14"W X 18"H)EA 6 6 $400.00 $2,400
L-8 STAMPED & COLORED CONCRETE (TO MATCH MEDIAN NOSES) - RE: CIVIL SF 1695 1695 $10.00 $16,950
L-9 ALLEE ELM - 100 GAL.EA 6 6 $950.00 $5,700
L-10 CHINQUAPIN OAK - 100 GAL.EA 11 11 $950.00 $10,450
L-11 CRAPE MYRTLE 'RED ROCKET' - 30 GAL.EA 19 19 $275.00 $5,225
L-12 TEXAS REDBUD - 30 GAL.EA 34 34 $275.00 $9,350
L-13 TEXAS SAGE 'THUNDER CLOUD' - 5 GAL.EA 108 108 $35.00 $3,780
L-14 MISCANTHUS 'ADIAGO' - 5 GAL.EA 94 94 $30.00 $2,820
L-15 ABELIA 'CANYON CREEK' - 5 GAL.EA 96 96 $30.00 $2,880
L-16 ROSEMARY 'TUSCAN BLUE' - 5 GAL.EA 115 115 $30.00 $3,450
L-17 SOFTLEAF YUCCA - 5 GAL.EA 21 21 $30.00 $630
L-18 MEXICAN FEATHER GRASS - 3 GAL.EA 361 361 $30.00 $10,830
L-19 GULF MUHLY 'REGAL MIST' - 3 GAL.EA 113 113 $25.00 $2,825
L-20 HENRY DUELBERG' SAGE - 3 GAL.EA 10 10 $27.00 $270
L-21 RED YUCCA - 3 GAL.EA 122 122 $25.00 $3,050
L-22 RUSSIAN SAGE - 1 GAL.EA 12 12 $15.00 $180
L-23 AUTUMN SAGE - 1 GAL.EA 68 68 $12.00 $816
L-24 MEXICAN BUSH SAGE - 1 GAL.EA 22 22 $12.00 $264
L-25 'BLONDE AMBITION' BLUE GRAMMA - 1 GAL.EA 133 133 $12.00 $1,596
L-26 BLACKEYED SUSAN - 1 GAL.EA 266 266 $12.00 $3,192
L-27 PINK SKULLCAP - 1 GAL.EA 95 95 $12.00 $1,140
L-28 FALL ASTER - 1 GAL.EA 246 246 $12.00 $2,952
L-29 SOLID SOD BUFFALO GRASS SF 21675 21675 $0.80 $17,340
L-30 SOLID SOD BERMUDA GRASS SF 136480 136480 $0.40 $54,592
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
6 OF 8
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
90% SUBMITTAL
March 2, 2017PREPARED:
L-31 DECOMPOSED GRANITE - RE: F/L1.9 SF 4630 4630 $4.50 $20,835
L-32 BED PREPERATION & TOP MULCH SF 7915 7915 $1.10 $8,707
L-33 MULCH (TYP. 1' BAND AT BACK OF CURB)SF 1200 1200 $0.70 $840
L-34 FERTILIZERS LS 1 1 $3,000.00 $3,000
L-35 PRUNE BRANCHES TO 8' CLEAR ON EXISTING OVERHANGING TREES LS 1 1 $2,500.00 $2,500
L-36 ADJUST EXISTING RET. WALL & REPAIR EXISTING LANDSCAPE BED - RE: B/L1.7 LS 1 1 $5,000.00 $5,000
L-37 IRRIGATION SYSTEM (IN MEDIANS)SF 7915 7915 $4.00 $31,660
L-38 TEMPORARY IRRIGATION SYSTEM (FOR TURF OUTSIDE STREET EDGES)SF 0 136480 $0.05 $6,824
L-39 TREE BUBBLERS EA 70 70 $75.00 $5,250
$313,328
STREET LIGHTING
T-1 DRILL SHAFT (RDWY ILL POLE) (24 IN)LF 42 42 $250.00 $10,500
T-2 BRIDGE BANNER POLE ASSEMBLY EA 8 8 $3,000.00 $24,000
T-3 BRIDGE ILLUMINATION POLE EA 8 8 $3,000.00 $24,000
T-4 ANTIQUE LUMINAIRE - TYPE ZP26A EA 8 8 $800.00 $6,400
T-5 PROVIDE AND INSTALL ROADWAY ILLUM ASSEMBLY (LED) (INC. MATERIALS)EA 42 42 $5,000.00 $210,000
T-6 CONDUIT (PVC) (SCH 40) (2") (BORE)LF 12687 12687 $18.00 $228,366
T-7 CONDUIT (RM) (2")LF 926 926 $26.00 $24,076
T-8 GROUND BOX TYPE A EA 27 27 $800.00 $21,600
T-9 ELEC CONDR (NO. 8) BARE LF 7023 7023 $1.50 $10,535
T-10 ELEC CONDR (NO. 8) INSULATED LF 14046 14046 $1.50 $21,069
T-11 POWER SERVICE PEDESTAL & EQUIPMENT EA 3 3 $4,000.00 $12,000
T-12 INSTALL ROADWAY ILLUM ASSEMBLY (LED) (MATERIALS PROVIDED BY CITY)EA 42 42 $0
$592,546SUBTOTAL STREET LIGHTING
SUBTOTAL LANDSCAPE & IRRIGATION
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
7 OF 8
ENGINEER'S OPINION OF PROBABLE COST
ST15-01A - FREEPORT PARKWAY
ITEM No.DESCRIPTION UNIT PLAN
QUANTITY
BID
QUANTITY UNIT PRICE TOTAL
90% SUBMITTAL
March 2, 2017PREPARED:
SIGNALIZATION
TS-1 CONDUIT (PVC) (SCH 40) (3")LF 140 140 $15.18 $2,125
TS-2 CONDUIT (PVC) (SCH 40) (4") (BORE)LF 110 110 $23.55 $2,591
TS-3 ELEC CONDUCTOR (NO. 8) INSULATED LF 970 970 $1.02 $989
TS-4 ELEC CONDUCTOR (NO. 6) BARE LF 740 740 $1.14 $844
TS-5 ELEC CONDUCTOR (NO. 6) INSULATED LF 50 50 $1.38 $69
TS-6 GROUND BOX TY C (162911) W/APRON EA 1 1 $910.43 $910
TS-7 INSTALL HWY TRAF SIG (ISOLATED)EA 1 1 $10,000.00 $10,000
TS-8 SALVAGING TRAFFIC SIGNALS EA 1 1 $4,332.63 $4,333
TS-9 PED SIG SEC (LED) (COUNTDOWN)EA 8 8 $556.14 $4,449
TS-10 TRF SIG CBL (TY A) (14 AWG) (5 CONDR)LF 40 40 $1.66 $66
TS-11 TRF SIG CBL (TY A) (14 AWG) (7 CONDR)LF 630 630 $1.68 $1,058
TS-12 TRF SIG CBL (TY A) (14 AWG) (16 CONDR)LF 645 645 $3.36 $2,167
TS-13 TRF SIG CBL (TY C) (12 AWG) (2 CONDR)LF 1305 1305 $1.28 $1,670
TS-14 PED POLE ASSEMBLY EA 4 4 $1,856.11 $7,424
TS-15 PEDESTRIAN PUSH BUTTON POST EA 1 1 $1,525.00 $1,525
TS-16 PED DETECT PUSH BUTTON (APS)EA 8 8 $872.38 $6,979
TS-17 PED DETECTOR CONTROLLER UNIT EA 1 1 $3,068.81 $3,069
TS-18 VIVDS COMMUNICATION CABLE (COAXIAL)LF 645 645 $2.44 $1,574
TS-19 OPTICOM DETECTOR CABLE LF 645 645 $3.00 $1,935
$53,778
SUBTOTAL ALL SECTIONS $10,757,080
CONTENGENCY (10%)$1,075,708
TOTAL ALL SECTIONS $11,832,788
RAILROAD CROSSING WORK $600,000
CONTINGENCY (10%)$60,000
SUBTOTAL RAILROAD CROSSING WORK (PAID DIRECTLY TO FW&W)$660,000
TOTAL PROJECT COST $12,492,788
SUBTOTAL SIGNALIZATION
ST15-01A FREEPORT PARKWAY
OPINION OF PROBABLE COST
8 OF 8
BID TABST15‐01A ‐ FREEPORT PARKWAYUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALWATER, SANITARY SEWER, STORM DRAIN & PAVING IMPROVEMENTSC‐1 MOBILIZATIONLS 1$850,000.00 $850,000.00 $890,000.00 $890,000.00 $975,000.00 $975,000.00 $1,000,000.00 $1,000,000.00C‐2PROJECT SIGNEA 2$1,000.00 $2,000.00 $500.00 $1,000.00$600.00 $1,200.00 $5,000.00 $10,000.00C‐3PROJECT COMMUNICATIONLS 1$18,000.00 $18,000.00 $25,000.00 $25,000.00$30,000.00 $30,000.00 $100,000.00 $100,000.00C‐4PRE‐PROJECT VIDEO SURVEYEA 1$3,500.00 $3,500.00 $2,500.00 $2,500.00$1,000.00 $1,000.00 $5,000.00 $5,000.00C‐5FURNISH, INSTALL, MAINTAIN AND REMOVE EROSION CONTROL DEVICESLS 1$100,000.00 $100,000.00 $890,000.00 $890,000.00$60,000.00 $60,000.00 $50,000.00 $50,000.00C‐6FURNISH, INSTALL AND MAINTAIN TEMPORARY TRAFFIC CONTROL DEVICES & DETOURSLS 1$385,000.00 $385,000.00 $890,000.00 $890,000.00 $248,000.00 $248,000.00 $1,750,000.00 $1,750,000.00C‐7RIGHT‐OF‐WAY PREPARATIONSTA 67$22,500.00 $1,507,500.00 $13,250.00 $887,750.00 $27,800.00 $1,862,600.00 $30,000.00 $2,010,000.00C‐8REMOVE & DISPOSE OF EXISTING CONCRETE PAVEMENTSY 49000$4.15 $203,350.00 $4.48 $219,520.00 $40.00 $1,960,000.00 $10.00 $490,000.00C‐9REMOVE & DISPOSE OF EXISTING ASPHALT PAVEMENTSY 50$31.00 $1,550.00 $50.00 $2,500.00 $42.00 $2,100.00 $10.00 $500.00C‐10 REMOVE & DISPOSE OF STREET LIGHTEA 12$410.00 $4,920.00 $410.00 $4,920.00 $1,000.00 $12,000.00 $1,000.00 $12,000.00C‐11 UNCLASSIFIED EXCAVATIONCY 26000$18.84 $489,840.00 $10.30 $267,800.00 $12.30 $319,800.00 $29.00 $754,000.00C‐12 ABANDON EXISTING 8" SANITARY SEWER PIPE (IN PLACE) LF 600 $13.75 $8,250.00 $10.00 $6,000.00 $7.00 $4,200.00 $10.00 $6,000.00C‐13 ABANDON EXISTING 12" SANITARY SEWER PIPE (IN PLACE) LF 3300 $14.60 $48,180.00 $12.00 $39,600.00 $8.00 $26,400.00 $12.00 $39,600.00C‐14 ABANDON EXISTING 15" SANITARY SEWER PIPE (IN PLACE) LF 300 $18.00 $5,400.00 $14.00 $4,200.00 $9.00 $2,700.00 $14.00 $4,200.00C‐15 ABANDON EXISTING 24" SANITARY SEWER PIPE (IN PLACE) LF 1150 $27.00 $31,050.00 $16.00 $18,400.00 $18.00 $20,700.00 $16.00 $18,400.00C‐16 REMOVE EXISTING SANITARY SEWER PIPE LF 1075 $44.75 $48,106.25 $15.00 $16,125.00 $13.00 $13,975.00 $15.00 $16,125.00C‐17 ABANDON EXISTING SANITARY SEWER MANHOLE EA 5 $1,685.00 $8,425.00 $1,500.00$7,500.00 $525.00 $2,625.00 $1,500.00 $7,500.00C‐18 REMOVE EXISTING SANITARY SEWER MANHOLE EA 18 $1,120.00 $20,160.00 $1,500.00$27,000.00 $525.00 $9,450.00 $1,500.00 $27,000.00C‐19 CONNECT TO EXISTING SANITARY SEWER PIPE EA 20 $890.00 $17,800.00 $2,000.00 $40,000.00 $13.00 $260.00 $2,000.00 $40,000.00C‐20 6" PVC SDR‐26 SANITARY SEWER PIPE LF 80 $125.00 $10,000.00 $60.00 $4,800.00 $95.00 $7,600.00 $60.00 $4,800.00C‐21 8" PVC SDR‐26 SANITARY SEWER PIPE LF 550 $47.00 $25,850.00 $65.00 $35,750.00 $67.00 $36,850.00 $65.00 $35,750.00C‐22 10" PVC SDR‐26 SANITARY SEWER PIPE LF 200 $45.00 $9,000.00 $70.00 $14,000.00 $69.00 $13,800.00 $70.00 $14,000.00C‐23 12" PVC SDR‐26 SANITARY SEWER PIPE LF 3050 $50.50 $154,025.00 $80.00 $244,000.00 $80.00 $244,000.00 $80.00 $244,000.00C‐24 15" PVC SDR‐26 SANITARY SEWER PIPE LF 960 $52.00 $49,920.00 $90.00 $86,400.00 $91.00 $87,360.00 $90.00 $86,400.00C‐25 18" PVC PS‐115 SANITARY SEWER PIPE LF 100 $85.00 $8,500.00 $120.00 $12,000.00 $111.00 $11,100.00 $120.00 $12,000.00C‐26 24" PVC PS‐115 SANITARY SEWER PIPE LF 1500 $96.00 $144,000.00 $125.00 $187,500.00 $114.00 $171,000.00 $125.00 $187,500.00C‐27 4' DIAMETER STANDARD SANITARY SEWER MANHOLE EA 4 $5,900.00 $23,600.00 $4,000.00 $16,000.00 $4,950.00 $19,800.00 $4,000.00 $16,000.00C‐28 5' DIAMETER STANDARD SANITARY SEWER MANHOLE EA 18 $6,860.00 $123,480.00 $5,000.00$90,000.00 $6,600.00 $118,800.00 $5,000.00 $90,000.00C‐29 5' DIAMETER DROP SANITARY SEWER MANHOLE EA 6 $5,825.00 $34,950.00 $6,000.00 $36,000.00 $7,200.00 $43,200.00 $6,000.00 $36,000.00C‐30 12" BORE AND STEEL ENCASEMENT FOR SANITARY SEWER PIPE LF 160 $357.00 $57,120.00 $450.00 $72,000.00 $275.00 $44,000.00 $450.00 $72,000.00C‐31 15" PVC ENCASEMENT FOR SANITARY SEWER PIPE LF 40 $20.00 $800.00 $45.00 $1,800.00 $70.00 $2,800.00 $45.00 $1,800.00C‐32 21" PVC ENCASEMENT FOR SANITARY SEWER PIPE LF 40 $36.00 $1,440.00 $50.00 $2,000.00 $96.00 $3,840.00 $50.00 $2,000.00C‐33 24" PVC ENCASEMENT FOR SANITARY SEWER PIPE LF 40 $56.00 $2,240.00 $60.00 $2,400.00 $105.00 $4,200.00 $60.00 $2,400.00C‐34 CONCRETE ENCASEMENT FOR SANITARY SEWER LF 80 $33.00 $2,640.00 $50.00 $4,000.00 $105.00 $8,400.00 $50.00 $4,000.00C‐35 CEMENT STABILIZED BACKFILL FOR SANITARY SEWER LF 400 $22.00 $8,800.00 $40.00 $16,000.00 $82.00 $32,800.00 $40.00 $16,000.00C‐36 18" DRILLED SHAFT PIER AND CAP FOR AERIAL SEWER CROSSING EA 6 $3,200.00 $19,200.00 $20,000.00$120,000.00 $9,500.00 $57,000.00 $20,000.00 $120,000.00C‐37 ADDITIONAL DEPTH FOR AERIAL SEWER CROSSING PIERS LF 30 $74.00 $2,220.00 $600.00 $18,000.00 $160.00 $4,800.00 $600.00 $18,000.00C‐38 20" STRUCTURAL STEEL CASING FOR AERIAL SEWER CROSSING LF 275 $216.50 $59,537.50 $250.00$68,750.00 $160.00 $44,000.00 $250.00 $68,750.00C‐39 TRENCH SAFETY FOR SANITARY SEWER IMPROVEMENTS (UP TO 22‐FEET) LF 6440 $1.00 $6,440.00 $1.00 $6,440.00 $4.00 $25,760.00 $10.00 $64,400.00C‐40 ABANDON EXISTING 1" WATER LINE (IN PLACE) LF 85 $26.00 $2,210.00 $5.00 $425.00 $4.00 $340.00 $5.00 $425.00C‐41 ABANDON EXISTING 2" WATER LINE (IN PLACE) LF 75 $26.00 $1,950.00 $5.00 $375.00 $6.00 $450.00 $5.00 $375.00C‐42 ABANDON EXISTING 6" WATER LINE (IN PLACE) LF 150 $37.00 $5,550.00 $10.00 $1,500.00 $7.00 $1,050.00 $10.00 $1,500.00C‐43 ABANDON EXISTING 8" WATER LINE (IN PLACE) LF 860 $24.00 $20,640.00 $12.00 $10,320.00 $5.00 $4,300.00 $12.00 $10,320.00C‐44 ABANDON EXISTING 12" WATER LINE (IN PLACE) LF 6200 $20.50 $127,100.00 $14.00 $86,800.00 $6.00 $37,200.00 $14.00 $86,800.00C‐45 ABANDON EXISTING 16" WATER LINE (IN PLACE) LF 2500 $23.25 $58,125.00 $16.00 $40,000.00 $9.00 $22,500.00 $16.00 $40,000.00C‐46 6" PVC CLASS 200 DR‐14 WATER LINE LF 350 $87.00 $30,450.00 $60.00 $21,000.00 $76.00 $26,600.00 $60.00 $21,000.00C‐47 8" PVC CLASS 200 DR‐14 WATER LINE LF 1300 $78.00 $101,400.00 $70.00 $91,000.00 $84.00 $109,200.00 $70.00 $91,000.00C‐48 12" PVC CLASS 150 DR‐18 WATER LINE LF 450 $63.00 $28,350.00 $80.00 $36,000.00 $95.00 $42,750.00 $80.00 $36,000.00C‐49 16" PVC CLASS 150 DR‐18 WATER LINE LF 7470 $71.00 $530,370.00 $125.00 $933,750.00 $120.00 $896,400.00 $125.00 $933,750.00C‐50 20" PVC CLASS 150 DR‐18 WATER LINE LF 1600 $157.00 $251,200.00 $150.00 $240,000.00 $215.00 $344,000.00 $150.00 $240,000.00C‐51 24" PVC CLASS 150 DR‐18 WATER LINE LF 20 $120.00 $2,400.00 $175.00 $3,500.00 $260.00 $5,200.00 $175.00 $3,500.00Ragel Inc Mario SinacolaTiseoBID SET + 3 ADDENDAITEM No. DESCRIPTION UNITBID QUANTITYTexas Sterling ConstructionST15‐01A FREEPORT PARKWAYBID TAB1 OF 6
