BM 2017-10-12 LBCOZBY LIBRARY AND COMMUNITY COMMONS
LIBRARY BOARD MINUTES
OCTOBER 12, 2017
The Cozby Library and Community Commons Advisory Board met in regular session on Thursday,
October 12, 2017 in the conference room of the library.
1. CALL TO ORDER: The meeting was called to order by Chairman Janet Koester at 7:02 p.m.
Other board members present were Frank Gasparo, Emily Nance, Wednesday Foster, Pat Nicks, Jan
Lorrain, Mahesh Guduru, and Madeleine White. Youth Advisors Priya Marella and Rohan Kommineni
were also present. Staff in attendance were Library Director Vicki Chiavetta, Assistant Director Dennis
Quinn and Sr. Administrative Technician Kim McGrath.
2. APPROVAL OF MINUTES FROM THE SEPTEMBER 12TH BOARD MEETING:
Madeleine White moved to approve the minutes and Pat Nicks seconded the motion. All were in favor
and the minutes were approved.
3. CITIZENS' APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Statistics are up although there was a slight decline in ILL'S which
may be due in part to the expansion of the library collection. Madeleine White asked about
database usage. Vicki said the library evaluates database usage on a yearly basis. Janet
Koester asked about the number of new library cards issued this year. Vicki responded the
number is about average and although Coppell has not seen a large increase in population, it
is more transient which may account for the card numbers. Madeleine White asked about
CISD cards and Vicki said they are renewed on a yearly basis. Mahesh Guduru asked about
regular library cards and Vicki said they are purged if inactive for three years. TAMS and
Early Literacy backpacks continue to be very popular with patrons. The volunteer program is
expanding with new opportunities. The library has continued its' CISD partnership with the
Special Education program at Coppell High School. Vicki spoke about the staff conference in
September and thanked Pat Nicks for her help.
• Programs: The Library continues to develop the Community Partners program. One of the
programs held in September was Healthy Aging. Open Mic Night has had good attendance.
The Sima Ballet had 150 people in attendance.
5. FIVE YEAR BUDGET PLAN: Vicki went over the Five Year budget process. She listed some
of the items the library has asked for through FY21/22. The City Council approved the trellis project.
Janet Koester asked about an incubator space. Vicki said the library's plan is to connect with other people
and encourage small businesses. The library is working with Mindi Hurley and the Economic
Development Department.
6. NOVEMBER MEETING TIME: The next Board meeting will begin at 6:30 p.m. and dinner
will be served.
7. ALLIES IN COMMUNITY/KALEIDOSCOPE: Vicki said the goal is to interview people to
see what values brought them to the community in order to develop a survey to better understand the
City's diverse culture. Citizens and staff will get together to connect diverse groups within the City. The
library will have a craft at the Kaleidoscope event. Student volunteers will help with surveys at
Kaleidoscope. The surveys will continue to be taken for ten days after the event.
8. STRATEGIC PLAN PROGRESS: The sound masking system has been completed. ESL
classes, Short Shorts, Essential Oils and the Citizen Summit are some of the programs the library has
hosted in partnership with individuals and the City as part of the Strategic Plan. The library continues its
outreach program with a presence at the Farmer's Market. The volunteer committee is working to expand
the volunteer program. The library continues its partnership with the CISD. A staff conference was held
in September as part of professional development.
9. FRIENDS OF THE COPPELL PUBIC LIBRARY REPORT: Emily Nance gave the Friends'
Report. The group was at the Farmer's Market on October 28"'. The book sale is scheduled for November
18"'. North Texas Giving Day brought in an estimated $1,589. Partnering with the Humane Society for
this event was very successful. The Friends will sponsor a raptor program in December. Discussion was
held regarding the book sale.
10. YOUTH ADVISOR'S REPORT: Priya suggested providing more incentives such as book
giveaways, handing out of lottery tickets for every book read and awarding prizes. Rohan suggested
emailing the schools about Library Board opportunities.
11. LIBRARY BOARD GOALS AND OBJECTIVES: No discussion.
ADJOURNMENT: Chairman, Janet Koester adjourned the meeting at 8:11 p.m.
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Janet Koester, Library Board Chair
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Kim McGrath, Sr. Administrative Technician
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