CP 2016-05-10City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers6:00 PMTuesday, May 10, 2016
KAREN HUNT GARY RODEN
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike
Land, City Secretary Christel Pettinos and City Attorney Alexis Allen.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, May 10,
2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas.
1.Call to Order
2.Work Session (Open to the Public) 1st Floor Conference Room
A.Discussion related to proposed changes to the recreational fee
structure.
B.Discussion related to the City’s overall special event effort.
C.Discussion regarding the managed service desk services.
D.Discussion of agenda items.
Recreational Fees Memo.pdf
Special Events Effort Memo.pdf
Managed Services Memo.pdf
Attachments:
Regular Session 7:30 p.m.
3.Invocation
Page 1 City of Coppell, Texas Printed on 6/26/2017
May 10, 2016City Council Meeting Agenda
4.Pledge of Allegiance
5.Presentation from Coppell Band Boosters Club regarding the Coppell
High School Band Trip to London, England.
6.Consider approval of a proclamation naming Tuesday, May 10, 2016 as
“Coppell High School Boys’ Soccer Appreciation Day;” and authorizing
the Mayor to sign.
CHS Soccer State Championship 2016.pdfAttachments:
7.Consider approval of proclamation naming the week of May 15-21, 2016
as “Emergency Medical Services Week,” and authorizing the Mayor to
sign.
Staff Memo.pdf
Proclamation.pdf
Attachments:
8.Consider approval of a proclamation naming the month of May as
“Motorcycle Safety and Awareness Month;” and authorizing the Mayor to
sign.
Motorcycle Safety & Awareness 2016.pdfAttachments:
9.Graduation ceremony for Leadership Coppell 2016.
10.Presentation of an award to The CORE from Jeff Ellis and Associates
as the recipient of the 2015 Platinum International Aquatic Safety Award
Memo.pdfAttachments:
11.Citizens’ Appearance
12.Consent Agenda
A.Consider approval of the minutes: April 26, 2016.
Minutes.pdfAttachments:
B.Consider approval of an Ordinance for CASE NO. PD-205R2R-HC,
Vista Ridge Addition, Lot 6, Block D (The Plaza), a zoning change from
PD-205R2-HC (Planned Development-205 Revision 2-Highway
Commercial) to PD-205R2R-HC (Planned Development-205 Revision 2
Revised-Highway Commercial), to amend the Planned Development to
attach a Detail Site Plan to allow a 6,484-square-foot medical building
on 1.56 acres of property located at the northwest corner of S.H. 121
and Plaza Blvd. and authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Exhibit A - Legal.pdf
Exhibit B- Site Plan.pdf
Attachments:
Page 2 City of Coppell, Texas Printed on 6/26/2017
May 10, 2016City Council Meeting Agenda
Exhibit C- Landscape Plan.pdf
Exhibit D- Elevations.pdf
C.Consider approval of an Ordinance for CASE NO. PD-237R8-HC,
Springhill Suites, a zoning change from A (Agriculture) to PD-237R8-HC
(Planned Development-237 Revision 8-Highway Commercial), for a
five-story hotel with accessory uses including a conference center on
4.0 acres of property located approximately 200 feet east of South Belt
Line Road, north of Hackberry Drive and authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Exhibit A- Legal Description.pdf
Exhibit B- Site Plan.pdf
Exhibit C - Landscape Plan.pdf
Exhibit D - First Floor Plan.pdf
Exhibit E- Typical Upper Floor Plans.pdf
Exhibit F - Elevations and Signage.pdf
Exhibit G- Color Elevations.pdf
Attachments:
D.Consider approval of an Ordinance approving a negotiated settlement
with Atmos Energy Corp., Mid-Tex Division, regarding the 2016 Rate
Review Mechanism filings and finding the attached Tariffs and
supporting documents implementing the new rates within the corporate
city limits of the City of Coppell to be just and reasonable; and
authorizing the Mayor to sign.
2016 Atmos Rate Case Memo to Council - 05 10 2016.pdf
2016 Atmos ORDINANCE.pdf
Attachments to Ordinance.pdf
Attachments:
End of Consent Agenda
13.Consider approval of an Ordinance for CASE NO. PD-260R-R, Trinity
River Kayak Company, a zoning change from PD-260-R (Planned
Development-260-Retail) to PD-260R-R (Planned Development-260
Revised-Retail), to amend the allowed uses and signage on 1.5 acres of
property located at 1601 E. Sandy Lake Road and authorizing the Mayor
to sign.
Cover Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.pdf
Exhibit B- Signage Plan .pdf
Exhibit C - Rear Elevation .pdf
Attachments:
14.Consider approval of an Ordinance for CASE NO. PD-242R-HC, ALOFT
Page 3 City of Coppell, Texas Printed on 6/26/2017
May 10, 2016City Council Meeting Agenda
& Holiday Inn Hotels, a zoning change from PD-242-HC (Planned
Development-242-Highway Commercial), to PD-242R-HC (Planned
Development-242 Revised-Highway Commercial), to amend the
Concept Plan for hotel, office, retail and restaurant uses on 9.08 acres
of property and attach a Detail Site Plan on 4.86 acres to allow two
hotels to be located south of Northpoint Drive, east of S.H. 121 and
authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Exhibit B - Concept Site Plan.pdf
Exhibit C - Detail Site Plan.pdf
Exhibit D - Landscape Plan (2 pages).pdf
Exhibit E - Tree Mitigation Plan.pdf
Exhibit F- North Hotel First Floor and Typical Upper Floor Plans.pdf
Exhibit G- South Hotel Fisrt Floor Plan and Typical Upper Floor Plan.pdf
Exhibit H- North Hotel Elevations and Rendering .pdf
Exhibit I -South Hotel Elevations and Rendering.pdf
Attachments:
15.Consider approval of an Ordinance for CASE NO. PD-282-C, Sonic, a
zoning change from S-1077R2-C (Special Use Permit-1077 Revision
2-Commercial) to PD-282-C (Planned Development-282-Commercial),
to allow demolition of the existing drive-up restaurant and construction of
a new 1,600-square-foot a drive-up and drive-thru Sonic with an
approximately 800-square-foot patio area on 0.85 acres of property
located at 201 N. Denton Tap Road and authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.pdf
Exhibit B - Site Plan .pdf
Exhibit C - Landscape Plan .pdf
Exhibit D - Elevations (2 pages) .pdf
Attachments:
16.Consider approval of an Ordinance for CASE NO. PD-208R3-LI, Coppell
Trade Center, Lot 1R3, Block 1, a zoning change from PD-208R2-LI
(Planned Development-208 Revision 2-Light Industrial) to PD-208R3-LI
(Planned Development-208 Revision 3-Light Industrial), to amend the
Site and Landscaping Plans to adjust parking requirements, add striping
within the truck court areas and extend a private drive (fire lane &
access easement) to Freeport Parkway, on 40.32 acres of property
located at the northwest corner of Sandy Lake Road and Freeport
Parkway and authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.pdf
Attachments:
Page 4 City of Coppell, Texas Printed on 6/26/2017
May 10, 2016City Council Meeting Agenda
Exhibit B - Site Plan.pdf
Exhibit C - Landscape Plan.pdf
Exhibit D - Tree Survey.pdf
Exhibit E - Sight Line Analysis.pdf
17.PUBLIC HEARING:
Consider a recommendation of the Planning & Zoning Commission to
amend the International Residential Building Code and Subdivision
Ordinance to establish noise attenuation standards for new residential
construction located within an area 2,000 feet east of the centerline of
Freeport Parkway.
Cover Memo.pdf
Staff Report.pdf
Noise Attenuation & Noise Complaints 2013-2015.pdf
Draft Building Code Ordinance.pdf
Draft Subdivision Ordinance.pdf
Attachments:
18.Consider approval of an amendment to an Ordinance of the City of
Coppell, Texas amending the International Residential Building Code,
Chapter 15, Article 15-8 “Residential Code”, Section 15-8-2 by adding a
new subsection 50, Appendix K, Sound Transmission and Attenuation
Standards, providing a noise attenuation zone; providing an effective
date; and authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Attachments:
19.Consider approval of an amendment to an Ordinance of the City of
Coppell, Texas amending Chapter 13, Subdivision, Article 13-5; The
Development Procedures and Requirements for Application Submittals
by adding Section13-5-6 (C) (26) Noise Attenuation requiring notation
on the plat if property is within the noise attenuation zone and
renumbering the current subsection from (26) to (27); providing an
effective date; and authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Attachments:
20.Consider approving a Professional Services agreement with Connected
Workplace Solutions for managed service desk services in the total
amount of $336,800; and authorizing the City Manager to sign.
CWPS Council Memo.pdf
CWPS IT Agreement.pdf
Attachments:
21.City Manager Reports - Project Updates and Future Agendas
22.Mayor and Council Reports
Page 5 City of Coppell, Texas Printed on 6/26/2017
May 10, 2016City Council Meeting Agenda
A.Report by Councilmember Yingling on the North Central Texas
Council of Government Emergency Preparedness Planning Council.
B.Report by Councilmember Mays on the Senate Special Committee
for Tax Reform.
23.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
24.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 6 City of Coppell, Texas Printed on 6/26/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2780
File ID: Type: Status: 2016-2780 Agenda Item Work Session
1Version: Reference: In Control: Parks and
Recreation
05/03/2016File Created:
05/10/2016Final Action: Work SessionFile Name:
Title: A.Discussion related to proposed changes to the recreational fee
structure.
B.Discussion related to the City’s overall special event effort.
C.Discussion regarding the managed service desk services.
D.Discussion of agenda items.
Notes:
Agenda Date: 05/10/2016
Agenda Number:
Sponsors: Enactment Date:
Recreational Fees Memo.pdf, Special Events Effort
Memo.pdf, Managed Services Memo.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented in Work
Session
05/10/2016City Council
Presented in Work Session
Mayor Pro Tem Gary Roden arrived during the Work Session.
Action Text:
Text of Legislative File 2016-2780
Title
A.Discussion related to proposed changes to the recreational fee structure.
B.Discussion related to the City’s overall special event effort.
C.Discussion regarding the managed service desk services.
D.Discussion of agenda items.
Summary
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2780)
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: May 10, 2016
Reference: Discussion related to proposed changes to the recreational fee structure
2030: Sustainable City Government: Excellent City Services with High Level of Customer
Satisfaction
Introduction:
The Parks and Recreation Department currently enforces building entry fees and building rental
rates at The CORE, Wagon Wheel Tennis Center, and the Coppell Senior and Community Center at
Grapevine Springs as set forth in the Master Fee Schedule (Recreational Fees section). These fees
can often be restrictive to some, thus limiting potential customers from utilizing these facilities. It
is the goal of the Parks and Recreation Department to make these facilities available to the largest
number of customers possible.
Analysis:
The Parks and Recreation Department recommends proposed changes to the Master Fee Schedule
(Recreational Fee section) that would allow for flexibility in establishing facility entry and rental
fees.
Recommended changes include the ability to run sales, promotions, and other differential pricing
options to make Parks and Recreation facilities more affordable and accessible to citizens and
customers.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
No fiscal impact will result from this item.
2
Recommendation:
No council action is required on this item at this time. The item will be brought back as an
ordinance revision at a later date if the Council is favorable to the proposed changes.
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: May 10, 2016
Reference: Discussion related to the City’s overall special event effort
2030: Sense of Community: Strong Community Events and Festivals
Introduction:
The City Council adopted a goal for 2015-16 based on strategies and objectives outlined in the
Coppell 2030, A Family Community for a Lifetime planning document. This document speaks to
the importance of the community special events and is reflective of the community desire for
quality events and festivals. The Parks and Recreation Department has been assigned the role of
special event implementation for the city and has been proactive in attempts to meet the demands of
the public in delivering quality events with enough diversity to offer something for everyone. Our
desire is to get the business community involved as much as practical so that the financial and
human resource demands of putting on the events can be spread out among those that can benefit
from the exposure to an eager public.
The city of Coppell’s large events are primarily funded through the general fund, with the City
Council choosing to fund each event on an annual basis. The majority of funds are expended on
entertainment such as bands, stage and lighting, fireworks, Kiddy Train, bounce houses, climbing
walls, etc. The Parks and Recreation Department staffs the events with hourly employees for event
set-up, trash pick-up, restroom monitoring, electrical requirements, and other general duties. The
Parks and Recreation exempt staff is called upon to supervise, monitor and coordinate each event.
Of course, Fire and Police Department personnel attend to ensure safety, react to emergencies and
assist with security of participants. The public has become more involved over the past few years
by volunteering of their time but most of the volunteers are city staff from other departments. They
take on duties such as parking lot monitor at the parades, bounce house attendant and general
support at the events.
2
Analysis:
The general input and feedback from City Council over the years indicates that special events have
not only met, but surpassed expectations held by our residents and community leaders. Overall,
city-sponsored special events have become anticipated dates on the community calendar, citizens
and businesses alike … significantly contributing to the building of a “Family Community for a
Lifetime” goal given by the 2030 Committee. The addition of events at the Plaza at Old Coppell
has led to a rejuvenation that has dramatically boosted enthusiasm, attendance and participation.
The new event space at Andrew Brown Park East should further this excitement for community
events.
Coppell residents, businesses and organizations are heavily involved in special events through
parade participation, vendor booths, volunteerism and donations. Coppell businesses and
organizations also host many special events throughout the year. A few recognizable names are:
Coppell Exchange Club’s Bark in the Park, Coppell High School Homecoming Parade and the St.
Ann’s Carnival. There are also numerous runs that have found a home at the Andrew Brown Parks.
To ensure ease of communication and organization among all city departments and event hosts, all
special events (internal and external) are discussed at the monthly city’s Special Events Review
Committee meeting.
The Parks and Recreation staff strive to present events that bring a sense of community, a small
town feel, opportunities for social connections and a general connectedness among citizens,
businesses and visitors. Primarily, the focus of marketing and advertisement efforts have been
concentrated on the Coppell community, to the exclusion of outside print media, radio or television
time, or region-wide social media. However, this certainly does not eliminate residents from nearby
cities attending our events as many of our surveys indicate a significant percentage attending from
other communities.
Legal Review:
Agenda item did not require legal review
Fiscal Impact:
(There is no fiscal impact of this Agenda item
Recommendation:
This item is for information purposes only and does not require Council action
1
MEMORANDUM
To: Mayor and City Council
From: Albert Gauthier, Chief Information Officer
Date: April 26, 2016
Reference: Managed Service Desk Agreement
2030: Sustainable City Government
Introduction:
As part of the Information Systems Strategic Plan we identified the need to have a managed
services provider assist with the daily care and maintenance of our Information Systems (IS)
environment. The managed services provider will become the first response support for any IS
issues involving our physical and virtual server environment, workstations, desktops, laptops,
tablets and network devices.
Analysis:
We recently engaged Connected Workplace Solutions (CWPS) to provide a proof of concept of
their services for our Police Department (PD). For the past three months CWPS has been the first
response support for PD related to IS issues. CWPS’s support impact was felt immediately. CWPS
has proactively made necessary server patches, desktop patches, and other general maintenance
related improvements. This service is inclusive of the following items:
• First Response and Resolution
o Desktop, Laptop, Tablet, Telephone
o Servers
o Network Equipment
• Proactive Monitoring Services
• Microsoft Patch Management
• Cisco Asset Management
• Strategic IS short term and long term planning
• Quarterly Business Reviews
In addition to the services they provide, our staff will have access to tools to better monitor our own
environment as well as access to a ticketing system. The CWPS ticketing system will replace our
2
existing ticketing solution and will be able to provide problem specific reporting to help identify
support trends. The result of having CWPS engaged has dramatically helped our staff focus on
other higher value projects. We are now prepared to fully engage CWPS city-wide.
Legal Review:
(Agenda item was reviewed by Bob Hager on 05/06/16 or Agenda item did not require legal review)
Fiscal Impact:
The fiscal impact of this Agenda item is a one year agreement at a cost of $274,800 plus the
onboarding cost of $62,000 for a total of $336,800.
Recommendation:
The Information Systems Department recommends approval.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2768
File ID: Type: Status: 2016-2768 Presentation Presented
1Version: Reference: In Control: City Council
04/22/2016File Created:
05/10/2016Final Action: Band Boosters London Trip PresentationFile Name:
Title: Presentation from Coppell Band Boosters Club regarding the Coppell High
School Band Trip to London, England.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 5.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented05/10/2016City Council
Karen Reed and Melissa Smith made a presentation to Council regarding the CHS Band Student
Ambassadors trip to London, England. 301 students, chaperones and familly members attended the
trip. A video was shown and a picture was presented to the City Council. On behalf of the students,
Ms. Reed and Ms. Smith thanked the City Council for their funding efforts.
Action Text:
Text of Legislative File 2016-2768
Title
Presentation from Coppell Band Boosters Club regarding the Coppell High School Band
Trip to London, England.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2768)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2777
File ID: Type: Status: 2016-2777 Agenda Item Passed
1Version: Reference: In Control: City Secretary
05/03/2016File Created:
05/10/2016Final Action: CHS SoccerFile Name:
Title: Consider approval of a proclamation naming Tuesday, May 10, 2016 as
“Coppell High School Boys’ Soccer Appreciation Day;” and authorizing the
Mayor to sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 6.
Sponsors: Enactment Date:
CHS Soccer State Championship 2016.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved05/10/2016City Council
Mayor Hunt read the proclamation for the record and presented the same to Coach Chad Rakestraw
and the CHS 2016 Boys State Championship Soccer Team. A motion was made by Mayor Pro Tem
Gary Roden, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2777
Title
Consider approval of a proclamation naming Tuesday, May 10, 2016 as “Coppell High
School Boys’ Soccer Appreciation Day;” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2777)
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
PROCLAMATION
WHEREAS, the Coppell Cowboys, claimed the 2016 5A State Championship in Georgetown on
Saturday, April 16, 2016, by defeating Austin Lake Travis 6-1 in regulation; and
WHEREAS, this was the third 5A State Championship in the history of the CHS soccer program, with
previous titles in 2004 and 2013; and
WHEREAS, the City Council wishes to give special recognition to the Champion Coppell Cowboy
Soccer Team, which consisted of:
Carlos Haro Alex Haas Ryan Macdonald
Jerod Longoria Marcelo Gaitan George Ackling
Manny Martinez Nick Taylor Greg Johnston
Rodrigo Zuniga Brandon Bohn Jordan Pemberton
Wyatt Priest Andrew Grimmer Asa Robicheaux
Tanner Traw Waleed Cherif Parker McClure
Tyler Whiting Francisco Redondo Bishesh Manandhar
Stjepan Kilic Blake Bond Laurence Fairchild
Scott Simigian Jacob McEwen
Managers: Luis Aguilar and Santiago Escalante
Trainer: Barry Jones Student Trainers: Nathan Ballard and Sage Smith
Head Coach: Chad Rakestraw Asst. Coaches: Blake Johnson and David Blackburn
WHEREAS, four of the Coppell Cowboys were selected for the 2016 All-State Tournament Team,
including Brandon Bohn, Scott Simigian, Parker McClure, and Alex Haas; and
WHEREAS, Brandon Bohn was named Most Valuable Player in the State Championship; and
WHEREAS, Andrew Grimmer, Wyatt Priest, and Nick Taylor received 1st Team All-State recognition,
with Scott Simigian receiving Honorable Mention All-State; and
WHEREAS, Coppell is proud of these young athletes not only for winning, but for practicing good
sportsmanship and playing as a team while maintaining focus, determination, and a high level of intensity.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim Tuesday,
May 10, 2016 as
"COPPELL COWBOY APPRECIATION DAY"
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to
be affixed this _____ day of May 2016.
____________________________
Karen Selbo Hunt, Mayor
ATTEST:
___________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2770
File ID: Type: Status: 2016-2770 Agenda Item Passed
1Version: Reference: In Control: Fire
04/22/2016File Created:
05/10/2016Final Action: 2016 EMS Week ProclamationFile Name:
Title: Consider approval of proclamation naming the week of May 15-21, 2016
as “Emergency Medical Services Week,” and authorizing the Mayor to
sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 7.
Sponsors: Enactment Date:
Staff Memo.pdf, Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved05/10/2016City Council
Mayor Hunt read the proclamation for the record and presented the same to Fire Chief Kevin
Richardson and Division Chief Tim Russell. A motion was made by Councilmember Nancy Yingling,
seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by
an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2770
Title
Consider approval of proclamation naming the week of May 15-21, 2016 as “Emergency
Medical Services Week,” and authorizing the Mayor to sign.
Summary
Please see staff memo.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2770)
There is no fiscal impact of this agenda item.
Staff Recommendation:
The Fire Department recommends approval.
Goal Icon:
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson
Date: May 10, 2016
Reference: Emergency Medical Services Week Proclamation
2030: Community Wellness and Enrichment
Introduction:
The American College of Emergency Physicians (ACEP) was instrumental in establishing
Emergency Medical Services (EMS) Week when President Gerald Ford declared in 1974 the first
“National EMS Week,” with the intent to celebrate and honor the hundreds of thousands of EMS
practitioners serving our communities across the nation.
Analysis:
National EMS Week brings together local communities and medical personnel to publicize safety and
honor the dedication of those who provide the day-to-day lifesaving services of medicine’s “front
line.” The Coppell Fire Department invites the community to celebrate National EMS Week by
visiting the Fire Department and learning more about the Paramedic services provided. Facility and
apparatus tours can be scheduled by calling 972.304.3512 or simply stop by any of the Fire Stations.
The community is also encouraged to learn life-saving skills such as Cardio-Pulmonary Resuscitation
CPR, First-Aid, and use of an Automatic External Defibrillator AED by registering for a training
course.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
There is no fiscal impact of this Agenda item.
Recommendation:
The Fire Department recommends approval.
PROCLAMATION
WHEREAS, emergency medical services is a vital public service; and is provided by the Coppell
Fire Department
WHEREAS, the members of the Coppell Fire Department are ready to provide advanced
lifesaving care to those in need 24 hours a day, seven days a week; and
WHEREAS, access to quality emergency care dramatically improves the survival and recovery
rate of those who experience sudden illness or injury; and
WHEREAS, the emergency medical services system consists of emergency physicians,
emergency nurses, emergency medical technicians, paramedics, firefighters, educators,
administrators and others; and
WHEREAS, the members of emergency medical services teams, engage in thousands of hours of
specialized training and continuing education to enhance their lifesaving skills; and
WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency
medical services providers by designating Emergency Medical Services Week; now
NOW, THEREFORE, I, Karen Hunt, Mayor of the City of Coppell, do hereby proclaim the
week of May 15-21, 2016 as
“Emergency Medical Services Week”
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be
affixed this 10th day of May 2016.
_____________________________________
Karen Selbo Hunt, Mayor
ATTEST:
__________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2778
File ID: Type: Status: 2016-2778 Agenda Item Passed
1Version: Reference: In Control: City Secretary
05/03/2016File Created:
05/10/2016Final Action: Motorcycle Safety and Awareness MonthFile Name:
Title: Consider approval of a proclamation naming the month of May as
“Motorcycle Safety and Awareness Month;” and authorizing the Mayor to
sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 8.
Sponsors: Enactment Date:
Motorcycle Safety & Awareness 2016.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved05/10/2016City Council
Mayor Hunt read the proclamation for the record and presented the same to Connie Thompson. A
motion was made by Councilmember Cliff Long, seconded by Councilmember Mark Hill, that this
Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2778
Title
Consider approval of a proclamation naming the month of May as “Motorcycle Safety and
Awareness Month;” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2778)
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
PROCLAMATION
WHEREAS, today’s society is finding more citizens involved in motorcycling
on the roads of our country; and
WHEREAS, motorcyclists are roughly unprotected and therefore more prone to
injury or death in a crash than other vehicle drivers; and
WHEREAS, campaigns have helped inform riders and motorists alike on
motorcycle safety issues to reduce motorcycle related risks, injuries, and, most of all,
fatalities, through a comprehensive approach to motorcycle safety; and
WHEREAS, it is the responsibility of all who put themselves behind the wheel,
to become aware of motorcyclists, regarding them with the same respect as any other
vehicle traveling the highways of this country; and it is the responsibility of riders and
motorists alike to obey all traffic laws and safety rules; and
WHEREAS, urging all citizens of our community to become aware of the
inherent danger involved in operating a motorcycle, and for riders and motorists alike to
give each other the mutual respect they deserve.
NOW, THEREFORE I, Karen Selbo Hunt, Mayor of the City of Coppell, do
hereby proclaim the month of May, as
“Motorcycle Safety and Awareness Month”
Further, I urge all residents to do their part to increase safety and awareness in our
community.
IN WITNESS THEREOF, I have set my hand and caused the Seal of the City to
be affixed this 10th day of May, in the year 2016.
______________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2776
File ID: Type: Status: 2016-2776 Presentation Presented
1Version: Reference: In Control: City Secretary
05/03/2016File Created:
05/10/2016Final Action: Leadership CoppellFile Name:
Title: Graduation ceremony for Leadership Coppell 2016.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 9.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented05/10/2016City Council
Community Information Officer Sharon Logan announced the names of the Leadership Coppell 2016
class while Mayor Hunt presented the graduates with certificates.
Action Text:
Text of Legislative File 2016-2776
Title
Graduation ceremony for Leadership Coppell 2016.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2776)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2774
File ID: Type: Status: 2016-2774 Presentation Presented
1Version: Reference: In Control: Parks and
Recreation
05/03/2016File Created:
05/10/2016Final Action: Ellis AwardFile Name:
Title: Presentation of an award to The CORE from Jeff Ellis and Associates as
the recipient of the 2015 Platinum International Aquatic Safety Award
Notes:
Agenda Date: 05/10/2016
Agenda Number: 10.
Sponsors: Enactment Date:
Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented05/10/2016City Council
Steve Miller, with Jeff Ellis and Associates, presented the 2015 Platinum International Aquatic Safety
Award to Nate Cox and Lauren Sutton from The CORE.
Action Text:
Text of Legislative File 2016-2774
Title
Presentation of an award to The CORE from Jeff Ellis and Associates as the recipient of the
2015 Platinum International Aquatic Safety Award
Summary
See attached memo.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2774)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: May 10, 2016
Reference: Presentation of an award to The CORE from Jeff Ellis and Associates as the recipient
of the 2015 Platinum International Aquatic Safety Award
2030: Excellent City Services with High Level of Customer Satisfaction
Recreation Programs and Services for all Generations
Introduction:
Jeff Ellis and Associates (E&A) is the City’s aquatic safety and risk management consulting firm.
E&A provides lifeguard training programs and safety audit assessments for The CORE’s staff and
programs.
Analysis:
The “Platinum International Aquatic Safety Award” is E&A’s highest award, and is presented each
year to the E&A clients who have shown exemplary performance during safety audits. E&A
conducts four (4) unannounced audits each year, which include hidden camera observations of
lifeguards during their shifts, to ensure that the guards are maintaining constant vigilance and
professionalism as per the very-strict E&A guidelines.
Earning this award demonstrates that The CORE consistently exceeds industry standards in risk
management, and epitomizes aquatic safety excellence.
Steve Miller, Coppell’s Client Manager with E&A, will present the 2015 “Platinum International
Aquatic Safety Award” to the City.
The CORE staff will be represented by:
Lauren Sutton, Aquatic Center Manager
Nathan Cox, Aquatic Coordinator
2
Legal Review:
Agenda item did not require legal review
Fiscal Impact:
There is no fiscal impact attached to this agenda item.
Recommendation:
No action required.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2775
File ID: Type: Status: 2016-2775 Agenda Item Passed
1Version: Reference: In Control: City Secretary
05/03/2016File Created:
05/10/2016Final Action: MinutesFile Name:
Title: Consider approval of the minutes: April 26, 2016.
Notes:
Agenda Date: 05/10/2016
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
05/10/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden,
that Consent Agenda Items A-D be approved. The motion passed by an unaninous vote.
Action Text:
Text of Legislative File 2016-2775
Title
Consider approval of the minutes: April 26, 2016.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2775)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, April 26, 2016
KAREN HUNT GARY RODEN
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Marvin Franklin;Mark Hill and Nancy Yingling
Present 8 -
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, April
26, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:39 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A.Discussion regarding legal status and obligations of City of Coppell
regarding City property and adjacent land located at Northlake.
Discussed under Executive Session
B.Legal advice from City Attorney regarding the Texas Open Meetings
Page 1City of Coppell, Texas
April 26, 2016City Council Minutes
Act.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
C.Discussion regarding the purchase of real property south of Belt Line
Road, west of MacArthur and north of I-635 in Dallas County, Texas.
Discussed under Executive Session
Section 551.087, Texas Government Code - Economic Development Negotiations.
D.Discussion regarding economic development prospects south of
Bethel Road and west of Royal Lane.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 6:31 p.m. and convened into
Work Session.
A.Presentation regarding activities and programs of Living Well in
Coppell (LWiC).
B.Discussion regarding the bid award for cleaning and related
services of municipal buildings.
C.Discussion regarding amendment to the Code of Ordinances
Chapter 15, Article 15-1 “Building Code.”
D.Presentation related to recommended changes to the Special
Events ordinance, to add stipulations regarding horse-drawn carriage
rides.
E.Discussion regarding the implementation of Coppell Arts Council
Phase I Public Art Proposal.
F.Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session and convened into the Regular
Session at 7:30 p.m.
Invocation 7:30 p.m.4.
Charley Hellmuth, Student Pastor with GracePoint Church, gave the
Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Page 2City of Coppell, Texas
April 26, 2016City Council Minutes
Citizens’ Appearance6.
Mayor Hunt advised that no one signed up to speak.
Consent Agenda7.
A.Consider approval of Minutes: Council Meeting of 04/12/2016.
Mayor Hunt pulled Consent Agenda Item B to be considered separately. A
motion was made by Councilmember Wes Mays, seconded by Councilmember
Cliff Long, that Agenda Items A, C and D be approved on the Consent Agenda.
The motion passed by an unanimous vote.