BID TABST15‐01A ‐ FREEPORT PARKWAYUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALRagel Inc Mario SinacolaTiseoBID SET + 3 ADDENDAITEM No. DESCRIPTION UNITBID QUANTITYTexas Sterling ConstructionC‐52 1" IRRIGATION WATER SERVICE & METER EA 6 $4,015.00 $24,090.00 $3,000.00 $18,000.00 $1,700.00 $10,200.00 $3,000.00 $18,000.00C‐53 2" DOMESTIC WATER SERVICE & METER EA 20 $4,100.00 $82,000.00 $4,000.00 $80,000.00 $5,200.00 $104,000.00 $4,000.00 $80,000.00C‐54 2" IRRIGATION WATER SERVICE & METER EA 10 $4,750.00 $47,500.00 $3,500.00 $35,000.00 $5,200.00 $52,000.00 $3,500.00 $35,000.00C‐55 6" GATE VALVESEA 25 $1,185.00 $29,625.00 $1,000.00 $25,000.00 $1,200.00 $30,000.00 $1,000.00 $25,000.00C‐56 8" GATE VALVESEA 25 $1,480.00 $37,000.00 $1,500.00 $37,500.00 $1,600.00 $40,000.00 $1,500.00 $37,500.00C‐57 12" GATE VALVESEA 8 $2,485.00 $19,880.00 $1,750.00 $14,000.00 $3,400.00 $27,200.00 $1,750.00 $14,000.00C‐58 16" GATE VALVESEA 25 $9,050.00 $226,250.00 $7,500.00 $187,500.00 $9,200.00 $230,000.00 $7,500.00 $187,500.00C‐59 20" GATE VALVESEA 7 $18,475.00 $129,325.00 $20,000.00 $140,000.00 $19,000.00 $133,000.00 $20,000.00 $140,000.00C‐60 CONNECT TO EXISTING WATER LINE EA 35 $1,139.00 $39,865.00 $2,500.00 $87,500.00 $3,400.00 $119,000.00 $2,500.00 $87,500.00C‐61 12" X 12" TAPPING SLEEVE AND VALVE EA 3 $13,000.00 $39,000.00 $4,000.00 $12,000.00 $7,600.00 $22,800.00 $4,000.00 $12,000.00C‐62 16" X 16" TAPPING SLEEVE AND VALVE EA 1 $24,000.00 $24,000.00 $10,000.00 $10,000.00 $12,600.00 $12,600.00 $10,000.00 $10,000.00C‐63 STANDARD FIRE HYDRANT ASSEMBLY EA 22 $3,320.00 $73,040.00 $3,000.00$66,000.00 $4,600.00 $101,200.00 $3,000.00 $66,000.00C‐64 REMOVE EXISTING FIRE HYDRANT EA 18 $1,100.00 $19,800.00 $1,000.00$18,000.00 $100.00 $1,800.00 $1,000.00 $18,000.00C‐65 WATER LINE DUCTILE IRON FITTINGS TON 27 $8,000.00 $216,000.00 $2,000.00$54,000.00 $8,200.00 $221,400.00 $2,000.00 $54,000.00C‐66 20" PVC ENCASEMENT FOR WATER LINE LF 20 $50.00 $1,000.00 $50.00 $1,000.00 $53.00 $1,060.00 $50.00 $1,000.00C‐67 24" PVC ENCASEMENT FOR WATER LINE LF 65 $66.50 $4,322.50 $60.00 $3,900.00 $56.00 $3,640.00 $60.00 $3,900.00C‐68 24" STEEL ENCASEMENT FOR WATER LINE LF 250 $115.00 $28,750.00 $400.00 $100,000.00 $130.00 $32,500.00 $400.00 $100,000.00C‐69 24" BORE & STEEL ENCASEMENT FOR WATER LINE LF 120 $532.00 $63,840.00 $400.00 $48,000.00 $475.00 $57,000.00 $400.00 $48,000.00C‐70 2" AIR RELEASE VALVE (TYPE 1) EA 2 $7,000.00 $14,000.00 $10,000.00 $20,000.00 $3,400.00 $6,800.00 $10,000.00 $20,000.00C‐71 4" AIR RELEASE VALVE (TYPE 2) EA 1 $13,000.00 $13,000.00 $15,000.00 $15,000.00 $6,800.00 $6,800.00 $15,000.00 $15,000.00C‐72 BLOW‐OFF VALVE (TYPE 1) EA 1 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $1,900.00 $1,900.00 $10,000.00 $10,000.00C‐73 PERMANENT REINFORCED CONCRETE PAVEMENT REPAIR (WATER LINE) SY 1000 $107.00 $107,000.00 $180.00 $180,000.00 $130.00 $130,000.00 $120.00 $120,000.00C‐74 TRENCH SAFETY FOR WATER LINE IMPROVEMENTS LF 11190 $1.00 $11,190.00 $1.00 $11,190.00 $3.00 $33,570.00 $10.00 $111,900.00C‐75 STORM DRAIN CLEANING AND TELEVISION INSPECTION LF 2500 $27.00 $67,500.00 $5.00 $12,500.00 $15.00 $37,500.00 $25.00 $62,500.00C‐76 DENSITY TESTING OF EXISTING BACKFILL EA 150 $365.00 $54,750.00 $150.00 $22,500.00 $170.00 $25,500.00 $1,000.00 $150,000.00C‐77 EXCAVATE AND RE‐COMPACT EXISTING TRENCH BACKFILL CY 1000 $45.00 $45,000.00 $15.00 $15,000.00 $14.00 $14,000.00 $25.00 $25,000.00C‐78 REMOVE EXISTING SMALL CURB INLET (4' ‐ 8') EA 9 $1,100.00 $9,900.00 $750.00 $6,750.00 $530.00 $4,770.00 $750.00 $6,750.00C‐79 REMOVE EXISTING LARGE CURB INLET (10'‐12') EA 21 $1,100.00 $23,100.00 $1,250.00 $26,250.00 $690.00 $14,490.00 $1,250.00 $26,250.00C‐80 REMOVE EXISTING Y‐INLET EA 1 $1,100.00 $1,100.00 $1,000.00$1,000.00 $315.00 $315.00 $1,000.00 $1,000.00C‐81 REMOVE EXISTING 4' X 4' MANHOLE EA 2 $1,100.00 $2,200.00 $1,000.00$2,000.00 $660.00 $1,320.00 $1,000.00 $2,000.00C‐82 REMOVE EXISTING 6' X 6' MANHOLE EA 2 $1,100.00 $2,200.00 $1,500.00$3,000.00 $900.00 $1,800.00 $1,500.00 $3,000.00C‐83 REMOVE EXISTING 21" HEADWALL EA 1 $550.00 $550.00 $750.00 $750.00 $460.00 $460.00 $750.00 $750.00C‐84 REMOVE EXISTING 27" HEADWALL EA 2 $275.00 $550.00 $1,000.00 $2,000.00 $580.00 $1,160.00 $1,000.00 $2,000.00C‐85 REMOVE EXISTING 54" HEADWALL EA 1 $550.00 $550.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00C‐86 REMOVE EXISTING 18" RCP STORM DRAIN LF 300 $25.00 $7,500.00 $13.00 $3,900.00 $12.00 $3,600.00 $13.00 $3,900.00C‐87 REMOVE EXISTING 21" RCP STORM DRAIN LF 200 $14.50 $2,900.00 $15.00 $3,000.00 $13.00 $2,600.00 $15.00 $3,000.00C‐88 REMOVE EXISTING 24" RCP STORM DRAIN LF 75 $3.80 $285.00 $18.00 $1,350.00 $15.00 $1,125.00 $18.00 $1,350.00C‐89 REMOVE EXISTING 27" RCP STORM DRAIN LF 250 $11.50 $2,875.00 $20.00 $5,000.00 $16.00 $4,000.00 $20.00 $5,000.00C‐90 REMOVE EXISTING 30" RCP STORM DRAIN LF 20 $17.00 $340.00 $25.00 $500.00 $16.00 $320.00 $25.00 $500.00C‐91 REMOVE EXISTING 33" RCP STORM DRAIN LF 20 $17.00 $340.00 $30.00 $600.00 $17.00 $340.00 $30.00 $600.00C‐92 REMOVE EXISTING 36" RCP STORM DRAIN LF 50 $21.25 $1,062.50 $35.00 $1,750.00 $19.00 $950.00 $35.00 $1,750.00C‐93 REMOVE EXISTING 42" RCP STORM DRAIN LF 230 $3.80 $874.00 $45.00 $10,350.00 $27.00 $6,210.00 $45.00 $10,350.00C‐94 REMOVE EXISTING 54" RCP STORM DRAIN LF 35 $5.70 $199.50 $60.00 $2,100.00 $37.00 $1,295.00 $60.00 $2,100.00C‐95 REMOVE EXISTING 60" RCP STORM DRAIN LF 25 $17.00 $425.00 $70.00 $1,750.00 $40.00 $1,000.00 $70.00 $1,750.00C‐96 REMOVE EXISTING 66" RCP STORM DRAIN LF 25 $11.50 $287.50 $90.00 $2,250.00 $45.00 $1,125.00 $90.00 $2,250.00C‐97 REMOVE EXISTING 72" RCP STORM DRAIN LF 20 $17.00 $340.00 $120.00 $2,400.00 $60.00 $1,200.00 $120.00 $2,400.00C‐98 REMOVE EXISTING 8' X 5' RCB STORM DRAIN LF 22 $268.00 $5,896.00 $180.00 $3,960.00 $60.00 $1,320.00 $180.00 $3,960.00C‐99 18" REINFORCED CONCRETE PIPE STORM DRAIN LF 165 $113.00 $18,645.00 $220.00 $36,300.00 $90.00 $14,850.00 $220.00 $36,300.00C‐100 21" REINFORCED CONCRETE PIPE STORM DRAIN LF 265 $91.50 $24,247.50 $230.00 $60,950.00 $95.00 $25,175.00 $230.00 $60,950.00C‐101 24" REINFORCED CONCRETE PIPE STORM DRAIN LF 85 $95.00 $8,075.00 $240.00 $20,400.00 $95.00 $8,075.00 $240.00 $20,400.00C‐102 27" REINFORCED CONCRETE PIPE STORM DRAIN LF 180 $131.50 $23,670.00 $250.00 $45,000.00 $105.00 $18,900.00 $250.00 $45,000.00ST15‐01A FREEPORT PARKWAYBID TAB2 OF 6
BID TABST15‐01A ‐ FREEPORT PARKWAYUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALRagel Inc Mario SinacolaTiseoBID SET + 3 ADDENDAITEM No. DESCRIPTION UNITBID QUANTITYTexas Sterling ConstructionC‐103 30" REINFORCED CONCRETE PIPE STORM DRAIN LF 20 $407.00 $8,140.00 $260.00 $5,200.00 $130.00 $2,600.00 $260.00 $5,200.00C‐104 33" REINFORCED CONCRETE PIPE STORM DRAIN LF 20 $386.00 $7,720.00 $270.00 $5,400.00 $150.00 $3,000.00 $270.00 $5,400.00C‐105 36" REINFORCED CONCRETE PIPE STORM DRAIN LF 50 $118.00 $5,900.00 $280.00 $14,000.00 $160.00 $8,000.00 $280.00 $14,000.00C‐106 42" REINFORCED CONCRETE PIPE STORM DRAIN LF 235 $192.00 $45,120.00 $325.00 $76,375.00 $230.00 $54,050.00 $325.00 $76,375.00C‐107 54" REINFORCED CONCRETE PIPE STORM DRAIN LF 60 $432.00 $25,920.00 $380.00 $22,800.00 $320.00 $19,200.00 $380.00 $22,800.00C‐108 60" REINFORCED CONCRETE PIPE STORM DRAIN LF 20 $875.00 $17,500.00 $400.00 $8,000.00 $390.00 $7,800.00 $400.00 $8,000.00C‐109 66" REINFORCED CONCRETE PIPE STORM DRAIN LF 25 $696.00 $17,400.00 $450.00 $11,250.00 $450.00 $11,250.00 $450.00 $11,250.00C‐110 8' X 5' REINFORCED CONCRETE BOX STORM DRAIN LF 25 $855.00 $21,375.00 $550.00 $13,750.00 $590.00 $14,750.00 $550.00 $13,750.00C‐111 10' RECESSED CURB INLET EA 11 $4,700.00 $51,700.00 $5,000.00 $55,000.00 $4,500.00 $49,500.00 $5,000.00 $55,000.00C‐112 15' STANDARD CURB INLET EA 2 $8,300.00 $16,600.00 $7,000.00 $14,000.00 $7,000.00 $14,000.00 $7,000.00 $14,000.00C‐113 15' RECESSED CURB INLET EA 14 $9,700.00 $135,800.00 $7,500.00 $105,000.00 $7,000.00 $98,000.00 $7,500.00 $105,000.00C‐114 20' RECESSED CURB INLET EA 2 $12,000.00 $24,000.00 $8,500.00 $17,000.00 $7,600.00 $15,200.00 $8,500.00 $17,000.00C‐115 4' X 4' STORM MANHOLE EA 3 $8,420.00 $25,260.00 $5,500.00 $16,500.00 $6,600.00 $19,800.00 $5,500.00 $16,500.00C‐116 6' X 6' STORM MANHOLE EA 3 $14,800.00 $44,400.00 $7,000.00 $21,000.00 $8,900.00 $26,700.00 $7,000.00 $21,000.00C‐117 21" TXDOT TYPE CH‐FW‐0 HEADWALL EA 1 $4,200.00 $4,200.00 $6,000.00$6,000.00 $2,300.00 $2,300.00 $6,000.00 $6,000.00C‐118 27" TXDOT TYPE CH‐FW‐0 HEADWALL EA 2 $4,500.00 $9,000.00 $7,000.00$14,000.00 $2,800.00 $5,600.00 $7,000.00 $14,000.00C‐119 54" TXDOT TYPE CH‐FW‐0 HEADWALL EA 1 $7,100.00 $7,100.00 $15,000.00$15,000.00 $4,500.00 $4,500.00 $15,000.00 $15,000.00C‐120 ADJUST EXISTING STORM MANHOLE RIM TO GRADE EA 6 $1,190.00 $7,140.00 $1,500.00 $9,000.00 $900.00 $5,400.00 $1,500.00 $9,000.00C‐121 ADJUST EXISTING RCP MITER SLOPE TO GRADE EA 3 $700.00 $2,100.00 $3,000.00 $9,000.00 $1,300.00 $3,900.00 $3,000.00 $9,000.00C‐122 TRENCH SAFETY FOR DRAINAGE IMPROVEMENTS LF 1150 $1.00 $1,150.00 $1.00 $1,150.00 $4.00 $4,600.00 $10.00 $11,500.00C‐123 RAILROAD CROSSING COORDINATION LS 1 $10,000.00 $10,000.00 $35,000.00 $35,000.00 $102,000.00 $102,000.00 $150,000.00 $150,000.00C‐124 4" ASPHALT (HMAC) BASE LAYER ON 6" COMPACTED SUBGRADE SY 55000 $15.50 $852,500.00 $15.25 $838,750.00 $18.00 $990,000.00 $17.00 $935,000.00C‐125 11" REINFORCED CONCRETE STREET PAVEMENT (NO. 6 BARS 18" O.C.E.W.) SY 46800 $70.00 $3,276,000.00 $62.55 $2,927,340.00 $89.65 $4,195,620.00 $70.00 $3,276,000.00C‐126 11" REINFORCED CONCRETE DRIVEWAY PAVEMENT (NO. 3 BARS 18" O.C.E.W.) SY 3000 $63.00 $189,000.00 $68.00 $204,000.00 $79.00 $237,000.00 $110.00 $330,000.00C‐127 11" REINFORCED STAMPED CONCRETE PAVEMENT SY 1700 $158.00 $268,600.00 $90.00 $153,000.00 $165.00 $280,500.00 $135.00 $229,500.00C‐128 6" REINFORCED STAMPED CONCRETE IN MEDIANS SY 1900 $101.00 $191,900.00 $60.00 $114,000.00 $140.00 $266,000.00 $165.00 $313,500.00C‐129 10' WIDE HIKE/BIKE TRAIL ‐ 6" REINFORCED CONCRETE SF 52000 $4.20 $218,400.00 $4.50 $234,000.00 $7.00 $364,000.00 $7.00 $364,000.00C‐130 4" REINFORCED CONCRETE SIDEWALK (ALL WIDTHS) SF 34150 $4.70 $160,505.00 $4.50 $153,675.00 $6.50 $221,975.00 $6.00 $204,900.00C‐131 TXDOT TYPE 2 PEDESTRIAN RAMP SY 20 $113.00 $2,260.00 $120.00 $2,400.00 $160.00 $3,200.00 $110.00 $2,200.00C‐132 TXDOT TYPE 3 PEDESTRIAN RAMP SY 500 $76.00 $38,000.00 $120.00 $60,000.00 $160.00 $80,000.00 $70.00 $35,000.00C‐133 TXDOT TYPE 7 PEDESTRIAN RAMP SY 310 $140.00 $43,400.00 $95.00 $29,450.00 $160.00 $49,600.00 $200.00 $62,000.00C‐134 MODULAR BLOCK RETAINING WALL SF 75 $116.00 $8,700.00 $95.00 $7,125.00 $110.00 $8,250.00 $35.00 $2,625.00C‐135 CONCRETE RETAINING WALL INTEGRAL W/ SIDEWALK OR TRAIL (CAST‐IN‐PLACE) SF 1200 $114.50 $137,400.00 $35.00 $42,000.00 $64.00 $76,800.00 $75.00 $90,000.00C‐136 TXDOT TYPE E PEDESTRIAN HANDRAIL LF 850 $72.00 $61,200.00 $70.00 $59,500.00 $145.00 $123,250.00 $200.00 $170,000.00C‐137 TXDOT METAL BEAM GUARD FENCE LF 350 $25.00 $8,750.00 $23.00 $8,050.00 $30.00 $10,500.00 $30.00 $10,500.00C‐138 METAL BEAM GUARD FENCE TRANSITION EA 4 $1,950.00 $7,800.00 $1,800.00$7,200.00 $3,400.00 $13,600.00 $2,500.00 $10,000.00C‐139 METAL BEAM GUARD RAIL END TREATMENT EA 4 $518.75 $2,075.00 $2,200.00 $8,800.00 $3,700.00 $14,800.00 $4,000.00 $16,000.00C‐140 GABBION BASKETSCY 130 $138.00 $17,940.00 $200.00 $26,000.00 $370.00 $48,100.00 $500.00 $65,000.00C‐141 TREE ROOT BARRIERLF 1000 $14.20 $14,200.00 $14.20 $14,200.00 $13.00 $13,000.00 $15.62 $15,620.00C‐142 RESTORE IRRIGATION SYSTEM LS 1 $181,000.00 $181,000.00 $181,860.00 $181,860.00 $77,000.00 $77,000.00 $200,000.00 $200,000.00C‐143 RESTORE PARKWAYS AND DISTURBED AREAS STA 67 $3,590.00 $240,530.00 $6,250.00$418,750.00 $840.00 $56,280.00 $2,000.00 $134,000.00C‐144 RESTORE LANDSCAPE BEDS SF 7400 $7.10 $52,540.00 $7.10 $52,540.00 $7.00 $51,800.00 $16.50 $122,100.00C‐145 STREET SIGNSEA 80 $375.00 $30,000.00 $650.00 $52,000.00 $605.00 $48,400.00 $632.50 $50,600.00C‐146 RAILROAD CROSSING SIGNAGE, STRIPING AND MARKINGS LS 1 $5,250.00 $5,250.00 $6,000.00$6,000.00 $11,700.00 $11,700.00 $30,000.00 $30,000.00C‐147 PAVEMENT STRIPING & MARKINGS STA 62 $160.00 $9,920.00 $1,500.00 $93,000.00 $165.00 $10,230.00 $200.00 $12,400.00C‐148 TRAFFIC BUTTONSEA 2400 $3.75 $9,000.00 $2.50 $6,000.00 $5.00 $12,000.00 $4.51 $10,824.00C‐149 POST‐PROJECT VIDEO SURVEY EA 1 $3,500.00 $3,500.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00C‐150a 8" LIME STABILIZED SUBGRADE SY 55000 $5.20 $286,000.00 $4.00 $220,000.00 $1.50 $82,500.00 $7.00 $385,000.00C‐151a LIME FOR STABILIZED SUBGRADE (40LB/SY) TON 1020 $143.00 $145,860.00 $145.00 $147,900.00 $229.00 $233,580.00 $150.00 $153,000.00C‐152a 11" REINFORCED CONCRETE STREET PAVEMENT (NO. 4 BARS 18" O.C.E.W.) SY 46800 $63.00 $2,948,400.00 $56.75 $2,655,900.00 $85.65 $4,008,420.00 $66.80 $3,126,240.00ST15‐01A FREEPORT PARKWAYBID TAB3 OF 6
BID TABST15‐01A ‐ FREEPORT PARKWAYUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALRagel Inc Mario SinacolaTiseoBID SET + 3 ADDENDAITEM No. DESCRIPTION UNITBID QUANTITYTexas Sterling ConstructionC‐153a 11" REINFORCED CONCRETE DRIVEWAY PAVEMENT (NO. 3 BARS 18" O.C.E.W.) SY 3000 $63.00 $189,000.00 $68.00 $204,000.00 $79.00 $237,000.00 $110.00 $330,000.00C‐154a 11" REINFORCED STAMPED CONCRETE PAVEMENT SY 1700 $158.00 $268,600.00 $90.00 $153,000.00 $165.00 $280,500.00 $135.00 $229,500.00C‐155a PORTABLE CHANGEABLE MESSAGE SIGN EA 4 $8,000.00 $32,000.00 $11,500.00 $46,000.00 $18,750.00 $75,000.00 $22,000.00 $88,000.00BRIDGE IMPROVEMENTSB‐1CEM STABIL BKFLCY 512 $110.00 $56,320.00 $80.00 $40,960.00 $210.00 $107,520.00 $105.00 $53,760.00B‐2DRILL SHAFT (18 IN)LF 164 $61.00 $10,004.00 $54.00 $8,856.00 $135.00 $22,140.00 $70.00 $11,480.00B‐3DRILL SHAFT (36 IN)LF 1076 $128.00 $137,728.00 $165.00 $177,540.00 $196.00 $210,896.00 $160.00 $172,160.00B‐4CL C CONC (ABUT)(HPC) CY 119 $900.00 $107,100.00 $650.00$77,350.00 $1,100.00 $130,900.00 $1,500.00 $178,500.00B‐5CL C CONC (BENT)(HPC) CY 134 $1,200.00 $160,800.00 $1,020.00 $136,680.00 $1,110.00 $148,740.00 $1,500.00 $201,000.00B‐6REINF CONC SLAB (HPC) SF 26780 $18.00 $482,040.00 $16.50 $441,870.00 $19.00 $508,820.00 $25.00 $669,500.00B‐7 APPROACH SLAB (HPC)CY 227 $500.00 $113,500.00 $400.00 $90,800.00 $475.00 $107,825.00 $450.00 $102,150.00B‐8PRESTR CONC GIRDER (TX54) LF 3360 $200.00 $672,000.00 $130.00 $436,800.00 $145.00 $487,200.00 $225.00 $756,000.00B‐9RIPRAP (STONE PROTECTION)(12 IN) CY 473 $104.00 $49,192.00 $100.00 $47,300.00 $140.00 $66,220.00 $200.00 $94,600.00B‐10 RIPRAP (STONE PROTECTION)(30 IN) CY 260 $90.00 $23,400.00 $115.00 $29,900.00 $145.00 $37,700.00 $200.00 $52,000.00B‐11 STR STEEL (MISC NON‐BRIDGE) LB 478 $15.00 $7,170.00 $10.00 $4,780.00 $21.00 $10,038.00 $10.00 $4,780.00B‐12 RAIL(PEDESTRIAN)(SPL)LF 1048 $300.00 $314,400.00 $140.00 $146,720.00 $265.00 $277,720.00 $250.00 $262,000.00B‐13 SEALED EXPANSION JOINT (4 IN) (SEJ‐A)LF 174$75.00 $13,050.00 $75.00 $13,050.00 $105.00 $18,270.00 $110.00 $19,140.00B‐14 REMOVE & DISPOSE OF EXISTING BRIDGE STRUCTURELS 1$150,000.00 $150,000.00 $250,000.00 $250,000.00$32,000.00 $32,000.00 $300,000.00 $300,000.00B‐15 BRIDGE MEDIANSF 4570$9.00 $41,130.00 $7.50 $34,275.00 $17.00 $77,690.00 $10.00 $45,700.00B‐16 BRIDGE SIDEWALKSF 7857$7.00 $54,999.00 $8.00 $62,856.00 $9.00 $70,713.00 $10.00 $78,570.00LANDSCAPE & IRRIGATIONL‐1CONCRETE MOWSTRIP (9" WIDTH) ‐ RE: E/L1.9 LF 1880 $20.00 $37,600.00 $15.80 $29,704.00 $21.00 $39,480.00 $20.00 $37,600.00L‐2DRY RIVER BED OKLAHOMA FLAGSTONE (3" THICK) ‐ RE: G/L1.9 SF 147 $28.00 $4,116.00 $28.00 $4,116.00 $13.00 $1,911.00 $30.80 $4,527.60L‐3DRY RIVER BED STACKED CHOPPED LEUDER EDGE (2 COURSES) ‐ RE: G/L1.9 LF 532 $24.00 $12,768.00 $24.00 $12,768.00 $7.00 $3,724.00 $26.40 $14,044.80L‐4BOULDER TYPE A (24"L X 14"W X 18"H) EA 23 $45.00 $1,035.00 $45.00 $1,035.00 $53.00 $1,219.00 $49.50 $1,138.50L‐5BOULDER TYPE B (18"L X 12"W X 14"H) EA 14 $35.00 $490.00 $35.00 $490.00 $53.00 $742.00 $38.50 $539.00L‐6BOULDER TYPE C (10"L X 12"W X 20"H) EA 22 $40.00 $880.00 $40.00 $880.00 $53.00 $1,166.00 $44.00 $968.00L‐7BOULDER TYPE D (12"L X 14"W X 18"H) EA 5 $35.00 $175.00 $35.00 $175.00 $54.00 $270.00 $38.50 $192.50L‐8a STAMPED & COLORED CONCRETE (TO MATCH MEDIAN NOSES) ‐ RE: CIVIL SF 2421 $18.00 $43,578.00 $8.00 $19,368.00 $16.00 $38,736.00 $23.04 $55,779.84L‐8b COLORED CONCRETE ‐ RE: CIVIL, SIM SF 1928 $11.00 $21,208.00 $8.00 $15,424.00 $16.00 $30,848.00 $25.00 $48,200.00L‐9 ALLEE ELM ‐ 100 GAL.EA 4 $1,080.00 $4,320.00 $1,080.00 $4,320.00 $1,200.00 $4,800.00 $1,188.00 $4,752.00L‐10 CHINKAPIN OAK ‐ 100 GAL. EA 13 $990.00 $12,870.00 $990.00 $12,870.00 $950.00 $12,350.00 $1,089.00 $14,157.00L‐11 CRAPE MYRTLE 'RED ROCKET' ‐ 30 GAL. EA 19 $420.00 $7,980.00 $420.00 $7,980.00 $375.00 $7,125.00 $462.00 $8,778.00L‐12 TEXAS REDBUD ‐ 30 GAL. EA 31 $570.00 $17,670.00 $570.00 $17,670.00 $270.00 $8,370.00 $627.00 $19,437.00L‐13 TEXAS SAGE 'THUNDER CLOUD' ‐ 5 GAL. EA 86 $27.00 $2,322.00 $27.00 $2,322.00 $13.00 $1,118.00 $29.70 $2,554.20L‐14 ABELIA 'CANYON CREEK' ‐ 5 GAL. EA 105 $29.00 $3,045.00 $29.00 $3,045.00 $13.00 $1,365.00 $31.90 $3,349.50L‐15 ROSEMARY 'TUSCAN BLUE' ‐ 5 GAL. EA 120 $27.00 $3,240.00 $27.00 $3,240.00 $12.00 $1,440.00 $29.70 $3,564.00L‐16 SOFTLEAF YUCCA ‐ 5 GAL. EA 18 $24.00 $432.00 $24.00 $432.00 $17.00 $306.00 $26.40 $475.20L‐17 WHITE CLOUD MUHLY ‐ 3 GAL. EA 233 $24.00 $5,592.00 $24.00 $5,592.00 $17.00 $3,961.00 $26.40 $6,151.20L‐18 MEXICAN FEATHER GRASS ‐ 3 GAL. EA 358 $24.00 $8,592.00 $24.00 $8,592.00 $17.00 $6,086.00 $26.40 $9,451.20L‐19 GULF MUHLY 'REGAL MIST' ‐ 3 GAL. EA 116 $24.00 $2,784.00 $24.00 $2,784.00 $14.00 $1,624.00 $26.40 $3,062.40L‐20 RED YUCCA ‐ 3 GAL.EA 174 $24.00 $4,176.00 $24.00 $4,176.00 $17.00 $2,958.00 $26.40 $4,593.60L‐21 RUSSIAN SAGE ‐ 1 GAL.EA 12 $13.00 $156.00 $13.00 $156.00 $6.00 $72.00 $14.30 $171.60L‐22 AUTUMN SAGE ‐ 1 GAL. EA 80 $13.00 $1,040.00 $13.00 $1,040.00 $7.00 $560.00 $14.30 $1,144.00L‐23 MEXICAN BUSH SAGE ‐ 1 GAL. EA 32 $13.00 $416.00 $13.00 $416.00 $6.00 $192.00 $14.30 $457.60L‐24 'BLONDE AMBITION' BLUE GRAMMA ‐ 1 GAL. EA 152 $13.00 $1,976.00 $13.00 $1,976.00 $6.00 $912.00 $14.30 $2,173.60L‐25 BLACKEYED SUSAN ‐ 1 GAL. EA 266 $13.00 $3,458.00 $13.00 $3,458.00 $6.00 $1,596.00 $14.30 $3,803.80L‐26 PINK SKULLCAP ‐ 1 GAL. EA 90 $13.00 $1,170.00 $13.00 $1,170.00 $7.00 $630.00 $14.30 $1,287.00L‐27 FALL ASTER ‐ 1 GAL.EA 246 $13.00 $3,198.00 $13.00 $3,198.00 $6.00 $1,476.00 $14.30 $3,517.80ST15‐01A FREEPORT PARKWAYBID TAB4 OF 6
