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CP 2017-12-12
City Council City of Coppell, Texas Meeting Agenda 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, December 12, 2017 KAREN HUNT NANCY YINGLING Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.072, Texas Government Code - Deliberation regarding Real Property. A.Discussion regarding property located east of S. Belt Line Road and south of E. Belt Line Rd. B.Discussion regarding property located south of Bethel Road and west of Page 1 City of Coppell, Texas Printed on 12/8/2017 December 12, 2017City Council Meeting Agenda Denton Tap Road. 3.Work Session (Open to the Public) 1st Floor Conference Room A.Discussion regarding “Signage Related to Bicycle-Users.” B.Discussion of Agenda Items. Regular Session (Open to the Public) 4.BOARD & COMMISSION RECEPTION IN ATRIUM FROM 6:30 P.M. TO 7:30 P.M. 5.Invocation 7:30 p.m. 6.Pledge of Allegiance 7.Consider approval of the appointment of Venky Venkatraman for a two-year term to the Conduct Review Board. 8.Swearing in of newly appointed Board/Commission/Committee members. 9.Presentation by Lisa Rigby, Director of Metrocrest Community Clinic. 10.Citizens’ Appearance 11.Consent Agenda A.Consider approval of the minutes: November 14, 2017. CM 2017-11-14.pdfAttachments: B.Consider approving the acquisition of one replacement piece of street maintenance equipment for the Infrastructure Maintenance Division of the Public Works Department; in the amount of $59,535.00; from Shiloh Equipment Co.; utilizing contract pricing through Buyboard no. 515-16; as budgeted; and authorizing the City Manager to sign any necessary documents. Equipment Procurement (Shiloh) Memo.pdf Shilo Quote.pdf Attachments: C.Consider approval of the acquisition of three replacement vehicles for Parks (1), Life Safety Park (1) and Animal Services (1) and the acquisition of two new vehicles for Public Works - Water Quality (1) and Tennis Center (1); in the amount of $188,151.00; from Silsbee Ford utilizing contract pricing through Buyboard no. 521-16; and Houston Galveston Area Council (HGAC) VE11-15; as budgeted; and authorizing the City Manager to sign any necessary documents. Vehicle Procurement (Silsbee) Memo.pdf Silsbee Quote Explorer(LightBar).pdf Attachments: Page 2 City of Coppell, Texas Printed on 12/8/2017 December 12, 2017City Council Meeting Agenda Silsbee Quote Explorer.pdf Silsbee Quote Transit.pdf D.Consider approving the acquisition of two replacement vehicles for Parks and the acquisition of three new vehicles for Public Works - Engineering (2), Public Works - Fleet Services (1) in the amount of $197,955.00; from Caldwell Chevrolet; utilizing contract pricing through Buyboard no. 521-16; as budgeted; and authorizing the City Manager to sign any necessary documents. Vehicle Procurement (Caldwell) Memo.pdf Caldwell Quote 2500.pdf Caldwell Quote Bolt.pdf Caldwell Quote Colorado.pdf Caldwell Quote Tahoe.pdf Attachments: E.Consider approval of an agreement with Nortex Concrete Lift & Stabilization, Inc., based on a unit price, in an amount not to exceed $100,000.00 for roadway concrete leveling (mudjacking); based on the City of Grand Prairie bid contract; as authorized by the Texas Local Government Code; as budgeted in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. Nortex Memo.pdf Renewal Letter.pdf Attachments: F.Consider approval of an Engineering Services Contract with Fugro Roadware, Inc. to provide professional engineering services for the Pavement Condition Survey and Pavement Management Services; in the amount of $104,945.00; as budgeted in Infrastructure Maintenance Funds; and authorizing the City Manager to sign any necessary documents. Fugro Memo.pdf Engagement Letter Fugro.pdf Fugro Proposal.pdf Request for Services Fugro.pdf Attachments: G.Consider approval of a National Intergovernmental Purchasing Alliance Proposal #NIPA R150151-TX-15486 for HVAC renovations to Fire Station 3; located at 133 Parkway Boulevard; in the amount of $174,250.00; and authorizing the City Manager to sign any necessary documents. HVAC Memo.pdf Exhibit.pdf Exhibit 2.pdf TDI HVAC Proposal.pdf Attachments: H.Consider approval of an Interlocal Agreement between the City of Coppell Page 3 City of Coppell, Texas Printed on 12/8/2017 December 12, 2017City Council Meeting Agenda and the City of Richardson to establish a cooperative purchasing program for goods and services; and authorizing the Mayor to sign. Memo for ILA Richardson.pdf City of Richardson ILA 2017 .pdf Attachments: I.Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 3, Article 3-2, Section 3-3-2, by adding the provision of disabled person water/sewer rate discount; and authorizing the Mayor to sign. Disabled Person WS Discount Memo 2017.pdf Ordinance.pdf Attachments: J.Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Water Rates, Sewer Rates and Solid Waste Collection Fees and authorizing the Mayor to sign. Memo Fee Resolution December 2017.pdf Master Fee Resolution 12-12-17.pdf Attachments: K.Consider approval of a Resolution approving the First Amendment to Tax Abatement Agreement between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor to sign. Plaza Lodging First Amendment to Tax Abatement - Memo.pdf Plaza Lodging First Amendment to Tax Abatement Agreement - Resolution.pdf Plaza Lodging First Amendment to Tax Abatement Agreement - Agreement.pdf Attachments: L.Consider approval of a Resolution approving the First Amendment to Civic Center Agreement between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor and City Manager to sign. Plaza Lodging First Amendment to Civic Center - Memo.pdf Plaza Lodging First Amendment to Civic Center Agreement - Resolution.pdf Plaza Lodging First Amendment to Civic Center Agreement - Agreement.pdf Attachments: M.Consider approval of a Resolution approving the First Amendment to Tax Abatement Agreement between the City of Coppell and Bio World Merchandising, Inc., and authorizing the Mayor to sign. Bioworld Merchandising First Amendment to Tax Abatement - Memo.pdf Bioworld Merchandising First Amendment to Tax Abatement - Resolution.pdf Bioworld Merchandising First Amendment to Tax Abatement - Agreement.pdf Attachments: N.Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Kristi A. Zatyko, and authorizing the Mayor to sign. 517 Bethel Second Amendment to Tax Abatement - Memo.pdf 517 Bethel Second Amendment to Tax Abatement - Resolution.pdf 517 Bethel Second Amendment to Tax Abatement - Agreement.pdf Attachments: Page 4 City of Coppell, Texas Printed on 12/8/2017 December 12, 2017City Council Meeting Agenda O.Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and T&J Harris Land Development, LLC, and authorizing the Mayor to sign. 525 Bethel Second Amendment to Tax Abatement - Memo.pdf 525 Bethel Second Amendment to Tax Abatement - Resolution.pdf 525 Bethel Second Amendment to Tax Abatement - Agreement.pdf Attachments: P.Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Founders’ Crossing LLC, and authorizing the Mayor to sign. 531 Bethel Second Amendment to Tax Abatement - Memo.pdf 531 Bethel Second Amendment to Tax Abatement - Resolution.pdf 531 Bethel Second Amendment to Tax Abatement - Agreement.pdf Attachments: Q.Consider approval a Resolution approving Amended and Restated Tax Abatement Agreement between the City of Coppell and Prologis, L.P., and authorizing the Mayor to sign. Prologis Amended and Restated Tax Abatement Building 6 - Memo.pdf Prologis Amended and Restated Tax Abatement for Bldg 6 - Resolution.pdf Prologis Amended and Restated Tax Abatement for Bldg 6 - Agreement.pdf Attachments: R.Consider approval of an Ordinance for Case No. S-1262-LI, Driversselect, (Four Seasons Addition, Lot 1), a zoning change from LI (Light Industrial) to S-1262-LI (Special Use Permit-1262) to allow the occupancy of the existing 153,000 square foot office/warehouse building for internet-based car sales and ancillary uses (minor car repair, car storage and offices) on approximately 8.7 acres of land located at 100 S. Royal Lane; and authorizing the Mayor to sign. Driversselect Ordinance Cover Memo.pdf Ordinance.pdf Exhibit A - Legal Description.pdf Exhibit B - Site Plan.pdf Exhibit C - Landscape Plan.pdf Exhibit D - Floor Plan.pdf Exhibit E - Sign Plan.pdf Attachments: End of Consent Agenda 12.Consider approval authorizing a purchase order for replacement Cardiac Monitor/Defibrillators and Equipment from Physio Control Inc. for the Fire Department, in the amount not to exceed $ 438,906.28 as approved in the 2017-2018 budget; and authorizing the City Manager to sign all necessary documents. Cover Memo.pdfAttachments: Page 5 City of Coppell, Texas Printed on 12/8/2017 December 12, 2017City Council Meeting Agenda Sole source letter.pdf Lifepak 15 Equipment Quote.pdf LP15 Brochure.pdf 13.Consider approval of an Ordinance amending Chapter 8 “Traffic Regulations” Article 8-5, “General Traffic Regulations”, of the Code of Ordinance, by adopting a new section 8-5-6, “Signage Related to Bicycle-Users” designating various streets within the City of Coppell where bicyclists shall have the right to utilize the full lane of the roadway; and authorizing the Mayor to sign any necessary documents. Bicycle Signage Memo.pdf Bicycle Travel Signage.pdf Transportation Code.pdf Safe Passing in Texas.pdf Bicycle Signage ORD.pdf Attachments: 14.City Manager Reports - Project Updates and Future Agendas 15.Mayor and Council Reports A.Reports by the City Council on recent activities. B.Report by Councilmember Franklin on the National League of Cities Conference in Charlotte, NC. C.Report by Councilmember Franklin on the 2nd Annual Candlelight Remembrance Ceremony. 16.Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A.North Central Texas Council of Governments - Mayor Pro Tem Nancy Yingling B.North Texas Commission - Councilmember Marvin Franklin C.Historical Society - Councilmember Cliff Long 17.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 18.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor Page 6 City of Coppell, Texas Printed on 12/8/2017 December 12, 2017City Council Meeting Agenda CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 8th day of December, 2017, at _____________. ______________________________ Christel Pettinos, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. Page 7 City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3693 File ID: Type: Status: 2017-3693 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 12/04/2017File Created: Final Action: Executive SessionFile Name: Title: Discussion regarding property located east of S. Belt Line Road and south of E. Belt Line Rd. Notes: Agenda Date: 12/12/2017 Agenda Number: A. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3693 Title Discussion regarding property located east of S. Belt Line Road and south of E. Belt Line Rd. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3693) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3696 File ID: Type: Status: 2017-3696 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 12/05/2017File Created: Final Action: Executive SessionFile Name: Title: Discussion regarding property located south of Bethel Road and west of Denton Tap Road. Notes: Agenda Date: 12/12/2017 Agenda Number: B. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3696 Title Discussion regarding property located south of Bethel Road and west of Denton Tap Road. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3696) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3692 File ID: Type: Status: 2017-3692 Agenda Item Work Session 1Version: Reference: In Control: City Secretary 12/04/2017File Created: Final Action: Work SessionFile Name: Title: A.Discussion regarding “Signage Related to Bicycle-Users.” B.Discussion of Agenda Items. Notes: Agenda Date: 12/12/2017 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3692 Title A.Discussion regarding “Signage Related to Bicycle-Users.” B.Discussion of Agenda Items. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3692) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3669 File ID: Type: Status: 2017-3669 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 11/29/2017File Created: Final Action: Appointment to Conduct Review BoardFile Name: Title: Consider approval of the appointment of Venky Venkatraman for a two-year term to the Conduct Review Board. Notes: Agenda Date: 12/12/2017 Agenda Number: 7. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3669 Title Consider approval of the appointment of Venky Venkatraman for a two-year term to the Conduct Review Board. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3669) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3670 File ID: Type: Status: 2017-3670 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 11/29/2017File Created: Final Action: Swearing in of Board/Commission/Committee members File Name: Title: Swearing in of newly appointed Board/Commission/Committee members. Notes: Agenda Date: 12/12/2017 Agenda Number: 8. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3670 Title Swearing in of newly appointed Board/Commission/Committee members. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3670) Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3694 File ID: Type: Status: 2017-3694 Presentation Presentations 1Version: Reference: In Control: City Secretary 12/04/2017File Created: Final Action: Metrocrest Community Clinic PresentationFile Name: Title: Presentation by Lisa Rigby, Director of Metrocrest Community Clinic. Notes: Agenda Date: 12/12/2017 Agenda Number: 9. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3694 Title Presentation by Lisa Rigby, Director of Metrocrest Community Clinic. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3694) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3695 File ID: Type: Status: 2017-3695 Agenda Item Consent Agenda 1Version: Reference: In Control: City Secretary 12/04/2017File Created: Final Action: MinutesFile Name: Title: Consider approval of the minutes: November 14, 2017. Notes: Agenda Date: 12/12/2017 Agenda Number: A. Sponsors: Enactment Date: CM 2017-11-14.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3695 Title Consider approval of the minutes: November 14, 2017. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3695) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 255 Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, November 14, 2017 KAREN HUNT NANCY YINGLING Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 MIKE LAND City Manager Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Present 7 - Wes MaysAbsent1 - Also present were City Manager Mike Land, Deputy City Managers Traci Leach and Noel Bernal, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, November 14, 2017 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Pro Tem Nancy Yingling called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:37 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Mayor Hunt arrived during the Executive Session. Section 551.071, Texas Government Code - Consultation with City Attorney. A.Seek legal advice from city attorney and special legal counsel regarding the legal relationship of contract employees. Page 1City of Coppell, Texas November 14, 2017City Council Minutes Discussed under Executive Session Section 551.087, Texas Government Code - Economic Development Negotiations. B.Discussion Economic Development Prospects south of Dividend and east of S. Belt Line. Discussed under Executive Session Section 551.072, Texas Government Code - Deliberation regarding Real Property. C.Discussion regarding property located south of Bethel Road and west of Denton Tap Road. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room3. Mayor Hunt adjourned the Executive Session and convened into the Work Session at 6:37 p.m. A.Discussion regarding the Boards and Commission process. B.Discussion regarding Dallas Central and Denton Central Appraisal Districts’ Board of Directors. C.Discussion regarding the horse-drawn carriage ordinance. D.Discussion regarding the results of the cost of service/water sewer rate study. E.Presentation by the Coppell Arts Council regarding Public Art Phase II, Andy Brown Park East. F.Update on the Coppell Arts Center. G.Discussion of agenda items. Presented in Work Session Regular Session (Open to the Public) Mayor Hunt adjourned the Work Session at 7:26 p.m. and reconvened into Regular Session at 7:30 p.m. Invocation 7:30 p.m.4. Coppell Police Chaplain Steve Gibson gave the Invocation. Pledge of Allegiance5. The Coppell Police Honor Guard posted the colors and led those present in the Pledge of Allegiance. 6.Consider approval of a proclamation recognizing the Coppell Police Page 2City of Coppell, Texas November 14, 2017City Council Minutes Department School Resource Officer Unit and School Resource Officer Tonard Warmsley as 2017 State of Texas Unit of the Year and SRO of the Year; and authorizing the Mayor to sign. Mayor Hunt read the proclamation into the record and presented the same to the Coppell Police Department School Resource Officer Unit and School Resource Officer Tonard Warmsley. A motion was made by Brianna Hinojosa-Flores, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. Citizens’ Appearance7. Mayor Hunt advised that no one signed up to speak. Consent Agenda8. A.Consider approval of the minutes: October 24, 2017. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that Consent Agenda Items A-G be approved, with Consent Agenda Item E being amended as stated in Work Session. The motion passed by an unanimous vote. B.Consider approval of an Ordinance for Case No. S-1029R-LI, Mechanical Garage (Northlake 635 Business Center, Lot 3, Block D), a rezoning from S-1029-LI (Special Use Permit 1029-Light Industrial) to S-1029R-LI (Special Use Permit 1029 Revised-Light Industrial) to amend the SUP conditions and site plan to allow the relocation and expansion of car repair facility to a total of 8,734 square feet, to be located in Suite 160, 1203 Crestside Drive; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that Consent Agenda Items A-G be approved, with Consent Agenda Item E being amended as stated in Work Session. The motion passed by an unanimous vote. Enactment No: OR 91500-A-713 C.Consider approval of an Ordinance for Case No. PD-240R4R2-HC, North Gateway Plaza, a zoning change request from PD-240R4R-HC (Planned Development-240 Revision 4 Revised-Highway Commercial) to PD-240R4R2-HC (Planned Development-240 Revision 4 Revision 2-Highway Commercial), to revise the Concept Plan for an approximate 41,000 square foot commercial development (a fitness center) on 5.3 acres of property located north of S.H. 121, approximately 420 feet west of N. Denton Tap Road; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that Consent Agenda Items A-G be approved, with Consent Agenda Item E being amended as stated in Work Session. The motion passed by an unanimous vote. Page 3City of Coppell, Texas November 14, 2017City Council Minutes Enactment No: OR 91500-A-714 D.Consider approval of an Ordinance for Case No. PD-157R7-C, Valley Ranch Plaza, a rezoning from PD-157-C (Planned Development 157-Commercial) and PD-157R6-C (Planned Development 157 Revision 6 - Commercial) to PD-157R7-C (Planned Development 157 Revision 7 - Commercial) to allow revisions to the site plan including the addition of a drive-through restaurant and revising the parking, circulation, landscaping and building facades on 4.6 acres of property located at the southwest corner of E. Belt Line Road and S. MacArthur Blvd; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that Consent Agenda Items A-G be approved, with Consent Agenda Item E being amended as stated in Work Session. The motion passed by an unanimous vote. Enactment No: OR 91500-A-715 E.Consider approval of an Ordinance of the City of Coppell, Texas, amending the code of Ordinances by repealing Chapter 6 ‘Business Regulations’, Article 6-17, “Horse-drawn Carriages”, in its entirety, and replacing with a new Chapter 6 ‘Business Regulations’, Article 6-17, ‘Horse-drawn Carriages’; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that Consent Agenda Items A-G be approved, with Consent Agenda Item E being amended as stated in Work Session. The motion passed by an unanimous vote. Enactment No: OR 2017-1484 F.Consider approval of a Resolution authorizing the Mayor of the City of Coppell, Texas to execute an Interlocal Agreement with Dallas County for maintenance and improvements to city streets; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that Consent Agenda Items A-G be approved, with Consent Agenda Item E being amended as stated in Work Session. The motion passed by an unanimous vote. Enactment No: RE 2017-1114.1 G.Consider approval of the revised Debt Management Policy of the City of Coppell. A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin, that Consent Agenda Items A-G be approved, with Consent Agenda Item E being amended as stated in Work Session. The motion passed by an unanimous vote. At this time, Councilmember Long left the room upon filing a Conflict of Page 4City of Coppell, Texas November 14, 2017City Council Minutes Interest Affidavit for Consent Agenda Items H and I. H.Consider approval of an Ordinance for Case No. PD-206R-H, Conoboy Addition (Pence), a rezoning from PD-206-H (Planned Development 206 - Historic) to PD-206R-H (Planned Development 206 Revised - Historic) to allow the demolition of the existing building and construction of a 3,345-square foot residence on Lot 1R and an 1,877-square foot office on Lot 2R; on approximately 0.34 acres of property located at 717 S. Coppell Road; authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Nancy Yingling, seconded by Councilmember Mark Hill, that Consent Agenda Items H and I be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-716 I.Consider approval of an Ordinance for Case No. PD-291-H, 705 S. Coppell Road, a rezoning from H (Historic) to PD-291-H (Planned Development 291 - Historic) to allow site modifications to support conversion of a residential structure to an office use located at 705 S. Coppell Road; and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Nancy Yingling, seconded by Councilmember Mark Hill, that Consent Agenda Items H and I be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-717 End of Consent Agenda At this time, Councilmember Long returned to the meeting at 7:48 p.m. 9.Consider approval of an Ordinance for Case No. S-1262-LI, Driversselect, (Four Seasons Addition, Lot 1), a zoning change from LI (Light Industrial) to S-1262-LI (Special Use Permit-1262) to allow the occupancy of the existing 153,000 square foot office/warehouse building for internet-based car sales and ancillary uses (minor car repair, car storage and offices) on approximately 8.7 acres of land located at 100 S. Royal Lane; and authorizing the Mayor to sign. Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to the City Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. Steve Hall, Applicant, 13615 North Central Expressway, Dallas, was available for questions. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, to close the Public Hearing and approve this Agenda Item subject to the following conditions as part of this Special Use Permit: Page 5City of Coppell, Texas November 14, 2017City Council Minutes 1) All parking spaces visible from Royal Lane shall be solely used for customer and employee parking; 2) There shall be no vehicle display outside of the building. All vehicles parked outside of the screened area shall be limited to customer and employee parking. At no time shall there be signs/banners/painting on windows, etc. on any car or vehicle indicating that it is for sale; 3) There shall be no car repair, maintenance, painting or similar activities occurring outside of the building at any time; 4) Tires stored outside the building shall be contained within the storage building as indicated on the Site Plan; 5) In the event that the evergreen tree row along the north property line is removed, or no longer provides the visual screen, then either a solid screening wall and/or replacement trees will be required to allow the continuation of outdoor storage along the north side of the building; 6) The re-occupancy of this building for this use shall adhere to all Building, Fire, and Environmental Codes; 7) A Minor Amending Plat shall be required to provide the extension of the fire lane, as indicated on the site plan; 8) If the off-site vehicle storage is located within the City of Coppell, then an Amendment to this SUP will be required; and 9) Compliance with any additional comments generated during final engineering review. The motion passed by an unanimous vote. 10.Consider approval of an Ordinance amending Chapter 3 of the Code of Ordinances of the City of Coppell, by amending Sections 3-1-5 and 3-2-2; adjusting monthly water rates; adjusting monthly sewer rates; and authorizing the Mayor to sign. Presentation: Kim Tiehen, Assistant Finance Director, made a presentation to the City Council recommending the second option presented. A motion was made by Brianna Hinojosa-Flores, seconded by Mayor Pro Tem Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: OR 2017-1485 11.Consider approval of Resolutions casting votes for the Board of Directors for the Dallas Central Appraisal District and the Denton Central Appraisal District; and authorizing the Mayor to sign. For the Dallas Central Appraisal District nomination, a motion was made by Councilmember Cliff Long, seconded by Councilmember Mark Hill, that Mike E. Howard of Irving be approved. The City Council did not cast a nomination for Page 6City of Coppell, Texas November 14, 2017City Council Minutes the Denton Central Appraisal District ballot. The motion passed by an unanimous vote. Enactment No: RE 2017-1114.2 12.Consider appointments to the City’s Boards and Commissions. City Secretary Christel Pettinos read the appointees into the record. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Cliff Long, that this Agenda Item be approved The motion passed by an unanimous vote. City Manager Reports - Project Updates and Future Agendas13. City Manager Mike Land announced the Boards and Commissions Reception will be held on December 12th at 6:30 p.m. Regarding project updates, Town Center Boulevard continues to be under construction. It appears they are on target and should be temporarily completed in time for the Holiday Parade festivities. The estimated completion of the entire project is Spring 2018. Mayor and Council Reports14. A. Reports by the City Council on recent Fall activities. B. Report by Mayor Hunt on upcoming events. A. Mayor Hunt recapped the recent activities: Coffee with a Cop, Scare in the Square and Hunt in the Park at The Core. Councilmember Franklin and Long attended the Coffee with a Cop at Market Street and said it was well-attended. B. Mayor Hunt announced Make A Child Smile, the City's holiday program that benefits children and families in Coppell, is going on now. Ornaments can be picked up at the City Manager's Office with a child's wish list, and returned on or before December 6th. Last year's program provided clothing and gifts to 315 local children in need! Finally, the Holiday Lighted Parade and Tree Lighting Celebration will be from 6:30 - 9 pm on Saturday, December 2nd. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. 15. A.Dallas Regional Mobility Coalition - Councilmember Gary Roden B.Metrocrest Community Clinic - Councilmember Mark Hill C.Metrocrest Services - Councilmembers Wes Mays and Marvin Franklin A. Councilmember Roden reported the DRMC and Regional Transportation Commission are working together to protect the region's transportation dollars. This joint effort is a perfect model for cities around the state in making sure funding is properly applied to regional transportation projects. B. Councilmember Hill reported on just a few of the many accomplishments Metrocrest Community Clinic is doing these days. Director Lisa Rigby will be at the next City Council Meeting on December 12th to share the details. Page 7City of Coppell, Texas November 14, 2017City Council Minutes C. Councilmember Franklin announced the Metrocrest Services Board Retreat will be held on November 15th. Metrocrest is receiving numerous donations this season and feeding hundreds of families in the area. Finally, Tracey Eubanks, Director of Metrocrest Services, lost his mother recently. Donations can be made in her honor to Metrocrest Services. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 16. Nothing to report. Necessary Action from Executive Session17. Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned at 8:31 p.m. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary Page 8City of Coppell, Texas Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3675 File ID: Type: Status: 2017-3675 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/01/2017File Created: Final Action: Asphalt Equipment ProcurementFile Name: Title: Consider approving the acquisition of one replacement piece of street maintenance equipment for the Infrastructure Maintenance Division of the Public Works Department; in the amount of $59,535.00; from Shiloh Equipment Co.; utilizing contract pricing through Buyboard no. 515-16; as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: B. Sponsors: Enactment Date: Equipment Procurement (Shiloh) Memo.pdf, Shilo Quote.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3675 Title Consider approving the acquisition of one replacement piece of street maintenance equipment for the Infrastructure Maintenance Division of the Public Works Department; in the amount of $59,535.00; from Shiloh Equipment Co.; utilizing contract pricing through Buyboard no. 515-16; as budgeted; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds have been budgeted in the Streets Department - Other Equipment for this purchase. Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3675) (01-03-14-5060) Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Public Works Date: December 12, 2017 Reference: Consider approving the acquisition of one replacement piece of street maintenance equipment for the Infrastructure Maintenance Division of the Public Works Department, in the amount of $59,535.00 from Shiloh Equipment Co., utilizing contract pricing through BuyBoard no. 515-16, as budgeted, and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities General Information: Replacing existing asphalt hot box used for conducting temporary pothole repairs. Increasing hot box capacity and adding options to improve efficiency. Funding is included in the FY 2017-18 for this purchase. Contract pricing obtained through BuyBoard cooperative purchasing program. BuyBoard Contract No. 515-16. Introduction: In an effort to operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy on all vehicles and equipment introduced into the fleet. During its service life, each vehicle and piece of equipment is subject to close monitoring of unit availability, operating cost, accumulated miles/hours, condition, obsolescence and the ability to perform required tasks. Replacements are based on the results of those observations. Analysis: The equipment being replaced, a Falcon RME 2-Ton asphalt recycler and hot box, has reached the point in its service life where it has been determined that replacement is prudent due to its condition and inability to perform consistently. To reduce downtime, maximize efficiency and productivity and provide a solid platform from which to operate, the replacement model has been carefully selected with Fleet Services and the using department working closely together. 2 Consequences of not funding this purchase include decreased equipment availability, increased operating costs and reduced service levels to our Community. Legal Review: Agenda item did not require legal review Fiscal Impact: The fiscal impact of this Agenda item is $59,535.00 Recommendation: The Fleet Services Division of the Public Works Department recommends approval. 1 of 3 PRICE QUOTE No. SE111617-002 9007 CR 2433 Terrell, TX 75160 Cell: 972-342-4478 dan.thompson@shiloh.equipment Requested by: Public Works City of Coppell 816 S. Coppell Rd. Coppell, TX 75019 972-462-5171 Quote Date Quote Good Through Freight Terms Requested by Payment Terms 11/16/17 12/16/17 FOB Midland, MI Rick O’Dell Net 30 Days Qty Item No Description BuyBoard Price 1 MI32782 NEW 6-Ton Falcon Asphalt Recycler & Hot Box Trailer 12-Volt Battery Triple Wall Construction and Fully Insulated Automatic Temperature Control Diesel Fuel Source VIP Technology - Voltage Indicator and Protector Controller Automatically Prevents Burner(s) from Operating Below Burner Manufacturer's Required Voltage One-Piece, Seamless Ceramic Combustion Chamber Independently Certified 92% Fuel Efficiency Dual Burner Recycling Package (2nd Burner, 2nd Heat Duct and 24- Hour Timer Included) Two 10k lb. Torsion Axles Trailer Frame - 2" x 8" x 1/4" Tubular Steel Diamond Tread Plate Hopper Access Platform Tires - ST235/75R 17.5" Load Range H Electric Brakes w/ Safety Breakaway Conspicuity Tape Dump Box (12-Volt Electric Over Hydraulic) Hydraulic Unloading and Loading Doors Battery Charger Package Included Options: Single Frame Extension LED Lighting Upgrade - Two Red Stop/Tail/Turn Lights and One Amber Strobe Per Side Night Work Lights - LED Strobe Warning Light Tool Holder - 3-Positions Release Agent Dispenser Holder 3 Foot Hitch Extension with HD Steel to match 6 Ton Frame Material, Extended HD Chains and Clevis and 102" front main with 7 flat RV plug Quote Continued Pages 2 and 3 $57,714 2 of 3 Additional Options 30-Gallon Heated Rejuvenator / Tack Tank - Gravity Feed* *Requires Frame Extension Option Rejuvenator Spray System - Honda 5.5 HP Motor, Viking HL32 Pump, 10-Gallon Flush Tank and Spray Wand with 1/2" Hoses* *Requires Heated Tack Tank Option Hose Reel for Rejuvenator Spray System - For 1/2" Hoses Basket for Mounting Compactor or Roller (ID 24" x 24") Hoist with Heavy-Duty 12-Volt Winch (For Lifting 300 lbs.) Pour Pot with Mounting Bracket Hopper Access Step 8 Deep x 20 Long Operator, Parts and Service Manual Two Year Machine Warranty / Lifetime Trailer Frame In service, onsite training Freight to Coppell, TX TOTAL BUYBOARD PRICE INCLUDING FREIGHT (This price quote follows BuyBoard Contract # 515-16 which is valid from Dec. 1, 2016 to Nov. 30, 2019.) Included Included Included $1,821 $59,535 3 of 3 Standards for The Falcon Asphalt Recycler & Hot Box: -Ability to recycle asphalt chunks and millings*. Visit Falcon's website at http://falconrme.com/asphalt-hot-box- recycling-video-demonstration/ for a recycling video. -A patented heat management system with a burner box combustion chamber constructed of a one -piece, seamless, vacuum formed ceramic fiber that is 1" thick with an insulation rating for temperatures in excess of 2,000 degrees Fahrenheit (required for recycling asphalt millings). Cross-section of seamless combustion chamber is provided. -An independently certified fuel efficiency rating that exceeds 90% when tested at 105,000 BTU. Independent, 3rd party test results, on a qualified diesel burner testing facil ity's letterhead, are provided. -VIP Technology™ - Voltage indicator and protector controller automatically prevents burner from operating below burner manufacturer’s required voltage. This technology protects the burner from being damaged by low battery voltage. *For optimal millings recycling performance, a dual burner unit is recommended. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3676 File ID: Type: Status: 2017-3676 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/01/2017File Created: Final Action: Vehicle Procurement (SIlsbee)File Name: Title: Consider approval of the acquisition of three replacement vehicles for Parks (1), Life Safety Park (1) and Animal Services (1) and the acquisition of two new vehicles for Public Works - Water Quality (1) and Tennis Center (1); in the amount of $188,151.00; from Silsbee Ford utilizing contract pricing through Buyboard no. 521-16; and Houston Galveston Area Council (HGAC) VE11-15; as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: C. Sponsors: Enactment Date: Vehicle Procurement (Silsbee) Memo.pdf, Silsbee Quote Explorer(LightBar).pdf, Silsbee Quote Explorer.pdf, Silsbee Quote Transit.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3676 Title Consider approval of the acquisition of three replacement vehicles for Parks (1), Life Safety Park (1) and Animal Services (1) and the acquisition of two new vehicles for Public Works - Water Quality (1) and Tennis Center (1); in the amount of $188,151.00; from Silsbee Ford utilizing contract pricing through Buyboard no. 521-16; and Houston Galveston Area Council (HGAC) VE11-15; as budgeted; and authorizing the City Manager to sign any necessary documents. Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3676) Summary Fiscal Impact: Funds have been budgeted in the various departmental accounts for the vehicle purchases. Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Public Works Date: December 12, 2017 Reference: Consider approving the acquisition of three replacement vehicles for Parks (1), Life Safety Park (1) and Animal Services (1) and the acquisition of two new vehicles for Public Works – Water Quality (1) and Tennis Center (1), in the amount of $188,151.00 from Silsbee Ford utilizing contract pricing through BuyBoard no. 521-16 and Houston Galveston Area Council (HGAC) VE11-15, as budgeted, and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities General Information: Vehicles to be replaced have reached the end of their service life. Vehicle additions designed to enhance service delivery to our Community. Funding is included in the FY 2017-18 for these purchases. Contract pricing obtained through BuyBoard cooperative purchasing program. Contract pricing obtained through HGAC cooperative purchasing program. BuyBoard Contract No. 521-16. HGAC Contract No. VE11-15. Introduction: In an effort to operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy on all vehicles and equipment introduced into the fleet. During its service life each vehicle and piece of equipment is subject to close monitoring of unit availability, operating cost, accumulated miles/hours, condition, obsolescence and the ability to perform required tasks. Replacements are based on the results of those observations. Analysis: The vehicles being replaced have reached the point in their service life where it has been determined that replacement is prudent. To reduce downtime, maximize efficiency and productivity and provide 2 a solid platform from which to operate, the vehicles have been carefully selected with Fleet Services and the using department working closely together. Understanding that Life Safety Park is a relatively new program for our Community, LSP initially had been assigned an older vehicle destined for disposal via auction until funding to procure a new vehicle could be provided in FY 2017-18. Additions to the City’s fleet have been approved in an effort to provide enhanced service delivery to our Community. Consequences of not funding these purchases include decreased vehicle availability, increased operating costs and reduced service levels to our internal customers and to the Community. Legal Review: Agenda item did not require legal review Fiscal Impact: The fiscal impact of this Agenda item is $188,151.00 Recommendation: The Fleet Services Division of the Public Works Department recommends approval. Prepared by: Phone: Email: Date: A.102 23,023.00$ B. Published Options [Itemize each below] Code Bid Price Code Bid Price K7D 7,125.00$ 8W -$ 201A 2,191.00$ YZ -$ 99H 842.00$ 65S 1,218.00$ 65T 879.00$ 942 45.00$ 12,300.00$ C. Unpublished Options [Itemize each below, not to exceed 25%] $=6.5 % Bid Price Bid Price 2,285.00$ 2,285.00$ D. Pre-delivery Inspection:-$ E. Texas State Inspection:-$ F. Manufacturer Destination/Delivery:-$ G. Floor Plan Interest (for in-stock and/or equipped vehicles): -$ H Lot Insurance (for in-stock and/or equipped vehicles): -$ I. Contract Price Adjustment: J. Additional Delivery Charge:295 miles 516.25$ K. Subtotal:38,124.25$ L. Quantity Ordered 1 x K = 38,124.25$ M. Trade in: N.-$ O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE 38,124.25$ PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #521-16 A. Base Price: rhyder.cowboyfleet@gmail.com RICHARD HYDER (409) 300-1385 Vehicles and Heavy Duty Trucks VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 Bid Series: End User:CITY OF COPPELL Product Description:FORD EXPLORER November 2, 2017 MBROCHT@COPPELLTX.GOV MARK BROCHTRUP 972.462.5175 Options EXTERIOR WHITE Contact: Email: Options Options 2018 FORD EXPLORER XLT 4X2 EQUIPMENT GROUP 201A 2.3L I4 ECOBOOST INTERIOR BLACK CLOTH SAFE AND SMART PKG TO CUSTOMER SPEC, SHIPPED LOOSE Total of B. Published Options: WHELEN LIBERTY II LIGHTBAR AMBER BLUE Options Total of C. Unpublished Options: BUYBOARD Administrative Fee ($400 per purchase order) XLT TECH BUNDLE DAYTIME RUNNING LIGHTS Prepared by: Phone: Email: Date: A.102 23,023.00$ B. Published Options [Itemize each below] Code Bid Price Code Bid Price K7D 7,125.00$ 8W -$ 201A 2,191.00$ YZ -$ 99H 842.00$ 65S 1,218.00$ 65T 879.00$ 942 45.00$ 12,300.00$ C. Unpublished Options [Itemize each below, not to exceed 25%] $=0.0 % Bid Price Bid Price -$ D. Pre-delivery Inspection:-$ E. Texas State Inspection:-$ F. Manufacturer Destination/Delivery:-$ G. Floor Plan Interest (for in-stock and/or equipped vehicles): -$ H Lot Insurance (for in-stock and/or equipped vehicles): -$ I. Contract Price Adjustment: J. Additional Delivery Charge:295 miles 516.25$ K. Subtotal:35,839.25$ L. Quantity Ordered 3 x K = 107,517.75$ M. Trade in: N.400.00$ O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE 107,917.75$ BUYBOARD Administrative Fee ($400 per purchase order) XLT TECH BUNDLE DAYTIME RUNNING LIGHTS Options Total of C. Unpublished Options: Total of B. Published Options: Options Options 2018 FORD EXPLORER XLT 4X2 EQUIPMENT GROUP 201A 2.3L I4 ECOBOOST INTERIOR BLACK CLOTH SAFE AND SMART PKG Options EXTERIOR WHITE Contact: Email: CITY OF COPPELL Product Description:FORD EXPLORER November 16, 2017 MBROCHT@COPPELLTX.GOV MARK BROCHTRUP 972.462.5175 PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #521-16 A. Base Price: rhyder.cowboyfleet@gmail.com RICHARD HYDER (409) 300-1385 Vehicles and Heavy Duty Trucks VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 Bid Series: End User: Contract No.:VE11-15 Date Prepared:11/15/2017 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Product Code:E45 Description: 28,300.00$ Cost Cost 5,740.00$ 146.00$ 447.00$ 43.00$ -$ -$ -$ 1,500.00$ 1,754.00$ 90.00$ 1,406.00$ 118.00$ 71.00$ 57.00$ 184.00$ 278.00$ 151.00$ 635.00$ -$ 71.00$ Subtotal B: 12,691.00$ Cost Cost 518.00$ Subtotal C: 518.00$ 1% 1 41,509.00$ = Subtotal D: 41,509.00$ Subtotal E: 600.00$ Cost Cost Subtotal F: -$ 42,109.00$ G. Total Purchase Price (D+E+F): Delivery Date: ~90-120 DAYS ARO Subtotal From Additional Sheet(s): Quantity Ordered: For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). Description Description CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only 2018 TRANSIT WAGON A. Product Item Base Unit Price Per Contractor's H-GAC Contract: (409) 895-3884 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. MARK BROCHTRUP (972) 462-5175 MBROCHT@COPPELLTX.GOV SILSBEE FORD RICHARD HYDER (409) 300-1385 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) RHYDER.COWBOYFLEET@GMAIL.COM E. H-GAC Order Processing Charge (Amount Per Current Policy) D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges X Subtotal of A + B + C: Description X2X T350 WAGON 302A XLT HIGH ROOF 148" WB 59D PERIMETER ALARM 765 15 PASS SEATING 43B BACKUP ALARM 21E POWER DRIVER SEAT Description 584 RADIO W/ SYNC AND NAVIGATION 68H RUNNING BOARD 43R REVERSE SENSING 92E PRIVACY GLASS 86F 4 KEYS Subtotal From Additional Sheet(s): YZ EXTERIOR--WHITE 942 DAYTIME RUNNING LIGHTS 41C LANE KEEPING W/ DRIVER ALERT 99G 3.5L V6 ECOBOOST 52C REMOTE KEYLESS ENTRY KEYPAD CK INTERIOR--CLOTH PEWTER 66P PATS 86N FRONT ROW ALL WEATHER FLOOR MATS DELIVERY 296 MILES 18B AUTOLAMP Description Description C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3677 File ID: Type: Status: 2017-3677 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/01/2017File Created: Final Action: Vehicle Procurement (Caldwell)File Name: Title: Consider approving the acquisition of two replacement vehicles for Parks and the acquisition of three new vehicles for Public Works - Engineering (2), Public Works - Fleet Services (1) in the amount of $197,955.00; from Caldwell Chevrolet; utilizing contract pricing through Buyboard no. 521-16; as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: D. Sponsors: Enactment Date: Vehicle Procurement (Caldwell) Memo.pdf, Caldwell Quote 2500.pdf, Caldwell Quote Bolt.pdf, Caldwell Quote Colorado.pdf, Caldwell Quote Tahoe.