OR 91-502 Amends Emergency Management Plan AN ORDINANCE OF THE CITY OF COPPELL., TEXAS
ORDINANCE NO. 91502
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING ARTICLE
16-3 OF CHAPTER 16 OF THE CODE OF ORDINANCES OF THE CITY OF COPPELL
KNOWN AS THE EMERGENCY MANAGEMENT PLAN OF THE CITY OF COPPELL,
PROVIDING FOR A NEW EMERGENCY PLAN WITH ATTACHMENTS AND ANNEXES
PROVIDING FOR THE PREPARATION, APPROVAL ANDHANDLING OF ATTACHMENTS
AND ANNEX ITEMS; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE AND DECLARING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. AMENDING ARTICLE 16-3 OF THE CODE OF
ORDINANCES OF THE CITY OF COPPELL
That Article 16-3 of the Code of Ordinances of the City of
Coppell shall hereafter be titled "EMERGENCY MANAGEMENT PLAN" and
shall read as follows:
"ARTICLE 16-3
EMERGENCY MANAGEMENT PLAN
Section 16-3-1 ADOPTION OF EMERGENCY MANAGEMENT PLAN
The new Emergency Management Plan, a copy of
which is attached hereto and dated February
12, 1991, is hereby adopted and shall
hereafter be known as the City of Coppell
Emergency Management Plan. The Plan together
with Attachments and Annexes is hereby
approved for use by all City of Coppell
departments, agencies and employees.
EMERGENCY MANAGEMENT PLAN ORDINANCE - Page 1
Section 16-3-2 FILING OF THE EMERGENCY MANAGEMENT PLAN
The original of this adoptive ordinance and
attached Emergency Management Plan dated
February 12, 1991, shall be maintained by the
City Secretary as a part of the Original
Ordinance Records of the City. A second copy
of the plan shall also be maintained by the
city Secretary to which new or amended
Attachments and/or Annexes shall be added as
they are developed or modified.
Section 16-3-3 ANNEXES AND ATTACHMENTS TO THE PLAN
Each party required by the basic plan to
prepare and maintain Annexes to the plan
shall, upon such preparation and approval,
whether it be an additional Annex, an addendum
to an Annex, or any other change to an Annex
or any part thereof, deliver one (1) copy of
said Annex or change to the Office of the city
Secretary to be attached as an Annex to the
basic plan; and such responsible party shall
bear the responsibility of providing proper
notification to all affected parties to insure
continued effective, efficient management for
the city during times of declared disaster or
major emergencies. A similar procedure shall
apply to the filing of any Attachment as may
from time to time be developed and/or
modified"
SECTION 2. REPEALING CLAUSE
Ail parts of ordinances, inconsistent or in conflict with the
provisions of this ordinance are repealed. Ordinance 86-348 is
hereby specifically repealed.
SECTION 3. SEVERABILITY CLAUSE
If any article, paragraph or subdivision, clause or provision
of this ordinance shall be adjudged invalid or held
unconstitutional, she same shall not affect the validity of this
ordinance as a whole or any part or provision thereof, other than
EMERGENCY MANAGEMENT PLAN ORDINANCE - Page 2
the part so decided to be invalid or unconstitutional.
SECTION 4. EFFECTIVE DATE
This ordinance shall take effect immediately from and after
its passage as the law in such cases provides.
DULY PASSED AND ADOPTED by the City Council of the City of
this the 12th day of February, 1991.
Coppell,
Texas,
APPROVED:
Mark Wolfe
MAYOR
ATTEST:
Dorothy Timmons
CITY SECRETARY
APPROVED AS TO FORM:
Lawrence W. Jackson
CITY ATTORNEY
CO91-0206
EMERGENCY MANAGEMENT PLAN ORDINANCE - Page 3
FOREWORD
As Emergency Management Director, the Mayor is charged
with the responsibility to develop and implement an emergency
management plan in Coppell. The heaviest emphasis in the past
was on preparedness and response to all risks: attack, man-made
emergencies and natural disasters. Added emphasis is now placed on
mitigation and recovery to round out the four phases of emergency
management.
The situations addressed by this plan are those in which the actions
of many different agencies must be coordinated. This major
coordination effort differs from those emergencies handled on a daily
basis by local fire, law enforcement and emergency medical services
personnel.
This Emergency Management Plan attempts to be all inclusive in
combining the four phases of management, which are 1) mitigation:
those activities which eliminate or reduce the probability of
disaster; 2) preparedness: those activities which governments,
organizations, and individuals develop to save lives and minimize
damage; 3) response: those activities that follow a disaster and are
designed to prevent loss of lives and property and provide emergency
assistance; and 4) recovery: short- and long-term activities which
return all systems to normal or improved standards.
