BM 2018-01-18City of CoppeUUr T���� zooParkway Boulevard
ooppell.Texas
COFFELL 7oo10-94/o
Minutes
Thursday, January 18,un10 6:00 PM 25sParkway Blvd.
Commissioner Edmund Haas Commissioner Glenn Portman
(CHAIR) (VICE CHAIR)
Commissioner Sue Blankenship Commissioner Freddie Guerra
Commissioner Ed Maurer Commissioner Doug Robinson
Commissioner George Williford
PRESENT:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Freddie Guerra, Commissioner EdMaurer,
Commissioner Doug Robinson, and Commissioner George Williford.
Also present were Marcie Diamond, Assistant Director ofCommunity
Development/Planning; Mary Paron-Boswelf, Senior Planner; Desiree Hall,
Administrative Technician; and Ashley Owens, Planning Secretary.
The Planning & Zoning Commission of the City of Coppell, Texas, met in Work Session
at 6:00 p.m. and in Regular Session at 6:30 p.m., on Thursday, January 18, 2018, in the
Council Chambers at255E.Parkway Boulevard.
The purpose nfthis meeting is to consider the following items:
6:00 p.m. Work Session (Open to the Public) 1st Floor Conference Room
1 . Discussion regarding Agenda items.
The Planning and Zoning Commission was briefed oneach posted agenda
item, no vote was taken on any item discussed.
6:30 p.m. Regular Session (Open to the Public)
2. Call ToOrder
Chairman Haas called the meeting toorder atG:34pm.
3. Nomination and election of Chairman and Vice Chairman.
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Planning & Zoning Commission Minutes January 18,2O10
Amotion was made byCommissioner Williford, seconded byCommissioner
Robinson, tnreappoint Commissioner Haas aeChair. The motion passed by
unanimous vote. (7'O)
Amotion was made byCommissioner Robinson, seconded byCommissioner
Williford, toreappoint Commissioner Portman oeVice Chair. The motion
passed byunanimous vote. (7O)
4.
Consider approval ofthe minutes for December 21.2O17.
Amotion was made byVice Chair Portman, seconded byCommissioner
Blankenship, toapprove the minutes oowritten. The motion passed <5-4.
Commissioner Maurer and Commissioner Robinson abstained.
5. CONTINUED PUBLIC HEARING:
Consider approval ofPD-282-8F'12' CoppeU Middle School East, a
zoning change request from SF-12(Single Fanoik+12)toPD-2S2-SF'12
(Planned Development 2S2-SF-12)toallow the construction ofo
concession and restroom facility, bleachers, press box, parking and the
addition of lighting for the existing track and football field, on 24.7 acres
nfproperty located at4OOMockingbird Lane, otthe request ofCoppe||
Independent School District, being represented byLouis Macias, Jr.
Director of Facilities, CISD.
STAFF REP.: Marcie Diamond
Marcie Diamond, Assistant DirectorofCommundyDovn|upmont/PbnnimQ,
introduced the case with exhibits. This item was continued from the December
21.2O17'Planning and Zoning Commission Meeting. She stated that she was
informed that the City and C|SDwill not boentering into anInterlocal
Agreement for joint use nfthe facilities. She explained that C|GDheld aTown
Hall meeting atthe CoppeUMiddle School East cafeteria onJanuary 11th.
There were approximately 15Ocitizens inattendance. C|SD'npresentation
noted that they had met with representatives vfthe neighborhood and based
nnthose discussions, they are revising the proposal asfollows:
^ Lower profile ofbleachers & press box (remove film decW;seating not hn
exceed 300.
^NoSunday activities for QSDorCity use.
^Nulights orsound system after g:OOPM.
^ Sound system etvrless than 60decibels otschool property lines.
^ Parking expansion moved from Falcon Lane tnarea between Mockingbird
Elementary and CK0SE
^Rmstronms&concession stand locked when not inuse byC|SDn,City.
^ Allow for community use oftrack when not inuse byC|SDorCity; could bo
restricted ifproperty indamaged.
- All of these restrictions will be detailed in the inter -local agreement between
C|SDand City.
Ms. Diamond stated that the applicant revised exhibits and provided them to
staff today. The revisions tnthe exhibits included:
` the deletion ofthe proposed parking ouFalcon Lane (Revised Site Plan)
^ the reconfiguration and expansion ofthe existing parking lot north ofthe
middle school tohave anet increase inof43parking spaces, (Revised Site
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Planning & Zoning Commission Minutes January 1K2U1V
Plan)
~the revisions tothe size nfthe bleachers tnreflect 3OOseats, andreducbonof
thoheight toD`4'`,and (Revised Site Plan and Bleachers Plan View and
Sections)
~ the revised elevations nfthe press box todelete the fenced imfilm deck,
reducing the overall height ofbleachers and the press box toless than 20feet.