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3677 Title Consider approving the acquisition of two replacement vehicles for Parks and the acquisition of three new vehicles for Public Works - Engineering (2), Public Works - Fleet Services (1) in the amount of $197,955.00; from Caldwell Chevrolet; utilizing contract pricing through Buyboard no. 521-16; as budgeted; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3677) Funds are budgeted in the requesting departments for the vehicle purchases. Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Public Works Date: December 12, 2017 Reference: Consider approving the acquisition of two replacement vehicles for Parks and the acquisition of three new vehicles for Public Works – Engineering (2), Public Works – Fleet Services (1) in the amount of $197,955.00 from Caldwell Chevrolet utilizing contract pricing through BuyBoard no. 521-16, as budgeted, and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities General Information: Vehicles to be replaced have reached the end of their service life. Vehicle additions designed to enhance service delivery to our Community. Funding is included in the FY 2017-18 for these purchases. Contract pricing obtained through BuyBoard cooperative purchasing program. BuyBoard Contract No. 521-16. Introduction: In an effort to operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy on all vehicles and equipment introduced into the fleet. During its service life, each vehicle and piece of equipment is subject to close monitoring of unit availability, operating cost, accumulated miles/hours, condition, obsolescence and the ability to perform required tasks. Replacements are based on the results of those observations. Analysis: The vehicles being replaced have reached the point in their service life where it has been determined that replacement is prudent. To reduce downtime, maximize efficiency and productivity and provide a solid platform from which to operate, the vehicles have been carefully selected with Fleet Services and the using department working closely together. 2 Additions to the City’s fleet have been approved in an effort to provide enhanced service delivery to our Community. Consequences of not funding these purchases include decreased vehicle availability, increased operating costs and reduced service levels to our internal customers and to the Community. Legal Review: Agenda item did not require legal review Fiscal Impact: The fiscal impact of this Agenda item is $197,955.00 Recommendation: The Fleet Services Division of the Public Works Department recommends approval. QUOTE# 00BB2-Q68377-CAPQ33222 CONTRACT PRICING WORKSHEET End User: CITY OF COPPELL Contractor: CALDWELL COUNTRY Contact Name: MARK BROCHTRUP CALDWELL COUNTRY Email: MBROCHT@COPPELLTX.GOV Prepared By: Averyt Knapp Phone #: 972-462-5175 Email: aknapp@caldwellcountry.com Fax #: 972-462-5199 Phone #: 800-299-7283 or 979-567-6116 Location City & State: COPPELL, TX Fax #: 979-567-0853 Date Prepared: NOVEMBER 16, 2017 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872 Product Description: 2018 CHEVROLET 2500HD SILVERADO 4X2 CREW CAB C&C CC25943 A Base Price & Options: $46,306 B Published Options Code Description Cost Code Description Cost 4X2-CREW CAB, 10,000#GVWR, 6.6L- DURAMAX DIESEL, 6-SPD ALLISION 1000 HD- AUTOMATIC, 3.73 LOCKING REAR AXLE DIFFERENTIAL, 40-20-40 VINYL BENCH FRONT & REAR, FULL RUBBER FLOOR, 56” CA, (NO SPARE TIRE & WHEEL), TILT, CRUISE, POWER WINDOWS, POWER LOCKS, MANUAL CAMPER TOW MIRRORS, OEM INTEGRATED TRAILER BRAKE CONTROLLER, OEM UPFITTER SWITCH PACKAGE, KNAPHEIDE PG-838B PLATFORM BED 78.25”W X 99”L, BHTS4080A BULKHEAD, GB INSTALLED 3” CHANNEL ICC BUMPER WITH SMOOTH FILLER PLATE BETWEEN ICC VERTICALS, 2” RECEIVER TUBE CLASS V HITCH W/6-WAY PLUG, RKI US96C BOXES MOUNTED ON TOP OF BED (1 EACH SIDE), RKI H241412 UNDERBODY BOX MOUNTED CURBSIDE ONLY, ALL REAR FACING BODY LIGHTING TO BE LED, ALL ICC MARKERS AND REFLECTORS, PLAIN INCL MUD FLAPS, (EMERGENCY PARTS SHIPPED LOOSE – LIBERTY II WC 54” A/B/A/B, LIBERTY II WC PHOTOCELL HI/LO, 6- LIBERTY II ADD 1 LONG 6LED AMBER, 6-LIBERTY II ADD 1 LONG 6LED BLUE, 2-LIBERTY II + 1 SHORT 3LED AMBER, 2- LIBERTY II + 1 SHORT 3LED BLUE, MOUNT KIT 9S-PAIR, 1 WHELEN MCRNSA, 1 WHELEN MCRNSB, (NO EMERGENCY EQUIPMENT INSTALLED, ALL LOOSE PARTS), WECAN CONTROLLER 6 & SLIDE WCC92 CAPQ33222 CALDWELL COUNTRY PO BOX 27 CALDWELL,TEXAS 77836 Subtotal B INCL C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D FOB COPPELL INCL E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $46,306 Quantity Ordered X 2 Subtotal E $92,612 F Non-Equipment Charges (Trade-In, Warranty, Etc…) BUY BOARD FEE $400 G. Color of Vehicle: WHITE W/JET BLACK INTERIOR H. Total Purchase Price (E+F) $93,012 Estimated Delivery Date: 150 DAYS APPX QUOTE# 00A-BOLT CONTRACT PRICING WORKSHEET End User: CITY OF COPPELL Contractor: CALDWELL COUNTRY Contact Name: MARK BROCHTRUP CALDWELL COUNTRY Email: MBROCHT@COPPELLTX.GOV Prepared By: Averyt Knapp Phone #: 972-462-5175 Email: aknapp@caldwellcountry.com Fax #: 972-462-5199 Phone #: 800-299-7283 or 979-567-6116 Location City & State: COPPELL, TX Fax #: 979-567-0853 Date Prepared: NOVEMBER 6, 2017 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUYBOARD #521-16 Tax ID # 14-1856872 Product Description: 2018 CHEVROLET BOLT LT 1FB48 A Base Price ($34,988) & Options: $34,988 B Published Options Code Description Cost Code Description Cost LT PACKAGE, ALL STANDARD EQUIPMENT INCL CALDWELL COUNTRY PO BOX 27 CALDWELL,TEXAS 77836 Subtotal B INCL C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D FOB COPPELL INCL E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $34,988 Quantity Ordered X 1 Subtotal E $34,988 F Non-Equipment Charges (Trade-In, Warranty, Etc…) BUY BOARD FEE $400 G. Color of Vehicle: WHITE H. Total Purchase Price (E+F) $35,388 Estimated Delivery Date: 90-120 DAYS APPX QUOTE# 001-CAPQ32949-GAS CONTRACT PRICING WORKSHEET End User: CITY OF COPPELL Contractor: CALDWELL COUNTRY Contact Name: MARK BROCHTRUP CALDWELL COUNTRY Email: MBROCHT@COPPELLTX.GOV Prepared By: Averyt Knapp Phone #: 972-462-5175 Email: aknapp@caldwellcountry.com Fax #: 972-462-5199 Phone #: 800-299-7283 or 979-567-6116 Location City & State: COPPELL, TX Fax #: 979-567-0853 Date Prepared: NOVEMBER 7, 2017 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUYBOARD #521-16 Tax ID # 14-1856872 Product Description: 2018 CHEVROLET 4X2 CREW CAB LT 12N43 A Base Price & Options: $32,370 B Published Options Code Description Cost Code Description Cost 4X2-CREWCAB SHORT BOX, 3.6L-V6 GAS, 8-SPD AUTOMATIC, LT PACKAGE, PCM LT CONVENIENCE PACKAGE, I06 AUDIO SYSTEM-MYLINK RADIO NAVIGATION, RIA ALL WEATHER FLOOR LINER, ATG KEYLESS ENTRY EXTENDED RANGE, UTJ THEFT DETERRENT, REASR VISION CAMERA, LOOSE PARTS NOT INSTALLED: LIBERTY WC 48” A/B/A/B, A FRONT CORNERS, B REAR CORNERS, A/B/A A/B/A FRONT (EMPTY CENTER SECTION) FULL AMBER-REAR W/PHOTO CELL, 10 X 1WDLA, 2 X 1WDLB, (NO ALLEYS, NOT T/D), LIGHTBAR STRAP KIT #95, WEATHERGUARD STEEL WHITE COMPACT DEEP WEA 136-3-01, SURFACE MT MICRON AMBER BLACK MCRNSA, SURFACE MT MICRON BLUE BLACK MCRNSB INCL CALDWELL COUNTRY PO BOX 27 CALDWELL,TEXAS 77836 Subtotal B INCL C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D FOB COPPELL INCL E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $32,370 Quantity Ordered X 1 Subtotal E $32,370 F Non-Equipment Charges (Trade-In, Warranty, Etc…) BUY BOARD FEE $400 G. Color of Vehicle: WHITE W/JET BLACK-DARK ASH CLOTH INTERIOR H. Total Purchase Price (E+F) $32,770 Estimated Delivery Date: 90-120 DAYS APPX QUOTE# 001-1LS CONTRACT PRICING WORKSHEET End User: CITY OF COPPELL Contractor: CALDWELL COUNTRY Contact Name: MARK BROCHTRUP CALDWELL COUNTRY Email: MBROCHT@COPPELLTX.GOV Prepared By: Averyt Knapp Phone #: 972-462-5175 Email: aknapp@caldwellcountry.com Fax #: 972-462-5199 Phone #: 800-299-7283 or 979-567-6116 Location City & State: COPPELL, TX Fax #: 979-567-0853 Date Prepared: NOVEMBER 7, 2017 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUYBOARD #521-16 Tax ID # 14-1856872 Product Description: 2018 CHEVROLET TAHOE CC15706 A Base Price & Options: $37,585 B Published Options Code Description Cost Code Description Cost 4X2-LS PACKAGE, CLOTH FULL BUCKETS W/OEM CONSOLE, Y86 ENHANCED DRIVER ALERT SYSTEM INCL CALDWELL COUNTRY PO BOX 27 CALDWELL,TEXAS 77836 Subtotal B INCL C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D FOB COPPELL INCL E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $37,585 Quantity Ordered X 1 Subtotal E $37,585 F Non-Equipment Charges (Trade-In, Warranty, Etc…) BUY BOARD FEE $400 G. Color of Vehicle: WHITE W/JET BLACK INTERIOR H. Total Purchase Price (E+F) $37,985 Estimated Delivery Date: 90-120 DAYS APPX Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3678 File ID: Type: Status: 2017-3678 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/01/2017File Created: Final Action: Nortex AgreementFile Name: Title: Consider approval of an agreement with Nortex Concrete Lift & Stabilization, Inc., based on a unit price, in an amount not to exceed $100,000.00 for roadway concrete leveling (mudjacking); based on the City of Grand Prairie bid contract; as authorized by the Texas Local Government Code; as budgeted in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: E. Sponsors: Enactment Date: Nortex Memo.pdf, Renewal Letter.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3678 Title Consider approval of an agreement with Nortex Concrete Lift & Stabilization, Inc., based on a unit price, in an amount not to exceed $100,000.00 for roadway concrete leveling (mudjacking); based on the City of Grand Prairie bid contract; as authorized by the Texas Local Government Code; as budgeted in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3678) Funds have been budgeted in the Infrastructure Maintenance Fund - Street System Maintenance for this contract. (11-03-14-3210) Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Public Works Date: December 12, 2017 Reference: Pavement Leveling Annual Contract 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: This request is a renewal of the annual contract for concrete lifting & stabilization The City has utilized this program for street repairs/mudjacking successfully in the past to eliminate areas of ponding water due to paving settling Methods for preventive maintenance are much more cost effective in extending the life of the pavement Introduction: This agenda item is being presented for approval to utilize the City of Grand Prairie’s contract with Nortex Concrete Lifting and Stabilization, Inc., as authorized by the Texas Local Government Code, Section 271.102, to perform our yearly street repair/mud jacking program. Analysis: To provide well-maintained City infrastructure, our concrete streets and alleys require some lifting and leveling occasionally. When water ponds in the gutter line, but the street is still in good shape, we typically repair this by lifting the slab to allow positive drainage. This is considered preventative maintenance, and will extend the life of the street. In addition to lifting and leveling to solve minor drainage issues, we often use this service for leveling slabs on multi-lane roadways when slabs are uneven. South Beltline is a good example where we often need to raise slabs to prevent a “drop-off” or a “lip” from forming between lanes. Nortex provides these services using a polyurethane foam injection method commonly called “Uretek”. The City has been using the Uretek method for leveling streets and alleys for over 15 years in the form of annual maintenance contracts. This contract has a unit price of $3.93 per lb. of foam, with a total contract amount of $100,000.00. 2 Legal Review: The Purchasing Department has reviewed the documents and determined that this is an appropriate method of contracting with this firm. Fiscal Impact: The fiscal impact of this agenda item is $100,000.00. Recommendation: The Public Works Department recommends approval of this contract with Nortex Concrete Lifting & Stabilization, Inc. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3688 File ID: Type: Status: 2017-3688 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/04/2017File Created: Final Action: Fugro StudyFile Name: Title: Consider approval of an Engineering Services Contract with Fugro Roadware, Inc. to provide professional engineering services for the Pavement Condition Survey and Pavement Management Services; in the amount of $104,945.00; as budgeted in Infrastructure Maintenance Funds; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: F. Sponsors: Enactment Date: Fugro Memo.pdf, Engagement Letter Fugro.pdf, Fugro Proposal.pdf, Request for Services Fugro.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3688 Title Consider approval of an Engineering Services Contract with Fugro Roadware, Inc. to provide professional engineering services for the Pavement Condition Survey and Pavement Management Services; in the amount of $104,945.00; as budgeted in Infrastructure Maintenance Funds; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds have been budgeted in the Infrastructure Maintenance Fund - Other Professional Services for this contract. (11-03-14-4220) Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3688) Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Public Works Date: December 12, 2017 Reference: Consideration of an Engineering Services Contract with Fugro Roadware, Inc. to provide Pavement Condition Surveying 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: The last paving assessment was performed in 2012 by Fugro Roadware, Inc. The City has utilized this data to select streets and alleys for replacement The data assists in planning for budgeted ¼ cent sales tax funded projects It was recommended in 2012 that the assessment be performed every 5 years to capture changing paving conditions (deterioration/repair/replacement) The City is utilizing the North Texas SHARE Interlocal Agreement with the NCTCOG, approved by City Council on October 24, 2017, to obtain services Introduction: This agenda item is to award a professional services contract to Fugro Roadware, Inc. to provide the city with a pavement condition survey of all streets and alleys within the city. The consultant will collect distress and profile data and right-of-way digital images. This data will be used to provide the city with a rating system to help determine where and how street maintenance work should be performed. Analysis: The city has approximately 393 lane miles of street and 68 lane miles of alleys within its road network. Assets in the right of way will also be captured. There are approximately 2,048 ADA Ramps and 12,800 signs, as well as 2,703,360 linear feet of curb & gutter. A two-way residential street that is one mile long consists of 2 lane miles and a 6 lane, divided road, that is one mile long consists of 6 lane miles. Data will be collected on all streets and alleys in the city’s road network. Every undivided street & alley will receive one pass of the machine and every divided street will receive two passes (one on each side). 2 Digital images are collected facing forward and rear at 25 foot intervals and downward images are collected continuously. Fugro will provide the city with proprietary software that provides the exact location as you view the images. The digital images are analyzed via automated distress (crack) detection software and technician verification. The following distresses will be extracted from the images: cracked slabs, shattered slabs, corner breaks, alligator cracking, longitudinal cracking, transverse cracking, block cracking and patching. All data will be combined to provide a pavement condition index for each roadway segment. The following is a typical rating index range: Good (100-95), Fair (95-85), Marginal (85-75), Poor (75- 65), and Very Poor (<65). This project will provide the city a detailed rating number assigned to each segment of street based on a scale system developed by the US Army Corps of Engineers. Survey data from this project is provided so the database can be maintained in various formats, including GIS layers. Fugro will also develop a guide to optimize how the budgeted maintenance money could be spent in a 5 and 10-year rehabilitation schedule. Fugro Roadware, Inc. will provide the city with a final report of the distress data outlining the pavement condition, a five-year maintenance work plan (based on actual budget), recommendations for maintenance and future monitoring needs. Fugro Roadware, Inc. will also provide staff with some training on pavement management concepts, and manual field inspection of roadways. The information provided will help prioritize the following types of projects: routine maintenance (crack sealing etc.), the city’s annual street and alley repair, the city’s annual sidewalk repair and the ¼ cent sales tax streets. Legal Review: The Purchasing Department has reviewed the documents and determined that this is an appropriate method of contracting with this firm. Fiscal Impact: The fiscal impact of this agenda item is $104,945.00 Recommendation: The Public Works Department recommends approval of entering into a contract with Fugro Roadware, Inc. in the amount of $104,945.00 for the pavement condition survey. _______________ ___________________ ___________________ ___________________ ___________________ To Whom It May Concern: This letter shall confirm and document the agreement between the City/County of _______________________ (“City/County”) and Fugro Roadware (“Vendor”) to obtain Services through the Master Services Agreement for Pavement Analysis Services (“Master Contract”) between the North Central Texas Council of Governments (“NCTCOG”) and Vendor. All capitalized terms not otherwise defined in this letter shall have the definition assigned to them in the Master Contract. City/County has executed the North Texas SHARE Interlocal Agreement and is utilizing the SHARE Cooperative Purchasing Program to access Vendor’s services. As a Participating Entity, the City/County of _______________________ wishes to engage Vendor for services contained in the Master Services Agreement. The work to be performed shall be consistent with the Services outlined in the Master Services Agreement. Vendor and the City/County have negotiated a specific scope of work and costs as described in the attached Request for Service(s) (Attachment A). The Vendor agrees to special terms and conditions of City/County as described in Attachment B. City/County agrees it is solely responsible for payment to Vendor in accordance with the Master Services Agreement and any mutually agreed upon invoicing procedure described in the Request for Service(s). Any changes or modifications must be in writing and signed by both parties. The term of this Engagement Letter and any Request(s) for Services shall not exceed the term of the Master Contract, unless the City/County and Vendor agree in writing to continue Services beyond such term. City/County understands that it may cancel our participation in the Project and the Services, without cause or reason, upon 30 days advance written notice to you via the method defined in the Master Contract. We also agree to send a copy of any cancellation notice to the NCTCOG. City/County looks forward to working with Fugro Roadware on this engagement. Sincerely, ____________________________ Signature cc: North Central Texas Council of Governments Date Fugro Roadware, Inc. 8613 Cross Park Dr. Austin, TX 78754 Tel. +1-512-977-1800 | Fax. +1-512-973-9966 | Email. roadware@fugro.com www.fugroroadware.com Proposal of Work for Asset Management Services Coppell, Texas Attn: Jamie Brierton 255 E. Parkway Blvd. Coppell, TX 75019 December 1, 2017 Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com i Table of Contents SECTION A: DESCRIPTION OF SERVICES ............................................................................. 4 Introduction to Fugro Roadware, Inc. ............................................................................... 4 Overview of Automated Equipment .................................................................................10 iVision Hosting Services ..................................................................................................14 SECTION B: SCOPE OF WORK ..............................................................................................16 Overview .........................................................................................................................16 Right-of-Way (ROW) and Pavement Images ...................................................................16 Pavement Data Collection ...............................................................................................16 Asset Data Collection ......................................................................................................17 Pavement Management ..................................................................................................17 GIS Data Delivery ...........................................................................................................18 SECTION C: FEE SCHEDULE .................................................................................................19 Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 2 FUGRO ROADWARE, INC. December 1, 2017 Coppell, Texas Attn: Jamie Brierton 255 E. Parkway Blvd. Coppell, TX 75019 Dear Ms. Brierton, Fugro Roadware, Inc. is pleased to submit this proposal to perform asset management services for the City of Coppell as a member listed on the North Texas SHARE Buy Board for Pavement Analysis Services (RFQ #NCT-2016-14). Fugro’s Project Team has the experience and resources required to deliver projects on time and to the quality standards expected by the City of Coppell. We have had the privilege of providing asset data collection and condition assessment services to NCTCOG participating agencies for over 20 years, and this offers us a unique understanding of the needs and expectations of the City of Coppell. Fugro Roadware understands that the City of Coppell is seeking a qualified firm to perform right- of-way data acquisition and analysis for roadways maintained by the City. The firm is to provide all necessary field inspectors, vehicles, tools, and equipment required to perform professional asset management services including, but not limited to: 1) Automatic and continuous measurement of pavement cracking, texture, rutting (both wheel path ruts), digital images, and dual-wheel path roughness data to International Roughness Index (IRI) standards. 2) Calculation of Pavement Condition Index (PCI) for each surveyed road segment. 3) Data collection for assets such as sidewalks, ADA ramps, curb, and traffic signs. 4) Delivery of PCI and asset data in a format compatible with the City’s Geographic Information System (GIS) database. 5) Estimation of the annual budget required to meet long term goals regarding desired pavement condition levels. 6) Development of five-year and ten-year rehabilitation plans with input from the City. 8613 Cross Park Drive Austin, TX 78754 USA 23228-5410 Phone: (512) 977-1800 Fax: (512) 973-9565 www.fugroroadware.com Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 3 Fugro has long been a leader in asset data collection and analysis. Based on our experience with other similarly sized projects, we have put together a proposal package that addresses our team’s experience and qualifications, our proposed methodology and approach, as well as the tools and equipment necessary to carry out the scope of work as outlined in the North Texas SHARE Buy Board for Pavement Analysis Services (RFQ #NCT-2016-14). Please do not hesitate to contact Nima Kargah-Ostadi, PhD, P.E. at (512) 977-1883 (nkargah- ostadi@fugro.com), or Thomas Burchett, P.E. at (512) 977-1853 (tburchett@fugro.com) if you have any questions. Sincerely, FUGRO ROADWARE, INC. TBPE Firm Registration No. F-15799 Nima Kargah-Ostadi, PhD, P.E. Pavement Engineering Manager Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 4 SECTION A: DESCRIPTION OF SERVICES Introduction to Fugro Roadware, Inc. Fugro Roadware has over 45 years of experience with pavement and roadway asset data collection and offers a strong record of successfully providing services that are described in the NCTCOG solicitation document (RFQ #NCT-2016-14). Fugro provides services for all aspects of pavement management and evaluation, planning and oversight, developing maintenance and rehabilitation strategies, and optimizing network conditions within available budgets. Our services deliver value by planning, accurately diagnosing, and prioritizing maintenance and rehabilitation activities. We are active in a number of industry research organizations and committees, such as the Federal Highway Administration (FHWA)’s Long Term Pavement Performance (LTPP) program, the Transportation Research Board (TRB)’s Strategic Highway Research Program (SHRP, SHRP 2), and the National Cooperative Highway Research Program (NCHRP). The following provides a high-level overview of the services that Fugro can offer to the NCTCOG. Section A.1.7 Ability to Respond to Stated Objectives provides additional details as to how we plan to meet the specific objectives as outlined in the solicitation document. A.1.1 Pavement Data Collection and Processing Fugro Roadware operates a fleet of 22 Automatic Road Analyzer (ARAN) vehicles that automatically and continuously measure over 15 different data types simultaneously on arterial and collector streets, streets with concrete, asphalt, and/or dirt/gravel, and alleyways. Data types include: Roughness, smoothness, ride and International Roughness Index (IRI) Rutting and Transverse Profile Pavement Distress Road Geometrics (Grade, Curve, Cross Fall, Slide Slope, Edge Drop Off) Pavement and Right-of-Way (ROW) Images Faulting Texture Fugro has developed our Vision software for the processing and analysis of pavement condition data. Vision is a customized digital condition rating system that can be configured for user defined severity/extent based upon pavement distresses and pertinent roadway attributes. Data can be exported to pavement management system (PMS) or asset management system (AMS), and it can be easily customized for industry standard reporting. Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 5 A.1.2 Asset Inventory Fugro Roadware has extensive experience collecting roadway assets and has extracted and delivered over 70 different asset types totaling 5.1 million unique assets over 216,000 miles of road for municipal and State agencies since 2008. Fugro Roadware’s Surveyor software uses the calibrated geo-referenced images collected by the ARAN to capture, extract, measure, and store data on client's visible roadside assets. Surveyor will be used to meet NCTCOG requirements for asset data collection for sidewalks (location, length, width and condition), ADA ramps (location, configuration, presence of truncated domes or other detectable warning features, condition), and roadway signs (type, location). Assets can be provided to NCTCOG Participants via Geodatabases for incorporation into the Participant’s GIS system, if applicable. A.1.3 Data Viewing and Managed Hosting Fugro Roadware’s iVision is a web-based software that offers the ability to review the collected data and images. NCTCOG Participants will benefit from the functionality of Fugro Roadware’s iVision software completely free of charge for one year for up to 5 users per Participant on our hosting service. With over 1 Petabyte (1 billion Megabytes) of data storage, we currently provide such managed services for numerous State and municipal agencies within the U.S. A.1.4 Pavement Management System (PMS) Services Fugro is experienced with a variety of pavement management software packages such as Cartegraph, StreetSaver, AgileAssets, Deighton dTIMS and MicroPAVER. Our experience with these software packages includes developing condition listings, condition maps, work plans, budget optimization, and maintenance and rehabilitation alternatives for agencies. Fugro Roadware can provide tailored pavement management solutions to NCTCOG Participants based upon their specific requirements. Fugro has provided pavement management services for all different sized agencies with a wide variety of needs: Data migration from legacy systems Loading of Pavement Management Data Pavement Management Implementation Pavement Management Update Geographic Information System services Work plans, budget analysis, and network condition reporting Performance Modeling Computer Hardware and PMS/Asset Software Presentations to City Councils and Commissioners Courts A.1.5 Training Fugro’s certified professionals have years of experience providing clients and engineering professionals with a variety of training and continuing education courses pertaining to pavement design, materials, pavement management, and pavement preservation. A.1.6 Data Collection Vehicles and Equipment Fugro manufactures ARAN data collection vehicles, including the ARAN 9000, ARAN 8000 and ARAN 7000 RoadProfiler, to client specifications. Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 6 A.1.7 Ability to Respond to Stated Objectives The Fugro Roadware Project Team has the ability to meet the objectives laid out in Section 1.02 of the solicitation document. Fugro’s experience in pavement asset data collection in Central Texas puts us in a unique position to add value to our clients during each phase of the asset management process. 1. Automated pavement surface cracking, including rutting and roughness. Fugro has state-of-the-art equipment and data control procedures to ensure that data collection efforts are conducted comprehensively, and with pinpoint accuracy. A full description of the equipment Fugro uses to perform these surveys is outlined in Section A.2 Overview of Automated Equipment. 2. Pavement surface distress and structural condition information through automated means for all participant owned roadways. Fugro rates surface distress using a combination of manual and automated means using our Vision software. Key personnel are trained in a variety of pavement distress identification methodologies including Federal Highway Administration (FHWA) Long- Term Pavement Performance (LTPP) Distress Identification Manual, Pavement Condition Index ASTM D6433, Texas Department of Transportation (TxDOT) Pavement Management Information Systems (PMIS), and Metropolitan Transit Authority (MTS) StreetSaver. Experienced personnel, along with specially developed crack detection and rut processing software ensure that surface distress information is reported with a high level of precision. 3. Provide a customized digital condition rating system to collect user-defined severity/extent based pavement distress and pertinent roadway attributes. A unique aspect of each pavement management software (PMS) system available on the market today is the ability to create customized condition rating systems for project prioritization and project planning. The Fugro Project Team’s experience with the full spectrum of products available on the market today means that we can tailor a software implementation based on the needs of the participating agency. Whether that means using a Pavement Condition Index (PCI) based approach, Ride Condition Index (RCI), Traffic Condition Index (TCI), or a combination of these rating systems, Fugro has the knowledge to create a classification system that fits the needs of any size agency. 4. Collect dual-wheel path roughness data to International Roughness Index Standards. Fugro performs roughness data collection for a number of local and state agencies, and the Federal Government as part of the FHWA LTPP program. Our experience collecting and delivering roughness data is unmatched in the industry and this allows us to collect, process and deliver roughness data quickly, efficiently, and tailored to the needs of our clients. More information can be found in Section A.2.5 Roughness Data (International Roughness Index). 5. Collect and provide roadway information to the client, containing at a minimum: street name, endpoints, inventory date, pavement type, functional class, pavement condition score, roughness, surface distress and pavement age. Each PMS software package has different requirements for network inventory information. Fugro’s experience with the full spectrum of products provides us with the Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 7 insight to know, well in advance, what inventory items are necessary for the collection, management, and improvement of an agency’s pavement network, and the experience to integrate this information with the agency’s currently available G eographic Information System (GIS) or database systems. The Fugro project team will use this experience to ensure that either a comprehensive inventory is created, or an existing inventory is optimized to the degree necessary for implementation into the participating agency’s desired PMS software. 6. Collect Digital Images at 25-foot intervals of the road surface condition and link to a geodatabase. Fugro standard practice is to collect Right-of-Way (ROW) images at 25-foot intervals, and a continuous image of the pavement surface. Images are used for surface distress detection and specifically, ROW images, are used for roadway asset assessment. What sets Fugro apart from our competitors is the ability for us to host these geo-referenced images in our cloud-based iVision software. This software allows instant access to the entire roadway network from any internet-enabled device. A full description of these capabilities can be found in Section A.3 iVision Hosting Services. 7. Collect Additional and/or missing roadway attribute data and create shape (.shp) files for roadway data for incorporation in the Participant’s GIS system. All of the data Fugro collects is comprehensively georeferenced. This means that data can be migrated into the Participant’s current GIS systems without a significant level of effort. Fugro takes extra steps to ensure that this georeferenced information is maintained throughout the collection, implementation and delivery process, to ensure that even if a client is not currently using a GIS-based system, the information is available should they choose to implement one at a later date. (future-proofing) 8. Load assessment data (imagery, measurements, condition data) for all Participant-maintained pavements into a PMS system, as specified by the client. The Fugro Project team has extensive experience in each of the industry standard Pavement Management System (PMS) software packages currently available, including: MicroPAVER, Cartegraph, AgileAssets, Deighton, StreetSaver, Lucity, etc. Our unbiased approach to implementation means that Fugro will recommend a software package with the needs of each individual Participant in mind. For example, a Participant with a network of 700 miles will have significantly different budget, software and maintenance needs than one with 100 miles of pavement. The Fugro Project Team has the experience needed to ensure that each Participant is getting a customized recommendation based on their particular circumstances. 9. Implement map module so that pavement condition and other data can be integrated, displayed and accessed through the map interface in a format consistent with the Participant’s preferred referencing system. Each PMS software package has different mapping functionality built -in, Fugro has experience with each system and performs comprehensive software testing and training with each client. This ensures that not only does each module of the PMS software function properly, but that the Participating Agency is trained and competent in its use. 10. Provide to the participant the pavement condition data in a pavement management system database approved by Participant. Coordinate with IT Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 8 department to ensure the format is compatible with current software practices, including ESRI ArcGIS. As mentioned in objective #5, all of the data that Fugro collects is georeferenced for integration with industry standard GIS software including the ESRI suite. Fugro’s diverse client-base uses a variety of geo-referencing software and this gives our team valuable experience on the methods of integrating asset collection data with each of these software packages. 11. Calculate a Pavement Condition Index (PCI) score for each road segment using an approved pavement management system and in accordance with ASTM D6433. Provide results compatible with Participant’s GIS database. Each PMS software package calculates PCI in a slightly different way. As part of each data collection and implementation project, Fugro conducts extensive field surveys of pavement surface distress to guarantee the accuracy of PCI score calculations. As an additional benefit, Fugro will invite the Participating Agency staff along for these field surveys, to help clarify the differences in PCI scores, and how each distress factors into the overall condition rating. 12. Calculate the International Roughness Index for each road segment in accordance with ASTM E1926, and provide results compatible with GIS databases. Fugro performs roughness data collection for a number of local and state agencies, and the Federal Government as part of the FHWA LTPP program. Our experience collecting and delivering roughness data is unmatched in the industry, and this allows us to collect, process and deliver roughness data quickly, efficiently, and tailored to the needs of our clients. More information can be found in Section A.2.5 Roughness Data (International Roughness Index). 13. With input from Participant’s Staff, devise a weighing system taking into account PCI, IRI, ADT, public safety and apply to roadway information. Each PMS software package has different capabilities for ranking or prioritizing streets for maintenance and rehabilitation treatments. Based on the Participant’s needs, Fugro will determine the level of software sophistication necessary to meet the needs of the Participant, in the most efficient manner. This could be a small municipality ranking solely on PCI, or a large City that needs to consider emergency evacuation routes, ride quality, disaster evacuation routes, etc. This 0-100 numeric index will be applied to the roadway information collected for the entire jurisdiction and is used by the software in determining appropriate maintenance and rehabilitation treatments. 14. Estimate the annual budget required to meet the long-term goals regarding desired pavement condition levels. Each PMS software allows for the creation of an infinite number of budget funding scenarios. Fugro will work with the client to determine the budget necessary to accomplish the agency’s asset management goals; whether this means maximizing conditions based on limited resources, or determining the needs for maintaining or achieving a particular condition. Fugro has helped many different clients achieve higher network condition scores, secure additional funding as needed for maintenance, and maintain their network without requiring an increase in budget. Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 9 15. Create a Five-year and ten-year pavement rehabilitation plan with input from Participant’s Staff. The Fugro project team includes personnel with extensive backgrounds in cost-benefit analysis, maintenance and rehabilitation techniques, budget optimization, and project level work plan development. With input from the Participating Agency and based on the current and projected levels of funding, Fugro will generate a number of multi-year budget funding scenarios to ensure that the Participating Agency’s long -term pavement preservation needs are met. Scenarios can be generated based on PCI or condition score goals, separated maintenance and capital improvement budgets, multi-year bond cycles, and a variety of other factors. 16. Recommend the computer hardware and software needed for successful implementation, potentially including licenses and other software as needed. Based on the size of the Participating Agency, the available budget, the performance requirements of the software, and many other factors, Fugro will develop a customized software recommendation for maintaining a comprehensive asset management database. In most circumstances, all that is required is training to develop familiarity with current software capabilities. The Fugro Project Team’s relationship with each of the leading PMS software manufacturers means that software licensing, implementation and maintenance can be performed entirely in-house. 17. Train Participant staff and provide assistance to the Public Works and IT Department as needed for the use of data collected. Fugro believes that software training should include more than just training the client on how to use the software, but on the role each pavement management component plays in achieving proper results, year after year. Fugro employs a large staff of database management personnel, customer support staff, and software developers to ensure that our products and services are used to their fullest potential, and provide the Participating Agency with significant value for years to come. Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 10 Overview of Automated Equipment The ARAN is the world’s most reliable and trusted fully integrated pavement surveying vehicle. Today's sixth generation ARAN technology collects more miles per day than any other platform and experiences the lowest electrical and mechanical downtime in the industry. Each ARAN has the ability to collect and measure all the data types requested in the solicitation document in a single pass at posted speeds. Its modular design enables us to quickly configure any ARAN vehicle in our fleet to the NCTCOG Participant’s needs. Operators are trained in the use of the ARAN’s quality assurance systems in order to quickly identify errors that may impact the integrity of collected data. In addition, each day, a data subset is uploaded and examined by Fugro’s project manager and data analysis department. Fugro Roadware’s Automatic Road Analyzer (ARAN) data collection vehicle (see Figure 1) offers the ability to automatically and synchronously collect the following data types: Transverse profile and Rutting Pavement images and Surface distress Texture data, mean profile depth (MPD) from our laser-based system Roadway Geometry (POS LV) Longitudinal profile and Roughness (IRI) Right of Way (ROW) digital images Linear reference data with the use of a Distance Measurement Instrument (DMI) Geo-referenced data with the use of an inertial aided Global Positioning System (GPS) LiDAR Ground Penetrating Radar Figure 1 – The Automatic Road Analyzer (ARAN) Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 11 A.2.1 Positioning The ARAN is equipped with a Distance Measuring Instrument (DMI) that measures chainage, and linear distance traveled, and a Global Positioning System (GPS). However, if the satellite signal is lost, the ARAN’s Inertial Reference System (POS LV) will fill in the gaps. POS LV is a state-of-the-art inertial aided navigation system that provides precise roll, pitch, heading, velocity, and position information to other onboard subsystems. A.2.2 Pavement Imaging The pavement surface condition will be documented by the equipment as a series of high- definition images. Planar-view digital images (JPEG format) are recorded to removable hard drives for 100% of the width (up to 14 feet) and length of the traveled lane using two high- resolution monochrome digital cameras. The high-definition images clearly show the types of distresses encountered along the road. A.2.3 Surface Distress Automated distress data collection will be performed in accordance with ASTM D6433 Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys using Fugro’s Vision software. Vision facilitates the entire data processing workflow from the ARAN to the final deliverable formats including key modules for Data Upload, Linear Referencing/Segmentation, Video Quality Analysis, Sensor Data Quality Analysis and Pavement Distress, and Report Generation. The Report Generator Wizard of Vision facilitates the creation of custom reports and for data upload to Pavement Management System (PMS) or Asset Management System (AMS) applications. Figure 2 provides a screenshot of Fugro Roadware’s Vision software. Figure 2 – Vision Screenshot Digital pavement images collected by the ARAN serve as input to the distress rating process. Right-of-Way (ROW) images (forward-view) are also used to enhance distress-rating accuracy. Each distress can be identified in terms of location, severity, exact dimensions, and other characteristics. This level of detail can provide benefits during planning, performing Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 12 maintenance, and detailed pavement design. It is also possible to greatly expand the types of distresses monitored for only a minor increase in effort. This detailed catalog can be used to provide more accurate predictions of future conditions and better recommend and estimate preventative maintenance activities. A.2.4 Rutting Transverse profile and rutting data are collected and measured according the NCTCOG Participant’s specifications. The Laser XVP produces excellent results on all pavement surfaces. Fugro Roadware’s Vision software is used for the review and plotting of transverse profile raw data or data corrected as a result of inputs for vehicle roll. Furthermore, the software can recalculate rut depth using the straight-edge method and detect and measure edge drop-off from stored raw transverse profiles. Edge drop-off can be a critical safety factor for high-speed roadways that have unpaved or soft shoulders. Rutting will also be categorized based on severity levels can be uploaded into the Participant’s pavement management system. The rutting can either be included in the Pavement Condition Index score or reported as its own index. Fugro will confirm with the NCTCOG Participant which procedure is currently in use prior to upload of the rutting data to the Participant’s system. Rut measurements will be in accordance with AASHTO R 48. A.2.5 Roughness Data (International Roughness Index) The ARAN’s Profiler subsystem provides longitudinal profile measurement that will be collected in both wheel paths and used to calculate International Roughness Index (IRI). The Laser SDP is a non-contact Class 1 inertial profiler that uses lasers and accelerometers mounted over each wheel path to determine pavement profile in real-time. The ARAN will be equipped with the RoLine scan line roughness system. This LMI Selcom RoLine 3 KHz scanning laser system offers improved consistency, reliability, and repeatable and accurate results. It provides a full 100 mm (4-inch) line of data across the road surface (similar to a tire tread). We would be pleased to discuss the benefits of this system with NCTCOG during the project planning stage. Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 13 A.2.6 Digital Right-of-Way (ROW) Images The ARAN will be equipped with 3 Sensor cameras; offering a high 1920 x 1080 image resolution, a standard angle lens (63⁰), with a free-running frame rate of 60 frames per second (fps). The additional advantage of using 3 Sensor cameras is the increased color density of images. Figure 3 provides an example of the ROW image collected by Fugro Roadware’s ARAN. Figure 3 – HD Camera View A.2.7 Roadway Asset Data Collection The calibrated, geo-referenced HD ROW images and be used in combination with our Surveyor software (see Figure 4) for asset extraction and inventory. The combination of the forward facing ROW images and Fugro’s Surveyor software will be used for the initial assessment of sidewalks, ADA ramps, and sign inventories requested for the NCTCOG project. Field assessment crews will only be deployed if additional condition assessment is required; saving both time and money. Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 14 Figure 4 – Surveyor Software Screenshot iVision Hosting Services Highlighted in Section A.1.3 Data Viewing and Managed Hosting, NCTCOG Participants will receive the managed hosting services from Fugro Roadware for all of the collected roadway data and images. This will be completely free of charge for one year for up to 5 users per Participant. iVision is Fugro Roadware’s web-based software that requires only a web browser with internet connectivity (see Figure 5). iVision allows NCTCOG Participant staff to view ROW digital images, pavement images, and a choice of collected pavement management and condition data over the internet. All of the NCTCOG Participant’s data can be displayed in maps, charts, and tables and in the way that the agency wants to display the information. Staff can hide fields, create views, with just a few clicks iVision can present information in the way that best suits their needs. Figure 5 – iVision Screenshot Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 15 Pavement and Videolog images can be exported and saved directly to a local machine. Download tables of data to a CSV or Excel file. Share a map or use a chart in a report by taking a snapshot with just one click. Using Roadware Connect technology, the NCTCOG Participant staff can work seamlessly with ArcGIS or web services environment. NCTCOG Participants will benefit from the features now available in the current version of iVision such as: Users are now able to scroll through pavement images. Pavement scrolling speed can be controlled by the user. Measurement for downward perspective camera images Lane Edge Visualization Distress Crack Maps display on pavement images (see Figure 6) Figure 6 – Distress Crack Maps Tooltips have been added to thematic maps. Tooltips show the distress or severity value and display information about the route if a thematic layer has been created (see Figure 7). Figure 7 – Tool Tips for Thematic Maps Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 16 SECTION B: SCOPE OF WORK Overview The road network in Coppell, Texas is comprised of approximately 393 lane miles of paved roads and 68 miles of paved alleys. Fugro Roadware will collect pavement and asset data along one lane for each two-lane road, one lane in each direction for each four and six-lane road, and one pass for each alley for a total collection length of 256 test miles. Forward-facing and rear-facing right-of-way cameras will be used to collect asset inventories along both sides of the road. Right-of-Way (ROW) and Pavement Images ROW and pavement images will be collected for each lane surveyed using the ARAN. ROW images will be collected at an interval of 25 feet, and pavement images will be collected continuously along the surveyed lane. All images will be delivered to the City of Coppell on external hard drives. Images will also be available to the City for one year via Fugro’s iVision viewing software. Pavement Data Collection The following data will be collected and reported to the City of Coppell for each lane surveyed using the ARAN: Street Name Endpoints Segment ID Segment Length Pavement Width Inventory Date Pavement Type Functional Class (provided by the City) Pavement Condition Score Rutting International Roughness Index (IRI) Surface Distress Pavement Age (provided by the City) Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 17 Asset Data Collection The following asset types will be extracted from ROW images using Fugro’s Surveyor software: Sidewalks o Location o Length o Width o Condition ADA Ramps (approximately 2,048) o Location o Configuration o Presence of Truncated Domes o Condition o Image Signs (approximately 12,800) o Type o Location o Image Curb and Gutter (approximately 2,703,360 linear feet) o Type o Location o Image “If it can be seen, it can be recorded and measured.” Fugro’s Surveyor software is an application that allows operators to locate and measure assets within the right of way. It includes built-in templates for asset type identification, an asset editor, video playback tools, measurement of width, height, length and offset, interactive data tools, pops up asset browser, etc. If stakeholders within an agency feel that additional or separate data sets are needed, additional asset types can be extracted and inventoried from the collected images at a point in the future. Pavement Management Fugro will utilize an industry standard pavement management software to perform pavement management analyses using the collected data. Fugro will work with City personnel to optimize maintenance and rehabilitation strategies for use during analysis. The results of the pavement management analyses will be summarized in a report which will include budget analyses as well as 5-year and 10-year rehabilitation plans. Additionally, Fugro will provide three days of training to City personnel regarding pavement management and how to use an industry standard pavement management software. Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 18 GIS Data Delivery The following data will be delivered to the City in GIS format: Pavement Condition Score International Roughness Index (IRI) Asset Data 5-year and 10-year rehabilitation plan Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 19 SECTION C: FEE SCHEDULE Item Number Description Unit Base Cost ($) Unit Cost ($) Quantity Item Cost ($) 1 Automatically and continuously measure pavement cracking, texture, rutting, width, and pavement type Test Mile 50 256 12,800 2 Collect pavement surface distress through automated means Test Mile 35 256 8,960 3 Provide a digital condition rating system to collect user-defined severity/extent based pavement distresses and pertinent roadway attributes to accommodate a standardized approach to collecting data Lump Sum 1,500 1,500 4 Collect dual-wheel path roughness data to International Roughness Index standards Test Mile 5 256 1,280 5 Roadway information that shall be collected and provided to the Participant at a minimum includes street name, endpoints, segment ID, segment length, pavement width, inventory date, pavement type, functional class, pavement condition score, rutting, surface distress, and pavement age. Test Mile 10 256 2,560 6 Collect digital images at 25-foot intervals of the road surface condition and link to a geodatabase (minimum forward facing imagery) Test Mile 5 256 1,280 7 Collect sidewalk data to include location, length, width and condition and create shape (.shp) files for incorporation into the Participant’s GIS system, if applicable Test Mile 15 256 3,840 8 Collect sidewalk ADA ramp data to include location, configuration, the presence of truncated domes or other detectable warning feature, and condition and create shape (.shp) files for incorporation into the Participant’s GIS system, if applicable. Each 0.50 2,048 1,024 9 Collect roadway sign data to include type and location and create shape (.shp) files for incorporation into the Participant’s GIS system, if applicable Each 0.50 12,800 6,400 10 Collect photos of sidewalks, ADA ramps, and/or roadway signs inventoried under items 8, 9, and 12. Each 1 14,848 14,848 11 Collect location of curb and gutter and create shape (.shp) files for incorporation into the Participant’s GIS system, if applicable Linear Feet 0.005 2,703,360 13,517 12 Collect location and type of visible in-pavement features such as valves, manhole covers, etc. and create shape (.shp) files for incorporation into the Participant’s GIS system, if applicable Each 1 0 0 13 Load assessment data for all Participant-maintained pavements into a pavement management software system required by local government Participant(s), if applicable. Cost includes base cost plus lane mile unit cost. Each Participant 3,500 2 256 4,012 14 Implement map module so that pavement condition and other data can be integrated, displayed, and accessed through the map interface in a format consistent with the Participant’s horizontal and vertical control network system, if applicable. Cost includes base cost plus lane mile unit cost. Each Participant 3,000 2 256 3,512 Asset Management Services December 1, 2017 Coppell, Texas www.fugroroadware.com 20 Item Number Description Unit Base Cost ($) Unit Cost ($) Quantity Item Cost ($) 15 Provide to the Participant the pavement condition data in a pavement management system database approved by Participant. Coordinate with the Participant’s IT department to provide pavement condition data in a format compatible with the Participant’s Environmental Systems Research Institute (ESRI) GIS database, if applicable. Cost includes base cost plus lane mile unit cost. Each Participant 3,000 2 256 3,512 16 Calculate a Pavement Condition Index (PCI) score for each road segment using an approved pavement management system and in accordance with ASTM D6433. Provide results compatible with the Participant’s GIS database, if applicable Test Mile 7 256 1,792 17 Calculate the International Roughness Index for each road segment in accordance with ASTM E1926. Provide results compatible with the Participant’s GIS database, if applicable Test Mile 3 256 768 18 With input from Participant’s staff, devise a weighing system taking into account PCI, IRI, average daily traffic for thoroughfares (traffic count raw data provided by Participant), and public safety emergency routes; and apply this 0-100 numeric index to the roadway information collected for the entire jurisdiction. Cost includes base cost plus lane mile unit cost. Test Mile 3,500 5 256 4,780 19 Estimate the annual budget required to meet the long-term goals regarding desired pavement condition levels. Cost includes base cost plus lane mile unit cost. Each Participant 5,000 5 256 6,280 20 Create a five year and ten-year pavement rehabilitation plan with input from Participant’s staff. Cost includes base cost plus lane mile unit cost. Each Participant 5,000 5 256 6,280 21 Recommend the computer hardware and software needed for successful implementation, potentially including recommendations for licenses of pavement management system software and other geodatabase software as needed Each Participant 3,000 0 22 Train Participant staff and provide assistance to the Public Works and IT Department as needed for the use of data collected through the fully automated system (20 person maximum per class) Day 2,000 3 6,000 Grand Total ($) 104,945 256 1 256 256 12800 14848 1500 .5 1 15256 5 10 50 0 256 256 256 256 5 5 3 2 1 0 0 4012 768 6280 6280 000 2,703,360 .005 13,517 3 0 0 0 2000 0 0 2000 0 0 0 0 6000 104,945 104,945 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3673 File ID: Type: Status: 2017-3673 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/01/2017File Created: Final Action: HVAC FS #3File Name: Title: Consider approval of a National Intergovernmental Purchasing Alliance Proposal #NIPA R150151-TX-15486 for HVAC renovations to Fire Station 3; located at 133 Parkway Boulevard; in the amount of $174,250.00; and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: G. Sponsors: Enactment Date: HVAC Memo.pdf, Exhibit.pdf, Exhibit 2.pdf, TDI HVAC Proposal.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3673 Title Consider approval of a National Intergovernmental Purchasing Alliance Proposal #NIPA R150151-TX-15486 for HVAC renovations to Fire Station 3; located at 133 Parkway Boulevard; in the amount of $174,250.00; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds are available in the Infrastructure Maintenance Fund Balance for this project. Staff Recommendation: Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3673) The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: December 12, 2017 Reference: HVAC Renovations to Fire Station 3 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: Fire Station 3 Facility constructed in 1997. Existing systems were not optimally installed. Project total is $174,250.00. Introduction: This agenda item is being presented to consider approval of National Intergovernmental Purchasing Alliance Proposal #NIPA R150151-TX-15486 for HVAC renovations to Fire Station 3, located at 133 Parkway Boulevard, in the amount of $174,250.00; and authorizing the City Manager to sign any necessary documents. National IPA contracts are awarded through a Request for Proposal (RFP) competitive solicitation by a public agency or a governmental entity. Additional information about National IPA and the contracting process is attached. Further information can be found at www.nationalipa.org. Analysis: Fire Station 3 was constructed in 1997, and has had a long history with the HVAC system not operating to the fullest capacity. Prior attempts to remedy the inefficiencies with the City’s previous HVAC vendor have been unsuccessful. Numerous “band-aides” have contributed to air quality issues and rendered the existing HVAC system antiquated and unable to successfully climate control the interior space. In 2010, the City replaced two 5-ton split systems at the Fire Station and the existing duct work. The result was an overabundance of air for the space. The primary issues with the current system are: Haphazard installation of the air handlers, ductwork, and lines due to the space constraints in the attic. All units are difficult to access for maintenance and some ductwork and lines cannot 2 be properly sloped or insulated. Poorly insulated ductwork and drainage issues have led to increased moisture levels. Inadequate ventilation compromises air quality and the limited air space around the air handlers results in an additional load for the units as they operate in a hot environment. The existing system is residential style units that are not capable of maintaining the low temps in the sleeping quarters and the proper humidity control for the station. There is no energy management system or controls to help regulate, controls or assess the systems. TD Industries, the City’s current HVAC vendor, conducted a thorough investigation of the Fire Station. The recommendation is to install a variable volume refrigerant system that changes with the loads in the facility with a variable speed technology. The new “VRF” system will be set up as a heat pump arrangement, enabling the units to heat in the winter months and cool in the summer months. This eliminates the need for the existing gas fired units. The system will also incorporate a “dedicated” outside air unit that will “condition” 100% outside air and introduce it into the space as a “neutral” air temperature, helping with continuous air changes in the building, resulting in better air quality. The work will be performed during normal business hours, in three phases, and will not displace the facility tenants. First, 15 new cassettes (ceiling mounted) and wall mount air handlers will be installed. Each will have its own hard-mounted thermostat allowing for more precise control and reduced energy usage. When the new VRF system is online, phase two will be the demolition of old duct work and air handlers in the attic space. Once demolition is complete, phase three will be the installation of a new dedicated outside air handler, which will introduce outside air into the facility, condition it, and circulate it throughout resulting in better air quality. The condensing units that are removed will be placed in storage for possible use at another city facility. The project will be completed in approximately three to four weeks. Legal Review: N/A. Fiscal Impact: The fiscal impact of the agenda item is a total of $174,250.00. Recommendation: The Engineering Department recommends approval of the National IPA proposal with TD Industries for the HVAC Renovations to Fire Station 3. FEATURES Low profile of less than 8'' with the option to be partially recessed in a false ceiling Integral condensate pump with 19-1/2'' lift and safety float switch Auto swing function ensures efficient air and temperature distribution Air can be discharged in five different angles between 0 and 60° Low sound pressure levels down to 36 dBA The optional Sensor Kit (occupancy and surface temperature) together with air temperature sensor and advanced control functions enables the unit to provide an exceptional comfort level, energy efficiency, and flexibility BENEFITS Great solution for projects with low or no false ceilings thanks to the compact design The four individually controlled air louvers in the unit enable comfort¬able space environment in a variety of different room layouts Low energy consumption thanks to a specially developed small tube heat exchanger, DC fan motor and drain pump Submittal Data Sheet 1.5-Ton 4-Way Blow Ceiling-Suspended - FXUQ18PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-9, AHU-10, AHU-4, AHU-5, AHU-7 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:27 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 1.5-Ton 4-Way Blow Ceiling-Suspended - FXUQ18PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-9, AHU-10, AHU-4, AHU-5, AHU-7 PERFORMANCE Indoor Unit Model No.FXUQ18PVJU Indoor Unit Name:1.5-Ton 4-Way Blow Ceiling-Suspended Type:Ceiling Suspended Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):18,000 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):Rated Piping Length(ft): Cooling Input Power (kW):0.090 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):20,000 Heating Input Power (kW):0.07 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H/M/L) (CFM):795/689/565 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):0.6 Gas Pipe Connection (inch):1/2 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):1/4 Dimensions (HxWxD) (in):7-13/16 x 37-3/8 x 37-3/8 Condensate Connection (inch):1 Net Weight (lb):58 Sound Pressure (H/M/L) (dBA):40/38/36 Ext. Static Pressure (Rated/Max) (inWg):/Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:27 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 1.5-Ton 4-Way Blow Ceiling-Suspended - FXUQ18PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-9, AHU-10, AHU-4, AHU-5, AHU-7 DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:27 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Low profile of less than 8'' with the option to be partially recessed in a false ceiling Integral condensate pump with 19-1/2'' lift and safety float switch Auto swing function ensures efficient air and temperature distribution Air can be discharged in five different angles between 0 and 60° Low sound pressure levels down to 36 dBA The optional Sensor Kit (occupancy and surface temperature) together with air temperature sensor and advanced control functions enables the unit to provide an exceptional comfort level, energy efficiency, and flexibility BENEFITS Great solution for projects with low or no false ceilings thanks to the compact design The four individually controlled air louvers in the unit enable comfort¬able space environment in a variety of different room layouts Low energy consumption thanks to a specially developed small tube heat exchanger, DC fan motor and drain pump Submittal Data Sheet 3.0-Ton 4-Way Blow Ceiling-Suspended - FXUQ36PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-12, AHU-13 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:30 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 3.0-Ton 4-Way Blow Ceiling-Suspended - FXUQ36PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-12, AHU-13 PERFORMANCE Indoor Unit Model No.FXUQ36PVJU Indoor Unit Name:3.0-Ton 4-Way Blow Ceiling-Suspended Type:Ceiling Suspended Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):36,000 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):Rated Piping Length(ft): Cooling Input Power (kW):0.200 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):40,000 Heating Input Power (kW):0.18 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H/M/L) (CFM):1095/918/742 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):1.4 Gas Pipe Connection (inch):5/8 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):3/8 Dimensions (HxWxD) (in):7-13/16 x 37-3/8 x 37-3/8 Condensate Connection (inch):1 Net Weight (lb):60 Sound Pressure (H/M/L) (dBA):47/44/40 Ext. Static Pressure (Rated/Max) (inWg):/Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:30 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 3.0-Ton 4-Way Blow Ceiling-Suspended - FXUQ36PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-12, AHU-13 DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:30 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Variable Refrigerant Temperature (VRT) control allows the VRV IV to deliver up to 28% of improvement in seasonal cooling efficiency compared to previous Daikin VRV heat pump systems Same product structure for 230V and 460V simplifies ordering The rated seasonal cooling efficiency has been improved by an average of 11% compared to VRV III Improved efficiency with IEER values now up to 28 Larger capacity single modules ranging up to 14 tons and systems up to 34 tons allow for a more flexible system design New configurator software designed to simplify the commissioning and maintenance of the system Larger capacity single modules allow for opportunity to reduce electrical connections, piping connections and outdoor unit mounting fixtures System wide auto-climate adjustment technology to increase the energy efficiency All inverter compressors to increase the efficiency and avoid starting current inrush Assembled in the US to increase flexibility and reduce lead times Standard Limited Warranty: 10-year warranty on compressor and all parts Factory standard coil guards BENEFITS 3 row 7mm heat exchanger coil improves efficiency Inverter control board cooled by refrigerant to avoid influence from ambient temperatures Heat exchanger coil wraps around on all 4 sides of the unit to increase the surface area / efficiency Designed with reduced MOP to optimize installation cost Digital display on the unit for improved and faster configuration, commissioning, and trouble shooting. Submittal Data Sheet 10ton, 230v vrv - RXYQ120TTJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: CU-2 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:18 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 10ton, 230v vrv - RXYQ120TTJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: CU-2 PERFORMANCE Outdoor Unit Model No.RXYQ120TTJU Outdoor Unit Name:10ton, 230v vrv Type:Heat Pump Unit Combination: Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Rated Piping Length(ft): Rated Height Difference (ft): Rated Cooling Capacity (Btu/hr):114,000 Rated Heating Capacity (Btu/hr):129,000 Nom Cooling Capacity (Btu/hr):120,000 Nom Heating Capacity (Btu/hr):135,000 Cooling Input Power (kW):9.00 Heating Input Power (kW):9.92 EER (Non-Ducted/Ducted):13.20 / 12.10 Heating COP (Non-Ducted/Ducted):3.8 / 3.5 IEER (Non-Ducted/Ducted):23.50 / 21.40 Heating COP 17F (Non-Ducted/Ducted):2.6 / 2.6 OUTDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 3 Compressor Stage:Inverter Power Supply Connections:L1, L2, L3 Ground Capacity Control Range (%):15 - 100 Min. Circuit Amps MCA (A):36.3 Capacity Index Limit:60.0 - 156.0 Max Overcurrent Protection (MOP) (A):45 Airflow Rate (H) (CFM):6286 Max Starting Current MSC(A):Gas Pipe Connection (inch):1-1/8 Rated Load Amps RLA(A):26.2 Liquid Pipe Connection (inch):1/2 Dimensions (Height) (in):66-11/16 H/L Pressure Connection (inch) Dimensions (Width) (in):48-7/8 H/L Equalizing Connection (inch) Dimensions (Depth) (in):30-3/16 Sound Pressure (H) (dBA):61 Net Weight (lb):528 Sound Power Level (dBA): Max. No. of Indoor Units:20 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:18 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 10ton, 230v vrv - RXYQ120TTJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: CU-2 SYSTEM DETAILS Refrigerant Type:R-410A Cooling Operation Range (°F DB):23 - 122 Holding Refrigerant Charge (lbs):22.9 Heating Operation Range (°F WB):-4 - 60 Additional Charge (lb/ft):Max. Pipe Length (Vertical) (ft):295 Pre-charge Piping (Length) (ft):Cooling Range w/Baffle (°F DB):- Max. Pipe Length (Total) (ft):540 Heating Range w/Baffle (°F WB):- Max Height Separation (Ind to Ind ft): DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:18 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Variable Refrigerant Temperature (VRT) control allows the VRV IV to deliver up to 28% of improvement in seasonal cooling efficiency compared to previous Daikin VRV heat pump systems Same product structure for 230V and 460V simplifies ordering The rated seasonal cooling efficiency has been improved by an average of 11% compared to VRV III Improved efficiency with IEER values now up to 28 Larger capacity single modules ranging up to 14 tons and systems up to 34 tons allow for a more flexible system design New configurator software designed to simplify the commissioning and maintenance of the system Larger capacity single modules allow for opportunity to reduce electrical connections, piping connections and outdoor unit mounting fixtures System wide auto-climate adjustment technology to increase the energy efficiency All inverter compressors to increase the efficiency and avoid starting current inrush Factory standard coil guards Assembled in the US to increase flexibility and reduce lead times Standard Limited Warranty: 10-year warranty on compressor and all parts BENEFITS 3 row 7mm heat exchanger coil improves efficiency Inverter control board cooled by refrigerant to avoid influence from ambient temperatures Heat exchanger coil wraps around on all 4 sides of the unit to increase the surface area / efficiency Designed with reduced MOP to optimize installation cost Digital display on the unit for improved and faster configuration, commissioning, and trouble shooting. Submittal Data Sheet 8ton, 230v vrv - RXYQ96TTJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: CU-1 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:20 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 8ton, 230v vrv - RXYQ96TTJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: CU-1 PERFORMANCE Outdoor Unit Model No.RXYQ96TTJU Outdoor Unit Name:8ton, 230v vrv Type:Heat Pump Unit Combination: Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Rated Piping Length(ft): Rated Height Difference (ft): Rated Cooling Capacity (Btu/hr):92,000 Rated Heating Capacity (Btu/hr):103,000 Nom Cooling Capacity (Btu/hr):96,000 Nom Heating Capacity (Btu/hr):108,000 Cooling Input Power (kW):6.11 Heating Input Power (kW):6.62 EER (Non-Ducted/Ducted):15.10 / 13.00 Heating COP (Non-Ducted/Ducted):4.6 / 4.0 IEER (Non-Ducted/Ducted):28.00 / 22.70 Heating COP 17F (Non-Ducted/Ducted):2.9 / 2.6 OUTDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 3 Compressor Stage:Inverter Power Supply Connections:L1, L2, L3 Ground Capacity Control Range (%):16 - 100 Min. Circuit Amps MCA (A):36.3 Capacity Index Limit:48.0 - 125.0 Max Overcurrent Protection (MOP) (A):45 Airflow Rate (H) (CFM):5827 Max Starting Current MSC(A):Gas Pipe Connection (inch):7/8 Rated Load Amps RLA(A):23.8 Liquid Pipe Connection (inch):3/8 Dimensions (Height) (in):66-11/16 H/L Pressure Connection (inch) Dimensions (Width) (in):48-7/8 H/L Equalizing Connection (inch) Dimensions (Depth) (in):30-3/16 Sound Pressure (H) (dBA):61 Net Weight (lb):525 Sound Power Level (dBA): Max. No. of Indoor Units:16 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:20 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 8ton, 230v vrv - RXYQ96TTJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: CU-1 SYSTEM DETAILS Refrigerant Type:R-410A Cooling Operation Range (°F DB):23 - 122 Holding Refrigerant Charge (lbs):22.7 Heating Operation Range (°F WB):-4 - 60 Additional Charge (lb/ft):Max. Pipe Length (Vertical) (ft):295 Pre-charge Piping (Length) (ft):Cooling Range w/Baffle (°F DB):- Max. Pipe Length (Total) (ft):540 Heating Range w/Baffle (°F WB):- Max Height Separation (Ind to Ind ft): DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:20 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Auto-swing mechanism ensures efficient air distribution via louvers that automatically close when the unit is turned off Easy to clean front panel with a flat smooth surface that can be removed for additional cleaning Five different airflow distribution angles programmable by the optional controller Condensate drain pipe can be installed on either the left or right side of the unit Wide air discharge outlet distributes a comfortable airflow throughout the entire space Standard Limited Warranty: 10-year warranty on compressor and all parts Submittal Data Sheet 0.5-Ton Wall Mounted Unit - FXAQ07PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-11, AHU-2, AHU-3 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:22 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 0.5-Ton Wall Mounted Unit - FXAQ07PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-11, AHU-2, AHU-3 PERFORMANCE Indoor Unit Model No.FXAQ07PVJU Indoor Unit Name:0.5-Ton Wall Mounted Unit Type:Wall Mounted Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):7,500 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):6,400 Rated Piping Length(ft): Cooling Input Power (kW):0.020 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):8,500 Heating Input Power (kW):0.03 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H/L) (CFM):260/160 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):0.4 Gas Pipe Connection (inch):1/2 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):1/4 Dimensions (HxWxD) (in):11-3/8 x 31-1/4 x 9-1/4 Condensate Connection (inch):11/16 Net Weight (lb):26 Sound Pressure (H/L) (dBA):36/31 Ext. Static Pressure (Rated/Max) (inWg):/Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:22 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 0.5-Ton Wall Mounted Unit - FXAQ07PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-11, AHU-2, AHU-3 DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:22 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Auto-swing mechanism ensures efficient air distribution via louvers that automatically close when the unit is turned off Easy to clean front panel with a flat smooth surface that can be removed for additional cleaning Five different airflow distribution angles programmable by the optional controller Condensate drain pipe can be installed on either the left or right side of the unit Wide air discharge outlet distributes a comfortable airflow throughout the entire space Standard Limited Warranty: 10-year warranty on compressor and all parts Submittal Data Sheet 2.0-Ton Wall Mounted Unit - FXAQ24PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-6, AHU-8 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:24 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 2.0-Ton Wall Mounted Unit - FXAQ24PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-6, AHU-8 PERFORMANCE Indoor Unit Model No.FXAQ24PVJU Indoor Unit Name:2.0-Ton Wall Mounted Unit Type:Wall Mounted Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):24,000 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):18,000 Rated Piping Length(ft): Cooling Input Power (kW):0.050 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):26,500 Heating Input Power (kW):0.06 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H/L) (CFM):635/470 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):0.6 Gas Pipe Connection (inch):5/8 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):3/8 Dimensions (HxWxD) (in):11-3/8 x 41-3/8 x 9-1/4 Condensate Connection (inch):11/16 Net Weight (lb):31 Sound Pressure (H/L) (dBA):47/41 Ext. Static Pressure (Rated/Max) (inWg):/Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:24 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 2.0-Ton Wall Mounted Unit - FXAQ24PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-6, AHU-8 DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:24 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Low profile of less than 8'' with the option to be partially recessed in a false ceiling Integral condensate pump with 19-1/2'' lift and safety float switch Auto swing function ensures efficient air and temperature distribution Air can be discharged in five different angles between 0 and 60° Low sound pressure levels down to 36 dBA The optional Sensor Kit (occupancy and surface temperature) together with air temperature sensor and advanced control functions enables the unit to provide an exceptional comfort level, energy efficiency, and flexibility BENEFITS Great solution for projects with low or no false ceilings thanks to the compact design The four individually controlled air louvers in the unit enable comfort¬able space environment in a variety of different room layouts Low energy consumption thanks to a specially developed small tube heat exchanger, DC fan motor and drain pump Submittal Data Sheet 1.5-Ton 4-Way Blow Ceiling-Suspended - FXUQ18PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-9, AHU-10, AHU-4, AHU-5, AHU-7 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:27 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 1.5-Ton 4-Way Blow Ceiling-Suspended - FXUQ18PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-9, AHU-10, AHU-4, AHU-5, AHU-7 PERFORMANCE Indoor Unit Model No.FXUQ18PVJU Indoor Unit Name:1.5-Ton 4-Way Blow Ceiling-Suspended Type:Ceiling Suspended Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):18,000 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):Rated Piping Length(ft): Cooling Input Power (kW):0.090 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):20,000 Heating Input Power (kW):0.07 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H/M/L) (CFM):795/689/565 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):0.6 Gas Pipe Connection (inch):1/2 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):1/4 Dimensions (HxWxD) (in):7-13/16 x 37-3/8 x 37-3/8 Condensate Connection (inch):1 Net Weight (lb):58 Sound Pressure (H/M/L) (dBA):40/38/36 Ext. Static Pressure (Rated/Max) (inWg):/Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:27 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 1.5-Ton 4-Way Blow Ceiling-Suspended - FXUQ18PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-9, AHU-10, AHU-4, AHU-5, AHU-7 DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:27 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Low profile of less than 8'' with the option to be partially recessed in a false ceiling Integral condensate pump with 19-1/2'' lift and safety float switch Auto swing function ensures efficient air and temperature distribution Air can be discharged in five different angles between 0 and 60° Low sound pressure levels down to 36 dBA The optional Sensor Kit (occupancy and surface temperature) together with air temperature sensor and advanced control functions enables the unit to provide an exceptional comfort level, energy efficiency, and flexibility BENEFITS Great solution for projects with low or no false ceilings thanks to the compact design The four individually controlled air louvers in the unit enable comfort¬able space environment in a variety of different room layouts Low energy consumption thanks to a specially developed small tube heat exchanger, DC fan motor and drain pump Submittal Data Sheet 3.0-Ton 4-Way Blow Ceiling-Suspended - FXUQ36PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-12, AHU-13 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:30 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 3.0-Ton 4-Way Blow Ceiling-Suspended - FXUQ36PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-12, AHU-13 PERFORMANCE Indoor Unit Model No.FXUQ36PVJU Indoor Unit Name:3.0-Ton 4-Way Blow Ceiling-Suspended Type:Ceiling Suspended Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):36,000 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):Rated Piping Length(ft): Cooling Input Power (kW):0.200 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):40,000 Heating Input Power (kW):0.18 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H/M/L) (CFM):1095/918/742 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):1.4 Gas Pipe Connection (inch):5/8 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):3/8 Dimensions (HxWxD) (in):7-13/16 x 37-3/8 x 37-3/8 Condensate Connection (inch):1 Net Weight (lb):60 Sound Pressure (H/M/L) (dBA):47/44/40 Ext. Static Pressure (Rated/Max) (inWg):/Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:30 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 3.0-Ton 4-Way Blow Ceiling-Suspended - FXUQ36PVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified Tags: AHU-12, AHU-13 DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:30 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 2 PIPE REFNET JOINT KHRP26A22T9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DESCRIPTION REFNET Joints provide a factory designed option for the branching within the refrigerant piping network. FEATURES Engineered for uniform refrigerant flow and refrigerant distribution. Designed to help smoother oil return. Flexible installation; vertical or ± 30° from horizontal. Designed with tube diameters (I.D. and O.D.) required for VRV system installations. Pre-formed clamshell style insulation1,2 for cleaner and reliable application. Accounts for 1.5 ft equivalent pipe length calculation. SPECIFICATIONS Piping Material: ACR Copper Alloy C12200 Ports / Branches: 2 Included in Branch Kit: 1 pcs. – Gas Side 1 pcs. - Liquid Side Kit Name: GAS SIDE LIQUID SIDE Reducer Fittings: 1 pcs – I.D. Ø 3/4 1 pcs – I.D. Ø 7/8 - Insulation Material: Polypropylene Expandable Polystyrene (EPS) Insulation Quantity (per Joint): 1 pcs. 1 pcs. Indoor Unit Capacity Index: ˂ 72 Pipe Connection Size: Refer to Dimensional Drawing and VRV Express Calculations Notes: 1) In applications where the REFNET kits are installed in an environment requiring fire-rated materials to be used, it is necessary for the installer to obtain from a third party supplier and to utilize, for insulation, fire-rated materials that meet all applicable building codes and other requirements. The Factory-provided insulation that is supplied with the REFNET kit should be discarded in a manner meeting all applicable laws. 2) The insulation of the refrigerant piping must be reinforced based on the environment of the installation. Otherwise dew may condensate on the surface of insulation. Submittal Data Sheet 2 PIPE REFNET JOINT KHRP26A22T9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DIMENSIONAL DRAWING TYPICAL INSTALLATION DRAWING Submittal Data Sheet 2 PIPE REFNET JOINT KHRP26A33T9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DESCRIPTION REFNET Joints provide a factory designed option for the branching within the refrigerant piping network. FEATURES Engineered for uniform refrigerant flow and refrigerant distribution. Designed to help smoother oil return. Flexible installation; vertical or ± 30° from horizontal. Designed with tube diameters (I.D. and O.D.) required for VRV system installations. Pre-formed clamshell style insulation1,2 for cleaner and reliable application. Accounts for 1.5 ft equivalent pipe length calculation. SPECIFICATIONS Piping Material: ACR Copper Alloy C12200 Ports / Branches: 2 Included in Branch Kit: 1 pcs. – Gas Side 1 pcs. - Liquid Side Kit Name: GAS SIDE LIQUID SIDE Reducer Fittings: 1 pcs – I.D. Ø 3/4 1 pcs – I.D. Ø 7/8 1 pcs – I.D. Ø 1 - Insulation Material: Polypropylene Expandable Polystyrene (EPS) Insulation Quantity (per Joint): 1 pcs. 1 pcs. Indoor Unit Capacity Index: 72 ≤ x ˂ 111 Pipe Connection Size: Refer to Dimensional Drawing and VRV Express Calculations Notes: 1) In applications where the REFNET kits are installed in an environment requiring fire-rated materials to be used, it is necessary for the installer to obtain from a third party supplier and to utilize, for insulation, fire-rated materials that meet all applicable building codes and other requirements. The Factory-provided insulation that is supplied with the REFNET kit should be discarded in a manner meeting all applicable laws. 2) The insulation of the refrigerant piping must be reinforced based on the environment of the installation. Otherwise dew may condensate on the surface of insulation. Submittal Data Sheet 2 PIPE REFNET JOINT KHRP26A33T9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DIMENSIONAL DRAWING TYPICAL INSTALLATION DRAWING Submittal Data Sheet 2 PIPE REFNET HEADER WITH 4 PORTS KHRP26M22H9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DESCRIPTION REFNET Headers provide a factory designed option for the branching within the refrigerant piping network. FEATURES Engineered to uniform refrigerant flow and refrigerant distribution. Designed to help smoother oil return. Designed with tube diameters (I.D. and O.D.) required for VRV system installations. Pre-formed clamshell style insulation1,2 for cleaner and reliable application. Accounts for 3.3 ft equivalent pipe length calculation. SPECIFICATIONS Piping Material: ACR Copper Alloy C12200 Ports / Branches: 4 Included in Branch Kit: 1 pcs. – Gas Side 1 pcs. – Liquid Side Kit Name: GAS SIDE LIQUID SIDE Reducer Fittings: 2 pcs – I.D. Ø 5/8 1 pcs – I.D. Ø 7/8 2 pcs – I.D. Ø 3/8 Insulation Material: Polypropylene Insulation Quantity (per Header): 1 pcs. 1 pcs. Insulation Quantity (per piping): 2 pcs. 4 pcs Indoor Unit Capacity Index: < 72 (Max 4 indoor units) Pipe Connection Size: Refer to Dimensional Drawing and VRV Express Calculations Notes: 1) In applications where the REFNET kits are installed in an environment requiring fire-rated materials to be used, it is necessary for the installer to obtain from a third party supplier and to utilize, for insulation, fire-rated materials that meet all applicable building codes and other requirements. The Factory-provided insulation that is supplied with the REFNET kit should be discarded in a manner meeting all applicable laws. 2) The insulation of the refrigerant piping must be reinforced based on the environment of the installation. Otherwise dew may condensate on the surface of insulation. Submittal Data Sheet 2 PIPE REFNET HEADER WITH 4 PORTS KHRP26M22H9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DIMENSIONAL DRAWING TYPICAL INSTALLATION DRAWING Submittal Data Sheet 2 PIPE REFNET JOINT KHRP26M72TU9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DESCRIPTION REFNET Joints provide a factory designed option for the branching within the refrigerant piping network. FEATURES Engineered for uniform refrigerant flow and refrigerant distribution. Designed to help smoother oil return. Flexible installation; vertical or ± 30° from horizontal. Designed with tube diameters (I.D. and O.D.) required for VRV system installations. Pre-formed clamshell style insulation1,2 for cleaner and reliable application. Accounts for 1.5 ft equivalent pipe length calculation. SPECIFICATIONS Piping Material: ACR Copper Alloy C12200 Ports / Branches: 2 Included in Branch Kit: 1 pcs. – Gas Side 1 pcs. - Liquid Side Kit Name: GAS SIDE LIQUID SIDE Reducer Fittings: 1 pcs – I.D. Ø 5/8 1 pcs – I.D. Ø 7/8 1 pcs – I.D. Ø 1 1 pcs – I.D. Ø 1-1/8 1 pcs – I.D. Ø 5/8 1 pcs – I.D. Ø 3/4 Insulation Material: Polypropylene Expandable Polystyrene (EPS) Insulation Quantity (per Joint): 1 pcs. 1 pcs. Indoor Unit Capacity Index: 111 ≤ x ˂ 246 Pipe Connection Size: Refer to Dimensional Drawing and VRV Express Calculations Notes: 1) In applications where the REFNET kits are installed in an environment requiring fire-rated materials to be used, it is necessary for the installer to obtain from a third party supplier and to utilize, for insulation, fire-rated materials that meet all applicable building codes and other requirements. The Factory-provided insulation that is supplied with the REFNET kit should be discarded in a manner meeting all applicable laws. 2) The insulation of the refrigerant piping must be reinforced based on the environment of the installation. Otherwise dew may condensate on the surface of insulation. Submittal Data Sheet 2 PIPE REFNET JOINT KHRP26M72TU9 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston TX, 77056 www.daikinac.com www.daikincomfort.