2
TABLE OF CONTENTS
PART ONE: BASIC PLAN
Page
PROMULGATION STATEMENT. 1
FORWARD .............. 2
DISTRIBUTION .................... 9
RECORD OF CHANGES ................. 10
BASIC PLAN ...... 11
I. AUTHORITY 11
II. PURPOSE ....... 11
III. SITUATION ~ND ASSUMPTIONS 12
IV. CONCEPT OF OPERATIONS 13
General 13
Phases of Management 13
v. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 15
General 15
Organization 15
Executive Group Responsibilities 16
3
Page
Mayor ................ 16
City Manager 16
Emergency Management Coordinator ........ 17
Emergency Services' Responsibilities 18
Warning ........ 18
Communications ............ 18
EOC/Direction and Control ...... 18
Shelter/Mass Care 19
Radiological Protection ......... 19
Evacuation ....... 20
Fire ...... 20
Law Enforcement ...... 20
Health and Medical ........ 21
Emergency Public Information ....... 21
Damage Assessment 22
Public Works, Engineering 22
Utilities 23
4
Page
Resource Management 23
Human Services . 24
Transportation . 24
Legal ...... 25
Rescue ............. 25
Hazard Mitigation ............ 26
Other Agencies' Responsibilities 26
VI. DIRECTION AND CONTROL ........ 27
General 27
Emergency Operating Center 27
Emergency Authority ........ 28
VII. INCREASED READINESS CONDITIONS ...... 29
VIII. CONTINUITY OF GOVERNMENT 32
Line of Succession 32
Preservation of Records ....... 32
IX. ADMINISTRATION AND SUPPORT 33
Support ....... 33
5
Page
Agreements and Understandings 33
Records and Reports ........ 33
Relief Assistance ............. 33
Consumer Protection ................. 33
X. PLAN DEVELOPMENT, MAINTENANCE AND IMPLEMENTATION 34
6
PART ONE: BASIC PLAN ATTACH/~ENTS
Page
1. References 36
2. State and Local Legal Documents Relating to Emergency
Management .................... 37
3. Organization for Emergencies ....... 38
4. Functional Responsibility Matrix ............. 39
5. Annex Assignment ................ 40
6 Glossary of Terms ......... 42
7
PART TWO: ANNEXES AND APPENDICES
Page
ANNEX A: WARNING ..... A-1
ANNEX B: COMMUNICATIONS B-1
ANNEX C: SHELTER/MASS CARE ............ C-2
ANNEX D: RADIOLOGICAL PROTECTION ...... D-1
ANNEX E: EVACUATION ......... E-1
ANNEX F: FIRE AND RESCUE ........... F-1
ANNEX G: LAW ENFORCEt~ENT G-1
ANNEX H: HEALTH AND MEDICAL ....... H-1
ANNEX I: EMERGENCY PUBLIC INFORMATION ........ I-1
ANNEX J: DAMAGE ASSESSMENT J-1
ANNEX K: PUBLIC WORKS, ENGINEERING K-1
ANNEX L: UTILITIES ...... L-1
ANNEX M: RESOURCE MANAGEMENT M-1
ANNEX N: EOC/DIRECTION AND CONTROL ........ N-1
ANNEX O: HUMAN SERVICES 0-1
ANNEX P: HAZARD MITIGATION P-1
ANNEX Q: HAZARDOUS MATERIALS RESPONSE Q-1
ANNEX R: RESCUE R-1
ANNEX S: TP. kNSPORTAT I ON ......... S-1
ANNEX T: TRAINING ...... T-1
ANNEX U: LEGAL U-1
DISTRIBUTION LIST
Jurisdiction/Agency Number of Copies
Mayor 1
Members of City Council 6
City Manager 1
Deputy City Manager 1
Assistant City Manager 1
City Secretary 1
Fire Chief 2
Deputy Fire Chief
Emergency Management Coordinator 1
Fire Marshal 1
Chief Building Official 1
Environmental Health Officer 1
City Health Officer 1
Fire Station #1 1
Fire Station #2 1
Chief of Police 2
Police Department Operations 1
Police Department Communications 2
Public Works:
Administration 1
Water, Streets, Parks, Engineering 4
Tax Department 1
Coppell Public Library 1
City Attorney 1
Texas Department of Public Safety:
Regional Liaison Officer (Garland) 1
State Emergency Operations Center (Austin) 1
Lone Star Gas Company 1
T. U. Electric 1
General Telephone 1
Coppell Independent School District 2
Metrocrest Medical Services 2
Dallas County Fire Marshal 1
Planning Department 2
9
RECORD OF CHANGES
Change Number and Date Date of Entry By Whom Entered
10
~ICPLAN
I. AUTHORITY
This plan applies to and has been approved by the City of Coppell.
