CP 2017-10-24City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, October 24, 2017
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.074, Texas Government Code - Personnel Matters.
City Manager’s Evaluation.
3.Work Session (Open to the Public) 1st Floor Conference Room
Page 1 City of Coppell, Texas Printed on 10/20/2017
October 24, 2017City Council Meeting Agenda
A.Update on the Coppell Arts Center.
B.Discussion regarding Board and Commission Process.
C.Discussion of Agenda Items.
Arts center memo.pdfAttachments:
Regular Session (Open to the Public)
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Consider approval of a proclamation naming the week of November 6-10,
2017, as “Municipal Court Week,” and authorizing the Mayor to sign.
Municipal Court Proclamation 2017.pdfAttachments:
7.Citizens’ Appearance
8.Consent Agenda
A.Consider approval of the minutes: October 10, 2017.
Minutes.pdfAttachments:
B.Consider approval of a Crossing Agreement with Fort Worth & Western
Railroad Company; to improve an existing crossing on Freeport Parkway;
not to exceed $427,728.88; as provided in Capital Improvement Plan
funds; and authorizing the Mayor to sign any necessary documents.
FWWR Crossing Agreement - Freeport Parkway Memo.pdf
FWWR Crossing Agreement Exhibit.pdf
FWWR Crossing Rehab Bid.pdf
FWWR Agreement Cost Estimate.pdf
Attachments:
C.Consider approval of an Interlocal Agreement between the City of Coppell
and the City of Euless to establish a cooperative purchasing program for
goods and services; and authorizing the Mayor to sign.
Memo for ILA Euless.pdf
City of Euless ILA.pdf
Attachments:
D.Consider approval of an Interlocal Agreement between the City of Coppell
and the NCTCOG to establish a cooperative purchasing program for
goods and services; and authorizing the Mayor to sign.
Memo for NCTCOG SHARE Program.pdf
NCTCOG SHARE PROGRAM ILA.pdf
Attachments:
E.Consider approval to sign a new five-year agreement for computer printing
equipment rental and maintenance with UBEO Business Services through
Page 2 City of Coppell, Texas Printed on 10/20/2017
October 24, 2017City Council Meeting Agenda
the U.S. Communities Ricoh Contract #4400003732; and authorizing City
Manager to sign.
Memo for 2017 UBEO Agreement.pdf
2017 UBEO Agreement.pdf
Attachments:
End of Consent Agenda
9.Consider approval to enter into a contract with Ark Contracting Services,
LLC; for construction of bank stabilization in Grapevine Springs Park; in
the amount of $469,750.00; as provided in Designated Fund Balance; and
authorizing the City Manager to sign necessary documents.
Grapevine Springs Park Bank Stabilization Memo.pdf
Grapevine Springs Park Bank Stabilization Exhibit.pdf
Grapevine Springs Park Bank Stabilization Bid Tab.pdf
Attachments:
10.Consider approval of an Agreement between the City of Coppell (Owner)
and Core Construction Services of Texas, Inc. (Construction Manager) for
the construction of the City of Coppell Arts Center, including
Preconstruction Services for $18,000; and authorizing the City Manager to
sign.
Arts Facility Memo to Council.pdf
10.24.17 Arts Facility General Conditions of the Contract for Construction.pdf
Attachments:
11.City Manager Reports - Project Updates and Future Agendas
12.Mayor and Council Reports
A.Report by City Council on recent Fall activities.
B.Report by Mayor Hunt on upcoming events.
C.Report by Councilmember Long on the Historical Society.
13.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A.CFBISD/LISD Liaison - Councilmember Hill
B.CISD Liaison - Councilmember Hinojosa-Flores
C.Coppell Seniors - Councilmember Roden and Mayor Pro Tem Yingling
14.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15.Necessary Action from Executive Session
Adjournment
Page 3 City of Coppell, Texas Printed on 10/20/2017
October 24, 2017City Council Meeting Agenda
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 20th day of October, 2017, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official
at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 4 City of Coppell, Texas Printed on 10/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3620
File ID: Type: Status: 2017-3620 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
10/16/2017File Created:
Final Action: Executive SessionFile Name:
Title: City Manager’s Evaluation.
Notes:
Agenda Date: 10/24/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3620
Title
City Manager’s Evaluation.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3620)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 10/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3619
File ID: Type: Status: 2017-3619 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
10/16/2017File Created:
Final Action: Work SessionFile Name:
Title: A.Update on the Coppell Arts Center.
B.Discussion regarding Board and Commission Process.
C.Discussion of Agenda Items.
Notes:
Agenda Date: 10/24/2017
Agenda Number:
Sponsors: Enactment Date:
Arts center memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3619
Title
A.Update on the Coppell Arts Center.
B.Discussion regarding Board and Commission Process.
C.Discussion of Agenda Items.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3619)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 10/20/2017
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: October 24, 2017
Reference: Update on the Coppell Arts Center/
Kirk Johnson will be updating the City Council on the Coppell Arts Center by providing an
opportunity of viewing the center in 3D.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3610
File ID: Type: Status: 2017-3610 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
10/13/2017File Created:
Final Action: Municipal Clerks WeeksFile Name:
Title: Consider approval of a proclamation naming the week of November 6-10, 2017, as
“Municipal Court Week,” and authorizing the Mayor to sign.
Notes:
Agenda Date: 10/24/2017
Agenda Number: 6.
Sponsors: Enactment Date:
Municipal Court Proclamation 2017.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3610
Title
Consider approval of a proclamation naming the week of November 6-10, 2017, as “Municipal Court
Week,” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3610)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 10/20/2017
PROCLAMATION
WHEREAS, there are 916 municipal courts that handle over 7 million cases and conduct more than 3,800 jury
trials every year; and
WHEREAS, municipal judges make up over one third of the entire state’s judiciary; and
WHEREAS, more people come in personal contact with municipal courts than all other Texas courts combined,
and the public perception of the entire Texas judicial system is largely dependent upon the public’s experience in municipal
court; and
WHEREAS, municipal courts serve as the local justice center for the enforcement of local ordinances and fine-
only state offenses that protect the peace and dignity of our community; and
WHEREAS, municipal courts are committed to the notion that our legal system is based on the principle that an
independent, fair, and competent judiciary will interpret and apply the laws that govern us and that judges and court
personnel should comply with the laws and act in a manner that promotes public confidence in the integrity and impartiality
of the judiciary; and
WHEREAS, municipal judges are not policy makers for the city, but are bound by the laws and the Canons of
Judicial Conduct and are required to make decisions independent of the governing body of the city council, city officials,
and employees; and
WHEREAS, the City Council recognizes that the Constitution and laws of the State of Texas contain procedural
safeguards in criminal cases for all defendants, including indigent defendants, and supports the Coppell Municipal Court
No. 1 in complying with such legal requirements.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, Texas, do hereby proclaim
November 6-10, 2017 as
“MUNICIPAL COURT WEEK”
and call upon all residents of Coppell to join with the City Council in extending appreciation to the municipal judges,
prosecutors, court clerks, and marshals throughout Texas and to our Presiding and Alternate Municipal Judges, prosecutor,
and court support personnel for the vital services they perform and their exemplary dedication to our community.
IN WITNESS THEREOF, I set my hand and caused the seal of the City of Coppell to be affixed this
______ day of October 2017.
_________________________________
ATTEST: Karen Selbo Hunt, Mayor
___________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3611
File ID: Type: Status: 2017-3611 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
10/13/2017File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: October 10, 2017.