BID TABST15‐01A ‐ FREEPORT PARKWAYUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALRagel Inc Mario SinacolaTiseoBID SET + 3 ADDENDAITEM No. DESCRIPTION UNITBID QUANTITYTexas Sterling ConstructionL‐28 SOLID SOD BUFFALO GRASS SF 20684 $0.51 $10,548.84 $0.75 $15,513.00 $1.50 $31,026.00 $0.56 $11,583.04L‐29 SOLID SOD BERMUDA GRASS SF 100 $1.00 $100.00 $1.20 $120.00 $1.00 $100.00 $1.10 $110.00L‐30 DECOMPOSED GRANITE ‐ RE: F/L1.9 SF 1777 $2.30 $4,087.10 $2.30 $4,087.10 $3.50 $6,219.50 $2.53 $4,495.81L‐31 BED PREPERATION & TOP MULCH SF 8619 $1.30 $11,204.70 $1.30 $11,204.70 $1.50 $12,928.50 $1.43 $12,325.17L‐32 MULCH (TYP. 1' BAND AT BACK OF CURB) SF 1475 $0.45 $663.75 $0.45 $663.75 $1.00 $1,475.00 $0.50 $737.50L‐33 FERTILIZERSLS 1 $840.00 $840.00 $840.00 $840.00 $5,200.00 $5,200.00 $924.00 $924.00L‐34 PRUNE BRANCHES TO 8' CLEAR ON EXISTING OVERHANGING TREES LS 1 $3,200.00 $3,200.00 $3,200.00 $3,200.00 $3,200.00 $3,200.00 $3,520.00 $3,520.00L‐35 ADJUST EXISTING RET. WALL & REPAIR EXISTING LANDSCAPE BED ‐ RE: B/L1.7 LS 1 $3,351.23 $3,351.23 $900.00 $900.00 $1,200.00 $1,200.00 $5,000.00 $5,000.00L‐36 IRRIGATION SYSTEM (IN MEDIANS) SF 8619 $17.67 $152,297.73 $16.80 $144,799.20 $14.00 $120,666.00 $21.54 $185,653.26L‐37 TEMPORARY IRRIGATION SYSTEM (FOR TURF OUTSIDE STREET EDGES) SF 136480 $0.09 $12,283.20 $0.09 $12,283.20 $0.15 $20,472.00 $1.00 $136,480.00STREET LIGHTINGT‐1DRILL SHAFT (RDWY ILL POLE) (24 IN) EA 42 $1,225.00 $51,450.00 $1,225.00 $51,450.00 $1,700.00 $71,400.00 $1,347.50 $56,595.00T‐2BRIDGE BANNER POLE ASSEMBLY EA 10 $3,175.00 $31,750.00 $3,175.00$31,750.00 $4,100.00 $41,000.00 $5,000.00 $50,000.00T‐3BRIDGE ILLUMINATION POLE EA 8 $3,095.00 $24,760.00 $3,095.00 $24,760.00 $4,100.00 $32,800.00 $3,404.50 $27,236.00T‐4ANTIQUE LUMINAIRE ‐ TYPE ZP26A EA 8 $1,530.00 $12,240.00 $1,530.00 $12,240.00 $1,600.00 $12,800.00 $1,683.00 $13,464.00T‐5PROVIDE AND INSTALL ROADWAY ILLUM ASSEMBLY (LED) (INCLUDING MATERIALS) EA 42 $8,500.00 $357,000.00 $8,500.00$357,000.00 $8,200.00 $344,400.00 $9,350.00 $392,700.00T‐5a INSTALL ROADWAY ILLUM ASSEMBLY (LED) (MATERIALS PROVIDED BY CITY) EA 42 $500.00 $21,000.00 $1,250.00 $52,500.00 $1,300.00 $54,600.00 $1,375.00 $57,750.00T‐6CONDUIT (PVC) (SCH 40) (2") (BORE) LF 12401 $17.00 $210,817.00 $17.00 $210,817.00 $17.00 $210,817.00 $18.70 $231,898.70T‐7CONDUIT (PVC) (SCH 40) (2") (BRIDGE) LF 1014 $15.00 $15,210.00 $15.00 $15,210.00 $9.00 $9,126.00 $16.50 $16,731.00T‐8CONDUIT (PVC) (SCH 40) (2") (TRENCH) LF 400 $6.10 $2,440.00 $6.10 $2,440.00 $11.00 $4,400.00 $6.71 $2,684.00T‐9GROUND BOX TYPE A EA 29 $625.00 $18,125.00 $625.00 $18,125.00 $1,000.00 $29,000.00 $687.50 $19,937.50T‐10 ELEC CONDR (NO. 8) BARE LF 7308 $1.00 $7,308.00 $1.00 $7,308.00 $1.50 $10,962.00 $1.10 $8,038.80T‐11 ELEC CONDR (NO. 8) INSULATED LF 14616 $1.10 $16,077.60 $1.10 $16,077.60 $1.50 $21,924.00 $1.21 $17,685.36T‐12 POWER SERVICE PEDESTAL & EQUIPMENT EA 4 $5,200.00 $20,800.00 $5,200.00$20,800.00 $7,400.00 $29,600.00 $5,720.00 $22,880.00SIGNALIZATIONTS‐1DRILL SHAFT (TRF SIG POLE) (36 IN) LF 26 $295.00 $7,670.00 $295.00 $7,670.00 $260.00 $6,760.00 $324.50 $8,437.00TS‐2DRILL SHAFT (TRF SIG POLE) (48 IN) LF 44 $360.00 $15,840.00 $360.00 $15,840.00 $305.00 $13,420.00 $396.00 $17,424.00TS‐3CONDUIT (PVC) (SCH 40) (2") LF 40 $6.10 $244.00 $6.10 $244.00 $11.00 $440.00 $6.71 $268.40TS‐4CONDUIT (PVC) (SCH 40) (2") (BORE) LF 110 $17.00 $1,870.00 $17.00 $1,870.00 $21.00 $2,310.00 $18.70 $2,057.00TS‐5CONDUIT (PVC) (SCH 40) (3") LF 290 $11.90 $3,451.00 $11.90 $3,451.00 $12.00 $3,480.00 $13.09 $3,796.10TS‐6CONDUIT (PVC) (SCH 40) (4") LF 30 $12.50 $375.00 $12.50 $375.00 $13.00 $390.00 $13.75 $412.50TS‐7CONDUIT (PVC) (SCH 40) (4") (BORE) LF 485 $22.50 $10,912.50 $22.50 $10,912.50 $24.00 $11,640.00 $24.75 $12,003.75TS‐8ELEC CONDUCTOR (NO. 8) INSULATED LF 2050 $1.00 $2,050.00 $1.00 $2,050.00 $1.50 $3,075.00 $1.10 $2,255.00TS‐9ELEC CONDUCTOR (NO. 6) BARE LF 1810 $1.05 $1,900.50 $1.05 $1,900.50 $1.50 $2,715.00 $1.16 $2,099.60TS‐10 ELEC CONDUCTOR (NO. 6) INSULATED LF 360 $1.20 $432.00 $1.20 $432.00 $1.50 $540.00 $1.32 $475.20TS‐11 GROUND BOX TY C (162911) W/APRON EA 6 $675.00 $4,050.00 $675.00 $4,050.00 $950.00 $5,700.00 $742.50 $4,455.00TS‐12 INSTALL HWY TRAF SIG (ISOLATED) EA 2 $14,150.00 $28,300.00 $14,150.00$28,300.00 $24,000.00 $48,000.00 $15,565.00 $31,130.00TS‐13 REMOVING TRAFFIC SIGNALS EA 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $2,100.00 $2,100.00 $1,650.00 $1,650.00TS‐14 VEH SIG SEC (12")LED(GRN) EA 8 $225.00 $1,800.00 $225.00 $1,800.00 $340.00 $2,720.00 $247.50 $1,980.00TS‐15 VEH SIG SEC (12")LED(GRN ARW) EA 4 $225.00 $900.00 $225.00 $900.00 $340.00 $1,360.00 $247.50 $990.00TS‐16 VEH SIG SEC (12")LED(YEL) EA 8 $225.00 $1,800.00 $225.00 $1,800.00 $340.00 $2,720.00 $247.50 $1,980.00TS‐17 VEH SIG SEC (12")LED(YEL ARW) EA 8 $225.00 $1,800.00 $225.00 $1,800.00 $340.00 $2,720.00 $247.50 $1,980.00TS‐18 VEH SIG SEC (12")LED(RED) EA 8 $225.00 $1,800.00 $225.00 $1,800.00 $340.00 $2,720.00 $247.50 $1,980.00TS‐19 VEH SIG SEC (12")LED(RED ARW) EA 4 $225.00 $900.00 $225.00 $900.00 $340.00 $1,360.00 $247.50 $990.00TS‐20 PED SIG SEC (LED) (COUNTDOWN) EA 16 $510.00 $8,160.00 $510.00 $8,160.00 $750.00 $12,000.00 $561.00 $8,976.00TS‐21 BACK PLATE (12") (3 SEC) EA 8 $60.00 $480.00 $60.00 $480.00 $150.00 $1,200.00 $66.00 $528.00TS‐22 BACK PLATE (12") (4 SEC) EA 4 $75.00 $300.00 $75.00 $300.00 $155.00 $620.00 $82.50 $330.00TS‐23 TRF SIG CBL (TY A) (14 AWG) (5 CONDR) LF 410 $1.20 $492.00 $1.20 $492.00 $1.50 $615.00 $1.32 $541.20TS‐24 TRF SIG CBL (TY A) (14 AWG) (7 CONDR) LF 1437 $1.40 $2,011.80 $1.40 $2,011.80 $1.50 $2,155.50 $1.54 $2,212.98ST15‐01A FREEPORT PARKWAYBID TAB5 OF 6
BID TABST15‐01A ‐ FREEPORT PARKWAYUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALRagel Inc Mario SinacolaTiseoBID SET + 3 ADDENDAITEM No. DESCRIPTION UNITBID QUANTITYTexas Sterling ConstructionTS‐25 TRF SIG CBL (TY A) (14 AWG) (12 CONDR) LF 535 $3.60 $1,926.00 $3.60 $1,926.00 $3.50 $1,872.50 $3.96 $2,118.60TS‐26 TRF SIG CBL (TY A) (14 AWG) (16 CONDR) LF 1145 $5.65 $6,469.25 $5.65 $6,469.25 $4.25 $4,866.25 $6.22 $7,121.90TS‐27 TRF SIG CBL (TY C) (12 AWG) (2 CONDR) LF 2385 $1.95 $4,650.75 $1.95 $4,650.75 $1.50 $3,577.50 $2.15 $5,127.75TS‐28 INS TRF SIG PL AM(S)1ARM(36') EA 2 $8,900.00 $17,800.00 $8,900.00 $17,800.00 $8,900.00 $17,800.00 $9,790.00 $19,580.00TS‐29 INS TRF SIG PL AM(S)1ARM(55') EA 1 $35,100.00 $35,100.00 $35,100.00 $35,100.00 $25,000.00 $25,000.00 $38,610.00 $38,610.00TS‐30 INS TRF SIG PL AM(S)1ARM(60') EA 1 $35,450.00 $35,450.00 $34,450.00 $34,450.00 $26,000.00 $26,000.00 $38,995.00 $38,995.00TS‐31 PED POLE ASSEMBLYEA 8 $1,850.00 $14,800.00 $1,850.00 $14,800.00 $2,300.00 $18,400.00 $2,035.00 $16,280.00TS‐32 PEDESTRIAN PUSH BUTTON POLE EA 1 $1,700.00 $1,700.00 $1,700.00 $1,700.00 $2,100.00 $2,100.00 $1,870.00 $1,870.00TS‐33 PED DETECT PUSH BUTTON (APS) EA 16 $650.00 $10,400.00 $650.00 $10,400.00 $1,100.00 $17,600.00 $715.00 $11,440.00TS‐34 PED DETECTOR CONTROLLER UNIT EA 2 $3,300.00 $6,600.00 $3,300.00 $6,600.00 $4,800.00 $9,600.00 $3,630.00 $7,260.00TS‐35 VIVDS PROCESSOR SYSTEM EA 1 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,900.00 $7,900.00 $8,250.00 $8,250.00TS‐36 VIVDS CAMERA ASSEMBLY EA 4 $1,400.00 $5,600.00 $1,400.00$5,600.00 $1,700.00 $6,800.00 $1,540.00 $6,160.00TS‐37 VIVDS SET‐UP SYSTEMEA 1 $450.00 $450.00 $450.00 $450.00 $800.00 $800.00 $495.00 $495.00TS‐38 VIVDS COMMUNICATION CABLE (COAXIAL) LF 1390 $2.50 $3,475.00 $2.50 $3,475.00 $4.00 $5,560.00 $2.75 $3,822.50TS‐39 BBU SYSTEM (EXTERNAL BATT CABINET) EA 1 $7,300.00 $7,300.00 $7,300.00$7,300.00 $7,400.00 $7,400.00 $8,030.00 $8,030.00TS‐40 UNI‐DIRECTIONAL OPTICOM DETECTOR EA 4 $880.00 $3,520.00 $880.00 $3,520.00 $1,000.00 $4,000.00 $968.00 $3,872.00TS‐41 PHASE SELECTOREA 1 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $4,200.00 $4,200.00 $3,850.00 $3,850.00TS‐42 OPTICOM DETECTOR CABLE LF 1333 $0.95 $1,266.35 $0.95 $1,266.35 $3.00 $3,999.00 $1.05 $1,399.65TS‐43 ILLUMINATED STREET NAME SIGNSEA 4$3,200.00 $12,800.00 $3,200.00 $12,800.00$3,500.00 $14,000.00 $3,520.00 $14,080.00$17,580,293.55 $17,795,358.70$19,391,615.75 $22,679,653.21BASE BIDTOTAL BID ITEMS BASE BID (A) $17,580,293.55 $17,794,358.70 $21,155,615.75 $22,679,653.21TOTAL TIME BID 550 550 550 550TOTAL OF CALENDAR DAYS X $4,000 (B) $2,200,000.00 $2,200,000.00 $2,200,000.00 $2,200,000.00BASIS FOR COMPARISON OF BIDS (A) + (B) $19,780,293.55 $19,994,358.70 $23,355,615.75 $24,879,653.21CITY PROVIDING MATERIALS FOR ROADWAY ILLUM ASSEMBLYTOTAL BID ITEMS ALTERNATE BID (C) $17,244,293.55 $17,489,858.70$20,865,815.75 $22,344,703.21TOTAL TIME BID FOR ALTERNATE BID (C) 550 550 550 550TOTAL OF CALENDAR DAYS X $4,000 $2,200,000.00 $2,200,000.00 $2,200,000.00 $2,200,000.00BASIS FOR COMAPARISON OF BIDS $19,444,293.55 $19,689,858.70 $23,065,815.75 $24,544,703.21ALTERNATE PAVEMENT SECTIONTOTAL BID ITEMS ALTERNATE BID (D) $16,832,053.55 $17,052,068.70$20,294,495.75 $22,132,893.21TOTAL TIME BID FOR ALTERNATE BID (D) 550 550 550 550TOTAL OF CALENDAR DAYS X $4,000 $2,200,000.00 $2,200,000.00 $2,200,000.00 $2,200,000.00BASIS FOR COMAPARISON OF BIDS $19,032,053.55 $19,252,068.70 $22,494,495.75 $24,332,893.21ADDITIONAL PORTABLE MESSAGE SIGNSTOTAL BID ITEMS ALTERNATE BID (E) $17,612,293.55 $17,840,358.70$21,230,615.75 $22,767,653.21TOTAL TIME BID FOR ALTERNATE BID (E) 550 550 550 550TOTAL OF CALENDAR DAYS X $4,000 $2,200,000.00 $2,200,000.00 $2,200,000.00 $2,200,000.00BASIS FOR COMAPARISON OF BIDS $19,812,293.55 $20,040,358.70 $23,430,615.75 $24,967,653.21ALTERNATE C, D, AND ETOTAL BID ITEMS ALTERNATE BID (F) $16,528,053.55 $16,793,568.70$20,079,695.75 $21,885,943.21TOTAL TIME BID FOR ALTERNATE BID (F) 550 550 550 550TOTAL OF CALENDAR DAYS X $4,000 $2,200,000.00 $2,200,000.00 $2,200,000.00 $2,200,000.00BASIS FOR COMAPARISON OF BIDS $18,728,053.55 $18,993,568.70 $22,279,695.75 $24,085,943.21TOTALS ‐ ALT (E)TOTALS ‐ ALT (D)TOTALS ‐ ALT (E)TOTALS ‐ ALT (F)TOTALS ‐ ALT (E)TOTALS ‐ ALT (F) TOTALS ‐ ALT (F)TOTALS ‐ BASE BIDTOTALS ‐ ALT (C)TOTALS ‐ ALT (D)TOTALS ‐ BASE BIDTOTALS ‐ ALT (C)TOTALS ‐ BASE BIDTOTALS ‐ ALT (C)TOTALS ‐ ALT (D)TOTALS ‐ BASE BIDTOTALS ‐ ALT (C)TOTALS ‐ ALT (D)TOTALS ‐ ALT (E)TOTALS ‐ ALT (F)ST15‐01A FREEPORT PARKWAYBID TAB6 OF 6
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3552
File ID: Type: Status: 2017-3552 Agenda Item Agenda Ready
1Version: Reference: In Control: Human Resources
09/04/2017File Created:
Final Action: Liberty MutualFile Name:
Title: Consider approval of a renewal contract with Liberty Mutual Insurance
(formerly Gerber Life) for medical group excess loss insurance to the in the
amount of $295,151.12 as budgeted and authorizing the City Manager to sign
all necessary documents.