The organizational and operational concepts set forth in this plan
are promulgated under the following authorities:
A. Federal
1. Federal Civil Defense Act of 1950, PL 81-950 as amended
2. The Disaster Relief Act of 1974, PL 93-288 as amended
3. Emergency Management Assistance, Code of Federal
Regulations, Title 44
B. State
1. The Texas Disaster Act of 1975, Chapter 418, Texas
Government Code, 70th Legislature, as amended
2. Executive Order of the Governor
3. Attorney General Opinion MW-140
C. Local
1. City Ordinance # 196, Dated: June 26, 1979.
II. PURPOSE
This plan seeks to mitigate the effects of a hazard, to prepare
for measures to be taken which will preserve life and minimize
damage, to respond during emergencies and provide necessary
assistance, and to establish a recovery system in order to
return the community to its normal state of affairs.
This plan attempts to define in a straightforward manner who
does what, when, where, and how in order to mitigate, prepare
for, respond to, and recover from the effects of war, natural
disaster, technological accidents, and other major incidents.
11
III. SITUATION AND ASSUMPTIONS
A. Situation
The City of Coppell is located in North-West Dallas County and
is exposed to many hazards, all of which have the potential for
disrupting the community, causing damage,and creating
casualties. Possible natural hazards include floods, tornadoes,
fires, and winter storms.
There is also the threat of a war-related incident such as a
nuclear, biochemical or conventional attack. Other disaster
situations could develop from a hazardous materials accident,
conflagration, major transportation accident, terrorism or civil
disorder. Additional detail is provided in the City of Coppell
Hazard ~nnalysis/Identification. (Document to be developed).
B. Assumptions
1. The City of Coppell will continue to be exposed to the
hazards noted above as well as others which may develop in
the future.
2. Outside assistance will be available in most emergency
situations affecting Coppell. Although this plan defines
procedures for coordinating such assistance, it is
essential for the City of Coppell to be prepared to carry
out disaster response and short-term actions on an
independent basis.
3. It is possible for a major disaster to occur at any time,
and at any place in the City. In some cases, dissemination
of warning and increased readiness measures may be
possible. However, many disasters and events can, and
will, occur with little or no warning.
4. Local government officials recognize their responsibilities
for the safety and well-being of the public and will assume
their responsibilities in the implementation of this
emergency management plan
5. Proper implementation of this plan will reduce or prevent
disaster related losses.
12
IV. CONCEPT OF OPERATIONS
A. General
It is the responsibility of government to protect life and
property from the effects of hazardous events. Local government
has the primary responsibility for emergency management
activities. This plan is based upon the concept that the
emergency functions for various agencies/organizations involved
in emergency management will generally parallel normal
day-to-day functions. To the extent possible, the same
personnel and material resources will be employed in both cases.
Day-to-day functions that do not contribute directly to the
emergency may be suspended for the duration of any emergency.
The efforts that would normally be required for those functions
will be redirected to the accomplishment of emergency tasks by
the agency concerned.
A local state of disaster may be declared by the presiding
officer of the City. The effect of the declaration is to
activate the recovery and rehabilitation aspects of the plan and
to authorize the furnishing of aid and assistance. When the
emergency exceeds local government capability to respond,
assistance will be requested from neighboring jurisdictions
and/or the state government.
B. Phases of Management
This plan follows an all-hazard approach and acknowledges that
most responsibilities and functions performed during an
emergency are not hazard specific. Likewise, this plan accounts
for activities before and after, as well as during emergency
operations; consequently, all phases of emergency management are
addressed as shown below.
1. Mitigation
Mitigation activities are those which eliminate or reduce
the probability of a disaster occurring. A~so included are
those long-term activities which lessen the undesirable
effects of unavoidable hazards.
2. Preparedness
Preparedness activities serve to develop the response
capabilities needed in the event an emergency should
arise. Planning and training are among the activities
conducted under this phase.
13
3. Response
Response is the actual provision of emergency services
during a crisis. These activities help to reduce
casualties and damage and speed recovery. Response
activities include warning, evacuation, rescue and other
similar operations.
4. Recovery
Recovery is both a short-term and long-term process.
Short-term operations seek to restore vital services to the
community and provide for the basic needs of the public.
Long-term recovery focuses on restoring the community to
its normal, or improved, state of afiairs. The recovery
period is also an opportune time to institute mitigation
measures, particularly those related to the recent
emergency. Examples of recovery actions would be temporary
housing and food, restoration of non-vital government
services, and reconstruction of damaged areas.
14
V. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. General
The County Judge is responsible for emergency management
planning and operations for that area of the county outside the
corporate limits of the incorporated municipalities of the
county. The Mayor of each incorporated municipality is
responsible for emergency management planning and operations for
that jurisdiction.