B.Consider approval of awarding Bid #Q-0316-04 for cleaning and
related services of municipal buildings to Premium Maintenance, Inc.
in the amount of $278,640.00 for a one-year period beginning June 1,
2016 with options to renew four additional one-year periods; as
budgeted in general fund; and authorizing the City Manager to sign
any necessary documents.
Presentation: Sheri Moino, Facilities Manager, made a presentation to Council.
A motion was made by Mayor Pro Tem Gary Roden, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
C.Consider award of a bid from Marathon Fitness, for the
replacement of fitness equipment at the CORE, in the amount of
$62,764.31, as budgeted, utilizing Buy Board Contract #413-12; and
authorizing the City Manager to sign the necessary documents.
Mayor Hunt pulled Consent Agenda Item B to be considered separately.
Councilmember Hinojosa-Flores asked for further explanation on Item C.
Jonathan Winters, Fitness Center Supervisor, gave a brief explanation about
the equipment being purchased.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Agenda Items A, C and D be approved on the
Consent Agenda. The motion passed by an unanimous vote.
D.Consider approval of accepting the resignation of Stephen Hafer
from the Coppell Recreation Development Corporation (CRDC).
Mayor Hunt pulled Consent Agenda Item B to be considered separately. A
motion was made by Councilmember Wes Mays, seconded by Councilmember
Cliff Long, that Agenda Items A, C and D be approved on the Consent Agenda.
The motion passed by an unanimous vote.
End of Consent Agenda
8.Consider approval of an amendment to an Ordinance of the City of
Page 3City of Coppell, Texas
April 26, 2016City Council Minutes
Coppell, Texas, amending the Code of Ordinances, Chapter 15,
Article 15-1, “Building Code,” Section 15-1-2, “Amendments” to add a
new Subsection 15A to provide an amendment to Section 419
Live/Work Units, Subsection 419.1.1 Limitations; providing an effective
date; and authorizing the Mayor to sign any necessary documents.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Reconsideration of Agenda Item 8: City Manager Clay Phillips read the revised
changes to the amended ordinance into the record. Mayor Pro Tem Gary
Roden moved to approve the revision to the amended language.
Councilmember Mark Hill seconded the motion. The motion passed
unanimously.
Enactment No: OR 2016-1434
9.Consider approval of an amendment to an Ordinance of the City of
Coppell, Texas, amending the Code of Ordinances Chapter 15, Article
15-1, “Building Code”, Section 15-1-2 “Amendments”, to amend
Section 503, Table 503, to require resistive building material for
certain classified buildings; providing an effective date; and authorizing
the Mayor to sign any necessary documents.
Presentation: Ken Griffin, Director of Engineering, made a presentation to
Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved subject to the
following condition:
1) Delete footnote D as presented in the amended ordinance.
The motion passed by an unanimous vote.
Enactment No: OR 2016-1435
10.Consider approval of a Resolution directing Oncor Electric Delivery
Company, LLC to file certain information with the City of Coppell
setting a procedural schedule for gathering and reviewing necessary
information in connection with: setting dates for the filing of the city’s
analysis; ratifying the hiring of legal counsel and consultants; reserving
the right to require reimbursement of Coppell’s rate case expenses;
setting public hearing dates; and determining the reasonable rates to
be charged by Oncor Electric Delivery Company, LLC; and authorizing
the Mayor to sign.
Presentation: Mario Canizares, Deputy City Manager, made a presentation to
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Page 4City of Coppell, Texas
April 26, 2016City Council Minutes
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
At this time, Mayor Hunt said a reconsideration for Item 8 was presented.
Mayor Pro Tem Gary Roden moved to reconsider Item 8. Councilmember
Franklin seconded the motion. The motion for reconsideration passed
unanimously. See Agenda Item 8 for the reconsideration motion.
Enactment No: RE 2016-0426.1
11.Consider approval of a Resolution to enter into an agreement between
the City of Coppell and SPAN, Inc., for the provision of transit services
for Senior Citizens and Citizens with Disabilities; and authorizing the
Mayor to sign the Resolution and the City Manager to sign all contract
documents.
Presentation: Deputy City Manager Mario Canizares made a presentation to
Council.
Deb Robinson, Executive Director for SPAN, answered questions of Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2016-0426.2
City Manager Reports - Project Updates and Future Agendas12.
City Manager Clay Phillips kept his report short due to the pending weather. He
asked Council if there was any interest in having a 5th Tuesday Work Session
on May 31st. There was interest by Council, so staff will schedule accordingly.
Mayor and Council Reports13.
A.Announcement by Mayor Hunt regarding upcoming events.
Mayor Hunt announced the Old Town Coppell Anniversary will be held on May
6th from 7pm – 9pm. The Band will be Texas Flood, a Stevie Ray Vaughn
Tribute Band. The Old Town businesses will be present selling food.
B.Report by Councilmember Yingling regarding the National League
of Cities Washington, DC conference and the North Central Texas
Council of Government Emergency Preparedness Planning Council
meeting.
B. Councilmember Nancy Yingling gave a report on the NLC Conference in
Washington, D.C. A couple of the discussion points included: e-fairness with
online sales and preserving the tax exemption status for municipal bonds.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
14.
A.C/FBISD/LISD Liaison - Councilmember Hinojosa-Flores
Page 5City of Coppell, Texas
April 26, 2016City Council Minutes
B.CISD Liaison - Councilmember Hinojosa-Flores
C.Coppell Seniors - Councilmember Yingling
A. Councilmember Hinojosa-Flores reminded the public to go vote. Early
voting is going on through May 3rd. Election Day is May 7th. Councilmember
Mays reported on the Key Communicator's Breakfast held on April 14th. The
discussion topic was the importance of the school bond.
B. Mayor Pro Tem Roden reported on the Coppell Seniors. Relay for Life will be
held on April 30th. 13 seniors will be participating and have raised $2,500 for
the American Cancer Society. He also reported on the KnitWits - a crocheting,
sewing and knitting group that makes baby hats and booties. These items are
donated to Parkland Hosptial and Women's Shelters through the Love Thy
Baby Program.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15.
Mayor Hunt reminded the public about the Volunteer Appreciation Dinner on
April 28th from 6-8 p.m. in the Town Center Plaza.
Necessary Action from Executive Session16.
City Attorney Robert Hager read the following motion into the record: Consider
approval of a resolution approving the terms and conditions of an agreement
for the purchase and sale of 18.043 acres located at Northlake between the City
of Coppell and Luminet Generation Company LLC., authorizing the City
Manager to execute the documents and requiring the Mayor to accept the deed
at a total price of $1,925,500.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Adjournment
There being no further business before the City Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 6City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2701
File ID: Type: Status: 2016-2701 Agenda Item Passed
3Version: Reference: In Control: Planning
03/16/2016File Created:
05/10/2016Final Action: PD-205R2R-HC, ORD Vista Ridge Addition, Lot 6,
Blk D (The Plaza)
File Name:
Title: Consider approval of an Ordinance for CASE NO. PD-205R2R-HC, Vista
Ridge Addition, Lot 6, Block D (The Plaza), a zoning change from
PD-205R2-HC (Planned Development-205 Revision 2-Highway
Commercial) to PD-205R2R-HC (Planned Development-205 Revision 2
Revised-Highway Commercial), to amend the Planned Development to
attach a Detail Site Plan to allow a 6,484-square-foot medical building on
1.56 acres of property located at the northwest corner of S .H. 121 and
Plaza Blvd. and authorizing the Mayor to sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: B.
Sponsors: Enactment Date:
Cover Memo.pdf, Ordinance.pdf, Exhibit A -
Legal.pdf, Exhibit B- Site Plan.pdf, Exhibit C-
Landscape Plan.pdf, Exhibit D- Elevations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/24/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2701)
Matt Steer, Sr. Planner introduced this case with exhibits, color board and elevations. He mentioned
five notices were mailed to property owners within 200 feet of this request. There were no responses
received in favor or in opposition. There were also 14 courtesy notices mailed to property owners
within 800 feet of this request. He stated that staff is recommending approval subject to conditions
which he read into the record.
Brian Harlen, Boyington William & Assoc. Architects, 3010 LBJ Frwy, Dallas Texas, was present to
represent this case, to address questions and stated agreement with staff's recommendations.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Commissioner Robinson motioned to recommend approval subject to the following conditions:
1. There will be additional comments during detail engineering plan review.
2. Submit a replat showing all existing and proposed easements and those
to be abandoned.
3. A detail plan will be required for the building addition in the future to
ensure the use, parking landscaping and architecture conform to the site.
4. Modify plans to show “711 Plaza Boulevard” in the title blocks.
5. Move the proposed monument sign to a minimum distance of 10 feet
from the SH 121 right-of-way.
6. A minimum 150-square-foot landscape island with an overstory tree is
required at the end of each parking row and no more than 15 parking spaces
can be contiguous without an island. Please revise the southern parking
lot islands to include an overstory tree and the one on the west side of the building.
7. Ensure the back of the parapet is painted the same color as the front. If
visible, then it will need to be the same material.
8. Verify and show all building setback dimensions.
9. Use the same brick color as the existing building to the north to provide
uniformity within the development.
Seconded by Commissioner Blankenship; motion carried (7-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
7Aye:
2 PassClose the Public
Hearing and Approve
04/12/2016City Council
Mayor Hunt opened the Public Hearing and Mr. Matt Steer, City Planner, presented the item.
A motion was made by Councilmember Wes Mays, seconded by Councilmember Cliff Long, to close
the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
3 PassApproved on the
Consent Agenda
05/10/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden,
that Consent Agenda Items A-D be approved. The motion passed by an unaninous vote.
Action Text:
Text of Legislative File 2016-2701
Title
Consider approval of an Ordinance for CASE NO. PD-205R2R-HC, Vista Ridge Addition,
Lot 6, Block D (The Plaza), a zoning change from PD -205R2-HC (Planned
Development-205 Revision 2-Highway Commercial) to PD-205R2R-HC (Planned
Development-205 Revision 2 Revised-Highway Commercial), to amend the Planned
Development to attach a Detail Site Plan to allow a 6,484-square-foot medical building on
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2701)
1.56 acres of property located at the northwest corner of S .H. 121 and Plaza Blvd. and
authorizing the Mayor to sign.
Summary
Staff Recommendation:
On April 14, 2016, City Council unanimously approved this ZONING CHANGE (7-0).
On March 24, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (7-0. Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Page 3City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: May 10, 2016
Reference: Consider approval of an Ordinance for PD-205R2R-HC, Vista Ridge Addition, Lot 6,
Block D (The Plaza), to amend the Planned Development to attach a Detail Site Plan to
allow a 6,484-square-foot medical building on 1.56 acres of property located at the
northwest corner of S.H. 121 and Plaza Blvd.
2030: Business Prosperity, Community Wellness and Enrichment, Sense of Community
Introduction:
This request is to amend the current Planned Development zoning which was approved for a 13,450-
square-foot retail/restaurant building to allow for a 6,484 square foot ambulatory surgery center with a
future 6,966 square foot medical office addition to the east. The architectural design of this building is
similar to the building directly abutting this property to the west and building materials are compatible
with the building to the north. The building design incorporates several building materials (two colors
of brick and two colors of stone) and building articulation to provide architectural interest to the building.
In addition to the existing entry feature sign at the corner of Plaza Boulevard and SH 121, this
development will provide a monument sign with two tenant names.
Analysis:
On April 12, 2016 the City Council unanimously approved this PD for Medical office uses as
recommended by the Planning and Zoning Commission
On March 24, 2016, the Planning and Zoning Commission unanimously recommended approval of this
PD request, subject to the following conditions:
1. There will be additional comments during detail engineering plan review.
2. Submit a replat showing all existing and proposed easements and those to be abandoned.
3. A detail plan will be required for the building addition in the future to ensure the use, parking
landscaping and architecture conform to the site.
Legal Review:
This item did not require City Attorney review.
Fiscal Impact:
None
2
Recommendation:
The Planning Department recommends approval
Attachments:
1. Ordinance
2. Exhibit A- Legal Description
3. Exhibit B -Site Plan
4. Exhibit C -Landscape Plan
5. Exhibit D - Elevations
City of Coppell Pg 1 TM 76697
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-205R2-HC (PLANNED
DEVELOPMENT-205 REVISION 2-HIGHWAY COMMERCIAL) TO PD-
205R2R-HC (PLANNED DEVELOPMENT-205 REVISION 2 REVISED-
HIGHWAY COMMERCIAL), TO AMEND THE PLANNED
DEVELOPMENT TO ATTACH A DETAIL SITE PLAN TO ALLOW A
6,484-SQUARE-FOOT MEDICAL BUILDING ON 1.56 ACRES OF
PROPERTY LOCATED AT THE NORTHWEST CORNER OF S.H. 121
AND PLAZA BLVD, AND BEING MORE PARTICULARLY DESCRIBED
IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN;
PROVIDING FOR APPROVAL OF THE SITE PLAN, LANDSCAPE PLAN
AND ELEVATIONS ATTACHED HERETO AS EXHIBITS “B” THOUGH
“D”; PROVIDING FOR SPECIAL CONDITIONS PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-205R2-HC should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in from PD-205R2-HC (Planned Development-
205 Revision 2-Highway Commercial) to PD-205R2R-HC (Planned Development-205 Revision 2
Revised-Highway Commercial), to amend the Planned Development to attach a Detail Site Plan to
City of Coppell Pg 2 TM 76697
allow a 6,484-square-foot medical building on 1.56 acres of property located at the northwest corner
of S.H. 121 and Plaza Blvd, for the property described in Exhibit “A” attached hereto and made a
part hereof for all purposes.
SECTION 2. That the Property will be used and developed for Highway Commercial
purposes as provided in the Code of Ordinances, is hereby approved subject to the following
development regulations:
A. Except as amended herein, the property shall be developed in accordance with the
Planned Development Ordinance, No. 91500-A-415 which is incorporated herein
as set forth in full and hereby republished.
B. A replat indicting all existing and proposed easements and those to be abandoned
shall be approved and filed for record prior to the issuance of a building permit on
this property.
C. A detail plan will be required for the building addition in the future to ensure the
use, parking landscaping and architecture conform to the site.
D. Building will be constructed and maintained in accordance with the Building
Elevations, including materials as noted therein.
SECTION 3. That the Site Plan, Landscape Plan, and Elevations, attached hereto as
Exhibits “B” though “D” as part of the development regulations adopted herein.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
City of Coppell Pg 3 TM 76697
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016.
City of Coppell Pg 4 TM 76697
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
LEGAL DESCRIPTION
TRACT ONE
1.558 ACRES
BEING a tract of land located in the G.C. WOOLSEY SURVEY, ABSTRACT NO.
1792, City of Coppell, Dallas County, Texas and being all of Lot 6, Block D of VISTA
RIDGE (THE PLAZA) LOTS 1BR – 8X, BLOCK D, an Addition to the City of
Coppell, Dallas County, Texas according to the Plat thereof recorded in Cabinet W,
Page 272, Plat Records, Denton County, Texas and Volume 2005094, page 76, Map
Records, Dallas county, Texas and being more particularly described as follows:
BEGINNING at a 5/8 inch iron rod with a yellow plastic cap stamped “CARTER &
BURGESS” found in the North right-of-way line of State Highway No. 121, a variable
width right-of-way, at the Southwest corner of said Lot 6 and the Southeast corner of
Lot 1A, Block D of VISTA RIDGE, an Addition to the City of Coppell, Dallas County,
Texas according to the Plat thereof recorded in Volume 2004238, Page 241, Map
Records, Dallas County, Texas;
THENCE North 00 degrees 45 minutes 09 seconds East, leaving said North right-of-
way line and along the common line of said Lot 6 and said Lot 1A, a distance of 215.67
feet to a 1/2 inch iron rod with a yellow plastic cap stamped "DAA" set at the
Northwest corner of said Lot 6 and the Southwest corner of Lot 5, Block D of said
VISTA RIDGE (THE PLAZA) Addition recorded in Cabinet W, Page 272;
THENCE along the common line of said Lot 6 and Lot 5, the following three (3)
courses and distances:
South 89 degrees 14 minutes 51 seconds East, a distance of 104.00 feet to a 1/2 inch
iron rod with a yellow plastic cap stamped "DAA" set for corner;
North 66 degrees 18 minutes 51 seconds East, a distance of 77.35 feet to a 1/2 inch
iron rod with a yellow plastic cap stamped "DAA" set for corner;
South 89 degrees 14 minutes 09 seconds East, a distance of 50.00 feet to a 1/2 inch
iron rod with a yellow plastic cap stamped "DAA" set for corner at the beginning of a
non-tangent curve to the left having a central angle of 63 degrees 36 minutes 47
seconds, a radius of 86.00 feet and a chord bearing and distance of South 30 degrees
26 minutes 42 seconds East, 90.65 feet;
THENCE Southeasterly, along said curve to the left, an arc distance of 95.48 feet to a
1/2 inch iron rod with a yellow plastic cap stamped “DAA” set for corner at the
beginning of a reverse curve to the right having a central angle of 63 degrees 00
minutes 57 seconds, a radius of 30.00 feet and a chord bearing and distance of South 30
degrees 44 minutes 37 seconds East, 31.36 feet;
THENCE Southeasterly, along said curve to the right, an arc distance of 32.99 feet to a
1/2 inch iron rod with a yellow plastic cap stamped “DAA” set for corner;
THENCE South 00 degrees 45 minutes 51 seconds West, a distance of 143.14 feet to a
1/2 inch iron rod with a yellow plastic cap stamped "DAA" set for corner;
THENCE South 35 degrees 50 minutes 36 seconds West, a distance of 38.21 feet to a
1/2 inch iron rod with a yellow plastic cap stamped "DAA" set for corner in said North
right-of-way line at the beginning of a non-tangent curve to the right having a central
angle of 05 degrees 45 minutes 18 seconds, a radius of 2,665.00 feet and a chord
bearing and distance of North 82 degrees 35 minutes 23 seconds West, 267.57 feet;
THENCE Westerly, along said curve to the right, an arc distance of 267.69 feet to the
POINT OF BEGINNING and containing 1.558 acres of land, more or less.
GONZALEZ&SCHNEE
B
E
RG
ENGIN E E R S &SU VEYO
R
S
INC.REG I S T R A TION F-
3
3
7
6R
NOT FOR CONSTRUCTION
“
”P:\6475 Coppell\6475site.dwg, 3/31/2016 10:44:28 AM, DWG To PDF.pc3
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2700
File ID: Type: Status: 2016-2700 Agenda Item Passed
3Version: Reference: In Control: Planning
03/16/2016File Created:
05/10/2016Final Action: PD237R8-HC, ORD Springhill SuitesFile Name:
Title: Consider approval of an Ordinance for CASE NO. PD-237R8-HC,
Springhill Suites, a zoning change from A (Agriculture) to PD-237R8-HC
(Planned Development-237 Revision 8-Highway Commercial), for a
five-story hotel with accessory uses including a conference center on 4.0
acres of property located approximately 200 feet east of South Belt Line
Road, north of Hackberry Drive and authorizing the Mayor to sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: C.
Sponsors: Enactment Date:
Cover Memo.pdf, Ordinance.pdf, Exhibit A- Legal
Description.pdf, Exhibit B- Site Plan.pdf, Exhibit C -
Landscape Plan.pdf, Exhibit D - First Floor Plan.pdf,
Exhibit E- Typical Upper Floor Plans.pdf, Exhibit F -
Elevations and Signage.pdf, Exhibit G- Color
Elevations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/24/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2700)
Marcie Diamond, Assistant Planning Director introduced this case with exhibits, color renderings, a
color board and elevations. She mentioned two notices were mailed to property owners within 200
feet of this request. There were no responses received in favor or in opposition. There were also two
courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is
recommending approval subject to three conditions which she read into the record.
Dilip Pranav, Chase Hospitality, LLC, 8530 Esters Blvd., Irving,Texas, was present to represent this
case, to address questions and stated agreement with staff's recommendations.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Vice Chairman Portman motioned to recommend approval subject to the following conditions:
1. There will be additional comments upon detail engineering review.
2. Prior to the issuance of a building permit, this property needs to be
platted to establish a building site.
3. Correct the Plant List to reflect the exact number of trees indicated on
the landscape plan and the Data Table.
Seconded by Commissioner Williford; motion carried (7-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
7Aye:
2 PassClose the Public
Hearing and Approve
04/12/2016City Council
Councilmember Gary Roden left the Council Chambers and did not participate in the discussion or
vote due to a filed conflict of interest affidavit.
Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. Ms. Marcie
Diamond, Assistant Director of Planning, presented the item. The Planning and Zoning Commission
had previously approved the item unanimously.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling,
to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
3 PassApproved on the
Consent Agenda
05/10/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden,
that Consent Agenda Items A-D be approved. The motion passed by an unaninous vote.
Action Text:
Text of Legislative File 2016-2700
Title
Consider approval of an Ordinance for CASE NO. PD-237R8-HC, Springhill Suites, a
zoning change from A (Agriculture) to PD-237R8-HC (Planned Development-237 Revision
8-Highway Commercial), for a five-story hotel with accessory uses including a conference
center on 4.0 acres of property located approximately 200 feet east of South Belt Line
Road, north of Hackberry Drive and authorizing the Mayor to sign.
Summary
Staff Recommendation:
On April 12, 2016, City Council unanimously approved this ZONING CHANGE (6-0).
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2700)
On March 24, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (7-0). Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Page 3City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: May 10, 2016
Reference: Consider approval of an Ordinance for PD-237R8-HC, Springhill Suites, to attach a
Detail Site Plan for a five-story hotel with accessory uses including a conference center
on 4.0 acres of property located approximately 200 feet east of South Belt Line Road,
north of Hackberry Drive.
2030: Business Prosperity
Introduction:
The site plan is for a 136 room hotel with a 20,000 square foot conference center, with 8,420 square feet
of net usable meeting space. This five-story building is proposed to face south, allowing visibility from
LBJ Freeway. The landscape plan for this project includes approximately 26% of the site being devoted
to landscaping. The applicant is proposing to provide open patio areas, enhanced paving, the upsizing of
trees and additional accent trees to compensate for the shortage in landscape area.
The elevations for this hotel include vertical columns with alternating dark brick and light stone, lighter
brick inset around the windows, accented with a vertical navy blue EFIS band to the west of the main
entry-way. While this is compliant with the masonry requirement it is not in keeping with the HC district.
This design is the new corporate standard for this hotel flag and is architecturally compatible with the
more contemporary office/retail restaurant building elevations approved on the west side of Belt Line
Road, and therefore can be supported.
Analysis:
On April 12, 2016 City Council approved this Planned Development District for a Springhill Suites
Hotel.
On March 24, 2016, the Planning and Zoning Commission unanimously recommended approval of this
PD request, subject to two conditions:
1. There will be additional comments upon detail engineering review.
2. Prior to the issuance of a building permit, this property needs to be platted to establish a building
site.
Legal Review:
The City Attorney reviewed this ordinance.
2
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval
Attachments:
1. Ordinance
2. Exhibit A - Legal Description
3. Exhibit B - Site Plan
4. Exhibit C - Landscape Plan
5. Exhibit D - First Floor Plan
6. Exhibit E - Typical Upper Floor Plan
7. Exhibit F - Elevations
8. Exhibit G - Color Elevations
City of Coppell Ordinance Pg 1 TM 76696
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM A (AGRICULTURE) TO PD-
237R8-HC (PLANNED DEVELOPMENT-237 REVISION 8-HIGHWAY
COMMERCIAL), TO ATTACH A DETAIL SITE PLAN FOR A FIVE-
STORY HOTEL WITH ACCESSORY USES INCLUDING A
CONFERENCE CENTER ON 4.0 ACRES OF PROPERTY LOCATED
APPROXIMATELY 200 FEET EAST OF SOUTH BELT LINE ROAD,
NORTH OF HACKBERRY DRIVE, AND BEING MORE PARTICULARLY
DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE SITE
PLAN, LANDSCAPE PLAN, FIRST FLOOR PLAN, TYPICAL UPPER
FLOOR PLANS, ELEVATIONS AND SIGNAGE, COLOR ELEVATIONS
ATTACHED HERETO AS EXHIBITS “B” THOUGH “G; AND PROVIDING
FOR SPECIAL CONDITIONS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-237R8-HC should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning A (Agriculture) to PD-237R8-HC
(Planned Development-237 Revision 8-Highway Commercial), to attach a Detail Site Plan for a
five-story hotel with accessory uses including a conference center on 4.0 acres of property located
City of Coppell Ordinance Pg 2 TM 76696
approximately 200 feet east of South Belt Line Road, north of Hackberry Drive, for the property
described in Exhibit “A” attached hereto and made a part hereof for all purposes.
SECTION 2. That the Property will be used and developed for Highway Commercial
purposes as provided in the Code of Ordinances, is hereby approved subject to the following
development regulations:
A. This property shall be replatted to provide a building site, utilities, easements and
fire lanes prior to the issuance of a Building Permit.
B. As indicated in Exhibit “D”, this hotel shall meet the following criteria:
i. there shall be a minimum of 136 rooms;
ii. the minimum room size shall be 360 square feet;
iii. the lobby/waiting/atrium area shall be a minimum of 1,300 square feet;
iv. There shall be a minimum of 8,800 square feet of meeting rooms;
v. the pool shall have a minimum of 600 square feet of water surface area;
vi. the weight room shall be a minimum of 1,000 square feet, and
vii. the outdoor plaza areas shall be a minimum of 2,500 square feet.
C. The Building Elevations, are hereby approved which vary from Sec. 12-22-5.3 of
HC (Highway Commercial) district regulations allowing for the incorporation of
additional colors at a greater percentage of the overall façade as indicated on
Exhibit “F”,
D. Landscaping is approved which allows for the upsizing of trees and the inclusion
of enhanced paving in lieu of portion of the required non-vehicular landscape areas,
as indicated in Exhibit “C”, Landscape Plan
SECTION 3. That the Site Plan, Landscape Plan, First Floor Plan, Typical Upper Floor
Plans, Elevations and Signage, Color Elevations, attached hereto as Exhibits “B” though “G”.
City of Coppell Ordinance Pg 3 TM 76696
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
City of Coppell Ordinance Pg 4 TM 76696
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016.
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
EXHIBIT “A”
PROPERTY DESCRIPTION
Description of a 4.000 acre tract of land situated in the J. L. Whitman Survey, Abstract No. 1521,
Dallas County, Texas and being a portion of a tract of land conveyed to Hackbelt 27 Partners,
L.P. by Special Warranty Deed recorded in Volume 2003167, Page 12149, Deed Records, Dallas
County, Texas; said 4.000 acre tract being more particularly described by metes and bounds as
follows;
BEGINNING, at a 3-inch aluminum disk stamped "CYPRESS WATERS ADDITION NO. 2,
RPLS 5336" found at the southeast corner of said 4.000 acre tract; said point also being the
southeast corner of said Hackbelt tract; said point also being the southwest corner of Lot 1,
Block H/8465, Cypress Waters No. 2, Phase 2, an addition to the City of Dallas, Texas according
to the plat recorded in Clerk's Instrument No. 201400117340, Official Public Records, Dallas
County, Texas; said point also being on the north right-of-way line of Chartwell Drive
(previously Hackberry Road)(variable width);
THENCE, South 89 degrees 08 minutes 11 seconds West, with said north right-of-way line, a
distance of 395.00 feet to a 5/8-inch iron rod with yellow plastic cap stamped “GSES, INC.,
RPLS 4804” set at the southwest corner of said 4.000 acre tract;
THENCE, North 00 degrees 51 minutes 49 seconds East, leaving said north right-of-way line, a
distance of 439.64 feet to a 5/8-inch iron rod with yellow plastic cap stamped “GSES, INC.,
RPLS 4804” set at the northwest corner of said 4.000 acre tract;
THENCE, North 89 degrees 08 minutes 11 seconds East, a distance of 397.64 feet to a 5/8-inch
iron rod with yellow plastic cap stamped “GSES, INC., RPLS 4804” set at the northeast corner
of said 4.000 acre tract; said point also being on the west line of said Lot 1, Block H/8465;
THENCE, South 00 degrees 31 minutes 09 seconds East, with said west line, a distance of
439.65 feet to the POINT OF BEGINNING;
CONTAIN ING, 174,240 square feet or 4.000 acres of land, more or less.
CONCRETE 120' R.O.W.S. BELTLINE ROAD15 8 9
9
7
14
99
11
13
13
8
2 7
9 7
T
T
PRO. ELEC. TRANSFORMER
& CONC. PAD LOCATION.
COORD. W/ ELEC.
PRO. ELEC. TRANSFORMER
& CONC. PAD LOCATION.
COORD. W/ ELEC.
12
1214
14
7
10
C03/11/16 03:50:47PM F:\Projects\14018\Civil\DRAWINGS\Sheets\14018 Civil.dwgZONED:
AGRICULTURAL
ZONED:
AGRICULTURAL
DILIP PRANAV
CHASE HOSPITALITY, LLC
8530 ESTERS BLVD. IRVING,
TX 75063
P: (214) 614-6040
F: (214) 614-6041
STEVAN G. DEWALD, P.E.
LJA
700 MAIN AVENUE
FARGO, ND 58108
P: (701) 293-1350
F: (701) 293-1353
KYA SCHROEDER
LJA
700 MAIN AVENUE
FARGO, ND 58108
P: (701) 293-1350
F: (701) 293-1353
PRELIMINARY
FOR INTERIM REVIEW ONLY
By: STEVAN G. DEWALD P.E.# 79965
DATE: 03-11-16
LIGHTOWLER JOHNSON ASSOCIATES
NOT FOR CONSRTUCTION, BIDDING,
OR PERMIT PURPOSES
BENCHMARK:
BM No. 1
SQUARE CUT WITH "+" SET ON THE NORTHWEST CORNER OF CURB INLET LOCATED
ON THE NORTH RIGHT-OF-WAY LINE OF HACKBERRY DRIVE AND THE SOUTHEAST
CORNER OF SUBJECTPROPERTY.