(Revised Press Box)
Ms. Diamond stated that staff is recommending approval subject to the above
listed revisions and tothe following conditions:
tAdditional comments will begenerated atthe time detail engineering
review ofthe grading, drainage, utility and paving plans.
%. Sheet C'6being revised tudefine brick colors, correct the elevation
directions, etc.
V.Insuring access tothe concession/restroom facility are ADA complaint.
4.Correct the height ufthe light fixtures hm7U'ooSheets C-3and C3utureflect
the height asspecified onthe Photometric Study.
5.Correct the size ofthe concession/restroom facility imthe table nnSheets
C'3, C-3aand C'Vb.
0.Include the location, size, height, etc. ufthe electronic score board.
7.Include additional information onthe speaker system, type location, etc.
n.The additional details ofthe press box will borequired atthe time of ,
permitting.
9.Applicable plans shall berevised tureflect all conditions, ourecommended.
Ms. Diamond stated that asof11:0Oa.m.nnJanuary 12.201O.the following
written responses have been received:
37inopposition within the 20O-focunotification area
4infavor within the 2O0-footnotification area
1undecided within the 20O-fontnotification area
8inopposition between the 2U1-80Vfoot notification area
Vinfavor between the 2O1-8OUfoot notification area
4infavor outside of8U0feet
Louis Macias.CISD, 20S.Denton Tap Road, Coppel\TX, 75019, was present
to address questions and concerns from the commission.
Chairman Haas asked what days the football games are played. Mr. Macias
stated that they are played onMonday orTuesday evenings. They typically
start around 4:30 and end around 8:30 p.m. Mr. Macias stated that track events
are held atthe high school track.
Chairman Haas asked about the possibility ofaPTO meeting being held nnthe
same night uoafootball game. Mr. Macias stated that school principals are
required tobeaufootball games, and itwould behighly unlikely that afootball
game and aPTO meeting would boheld onthe same night.
Chairman Haas asked about the field being lit during the morning hours. Mc
Macias stated that when the time changes, there ieabout anhour inthe
morning where the field will need mhave some lights on. Mr. Macias informed
City of Coppell, Texas Page 3
Planning & Zoning Commission Minutes January 18, 2018
the commission that the lighting system iscompletely automated, and the
controls will not allow for the lights mobeleft onpast 9p.m.kisalso possible
for only one ortwo poles tobooniothe morning instead ufthe entire system.
Mr. Macias stated that the sound system will not beused during the morning
practices.
Chairman Haas asked how many people typically attend middle school football
games. Mr. Macias stated that there might be around 150 to 200 people.
Commissioner Guerra asked Mr. Macias how the [ISDbond oversight
committee was formed and what their role is. Mr. Macias stated thattho
committee inmade upofcommunity members and they are tasked with
making sure the district completes what the community voted for.
Commissioner Blankenship asked if the track was open muse by the residents.
Mr. Macias stated that the track is open for use by the community.
Chairman Haas asked those who were infavor tospeak. The following people
'
Jason Spoor, 73SHawk Lane, Cnppml,TX, 7S019.
Ellen Orr, V10Mallard Drive, CoppeU,TX 75018.
Stephanie Waddill, 914 Elmvale Court, TX, 75019.
Cherie Walker, 4O0Hawk Court, CnppmU,TX, 76U1S.
Candy Sheehan, 321Quiet Valley, CoppaU,TX, 76019.
Craig Able, 1401 College Parkway, Lewisville, TX, 7aV18.
Steve Mobley, 313Dun|inLane, CnppeU'TX, 75O19.
Lisa Knowlton, OS5Pelican Lane, CoppoU.TX, 75O18.
Tricia Sullivan, 853Falcon Lane, CnppoU.T%76019.
Lisa Peh|'111Winding Hollow Lane, CoppeU.TX, 75O1S.
Laura Springer, 544Lakewood Court, Copp*||.TX, 75O19.
Missy Yates, 204Mockingbird Lane, Coppe||,TX, 76019
The following people spoke in opposition:
David Warner, 841Falcon Lane, Coppe�TX, 75019.
Melba Downing, 3258phngoak,CoppoU.TX, 75O19.
Greg Fmka.721 Dove Circle, CoppnU.TX, 75O19.
Mike Wilcox, 81OMallard Drive, CnppnU.TX, 75O19.