Notes:
Agenda Date: 09/12/2017
Agenda Number: F.
Sponsors: Enactment Date:
Stop Loss Insurance Liberty Mutual - Memorandum
FY2017-18.pdf, Stop Loss Liberty Mutual FY17-18
Quote20170906.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Vivyon Bowman 1 9/7/20179/6/2017 Approve
1 Jennifer Miller 2 9/7/20179/7/2017 Approve
1 Christel Pettinos - FYI 3 9/7/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3552
Title
Consider approval of a renewal contract with Liberty Mutual Insurance (formerly Gerber Life) for
medical group excess loss insurance to the in the amount of $295,151.12 as budgeted and
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3552)
authorizing the City Manager to sign all necessary documents.
Summary
Fiscal Impact:
The cost of the medical stop loss insurance is budgeted in the City’s Medical Self Insurance
Fund.
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Vivyon V. Bowman, Director of Administration and Human Resources
Date: September 12, 2017
Reference: Approval of the Purchase of Medical Stop Loss Insurance
2030: Top Quality City Workforce
Introduction:
The City’s current benefits consultant Holmes Murphy went out to the marketplace with a formal
request for proposal (#147) process to invite Stop Loss Insurance companies to submit proposals for
stop loss insurance related to the medical plan provided by the City of Coppell for its employees.
After receiving no proposals through the formal process, the City’s insurance committee is
recommending the renewal of stop loss insurance with the City’s existing carrier Liberty Mutual
(formerly Gerber Life).
Analysis:
The request for proposal was advertised and placed on our Bidsync system through the City’s
Purchasing Department for formal proposals and none were received. The Liberty Mutual renewal
quote was for +24.51% over current premiums with a proposed annual cost of $296,151.12 for the
Specific and Aggregate Stop Loss protection (based on current participation). This represents a
+$58,301.12 increase to the current costs of $237,850.00 on an annual basis. The Liberty Mutual
renewal offer also includes two (2) lasers based on current ongoing large claim conditions:
• Laser #1: $350,000 level for all claims incurred and paid in 12 months
• Laser #2: Covered at current stop loss levels for any claims incurred and paid in 12 months.
2
The City’s medical plan is self-insured plan, meaning that all claims incurred by employees and
dependents are paid directly from the City’s Medical Self-Insured Fund. The purchase of medical
stop loss insurance protects the City’s fund from paying catastrophic claims over a certain amount
to better manage volatility from large claims which effects overall increases to the group overall.
This type of insurance protection which is common for self-funded employers. Self-funded
employers benefit over fully-insured employers by avoiding certain mandated benefits, fully insured
taxes, and experience improved cash flow which saves the plan in costs vs. being fully insured.
An example of how the City’s medical plan would be impacted, if stop loss insurance was not
purchased. The City had a claim this fiscal year that was billed at $1,366,400.69. Through City’s
contractual network discounts, the amount payable was $563,232.99. If the City didn’t have stop
loss protection, the total amount payable for the claim would have to be paid out of self-insurance
reserve fund. With stop loss protection, the maximum the city would be liable for is $175,000.00
based upon having an individual claim specific deductible of $125,000.00 and aggregating specific
deductible of $50,000.00. Another point that needs to be made is the aggregating specific can be
paid on one claim or a combination of claims that exceed the $125,000.00 deductible for a total
$50,000.00.
Legal Review:
The medical stop loss insurance is a purchased insurance product that required no legal review
Fiscal Impact:
The cost of the medical stop loss insurance is budgeted in the City’s Medical Self Insurance Fund.
Recommendation:
The City Staff recommends approval of the renewal quote from medical stop loss insurance from
Liberty Mutual (formerly Gerber Life).
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3543
File ID: Type: Status: 2017-3543 Ordinance Agenda Ready
1Version: Reference: In Control: Finance
08/29/2017File Created:
Final Action: Ordinance clarifying senior for water billFile Name:
Title: Consider approval of an Ordinance amending Chapter 3, Article 3-3, Section
3-3-2, Payment of Bills to clarify the definition of senior for the residential
water bill; and authorizing the Mayor to sign.
Notes:
Agenda Date: 09/12/2017
Agenda Number: G.
Sponsors: Enactment Date:
WS Memo for Council Agenda on September 12 2017
to amend senior rate with clarifying language.pdf,
20170821-Coppell.Ord amending Ch.3-Sec 3-3-2
payment of bills senior discount language - 89375 - to
Council.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 8/30/20178/29/2017 Approve
1 Christel Pettinos - FYI 2 8/29/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3543
Title
Consider approval of an Ordinance amending Chapter 3, Article 3-3, Section 3-3-2, Payment of
Bills to clarify the definition of senior for the residential water bill; and authorizing the Mayor to
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3543)
sign.
Summary
See attached memo.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER
3, “CITY DEPARTMENTS”, ARTICLE 3-2 “WATER AND SEWER
REGULATIONS”, SECTION 3-3-2 “PAYMENT OF BILLS”; PROVIDING A
REPEALING CLAUSE, PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Coppell provides senior citizen discount to qualified citizens; and
WHEREAS, the City Council of the City of Coppell desires to clarify the provision of
senior’s discount; and
WHEREAS, the City Council for the City of Coppell finds it will benefit the citizens of
the City of Coppell to amend the City’s Code of Ordinances to maintain consistency, by adopting
this provision, as provided for herein.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas is amended by
amending Chapter 3, “City Departments”, by amending Article 3-3 “Water and Sewer
Regulations”, Section 3-3-2 “Payment of bills” by amending the provision of senior’s discount, to
read as follows:
“CHAPTER 3 -CITY DEPARTMENTS
ARTICLE 3-1 WATER DEPARTMENT
Sec. 3-1-4 …..
…..
ARTICLE 3-3. WATER AND SEWER REGULATIONS
Sec. 3-3-1 …..
Sec. 3-3-2 Payment of bills
…..
A. …..
F. Senior citizen discount. The City of Coppell shall grant a senior citizen discount of
ten percent of the uniform water rate to any senior citizens for a monthly water bill,
upon submission of valid proof that he/she has reached his/her 65th birthday, on a
residential account held in the name of the senior citizen for real property for which
such senior has a current age 65 or older homestead exemption or a current lease
held in his/her name. The valid proof of age and lease document (if property tax
records are not in the name of the senior) must be filed or submitted in person to
the finance department of the City of Coppell between regular working hours in
order for the discount to be granted. Examples of valid proof of age include a
government issued identification, valid Texas driver’s license, birth certificate, or
any other original document proving age. Uncertified copies of documents will not
be accepted.”
SECTION 2. That all provisions of the ordinances of the City of Coppell in conflict with
the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of
the ordinances of the City of Coppell not in conflict with the provisions of this ordinance shall
remain in full force and effect.
SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part
so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the Code of
Ordinances as a whole.
SECTION 4. This Ordinance shall take effect immediately from and after its passage and
the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the __________
day of ___________________, 2017.
APPROVED:
_________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
__________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3544
File ID: Type: Status: 2017-3544 Resolution Agenda Ready
1Version: Reference: In Control: Finance
08/29/2017File Created:
Final Action: Resolution to Repeal Donation on Water BillFile Name:
Title: Consider approval of a Resolution repealing the special donations on the
water bill; and authorizing the Mayor to sign.
Notes:
Agenda Date: 09/12/2017
Agenda Number: H.
Sponsors: Enactment Date:
Memo for Council Agenda on September 12 2017 to
repeal ordinance for donations.pdf,
20170814-Coppell.RESO repealing resolutions
011299.2 and 070787.1-89103 related to donations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 8/30/20178/29/2017 Approve
1 Christel Pettinos - FYI 2 8/29/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3544
Title
Consider approval of a Resolution repealing the special donations on the water bill; and
authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3544)
See attached memo
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: September 12, 2017
Reference: Consider a Resolution repealing the special donations on the water bill
2030: Sustainable City Government
Introduction:
For over 30 years, the City has included the ability for citizens to include a two-dollar donation to the City via their
water payment. The two-dollar donation is split equally between the Library, Parks, Fire, and Economic Department
functions. The current and new billing software does not accommodate acceptance of the voluntary donation. The
resolution before Council repeals the two ordinances that established the requirement that the voluntary donation be
included on the water bill.
Analysis:
Donations received by this method total approximately $3,000 annually. The current and future software systems do
not accommodate the two-dollar donation. Therefore, the donation can only be added by citizens paying via check
through the mail or making payment in person.
Rather than limiting the donation to the two-dollar amount on the water bill, City staff will communicate that citizens
can make donations in any amount to any City program. Citizens can work directly with the department responsible
for the program they would like to provide a donation to assist. Citizens wishing to make donations will need to
provide a letter stating the amount and purpose of their donation. The donation will be earmarked and only used for
the stated purpose.
Legal Review:
The City Attorney reviewed this ordinance.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
TM 89103
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, REPEALING RESOLUTION 011299.2 AND
RESOLUTION 070787.1; REPEALING THE SPECIAL FUND
ACCOUNT ESTABLISHED THEREBY FOR DONATIONS TO BE
MADE TO THE LIBRARY DEPARTMENT, PARK DEPARTMENT,
FIRE DEPARTMENT AND ECONOMIC DEVELOPMENT
DEPARTMENT WITHIN THE CITY OF COPPELL TO BE
INCLUDED IN THE MONTHLY WATER BILL; AND, REPEAL
THE SPECIAL FUND ACCOUNT ESTABLISHED THEREBY;
PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR
A REPEALING CLAUSE AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the City Council of the City of Coppell, Texas, adopted resolution 070787.1
which established a special fund account to receive voluntarily donations to the City Library, Park,
Fire and Economic Development functions of the City and that such voluntary donations were
included on the monthly water bill; and
WHEREAS, the City has for over 30 years provided for such on the monthly water bills and
administered such special fund account; and
WHEREAS, the current online billing process and procedure cannot longer account or accept
such voluntary donations; and
WHEREAS, the City’s financial security and management no longer are in need of such
voluntary donations
WHEREAS, the donations have over time being either made difficult or otherwise are no
longer needed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS THAT:
SECTION 1. The City Council does hereby repeal Resolution 070787.1 and Resolution
011299.2 establishing the special fund account for voluntary donations made by and through the
City’s monthly water billing; and, that City does hereby direct that such special fund be spent in
accordance with the established resolution.
SECTION 2. That any other prior resolution of the City Council in conflict with the
provisions contained in this Resolution are hereby repealed and revoked.
SECTION 3. Should any part of this resolution be held to be invalid for any reason, the
remainder shall not be affected thereby, and such remaining portions are hereby declared to be
severable.
TM 89103
SECTION 4. This resolution shall take effect immediately from and after its passage, on
January 1st, 2018.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this
the ____ day of , 2017.
APPROVED:
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________________
Robert E. Hager, City Attorney
(REH/gd)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3560
File ID: Type: Status: 2017-3560 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
09/05/2017File Created:
Final Action: Investment PolicyFile Name:
Title: Consider approval and adoption of the City of Coppell Investment Policy
Notes:
Agenda Date: 09/12/2017
Agenda Number: I.
Sponsors: Enactment Date:
Memo for Council Agenda on September 12, 2017 to
approve Investment Policy.pdf, 2017 Investment
Policy.pdf, Investment Policy Award Certificate.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 9/6/20179/5/2017 Approve
1 Christel Pettinos - FYI 2 9/5/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3560
Title
Consider approval and adoption of the City of Coppell Investment Policy
Summary
See attached memo
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3560)
Although the 85th Regular Legislative Session made changes to the authorized investment
section of the City’s Investment Policy, the Finance Department does not anticipate a change in
our investment strategy.
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3561
File ID: Type: Status: 2017-3561 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
09/05/2017File Created:
Final Action: Texas Class Investment PoolFile Name:
Title: Consider approval of a Resolution to Participate in the Texas Cooperative
Liquid Assets Securities System (Texas Class).
Notes:
Agenda Date: 09/12/2017
Agenda Number: J.
Sponsors: Enactment Date:
Texas Class Memo for Council Agenda on September
12 2017.pdf, Texas Class Resolution.pdf, Texas Class
Executed Seventh Amended and Restated Trust
Agreement-2.pdf, TXCLASS Information_Statement
11-16.pdf, Texas Class Participation Certification.pdf,
Texas Class Authorized Contacts.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 9/8/20179/7/2017 Approve
1 Christel Pettinos - FYI 2 9/7/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3561
Title
Consider approval of a Resolution to Participate in the Texas Cooperative Liquid Assets
Securities System (Texas Class).
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3561)
Summary
See attached memo
Fiscal Impact:
Approval of this resolution will provide the City with another investment tool to consider when
evaluating the best placement of City money.
Staff Recommendation:
The Finance Department recommends approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
Date Resolution Passed: _____________Resolution No: ______________
Information Statement
December, 2016
Texas Cooperative Liquid Assets Securities System
1
Table of Contents
Part 1 – Overview of Trust Agreement and Program
A. Participant Investments 2
B. Trustees and Board of Trustees; Advisory Board 3
C. Duties of the Program Administrator and the Custodian 3
D. Investment, Payment, Valuation Procedures 4
E. Permitted Investments 5
F. General Information Regarding the Trust 6
G. Portfolio Transactions 6
H. Program Information 6
Part 2 – Investing Through Texas CLASS
A. How to Open an Account with Texas CLASS and/or Texas CLASS Government 6
B. Investments and Payments 6
C. Reports to Participants 6
D. Identity of Advisors 7
Texas CLASS Information Statement, December 2016
No person or entity has been authorized to give any
information or to make any representations other than
those contained in this Information Statement, and, if
given or made, such information or representations must
not be relied upon as having been authorized by Texas
CLASS, its Board of Trustees, the Investment Advisor or
any agent of Texas CLASS or the Board of Trustees.
Each potential Participant is given a copy of the Trust
Agreement and this Information Statement before
becoming a Participant in Texas CLASS. This Information
Statement contains a summary of the Trust Agreement.