Notes:
Agenda Date: 10/24/2017
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3611
Title
Consider approval of the minutes: October 10, 2017.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3611)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 10/20/2017
255 Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, October 10, 2017
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Marvin Franklin;Mark Hill and Nancy Yingling
Present 8 -
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
October 10, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:34 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding real property located south of east Belt Line and
east of south Belt Line.
After consulting with the City Attorney, it was decided there was no need to
meet in Executive Session.
Page 1City of Coppell, Texas
October 10, 2017City Council Minutes
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session and convened into the Work
Session at 5:50 p.m.
A.Discussion regarding possible rescheduling of the 5th Tuesday Work
Session.
B.Discussion regarding dates for upcoming City Council Retreat.
C.Discussion regarding Old Town Coppell Signage.
D.Capital Expenditures and Debt Subcommittee Discussion Update.
E.Discussion regarding Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 6:49 p.m. and reconvened into
Regular Session at 7:30 p.m.
Invocation 7:30 p.m.4.
Gary Cook with GracePoint Church gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6.Consider approval of a proclamation naming the month of October,
“National Breast Cancer Awareness Month,” and authorize the Mayor to
sign.
Mayor Hunt read the proclamation into the record and presented the same to
Fire Chief Kevin Richardson and Pink Soles in Motion. A motion was made by
Brianna Hinojosa-Flores, seconded by Mayor Pro Tem Nancy Yingling, that this
agenda item be approved. The motion passed by an unanimous vote.
Aye:Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin
Franklin;Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling
7 -
7.Consider approval of a proclamation naming the week of October 8-14,
2017 as “Fire Prevention Week,” and authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Fire Chief Kevin Richardson. A motion was made by Councilmember Wes
Mays, seconded by Councilmember Marvin Franklin, that this agenda item be
approved. The motion passed by an unanimous vote.
Aye:Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin
Franklin;Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling
7 -
Page 2City of Coppell, Texas
October 10, 2017City Council Minutes
8.Report by the Coppell Farmers’ Market and Community Garden.
Peggy Rosson and members of the Coppell Farmers' Market and Community
Garden gave their annual report to the City Council.
Citizens’ Appearance9.
Mayor Hunt advised that no on signed up to speak.
Consent Agenda10.
A.Consider approval of the minutes: September 26, 2017.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Marvin Franklin, that Consent Agenda Items A-C be approved.
The motion passed by an unanimous vote.
B.Consider approval to enter into a contract with City of Dallas for the
purchase of wholesale treated water; and authorizing the Mayor to sign
any necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Marvin Franklin, that Consent Agenda Items A-C be approved.
The motion passed by an unanimous vote.
C.Consider approval of a Resolution approving a letter of support for the
creation of a Foreign Trade Zone to be located at 1144 W. Bethel Road
in Coppell, Texas, and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Marvin Franklin, that Consent Agenda Items A-C be approved.
The motion passed by an unanimous vote.
Enactment No: RE 2017-1010.1
End of Consent Agenda
11.PUBLIC HEARING:
Consider approval of Case No. PD-157R7-C, Valley Ranch Plaza, a
rezoning from PD-157-C (Planned Development 157-Commercial) and
PD-157R6-C (Planned Development 157 Revision 6 - Commercial) to
PD-157R7-C (Planned Development 157 Revision 7 - Commercial) to
allow revisions to the site plan including the addition of a drive-through
restaurant and revising the parking, circulation, landscaping and building
facades on 4.6 acres of property located at the southwest corner of E.
Belt Line Road and S. MacArthur Blvd., at the request of John Evans,
BLMA LTD and BLMA Phase II LTD, being represented by Donald F.
Sopranzi, AIA.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
Page 3City of Coppell, Texas
October 10, 2017City Council Minutes
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
The applicant was available for questions of the Council.
A motion was made by Councilmember Wes Mays, seconded by Brianna
Hinojosa-Flores, to close the Public Hearing and approve this agenda item
subject to the following condition:
1) Restaurant uses shall be limited to a maximum of 17,900 square feet of this
shopping center.
The motion passed by an unanimous vote.
12.PUBLIC HEARING:
Consider approval of Case No. PD-206R-H, Conoboy Addition (Pence),
a rezoning from PD-206-H (Planned Development 206 - Historic) to
PD-206R-H (Planned Development 206 Revised - Historic) to allow the
demolition of the existing building and construction of a 3,345-square
foot residence on Lot 1R and an 1,877-square foot office on Lot 2R on
14,790-square feet of land located at 717 S. Coppell Road, at the
request of JET Financial Group being represented by Michael Adams,
Firmitas Design.
Presentation: Matt Steer, Economic Development Coordinator, made a
presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
Mike Adams, 2735 Villa Creek, Dallas, representing the applicant, was
available for questions of the Council.
Councilmember Cliff Long left the meeting upon filing a conflict of interest
affidavit.
A motion was made by Mayor Pro Tem Nancy Yingling, seconded by Brianna
Hinojosa-Flores, to close the Public Hearing and approve this agenda item
subject to the following conditions:
1) Detailed engineering review will be required at time of full engineering plan
submittal;
2) Please revise Landscape Plan to indicate the 15’ visibility triangle measured
from the proposed property line;
3) An estimated fee of $200 will be due for mitigation at time of tree removal
permit; and
4) Add a TAS Review requirement for a handicap space on Houston Street.
The motion passed by an unanimous vote.
Page 4City of Coppell, Texas
October 10, 2017City Council Minutes
13.PUBLIC HEARING:
Consider approval of Case No. PD-291-H, 705 S. Coppell Road, a
rezoning from H (Historic) to PD-291-H (Planned Development 291 -
Historic) to allow the occupancy of the existing 1,038-square foot
residential structure for office uses, on 5,444-square feet of land located
at 705 S. Coppell Road, at the request of Neda Jaafari, being
represented by Technology Building Group.
Presentation: Matt Steer, Economic Development Coordinator, made a
presentation to the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
Oliver Kaeini, 1230 S. Continental, Southlake, representing the applicant, was
available for questions of the Council.
Councilmember Cliff Long left the meeting upon filing a conflict of interest
affidavit.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
agenda item subject to the following conditions:
1) There may be additional comments generated upon detailed engineering
review;
2) A tree removal permit is required prior to the start of construction; and
3) Minor plat is needed prior to permitting if the zoning is approved.
The motion passed by an unanimous vote.
14.Consider approval to award a contract to AVAdek for the construction of
a canopy trellis at the Cozby Library and Community Commons in the
amount of $49,964.00, as identified in the project design; and authorizing
the City Manager to sign all necessary documents.
Presentation: Dennis Quinn, Assistant Director of Library Services, made a
presentation to the City Council.
A motion was made by Councilmember Wes Mays, seconded by Mayor Pro
Tem Nancy Yingling, that this agenda item be approved. The motion passed by
an unanimous vote.
City Manager Reports - Project Updates and Future Agendas15.
City Manager Mike Land reported the construction project at Town Center
Boulevard has begun. The estimated time of completion is Spring 2018.
Regarding future agendas, a work session will be held on October 30th.
Mayor and Council Reports16.
Page 5City of Coppell, Texas
October 10, 2017City Council Minutes
A.Report by Mayor Hunt and the City Council on the recent Fall
activities.