Terry Danby, J45SphngoakLane, Cnppo|i,TX, 75O19.
Justin Smith, V33RedoedarWay Drive, Cnppe||'TX, 75O19.
Bill Lamb, 54OBriorg|enDrive, Cnppo||.TX, 7S01S.
Kathleen Vent, 22VMockingbird Lane, CoppaU.TX, 75O13.
Doc Gibbs, 329SpdngnakLane, Coppu||.TX, 75018.
The main citizen concerns were the impact on their homes including:
Lighting Disturbance
Sound Disturbance
Traffic/Parking
Chairman Haas closed the Public Hearing.
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Planning & Zoning Commission Minutes January 1V.201n
The commission recessed at0:4Ofor abreak and reconvened atx:48p.m.
Sid Grant, Associate Superintendent at CISD, 20VS.Denton Tap Road, oop[ell,
TX, 75019, was also present to address the citizens'and the commission's
concerns.
Commissioner Guerra asked what the long-term engagement plan will bnfor
the neighbors after the facility renovations are completed. Mr. Grant stated that
neighbors can email, access C|SDwebsite, n,call staff directly tovoice
complaints.
Commissioner Maurer asked nthe number of events at the field could be
limited toacertain number. Mr. Grant stated that the number will begenerally
limited to football and soccer events.
Commissioner Blankenship asked Mr. Macias if the school can turn off the
lighting system ifafootball game ends early. Mr. Macias stated that yes, they
have the ability toturn the system off.
Discussion ensued between the commission about concessions that CQ;0has
brought forward as well as the conditions from staff.
Amotion was made by Commissioner Williford, seconded by Vice Chair
Portman, torecommend approval o{this agenda item with the conditions
outlined bystaff, additional conditions added byC|SDassummarized below,
and added that there should boadditional landscape screening along the
north and east property lines adjacent mthe alley, and all field activities
should be limited to CISD activities only.
Conditions:
1. Additional comments will begenerated utthe time detail engineering
review ofthe grading, drainage, utility and paving plans.
2.There will beadditional comments onthe revised parking layout es
relocated between Mockingbird Elementary and CxxSe.
3.Include the following notes nnthe exhibits, aubeincorporated into the PD
Ordinance:
m.There shall bmnoSunday activities for C|gDuse.
b.The community shall beallowed tnuse track when not inuse byC|SD;could
bnrestricted ifproperty iadamaged.
o.The use vfthese facilities shall u=limited mc|000nly.
4.Concession Restroom Facility:
a. Revise Sheet CVbeing todefine brick colors, correct the elevation
directions, etc.
b. The facility will beADA complaint.
o.Restnxmms&concession stand shall hmlocked when not inuse byC|SD.
d.Correct the size ofthe oonvession/rmurvvmfacility inthe table nnSheets
C'3,C-3oand C`Vb
5. Lighting:
a. Correct the height ofthe light fixtures honyonSheets C'8and C3atoreflect
the height asspecified uothe Photometric Study.
b.Nolights after shall bepermitted after 9:OOPM.
u.Only lights onone side nfthe field shall bepermitted inthe morning.
8.Include the location, size, height, etc. ofthe electronic score board.
City of Coppell, Texas Page 5
Planning & Zoning Commission Minutes January 18, 2018
7.Speaker System:
o.Include additional information onthe speaker system, typeloovhon.om.
b.The sound system shall beSUdecibels orless oischool property lines.
o.The use vfthe sound system eba0notbmpemubbdphorton:00om.
d.The use ofthe sound system shall not bepermitted after 8:OVp.m.inthe
evening, and shall only beused for games, and not practice.
8.B|oaobero/Presnbnx:
o.The additional details nfthe press box will borequired atthe time of
permitting.
b. Revised profile nfbleachers & press box (removed film deck) with seating
not toexceed 3OO(as shown omthe plans)
y. Landscaping/Screening
a. Submit alandscape plan indicating additional screening (oversturytrees)
along the north and east property lines adjacent tothe alley.
The motion passed by unanimous vote. (7-0)
G. PUBLIC HEARING:
Consider approval ofCase No. PC-13SR4-L|Runnb|e0n,azoning
change request from PC-13OR3-L|(Planned Development Diothct-13G
Revision -3 Light Industrial) Development13GR4-L| (Planned Development
District -136 Revision -4 Light |nduntho|)toallow inharnet-bosed
motorcycle sales and ancillary uses within a58.5UO-squarefoot lease
space and topermit additional vehicle parking inthe truck court et4301
Patriot Drive' at the request ofDCT Trade Center, being represented by
BnbbyPrnae. ProssDesign Group, Inc..