ELEV.=534.52
BM No. 2
SQUARE CUT WITH "+" SET ON THE NORTHWEST CORNER OF CURB INLET LOCATED
ON THE PARKING LOT OF LOT 1A, BLOCK H, CYPRESS WATERS No. 3 PHASE 3,
APPROXIMATELY 114 NORTH OF THE NORTHEAST CORNER OF THE SUBJECT
PROPERTY AND 12' EAST.
ELEV.=531.86
SITE LOCATION
>>>>>>CONCRETE 120' R.O.W.S. BELTLINE ROADSPRINGHILL SUITES
(136 ROOMS - 5 STORY)
& CONFERENCE CENTER
PARKING REQ'D = 220
PARKING PROV'D = 219 LOADING ZONE AREAW W
W W W W
S >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
S >>>>>>>>>>>>>>>>>>>>>WWWWWWWWWWWWWW
WMT
T
B
F
P
CONCRETE R.O.W.
HACKBERRY ROAD >>>>>>>>>>S
>S
>S
>S
>S
>S
>S
>S
>S>S>S>S>S>S>S>S
>S
>S
>S
>S
>S
>S
>S
>S
>S
>W W W W W W W W W W W W W W W W W WWWWWWWWWWWWWWWWWWWWS>S>S
WWWWWWWWWWWWW WWWW
W W WW
SPRINGHILL SUITES
(136 ROOMS - 5 STORY)
& CONFERENCE CENTER
PARKING REQ'D = 220
PARKING PROV'D = 219 LOADING ZONE AREAT
T
CONCRETE R.O.W.
HACKBERRY ROAD
0 15 30 60
REVISIONS
SHEET DESCRIPTION
DWG. SCALE:
CHECKED BY:
DRAWN BY:
14018
3-11-2016
FILE NAME:
LJA JOB #
PROJ. DATE:SPRINGHILL SUITES136 UNIT - 5 STORY150 HACKBERRY ROADCOPPELL, TX 75019PLEASE BE ADVISED THAT THIS SET
OF PLANS HAS BEEN PREPARED
FOR BUILDING CODE AND PLAN
REVIEW ONLY. THIS SET OF PLANS
SHOULD BE CONSIDERED
PRELIMINARY AND NOT FOR ANY
BIDDING, FINAL ESTIMATE OR
CONSTRUCTION. THIS SET OF
PLANS SHALL NOT BE DEEMED
FINAL UNTIL ALL APPROVALS HAVE
BEEN OBTAINED FROM ALL CODE
AUTHORITIES HAVING
JURISDICTION. ANY BID
SUBMITTED, BASED ON THIS SET OF
PRELIMINARY PLANS, IS SUBJECT
TO CHANGE AND IS INCOMPLETE.
14018_L
Mar. 28, 201603/28/16 10:04:18AM F:\Projects\14018\Civil\DRAWINGS\Sheets\14018_L.dwgOWNER/APPLICANT:
DILIP PRANAV - PRESIDENT
CHASE HOSPITALITY, LLC
8530 ESTERS BLVD.
IRVING, TX 75063
DPRANAV@CHASEHOSPITALITY.COM
972-814-1237
LANDSCAPE ARCHITECT:
TYLER KIRCHNER
LJA
700 MAIN AVENUE
FARGO, ND 58103
TKIRCHNER@LJA-1.COM
701-293-1350
TREES & ORNAMENTAL TREES
CE Ulmus crassifolia CEDAR ELM 4" CAL @ 2'22 TOTAL CANOPY TREE
LO Quercus fusiformis ESCARPMENT LIVE OAK 4" CAL @ 2'16 TOTAL CANOPY TREE
TR Quercus texana TEXAS RED OAK 4" CAL @ 2'37 TOTAL CANOPY TREE
CM Lagerstroemia indica CRAPE MYRTLE 10' TALL 11 TOTAL MULTI-TRUNK TREE
PH Ilex decidua POSSUMHAW HOLLY 10' TALL 7 TOTAL MULTI-TRUNK TREE
PLANT LIST - TREES:
LEGAL DESCRIPTION:
A PORTION OF A TRACT OF
LAND DESCRIBED IN A SPECIAL
WARRANTY DEED TO HACKBELT
27 PARTNERS, L.P.
VOL. 2003167, PG. 12149
R.P.R.D.C.T.
EXISTING TREES:
THERE ARE NO EXISTING TREES ON SITE.
L-1
PRELIMINARY
LANDSCAPE
PLAN
1:30 @ 24x36
SGD
TWKSHRUBS
RG Berberis thunbergii 'Rose Glow'ROSE GLOW BARBERRY #5 GAL (MIN 2' TALL) 79 TOTAL 4' OC SPACING
DW Myrica pusilla DWARF WAX MYRTLE #5 GAL (MIN 2' TALL)41 TOTAL 4' OC SPACING
CS Symphoricarpos orbiculatus CORALBERRY #5 GAL (MIN 2' TALL)169 TOTAL 5' OC SPACING
DY Ilex vomitoria 'Nana'DWARF YAUPON HOLLY #5 GAL (MIN 2' TALL)168 TOTAL 5' OC SPACING
CH Ilex cornuta 'Carissa'CARISSA HOLLY #5 GAL (MIN 2' TALL)101 TOTAL 5' OC SPACING
GS loropetalum chinense hines purpleleaf LOROPETALUM #5 GAL (MIN 2' TALL)70 TOTAL 5' OC SPACING
HD Nandina domestica 'Harbour Dwarf'HARBOR DWARF NANDINA #5 GAL (MIN 2' TALL)70 TOTAL 4' OC SPACING
PERENNIALS
TA Trachelospermum asiaticum COMMON JASMINE 4" POTS 1215 TOTAL 12" OC SPACING 1.15 PLANTS/SF
VM Vinca major BIG LEAF PERIWINKLE 4" POTS 1446 TOTAL 6" OC SPACING 2.3 PLANTS/ SF
PLANT LIST - SHRUBS & PERENNIALS:
TA
VM TA
TA
VM
TA
VM
VM
VM
TA
VM
TA TA
VM VM
TA
TREE LANDSCAPE REQUIREMENTS:
1. INTERIOR LANDSCAPING REQUIREMENTS:
REQUIRED: 28 TREES - 3" CAL
PROVIDED: 28 TREES - 4" CAL
2. PERIMETER LANDSCAPING REQUIREMENTS:
REQUIRED: 34 - 3" CAL
PROVIDED: 35 - 4" CAL
3. NON-VEHICULAR LANDSCAPING REQUIREMENTS:
REQUIRED: 9 TREES - 3" CAL
PROVIDED: 12 LARGE TREES - 4" CAL
& 18 ACCENT TREES
TOTAL TREES REQUIRED:
REQUIRED: 71 TREES - 3" CAL
PROVIDED: 75 LARGE TREES - 4" CAL
& 18 ACCENT TREES
PERIMETER LANDSCAPING:17,002 SF REQ. 17,002 SF PROVIDED
NON-VEHICULAR LANDSCAPING:20,033 SF REQ. 15,049 SF PROVIDED
VEHICULAR PAVING: 83,282 SF
LANDSCAPE DATA TABLE:
INTERIOR LANDSCAPING:8,328 SF REQ.8,241 SF PROVIDED
TOTAL SITE: 174,246 SF
LANDSCAPING AREA REQUIRED: 8,328 (INTERIOR) + 20,033 (NON-VEHICULAR)
+ 17,002 (PERIMETER) = 45,363 SF
45,363 SF (REQ.) - 40,292 (LANDSCAPE SHOWN) = 5,071 SF
5,071 SF - 2,934 SF (PATIO) - 2,236 = 99 SF ABOVE REQUIREMENT
PATIO AREA: 2,934 SF PROVIDED
DECORATIVE PAVING: 2,236 SF PROVIDED
C03/29/16 05:28:14PM F:\Projects\14018\Arch\14018_A101.dwg
C03/11/16 11:34:28AM F:\Projects\14018\Arch\14018_A102.dwg
C03/11/16 11:34:09AM F:\Projects\14018\Arch\14018_A200-A202.dwg
C03/11/16 11:34:15AM F:\Projects\14018\Arch\14018_A200-A202.dwg
C03/11/16 11:34:22AM F:\Projects\14018\Arch\14018_A200-A202.dwg
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2792
File ID: Type: Status: 2016-2792 Agenda Item Passed
1Version: Reference: In Control: City Secretary
05/05/2016File Created:
05/10/2016Final Action: ATMOSFile Name:
Title: Consider approval of an Ordinance approving a negotiated settlement with
Atmos Energy Corp., Mid-Tex Division, regarding the 2016 Rate Review
Mechanism filings and finding the attached Tariffs and supporting
documents implementing the new rates within the corporate city limits of
the City of Coppell to be just and reasonable; and authorizing the Mayor to
sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: D.
Sponsors: Enactment Date:
2016 Atmos Rate Case Memo to Council - 05 10
2016.pdf, 2016 Atmos ORDINANCE.pdf,
Attachments to Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
05/10/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden,
that Consent Agenda Items A-D be approved. The motion passed by an unaninous vote.
Action Text:
Text of Legislative File 2016-2792
Title
Consider approval of an Ordinance approving a negotiated settlement with Atmos Energy
Corp., Mid-Tex Division, regarding the 2016 Rate Review Mechanism filings and finding the
attached Tariffs and supporting documents implementing the new rates within the corporate
city limits of the City of Coppell to be just and reasonable; and authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2792)
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Mario Canizares, Deputy City Manager
Date: May 10, 2016
Reference: Consideration of an Ordinance Regarding the Approval of a Negotiated Settlement
with Atmos Energy Corp., Regarding the 2016 Rate Review Mechanism filings and
its Supporting Documents Implementing the New Natural Gas Rates within the City
of Coppell
2030: Sustainable City Government, Business Prosperity, Special Place to Live
Introduction:
The City of Coppell along with approximately 150 other cities are members of the Atmos Cities
Steering Committee (ACSC) which covers almost 1.2 million residential Atmos Gas customers.
The Rate Review Mechanism (RRM) Tariff was originally adopted by ACSC member cities in 2007
as an alternative to the Gas Reliability Infrastructure Program (“GRIP”), the statutory provision that
allows Atmos to bypass the City’s rate regulatory authority to increase its rates annually to recover
capital investments. The 2016 RRM filing is the fourth RRM filing under the renewed RRM Tariff.
On March 1, 2016, Atmos made a filing requesting $35.4 million additional revenues on a system -
wide basis. Because the City of Dallas has a separate rate review process, exclusion of Dallas results
in the Company requesting $28.6 million from other municipalities.
Analysis:
The tariffs attached to the Ordinance approve rates that will increase the Company’s revenues by
$29.9 million for the Mid-Tex Rate Division, effective for bills rendered on or after June 1, 2016.
The monthly residential customer charge will be $19.10. The consumption charge will be $0.11378
per Ccf. The monthly bill impact for the typical residential customer consuming 46.8 Ccf will be an
increase of $1.26, or about 2.43%. The typical commercial customer will see an increase of $3.81,
or 1.43%.
The ACSC Executive Committee and its designated legal counsel and consultants recommend that
all Cities adopt the Ordinance with its attachments approving the negotiated rate settlement resolving
the 2016 RRM filing, and implementing the rate change. The RRM process is more favorable than
the GRIP process that is within the purview of the Railroad Commission.
2
Legal Review
The City Attorney’s Office has reviewed the model ordinance and concurs with is approval. The
ordinance and the supporting documentation was prepared by the Committee’s legal counsel Geoffrey
Gay.
Fiscal Impact
The fiscal impact to the City of Coppell is approximately $1,000.
Recommendation:
They City Manager’s Office recommends approval of the model ordinance.
1
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, APPROVING A NEGOTIATED SETTLEMENT
BETWEEN THE ATMOS CITIES STEERING COMMITTEE
(“ACSC”) AND ATMOS ENERGY CORP., MID-TEX DIVISION
REGARDING THE COMPANY’S 2016 RATE REVIEW
MECHANISM FILINGS; DECLARING EXISTING RATES TO BE
UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE
ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED
SETTLEMENT; FINDING THE RATES TO BE SET BY THE
SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND
IN THE PUBLIC INTEREST; REQUIRING THE COMPANY TO
REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES;
DETERMINING THAT THIS ORDINANCE WAS PASSED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS
OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE;
DECLARING AN EFFECTIVE DATE; AND REQUIRING
DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE
ACSC’S LEGAL COUNSEL.
WHEREAS, the City of Coppell, Texas (“City”) is a gas utility customer of Atmos Energy
Corp., Mid-Tex Division (“Atmos Mid-Tex” or “Company”), and a regulatory authority with an
interest in the rates and charges of Atmos Mid-Tex; and
WHEREAS, the City is a member of the Atmos Cities Steering Committee (“ACSC”), a
coalition of similarly-situated cities served by Atmos Mid-Tex (“ACSC Cities”) that have joined
together to facilitate the review of, and response to, natural gas issues affecting rates charged in
the Atmos Mid-Tex service area; and
WHEREAS, ACSC and the Company worked collaboratively to develop a new Rate
Review Mechanism (“RRM”) tariff that allows for an expedited rate review process by ACSC
Cities as a substitute to the Gas Reliability Infrastructure Program (“GRIP”) process instituted by
the Legislature, and that will establish rates for the ACSC Cities based on the system-wide cost of
serving the Atmos Mid-Tex Division; and
2
WHEREAS, on March 1, 2016, Atmos Mid-Tex filed its 2016 RRM rate request with
ACSC Cities; and
WHEREAS, ACSC coordinated its review of the Atmos Mid-Tex 2016 RRM filing
through its Executive Committee, assisted by ACSC’s attorneys and consultants, to resolve issues
identified in the Company’s RRM filing; and
WHEREAS, the Executive Committee, as well as ACSC’s counsel and consultants,
recommend that ACSC Cities approve an increase in base rates for Atmos Mid-Tex of $29.9
million on a system-wide basis; and
WHEREAS, the attached tariffs implementing new rates are consistent with the
recommendation of the ACSC Executive Committee, are agreed to by the Company, and are just,
reasonable, and in the public interest; and
WHEREAS, the RRM Tariff contemplates reimbursement of ACSC’s reasonable expenses
associated with RRM applications;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
Section 1. That the findings set forth in this Ordinance are hereby in all things approved.
Section 2. That the City Council finds that the settled amount of an increase in revenues
of $29.9 million on a system-wide basis represents a comprehensive settlement of gas utility rate
issues affecting the rates, operations, and services offered by Atmos Mid-Tex within the municipal
limits arising from Atmos Mid-Tex’s 2016 RRM filing is in the public interest, and is consistent
with the City’s authority under Section 103.001 of the Texas Utilities Code.
Section 3. That the existing rates for natural gas service provided by Atmos Mid-Tex are
unreasonable. The new tariffs attached hereto and incorporated herein as Attachment A, are just
3
and reasonable, and are designed to allow Atmos Mid-Tex to recover annually an additional $29.9
million in revenue over the amount allowed under currently approved rates, as shown in the Proof
of Revenues attached hereto and incorporated herein as Attachment B; such tariffs are hereby
adopted.
Section 4. That the ratemaking treatment for pensions and other post-employment benefits
in Atmos Mid-Tex’s next RRM filing shall be as set forth on Attachment C, attached hereto and
incorporated herein.
Section 5. That Atmos Mid-Tex shall reimburse the reasonable ratemaking expenses of
the ACSC in processing the Company’s 2016 RRM filing.
Section 6. That to the extent any resolution or ordinance previously adopted by the Council
is inconsistent with this Ordinance, it is hereby repealed.
Section 7. That the meeting at which this Ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
Section 8. That if any one or more sections or clauses of this Ordinance is adjudged to be
unconstitutional or invalid, such judgment shall not affect, impair, or invalidate the remaining
provisions of this Ordinance, and the remaining provisions of the Ordinance shall be interpreted
as if the offending section or clause never existed.
Section 9. That consistent with the City Ordinance that established the RRM process, this
Ordinance shall become effective from and after its passage with rates authorized by attached
tariffs to be effective for bills rendered on or after June 1, 2016.
Section 10. That a copy of this Ordinance shall be sent to Atmos Mid-Tex, care of Chris
Felan, Vice President of Rates and Regulatory Affairs Mid-Tex Division, Atmos Energy
4
Corporation, 5420 LJB Freeway, Suite 1862, Dallas, Texas 75240, and to Geoffrey Gay, General
Counsel to ACSC, at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue,
Suite 1900, Austin, Texas 78701.
PASSED AND APPROVED this day of , 2016.
Mayor
ATTEST: APPROVED AS TO FORM:
City Secretary City Attorney
2557/26/7087606
MID-TEX DIVISION RRC Tariff No:
ATMOS ENERGY CORPORATION
RATE SCHEDULE:R – RESIDENTIAL SALES
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 06/01/2016 PAGE: 12
Application
Applicable to Residential Customers for all natural gas provided at one Point of Delivery and measured
through one meter.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge Amount
Customer Charge per Bill $ 19.10 per month
Rider CEE Surcharge $ 0.02 per month1
Total Customer Charge $ 19.12 per month
Commodity Charge – All Ccf $0.11378 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
1Reference Rider CEE - Conservation and Energy Efficiency as approved in GUD 10170. Surcharge billing effective July 1, 2015.
Attachment A
MID-TEX DIVISION RRC Tariff No:
ATMOS ENERGY CORPORATION
RATE SCHEDULE:C – COMMERCIAL SALES
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 06/01/2016 PAGE: 13
Application
Applicable to Commercial Customers for all natural gas provided at one Point of Delivery and measured
through one meter and to Industrial Customers with an average annual usage of less than 30,000 Ccf.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge Amount
Customer Charge per Bill $ 41.75 per month
Rider CEE Surcharge $ 0.02 per month1
Total Customer Charge $ 41.77 per month
Commodity Charge – All Ccf $ 0.08494 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
1 Reference Rider CEE - Conservation and Energy Efficiency as approved in GUD 10170. Surcharge billing effective July 1, 2015.
Attachment A
MID-TEX DIVISION RRC Tariff No:
ATMOS ENERGY CORPORATION
RATE SCHEDULE: I – INDUSTRIAL SALES
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 06/01/2016 PAGE: 14
Application
Applicable to Industrial Customers with a maximum daily usage (MDU) of less than 3,500 MMBtu per day
for all natural gas provided at one Point of Delivery and measured through one meter. Service for
Industrial Customers with an MDU equal to or greater than 3,500 MMBtu per day will be provided at
Company's sole option and will require special contract arrangements between Company and Customer.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and MMBtu charges to the
amounts due under the riders listed below:
Charge Amount
Customer Charge per Meter $ 738.00 per month
First 0 MMBtu to 1,500 MMBtu $ 0.3096 per MMBtu
Next 3,500 MMBtu $ 0.2267 per MMBtu
All MMBtu over 5,000 MMBtu $ 0.0486 per MMBtu
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Curtailment Overpull Fee
Upon notification by Company of an event of curtailment or interruption of Customer’s deliveries,
Customer will, for each MMBtu delivered in excess of the stated level of curtailment or interruption, pay
Company 200% of the midpoint price for the Katy point listed in Platts Gas Daily published for the
applicable Gas Day in the table entitled “Daily Price Survey.”
Replacement Index
In the event the “midpoint” or “common” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” is no longer published, Company will calculate the applicable imbalance fees
utilizing a daily price index recognized as authoritative by the natural gas industry and most closely
approximating the applicable index.
Attachment A
MID-TEX DIVISION RRC Tariff No:
ATMOS ENERGY CORPORATION
RATE SCHEDULE: I – INDUSTRIAL SALES
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 06/01/2016 PAGE: 15
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
Special Conditions
In order to receive service under Rate I, Customer must have the type of meter required by Company.
Customer must pay Company all costs associated with the acquisition and installation of the meter.
Attachment A
MID-TEX DIVISION RRC Tariff No:
ATMOS ENERGY CORPORATION
RATE SCHEDULE: T – TRANSPORTATION
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 06/01/2016 PAGE: 16
Application
Applicable, in the event that Company has entered into a Transportation Agreement, to a customer
directly connected to the Atmos Energy Corp., Mid-Tex Division Distribution System (Customer) for the
transportation of all natural gas supplied by Customer or Customer’s agent at one Point of Delivery for
use in Customer's facility.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's bill will be calculated by adding the following Customer and MMBtu charges to the amounts
and quantities due under the riders listed below:
Charge Amount
Customer Charge per Meter $ 738.00 per month
First 0 MMBtu to 1,500 MMBtu $ 0.3096 per MMBtu
Next 3,500 MMBtu $ 0.2267 per MMBtu
All MMBtu over 5,000 MMBtu $ 0.0486 per MMBtu
Upstream Transportation Cost Recovery: Plus an amount for upstream transportation costs in
accordance with Part (b) of Rider GCR.
Retention Adjustment: Plus a quantity of gas as calculated in accordance with Rider RA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Imbalance Fees
All fees charged to Customer under this Rate Schedule will be charged based on the quantities
determined under the applicable Transportation Agreement and quantities will not be aggregated for any
Customer with multiple Transportation Agreements for the purposes of such fees.
Monthly Imbalance Fees
Customer shall pay Company the greater of (i) $0.10 per MMBtu, or (ii) 150% of the difference per MMBtu
between the highest and lowest “midpoint” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” during such month, for the MMBtu of Customer’s monthly Cumulative
Imbalance, as defined in the applicable Transportation Agreement, at the end of each month that exceeds
10% of Customer’s receipt quantities for the month.
Attachment A
MID-TEX DIVISION RRC Tariff No:
ATMOS ENERGY CORPORATION
RATE SCHEDULE: T – TRANSPORTATION
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 06/01/2016 PAGE: 17
Curtailment Overpull Fee
Upon notification by Company of an event of curtailment or interruption of Customer’s deliveries,
Customer will, for each MMBtu delivered in excess of the stated level of curtailment or interruption, pay
Company 200% of the midpoint price for the Katy point listed in Platts Gas Daily published for the
applicable Gas Day in the table entitled “Daily Price Survey.”
Replacement Index
In the event the “midpoint” or “common” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” is no longer published, Company will calculate the applicable imbalance fees
utilizing a daily price index recognized as authoritative by the natural gas industry and most closely
approximating the applicable index.
Agreement
A transportation agreement is required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
Special Conditions
In order to receive service under Rate T, customer must have the type of meter required by Company.
Customer must pay Company all costs associated with the acquisition and installation of the meter.
Attachment A
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RIDER:WNA – WEATHER NORMALIZATION ADJUSTMENT
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 11/01/2016 PAGE: 41
Provisions for Adjustment
The Commodity Charge per Ccf (100 cubic feet) for gas service set forth in any Rate Schedules utilized
by the cities of the Mid-Tex Division service area for determining normalized winter period revenues shall
be adjusted by an amount hereinafter described, which amount is referred to as the "Weather
Normalization Adjustment." The Weather Normalization Adjustment shall apply to all temperature
sensitive residential and commercial bills based on meters read during the revenue months of November
through April. The five regional weather stations are Abilene, Austin, Dallas, Waco, and Wichita Falls.
Computation of Weather Normalization Adjustment
The Weather Normalization Adjustment Factor shall be computed to the nearest one-hundredth cent
per Ccf by the following formula:
(HSFi x (NDD-ADD) )
WNAFi =Ri
(BLi +(HSFi x ADD) )
Where
i =any particular Rate Schedule or billing classification within any such
particular Rate Schedule that contains more than one billing classification
WNAFi = Weather Normalization Adjustment Factor for the ith rate schedule or
classification expressed in cents per Ccf
Ri =Commodity Charge rate of temperature sensitive sales for the ith schedule or
classification.
HSFi =heat sensitive factor for the ith schedule or classification divided by the
average bill count in that class
NDD =billing cycle normal heating degree days calculated as the simple ten-year
average of actual heating degree days.
ADD =billing cycle actual heating degree days.
Bli =base load sales for the ith schedule or classification divided by the average
bill count in that class
The Weather Normalization Adjustment for the jth customer in ith rate schedule is computed as:
WNAi =WNAFi x qij
Where qij is the relevant sales quantity for the jth customer in ith rate schedule.
Attachment A
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RIDER:WNA – WEATHER NORMALIZATION ADJUSTMENT
APPLICABLE TO:ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:Bills Rendered on or after 11/01/2016 PAGE: 42
Base Use/Heat Use Factors
Residential Commercial
Base use Heat use Base use Heat use
Weather Station Ccf Ccf/HDD Ccf Ccf/HDD
Abilene 10.09 0.1392 98.01 0.6440
Austin 11.21 0.1551 203.36 0.8564
Dallas 13.72 0.2048 189.83 0.9984
Waco 9.89 0.1411 129.75 0.6695
Wichita
Falls
11.49 0.1506 122.35 0.5967
Weather Normalization Adjustment (WNA) Report
On or before June 1 of each year, the company posts on its website at atmosenergy.com/mtx-wna, in
Excel format, a Weather Normalization Adjustment (WNA) Report to show how the company calculated
its WNAs factor during the preceding winter season. Additionally, on or before June 1 of each year, the
company files one hard copy and an Excel version of the WNA Report with the Railroad Commission of
Texas' Gas Services Division, addressed to the Director of that Division.
Attachment A
File Date: March 1, 2016
ATMOS ENERGY CORP., MID-TEX DIVISION
PROPOSED TARIFF STRUCTURE (BEFORE RATE CASE EXPENSE RECOVERY)
TEST YEAR ENDING DECEMBER 31, 2015
(a)(b)(c)(d)(e)(f)(g)(h)(i)(j)(k)
1 Proposed Change In Rates:29,603,205$Schedule A
2 Proposed Change In Rates without Revenue Related Taxes:27,447,850$Ln 1 divided by factor on WP_F-5.1
3
4
5
6 Revenue Requirements Allocations
7 Residential 338,431,486$77.95%Per GUD 10170 Final Order
8 Commercial 84,223,622 19.40%Per GUD 10170 Final Order
9 Industrial and Transportation 11,490,316 2.65%Per GUD 10170 Final Order
10 Net Revenue Requirements GUD No. 10170 434,145,424$
11
12
13
14
15
16 With Proportional Increase all classes but Residential and a 40% residential base charge increase:With Customer Charges Rounded Off and residential base charge increase for 2015 limited to $0.50 per RRM tariff:
17
18 Current Prospective Revenues Proposed Change
Proposed
Change In
Revenues
Proposed
Rates Proposed Revenues
19
20 Residential Base Charge 18.56$0.48$8,558,622$Residential Base Charge 0.52$9,335,278$19.08$339,813,673$
21 Residential Consumption Charge 0.09931$0.01540$12,837,933 Residential Consumption Charge 0.01447$12,061,297 0.11378$94,839,970
22 Commercial Base Charge 39.87$1.81$2,662,423 Commercial Base Charge 1.83$2,697,162 41.70$61,390,268
23 Commercial Consumption Charge 0.08020$0.00480$2,662,423 Commercial Consumption Charge 0.00474$2,626,475 0.08494$47,065,984
24 I&T Base Charge 697.35$38.03$363,224 I&T Base Charge 39.65$378,728 737.00$7,039,815
25 I&T Consumption Charge Tier 1 MMBTU 0.2937$0.0166$172,167 I&T Consumption Charge Tier 1 MMBTU 0.0159$165,150 0.3096$3,215,747
26 I&T Consumption Charge Tier 2 MMBTU 0.2151$0.0121$139,070 I&T Consumption Charge Tier 2 MMBTU 0.0116$132,888 0.2267$2,597,042
27 I&T Consumption Charge Tier 3 MMBTU 0.0461$0.0026$51,988 I&T Consumption Charge Tier 3 MMBTU 0.0025$49,955 0.0486$971,117
28 27,447,850$27,446,933$556,933,616$
29
WP_J-5
Page 2 of 4
Attachment B
Proof of Revenues
File Date: March 1, 2016
Line
No.Description
Pension
Account Plan
("PAP")
Post-
Retirement
Medical Plan
("FAS 106")
Pension
Account Plan
("PAP")
Supplemental
Executive Benefit
Plan ("SERP")
Post-
Retirement
Medical Plan
("FAS 106")
Adjustment
Total
(a)(b)(c)(d)(e)(f)(g)
1 Fiscal Year 2016 Towers Watson Report as adjusted (1), (3)5,101,680$2,896,450$7,840,683$150,433$4,466,430$
2 O&M Expense Factor (2)96.41%96.41%37.42%20.77%37.42%
3 Fiscal Year 2016 Actuarially Determined O&M Benefits (Ln 1 x Ln 2)4,918,540$2,792,473$2,933,599$31,249$1,671,119$
4 Allocation to Mid-Tex (2)40.56%40.56%71.52%100.00%71.52%
5 Mid-Tex Benefits Expense Included in Rates - Proposed (Ln 3 x Ln 4)1,995,016$1,132,659$2,098,222$31,249$1,195,248$6,452,393$
6
7
Mid-Tex Benefits Expense per GUD 10359 and RRM Test Year Ending
December 31, 2014 Benchmark (4)2,831,859$2,013,260$2,925,600$34,809$2,695,721$10,501,250$
8
9 Test Year Adjustment (Line 5 minus Line 7)(836,844)$(880,601)$(827,379)$(3,561)$(1,500,472)$(4,048,856)$
10
11 Adjustment Summary:
12 Account 922 (836,844)$(880,601)$-$-$-$(1,717,445)$
13 Account 926 --(827,379)(3,561)(1,500,472)(2,331,412)
14 Total (Ln 12 plus Ln 13)(836,844)$(880,601)$(827,379)$(3,561)$(1,500,472)$(4,048,856)$
15
16
17 Notes:
18 1. Studies not applicable to Mid-Tex or Shared Services are omitted.
19 2. The factors on Lines 2 and 4 are based on the factors in 2016 RRM (Test Year Ending December 31,2015).
20 3. SSU amounts exclude cost centers which do not allocate to Mid-Tex for rate making purposes.
21 4. GUD No. 10359 is the benchmark for January-May which is the same benchmark as used in the RRM TYE December 31, 2014 for June-December.