This summary is qualified in its entirety by reference to the
full text of the Trust Agreement. All potential Participants
are encouraged to read the Trust Agreement in its entirety
for more complete information regarding the program.
Additional information that is a required part of this
Information Statement is included in the monthly Program
Statements furnished to each Participant. The Information
Statement will be updated through supplemental material
and may be used only if it is accompanied by such
information.
2
PART 1
Overview of Trust Agreement and Program
Part I of this Information Statement contains certain
information about the operation and policies of Texas
Cooperative Liquid Assets Securities System Trust (Texas
CLASS). The parties to the Trust Agreement are Texas
local government entities that choose to participate (the
“Participants”), Public Trust Advisors, LLC as Program
Administrator (the “Program Administrator”), and Wells
Fargo Bank, NA as Custodian (the “Custodian”).
A. Participant Investments
The purpose of the Trust is to establish one or more
investment funds through which a Participant may
pool any of its funds or funds under its control in order
to preserve principal, to maintain the liquidity of the
Participant, and to maximize yield in accordance with the
Public Funds Investment Act (the “Act”), Section 2256.01,
et seq., Texas Government Code, or other laws of the
State of Texas, from time to time in effect, governing
the investment of funds of a Participant or funds under
its control. The Trust Agreement is an agreement of
indefinite term regarding the investment, reinvestment,
and withdrawal of local government funds.
As of December 1, 2016, the Trust has two investment
fund options:
1) Texas CLASS is an investment option that utilizes
all eligible investments as defined by the Public
Funds Investment Act (PFIA). Refer to the Texas
CLASS Investment Policy for a complete listing of
eligible investments.
2) Texas CLASS Government is an investment
option that utilizes only investments that are
backed or collateralized with U.S. Treasury or
U.S. Government Agency obligations. Refer to
the Texas CLASS Investment Policy for complete
listing of the eligible investments for Texas
CLASS Government.
With the exception of their respective eligible
investments, the terms and conditions are the same
for each fund. Therefore, unless otherwise noted, for
the purposes of this Information Statement, the two
investment options shall be referred to as the “Funds”.
Under the Trust Agreement, there are four general
objectives of the Trust: (i) Legality - investing only in
investments legally permitted under Texas law; (ii) Safety
- minimizing risk by managing portfolio investments
so as to preserve principal, maintain a stable net asset
value, and maintain the highest rating for the Funds from
a nationally recognized statistical rating organization
for so long as such rating is required by Texas law; (iii)
Liquidity - managing portfolio investments to ensure that
cash will be available as required to finance Participants’
operations; and (iv) Yield - maximizing current income to
the degree consistent with legality, safety, and liquidity.
Eligible Participants are any municipality, county, school
district or authority created under Section 52(b)(1) or (2),
Article III or Section 59, Article XVI, Texas Constitution,
a fresh water supply district, a hospital district and any
political subdivision, authority, public corporation, body
politic, or instrumentality of the State of Texas, any office,
department, commission, board, or other agency that is
part of any branch of State government, an institution of
higher education, and any nonprofit corporation acting on
behalf of any of those entities that has taken the actions
required by Section 2256.016 of the Act and that has
executed either the Trust Agreement or a counterpart
of the Trust Agreement or a participation certificate.
Any local government entity that becomes a Participant
has the same rights and obligations under the Trust
Agreement as other Participants.
Each Participant shall have the right to invest funds for
credit to such Participant’s account. There is no minimum
amount that must be invested pursuant to the Trust
Agreement, nor is there any limitation on the aggregate
amount of funds that any Participant may invest at one
time. Similarly, each Participant has the right from time
to time to request payment of an amount equal to or less
than the amount of funds in the Participant’s account.
Subject to meeting the daily times for giving notice, which
may be adjusted by the Program Administrator, there
is no limitation on the period of time that funds may
be invested through the Trust prior to such payment.
Upon receipt of any payment request, the Program
Administrator notifies the Custodian of the payment
request from a Participant and the requested amount is
paid by the Custodian to, or on behalf of, such Participant
not later than the next business day, subject only to
certain calamities or crises that may affect the financial
markets of the United States, as specified in the Trust
Agreement.
3
Any Participant may withdraw from the Trust Agreement
at any time without penalty upon written notice to the
Program Administrator, who will notify the Custodian
and the Board of Trustees upon receipt of such notice.
The withdrawal becomes effective when the Participant’s
account is equal to zero. If any Participant breaches any
material covenants contained in the Trust Agreement or
if any of its representations cease to be true, it shall be
deemed to have given notice of withdrawal.
Each Participant must designate a representative to act for
the Participant under the Trust Agreement for all purposes,
including the giving of consent on behalf of the Participant
and receiving notice on behalf of the Participant. Pursuant
to Section 2256.005 of the Act, such representative
must be the investment officer that is empowered by the
charter, ordinances, and any local regulation to direct the
investments for such Participant. Such representative is
not required to devote the representative’s entire time to
duties under the Trust Agreement.
Such representative shall be the official responsible for
the investment of funds into the Trust and all payments
made from the Trust for the Participant represented by
such representative. In making investment and payment
requests, each representative should use judgment and
care to achieve the following objectives in the indicated
order: (i) preservation and safety of principal, (ii) liquidity,
and (iii) yield.
B. Trustees and Board of Trustees; Advisory Board
Pursuant to the Trust Agreement the Trust is supervised
by a Board of Trustees, each of whom is elected by
the Participants. The Board of Trustees (the “Board”)
supervises the Trust and its affairs and acts as the liaison
between the Participants, the Custodian and the Program
Administrator. The Board administers the affairs of the
Trust and enters into contracts and agreements on behalf
of the Trust in order to effectuate the terms of the Trust
Agreement. It also selects the consultants for Texas
CLASS, including the Program Administrator and the
Custodian, subject to the terms of the Trust Agreement.
The Board of Trustees is selected at the annual meeting of
the Participants. Any representative may be nominated as
a Trustee. The number of Trustees to be selected shall be
determined by the Participants at such meeting and shall
be an odd number of three (3) or more. The current list of
Trustees is available at www.texasclass.com/board.
The expenses of each Participant to attend the annual
meeting are borne by each Participant. The reasonable
out-of-pocket expenses of the Trustees incurred in
performing their duties and attending meetings of the
Board of Trustees are expenses of the Trust.
Pursuant to Section 2256.016(g)(2), the Board of
Trustees has appointed an Advisory Board composed of
Participants and other persons who do not have a
business relationship with the Trust, but are qualified to
advise the Trust. The Advisory Board provides advice to
the Board of Trustees and the Program Administrator
about the Investment Policy and Investment Strategy of
the Trust and about other matters as requested by the
Board and the Program Administrator. The current list
of Advisory Board members is available at
www.texasclass.com/advisory.
C. Duties of the Program Administrator and the
Custodian
In order to facilitate the business of the Trust, and in
conformance with the Act, the services of a Program
Administrator and a Custodian are employed by the
Trust. The duties of the Program Administrator and
the Custodian are specifically set forth in the Trust
Agreement.
Subject to the supervision of the Board of Trustees,
the Program Administrator is responsible for advising
the Board concerning investments which appear to the
Program Administrator to be advantageous to the
Participants within the investment criteria set forth in the
Trust Agreement.
The Program Administrator shall also implement or
cause to be implemented securities transactions of
the Funds on behalf of the Board and the Participants
and shall provide other investment advisory services
as called for by the Trust Agreement. Some of these
services include the execution of agreements and other
documents on behalf of and as agent for the Trust
containing representations, warranties and covenants
common for such agreements and documents within
the investment industry. The Program Administrator
also provides portfolio valuation services. The Program
Administrator from time to time may propose to the
4
Participants that the Participants establish specially
designated subaccounts with investment payment
procedures, fees or other characteristics different from
those set forth in the Trust Agreement. Such characteristics
may include, without limitation, certain restrictions on
amounts to be invested, holding period prior to payments
or certain other conditions to be met for payments, such
as possible payment penalties, or additional fees for
administering such specially designated subaccounts. A
Participant in its sole discretion may create any such special
subaccount using the same procedure for establishing other
subaccounts. The establishment of such special subaccounts
is not deemed to be an amendment of the Trust Agreement.
Any subaccount that is created is subject to the terms set
forth in the proposal of the Program Administrator until
the terms governing such special subaccount are amended
pursuant to the Trust Agreement.
The Program Administrator performs certain administrative
functions on behalf of the Board of Trustees. These
functions include maintaining records, assisting in the
organization of the annual meeting of the Participants and
the meetings of the Board, responding to inquiries and
other communications with Participants, paying expenses of
the Trust, and engaging in marketing activities to promote
participation of Texas governmental entities in the Trust.
The Program Administrator fees are outlined in the Seventh
Amended and Restated Trust Agreement with Texas CLASS
dated August 5, 2016, the Program Administrator charges
its fee on a sliding scale. The maximum fee is 12 basis
points on assets up to $1 billion. The full sliding scale of the
current management fee is specified in the Trust Agreement
available at www.texasclass.com/document. Fees accrue
daily and are deducted from portfolio earnings prior to the
recording of daily Participant investment results. The fee
is paid monthly and may be waived or abated at any time,
in the sole discretion of the Program Administrator. The
Program Administrator’s fee covers the following costs and
expenses of program operation:
• The Custodian’s fee
• Third parties retained by the Program
Administrator to render investment advice
• Investment Property record-keeping expenses
• Securities clearance transaction charges
• Outgoing wire charges of the Custodian
• Auditor and legal counsel charges
• Preparation of monthly and annual reports
• Execution of Participant surveys and mailings
• Sales, marketing, and client service functions
(including Web site maintenance and certain
conference sponsorships)
• Valuation of the Investment Property
• Board of Trustee meetings charges
• The cost of obtaining a rating from a nationally
recognized statistical rating organization
Wells Fargo Bank, NA serves as Custodian of the Trust.
The Custodian is, among other things, responsible for the
receipt and safekeeping of all cash, securities or other
assets comprising the cooperatively invested assets. Such
assets are held for the benefit of the Trust in the name of
the Custodian or its nominee. The Custodian also collects
the income on investments and allocates it in accordance
with the instructions from the Program Administrator and
the provisions of the Trust Agreement. The Custodian is
required to hold the investments of the Trust separate
and apart from other property of the Custodian and
assure that such property is never deemed an asset or
liability of the Custodian.
D. Investment, Payment, Valuation Procedures
Specific investment, payment, and valuation procedures
are described in Exhibits A through C of the Trust
Agreement. Such Exhibits may be amended by the
Program Administrator.
Exhibit A describes the time by which funds must be
received by the Custodian in order to make investments
on the same business day. Exhibit B provides the
timetable for receipt of notice in order to make payments
on the same business day.
As provided in Exhibit C, on a daily basis, normally at
5:00 pm Eastern time, the Investment Property Value
is determined by using the amortized cost valuation
method. This involves initially valuing a security at its
costs and thereafter accreting to maturity any discount
or amortizing to maturity any premium, regardless of the
impact of fluctuating interest rates on the market value of
the instrument.
At least daily, the Investment Property Value is
determined on a mark-to-market basis as described in
Exhibit C. As an alternative, the market value of all or
a portion of the account securities may be determined
using the matrix method. Matrix pricing involves grouping
5
securities into a matrix by type, maturity, and short-term
credit rating. A primary dealer who makes markets in
those securities will provide the bid side prices for the
matrix.
E. Permitted Investments
The Funds have been specifically designed for the use
of Texas local government entities. Accordingly, the
portfolios of Texas CLASS consist solely of securities in
which such entities are permitted to invest funds pursuant
to the Act. All investment securities purchased for the
Funds, including those with repurchase agreements, are
delivered to the Custodian and held for the benefit of the
Trust and its Participants.
Home rule city and county charters may have provisions
more restrictive than the Act regarding investments of
their money and such restrictions may not be complied
with by the Trust. Any such restrictions are the sole
responsibility of each Participant.
Texas CLASS Authorized Investments
Texas CLASS may invest in any or all of the legal
investments specified in Sections through 2256.016, of
the Act (referred to herein as “Permitted Investments”).
Such investments may include the following:
• U.S. Treasury Bills, Notes, and Bonds,
• Obligations of or guaranteed by U.S. Government
Agencies and Instrumentalities,
• State and local government obligations (subject
to limitation),
• Certificates of Deposits of a State or National Bank
domiciled in the State of Texas guaranteed or
insured by the FDIC, that meet the requirements
of the Act
• Bankers’ Acceptances
• Mutual Funds,
• Repurchase Agreements,
• Highly Rated Commercial Paper, and
• Guaranteed Investment Contracts.
Texas CLASS Government Authorized Investments
Monies of Texas CLASS Government Fund may be
invested and reinvested only in investments authorized by
the Texas CLASS Investment Policy (Section 6.04) and in
Sections through 2256.016, of the Act (referred to herein
as “Permitted Investments”). Such investments may
include the following:
• U.S. Treasury Bills, Notes, and Bonds,
• Obligations of or guaranteed by U.S. Government
Agencies and Instrumentalities,
• Stable $1.00 NAV Mutual Funds.
• Repurchase Agreements.
The Board of Trustees has adopted an Investment Policy
and Investment Strategy that further provides what
investment instruments the monies of the Funds may be
invested and reinvested in. The Funds may only invest
in those instruments authorized by the Act. The current
Texas CLASS investment policy is available at www.
texasclass.com/document.
No monies of the Funds may be invested in the following
or in any other type of investment prohibited by the Act
or other applicable law:
• obligations whose payment represents the coupon
payments on the outstanding principal balance of
the underlying mortgage-backed security collateral
and pays no principal (IO’s),
• obligations whose payment represents the principal
stream of cash flow from the underlying mortgage-
backed security collateral and bears no interest (PO’s),
• collateralized mortgage obligations that have a
stated final maturity date of greater than 10 years,
and
• collateralized mortgage obligations, the interest
rates of which are determined by an index that
adjusts opposite to the changes in the market index
(inverse floaters).
No more than 5% of the total Texas CLASS portfolio (Not
applicable for Texas CLASS Government) may be invested
in securities issued by one issuer. The maximum portfolio
exposure to United States dollar denominated securities
issued in the United States by United States branches
and/or subsidiaries of foreign entities is 25% of assets.
All investments made on behalf of the Trust shall be made
with judgment and care, under prevailing circumstances,
that a person of prudence, discretion, and intelligence
would exercise in the management of the person’s
own affairs, not for speculation but for investment,
considering the probable safety of capital and the
6
probable income to be derived. Investment of funds shall
be governed by the following investment objectives in
order of priority: (1) preservation and safety of principal;
(2) liquidity; and (3) yield.
F. General Information Regarding the Trust
The intent of the Trust is to maintain a net asset value of
$1.00, however, due to the risk of market price fluctuation
there is no guarantee that a net asset value of $1.00 can
be maintained. The Investment Criteria as described in
Exhibit E of the Trust Agreement and the Investment
Policy and Investment Strategy may be amended by a
majority of the Board of Trustees.
The Funds will seek to attain their investment objectives.
However, no guarantees or assurances can be given that
the Funds will achieve their investment objectives or that
any benefit described in this Information Statement will
result from the placement of money in the Funds.
G. Portfolio Transactions
Pursuant to the Act, the Board of Trustees has appointed
the Program Administrator to invest and manage the
funds of the Trust. Portfolio transactions occur primarily
with major dealers in money market instruments acting as
principals. Such transactions are normally on a net basis
which do not involve payment of brokerage commissions.
Transactions with dealers normally reflect the spread
between bid and asked prices.
G. Program Information
For the most current information on the Trust, please visit
www.texasclass.com.
PART 2
INVESTING THROUGH TEXAS CLASS
A. How to Open an Account with Texas CLASS and/or
Texas CLASS Government
Any municipality, county, school district, or authority
created under Section 52(b)(1) or (2) Article III or Section
59, Article XVI, Texas Constitution, a fresh water supply
district, a hospital district and any political subdivision,
authority, public corporation, body politic, or instrumentality
of the State of Texas, any office, department, commission,
board, or other agency that is part of any branch of state
government, institution of higher education, and any
nonprofit corporation acting on behalf of any of those
entities that has taken action required by Section 2256.016
of the Act (“Public Entity”) may join the Texas CLASS and/or
the Texas CLASS Government investment program. In order
to join either Fund an eligible Public Entity must adopt the
Trust Agreement through a majority vote of its governing
body. To obtain information on how to become a Participant,
please contact the Client Service Desk at 800- 707-6242.