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations). DIMENSIONAL DRAWING TYPICAL INSTALLATION DRAWING Project Name: Location: Approval: Engineer: Date: Submitted to: Construction: Submitted by: Unit #: Reference: Drawing #: Daikin North America LLC, 5151 San Felipe Suite 500, Houston, TX 77056 Daikin North America LLC Controls Engineering Department Generated Submittal Data www.daikinac.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet BRC1E73 - Navigation Remote Controller Model Compatibility: For use with the following VRV indoor unit models: FXAQ, FXDQ, FXEQ, FXFQ, FXHQ, FXLQ, FXMQ, FXMQ_MF, FXNQ, FXTQ, FXUQ, FXZQ For use with the following Daikin SkyAir indoor unit models: FAQ, FBQ, FCQ, FHQ, FTQ Specifications: Features/Benefits: 1. Up to 16 indoor units are controllable within one group 2. Within one group, up to 2 Navigation Remote Controllers can be used, one as a main and one as a sub 3. Backlit LCD displays in English, Spanish or French 4. Temperature sensor built‐in with configurable offset 5. Display of Temperature and Setpoint in 1°F / °C increments 6. Three configurable display options: Detailed, Standard and Simple 7. Dual setpoints (independent cooling and heating setpoints) with configurable minimum setpoint differential or Single Setpoint (occupied period) 8. Setpoint range limit for cooling and heating modes 9. Independent cooling and heating setback setpoints (unoccupied period) 10. Auto changeover control with configurable Primary changeover at setpoint ±1° F with guard timer Model BRC1E73 Description Navigation Remote Controller Maximum Connections 16 indoor units Communication Wire 18AWG‐2, No polarity Stranded, Non‐shielded Total Wiring Length 1,640 ft. (500 m) Communication Protocol Daikin Proprietary P1P2 protocol Power 16VDC supplied by Indoor unit (1.58VA maximum) Comfort Setpoint Range 60 to 90 oF (16 to 32 oC) Setback Setpoint Range 40 to 95 oF (5 to 35oC) Operating Temp Range 14 to 122oF (‐10 to 50oC) Operating Humidity Range 75% or less (RH) (w/o condensation) Dimensions (WxHxD) 4.72x4.72x0.75 inch (120x120x19 mm) Weight (Mass) 0.42 lbs. (0.19 kg) 1 of 3 display options – Detailed display shown Group Control: 4‐3/4” 4‐3/4” ¾” Dimensions: Product Image: Multiple indoor units group control Main Sub 2 controllers used for single group control Stand‐alone group control Up to 16 indoor units P1P2 DIII‐Net Project Name: Location: Approval: Engineer: Date: Submitted to: Construction: Submitted by: Unit #: Reference: Drawing #: Daikin North America LLC, 5151 San Felipe Suite 500, Houston, TX 77056 Daikin North America LLC Controls Engineering Department Generated Submittal Data www.daikinac.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet BRC1E73 - Navigation Remote Controller 11. Airflow – Individual air flow direction, dual airflow and auto draft prevention (prevents air blowing directly on occupants)* 12. Built‐in 7, 5+2, 5+1+1 and 1 (Everyday) schedules with up to 5 actions per day with independent cooling and heating or setback setpoints 13. Automatic Setback by occupancy sensor* 14. Automatic Off by occupancy sensor* 15. Configuration for Self‐cleaning filter panel** 16. Automatic adjustment for Daylight Savings Time (DST) 17. 48 hour clock/calendar battery backup (protects schedule timing in cases of short term power loss from indoor unit) 18. Real‐time monitoring of system malfunctions with immediate display of unit in error and error code 19. The buttons on the remote controller are selectable by locking out the unwanted buttons 20. The operation modes can be restricted to provide only the desired mode(s) of operation 21. Display can be configured to show “Off” and room temperature only when indoor unit is turned off 22. To prevent unwanted changes, fan speed selection and display may be hidden 23. Auto off timer configurable in 10 minute increments (range 30‐180 minutes) 24. Can be used to replace earlier versions of remote controllers * Available for FXFQ_TVJU and FXUQ_PVJU indoor units **Available for FXTQ_TVJU indoor units Auto changeover: Automatic changeover is available for Heat Pump system and Heat Recovery systems. The setpoint for cooling and heating are configurable with a minimum differential of 0 to 7oF or single setpoint. The changeover is automatically controlled to happen in either of the following two cases: Case 1: Changeover at the primary changeover temperature after the guard timer expires. 1. In default, the primary changeover setpoint is 1oF above cooling setpoint or 1oF below heating setpoint, which is configurable between 1oF – 4oF. 2. In default, the guard timer is 60 minutes, which is selectable among 15, 30, 60 (default) or 90 minutes. 3. The initiation of guard timer is built in to help prevent frequent changeover which may cause energy loss. Case 2: Changeover at the secondary changeover temperature. 1. In default, the secondary changeover temperature is 1oF above the primary changeover temperature for cooling or 1oF below the primary changeover temperature for heating, which is configurable between 1oF – 4oF. 2. Case 2 will happen while the guard time is active in case 1. Project Name: Location: Approval: Engineer: Date: Submitted to: Construction: Submitted by: Unit #: Reference: Drawing #: Daikin North America LLC, 5151 San Felipe Suite 500, Houston, TX 77056 Daikin North America LLC Controls Engineering Department Generated Submittal Data www.daikinac.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet BRC1E73 - Navigation Remote Controller Face Decal Options: Face decal options to hide unnecessary buttons 1. The face decal is designed to adhere to the BRC1E faceplate 2. Hidden buttons can be used/accessed by service personnel without removing the face decal due to its flexibility Project Name: Location: Approval: Engineer: Date: Submitted to: Construction: Submitted by: Unit #: Reference: Drawing #: Daikin North America LLC, 5151 San Felipe Suite 500, Houston, TX 77056 Daikin North America LLC Controls Engineering Department Generated Submittal Data www.daikinac.com (Daikin’s products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet BRC1E73 - Navigation Remote Controller Documentation: Documentation available on www.daikincity.com or www.daikinac.com Installation Manual Operation Manual Submittal Guide Specifications FEATURES Variable Refrigerant Temperature (VRT) technology allows VRV IV S series to deliver improved efficiencies and year round comfort Improved efficiencies with SEER values up to 18.0 and HSPF values up to 10.0 Engineered with highly reliable Daikin Swing compressors All inverter compressors to increase efficiency and avoid starting current rush Can provide heating down to -4°F Added safety with optional auto changeover to auxiliary heat Easier installation with over 60% weight reduction compared to VRV III S BENEFITS Single-phase technology enables installation in light commercial and residential applications Broader diversity with up to 9 indoor units connectivity Space saving compact design Design flexibility with long piping lengths up to 984ft total and 49ft vertical separation between indoor units Designed with reduced MOP to optimize installation costs Backed by best in class 10-years Parts Limited Warranty and 10-years Replacement Compressor Limited Warranty* Submittal Data Sheet 4.0 Ton VRV-IVS Heat Pump - RXTQ48TAVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:33 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 4.0 Ton VRV-IVS Heat Pump - RXTQ48TAVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified PERFORMANCE Outdoor Unit Model No.RXTQ48TAVJU Outdoor Unit Name:4.0 Ton VRV-IVS Heat Pump Type:Heat Pump Rated Cooling Conditions:Indoor (°F DB/DB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Rated Piping Length(ft):25 Rated Height Difference (ft): Rated Cooling Capacity (Btu/hr):45,500 Rated Heating Capacity (Btu/hr):49,500 Cooling Input Power (kW):4.85 Heating Input Power (kW):4.00 EER (Non-Ducted/Ducted):10.30 / 9.40 Heating COP (Non-Ducted/Ducted):/ SEER (Non-Ducted/Ducted):18.00 / 16.00 HSPF (Non-Ducted/Ducted):10.0 / 9.0 Max/Min Cooling Capacity (Btu/hr):/Max/Min Heating Capacity (Btu/hr): OUTDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Compressor Stage:Inverter Power Supply Connections:Capacity Control Range (%):14 - 100 Min. Circuit Amps MCA (A):29.1 Airflow Rate (H) (CFM):2682 Max Overcurrent Protection (MOP) (A):35 Gas Pipe Connection (inch):5/8 Max Starting Current MSC(A):Liquid Pipe Connection (inch):3/8 Rated Load Amps RLA(A):19 Sound Pressure (H) (dBA):58 Dimensions (HxWxD) (in):39 x 37 x 12-5/8 Sound Power Level (dBA):76 Net Weight (lb):176 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:33 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 4.0 Ton VRV-IVS Heat Pump - RXTQ48TAVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified SYSTEM DETAILS Refrigerant Type:R-410A Cooling Operation Range (°F DB):23 - 122 Holding Refrigerant Charge (lbs):7.5 Heating Operation Range (°F WB):-4 - 60 Additional Charge (lb/ft):Max. Pipe Length (Vertical) (ft):98 Pre-charge Piping (Length) (ft):Cooling Range w/Baffle (°F DB):- Max. Pipe Length (Total) (ft):984 Heating Range w/Baffle (°F WB):- Max Height Separation (Ind to Ind ft): DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:33 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Service access from below Greater design flexibility with a capacity range extended to 96 MBH Improved ductwork and filtration flexibility with high CFM and ESP capabilities of up to 0.88'' W.G. 100% OA capable with discharge air temperature control Optional MERV 8 and 13 filters Standard Limited Warranty: 10-year warranty on compressor and all parts BENEFITS Can connect to heat pump or heat receovery VRV Submittal Data Sheet 4.0-Ton 100% Outside Air Processing Unit - FXMQ48MFVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:35 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 4.0-Ton 100% Outside Air Processing Unit - FXMQ48MFVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified PERFORMANCE Indoor Unit Model No.FXMQ48MFVJU Indoor Unit Name:4.0-Ton 100% Outside Air Processing Unit Type:Ducted Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):48,000 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):Rated Piping Length(ft): Cooling Input Power (kW):0.360 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):30,000 Heating Input Power (kW):0.36 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H) (CFM):635 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):2.1 Gas Pipe Connection (inch):5/8 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):3/8 Dimensions (HxWxD) (in):18-1/2 x 29-1/4 x 43-5/16 Condensate Connection (inch):1 Net Weight (lb):190 Sound Pressure (H) (dBA):43 Ext. Static Pressure (Rated/Max) (inWg):0.88" / 0.88"Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:35 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 4.0-Ton 100% Outside Air Processing Unit - FXMQ48MFVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:35 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES Superior performance with a high efficiency fan and the capability for use in a wide range of climates (5 to 122°FDB and 80% RH or less) Interlocked simultaneous operation with VRV indoor units Pre-cooling/heating control function to delay the start of ventilation during air conditioner start-up for higher energy savings Unique functions such as independent operation, interlock with other HVAC systems and automatic night purge to reduce cooling loads and increase energy savings Standard Limited Warranty: 10-year warranty on compressor and all parts Submittal Data Sheet energy recovery ventilator 300 - VAM300GVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:38 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet energy recovery ventilator 300 - VAM300GVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified PERFORMANCE Indoor Unit Model No.VAM300GVJU Indoor Unit Name:energy recovery ventilator 300 Type:Rated Cooling Conditions:Indoor (°F DB/WB): / Ambient (°F DB/WB): 5 / 122 Rated Cooling Capacity (Btu/hr):Rated Heating Conditions:Indoor (°F DB/WB): / Ambient (°F DB/WB): 5 / 122 Sensible Capacity (Btu/hr):Rated Piping Length(ft): Cooling Input Power (kW):0.310 Rated Height Separation (ft): Heating Input Power (kW):0.31 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / / 1 Airflow Rate (H/M/L) (CFM):300/300/170 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):1.6 Gas Pipe Connection (inch): Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch): Dimensions (HxWxD) (in):12-1/16 x 34-5/8 x 31-1/2 Condensate Connection (inch): Net Weight (lb):71 Sound Pressure (H/L) (dBA):37/34 Ext. Static Pressure (Rated/Max) (inWg):0.6 / 0.64 Sound Power Level (dBA):26 www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:38 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet energy recovery ventilator 300 - VAM300GVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:38 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) FEATURES The slim height, at only 7-7/8'', makes it suitable for most of the applications where attic / bulkhead space is limited With a sound level as low as 29 dBA, these systems are among the quietest on the market Washable filter included Integral condensate pump with up to 23-5/8" lift Blends unobtrusively with any interior decor; only the suction and discharge grills are visible Standard Limited Warranty: 10-year warranty on compressor and all parts Submittal Data Sheet 0.5-Ton Slim Duct Built-in Concealed Ceiling Unit - FXDQ07MVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:40 AM Page 1 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 0.5-Ton Slim Duct Built-in Concealed Ceiling Unit - FXDQ07MVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified PERFORMANCE Indoor Unit Model No.FXDQ07MVJU Indoor Unit Name:0.5-Ton Slim Duct Built-in Concealed Ceiling Unit Type:Ducted Rated Cooling Conditions:Indoor (°F DB/WB): 80 / 67 Ambient (°F DB/WB): 95 / 75 Rated Cooling Capacity (Btu/hr):7,500 Rated Heating Conditions:Indoor (°F DB/WB): 70 / 60 Ambient (°F DB/WB): 47 / 43 Sensible Capacity (Btu/hr):6,300 Rated Piping Length(ft): Cooling Input Power (kW):0.090 Rated Height Separation (ft): Rated Heating Capacity (Btu/hr):8,500 Heating Input Power (kW):0.07 INDOOR UNIT DETAILS Power Supply (V/Hz/Ph):208-230 / 60 / 1 Airflow Rate (H/L) (CFM):280/226 Power Supply Connections:L1, L2, Ground Moisture Removal (Gal/hr): Min. Circuit Amps MCA (A):0.9 Gas Pipe Connection (inch):1/2 Max Overcurrent Protection (MOP) (A):15 Liquid Pipe Connection (inch):1/4 Dimensions (HxWxD) (in):7-7/8 x 27-9/16 x 24-7/16 Condensate Connection (inch):1-1/32 Net Weight (lb):51 Sound Pressure (H/L) (dBA):33/29 Ext. Static Pressure (Rated/Max) (inWg):0.12" / 0.12"Sound Power Level (dBA): www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:40 AM Page 2 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Submittal Data Sheet 0.5-Ton Slim Duct Built-in Concealed Ceiling Unit - FXDQ07MVJU Project: Coppell FS#3 Submitted by: Dan Torres of DXS INC FOR CENTRAL TEXAS on 8/23/2017 Submitted to: No Engineer Name Specified DIMENSIONAL DRAWING www.daikinac.com www.daikincomfort.comDaikin City Generated Submittal Data Submittal Date: 8/23/2017 10:57:40 AM Page 3 of 3 Daikin North America LLC, 5151 San Felipe, Suite 500, Houston, TX, 77056 (Daikin's products are subject to continuous improvements. Daikin reserves the right to modify product design, specifications and information in this data sheet without notice and without incurring any obligations) Page 1 of 4 Company: City of Coppell Job Name: Daikin VRF Heat Pump System for Fire Station 3 * Revised* Address: 255 Parkway Blvd Address: Fire Station # 3 Coppell, TX 75019 Contact: Christa Christian Contract: R150501-TX-15486 Phone No.: 972-462-5152 Date: 11/29/17 Email: cchristian@coppelltx.gov Quote No. 112917BCS We propose pricing for the following scope of work, to include: Installation of New Daikin VRF Heat Pump HVAC System in Fire Station 3 The HVAC system at Fire Station # 3 is antiquated and in need of replacement. The existing system is residential style units that are not capable of maintaining the low temps in the sleeping quarters and the proper humidity control for the station. TD Industries proposal is to install a variable volume refrigerant system that changes with the loads in the build with a variable speed technology. The new “VRF” system will be set up as a heat pump arrangement so the units will be able to heat in the winter months. This will eliminate the need for the existing gas fired units. This system will also incorp orate a “dedicated” outside air unit that will “condition” 100% outside air and introduce it into the space as a “neutral” air temperature. This will help with continuous air changes in the building and help eliminate odor. The VRF system will be installed while the existing system operates. Once the new system is on line, the old units will be demo out and the separate outside air unit will be installed and new ductwork run. Scope of Work 1. Install 15 new cassette and wall mount air handlers in designed areas. 2. Kitchen upgraded from one 3 ton cassette to two 2 ton cassettes. 3. Install dedicated air handler to cool existing electrical room. 4. Install condensing units per the drawing and label CU-1 and CU-2. (20 tons plus 4 tons OA) 5. Install CU-1 on new concrete pad. 6. Run new refrigerant lines from outside to associated air handlers per Daikin drawin g using Daikin refrigerant fittings. 7. Install isolation valves at each air handler. 8. Run condensate lines to appropriate drain. 9. Install wired thermostats to each air handler. 10. Run new electrical service to 15 air handlers and 2 condensing units. 11. Pressure test to refrigerant lines to 550 psig pressure and check for leaks. 12. Evacuate and weigh in additional refrigerant. 13. Perform factory start on new system. 14. Once new system VRF system is on line, recover refrigerant out of the four existing systems and demo. 15. Demo old air handlers in the attic space and ductwork. 16. Existing grills will not be removed. Grills will need to be removed and sheetrock installed by others. 17. Once demo is complete, install new dedicated outside air unit air handler in the ceiling above main sleeping quarters. 18. Run supply ductwork to appropriate areas with new grills. 19. Duct in outside air from the roof level to new outside 20. Install new dedicated condensing unit for outside air, air handler on west end of the building. 21. Run refrigerant lines with isolation valves at the unit TDIndustries is licensed and regulated by the Texas Department of Licensing and Regulation P.O. Box 12157 Austin, TX 78711 1-800-803-9202 or 512-463-6599 Texas State Board of Plumbing P.O. Box 4200 Austin, TX 78765 1-800-845-6584 Page 2 of 4 22. Run new electrical to air handler and condensing unit. 23. Run condensate drain to appropriate drain. 24. Leak test refrigerant lines to 550 psig and check for leaks. 25. Evacuate and added additional charge as needed. 26. Perform factory startup on dedicated outside air unit. 27. Cleanup area and remove old equipment from the jobsite. HVAC Labor 890hrs x $88.25…………………….$78,542.50 Electrical Labor 135hrs x $90.35………………...$12,197.25 Materials……………………………………………..$75,460.25 Total…………………………………………………$166,200.00 Option 1 – Bacnet Gateway for Future Automation Hookup Add $8050.00 Note: All work to be performed during normal working hours. There will be interruptions in the sleeping quarters while the air handlers and refrigerant piping are installed. Sheetrock to patch old grill locations not included. Total Price for Labor and Materials (Excluding Sales Tax)----------- See above * Net due upon receipt of invoice. Remit to P.O. Box 300008, Dallas, TX 75303-0008 Thank you very much for the opportunity to provide pricing for the work listed above. Please contact me at the numbers listed below if you have any questions or need further information. Respectfully submitted, Bryan Strode | NTSG ______________________________________ Applied Systems/ Service Support /Chiller Retrofit Accepted by O: 972-888-9568 | F: 972-888-3418 | C: 972-322-3304 ____________________________________________ Date T.E.A.M. - Together Everyone Achieves More Page 3 of 4 Clarifications This proposal is based on performing work during normal working hours and at normal wage rates paid by TDIndustries, Inc. Price is based on the assumption that the structure is of sufficient strength that all piping, duct and equipment can be supported from it. Proposal is inclusive of all permits and inspections as require d by local and state agencies. Where work is being performed under a General Contractor, we will validate under Contractors Building Code permit. All pricing is based on award of contract and work commence not later than 60 days from the date of this proposal with pricing subject to review after 30 days from the date of proposal. TDIndustries, Inc. assumes no responsibility for existing services / conditions, their quality and/or performance. Existing valves must close and hold. TDIndustries, Inc. assumes no responsibility for condition of utilities or parking lots/roadways above or below grade. TDIndustries disclaims any responsibility for incorrect data contained in the plan, specs and/or engineering data. Proposal is based on use of building elevator. Page 4 of 4 TDIndustries, Ltd. 13850 Diplomat Drive , Dallas, Texas 75234 - 972-888-9370 , Fax #972-888-9520 License # A/C - TACL-A26339C , Plumbing - Larry Bartlett M-16723, and Electrical - 32734 1 EQUIPMENT, GOODS, MATERIAL PURCHASED AND INSTALLED BY TDINDUSTRIES: TDIndustries, Inc. shall use its best efforts to obtain from each manufacturer, in accordance with the manufacturer's warranty (copies of which will be furnished upon request) or customary practice, the repair or replacement of equipment, goods, or material that are defective in material or workmanship. The foregoing shall constitute the exclusive remedy of the customer and sole obligation of TDIndustries, In. THERE ARE NO WARRANTIES, EITHER WRITTEN OR ORAL, IMPLIED OR STATUTORY RELATING TO THE EQUIPMENT, GOODS, OR MATERIAL, PROVIDED WHICH EXTEND BEYOND THAT DESCRIBED IN THIS PARAGRAPH. NO IMPLIED STATUTORY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL APPLY. 2 Workmanship - Repair Installation - TDIndustries, Inc. warrants its workmanship to be free from defects for a period of 12-months from the date of completion of the above equipment, goods, and material. Sewer and Drain Cleaning - TDIndustries, Inc. warrants its workmanship for sewer and drain cleaning for a period of 24 hours from the date of completion. Any foreign material retrieved from sewer or drain will discharge warranty and incur additional costs for clearing stoppage. This proposal is submitted for customer's consideration with the understanding that it must be approved by TDIndustries, Inc. after its acceptance by the customer and is not binding upon TDIndustries, Inc. until so approved in writing. Your acceptance of this proposal is expressly limited to the terms of this document. Any additional or different terms or conditions set forth in your purchase order or in any similar such communication are hereby objected to by TDIndustries, Inc. and shall not be binding nor effective unless assented to in writing by an authorized representative of TDIndustries, Inc. Any order or any statement of intent to proceed with installation or any direction to proceed with installation or acceptance of this proposal or payment in full or part for any of the work or equipment furnished shall constitute customer's assent to the terms and conditions of this proposal. THIS PROPOSAL IS EXPRESSLY CONDITIONED UPON THE TERMS AND CONDITIONS CONTAINED OR REFERRED TO HEREIN, INCLUDING THOSE CONTAINED IN ANY ATTACHMENT HERETO. THIS PROPOSAL IS EXPRESSLY CONDITIONED UPON THE TERMS AND CONDITIONS CONTAINED OR REFERRED TO HEREIN, INCLUDING THOSE CONTAINED IN ANY ATTACHMENT HERETO. 1 TDIndustries, Inc. liability or any claim for loss or damage arising out of this contract or from the performance or breach thereof or connected with the supplying of any labor, equipment, goods or material hereunder, or their sale, resale, operation or use, whether based on contract, warranty, tort (including negligence) or other grounds, shall not exceed the price allowable to such labor, equipment, goods or material, or part there of involved in the claim. TDIndustries, Inc. shall not, under any circumstances, be liable for any labor charges without the prior written consent of TDIndustries, Inc. TDIndustries, Inc. shall not, in any event, be liable, whether as a result of breach of contract, warranty, tort (including negligence) or other grounds, for special, consequential, incidental or penal damages including, but not limited to, loss of profits, revenues, loss of the product or any associated product, cost of capital, cost of substitute products, facilities or services, downtime costs or claims of the Customer for such damages. If TDIndustries, Inc. furnishes Customer with advice or other assistance which concerns labor, equipment, goods, or material furnished hereunder, or any systems or equipment in which of such equipment, goods, or material may be installed, and which is not pursuant to this contract, the furnishing of such advice or assistance will not subject TDIndustries, Inc. to any liability, whether based on contract, warranty, tort (including negligence) or other grounds. 2 If TDIndustries, Inc. encounters asbestos, polychlorinated Biphenyl (PCB) or other hazardous substances on the site, TDIndustries, Inc. will stop work and report the condition to the owner or owners' representative. TDIndustries, Inc. will not resume work in the affected area until the asbestos, PCB's or other hazardous substances have been removed or otherwise controlled so that it does not pose a health or safety threat. 3 Any installation dates given in advance are estimated. Installation will be subject to prior orders with TDIndustries, Inc. TDIndustries, Inc. shall not be liable for failure to perform or delay in performance hereunder resulting from fire, labor difficulties, delays in usual sources of supply, major changes in economic conditions, or, without limitation by the foregoing, any cause beyond TDIndustries, Inc. reasonable control. 4 On arrival of any equipment, goods and material at the shipping address specified on the reverse side hereof, Customer shall assume all risk or loss or damage to such equipment, goods, or material. 5 In the event Customer requires TDIndustries, Inc. to delay shipment or completion of the work under this proposal, payment pursuant to this proposal shall not be withheld or delayed on such account. TDIndustries, Inc. shall have the right to deliver any portion of the equipment, goods or material to be furnished hereunder and to bill Customer therefore, and Customer agrees to pay for the same in accordance with terms of the payment hereof upon notification that such shipment is ready for delivery, notwithstanding the fact that Customer may be unable to receive or provide suitable storage space for any such partial delivery. In such event, such portion of the equipment, TDIndustries, Inc. may store goods or material ready for shipment at Customer's risk and expense. 6 The amount of any past, present or future occupation, sales, use, service, excise or other similar tax which TDIndustries, Inc. shall be liable for, either on its own behalf or on behalf of Customer, or otherwise, with respect to any equipment, goods, material or service covered by this proposal, shall be in addition to the prices set forth herein and shall be paid by Customer. 7 If the equipment, goods or material furnished hereunder requires the use of water or steam, recirculated or otherwise, TDIndustries, Inc. shall not be liable for the effect of its physical or chemical properties upon said equipment, goods or material. 8 All skilled or common labor which may be furnished by the Customer shall be considered and treated as Customer's own employees, and Customer agrees to fully protect and indemnify TDIndustries, Inc. against all claims for accidents or injuries to such employees in the course of the work, or to any person or persons through the negligence of such employees. 9 No oral representations are binding upon TDIndustries, Inc. unless reduced to writing and signed by an authorized representative of TDIndustries, Inc. All changes to this contract must be in writing. Revised 05-09-2008 LIMITED WARRANTY STANDARD TERMS AND CONDITIONS Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3689 File ID: Type: Status: 2017-3689 Agenda Item Agenda Ready 2Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: City of Richardson ILAFile Name: Title: Consider approval of an Interlocal Agreement between the City of Coppell and the City of Richardson to establish a cooperative purchasing program for goods and services; and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: H. Sponsors: Enactment Date: Memo for ILA Richardson.pdf, City of Richardson ILA 2017 .pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3689 Title Consider approval of an Interlocal Agreement between the City of Coppell and the City of Richardson to establish a cooperative purchasing program for goods and services; and authorizing the Mayor to sign. Summary See attached memorandum Fiscal Impact: The utilization of the City of Richardson’s cooperatively bid contracts in the future will offer cost savings by reducing the cost of the item bid and staff time in procuring the products or services. Staff Recommendation: Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3689) The Finance Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: December 12, 2017 Reference: Approval of an Interlocal Agreement with the City of Richardson for cooperative purchasing activities 2030: Sustainable City Government Introduction: This item is being presented for approval of an Interlocal Agreement between the City of Coppell and City of Richardson. Analysis: The City of Coppell utilizes a City of Richardson Graffiti Removal contract. The term is ending for that agreement and the City of Richardson is rebidding. There is no interlocal agreement between the two cities, and the previously used cooperative mechanism has expired. Legal Review: The agenda item has been reviewed by legal during the agenda review process. Fiscal Impact: The utilization of the City of Richardson’s cooperatively bid contracts in the future will offer cost savings by reducing Coppell’s staff time in procuring applicable products and services. Recommendation: The Finance Department recommends approval. STATE OF TEXAS CO UNTY OF D AL LAS § § § INTERLOCAL COOPERATIO N AG RE EMENT T ill s Inte rl ocal Coopera ti o n Agreem ent ("Agreem ent") is by and between the C ity of Richardson, Texas ("Richardson'"), and the City of Coppell , Texas ("Coppell'"), acting by and through their authorized officers. RE CITALS: WHE RE AS, tills Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F , Chapter 271 , Texas Local Government Code; and WHE REAS, Secti o n 27 1.1 02 of the TEX. Loc. Gov'T CODE authorizes a local government to participate in a Cooperative Purchasing Program with another local government o r a local cooperative organization ; and WHERE AS, a loca l government that purc hases goods and services pursuant to a Cooperative P urchasing Program with another local government sat isfies the requirement of the local government to seek competitive bids for the purchase of the goods and materials; and WHEREA S, each party h as and wi ll on an annual bas is obtain competitive bids for the purchase of goods and services; and WHE REAS, the parties desire to enter into a cooperative purchasing program whi ch wi ll a ll ow each party to p urchase un der good s and services under each other's competi tively bid contracts pursuant to Subchapter F , Chapter 271 of t he T Ex. Loc. Gov'T COD E; NOW T HE REFORE , in consideration of the mutual covenants and prom ises contained herein, the parties agr ee as follows: ART ICLE I PU RPO SE The purpose of till s Agreement is to establi sh a cooperative purchasing program between the parti es , which will a ll ow each party to purchase goods and services under each other's competitively bid con tracts pursuant to Subchapter F, Chapter 2 71 of the T EX . LO C. GOV 'T COD E. 63149 ARTICLE II TERM The term of this Agreement shall be for a period of one (1) year commenci ng on the last date of execution hereof ("Effective Date"). Thereafter this Agreement s ha ll automaticall y renew for successive periods of one (1) year each under the terms and conditions stat ed herein , unless soon er terminated as provided herei n . ARTICLE III TE RMINATION Eith er party may terminate this Agreement by prov iding thirty (30) days prior written notice t o th e o t her party . ARTICLE IV PURCHASING The City Manager, Superintendent or desi gnee fo r each party is authoriz ed to act on behalf of the respective party in all matters relating to this cooperative purchasing program. Each party shall make payment s to the o ther party or directly to the vendor under the contract made pursuant to Subc hapter F, Chapter 27 1 of t he TEX. Loc. Gov 'T CODE. Each party shall be responsible for the respective vendor's compli ance with provisions re lating to t he quality of items and terms of delivery. ARTICLE V MISCELLANEOUS 5 .1 Relationship of Parties : This Agreement is not intended to create, nor should it be construed as creating, a partn ershi p, association , joint venture o r trust. 5.2 N otice : Any notice requ ired or permitted to be delivered h ereunder s hall be deemed received when sent in the United States Mail, Postage Prepaid, Certifi ed Mail , Return Receipt Requested , o r by hand-del iver y or facsimile transmission addressed to the respective party at t he address set forth below the s ignature of the party. 5.3 Amendment: This Agreement may be amended by the mutual written agreeme nt of both parties hereto. 5.4 Severability : In the event any one or m ore of the provisions contained in this Agreement s hall for any reason be held to be invalid, illegal, or unenforceable in any re spect, s uch invalid ity, illegality. or unenforceability shall not affect the other provi s ions, and th e Agreement s hall be construed as if such invalid, illegal , or unenforceable provision had never been contained in this Agree m ent. 5.5 Governing Law: The validity of this Agreement and any of its terms and provisions as well as the rights and duties of the parties, shall be governed b y the laws of 63149 the State of Texas; and venue for an y action concernin g thi s Agreeme nt sha ll be in the State District Court of Dallas County, Texas. 5 .6 E ntire A greem e nt: Th i s Agreement represents the entire agreem ent among the parties with res pect to the s ubject m atte r covered by thi s Agreem e nt. T here is no o ther collateral, oral or written agreement between the parties tha t in any manner re lates to the su bject matter of thi s Agreement. 5.7 R ecita ls : The recita ls to th i s Agreement are incorporated herein. 5.8 Co unte rpa rts: This Agreement may be executed in any number of counterparts, each of whom shall be deemed an original and constitute on e and the same instrument. EXECUTE D this 3 0 -tJ,. day of J'lo tH~ '2017 By: ____ ~~~~----------------- DANJOHNSO 411 W . P.O.B :@u_{j~ CITY ATTORNE Y EXECUTED this ____ day o f _____________ . 20 17. CITY OF COPPELL, TEXAS By : ____________________________ __ Name : ______________________________ __ Title: --------------------------------- A ddress : ----------------------------- 63149 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3679 File ID: Type: Status: 2017-3679 Ordinance Agenda Ready 1Version: Reference: In Control: Finance 12/01/2017File Created: Final Action: Disabled Person Water Sewer DiscountFile Name: Title: Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 3, Article 3-2, Section 3-3-2, by adding the provision of disabled person water/sewer rate discount; and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: I. Sponsors: Enactment Date: Disabled Person WS Discount Memo 2017.pdf, Ordinance.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3679 Title Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 3, Article 3-2, Section 3-3-2, by adding the provision of disabled person water/sewer rate discount; and authorizing the Mayor to sign. Summary See attached memo. Fiscal Impact: Minimal impact to Water Sewer revenues based on the recent rate study which included a disabled person discount equal to the senior citizen discount. Staff Recommendation: City staff recommends approval. Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3679) Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: December 12, 2017 Reference: Consider approval of a Disabled Person Water Sewer Discount 2030: Sustainable City Government Introduction: Currently, senior citizens and disabled persons receive a property tax exemption as allowed by Texas Property Tax Law. The City also provides a 10% discount on water and sewer rates to senior citizens. A similar discount on water and sewer rates is not provided to disabled persons. The City received a request to consider adding a disabled person discount to the Water Sewer rate ordinance. Analysis: Staff considered: how a customer would qualify for the disabled person discount, whether a customer could receive both a senior discount and disabled person discount, and the impact of offering a ten percent disabled person discount on other rates as well as water sewer revenue. A customer receiving the disabled persons property tax exemption, in accordance with State law, at the same address of the residential account held in the name of the disabled person, can request the disabled person discount of ten percent off the water and sewer rate. In addition, the customer will need to provide valid proof that he/she resides at the service address. Valid proof includes government issued identification, valid Texas driver’s license, or any original documentation proving residency. Staff will compare the information submitted to property tax records. If all information agrees, the disabled person discount will be provided if the residential account is not already receiving the senior discount. A customer may only receive one discount due to status as a senior or disabled person. The impact of offering the disabled person discount was included in the recent rate study. It was determined that providing a disabled person discount to residential property owners receiving the disabled person property tax exemption will have a minimal impact on revenue as well as rates in general. The amount of revenue forgone by offering a disabled person rate will be $14,480 per year based on: 2 there are only 124 residential properties receiving a disable person property tax exemption who are not currently receiving a senior citizen discount on their water bill rates effective February 1, 2018 an average consumption of 11,000 gallons Legal Review: The City Attorney reviewed this ordinance. Fiscal Impact: Minimal impact to Water Sewer revenues based on the recent rate study which included a disabled person discount equal to the senior citizen discount. Recommendation: City staff recommends approval. TM93703 ORDINANCE NO. ______________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 3, “CITY DEPARTMENTS”, ARTICLE 3-2 “WATER AND SEWER REGULATIONS”, SECTION 3-3-2 “PAYMENT OF BILLS”; PROVIDING A REPEALING CLAUSE, PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell desires to provide a disabled person discount to qualified citizens; and WHEREAS, the City Council of the City of Coppell desires to add the provision of disabled person discount; and WHEREAS, the City Council for the City of Coppell finds it will benefit the citizens of the City of Coppell to amend the City’s Code of Ordinances to maintain consistency, by adopting this provision, as provided for herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Code of Ordinances of the City of Coppell, Texas is amended by amending Chapter 3, “City Departments”, by amending Article 3-3 “Water and Sewer Regulations”, Section 3-3-2 “Payment of bills” by adding the provision of disabled person discount, to read as follows: “CHAPTER 3 -CITY DEPARTMENTS ARTICLE 3-1 WATER DEPARTMENT Sec. 3-1-4 ….. ….. ARTICLE 3-3. WATER AND SEWER REGULATIONS Sec. 3-3-1 ….. Sec. 3-3-2 Payment of bills ….. A. ….. ….. G. Disabled person discount. (1) The City of Coppell may provide a disabled person discount of ten percent from the monthly uniform water rate, to a customer of a residential service account, upon submission of a written request and proof that the property owner/customer TM93703 is receiving the disabled persons property tax exemption, in accordance with State law, at same address of the residential account held in the name of the disabled person. In addition, valid proof that the property owner receiving the disabled person property tax exemption resides at the service address must be filed or submitted in person to the finance department of the City of Coppell between regular working hours in order for the discount to be granted. Examples of valid proof of address include a government issued identification, valid Texas driver’s license, or any other original document proving residency. Uncertified copies of documents will not be accepted. (2) No customer may receive more than a single discount due to status as a senior or disabled person as provided in this Section” SECTION 2. That all provisions of the ordinances of the City of Coppell in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of the ordinances of the City of Coppell not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. This Ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, on the __________ day of ___________________, 2017. APPROVED: _________________________________ KAREN SELBO HUNT, MAYOR ATTEST: __________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3668 File ID: Type: Status: 2017-3668 Agenda Item Consent Agenda 1Version: Reference: In Control: Finance 11/21/2017File Created: Final Action: Fee Resolution - December 2017File Name: Title: Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Water Rates, Sewer Rates and Solid Waste Collection Fees and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: J. Sponsors: Enactment Date: Memo Fee Resolution December 2017.pdf, Master Fee Resolution 12-12-17.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3668 Title Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Water Rates, Sewer Rates and Solid Waste Collection Fees and authorizing the Mayor to sign. Summary Fiscal Impact: See attached memorandum. Staff Recommendation: The Finance Department recommends approval. Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3668) Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: December 12, 2017 Reference: Amending Fee Resolution 2030: Sustainable City Government – Financial Resources to Support City Services Introduction: The fees charged by the City have been reviewed and the proposed changes are being brought forward for Council’s approval. Analysis: The Water and Sewer monthly rates are being amended to reflect the amounts presented to Council at the November 14, 2017 meeting. Base rates based upon meter size are being added for residential meters. Rates based upon meter size, commercial, industrial, non-single family dwellings and the conservation rate are also being adjusted accordingly. The rate for all water over 1,000 gallons is increasing $.15 per 1,000 and sewer is increasing $.24 per 1,000. Senior Citizens (65 or older) are receiving a 10% discount on the rates. This increase will become effective February 1, 2018. The current Solid Waste contract with Republic provides for an annual adjustment of 3.0%. For the residential customer, rates will increase from $15.72 per month to $16.19. The senior rate will increase from $14.14 per month to $14.57. The commercial rates will reflect the same 3.0% increase. This increase is effective J anuary 1, 2018. Legal Review: This agenda item was reviewed by legal during the normal review of the agenda packet. Fiscal Impact: Recommendation: The Finance Department recommends approval. 1 RESOLUTION NO. __________________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING RESOLUTION NO. 010996.3, THE MASTER FEE SCHEDULE, AS AMENDED, BY AMENDING THE WATER RATES (MONTHLY), IN PART; THE SEWER RATES (MONTHLY), IN PART; AND THE GARBAGE COLLECTION FEES, IN PART; AND PROVIDING A REPEALING CLAUSE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell, Texas, previously adopted Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and collected by the City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions, and laws; and WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set forth therein and delete others as authorized by law; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Master Fee Schedule section entitled “Chapter 3, Coppell City Code” be amended, in part to read as follows: Sec. 3-1-5, Water Rates (Monthly) (Effective 02-01-2018) Residential Meter Base Rate: Size Type Rate 5/8 inch meter A $ 21.00 1 inch meter B $ 28.35 1 ½ inch meter C $ 42.47 2 inch meter D $ 56.44 3 inch meter E $ 84.68 4 inch meter F $113.03 6 inch meter G $169.31 8 inch meter H $225.75 All usage over 1,000 gallons $3.15 per 1,000 gallons Conservation Water Rate June 1 – October 31, Billings 1,001 – 25,000 gallons $3.15 per 1,000 gallons 25,001+ $3.94 per 1,000 gallons 2 Senior Citizen Rates (65 or older) Meter Base Rate: Size Type Rate 5/8 inch meter A $ 18.90 1 inch meter B $ 25.52 1 ½ inch meter C $ 38.22 2 inch meter D $ 50.80 3 inch meter E $ 76.21 4 inch meter F $101.73 6 inch meter G $152.38 8 inch meter H $203.18 All usage over 1,000 gallons $2.84 per 1,000 gallons Conservation Water Rate June 1 – October 31, Billings 1,001 – 25,000 $2.84 per 1,000 gallons 25,001+ $3.54 per 1,000 gallons Commercial Based on Meter Base Rate Below plus $3.15 per 1,000 gallons Meter Base Rate: Size Type Rate 5/8 inch meter A $ 21.00 1 inch meter B $ 28.35 1 ½ inch meter C $ 42.47 2 inch meter D $ 56.44 3 inch meter E $ 84.68 4 inch meter F $113.03 6 inch meter G $169.31 8 inch meter H $225.75 …” 3 SECTION 2. That the Master Fee Schedule section entitled “Chapter 3, Coppell City Code” be amended, in part to read as follows: Sec. 3-2-2, Sewer Rates (Monthly) (Effective 02-01-2018) Residential First 1,000 gallons (minimum) $ 22.40 All over 1,000 gallons $2.24 per 1,000 gallons (maximum 14,000 gallons) Senior Citizen Rates (65 or older) First 1,000 gallons (minimum) $ 20.16 All over 1,000 gallons $2.02 per 1,000 gallons Commercial, Industrial and Non-Single Family Dwellings: First 1,000 gallons (minimum) $ 22.40 All over 1,000 gallons $2.24 per 1,000 gallons Sewer Service Only (flat rate): Customers not connected to City’s water system $ 42.56 …” SECTION 3. That the Master Fee Schedule section entitled “Garbage Collection Fees” be amended, in part to read as follows: Garbage Collection Fees (Effective January 1, 2018) Solid Waste and Recycling (Includes Yard Trimmings and At Your Door HHW Fees) 1. Residential Garbage Customer $16.19 per month Senior Citizen Residential Garbage Customer $14.57 per month Public Education Fee $ 0.10 per month 4 2. Monthly Fees for Dumpster Services: Pickups per Week Dumpster Type and Size 1 2 3 4 5 6 7 2 CYD $65.37 $108.84 $144.40 $180.24 $220.35 $260.99 $303.28 3 CYD $100.45 $167.23 $221.90 $276.96 $338.60 $401.04 $466.03 4 CYD $123.30 $240.20 $329.32 $416.95 $505.63 $606.81 $714.35 6 CYD $149.92 $256.43 $369.48 $470.62 $567.11 $669.52 $775.69 8 CYD $189.94 $323.89 $456.56 $579.82 $697.31 $826.02 $959.97 10 CYD $241.15 $412.12 $581.42 $724.77 $888.67 $1,052.95 $1,223.89 2 CYDC $331.87 $442.10 $550.05 $660.31 $770.56 $878.49 $988.74 3 CYDC $372.89 $496.76 $618.03 $741.92 $865.80 $987.07 $1,110.95 4 CYDC $416.78 $534.17 $682.55 $830.94 $979.32 $1,125.14 $1,188.59 6 CYDC $439.98 $627.10 $814.18 $999.99 $1,188.36 $1,283.64 $1,563.83 8 CYDC $501.91 $729.01 $954.82 $1,181.43 $1,341.20 $1,634.80 $1,860.61 3. Fees for Roll-off Services: Type and Size Container Rental (Per Month) Initial Delivery (One Time Collection Fee (Per Pull) 10 CY $163.90 $71.03 $296.85 20 CY $163.90 $71.03 $302.90 30 CY $163.90 $71.03 $346.94 40 CY $163.90 $71.03 $440.31 25 CYC $437.09 $92.88 $429.44 30 CYC $437.09 $92.88 $438.58 35 CYC $437.09 $92.88 $459.43 40 CYC $437.09 $92.88 $513.44 4. Monthly Fees for Commercial Hand Collect 1 to 5 Solid Waste Bags per Scheduled Collection Day $19.68 per month 6 to 10 Solid Waste Bags per Scheduled Collection Day $24.43 per month 5 5. Fees for Extra Pick Ups for Dumpster Services Dumpster Type and Size Fee (per Pickup) 2 CY Dumpster $31.42 3 CY Dumpster $37.70 4 CY Dumpster $50.27 6 CY Dumpster $56.55 8 CY Dumpster $62.83 10 CY Dumpster $69.11 2 CY Dumpster Compactor $125.66 3 CY Dumpster Compactor $138.23 4 CY Dumpster Compactor $157.08 6 CY Dumpster Compactor $175.93 8 CY Dumpster Compactor $188.50 2 CY Dumpster Compactor Customer Own $129.43 3 CY Dumpster Compactor Customer Own $143.39 4CY Dumpster Compactor Customer Own $161.79 6 CY Dumpster Compactor Customer Own $181.20 8 CY Dumpster Compactor Customer Own $194.16 6. Fees for Eligible Disaster Debris Services Grapple Truck $144.07 per hour per truck Rear loader $144.07 per hour per truck 7. Other Fees for Commercial and Roll-off Services Locks $ 10.05 per lock/per month Casters $ 12.57 per set/per month Permit $ 20.00 per permit Opening and Closing of Enclosures No Charge Liner $ 62.83 per Liner Container Exchange Rate $ 61.00 per container 8. Fees for Additional Bulky Waste Services (in excess of Base Services) White Good $31.42 Mattress/Box Springs $31.42 Furniture $31.42 Other $31.42 Per 2 CY 6 SECTION 4. That all provisions of the resolutions of the City of Coppell, Texas, in conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain in full force and effect. SECTION 5. That should any word, phrase, paragraph, or section of this Resolution be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole. SECTION 6. That this Resolution shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the 12th day of December, 2017. APPROVED: __________________________________ KAREN SELBO HUNT, MAYOR ATTEST: __________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: __________________________________ CITY ATTORNEY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3680 File ID: Type: Status: 2017-3680 Resolution Agenda Ready 1Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: Plaza Lodging First Amendement to Tax Abatement - Resolution File Name: Title: Consider approval of a Resolution approving the First Amendment to Tax Abatement Agreement between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: K. Sponsors: Enactment Date: Plaza Lodging First Amendment to Tax Abatement - Memo.pdf, Plaza Lodging First Amendment to Tax Abatement Agreement - Resolution.pdf, Plaza Lodging First Amendment to Tax Abatement Agreement - Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3680 Title Consider approval of a Resolution approving the First Amendment to Tax Abatement Agreement between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor to sign. Summary City Council approved a Tax Abatement Agreement with Plaza Lodging, LLC in December 2016. This First Amendment to Tax Abatement Agreement extends the required deadlines for Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3680) Commencement of Construction and Completion of Construction. Fiscal Impact: N/A Staff Recommendation: Staff recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of a Resolution Approving First Amendment to Tax Abatement Agreement by and between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: Plaza Lodging, LLC is constructing a hotel with meeting space at the northeast corner of Hackberry Drive and S. Belt Line Road. Reinvestment Zone No. 105 was created for this property. Due to a delay in getting utilities to the site, Plaza Lodging, LLC has requested an extension on the required dates for Commencement of Construction and Completion of Construction. Introduction: Plaza Lodging, LLC is constructing a s elect service hotel, Springhill Suites, that is approximately 108,218 gross square feet in size and will contain a minimum of 136 guest rooms and not less than 7,500 square feet of meeting space. The tax abatement for this facility will be a 10-year agreement with 75% of the real and business personal property being abated for years 1 - 5 and 60% being abated for years 6 - 10. Analysis: Due to a delay in getting utilities to the site, the owner has requested an extension of the required Commencement of Construction and Completion of Construction dates. This agreement amends the original agreement by pushing the Commencement of Construction date to January 1, 2018, and by pushing the Completion of Construction date to January 1, 2020. Legal Review: The documents were created by Pete Smith. Fiscal Impact: 2 N/A Recommendation: Staff recommends approval. 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE FIRST AMENDMENT TO TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND PLAZA LODGING, LLC, A TEXAS LIMITED LIABILITY COMPANY; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City entered into a Tax Abatement Agreement with Plaza Lodging, LLC on January 12, 2017 (“Tax Abatement Agreement”); and WHEREAS, the City Council has been presented a proposed First Amendment to Tax Abatement Agreement by and between the City of Coppell, Texas, and Plaza Lodging, LLC, a Texas limited liability company, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the First Amendment to Tax Abatement Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the First Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The First Amendment to Tax Abatement Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the First Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas. SECTION 2. This Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2017. 2 CITY OF COPPELL, TEXAS ___________________________________________ KAREN HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (PGS:10-24-17:2.92583) 3 EXHIBIT “A” (Copy of First Amendment to Tax Abatement Agreement to be attached) Page 1 First Amendment to Tax Abatement Agreement City of Coppell and Plaza Lodging, LLC 2.92550 STATE OF TEXAS § § COUNTY OF DALLAS § FIRST AMENDMENT TO TAX ABATEMENT AGREEMENT This First Amendment to Tax Abatement Agreement (the “Agreement”) is entered into by and between the City of Coppell, Texas (the “City”), and Plaza Lodging, LLC, a Texas limited liability company (“Owner”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. W I T N E S S E T H: WHEREAS, the Parties entered into that certain Tax Abatement Agreement dated January 12, 2017 (the “Tax Abatement Agreement”); and WHEREAS, the Parties desire to amend Section 4.2 of the Tax Abatement Agreement to extend the dates for Commencement of Construction and Completion of Construction Dates of the Improvements, as set forth herein NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, the Parties agree as follows: 1. That Section 4.2 of the Tax Abatement Agreement is hereby amended to read as follows: “4.2 As a condition precedent to the initiation of the Owner’s tax abatement pursuant to this Agreement, Owner agrees, subject to events of Force Majeure, to cause Commencement of Construction of the Improvements to occur on or before January 1, 2018, and subject to events of Force Majeure to cause Completion of Construction of the Improvements to occur on or before January 1, 2020, as good and valuable consideration for this Agreement, and that all construction of the Improvements will be in accordance with all applicable state and local laws, codes, and regulations (or valid waiver thereof).” 2. That this First Amendment to the Tax Abatement Agreement shall take effect on the last date of execution hereof. 3. That the Tax Abatement Agreement, except as amended herein, shall remain in full force and effect. 4. That this First Amendment to the Tax Abatement Agreement may be executed in counterparts. Each of the counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one and the same instrument. Page 2 First Amendment to Tax Abatement Agreement City of Coppell and Plaza Lodging, LLC 2.92550 5. That each Party represents that it has full capacity and authority to grant all rights and assume all obligations that are granted and assumed under this First Amendment to the Tax Abatement Agreement. [Signature Page to Follow] Page 3 First Amendment to Tax Abatement Agreement City of Coppell and Plaza Lodging, LLC 2.92550 EXECUTED in duplicate originals the ____ day of _______________, 2017. CITY OF COPPELL, TEXAS By: Karen Hunt, Mayor Attest: By: Christel Pettinos, City Secretary Approved as to Form: By:_______________________________ Robert E. Hager, City Attorney EXECUTED in duplicate originals the ____ day of _______________, 2017. PLAZA LODGING, LLC By: Dilip P. Pranav, Owner Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3681 File ID: Type: Status: 2017-3681 Resolution Agenda Ready 1Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: Plaza Lodging First Amendment to Civic Center - Resolution File Name: Title: Consider approval of a Resolution approving the First Amendment to Civic Center Agreement between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor and City Manager to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: L. Sponsors: Enactment Date: Plaza Lodging First Amendment to Civic Center - Memo.pdf, Plaza Lodging First Amendment to Civic Center Agreement - Resolution.pdf, Plaza Lodging First Amendment to Civic Center Agreement - Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3681 Title Consider approval of a Resolution approving the First Amendment to Civic Center Agreement between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor and City Manager to sign. Summary City Council approved a Civic Center Agreement with Plaza Lodging, LLC in December 2016. This First Amendment to Civic Center Agreement extends the required deadlines for Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3681) Commencement of Construction and Completion of Construction. Fiscal Impact: N/A Staff Recommendation: Staff recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of a Resolution Approving First Amendment to Civic Center Agreement by and between the City of Coppell and Plaza Lodging, LLC, and authorizing the Mayor and City Manager to sign. 2030: Business Prosperity Executive Summary: Plaza Lodging, LLC is constructing a hotel with meeting space at the northeast corner of Hackberry Drive and S. Belt Line Road. Reinvestment Zone No. 105 was created for this property. Due to a delay in getting utilities to the site, Plaza Lodging, LLC has requested an extension on the required dates for Commencement of Construction and Completion of Construction. Introduction: Plaza Lodging, LLC is constructing a select service hotel that is approximately 108,218 gross square feet in size and will contain a minimum of 136 guest rooms and not less than 7,500 square feet of meeting space. The Civic Center Agreement grants an expenditure of the Hotel/Motel Occupancy Tax for a period of 10 years. This expenditure is payment to Plaza Lodging, LLC for the use of the meeting space, which will operate as a civic center and is authorized by Chapter 351 of the Tax Code. Analysis: Due to a delay in getting utilities to the site, the owner has requested an extension of the required Commencement of Construction and Completion of Construction dates. This agreement amends the original agreement by pushing the Commencement of Construction date to January 1, 2018, and by pushing the Completion of Construction date to January 1, 2020. Legal Review: The documents were created by Pete Smith. 2 Fiscal Impact: N/A Recommendation: Staff recommends approval. 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE FIRST AMENDMENT TO CIVIC CENTER AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND PLAZA LODGING, LLC, A TEXAS LIMITED LIABILITY COMPANY; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City entered into a Civic Center Agreement with Plaza Lodging, LLC on January 12, 2017 (“Civic Center Agreement”); and WHEREAS, the City Council has been presented a proposed First Amendment to Civic Center Agreement by and between the City of Coppell, Texas, and Plaza Lodging, LLC, a Texas limited liability company, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the First Amendment to Civic Center Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the City Manager should be authorized to execute the First Amendment to Civic Center Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The First Amendment to Civic Center Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the City Manager is hereby authorized to execute the First Amendment to Civic Center Agreement on behalf of the City of Coppell, Texas. SECTION 2. This Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2017. 2 CITY OF COPPELL, TEXAS ___________________________________________ KAREN HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (PGS:10-24-17:2.92586) 3 EXHIBIT “A” (Copy of First Amendment to Civic Center Agreement to be attached) Page 1 First Amendment to Civic Center Agreement City of Coppell and Plaza Lodging, LLC 2.92551 STATE OF TEXAS § § COUNTY OF DALLAS § FIRST AMENDMENT TO CIVIC CENTER AGREEMENT This First Amendment to Civic Center Agreement (the “Agreement”) is made by and between the City of Coppell, Texas (“City”), and Plaza Lodging, LLC, a Texas limited liability company (the “Company”) (collectively the “Parties,” or singularly as a “Party”), acting by and through their respective authorized officers and representatives. WITNESSETH: WHEREAS, the Parties entered into that certain Civic Center Agreement dated January 12, 2017 (the “Civic Center Agreement”); and WHEREAS, the Parties desire to amend Section 4.1 of the Civic Center Agreement to extend the dates for Commencement of Construction and Completion of Construction of the Improvements, as set forth herein. NOW THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, the Parties agree as follows: 1. That the Civil Center Agreement is hereby amended by amending Section 4.1, Construction of Hotel and Conference Center, to read as follows: “4.1 Construction of Hotel and Conference Center. Company shall, subject to events of Force Majeure, cause Commencement of Construction of the Hotel and Conference Center to occur on or before January 1, 2018; and subject to events of Force Majeure, cause Completion of Construction of Hotel and Conference Center to occur on or before January 1, 2020.” 2. That this First Amendment to the Civic Center Agreement shall take effect on the last date of execution hereof. 3. That the Civic Center Agreement, except as amended herein, shall remain in full force and effect. 4. That this First Amendment to the Civic Center Agreement may be executed in counterparts. Each of the counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one and the same instrument. 5. That each Party represents that it has full capacity and authority to grant all rights and assume all obligations that are granted and assumed under this First Amendment to the Civic Center Agreement. Page 2 First Amendment to Civic Center Agreement City of Coppell and Plaza Lodging, LLC 2.92551 (Signature page to follow) Page 3 First Amendment to Civic Center Agreement City of Coppell and Plaza Lodging, LLC 2.92551 EXECUTED on this _______ day of _____________________, 2017. CITY OF COPPELL, TEXAS By: Mike Land, City Manager ATTEST: By: Christel Pettinos, City Secretary Approved as to Form: By: City Attorney EXECUTED on this _______ day of _____________________, 2017. PLAZA LODGING, LLC By: ______________________________ Dilip P. Pranav, Owner Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3682 File ID: Type: Status: 2017-3682 Resolution Agenda Ready 1Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: Bioworld Merchandising First Amendment to Tax Abatement - Resolution File Name: Title: Consider approval of a Resolution approving the First Amendment to Tax Abatement Agreement between the City of Coppell and Bio World Merchandising, Inc., and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: M. Sponsors: Enactment Date: Bioworld Merchandising First Amendment to Tax Abatement - Memo.pdf, Bioworld Merchandising First Amendment to Tax Abatement - Resolution.pdf, Bioworld Merchandising First Amendment to Tax Abatement - Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3682 Title Consider approval of a Resolution approving the First Amendment to Tax Abatement Agreement between the City of Coppell and Bio World Merchandising, Inc., and authorizing the Mayor to sign. Summary City Council approved a Tax Abatement Agreement with Bio World Merchandising, Inc. in December 2016. This First Amendment to Civic Center Agreement extends the required Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3682) deadlines for Commencement of Construction and Completion of Construction. Fiscal Impact: N/A Staff Recommendation: Staff recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of a Resolution Approving First Amendment to Tax Abatement Agreement between the City of Coppell and Bio World Merchandising, Inc., and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: Bio World Merchandising, Inc. will be constructing an office to house their corporate headquarters at the southeast corner of Belt Line Road and Dividend Drive. City Council approved a Tax Abatement Agreement in December 2016. Due to delays in purchasing the land, the company has requested an extension on the required Commencement of Construction and Completion of Construction dates. Introduction: Bio World Merchandising, Inc. is a leading design and distribution company of licensed and private label apparel, headwear and accessories to all retail channels. The company is currently located in Irving, Texas, but due to growth, they need a larger building. In 2017, the company owner, Raj Malik, purchased approximately 16 acres at the southeast corner of Dividend Drive and S. Belt Line Road to build the company’s corporate headquarters. The office building will be approximately 120,000 square feet in size. City Council held a Public Hearing regarding the designation of Reinvestment Zone No. 108 on November 8, 2016, and City Council approved a Tax Abatement Agreement in December 2016. Analysis: Due to delays in purchasing the land, the company has requested an extension on the required Commencement of Construction and Completion of Construction dates. This agreement amends the original agreement by pushing the Commencement of Construction date to December 1, 2018, and by pushing the Completion of Construction date to June 1, 2020. 2 Legal Review: The documents were prepared by Pete Smith. Fiscal Impact: N/A Recommendation: Staff recommends approval. 1 RESOLUTION NO. ______ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE FIRST AMENDMENT TO TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND BIO WORLD MERCHANDISING, INC.; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City entered into a Tax Abatement Agreement with Bio World Merchandising, Inc. on May 2, 2017; and WHEREAS, the City Council has been presented a proposed First Amendment to Tax Abatement Agreement by and between the City of Coppell, Texas, and Bio World Merchandising, Inc., a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the First Amendment to Tax Abatement Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the First Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The First Amendment to Tax Abatement Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the First Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas. SECTION 2. This Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 201__. 2 CITY OF COPPELL, TEXAS __________________________________________ KAREN HUNT, MAYOR ATTEST: __________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (PGS:12-7-17:2.93872) EXHIBIT “A” (Copy of First Amendment to Tax Abatement Agreement to be attached) Page 1 First Amendment to Tax Abatement Agreement City of Coppell and Bio World Merchandising, Inc. 2.93559 STATE OF TEXAS § § COUNTY OF DALLAS § FIRST AMENDMENT TO TAX ABATEMENT AGREEMENT This First Amendment to Tax Abatement Agreement (the “First Amendment”) is entered into by and between the City of Coppell, Texas (the “City”), and Bio World Merchandising, Inc., a Texas corporation (“Owner”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. W I T N E S S E T H: WHEREAS, the Parties previously entered into that certain Tax Abatement Agreement dated May 2, 2017 (the “Original Agreement”); and WHEREAS, the Parties desire to amend the Original Agreement as it relates to extension of the dates required for Commencement and Completion of Construction, as well as attaching the legal description of the Land as Exhibit “A”; NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, the Parties agree as follows: 1. That Section 4.2 of the Original Agreement is hereby amended to read as follows: “4.2 As a condition precedent to the initiation of the Owner’s tax abatement pursuant to this Agreement, Owner agrees, subject to events of Force Majeure, to cause Commencement of Construction of the Improvements to occur on or before December 1st, 2018, and subject to events of Force Majeure to cause Completion of Construction of the Improvements to occur on or before June 1st, 2020, as good and valuable consideration for this Agreement, and that all construction of the Improvements will be in accordance with all applicable state and local laws, codes, and regulations (or valid waiver thereof).” 2. That Exhibit “A” is hereby amended by attaching the legal description of the Land. 3. That the Original Agreement shall continue in full force and effect, except as amended herein. 4. That this First Amendment to the Original Agreement shall take effect on the last date of execution hereof. 5. That this First Amendment to the Original Agreement may be executed in counterparts. Each of the counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one and the same instrument. Page 2 First Amendment to Tax Abatement Agreement City of Coppell and Bio World Merchandising, Inc. 2.93559 6. That each Party represents that it has full capacity and authority to grant all rights and assume all obligations that are granted and assumed under this Agreement. EXECUTED in duplicate originals the ____ day of _______________, 201__. CITY OF COPPELL, TEXAS By: Karen Selbo Hunt, Mayor Attest: By: Christel Pettinos, City Secretary Approved as to Form: By:_______________________________ City Attorney EXECUTED in duplicate originals the ____ day of _______________, 201__. BIO WORLD MERCHANDISING, INC. By: Rajeev Malik, President Page 3 First Amendment to Tax Abatement Agreement City of Coppell and Bio World Merchandising, Inc. 2.93559 EXHIBIT “A” LEGAL DESCRIPTION ALL THAT CERTAIN plot, tract or parcel of land and premises, lying and bring in the County of Dallas, and State of Texas, bounded and described as follows: BEING a description of a 16.722 acre tract of land situated in the John L. Whitman Survey, Abstract No. 1521, Dallas County, Texas: said tract being part of that certain tract of land described in Special Warranty Deed to Hackbelt 27 Partners, L.P. recorded in Volume 2003167, Page 12149 of the Deed Records of Dallas County, Texas; said 16.722 acre tract being more particularly described as follows: BEGINNING, at a 5/8-inch iron rod with “PACHECO KOCH” cap set for corner at the South end of a right-of-way corner clip at the Intersection of the East right-of-way line of S. Belt Line Road (120’ right-of-way) and the South right-of-way line of East Dividend Drive (90’ right-of- way); THENCE, North 44 degrees, 29 minutes, 25 seconds East, along the said corner clip, a distance of 21.21 feet to a 5/8-inch iron rod with “PACHECO KOCH” cap set for corner at the Northeast end of said corner; THENCE, north 89 degrees, 29 minutes, 25 seconds East, along the said South line of East Dividend Drive, a distance of 605.00 feet to a ½-inch iron rod with “PACHECO KOCH” cap found for corner; said point being in the West line of Lot 2, Block H/8465, Cypress Waters Addition No. 2, Phase 3, an addition to the City of Dallas, Texas according to the plat recorded in Instrument No. 201400117339 of the Official Public Records of Dallas County, Texas; THENCE, South 00 degrees, 30 minutes, 35 seconds East, along the said West line of Lot 2, Block H/8465, passing at a distance of 615.45 feet, the Southwest corner of said Lot 2, Block H/8465 and the Northwest corner of Lot 1B, Block H/8465, Cypress Waters Addition No. 3, Phase I, an addition to the City of Dallas, Texas, according to the plat recorded in Instrument No. 201500010982 of said Official Public Records, continuing at a distance of 757.28 feet the Southwest corner of said Lot 1B, Block H/8465 and the Northwest corner of Lot 1A, Block H/8465 of said Cypress Waters Addition No. 3, Phase 1, continuing for a total distance of 1,014.22 feet to a 5/8-inch iron rod with “PACHECO KOCH” cap set for corner; Page 4 First Amendment to Tax Abatement Agreement City of Coppell and Bio World Merchandising, Inc. 2.93559 THENCE, South 89 degrees, 09 minutes, 17 seconds West, departing the West line of said Lot 1A, Block H/8465 and over and across said Hackbelt 27 Partners, L.P. tract, a distance of 397.12 feet to a 5/8-inch iron rod with “GSES INC. 4804” cap found for corner; THENCE, South 00 degrees, 50 minutes, 43 seconds East, a distance of 442.44 feet to a point for corner in the North right-of-way line of Hackberry Drive (a variable width right-of-way); THENCE, South 89 degrees, 29 minutes, 25 seconds West, along the said North line of Hackberry Drive, a distance of 195.48 feet to a 5/8-inch iron rod with “PACHECO KOCH” cap set for corner at the Southeast corner of a right-of-way corner clip at the Intersection of said North line of Hackberry Drive and the said East line of S. Belt Line Road; THENCE, North 45 degrees, 30 minutes, 35 seconds West, along the said corner clip, a distance of 42.43 feet to a 5/8-inch iron rod with “PACHECO KOCH” cap set for corner at the Northwest end of said corner clip in the said East line of S. Belt Line Road; THENCE, North 00 degrees, 30 minutes, 35 seconds West, along the said East line of S. Belt Line Road, a distance of 1,413.97 feet to the POINT OF BEGINNING; CONTAINING: 728,414 square feet or 16.722 acres of land, more or less. BEING INTENDED TO BE THE SAME PROPERTY described and shown on that certain survey entitled “John L. Whitman Survey” prepared by John L. Whitman dated September 20, 2016 and last revised on October 11, 2016. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3683 File ID: Type: Status: 2017-3683 Resolution Agenda Ready 1Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: 517 W. Bethel Rd 2nd Amendment to Tax Abatement - Resolution File Name: Title: Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Kristi A. Zatyko, and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: N. Sponsors: Enactment Date: 517 Bethel Second Amendment to Tax Abatement - Memo.pdf, 517 Bethel Second Amendment to Tax Abatement - Resolution.pdf, 517 Bethel Second Amendment to Tax Abatement - Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3683 Title Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Kristi A. Zatyko, and authorizing the Mayor to sign. Summary Kristi A. Zatyko purchased 517 Bethel Road from Founders’ Crossing, LLC in 2016. This Amendment Agreement reduces the minimum Taxable Value for Improvements to $400,000. Fiscal Impact: [Enter Fiscal Impact Statement Here] Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3683) Staff Recommendation: Staff recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Kristi A. Zatyko, and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: The owner, Kristi A. Zatyko, has requested the minimum Taxable Value for Improvements to be reduced to reflect the appraised value versus the cost of construction. The Second Amendment to Tax Abatement grants this request. Introduction: Founders’ Crossing, LLC constructed three office buildings in Old Town Coppell in 2015. Founders’ Crossing sold the building located at 517 W. Bethel to Kristi A. Zatyko in 2016. The first year of abatement was to begin in 2016, but the agreement was amended to authorize the first year of abatement to be pushed to 2017. The abatement is scheduled to expire in 2021. Analysis: The building has not been appraised as high as the cost to construct it; therefore, the required minimum Taxable Value for Improvements was not met in 2017. The owner has requested for the agreement to be amended to reflect the appraisal rather than the construction cost. The Second Amendment to Tax Abatement Agreement reduces the minimum Taxable Value for Improvements to $400,000. Legal Review: The documents were prepared by Pete Smith. Fiscal Impact: N/A Recommendation: Staff recommends approval. 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE SECOND AMENDMENT TO TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND KRISTI A. ZATYKO, AN INDIVIDUAL; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City entered into a Tax Abatement Agreement with Founders Crossing, LLC on November 23, 2015, with respect to 517 Bethel Road, Coppell, Texas (“Tax Abatement Agreement”); and WHEREAS, Founders Crossing, LLC assigned the Tax Abatement Agreement to Kristi A. Zatyko, an individual, to which the City consented; and WHEREAS, the City entered into a First Amendment to Tax Abatement Agreement with Kristi A. Zatyko dated April 26, 2017 (the “First Amendment”) amending the definition of “First Year of Abatement”; and WHEREAS, the City Council has been presented a proposed Second Amendment to Tax Abatement Agreement with respect to 517 Bethel Road, Coppell, Texas, by and between the City of Coppell, Texas, and Kristi A. Zatyko, an individual, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the Second Amendment to Tax Abatement Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the Second Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The Second Amendment to Tax Abatement Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the Second Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas. SECTION 2. This Resolution shall become effective immediately from and after its passage. 2 DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2017. CITY OF COPPELL, TEXAS ___________________________________________ KAREN HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (PGS:10-24-17 :2.92565) 3 EXHIBIT “A” (Copy of Second Amendment to Tax Abatement Agreement to be attached) Page 1 Second Amendment to Tax Abatement Agreement - 517 Bethel Road City of Coppell and Kristi A. Zatyko 2.92498 STATE OF TEXAS § § COUNTY OF DALLAS § SECOND AMENDMENT TO TAX ABATEMENT AGREEMENT This Second Amendment to Tax Abatement Agreement (the “Agreement”) is entered into by and between the City of Coppell, Texas (“City”), and Kristi A. Zatyko, an individual (the “Owner”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. Recitals: WHEREAS, City and Founders’ Crossing, LLC previously entered into that certain Tax Abatement Agreement dated November 23, 2015, with respect to 517 Bethel Road, Coppell, Texas (the “Original Agreement”); and WHEREAS, Founders’ Crossing, LLC has assigned the Original Agreement to Kristi A. Zatyko, an individual, to which the City consented; and WHEREAS, the Parties entered into that certain First Amendment to Tax Abatement Agreement dated April 26, 2017 (the “First Amendment”)(the “Original Agreement” as amended by the “First Amendment” hereinafter referred to as the “Tax Abatement Agreement”); and WHEREAS, the Parties desire to amend Section 3.2 of the Tax Abatement Agreement as set forth herein; NOW THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which are hereby acknowledged, the Parties agree as follows: 1. That Section 3.2 of the Tax Abatement Agreement is hereby amended to read as follows: “3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable Value for the Improvements, excluding the Land, is at least Four Hundred Thousand Dollars ($400,000.00) as of January 1 of the First Year of Abatement and as of January 1 of each calendar year thereafter during the term of this Agreement, the City hereby grants Owner an abatement of seventy-five percent (75%) of the Taxable Value of the Improvements for a period of five (5) consecutive years, beginning with the First Year of Abatement. The foregoing percentage of Taxable Value of the Improvements subject to abatement for each year this Agreement is in effect will apply only to the portion of the Taxable Value of the Improvements that exceeds the Base Year Taxable Value.” Page 2 Second Amendment to Tax Abatement Agreement - 517 Bethel Road City of Coppell and Kristi A. Zatyko 2.92498 2. That this Second Amendment to the Tax Abatement Agreement shall take effect on the last date of execution hereof. 3. That the Tax Abatement Agreement, except as amended by the First Amendment and as amended herein, shall remain in full force and effect. 4. That this Second Amendment to the Tax Abatement Agreement may be executed in counterparts. Each of the counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one and the same instrument. 