B.Report by Mayor Hunt on upcoming events.
A. Mayor Hunt reported on the numerous events occuring around town. From
food Truck Frenzy and National Night Out to Mardi Gras in the Fall and Fall
Frolic, there is plenty to do in Coppell.
Councilmember Franklin reported on a leadership session he attended at the
Texas Municipal League Conference in Houston by Ron Hollifield. It discussed
the 4th dimension leader and evoking culture in your community.
B. Mayor Hunt announced the following events: The Fire Department will host
a Life Safety Open House on October 14th from 10am-2pm. There will be
demonstrations, popcorn, games and much more!
Game Day on the Square will by held on October 14th. Enjoy college football
games on a jumbo TV beginning at 2 p.m. There will be an inflatable obstacle
course for the kids and plenty of food trucks beginning at 5pm. Bring your
tailgating gear to enjoy the Square and the Games!
Kaleidoscope: A Celebration of Cultures will be held on October 21st from
5pm-9pm at Andy Brown Park East. This free event is a festival of lights, sounds
and color! There will be a variety of foods, cultural performances, children’s
activities and a festive firework show.
The CORE will be hosting a Flashlight Hunt: A hunt after dark in the park on
October 28, from 6-8pm at the Andy Brown Park East Grand Pavilion. The event
is free although pre-registration will secure your pumpkin for the Pumpkin
Painting event. Come check out The CORE and join the fun!
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
17.
Nothing to report.
Necessary Action from Executive Session18.
Nothing to report.
Adjournment
There being no further business before the City Council, the meeting was
adjourned at 8:48 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 6City of Coppell, Texas
October 10, 2017City Council Minutes
Page 7City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3581
File ID: Type: Status: 2017-3581 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
09/18/2017File Created:
Final Action: Railroad Agreement FreeportFile Name:
Title: Consider approval of a Crossing Agreement with Fort Worth & Western
Railroad Company; to improve an existing crossing on Freeport Parkway; not
to exceed $427,728.88; as provided in Capital Improvement Plan funds; and
authorizing the Mayor to sign any necessary documents.
Notes:
Agenda Date: 10/24/2017
Agenda Number: B.
Sponsors: Enactment Date:
FWWR Crossing Agreement - Freeport Parkway
Memo.pdf, FWWR Crossing Agreement Exhibit.pdf,
FWWR Crossing Rehab Bid.pdf, FWWR Agreement
Cost Estimate.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3581
Title
Consider approval of a Crossing Agreement with Fort Worth & Western Railroad Company; to
improve an existing crossing on Freeport Parkway; not to exceed $427,728.88; as provided in
Capital Improvement Plan funds; and authorizing the Mayor to sign any necessary documents.
Summary
Fiscal Impact:
Funds are available in the 2016 Street CIP - Freeport account for this agreement.
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3581)
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 10/20/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: October 24, 2017
Reference: Consider approval of Crossing Agreement with Fort Worth & Western Railroad
Company for improvements and signal work on the Freeport Parkway crossing
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
The rail crossing on Freeport Parkway south of Bethel Road is in poor condition and
needs to be reconstructed.
Changes to the crossing gates and signals will need to be made when Freeport Parkway
is reconstructed.
Fort Worth and Western Railroad is the operator of the rail line and will hire a
contractor to reconstruct the crossing and reconfigure/improve the crossing gates and
signal work.
This Crossing Agreement addresses the administration of the reconstruction and signal
work, estimated costs associated with the work, and reimbursement of the work by the
City of Coppell.
The crossing is anticipated to be rebuilt during the CISD Fall Break, and the crossing
gates and signal work will be completed in conjunction with the Freeport Parkway
reconstruction project.
Introduction:
The crossing on Freeport Parkway needs to be reconstructed. Further, when Freeport Parkway is
reconstructed, the crossing gates and signals will be improved and reconfigured. This Rail Crossing
Agreement describes the administration of this work as well as the cost reimbursement by the City of
Coppell.
Analysis:
The rail crossing on Freeport Parkway is in poor condition and needs to be reconstructed. When
Freeport Parkway is reconstructed, the crossing gate arms and signal will need to be rebuilt to reflect
2
the change in alignment and the addition of a trail. Staff has worked with Fort Worth and Western
Railroad (FWWR) to obtain cost estimates for the crossing reconstruction and for the gate and signal
work. The reimbursement cost will not exceed $427,728.88.00. The proposed Crossing Agreement
is a standard agreement that describes the administration of the project by FWWR, and reimbursement
of costs by the City of Coppell.
Although it is not part of the agreement, FWWR has advised staff that the crossing reconstruction
will take two days to complete if they do not have to work in traffic. Therefore, staff has identified
days when traffic is expected to be light and Freeport Parkway can be closed at the crossing. The
current plan is to reconstruct the crossing on November 19th and 20th (Sunday & Monday). These
dates were selected because they fall during the CISD Fall Break when traffic is relatively light. At
least one of the work days must be a weekday because asphalt for the headers is not available on a
weekend. During the work, traffic will be detoured via Burns, Coppell Road and Southwestern (see
map). Notifications will be sent to businesses in the area, communication will be distributed via
normal channels (social media, newsletter, etc.) and message boards will be placed in advance to
warn motorists of the closure. Work on the gate arms and crossing signal will coincide with the
reconstruction of Freeport Parkway. FWWR will invoice the City after the work is complete.
Legal Review:
The agreement was reviewed by the City Attorney.
Fiscal Impact:
The fiscal impact of this contract approval is $427,728.88.00, as provided in Capital Improvement
Plan funds.
Recommendation:
The Engineering Department recommends approval of the Crossing Agreement.