Upon receipt and acceptance of such forms and any other
necessary documents, the Public Entity will be a Participant
of Texas CLASS and may make its initial investment of funds.
B. Investments and Payments
Investments in and payments from the Trust can be made
by Participants on any business day by notifying the
Program Administrator by telephone, written notice, or
over the secure internet program, MYACCESS. It is the
responsibility of Participants to provide instructions to
their respective banks to wire or electronically transfer
funds to the account at the Custodian when contributions
are made. Participants are responsible for any wire
charges billed by their own banks. Custodian wire charges
are an expense of the Trust.
For security purposes, only previously designated
Participant officials may conduct transactions, and funds
will only be wired to payees listed on the list of approved
payees provided by the Participant to the Program
Administrator in advance of the payment.
For telephone transactions, all conversations are recorded
for accuracy and verification.
A Participant may withdraw from Texas CLASS at any
time at its discretion by sending an appropriate written
notice to Texas CLASS.
C. Reports to Participants
Each Participant receives an annual report containing the
audited financial statements of the Trust, including
a statement of assets and liabilities and a statement of
7
Texas CLASS
2435 North Central Expressway, Suite 1200
Richardson, Texas 75080
T (800) 707-6242 | F (855) 848-9910
clientservices@texasclass.com
www.texasclass.com
11/16
operations and changes in net assets of the Trust. The
fiscal year end is June 30 of each calendar year. Each
Participant receives a monthly report of its own account.
Potential Participants are advised to review the financial
reports for the Trust that are made available to them.
D. Identity of Advisors
The Program Administrator
Public Trust Advisors, LLC is the Program Administrator
under the Trust Agreement. Public Trust Advisors, LLC
is an SEC-registered investment advisor and is located at
717 17th Street, Suite 1850, Denver, Colorado 80202. Its
phone number is 800-707-6242.
The Custodian
The Custodian is Wells Fargo Bank, NA, with offices in
Dallas, Houston, and multiple other locations throughout
the state.
Auditors
CliftonLarsonAllen, LLP, a national accounting firm,
serves as the independent auditor for the Trust and
provides an opinion on the financial statements of the
Trust in accordance with generally accepted accounting
principles. The address of CliftonLarsonAllen, LLP is 8390
E. Crescent Parkway, Suite 500, Greenwood Village, CO
80111. Its phone number is 303-779-5710.
Attorneys
Bracewell LLP serves as legal counsel to the Trust. The
address of Bracewell LLP is 1445 Ross Avenue, Suite
3800, Dallas, Texas 75202. Its phone number is 214-
758-1606.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3514
File ID: Type: Status: 2017-3514 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
08/11/2017File Created:
Final Action: Town Center ContractFile Name:
Title: Consider award of bid and of entering into a contract with Quality Excavation
for the reconstruction of a portion of Town Center Boulevard; in the amount of
$1,002,311.25; with an incentive bonus in the amount of $67,500.00; for a
total amount of $1,069,811.25; as budgeted in the ¼ cent sales tax fund; and
authorizing the City Manager to sign any necessary documents.
Notes:
Agenda Date: 09/12/2017
Agenda Number: 9.
Sponsors: Enactment Date:
Town Center Construction Memo.pdf,
Recommendation of Award Letter.pdf, Town Center
Construction Bid Tab.pdf, City WIde PCI Scores.pdf,
Town Center Construction Contract.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Ken Griffin 1 9/8/20179/7/2017 Approve
1 Jennifer Miller 2 9/8/20179/7/2017 Approve
1 Christel Pettinos - FYI 3 9/7/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3514
Title
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3514)
Consider award of bid and of entering into a contract with Quality Excavation for the
reconstruction of a portion of Town Center Boulevard; in the amount of $1,002,311.25; with an
incentive bonus in the amount of $67,500.00; for a total amount of $1,069,811.25; as budgeted
in the ¼ cent sales tax fund; and authorizing the City Manager to sign any necessary
documents.
Summary
Fiscal Impact:
Funds have been budgeted in the Infrastructure Maintenance Fund ¼% Sales Tax for this
project.
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: September 12, 2017
Reference: Town Center Blvd. Reconstruction TAX 2015C
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Town Center Boulevard was originally constructed in the early 1990’s
The low bidder for the project was Quality Excavation, Ltd. at $1,002,311.25
The contractor bid 135 calendar days for completion of the project
Introduction:
This agenda item is being presented for approval to enter into a contract with Quality Excavation,
Ltd. in an amount of $ $1,002,311.25 for the reconstruction of a portion of Town Center Boulevard
from Town Center Shopping Center to north of the intersection of Town Center Drive.
Analysis:
To provide excellent and well maintained city infrastructure, the citizens of Coppell authorized the
use of ¼ percent sales tax revenue to be allocated for the reconstruction of our streets and alleys.
Through an analysis of all alleys within the City of Coppell, this portion of Town Center Boulevard
was identified as in need of reconstruction.
The average Pavement Condition Index (PCI) for all streets in Coppell is 85. The PCI for this portion
of Town Center Boulevard is 59. Any street with a PCI rating of less than 65 is classified as very
poor. An example of some streets with very poor ratings that we have recently reconstructed are:
Vanbebber – PCI 58; Whispering Hills – PCI 53; and Willow Springs – PCI 46. We are currently
working on several other streets with low PCI ratings, but they are not ready to go to construction at
this time.
The project improvements will include storm drainage improvements, full paving replacement and
sidewalk rehabilitation within the project limits.
2
On August 10, 2017, the City received and opened seven sealed bids ranging from a low of
$1,002,311.25 to a high of $1,540,007.00 for this project. The method of bidding used was the “A+B”
method, where the number of days bid were weighted and used in the evaluation of bids. Five of the
seven bidders, including the low bidder, bid 135 calendar days. Two bidders bid 130 days. The
combination of the lowest dollar amount bid and the 135-day time bid qualified as the lowest overall
bid. This bid is the most advantageous bid for the City.
The low bid was submitted by Quality Excavation, Ltd. Quality Excavation, Ltd. has relevant
experience on other municipal projects. Their previous work history indicates they can complete the
project within the budget and the time allowed.
The contract before you this evening includes reconstruction of the Town Center Boulevard project
for the limits indicated. To facilitate the work, access will be restricted during construction in phases.
This goal of the phasing plan will be to allow each business a driveway access point to be open at all
times.
Upon approval of this contract, city staff will send letters to all impacted businesses informing them
of the project and start date. The contractor and the city staff will continue to be in communication
with the affected businesses on a regular basis to ensure minimal disruption of their daily activities.
Legal Review:
The City’s standard construction contract has been reviewed by legal periodically, with changes made
as requested.
Fiscal Impact:
The fiscal impact of this Agenda item is $1,002,311.25 base contract with a maximum incentive of
$67,500.00 for a total of $1,069,811.25.
Geotechnical services are not included in this contract and are paid for under separate contract from
this fund. The anticipated cost for geotechnical services is an additional $35,000.00
Recommendation:
The Engineering Department recommends approval of this contract with Quality Excavation, Ltd.
08.22.17
Ms. Jamie Brierton
City of Coppell
Engineering & Public Works
255 E. Parkway Blvd.
Coppell, Texas 75016
Re: Tax 2015C Street Improvements
Town Center Boulevard
Bid No. Q-0717-01
Dear Ms. Brierton,
Enclosed for your review and approval is a copy of the tabulation of bids for all bidders. We have
examined the bid by the apparent low bidder, Quality Excavation, Ltd. of Aubrey, Texas, and found it to
be complete and in order, and that the contract price is considered fair and reasonable. We therefor
recommend award of the contract to Quality Excavation, Ltd. in the amount of $1,002,311.25.
If you have any questions or concerns, please call me at (817) 546 7200.
Regards,
JQ Infrastructure, LLC
Louis Hund, P.E.
Associate/Senior Project Manager
Tax 2015C - Town Center BoulevardItem No. Bid Quantity UnitDescriptionUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price101 1 LSMOBILIZATION$50,000.00 $50,000.00 $25,000.00 $25,000.00 $18,500.00 $18,500.00 $60,000.00 $60,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $46,100.00 $46,100.00102 2 EAPROJECT SIGNS$645.00 $1,290.00 $1,000.00 $2,000.00 $700.00 $1,400.00 $600.00 $1,200.00 $500.00 $1,000.00 $500.00 $1,000.00 $600.00 $1,200.00103 1 LSRIGHT-OF-WAY PREPARATION$68,000.00 $68,000.00 $10,000.00 $10,000.00 $40,000.00 $40,000.00 $10,000.00 $10,000.00 $5,500.00 $5,500.00 $50,000.00 $50,000.00 $196,500.00 $196,500.00104 4900 SYSAWCUT, REMOVE & DISPOSE EX. CONC. PVMT, DRWYS, AND SIDEWALK$7.35 $36,015.00 $12.00 $58,800.00 $15.00 $73,500.00 $12.50 $61,250.00 $12.50 $61,250.00 $18.00 $88,200.00 $12.00 $58,800.00105 4950 SY8" SUBGRADE PREPARATION$3.75 $18,562.50 $10.00 $49,500.00 $5.00 $24,750.00 $15.00 $74,250.00 $16.25 $80,437.50 $10.00 $49,500.00 $3.00 $14,850.00106 1000 SY8" FLEXBASE$25.25 $25,250.00 $20.00 $20,000.00 $18.00 $18,000.00 $14.00 $14,000.00 $30.00 $30,000.00 $15.00 $15,000.00 $25.00 $25,000.00107 3650 SY9" REINFORCED CONCRETE PAVEMENT WITH CURB$68.50 $250,025.00 $90.00 $328,500.00 $84.75 $309,337.50 $88.00 $321,200.00 $57.25 $208,962.50 $100.00 $365,000.00 $97.50 $355,875.00108 300 SY9" STAMPED CONCRETE PAVEMENT WITH INTEGRAL COLOR$165.50 $49,650.00 $145.00 $43,500.00 $142.50 $42,750.00 $150.00 $45,000.00 $225.00 $67,500.00 $129.00 $38,700.00 $160.00 $48,000.00109 800 SY9" REINFORCED CONCRETE DRIVEWAY PAVEMENT$73.50 $58,800.00 $98.00 $78,400.00 $85.75 $68,600.00 $75.00 $60,000.00 $83.50 $66,800.00 $100.00 $80,000.00 $84.00 $67,200.00110 640 SY4" REINFORCED CONCRETE SIDEWALK$54.25 $34,720.00 $52.00 $33,280.00 $56.00 $35,840.00 $65.00 $41,600.00 $64.00 $40,960.00 $50.00 $32,000.00 $55.00 $35,200.00111 50 SY4" REINFORCED CONCRETE SIDEWALK WITH INTEGRAL CURB$77.25 $3,862.50 $69.00 $3,450.00 $150.00 $7,500.00 $80.00 $4,000.00 $72.50 $3,625.00 $70.00 $3,500.00 $140.00 $7,000.00112 10 EABARRIER FREE RAMP$1,400.00 $14,000.00 $1,500.00 $15,000.00 $2,000.00 $20,000.00 $1,400.00 $14,000.00 $1,850.00 $18,500.00 $1,500.00 $15,000.00 $2,000.00 $20,000.00113 150 LFPAVEMENT MARKINGS$8.00 $1,200.00 $10.00 $1,500.00 $7.75 $1,162.50 $15.00 $2,250.00 $20.00 $3,000.00 $14.00 $2,100.00 $8.00 $1,200.00114 300 EARAISED PAVEMENT MARKERS$5.00 $1,500.00 $8.00 $2,400.00 $4.50 $1,350.00 $5.50 $1,650.00 $8.00 $2,400.00 $4.00 $1,200.00 $5.00 $1,500.00115 1 LSPREPARE TRAFFIC CONTROL PLAN AND IMPLEMENT$1,800.00 $1,800.00 $5,000.00 $5,000.00 $25,500.00 $25,500.00 $6,000.00 $6,000.00 $22,500.00 $22,500.00 $20,000.00 $20,000.00 $62,000.00 $62,000.00116 1 LSPREPARE AND IMPLEMENT STORM WATER POLLUTION PREVENTION PLAN (SWPPP)$2,500.00 $2,500.00 $2,500.00 $2,500.00 $3,300.00 $3,300.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00117 1 LSRESTORE PARKWAYS & DISTURBED AREAS$32,750.00 $32,750.00 $20,000.00 $20,000.00 $15,500.00 $15,500.00 $10,000.00 $10,000.00 $15,500.00 $15,500.00 $10,000.00 $10,000.00 $17,000.00 $17,000.00118 3 EAREMOVE & DISPOSE EX. STORM DRAIN INLET$1,200.00 $3,600.00 $500.00 $1,500.00 $750.00 $2,250.00 $750.00 $2,250.00 $1,741.50 $5,224.50 $500.00 $1,500.00 $600.00 $1,800.00119 960 LFREMOVE & DISPOSE EX. STORM DRAIN PIPE ALL SIZES$24.00 $23,040.00 $20.00 $19,200.00 $13.75 $13,200.00 $15.00 $14,400.00 $24.51 $23,529.60 $25.00 $24,000.00 $10.00 $9,600.00120 3 EA10' RECESSED CURB INLET$5,100.00 $15,300.00 $4,000.00 $12,000.00 $4,550.00 $13,650.00 $6,500.00 $19,500.00 $5,450.25 $16,350.75 $5,000.00 $15,000.00 $4,300.00 $12,900.00121 480 LF18" REINFORCED CONCRETE PIPE (CL III)$75.50 $36,240.00 $82.00 $39,360.00 $103.50 $49,680.00 $130.00 $62,400.00 $190.92 $91,641.60 $110.00 $52,800.00 $76.00 $36,480.00122 150 LF24" REINFORCED CONCRETE PIPE (CL III)$108.00 $16,200.00 $92.00 $13,800.00 $131.50 $19,725.00 $140.00 $21,000.00 $219.30 $32,895.00 $130.00 $19,500.00 $110.00 $16,500.00123 23 LF27" REINFORCED CONCRETE PIPE (CL III)$131.00 $3,013.00 $100.00 $2,300.00 $127.50 $2,932.50 $175.00 $4,025.00 $237.36 $5,459.28 $140.00 $3,220.00 $115.00 $2,645.00124 340 LF36" REINFORCED CONCRETE PIPE (CL III)$174.10 $59,194.00 $156.00 $53,040.00 $215.00 $73,100.00 $210.00 $71,400.00 $291.54 $99,123.60 $170.00 $57,800.00 $220.00 $74,800.00125 15 EAADJUST EXISTING VALVE BOX TO GRADE$395.00 $5,925.00 $550.00 $8,250.00 $250.00 $3,750.00 $300.00 $4,500.00 $477.30 $7,159.50 $100.00 $1,500.00 $420.00 $6,300.00126 3 EAREMOVE & DISPOSE EX. SANITARY SEWER MANHOLE$3,850.00 $11,550.00 $650.00 $1,950.00 $1,000.00 $3,000.00 $1,500.00 $4,500.00 $1,651.20 $4,953.60 $1,000.00 $3,000.00 $735.00 $2,205.00127 3 EA4' SANITARY SEWER MANHOLE (ALL DEPTHS)$8,080.00 $24,240.00 $6,600.00 $19,800.00 $5,850.00 $17,550.00 $9,000.00 $27,000.00 $11,332.65 $33,997.95 $6,000.00 $18,000.00 $5,300.00 $15,900.00128 60 LF8" PVC SDR-35 SANITARY SEWER PIPE$140.00 $8,400.00 $50.00 $3,000.00 $48.00 $2,880.00 $150.00 $9,000.00 $176.73 $10,603.80 $100.00 $6,000.00 $94.00 $5,640.00129 1053 LFTRENCH SAFETY SYSTEM (ALL UTILITY CONSTRUCTION)$2.25 $2,369.25 $1.00 $1,053.00 $2.00 $2,106.00 $1.00 $1,053.00 $3.75 $3,948.75 $1.00 $1,053.00 $4.00 $4,212.00130 1 LSREPAIR/REPLACE/MODIFY EX. IRRIGATION SYSTEMS$14,665.00 $14,665.00 $15,000.00 $15,000.00 $25,000.00 $25,000.00 $6,000.00 $6,000.00 $4,850.00 $4,850.00 $10,000.00 $10,000.00 $9,000.00 $9,000.00131 400 LFINSTALL TREE ROOT BARRIER$64.00 $25,600.00 $70.00 $28,000.00 $31.50 $12,600.00 $8.00 $3,200.00 $42.00 $16,800.00 $20.00 $8,000.00 $26.00 $10,400.00132 1 LSREMOVE AND RESET LANDSCAPING$5,800.00 $5,800.00 $6,000.00 $6,000.00 $24,000.00 $24,000.00 $10,000.00 $10,000.00 $3,750.00 $3,750.00 $10,000.00 $10,000.00 $6,000.00 $6,000.00133 100 SYPOINT REPAIRS - SIDEWALK$72.00 $7,200.00 $75.00 $7,500.00 $71.50 $7,150.00 $85.00 $8,500.00 $75.80 $7,580.00 $60.00 $6,000.00 $108.00 $10,800.00134 600 SYPOINT REPAIRS - PAVEMENT$69.00 $41,400.00 $98.00 $58,800.00 $102.50 $61,500.00 $125.00 $75,000.00 $90.00 $54,000.00 $100.00 $60,000.00 $158.00 $94,800.00135 1 LSRESIDENT/BUSINESS COMMUNICATION$7,300.00 $7,300.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $4,000.00 $4,000.00 $2,000.00 $2,000.00 $1.00 $1.00 $5,000.00 $5,000.00136 15 EANEW SIGN$550.00 $8,250.00 $750.00 $11,250.00 $510.00 $7,650.00 $1,000.00 $15,000.00 $1,150.00 $17,250.00 $500.00 $7,500.00 $500.00 $7,500.00137 5 EAREPLACE DOUBLE CHECK BACKSIPHONAGE PREVENTION DEVICE$1,000.00 $5,000.00 $1,250.00 $6,250.00 $2,050.00 $10,250.00 $3,500.00 $17,500.00 $2,302.65 $11,513.25 $2,000.00 $10,000.00 $3,300.00 $16,500.00138 5 EANEW CORPORATION AND BALL VALVE CURB STOP FOR METER RELOCATION$2,500.00 $12,500.00 $3,000.00 $15,000.00 $2,750.00 $13,750.00 $2,500.00 $12,500.00 $1,750.00 $8,750.00 $2,000.00 $10,000.00 $1,600.00 $8,000.00139 1 EAFIRE HYDRANT RELOCATION$4,250.00 $4,250.00 $3,000.00 $3,000.00 $4,550.00 $4,550.00 $3,000.00 $3,000.00 $7,810.95 $7,810.95 $4,000.00 $4,000.00 $3,300.00 $3,300.00140 2 EADROP INLET$5,675.00 $11,350.00 $6,000.00 $12,000.00 $5,450.00 $10,900.00 $7,000.00 $14,000.00 $6,720.90 $13,441.80 $5,000.00 $10,000.00 $4,900.00 $9,800.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00SUBTOTAL TAX 2015C - TOWN CENTER BOULEVARD$1,002,311.25 $1,039,383.00 $1,089,663.50 $1,139,128.00 $1,162,568.93 $1,180,074.00 $1,337,507.00TOTAL BID ITEMS BASE BID$1,002,311.25$1,039,383.00$1,089,663.50$1,139,128.00$1,162,568.93$1,180,074.00$1,337,507.00TOTAL TIME BID (CALENDAR DAYS)135 CD 135 CD 135 CD 130 CD 135 CD 130 CD 135 CDTOTAL TIME BID ($/DAY)$202,500.00 $202,500.00 $202,500.00 $195,000.00 $202,500.00 $195,000.00 $202,500.00BASIS FOR COMPARISON OF BIDS$1,204,811.25$1,241,883.00$1,292,163.50$1,334,128.00$1,365,068.93$1,375,074.00$1,540,007.00TANGIBLE PERSONAL PROPERTY$3,000,000.00 not provided $750,000.00 $2,300,000.00 $5,000,000.00 $480,000.00 $25,000,000.00Tiseo Paving Co.Quality Excavation, Ltd.NPL Construction Co.RKM Utility Services Inc.S.J. Louis Construction of Texas, Ltd.Jim Bowman Construction Co., L.P.Ken-Do Contracting LP
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3537
File ID: Type: Status: 2017-3537 Ordinance Agenda Ready
1Version: Reference: In Control: Finance
08/24/2017File Created:
Final Action: Budget Adoption FY 17-18File Name:
Title: Consider approval of an Ordinance approving and adopting the budget for the
City of Coppell, Texas for the Fiscal Year of October 1, 2017 through
September 30, 2018, and authorizing the Mayor to sign.
