CM 2017-09-26City of Coppell, Texas
CFFELL
Tuesday, September 26, 2017
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
Minutes
City Council
6:00 PM
NANCY YINGLING
Mayor Pro Tem
GARY RODEN
Place 4
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 6 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Gary Roden -,Marvin Franklin
and Mark Hill
Absent 2 - Wes Mays and Nancy Yingling
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 26, 2017 at 6:40 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Work Session at 6:44 p.m.
2. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding Old Town Coppell Signage.
B. Discussion regarding Teen Alcohol First Time Offender Program.
C. Discussion regarding the Regional Trail Connections to Rail Stations
Project.
D. Discussion regarding the City of Coppell Communication Plan.
E. Discussion regarding Agenda Items.
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City Council Minutes September 26, 2017
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:13 p.m. and reconvened into
Regular Session.
3. Invocation 7:30 p.m.
Chad Kettler, Senior Pastor with GracePoint Church, gave the Invocation.
4. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
5. Swearing in of Deputy City Managers.
Mayor Hunt swore in Traci Leach and Noel Bernal as Deputy City Managers.
6. Presentation of the John Ivey Higher Standards Award to Mayor Karen
Hunt.
Councilmember Gary Roden was one of the Trinity River Common Vision
Steering Committee recipients who received the John Ivey Higher Standards
Award for Floodplain Management. Councilmember Roden gave a brief
presentation and presented the award to Mayor Hunt.
7. Consider approval of a proclamation naming Tuesday, October 3, 2017,
as "National Night Out" and requesting City Council support and
endorsement of National Night Out festivities; and authorizing the Mayor
to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Police Chief Mac Tristan, Deputy Chief Jim Cook, Officer Peter Dirks, Officer
Paul Gonzales, NNO Knight and McGruff the Crime Dog. A motion was made
by Councilmember Brianna Hinojosa-Flores, seconded by Councilmember
Marvin Franklin, that this agenda Item be approved. The motion passed by an
unanimous vote.
8. Consider approval of a proclamation naming October 7, 2017, as "Arbor
Day;" and authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Molly Bujanda, Community Programs Coordinator. A motion was made by
Councilmember Mark Hill, seconded by Councilmember Gary Roden, that this
agenda Item be approved. The motion passed by an unanimous vote.
9. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
10. Consent Agenda
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A. Consider approval of the minutes: September 12, 2017.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
B. Consider approval of adopting the FY 2017-2018 Council Goals and
Staff Work Plan.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
C. Consider approval of Change order number one in the amount of
$70,947.10 to NEMA 3 Electric, Inc.; for the installation of fiber optic
cables and network equipment for the Utility Division SCADA project; for
a total award of $93,813.10; as budgeted in the Utility Operations Capital
funds; and authorizing the City manager to sign any necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
D. Consider approval of consulting contract with Holmes Murphy and
Associates for employee benefits consulting, wellness services and other
related benefit programs in the amount of $105,000 annually, which is a
continuation of current fees, as budgeted and authorizing the City
Manager to sign all necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
E. Consider approval of contract for the renewal for third party claims
administration services with UMR, Inc. in the amount of $187,758 as
budgeted and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
F. Consider approval of a renewal policy for fully insured organ transplant
coverage with AIG -National Union Fire Insurance in the amount of
$56,252.16 as budgeted and authorizing the City Manager to sign all
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necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
G. Consider approval of the renewal contract for the procurement of Life,
Accidental Death and Dismemberment (AD&D) and Long -Term
Disability (LTD) with Prudential Financial in the amount of $272,989.18
as budgeted and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
H. Consider approval of an Interlocal Cooperation Agreement between the
North Central Texas Council of Governments (NCTCOG) and City of
Coppell for a Regional Trail Connections to Rail Stations Project; and
authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Brianna Hinojosa-Flores, that Consent Agenda Items A -H be
approved, with a correction on Consent Agenda Item G for the amount on line
3 to read $139,316. The motion passed by an unanimous vote.
End of Consent Agenda
11. PUBLIC HEARING:
Consider approval of Case No. S-1 029R -LI, Mechanical Garage
(Northlake 635 Business Center, Lot 3, Block D), a rezoning from
S -1029 -LI (Special Use Permit 1029 -Light Industrial) to S -1029R -LI
(Special Use Permit 1029 Revised -Light Industrial) to amend the SUP
conditions and site plan to allow the relocation and expansion of car
repair facility to a total of 8,734 square feet, to be located in Suite 160,
1203 Crestside Drive, at the request of Anvant Vista 11, LLC, being
represented by Tho Lo.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Brianna Hinojosa-Flores, to close the Public Hearing and
approve this agenda item subject to the following conditions:
1) Automobile repair shall be limited to minor repair or replacement of parts,
tires, tubes, and batteries; diagnostic services; minor motor services such as
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grease, oil, spark plug, and filter changing; tune-ups; emergency road service;
replacement of starters, alternators, hoses, brake parts; mufflers; performing
state inspections and making minor repairs necessary to pass said inspection;
servicing of air-conditioning systems, and other similar minor services for
motor vehicles except heavy load vehicles, but shall not include major repair,
rebuilding, or reconditioning of engines or transmissions for motor vehicles;
wrecker service with vehicle storage; collision services including body, frame
or fender straightening or repair; customizing; overall painting or paint shop;
2) Vehicle repair shall not occur outside of the building; and
3) No vehicles shall be permitted to be parked in the fire lane at any time.
The motion passed by an unanimous vote.
12. PUBLIC HEARING:
Consider approval of Case No. PD-240R4R2-HC, North Gateway Plaza,
a zoning change request from PD-240R4R-HC (Planned
Development -240 Revision 4 Revised -Highway Commercial) to
PD-240R4R2-HC (Planned Development -240 Revision 4 Revision
2 -Highway Commercial), to revise the Concept Plan for an approximate
41,000 square foot commercial development (a fitness center) on 5.3
acres of property located north of S.H. 121, approximately 420 feet west
of N. Denton Tap Road, at the request of Gateway, Ltd, being
represented by Don Harrelson, Baird, Hampton & Brown Engineers.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this agenda
item subject to the following conditions:
1) The Detail Plan shall be in accordance with the Development Regulations
established in this Concept Plan and overall PD conditions;
2) Tree Mitigation Plan/Tree Removal Permit shall be required to the removal
of any trees;
3) Final Plat indicating all required easements and fire lanes shall be required;
4) The deceleration lane on Denton Tap serving the southern mutual access
easement shall be constructed and accepted by the city prior to the issuance of
a Certificate of Occupancy for this development;
5) Signage shall be in accordance with the Sign Ordinance. LA Fitness
signage may be included on the multi -tenant monument sign as approved on
Lot 4 (Carl Jr's); and
6) The brick screening wall shall be in place prior to vertical construction
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on-site.
The motion passed by an unanimous vote.
13. Consider and authorize City Manager to negotiate and execute a
Purchase and Sale Agreement, and any necessary agreements and
instruments related thereto, for the purchase of Lot 1 R, Block A of the
Wilson-Kirkland-Minyard Addition, approximately .72 acres of land; and
authorize the Mayor to execute any acknowledgements.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Gary Roden, that this agenda item be approved. The motion
passed by an unanimous vote.
14. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land announced the Allies in Community process has
kicked off. They are creating a survey for the upcoming Kaleidescope event to
receive direct input on how the community is changing culturally. Also, the
Citizen Summit, held on September 21st, had approximately 100 participants.
Feedback continues to come in and will be presented to Council. Finally,
Mayor Hunt and City Manager Land spoke at the Job Fair held on the west side
of Coppell. The coordinated event between the City of Coppell and the
Workforce Commission was a success with approximately 35 businesses
participating and almost 280 applicants attending.
15. Mayor and Council Reports
Report by Mayor Hunt regarding upcoming events.
Mayor Hunt announced that the Food Truck Frenzy will be held on September
30th from 5-9p.m. in Old Town Coppell. Grab a couple of chairs and relax on
the lawn, listen to music, and enjoy some delicious eats from DFW's hottest
food trucks! While you're there, come out a little early and shop Old Town or
enjoy the Main Street Interactive Fountain and playground.
Fall Frolic will be held at the Biodiversity Education Center on October 7th
from 11 a.m. - 1 p.m.
Game Day on the Square will be October 14th. Enjoy college football games
on a jumbo TV beginning at 2 p.m. There will be an inflatable obstacle course
for the kids and plenty of food trucks beginning at 5 p.m.
Councilmember Gary Roden reported that he and Deputy Police Chief Jim
Cook attended and participated in the Lasya Sudha community dance event at
the MCL Theater in Lewisville.
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
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A. North Texas Council of Governments - Mayor Pro Tem Nancy Yingling
B. North Texas Commission - Councilmember Marvin Franklin
C. Historical Society - Councilmember Cliff Long
A. Nothing to report.
B. Councilmember Franklin announced the 46th Annual Member Luncheon
was held on September 21st at the Irving Convention Center.
C. Councilmember Long reported that work continues on the restoration of the
Infeldt House, that historical markers continue to be placed around town and
that the historical files have been categorized and moved to the Cozby Library.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Adjo
ment
Mayor Hunt announced the 24th Annual Coppell Chamber Golf Classic will be
held on October 9th at the Hackberry Golf Course. Please see the Coppell
Chamber's website for more information.
g no further business before the City Council, the meeting was
at 8:25 p.m.
ATT T:
hristel Pettinos, City Secretary
City of Coppell, Texas page 7