Most of the departments within the City have emergency functions
in addition to their normal duties. Each department is
responsible for developing and maintaining their own emergency
management procedures. Specific responsibilities are outlined
below under the section entitled Task Assignments as well as in
individual annexes. Attachment 3 details how the City is
organized for emergencies. Attachments 4 and 5 illustrate
functional responsibilities and annex assignment,
respectively.
B. Organization
1. Executive Group
The Executive Group is referred to in this plan as a single body
but in fact has several components with representation from each
local political jurisdiction within the emergency management
program. Each group is responsible for the activities conducted
within their respective jurisdiction. The members of the Group
include both elected and appointed executives with certain legal
responsibilities such as: the Mayor and Council members, City
Manager and Emergency Management Coordinator.
2. EmerQenc¥ Services
These groups include those services required for an effective
emergency management program.
15
C. Executive Group Responsibilities:
1. The Mayor is primarily responsible for:
a. Directing the overall preparedness program for
the City.
b. Making emergency policy decisions
c. Declaring a state of emergency when necessary
d. Implementing the emergency powers of local
government (See Section VIC, Emergency
Authority)
e. Keeping the public and the Disaster District
informed of the situation (with the assistance
of the Public Information Officer)
f. Requesting outside assistance when necessary
(Either from the Disaster District or from
other jurisdictions in accordance with existing
Mutual Aid Agreements)
2. The CITY MANAGER is responsible for:
a. Assuring that all city departments develop
maintain, and exercise their respective service
annexes to this plan.
b. Supporting the overall preparedness program in
terms of its budgetary and organizational
requirements.
3. The CITY SECRETARY is responsible for:
a. Serving as controller of the E0C during its
activation.
b. Implementing the policies and decisions of the
governing body.
c. Directing the emergency operational response of
city services.
d. Prepare and maintain Annex N (EOC/Direction and
Control) to this plan and supporting Standing
Operating Procedures (SOP's).
16
4. The EMERGENCY MANAGEMENT COORDINATOR is responsible
for:
a. Serving as staff advisor to the Mayor and City
Manager on emergency matters.
b. Coordinating the planning and general
preparedness activities of the government and
maintenance of this Plan.
c. Analyzing the emergency skills needed by
city forces and arranging the training
necessary to provide those skills.
d. Preparing and maintaining a resource inventory.
e. Ensuring the operational capability of the EOC.
f. E0C activation.
g. Keeping the City Manager and governing body
apprised of the City preparedness status and
anticipated needs.
h. Serving as day-to-day liaison between the City
and state emergency management
organizations.
i. Maintaining liaison with organized emergency
volunteer groups and private agencies.
j. Initiating and monitoring the increased
readiness actions among City services when
disaster threatens (Refer to Section VII,
Increased Readiness Conditions).
k. Prepare and maintain Annex T (Training) to this
plan and supporting Standing Operating
Procedures (SOP's).
17
D. EMERGENCY SERVICES' RESPONSIBILITIES: Assigned to:
1. WARNING Chief of Police/ Fire Chief
a. Disseminate emergency public information as requested.
b. Receive and disseminate warning information to the
public and key City officials.
c. Prepare and maintain Annex A, (Warning) to this plan
and supporting Standing Operating Procedures (SOP's)
2. COMMUNICATIONS Chief of Police/ Fire Chief
a. Establish and maintain Emergency Communications
System.
b. Coordinate use of all public and private communication
systems necessary during emergencies (including EMS).
c. Manage and coordinate all emergency communication
operated within the EOC once activated.
d. Prepare and maintain Annex B (Communications) to this
plan and supporting Standing Operating Procedures
(SOP's).
3. EOC/DIRECTION AND CONTROL City Manaqer/City Secretary
Function:
a. Direct and control local operating forces through
available appropriate supervisors.
b. Maintain contact with support EOC's, neighboring
jurisdictions and Disaster District EOC.
Task: (Shared responsibility with Emergency Management
Coordinator).
c. Maintain EOC in an operating mode at all times or be
able to convert EOC space into an operating condition.
d. Assign representatives by title to report to the EOC
and develop procedures for crisis training.
18
e. Develop and identify duties of staff, use of displays
and message forms, and procedures for EOC activation.
f. Prepare and maintain Annex N (EOC/Direction and
Control) and supporting Standing Operating Procedures
(sop's).