Notes:
Agenda Date: 09/12/2017
Agenda Number: 10.
Sponsors: Enactment Date:
Memo Budget Adoption FY 2017-18.pdf, 17-18 Budget
Adoption Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 8/25/20178/24/2017 Approve
1 Christel Pettinos - FYI 2 8/24/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3537
Title
Consider approval of an Ordinance approving and adopting the budget for the City of Coppell,
Texas for the Fiscal Year of October 1, 2017 through September 30, 2018, and authorizing the
Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3537)
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval of the Ordinance.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: September 12, 2017
Reference: Consider approval of an Ordinance to adopt the FY 2017-18 Annual Budget
2030: Sustainable City Government
Introduction:
This item is being presented for approval to adopt the FY 2017-18 Annual Budget for the City of Coppell for
the period of October 1, 2017 through September 30, 2018. The public hearing for this budget was held August
22, 2017. In addition to the public hearing; during the summer months, the City held three (3) budget
workshops open to the public with the City Council. The total General Fund revenues are estimated to be
$64.3 million, while the total General Fund expenditures are estimated at $63.7 million. When considering all
the funds included in the FY 2017-18 Annual Budget; the total expenditures are approximately $121.0 million.
In addition to the General Fund, this budget includes the Special Revenue Funds, the Water and Sewer Fund
and the Debt Service Funds.
Analysis:
The approval of this ordinance is required to establish the City of Coppell FY 2017-18 Annual Budget.
Legal Review:
This agenda item was reviewed during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of this Ordinance.
ORDINANCE NO. 2017-XXXX
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE
CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018;
APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Coppell, Texas, has submitted to the City Council a proposed
budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan
for 2017-2018; and
WHEREAS, the City Council of the City of Coppell has received the proposed budget, a copy of which proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Coppell; and
WHEREAS, the City Council has conducted the necessary public hearings as required by law; NOW,
THEREFORE:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS:
SECTION 1. That the proposed budget of the revenues of the City of Coppell and the expenditures of
conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1,
2017, and ending September 30, 2018 as submitted to the City Council by the City Manager, be, and the same is
hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the
fiscal year beginning October 1, 2017, and ending September 30, 2018.
SECTION 2. That the sum of $121,000,963 is hereby appropriated for the expenditures established in the
approved budget, attached hereto as Exhibit “A” and made part hereof for all purposes.
SECTION 3. That the City Council reserves the authority to transfer designated appropriations to any individual
department or activity.
SECTION 4. That all notices and public hearings required by law have been duly completed.
SECTION 5. That all ordinances of the City of Coppell in conflict with the provisions of this ordinance be,
and the same are hereby, repealed and all other provisions of the ordinances of the City of Coppell not in conflict
with the provisions of the Ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this Ordinance
be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Ordinance
as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or
invalid.
SECTION 7. This Ordinance shall take effect immediately from and after its passage, as the law and charter
in such cases provides.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 12th day of September,
2017.
APPROVED:
___________________________
MAYOR
ATTEST:
___________________________
CITY SECRETARY
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3538
File ID: Type: Status: 2017-3538 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
08/24/2017File Created:
Final Action: Tax Revenue ratification FY 17-18File Name:
Title: Consider ratification of the vote on the FY 2017-18 annual budget which
results in more revenues from ad valorem taxes than the previous year.
Notes:
Agenda Date: 09/12/2017
Agenda Number: 11.
Sponsors: Enactment Date:
Memo Property Tax Revenue Increase 2017-18.pdf,
Cover Page 2017-18.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 8/25/20178/24/2017 Approve
1 Christel Pettinos - FYI 2 8/24/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3538
Title
Consider ratification of the vote on the FY 2017-18 annual budget which results in more
revenues from ad valorem taxes than the previous year.
Summary
See attached memorandum.
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3538)
Fiscal Impact:
The property tax revenue increase is $1,650,178, which is a 4.24% increase from last year’s
budget. The property tax revenue to be raised from new property added to the tax roll this year
is $911,338.
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: September 12, 2017
Reference: Consider approval of the property tax revenue increase
2030: Sustainable City Government
Introduction:
Pursuant to Section 102.007 (c) of the Texas Local Government Code, when a budget raises more
revenue from property tax than in the previous year, a separate vote of the governing body is
required to ratify this increase. A vote under this section is in addition to and separate from the vote
to adopt the budget or a vote to set the tax rate.
Analysis:
This separate agenda item requirement is based on the fact the Fiscal Year 2017-18 Annual
Operating Budget will raise more revenue from property taxes than last year’s budget.
Legal Review:
This agenda item was reviewed during the Council packet process.
Fiscal Impact:
The property tax revenue increase is $1,650,178, which is a 4.24% increase from last year’s budget.
The property tax revenue to be raised from new property added to the tax roll this year is $911,338.
Recommendation:
The Finance Department recommends approval.
CITY OF COPPELL, TEXAS
ANNUAL OPERATING BUDGET
FOR FISCAL YEAR 2017-2018
This budget will raise more revenue from property taxes than
last year’s budget by an amount of $1,650,178, which is a 4.24
percent increase from last year’s budget. The property tax
revenue to be raised from new property added to the tax roll
this year is $911,338.
City Council Record Vote
The members of the governing body voted on the adoption of the budget as
follows:
FOR: –
AGAINST: –
PRESENT and not voting: –
ABSENT: –
Tax Rate Proposed FY 2017-18 Adopted FY 2016-17
Property Tax Rate 0.579500 0.579500
Effective Rate 0.567531 0.556490
Effective M&O Tax Rate 0.434175 0.426788
Rollback Tax Rate 0.584936 0.597105
Debt Rate 0.116027 0.136170
The total amount of municipal debt obligation secured by property taxes for the
City of Coppell is $63,645,000.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3540
File ID: Type: Status: 2017-3540 Ordinance Agenda Ready
1Version: Reference: In Control: Finance
08/25/2017File Created:
Final Action: Tax Rate Adoption FY 17-18File Name:
Title: Consider approval of an Ordinance of the City of Coppell, Texas levying the
ad valorem taxes for the year 2017 at $.579500 on each One Hundred
Dollars ($100) assessed value of taxable property on which $.463473 is for
operations and maintenance and $.116027 is for interest and sinking, and
authorizing the Mayor to sign.
Notes:
Agenda Date: 09/12/2017
Agenda Number: 12.
Sponsors: Enactment Date:
Memo Tax Rate Adoption FY 2017-18.pdf, Rate
Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 8/28/20178/25/2017 Approve
1 Christel Pettinos - FYI 2 8/25/2017 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 09/12/2017City Council
Text of Legislative File 2017-3540
Title
Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes
for the year 2017 at $.579500 on each One Hundred Dollars ($100) assessed value of taxable
property on which $.463473 is for operations and maintenance and $.116027 is for interest and
Page 1City of Coppell, Texas Printed on 9/8/2017
Master Continued (2017-3540)
sinking, and authorizing the Mayor to sign.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 9/8/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: September 12, 2017
Reference: Consider approval of an Ordinance to levy an ad valorem tax for the year 2017 at
$0.579500
2030: Sustainable City Government
Introduction:
This item is being presented for approval to adopt the FY 2017-18 ad valorem tax rate of $0.579500 per $100
of assessed valuation. The property tax rate is divided into two parts, with $0.463473 or 79.98% being used
for operations, and the remaining $0.116027 or 20.02% of the tax rate for the annual debt service requirements.
This tax rate is the same rate as last year’s property tax rate. Over the last six (6) years, the tax rate has been
reduced by a total of 11.096 cents. This tax rate, if adopted, will result in the lowest tax rate since the City’s
$0.5600 tax rate during the time period of 1986 to 1990.
Analysis:
The Property Tax Code’s Truth-in-Taxation legal requirements for setting a property tax rate have been
satisfied and the approval of this Ordinance is required to fund the City of Coppell’s FY 2017-18 Annual
Budget. Since the property tax rate exceeds the effective tax rate, the motion to adopt the Ordinance
must be made in the following form: “I move that the property tax rate be increased by the adoption of
a tax rate of $.579500, which is effectively a 2.11 percent increase in the tax rate.”
Legal Review:
This agenda item was reviewed during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of this Ordinance.
ORDINANCE NO. 2017-XXXX
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE YEAR
2017 AT A RATE OF .579500 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL
TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY AS OF JANUARY 1, 2017; TO
PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; PROVIDING
FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; AND DECLARING
AN EFFECTIVE DATE.
WHEREAS, the property tax rate for the year 2017-2018 will not be increased by the
adoption of $0.579500, which is the same tax rate adopted for the previous fiscal year.
WHEREAS, this tax rate will raise more taxes for maintenance and operations
that last year’s tax rate.
WHEREAS, the tax rate will effectively be raised by 6.75% and will raise taxes
for maintenance and operations on a $100,000 home by approximately
$20.14.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS:
SECTION 1. That there be and is hereby levied for the year 2017 on all taxable property, real, personal and
mixed, situated within the limits of the City of Coppell, Texas, and not exempt by the Constitution of the State and
valid State laws, a tax of .57950 on each One Hundred Dollars ($100) assessed value of taxable property, and shall be
apportioned and distributed as follows:
a)For the PURPOSE of defraying the current expenses of the municipal government of the City, a tax of
$.463473 on each One Hundred Dollars ($100) assessed value of all taxable property. THIS TAX RATE
WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX
RATE.
b)For the PURPOSE of creating a sinking fund to pay the interest and principal on all outstanding bonds of
the City, not otherwise provided for, a tax of $.116027 on each One Hundred Dollars ($100) assessed
value of all taxable property, within the City which shall be applied to the payment of such interest and
maturities of all outstanding bonds.
SECTION 2. That all ad valorem taxes shall become due and payable on October 1, 2017 and all ad valorem
taxes for the year shall become delinquent after January 31, 2018. There shall be no discount for payment of taxes
prior to said January 31, 2018. A delinquent tax shall incur all penalty and interest authorized by law (Section 33.01,
et seq., Texas Property Tax Code), to wit: a penalty of six percent of the amount of the tax for the first calendar month
it is delinquent plus one percent for each additional month or portion of a month the tax remains unpaid prior to July
1 of the year in which it becomes delinquent.
Provided, however, a tax delinquent on July 1, incurs a total penalty of twelve percent (12%) of the amount
of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall
also accrue interest at a rate of one percent for each month or portion of a month the tax remains unpaid. An
additional penalty on delinquent personal property taxes for tax years 2017 and subsequent years is hereby
authorized and imposed as provided by Section 33.11. TEXAS PROPERTY TAX CODE, in the amount of twenty percent
(20%) of the delinquent tax, penalty and interest if tax becomes delinquent on February 1 of a year and remains
delinquent on the 60th day thereafter. Taxes that remain delinquent on July 1, 2018, incur an additional penalty not
to exceed twenty percent of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs
of collection due to contract with the City’s Attorney pursuant to Section 6.30 and Section 33.07 of the Property Tax
Code, as amended. Taxes for the year 2017 and taxes for all future years that remain delinquent on or after June 1
under Texas Property Tax Code Sections 26.07(f), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an additional penalty
in an amount not to exceed twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax
code Section 6.30 and Section 33.08, as amended.
SECTION 3. Taxes are payable in Dallas County, Texas, at the office of the Tax Assessor/Collector. The City
shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under
this ordinance.
SECTION 4. That the tax rolls, as presented to the City Council together with any supplement thereto, be, and
the same are hereby approved.
SECTION 5. The fact that it is necessary that this ordinance be enacted in order to authorize the collection of
ad valorem taxes for the year 2017, this ordinance shall take effect from and after its passage as the law in such cases
provides.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, this the 12th day of September,
2017.
APPROVED:
___________________________
MAYOR
ATTEST:
___________________________
CITY SECRETARY
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY