BM 2017-09-14 LBCOZBY LIBRARY AND COMMUNITY COMMONS
LIBRARY BOARD MINUTES
SEPTEMBER 14, 2017
The Cozby Library and Community Commons Advisory Board met in regular session on Thursday,
September 12, 2017 in the meeting room of the library.
1. CALL TO ORDER: The meeting was called to order by Chairman Janet Koester at 7:02 p.m.
Other board members present were Frank Gasparo, Pat Nicks, Jan Lorrain, Adrienne Morton, Mahesh
Guduru, and Madeleine White. Youth Advisors, Priya Marella and Rohan Kommineni were also present.
Staff in attendance were Library Director Vicki Chiavetta, Assistant Director Dennis Quinn and Sr.
Administrative Technician Kim McGrath, Deputy City Manager, Traci Leach was also present.
2. APPROVAL OF MINUTES FROM THE JULY 13TH BOARD MEETING: Madeleine
White moved to approve the minutes and Frank Gasparo seconded the motion. All were in favor and the
minutes were approved.
3. CITIZENS' APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Statistics are up. Programs have been well attended this month.
Vicki explained the high numbers of items added and deleted reflects the updating of bib
records related to OCLC- the nationwide database. This is done to make sure our catalog
is current.
Reference questions are now kept track of for one week per quarter and averaged out
over the year.
Vicki said staff have been greeting students and parents in front of the building after
school to welcome them to the library and to remind them of the facilities guidelines
which require children under age ten to be accompanied by a parent or guardian. They
also handed out copies of the facilities guidelines.
• Programs: The ESL Conversation Club will resume in the fall on an every other week
basis. Open Mic Night was a big hit. Staff has been working on new programs and
workshops with our community partners.
5. CITIZEN SUMMIT: Vicki talked about the Citizen Summit which is on Thursday, September
21" at 6:30 p.m. in the library. Deputy City Manager Traci Leach spoke briefly about the event. Citizens
are encouraged to attend and give input on future plans for Coppell.
6. LIBRARY PROJECT UPDATE: The trellis bid will be taken to the next Council meeting for
rejection as only one bid was obtained. This project will be put on hold for now. Work was done on the
AV equipment. Dennis showed the new podiums in the meeting rooms. The third service desk is out on
the floor and furniture has been rearranged to accommodate it. Tablets have been installed on the end
panels of the stacks to use as catalogs. The sound masking system (phase 1) has been installed in the main
library area. The next phase is scheduled for the Toddler Zone.
7. STRATEGIC PLAN PROGRESS: The partnership committee scheduled several programs
with groups including a social security program and Lions Club Game Day. The Lions Club also did a
vision check for younger children. CozbyCon was very successful and as a result we now check out
cardboard cutouts that have been used for displays. Splish Splash at The Core proved very popular again.
This has been a great partnership with the Parks and Recreation Department. The library helped market
North Texas Giving Day. A donation drive was held this summer in conjunction with the Summer
Reading Program for Metrocrest Services. The library is working on building up the volunteer program
and has put together a good group of adult volunteers to help with shelving, book sorting, etc. Regarding
the governance and funding piece of the strategic plan, the City is migrating to new finance software and
a new time management system and staff are working to make sure necessary information is
communicated to the rest of the organization. Professional development had staff attending the TLA
Annual Assembly. Amy Pittman -Hassett and Betsy Merrill gave a presentation in Denton on partnerships.
8. LIBRARY BOARD INTERVIEWS: The interviews for the library board are September 27d'.
Youth Advisor interviews are October 2nd at 6 p.m.in the library conference room. Vicki went over the
interview process.
9. FRIENDS OF THE COPPELL PUBIC LIBRARY REPORT: Adrienne Morton gave a
Friends update. The Coppell Humane Society is having an adoption event in conjunction with the Friends
Group and North Texas Giving Day. Adrienne went over the North Texas Giving Day guidelines. The
Friends will be at the Farmer's Market. The next Friend's meeting is September 25d' at 7 p.m. The book
sale is November 18t".
10. YOUTH ADVISOR'S REPORT: Rohan suggested marketing the 3M Cloud Library to teens.
He said information about 3M could be included in the school announcements, and that a library
representative could come to the school to speak about the subject. He said teens need more awareness of
the library. Vicki responded that the library markets on Peachjar, which goes mainly to the parents. She
said some of the librarians have gone to the high school and middle schools to talk about teen
programming It was suggested to add 3M to the presentation. Priya suggested having books to prepare
kids for the STAAR test. She said librarians could create an instructional video for frequently asked
questions regarding 3M Cloud library.
11. LIBRARY BOARD GOALS AND OBJECTIVES: No discussion.
ADJOURNMENT: Chairman, Janet Koester adjourned the meeting at 7:46 p.m.
J�w 6'sw
Janet Koester, Library Board Chair
Kim McGrath, Sr. Administrative Technician