BM 2017-12-21 PZCity of Coppell, Texas
CFFELL
Minutes
Planning & Zoning Commission
Thursday, December 21, 2017
Commissioner Edmund Haas
(CHAIR)
Commissioner Sue Blankenship
Commissioner Doug Robinson
255 Parkway Boulevard
Coppell, Texas
75019-9478
6:00 PM 255 Parkway Blvd.
Commissioner Glenn Portman
(VICE CHAIR)
Commissioner Freddie Guerra
Commissioner Vijay Sarma
Commissioner George Williford
PRESENT:5
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Freddie Guerra, and Commissioner George
Williford.
ABSENT:2
Commissioner Doug Robinson and Commissioner Vijay Sarma.
Also present were Marcie Diamond, Assistant Director of Community
Development/Planning; Mary Paron-Boswell, Senior Planner; Kent Collins, Assistant
Director of Engineering; Desiree Hall, Administrative Technician; and Ashley Owens,
Recording Secretary.
The Planning & Zoning Commission of the City of Coppell, Texas, met in Work Session
at 6:OOp.m. and in Regular Session at 6:30 p.m., on Thursday, December 21, 2017, in
Council Chambers at 255 E. Parkway Boulevard.
The purpose of this meeting is to consider the following items:
6:00 p.m. Work Session (Open to the Public) 1st Floor Conference Room
1. Discussion regarding Agenda items.
The Planning and Zoning Commission was briefed on each posted agenda
item, no vote was taken on any item discussed.
6:30 p.m. Regular Session (Open to the Public)
2. Call To Order
Chairman Haas called the meeting to order at 6:35 p.m.
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Planning & Zoning Commission Minutes December 21, 2017
3. Consider approval of the minutes for November 16, 2017.
A motion was made by Vice Chair Portman, seconded by Commissioner
Williford, to approve the minutes as written. The motion passed by unanimous
vote. (5-0)
4. Consider approval an Ordinance for Case No. S -1263-C Biryani
Express, (Coppell Crossing Addition, Lot 5, Block 1) a zoning change
request from C (Commercial) to S -1263-C (Special Use
Permit -1263 -Commercial) to allow a grocery store, restaurant and retail
sales in 3,466 square foot lease space to be located in Suite 505 of 751
S. Macarthur Blvd, on 1.07 acres of land; and authorizing the Mayor to
sign.
Mary Paron-Boswell, Senior Planner, introduced the case with exhibits. Ms.
Paron-Boswell stated that staff is recommending approval subject to the
following conditions:
1. There may be additional comments during the review of a building permit.
2. Any expansion of the use will trigger the requirement for a fire sprinkler
system.
Israel Villareal, 4913 Creekridge Lane, Garland, TX, 75043, was present to
address questions and concerns from the commission. Mr. Villareal agreed
with the conditions presented by staff.
Chairman Haas opened the Public Hearing and advised that no one signed up
to speak and no one wished to speak. Chairman Haas closed the Public
Hearing.
A motion was made by Vice Chair Portman, seconded by Commissioner
Blankenship, to recommend approval of this agenda item with the conditions
outlined by staff. The motion passed by unanimous vote. (5-0)
5. Consider approval of an Ordinance for Case No. S -1262R -LI,
Driversselect (Fellowship of Las Colinas Addition, Lot 2R1, Block 1), a
zoning change from LI (Light Industrial) to S -1262R -LI (Special Use
Permit -1262 Revised) to allow for vehicle parking and staging on the
existing parking lot in conjunction with S -1262 -LI on approximately 7.67
acres of land located west of the terminus of Gateview Blvd; and
authorizing the Mayor to sign.
Marcie Diamond, Assistant Director of Community Development/Planning,
introduced the case with exhibits. Ms. Diamond stated that staff is
recommending approval subject to the following conditions:
1. This is an ancillary use to the internet based vehicle sales established in
S -1262-1-I. In the event that the 100 S. Royal is no longer used for this use, then
this SUP shall be rescinded.
2. All landscape must be in a healthy, growing condition as indicated on the
Landscape Plan and if any trees are dead or missing, new ones shall be
installed. The placement of the 8' tall black metal fences shall not negatively
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Planning & Zoning Commission Minutes December 21, 2017
impact the existing and proposed trees and landscaping.
3. Gates that traverse the fire lane easements shall be equipped with
automatic gates with GTT Opticom receivers and manual Knox padlock
overrides.
4. There may be additional comments at the time of permitting.
Alissa Sutton, Driversselect, 13615 N. Central Expressway, Dallas, Texas, 75243,
was present to address questions and concerns from the commission. Ms.