5. That each Party represents that it has full capacity and authority to grant all rights and assume all obligations that are granted and assumed under this Second Amendment to the Tax Abatement Agreement. (Signature page to follow) Page 3 Second Amendment to Tax Abatement Agreement - 517 Bethel Road City of Coppell and Kristi A. Zatyko 2.92498 EXECUTED in duplicate originals the ____ day of _______________, 2017. CITY OF COPPELL, TEXAS By: Karen Hunt, Mayor Attest: By: Christel Pettinos, City Secretary Approved as to Form: By: City Attorney EXECUTED in duplicate originals the ____ day of _______________, 2017. Kristi A. Zatyko Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3684 File ID: Type: Status: 2017-3684 Resolution Agenda Ready 1Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: 525 Bethel 2nd Amendment to Tax Abatement - Resolution File Name: Title: Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and T&J Harris Land Development, LLC, and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: O. Sponsors: Enactment Date: 525 Bethel Second Amendment to Tax Abatement - Memo.pdf, 525 Bethel Second Amendment to Tax Abatement - Resolution.pdf, 525 Bethel Second Amendment to Tax Abatement - Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3684 Title Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and T&J Harris Land Development, LLC, and authorizing the Mayor to sign. Summary T&J Harris Land Development, LLC, purchased 525 W. Bethel Road from Founders’ Crossing, LLC in 2016. This Amendment Agreement reduces the minimum Taxable Value for Improvements to $400,000. Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3684) Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: Staff recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and T&J Harris Land Development, LLC, and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: The owner, T&J Harris Land Development, LLC, has requested the minimum Taxable Value for Improvements to be reduced to reflect the appraised value versus the cost of construction. The Second Amendment to Tax Abatement grants this request. Introduction: Founders’ Crossing, LLC constructed three office buildings in Old Town Coppell in 2015. Founders’ Crossing sold the building located at 525 W. Bethel to T&J Harris Land Development, LLC in 2016. Tartan Sales operates their corporate headquarters in this building. The first year of abatement was to begin in 2016, but this first amendment to the tax abatement agreement authorized the first year of abatement to be pushed to 2017. The abatement is scheduled to expire in 2021. Analysis: The building has not been appraised as high as the cost to construct it; therefore, the required minimum Taxable Value for Improvements was not met in 2017. The owner has requested for the agreement to be amended to reflect the appraisal rather than the construction cost. The Second Amendment to Tax Abatement Agreement reduces the minimum Taxable Value for Improvements to $400,000. Legal Review: The documents were prepared by Pete Smith. Fiscal Impact: N/A 2 Recommendation: Staff recommends approval. 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE SECOND AMENDMENT TO TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND T&J HARRIS LAND DEVELOPMENT, LLC, A TEXAS LIMITED LIABILITY COMPANY; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City entered into a Tax Abatement Agreement with Founders’ Crossing, LLC on November 23, 2015, with respect to 525 Bethel Road, Coppell, Texas (“Tax Abatement Agreement”); and WHEREAS, Founders’ Crossing, LLC assigned the Tax Abatement Agreement to T&J Harris Land Development, LLC, to which the City consented; and WHEREAS, the City entered into a First Amendment to Tax Abatement Agreement with T&J Harris Land Development, LLC dated January 13, 2017 (the “First Amendment”) amending the definition of “First Year of Abatement”; and WHEREAS, the City Council has been presented a proposed Second Amendment to Tax Abatement Agreement with respect to 525 Bethel Road, Coppell, Texas, by and between the City of Coppell, Texas, and T&J Harris Land Development, LLC, a Texas limited liability company, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the Second Amendment to Tax Abatement Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the Second Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The Second Amendment to Tax Abatement Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the Second Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas. 2 SECTION 2. This Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2017. CITY OF COPPELL, TEXAS ___________________________________________ KAREN HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (PGS:10-24-17:2.92571) 3 EXHIBIT “A” (Copy of Second Amendment to Tax Abatement Agreement to be attached) Page 1 Second Amendment to Tax Abatement Agreement - 525 Bethel Road (Building 1) City of Coppell and T&J Harris Land Investment, LLC 2.92503 STATE OF TEXAS § § COUNTY OF DALLAS § SECOND AMENDMENT TO TAX ABATEMENT AGREEMENT This Second Amendment to Tax Abatement Agreement (the “Agreement”) is entered into by and between the City of Coppell, Texas (“City”), and T&J Harris Land Development, LLC, a Texas limited liability company (the “Owner”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. Recitals: WHEREAS, City and Founders’ Crossing LLC previously entered into that certain Tax Abatement Agreement dated November 23, 2015, with respect to 525 Bethel Road Coppell, Texas (the “Original Agreement”); WHEREAS, Founders’ Crossing LLC has assigned the Original Agreement to T&J Harris Land Investment, LLC, to which the City has consented; and WHEREAS, the Parties entered into that certain First Amendment to Tax Abatement Agreement dated January 13, 2017 (the “First Amendment”)(the “Original Agreement” as amended by the First Amended hereinafter referred to as the “Tax Abatement Agreement”); and WHEREAS, the Parties desire to amend Section 3.2 of the Tax Abatement Agreement as set forth herein; NOW THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which are hereby acknowledged, the Parties agree as follows: 1. That the Tax Abatement Agreement is hereby amended by amending Section 3.2, to read as follows: “3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable Value for the Improvements, excluding the Land, is at least Four Hundred Thousand Dollars ($400,000.00) as of January 1 of the First Year of Abatement and as of January 1 of each calendar year thereafter during the term of this Agreement, the City hereby grants Owner an abatement of seventy-five percent (75%) of the Taxable Value of the Improvements for a period of five (5) consecutive years, beginning with the First Year of Abatement. The foregoing percentage of Taxable Value of the Improvements subject to abatement for each year this Agreement is in effect will apply only to the portion of the Taxable Value of the Improvements that exceeds the Base Year Taxable Value.” Page 2 Second Amendment to Tax Abatement Agreement - 525 Bethel Road (Building 1) City of Coppell and T&J Harris Land Investment, LLC 2.92503 2. That this Second Amendment to the Tax Abatement Agreement shall take effect on the last date of execution hereof. 3. That the Tax Abatement Agreement, except as amended herein, shall remain in full force and effect. 4. That this Second Amendment to the Tax Abatement Agreement may be executed in counterparts. Each of the counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one and the same instrument. 5. That each Party represents that it has full capacity and authority to grant all rights and assume all obligations that are granted and assumed under this Second Amendment to the Tax Abatement Agreement. (Signature page to follow) Page 3 Second Amendment to Tax Abatement Agreement - 525 Bethel Road (Building 1) City of Coppell and T&J Harris Land Investment, LLC 2.92503 EXECUTED in duplicate originals the ____ day of _______________, 2017. CITY OF COPPELL, TEXAS By: Karen Hunt, Mayor Attest: By: Christel Pettinos, City Secretary Approved as to Form: By: City Attorney EXECUTED in duplicate originals the ____ day of _______________, 2017. T&J HARRIS LAND INVESTMENT LLC By: Todd J. Harris, President Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3685 File ID: Type: Status: 2017-3685 Resolution Agenda Ready 1Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: 531 Bethel 2nd Amendment to Tax Abatement - Resolution File Name: Title: Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Founders’ Crossing LLC, and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: P. Sponsors: Enactment Date: 531 Bethel Second Amendment to Tax Abatement - Memo.pdf, 531 Bethel Second Amendment to Tax Abatement - Resolution.pdf, 531 Bethel Second Amendment to Tax Abatement - Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3685 Title Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Founders’ Crossing LLC, and authorizing the Mayor to sign. Summary The Ratliff Group is currently operating out of 531 W. Bethel. This Amendment Agreement reduces the minimum Taxable Value for Improvements to $400,000. Fiscal Impact: Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3685) [Enter Fiscal Impact Statement Here] Staff Recommendation: Staff recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of a Resolution approving the Second Amendment to Tax Abatement Agreement between the City of Coppell and Founders’ Crossing, LLC, and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: The owner, Founders’ Crossing, LLC, has requested the minimum Taxable Value for Improvements to be reduced to reflect the appraised value versus the cost of construction. The Second Amendment to Tax Abatement grants this request. Introduction: Founders’ Crossing, LLC constructed three office buildings in Old Town Coppell in 2015. Founders’ Crossing sold two of the buildings in 2016. They retained the building located at 531 W. Bethel Rd., and The Ratliff Group operates their corporate headquarters out of that building. The first year of abatement was to begin in 2016, but the original agreement was amended to authorize the first year of abatement to be pushed to 2017. The agreement will expire in 2021. Analysis: The building has not been appraised as high as the cost to construct it; therefore, the required minimum Taxable Value for Improvements was not met in 2017. The owner has requested for the agreement to be amended to reflect the appraisal rather than the construction cost. The Second Amendment to Tax Abatement Agreement reduces the minimum Taxable Value for Improvements to $400,000. All other terms of the agreement remain the same. Legal Review: The documents were prepared by Pete Smith. 2 Fiscal Impact: N/A Recommendation: Staff recommends approval. 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE SECOND AMENDMENT TO TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND FOUNDERS’ CROSSING, LLC, A TEXAS LIMITED LIABILITY COMPANY; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City entered into a Tax Abatement Agreement with Founders’ Crossing, LLC on November 23, 2015, with respect to 531 Bethel Road, Coppell, Texas (“Tax Abatement Agreement”); and WHEREAS, the City entered into a First Amendment to Tax Abatement Agreement with Founders’ Crossing, LLC dated December 30, 2016 (the “First Amendment”) amending the definition of “First Year of Abatement”; and WHEREAS, the City Council has been presented a proposed Second Amendment to Tax Abatement Agreement with respect to 531 Bethel Road, Coppell, Texas, by and between the City of Coppell, Texas, and Founders’ Crossing, LLC, a Texas limited liability company, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the Second Amendment to Tax Abatement Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the Second Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The Second Amendment to Tax Abatement Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the Second Amendment to Tax Abatement Agreement on behalf of the City of Coppell, Texas. SECTION 2. This Resolution shall become effective immediately from and after its passage. 2 DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2017. CITY OF COPPELL, TEXAS ___________________________________________ KAREN HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (PGS:10-24-17:2.92573) 3 EXHIBIT “A” (Copy of Second Amendment to Tax Abatement Agreement to be attached) Page 1 Second Amendment to Tax Abatement Agreement - 531 Bethel Road (Building 3) City of Coppell and Founders’ Crossing, LLC 2.92511 STATE OF TEXAS § § COUNTY OF DALLAS § SECOND AMENDMENT TO TAX ABATEMENT AGREEMENT This Second Amendment to Tax Abatement Agreement (the “Agreement”) is entered into by and between the City of Coppell, Texas (“City”), and Founders’ Crossing, LLC, a Texas limited liability company (the “Owner”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. Recitals: WHEREAS, the Parties previously entered into that certain Tax Abatement Agreement dated November 23, 2015, with respect to 531 Bethel Road, Coppell, Texas (the “Original Agreement”), and that certain First Amendment to Tax Abatement Agreement dated December 30, 2016 (the “First Amendment”) (the “Original Agreement” as amended by the “First Amendment” hereinafter referred to as the “Tax Abatement Agreement”); and WHEREAS, the Parties desire to amend Section 3.2 of the Tax Abatement Agreement as set forth herein; NOW THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which are hereby acknowledged, the Parties agree as follows: 1. That the Tax Abatement Agreement is hereby amended by amending Section 3.2, to read as follows: “3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable Value for the Improvements, excluding the Land, is at least Four Hundred Thousand Dollars ($400,000.00) as of January 1 of the First Year of Abatement and as of January 1 of each calendar year thereafter during the term of this Agreement, the City hereby grants Owner an abatement of seventy-five percent (75%) of the Taxable Value of the Improvements for a period of five (5) consecutive years, beginning with the First Year of Abatement. The foregoing percentage of Taxable Value of the Improvements subject to abatement for each year this Agreement is in effect will apply only to the portion of the Taxable Value of the Improvements that exceeds the Base Year Taxable Value.” 2. That this Second Amendment to the Tax Abatement Agreement shall take effect on the last date of execution hereof. 3. That the Tax Abatement Agreement, except as amended herein, shall remain in full force and effect. Page 2 Second Amendment to Tax Abatement Agreement - 531 Bethel Road (Building 3) City of Coppell and Founders’ Crossing, LLC 2.92511 4. That this Second Amendment to the Tax Abatement Agreement may be executed in counterparts. Each of the counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one and the same instrument. 5. That each Party represents that it has full capacity and authority to grant all rights and assume all obligations that are granted and assumed under this Second Amendment to the Tax Abatement Agreement. (Signature page to follow) Page 3 Second Amendment to Tax Abatement Agreement - 531 Bethel Road (Building 3) City of Coppell and Founders’ Crossing, LLC 2.92511 EXECUTED in duplicate originals the ____ day of _______________, 2017. CITY OF COPPELL, TEXAS By: Karen Hunt, Mayor Attest: By: Christel Pettinos, City Secretary Approved as to Form: By: City Attorney EXECUTED in duplicate originals the ____ day of _______________, 2017. FOUNDERS’ CROSSING, LLC By: Rebecca P. Ratliff, Owner Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3686 File ID: Type: Status: 2017-3686 Resolution Agenda Ready 1Version: Reference: In Control: City Council 12/04/2017File Created: Final Action: Prologis Park 121 - Amendment to Tax Abatement Agreements 2017 - Resolution File Name: Title: Consider approval a Resolution approving Amended and Restated Tax Abatement Agreement between the City of Coppell and Prologis, L.P., and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: Q. Sponsors: Enactment Date: Prologis Amended and Restated Tax Abatement Building 6 - Memo.pdf, Prologis Amended and Restated Tax Abatement for Bldg 6 - Resolution.pdf, Prologis Amended and Restated Tax Abatement for Bldg 6 - Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3686 Title Consider approval a Resolution approving Amended and Restated Tax Abatement Agreement between the City of Coppell and Prologis, L.P., and authorizing the Mayor to sign. Summary City Council approved five Tax Abatement Agreements for Prologis in 2014. Since that time, Prologis has revised their building plans to change the number and size of buildings that will be constructed. This agreement revises one of the original agreements to adjust the size of one of the buildings that was previously approved. Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3686) Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: Staff recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of a Resolution approving an Amended and Restated Tax Abatement Agreement between the City of Coppell and Prologis L.P., and authorizing the Mayor to sign. 2030: Business Prosperity Introduction: City Council held a Public Hearing and created Reinvestment Zone No. 91 on May 27, 2014. This reinvestment zone was created for Prologis Park 121, which was proposed to consist of five shell industrial buildings totaling approximately 1.6 million square feet. Prologis created a masterplan for the park in 2014 that has since changed. Prologis has changed the size of some of the original buildings, and they have added two additional buildings. This amended and restated tax abatement agreement addresses what was previously referenced as Building 5. The building has now been renumbered and referenced as Building 6. Building 5 was originally proposed to be approximately 152, 880 square feet in size. Analysis: This amended and restated abatement reduces the size requirement listed in the original tax abatement agreement down to 144,465 square feet for Building 6. The resolution and original tax abatement for Building 5 granted a 75% tax abatement on the real property for a period of five years. The abatement percentage and duration will remain the same for the smaller building, which is now Building 6. Legal Review: The documents were reviewed by Pete Smith. Fiscal Impact: N/A Recommendation: 2 Staff recommends approval. 1 RESOLUTION NO. _____________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING AN ASSIGNMENT OF THE TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND PROLOGIS, A MARYLAND REAL ESTATE INVESTMENT TRUST, TO PROLOGIS, LP, A DELAWARE LIMITED PARTNERSHIP; APPROVING THE TERMS AND CONDITIONS OF AN AMENDED AND RESTATED TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND PROLOGIS, LP, A DELAWARE LIMITED PARTNERSHIP; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell, Texas, and Prologis, a Maryland Real Estate Investment Trust, entered into that certain Tax Abatement Agreement dated June 10, 2014 ( the “Original Agreement”); and WHEREAS, Prologis, a Maryland Real Estate Investment Trust, desires to assign the Original Agreement to Prologis L.P.; and WHEREAS, the City of Coppell, Texas, desires to consent to the assignment; and WHEREAS, the City of Coppell and Prologis L.P. desire to amend and restate the Original Agreement as set forth in the Amended and Restated Tax Abatement Agreement attached hereto; and WHEREAS, the City Council has been presented a proposed Amended and Restated Tax Abatement Agreement by and between the City of Coppell, Texas, and Prologis LP, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the Amended and Restated Tax Abatement Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The City of Coppell, Texas, hereby consents to the assignment of the Original Agreement to Prologis LP. SECTION 2. The Amended and Restated Tax Abatement Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the 2 Mayor is hereby authorized to execute the Amended and Restated Tax Abatement Agreement on behalf of the City of Coppell, Texas. SECTION 3. The Council finds that the improvements proposed to be built upon the Premises described in the Amended and Restated Tax Abatement Agreement will enhance the economic vitality of the community through a combination of new capital investment, increased sales tax revenues, and the creation of additional job opportunities. SECTION 4. The tax abatement to be granted by the Amended and Restated Tax Abatement Agreement will not include inventory, and supplies. SECTION 5. The improvements proposed for the Premises will accomplish the tax abatement guidelines of the City of Coppell, Texas. SECTION 6. The City Manager delivered to the presiding officer of the governing body of each taxing unit in which the property subject to the Amended and Restated Tax Abatement Agreement is located, a written notice that the City of Coppell, Texas, intends to enter into the Amended and Restated Tax Abatement Agreement. The notice given by the City Manager included a copy of the Amended and Restated Tax Abatement Agreement approved by this Resolution. SECTION 7. This Resolution and the Amended and Restated Tax Abatement Agreement are hereby approved by the affirmative vote of the majority of the members of the City Council of the City of Coppell, Texas, at a regularly scheduled meeting of the City Council. SECTION 8. This Resolution shall become effective immediately from and after its passage. 3 DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of December, 2017. CITY OF COPPELL, TEXAS ___________________________________________ KAREN SELBO HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (PGS:11-17-17:2.93892) 4 EXHIBIT “A” (Amended and Restated Tax Abatement Agreement) Page 1 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 STATE OF TEXAS § § COUNTY OF DALLAS § AMENDED AND RESTATED TAX ABATEMENT AGREEMENT This Amended and Restated Tax Abatement Agreement (the “Amended Agreement”) is entered into by and between the City of Coppell, Texas (the “City”), and ProLogis, LP, a Delaware limited partnership (the “Owner”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. W I T N E S S E T H: WHEREAS, the Parties previously entered into that certain Tax Abatement Agreement dated June 10, 2014 (the “Original Agreement”); and WHEREAS, the Parties desire to amend and restate the Original Agreement as it relates to the size and value of the Improvements; and WHEREAS, the City Council of the City of Coppell, Texas (the “City Council”), passed an Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 91 (the “Zone”), for commercial/industrial tax abatement, as authorized by the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code, as amended (the “Tax Code”); and WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement Guidelines”); and WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria governing tax abatement agreements to be entered into by the City as contemplated by the Tax Code; and WHEREAS, the City has adopted a resolution stating that it elects to be eligible to participate in tax abatement; and WHEREAS, in order to maintain and enhance the commercial and industrial economic and employment base of the Coppell area, it is in the best interests of the taxpayers for the City to enter into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines and the Tax Code; and WHEREAS, Owner owns or is under contract to purchase approximately 12.98 acres of land in Prologis Park, 121 Freeport Parkway and Highway 121, Coppell, Texas, being further described in Exhibit “A” (“Land”), and intends to construct, or cause to be constructed, a shell industrial building containing approximately 144,465 square feet of space (hereinafter defined as the “Improvements”) on the Land; and WHEREAS, Owner’s development efforts described herein will create permanent new jobs in the City; and Page 2 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 WHEREAS, the City Council finds that the contemplated use of the Premises (hereinafter defined), and the contemplated Improvements are consistent with encouraging development of the Zone in accordance with the purposes for its creation and/or in compliance with the Tax Abatement Guidelines, the Ordinance adopted by the City, the Tax Code and all other applicable laws; and WHEREAS, the City Council finds that the Improvements sought are feasible and practicable and would be of benefit to the Premises to be included in the Zone and to the City after expiration of this Agreement; and WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the Premises is located; NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, including the expansion of primary employment, the attraction of major investment in the Zone, which contributes to the economic development of Coppell and the enhancement of the tax base in the City, the Parties agree as follows: Article I Definitions Wherever used in this Agreement, the following terms shall have the meanings ascribed to them: “Bankruptcy or Insolvency” shall mean the dissolution or termination of a Party’s existence as a going business, insolvency, appointment of receiver for any part of a Party’s property and such appointment is not terminated within ninety (90) days after such appointment is initially made, any general assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency laws by or against such Party, and such proceeding is not dismissed within ninety (90) days after the filing thereof. “Base Year Taxable Value” shall mean the Taxable Value for the Land for the year in which the Tax Abatement Agreement is executed. “City” shall mean the City of Coppell, Texas. “Commencement of Construction” shall mean that: (i) the plans have been prepared and all approvals thereof and permits with respect thereto required by applicable governmental authorities have been obtained for construction of the Improvements; (ii) all necessary permits for the construction of the Improvements on the Land pursuant to the respective plans therefore having been issued by all applicable governmental authorities; and (iii) grading of the Land or the construction of the vertical elements of the Improvements has commenced. Page 3 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 “Completion of Construction” shall mean: (i) substantial completion of the Improvements; and (ii) a final certificate of occupancy has been issued for the Improvements. “Effective Date” shall mean the last date of execution of this Agreement. “Expiration Date” shall mean March 1 of the calendar year following the fifth (5th) anniversary date of the First Year of Abatement. “First Year of Abatement” shall mean January 1 of the calendar year immediately following the date of Completion of Construction. “Force Majeure” shall mean any contingency or cause beyond the reasonable control of a Party including, without limitation, acts of God or the public enemy, war, riot, civil commotion, insurrection, adverse weather, government or de facto governmental action (unless caused by acts or omissions of such Party), fires, explosions or floods, strikes, slowdowns or work stoppages. “Improvements” shall mean a shell industrial building containing approximately 144,465 square feet of space upon Completion of Construction thereof on the Land, and other ancillary facilities such as reasonably required parking and landscaping more fully described in the submittals filed by Owner with the City, from time to time, in order to obtain a building permit(s), provided, however, that “Improvements” shall not include the Land. “Land” means the real property described in Exhibit “A”. “Owner” shall mean ProLogis, LP, a Delaware limited partnership. “Premises” shall mean collectively, the Land and Improvements following construction thereof. “Related Agreement” shall mean any other agreement by and between the City and the Owner, its parent company, and any affiliated or related entity owned or controlled by the Owner, or its parent company. “Taxable Value” means the appraised value as certified by the applicable Appraisal District (or its successor) as of January 1 of a given year. Article II General Provisions 2.1 Owner is the owner of the Land, or is under contract to purchase the Land, which Land is located within the city limits of the City and within the Zone. Owner intends to construct, or cause to be constructed, the Improvements on the Land. 2.2 The Premises are not in an improvement project financed by tax increment bonds. Page 4 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 2.3 This Agreement is entered into subject to the rights of the holders of outstanding bonds of the City. 2.4 The Premises are not owned or leased by any member of the Coppell City Council or any member of the Coppell Planning and Zoning Commission. 2.5 Owner shall, before May 1, of each calendar year that the Agreement is in effect, certify in writing to the City that it is in compliance with each term of the Agreement. 2.6 The Land and the Improvements constructed thereon at all times shall be used in the manner (i) that is consistent with the City’s Comprehensive Zoning Ordinance, as amended, and (ii) that, during the period taxes are abated hereunder, is consistent with the general purposes of encouraging development or redevelopment within the Zone. Article III Tax Abatement Authorized 3.1 This Agreement is authorized by the Tax Code and in accordance with the City Tax Abatement Guidelines, and approved by resolution of the City Council. 3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable Value for the Improvements, excluding the Land, is at least Three Million Five Hundred Thousand Dollars ($3,500,000.00) as of January 1 of the First Year of Abatement and as of January 1 of each calendar year thereafter during the term of this Agreement, the City hereby grants Owner an abatement of seventy-five percent (75%) of the Taxable Value of the Improvements for a period of five (5) consecutive years, beginning with the First Year of Abatement. The foregoing percentage of Taxable Value of the Improvements subject to abatement for each year this Agreement is in effect will apply only to the portion of the Taxable Value of the Improvements that exceeds the Base Year Taxable Value. 3.3 The period of tax abatement herein authorized shall be for a period of five (5) consecutive years beginning with the First Year of Abatement. 3.4 During the period of tax abatement herein authorized, Owner shall be subject to all taxation not abated, including but not limited to, sales tax and ad valorem taxation on the Land. 3.5 The term of this Agreement shall begin on the Effective Date and shall continue until the Expiration Date, unless sooner terminated as provided herein. Article IV Improvements 4.1 Owner owns or is under contract to purchase the Land and intends to construct or cause to be constructed thereon the Improvements. Nothing in this Agreement shall obligate Page 5 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 Owner to construct the Improvements on the Land, but said actions are conditions precedent to tax abatement for such Parties pursuant to this Agreement. 4.2 As a condition precedent to the initiation of the Owner’s tax abatement pursuant to this Agreement, Owner agrees, subject to events of Force Majeure, to cause Commencement of Construction of the Improvements to occur within forty-eight (48) months after the Effective Date, and subject to events of Force Majeure to cause Completion of Construction of the Improvements to occur on or before eighteen (18) months thereafter, as good and valuable consideration for this Agreement, and that all construction of the Improvements will be in accordance with all applicable state and local laws, codes, and regulations (or valid waiver thereof). 4.3 Construction plans for the Improvements constructed on the Land will be filed with the City, which shall be deemed to be incorporated by reference herein and made a part hereof for all purposes. 4.4 Owner agrees to maintain the Improvements during the term of this Agreement in accordance with all applicable state and local laws, codes, and regulations. 4.5 The City, its agents and employees shall have the right of access to the Premises during and following construction to inspect the Improvements at reasonable times and with reasonable notice to Owner, and in accordance with visitor access and security policies of the Owner, in order to insure that the construction of the Improvements are in accordance with this Agreement and all applicable state and local laws and regulations (or valid waiver thereof). Article V Default: Recapture of Tax Revenue 5.1 In the event: (i) Owner fails to cause Commencement and/or Completion of Construction of the Improvements in accordance with this Agreement or in accordance with applicable State or local laws, codes or regulations; (ii) has delinquent ad valorem or sales taxes owed to the City (provided Owner retains its right to timely and properly protest such taxes or assessment); (iii) has an event of Bankruptcy or Insolvency; or (iv) breaches any of the terms and conditions of this Agreement, or a Related Agreement, then Owner, after the expiration of the notice and cure periods described below, shall be in default of this Agreement. As liquidated damages in the event of such default, the Owner shall, within thirty (30) days after demand, pay to the City all taxes which otherwise would have been paid by the Owner to the City without benefit of a tax abatement, for the property the subject of this Agreement at the statutory rate for delinquent taxes as determined by Section 33.01 of the Tax Code, as amended, but without penalty. The Parties acknowledge that actual damages in the event of default termination would be speculative and difficult to determine. The Parties further agree that any abated tax, including interest, as a result of this Agreement, shall be recoverable against the Owner, its successors and assigns and shall constitute a tax lien against the Premises, and shall become due, owing and shall be paid to the City within thirty (30) days after notice of termination. Page 6 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 5.2 Upon breach by Owner of any of the obligations under this Agreement, the City shall notify Owner in writing, which shall have thirty (30) days from receipt of the notice in which to cure any such default. If the default cannot reasonably be cured within such 30-day period, and the Owner has diligently pursued such remedies as shall be reasonably necessary to cure such default, then the City may extend the period in which the default must be cured. 5.3 If the Owner fails to cure the default within the time provided as specified above or, as such time period may be extended, the City, at its sole option, shall have the right to terminate this Agreement by providing written notice to the Owner. 5.4 Upon termination of this Agreement by City, all tax abated as a result of this Agreement, shall become a debt to the City as liquidated damages, and shall become due and payable not later than thirty (30) days after a notice of termination is provided. The City shall have all remedies for the collection of the abated tax provided generally in the Tax Code for the collection of delinquent property tax. The City at its sole discretion has the option to provide a repayment schedule. The computation of the abated tax for the purposes of the Agreement shall be based upon the full Taxable Value of the Improvements without tax abatement for the years in which tax abatement hereunder was received by the Owner, as determined by the Appraisal District, multiplied by the tax rate of the years in question, as calculated by the City Tax Assessor-Collector. The liquidated damages shall incur penalties as provided for delinquent taxes and shall commence to accrue after expiration of the thirty (30) day payment period. Article VI Annual Application for Tax Exemption It shall be the responsibility of the Owner, pursuant to the Tax Code, to file an annual exemption application form for the Improvements with the Chief Appraiser for the Appraisal District (or its successor) in which the eligible taxable property has situs. A copy of the respective exemption application shall be submitted to the City upon request. Article VII Annual Rendition The Owner shall annually render the value of the Improvements to the Appraisal District, and shall provide a copy of the same to the City upon written request. Article VIII Miscellaneous 8.1 Notice. Any notice required or permitted to be delivered hereunder shall be deemed received three (3) days thereafter sent by United States Mail, postage prepaid, certified mail, return receipt requested, addressed to the Party at the address set forth below or on the day actually received if sent by courier or otherwise hand delivered: Page 7 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 If intended for City, to: Attn: City Manager City of Coppell, Texas P. O. Box 478 Coppell, Texas 75019 With a copy to: Peter G. Smith Nichols, Jackson, Dillard, Hager & Smith, L.L.P. 1800 Ross Tower 500 N. Akard Dallas, Texas 75201 If intended for Owner, to: Attn: Market Officer ProLogis, LP Suite 2450 2501 N. Harwood Street Dallas, Texas 75201 8.2 Authorization. This Agreement was authorized by resolution of the City Council approved by its Council meeting authorizing the Mayor to execute this Agreement on behalf of the City. 8.3 Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall stand, shall be enforceable and shall be read as if the Parties intended at all times to delete said invalid section, subsection, paragraph, sentence, phrase or word. 8.4 Governing Law. This Agreement shall be governed by the laws of the State of Texas without regard to any conflict of law rules. Exclusive venue for any action under this Agreement shall be the State District Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 8.5 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 8.6 Entire Agreement. This Agreement embodies the complete agreement of the Parties hereto, superseding all oral or written previous and contemporary agreements between the Parties and relating to the matters in this Agreement, and except as otherwise provided herein cannot be modified without written agreement of the Parties to be attached to and made a part of this Agreement. 8.7 Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. 8.8 Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Page 8 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 8.9 Assignment. This Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors, and permitted assigns. This Agreement may not be assigned by the Owner without the prior written consent of the City Manager. 8.10 Employment of Undocumented Workers. During the term of this Agreement, the Owner agrees not to knowingly employ any undocumented workers and, if convicted of a violation under 8 U.S.C. Section 1324a (f), the Owner shall repay the taxes abated herein, and any other funds received by the Owner from the City as of the date of such violation within 120 days after the date the Owner is notified by the City of such violation, plus interest at the rate of six percent (6%) compounded annually from the date of violation until paid. 8.11 Right of Offset. The City may at its option, offset any amounts due and payable under this Agreement against any debt (including taxes) lawfully due to the City from the Owner, regardless of whether the amount due arises pursuant to the terms of this Agreement or otherwise and regardless of whether or not the debt due the City has been reduced to judgment by a court. 8.12. Conditions Precedent. This Agreement is subject to and contingent upon the Owner closing its purchase of the Land on or before November 1, 2014. [Signature page to follow] Page 9 Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 EXECUTED in duplicate originals the ____ day of _______________, 201__. CITY OF COPPELL, TEXAS By: ______________________________________ Karen Selbo Hunt, Mayor Attest: By: _______________________________________ Christel Pettinos, City Secretary Agreed as to Form: By: City Attorney EXECUTED in duplicate originals the ____ day of _______________, 201__. PROLOGIS, LP By: Reid Dunbar, Senior Vice President. Page 1 Exhibit “A” to Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 Page 2 Exhibit “A” to Amended and Restated Tax Abatement Agreement City of Coppell and ProLogis, LP (Callejo Tract Building 6) 2.93833 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3606 File ID: Type: Status: 2017-3606 Agenda Item Consent Agenda 3Version: Reference: In Control: Planning & Zoning Commission 10/09/2017File Created: Final Action: S-1262-LI, Drivers SelectFile Name: Title: Consider approval of an Ordinance for Case No. S-1262-LI, Driversselect, (Four Seasons Addition, Lot 1), a zoning change from LI (Light Industrial) to S-1262-LI (Special Use Permit-1262) to allow the occupancy of the existing 153,000 square foot office/warehouse building for internet-based car sales and ancillary uses (minor car repair, car storage and offices) on approximately 8.7 acres of land located at 100 S. Royal Lane; and authorizing the Mayor to sign. Notes: Agenda Date: 12/12/2017 Agenda Number: R. Sponsors: Enactment Date: Driversselect Ordinance Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal Description.pdf, Exhibit B - Site Plan.pdf, Exhibit C - Landscape Plan.pdf, Exhibit D - Floor Plan.pdf, Exhibit E - Sign Plan.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved10/19/2017Planning & Zoning Commission Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3606) Ms. Diamond introduced the case with exhibits. Ms. Diamond stated that staff is recommending approval subject to the following conditions: 1. All parking spaces visible from Royal Lane shall be solely used for customer and employee parking. 2. There shall be no vehicle display outside of the building. All vehicles parked outside of the screened area shall be limited to customer and employee parking. At no time shall there be signs/banners/painting on windows, etc. on any car or vehicle indicating that it is for sale. 3. There shall be no car repair, maintenance, painting or similar activities occurring outside of the building at any time. 4. Tires stored outside the building shall be contained within the storage building as indicated on the Site Plan. 5. In the event that the evergreen tree row along the north property line is removed, or no longer provides the visual screen, then either a solid screening wall and/or replacement trees will be required to allow the continuation of outdoor storage along the north side of the building. 6. The re-occupancy of this building for this use shall adhere to all Building, Fire, and Environmental Codes. 7. A Minor Amending Plat shall be required to provide the extension of the fire lane, as indicated on the site plan. 8. If the off-site vehicle storage is located within the City of Coppell, then an Amendment to this SUP will be required. 