Mo Diamond introduced the case with exhibits. Ms. Diamond stated that staff is
recommending approval subject to the following conditions:
1.All parking spaces shall solely b*used for customer and employee parking.
2.There shall bammmotorcycle display outside cfthe building.
8.Atnotime shall there bosigns/bxnnens/painUngonwindows, etc. ouany
motorcycle indicating that itisfor sale.
4. Motorcycle repair within the building shall belimited t^ battery
replacement, oil changes, tire changes and washing.
5. Variance to the landscaping requirement for the parking being striped in the
truck dock area that isnot exempt parking.
6. Circulation paths within the building shall be striped to ensure that inventory
does not block egress.
7. The occupancy of this building for this use shall adhere to all Building, Fire,
and Environmental Codes.
V.There may bmadditional comments otthe time ofpermitting.
Chairman Haas asked Ms. Diamond how the oil from the Oil Changes will bo
disposed. Ms. Diamond replied that they will have tocomply with the
environmental health codes, and o1the time ofpermitting all ofthat will bo
Commissioner Maurer asked Ms. Diamond why there was orestriction oothe
type ofrepairs that can boperformed nnthe motorcycles. Ms. Diamond stated
that the zoning omthe property limits the morepairs light repairs. Chairman
Haas asked how that isenforced. Ms. Diamond stated the City Code inspectors
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Planning &Zonin8Commission Minutes January 18,2V1V
will beensuring that they are complying with the ordinances.
Dave Castro, DCT DFVVTrade Center, LLC, 543ULBJFreeway, Suite 1030,
Dallas, Texas, 7S24O.was present toaddress questions and concerns from the
commission. Mr. Castro agreed with the conditions presented bystaff.
Jay Gnodard,Rumb|enn,7424HiUshi,eLane, Irving, Texas, was present to
address questions and concerns from the commission.
Commissioner Robinson asked how fuel is being transported and stored onsite.
Mr. Gnodavdstated that motorcycles hold very little fuel and that there will be
nofuel o,tires stored onsite.
Commissioner Blankenship asked ifthere will baany test drives performed. Mr.
Goodard replied that there will not be any.
Chairman Haas opened the Public Hearing and advised that noone signed up
tvspeak and noone wished to speak. Chairman Haas closed the Public
Hearing.
, Amotion was made hyCommissioner Robinson, seconded byVice Chair
Portman, torecommend approval ofthis agenda item with the conditions
presented bystaff. The motion passed hyunanimous vote. (7-0)
7.
PUBLIC HEARING:'
Consider approval ofCase No. PD-284-C,Alpine Wash, White Glove
Express Addition, Lot 1R1' Block A, o zoning change request from
G-1O74RR-C(Special Use Pennit-1O74Revision 2-Connrneroia|)to
PD-284-C(Planned Development Diotriot-2S4-Cnmmencia|)tnamend
the Detail Site Plan toallow the renovation and expansion nfexisting car
wash facility tuinclude self-service vacuums on1.020acres onproperty
located at 250 S. Denton Tap Rood' at the request ofMark Lockwood, A
Plus Design Group.
Mary Paron-BouwoU,Senior Planner, introduced the case with exhibits. Ms.
Pa,on-BonwoUstated that staff iarecommending approval subject to the
following conditions:
1.There may be additional comments during the site plan review.
2.Arop|ctwill borequired oqrelocate the fire lane onthe property.
3.All proposed signage shall comply with ordinance requirements.
4.The vacuum operation shall bofully enclosed and vacuum stanchions shall
bninoperable when the car wash isclosed.
5.The existing landscaping along the western property line shall be
maintained and enhanced ifnecessary.
8.Hours nfoperation belimited twra.m.to7p.m.
Ms. Panou-BopweUstated that asofJanuary 1V.2018.the following written
responses have been received:
I imfavor within the uO0-footnotification area
1undecided between the 201'8OOfoot notification area
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Planning & Zoning Commission Minutes January 18, 2018
Chairman Haas asked Ms. Povon-BoswoUwhere the location ofthe vacuum
motors will bnplaced. Ms. Panpn-BonwoUstated that the vacuum motors will
be placed inside the building.
Randy Brown, Dallas, Texas, was present tnaddress questions and concerns
from the commission.
Commissioner Blankenship asked how many cars will the stacking hold, Mr.
Brown stated that the stacking could hold 10 and 12 cars.
Chairman Haas opened the Public Hearing and advised that noone signed up
tospeak and noone wished tnspeak. Chairman Haas closed the Public
Hearing.