4. SHELTER/MASS CARE Fire Marshal/
Community Red Cross
Representative
a. Maintain the Community Shelter Plan (CSP).
b. Supervise the Shelter Management program, (stocking,
marking and equipping, etc.) for natural disaster
and/or fallout shelters.
c. Coordinate support with other Coppell departments,
relief agencies and volunteer groups.
d. Prepare and maintain Annex C, (Shelter/Mass Care) and
supporting Standing Operating Procedures (SOP's)
5. RADIOLOGICAL PROTECTION Fire Chief
a. Establish and maintain a radiotogical monitoring and
reporting network.
b. Secure initial and refresher training for instructors
and monitors.
c. Provide input to the statewide monitoring and
reporting system.
d. Under fallout conditions, provide City officials and
department heads with information on fallout rates,
fallout projections, and allowable doses.
e. Coordinate radiological monitoring throughout the
City.
f. Provide monitoring services and advice at the scene of
accidents involving radioactive materials.
g. Prepare and maintain Annex D, (Radiological
Protection) to this plan and supporting Standing
Operating Procedures (SOP's).
19
6. EVACUATION Emergency Manaqement Coordinator
a. Define responsibilities of city departments and
private sector groups.
b. Identify high hazard areas and number of potential
evacuees.
c. Coordinate evacuation planning to include:
(1). Movement control
(2). Health/medical requirements
(3). Transportation needs
(4). Emergency Public Information materials
(5). Shelter/Reception
d. Prepare and maintain Annex E, (Evacuation) to this
plan and supporting Standing Operating Procedures
(SOP's).
7. FIRE Fire Chief
a. Fire prevention
b. Fire suppression
c. Inspection of damaged area for fire hazards
d. Hazardous spills containment and clean-up
e. Inspection of shelters for fire hazards
f. Prepare and maintain Annex F, (Fire) and Annex Q
(Hazardous Materials Response) to this plan and
supporting Standing Operating Procedures (SOP's)
8. LAW ENFORCEMENT Chief of Police
a. Law enforcement
b. Traffic control
c. Crowd control
d. Isolation of damaged area
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e. Damage reconnaissance and reporting
f. Explosive ordnance reconnaissance
g. Weather reconnaissance
h. Disaster area evacuation
i. Prepare and maintain Annex G (Law Enforcement) to this
plan and supporting Standing Operating Procedures
(SOP's)
9. HEALTH A/~D MEDICAL Fire Marshal/
Environmental Health Officer
a. Coordinate planning efforts of hospital and other
health facilities with city/county planning
requirements.
b. Coordinate patient loads of health facilities during
emergencies.
c. Coordinate triage and first aid activities immediately
after disaster strikes.
d. Develop emergency health and sanitation standards and
procedures.
e. Prepare and maintain Annex H (Health and Medical) to
this plan and supporting Standing Operating Procedures
(SOP's).
10. EMERGENCY PUBLIC INFORMATION Assistant City Manaqer/
Personnel Director
a. Conduct on-going hazard awareness and public education
programs.
b. Compile and prepare emergency information for the
public in case of emergency.
c. Arrange for media representatives to receive regular
briefings on the city's status during extended
emergency situations.
d. Secure printed and photographic documentation of the
disaster situation.
e. Handle unscheduled inquiries from the media and the
public.
21
f. Prepare and maintain Annex I (Emergency Public
Information) to this plan and supporting Standing
Operating Procedures (SOP's).
11. DAMAGE ASSESSMENT Tax Assessor/Collector
Chief Buildinq Official
a. Establish a damage assessment team from among city
departments with assessment capabilities and
responsibilities.
b. Train and provide damage plotting team to EOC.
c. Develop systems for reporting and compiling
information on deaths, injuries, dollar damage to
tax-supported facilities and to private property.
d. Assist in determining geographic extent of damaged
area.
e. Compile estimates of damage for use by city officials
in requesting disaster assistance.
f. Evaluate effect of damage on city economic index, tax
base, bond ratings, insurance ratings, etc., for use
in long-range recovery.
g. Assessment of damage to city owned facilities.
h. Condemnation of unsafe structures.
i. Prepare and maintain Annex J (Damage Assessment) to
this plan and supporting Standing Operating Procedures
(sop's).
12. PUBLIC WORKS, ENGINEERING Public Works Director
a. Barricading of hazardous areas.
b. Priority restoration of streets and bridges.
c. Protection and/or restoration of waste treatment and
disposal systems.
d. Augmentation of sanitation services.
e. Assessment of damage to streets, bridges, traffic
control devices, waste water treatment system, and
other public works facilities.
22
f. Debris removal.
g. Direct temporary repair of essential facilities.
h. Prepare and maintain Annex K (Public Works,
Engineering) to this plan and supporting
Standing Operating Procedures (SOP's).