9. Compliance with any additional comments generated during final engineering review. Commissioner Williford asked Ms. Diamond about the landscape plan being low. Ms. Diamond stated that much of the property is exempt since the majority of it is screened from the public right of way. Ms. Diamond stated that the applicant will be providing additional landscaping along Royal Lane. Dan Weiss, Driversselect, 3314 Corkwood Drive, Frisco, Texas, was present to address questions and concerns from the commission. Commissioner Robinson asked if individuals have an opportunity to come into the facility to view a vehicle before purchasing. Mr. Weiss stated that individuals view the cars online, and then they come to the facility to test drive the car before the purchase. Commissioner Robinson asked if the Driversselect staff reconditions engines and transmissions. Mr. Weiss stated that they do not. The cars that they sell are under factory warranty. Driversselect does not perform that type of vehicle service. Commissioner Robinson asked how employees would put fuel in the vehicles. Mr. Weiss stated that the Fire Code allows for up to 5 gallons of fuel in the vehicles. Once a purchase is made, a sales representative would take the vehicle to a gas station to fill up the gas tank for the customer when the vehicle is purchased. Chairman Haas asked Mr. Weiss if a test drive would be done through a residential neighborhood. Mr. Weiss stated that test drives will not be done in residential areas. Commissioner Guerra asked where the staging area is going to be onsite. Mr. Weiss stated that the "sold" or staging area is going to be towards the back of the property. Commissioner Blankenship asked if there is going to be car washing onsite. Mr. Weiss stated that there will be car washing onsite, it will be inside the facility, and it will comply with all regulations on water disposal. Commissioner Blankenship asked if minor repairs will be done onsite. Mr. Weiss stated that minor services such as oil changes, air filter changes, and tire changes are done onsite. Commissioner Blankenship asked how they plan on disposing of tires. Mr. Weiss stated that they Action Text: Page 2City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3606) pay a company to come pick up the used tires from the facility. Commissioner Blankenship asked if a customer hasn't viewed the Driversselect website, can they come into the facility to browse the available inventory. Mr. Weiss stated yes, they can view the inventory through a kiosk onsite, but most customers have already viewed the website and know which car they are going to purchase. Chairman Haas asked Mr. Weiss if they will be doing window tinting or any customization to the vehicles. Mr. Weiss stated that they will not be doing any customizations to the vehicles. Mr. Weiss agreed with the conditions presented by staff. Commissioner Williford asked George Marshall if there is any concern with the drainage with the adjacent property owner. Mr. Marshall stated that they will be looking at the detailed engineering plans once they are submitted to ensure that there aren't any drainage issues. Chairman Haas asked Mr. Marshall if there will be any onsite circulation issues with large trucks delivering vehicles. Mr. Marshall stated that Driversselect will be extending the fire lane around the entire building which will help their delivery trucks as well as Fire Department responses with their large trucks. Chairman Haas asked Mr. Weiss how the vehicles will be delivered to the property. Mr. Weiss stated that the northside of the building will have a loading area where the large trucks will deliver vehicles. Chairman Haas opened the Public Hearing. The following persons spoke: Paul Colton, 156 Glenwood Drive, Coppell, Texas, 75019. Mr. Colton expressed concern with the signage of Driversselect. He stated that the 18-wheeler trucks that deliver the vehicles are also a concern. Ms. Jenny Walter, 156 Glenwood Drive, Coppell, Texas, 75019. Ms. Walter asked what kind of trucks will be picking up used tires from the property. Chairman Haas closed the Public Hearing. Chairman Haas asked Mr. Weiss if the submitted signage is the official logo of Driversselect. Alissa Sutton, Design and Project Manager for Driversselect, 13615 N. Central Expressway, Dallas, Texas, 75243, was present to address questions and concerns from the commission. Ms. Sutton explained that orange is the official color of Driversselect. Ms. Sutton stated that the submitted design is a toned-down version of their official logo. Chairman Haas asked Ms. Sutton if the design is a registered trademark. Ms. Sutton replied that it is. Ms. Diamond stated the size and color of the sign is compliant with the Sign Ordinance. Ms. Diamond also stated that before a sign permit is issued by Building Inspections, they will check that the trademark is registered. Commissioner Sarma asked Ms. Sutton if Driverrsselect would be willing to put a shortened version of the logo on the building. Ms. Sutton stated that they plan on placing "Driversselect" on the building. Matt Smith, ML Realty Partners, 6930 Arboreal Drive, Dallas, Texas, 75231, was present to address questions and concerns from the commission. Mr. Smith stated that the sign will be in boxed letters. Chairman Haas asked Mr. Weiss what kind of trucks pick up the used tires from the property. Mr. Weiss stated that it is an enclosed box truck. A motion was made by Commissioner Williford, seconded by Vice Chairman Portman, to recommend approval of this agenda item with the conditions outlined by staff. The motion passed by Page 3City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3606) unanimous vote. Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Doug Robinson, Commissioner Vijay Sarma, Commissioner George Williford, and Commissioner Freddie Guerra 7Aye: 2 PassClose the Public Hearing and Approve 11/14/2017City Council Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to the City Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. Steve Hall, Applicant, 13615 North Central Expressway, Dallas, was available for questions. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, to close the Public Hearing and approve this Agenda Item subject to the following conditions as part of this Special Use Permit: 1) All parking spaces visible from Royal Lane shall be solely used for customer and employee parking; 2) There shall be no vehicle display outside of the building. All vehicles parked outside of the screened area shall be limited to customer and employee parking. At no time shall there be signs/banners/painting on windows, etc. on any car or vehicle indicating that it is for sale; 3) There shall be no car repair, maintenance, painting or similar activities occurring outside of the building at any time; 4) Tires stored outside the building shall be contained within the storage building as indicated on the Site Plan; 5) In the event that the evergreen tree row along the north property line is removed, or no longer provides the visual screen, then either a solid screening wall and/or replacement trees will be required to allow the continuation of outdoor storage along the north side of the building; 6) The re-occupancy of this building for this use shall adhere to all Building, Fire, and Environmental Codes; 7) A Minor Amending Plat shall be required to provide the extension of the fire lane, as indicated on the site plan; 8) If the off-site vehicle storage is located within the City of Coppell, then an Amendment to this SUP will be required; and 9) Compliance with any additional comments generated during final engineering review. The motion passed by an unanimous vote. Action Text: Councilmember Cliff Long, Brianna Hinojosa-Flores, Councilmember Gary Roden, Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor Pro Tem Nancy Yingling 6Aye: 3 12/12/2017City Council Text of Legislative File 2017-3606 Title Consider approval of an Ordinance for Case No. S-1262-LI, Driversselect, (Four Seasons Page 4City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3606) Addition, Lot 1), a zoning change from LI (Light Industrial) to S-1262-LI (Special Use Permit-1262) to allow the occupancy of the existing 153,000 square foot office/warehouse building for internet-based car sales and ancillary uses (minor car repair, car storage and offices) on approximately 8.7 acres of land located at 100 S. Royal Lane; and authorizing the Mayor to sign. Summary Fiscal Impact: None Staff Recommendation: On November 14, 2017, City Council approved this SUP for internet-based car sales subject to the conditions as specified by the Planning and Zoning Commission, which are detailed below. On October 19, 2017, the Planning and Zoning Commission recommended Approval of S-1262-LI Driversselect, subject to the following conditions being incorporated into the SUP Conditions, if granted. 1. All parking spaces visible from Royal Lane shall be solely used for customer and employee parking. 2. There shall be no vehicle display outside of the building. All vehicles parked outside of the screened area shall be limited to customer and employee parking. At no time shall there be signs/banners/painting on windows, etc. on any car or vehicle indicating that it is for sale. 3. There shall be no car repair, maintenance, painting or similar activities occurring outside of the building at any time. 4. Tires stored outside the building shall be contained within the storage building as indicated on the Site Plan. 5. In the event that the evergreen tree row along the north property line is removed, or no longer provides the visual screen, then either a solid screening wall and/or replacement trees will be required to allow the continuation of outdoor storage along the north side of the building. 6. The re-occupancy of this building for this use shall adhere to all Building, Fire, and Environmental Codes. 7. A Minor Amending Plat shall be required to provide the extension of the fire lane, as indicated on the site plan. 8. If the off-site vehicle storage is located within the City of Coppell, then an Amendment to this SUP will be required. 9. Compliance with any additional comments generated during final engineering review. The Planning Department recommends APPROVAL. Goal Icon: Business Prosperity Page 5City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 12, 2017 Reference: Consider approval of an Ordinance for S-1262-LI Driversselect, to allow the occupancy of the existing 153,000 square foot office/warehouse building for internet-based car sales and ancillary uses (minor car repair, car storage and offices) on approximately 8.7 acres of land located at 100 S. Royal Lane, and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: The request is to re-occupy this existing vacant warehouse (formally Stone Panels) building, which has a screened, outdoor storage area, for an internet-based automobile sales facility. Introduction: The Driversselect’s facility is proposed to include the purchase, sale, repair, storage, washing, detailing of used automobiles and accessory uses, including the sale of incidental financial and insurance products. There shall be no vehicles for sale or displayed within or outside of the building. Changes to the building facade are limited to the addition of stone accents to the entry and signage complaint with the Sign Ordinance. Only customer and employee parking will be visible from the street. Screening of the outside storage of vehicles will be accomplished through a combination of the existing walls and vegetation which will effectively screen the storage area from the Royal Lane. Specific conditions have been incorporated into this Special Use Permit to assure that this use is compatible with surrounding developments and complies with all codes and ordinances. Analysis: On November 14, 2017, City Council approved this SUP for internet-based car sales subject to the conditions as specified by the Planning and Zoning Commission, which are detailed below. On October 19, 2017, the Planning and Zoning Commission recommended Approval of S-1262-LI Driversselect, subject to the following conditions being incorporated into the SUP Conditions, if granted. 1. All parking spaces visible from Royal Lane shall be solely used for customer and employee parking. 2. There shall be no vehicle display outside of the building. All vehicles parked outside of the screened area shall be limited to customer and employee parking. At no time shall there be signs/banners/painting on windows, etc. on any car or vehicle indicating that it is for sale. 2 3. There shall be no car repair, maintenance, painting or similar activities occurring outside of the building at any time. 4. Tires stored outside the building shall be contained within the storage building as indicated on the Site Plan. 5. In the event that the evergreen tree row along the north property line is removed, or no longer provides the visual screen, then either a solid screening wall and/or replacement trees will be required to allow the continuation of outdoor storage along the north side of the building. 6. The re-occupancy of this building for this use shall adhere to all Building, Fire, and Environmental Codes. 7. A Minor Amending Plat shall be required to provide the extension of the fire lane, as indicated on the site plan. 8. If the off-site vehicle storage is located within the City of Coppell, then an Amendment to this SUP will be required. 9. Compliance with any additional comments generated during final engineering review. Legal Review: The City Attorney reviewed this Ordinance. Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Ordinance 2. Exhibit “A” - Legal Description 3. Exhibit “B” - Site Plan 4. Exhibit “C”- Landscape Plan 5. Exhibit “D” - Floor Plan 6. Exhibit “E” - Sign Exhibit 1 TM 93482 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM A REZONING FROM LI (LIGHT INDUSTRIAL) TO S-1262-LI (SPECIAL USE PERMIT-1262) TO ALLOW THE OCCUPANCY OF THE EXISTING 153,000 SQUARE FOOT OFFICE/WAREHOUSE BUILDING FOR INTERNET-BASED CAR SALES AND ANCILLARY USES (MINOR CAR REPAIR, CAR STORAGE AND OFFICES) ON APPROXIMATELY 8.7 ACRES OF LAND LOCATED AT 100 S. ROYAL LANE AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE SITE PLAN, LANDSCAPE PLAN, FLOOR PLAN AND SIGN EXHIBIT , ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”, AND “E”, RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. S-1262-LI should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from a from LI (Light Industrial) to S- 1262-LI (Special Use Permit-1262) to allow the occupancy of the existing 153,000 square foot office/warehouse building for internet-based automobile sales and ancillary uses (minor car repair, 2 TM 93482 car storage and offices) on approximately 8.7 acres of land located at 100 S. Royal Lane and being more particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject to the special conditions established herein. SECTION 2. That S-1262-LI and Special Use Permit (SUP) are hereby approved subject to the following special conditions: A. There shall be no display for sale, lease or resale of automobile outside of the primary structure. However, motor vehicles inventory (“vehicle storage”) may be stored outside provided such storage is screened from public view as depicted on the approved Site Plan, Exhibit B. All motor vehicles parked outside of the screened area shall be limited to customer and employee parking as depicted on the approved Site Plan, Exhibit B. At no time shall there be signs/banners/painting on windows or other types of identification which would indicate that automobiles or other motorize vehicles are for sale, lease, resale or combination thereof. B. There shall not be any repair, maintenance, painting, service or similar activities (minor auto service) outside of the primary structure at any time; and, any and all such repairs, maintenance or service shall be conducted inside the main structure and shall only be dedicated to the internet sale motor vehicles and not offered such repair services to the general public. C. Tires or parts stored outside the main structure shall be contained within the accessory storage structure as depicted on the approved Site Plan, Exhibit B. D. In the event that the evergreen tree row along the north property line is removed, or no longer provides the visual screen, then either a solid screening wall and/or replacement trees will be required to allow the continuation of outdoor storage along the north side of the building. 3 TM 93482 E. The re-occupancy of this main structure and accessory storage structure shall be required to apply; receive and maintain the required certificate, permits and authorization for this use; and, shall adhere to all Building, Fire, and Environmental Codes, including but not limited to the storage, maintenance, use and disposal of gasoline, oil, petroleum products and other solvents. F. A Minor Amending Plat shall be required to provide the extension of the fire lane, as indicated on the site plan. G. If the off-site vehicle storage, display or use in connection with this use, is located within the City of Coppell, then an Amendment to this SUP will be required. H. Compliance with any additional comments generated during final engineering review. SECTION 3. That the Site Plan, Landscape Plan, Floor Plan and Sign Exhibit, attached hereto as Exhibits “B”, “C”, “D”, and “E” respectively, are made a part of the special condition hereof for all purposes, and hereby approved. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect 4 TM 93482 the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2017. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ CITY ATTORNEY LEGAL DESCRIPTION EXHIBIT “A” EX. MONUMENT SIGNTO BE REUSED11437136321681681616GROUNDLEVELRAMPRAMPRAMPGROUND LEVEL RAMP25186 31066RAMP5RAMPSITE DATA TABLEEXISTING ZONING: AUTO SALES/STORAGE WITHUSE: ANCILLARY OFFICE, SERVICE,& MAINTENANCE FACILITIESSITE AREA: 380,031 SFBUILDING FOOTPRINT: 152,977 SFAREA BY USE 1ST FLOORMAINTENANCE / RECONDITION 83,776 SFSHOWROOM / LOBBY11,254 SFWAREHOUSING45,157 SFSALES & FINANCE OFFICES6,670 SFDINING / MEETING / COLLISION 4,428 SFAREA BY USE 2ND FLOORLOBBY464 SFPURCHASING OFFICES2552 SFPRIVATE OFFICES1447 SFACCOUNTING OFFICES 3408 SQ FTCONF. & FLEX WORK SPACE5,800 SFBUILDING HEIGHT:27'LOT COVERAGE:40.5%FLOOR AREA RATIO:40.5%PARKINGREQUIRED:OFFICE: 24,769SF AT 1:30083 SPACESWAREHOUSE & MAINTENANCE:128,933SF AT 1:1000129 SPACESINDOOR SALES: 11,254SF AT 1:50023 SPACESTOTAL PARKING REQUIRED:235 SPACESPROVIDED:EXISTING PARKING137 SPACESNEW PARKING118 SPACESTOTAL PARKING PROVIDED:255 SPACES(205 EMPLOYEE, 50 CUSTOMER)IMPERVIOUS AREA (PROPOSED):296,540 SF (79%)IMPERVIOUS AREA (FUTURE):333,831 SF (88%)PERVIOUS AREA (PROPOSED):83,491 SF (21%)PERVIOUS AREA (FUTURE):46,200 SF (12%)FUTURE PARKING (AS NEEDED WITHIN AREAS SHOWN)28401 SITE PLANSCALE 1":40'LOCATION MAPExhibit "B" EX. MONUMENT SIGNTO BE REUSED11437136321681681616GROUNDLEVELRAMPRAMPRAMPGROUND LEVEL RAMP25186 31066RAMP5RAMP284EXISTINGNATURALWOODEDAREANEW 3' HT.CONTINUOUSHEDGE020 40 8016040PLANT MATERIAL LIST SUMMARY CHARTQNTYSYMLIVE OAKCOMMON NAMEBOTANICAL NAMESIZEHT NOTES10> 3" CAL.N/ACEDAR ELM4EXISTING GROUNDCOVERSCOMMON BERMUDACynodon dactylon4176CBSOD - SYEXISTING TREESQuercus virginiana> 3" CAL.N/AUlmus crassifoliaRED OAK1> 3" CAL.N/AQuercus shumardiiYAUPON HOLLY7> 2" CAL.N/AIlex vomitoriaLACEBARK ELM30LE> 3" CAL.14'-16'PROPOSED TREESUlmus parvifoliaLOCEROYHSILVER BERRY45 SB36"PROPOSED SHRUBSElaeagnus angustifoliaSILVER BERRYSBEXISTING SHRUBSElaeagnus angustifolia1LANDSCAPE PLANSCALE: 1" = 40-0"08/14/2017100 S. ROYAL LANE COPPELL CITY, TEXAS E. BROOKE ASSOCIATES 8624 Ferguson Rd #570527 Dallas, Texas 75228 817-219-2665 erin@ebrooke.com NORTH VICINITY MAPNTSDATE PREPARED:ENGINEER:MACATEE ENGINEERING, LLC3519 MILES ST.DALLAS, TEXAS 75209(214) 373-1180LANDSCAPE ARCHITECT:E. BROOKE ASSOCIATES, LLC8624 FERGUSON RD. #570527DALLAS, TEXAS 75228(817) 219-2665DATE REVISED:NORTHSITE INFORMATIONZONING DISTRICT:LIPROPERTY AREA:380,301 SF8.274 ACRESLANDSCAPE REQUIREMENTSPERIMETER LANDSCAPE·REQUIRED AREA:20,037 SF·PROVIDED AREA:17,473 SF·REQUIRED TREES:49·PROVIDED TREES:49*INTERIOR LANDSCAPECUSTOMER & EMPLOYEE PARKING ALONG ROYAL LANE:43,025 SF·REQUIRED AREA:8,204 SF (10%)·PROVIDED AREA:36,047 SF (44%)·REQUIRED TREES:11·PROVIDED TREES:52EXEMPT PARKING AREA:137,908 SF(3.16 ACRES)NOTES:1) REMAINING REQUIRED TREES ARE PROVIDED BYINDICATED EXISTING WOODED AREA TO BE PRESERVED.2) IN THE EVENT THAT THE EVERGREEN TREE ROW ALONGTHE NORTH PROPERTY LINE IS REMOVED, OR NO LONGERPROVIDES THE VISUAL SCREEN, THEN EITHER A SOLIDSCREENING WALL AND/OR REPLACEMENT TREES WILL BEREQUIRED TO ALLOW THE CONTINUATION OF OUTDOORSTORAGE ALONG THE NORTH SIDE OF THE BUILDING. SITE11/01/2017Exhibit "C" Exhibit "D" Exhibit "E" Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3671 File ID: Type: Status: 2017-3671 Agenda Item Agenda Ready 1Version: Reference: In Control: Fire 11/30/2017File Created: Final Action: Cardiac Monitor EquipmentFile Name: Title: Consider approval authorizing a purchase order for replacement Cardiac Monitor/Defibrillators and Equipment from Physio Control Inc. for the Fire Department, in the amount not to exceed $ 438,906.28 as approved in the 2017-2018 budget; and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: 12. Sponsors: Enactment Date: Cover Memo.pdf, Sole source letter.pdf, Lifepak 15 Equipment Quote.pdf, LP15 Brochure.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3671 Title Consider approval authorizing a purchase order for replacement Cardiac Monitor/Defibrillators and Equipment from Physio Control Inc. for the Fire Department, in the amount not to exceed $ 438,906.28 as approved in the 2017-2018 budget; and authorizing the City Manager to sign all necessary documents. Summary Please see attached staff memo Fiscal Impact: This request is to purchase replacement Cardiac Monitor Equipment. The fiscal impact of this Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3671) agenda item is $438,906.28 total. Funds have been budgeted in Fire Department account 01-04-09-5060. Staff Recommendation: The Fire Department recommends approval. Goal Icon: Community Wellness and Enrichment Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Department Date: November 29, 2017 Reference: Purchase of Physio Control Cardiac Monitor Equipment 2030: Sustainable City Government Introduction: The Coppell Fire Department currently provides the highest level of Emergency Medical Service authorized by the Texas Department of State Health Services. This premier level of Advanced Life Support ALS is primarily related to abilities to treat cardiac emergencies. The ability to arrive quickly and perform patient assessment with early recognition and appropriate treatment for heart attacks has saved many lives. Cardiac Monitoring equipment capable with electrical shock therapy is the primary piece of equipment directly responsible for successful patient intervention and cardiac survivability. This critical piece of equipment has developed over the years and provides improvements for ECG monitoring, 12 Lead Electrocardiography, SpO2, SpCO monitoring, Blood Pressure monitoring, Cardiac Pacing, End-Tidal CO2 monitoring, and Electrical Shock Therapy. Analysis: The CFD currently supports the Advanced Life Support model for all Emergency Response Units. This insures the highest level of EMS capabilities for all Ambulances, Fire Engines, and Ladder Trucks and has been the standard of care for many years. Our current Cardiac Monitoring equipment was purchased 7 years ago and has been deployed on approximately 20,000 EMS calls for service and has reached the end of its expected life span. This request is to replace the existing Cardiac Monitors, Defibrillators and support equipment/accessories currently in use. CFD has conducted extensive research that included product shows, conferences, field study, referrals, service, reliability, and value. Physio Control is the recommended vendor. The CFD is familiar with their products and have been using them for many 2 years and confident in their brand, service, and equipment. Technology upgrades and improvements will provide additional features such as new monitoring parameters, advanced support for treating STEMI patients, potent escalating energy sources, CPR guidance, dual-mode LCD screens, lithium- ion battery technology, data connectivity, ruggedized casing, carbon monoxide and methemoglobin monitoring, 12 Lead ECG transmissions, ergonomic design, touch screen, lighter weight. Consequences of not funding the request may result in reduced services for cardiac arrest patients and other critical medical conditions. The potential exists for unreliable equipment, frequent down time, extended service calls, and excessive maintenance. Older technology may lead to compatibility issues with regional medical providers and hospitals. Legal Review: Agenda item did not require legal review. Fiscal Impact: This request is to purchase Physio Control Cardiac Monitors, Automated External Defibrillators devices and additional accessories to replace existing equipment within the Coppell Fire Department. The fiscal impact of this agenda item will not exceed $450,000. Funds have been approved in the 2017-18 budget, Fire Department account 01-04-09-5060. Recommendation: The Fire Department recommends approval. Dear Customer, Physio-Control, Inc. is the sole-source provider in the Hospital (hospitals and hospital-owned facilities), Emergency Response Services and Emergency Response Training (paramedics, professional and volunteer fire) markets for the following products: New LIFEPAK® 15 monitor/defibrillators New LIFEPAK 20e defibrillator/monitors New LIFEPAK 1000 automated external defibrillators New LUCAS® Chest Compression Systems TrueCPR™ Coaching Devices Physio-Control, Inc. is the sole-source provider in all markets for the following products & services: RELISM (Refurbished Equipment from the Lifesaving Innovators) devices LIFENET® System and related software Factory-authorized inspection and repair services which include repair parts, upgrades, inspections and repairs HealthEMS® Software HomeSolutions.NET® Software ACLS (non-clinical) LIFEPAK® defibrillator/monitors Physio-Control is also the sole source distributor of the following products for EMS customers in the U.S. and Canadian markets: McGRATH® MAC EMS Video Laryngosope McGRATH® MAC Disposable Laryngoscope Blades McGRATH® X Blade™ Physio-Control does not authorize any resellers to sell these products or services in the markets listed above. We will not fulfill orders placed by non-authorized businesses seeking to resell our products. If you have questions, please feel free to contact your local Physio -Control sales representative at 800.442.1142. Best regards, PHYSIO-CONTROL, INC. ______________________ Allan Criss Vice-President, Americas Sales Quote Number: 00101208 11/30/2017Expiration Date NET 30NET Terms All quotes subject to credit approval and the following terms and conditions Terms Redmond, WAFOB David B. Atkinson II (214) 548-0069 Sales Consultant 11/2/2017Created Date 2Revision # 00101208Quote NumberCOPPELL FD Attn: John Spencer 265 E PARKWAY BLVD CND FL ADMINISTRATION COPPELL,TX 75019 (972) 880-4708 rspencer@coppelltx.gov To Physio-Control, Inc 11811 Willows Road NE P.O. Box 97006 Redmond, WA 98073-9706 U.S.A. www.physio-control.com tel 800.442.1142 Sales Order fax 800.732.0956 Service Plan fax 800.772.3340 Product Product Description Quantity List Price Unit Discount Unit Sales Price Total Price 11101-000017 Electrode Infant/Child reduced energy starter kit 3.00 189.00 -28.35 160.65 481.95 11111-000018 12-Lead ECG Cable, 5ft Trunk cable with AHA limb leads 5.00 372.00 -66.96 305.04 1,525.20 11111-000022 12-Lead ECG Cable, 6-Wire Precordial Attachment (AHA)5.00 150.00 -27.00 123.00 615.00 11140-000015 AC power cord 1.00 81.00 -12.15 68.85 68.85 11140-000052 LP15 REDI-CHARGE Adapter Tray 1.00 206.00 -30.90 175.10 175.10 11141-000115 REDI-CHARGE Base (power cord not included)1.00 1,520.00 -273.60 1,246.40 1,246.40 11160-000011 NIBP Cuff-Reusable, Infant 11.00 21.00 -2.94 18.06 198.66 11160-000013 NIBP Cuff-Reusable, Child 11.00 24.00 -3.36 20.64 227.04 11160-000017 NIBP CUFF-REUSEABLE, LARGE ADULT, BAYONET 11.00 33.00 -4.62 28.38 312.18 11160-000019 NIBP Cuff-Reusable Adult X large 11.00 48.00 -6.72 41.28 454.08 11171-000037 RC-04, Patient Cable, 4 ft. , 1/box 5.00 249.00 -37.35 211.65 1,058.25 11171-000049 Rainbow DCI Adt Reusable Sensor, 1/box 16.00 640.00 -115.20 524.80 8,396.80 11171-000050 Rainbow DCIP Pedi Reusable Sensor, 1/box 11.00 705.00 -126.90 578.10 6,359.10 11220-000028 Carry case top pouch for use w/LIFEPAK 12 or LIFEPAK 15 11.00 57.00 -8.55 48.45 532.95 11260-000039 LIFEPAK 15 Carry case back pouch 11.00 82.00 -12.30 69.70 766.70 11577-000002 LIFEPAK 15 Basic carry case w/right & left pouches; shoulder strap (11577-000001) included at no additional charge when case ordered with a LIFEPAK 15 device 11.00 320.00 -57.60 262.40 2,886.40 11996-000167 SmartCapnoLine Plus w/O2 delivery - Adult/Intermediate patients>44lbs (Cs of 100)2.00 1,260.00 -226.80 1,033.20 2,066.40 Rainbow R20-L, Infant Adhesive Sensors (SpO2, SpCO Quote Number: 00101208 USD 438,906.28Grand Total ___________________________________________________ Tax will be calculated at time of invoice and is based on the Ship To location where product will be shipped. USD 185.00Estimated Shipping & Handling USD 0.00Estimated Tax USD 438,721.28Subtotal 11996-000341 and SpMet), 10/box 2.00 715.00 -128.70 586.30 1,172.60 11996-000342 Rainbow R25-L, Adult/Neo Adhesive Sensors (SpO2, SpCO and SpMet), 10/box 2.00 740.00 -133.20 606.80 1,213.60 11996-000393 McGRATH MAC EMS Video Laryngoscope 7.00 2,750.00 -495.00 2,255.00 15,785.00 11996-000394 McGRATH 3.6V EMS Battery 7.00 60.00 -9.00 51.00 357.00 21330-001176 LP 15 Lithium-ion Battery 5.7 amp hrs 28.00 469.00 -84.42 384.58 10,768.24 99425-000023 LIFEPAK 1000 (Kit #1) Graphical Display Standard Setup w/carry case, battery & electrodes Included at No Charge: 41425-000034-ShipKit 11141-000156-Battery 11425-000012-Strap for Carrying Case 11996-000017- QUIK-COMBO REDI-PAK electrodes (2 pair per unit) 26500-003457-Operating Instructions 3.00 2,725.00 -408.75 2,316.25 6,948.75 99577-001588 LIFEPAK 15 V4 Monitor/Defib, Adaptive Biphasic, Manual & AED, Color LCD, 100mm Printer, Noninvasive Pacing, Metronome, Trending, SpO2, NIBP, 12-Lead ECG, EtCO2, Carbon Monoxide, MetHemoglobin, Bluetooth INCLUDED AT NO CHARGE: 2 PAIR QUIK-COMBO ELECTRODES PER UNIT - 11996-000091, TEST LOAD - 21330-001365, IN-SERVICE DVD - 21330-001486 (one per order) , SERVICE MANUAL CD- 26500-003612 (one per order) and SHIP KIT (RC Cable) 41577-000288 INCLUDED. HARD PADDLES, BATTERIES AND CARRYING CASE NOT INCLUDED. 11.00 38,425.00 -5,417.93 33,007.08 363,077.83 LP15-OSCOMP-4-POS-UP LIFEPAK 15 Service - 4 YEAR. On-site Comprehensive Coverage. Up Front Payment. Includes: -Services performed at customer’s location by a Physio-Control Technical Specialist -Parts and labor necessary to restore device to original specifications -Annual Preventive Maintenance and inspections including quality assurance documentation -Discounts on accessories, disposables, and upgrades -Updates to the latest software version -Preconfigured loaner device provided if needed -Battery Replacement Service 11.00 6,912.00 -1,036.80 5,875.20 64,627.20 Trade-in product Trade in of LIFEPAK 15 - 6+ Feature towards the purchase of Lifepak 15 8.00 0.00 0.00 -6,500.00 -52,000.00 Trade-in product Trade in of Hand Held Video Laryngoscope towards the purchase of McGRATH MAC EMS Video Laryngoscope 4.00 0.00 0.00 -150.00 -600.00 Quote Number: 00101208 DA/02052101/139800Reference Number To add or modify account information fill out the form found on the hyperlink provided. http://www.physio-control.com/account USD 438,906.28 GRAND TOTAL FOR THIS QUOTE USD 185.00Tax + S&H USD -52,600.00Trade In Discounts USD -73,046.93Total Discount USD -11,404.80Total Contract Discounts Amount USD 575,773.01List Price Total Pricing Summary Totals Quote Number: 00101208 PRODUCT BROCHURELIFEPAK ® 15 MONITOR/DEFIBRILLATOR For Emergency Medical Services When you respond to emergencies, you need the most advanced monitor/ defibrillator that sets the standard in innovation, operations and toughness. LIFEPAK ® 15 MONITOR/DEFIBRILLATOR The LIFEPAK 15 monitor/defibrillator delivers. Physio-Control defibrillators have set the standard for six decades, and the latest version of the LIFEPAK® 15 monitor/defibrillator raises the bar. As our most advanced emergency response monitor/defibrillator, the LIFEPAK 15 device balances sophisticated clinical technologies and supreme ease of use in a device that’s tough enough to stand up to your most challenging environments. Evolving from its original platform, the 15 features temperature monitoring and external power to complement 360J of energy and 12-lead ECG transmission capability. And that means your team can be even more effective. A LIFEPAK device never stands on its own—and the LIFEPAK 15 monitor is no different. Physio-Control is committed to providing innovative solutions for emergency response care, from first responders to throughout the hospital.1 LIFEPAK 15 Monitor/DefibrillatorOur products have helped save tens of thousands of lives. We’re proud to continue this work with the features in the LIFEPAK 15 monitor/defibrillator. The standard in clinical innovation. The pioneer in portable defibrillation and monitoring technology, Physio-Control is committed to creating technologies and devices that change the way you provide emergency care. You can see the results in the latest version of the LIFEPAK 15 monitor/defibrillator, which sets the standard in innovation—yet again. LIFEPAK ® 15 MONITOR/DEFIBRILLATOR Advanced monitoring parameters With more monitoring capabilities than any other monitor/defibrillator, the 15 gives you EtCO2 with continuous waveform capture. Masimo® Rainbow® technology helps you detect hard-to-diagnose conditions and improve patient care with noninvasive monitoring of carbon monox- ide, SpO2 and methemoglobin. In addition, the 15 offers temperature monitoring— and like other data, you can transmit it to other systems, trend it, or display for post-event review in CODE-STAT™ data review software. Advanced support for treating cardiac patients The 15 continuously monitors all 12 leads in the background and alerts you to changes using the ST-Segment trend monitoring feature, after acquiring the initial 12-lead. Additionally, STJ values are included on the 12-lead printout to help you identify changes. The 15 also works seamlessly with the web-based LIFENET System 5.0, so you can automatically share critical patient data with multiple patient care teams. Full energy up to 360 joules, for every patient who needs it The LIFEPAK 15 monitor/defibrillator features 360J biphasic technology, which gives you the option of escalating your energy dose up to 360J for difficult-to-defibrillate patients. Why is this necessary? Recent studies have shown that refibrillation is common among VF cardiac arrest patients and that defibrillation of recurring episodes of VF is increasingly difficult. A randomized controlled clinical trial shows the rate of VF termination was higher with an escalating higher energy regimen of 200J and over.1 Proven CPR guidance and post event review The CPR Metronome in the LIFEPAK 15 monitor uses audible prompts to guide you without distracting vocal critique. A metronome has been a feature that has been demonstrated to help professionals perform compressions and ventilations within the recommended range of the 2015 AHA Guidelines. Post-event review of CPR data and delivering feedback to the team has been shown to be effective in improving CPR quality in both hospital and out-of-hospital.2,3,4 And by transmitting code data directly to CODE-STAT Data Review software, EMS personnel can review CPR statistics and provide training and feedback where it is most needed.3 LIFEPAK 15 Monitor/Defibrillator Post-event review of CPR data and delivering feedback to the team has been shown to be effective in improving CPR quality in both hospital and out-of-hospital.2,3,4 LIFEPAK ® 15 MONITOR/DEFIBRILLATOR 5 LIFEPAK 15 Monitor/Defibrillator LIFEPAK ® 15 MONITOR/DEFIBRILLATOR The standard in operational effectiveness. Flexible, connected and easy to use, the LIFEPAK 15 monitor/defibrillator was designed based on the feedback and needs specific to working in the field. Dual-mode LCD screen with SunVue™ display Switch from full-color to high-contrast SunVue mode with a single touch for the best full-glare view in the industry. A large screen (8.4 inches diagonally) and full-color display provide maximum viewability from all angles. Flexible power options Choose between external worldwide AC or DC power, or use the latest Lithium-ion dual battery technology for up to six hours of power. The LIFEPAK 15 monitor’s two-battery system requires no maintenance or conditioning, and allows you to charge batteries in the device. In addition, you can track the status and service life of your batteries using LIFENET® Asset, part of the LIFENET System data network. Data connectivity The 15 collects code summaries and equipment status data along with critical clinical information as you treat patients. Using LIFENET Connect, part of the LIFENET System data network, the code summaries can be sent directly to your quality improvement team for review with CODE-STAT Data Review Software. Your equipment manager can also view equipment status on the LIFENET System 5.0 using LIFENET Asset and alert you to any potential issues. Upgradable platform The 15 platform is flexible enough to adapt to evolving protocols and new guidelines, and can be upgraded as you’re ready to deliver new capabilities. With more processing power and speed, the 15 is designed to grow as your needs change, helping you avoid costly premature replacements. Attention to detail The LIFEPAK 15 monitor is designed based on field feedback to make it a more effective tool. The 15 has a larger handle for easier handoffs, an easy to clean keypad, and a common interface to the LIFEPAK 12 defibrillator/monitor that helps reduce training. Code summaries can be sent directly to your quality improvement team for review with CODE-STAT Data Review Software. * A variety of customized service options are available. We believe LIFEPAK equipment should live up to the highest expectations of those working in the harshest settings. The 15 is LIFEPAK TOUGH, with improved ruggedness and durability you can rely on. Works when dropped, kicked, soaked or dirty The LIFEPAK 15 monitor/defibrillator passes 30-inch drop tests, which is equal to falling off a cot or dropping it in transit. And with an IP44 rating, it doesn’t matter how wet or dirty it gets, so you can keep working in steady wind, rain and other harsh environments. Toughened inside and out We heard from emergency response teams that they wanted a tougher device—so we added a shock-absorbing handle, a double-layer screen that can take a beating from doorknobs and cot handles, and redesigned cable connections for confident monitoring and therapy delivery. Unmatched field service The unit’s self-checking feature alerts our service team if the device needs attention. Our on site maintenance and repair, access to original manufacturer parts, and highly trained, experienced service representatives give you the peace of mind that your LIFEPAK 15 monitor will be ready when you need it.* The standard in toughness. Data connectivity LIFEPAK TOUGH™Dual-mode LCD screen with SunVue display 7 LIFEPAK 15 Monitor/Defibrillator LIFEPAK ® 15 MONITOR/DEFIBRILLATOR Integrated Carbon Monoxide and Methemoglobin monitoring. 12-lead ECG transmissions via the LIFENET System and ST segment trend monitoring make the LIFEPAK 15 device a vital part of decreasing EMS-to-Balloon (E2B) response times. The latest Lithium-ion battery technology and dual battery system allows for nearly six hour run time, automatic switching between external power and batteries, and an approximate two-year replacement cycle. Large screen for better visibility and easy monitoring and one touch to switch from LCD color view to SunVue mode for best viewing in sunlight. On-screen temperature display in either Celsius or Fahrenheit. Easy one-touch Bluetooth® data transmission. CPR Metronome, a proven technology that actively guides users to a consistent compression rate without the need for extra external hardware. Integrated Oridion EtCO2 provides waveform ranges as low as 0–20 mmHg to help identify ROSC or gauge CPR quality, consistent with the AHA guidelines. Redesigned cable connector gives you the confidence for secure therapy delivery. Ergonomically designed handle has built-in shock absorbers for cushion and fits two gloved hands for easy pass off. The LIFEPAK 15 monitor/ defibrillator at a glance.9 LIFEPAK 15 Monitor/Defibrillator For six decades, Physio-Control has been developing technologies and designing devices that are legendary among first response professionals, clinical care providers, and the community. LIFEPAK ® 15 MONITOR/DEFIBRILLATOR A legacy of trust. Since we were founded in 1955, Physio-Control has been giving medical professionals around the world legendary quality and constant innovation. Our LIFEPAK devices have been carried to the top of Mount Everest. They’ve been launched into orbit on the International Space Station. And you’ll find more than half a million units in use today on fire rescue rigs, ambulances, and hospital crash carts worldwide. We are inspired and informed by the rescuers who choose our products to save lives. The knowledge gained from working with some of the world’s largest EMS organizations helps us constantly improve clinical standards and durability. Today, we continue our legacy of innovation with leading technologies that improve patient care. Our 360J biphasic technology gives patients the best chance at survival. Our secure, web-based flow of ECG data helps improve STEMI patient outcomes. And our carbon monoxide monitoring helps catch the number one cause of poisoning deaths. From the streets to the emergency room to the administrative office, we offer a powerful suite of solutions that range from code response to quality control analysis. And even as we bring ground- breaking products to the market, some things don’t change. As always, when you choose our products, you don’t just get a device. You also get the most comprehensive warranty in the business, industry-leading technical service, and a partner with six decades of experience in emergency care. For more information about the LIFEPAK 15 monitor/ defibrillator—and how it can help you do what you do best—please contact your local Physio-Control representative or visit www.physio-control.com.11 LIFEPAK 15 Monitor/Defibrillator Physio-Control Family of Products and Services LIFEPAK ® 15 MONITOR/DEFIBRILLATOR Defibrillators/Monitors LIFEPAK CR ® Plus Automated External Defibrillator (AED) Featuring the same advanced technology trusted by emergency medical professionals—yet simple to use—the fully automatic LIFEPAK CR Plus AED is designed specifically for the first person to respond to a victim of sudden cardiac arrest (SCA). LIFEPAK ® 1000 Defibrillator The LIFEPAK 1000 Defibrillator is a powerful and compact device designed to treat cardiac arrest patients and provide continuous cardiac monitoring capabilities. Built-in flexibility allows the 1000 to be programmed for use by first responders or professionals and enables care providers to change protocols as standards of care evolve. LIFEPAK® 15 Monitor/Defibrillator The LIFEPAK 15 monitor/defibrillator is the standard in emergency care for ALS teams who want the most clinically innovative, operationally effective and LIFEPAK TOUGH™ device available today. The 15 offers sophisticated clinical technologies with a rich array of features—like the most powerful escalating energy available (up to 360J), advanced monitoring parameters and a completely upgradable platform. LIFEPAK® 20e Defibrillator/Monitor with CodeManagement Module™ Clinically advanced and packed with power, the LIFEPAK 20e defibrillator/monitor is highly intuitive for first responders, and also skillfully combines AED function with manual capability so that ACLS- trained clinicians can quickly and easily deliver advanced therapeutic care. The CodeManagement Module adds waveform capnography and wireless connectivity to enhance your hospital’s ability to effectively manage resuscitations from preparedness through review. CPR Assistance LUCAS® 2 Chest Compression System Designed to provide effective, consistent and uninterrupted compressions according to AHA Guidelines, LUCAS can be used on adult patients in out-of-hospital and hospital settings. TrueCPR ™ Coaching Device TrueCPR helps your team optimize their manual CPR performance using simple real-time and post- event feedback on the most critical resuscitation parameters. It accurately measures compression depth through proprietary Triaxial Field Induction technology. 