Amotion was made hyCommissioner Robinson, seconded byVice Chairman
Portman, torecommend approval ofthis agenda item with the conditions
presented bystaff. The motion passed byunanimous vote,
8. PUBLIC HEARING:
Consider approval ofCase No. PD-217R2-C'Doggie's Wonderland, e
zoning change from C(Cnnnnlencia|) and PD-217R-C(Planned
Development District -217 Revised -Commercial) to P[) -214F<2 -C
(Planned Development District Revision -2 -Commercial) to emend and
expend the Detail Site Plan for the existing 0.692 aona Doggie's
Wonderland site and to allow the construction of an approximate 3.000
square foot building for kennel (rescue), self-service pet wash and
bakery use on 0.439 acres and to establish o Concept Plan for future
development on the remaining 0.346 oonea, for a total of 1.479 acres of
land located on the east aide of Denton Tap Road between E. Bethel
School Road and Vanbebbwr Drive. (120 E. Bethel School Road and
40OG.Denton Tap Road)'etthe request ofTKLReal Estate Investment,
Inc.; being represented by Josh Barton' P.E., G&A Connu|tanta, LLC.
Mo Pomn-BonwoUintroduced the case with exhibits. Ms. Parun-BosweUstated
that staff is recommending approval subject to the following conditions:
1.Agrease trap shall borequired for the bakery.
2.Hours ofoperation for the pet wash not exceed those for Doggie
Wonderland.
3.Ashared parking agreement boinplace for Lots 4Hand 5.
4.Ashared dumpnteragreement beimplace for Lots 4R'5and b.
Chairman Haas asked Ms. Parnn'BoowuUwhat the size ofthe grease trap will
bothat isinstalled. Ms. Povon-BonwoUstated thatit isbased onthe Plumbing
cnuo.
Josh Barton, P.E. G&A Consultants, LLC, 111 Hillside Drive, Lewisville, Texas,
75057,was present toaddress questions and concerns from the commission.
City of Coppell, Texas Page 8
Planning & Zoning Commission Minutes January 1B.2O1B
Chairman Haas opened the Public Hearing and advised that nuone signed up
tospeak and noone wished tospeak. Chairman Haas closed the Public
Hearing.
Amotion was made byVice Chair Portman, seconded byCommissioner
Williford, torecommend approval ufthis agenda item with the conditions
outlined bystaff. The motion passed byunanimous vote. (7'0)
9' PUBLIC HEARING:
Consider approval nfNndh|akeWoodlands Center Addition, Lots 4F<'5
and 0' Rep|atand Minor Plat, being o nap|at ofNodh|ekeWoodland
Center Addition, Lot 4, Block Aand a Minor Plat ofO.81bacres; into
three lots tnallow the retention ofthe existing Doggie's Wonderland
building nnLot 4'and the creation oftwo additional lots for anew
multi -use dog shelter/pet wash and bakery onproposed Lot 5and a
concept building for Lot 8'on147Sacres ofland located onthe east
side ofDenton Tap Road, between E.Bethel School Road and
VenbebberDrive' (120 E. Bethel School Road and 4U0S. Denton Tap
Road).atthe request ofTKLReal Estate Investment, |no.;being
'representedbyJosh Barton, pE.G&A Consultants, LLC.
STAFF REP.Mary Paron-BosvveU
Ms. Parnm-BoswuUintroduced the case with exhibits. Ms. Pumn-BoswoUstated
that staff isrecommending approval subject tothe following conditions:
1.There may beadditional comments generated pLthe time ofDetail
Engineering review.
2. Plat shall not befiled until zoning ieapproved.
Josh Barton, G&A Consultants, LLC, was present toaddress questions and
concers from the commission. Mr. Barton agreed with the conditions presented
by staff.
Chairman Haas opened the Public Hearing and advised that nnone signed up
tnspeak and nnone wished tospeak. Chairman Haas closed the Public
Hearing.
Amotion was made byVice Chair Portman, seconded byCommissioner
Guerra, mapprove this agenda item with the conditions outlined hystaff. The
motion passed byunanimous vote. (7-O)
10. Update ofCouncil action for Planning agenda items onJanuary Q.2018:
A. S-12S3-C'BiryaniExpress
Ms. Diamond advised the commissioners of Council's actions on January 9,
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Planning & Zoning Commission Minutes January 18, 2018
Adjournment
was adjourned at,10:31 p.m.
Edmund Haas, Chairman
Ashley Owens, P(5n ning Secretary
City of Coppell, Texas Page 10