ATMOS ENERGY CORP., MID-TEX DIVISION
PENSIONS AND RETIREE MEDICAL BENEFITS ADJUSTMENT
TEST YEAR ENDING DECEMBER 31, 2015
Shared Services Mid-Tex Direct
WP_F-2.3
Page 1 of 2
Attachment C
Line
No.Description
Pension
Account Plan
("PAP")
Post-Retirement
Medical Plan
("FAS 106")
Pension
Account Plan
("PAP")
Supplemental
Executive Benefit
Plan ("SERP")
Post-Retirement
Medical Plan
("FAS 106")
Adjustment
Total
(a)(b)(c)(d)(e)(f)(g)
1
Fiscal Year 2016 Towers Watson Report (excluding Removed Cost
Centers)5,101,680$2,896,450$7,840,683$150,433$4,466,430$
2 Allocation to Mid-Tex 40.56%40.56%71.52%100.00%71.52%
3
FY16 Towers Watson Benefit Costs (excluding Removed Cost
Centers) Allocated to MTX (Ln 1 x Ln 2)2,069,299$1,174,833$5,607,955$150,433$3,194,561$
4 O&M and Capital Allocation Factor 100.00%100.00%100.00%100.00%100.00%
5
FY16 Towers Watson Benefit Costs To Approve (excluding
Removed Cost Centers) (Ln 3 x Ln 4)2,069,299$1,174,833$5,607,955$150,433$3,194,561$12,197,081$
6
7
8 Summary of Costs to Approve:
9
10 Total Pension Account Plan ("PAP")2,069,299$5,607,955$7,677,254$
11 Total Post-Retirement Medical Plan ("FAS 106")1,174,833$3,194,561$4,369,394
12 Total Supplemental Executive Retirement Plan ("SERP")150,433$150,433
13 Total (Ln 10 + Ln 11 + Ln 12)2,069,299$1,174,833$5,607,955$150,433$3,194,561$12,197,081$
14
15
16 O&M Expense Factor 96.41%96.41%37.42%20.77%37.42%
17
18 Expense Portion (Ln 13 x Ln 16)1,995,016$1,132,659$2,098,222$31,249$1,195,248$6,452,393$
19
20 Capital Factor 3.59%3.59%62.58%79.23%62.58%
21
22 Capital Portion (Ln 13 x Ln 20)74,283$42,174$3,509,733$119,184$1,999,313$5,744,687$
23
24 Total (Ln 18 + Ln 22)2,069,299$1,174,833$5,607,955$150,433$3,194,561$12,197,081$
ATMOS ENERGY CORP., MID-TEX DIVISION
PENSIONS AND RETIREE MEDICAL BENEFITS FOR CITIES APPROVAL
TEST YEAR ENDING DECEMBER 31, 2015
Shared Services Mid-Tex Direct
Attachment C
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2742
File ID: Type: Status: 2016-2742 Zoning Ordinance Passed
4Version: Reference: In Control: City Council
04/13/2016File Created:
06/14/2016Final Action: PD-260R-R,ORD Trinity River Kayak CoFile Name:
Title: Consider approval of an Ordinance for CASE NO. PD-260R-R, Trinity
River Kayak Company, a zoning change from PD -260-R (Planned
Development-260-Retail) to PD-260R-R (Planned Development-260
Revised-Retail), to amend the allowed uses and signage on 1.5 acres of
property located at 1601 E. Sandy Lake Road and authorizing the Mayor to
sign.
Notes:
Agenda Date: 06/14/2016
Agenda Number: 11.
Sponsors: Enactment Date: 06/14/2016
Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal
Description.pdf, Exhibit B- Signage Plan .pdf, Exhibit
C - Rear Elevation .pdf
Attachments: Enactment Number: 91500-A-697
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved04/21/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2742)
Marcie Diamond, Assistant Planning Director introduced this case with exhibits,. She mentioned 21
notices were mailed to property owners within 200 feet of this request. There were no responses
received in favor. Three were returned undecided and one returned in opposition. There were also 48
courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is
recommending approval of the amendment to the PD to allow for additional uses that would normally
be permitted in a retail district, and denial of variances to the Sign Ordinance to permit an additional
detached (monument) sign and a sign attached to the roof structure.
Aaron Duncan, 769 Crane Circle, Coppell Texas, was present to represent this case, he made a
presentation to the Comission, addressing questions and stated agreement with staff's
recommendations of the uses but was not in agreement with denial of the sign variances.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. The following person spoke:
Theodore Henderson, 1504 Grapevine Creek Drive, Coppell Texas,
spoke in favor
Chairman Haas closed the Public Hearing.
After much discussion, the Commission made two motions:
Motion #1:
Commissioner Darling motioned to recommend approval to allow additional uses to occupy the
existing building as permitted in the Retail District as amended per the applicant's request and to
relocate the existing 26.4 square-foot sign from the building to the hut. Commissioner Blankenship
seconded; motion carried (7-0).
Aye: 7 - Chair Edmund Haas, Vice Chair Glen Portman, Commissioner Sue Blankenship,
Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma and
Commissioner George Williford.
Motion #2
Vice Chairman Portman motioned to recommend approval of the following amended signage on the
property:
1. One double-sided monument sign, setback a minimum of ten feet from the ROW, on a raised
foundation to allow east/west bound visibility may be allowed in lieu of the existing 9.6 square-foot sign
located on the wall located on the east side of the driveway.
2. The existing 26.4 square-foot attached sign may be relocated to the hut located adjacent to the
parking lot.
3. Roof signs shall not be permitted. Additional attached signs shall be permitted on the building in
compliance with the Sign Ordinance.
Seconded by Commissioner Robinson; motion carried (5-2).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Ed
Darling, Commissioner Doug Robinson, and Commissioner Vijay Sarma
5Aye:
Commissioner Sue Blankenship, and Commissioner George Williford2Nay:
2 PassClose the Public
Hearing and Approve
05/10/2016City Council
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2742)
Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to Council.
Aaron Duncan, MESA Design Group, representing the applicant, made a presentation to Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to speak:
1) Harold Copher, Jr., 123 Trinity Court, spoke in support of the item.
2) Terry Saxon, 124 Trinity Court, spoke against the item.
3) Anna Saxon, 124 Trinity Court, spoke in opposition of the item.
4) Theodore Henderson, 1504 Grapevine Creek Dr., spoke in favor of the convenience store and the
signage.
A motion was made by Mayor Pro Tem Gary Roden, seconded by Councilmember Cliff Long, to close
the Public Hearing and approve this Agenda Item subject to the following conditions:
1) Additional retail uses in the existing 2,500 square foot structure;
2) Signage shall be limited to the following:
a) One 30-square-foot monument sign, setback a minimum of ten feet from the ROW, shall be
permitted on the west side of the driveway;
b) The existing 9.6-square-foot wall sign located in the eastern side of the driveway may be retained as
depicted in Exhibit B;
c) The existing 26.4-square-foot attached sign may be relocated to the building structure (hut) located
adjacent to the parking lot; and
d) Attached signage shall be permitted on the retail building in compliance with the Sign Ordinance,
except that one 3’ x 12’ sign shall be permitted on the eave, as indicated on the Exhibit B.
3) Public building access shall be provided in the south façade of the retail building to allow
accessibility to the restroom facilities for the patrons of the kayak operation.
The motion passed 6-1 with Councilmember Mark Hill voting against the item.
Action Text:
4 PassApproved06/14/2016City Council
Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Cliff Long, to
approve this Agenda Item, with the following conditions.
1. A double-sided monument sign, setback a minimum of ten feet from the ROW, on a raised
foundation to allow east/west bound visibility in lieu of the existing 9.6 square-foot sign locatd on the
wall on the east side of the driveway.
2. The existing 26.4 square-foot attached sign may be relocated to the hut located adjacent to the
parking lot.
3. Roof signs shall not be permitted. Additional attached signs shall be permitted on the building in
compliance with the Sign Ordinance.
The motion passed 6-1 with Councilmember Mark Hill voting against the item.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Mayor Pro Tem Nancy Yingling
6Aye:
Councilmember Mark Hill1Nay:
Text of Legislative File 2016-2742
Title
Consider approval of an Ordinance for CASE NO. PD-260R-R, Trinity River Kayak
Company, a zoning change from PD -260-R (Planned Development-260-Retail) to
PD-260R-R (Planned Development-260 Revised-Retail), to amend the allowed uses and
signage on 1.5 acres of property located at 1601 E. Sandy Lake Road and authorizing the
Page 3City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2742)
Mayor to sign.
Summary
Staff Recommendation:
On May 10 ,2016, City Council approved this ZONING CHANGE (6-1).
On April 21, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (7-0) to allow additional uses to occupy the existing building as
permitted in the Retail District. Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
The Planning Commission also recommended approval of additional signage for the
property (5-2). Commissioners, Sarma, Robinson, Haas, Portman and Darling voted in
favor; Commissioners Williford and Blankenship voted in opposition.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Sense of Community
Page 4City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: June 14, 2016
Reference: Consider approval of an Ordinance for PD-260R-R, Trinity River Kayak Company, to
amend the allowed uses and signage on 1.5 acres of property located at 1601 E. Sandy
Lake Road.
2030: Business Prosperity, Sense of Community
Introduction:
Approximately 2 years ago, this property was granted PD zoning to allow a convenience store and the
kayak operation subject to nine variances to the Zoning and Subdivision Ordinances. The convenience
store has closed and the applicant desires additional flexibly in the leasing of the existing 2,500 +/- square
foot building for other retail uses. The second part of this request is to permit additional attached and
monument signage in support of the future potential retail tenant.
Analysis:
On May 10, 2016 City Council approved (6-1) the additional retail uses, the revised rear elevation of the
retail building and the following modifications to the signs:
1. One 30-square-foot monument sign, setback a minimum of ten feet from the ROW, shall be permitted
on the west side of the driveway.
2. The existing 9.6-square-foot sign located on the wall located on the east side of the driveway may
be retained.
3. The existing 26.4-square-foot attached sign may be relocated to the hut located adjacent to the
parking lot.
4. Attached signage shall be permitted on the retail building in compliance with the Sign Ordinance,
except that one 3’ x 12’ sign shall be permitted on the eave.
On April 21, 2016, the Planning Commission unanimously recommended approval to allow additional
uses to occupy the existing building permitted in the Retail District, and further recommended:
1. One double-sided monument sign, setback a minimum of ten feet from the ROW, on a raised
foundation to allow east/west bound visibility in lieu of the existing 9.6 square-foot sign
located on the wall located on the east side of the driveway.
2. The existing 26.4 square-foot attached sign may be relocated to the hut located adjacent to
the parking lot.
3. Roof signs shall not be permitted. Additional attached signs shall be permitted on the
building in compliance with the Sign Ordinance.
2
Legal Review:
The City Attorney reviewed this ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval of this Ordinance
Attachments:
1. Ordinance
2. Exhibit “A” – Legal Description
3. Exhibit “B” – Signage Plan
4. Exhibit “C” – Revised Rear Elevations
1 TM 77229
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND
MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE
AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-260-
R (PLANNED DEVELOPMENT-260-RETAIL) TO PD-260R-R
(PLANNED DEVELOPMENT-260 REVISED-RETAIL), TO ATTACH
A REVISED DETAIL SITE PLAN TO ALLOW RETAIL USES IN
ADDITION TO THE CANOE, KAYAK, PADDLEBOARD STORAGE,
RENTALS AND SALES AND TO PERMIT REVISED SIGNAGE ON
1.5 ACRES OF PROPERTY LOCATED AT 1601 E. SANDY LAKE
ROAD AND BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT “A” ATTACHED HERETO AND INCORPORATED
HEREIN; PROVIDING FOR THE APPROVAL OF THE SIGNAGE
PLAN AND REVISED REAR ELEVATIONS, ATTACHED HERETO
AS EXHIBITS “B” AND “C” , RESPECTIVELY; PROVIDING
DEVELOPMENT REGULATIONS; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of
the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to
the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing
to all property owners generally, and to all persons interested and situated in the affected area
and in the vicinity thereof, the said governing body is of the opinion that Zoning Application
No PD-260R-R should be approved, and in the exercise of legislative discretion have
concluded that the Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore
amended, be and the same is hereby amended to grant a change in zoning request from PD-
260-R (Planned Development-260-Retail) to PD-260R-R (Planned Development Revised-
2 TM 77229
260-Retail), to attach a revised Detail Site Plan to allow retail uses in addition to the canoe,
kayak, paddleboard storage, rentals and sales and to permit revised signage on 1.5 acres of
property located at 1601 E. Sandy Lake Road being more particularly described in Exhibit
“A” attached hereto and made a part hereof for all purposes, subject to the development
regulations.
SECTION 2. That PD-260R-R is hereby approved subject to the following
development regulations:
A. Except as amended herein, the property shall be developed in accordance
with the Planned Development Ordinance, No. 91500-A-612 which is
incorporated herein as set forth in full and hereby republished.
B. Uses permitted to occupy the existing 2,500-sq. ft. square foot structure shall
be limited to:
1. Professional and administrative offices where services are provided only
and no chattels or goods are offered for sale on the premises, including
but not limited to doctors, dentists, attorneys, architects, engineers,
urban planners, insurance, real estate, banks and similar offices.
2. Business or trade school
3. Business support services
4. Convenience Store
5. Communication services
6. Financial services
7. Personal improvement services
8. Day nursery or day care center
9. Florist (no outside storage)
10. Barber and beauty shop
11. Drug store or pharmacy
12. Fraternal club or lodge
13. Consumer repair services.
14. Personal services.
3 TM 77229
15. Pet services.
16. Dry cleaning and laundry.
17. Other general retail sales of similar nature and character provided that
the business establishment is subject to the following conditions:
a. That it be conducted wholly within an enclosed building.
b. that required yards not be used for display, sale or storage or
merchandise, or for the storage of vehicles, equipment,
containers or waste material.
c. That all merchandise be first-hand and be sold at retail on the
premises.
d. That such use not be objectionable because of odor, excessive
light, smoke, dust, noise, vibration or similar nuisance.
18. Film developing and printing.
19. Fix-it shops for such items as bicycles and lawn mowers but without
outside storage.
20. Furniture stores.
21. Hardware store.
22. Printing shop or company (retail only).
23. Meat market (retail only).
24. Moving picture theater (indoor).
25. Veterinarian or animal hospital (no outside kennels).
26. Auto parts sales (new).
27. Community centers (public or private).
28. Uses permitted by special use permit according to section 12-30-8.
C. Signage on this property shall be limited and be in compliance with Exhibit
B as follows:
1. One 30-square-foot monument sign, setback a minimum of ten feet from
the ROW, shall be permitted on the west side of the driveway.
2. The existing 9.6-square-foot wall sign located in the eastern side of the
driveway may be retained as depicted in Exhibit B.
3. The existing 26.4-square-foot attached sign may be relocated to the
building structure (hut) located adjacent to the parking lot.
4 TM 77229
4. Attached signage shall be permitted on the retail building in compliance
with the Sign Ordinance, except that one 3’ x 12’ sign shall be permitted
on the eave, as indicated on the Exhibit B.
D. Public building access shall be provided in the south façade of the retail
building to allow accessibility to the restroom facilities for the patrons of the
kayak operation.
SECTION 3. That Signage Plan and Revised Rear Elevations attached hereto as
Exhibits “B” and “C” and made a part hereof for all purposes, are hereby approved.
SECTION 4. That the above property shall be used only in the manner and for the
purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as
heretofore amended, and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be
specifically altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all
other provisions not in conflict with the provisions of this ordinance shall remain in full force
and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or
section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same
shall not affect the validity of this ordinance as a whole, or any part or provision thereof other
than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Comprehensive Zoning Ordinance as a whole.
5 TM 77229
SECTION 8. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as
amended, in effect when the offense was committed and the former law is continued in effect
for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the
Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon
conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense; and each and every day such violation shall continue shall be
deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its
passage and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______
day of ___________________, 2016.
APPROVED:
_____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
CITY ATTORNEY
E. S A N D Y L A K E R
O
A
D
E L M F O R K T R I N I T Y R I V E R10'MIN.64'14'TENANT
5'-0"6'-0"
1'-4"
8'-0"3'-3 3/4"TENANT A
12'-0"3'-0"1'-0"
INTERNALLY ILLUMINATED
CHANNEL LETTER SIGN
SIGN ATTACHED TO AWNING TO ELEVATE
ABOVE COVERED PORCH, MAKING THE
SIGN MORE VISIBLE FROM SANDY LAKE ROAD
EXISTING SIGN
9.6 S.F.
TO BE RETAINED
SIGNAGE PLAN: PROPOSED ALTERNATIVE
TRINITY RIVER KAYAK COMPANY
APRIL 27, 2016
NORTH
0
SCALE: 1" = 20'-0"
10 20 40
OVERALL PLAN
PROPOSED MONUMENT SIGN
DUAL SIDED FOR FRONT
BUILDING TENANT
30 S.F.
SEE DETAIL A2
DETAIL A2: ALTERNATE MONUMENT SIGN
(DUAL SIDED)
DETAIL C: RELOCATED BUILDING SIGN
PROPOSED BUILDING SIGN
15.6 S.F.
FOR TENANT A
PROPOSED BUILDING SIGN
36 S.F.
SEE DETAILS B2
FOR TENANT A
NEW BUILDING SIGN
26.4 S.F.
EXISTING SIGN RELOCATED FROM
FRONT BUILDING, FOR TENANT B
SEE DETAIL C
1/2" = 1'
GROUND LIT SIGN
BRICK VENEER
PLASTER BACKDROP
1/4" = 1'
DETAIL B2: ALTERNATE BUILDING SIGN
1/4" = 1'
FRONT ELEVATIONSIDE ELEVATION
MONUMENT SIGN SUMMARY
EXISTING MONUMENT 9.6 S.F.
ADDITIONAL MONUMENT 30.0 S.F.
TOTAL MONUMENT 39.6 S.F.
SIGN ORDINANCE TYPICAL: 40 S.F. MAX
BUILDING SIGNAGE
FRONT BUILDING AT CORNER 15.6 S.F.
FRONT BUILDING AT AWNING 36.0 S.F.
TRKC SIGN AT HUT 26.4 S.F.
TOTAL BUILDING SIGNAGE 78.0 S.F.
SIGN ORDINANCE TYPICAL 78.0 S.F. MAX
EXHIBIT "B"
3'-0"7'-0"SIGNAGE PLAN
TRINITY RIVER KAYAK COMPANY
APRIL 7, 2016
PROPOSED BATHROOM DOOR ADDITION
ADA ACCESS WILL BE (AND CURRENTLY IS)
PROVIDED FROM INTERIOR. BOTH TENANTS
WILL HAVE FULL ACCESS TO ADA ACCESS AT
ALL TIMES
EXHIBIT C: SIMILAR MONUMENT SIGN EXHIBIT D: BUILDING SIGN TO BE RELOCATEDEXHIBIT E: RELOCATED SIGN SKETCH EXHIBIT F: HARDSHIP SIGNAGE VISIBILITYEXHIBIT G: SIMILAR BUILDING SIGN EXAMPLE
EXHIBIT H: EXTERIOR BATHROOM DOOR ACCESS
PROPOSED ADDITION EXISTING CONDITIONSEXHIBIT 'C'
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2698
File ID: Type: Status: 2016-2698 Zoning Ordinance Passed
4Version: Reference: In Control: City Council
03/16/2016File Created:
Final Action: PD-242R-HC, ORD ALOFT & Holiday Inn Hotels
REVISED
File Name:
Title: Consider approval of an Ordinance for CASE NO. PD-242R-HC, ALOFT &
Holiday Inn Hotels, a zoning change from PD-242-HC (Planned
Development-242-Highway Commercial), to PD-242R-HC (Planned
Development-242 Revised-Highway Commercial), to amend the Concept
Plan for hotel, office, retail and restaurant uses on 9.08 acres of property
and attach a Detail Site Plan on 4.86 acres to allow two hotels to be
located south of Northpoint Drive, east of S .H. 121 and authorizing the
Mayor to sign.
Notes:
Agenda Date: 06/14/2016
Agenda Number: C.
Sponsors: Enactment Date: 06/14/2016
Cover Memo.pdf, Ordinance.pdf, Exhibit B - Concept
Site Plan.pdf, Exhibit C - Detail Site Plan.pdf, Exhibit
D - Landscape Plan (2 pages).pdf, Exhibit E - Tree
Mitigation Plan.pdf, Exhibit F- North Hotel First Floor
and Typical Upper Floor Plans.pdf, Exhibit G- South
Hotel Fisrt Floor Plan and Typical Upper Floor
Plan.pdf, Exhibit H- North Hotel Elevations and
Rendering .pdf, Exhibit I -South Hotel Elevations and
Rendering.pdf
Attachments: Enactment Number: 91500-A-694
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/24/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2698)
Marcie Diamond, Assistant Planning Director introduced this case with exhibits, a color board, color
renderings and elevations. She mentioned two notices were mailed to property owners within 200 feet
of this request. There were no responses received in favor or in opposition. There were also seven
courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is
recommending this case be held under advisement to allow the applicant sufficient time to address
outstanding conditions.
Suketu Patel, Northpoint Hotel Groupe, LLC, 768 Lexington Avenue, Coppell Texas, was present to
represent this case, to address questions and he was not in agreement with staff's recommendation to
postpone 30 days and provided information addressing some of the outstanding conditions.
Marc Funderburk, Landpatterns, Inc., 1804 N Commerce Street Ste 200, Dallas Texas, addressed the
Commission and staff concerns with the amount of landscaping provided.
Bill Martinelli, representing the owners, 6533 Azelea Lane, Dallas Texas, addressed the concerns with
decreasing the shared-access easement agreement with the Fellowship Church.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Commissioner Williford motioned to hold this case under advisement per staff's recommendations until
the April 21, 2016, meeting so that the applicant can adequately address the following outstanding
conditions:
1. Concept Plan and Detail Site Plan – existing easement (pipeline, TU
Electric and water) need to be included on the plans, and assurances that
paving and landscaping is perrmitted within those easements.
2. Verify the acreage of the remaining acreage in the City of Coppell.
3. Need confirmation from the access easement holder (Fellowship Church)
that the 30 feet may be encroached on.
4. Submission of a draft shared parking agreement for the property to the
west in the City of Coppell.
5. Detail Plan - Amenities Table:
a. Correct the square footage of the Lobby/Lounge Area for the
Holiday Inn
b. Correct the square footage on the Outdoor Plaza Area on
6. If additional enhanced paving is proposed, as indicated on as part of the
Landscape Calculations, then it need to be added to the Detail Site Plan.
7. Landscape Plan
a. Landscape Plan be redesigned to more adequately address the
requirements of the Landscape Ordinance.
b. A minimum 150-square-foot island is required at the end of each
parking row, with an overstory tree. If double row, then two trees
are required. Several islands are missing and several have no trees.
c. Delete the 30% requirement in the table, as that is not part of the
Landscape Ordinance.
d. Add the trees required and provided per level of landscaping.
e. Ensure all calculations are correct.
f. Replace the Red Maple trees with trees from the Plant Palette.
8. Tree Mitigation – correct the calculations to read:
a. Total Inches on- site: 703
b. Total Inches removed: 106
c. Preservation Credits: 85%-90
d. Landscape Credits: - 327.5
e. 106-90-327.5 = -311.5
f. Add a note to the plan tree removal permit will be required prior to
the removal of any trees.
9. Elevations
a. Correct the elevations to portray the correct material as specified
b. Submit color boards
c. Provide additional information on attached signs for the Holiday
Inn
Action Text:
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2698)
d. Remove the “WXYZ” sign from the Aloft Elevations
Seconded by Commissioner Sarma; motion carried (7-0).
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
7Aye:
2 PassApproved04/21/2016Planning & Zoning
Commission
Marcie Diamond, Assistant Planning Director presented this case with revised exhibits, color
renderings, a material board, elevations and reviewed all revisions made since the March 24th public
hearing request. She mentioned two notices were mailed to property owners within 200 feet of this
request. There were no responses received in favor or in opposition. There were also two courtesy
notices mailed to property owners within 800 feet of this request. She stated that staff is
recommending approval subject to conditions which she read into the record.
Suketu Patel, Northpoint Hotel Group, LLC, 768 Lexington Avenue, Coppell Texas, was present to
represent this case, to address questions and stated agreement with staff's recommendations.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Commissioner Robinson motioned to recommend approval subject to the following conditions:
1. Submission of a draft shared parking agreement for the property to the west in the City of Coppell
prior to filing the plat for this property.
2. Landscape Plan - Ensure all calculations are correct, including number of trees being preserved.
3. Consider upsizing all the trees to four-inch caliper and add trees in the turf area adjacent to the
ALOFT hotel.
4. Tree Mitigation – Correct the calculations to read:
a. Total Inches on- site 703
b. Total Inches removed: 106
c. Preservation Credits 85% -90
d. Landscape Credits -327.5
e.106-90-327.5 = -311.5
f. Add a note to the plan that a tree removal permit will be required prior to the removal of any
trees.
5. Elevations
a. Correct the Masonry Calculations table on Sheet A2.11.
Seconded by Commissioner Sarma; motion carried (7-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
7Aye:
3 PassClose the Public
Hearing and Approve
05/10/2016City Council
Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to Council.
Suki Patel, 768 Lexington Ave., representing the applicant, was available for questions.
Mayor Hunt opened the Public Hearing and asked for those who signed up to speak:
1) Marcella Olson, 500 Main Street, Ft., Worth, attorneys for Fellowship Church, was neither in favor,
nor opposition of the item. They wanted to go on record as having discussions with the applicant
regarding the access easements.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling,
to close the Public Hearing and approve this Agenda Item subject to the following condition:
Submission of a draft shared parking agreement for the property to the west in the City of Coppell prior
to filing the plat for this property. The motion passed by an unanimous vote.
Action Text:
Page 3City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2698)
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
4 PassApproved on the
Consent Agenda
06/14/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Items A and C-J on the Consent Agenda be approved. The motion passed by a unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2698
Title
Consider approval of an Ordinance for CASE NO. PD-242R-HC, ALOFT & Holiday Inn
Hotels, a zoning change from PD-242-HC (Planned Development-242-Highway
Commercial), to PD-242R-HC (Planned Development-242 Revised-Highway Commercial),
to amend the Concept Plan for hotel, office, retail and restaurant uses on 9.08 acres of
property and attach a Detail Site Plan on 4.86 acres to allow two hotels to be located south
of Northpoint Drive, east of S.H. 121 and authorizing the Mayor to sign.
Summary
Staff Recommendation:
On May 10, 2016, City Council approved this ZONING CHANGE (7-0).
On April 21, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (7-0). Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
On March 24, 2016, the Planning Commission unanimously recommended to hold this case
under advisement until the April 21, 2016 meeting (7-0). Commissioners, Williford, Sarma,
Robinson, Haas, Portman, Darling and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Page 4City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: June 14, 2016
Reference: Consider approval of an Ordinance for PD-242R-HC, ALOFT & Holiday Inn Hotels, to
amend the Concept Plan for hotel, office, retail and restaurant uses on 9.08 acres of
property and attach a Detail Site Plan on 4.86 acres to allow two hotels to be located south
of Northpoint Drive, east of S.H. 121.
2030: Business Prosperity
Introduction:
This PD is to amend the existing Concept Plan to permit two hotels on 4.8 acres and future Highway
Commercial uses on 4.2 acres abutting to the west. Detail Site Plan approval will be required prior to
the developments within the Concept Plan area. The Detail Site Plan indicates a 118 room, five-story,
Holiday Inn, and 136 room, six-story ALOFT hotel on one lot, with mutual access, shared dumpster and
parking property line.
Analysis:
On May 10, 2016 City Council unanimously recommended approval of this Planned Development
District for two hotels, subject to conditions which have been made part of the ordinance.
On April 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this
PD, subject to: the submission of a draft shared parking agreement for the property to the west in the
City of Coppell prior to filing the plat for this property.
On March 24, 2016, the Planning and Zoning Commission held this case under advisement to allow the
applicant time to address outstanding issues with landscaping, easements, elevations and drafting errors.
Legal Review:
The City Attorney reviewed this ordinance
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
2
Attachments:
1. Ordinance
2. Exhibit “A” – Legal Description
3. Exhibit “B” - Concept Site Plan
4. Exhibit “C” - Detail Site Plan
5. Exhibit “D” - Landscape Plan
6. Exhibit “E” - Tree Mitigation Plan
7. Exhibit “F” - Holiday Inn – First Floor Plan and Typical Upper Floor Plans
8. Exhibit “G” - ALOFT – First Floor Plan and Typical Upper Floor Plan
9. Exhibit “H” - Holiday Inn – Elevations and Rendering
10. Exhibit “I” - ALOFT – Elevations and Renderings
City of Coppell Ordinance Pg 1 TM77222
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD-242-HC (PLANNED DEVELOPMENT-242-
HIGHWAY COMMERCIAL), TO PD-242R-HC (PLANNED DEVELOPMENT-
242 REVISED – HIGHWAY COMMERCIAL) TO AMEND THE CONCEPT
PLAN FOR HOTEL, OFFICE, RETAIL AND RESTAURANT USES ON 9.08
ACRES OF PROPERTY AND ATTACH A DETAIL SITE PLAN ON 4.86
ACRES TO ALLOW TWO HOTELS TO BE LOCATED SOUTH OF
NORTHPOINT DRIVE, EAST OF S.H. 121, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE
CONCEPT SITE PLAN, DETAIL SITE PLAN, LANDSCAPE PLAN, TREE
MITIGATION PLAN, NORTH HOTEL FIRST FLOOR PLAN AND TYPICAL
UPPER FLOOR PLANS, SOUTH HOTEL FIRST FLOOR PLAN AND
TYPICAL UPPER FLOOR PLANS, NORTH HOTEL BUILDING ELEVATIONS
AND RENDERINGS AND SOUTH HOTEL BUILDING ELEVATIONS AND
RENDERINGS ATTACHED HERETO AS EXHIBITS “B” THOUGH “I”; AND
PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-242R-HC should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning from PD-242-HC (Planned
Development-242-Highway Commercial), to PD-242R-HC (Planned Development-242 Revised-
Highway Commercial), to amend the Concept Plan for hotel, office, retail and restaurant uses on
City of Coppell Ordinance Pg 2 TM77222
9.08 acres of property and attach a Detail Site Plan on 4.86 acres to allow two hotels to be located
south of Northpoint Drive, east of S.H. 121, for the property described in Exhibit “A” attached hereto
and made a part hereof for all purposes.