Description Qty UOM Unit Price Amount
SIGNAL DESIGNER 80 HR 32.69$ $2,615.20
SIGNAL CHECKER, LEVEL 1 24 HR 39.66$ $951.84
SIGNAL CHECKER, LEVEL 2/FIELD ENGINEER 16 HR 36.06$ $576.96
SUBTOTAL $4,144.00
G&A BURDEN FOR LABOR $7,334.88
FIXED FEE $1,607.04
ENGINEERING TOTAL $13,085.92
Description Qty UOM Unit Price Amount
SENIOR SIGNAL ENGINEER 8 HR 75.48$ $603.84
PROJECT MANAGER 80 HR 39.66$ $3,172.80
CONSTRUCTION MANAGER 120 HR 39.66$ $4,759.20
ACCOUNTING, LEVEL1 8 HR 39.81$ $318.48
ADMINISTRATIVE 2 HR 25.48$ $50.96
SUBTOTAL $8,905.28
G&A BURDEN FOR LABOR $15,762.35
FIXED FEE $3,453.47
PROJECT MANAGEMENT TOTAL $28,121.09
Description Qty UOM Unit Price Amount
EAF MANAGER 8 HR 28.00$ $224.00
EAF LEAD FORMAN 16 HR 20.19$ $323.04
LEAD WIREMAN 40 HR 19.25$ $770.00
WIREMAN 80 HR 15.00$ $1,200.00
TEST 16 HR 36.00$ $576.00
QC 16 HR 28.85$ $461.60
SUBTOTAL $3,554.64
G&A BURDEN FOR LABOR $6,291.71
FIXED FEE $497.65
PROJECT MANAGEMENT TOTAL $10,344.00
Description Qty UOM Unit Price Amount
SIGNAL FOREMAN 240 HR 29.04$ $6,969.60
SIGNALMAN 240 HR 23.40$ $5,616.00
SIGNAL HELPER 480 HR 19.00$ $9,120.00
SUBTOTAL $21,705.60
G&A BURDEN FOR LABOR $38,418.91
FIXED FEE $8,417.43
CONSTRUCTION LABOR
DOT# 789 746C
MP 27.9 - Fort Worth Subdivision
Fort Worth & Western Railroad
Coppell, TX - Freeport Parkway
EAF LABOR
PROJECT ESTIMATE
ENGINEERING
PROJECT MANAGEMENT
1
CONSTRUCTION LABOR TOTAL $68,541.94
Description Qty UOM Unit Price Amount
EMPLOYEE MEALS (PER DIEM)96 EA 30.00$ $2,880.00
EMPLOYEE TRAVEL 8 EA 500.00$ $4,000.00
EMPLOYEE LODGING 96 EA 70.00$ $6,720.00
SUBTOTAL $13,600.00
CONSTRUCTION LABOR EXPENSES TOTAL $13,600.00
Description Qty UOM Unit Price Amount
TRUCK, PU, 1 TON CREW CAB 240 HR 15.71$ $3,770.40
TRUCK, BOOM, ART, TELESCOPING 120 HR 55.95$ $6,714.00
TRAILER, UTILITY, 4 TIRE, 12,000lbs SC410 240 HR 7.55$ $1,812.00
RENTAL EQUIPMENT (FORK
LIFT/BACKHOE/SKYTRAK)2 WK 1,200.00$ $2,400.00
EQUIPMENT DELIVERY/PICKUP 2 LS 150.00$ $300.00
SUBTOTAL $14,996.40
G&A BURDEN FOR LABOR $0.00
FIXED FEE $899.78
CONSTRUCTION EQUIPMENT TOTAL $15,896.18
Description Qty UOM Unit Price Amount
FIELD & HOUSE See Breakdown $129,566.20
FILL DIRT 60 TN 7.50$ $450.00
CONCRETE 0 YD 500.00$ $0.00
COVER ROCK 120 TN 26.50$ $3,180.00
BORING 4"300 FT 35.00$ $10,500.00
ELECTRICAL PERMITS 1 EA 3,500.00$ $3,500.00
METER POLE ASSY AND INSTALLATION 1 EA 2,500.00$ $2,500.00
FREIGHT & CONTAINER PRICE 1 LS 6,000.00$ $6,000.00
SUBTOTAL $155,696.20
G&A BURDEN FOR LABOR $0.00
FIXED FEE $9,341.77
MATERIAL TOTAL $165,037.97
TOTAL PROJECT ESTIMATE $ 304,283.11
CONSTRUCTION LABOR EXPENSES
CONSTRUCTION EQUIPMENT
MATERIAL
2
Part Number Vendor Name Category Description Order Qty Cost Total
HX-375-2-WT-2 *Aircraft & Commercial MISC Wire Marker Sleeve E-B-7642 3/8" IDx1.0L-White- 1 0.29$ 0.29$
70199265 Allied Relay KRPA-11DG-12 12V, 10A-8 Pin 1 15.87$ 15.87$
70198576 Allied Relay Hold Down Spring for KRPA Relay 1 0.27$ 0.27$
70198711 Allied Relay KRPA-11AN-240, 240V, 10A-8 Pin 1 20.12$ 20.12$
59686-019-02 *Alstom Relay Plugboard, Kit includes contacts, 1E, and 3E Test Posts 2 125.00$ 250.00$
P03-0320 Alstom Tool Wrench, 3E Test 1 51.10$ 51.10$
A62-0262 Alstom-Bill Keister Relay 500 ohm, 6FB, Neutral 2 859.00$ 1,718.00$
4331216801XLTC-00 ARMS Gate *12" Red Led Crossing w/sidelights /USE THIS ONE :)16 74.00$ 1,184.00$
152-11-3002*Elliot Electric Supply Wire *Okonite 16 AWG CU 19STR Case Wire 1 0.27$ 0.27$
152-11-3038*Elliot Electric Supply Wire *Wire, House #10 Blue- Okonite P/N 152-11-3038 2.5 0.53$ 1.33$
SBNX1161G Erico Grounding One Shot, 6-8, for 5/8" Ground Rod, 4 Input 13 7.48$ 97.24$
B2700A2C1WH *Erico Terminal Block 4 Post Terminal Block, Kit w/ AAR Hardware 102 21.15$ 2,156.99$
B2700HC36T *Erico Terminal Block Strip, 36" Ground Strip for Erico Terminal 6 36.90$ 221.39$
SB22122 Erico Tool Grinding Wheel, 1" x 6"2 35.87$ 71.74$
SB20136 Erico Bonding Rail Joint Bond Kit, Signal, Tab Style, Normal Rail, 5 11/16"100 5.12$ 512.00$
SBXST6C Erico Bonds & Connectors Joint Bond T6 Complete Welder Pair, Signal, 3/4" XS Bond Terminal Style, 3/16" Bondstrand 2 184.21$ 368.41$
SBXST7D Erico Bonds & Connectors Joint Bond T7 Complete Welder Pair, Signal, 3/4" XS Bond Terminal Style, 3/16" Bondstrand 2 234.64$ 469.28$
TL-AAR-TW GEMS Tool Wrench, AAR Terminal Wrench, 5"1 16.75$ 16.75$
075046-001 GETS XP4 Cable, XIP 8 ft (cable #1) (need 1 for XP4 Assy)3 102.00$ 306.00$
075047-001 GETS XP4 Cable, XIP 8 ft (cable #2) (need 1 for XP4 Assy)3 102.00$ 306.00$
100323-010 GETS XP4 Manual, System Maintenance (need 1)1 75.00$ 75.00$
227481-000 GETS XP4 Module, XTI personality module normal/standby (need 1)1 526.00$ 526.00$
227538-000 GETS XP4 Module, 44R personality module (need 1)1 538.00$ 538.00$
227546-000 GETS XP4 Module, Personality Module IXC-20S (need 1)3 538.00$ 1,614.00$
227561-000 GETS XP4 XIP-20 w/ Lamp Resistor (1 per IXC-20S) (need 1 for XP4 Assy)3 590.00$ 1,770.00$
251124-000 GETS XP4 Module, CDU-1 (need 1)1 714.00$ 714.00$
251328-000 GETS XP4 Module, XCI-1 (need 1)1 471.74$ 471.74$
251333-000 GETS XP4 Module, Ground Fault Detector GFD-1 1 776.00$ 776.00$
251346-000 GETS XP4 Module, NSM-1 (need 1)1 1,112.00$ 1,112.00$
251379-000 GETS XP4 Module, 44R Input Output (need 1)1 2,267.00$ 2,267.00$
251384-000A GETS XP4 Module, Integrated Crossing Controller Module IXC-20S(need 1)3 2,926.00$ 8,778.00$
251456-000 GETS XP4 Module, CPS-3 1 704.10$ 704.10$
300752-000 GETS XP4 Chassis 9 Slot - XP 4 1 3,652.00$ 3,652.00$
250204-100 GETS 0 Surge, MDSA-1X Arrestor 1 464.00$ 464.00$
251336-000 GETS 0 XTI-1S Crossing Track Interface Module 1 4,212.00$ 4,212.00$
251432-200 GETS 0 VPM-3 MODULE-CROSSING 1 2,735.00$ 2,735.00$
012243-200 GETS Cable Underground, 3C/#6 with Ground for A/C Power Service 150 6.00$ 900.00$
1023-02 GETS Cable Underground, 7C/#14 Okonite, #206-11-6887 800 2.99$ 2,392.00$