13 LIFEPAK 15 Monitor/DefibrillatorData Solutions LIFENET® System The LIFENET System provides EMS and hospital care teams with reliable, quick access to clinical information through a secure, web-based platform, helping to improve patient care, flow and operational efficiency. CODE-STAT ™ Data Review Software CODE-STAT data review software is a retrospective analysis tool that provides easy access to data, reports and post-event review. HealthEMS® HealthEMS is a remote-hosted field data collection, management and reporting software solution which is proven to help Fire and EMS providers improve patient care and financial performance. HealthEMS creates a two-way information flow which dramatically improves the accuracy and timeliness of information needed to support billing and clinical decision-making. PulsePoint PulsePoint Respond alerts CPR-trained bystanders about nearby sudden cardiac arrests in a public area. The app guides the responder to the public location of the incident using a map while also identifying nearby AEDs. Because the PulsePoint solution is integrated into the local dispatch center, alerts are only sent after 911 has been notified. PulsePoint AED is an app designed to build a comprehensive registry of AEDs available for use during cardiac emergencies. AED submissions are verified by the local agency and then become available within the Respond app. Support Physio-Control Service With a service plan from Physio-Control, you are free to focus on your mission while relying on us to help to ensure the integrity of your lifesaving tools. From emergency repairs to software updates to preventive maintenance, we respond to every service call with speed and expertise so you have the peace of mind to do your job with confidence. LIFEPAK ® 15 MONITOR/DEFIBRILLATOR 15 LIFEPAK 15 Monitor/Defibrillator GENERAL The LIFEPAK 15 monitor/defibrillator has six main operating modes: AED Mode: for automated ECG analysis and a prompted treatment protocol for patients in cardiac arrest. Manual Mode: for performing manual defibrillation, synchronized cardioversion, noninvasive pacing, and ECG and vital sign monitoring. Archive Mode: for accessing stored patient information. Setup Mode: for changing default settings of the operating functions. Service Mode: for authorized personnel to perform diagnostic tests and calibrations. Demo Mode: for simulated waveforms and trend graphs for demonstration purposes. PHYSICAL CHARACTERISTICS Weight: Basic monitor/defibrillator with new roll paper and two batteries installed: 7.9 kg (17.5 lb) Fully featured monitor/defibrillator with new roll paper and two batteries installed: 8.4 kg (18.5 lb) Lithium-ion battery: ≤0.6kg (1.3lb) Accessory Bags and Shoulder Strap: 1.77 kg (3.9 lb) Standard (hard) Paddles: 0.95 kg (2.1 lb) Height: 31.7 cm (12.5 in) Width: 40.1 cm (15.8 in) Depth: 23.1 cm (9.1 in) DISPLAY Size (active viewing area): 212 mm (8.4 in) diagonal; 171 mm (6.7 in) wide x 128 mm (5.0 in) high Resolution: display type 640 dot x 480 dot color backlit LCD User Selectable Display Mode: full color or SunVue™ display high contrast Display: a minimum of 5 seconds of ECG and alphanumerics for values, device instructions, or prompts Display: up to three waveforms Waveform Display Sweep Speed: 25 mm/sec for ECG, Sp02, IP, and 12.5 mm/sec for CO2 DATA MANAGEMENT The device captures and stores patient data, events (including waveforms and annotations), and continuous waveform and patient impedance records in internal memory. The user can select and print reports, and transfer the stored information via supported communication methods. Report Types: – Three format types of CODE SUMMARY™ critical event record: short, medium, and long – 12-lead ECG with STEMI statements – Continuous Waveform (transfer only) – Trend Summary – Vital Sign Summary – Snapshot Memory Capacity: Total capacity is 360 minutes of continuous ECG, 90 minutes of continuous data from all channels, or 400 single waveform events. Maximum memory capacity for a single patient includes up to 200 single waveform reports and 90 minutes of continuous ECG. COMMUNICATIONS The device is capable of transferring data records by wired or wireless connection. This device complies with Part 15 of the FCC rules, and its operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Serial Port RS232 communication + 12V available Limited to devices drawing maximum 0.5 A current Bluetooth® technology provides short-range wireless communication with other Bluetooth-enabled devices MONITOR ECG ECG is monitored via several cable arrangements: A 3-wire cable is used for 3-lead ECG monitoring. A 5-wire cable is used for 7-lead ECG monitoring. A 10-wire cable is used for 12-lead ECG acquisition. When the chest electrodes are removed, the 10-wire cable functions as a 4-wire cable. Standard paddles or QUIK-COMBO pacing/defibrillation/ECG electrodes are used for paddles lead monitoring. Frequency Response: Monitor: 0.5 to 40 Hz or 1 to 30 Hz Paddles: 2.5 to 30 Hz 12-lead ECG diagnostic: 0.05 to 150 Hz Lead Selection: Leads I, II, III, (3-wire ECG cable) Leads I, II, III, AVR, AVL, and AVF acquired simultaneously (4-wire ECG cable) Leads I, II, III, AVR, AVL, AVF, and C lead acquired simultaneously (5-wire ECG cable) Leads I, II, III, AVR, AVL, AVF, V1,V2,V3,V4,V5, and V6 acquired simultaneously (10-wire ECG cable) ECG size: 4, 3, 2.5, 2, 1.5, 1, 0.5, 0.25 cm/mV (fixed at 1 cm/mV for 12-lead) Heart Rate Display: 20–300 bpm digital display Accuracy: ±4% or ±3 bpm, whichever is greater QRS Detection Range Duration: 40 to 120 msec Amplitude: 0.5 to 5.0 m Common Mode Rejection (CMRR): ECG Leads: 90 dB at 50/60 Hz Sp02/SpC0/SpMet Sensors: MASIMO® sensors including RAINBOW® sensors NELLCOR® sensors when used with the MASIMO RED™ MNC adapter Sp02 Displayed Saturation Range: “<50” for levels below 50%; 50 to 100% Saturation Accuracy: 70–100% (0–69% unspecified) Adults/Pediatrics: ±2 digits (during no motion conditions) ±3 digits (during motion conditions) Dynamic signal strength bar graph Pulse tone as Sp02 pulsations are detected Sp02 Update Averaging Rate User selectable: 4, 8, 12 or 16 seconds Sp02 Sensitivity User selectable: Normal, High Sp02 Measurement: Functional Sp02 values are displayed and stored Pulse Rate Range: 25 to 240 bpm Pulse Rate Accuracy (Adults/Pediatrics): ±3 digits (during no motion conditions) ±5 digits (during motion conditions) Optional Sp02 waveform display with autogain control SpC0® SpC0 Concentration Display Range: 0 to 40% SpC0 Accuracy: ±3 digits SpMET® SpMet Saturation Range: 0 to 15.0% SpMet Display Resolution: 0.1% up to 10% SpMet Accuracy: ±1 digit NIBP Blood Pressure Systolic Pressure Range: 30 to 255 mmHg Diastolic Pressure Range: 15 to 220 mmHg Mean Arterial Pressure Range: 20 to 235 mmHg Units: mmHg Blood Pressure Accuracy: ±5 mmHg Blood Pressure Measurement Time: 20 seconds, typical (excluding cuff inflation time) Pulse Rate Range: 30 to 240 pulses per minute Pulse Rate Accuracy: ±2 pulses per minute or ±2%, whichever is greater Operation Features Initial Cuff Pressure: User selectable, 80 to 180 mmHg Automatic Measurement Time Interval: User selectable, from 2 min to 60 min Automatic Cuff Deflation Excessive Pressure: If cuff pressure exceeds 290 mmHg Excessive Time: If measurement time exceeds 120 seconds CO2 CO2 Range: 0 to 99 mmHg (0 to 13.2 kPa) Units: mmHg, %, or kPa Respiration Rate Accuracy: 0 to 70 bpm: ±1 bpm 71 to 99 bpm: ±2 bpm Respiration Rate Range: 0 to 99 breaths/minute Rise Time: 190 msec Response Time: 3.3 seconds (includes delay time and rise time) Initialization Time: 30 seconds (typical), 10-180 seconds Ambient Pressure: automatically compensated internally Optional Display: CO2 pressure waveform Scale factors: Autoscale, 0–20 mmHg (0–4 Vol%), 0–50 mmHg (0–7 Vol%), 0–100 mmHg (0–14 Vol%) Invasive Pressure Transducer Type: Strain-gauge resistive bridge Transducer Sensitivity: 5µV/V/mmHg Excitation Voltage: 5 Vdc Connector: Electro Shield: CXS 3102A 14S-6S Bandwidth: Digital filtered, DC to 30 Hz (< -3db) Zero Drift: 1 mmHg/hr without transducer drift Zero Adjustment: ±150 mmHg including transducer offset Numeric Accuracy: ±1 mmHg or 2% of reading, whichever is greater, plus transducer error Pressure Range: -30 to 300 mmHg, in six user selectable ranges Invasive Pressure Display Display: IP waveform and numerics Units: mmHg Labels: P1 or P2, ART, PA, CVP, ICP, LAP (user selectable) Temperature Range: 24.8° to 45.2°C (76.6° to 113.4°F) Resolution: 0.1°C Accuracy: ±0.2°C including sensor Reusable Temperature Cable: 5 foot or 10 foot Disposable Sensor Types: Surface–Skin; Esophageal/Rectal SPECIFICATIONS Trend Time Scale: Auto, 30 minutes, 1, 2, 4, or 8 hours Duration: Up to 8 hours ST Segment: After initial 12-lead ECG analysis, automatically selects and trends ECG lead with the greatest ST displacement Display Choice of: HR, PR (SpO2), PR (NIBP), SpO2 (%), SpCO (%), SpMet (%), CO2 (EtCO2/FiCO2), RR (CO2), NIBP, IP1, IP2, ST ALARMS Quick Set: Activates alarms for all active vital signs VF/VT Alarm: Activates continuous (CPSS) monitoring in Manual mode Apnea Alarm: Occurs when 30 seconds has elapsed since last detected respiration Heart Rate Alarm Limit Range: Upper, 100–250 bpm; lower, 30–150 bpm INTERPRETIVE ALGORITHM 12-Lead Interpretive Algorithm: University of Glasgow 12-Lead ECG Analysis Program, includes AMI and STEMI statements PRINTER Prints continuous strip of the displayed patient information and reports Paper Size: 100 mm (3.9 in) Print Speed: 25 mm/sec or 12.5 mm/sec Optional: 50 mm/sec time base for 12-lead ECG reports Delay: 8 seconds Autoprint: Waveform events print automatically Frequency Response: Diagnostic: 0.05 to 150 Hz or 0.05 to 40 Hz Monitor: 0.67 to 40 Hz or 1 to 30 Hz DEFIBRILLATOR Biphasic Waveform: Biphasic Truncated Exponential The following specifications apply from 25 to 200 ohms, unless otherwise specified: Energy Accuracy: ±1 joule or 10% of setting, whichever is greater, into 50 ohms, ±2 joules or 15% of setting, whichever is greater, into 25-175 ohms. Voltage Compensation: Active when disposable therapy electrodes are attached. Energy output within ±5% or ±1 joule, whichever is greater, of 50 ohms value, limited to the available energy which results in the delivery of 360 joules into 50 ohms. Paddle Options: QUIK-COMBO® pacing/defibrillation/ECG electrodes (standard). Cable Length 8 foot long (2.4 m) QUIK-COMBO cable (not including electrode assembly). Standard paddles (optional) Manual Mode Energy Select: 2, 3, 4, 5, 6, 7, 8, 9, 10, 15, 20, 30, 50, 70, 100, 125, 150, 175, 200, 225, 250, 275, 300, 325, and 360 joules Charge Time: Charge time to 360 joules in less than 10 seconds, typical Synchronous Cardioversion: Energy transfer begins within 60 msec of the QRS peak Paddles Leads OFF Sensing: When using QUIK-COMBO electrodes, the device indicates Paddles Leads OFF if the resistive part of the patient impedance is greater than 300 ±15% ohms, or if the magnitude of the patient impedance is greater than 440 ±15% ohms. AED Mode Shock Advisory System™ (SAS): an ECG analysis system that advises the operator if the algorithm detects a shockable or non-shockable ECG rhythm. SAS acquires ECG via therapy electrodes only. Shock Ready Time: Using a fully charged battery at normal room temperature, the device is ready to shock within 20 seconds if the initial rhythm finding is “SHOCK ADVISED” Biphasic Output: Energy Shock levels ranging from 150–360 joules with same or greater energy level for each successive shock cprMAX™ Technology: In AED mode, cprMAX™ technology provides a method of maximizing the CPR time that a patient receives, with the overall goal of improving the rate of survival of patients treated with AEDs. Setup Options: – Auto Analyze: Allows for auto analysis. Options are OFF, AFTER 1ST SHOCK – Initial CPR: Allows the user to be prompted for CPR for a period of time prior to other activity. Options are OFF, ANALYZE FIRST, CPR FIRST – Initial CPR Time: Time interval for Initial CPR. Options are 15, 30, 45, 60, 90, 120, and 180 seconds. – Pre-Shock CPR: Allows the user to be prompted for CPR while the device is charging. Options are OFF, 15, 30 seconds. – Pulse Check: Allows the user to be prompted for a pulse check at various times. Options are ALWAYS, AFTER EVERY SECOND NSA, AFTER EVERY NSA, NEVER – Stacked Shocks: Allows for CPR after 3 consecutive shocks or after a single shock. Options are OFF, ON – CPR Time: 1 or 2 User selectable times for CPR. Options are 15, 30, 45, 60, 90, 120, 180 seconds and 30 minutes. PACER Pacing Mode: Demand or non-demand rate and current defaults Pacing Rate: 40 to 170 PPM Rate Accuracy: ±1.5% over entire range Output Waveform: Monophasic, truncated exponential current pulse (20 ± 1 ms) Output Current: 0 to 200 mA Pause: Pacing pulse frequency reduced by a factor of 4 when activated Refractory Period: 180 to 280 msec (function of rate) ENVIRONMENTAL Unit meets functional requirements during exposure to the following environments unless otherwise stated. Operating Temperature: 0° to 45°C (32° to 113°F); -20°C (-4°F) for 1 hour after storage at room temperature; 60°C (140°F) for 1 hour after storage at room temperature Storage Temperature: -20° to 65°C (-4° to 149°F) except therapy electrodes and batteries Relative Humidity, Operating: 5 to 95%, non-condensing. NIBP: 15 to 95%, non-condensing Relative Humidity, Storage: 10 to 95%, non-condensing Atmospheric Pressure, Operating: -382 to 4,572 m (-1,253 to 15,000 ft). NIBP: -152 to 3,048 m (-500 to 10,000 ft) Water Resistance, Operating: IP44 (dust and splash resistance) per IEC 529 and EN 1789 (without accessories except for 12-lead ECG cable, hard paddles, and battery pack) Vibration: MIL-STD-810E Method 514.4, Propeller Aircraft - category 4 (figure 514.4-7 spectrum a), Helicopter - category 6 (3.75 Grms), Ground Mobile - category 8 (3.14 Grms), EN 1789: Sinusoidal Sweep, 1 octave/min, 10-150 Hz, ±0.15 mm/2 g Shock (drop): 5 drops on each side from 18 inches onto a steel surface EN 1789: 30-inch drop onto each of 6 surfaces Shock (functional): Meets IEC 60068-2-27 and MIL-STD- 810E shock requirements 3 shocks per face at 40 g, 6 ms half-sine pulses Bump: 1000 bumps at 15 g with pulse duration of 6 msec Impact, Non-operating: EN 60601-1 0.5 + 0.05 joule impact UL 60601-1 6.78 Nm impact with 2-inch diameter steel ball. Meets IEC62262 protection level IK 04. EMC: EN 60601-1-2:2006 Medical Equipment -General Requirements for Safety - Collateral Standard: Electromagnetic Compatibility - Requirements and Tests EN 60601-2-4:2003: (Clause 36) Particular Requirements for the Safety of Cardiac Defibrillators and Cardiac Defibrillator-Monitors Cleaning: Cleaning 20 times with the following: Quaternary ammonium, isopropyl alcohol, hydrogen peroxide Chemical Resistance: 60 hour exposure to specified chemicals: Betadine (10% Povidone-Iodine solution), Coffee, Cola, Dextrose (5% Glucose solution), Electrode Gel/ Paste (98% water, 2% Carbopol 940), HCL (0.5% solution, pH=1), Isopropyl Alcohol, NaCl solution (0.9% solution), Cosmetic discoloration of the paddle well shorting bar shall be allowed following exposure to HCL (0.5% solution). POWER Power Adapters: AC or DC Power Adapters provide operation and battery charging from external AC or DC power – Full functionality with or without batteries when connected to external AC/DC – Typical battery charge time while installed in LIFEPAK 15 device is 190 minutes – Indicators: external power indicator, battery charging indicator Dual battery: Capability with automatic switching Low battery indication and message: Low battery fuel gauge indication and low battery message in status area for each battery Replace battery indication and message: Replace battery fuel gauge indication, audio tones and replace battery message in the status area for each battery. When replace battery is indicated, device auto-switches to second battery. When both batteries reach replace battery condition, a voice prompt instructs user to replace battery. BATTERY Battery Specifications Battery Type: Lithium-ion Weight: ≤0.6kg (1.3lb) Charge Time (with fully depleted battery): 4 hours and 15 minutes (typical) Battery indicators: Each battery has a fuel gauge that indicates its approximate charge. A fuel gauge that shows two or fewer LEDs after a charge cycle indicates that the battery should be replaced. Charging Temperature Range: 5° to 45°C (41° to 113°F) Operating Temperature Range: 0° to 45°C (32° to 113°F) Short Term (<1 week) Storage Temperature Range: -20° to 60°C (-4° to 140°F) Long Term (>1 week) Storage Temperature Range: 20° to 25°C (68° to 77°F) Operating and Storage Humidity Range: 5 to 95% relative humidity, non-condensing Battery Capacity For two, new fully-charged batteries, 20°C (68°F) Operating Mode Monitoring (minutes) Pacing (minutes) Defibrillation (360J discharges) Total Capacity to Shutdown Typical 360 340 420 Minimum 340 320 400 Capacity After Low Battery Typical 21 20 30 Minimum 12 10 6 17 LIFEPAK 15 Monitor/Defibrillator REFERENCES 1 Stiell I, Walker R, Nesbitt L, et al. Biphasic Trial: A randomized comparison of fixed lower versus escalating higher energy levels for defibrillation in out-of-hospital cardiac arrest. Circulation. 2007;115:1511-1517. 2 Edelson D, Litzinger B, Arora V, et al. Improving in-hospital cardiac arrest process and outcomes with performance debriefing. Arch Intern Med. 2008;168:1063-1069. 3 Olasveengen T, Wik L, Kramer-Johansen J, et al. Is CPR quality improving? A retrospective study of out-of-hospital cardiac arrest. Resuscitation. 2007;75:260-266. 4 Fletcher D, Galloway R, Chamberlain D, et al. Basics in advanced life support: A role for download audit and metronome. Resuscitation. 2008;78:127-134. ©2016 Physio-Control, Inc. All names herein are trademarks or registered trademarks of their respective owners. Masimo, the Radical logo, Rainbow and SET are registered trademarks of Masimo Corporation. Specifications subject to change without notice. GDR 3301019_F Physio-Control Headquarters 11811 Willows Road NE Redmond, WA 98052 www.physio-control.com Customer Support P. O. Box 97006 Redmond, WA 98073 Toll free 800 442 1142 Fax 800 426 8049 For further information please contact your local Physio-Control representative or visit our website at www.physio-control.com Physio-Control Canada Physio-Control Canada Sales, Ltd. 7111 Syntex Drive, 3rd Floor Mississauga, ON L5N 8C3 Canada Toll free 800 895 5896 Fax 866 430 6115 All claims valid as of December 2014. Physio-Control, Inc., 11811 Willows Road NE, Redmond, WA 98052 USA Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3674 File ID: Type: Status: 2017-3674 Ordinance Agenda Ready 1Version: Reference: In Control: Engineering 12/01/2017File Created: Final Action: Traffic Regulations ORD AmendmentFile Name: Title: Consider approval of an Ordinance amending Chapter 8 “Traffic Regulations” Article 8-5, “General Traffic Regulations”, of the Code of Ordinance, by adopting a new section 8-5-6, “Signage Related to Bicycle-Users” designating various streets within the City of Coppell where bicyclists shall have the right to utilize the full lane of the roadway; and authorizing the Mayor to sign any necessary documents. Notes: Agenda Date: 12/12/2017 Agenda Number: 13. Sponsors: Enactment Date: Bicycle Signage Memo.pdf, Bicycle Travel Signage.pdf, Transportation Code.pdf, Safe Passing in Texas.pdf, Bicycle Signage ORD.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3674 Title Consider approval of an Ordinance amending Chapter 8 “Traffic Regulations” Article 8-5, “General Traffic Regulations”, of the Code of Ordinance, by adopting a new section 8-5-6, “Signage Related to Bicycle-Users” designating various streets within the City of Coppell where bicyclists shall have the right to utilize the full lane of the roadway; and authorizing the Mayor to sign any necessary documents. Summary Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3674) Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: December 12, 2017 Reference: Consideration of an Ordinance concerning Bicycle Signage 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: State Law regulates when a bicyclist can use a full lane The City posted signage in 2016 that bicyclists may use full lane on various streets Some of the signage does not meet the strict requirements of state law A briefing on this item was presented in Work Session at the August 22, 2017 Council meeting Introduction: At the August 22, 2017 Council meeting, information was provided concerning several streets where signage was placed which states bicycles “May Use Full Lane” (see Bicycle Travel Signage Exhibit). After placement of the signs in 2016, a placard was added that said “State Law”. The legally of the placard stating “State Law” has been questioned. The State of Texas Transportation Code in Chapter 551 provides rules on when a bicycle can use the full lane. Specifically, the wording in the Transportation Code is: Sec. 551.103. OPERATION ON ROADWAY. (a) Except as provided by Subsection (b), a person operating a bicycle on a roadway who is moving slower than the other traffic on the roadway shall ride as near as practicable to the right curb or edge of the roadway, unless: (1) the person is passing another vehicle moving in the same direction; (2) the person is preparing to turn left at an intersection or onto a private road or driveway; 2 (3) a condition on or of the roadway, including a fixed or moving object, parked or moving vehicle, pedestrian, animal, or surface hazard prevents the person from safely riding next to the right curb or edge of the roadway; or (4) the person is operating a bicycle in an outside lane that is: (A) less than 14 feet in width and does not have a designated bicycle lane adjacent to that lane; or (B) too narrow for a bicycle and a motor vehicle to safely travel side by side. (b) A person operating a bicycle on a one-way roadway with two or more marked traffic lanes may ride as near as practicable to the left curb or edge of the roadway. (c) Persons operating bicycles on a roadway may ride two abreast. Persons riding two abreast on a laned roadway shall ride in a single lane. Persons riding two abreast may not impede the normal and reasonable flow of traffic on the roadway. Persons may not ride more than two abreast unless they are riding on a part of a roadway set aside for the exclusive operation of bicycles. (d) Repealed by Acts 2001, 77th Leg., ch. 1085, Sec. 13, eff. Sept. 1, 2001. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 2001, 77th Leg., ch. 1085, Sec. 10, 13, eff. Sept. 1, 2001. Analysis: The wording in the code sometimes causes confusion because people stop reading after paragraph (a) which basically states that bicycles should be as close as practicable to the curb if they are moving slower than the other traffic on the roadway. However, the state provides for four exceptions to that rule. Exceptions (1) and (2) are basic in that they just address how a bicycle can pass another vehicle or turn left. The proposed ordinance is an attempt to clarify how exemptions (3) and (4)(A) apply to Coppell.. Most of the streets are signed legally based on parked vehicles or the lane being less than 14 feet in width. See table. Parking Allowed on Street (a)(3) Outside Lane less than 14 feet in Width (a)(4)(A) Parkway: Moore to MacArthur Bethel School: Moore to MacArthur Heartz: Sandy Lake to Bethel School Royal: All Freeport: All Denton Tap: All Samuel: All MacArthur: All Belt Line: All Parkway: Coppell to Moore Sandy Lake: All Bethel: All Bethel School: Denton Tap to Moore Mockingbird: Sandy Lake to Villawood 3 However, there are still seven signed streets that are not covered by exceptions (1) – (4)(A). Those seven streets are discussed below. Creekview: All / Southwestern: All / Coppell: All These three streets are on the west side of Coppell and the outside lane ranges in width from 17 feet to 20 feet. However, the west side of Coppell is mostly industrial use which means a high number of commercial vehicles on the street. In reviewing Section 551.103. (a)(4)(A) of the Transportation Code, it is reasonable to assume that the logic behind the 14-foot lane width is as follows: typical passenger vehicle is 8 feet wide, with mirrors; the generally accepted buffer between a bicycle and a vehicle is 3 feet; and the amount of space that a bicyclist needs to ride in is 3 feet. This equates to 14 feet. However, commercial vehicles are wider than passenger vehicles. The width of the box on a commercial vehicle is 8.5 feet and the side mirrors extend beyond that so there is improved visibility for the truck driver. Attached to this agenda item is an article from BikeTexas which states that the safe distance for commercial vehicles to pass bicyclists should be 6 feet. The article references the “Texas Commercial Motor Vehicle Drivers Handbook” which states in section 14.6.3.a. “You should always allow at least six feet to the left of the two-wheeled vehicle when you are passing”. The 6 feet is needed because of the aerodynamic effects of a commercial when it passes a bicycle. It’s my opinion that enforcing a 14-foot-wide lane on the west side of the City does not meet the intent of Section 551.103. (a)(4)(B) which states that the lane should be wide enough for a vehicle to safely travel side by side with a bicycle. Based on the BikeTexas information and the Texas Commercial Motor Vehicle Drivers Handbook, an outside lane larger than 14 feet is needed in commercial areas. My recommendation is that, by ordinance, these three streets should have signage that states that the bicyclist may use the full lane. Heartz: Parkway to Sandy Lake / Moore: All / Mockingbird: Villawood to Belt Line These three streets are wider streets because they are collectors on our Thoroughfare Plan. However, each of these streets also have an Elementary School located adjacent to them. It’s logical to think that with a school next to the street that younger, inexperience bicyclists will be using the road to gain access to the school. Section 551.103. (a)(4)(B) of the Transportation Code states that an exception is allowed when the roadway is too narrow for the vehicle and the bicyclist to ride side by side. With younger bicyclists, it’s wise to allow more maneuver space to ride in and a wider buffer for vehicles. Also, because the streets are wider, vehicles tend to drive faster. The goal is to provide the safest route that we can for the bicyclists. Therefore, you need to allow the younger bicyclists the opportunity to use the full lane for their safety. My recommendation is that, by ordinance, these three streets should have signage that states that the bicyclists may use the full lane. 4 Riverchase: All This street is the only currently signed street that should have the signage removed. Riverchase currently has a striped lane on each side for bicyclists. Because of this, the signage should be removed. Legal Review: Legal prepared the attached proposed Ordinance. Fiscal Impact: n/a Recommendation: The Engineering Department recommends approval of the proposed Ordinance to add Section 8-5-6 to the General Traffic Regulations allowing bicyclists to use the entire lane on the referenced streets, when signed. ääääääääääääääääääääääääääääääääääääääääääääääääääää ä ä ä ä ä ä ä ä ä ää ä ä ä ä ä ä ä ä 209 1041 1356 4755 11183 11572 1398 1570 2036 2166 4350 4360 4361 4756 5164 232 524 712 781 851 43534354 4367 4368 4369 4370 5168 315 4357 4364 4758 11186 351 846 852 4358 4359 4363 4365 4366 4759 4760 4761 11189 11574 50 1083 2192 4356 4757 4762 329 373 1016 1095 4362 4754 11184 11573 1010 1254 1373 1505 1514 2198 2220 2759 2762 2796 2792 11182 ää äääBICYCLE TRAVEL SIGNAGE CITY OF COPPELL = = CREATED ON DECEMBER 5TH, 2017 BY KEVIN R IN ARCGIS PRO V 2.0.0 (TESTING) 0 1,200 2,400 3,600600 Feet 1" = 1,200 ft D D CITY ORDINANCE CITY ORDINANCEÂ Â TRANSPORTATION CODE TITLE 7. VEHICLES AND TRAFFIC SUBTITLE C. RULES OF THE ROAD CHAPTER 551. OPERATION OF BICYCLES, MOPEDS, AND PLAY VEHICLES SUBCHAPTER A. APPLICATION OF CHAPTER Sec. 551.001. PERSONS AFFECTED. Except as provided by Subchapter C, this chapter applies only to a person operating a bicycle on: (1) a highway; or (2) a path set aside for the exclusive operation of bicycles. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 2003, 78th Leg., ch. 1318, Sec. 4, eff. Sept. 1, 2003. Sec. 551.002. MOPED AND ELECTRIC BICYCLE INCLUDED. A provision of this subtitle applicable to a bicycle also applies to: (1) a moped, other than a provision that by its nature cannot apply to a moped; and (2) an electric bicycle, other than a provision that by its nature cannot apply to an electric bicycle. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 2001, 77th Leg., ch. 1085, Sec. 9, eff. Sept. 1, 2001. SUBCHAPTER B. REGULATION OF OPERATION Sec. 551.101. RIGHTS AND DUTIES. (a) A person operating a bicycle has the rights and duties applicable to a driver operating a vehicle under this subtitle, unless: (1) a provision of this chapter alters a right or duty; or (2) a right or duty applicable to a driver operating a vehicle cannot by its nature apply to a person operating a bicycle. (b) A parent of a child or a guardian of a ward may not knowingly permit the child or ward to violate this subtitle. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Sec. 551.102. GENERAL OPERATION. (a) A person operating a bicycle shall ride only on or astride a permanent and regular seat attached to the bicycle. (b) A person may not use a bicycle to carry more persons than the bicycle is designed or equipped to carry. (c) A person operating a bicycle may not use the bicycle to carry an object that prevents the person from operating the bicycle with at least one hand on the handlebars of the bicycle. (d) A person operating a bicycle, coaster, sled, or toy vehicle or using roller skates may not attach either the person or the bicycle, coaster, sled, toy vehicle, or roller skates to a streetcar or vehicle on a roadway. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Sec. 551.103. OPERATION ON ROADWAY. (a) Except as provided by Subsection (b), a person operating a bicycle on a roadway who is moving slower than the other traffic on the roadway shall ride as near as practicable to the right curb or edge of the roadway, unless: (1) the person is passing another vehicle moving in the same direction; (2) the person is preparing to turn left at an intersection or onto a private road or driveway; (3) a condition on or of the roadway, including a fixed or moving object, parked or moving vehicle, pedestrian, animal, or surface hazard prevents the person from safely riding next to the right curb or edge of the roadway; or (4) the person is operating a bicycle in an outside lane that is: (A) less than 14 feet in width and does not have a designated bicycle lane adjacent to that lane; or (B) too narrow for a bicycle and a motor vehicle to safely travel side by side. (b) A person operating a bicycle on a one-way roadway with two or more marked traffic lanes may ride as near as practicable to the left curb or edge of the roadway. (c) Persons operating bicycles on a roadway may ride two abreast. Persons riding two abreast on a laned roadway shall ride in a single lane. Persons riding two abreast may not impede the normal and reasonable flow of traffic on the roadway. Persons may not ride more than two abreast unless they are riding on a part of a roadway set aside for the exclusive operation of bicycles. (d) Repealed by Acts 2001, 77th Leg., ch. 1085, Sec. 13, eff. Sept. 1, 2001. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 2001, 77th Leg., ch. 1085, Sec. 10, 13, eff. Sept. 1, 2001. Sec. 551.104. SAFETY EQUIPMENT. (a) A person may not operate a bicycle unless the bicycle is equipped with a brake capable of making a braked wheel skid on dry, level, clean pavement. (b) A person may not operate a bicycle at nighttime unless the bicycle is equipped with: (1) a lamp on the front of the bicycle that emits a white light visible from a distance of at least 500 feet in front of the bicycle; and (2) on the rear of the bicycle: (A) a red reflector that is: (i) of a type approved by the department; and (ii) visible when directly in front of lawful upper beams of motor vehicle headlamps from all distances from 50 to 300 feet to the rear of the bicycle; or (B) a lamp that emits a red light visible from a distance of 500 feet to the rear of the bicycle. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 2001, 77th Leg., ch. 1085, Sec. 11, eff. Sept. 1, 2001. Sec. 551.105. COMPETITIVE RACING. (a) In this section, "bicycle" means a nonmotorized vehicle propelled by human power. (b) A sponsoring organization may hold a competitive bicycle race on a public road only with the approval of the appropriate local law enforcement agencies. (c) The local law enforcement agencies and the sponsoring organization may agree on safety regulations governing the movement of bicycles during a competitive race or during training for a competitive race, including the permission for bicycle operators to ride abreast. Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Sec. 551.106. REGULATION OF ELECTRIC BICYCLES. (a) The department or a local authority may not prohibit the use of an electric bicycle on a highway that is used primarily by motor vehicles. The department or a local authority may prohibit the use of an electric bicycle on a highway used primarily by pedestrians. (b) The department shall establish rules for the administration of this section. Added by Acts 2001, 77th Leg., ch. 1085, Sec. 12, eff. Sept. 1, 2001. Safe Passing in Texas About Safe Passing Why is it important to protect all vulnerable road users? Although all types of road users are at risk of being injured or killed in a road traffic crash, there are notable differences in fatality rates between different road user groups. In particular, the “vulnerable road users” are at greater risk than vehicle occupants and usually bear the greatest burden of injury. Children, elderly, and disabled people are particular vulnerable, as their physical and mental skills are either not fully developed or they are especially fragile. Children and older people are often overrepresented in traffic fatalities, especially as vulnerable road users. Sadly, approximately 50 cyclists, 400 pedestrians and 500 motorcyclists are killed every year in Texas. Many of those fatalities could be prevented if this law were enacted. Although safety and basic humanity are key reasons for enacting the Safe Passing Bill in Texas, there are economic reasons as well. Other types of transport need to be promoted in Texas as the state grows in population. Much of the population will not feel safe enough to consider alternative transportation if they do not feel safe. Who are “vulnerable road users”? "Vulnerable road users" include a pedestrian, runner, physically disabled person, child, skater, construction and maintenance worker, tow truck operator, stranded motorist, equestrian, and person operating a bicycle, motorcycle, or unprotected farm equipment. The group of vulnerable road users can be subdivided in a number of ways such as the amount of protection in traffic (e.g. pedestrians and cyclists) and the amount of task capability (e.g. the young and the elderly). What protections does this bill provide? This Safe Passing Bill will establish a standard safe passing distance of 3 ft (or 6 ft for Commercial Vehicles) that only applies when road conditions allow. It also prohibits the "right hook" (turning dangerously in front of a vulnerable road user) and failing to yield when making a left turn at an intersection. Does the Safe Passing Bill have wide support in the state of Texas? Yes. Safe Passing / Vulnerable Road User Ordinances with language stipulating a safe passing distance have been passed in 25 Texas Cities, including Alamo, Alton, Austin, Beaumont, Brownsville, Corpus Christi, Denton, Edinburg, El Paso, Fort Worth, Harlingen, Helotes, Houston, Laredo, McAllen, Mission, New Braunfels, Palmhurst, Pharr, Plano, San Antonio, San Juan, San Marcos, Waco, and Weslaco. From the FAQ’s: How are the safety distances determined? Why 3 feet for cars and 6 feet for commercial/large trucks? The safety distances are consistent with existing safe driving practices. Currently the Texas Commercial Driver’s handbook recommends commercial vehicles allow six feet because of the wind effect of a tractor trailer that can pull a cyclist three feet closer. https://www.biketexas.org/advocacy/safe-passing/overview ______________________________________________________________________________ TEXAS COMMERCIAL MOTOR VEHICLE DRIVERS HANDBOOK TEXAS DEPARTMENT OF PUBLIC SAFETY Revised June, 2014 14.6 SPECIAL REQUIREMENTS SAFETY PRACTICES 3. Safe Passing of Two-Wheeled Vehicles. Motorcycles and bicycles are lighter and more subject to wind effects than 4-wheeled vehicles are. Due to this, special care must be taken when passing. a. Aerodynamic effects around a large vehicle can cause a two-wheeled vehicle to be suddenly pulled toward the larger vehicle by two or three feet, depending on the relative speed between the two vehicles. You should always allow at least six feet to the left of the two-wheeled vehicle when you are passing. b. When passing a two-wheeled vehicle, do not attempt to share the lane with that vehicle. Move into the next or oncoming lane to pass. If there is oncoming traffic, then slow and follow the two-wheeled vehicle until oncoming traffic clears. TM 89792 ORDINANCE NO.______________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS AMENDING CHAPTER 8, ‘TRAFFIC REGULATIONS’, ARTICLE 8-5, “GENERAL TRAFFIC REGULATIONS”, OF THE CODE OF ORDINANCE, BY ADOPTING A NEW SECTION 8-5-6, “SIGNAGE RELATED TO BICYCLE-USERS”; PROVIDING A PENALTY CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, bicyclists and pedestrians are allowed to use the roadway by law in Texas in certain circumstances, and such users do not have the same physical protections as motorists and are at greater risk of injury or death; and WHEREAS, the City Council finds that, pursuant to Section 551.103 of the Transportation Code, bicyclists may use the full width of the lane of traffic when there is a condition on the roadway, including parked vehicles, which prevents the person from safely riding as closely to the right curb as practicable, and when the roadway is less than 14 feet in width and does not have a designated bicycle lane or is too narrow for a bicycle and motor vehicle to safely travel side by side; and, WHEREAS, the City Council find that bicyclists are allowed to use the full lane on the following streets because the streets allow for parking of motor vehicles on the street or have an outside lane less than 14 feet in width: The full length of the following roadways: Royal, Freeport, Denton Tap, Samuel, MacArthur, East Belt Line, South Belt Line, Sandy Lake and West Bethel Road; and, Parkway: from Moore to MacArthur; Bethel School: from Moore to MacArthur; Heartz: from Sandy Lake to Bethel School; Parkway: from Coppell to Moore; Bethel School: from Denton Tap to Moore; Mockingbird: from Sandy Lake to Villawood; and, WHEREAS, the City Council finds that bicyclists should be allowed to use the full lane because the type of traffic on the roadway prevents bicyclists from safely traveling side by side with motor vehicles on the roadway: The full length of the following roadways: Creekview, Coppell, Moore, Southwestern; and, Heartz: from Parkway to Sandy Lake; TM 89792 Mockingbird: from Villawood to Belt Line; and, WHEREAS, the City Council finds bicyclists on Riverchase do not need access to the full lane because of the presence of a dedicated bicycle-lane on that roadway; and, WHEREAS, the City Council of the City of Coppell finds that providing signage notifying drivers of the right of bicyclists to use the road in the areas where the bicyclists are authorized under state law to do so furthers the desire of the City to be bicycle-friendly and enhances the streets and neighborhoods of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be, and the same is, hereby amended by adopting Chapter 8, ‘Traffic Regulations’, Article 8-5, “General Traffic Regulations”, Section 8-5-6 “Signage Related to Bicycle-Users” to read as follows: “CHAPTER 8 - TRAFFIC REGULATIONS ….. Article 8-1 ….. ….. Article 8-5 GENERAL TRAFFIC REGULATIONS …. Sec. 8-5-6 Signage Related to Bicycle-Users Signage shall be posted along the following roadways within the City, notifying drivers that bicyclists are authorized to use the full lane of roadway: The full length of the following roadways: Royal, Freeport, Denton Tap, Samuel, MacArthur, East Belt Line, South Belt Line, Sandy Lake, West Bethel Road, Creekview, Coppell, Moore, Parkway, Mockingbird, and Southwestern; and, Bethel School: from Denton Tap to MacArthur; and, Heartz: from Parkway to Bethel School.” SECTION 2. That all provisions of the Ordinances of the City of Coppell, Texas, in TM 89792 conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 4. Any person, firm or corporation violating any of the provisions or terms of this Ordinance shall be punished by a fine not to exceed the sum of Five Hundred Dollars ($500.00) for each offense, and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2017. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY TM 89792 APPROVED AS TO FORM: _______________________________ ROBERT E. HAGER, CITY ATTORNEY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3691 File ID: Type: Status: 2017-3691 Agenda Item Mayor and Council Reports 1Version: Reference: In Control: City Secretary 12/04/2017File Created: Final Action: Mayor and Council ReportsFile Name: Title: A.Reports by the City Council on recent activities. B.Report by Councilmember Franklin on the National League of Cities Conference in Charlotte, NC. C.Report by Councilmember Franklin on the 2nd Annual Candlelight Remembrance Ceremony. Notes: Agenda Date: 12/12/2017 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3691 Title A.Reports by the City Council on recent activities. B.Report by Councilmember Franklin on the National League of Cities Conference in Charlotte, NC. C.Report by Councilmember Franklin on the 2nd Annual Candlelight Remembrance Ceremony. Summary Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3691) Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2017-3690 File ID: Type: Status: 2017-3690 Agenda Item Council Committee Reports 1Version: Reference: In Control: City Secretary 12/04/2017File Created: Final Action: Council Committee ReportsFile Name: Title: A.North Central Texas Council of Governments - Mayor Pro Tem Nancy Yingling B.North Texas Commission - Councilmember Marvin Franklin C.Historical Society - Councilmember Cliff Long Notes: Agenda Date: 12/12/2017 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/12/2017City Council Text of Legislative File 2017-3690 Title A.North Central Texas Council of Governments - Mayor Pro Tem Nancy Yingling B.North Texas Commission - Councilmember Marvin Franklin C.Historical Society - Councilmember Cliff Long Summary Fiscal Impact: Staff Recommendation: Page 1City of Coppell, Texas Printed on 12/8/2017 Master Continued (2017-3690) Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/8/2017