13. UTILITIES Director of Public Works
a. Priority restoration of electrical service to vital
facilities.
b. Provision of emergency power sources as required.
c. Coordination of private utilities recovery activities.
d. Restoration of water treatment and supply services.
e. Damage assessment and identification of recovery
times for affected utility systems.
f. Prepare and maintain Annex L (Utilities) to this plan
and supporting Standing Operating Procedures (SOP's).
14. RESOURCE MANAGEMENT Deputy City Manaqer/
Assistant City Manaqer
a. Establish procedures for employing temporary personnel
for disaster operations.
b. Establish and maintain a manpower reserve.
c. Coordinate deployment of reserve personnel to city
departments requiring augmentation.
d. Establish emergency purchasing procedures and/or a
disaster contingency fund.
e. Maintain records of emergency-related expenditures for
purchases and personnel.
f. Prepare and maintain Annex M (Resource Management) to
this plan and supporting Standing Operating Procedures
(SOP's).
23
15. HUMAN SERVICES Community Red Cross Chairperson/
Fire Marshal
a. Identify emergency feeding sites.
b. Identify sources of clothing for disaster victims.
c. Secure source of emergency food supplies.
d. Coordinate operations of shelter facilities, whether
they are operated by the City, local volunteers or
organized disaster relief agencies such as American
Red Cross.
e. Coordinate special care requirements for sheltered
groups such as unaccompanied children, the aged, and
others.
f. Prepare and maintain Annex 0 (Human Services) to this
plan and supporting Standing Operating Procedures
(SOP's).
16. TRANSPORTATION Fire Marshal/ C.I.S.D.
Transportation Coordinator
a. Identify local transportation resources and arrange
for their use in emergencies.
b. Coordinate deployment of transportation equipment to
the City services requiring augmentation.
c. Establish and maintain a reserve pool of drivers,
maintenance personnel, parts and tools.
d. Maintain records on use of privately-owned
transportation equipment and personnel for purpose of
possible reimbursement.
e. Prepare and maintain Annex S (Transportation) to this
plan and supporting Standing Operating Procedures
(sop's).
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17. LEGAL City Attorney
a. Advise City officials on emergency powers of local
government and necessary procedures for invocation of
measures to:
(1) implement wage, price and rent controls
(2) establish rationing of critical resources
(3) establish curfews
(4) restrict or deny access
(5) specify routes of egress
(6 limit or restrict use of water or other
utilities
(7 use any publicly or privately owned resource
with or without payment to the owner
(8 remove debris from publicly or privately owned
property.
b. Review and advise City officials on possible
liabilities arising from disaster operations,
including the exercising of any or all of the above
powers.
c. Prepare and/or recommend legislation to implement the
emergency powers which may be required during an
emergency.
d. Advise City officials and department heads on record
keeping requirements and other documentation necessary
for the exercising of emergency powers.
e. Prepare and maintain Annex U (Legal) to this plan and
supporting Standing Operating Procedures (SOP's).
18. RESCUE Fire Chief
a. Coordinate search and rescue activities.
b. Maintain a reserve pool of manpower and equipment for
rescue purposes.
c. Prepare and maintain Annex R (Rescue) to this plan and
supporting Standing Operating Procedures (SOP's).
25
19. HAZARD MITIGATION City Enqineer
a. Overall management of the hazard mitigation program.
b. Prepare and maintain Annex P (Hazard Mitigation) to
this plan and supporting Standing Operating Procedures
(soP's).
E. OT}~R AGENCIES RESPONSIBILITIES:
Other City department and agency heads not assigned a
specific function in this plan will be prepared to make
their resources available for emergency duty at the
direction of the Mayor or his designate.
26
VI. DIRECTION AND CONTROL
A. General
The Mayor as Emergency Management Director for the City is
responsible for assuring that coordinated and effective
emergency response systems are developed and maintained.
Existing agencies of government will perform emergency
activities closely related to those they perform routinely.
Specific positions and agencies are responsible for fulfilling
their obligations as presented in the Basic Plan and individual
annexes. As EOC controller the City Manager will provide
overall direction of the response activities within each
department. Department heads will retain control over their
employees and equipment unless directed otherwise by the
Emergency Management Director. Each agency will be responsible
for having its own standing operating procedures to be followed
during response operations.
Outside assistance, whether from other political jurisdictions
or from organized volunteer groups, will be requested and used
only as an adjunct to existing City services, and only when the
situation threatens to expand beyond the City response
capabilities. Requests for state or federal assistance are
covered in SECTION IX.
B. Emergency Operations Center (EOC)
Response activities will be coordinated from the Emergency
Operating Center, which is located at City Hall, 255 Parkway
Blvd. (Primary Location), or Fire Station #2, 157 South Moore
(Secondary Location). The EOC will be activated upon
notification of a possible or actual emergency. EOC
responsibilities and activation procedures are addressed in
Annex N, (EOC/Direction and Control). During large scale
emergencies the EOC will in fact become the seat of government
for the duration of the crisis.