Sutton agreed with the conditions presented by staff.
Commissioner Williford asked Ms. Sutton how many trips per day will there be
between the proposed facility and the 100 S. Royal Lane facility. Ms. Sutton
stated that at their current facilities, staff members are making twenty trips per
day, but the two facilities are located farther apart.
Chairman Haas opened the Public Hearing and advised that no one signed up
to speak and no one wished to speak. Chairman Haas closed the Public
Hearing.
A motion was made by Commissioner Williford, seconded by Vice Chair
Portman, to recommend approval of this agenda item with the conditions
outlined by staff. The motion passed by unanimous vote. (5-0)
6. PUBLIC HEARING:
Consider approval of Fellowship of Las Colinas Addition, Lots 2R1 and
2R2, Block 1, being a replat of Lot 2, Block 1 of the Fellowship of Las
Colinas Addition into two lots to allow the sale of Lot 2R1 for a parking
facility in conjunction with S -1262R -LI, Driversselect, on approximately
13.8 acres of land located west of the terminus of Gateview Blvd, at the
request of Fellowship Church, being represented by Steve Hall, Drivers
Select.
STAFF REP.: Marcie Diamond
Ms. Diamond introduced the case with exhibits. Ms. Diamond stated that staff is
recommending approval subject to the following condition:
1. There may be additional comments at the time of permitting.
Alissa Sutton, Driversselect, was present to address questions and concerns
from the commission. Ms. Sutton agreed with the condition presented by staff.
Chairman Haas opened the Public Hearing and advised that no one signed up
to speak and no one wished to speak. Chairman Haas closed the Public
Hearing.
A motion was made by Commissioner Williford, seconded by Vice Chair
Portman, to approve this agenda item with the condition outlined by staff. The
motion passed by unanimous vote. (5-0)
7. CONTINUED PUBLIC HEARING:
Consider approval of PD -292 -SF -12, Coppell Middle School East, a
zoning change request from SF -12 (Single Family -12) to PD -292 -SF -12
(Planned Development 292 -SF -12) to allow the construction of a
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Planning & Zoning Commission Minutes December 21, 2017
concession and restroom facility, bleachers, press box, parking and the
addition of lighting for the existing track and football field, on 24.7 acres
of property located at 400 Mockingbird Lane, at the request of Coppell
Independent School District, being represented by Louis Macias, Jr.
Director of Facilities, CISD.
STAFF REP.: Marcie Diamond
Ms. Diamond introduced the case with exhibits. Ms. Diamond stated that staff is
recommending approval subject to the following conditions:
1. Additional comments will be generated at the time of detail engineering
review of the grading, drainage, utility and paving plans.
2. Sheet C-6 being revised to define brick colors, correct the elevation
directions, etc.
3. Insuring access to the concession/restroom facility are ADA compliant.
4. Revising the proposed parking lot layout to reduce the number of spaces on
the south side to 15, and including a landscape buffer/hedgerow parallel to
Falcon Lane.
5. Correct the height of the light fixtures to 70' on Sheets C-3 and C -3a to reflect
the height as specified on the Photometric Study.
6. Correct the size of the concession/restroom facility in the table on Sheets
C-3, C -3a and C -3b.
7. Include the location, size, height, etc. of the electronic score board.
B. Include additional information on the speaker system, type location, etc.
9. The additional details of the press box will be required at the time of
permitting.
Ms. Diamond noted that there were 95 notices sent within 200 feet. One was
returned in favor of the agenda item and nine opposed. In addition, 363
courtesy notices were sent within 800 feet.
Mr. Louis Macias, Coppell Independent School District, 200 S. Denton Tap
Road, Coppell, Texas, 75019, was present to address questions and concerns
from the commission.
Mr. Macias stated that CISD would like to improve the field at CMSE to bring it
up to the standards of the other two middle schools.
Chairman Haas asked Ms. Diamond if there were any agreements regarding
light or noise that were put into place around the time that the school was
built, or the neighborhood was developed. Ms. Diamond stated that weren't
any, but also stated that the city has requirements on glare and lighting and
noise, those are city-wide requirements.
Chairman Haas asked Mr. Macias about the lighting that is proposed in the
application. Mr. Macias stated that CISD is proposing fixtures that are 70' tall to
help with the shielding and the glare.