1077-02 GETS Cable Underground, 7C/#6 Okonite, #206-11-6247 800 8.11$ 6,488.00$
1094-02 GETS Cable Underground, 2C/#6 Twist, Okonite #150-12-3933/Red&Black Track Wire 400 1.86$ 744.00$
EB-3-360-5 GSI Gate Bell, Electronic 4 165.00$ 660.00$
*Hall Signs 0 15x9 ENS-Standard Mounting-Diamond Grade 2 15.39$ 30.78$
*Hall Signs 0 30" Sq. DEN, DG3 1 65.00$ 65.00$
HAX001BLXW-KT Herzog Technologies Bootleg Bootleg, HAX Bootleg Kit-Crossing Complete, Wood 1 345.00$ 345.00$
027003-001 J&A Battery Tray, Holds 4, 12" x 27"4 48.00$ 192.00$
225481-000 J&A Battery T-Posts 4 24.25$ 97.00$
DA6640 L&W WHS Typical Wire, gate lamp, 3C/#16 100 0.62$ 62.00$
385102GS-2 NEG Gate Gate Saver, 2 Way 2 998.00$ 1,996.00$
12-2-2-10-0 NRS Battery Charger, HF Max 12/40 2 825.00$ 1,650.00$
ELM 340 NRS Battery Battery, ELM, 340 AH 7 390.00$ 2,730.00$
ELM 425 NRS Battery Battery, ELM, 425 AH 6 415.00$ 2,490.00$
91000564-C *PTMW Bungalow 6x6 Aluminum Enclosure 1 9,082.00$ 9,082.00$
9297-0109 Railway Equipment Co Gate 16' Aluminum 1st Section 4 242.00$ 968.00$
9298-1120 Railway Equipment Co Gate Gate Arm, EZ Gate Light Kit-(Included if you order the 9298-6152 EZ Gate)4 160.00$ 640.00$
9298-6154 Railway Equipment Co Gate E Z GATE (R) 42' A/F UH LED + W/9298-1120G KIT VERTICAL 2 649.00$ 1,298.00$
2020-001-01 RDG Gate Bracket, High Wind 6 110.00$ 660.00$
030-0021 *Rebel Foundation Foundation, Galvanized 48" w/hdwr 8 515.00$ 4,120.00$
010-9034 Rebel Gate Dual, 4"or 5" Pinnacle 4 17.00$ 68.00$
090-0050 Rebel Gate 2' Gate Sleeve 2 31.00$ 62.00$
070-0065 Rebel Sign Crossbuck Sign, No Mtg. Hardware 2 84.00$ 168.00$
070-5008 Rebel Sign 5" Sign Kit-Sign Mtg. Brackets, Extensions, U-bolts & Hdwr.4 56.70$ 226.80$
220-0000 Rebel Terminal Block Nut, AAR, Crown 14-24 300 0.18$ 54.00$
220-0001 Rebel Terminal Block Nut, AAR, Flat 14-24 100 0.14$ 14.00$
220-0003 Rebel Terminal Block Washer, AAR, Flat 1/4" Nickle Plated 300 0.07$ 21.00$
220-0008 Rebel Terminal Block Nut, AAR, Gold Test-14-24 100 0.55$ 55.00$
220-0100 Rebel Terminal Block Terminal Block, 2x6 w/o Hardware 18 7.75$ 139.50$
220-0301*Rebel Terminal Block Terminal Block, 2-3/8" Center 2 Post w/ Flat Washer and Nut 5 3.95$ 19.75$
220-0501 Rebel Terminal Block Connector, AAR, 1" Buss 100 0.30$ 30.00$
220-0507 Rebel Terminal Block Connector, 2-3/8" Straight 4 0.70$ 2.80$
220-0509 Rebel Terminal Block Link, Test, Straight, no hardware 100 0.75$ 75.00$
220-0516*Rebel Terminal Block Link, Test, 2-3/8"1 1.25$ 1.25$
XLNK-IO-12-14I-2O Reno x-Link Parts Rail I/O Module with (14) 12VDC Digital Inputs and (2) 12VDC AC coupled outputs 1 250.00$ 250.00$
XLNK-R1-12-F-V128 Reno x-Link Parts Rail unit, 12VDC input, connections on front, Ethernet, high speed system communications, and video 1 4,000.00$ 4,000.00$
BJ11404 Reynolds Battery Cable, SJ Cord 4c/14 for Bungalow 60 0.85$ 51.00$
HBL4570C Reynolds Battery Nema Plug, Locking, 15 amp 250V (NEMA L6-15P)2 14.50$ 29.00$
N6BM Reynolds Cable Wire, House #6 Black, Insulated, THHN, Battery Lead Wire 50 0.35$ 17.50$
N6GNM Reynolds Cable Wire, House #6 Green, Ground 60 0.35$ 21.00$
N6RD Reynolds Cable Wire, House #6 Red, Insulated, THHN, Battery Lead Wire,50 0.35$ 17.50$
PANDC2LG6 Reynolds Cable Panduit, Cover Gray 2"3 1.59$ 4.77$
PANDG2X3LG6 Reynolds Cable Panduit, Duct Gray 2"X3"3 6.99$ 20.97$
BARE6S Reynolds Grounding Bare Copper Wire #6, Solid, Soft Drawn (roll of 315ft)50 0.37$ 18.25$
ERIT/8X8CU Reynolds Grounding Rod, Copper, 5/8" x 8'13 9.50$ 123.50$
31-601 Reynolds MISC Duct Seal, 1lb Bag 12 3.65$ 43.80$
3MC088SUPER3/4X66FReynolds MISC 88, 3M, Electrical, 3/4" x 66'2 5.00$ 10.00$
4000-44615-001X *Siemens Terminal Block Arrestor, Heavy Duty Lightning 106 24.80$ 2,628.80$
4000-44700-001X *Siemens Terminal Block Equalizer, Heavy Duty 2 23.36$ 46.72$
032619-25 Siemens Tool Extractor, Terminal Clip 1 10.18$ 10.18$
NC10HDB Vantex Terminal Block Heavy Duty Terminal Ring, 1/4",14-16 Gauge, yellow w/blk stripe 200 0.83$ 166.00$
LTS11-0 Vantex Cable Tie Wrap, 11-1/2", Black Pack of 100 3 20.21$ 60.63$
TYM Vantex Cable Tie Wrap, Mounting pkg 100 0.5 27.44$ 13.72$
SW38-0 Vantex MISC Loom, Spiral Wrap 100'0.5 48.54$ 24.27$
T6-14N Vantex Terminal Block Terminal Ring, 1/4", 6 Gauge, Blue 30 0.67$ 20.05$
T6-38N Vantex Terminal Block Terminal Ring, 3/8", 6 Gauge, Blue 10 0.53$ 5.27$
NB14 Vantex Terminal Block Terminal Ring, 1/4", 14-16 Gauge, Blue (pack of 100)200 29.87$ 5,974.00$
LC2-001WB-WG4 *Velcorp Gems 0 Power indicator,2eye,4wire,wago conn.,white LEDs 1 135.50$ 135.50$
3590-K-9 WCH Gate Wrench, Torque (Kit)1 191.00$ 191.00$
975-0804-5 *WCH Gate Crossarm Assy, 5" Mtg., 2 Way Gate Mast , Bracket, Hoods, Backgrounds, Lightheads (no LED inserts)2 697.00$ 1,394.00$
2147-A-11 WCH Gate Single Sided Junction Box Base For 4" Mast 2 470.00$ 940.00$
714-50-U-2-GS WCH Gate Flasher Mast, 16' x 4" Mast with Pigtail, Fits Single Sided Jct Box 2 395.00$ 790.00$
3597-131-P-H-MI WCH Gate Gate Mech 3597, includes all Hardware and Conduit, Fuse Panel & Gate Heater (WLE Spec)6 3,762.00$ 22,572.00$
CTWT-Al-32-SQ WCH Gate Counterweight Pkg, 17'-32'; Stud Plate; Short Weights, L&R Arms 4 1,644.00$ 6,576.00$
CTWT-AL-32 WCH Gate Counterweight Pkg, 17'-32'; Stud Plate; L&R Arms 2 1,356.00$ 2,712.00$
715-324-2-GS *WCH Gate Mast, 18' x 5" Mast with Pigtail, Fits Single Sided Jct Box/Slot for lights 9'6"6 578.00$ 3,468.00$
3565-111 WCH Gate Sidewalk Gate Arm Support 4 127.00$ 508.00$
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3613
File ID: Type: Status: 2017-3613 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
10/16/2017File Created:
Final Action: Euless ILAFile Name:
Title: Consider approval of an Interlocal Agreement between the City of Coppell
and the City of Euless to establish a cooperative purchasing program for
goods and services; and authorizing the Mayor to sign.