27
C. Emergency Authority
1. A compilation of primary state and local legal documents
pertaining to emergency management is shown in Attachment
2.
2. In accordance with Section 8 (g) of the Texas Disaster Act
of 1975, as amended, the Mayor may take extraordinary
measures in the interest of effective emergency management.
Procedures associated with emergency power are contained in
Annex U (Legal). These powers include but are not limited
to:
a. Declaration of a local state of disaster.
b. Wage, price and rent controls and other economic
stabilization measures.
c. Curfews, blockades and limitations on utility usage.
d. Rules governing ingress and egress to the affected
area.
e. Other security measures.
3. Ail physical resources within the City whether publicly or
privately owned, may be utilized when deemed necessary by
the Mayor. The City assumes no financial or civil
liability for the use of such resources; however, accurate
records of such use will be maintained in case
reLmbursement becomes possible.
4. As provided in the Texas Disaster Act of 1975, as amended,
and the Executive Order of the Governor, the Mayor may
exercise the same powers, on an appropriate local scale,
granted to the Governor.
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VII. INCREASED READINESS CONDITIONS
A. Most emergencies follow some recognizable build-up period
during which actions can be taken to achieve a state of
maximum readiness. General departmental actions are
outlined in the appropriate annex while specific actions
will be detailed in the SOP's.
B. The following INCREASED READINESS CONDITIONS will be used
as a means oi increasing the City alert posture.
1. CONDITION 4: The term "Condition 4" will be used by the
City to denote a situation that causes a higher degree of
readiness than is normally present.
a. "CONDITION 4" actions could be triggered by the onset
of a particular hazard vulnerability season such as
the tornado, flash flood, drought, freeze, planting,
farm chemicals application, or harvesting season.
b. An increase in international tensions could also
trigger a "CONDITION 4."
c. The potential for local civil unrest could also
trigger a "CONDITION 4."
d. Declaration of "CONDITION 4" by the Emergency
Management Director/Coordinator will generally require
notification to the City Manager, Department Directors
and the initiation of the increased readiness
activities identified in each Annex.
2. CONDITION 3: The term "CONDITION 3" will be used by the
City to refer to a situation which presents more potential
threat than "CONDITION 4," but poses no immediate threat to
life and/or property. This condition includes situations
that could develop into a hazardous condition.
a. "CONDITION 3" actions could be generated by severe
weather watch information issued by the National
Weather Service such as:
(1) Tornado Watch: Issued to alert persons to the
possibility of tornado development in a
specified area, specified period of time.
Persons in watch areas should maintain their
daily routine but be prepared to respond to a
tornado warning.
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(2) Flash Flood Watch: Issued to alert persons to
the possibility of flash flooding in a
designated area due to heavy rains occurring or
expected to occur. Persons should remain alert
and be prepared to take immediate action.
(3) Winter Storm Watch: Issued when there is a
threat of severe winter weather in a particular
area.
b. "CONDITION 3" actions could be generated when the
international situation has deteriorated to the point
that enemy attack is a possibility. This condition
probably would allow sufficient time for an orderly
evacuation and/or preparation of shelters.
c. "CONDITION 3" actions could also be generated when
small-scale, localized civil unrest is present
do Declaration of "CONDITION 3" by the Emergency
Management Director/Coordinator will generally require
notification to the City Manager, Department Directors
and the initiation of the increased readiness
activities identified in each Annex.
3. CONDITION 2: The term "CONDITION 2" will be used by the
City to signify that hazardous situation with a significant
potential and probability of causing loss of life and/or
property. This condition will normally require some degree
of warning to the public.
a. "CONDITION 2" actions could be triggered by severe
weather warning information issued by the National
Weather Service such as:
(1). Tornado Warning: Issued when a tornado has
actually been sighted in the area or indicated
by radar, and may strike in the vicinity of
Coppell.
(2). Flash Flood Warning: Issued to alert persons
that flash flooding is imminent or occurring on
certain streams or designated areas, and
immediate action should be taken.
(3). Winter Storm Warning: Issued when heavy snow
(4 inches or more in a 12-hour period or 6
30
inches or more in a 24-hour period), sleet or
freezing rain are forecast to occur separately
or in combination.
b. "CONDITION 2" actions could be generated when the
international situation has deteriorated to the point
that enemy attack is probable. This condition may/may
not allow sufficient time for an orderly evacuation.
c. "CONDITION 2" actions could also be triggered by civil
disorder with relatively large-scale localized
violence.
d. Declaration of "CONDITION 2" by the Emergency
Management Director/Coordinator will generally require
notification to the City Manager, Department Directors
and the initiation of the increased readiness
activities identified in each Annex.