Chairman Haas asked Mr. Macias if CISD has a projected number of events for
that site. Mr. Macias stated that there will be 7 football games played at that
facility. He stated he does not know how many other activities will go on at
that facility. Chairman Haas asked if the lights will be on for early morning
football practices. Mr. Macias stated that there are two banks of lights that are
included in the proposed application. The bank on the east side could be used
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Planning & Zoning Commission Minutes December 21, 2017
for the morning practices since those lights are pointed toward the school.
Chairman Haas asked if the field will be used for band practices. Mr. Macias
stated that the middle schools do not have marching bands, so they will not be
using the field for practice. The band practices are held in the band hall.
Chairman Haas asked Mr. Macias about the proposed speakers in the
application. Mr. Macias stated that the speakers can be mounted on the press
box, like the high school field. Chairman Haas asked Mr. Macias if facilities
staff could erect two poles in front of, or to the side of, the bleachers and
mount the speakers so that they are pointed right at the bleachers to prevent
any sound carrying. Mr. Macias stated that it is possible and CISD would
consider it.
Chairman Haas asked about the 850 -seat capacity of the proposed bleachers
and if the bleachers at Coppell Middle School North have ever filled up. Mr.
Macias stated that football games typically draw about 250 parents. Mr. Macias
explained that manufactured bleachers come in sets, and they are installing
the smallest selection of bleachers, which will seat 850 people.
Chairman Haas asked if the field will have a scoreboard. Mr. Macias stated that
there will be a scoreboard and it will be a very small, standard football field
scoreboard.
Chairman Haas stated that up until now, Coppell Middle School East home
games were always played at Coppell Middle School West, which was an
agreeable solution. Chairman Haas asked Mr. Macias about the possibility of
the case not passing tonight, and what would the position be of CISD. Mr.
Macias stated that CISD is committed to the renovations that were proposed
and voted on in the 2013 bond package. CISD wants CMSE to be equitable to
the other middle schools in Coppell.
Commissioner Williford asked Mr. Macias if the proposed speakers will be used
during football practice. Mr. Macias stated that they will not be used during
practice. Commissioner Williford asked Mr. Macias if CISD would be opposed
to an additional condition being that the speakers can only be used during
football games. Mr. Macias stated that CISD would not be opposed to the
additional condition.
Commissioner Williford asked if there had been any discussion about citizens
being able to use the track to walk and run. Mr. Macias stated that CISD
recently had discussions with the city in regard to allowing citizens to use the
track. A final decision has not been made.
Commissioner Guerra asked Mr. Macias about CISD's efforts to engage the
community and receive feedback from the residents in regard to this project.
Mr. Macias stated that there is a bond oversight committee that is made up of
residents that might meet once or twice a month. They represent their
communities in disuccsion of CISD bond projects. Commissioner Guerra asked
Mr. Macias if he has face-to-face meetings with concerned citizens, and Mr.
Macias stated that he has an open-door policy and is always open to meet with
citizens.
Commissioner Blankenship asked what efforts were done to reach out to the
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Planning & Zoning Commission Minutes December 21, 2017
community specifically about this project. Mr. Macias stated that the same
process was practiced for this project. The project was communicated through
the bond oversight committee.
Commissioner Blankenship asked Mr. Macias when CISD will decide to do a
noise study for the speaker system. Mr. Macias stated that CISD will produce
the noise study at the time of permitting with the Building Inspections division.
Chairman Haas asked Mr. Macias if there is a timetable on a decision to allow
citizens to utilize the track. Mr. Macias stated that the involved parties are in
the preliminary stages of coming to a decision.
Chairman Haas asked how long this project would take to complete. Mr.
Macias stated that they would like to complete the project in time for next
school year's football season. CISD would like to get started as quickly as
possible.
Commissioner Guerra asked Mr. Macias to detail the concerns that he has been
presented with from citizens regarding this project. Mr. Macias stated that he
has only received concerns from city staff.
Chairman Haas opened the Public Hearing. The following people spoke:
David Novi, 313 Springoak Lane, Coppell, TX, 75019, spoke in opposition.
Mike Downing, 325 Springoak Lane, Coppell, TX, 75019, spoke in opposition.
Melba Downing, 325 Springoak Lane, Coppell, TX, 75019, spoke in opposition.
Mike Souders, 309 Springoak Lane, Coppell, TX, 75019, spoke in opposition.
Barbara Arwood, 825 Redcedar Way Drive, Coppell, TX, 75019, spoke in
opposition.
Scott Yocum, 324 Timber Ridge Lane, Coppell, TX, 75019, spoke in opposition.
Robert Fix, 803 E. Bethel School Road, Coppell, TX, 75019, spoke in opposition.
