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CM 2017-10-24City of Coppell, Texas CFFELL Tuesday, October 24, 2017 KAREN HUNT Mayor CLIFF LONG Place 1 BRIANNA HINOJOSA-FLORES Place 2 WES MAYS Place 3 MIKE LAND City Manager Minutes City Council 5:30 PM NANCY YINGLING Mayor Pro Tem GARY RODEN Place 4 MARVIN FRANKLIN Place 6 MARK HILL Place 7 255 Parkway Boulevard Coppell, Texas 75019-9478 Present 7 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary Roden -,Marvin Franklin and Mark Hill Absent 1 - Nancy Yingling Also present were City Manager Mike Land, Deputy City Manager Noel Bernal, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, October 24, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Work Session at 5:41 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.074, Texas Government Code - Personnel Matters. City Manager's Evaluation. Discussed under Executive Session City of Coppell, Texas Page 1 Council Chambers City Council Minutes October 24, 2017 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt adjourned the Work Session at 6:40 p.m. and convened into the Executive Session at 6:45 p.m. A. Update on the Coppell Arts Center. B. Discussion regarding Board and Commission Process. C. Discussion of Agenda Items. Presented in Work Session Regular Session (Open to the Public) Mayor Hunt adjourned the Executive Session and convened into the Regular Session at 7:30 p.m. 4. Invocation 7:30 p.m. Father Tim Cherry with the Church of the Apostles gave the Invocation. 5. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6. Consider approval of a proclamation naming the week of November 6-10, 2017, as "Municipal Court Week," and authorizing the Mayor to sign. Mayor Hunt read the proclamation into the record and presented the same to Municipal Court Judges Terry Landwehr and Kim Nesbitt, Court Administrator Latrice Johnson and Municipal Court staff. A motion was made by Councilmember Marvin Franklin, seconded by Brianna Hinojosa-Flores, that this Agenda Item be approved. The motion passed by an unanimous vote. 7. Citizens' Appearance Mayor Hunt asked for those who signed up to speak: 1) Gary Tanel, 316 Crooked Tree Ct., spoke in favor of the Coppell Arts Center. 8. Consent Agenda A. Consider approval of the minutes: October 10, 2017. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. B. Consider approval of a Crossing Agreement with Fort Worth & Western Railroad Company; to improve an existing crossing on Freeport Parkway; not to exceed $427,728.88; as provided in Capital City of Coppell, Texas Page 2 City Council Minutes October 24, 2017 Improvement Plan funds; and authorizing the Mayor to sign any necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. C. Consider approval of an Interlocal Agreement between the City of Coppell and the City of Euless to establish a cooperative purchasing program for goods and services; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. D. Consider approval of an Interlocal Agreement between the City of Coppell and the NCTCOG to establish a cooperative purchasing program for goods and services; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. E. Consider approval to sign a new five-year agreement for computer printing equipment rental and maintenance with UBEO Business Services through the U.S. Communities Ricoh Contract #4400003732; and authorizing City Manager to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. End of Consent Agenda 9. Consider approval to enter into a contract with Ark Contracting Services, LLC; for construction of bank stabilization in Grapevine Springs Park; in the amount of $469,750.00; as provided in Designated Fund Balance; and authorizing the City Manager to sign necessary documents. Presentation: Mike Garza, Assistant Director of Public Works, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 10. Consider approval of an Agreement between the City of Coppell (Owner) and Core Construction Services of Texas, Inc. (Construction Manager) for the construction of the City of Coppell Arts Center, including Preconstruction Services for $18,000; and authorizing the City Manager to sign. City of Coppell, Texas Page 3 City Council Minutes October 24, 2017 Presentation: Mike Land, City Manager, made a presentation to Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 11. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land congratulated staff on a successful Kaleidoscope event. The City Managers attended the ICMA conference this week in San Antonio. Regarding project updates, Town Center Boulevard is still under construction. There will be network infrastructure updates conducted this weekend at Town Center. The Teen Diversion Program also begins this weekend. Regarding future agendas, there will be a Work Session on October 30th to discuss signage in Old Town, updates on Allies in the Community, and a presentation on the meter reader system and water sewer rate study. Also, Mr. Land mentioned that a water company is contacting residents on behalf of the City. This is incorrect information. The City of Coppell has not endorsed any companies, nor is there anything wrong with our water supply. 12. Mayor and Council Reports A. Report by City Council on recent Fall activities. B. Report by Mayor Hunt on upcoming events. C. Report by Councilmember Long on the Historical Society. A. Mayor Hunt recapped the recent past events held at the Fire Department's Open House, Game Day on the Square and the Farm -to -Table Dinner. All were fabulous. In agreement with Mr. Land, Mayor Hunt said Kaleidoscope was a great event and the fireworks were awesome. B. Regarding upcoming events, Mayor Hunt announced October 28th from 8 a.m. - 10 a.m. is Coffee with a Cop. The Coppell Police Department invites residents to stop by Market Street for a cup of coffee and casual conversation with their police officers. Also on October 28th from 10 a.m. - 2 p.m. is Scare in the Square for Kids. Dress the kids in their costumes and stop by participating Old Town Coppell businesses for some trick -or -treating. Later that evening, there is a "A Hunt in the Park After Dark" from 6 p.m. - 8 p.m. There will be a flashlight hunt, lawn games, pumpkin painting, popcorn and a costume contest at Andrew Brown Park East. Don't forget: Make a Child Smile, which benefits children in Coppell by providing gifts for families in need, is a program the City has sponsored for more than 20 years. It starts November 1st. Residents can pick a paper ornament with a wish list from a child in need, purchase and wrap those gifts, then return them with the paper ornament attached to the City Manager's Office by Wednesday, December 6. The gifts will be distributed the following week. Finally, Life Safety Park is hosting a CPR class from 6 p.m. to 9 p.m. on November 9th. City of Coppell, Texas Page 4 City Council Minutes October 24, 2017 Ire. C. Councilmember Long gave an update on the Historical Society. Kathryn Walker's son who once lived next door to the Infeldt House, shared his stories of growing up next door to the Infeldts. 13. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. CFBISD/LISD Liaison - Councilmember Hill B. CISD Liaison - Councilmember Hinojosa-Flores C. Coppell Seniors - Councilmember Roden and Mayor Pro Tem Yingling A. Councilmember Hill announced that six CFBISD middle schools were among 50 in the nation chosen to be a part of a Digital Learning Program with Google and Digital Promise and the EdTech Team. The program helps teachers and communities build advance classroom technology programs and skills. B. Councilmember Hinojosa-Flores reported that CISD is celebrating Red Ribon Week in defense against drugs. The School Board met on October 23rd and tasked a small sub-committete with naming the 9th grade center and new middle school. They are seeking feedback and suggestions from the community. C. Councilmember Roden announced the many activities planned for the Coppell Seniors: October 25th - Halloween Pot Luck Lunch; November 11th - �" Veteran's Day Lunch; November 15th - Thanksgiving Day Lunch; November 18th - Senior Center Craft Fair from 9 a.m. - noon. 0 14. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Early voting begins October 23rd. Councilmember Mays announced the inaugural concert for the Coppell Commuity Orchestra will be held on October 29th at GracePoint Church. The music theme is Halloween. 15. Necessary Action from Executive Session Nothing to report. Adjou There bein no her business before the City Council, the meeting was journe at p.m. ren Selbo Hunt, City of Coppell, Texas Page 5 City Council Minutes October 24, 2017 ATTEST: (Christel Pettinos, ity Secretary City of Coppell, Texds Page 6