SECTION 2. That the Property will be used and developed for Highway Commercial
purposes as provided in the Code of Ordinances, is hereby approved subject to the following
development regulations:
A. This property shall be replatted to provide a building sites, utilities, easements and
fire lanes prior to the issuance of a Building Permit.
B. A shared parking agreement for the property to the west in the City of Coppell shall
be reviewed by the City Attorney, to ensure adequate number of available parking
for the North and South hotel sites as shall be filed in the deed records of Dallas
County Texas prior to filing of the final plat.
C. As indicated in Exhibit “F”, the North hotel site shall meet the following criteria:
i. there shall be a minimum of 118 rooms;
ii. the minimum room size shall be 316 square feet;
iii. the lobby/waiting/atrium area shall be a minimum of 2,400 square feet;
iv. There shall be a minimum of 5,715 square feet of meeting rooms (including
pre-function area);
v. There shall be a full service restaurant with a minimum of 50 seats.
vi. the outdoor plaza areas shall be a minimum of 1,500 square feet.
D. As indicated in Exhibit “G”, the South hotel site shall meet the following criteria:
i. there shall be a minimum of 136 rooms;
ii. the minimum room size shall be 290 square feet;
iii. the lobby/waiting/atrium area shall be a minimum of 1,600 square feet;
iv. The equipped fitness room shall be a minimum of 780 square feet.
City of Coppell Ordinance Pg 3 TM77222
v. The Gift/pantry/snack shop shall be a minimum of 320 square feet.
vi. The pool shall have a minimum of 600 square feet of water service area.
vii. There shall be a limited service restaurant.
viii. the outdoor plaza areas shall be a minimum of 2,300 square feet.
E. The site shall be landscaped with the caliper inch of trees and landscaping
materials as established in the Landscaping Plan, Exhibit D; and, the owner shall
provide with inclusive enhanced paving in lieu of portion of the required non-
vehicular landscape areas, as indicated and depicted in Exhibit “D”, Landscape
Plan.
F. A tree removal permit will be required prior to the removal of any trees.
SECTION 3. That the Concept Site Plan, Detail Site Plan, Landscape Plan, Tree Mitigation
Plan, North hotel site First Floor and Typical Upper Floor Plans, South First Floor and Typical Upper
Floor Plans, North hotel Building Elevations and Renderings and South Building Elevations and
Renderings, attached hereto as Exhibits “B” though “I”, respectively.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
City of Coppell Ordinance Pg 4 TM77222
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016.
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
EXHIBIT B
EXHIBIT C
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
TurfTurf
Turf
Turf
Turf Turf
Live Oak
Burr Oak
Chinquapin Oak
Cedar Elm
Shumard Red Oak
Existing Trees to Remain
Mexican Feathergrass
Agave 'Blue Glow'
Spineless Prickly Pear Cactus
Liriope Gigantea
Weeping Lovegrass
Dwarf Wax Myrtle
PLANT LEGEND
LANDSCAPE MATERIALS AND INSTALLATION CRITERIA AND
STANDARDS:
(A) QUALITY. PLANT MATERIALS USED SHALL BE IN CONFORMANCE WITH THE PROVISIONS OF THE CITY OF
COPPELL ORDINANCE AND SHALL CONFORM TO THE STANDARDS OF THE AMERICAN STANDARDS FOR
NURSERY STOCK, OR EQUAL THERETO. GRASS SEED, SOD AND OTHER MATERIAL SHALL BE CLEAN AND
FREE OF WEEDS AND NOXIOUS PESTS AND INSECTS.
(B) TREES. TREES SHALL HAVE AN AVERAGE SPREAD OF CROWN OF GREATER THAN 15 FEET AT MATURITY.
TREES HAVING A LESSER AVERAGE MATURE CROWN OF 15 FEET MAY BE SUBSTITUTED BY GROUPING THE
SAME SO AS TO CREATE THE EQUIVALENT OF 15 FEET SPREAD OF CROWN. AT TIME OF PLANTING TREES
SHALL BE A MINIMUM OF THREE INCHES IN CALIPER, MEASURED 12 INCHES ABOVE THE GROUND, AND A
MINIMUM OF SEVEN FEET IN HEIGHT.
(C)SHRUBS AND HEDGES. SHRUBS SHALL BE A MINIMUM OF TWO FEET IN HEIGHT WHEN MEASURED
IMMEDIATELY AFTER PLANTING. HEDGES, WHERE INSTALLED, SHALL BE PLANTED AND MAINTAINED SO AS
TO FORM A CONTINUOUS, UNBROKEN, SOLID, VISUAL SCREEN WHICH WILL BE THREE FEET HIGH WITHIN
ONE YEAR AFTER TIME OF PLANTING.
(D) VINES. VINES SHALL BE A MINIMUM OF TWO FEET IN HEIGHT IMMEDIATELY AFTER PLANTING AND MAY BE
USED IN CONJUNCTION WITH FENCES, SCREENS, OR WALLS TO MEET SCREENING REQUIREMENTS AS
SPECIFIED.
(E) GROUND COVER. GROUND COVERS USED IN LIEU OF GRASS IN WHOLE AND IN PART SHALL BE PLANTED IN
SUCH A MANNER AS TO PRESENT A FINISHED APPEARANCE AND REASONABLY COMPLETE COVERAGE
WITHIN ONE YEAR OF PLANTING.
(F) LAWN GRASS. GRASS AREAS MAY BE SODDED, PLUGGED, SPRIGGED OR SEEDED EXCEPT THAT SOLID
SOD SHALL BE USED IN SWALES, BERMS, OR OTHER AREAS SUBJECT TO EROSION.
LANDSCAPE MAINTENANCE.
THE OWNER SHALL BE RESPONSIBLE FOR THE MAINTENANCE OF ALL LANDSCAPING. ALL REQUIRED
LANDSCAPING SHALL BE MAINTAINED IN A NEAT AND ORDERLY MANNER AT ALL TIMES. THIS SHALL INCLUDE
MOWING, EDGING, PRUNING, FERTILIZING, WATERING, WEEDING, AND OTHER SUCH ACTIVITIES COMMON TO THE
MAINTENANCE OF LANDSCAPING.
LANDSCAPED AREAS SHALL BE KEPT FREE OF TRASH, LITTER, WEEDS AND OTHER SUCH MATERIAL OR
PLANTS NOT A PART OF THE LANDSCAPING.
ALL PLANT MATERIALS SHALL BE MAINTAINED IN A HEALTHY AND GROWING CONDITION AS IS APPROPRIATE
FOR THE SEASON OF THE YEAR. PLANT MATERIALS WHICH DIE SHALL BE REPLACED WITH PLANT MATERIAL OF
SIMILAR VARIETY AND SIZE.
LANDSCAPE MATERIALS AND INSTALLATION CRITERIA AND
STANDARDS:
(A) QUALITY. PLANT MATERIALS USED SHALL BE IN CONFORMANCE WITH THE PROVISIONS OF THE CITY OF
COPPELL ORDINANCE AND SHALL CONFORM TO THE STANDARDS OF THE AMERICAN STANDARDS FOR
NURSERY STOCK, OR EQUAL THERETO. GRASS SEED, SOD AND OTHER MATERIAL SHALL BE CLEAN AND
FREE OF WEEDS AND NOXIOUS PESTS AND INSECTS.
(B) TREES. TREES SHALL HAVE AN AVERAGE SPREAD OF CROWN OF GREATER THAN 15 FEET AT MATURITY.
TREES HAVING A LESSER AVERAGE MATURE CROWN OF 15 FEET MAY BE SUBSTITUTED BY GROUPING THE
SAME SO AS TO CREATE THE EQUIVALENT OF 15 FEET SPREAD OF CROWN. AT TIME OF PLANTING TREES
SHALL BE A MINIMUM OF THREE INCHES IN CALIPER, MEASURED 12 INCHES ABOVE THE GROUND, AND A
MINIMUM OF SEVEN FEET IN HEIGHT.
(C)SHRUBS AND HEDGES. SHRUBS SHALL BE A MINIMUM OF TWO FEET IN HEIGHT WHEN MEASURED
IMMEDIATELY AFTER PLANTING. HEDGES, WHERE INSTALLED, SHALL BE PLANTED AND MAINTAINED SO AS
TO FORM A CONTINUOUS, UNBROKEN, SOLID, VISUAL SCREEN WHICH WILL BE THREE FEET HIGH WITHIN
ONE YEAR AFTER TIME OF PLANTING.
(D) VINES. VINES SHALL BE A MINIMUM OF TWO FEET IN HEIGHT IMMEDIATELY AFTER PLANTING AND MAY BE
USED IN CONJUNCTION WITH FENCES, SCREENS, OR WALLS TO MEET SCREENING REQUIREMENTS AS
SPECIFIED.
(E) GROUND COVER. GROUND COVERS USED IN LIEU OF GRASS IN WHOLE AND IN PART SHALL BE PLANTED IN
SUCH A MANNER AS TO PRESENT A FINISHED APPEARANCE AND REASONABLY COMPLETE COVERAGE
WITHIN ONE YEAR OF PLANTING.
(F) LAWN GRASS. GRASS AREAS MAY BE SODDED, PLUGGED, SPRIGGED OR SEEDED EXCEPT THAT SOLID
SOD SHALL BE USED IN SWALES, BERMS, OR OTHER AREAS SUBJECT TO EROSION.
LAWN SPRINKLER SYSTEM.
A COMPLETE AUTOMATIC LAWN SPRINKLER SYSTEM WILL BE INSTALLED IN ALL LANDSCAPED AREAS .
AN IRRIGATION PLAN WILL BE SUBMITTED TO THE CITY BEFORE A BUILDING PERMIT IS ISSUED.
LANDSCAPE REQUIREMENTS:
LANDSCAPE AREAS:
LOT AREA= 4.846 ACRES = 211,081.37 S.F.
TOTAL LANDSCAPE AREA: 60948 S.F. (28.87% OF SITE)
INTERIOR LANDSCAPING:
REQUIRED: 118157SF @ 10% = 11,816 SF
PROVIDED: 13,743 S.F.
TREES REQUIRED:
1 TREE/ 400 S.F. OF (MIN.) INTERIOR LANDSCAPE AREA = 11,816 S.F. / 400 = 30 TREES
PROVIDED: 35- TREES
PLANTING ISLANDS:
REQUIRED: EVERY 15 PARKING SPACES
PROVIDED: EVERY 15 PARKING SPACES
REQUIRED TREES IN PLANTING ISLANDS: 1 TREE / PLANTING ISLAND
PROVIDED TREES IN PLANTING ISLANDS: Min. 1 TREE / PLANTING ISLAND
PERIMETER LANDSCAPE: = Provided 18,585 S.F.
REQUIRED: 15' FRONT BUFFER AND 10' SIDES AND REAR BUFFERS
PROVIDED: 15' FRONT BUFFER AND 10' SIDES AND REAR BUFFERS
TOTAL PERIMETER LANDSCAPE AREA PROVIDED = 18,585 S.F.
PERIMETER TREES REQUIRED: 1748 LF / 50 LF = 35 REQUIRED PERIM.TREES
PERIMETER TREES PROVIDED: 44 EXISTING TREES PLUS 35 NEW TREES
NON-VEHICULAR OPEN SPACE:
REQUIRED: 26,865 SF
(15% of the lot not covered by buildings) = 179,105 SF x 15% = 26,865 SF
PROVIDED: Outdoor Patios = (5363 SF) + LANDSCAPE (23,257 SF) = 28,620 SF
( OVER 1,755 S.F. )
NON-VEHICULAR OPEN SPACE (TREES REQUIRED):
1 TREE PER 4,000 SF of NON-VEHICULAR OPEN SPACE = 26,865 SF / 2,500 SF = 11
TREES PROVIDED = 12
ALFOT/ HOLIDAY INN HOTELS
Architect:
Owner/ Applicant:
Engineer:
LANDSCAPE PLAN 01
1"=20'-0"
L1.1EXHIBIT D1 OF 2
OUTDOOR POOLTurf Turf
Turf
Turf
TurfTurf Turf Turf
Turf
OUTDOOR POOL
POOL
10'
Turf
Turf
Live Oak
Burr Oak
Chinquapin Oak
Cedar Elm
Shumard Red Oak
Existing Trees to Remain
Mexican Feathergrass
Agave 'Blue Glow'
Spineless Prickly Pear Cactus
Liriope Gigantea
Weeping Lovegrass
Dwarf Wax Myrtle
PLANT LEGEND
LANDSCAPE MATERIALS AND INSTALLATION CRITERIA AND
STANDARDS:
(A) QUALITY. PLANT MATERIALS USED SHALL BE IN CONFORMANCE WITH THE PROVISIONS OF THE CITY OF
COPPELL ORDINANCE AND SHALL CONFORM TO THE STANDARDS OF THE AMERICAN STANDARDS FOR
NURSERY STOCK, OR EQUAL THERETO. GRASS SEED, SOD AND OTHER MATERIAL SHALL BE CLEAN AND
FREE OF WEEDS AND NOXIOUS PESTS AND INSECTS.
(B) TREES. TREES SHALL HAVE AN AVERAGE SPREAD OF CROWN OF GREATER THAN 15 FEET AT MATURITY.
TREES HAVING A LESSER AVERAGE MATURE CROWN OF 15 FEET MAY BE SUBSTITUTED BY GROUPING THE
SAME SO AS TO CREATE THE EQUIVALENT OF 15 FEET SPREAD OF CROWN. AT TIME OF PLANTING TREES
SHALL BE A MINIMUM OF THREE INCHES IN CALIPER, MEASURED 12 INCHES ABOVE THE GROUND, AND A
MINIMUM OF SEVEN FEET IN HEIGHT.
(C)SHRUBS AND HEDGES. SHRUBS SHALL BE A MINIMUM OF TWO FEET IN HEIGHT WHEN MEASURED
IMMEDIATELY AFTER PLANTING. HEDGES, WHERE INSTALLED, SHALL BE PLANTED AND MAINTAINED SO AS
TO FORM A CONTINUOUS, UNBROKEN, SOLID, VISUAL SCREEN WHICH WILL BE THREE FEET HIGH WITHIN
ONE YEAR AFTER TIME OF PLANTING.
(D) VINES. VINES SHALL BE A MINIMUM OF TWO FEET IN HEIGHT IMMEDIATELY AFTER PLANTING AND MAY BE
USED IN CONJUNCTION WITH FENCES, SCREENS, OR WALLS TO MEET SCREENING REQUIREMENTS AS
SPECIFIED.
(E) GROUND COVER. GROUND COVERS USED IN LIEU OF GRASS IN WHOLE AND IN PART SHALL BE PLANTED IN
SUCH A MANNER AS TO PRESENT A FINISHED APPEARANCE AND REASONABLY COMPLETE COVERAGE
WITHIN ONE YEAR OF PLANTING.
(F) LAWN GRASS. GRASS AREAS MAY BE SODDED, PLUGGED, SPRIGGED OR SEEDED EXCEPT THAT SOLID
SOD SHALL BE USED IN SWALES, BERMS, OR OTHER AREAS SUBJECT TO EROSION.
LANDSCAPE MAINTENANCE.
THE OWNER SHALL BE RESPONSIBLE FOR THE MAINTENANCE OF ALL LANDSCAPING. ALL REQUIRED
LANDSCAPING SHALL BE MAINTAINED IN A NEAT AND ORDERLY MANNER AT ALL TIMES. THIS SHALL INCLUDE
MOWING, EDGING, PRUNING, FERTILIZING, WATERING, WEEDING, AND OTHER SUCH ACTIVITIES COMMON TO THE
MAINTENANCE OF LANDSCAPING.
LANDSCAPED AREAS SHALL BE KEPT FREE OF TRASH, LITTER, WEEDS AND OTHER SUCH MATERIAL OR
PLANTS NOT A PART OF THE LANDSCAPING.
ALL PLANT MATERIALS SHALL BE MAINTAINED IN A HEALTHY AND GROWING CONDITION AS IS APPROPRIATE
FOR THE SEASON OF THE YEAR. PLANT MATERIALS WHICH DIE SHALL BE REPLACED WITH PLANT MATERIAL OF
SIMILAR VARIETY AND SIZE.
LANDSCAPE MATERIALS AND INSTALLATION CRITERIA AND
STANDARDS:
(A) QUALITY. PLANT MATERIALS USED SHALL BE IN CONFORMANCE WITH THE PROVISIONS OF THE CITY OF
COPPELL ORDINANCE AND SHALL CONFORM TO THE STANDARDS OF THE AMERICAN STANDARDS FOR
NURSERY STOCK, OR EQUAL THERETO. GRASS SEED, SOD AND OTHER MATERIAL SHALL BE CLEAN AND
FREE OF WEEDS AND NOXIOUS PESTS AND INSECTS.
(B) TREES. TREES SHALL HAVE AN AVERAGE SPREAD OF CROWN OF GREATER THAN 15 FEET AT MATURITY.
TREES HAVING A LESSER AVERAGE MATURE CROWN OF 15 FEET MAY BE SUBSTITUTED BY GROUPING THE
SAME SO AS TO CREATE THE EQUIVALENT OF 15 FEET SPREAD OF CROWN. AT TIME OF PLANTING TREES
SHALL BE A MINIMUM OF THREE INCHES IN CALIPER, MEASURED 12 INCHES ABOVE THE GROUND, AND A
MINIMUM OF SEVEN FEET IN HEIGHT.
(C)SHRUBS AND HEDGES. SHRUBS SHALL BE A MINIMUM OF TWO FEET IN HEIGHT WHEN MEASURED
IMMEDIATELY AFTER PLANTING. HEDGES, WHERE INSTALLED, SHALL BE PLANTED AND MAINTAINED SO AS
TO FORM A CONTINUOUS, UNBROKEN, SOLID, VISUAL SCREEN WHICH WILL BE THREE FEET HIGH WITHIN
ONE YEAR AFTER TIME OF PLANTING.
(D) VINES. VINES SHALL BE A MINIMUM OF TWO FEET IN HEIGHT IMMEDIATELY AFTER PLANTING AND MAY BE
USED IN CONJUNCTION WITH FENCES, SCREENS, OR WALLS TO MEET SCREENING REQUIREMENTS AS
SPECIFIED.
(E) GROUND COVER. GROUND COVERS USED IN LIEU OF GRASS IN WHOLE AND IN PART SHALL BE PLANTED IN
SUCH A MANNER AS TO PRESENT A FINISHED APPEARANCE AND REASONABLY COMPLETE COVERAGE
WITHIN ONE YEAR OF PLANTING.
(F) LAWN GRASS. GRASS AREAS MAY BE SODDED, PLUGGED, SPRIGGED OR SEEDED EXCEPT THAT SOLID
SOD SHALL BE USED IN SWALES, BERMS, OR OTHER AREAS SUBJECT TO EROSION.
LAWN SPRINKLER SYSTEM.
A COMPLETE AUTOMATIC LAWN SPRINKLER SYSTEM WILL BE INSTALLED IN ALL LANDSCAPED AREAS .
AN IRRIGATION PLAN WILL BE SUBMITTED TO THE CITY BEFORE A BUILDING PERMIT IS ISSUED.
LANDSCAPE REQUIREMENTS:
LANDSCAPE AREAS:
LOT AREA= 4.846 ACRES = 211,081.37 S.F.
TOTAL LANDSCAPE AREA: 60948 S.F. (28.87% OF SITE)
INTERIOR LANDSCAPING:
REQUIRED: 118157SF @ 10% = 11,816 SF
PROVIDED: 13,743 S.F.
TREES REQUIRED:
1 TREE/ 400 S.F. OF (MIN.) INTERIOR LANDSCAPE AREA = 11,816 S.F. / 400 = 30 TREES
PROVIDED: 35- TREES
PLANTING ISLANDS:
REQUIRED: EVERY 15 PARKING SPACES
PROVIDED: EVERY 15 PARKING SPACES
REQUIRED TREES IN PLANTING ISLANDS: 1 TREE / PLANTING ISLAND
PROVIDED TREES IN PLANTING ISLANDS: Min. 1 TREE / PLANTING ISLAND
PERIMETER LANDSCAPE: = Provided 18,585 S.F.
REQUIRED: 15' FRONT BUFFER AND 10' SIDES AND REAR BUFFERS
PROVIDED: 15' FRONT BUFFER AND 10' SIDES AND REAR BUFFERS
TOTAL PERIMETER LANDSCAPE AREA PROVIDED = 18,585 S.F.
PERIMETER TREES REQUIRED: 1748 LF / 50 LF = 35 REQUIRED PERIM.TREES
PERIMETER TREES PROVIDED: 44 EXISTING TREES PLUS 35 NEW TREES
NON-VEHICULAR OPEN SPACE:
REQUIRED: 26,865 SF
(15% of the lot not covered by buildings) = 179,105 SF x 15% = 26,865 SF
PROVIDED: Outdoor Patios = (5363 SF) + LANDSCAPE (23,257 SF) = 28,620 SF
( OVER 1,755 S.F. )
NON-VEHICULAR OPEN SPACE (TREES REQUIRED):
1 TREE PER 4,000 SF of NON-VEHICULAR OPEN SPACE = 26,865 SF / 2,500 SF = 11
TREES PROVIDED = 12
ALFOT/ HOLIDAY INN HOTELS
Architect:
Owner/ Applicant:
Engineer:
L1.2
LANDSCAPE PLAN 01
1"=20'-0"EXHIBIT D2 OF 2
50'-0"Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
Turf
TurfTurfTurf Turf Turf
Turf
POOL
711 SF
Turf
Turf
10'
Turf
Turf Turf
Turf
Turf
PLANT MITIGATION SUMMARY
TOTAL INCHES SURVEYED 635
TOTAL INCHES REMOVED (106)
TOTAL INCHES PRESERVED credits 90
LANDSCAPE CREDITS (16)
4"CAL.TREES PLANTED 83*1.5 =124.5
OVERAGE 108.5
NOTE:A TREE REMOVAL PERMIT WILL BE REQUIRED
PRIOR TO THE REMOVAL OF ANY TREES
TOTAL INCHES 635
TOTAL INCHES 635
ALFOT/ HOLIDAY INN HOTELS
Architect:
Owner/ Applicant:
Engineer:
2.1
TREE SURVEY/MITIGATION PLAN 01
1"=40'-0"EXHIBIT E
EXHIBIT F
1 OF 2
EXHIBIT F
2 OF 2
EXHIBIT G
1 OF 2
EXHIBIT G
2 OF 2
EXHIBIT H
1 OF 3
EXHIBIT H
2 OF 3
EXHIBIT H 3 OF 3
EXHIBIT I
1 OF 3
EXHIBIT I
2 OF 3
EXHIBIT 13 OF 3
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2741
File ID: Type: Status: 2016-2741 Zoning Ordinance Passed
3Version: Reference: In Control: City Council
04/13/2016File Created:
Final Action: PD-282-C, ORD SonicFile Name:
Title: Consider approval of an Ordinance for CASE NO. PD-282-C, Sonic, a
zoning change from S-1077R2-C (Special Use Permit-1077 Revision
2-Commercial) to PD-282-C (Planned Development-282-Commercial), to
allow demolition of the existing drive -up restaurant and construction of a
new 1,600-square-foot a drive-up and drive-thru Sonic with an
approximately 800-square-foot patio area on 0.85 acres of property located
at 201 N. Denton Tap Road and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/14/2016
Agenda Number: F.
Sponsors: Enactment Date: 06/14/2016
Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal
Description.pdf, Exhibit B - Site Plan .pdf, Exhibit C -
Landscape Plan .pdf, Exhibit D - Elevations (2
pages) .pdf
Attachments: Enactment Number: 91500-A-696
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved04/21/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2741)
Gary Sieb, Planning Director introduced this case with exhibits, a material board and elevations. He
mentioned 13 notices were mailed to property owners within 200 feet of this request. There were no
responses received in favor or in opposition. There were also 71 courtesy notices mailed to property
owners within 800 feet of this request. He stated that staff is recommending approval subject to
conditions which he read into the record.
Wade Harden, Sonic Drive-In, 300 Johnny Bench Drive, Oklahoma City, Oklahoma, was present to
represent this case, to address questions and stated agreement with staff's recommendations.
George Marshall, City of Coppell, Engineering Manager, 265 Parkway Blvd., Coppell Texas, addressed
concerns with the traffic safety, width and curve pattern of the entry-only driveway from Denton Tap
Road. He stated that he, staff and the applicant will work together to resolve this concern.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Commission Robinson motioned to recommended approval subject to the following conditions:
1. There will be additional comments during detailed Engineering review.
2. Show all dimensions (height, width, etc.) on Elevations Sheets A3.01 and
A3.02.
3. Double check landscape calculations on Sheet C2.0 and Sheet L1.0.
4. Modify landscape island adjacent to Town Center Boulevard to discourage
exit at east entry.
5. Reconsider the brick color submitted on your color board. A more red brick
would be a better contrast with a lighter accent brick/stone.
Seconded by Vice Chairman Portman; motion carried (7-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
7Aye:
2 PassClose the Public
Hearing and Approve
05/10/2016City Council
Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to Council.
Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK, representing the applicant, answered
questions of Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Wes Mays, seconded by Councilmember Brianna
Hinojosa-Flores, to close the Public Hearing and approve the Agenda Item. The motion passed by an
unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
3 PassApproved on the
Consent Agenda
06/14/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Items A and C-J on the Consent Agenda be approved. The motion passed by a unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2741
Title
Consider approval of an Ordinance for CASE NO. PD-282-C, Sonic, a zoning change from
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2741)
S-1077R2-C (Special Use Permit-1077 Revision 2-Commercial) to PD-282-C (Planned
Development-282-Commercial), to allow demolition of the existing drive -up restaurant and
construction of a new 1,600-square-foot a drive-up and drive-thru Sonic with an
approximately 800-square-foot patio area on 0.85 acres of property located at 201 N.
Denton Tap Road and authorizing the Mayor to sign.
Summary
Staff Recommendation:
On May 10, 2016, City Council approved this ZONING CHANGE (7-0).
On April 21, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (7-0). Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Sense of Community
Page 3City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: June 14, 2016
Reference: Consider approval of an Ordinance for PD-282-C, Sonic, to allow demolition of the
existing drive-up restaurant and construction of a new 1,600-square-foot drive-up and
drive-thru structure with an approximate 800-square-foot patio area on 0.85 acres of
property located at 201 N. Denton Tap Road
2030: Business Prosperity, Sense of Community
Introduction:
This is a request to demolish the existing Sonic Drive-In and construct a new one with a drive-thru
component. The new building will be similar in size to the removed structure--roughly 1,600 square
feet, including an 800 square foot patio, and the drive thru addition which will accommodate at least 7
vehicles in the queuing lane. The site plan reflects the increased right-of-way which will allow the
redesign of Town Center to improve traffic flow.
Analysis:
On May 10, 2016 the City Council unanimously approved this PD for Sonic.
On April 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this
PD, with the condition that there will be additional comments at the time of detail engineering review.
Legal Review:
The City Attorney reviewed this Ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit “A” – Legal Description
3. Exhibit “B” - Site Plan
4. Exhibit “C” - Landscape Plan
5. Exhibit “D” - Exterior Elevations
City of Coppell Ordinance Pg 1 TM 77223
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM S-1077R2-C (SPECIAL USE
PERMIT-1077 REVISION 2-COMMERCIAL) TO PD-282-C (PLANNED
DEVELOPMENT-282-COMMERCIAL), CONSTRUCTION AND
MAINTENANCE OF A NEW 1,600-SQUARE-FOOT DRIVE-UP AND
DRIVE-THRU RESTAURANT WITH AN APPROXIMATELY 800-
SQUARE-FOOT PATIO AREA ON 0.85 ACRES OF PROPERTY LOCATED
AT 201 N. DENTON TAP ROAD, AND BEING MORE PARTICULARLY
DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE
DETAIL SITE PLAN, LANDSCAPE PLAN, AND BUILDING ELEVATIONS
ATTACHED HERETO AS EXHIBITS “B” THOUGH “D”, RESPECTIVELY
AND PROVIDING FOR SPECIAL CONDITIONS; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-282-C should be
approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning
Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in from S-1077R2-C (Special Use Permit-1077
Revision 2-Commercial) to PD-282-C (Planned Development-282-Commercial), to allow
redevelopment of a 0.85 acres of property located at 201 N. Denton Tap Road, for construction of
sixteen hundred (1,600) foot square restaurant with a eight hundred (800) square foot drive thru
City of Coppell Ordinance Pg 2 TM 77223
window, and drive up stalls, for the property described in Exhibit “A” attached hereto and made a
part hereof for all purposes.
SECTION 2. That the Property will be used and developed for Commercial purposes as
provided in the Code of Ordinances, is hereby approved subject to the following special conditions:
A. That the site will be re-developed and maintained in compliance with the amended
site plan, landscape plan and building elevations, to provide for the uses and
development reflected therein.
B. The hours of operation shall not exceed 8:00 a.m. to 11:00 p.m., seven days per
week.
SECTION 3. That the Site Plan, Landscape Plan and Building Elevations, attached hereto
as Exhibits “B” though “D” and the condition and regulations set forth therein shall be deemed to be
special conditions for the development use permitted herein.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
City of Coppell Ordinance Pg 3 TM 77223
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016.