Notes:
Agenda Date: 10/24/2017
Agenda Number: C.
Sponsors: Enactment Date:
Memo for ILA Euless.pdf, City of Euless ILA.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3613
Title
Consider approval of an Interlocal Agreement between the City of Coppell and the City of
Euless to establish a cooperative purchasing program for goods and services; and authorizing
the Mayor to sign.
Summary
See attached memorandum
Fiscal Impact:
The utilization of the City of Euless’s cooperatively bid contracts in the future will offer cost
savings by reducing the cost of the item bid and staff time in procuring the products or services.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3613)
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 10/20/2017
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: October 16, 2017
Reference: Approval of an Interlocal Agreement with the City of Euless for cooperative purchasing
activities
2030: Sustainable City Government
Introduction:
This item is being presented for approval of an Interlocal Agreement between the City of Coppell and City of Euless.
Analysis:
Euless initially sought to utilize a vendor’s contract with the City of Coppell. No previous interlocal agreement
existed, therefore, the appropriate Contract Purchasing Agreement, referencing Local Government Code 271.102,
establishing a cooperative purchasing program between the two cities, was forwarded and signed by the City
Manager of Euless.
Legal Review: The agenda item has been reviewed by legal during the agenda review process.
Fiscal Impact:
The utilization of the City of Euless’s cooperatively bid contracts in the future will offer cost savings by reducing
Coppell’s staff time in procuring applicable products and services.
Recommendation:
The Finance Department recommends approval.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3615
File ID: Type: Status: 2017-3615 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
10/16/2017File Created:
Final Action: NCTCOG SHARE Program ILAFile Name:
Title: Consider approval of an Interlocal Agreement between the City of Coppell
and the NCTCOG to establish a cooperative purchasing program for goods
and services; and authorizing the Mayor to sign.
Notes:
Agenda Date: 10/24/2017
Agenda Number: D.
Sponsors: Enactment Date:
Memo for NCTCOG SHARE Program.pdf, NCTCOG
SHARE PROGRAM ILA.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3615
Title
Consider approval of an Interlocal Agreement between the City of Coppell and the NCTCOG to
establish a cooperative purchasing program for goods and services; and authorizing the Mayor
to sign.
Summary
See attached memorandum.
Fiscal Impact:
The utilization of the NCTCOG’s cooperatively bid contracts in the future will offer cost savings
to the City of Coppell by reducing cost of the item bid and staff time in procuring the products or
services.
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3615)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 10/20/2017
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: October 16, 2017
Reference: Approval of an Interlocal Agreement between the City of Coppell and the NCTCOG for
cooperative purchasing activities
2030: Sustainable City Government
Introduction:
The City of Coppell would like to enter into a formal Interlocal Purchasing Agreement with the NCTCOG, via the
North Texas SHARE program, which would expand the resources available to the City for purchasing goods and
services.
Analysis:
The agreement would allow the City of Coppell to use the Cooperative’s contracts for goods and services as it
deems to be in the best interest of the City.
The legal authority to enter into such as agreement is provided under Chapter 271 V.T.C.A. Local Government
Code as well as the Cooperative Purchasing Program and Sections 791.001-791.229 of the Texas Government
Code.
Legal Review: The agenda item has been reviewed by legal during the agenda review process.
Fiscal Impact:
The utilization of the NCTCOG’s cooperatively bid contracts in the future will offer cost savings by reducing
Coppell’s staff time in procuring applicable products and services.
Recommendation:
The Finance Department recommends approval.
For NCTCOG Use Only
ILA No: ______________
MASTER INTERLOCAL PURCHASING AGREEMENT
THIS MASTER INTERLOCAL AGREEMENT (“ILA”), made and entered into pursuant to the Texas
Interlocal Cooperation Act, Chapter 791, Texas Government Code (the “Act”), by and between the North Central
Texas Council of Governments, hereinafter referred to as “NCTCOG,” having its principal place of business at
616 Six Flags Drive, Arlington, TX 76011, and _______________________________________________, a
local government, a state agency, or a non-profit corporation created and operated to provide one or more
governmental functions and services, hereinafter referred to as “Participant,” having its principal place of business
at ____________________________________________________________
WHEREAS, NCTCOG is a regional planning commission and political subdivision of the State of Texas
operating under Chapter 391, Texas Local Government Code; and
WHEREAS, pursuant to the Act, NCTCOG is authorized to contract with eligible entities to perform
governmental functions and services, including the purchase of goods and services; and
WHEREAS, in reliance on such authority, NCTCOG has instituted a cooperative purchasing program under
which it contracts with eligible entities under the Act; and
WHEREAS, Participant has represented that it is an eligible entity under the Act, that it is authorized to enter
into this Agreement on ____________________ (Date), and that it desires to contract with NCTCOG on the
terms set forth below;
NOW, THEREFORE, NCTCOG and the Participant do hereby agree as follows:
ARTICLE 1: LEGAL AUTHORITY
The Participant represents and warrants to NCTCOG that (1) it is eligible to contract with NCTCOG under the
Act for the purposes recited herein because it is one of the following: a local government, as defined in the Act
(a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state,
or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in
Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non-profit corporation
created and operated to provide one or more governmental functions and services, and (2) it possesses adequate
legal authority to enter into this Agreement.
ARTICLE 2: SCOPE OF SERVICES
The Participant appoints NCTCOG its true and lawful purchasing agent for the purchase of certain products and
services (“Products” or “Services”) through the North Texas SHARE program. Participant will access the
Program through www.NorthTexasSHARE.org. All purchases under this Agreement shall comply with
applicable Texas competitive bidding statutes as well as the specifications, contract terms and pricing applicable
to such purchases. NCTCOG may also serve as a coordinating agent to administer the use of eligible Participant
contracts to other participants of North Texas SHARE. The eligibility of such contracts will be determined by
incorporation of coordinating agent authorization in Participant’s solicitation documents. Title to all products
purchased under the North Texas SHARE program shall be held by Participant unless otherwise agreed. Nothing
in this Agreement shall preclude the Participant from purchasing Products and/or Services offered in the North
Texas SHARE program directly from the vendor/supplier.