4. CONDITION 1: The term "CONDITION 1" will be used by the
City to signify that hazardous conditions are imminent.
This condition denotes a greater sense of danger and
urgency than associated with a "CONDITION 2" event.
a. "CONDITION 1" actions could be generated by severe
weather warning information issued by the National
Weather Service combined with factors making the event
more imminent, such as:
(2) Tornado sighted especially close to a populated
area or moving in the path of a populated area.
(3) Flooding is imminent or occurring at specific
locations.
b. "CONDITION 1" actions could be generated when an enemy
attack is imminent based upon the evaluation of
intelligence data. This warning (ATTACK WARNING) is
declared and disseminated by the Federal Emergency
Management Agency (FEMA) National Warning Center over
the FEMA National Warning System (NAWAS).
c. "CONDITION 1" actions could also be implemented when
civil disorder precipitates large scale and
wide-spread violence.
d. Declaration of "CONDITION 1" by the Emergency
Management Director/Coordinator will generally require
notification to the City Manager, Department Directors
and the initiation of the increased readiness
activities identified in each Annex.
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VIII. CONTINUITY OF GOVERNMENT
A. Line of Succession
1. Line of Succession within the county is iTom the Judge
to the Commissioners in order of their seniority.
2. Line of Succession to the Mayor will be the Mayor
Pro-tem followed by the City Manager until the City
Council can meet and elect chair to the council.
(City Ordinance #87377, Section 1-10-5).
3. Line of Succession to the Emergency Management
Coordinator will be the Fire Chief followed by the
Duty Chief.
4. Line of Succession to each department head are
according to the Standing Operating Procedures
established by each department.
B. Preservation of Records
In order to provide normal government operations following
a disaster, vital records must be protected. These would
include legal documents, as well as personal documents such
as property deeds and tax records. The principal causes of
damage to records are fire and water; therefore, essential
records will, when possible, be protected by utilizing
fireproof file cabinets, safe deposit boxes and vaults as
needed.
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IX. ADMINISTRATION AND SUPPORT
A. Support
Requests for state or federal assistance, including the
Texas National Guard or other military services, will be
made to the Regional Liaison Officer, Texas Department of
Public Safety, in Garland, Texas. All requests will be made
by the Mayor or by another official duly authorized by the
Mayor.
B. Agreements and Understandings
Should local resources prove to be inadequate during an
emergency, requests will be made for assistance from other
local jurisdictions and other agencies in accordance with
existing or emergency negotiated mutual-aid agreements and
understandings. Such assistance may take the form of
equipment, supplies, personnel or other available
capabilities. All agreements will be entered into by duly
authorized officials and will be formalized in writing
whenever possible.
C. Reports and Records
Required reports will be submitted to the appropriate
authorities in accordance with individual annexes.
D. Relief Assistance
All individual relief assistance will be provided in
accordance with the policies set forth in state and federal
provisions.
E. Consumer Protection
Consumer complaints pertaining to alleged unfair or illegal
business practices will be referred to the State Attorney
General's Consumer Protection Division.
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X. PLAN DEVELOPMENT, MA~NTzNANCE AND IMPLEMENTATION
If a plan is to be effective, its contents must be known and
understood by those who are responsible for its implementation.
A. The Director/Coordinator will brief the appropriate
public/private officials concerning their role in emergency
management and ensure proper distribution of the plan and
changes thereto.
B. All agencies will be responsible for the development and
maintenance of their respective annexes and SOP's
identified in SECTION V, Organization and Assignment of
Responsibilities.
C. The Director/Coordinator will be responsible for ensuring
that an annual review of the plan is conducted by all
officials involved and that the plan is recertified
biennially by the chief elected official.
D. The plan will be updated, as necessary, based upon
deficiencies identified by drills and exercises, changes in
local government structure, technological changes, etc.
The Coordinator will incorporate approved changes to the
plan and will forward changes to all organizations and
individuals identified as having responsibility for
implementation. Revised pages will be dated and marked to
show where changes have been made. The plan will be
activated at least once a year in the form of a simulated
emergency in order to provide practical experience to those
having EOC responsibilities.
E. This plan supersedes and rescinds all previous editions of
the City Emergency Management Plan and is effective upon
signing by the Mayor. If any portion of this plan is held
invalid by judicial or administrative ruling, such ruling
shall not affect the validity of the remaining por=ions of
the plan.
Mark Wolfe,~ayor
City of Coppell
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ATTACHMENTS
1. References
2. State and Local Legal Documents Relating to Emergency
Management
3. Organization for Emergencies
4. Functional Responsibility Matrix
5. Annex Assignment
6. Glossary of Terms
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