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
EXHIBIT B
EXHIBIT C
EXHIBIT D 1 OF 2
EXHIBIT D2 OF 2
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2719
File ID: Type: Status: 2016-2719 Zoning Ordinance Passed
3Version: Reference: In Control: City Council
04/01/2016File Created:
Final Action: PD-208R3-LI, ORD Coppell Trade Ctr, Lot 1R3, Blk 1File Name:
Title: Consider approval of an Ordinance for CASE NO. PD-208R3-LI, Coppell
Trade Center, Lot 1R3, Block 1, a zoning change from PD -208R2-LI
(Planned Development-208 Revision 2-Light Industrial) to PD -208R3-LI
(Planned Development-208 Revision 3-Light Industrial), to amend the Site
and Landscaping Plans to adjust parking requirements, add striping within
the truck court areas and extend a private drive (fire lane & access
easement) to Freeport Parkway, on 40.32 acres of property located at the
northwest corner of Sandy Lake Road and Freeport Parkway and
authorizing the Mayor to sign.
Notes:
Agenda Date: 06/14/2016
Agenda Number: D.
Sponsors: Enactment Date: 06/14/2016
Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal
Description.pdf, Exhibit B - Site Plan.pdf, Exhibit C -
Landscape Plan.pdf, Exhibit D - Tree Survey.pdf,
Exhibit E - Sight Line Analysis.pdf
Attachments: Enactment Number: 91500-A-695
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved04/21/2016Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2719)
Matt Steer introduced this case with exhibits. He mentioned five notices were mailed to property
owners within 200 feet of this request. There were no responses received in favor or in opposition.
There were also three courtesy notices mailed to property owners within 800 feet of this request. He
stated that staff is recommending approval subject to three conditions which he read into the record.
Dayton Macatee, Macatee Engineering, Dallas Texas, was present to represent this case, to address
questions and stated agreement with staff's recommendations.
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or
opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the Public Hearing.
Vice Chairman Portman motioned to recommend approval subject to the following conditions:
1. Reduce width of drive to 40 feet where leading to the truck court of
Building A.
2. A tree removal permit is required prior to the start of construction.
3. Include the correct drive width and include landscape calculations for
the entire lot on the Landscape Plan, as this will be the new Planned
Development zoning district for the property.
Seconded by Commissioner Blankenship; motion carried (7-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
7Aye:
2 PassClose the Public
Hearing and Approve
05/10/2016City Council
Presentation: Matt Steer, Planner, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, to
close the Public Hearing and approve the Agenda Item subject to the following conditions:
1) A tree removal permit is required prior to the start of construction; and
2) Include landscape calculations for the entire lot on the Landscape Plan, as this will be the new
Planned Development zoning district for the property.
The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
3 PassApproved on the
Consent Agenda
06/14/2016City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that Items A and C-J on the Consent Agenda be approved. The motion passed by a unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2719
Title
Consider approval of an Ordinance for CASE NO. PD-208R3-LI, Coppell Trade Center,
Lot 1R3, Block 1, a zoning change from PD -208R2-LI (Planned Development-208 Revision
2-Light Industrial) to PD -208R3-LI (Planned Development-208 Revision 3-Light Industrial ),
to amend the Site and Landscaping Plans to adjust parking requirements, add striping
within the truck court areas and extend a private drive (fire lane & access easement) to
Page 2City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2719)
Freeport Parkway, on 40.32 acres of property located at the northwest corner of Sandy
Lake Road and Freeport Parkway and authorizing the Mayor to sign.
Summary
Staff Recommendation:
On May 10, 2016, City Council approved this ZONING CHANGE (7-0).
On April 21, 2016, the Planning Commission unanimously recommended approval of this
ZONING CHANGE (7-0). Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Business Prosperity
Page 3City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: June 14, 2016
Reference: Consider approval of an ordinance for PD-208R3-LI, Coppell Trade Center, Lot 1R3,
Block 1, to amend the Site and Landscaping Plans to adjust parking requirements, add
striping within the truck court areas and extend a private drive (fire lane & access
easement) to Freeport Parkway, on 40.32 acres of property located at the northwest corner
of Sandy Lake Road and Freeport Parkway
2030: Business Prosperity
Introduction:
This PD Amendment revised the Site Plan to allow the striping of the truck court for car parking and
realignment and widening of the planned connection from this site into Freeport Parkway. This request
was partially necessitated by the new tenant for Building A, GENCO, which will include an estimated
employee count of 700 (350 per shift). Revisions to the Landscape Plan were also approved.
Analysis:
On May 10, 2016 the City Council unanimously approved this PD amendment.
On April 21, 2016, the Planning and Zoning Commission unanimously recommended approval of this
PD, subject to:
1. A tree removal permit is required prior to the start of construction.
2. Include landscape calculations for the entire lot on the Landscape Plan, as this will be the new
Planned Development zoning district for the property.
Legal Review:
The City Attorney reviewed this ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit “A” - Legal Description
3. Exhibit “B” - Site Plan
2
4. Exhibit “C” - Landscape Plan
5. Exhibit “D” - Tree Survey
6. Exhibit “E” - Sight Line Analysis
City of Coppell Ordinance Pg 1 TM 77221
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-208R2-LI (PLANNED
DEVELOPMENT-208 REVISION 2-LIGHT INDUSTRIAL) TO PD-208R3-LI
(PLANNED DEVELOPMENT-208 REVISION 3-LIGHT INDUSTRIAL), TO
AMEND THE SITE AND LANDSCAPING PLANS TO ADJUST PARKING
REQUIREMENTS, ADD STRIPING WITHIN THE TRUCK COURT AREAS
ON PHASE ONE (1) AND PHASE THREE (3) TO FREPORT PARKWAY
AND EXTEND A (FIRE LANE & ACCESS EASEMENT) TO FREEPORT
PARKWAY, ON 40.32 ACRES OF PROPERTY LOCATED AT THE
NORTHWEST CORNER OF SANDY LAKE ROAD AND FREEPORT
PARKWAY, AND BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN;
PROVIDING FOR APPROVAL OF THE DETAIL SITE PLAN,
LANDSCAPE PLAN, TREE SURVEY AND SIGHT LINE ANALYSIS,
ATTACHED HERETO AS EXHIBITS “B” THOUGH “E”; AND
PROVIDING FOR SPECIAL CONDITIONS; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-208R3-LI should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in from PD-208R2-LI (Planned Development-
208 Revision 2-Light Industrial) to PD-208R3-LI (Planned Development-208 Revision 3-Light
Industrial), to amend the Site and Landscaping Plans to increase parking space requirements, add
City of Coppell Ordinance Pg 2 TM 77221
striping within the truck court areas and extend a private drive (fire lane & access easement) to
Freeport Parkway, on 40.32 acres of property located at the northwest corner of Sandy Lake Road and
Freeport Parkway, for the property described in Exhibit “A” attached hereto and made a part hereof
for all purposes.
SECTION 2. That the Property will be used and developed for Commercial purposes as
provided in the Code of Ordinances, is hereby approved subject to the following development
regulations:
A. Except as amended herein, the property shall be developed in accordance with the
Planned Development Ordinance, No. 91500-A-436 which is incorporated herein as
set forth in full and hereby republished.
B. That the site will be developed and maintained in compliance with the amended site
plan and landscape plan, to adjust parking space requirement as set forth in Exhibit B;
reconfigure and mark additional parking space within the Truck Court areas; and, to
extend the dedicated fire lane and access easement from Phase one (1) and Phase three
(3) to Freeport Parking as depicted in Exhibits “B” and “C”, which are attached hereto
as Exhibit “B” and “C”, respectfully.
C. Prior to issuance of a permit for construction of the driveway, a revised Landscape Plan
for the entre Planned Development District shall be submitted for staff approval.
D. A tree removal permit is required prior to the start of construction.
SECTION 3. That the Site Plan, Landscape Plan, Tree Survey and Site Line Analysis,
attached hereto as Exhibits “B” though “E”.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
City of Coppell Ordinance Pg 3 TM 77221
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
City of Coppell Ordinance Pg 4 TM 77221
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016.
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
Exhibit B
Exhibit C 1 of 3
Exhibit C 2 of 3
Exhibit c 3 of 3
Exhibit D
Exhibit E
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2743
File ID: Type: Status: 2016-2743 Agenda Item Pulled
2Version: Reference: In Control: Planning
04/13/2016File Created:
Final Action: TEXT AMENDMENT - Zoning Overlay District, 65
DNL
File Name:
Title: PUBLIC HEARING:
Consider a recommendation of the Planning & Zoning Commission to
amend the International Residential Building Code and Subdivision
Ordinance to establish noise attenuation standards for new residential
construction located within an area 2,000 feet east of the centerline of
Freeport Parkway.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 17.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report.pdf, Noise Attenuation
& Noise Complaints 2013-2015.pdf, Draft Building
Code Ordinance.pdf, Draft Subdivision Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved04/21/2016Planning & Zoning
Commission
Matt Steer, Sr. Planner introduced this case with presentation and addressed questions from the
Commission. He stated that staff is recommending approval of the text amendment as presented.
Sandy Lanscaster, DFW Airport, 3201 Wareham Lane, Flower Mound, Texas, was present to
represent this case, to address questions and stated agreement with staff's recommendations.
Vice Chairman Portman motioned to recommend approval of a zone extending 2,000 feet east of
centerline of Freeport Pkwy. to require:
1. Noise attenuation of 25dB NLR for new residential construction.
2. Note on the plat notifying potential homeowners of overflight noise.
Seconded by Commissioner Williford; motion carried (7-0).
Action Text:
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2743)
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson,
Commissioner Vijay Sarma, and Commissioner George Williford
7Aye:
2 Pulled05/10/2016City Council
Pulled Action Text:
Text of Legislative File 2016-2743
Title
PUBLIC HEARING:
Consider a recommendation of the Planning & Zoning Commission to amend the
International Residential Building Code and Subdivision Ordinance to establish noise
attenuation standards for new residential construction located within an area 2,000 feet east
of the centerline of Freeport Parkway.
Summary
Staff Recommendation:
On April 21, 2016, the Planning Commission unanimously recommended approval of a
noise attenuation zone extending 2,000 feet east of Freeport Parkway Centerline (7-0) to
require:
1.Noise attenuation of 25 dB NLR for new residential construction.
2.Notice to potential homeowners of overflight (Note on plat).
Commissioners, Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voted
in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: May 10, 2016
Reference: Consider amending the International Residential Building Code and Subdivision
Ordinance to establish noise attenuation standards for new residential construction
located within an area 2,000 feet east of the centerline of Freeport Parkway.
2030: Special Place to Live
Introduction:
This item is the result of a Council Goal that directed staff to review noise attenuation guidelines. Staff
researched airport related noise complaints, the noise policies/regulations of other cities that are affected
by airport noise and the recent zoning/subdivision cases affected by airport noise and the conditions
placed on each of them.
In order to attenuate noise to a higher standard than standard construction techniques (20 dB), a 25 dB
noise level reduction is recommended for the noise attenuation zone. Prescriptive standards are proposed
to be included as an appendix to the International Residential Building Code. These include minimum
STC ratings for exterior walls, roofs & ceilings, windows and exterior doors and minimum requirements
for ventilation and penetration points.
Analysis:
In February 2016, Staff gave a presentation at the Council Work Session. At that meeting, staff advised
that there was not a consistent recommendation for new residential development affected by airport
noise. Staff proposed a zone of 1,500 feet from an already established 65 DNL Policy Contour
designated by the DFW Airport where a note would be placed on the plat for all new subdivisions. Staff
also recommended noise attenuation of 25 decibels within the zone be required in the construction of a
new single family home or habitable addition. The direction staff received at that meeting was to proceed
with drafting prescriptive noise attenuation standards and to bring these to the Planning and Zoning
Commission for a recommendation.
The boundaries of the recommended zone have changed slightly subsequent to the Council workshop.
A more tangible boundary is recommended to be used in lieu of the 65 DNL line on a map. The centerline
of Freeport Parkway was chosen as the western limit as there is no residential development west of
Freeport, a distance of 2,000 feet from Freeport coincides closely to the 1,500-foot distance from the
65DNL and Freeport centerline survey data is readily available.
On April 21, 2016, Staff briefed the Planning and Zoning Commission on the proposed ordinance
2
amendments and the Planning Commission unanimously recommended to bring these forward for
approval.
Legal Review:
The City Attorney reviewed this Ordinance
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
Staff Report
Noise Complaints 2003-2005
Draft Ordinances – Chapter 15 - Appendix K, Sound Transmission and Attenuation Standards &
Chapter 13 – Subdivision Note
ITEM # 10
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CODE AMENDMENT
Noise Attenuation Requirements
P&Z HEARING DATE: April 21, 2016
C.C. HEARING DATE: May 10, 2016
STAFF REP.: Matt Steer, Sr. Planner
REQUEST: A Code Amendment establishing Noise Attenuation standards for any new
residential construction located within an area 2,000 feet east of Freeport Parkway
centerline.
HISTORY: In February 2016, Staff gave a presentation at the Council Work Session. At that
meeting staff advised that there was not a consistent recommendation for new
residential development affected by airport noise. Staff proposed a zone of 1,500
feet from an already established 65 DNL Policy Contour designated by the DFW
Airport where an avigation easement would be required to be dedicated to the
airport. Staff also recommended that a note placed on the plat for all new
subdivisions and noise attenuation of 25 decibels would be required in the
construction of a new single family home or habitable addition. The direction staff
received at that meeting was to proceed with the draft ordinance.
DISCUSSION: As mentioned above, staff briefed the Council on this amendment. It was the result
of a Council Goal that directed staff to review noise attenuation guidelines.
Currently, the City of Coppell has an agreement with D/FW Airport to not allow
residential development within the 65 DNL. The DNL is a cumulative measure of
the noise exposure during a 24-hour calendar day. A 10-decibel (dB) penalty is
added to noise events occurring between 10:00 p.m. and 7 a.m. to reflect their
greater intrusiveness and potential for disturbing sleep. The DNL contour was
included on the most recent Comprehensive Master Plan adopted in 2011 and a
GIS file was provided to staff by DFW Airport.
The noise levels have been a concern for those developments near the contour. The
noise complaints received for the years 2013-2015 are shown on an attached map.
The map shows the 65 DNL, the north flow (take-offs) and south flow (landings)
of the DFW airport in relation to the complaints. If a residential development is
approved in close proximity to the 65 DNL, it has been the policy of the city to
have the surveyor include a note on the plat. The platting note reads as follows:
NOTICE: THE PROPERTY DESCRIBED IN THIS PLAT IS LOCATED
WITHIN CLOSE PROXIMITY TO THE FLIGHT APPROACH AND
DEPARTURE PATHS OF DALLAS-FORT WORTH INTERNATIONAL
AIRPORT AND MAY BE SUBJECT TO INCREASED NOISE LEVELS
ITEM # 10
Page 2 of 4
RESULTING FROM AIRCRAFT OPERATIONS OCCURRING ABOVE OR IN
CLOSE PROXIMITY TO THE PROPERTY.
In the case of a few Old Town Coppell residential rezonings, the developer was
requested to ensure that noise attenuation techniques would be used to reduce
outdoor noise levels to acceptable indoor noise levels. For noise reduction for the
first phase of the Darling proposal (44 lots), the developer and Building Official
agreed to certain Sound Transmission Class (STC) Ratings and the construction
methods as required in the development agreement. These were thought to
effectively attenuate the outdoor noise levels to acceptable indoor noise levels.
In the RL Hammond case, where the city was not the owner of the property, and a
development agreement was not in place, airplane noise was again a major concern.
The 65 DNL actually bisected the property, leaving a portion of the westernmost
detention area within the 65 DNL and the residential patio home portion along
Hammond Road just outside and to the east of the contour. The developer noted on
the approved site plan:
While our project lies both outside the DFW Airport’s 65 DNL Contour, as
well as outside the DFW Airport’s arrival corridor, developer will mitigate
potential noise disruption with double pane glazed windows, R-38 blown in
attic insulation, polyseal airtight techniques including window, door, sill
and exterior wall penetration sealing.
An exhibit was submitted by the developer showing the sound reduction techniques
he and his consultant explored between the zoning case and platting. During the
City Council Meeting, the developer told the council that he'll do more than the
zoning required and committed verbally to do blown-in insulation at R40.
Within the last five years or so, Council has approved eight subdivisions in close
proximity to the 65 DNL (approximately 175 new residential lots). In an effort to
be more consistent in regulating single family development and redevelopment in
close proximity to the 65 DNL, staff researched noise attenuation techniques of
other cities and found that the majority are consistent with Coppell and prohibit any
residential development within the 65 DNL. Those that allow it only do so
ITEM # 10
Page 3 of 4
conditioned upon certain levels of noise reduction. Staff also mapped the noise
complaints received by the airport over recent years. An obvious correlation exists
between the overflights and the complaint locations.
Although staff is still not recommending allowing residential development within
the 65 DNL, we are proposing that residential development within a zone extending
2,000 feet east from the Freeport Parkway be required to reduce noise by 25 dB
from exterior to interior. This was initially to be measured 1,500 feet east from
the 65 DNL, but, after being advised by the city attorney, a more practical/tangible
line from which to measure would be Freeport Parkway. Because Freeport is
generally west of and not exactly parallel to the DNL contour, staff is
recommending that 2,000 feet east of the centerline of the road create the eastern
limits of the zone.
Building Code Amendment:
The Sound Attenuation Appendix of the Building Code is recommended to be
added and referenced within the code. This was drafted using a similar appendix
adopted in Irving, Texas and standards taken from the following:
Wylie Report –New Construction Acoustical Design Guide for High Point,
North Carolina,
The Builders Guide Mitigating Aircraft Noise in New Residential
Construction published by the Metropolitan Council representing
Minneapolis-St. Paul metro area, and
Burien, Washington - Aircraft Noise Reduction Requirements.
Per the direction of Council, staff researched prescriptive minimum standards
which would attenuate noise by 25 decibels, alleviating the need for the builder to
hire an acoustical consultant. A comparison of the standards in each report for a 25
decibel Noise level Reduction are listed below:
Wylie Report Burien, WA Metro Minneapolis-
St. Paul
Exterior Walls
36 STC,
½”
30 STC,
½”
45 STC
Roofs &
Ceilings
45 STC
½” ceiling,
7/16” roof
39 STC
½” ceiling,
½” roof
45 STC
Windows 33 STC 28 STC 35 STC
Exterior Doors
24 STC 26 STC 25 STC
In addition to these standards, each of the reports addressed ventilation and air
leakage in similar ways. By keeping the ventilation to a minimum, utilizing 90
degree bends where allowed and by sealing, caulking, gasketing, or weather-
stripping penetration points, the sound infiltration will be greatly reduced. These
standards were included in a draft of the code amendment and are attached for your
reference. Staff developed these minimum standards by averaging the minimum
ITEM # 10
Page 4 of 4
STC values for each category in the chart and allowed for the developer/builder to
hire an acoustical consultant if they prefer to attenuate the noise in another way.
Subdivision Ordinance Amendment:
New homeowners often times are not aware of the airport noise until after
purchasing and actually spending a night in the unit. One way of informing
potential homeowners would be to place a note on the plat. Therefore, if platting
is required within the proposed zone, then an aircraft noise note (shown above) is
recommended to be placed on the plat. Staff is proposing to amend Section 13-5-
6 of the Subdivision Ordinance to add this as a requirement.
In sum, staff is recommending that the International Residential Building Code and
Subdivision Ordinance be amended to establish noise attenuation standards for new
residential construction located within an area of 2,000 feet east of the centerline of
Freeport Parkway.
ATTACHMENTS:
1. Noise Complaints 2003-2005
2. Draft International Residential Code Appendix
3. Map of 2,000 feet east of Freeport Parkway creating Noise Attenuation Zone.
Petterson
Bellacere
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Blackberry Farm
Westhaven
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Villas of Southwestern
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Avalon
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COTTONLegend
µ
Updated: March 30, 2016
0 1,000 2,000 3,000 4,000500Feet
Noise Attenuation Zone
Created in Planning Department
2015 Noise Complaints (DFW Airport)
2014 Noise Complaints (DFW Airport)
2013 Noise Complaints (DFW Airport)
North Flow (Departures, March 2016)
South Flow (Arrivals, March 2016)
Noise Attenuation Zone(2,000 feet east of Freeport)
65 DNL (1992 Policy Contour)
1
TM 76397
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, BY AMENDING THE CODE OF ORDINANCES, AS
HERETOFORE AMENDED, BY AMENDING THE INTERNATIONAL
RESIDENTIAL BUILDING CODE 2012, AS ADOPTED IN CHAPTER 15;
BY ADDING TO CHAPTER 15, OTHER BUILDING CODES ADOPTED,
ARTICLE 15-8 “RESIDENTIAL CODE”, SECTION 15-8-2
AMENDMENTS, BY ADDING A NEW APPENDIX K, SOUND
TRANSMISSION AND ATTENUATION STANDARDS, PROVIDING A
NOISE ATTENUATION ZONE AND FIGURE APPENDIX-K-101.2
THEREOF; PROVIDING FOR BUILDING ELEMENTS AND
REGULATIONS; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Coppell Texas has adopted International Residential Building
Code, 2012 Edition and desires to amend said Code
WHEREAS, the City of Coppell Texas lays north and is contiguous to the Dallas Fort
Worth International Airport
WHEREAS, the overflight pattern for aircraft operate immediately over the city
including residential areas;
WHEREAS, the Dallas Fort Worth International Airport has since 1992 adopted noise
contours which identify noise zones to determine appropriate aircraft transmission nuisance
noise and which assist in determining appropriate land uses in neighboring communities;
WHEREAS, the sixty-five (65) decibel noise level (DNL) contour line has traditionally
been identified as a noise level which conflict or is incompatible with residential land uses in
neighboring municipalities;
WHEREAS, the sixty-five (65) DNL lies along the configuration and over Freeport
Parkway from the northern city limit southward to the southern city limit of the City of Coppell.
WHEREAS, the land use eastward of Freeport Parkway has residentially zoned land
uses; and the land uses westward are non-residential;
WHEREAS, the City Council of the City of Coppell has determined that the decibel
level eastward of the 65 DNL and Freeport Parkway does not sufficiently dissipate to the interior
of residential structures to provide a sufficient reduced noise level to protect the health, safety
and welfare of its residents;
2
TM 76397
WHEREAS, the building material and techniques exist, as set forth in Appendix K,
would provide a significant noise attenuation for new construction and provide an improvement
to the quality of life to the persons residing within two thousand feet eastward of the centerline
of Freeport Parkway and the 65 DNL established by the Dallas Fort Worth International airport;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS
SECTION 1. That the Code Ordinance of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending the Code of Ordinances, Chapter 15,
other Building Codes, Article 15 Residential Code, Section 15-8-2 Amending by adding a new
subsection 50, Appendix K, which shall read as follows:
“CHAPTER 15
OTHER CODES ADOPTED
…..
ARTICLE 15-8. RESIDENTIAL CODE
…..
Sec. 15-8-2. Amendments
The following sections of the International Residential Code, 2012 Edition,
are hereby amended to read as follows:
…..
50. Appendix K: Appendix K Sound Transmission and Attenuation
Standards (as set forth Exhibit 1, attached hereto and incorporated
herein by reference) is hereby adopted as part of this code.”
SECTION 2. That all provisions of the Code of Ordinance of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
3
TM 76397
SECTION 3. That should any word, sentence, paragraph, subdivision, cla use, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, illegal, or invalid, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall
remain in full force and effect.
SECTION 4. That an offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm, or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such violation shall continue shall be deemed to constitute a separate offense.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/mpm)
Appendix K
Sound Transmission
AIRCRAFT NOISE ATTENUATION REQUIREMENTS
AK101.1 Zone. For the purposes of this code, a noise attenuation area is
established, which is a two thousand feet (2,000’) measured eastward from the
centerline of the Freeport Parkway from its intersection within the northern city
limits southward to the southern city limit.
AK101.2 Map. This noise zone shall include such territory or portion of the city as
designated and depicted on the noise attenuation zone map (Fig. App K-101.2, a
copy of which is on file with the Building Official) and incorporated into this code
and made a part of it for all intents and purposes.
AK102.1 Certified plans. The building official shall not issue a building permit for
any residential building structure for human occupancy or part thereof within the
attenuation zone as defined herein unless the plans and specifications
accompanying the application for the permit comply with the requirements set forth
in this Appendix or the plans are certified by a bona fide acoustical noise consultant
to achieve the noise reduction in section AK103.1 of this Appendix.
AK102.2 Noise consultants. Bona fide acoustical noise consultants include
members of the National Council of Acoustical Consultants and others who are
approved by the building official, such approval being based on the demonstration
of competence and credentials in the area of architectural acoustics.
AK102.3 Building intrusion in a noise zone. A residential structure which is
located partly within the noise attenuation zone and partly outside shall be
considered within the most restrictive of the noise zones within which it is located
for purposes of this Appendix.
AK103.1 Noise reductions standards. Plans for the construction of buildings
within noise attenuation zone shall be certified as achieving at least the
outdoor to indoor noise level reductions (NLR) as measured in decibels within
the building as follows:
Building Use 2,000 foot zone from the
65 DNL
Noise Zone/Freeport
Parkway
Residential: 25 NLR
AK104.1 Noise Level Reduction – 25 Decibels
Compliance.
Compliance AK104.1 through AK104.8 shall be deemed to meet requirements for a
minimum noise level reduction (NLR) of 25 decibels.
AK104.2 Air leakage for all buildings.
(1) The requirements of this Appendix shall apply to the design of the exterior
envelope of all buildings in the designated attenuation zone designed for human
occupancy. The requirements of this section are not applicable to the separation
of interior spaces from each other.
(2) The following locations shall be sealed, caulked, gasketed or weatherstripped to
limit or eliminate air infiltration:
(a) Exterior joints around windows and door frames between the window or
door frame and the framing;
(b) Openings between walls and foundations;
(c) Between the wall sole plate and the rough flooring;
(d) Openings at penetrations of utility services through walls, floor, and
roofs;
(e) Between wall panels at corners;
(f) All other such openings in the building envelope.
(3) Through the wall, floor, or roof/ceiling penetrations not specifically addressed in
these sections shall be designed to limit sound transmission and shall have the same
average laboratory sound transmission classification as required for doors.
AK104.3 Exterior walls.
(1) Exterior walls, other than as described in this section, shall have an average
laboratory sound transmission class rating of at least STC-37; or
(2) Masonry walls having a weight of at least 25 pounds per square foot do not
require a furred (stud) interior wall. At least one surface of concrete block walls
shall be plastered;
(3) Stud walls shall be at least four inches in nominal depth and shall be finished on
the outside with solid sheathing under an approved exterior wall finish.
(a) The interior surface of the exterior walls shall be of gypsum board or
plaster at least one-half inch thick, installed on the studs.
(b) Continuous composition board, plywood or gypsum board sheathing at
least one-half inch thick or equivalent shall cover the exterior side of the wall
studs.
(c) Sheathing panels shall be covered on the exterior with overlapping
building paper.
(d) Insulation material at least R-13 shall be installed continuously throughout
the cavity space behind the exterior sheathing and between wall studs.
Insulation shall be glass fiber, mineral wool, or foam plastic insulation.
AK104.4 Exterior windows.
(1) Windows other than as described in this section shall have a laboratory sound
transmission class rating of at least STC-33; or
(2) Windows shall be double-glazed with one pane at least three-sixteenths of an
inch thick. Panes of glass shall be separated by a minimum of one-half inch
airspace.
(3) All openable windows shall be weatherstripped and airtight when closed so as to
conform to an air infiltration test not to exceed 0.5 cubic foot per minute per foot of
crack length in accordance with ASTM E-283-65-T.
(4) Glass shall be sealed in an airtight manner with a nonhardening sealant or a soft
elastomer gasket or gasket tape.
(5) The perimeter of window frames shall be sealed airtight to the exterior wall
construction with a sealant conforming to one of the following Federal
Specifications: TT-S-00227, TT-S-0230 or TT-SS-00153.
AK104.5 Exterior doors.
(1) Doors other than as described in this section shall have a laboratory sound
transmission class rating of at least STC-25; or
(2) All exterior side-hinged doors shall be solid-core wood or insulated hollow
metal at least one-and-three-quarters inch thick and shall be fully weatherstripped.
(3) Exterior sliding doors shall be weatherstripped with an efficient airtight gasket
system with performance as specified in AK104.4 (3). The glass in the sliding doors
shall be double glazed with panes at least three-sixteenths of an inch thick.
(4) Glass, over two square feet in area, in doors shall be sealed in an airtight sealant
or in a soft elastomer gasket or glazing tape.
(5) The perimeter of door frames shall be sealed airtight to the exterior wall
construction as described in AR104.4(5).
AK104.6 Roofs.
(1) Combined roof and ceiling construction other than described in this section and
AK104.7 shall have an average laboratory sound transmission class rating of at least
STC-43; or
(2) With an attic or rafter space at least 12 inches deep, and with a ceiling below,
the roof shall consist of one-half inch composition board, plywood or gypsum board
sheathing topped by roofing as required;
(3) Open-beam roof construction shall follow the energy insulation standard method
for batt insulation;
(4) Window or dome skylights shall have a laboratory sound transmission class
rating of at least STC-33.
AK104.7 Ceilings.
(1) Gypsum board or plaster ceilings shall be five-eighths of an inch thick. Ceilings
shall be substantially airtight with a minimum of penetration.
(2) Glass fiber, mineral wool, or foam plastic insulation at least R-30 shall be
provided above the ceiling between joists.
AK104.8 Ventilation.
(1) A ventilation system shall be installed that will provide the minimum air
circulation and fresh air supply requirements for various uses in occupied rooms
without the need to open any windows, doors or other openings to the exterior. The
inlet and discharge openings shall be fitted with sheet-metal transfer ducts of at
least 20 gauge steel, which shall be lined with one-inch-thick coated glass fiber, and
shall be at least five feet long with one 90-degree bend.
(2) Gravity vent openings in attics shall be as close to code minimum in number and
size as practical.