Robert Myers, 841 Redcedar Way, Coppell, TX, 75019, spoke in opposition.
Darlene Grayson, 837 Redcedar Way, Coppell, TX, 75019, spoke in opposition.
Judy Schlapper, 233 Creekside Lane, Coppell, TX, 75019, spoke in opposition.
Kathy Vanderpol, 817 Falcon Lane, Coppell, TX, 75019, spoke in opposition.
Kathy Vint, 228 Mockingbird Lane, Coppell, TX, 75019, was undecided.
Denise Danby, 345 Springoak Lane, Coppell, TX, 75019, was undecided.
Vickie McBride, 837 Falcon Lane, Coppell, TX, 75019, spoke in opposition.
James Reed, 363 Timber Ridge Lane, Coppell, TX, 75019, spoke in opposition.
Greg Frnka, 721 Dove Circle, Coppell, TX, 75019, was undecided.
The main citizen concerns were:
Lighting disturbance
Sound disturbance
Drainage
More time for input
Trash
Traffic/Parking
Safety
Kent Collins, Assistant Director of Engineering, responded to the nieghbor's
concerns about drainage by explaining that the detention area is generally
functioning as it should, however; additional grading and maintenance may be
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Planning & Zoning Commission Minutes December 21, 2017
required. In response to the construction of a parking lot proposed over the
existing drainage area along Falcon, it will basically require the connection of
two pipes and filling in the ditch. The applicant will be required to submit
detail engineering.
In response to the question by Chairman Haas concerning addtional traffic
generation, Mr. Collins stated that special event traffic normally does not
require additional physical improvements (traffic calming).
Chairman Haas asked Mr. Macias what CISD's position would be if the
commission continued the agenda item. Mr. Macias stated that he would like
the commission to vote on the agenda item and that CISD would take the
necessary next steps.
Discussion ensued between the commission about not having enough
information to approve or deny the agenda item and the need to get feedback
from the neighbors.
A motion was made by Commissioner Williford, seconded by Chairman Haas,
that this Public Hearing remain open and this agenda Item be continued to the
January 18, 2018, Planning & Zoning Commission meeting. The motion carried
(4-1).
Aye: 4 - Chairman Haas, Vice Chairman Portman, Commissioner Guerra, and
Commissioner Williford.
Nay: 1 - Commissioner Blankenship.
8. Update of Council action for Planning agenda item on December 12,
2017:
A. Ordinance for S -1262 -LI, Driversselect
Ms. Diamond advised the commissioners of Council's actions on December 12,
2017, and stated that the above item had been approved.
Adjournment
There being no further business before the Planning & Zoning Commission, the
meeting was adjourned at 8:57 p.m.
Edmund Haas, Chairman
Ashley Owens, Planning Secretary
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Planning & Zoning Commission Minutes December 21.2V17
Kent Collins, Assistant Dimnuo,ofEnQineehnQ'mspondedhnthenioghbor's
concerns about drainage byexplaining that the detention anmisgonora|ly
functioning as it should, however; additional grading and maintenance may be
required. |nresponse hothe construction nfuparking lot proposed over the
existing drainage area along Falcon, itwill basically require the connection of
two pipes and filling inthe ditch. The applicant will borequired msubmit
detail engineering.
hnresponse tothe question byChairman Haas concerning addUonu|traffic
generation, Mr. Collins stated that special event traffic normally does not
require additional physical improvements (traffic oa|minQ).
Chairman Haas asked Mr. Macias what CIS['sposition would be if the
commission continued the agenda item. Mr. Macias stated that howould like
the commission tovote onthe agenda item and that C|SDwould take the
necessary next steps.
Discussion ensued between the commission about not having enough
information toapprove ordeny the agenda item and the need u,get feedback
from the neighbors.
xmotion was made byCommissioner Williford, seconded uyChairman Haas,
that this Public Hearing remain open and this agenda Item becontinued »nthe
January 18,2O18'Planning 8Zoning Commission meeting. The motion carried
Aye: 4'Chairman Haas, Vice Chairman Portman, Commissioner Guerra, and
Commissioner Williford.
Nay: 1 ' Commissioner Blankenship.
Update ofCouncil action for Planning agenda item onDecember 12'
2017:
A.Ordinance for 8-12G2-L[Dhveroae|ent
Ms. Diamond advised the commissioners of Council's actions onDecember 1u.
2017, and stated that the above item had been approved.
Adjournment
There being no further business before the Planning & Zoning Commission, the
p.m.
Ashley Owens, F/kanningSuurutary
City of Coppell, Texas Page 7