CP 2018-02-27City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, February 27, 2018
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding real property located south of East Belt Line and
east of South Belt Line.
Page 1 City of Coppell, Texas Printed on 2/23/2018
February 27, 2018City Council Meeting Agenda
3.Work Session (Open to the Public) 1st Floor Conference Room
a.Discussion regarding the cancellation of the March 13 City Council
Meeting.
b.Discussion regarding the purchase of Vigilant Solutions Stationary LPR
Package.
c.Discussion regarding the RFP for Special Event Production Services.
d.Discussion regarding the ASP Contract Extension.
e.Presentation regarding the Rolling Oaks Memorial Cemetery Master
Plan.
f.Update on the Coppell Arts Center Design.
g.Discussion regarding agenda items.
Memo - Possible Cancelation of March 13, 2018, Council Meeting.pdf
Memo - Special Events RFP.pdf
ROMC Master Plan Memo.pdf
Memo - Arts Center Design.pdf
Attachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Citizens’ Appearance
7.Consent Agenda
a.Consider approval of the minutes: February 13, 2018.
Minutes.pdfAttachments:
b.Consider approval to purchase Vigilant Solutions Stationary LPR Package
in the amount of $147,320.00 for the acquisition of three stationary license
plate reader platforms with accompanying hardware, software, and
training, as allocated in FY 2017-2018 budget; and authorizing the City
Manager to sign any necessary documents.
Vigilant Solutions Stationary ALPR Package V01 Memo.pdf
Vigilant_Solutions_Quote#_KJS-0886-04.pdf
Attachments:
c.Consider approval of a contract extension with Redflex Traffic Systems,
Inc., for continued use of their Automated Scofflaw Program (ASP) service;
and authorizing the City Manager to sign any necessary documents.
MEMO Council Support-Redflex ASP Contract Renewal V01 02-01-18.pdf
Redflex-Coppell ASP Extension letter V01 02-21-2018.pdf
Coppell ASP Signed Contract.pdf
Attachments:
Page 2 City of Coppell, Texas Printed on 2/23/2018
February 27, 2018City Council Meeting Agenda
d.Consider approval of an Ordinance amending Section 8-1-3 of the Code of
Ordinances to establish the Maximum Prima Facie Speed Limit of 20 mph
for a portion of Freeport Parkway; from a point 200 feet north of the
centerline of Fritz Drive to a point 300 feet south of the centerline of Fritz
Drive; during the reconstruction of Freeport Parkway; in the city limits of the
City of Coppell; establishing a fine; and providing an effective date; and
authorizing the Mayor to sign.
Freeport Speed Limit Memo.pdf
Freeport Reconstruction Exhibit.pdf
Freeport Truck Autoturn Letter.pdf
Ordinance Establishing Const Spd Lmt.pdf
Attachments:
e.Consider approval of the cancellation of the March 13, 2018, City Council
Meeting due to the date falling during Spring Break.
f.Consider approval of an Interlocal Agreement between the City of Coppell
and the City of Southlake to establish a cooperative purchasing program
for goods and services, and authorizing the Mayor to sign.
City of Southlake ILA Agreement.pdf
Southlake ILA Signed
Attachments:
g.Consider approval of a proposal from B-Weiss Entertainment Group for
Special Event Production Services, in an amount not to exceed $250,000
for services including talent buying, equipment rental, stage production and
logistics and other event services, as budgeted, and authorizing the City
Manager to execute all necessary documents.
Memo.pdf
RFP For Event Production.pdf
Attachments:
h.Consider and authorize the City Manager to negotiate and execute a
Purchase and Sale Agreement, and any necessary agreements and
instruments related thereto, for the purchase of Lot 3, Block A of the
Grapevine Springs Community Center Addition, approximately 0.23 acres
of land; and authorize the Mayor to execute any acknowledgements.
305 W. Bethel Road Purchase - Memo.pdf
305 W. Bethel Road Purchase - Agreement.pdf
Attachments:
i.Consider acceptance of resignation from Larry Jones, CRDC Member.