(3) Bathroom, laundry and similar exhaust ducts connecting the interior space to the
outdoors shall contain at least a five-foot length of internal sound-absorbing duct
lining. Exhaust ducts less than five feet in length shall be fully lined and shall also
meet the provisions of AK104.2 (3). Each duct shall be provided with a bend in the
duct such that there is no direct line of sight through the duct from the venting
cross-section to the room-opening cross-section. Duct lining shall be coated glass
fiber duct liner at least one inch thick. In areas (i.e., shower rooms) which produce
moisture, duct lining shall be made of nonabsorbent material; commercial kitchen
exhaust systems and product conveying duct systems shall be exempt.
(4) Fireplaces shall be provided with well-fitted dampers and tightly fitting glass or
metal doors.
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Updated: March 30, 2016
0 1,000 2,000 3,000 4,000500Feet
Noise Attenuation Zone
Created in Planning Department
Noise Attenuation Zone(2,000 feet east of Freeport)
65 DNL (1992 Policy Contour)
1
TM 76484
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, BY AMENDING THE CODE OF ORDINANCES, AS
HERETOFORE AMENDED, BY ADDING TO CHAPTER 13,
SUBDIVISION, ARTICLE 13-5 THE DEVELOPMENT PROCEDURES
AND REQUIREMENTS FOR APPLICATION SUBMITTALS SECTION
AND RENUMERING THE CURRENT SUBSECTION FROM (26) TO (27)
13-5-6 (C) (26) NOISE ATTENUATION; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Coppell provides application and requirement advising the
process and procedures of land development; and
WHEREAS, the City of Coppell has declared that certain real property lies within or is
located near the sixty-five (65) decibel noise level noise contour line for Dallas Fort Worth
International Airport and established a noise attenuation zone requiring noise attenuation
standards for new residential construction; and
WHEREAS, the City has determined that noise attenuation should be noted on future
plats;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS
SECTION 1. That the Code Ordinance of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending the Code of Ordinances, Chapter 13,
Subdivision, Article 13-5 Development Procedures Section 13-5-6, to add a new subsection (26)
for noise attenuation and reminder the current subsection (26) to (27) which shall read as follows:
“CHAPTER 13
SUBDIVISION
…..
ARTICLE 13-5. - DEVELOPMENT PROCEDURES AND REQUIREMENT FOR
APPLICATION SUBMITTALS
2
TM 76484
Sec. 13-5-1. Application and general requirements
…..
Sec. 13-5-6. Plat and plans
…..
(C) Plat requirements. .....
…..
26. Noise Attenuation – If property is within a noise attenuation zone
(defined in the section 15-8-2, Appendix K, of the Code of
Ordinances) a notation must be placed on the plat in a form approved
by Planning and/or Engineering.
27. Requirements of Code. The Plat meet all other requirements of the
Code”
SECTION 2. That all provisions of the Code of Ordinance of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, illegal, or invalid, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall
remain in full force and effect.
SECTION 4. That an offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm, or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such violation shall continue shall be deemed to constitute a separate offense.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
3
TM 76484
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/mpm)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2781
File ID: Type: Status: 2016-2781 Zoning Ordinance Agenda Ready
1Version: Reference: In Control: Planning
05/04/2016File Created:
Final Action: TEXT AMENDMENT, ORD Residential Building
Code, CH 15, Article 15-8
File Name:
Title: Consider approval of an amendment to an Ordinance of the City of
Coppell, Texas amending the International Residential Building Code,
Chapter 15, Article 15-8 “Residential Code”, Section 15-8-2 by adding a
new subsection 50, Appendix K, Sound Transmission and Attenuation
Standards, providing a noise attenuation zone; providing an effective date;
and authorizing the Mayor to sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 18.
Sponsors: Enactment Date:
Cover Memo.pdf, Ordinance.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Pulled05/10/2016City Council
Pulled Action Text:
Text of Legislative File 2016-2781
Title
Consider approval of an amendment to an Ordinance of the City of Coppell, Texas
amending the International Residential Building Code, Chapter 15, Article 15-8 “Residential
Code”, Section 15-8-2 by adding a new subsection 50, Appendix K, Sound Transmission
and Attenuation Standards, providing a noise attenuation zone; providing an effective date;
and authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2781)
Staff Recommendation:
On April 21, 2016, the Planning Commission unanimously recommended approval of this
TEXT AMENDMENT (7-0). Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: May 10, 2016
Reference: Consider approval of an amendment to an Ordinance of the City of Coppell, Texas
amending the International Residential Building Code, Chapter 15, Article 15-8
“Residential Code”, Section 15-8-2 by adding a new subsection 50, Appendix K, Sound
Transmission and Attenuation Standards, providing a noise attenuation zone; providing
an effective date; and authorizing the mayor to sign any necessary documents.
2030: Special Place to Live
Introduction:
This item is the result of a Council Goal that directed staff to review noise attenuation guidelines. Staff
researched airport related noise complaints, the noise policies/regulations of other cities that are affected
by airport noise and the recent zoning/subdivision cases affected by airport noise and the conditions
placed on each of them.
In order to attenuate noise to a higher standard than standard construction techniques (20 dB), a 25 dB
noise level reduction is recommended for residential development within the noise attenuation zone.
Prescriptive standards are proposed to be included as an appendix to the International Residential
Building Code. These include minimum STC ratings for exterior walls, roofs & ceilings, windows and
exterior doors and minimum requirements for ventilation and penetration points for all new residential
construction.
Analysis:
In February 2016, Staff gave a presentation at the Council Work Session. The direction staff received
at that meeting was to proceed with drafting prescriptive noise attenuation standards and to bring these
to the Planning and Zoning Commission for a recommendation.
On April 21, 2016, Staff briefed the Planning and Zoning Commission on the proposed ordinance
amendments and the Planning Commission unanimously recommended approval of the amendments.
On May 10, 2016, Council is scheduled to hold a public hearing regarding this Building Code
Amendment prior to formal action on this ordinance.
Legal Review:
The City Attorney reviewed this Ordinance
2
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
Ordinance
1
TM 76397
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, BY AMENDING THE CODE OF ORDINANCES, AS
HERETOFORE AMENDED, BY AMENDING THE INTERNATIONAL
RESIDENTIAL BUILDING CODE 2012, AS ADOPTED IN CHAPTER 15;
BY ADDING TO CHAPTER 15, OTHER BUILDING CODES ADOPTED,
ARTICLE 15-8 “RESIDENTIAL CODE”, SECTION 15-8-2
AMENDMENTS, BY ADDING A NEW APPENDIX K, SOUND
TRANSMISSION AND ATTENUATION STANDARDS, PROVIDING A
NOISE ATTENUATION ZONE AND FIGURE APPENDIX-K-101.2
THEREOF; PROVIDING FOR BUILDING ELEMENTS AND
REGULATIONS; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Coppell Texas has adopted International Residential Building
Code, 2012 Edition and desires to amend said Code
WHEREAS, the City of Coppell Texas lays north and is contiguous to the Dallas Fort
Worth International Airport
WHEREAS, the overflight pattern for aircraft operate immediately over the city
including residential areas;
WHEREAS, the Dallas Fort Worth International Airport has since 1992 adopted noise
contours which identify noise zones to determine appropriate aircraft transmission nuisance
noise and which assist in determining appropriate land uses in neighboring communities;
WHEREAS, the sixty-five (65) decibel noise level (DNL) contour line has traditionally
been identified as a noise level which conflict or is incompatible with residential land uses in
neighboring municipalities;
WHEREAS, the sixty-five (65) DNL lies along the configuration and over Freeport
Parkway from the northern city limit southward to the southern city limit of the City of Coppell.
WHEREAS, the land use eastward of Freeport Parkway has residentially zoned land
uses; and the land uses westward are non-residential;
WHEREAS, the City Council of the City of Coppell has determined that the decibel
level eastward of the 65 DNL and Freeport Parkway does not sufficiently dissipate to the interior
of residential structures to provide a sufficient reduced noise level to protect the health, safety
and welfare of its residents;
2
TM 76397
WHEREAS, the building material and techniques exist, as set forth in Appendix K,
would provide a significant noise attenuation for new construction and provide an improvement
to the quality of life to the persons residing within two thousand feet eastward of the centerline
of Freeport Parkway and the 65 DNL established by the Dallas Fort Worth International airport;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS
SECTION 1. That the Code Ordinance of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending the Code of Ordinances, Chapter 15,
other Building Codes, Article 15 Residential Code, Section 15-8-2 Amending by adding a new
subsection 50, Appendix K, which shall read as follows:
“CHAPTER 15
OTHER CODES ADOPTED
…..
ARTICLE 15-8. RESIDENTIAL CODE
…..
Sec. 15-8-2. Amendments
The following sections of the International Residential Code, 2012 Edition,
are hereby amended to read as follows:
…..
50. Appendix K: Appendix K Sound Transmission and Attenuation
Standards (as set forth Exhibit 1, attached hereto and incorporated
herein by reference) is hereby adopted as part of this code.”
SECTION 2. That all provisions of the Code of Ordinance of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
3
TM 76397
SECTION 3. That should any word, sentence, paragraph, subdivision, cla use, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, illegal, or invalid, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall
remain in full force and effect.
SECTION 4. That an offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm, or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such violation shall continue shall be deemed to constitute a separate offense.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/mpm)
Appendix K
Sound Transmission
AIRCRAFT NOISE ATTENUATION REQUIREMENTS
AK101.1 Zone. For the purposes of this code, a noise attenuation area is
established, which is a two thousand feet (2,000’) measured eastward from the
centerline of the Freeport Parkway from its intersection within the northern city
limits southward to the southern city limit.
AK101.2 Map. This noise zone shall include such territory or portion of the city as
designated and depicted on the noise attenuation zone map (Fig. App K-101.2, a
copy of which is on file with the Building Official) and incorporated into this code
and made a part of it for all intents and purposes.
AK102.1 Certified plans. The building official shall not issue a building permit for
any residential building structure for human occupancy or part thereof within the
attenuation zone as defined herein unless the plans and specifications
accompanying the application for the permit comply with the requirements set forth
in this Appendix or the plans are certified by a bona fide acoustical noise consultant
to achieve the noise reduction in section AK103.1 of this Appendix.
AK102.2 Noise consultants. Bona fide acoustical noise consultants include
members of the National Council of Acoustical Consultants and others who are
approved by the building official, such approval being based on the demonstration
of competence and credentials in the area of architectural acoustics.
AK102.3 Building intrusion in a noise zone. A residential structure which is
located partly within the noise attenuation zone and partly outside shall be
considered within the most restrictive of the noise zones within which it is located
for purposes of this Appendix.
AK103.1 Noise reductions standards. Plans for the construction of buildings
within noise attenuation zone shall be certified as achieving at least the
outdoor to indoor noise level reductions (NLR) as measured in decibels within
the building as follows:
Building Use 2,000 foot zone from the
65 DNL
Noise Zone/Freeport
Parkway
Residential: 25 NLR
AK104.1 Noise Level Reduction – 25 Decibels
Compliance.
Compliance AK104.1 through AK104.8 shall be deemed to meet requirements for a
minimum noise level reduction (NLR) of 25 decibels.
AK104.2 Air leakage for all buildings.
(1) The requirements of this Appendix shall apply to the design of the exterior
envelope of all buildings in the designated attenuation zone designed for human
occupancy. The requirements of this section are not applicable to the separation
of interior spaces from each other.
(2) The following locations shall be sealed, caulked, gasketed or weatherstripped to
limit or eliminate air infiltration:
(a) Exterior joints around windows and door frames between the window or
door frame and the framing;
(b) Openings between walls and foundations;
(c) Between the wall sole plate and the rough flooring;
(d) Openings at penetrations of utility services through walls, floor, and
roofs;
(e) Between wall panels at corners;
(f) All other such openings in the building envelope.
(3) Through the wall, floor, or roof/ceiling penetrations not specifically addressed in
these sections shall be designed to limit sound transmission and shall have the same
average laboratory sound transmission classification as required for doors.
AK104.3 Exterior walls.
(1) Exterior walls, other than as described in this section, shall have an average
laboratory sound transmission class rating of at least STC-37; or
(2) Masonry walls having a weight of at least 25 pounds per square foot do not
require a furred (stud) interior wall. At least one surface of concrete block walls
shall be plastered;
(3) Stud walls shall be at least four inches in nominal depth and shall be finished on
the outside with solid sheathing under an approved exterior wall finish.
(a) The interior surface of the exterior walls shall be of gypsum board or
plaster at least one-half inch thick, installed on the studs.
(b) Continuous composition board, plywood or gypsum board sheathing at
least one-half inch thick or equivalent shall cover the exterior side of the wall
studs.
(c) Sheathing panels shall be covered on the exterior with overlapping
building paper.
(d) Insulation material at least R-13 shall be installed continuously throughout
the cavity space behind the exterior sheathing and between wall studs.
Insulation shall be glass fiber, mineral wool, or foam plastic insulation.
AK104.4 Exterior windows.
(1) Windows other than as described in this section shall have a laboratory sound
transmission class rating of at least STC-33; or
(2) Windows shall be double-glazed with one pane at least three-sixteenths of an
inch thick. Panes of glass shall be separated by a minimum of one-half inch
airspace.
(3) All openable windows shall be weatherstripped and airtight when closed so as to
conform to an air infiltration test not to exceed 0.5 cubic foot per minute per foot of
crack length in accordance with ASTM E-283-65-T.
(4) Glass shall be sealed in an airtight manner with a nonhardening sealant or a soft
elastomer gasket or gasket tape.
(5) The perimeter of window frames shall be sealed airtight to the exterior wall
construction with a sealant conforming to one of the following Federal
Specifications: TT-S-00227, TT-S-0230 or TT-SS-00153.
AK104.5 Exterior doors.
(1) Doors other than as described in this section shall have a laboratory sound
transmission class rating of at least STC-25; or
(2) All exterior side-hinged doors shall be solid-core wood or insulated hollow
metal at least one-and-three-quarters inch thick and shall be fully weatherstripped.
(3) Exterior sliding doors shall be weatherstripped with an efficient airtight gasket
system with performance as specified in AK104.4 (3). The glass in the sliding doors
shall be double glazed with panes at least three-sixteenths of an inch thick.
(4) Glass, over two square feet in area, in doors shall be sealed in an airtight sealant
or in a soft elastomer gasket or glazing tape.
(5) The perimeter of door frames shall be sealed airtight to the exterior wall
construction as described in AR104.4(5).
AK104.6 Roofs.
(1) Combined roof and ceiling construction other than described in this section and
AK104.7 shall have an average laboratory sound transmission class rating of at least
STC-43; or
(2) With an attic or rafter space at least 12 inches deep, and with a ceiling below,
the roof shall consist of one-half inch composition board, plywood or gypsum board
sheathing topped by roofing as required;
(3) Open-beam roof construction shall follow the energy insulation standard method
for batt insulation;
(4) Window or dome skylights shall have a laboratory sound transmission class
rating of at least STC-33.
AK104.7 Ceilings.
(1) Gypsum board or plaster ceilings shall be five-eighths of an inch thick. Ceilings
shall be substantially airtight with a minimum of penetration.
(2) Glass fiber, mineral wool, or foam plastic insulation at least R-30 shall be
provided above the ceiling between joists.
AK104.8 Ventilation.
(1) A ventilation system shall be installed that will provide the minimum air
circulation and fresh air supply requirements for various uses in occupied rooms
without the need to open any windows, doors or other openings to the exterior. The
inlet and discharge openings shall be fitted with sheet-metal transfer ducts of at
least 20 gauge steel, which shall be lined with one-inch-thick coated glass fiber, and
shall be at least five feet long with one 90-degree bend.
(2) Gravity vent openings in attics shall be as close to code minimum in number and
size as practical.
(3) Bathroom, laundry and similar exhaust ducts connecting the interior space to the
outdoors shall contain at least a five-foot length of internal sound-absorbing duct
lining. Exhaust ducts less than five feet in length shall be fully lined and shall also
meet the provisions of AK104.2 (3). Each duct shall be provided with a bend in the
duct such that there is no direct line of sight through the duct from the venting
cross-section to the room-opening cross-section. Duct lining shall be coated glass
fiber duct liner at least one inch thick. In areas (i.e., shower rooms) which produce
moisture, duct lining shall be made of nonabsorbent material; commercial kitchen
exhaust systems and product conveying duct systems shall be exempt.
(4) Fireplaces shall be provided with well-fitted dampers and tightly fitting glass or
metal doors.
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µ
Updated: March 30, 2016
0 1,000 2,000 3,000 4,000500Feet
Noise Attenuation Zone
Created in Planning Department
Noise Attenuation Zone(2,000 feet east of Freeport)
65 DNL (1992 Policy Contour)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2782
File ID: Type: Status: 2016-2782 Zoning Ordinance Agenda Ready
1Version: Reference: In Control: Planning
05/04/2016File Created:
Final Action: TEXT AMENDMENT, ORD Subdivision Ordinance,
CH 13, Article 13-5
File Name:
Title: Consider approval of an amendment to an Ordinance of the City of
Coppell, Texas amending Chapter 13, Subdivision, Article 13-5; The
Development Procedures and Requirements for Application Submittals by
adding Section13-5-6 (C) (26) Noise Attenuation requiring notation on the
plat if property is within the noise attenuation zone and renumbering the
current subsection from (26) to (27); providing an effective date; and
authorizing the Mayor to sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 19.
Sponsors: Enactment Date:
Cover Memo.pdf, Ordinance.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Pulled05/10/2016City Council
Pulled Action Text:
Text of Legislative File 2016-2782
Title
Consider approval of an amendment to an Ordinance of the City of Coppell, Texas
amending Chapter 13, Subdivision, Article 13-5; The Development Procedures and
Requirements for Application Submittals by adding Section 13-5-6 (C) (26) Noise
Attenuation requiring notation on the plat if property is within the noise attenuation zone and
renumbering the current subsection from (26) to (27); providing an effective date; and
authorizing the Mayor to sign.
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2782)
Summary
Staff Recommendation:
On April 21, 2016, the Planning Commission unanimously recommended approval of this
TEXT AMENDMENT (7-0). Commissioners, Williford, Sarma, Robinson, Haas, Portman,
Darling and Blankenship voted in favor; none opposed.
The Planning Department recommended APPROVAL.
Goal Icon:
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: May 10, 2016
Reference: Consider approval of an amendment to an Ordinance of the City of Coppell, Texas
amending Chapter 13, Subdivision, Article 13-5; The Development Procedures and
Requirements for Application Submittals by adding Section13-5-6 (C) (26) Noise
Attenuation requiring notation on the plat if property is within the noise attenuation zone
and renumbering the current subsection from (26) to (27); providing an effective date;
and authorizing the mayor to sign any necessary documents.
2030: Special Place to Live
Introduction:
This item is the result of a Council Goal that directed staff to review noise attenuation guidelines. Staff
researched airport related noise complaints, the noise policies/regulations of other cities that are affected
by airport noise and the recent zoning/subdivision cases affected by airport noise and the conditions
placed on each of them.
In order to inform the prospective purchaser of potential aircraft noise, a note is proposed to be required
to be placed on all residential plats within the zone. This note will read:
NOTICE: THE PROPERTY DESCRIBED IN THIS PLAT IS LOCATED WITHIN CLOSE
PROXIMITY TO THE FLIGHT APPROACH AND DEPARTURE PATHS OF DALLAS-FORT
WORTH INTERNATIONAL AIRPORT AND MAY BE SUBJECT TO INCREASED NOISE
LEVELS RESULTING FROM AIRCRAFT OPERATIONS OCCURRING ABOVE OR IN CLOSE
PROXIMITY TO THE PROPERTY.
Analysis:
In February 2016, Staff gave a presentation at the Council Work Session. The direction staff received
at that meeting was to proceed with drafting prescriptive noise attenuation standards and to bring these
to the Planning and Zoning Commission for a recommendation.
On April 21, 2016, Staff briefed the Planning and Zoning Commission on the proposed ordinance
amendments and the Planning Commission unanimously recommended approval of the amendments.
On May 10, 2016, Council is scheduled to hold a public hearing regarding the Subdivision Ordinance
Amendment prior to formal action on this ordinance.
2
Legal Review:
The City Attorney reviewed this Ordinance
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
Ordinance
1
TM 76484
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, BY AMENDING THE CODE OF ORDINANCES, AS
HERETOFORE AMENDED, BY ADDING TO CHAPTER 13,
SUBDIVISION, ARTICLE 13-5 THE DEVELOPMENT PROCEDURES
AND REQUIREMENTS FOR APPLICATION SUBMITTALS SECTION
AND RENUMERING THE CURRENT SUBSECTION FROM (26) TO (27)
13-5-6 (C) (26) NOISE ATTENUATION; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Coppell provides application and requirement advising the
process and procedures of land development; and
WHEREAS, the City of Coppell has declared that certain real property lies within or is
located near the sixty-five (65) decibel noise level noise contour line for Dallas Fort Worth
International Airport and established a noise attenuation zone requiring noise attenuation
standards for new residential construction; and
WHEREAS, the City has determined that noise attenuation should be noted on future
plats;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS
SECTION 1. That the Code Ordinance of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending the Code of Ordinances, Chapter 13,
Subdivision, Article 13-5 Development Procedures Section 13-5-6, to add a new subsection (26)
for noise attenuation and reminder the current subsection (26) to (27) which shall read as follows:
“CHAPTER 13
SUBDIVISION
…..
ARTICLE 13-5. - DEVELOPMENT PROCEDURES AND REQUIREMENT FOR
APPLICATION SUBMITTALS
2
TM 76484
Sec. 13-5-1. Application and general requirements
…..
Sec. 13-5-6. Plat and plans
…..
(C) Plat requirements. .....
…..
26. Noise Attenuation – If property is within a noise attenuation zone
(defined in the section 15-8-2, Appendix K, of the Code of
Ordinances) a notation must be placed on the plat in a form approved
by Planning and/or Engineering.
27. Requirements of Code. The Plat meet all other requirements of the
Code”
SECTION 2. That all provisions of the Code of Ordinance of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, illegal, or invalid, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall
remain in full force and effect.
SECTION 4. That an offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm, or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not
to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such violation shall continue shall be deemed to constitute a separate offense.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
3
TM 76484
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2016
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/mpm)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2767
File ID: Type: Status: 2016-2767 Agenda Item Passed
1Version: Reference: In Control: Information
Systems
04/21/2016File Created:
05/10/2016Final Action: CWPSFile Name:
Title: Consider approving a Professional Services agreement with Connected
Workplace Solutions for managed service desk services in the total
amount of $336,800; and authorizing the City Manager to sign.
Notes:
Agenda Date: 05/10/2016
Agenda Number: 20.
Sponsors: Enactment Date:
CWPS Council Memo.pdf, CWPS IT Agreement.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved05/10/2016City Council
A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Mark Hill, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Marvin Franklin, Councilmember Mark Hill, and Mayor
Pro Tem Nancy Yingling
7Aye:
Text of Legislative File 2016-2767
Title
Consider approving a Professional Services agreement with Connected Workplace
Solutions for managed service desk services in the total amount of $336,800; and
authorizing the City Manager to sign.
Summary
As part of the Information Systems Strategic Plan we identified the need to have a managed
services provider assist with the daily care and maintenance of our Information Systems (IS)
environment. The managed services provider will become the first response support for any
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2767)
IS issues involving our physical and virtual server environment, workstations, desktops,
laptops, tablets and network devices.
Fiscal Impact:
The fiscal impact of this Agenda item is a one year agreement at a cost of $274,800 plus
the onboarding cost of $62,000 for a total of $336,800. The funds for this agreement have
been budgeted in Information Systems, Other Professional Services. (01-11-01-4220)
Staff Recommendation:
The Information Systems Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/26/2017
1
MEMORANDUM
To: Mayor and City Council
From: Albert Gauthier, Chief Information Officer
Date: April 26, 2016
Reference: Managed Service Desk Agreement
2030: Sustainable City Government
Introduction:
As part of the Information Systems Strategic Plan we identified the need to have a managed
services provider assist with the daily care and maintenance of our Information Systems (IS)
environment. The managed services provider will become the first response support for any IS
issues involving our physical and virtual server environment, workstations, desktops, laptops,
tablets and network devices.
Analysis:
We recently engaged Connected Workplace Solutions (CWPS) to provide a proof of concept of
their services for our Police Department (PD). For the past three months CWPS has been the first
response support for PD related to IS issues. CWPS’s support impact was felt immediately. CWPS
has proactively made necessary server patches, desktop patches, and other general maintenance
related improvements. This service is inclusive of the following items:
• First Response and Resolution
o Desktop, Laptop, Tablet, Telephone
o Servers
o Network Equipment
• Proactive Monitoring Services
• Microsoft Patch Management
• Cisco Asset Management
• Strategic IS short term and long term planning
• Quarterly Business Reviews
In addition to the services they provide, our staff will have access to tools to better monitor our own
environment as well as access to a ticketing system. The CWPS ticketing system will replace our
2
existing ticketing solution and will be able to provide problem specific reporting to help identify
support trends. The result of having CWPS engaged has dramatically helped our staff focus on
other higher value projects. We are now prepared to fully engage CWPS city-wide.
Legal Review:
(Agenda item was reviewed by Bob Hager on 05/06/16 or Agenda item did not require legal review)
Fiscal Impact:
The fiscal impact of this Agenda item is a one year agreement at a cost of $274,800 plus the
onboarding cost of $62,000 for a total of $336,800.
Recommendation:
The Information Systems Department recommends approval.
Co-Managed IT Assist
Quote #:126957
Version 1
City of Coppell
CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Service Order- IT Assist Co-Managed Agreement
CWPS IT Assist Service Order. Co-Managed Program
Customer: City of Coppell
Address: 255 Parkway Boulevard Post Office Box 9478 Coppell, Tx 75019
ARTICLE 1. SCOPE OF WORK
1. CO-MANAGED SERVICE DESK MODEL. The CWPS Co-Managed Service Desk model is designed to support businesses that have an IT Department,
but are looking for assistance with the daily care and maintenance of their IT networks. The CWPS Co-Managed Service Desk model will provide access
to our Service Desk and enterprise level management tools and services. Tools include; a portal for ticket entry, proactive monitoring software,
customized reports and asset management software. Services include; scheduled business reviews, life cycle replacement forecasting, strategic budget
planning, consulting services and vendor management services.
2. FIRST RESPONSE SERVICE MODEL. CWPS First Response Service provides comprehensive, multi-tiered Service Desk support for any IT issues
involving your physical or virtual server environment, workstations, desktops, laptops, tablets and network devices. With this service, all proactive alerts
generated by our monitoring software will be sent directly to the CWPS Service Desk for management and remediation. The CLIENT’s End User may
open tickets directly with the CWPS Service Desk through the CWPS-provided portal. Please refer to the attached quote for equipment supported under
this service model.
3. ESCALATION SERVICE MODEL. CWPS Escalation Service provides Tier 2 and Tier 3 escalation support for service issues that cannot be resolved by
the CLIENT. With this service, all proactive alerts generated by the management software supporting your physical or virtual server environment,
workstations, desktops, laptops, tablets and network devices will be sent directly to the CLIENT for management and remediation. The CLIENT’s service
desk will act as Tier 1 support for their end user population. End users will open tickets directly with the CLIENT’s IT service desk through the CWPS
provided portal. The CLIENT’s IT Department may elect, at any time, to escalate a ticket to the CWPS Service Desk using the CWPS portal. CWPS may
request on-site, close support from the CLIENT’s IT Staff for assistance in ticket remediation. Please refer to the attached quote for equipment supported
under this service model.
4. COVERED CLIENT SERVERS AND DEVICES. CWPS will monitor and support CLIENT physical or virtual servers, workstations, desktops, laptops, and
tablets that have the CWPS agent installed. Desktops and servers that do not have the agent installed are not covered under this Order. Support for
Client owned mobile devices, like BlackBerry, Android and iPhone, are included in this Order.
5. SERVICE DESK. The Service Desk is the CLIENT’s first point of contact (FPOC) to handle incidents, problems and questions concerning their IT
environment. The Service Desk is also an interface for other activities and questions regarding change requests, maintenance contracts, software
licenses, service-level management, configuration management, access management, and IT services continuity management. The Service Desk is
organized as a multi-tiered support group in order to provide the CLIENT with industry leading service in the most efficient possible manner. The
objective is to respond and resolve problems within our committed service level arrangement. This is accomplished most efficiently through remote
access via installed software agents or through a CWPS installed network monitoring appliance. Technical support work orders may be created directly
by the CLIENT through the web, email or telephone. .
6. REGULARLY SCHEDULED VISITS. CWPS provides Regular Scheduled Visits (RSV) at the CLIENT’s site(s). CWPS will deliver routine maintenance on
an agreed upon schedule with the CLIENT. CLIENT and CWPS will agree on the scheduled day(s) and times of service delivery. A CWPS Account
Service Engineer (ASE) is assigned to your business to perform scheduled routine maintenance during the Regular Scheduled Visit. This block of time
is reserved for routine maintenance and support only. Regular Scheduled Visits are scheduled in 3 hour or 8 hour blocks of time. Please refer to
attached quote for pricing information.
7. ON-SITE SERVICE. If it is determined by CWPS that remediation of a technical support work order cannot be achieved by the Service Desk or during
the Regular Scheduled Visit, CWPS will dispatch an engineer to the CLIENT site for service. No on-site service will be provided without advance
approval of CLIENT.
8. FACTORY ESCALATIONS. If it is determined by CWPS that remediation requires an escalation point requiring the assistance of a third party, CWPS
will engage the hardware or software vendor and continue to track the incident as it is being addressed by the vendor. CWPS is committed to managing
the incident through to final resolution. Any costs not covered under an existing warranty will be borne by CLIENT, provided that CWPS first advises
CLIENT of any quotes for services or equipment necessary for resolution of the incident. Client notices are not required in situations presenting a risk of
substantial harm or damage to Client’s IT environment, to include all hardware or software, in the sole good faith discretion of CWPS.