For NCTCOG Use Only
ILA No: ______________
ARTICLE 3: PAYMENTS
Upon delivery of goods or services purchased and presentation of a properly documented invoice, the Participant
shall promptly, and in any case within thirty (30) days, pay the contracted provider the full amount of the invoice.
All payments for goods or services will be made from current revenues available to the paying party. In no event
shall NCTCOG have any financial liability to the Participant for any goods or services Participant purchases
through the North Texas SHARE program.
ARTICLE 4: PERFORMANCE PERIOD
This Agreement shall be effective when signed by the last party whose signing makes the Agreement fully
executed and will remain in full force and effect for one (1) year. This Agreement shall automatically renew for
successive one-year terms unless sooner terminated in accordance with Article 6 below. Any modification of this
Agreement must comply with the requirements of Article 5 below.
ARTICLE 5: CHANGES AND AMENDMENTS
This Agreement may be amended only by a written amendment executed by both parties, except that any
alternations, additions, or deletions to the terms of this Agreement which are required by changes in Federal and
State law or regulations are automatically incorporated into this Agreement without written amendment hereto
and shall become effective on the date designated by such law or regulation. NCTCOG reserves the right from
time to time to make changes in the scope of products and services offered through the North Texas SHARE
program.
ARTICLE 6: TERMINATION PROCEDURES
NCTCOG or the Participant may cancel this Agreement for any reason and at any time upon thirty (30) days
written notice by certified mail to the other party to this Agreement. The obligation of the Participant to pay for
any Service and/or Products purchased under this Agreement, shall survive such cancellation, as well as any other
Participant costs incurred prior to the effective date of the cancellation.
ARTICLE 7: APPLICABLE LAWS
NCTCOG and the Participant agree to conduct all activities under this Agreement in accordance with all
applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Agreement.
ARTICLE 8: DISPUTE RESOLUTION
The parties to this Agreement agree to the extent possible and not in contravention of any applicable state or
federal law or procedure established for dispute resolution, to attempt to resolve any dispute between them
regarding this Agreement informally through voluntary mediation, arbitration or any other local dispute mediation
process before resorting to litigation.
ARTICLE 9: MISCELLANEOUS a. This Agreement has been made under and shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under, or in connection with, this Agreement shall lie exclusively in Tarrant County, Texas. b. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective entities. c. This Agreement and the rights and obligations contained herein may not be assigned by either party without the prior written approval of the other party to this Agreement.
For NCTCOG Use Only
ILA No: ______________
d. All parties agree that should any provision of this Agreement be determined to be invalid
or unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
e. To the extent that either party to this Agreement shall be wholly or partially prevented from the
performance within the term specified of any obligation or duty placed on such party by reason of or
through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court,
act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or
nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended
until such disability to perform is removed; provided, however, force majeure shall not excuse an
obligation solely to pay funds.
f. This Agreement and any attachments/addendums, as provided herein, constitute the complete agreement
between the parties hereto, and supersede any and all oral and written agreements between the parties
relating to matters herein.
THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS
FOLLOWS:
North Central Texas Council of Governments
North Texas SHARE
616 Six Flags Drive, Arlington, Texas 76011
___________________________________
Name of Participant Agency
___________________________________
NCTCOG Executive Director or Designee
___________________________________
Mailing Address
___________________________________
Signature of Executive Director or Designee
___________________________________
City State Zip
___________________________________
Date
___________________________________
Name and Title of Authorized Official or Designee
___________________________________
Signature
___________________________________
Date
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3616
File ID: Type: Status: 2017-3616 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
10/16/2017File Created:
Final Action: UBEO Printer and Maintenance AgreementFile Name:
Title: Consider approval to sign a new five-year agreement for computer printing
equipment rental and maintenance with UBEO Business Services through the
U.S. Communities Ricoh Contract #4400003732; and authorizing City
Manager to sign.
Notes:
Agenda Date: 10/24/2017
Agenda Number: E.
Sponsors: Enactment Date:
Memo for 2017 UBEO Agreement.pdf, 2017 UBEO
Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3616
Title
Consider approval to sign a new five-year agreement for computer printing equipment rental
and maintenance with UBEO Business Services through the U.S. Communities Ricoh Contract
#4400003732; and authorizing City Manager to sign.
Summary
See attached memorandum.
Fiscal Impact:
The fiscal impact of this agenda item is $79,524.00. The funds have been budgeted in the
various departmental line item budgets.
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3616)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 10/20/2017
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: October 16, 2017
Reference: Consider approval to sign a new five-year agreement for desktop and stand-alone
multifunction printing equipment rental and servicing with UBEO Business Services
through the U.S. Communities Ricoh Contract #4400003732
2030: Sustainable City Government
Introduction:
The City has contracted with UBEO (formerly Documation) for these services for the past five years, with the current
contract ending in November 2017.
Analysis:
The current proposal calls for the upgrade of existing equipment for newer equipment across all city departments.
This upgrade process will include training for the new equipment.
By aligning this contract with our past usage quantities, our monthly expenditures are expected to decrease from
$6,939.65 to $6,627.00 per month (a 4.7% decrease)..
Legal Review: The agenda item has been reviewed by legal during the agenda review process.
Fiscal Impact:
The fiscal impact of this agenda item is $79,524.00.
Recommendation:
The Finance Department recommends approval.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3612
File ID: Type: Status: 2017-3612 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
10/16/2017File Created:
Final Action: Grapevine Creek ErosionFile Name:
Title: Consider approval to enter into a contract with Ark Contracting Services,
LLC; for construction of bank stabilization in Grapevine Springs Park; in the
amount of $469,750.00; as provided in Designated Fund Balance; and
authorizing the City Manager to sign necessary documents.
Notes:
Agenda Date: 10/24/2017
Agenda Number: 9.
Sponsors: Enactment Date:
Grapevine Springs Park Bank Stabilization Memo.pdf,
Grapevine Springs Park Bank Stabilization Exhibit.pdf,
Grapevine Springs Park Bank Stabilization Bid Tab.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3612
Title
Consider approval to enter into a contract with Ark Contracting Services, LLC; for construction
of bank stabilization in Grapevine Springs Park; in the amount of $469,750.00; as provided in
Designated Fund Balance; and authorizing the City Manager to sign necessary documents.
Summary
Fiscal Impact:
Funds have been set aside in the General Fund Designated Fund Balance for this project.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3612)
The Public Works department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 10/20/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: October 24, 2017
Reference: Construction Contract for Bank Stabilization in Grapevine Springs Park
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General:
Ark Contracting Service, LLC. was the low bidder.
Construction contract amount is $469,750.00.
Unlike other creeks in town, the City has the responsibly to maintain this creek bank via our
agreement with Dallas County.
Introduction:
This agenda item is being presented for approval to enter into a construction contract with Ark
Contracting Services in the amount of $469,750.00, for the construction of a retaining wall to provide
bank stabilization in Grapevine Springs Park.
Analysis:
In September of 1994, Dallas County and the City of Coppell approved an open space agreement for
this park that was donated to Dallas County. The agreement is for the maintenance of the park to be
the responsibility of the City of Coppell for a term of 99 years. Grapevine Creek meanders through
this park which is to be maintained by the City. We were notified that a portion of the creek had
begun to erode behind the residence of 257 Rosemount Ct. The creek is on City maintained property
but is slowly encroaching towards private property. City Council awarded the design contract to
Teague, Nall and Perkins in November of 2016.
On August 31, 2017, the City received and opened two bids on this project and Ark Contracting
Services was the low bidder of the two. The other bid was for $536,038.00. Ark has done several
projects in Coppell and are known for their gabion walls. The retaining wall that will be constructed
will be a gabion wall with tieback anchors. This project is estimated to last 100 calendar days.
2
Legal Review:
The City’s standard construction contract has been reviewed by legal periodically, with changes made
as requested.
Fiscal Impact:
The fiscal impact of this Agenda item is $469,750.00 from the General Fund Designated Fund
Balance.
Recommendation:
The Engineering Department recommends approval of this contract with Ark Contracting Services,
LLC.
PROPOSED EROSION CONTROLBANK STABILIZATION257 ROSEMOUNT CTCreated in ACAD20151 INCH = 1 MILE0W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2016.dwg\EROSION CONTROLCreated on: November 2, 2016 by Kevin Rubalcaba1/21/2 1
1 INCH = FT.010010050PROPOSED EROSION CONTROLBANK STABILIZATION257 ROSEMOUNT CTCreated in ACAD2015W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2016.dwg\EROSION CONTROLCreated on: November 2, 2016 by Kevin Rubalcaba2/2PROPOSEDBANK STABILIZATION
Low Bidder - Ark Contract Service, LLC
Low Bidder - Ark Contract Service, LLC
Low Bidder - Ark Contract Service, LLC
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3621
File ID: Type: Status: 2017-3621 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
10/17/2017File Created:
Final Action: Core ConstructionFile Name:
Title:
Consider approval of an Agreement between the City of Coppell (Owner) and
Core Construction Services of Texas, Inc. (Construction Manager) for the
construction of the City of Coppell Arts Center, including Preconstruction
Services for $18,000; and authorizing the City Manager to sign.
Notes:
Agenda Date: 10/24/2017
Agenda Number: 10.
Sponsors: Enactment Date:
Arts Facility Memo to Council.pdf, 10.24.17 Arts
Facility General Conditions of the Contract for
Construction.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3621
Title
Consider approval of an Agreement between the City of Coppell (Owner) and Core
Construction Services of Texas, Inc. (Construction Manager) for the construction of the City of
Coppell Arts Center, including Preconstruction Services for $18,000; and authorizing the City
Manager to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3621)
The funds for this agreement will be provided by the CRDC ½% sales tax.
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 10/20/2017
MEMORANDUM
To: Mayor and City Council
From: Mike Land, Deputy City Manager
Date: October 24, 2017
Reference: Consider approval of an Agreement between the City of Coppell (Owner) and
Core Construction Services of Texas, Inc. (Construction Manager) for the
construction of the City of Coppell Arts Center including Preconstruction
Services for $18,000 and authorizing the City Manager to Sign.
2030: Community Wellness and Enrichment Strategy – Goal 1: Community Gathering
Places and Goal 3: Expand Cultural Arts Amenities and Opportunities.
General Information:
• The request for proposals for Construction Management Services were advertised August
4th and 11th, 2017.
• Five firms submitted their qualifications; CORE, Byrne, EMJ, JE Dunn and Key
Construction.
• Interviews were conducted in Sept. 7, 2017.
• CORE Construction is recommended as Construction Manager at Risk for The Coppell
Arts Center.
• The same selection process and Agreement was used for the Library, LSP and Andrew
Brown Parks redevelopment projects.
• The Contract will be amended by a later Council Action Item to reflect the Guaranteed
Maximum Price once it is finalized sometime in late February or early March of 2018.
Introduction
In August, a Request for Proposals was advertised for the eventual selection of a Construction
Manager for the Coppell Arts Center. Interviews were held in September with five firms
competing for the assignment. Based on these interviews CORE was recommended by staff for
eventual approval by the City Council and CRDC. The terms for the contract include
Preconstruction Services, Construction Phase, and the Not-To-Exceed General Conditions Costs,
based on an estimated construction cost of $10.5 million. This Action Item, the master
Agreement with CORE Construction is the next step in the process for them to serve as the
Construction Manager for the Coppell Arts Center. Once a Guaranteed Maximum Price is
secured, the Council will then consider an amendment to this agreement to authorize the
construction of the Coppell Arts Center.
Analysis:
The agreement puts into place the General Conditions for CORE Construction to engage in the
Coppell Arts Center construction project. Included in this master agreement is the pricing for
CORE to provide cost analysis and value engineering throughout the design process which they
are already performing (4.1.2, Preconstruction Phases Services, $18,000), General Conditions
are also included within the contract, which will be implemented at the time the Guaranteed
Maximum Price for the construction portion of the project is established and presented to and
approved by Council as an Amendment to the contract for both Council and CRDC approval.
The CRDC will be considering approval of this Agreement during their scheduled meeting on
Wednesday, November 1, 2017.
Legal Review:
The City’s legal counsel has reviewed this Agreement between Owner and Construction
Manager.
Fiscal Impact:
There is no Fiscal Impact resulting from the approval of this item now. Preconstruction
Services are currently being provided under a letter agreement. Funding for the Coppell Arts
Center will upon Council and CRDC Board approval be budgeted in the CRDC Fund. Once the
GMP is finalized and the CORE contract amended by the City Council and CRDC Board, the
total fixed fee for CORE will be a total of Article 5.1.1 Construction Manager’s Fee and 5.1.4
General Conditions, equaling $1,263,038 for a complete Agreement cost of $1,281,838.00 which
includes the Preconstruction Services amount of $18,000.00.
Recommendation:
The City Manager’s Office recommends approval of the Agreement between the City of Coppell
(Owner) and CORE Construction Services of Texas, Inc. (Construction Manager) and
authorizing the City Manager to sign.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3618
File ID: Type: Status: 2017-3618 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
10/16/2017File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: A.Report by City Council on recent Fall activities.
B.Report by Mayor Hunt on upcoming events.
C.Report by Councilmember Long on the Historical Society.
Notes:
Agenda Date: 10/24/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3618
Title
A.Report by City Council on recent Fall activities.
B.Report by Mayor Hunt on upcoming events.
C.Report by Councilmember Long on the Historical Society.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3618)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 10/20/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2017-3617
File ID: Type: Status: 2017-3617 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Secretary
10/16/2017File Created:
Final Action: Council Committee ReportsFile Name:
Title: A.CFBISD/LISD Liaison - Councilmember Hill
B.CISD Liaison - Councilmember Hinojosa-Flores
C.Coppell Seniors - Councilmember Roden and Mayor Pro Tem
Yingling
Notes:
Agenda Date: 10/24/2017
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 10/24/2017City Council
Text of Legislative File 2017-3617
Title
A.CFBISD/LISD Liaison - Councilmember Hill
B.CISD Liaison - Councilmember Hinojosa-Flores
C.Coppell Seniors - Councilmember Roden and Mayor Pro Tem Yingling
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 10/20/2017
Master Continued (2017-3617)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 10/20/2017