9. NOC SERVICES - PROACTIVE MONITORING SERVICE. CWPS will monitor the CLIENT’s network 24 hours per day, 365 days per year. To enable
the Proactive Monitoring Service, CWPS will install a software agent on each desktop and server (machines) specified by the CLIENT. CWPS will also
install a network monitoring appliance to provide proactive monitoring of certain network devices. CLIENT has no ownership claim or license rights to the
software agent or appliance installed by CWPS. Provided the CLIENT’s machines are turned on with active broadband access, the software agent
reports critical system information back to the CWPS monitoring server, alerting CWPS support personnel when certain thresholds are met. CWPS
agrees that the use of the software agent installed on the CLIENT's machines shall be done only in furtherance of CWPS' duties and obligations under
this Order, pursuant to CLIENT's rules regarding confidential information, and in accordance with law.
10. MICROSOFT OS PATCH MANAGEMENT. The software agent will provide Microsoft Operating System patch management at no additional fee.
Implementation services for any patches or Service Packs that require non-business hour reboots may be billed at prevailing rates.
11. HARDWARE WARRANTY & RMA MANAGEMENT. The CLIENT is responsible for maintaining active hardware warranty contracts on all hardware
covered under this Order. CWPS will assist the CLIENT in managing their hardware warranty contracts to include documenting the asset information,
registration of the products, and managing the contract extensions. CWPS will also assist in managing the RMA process should any hardware require
factory replacement.
12. HARDWARE AND SOFTWARE ASSET MANAGEMENT. CWPS will maintain a catalog of all hardware and software assets, identify all End of Life
assets, and manage software contract renewals. CWPS will also document and maintain Internet Domains, DNS Renewals and all external network
services to include Internet, voice and WAN circuits during the term of this Order.
13. VENDOR MANAGEMENT SERVICES. At the request of the CLIENT, CWPS will assist in areas involving vendor selection, RFP management, contract
negotiations and relationship management.
14. STRATEGIC IT PLANNING & BUDGET MANAGEMENT. CWPS will assist in developing a present, near term and long term IT Strategy and Budget
Management plan that supports your business goals. CWPS maintains expertise in IT best practices that include network infrastructure, cloud
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CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Service Order- IT Assist Co-Managed Agreement
infrastructure, data protection, voice services, disaster recovery and business continuity planning.
15. PERIODIC BUSINESS REVIEW. CWPS will schedule periodic business reviews, up to 4 times a year, with the CLIENT to provide an updated IT Fitness
Report, detailing the current state of their investment, SLA performance and strategic plan.
ARTICLE 2. PERFORMANCE
1. HOURS OF OPERATION. CWPS maintenance and support are available twenty-four hours per day seven days per week. Hours are divided into three
categories; business hours, non-business hours and holiday hours.
2. REGULAR BUSINESS HOURS. CWPS’ normal business hours are 8:30 AM to 5:00 PM Monday through Friday Eastern Standard Time, with the
exception of CWPS recognized holidays. If a problem occurs during Business Hours, the CLIENT will report the problem by calling the Service Desk
telephone number (703-263-9539 Opt. 1), sending an email to servicerequest@cwps.com, or accessing the CLIENT Portal
at http://servicerequest.cwps.com(requires user name and password).
3. NON-BUSINESS HOURS (NON-EMERGENCY) Requests for service during non-business hours should be directed to the CWPS Service Desk email
account (servicerequest@cwps.com) or the CLIENT Portal (http://servicerequest.cwps.com) and will be responded to the next business day.
4. NON-BUSINESS HOURS (EMERGENCY). Requests for Emergency Service during non-business hours should be directed to the CWPS Service Line
only (703-263-9539 Opt. 6). The CWPS On-Call Engineer will be paged and your service request forwarded automatically. The On-Call Engineer will
respond within 1 hour with a call back. Emergency Service requests must be phoned in to receive immediate response. Email and CLIENT Portal
requests are reserved for non-emergency related requests.
5. HOLIDAY HOURS. Requests for service during holiday hours should be directed to the CWPS Service Line (703-263-9539 Opt. 6). The CWPS On-Call
Engineer will be paged and your service request forwarded automatically. The following holidays are recognized by CWPS at the time of this order. New
Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Fourth of July, Labor Day, Veteran’s Day, Thanksgiving Day, and Christmas
Day. CWPS will give the CLIENT thirty days advance written notice of any changes to the Holiday Schedule.
ARTICLE 3. SERVICE LEVELS
1. LEVEL 1 - REMOTE SUPPORT. CWPS will provide remote technical assistance for any service issue submitted by the CLIENT. The CLIENT may
submit the issue via telephone, email or portal access to the CWPS Service Desk.
1. Critical - 1 hour response
2. High - 4 hour response
3. Medium - 8 hours response
4. Change Order - 72 hour response
2. LEVEL 2 - ON-SITE SUPPORT. On-site Support: CWPS may dispatch an engineer to the CLIENT’s site(s) to replace or repair defective hardware after
it is determined the issue(s) cannot be resolved with Level 1 Remote Support.
1. Critical - 4 hour response
2. High - 8 hour response
3. Medium - 8 hours response
4. Change Order - Scheduled by Project Team
3. SERVICE LEVEL DESCRIPTIONS.
1. Critical – A significant portion of the system is down causing a critical impact to the CLIENT’s business operation.
2. High – Operational performance of the system is impaired although most business operations remain functional.
3. Medium – A minor failure of the system or a device that has a negligible impact to the business operation.
4. Change Request – Request for Change to the existing configuration.
ARTICLE 4. COVERED EQUIPMENT HARDWARE REPLACEMENT
1. COVERED EQUIPMENT. Only equipment and associated software listed in the attached quote are covered under the terms of this service order.
CLIENT is responsible for eliminating Issues and system problems attributable to equipment or configuration supplied by vendors other than CWPS. If an
Issue or problem is deemed by CWPS to be beyond the service provided under this Order, CWPS may continue to provide assistance to CLIENT on a
time and materials basis at CWPS’ prevailing rates.
2. MANUFACTURER'S SUPPORT CONTRACT. CLIENT must maintain a valid manufacturer's support contract on all hardware covered under this Order
to guarantee parts replacement within the terms of the Service Level Agreement.
3. NEXT BUSINESS DAY (8x5 NBD). Hardware will be replaced between 8:30 a.m. and 5:00 p.m. on the Next Business Day.
4. PREMIUM (24x7x4) Hardware will be replaced within 4 hours, 7 days per week, 365 days a year (24x7x4).
5. CWPS will manage all hardware replacement claims for CLIENT. If CWPS determines that Onsite Support is required to replace the failed equipment,
CWPS with approval from the CLIENT, will replace and/or restore to working order all replaced equipment. All Onsite Support dispatches are billable at
rates specified in Section 8.4.
ARTICLE 5. SOFTWARE SUPPORT
1. TECHNICAL SUPPORT. CWPS Technical Support is available for all CLIENTS. Escalation support to the manufacturer under this Order is only
available if the CLIENT maintains a valid manufacturer's software support contract.
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CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Service Order- IT Assist Co-Managed Agreement
2. REQUIRED SOFTWARE UPDATES. If it is determined by CWPS and the manufacturer that a software update or patch is required to restore a feature
or function back to normal operating conditions, CWPS will deploy the recommended update for the CLIENT during the agreed upon CLIENT
maintenance window. Any work that can be performed during regular business hours will not be charged to the CLIENT. If after hours work is required,
CWPS will only charge the hourly after-hours differential (50% of the Regular Business Hours rate) for support. Required Software Updates could include
Cisco IOS updates for routers, switches and firewalls and any Covered Equipment provided manufacturer's support contracts are in place .
3. RECOMMENDED SOFTWARE UPDATES. Many software updates may be recommended but not required to maintain the current functionality of the
system. If a software update is available for a component or application, CWPS will provide the CLIENT with a notification and information regarding the
update during the scheduled business review. An analysis can be performed to determine the benefits of the updates and the impact on the
environment. If it is mutually determined that the updates should be deployed, CWPS will work with the CLIENT to schedule a project during the
CLIENT's desired maintenance window to deploy the updates. The project engagement and related professional services are not covered by this Order.
This process also applies to recommended updates identified through engagements with consultants, third-party vendors or internally run vulnerability
scans.
4. SOFTWARE UPGRADES. If Software Upgrades are covered under a valid software subscription, CLIENT will be entitled to the upgrade for the covered
application. Upgrades are not included under the terms of this Order and may be purchased from CWPS separately through a valid software
subscription, or individually as desired. An analysis can be performed to determine the benefits of the upgrade and the impact on the environment. If it is
mutually determined that the upgrade should be deployed, CWPS will work with the CLIENT to schedule a project during the CLIENT's desired
maintenance window to deploy the upgrade. The project engagement and related professional services are not covered by this Order.
ARTICLE 6. 3RD PARTY APPLICATION SUPPORT (EXCLUDING VOICE SYSTEMS)
1. Unlimited Service Desk & Email Support. As a preferred customer, CWPS will act as a liaison to the 3rd party vendor or manufacturer to facilitate
support..
2. On-Site Support. On-site assistance is not included under the standard Order, but may be purchased on a time and materials basis.
3. Factory Escalation. CWPS can manage the Level 3 escalation support with the manufacturer as required.
4. Hardware Provided by CWPS. CWPS will offer support for any hardware purchased from CWPS to run the application provided the appropriate
hardware contracts are purchased from the manufacturer. Support includes service desk, diagnostics, parts replacement and restoration of services to
normal operating conditions.
5. Hardware Provided by the Customer. CWPS will offer service desk and diagnostic services for any equipment provided by the customer to support the
application. If the hardware is determined to be the problem, the customer can pursue remedies with the manufacturer directly, or purchase support on a
time and materials basis from CWPS to manage the process.
6. Patches and Upgrades. Customer may obtain the software directly from the manufacturer. The customer may install the software themselves or seek
assistance from the manufacturer. The customer may also purchase installation support from CWPS on a time and materials basis.
ARTICLE 7. 3RD PARTY VOICE SYSTEM SUPPORT
1. Unlimited Service Desk & Email Support. As a preferred customer, CWPS may act of your behalf as a liaison to the 3rd party vendor responsible for
managing the voice system
2. CWPS will contact the vendor, log the service request, obtain ticket information if available and notify the CLIENT. The ticket will be closed out in CWPS'
system and the 3rd party vendor will be responsible for follow up directly to the CLIENT.
3. On-Site Support. On-site assistance is not included under the standard Order, but may be purchased on a time and materials basis.
4. Factory Escalation. CWPS will not manage any Level 3 escalations or factory escalations.
ARTICLE 8. FEES FOR IT ASSIST SERVICE
1. STANDARD MONTHLY MAINTENANCE FEE. The Standard Monthly Maintenance Fee is billed monthly in advance per attached IT Assist quote. If
actual Regular Scheduled Visit hours are less than scheduled due to holiday, weather or other unforeseen conditions, the hours missed will be
rescheduled during the same period or the subsequent period.
2. DEVICE COUNT BAND AND ADDITIONAL DEVICE CHARGE / REDUCED DEVICE CHARGE (ADC/RDC). This Device Count Band will represent the
spread between the floor and the cap device count by which the monthly service fee is calculated. If the device count remains inside the band, the
monthly fee will remain consistent with the pricing in the attached quote. If the device count falls outside the band, the price will be adjusted accordingly
by the ADC/RDC unit price specified in the quote. The workstation and server count will be re-evaluated on a semiannual basis and CWPS will give the
CLIENT thirty days advance written notice of any price change. All payments are due within 30 days of receipt of invoice.
3. ADDITIONAL SUPPORT AND PROJECT FEES. Additional fees may apply for support of equipment or configurations not included in this Order.
4. SUPPORT RATES
1. REMOTE SUPPORT from the CWPS Service Desk.
1. REGULAR BUSINESS HOURS is No Charge.
2. NON-BUSINESS HOURS RATE is No Charge.
3. HOLIDAY HOURS RATE is No Charge.
2. CONFIGURATION ASSISTANCE from the CWPS Service Desk.
1. REGULAR BUSINESS HOURS is No Charge
2. NON-BUSINESS HOURS RATE is $262.50 per hour with a 1 hour minimum.
3. HOLIDAY HOURS RATE is $525.00 per hour with a 2 hour minimum.
3. ON-SITE SUPPORT for an approved service dispatch to the customer premises.
1. REGULAR BUSINESS HOURS is $175.00 per hour with 1 hour minimum.
2. NON-BUSINESS HOURS RATE is $262.50 per hour with a 2 hour minimum.
3. HOLIDAY HOURS RATE is $525.00 per hour with a 3 hour minimum.
4. DESKTOP/LAPTOP IMAGING for CWPS bench labor
1. REGULAR RATE is $150.00 per machine
*CWPS and Client may negotiate volume rates outside of the terms of the IT Assist Service Order
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CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Service Order- IT Assist Co-Managed Agreement
ARTICLE 9. ON-BOARDING PROCESS AND PERIODIC BUSINESS REVIEW
1. ON-BOARDING PROCESS. CWPS, as part of the On-Boarding process, will assign a Project Engineer to perform a comprehensive IT Fitness
Assessment to determine the current state of the CLIENT’s IT environment. The Project Engineer will install the software agents on all the Microsoft
servers and/or workstations and the network monitoring appliance required to support the account. The IT Fitness Assessment will capture information
concerning the Microsoft and Active Directory environment, IT hardware and software assets, network architecture, device statistics, utilization and traffic
flow statistics. Using the information compiled from the IT Fitness Assessment, CWPS will provide an itemized list of issues identifying existing or
potential problems within the CLIENT’s current IT environment. The deliverable produced is the IT Fitness Report and it will include the following:
1. IT Fitness Scorecard – a one page Executive Summary of your IT environment
2. IT Fitness Metric Review – a detailed review of IT metrics organized by IT subsystem
3. IT Fitness Plan – a narrative analysis of the findings with recommended resolutions
4. IT Fitness Proposal – a proposal to address identified problems starting with the most critical items
2. IT FITNESS PROPOSAL. CLIENT will address issues itemized in the IT Fitness Proposal, as defined in the initial IT Fitness Assessment, or any
subsequent assessments performed during the term of this Order. Issues will be categorized as Critical, Important or Strategic.
1. Critical issues will be remediated through mutually agreed upon terms with the CLIENT. Proactive Monitoring may have to be suspended on
the particular device until issues are resolved. CWPS will provide a minimum 30 day notice of suspension.
2. Important issues will have mutually agreed upon terms for remediation.
3. Strategic recommendations may be provided for CLIENT consideration.
3. MINIMUM STANDARDS. In order for CLIENT’s existing environment to qualify for CWPS IT Assist, the following requirements must be met. The
minimum standards may be modified by CWPS during the term of this Order in the sole discretion of CWPS.
1. All Servers and Workstations with Microsoft Windows Operating Systems must be running a Microsoft-Supported version of said Operating
System as defined by the Microsoft Products Support Life Cycle Policy. http://support.microsoft.com/gp/lifepolicy
2. All Server and Workstation Software must be Genuine, Licensed and Vendor-Supported.
3. The environment must have a currently licensed, up-to-date and Vendor-Supported Server-based Antivirus Solution protecting all Servers,
Desktops, Notebooks/Laptops, and Email.
4. CLIENT must have an active and operational data backup solution in place.
5. The environment must have a currently licensed, Vendor-Supported Hardware Firewall between the Internal Network and the Internet.
6. All Wireless data traffic in the environment must be securely encrypted.
ARTICLE 10. CLIENT RESPONSIBILITIES
1. CLIENT shall designate one employee, which CLIENT may change from time to time, as its technical liaison to CWPS. CLIENT shall notify CWPS of the
change in advance.
2. CLIENT shall, when necessary, allow CWPS technicians reasonable access to the equipment.
3. CLIENT and CWPS agree not to recruit or offer employment to any CWPS or CLIENT personnel for a period of one year after termination of this Order.
4. CLIENT shall be responsible for notifying CWPS of any changes in the number of machines or other network equipment.
5. CLIENT must provide access to vendor support for all 3rd party business applications, including all Microsoft applications, as well as access for any third
parties CWPS engages for the purposes of carrying out its duties hereunder.
6. CLIENT is responsible for keeping third party business application related maintenance contracts current and active.
ARTICLE 11. EXCLUDED SERVICES
1. The following services are not included in this Order. Support for excluded services, including but not limited to the following, may be available on a time
and materials basis, billable at the rates listed in Attachment I or as provided in a separate order. In such cases, any excluded services shall be
governed by this Order and the Master Service Agreement.
1. Parts, equipment or software not covered by vendor/manufacturer warranty or support.
2. The cost of any parts, equipment, or shipping charges of any kind.
3. The cost of any Software, Licensing, or Software Renewal or Upgrade Fees of any kind.
4. The cost of any 3rd Party Vendor or Manufacturer Support or Incident Fees of any kind.
5. The cost to bring CLIENT’s environment up to minimum standards.
6. Failure due to acts of God, building modifications, power failures or other adverse environmental conditions or factors.
7. Service and repair made necessary by the alteration or modification of equipment other than that authorized by CWPS, including alterations,
software installations or modifications of equipment made by CLIENT’s employees or anyone other than CWPS.
8. Installation and Maintenance of Application software packages, whether acquired from CWPS or any other source, unless otherwise agreed to
in writing by both Client and CWPS.
9. Programming (modification of software code) and program (software) maintenance.
10. Training Services of any kind.
ARTICLE 12. TERM AND TERMINATION
The term of this Order is for a period of one (1) year, and unless terminated, will automatically renew for an additional one (1) year at then-current Service rates. In
addition to the grounds for termination for convenience set forth in the Master Service Agreement, either party may terminate this Order at any time by giving the
other party notice of the termination at least sixty (60) days prior to the termination date specified in the notice. Any such termination date shall be at the end of a
calendar month. Specific provisions, if any, applicable to the termination of this Order are set forth in an attachment to this Order. By accepting this proposal and
quote for product and services the CLIENT acknowledges and agrees to the terms of the CWPS Master Services Agreement which can be found and reviewed
at http://www.cwps.com/cwps-service-agreements/cwps-master-service-agreement
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CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Service Order- IT Assist Co-Managed Agreement
Page 6 of 10CWPS, Inc. 14120-A Sullyfield Circle Chantilly, VA 20151 (p) 703-263-9539 (f) 703-263-2574 www.cwps.com
CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Service Order - EncorePRO Addendum
CWPS EncorePRO Addendum
ARTICLE 1. SCOPE OF WORK
1. ENCOREPRO SERVICE MODEL. CWPS EncorePro Service is a collaborative service offering which includes services provided by CWPS and Cisco
Systems, Inc. CWPS is a certified Cisco Smart Care Service Provider and assumes the First Point-of-Contact (FPOC) responsibilities for all service
related issues which may arise with your network and Unified Communications environment. Cisco provides entitlements for hardware replacement,
software support and the factory level escalation support through their Technical Assistance Center (TAC).
2. COVERED NETWORK AND SERVER EQUIPMENT. CWPS will monitor and support CLIENT network components including Cisco switches, wireless
equipment, routers, firewalls and Unified Communications servers listed in the attached quotation. CWPS will acquire and activate Cisco hardware
replacement contracts to meet the Service Level Agreements required for each component listed in the quotation. SLA's options include 4-hour parts
replacement (Cisco Premium 4-hou support) or Next Business Day replacement (Cisco Next Business Day support). Please refer to the attached
quotation for SLA's assigned to each component in your environment.
3. TELEPHONE REPLACEMENT SUPPORT. CWPS includes next business day replacement for all Cisco Unified Communications IP endpoints or
telephones. These include all 6900, 7900, 8900, and 8800 series telephones. 7900 and 8800 series Conference units are included in the program. Cisco
TelePresence Endpoints are not covered, but support can be purchased seperately for these devices which include the DX, EX and MX series
TelePresence endpoints.
4. SOFTWARE SUPPORT SERVICES. Software support services are only available with an active Cisco Software Support Service (SWSS) subscription.
The Cisco SWSS subscription is purchased separately from CWPS EncorePro Service. Cisco SWSS provides access to application software major
upgrades and updates along with global access to Cisco's Technical Assistance Center (TAC). Please refer to Article 5 for additional information
regarding CWPS Software Support Services.
5. CISCO NETWORK IOS UPDATES AND PATCHES. CWPS will conduct a quarterly review of all new relevant and available Cisco IOS updates and patches with
Client. CWPS and Client will determine which updates and patches should be applied during an agreed upon maintenance window. CWPS will apply agreed upon
updates and patches once per quarter. The cost to perform this work is included in the regular monthly IT Assist fee.
ARTICLE 2. SOFTWARE SUPPORT
1. SOFTWARE SUPPORT SERVICES. Software support services are only available with an active Cisco Software Support Service (SWSS) subscription.
The Cisco SWSS subscription is purchased separately from CWPS EncorePro Service. Cisco SWSS provides access to application software major
upgrades and updates along with global access to Cisco's Technical Assistance Center (TAC).
2. REQUIRED SOFTWARE UPDATES. If it is determined by CWPS and Cisco TAC that a software update or patch is required to restore a feature or
function back to normal operating conditions, CWPS will deploy the recommended update for the CLIENT during the agreed upon CLIENT maintenance
window. Any work that can be performed during regular business hours will not be charged to the CLIENT. If after hours work is required, CWPS will only
charge the hourly after-hours rate for support. Required Software Updates could include Cisco IOS updates for routers, switches and firewalls, or
application level updates for Unified Communications.
3. RECOMMENDED SOFTWARE UPDATES. Many software updates may be recommended but not required to maintain the current functionality of the
system. If a software update is available for a component or application, CWPS will provide the CLIENT with a notification and information regarding the
update on a semi-annual basis. An analysis can be performed to determine the benefits of the updates and the impact on the environment. If it is
mutually determined that the updates should be deployed, CWPS will work with the CLIENT to schedule a project during the CLIENT's desired
maintenance window to deploy the updates. The project engagement and related professional services are not covered by this Order. This
process also applies to recommended updates identified through engagements with consultants, third-party vendors or internally run vulnerability scan.
4. SOFTWARE UPGRADES. If Software Upgrades are covered under a valid software subscription (Cisco SWSS), CLIENT will be entitled to the upgrade
for the covered application. Upgrades are not included under the terms of this Order and may be purchased from CWPS separately through a valid
software subscription, or individually as desired. An analysis can be performed to determine the benefits of the upgrade and the impact on
the environment. If it is mutually determined that the upgrade should be deployed, CWPS will work with the CLIENT to schedule a project during the
CLIENT's desired maintenance window to deploy the upgrade. The project engagement and related professional services are not covered by this Order.
ARTICLE 3. 3RD PARTY APPLICATION SUPPORT
1. Unlimited Service Desk & Email Support. As a preferred customer, CWPS will act as a liaison to the 3rd party vendor or manufacturer to facilitate
support..
2. On-Site Support. On-site assistance is not included under the standard Order, but may be purchased on a time and materials basis.
3. Factory Escalation. CWPS can manage the Level 3 escalation support with the manufacturer as required.
4. Hardware Provided by CWPS. CWPS will offer support for any hardware purchased from CWPS to run the application provided the appropriate hardware
contracts are purchased from the manufacturer. Support includes service desk, diagnostics, parts replacement and restoration of services to normal
operating conditions.
5. Hardware Provided by the Customer. CWPS will offer service desk and diagnostic services for any equipment provided by the customer to support the
application. If the hardware is determined to be the problem, the customer can pursue remedies with the manufacturer directly, or purchase support on a
time and materials basis from CWPS to manage the process.
6. Patches and Upgrades. Customer may obtain the software directly from the manufacturer. The customer may install the software themselves or seek
assistance from the manufacturer. The customer may also purchase installation support from CWPS on a time and materials basis.
ARTICLE 4: REMOTE PROGRAMMING ASSISTANCE
1. REMOTE PROGRAMMING ASSISTANCE. Included in the service, these programming services are limited to adding, deleting or modifying CLIENT user
accounts across their business applications including Active Directory, mobile devices, and creating virtual servers.
Adding, deleting or modifying CLIENT accounts for the base telephone application including telephone and voice mail box activation. (excluding Active
Page 7 of 10CWPS, Inc. 14120-A Sullyfield Circle Chantilly, VA 20151 (p) 703-263-9539 (f) 703-263-2574 www.cwps.com
CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Service Order - EncorePRO Addendum
Directory/LDAP an integration and Contact Center applications).
3. Adding, deleting or modifying telephone stations to include button maps, soft keys, speed dial numbers, directories (excluding Active Directory/LDAP an
integration and Contact Center applications), mobility services and single number reach destinations.
4. Adding, deleting or modifying individual voice mail boxes (excluding Active Directory/LDAP an integration and Contact Center applications) to include
message notification, name announcement, greeting, and usage.
5. Restoring existing system level configurations to working order.
Page 8 of 10CWPS, Inc. 14120-A Sullyfield Circle Chantilly, VA 20151 (p) 703-263-9539 (f) 703-263-2574 www.cwps.com
CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Prepared by:Prepared for:Quote Information:
Version: 1
Quote #: 126957
Delivered: 04/05/2016
Expires: 04/15/2016
CWPS Inc.
Curtis Joachim
Phone:
Email: cjoachim@cwps.com
City of Coppell
Albert Gauthier
255 Parkway Boulevard Post Office Box 9478
Coppell, Tx 75019
agauthier@coppelltx.gov
(972) 462-0022
Notes:
Ext. PricePriceQtyDescriptionPart #
CWPS IT Assist MRC
$22,900.00$22,900.001CWPS Professional Services, ITA Monthly FeeCWPS-PROSERV-
ITA MONTHLY
$0.00$0.00250Server ITA Monthly Fee - Tools OnlyCWPS-ITA-SERVER
-TO
$0.00$0.00425Desktop ITA Monthly Fee - First ResponseCWPS-ITA-
DESKTOP-FR
$0.00$0.001Network ITA Monthly Fee - First ResponseCWPS-ITA-
NETWORK-FR
$0.00$0.001CWPS EncorePRO for Unified Communications Monthly Fee - First
Response
CWPS-
ENCOREPRO-UC
$0.00$0.006CWPS Taskfire Ticketing & Engineering PortalCWPS-ITA-ENG-
POR
USER COUNT BAND AND ADDITIONAL DEVICE CHARGE / REDUCED DEVICE CHARGE (ADC/RDC). This User Count
Band will represent the spread between the floor and the cap User count by which the monthly service fee is calculated. If the
User count remains inside the band, the monthly fee will remain consistent with the pricing in the attached quote. If the User
count falls outside the band, the price will be adjusted accordingly by the ADC/RDC unit price specified in the quote. The User
count will be re-evaluated on a semiannual basis and CWPS will give the CLIENT thirty days advance written notice of any
price change. All payments are due within 30 days of receipt of invoice.
User Count Band = 10% of the starting User Count (based upon a starting figure of 425 active users. RDC cap 382 / ADC cap
468 Users)
ADC/RDC Unit Price = $60.00 Per User (Price may be adjusted by this amount for users outside the Device Count Band)
$22,900.00CWPS IT Assist MRC Subtotal
Page 9 of 10CWPS, Inc. 14120-A Sullyfield Circle Chantilly, VA 20151 (p) 703-263-9539 (f) 703-263-2574 www.cwps.com
CWPS Inc.
14120-A Sullyfield Circle
Chantilly, VA 20151-1660
(703) 263-9539
cwps.com
Ext. PricePriceQtyDescriptionPart #
ITA Onboarding
$62,000.00$62,000.001CWPS Professional Services, Onboarding
*CWPS to provide dedicated on-site engineer for period of three
months. Fees include meals, lodging and travel expenses
CWPS-PROSERV-
ONBOARD
$62,000.00ITA Onboarding Subtotal
AmountQuote Summary
$22,900.00CWPS IT Assist MRC
$62,000.00ITA Onboarding
$84,900.00Total
AmountNo. of PaymentsCash Payment Terms
$62,000.00One-Time1Professional Services Onboarding Fee
AmountNo. of PaymentsMonthly Recurring Fee
$22,900.00Monthly1IT Assist Managed Services
Thank you for allowing CWPS the opportunity to serve you. We look forward to your decision regarding this quotation and the opportunity to serve you in the
future. The pricing and availability on this quotation are subject to change. Taxes and shipping charges are estimates only, other fees may apply.
Title
Name
Date
Signature Signature
Date
Name
Title
Client CWPS, Inc.
Page 10 of 10CWPS, Inc. 14120-A Sullyfield Circle Chantilly, VA 20151 (p) 703-263-9539 (f) 703-263-2574 www.cwps.com
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2016-2783
File ID: Type: Status: 2016-2783 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
05/04/2016File Created:
05/10/2016Final Action: Mayor and Council ReportsFile Name:
Title: A.Report by Councilmember Yingling on the North Central Texas Council of
Government Emergency Preparedness Planning Council.
B.Report by Councilmember Mays on the Senate Special Committee for Tax
Reform.
Notes:
Agenda Date: 05/10/2016
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/10/2016City Council
A. Councilmember Yingling gave an update on the Public Works Emergency Response Team
(PWERT). This is a mutual aid agreement for responding to tornadoes, floods and storms in the
region. She also sat on the subcommittee for Homeland Security and gave a recent update about
requested funds from the Office of the Governor. Finally, she gave a Mitigation Update on Mitigation
Action Plans and available funding.
B. Mayor Hunt and Councilmember Mays attended the Senate Select Committee for Tax Reform on
April 27th at the University of Texas. The basis of the meeting was to discuss limiting the authority of
local entities. The committee supports a statewide consumption tax (i.e. sales tax) in hopes of
eliminating the property tax. This will then allow the state to finance cities directly and control local
expenditures.
Action Text:
Text of Legislative File 2016-2783
Title
A.Report by Councilmember Yingling on the North Central Texas Council of Government
Emergency Preparedness Planning Council.
B.Report by Councilmember Mays on the Senate Special Committee for Tax Reform.
Page 1City of Coppell, Texas Printed on 6/26/2017
Master Continued (2016-2783)
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/26/2017