Memo - Larry Jones Resignation from the CRDC Board.pdf
Larry Jones Resignation.pdf
Attachments:
End of Consent Agenda
8.Consider approval of the Comprehensive Annual Financial Report (CAFR)
for the fiscal year ending September 30, 2017
Page 3 City of Coppell, Texas Printed on 2/23/2018
February 27, 2018City Council Meeting Agenda
Audit Agenda Item Memo.pdfAttachments:
9.Consider approval of an award of RFP #151 to Online Business Systems
(OBS) for Organizational Change Management (OCM) coaching and
mentoring services, in the amount of $68,700, and authorizing the City
Manager to sign the necessary documents.
Memo OBS Change Management 02-27-18
OCM Bid Tabulation - February 2018
City of Coppell - OCM project 2018 Contract - Signed
Attachments:
10.CITIZEN’S AGENDA REQUEST:
Issues with making both lanes Right-turn only thus preventing citizens from
turning left on Parkway Blvd to return home from the school and causing
traffic hazards by compelling these citizens to make a right and then make
U-Turns.
Memo - Venky Venkatraman.pdf
Certified ORR from City of Coppell.pdf
Email.pdf
Attachments:
11.City Manager Reports - Project Updates and Future Agendas
12.Mayor and Council Reports
a.Report by Mayor Hunt regarding upcoming elections.
b.Report by Mayor Hunt regarding It’s Time Texas Community Challenge.
c.Report by Mayor Hunt regarding the upcoming Spring Music Series.
13.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
a.Dallas Regional Mobility Coalition - Councilmember Gary Roden
b.Metrocrest Community Clinic - Councilmember Mark Hill
c.Metrocrest Services - Councilmembers Wes Mays and Marvin Franklin
14.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
Page 4 City of Coppell, Texas Printed on 2/23/2018
February 27, 2018City Council Meeting Agenda
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this ______th day of ______________, 20__, at ___________.
_________________________________
Jean Dwinnell, Deputy City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official
at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 5 City of Coppell, Texas Printed on 2/23/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3823
File ID: Type: Status: 2018-3823 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/20/2018File Created:
Final Action: Exec Session - Real PropertyFile Name:
Title: Discussion regarding real property located south of East Belt Line and east of
South Belt Line.
Notes:
Agenda Date: 02/27/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3823
Title
Discussion regarding real property located south of East Belt Line and east of South Belt Line.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3823)
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3814
File ID: Type: Status: 2018-3814 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/19/2018File Created:
Final Action: Work SessionFile Name:
Title:
a.Discussion regarding the cancellation of the March 13 City Council
Meeting.
b.Discussion regarding the purchase of Vigilant Solutions Stationary LPR
Package.
c.Discussion regarding the RFP for Special Event Production Services.
d.Discussion regarding the ASP Contract Extension.
e.Presentation regarding the Rolling Oaks Memorial Cemetery Master Plan.
f.Update on the Coppell Arts Center Design.
g.Discussion regarding agenda items.
Notes:
Agenda Date: 02/27/2018
Agenda Number:
Sponsors: Enactment Date:
Memo - Possible Cancelation of March 13, 2018,
Council Meeting.pdf, Memo - Special Events RFP.pdf,
ROMC Master Plan Memo.pdf, Memo - Arts Center
Design.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3814)
Text of Legislative File 2018-3814
Title
a.Discussion regarding the cancellation of the March 13 City Council Meeting.
b.Discussion regarding the purchase of Vigilant Solutions Stationary LPR Package.
c.Discussion regarding the RFP for Special Event Production Services.
d.Discussion regarding the ASP Contract Extension.
e.Presentation regarding the Rolling Oaks Memorial Cemetery Master Plan.
f.Update on the Coppell Arts Center Design.
g.Discussion regarding agenda items.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: February 23, 2018
Reference: Possible Cancellation of the March 13, 2018 City Council Meeting
General Information:
This March’s first City Council meeting is currently scheduled for Tuesday March 13, 2018.
This is the same week as Coppell ISD’s and Carrolton-Farmers Branch ISD’s Spring Break.
I am already aware of two Council members who will not/are not planning on being in town that
week.
Due to the possibility of the meeting be canceled the Planning and Zoning cases have already
been set for the second meeting in March.
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: February 27, 2018
Reference: Consider approval of a proposal from B-Weiss Entertainment Group for Special
Event Production Services, in an amount not to exceed $250,000 for services
including talent buying, equipment rental, stage production and logistics and other
event services, as budgeted, and authorizing the City Manager to execute all
necessary documents.
2030: Sense of Community: Successful Community Events and Festivals
Sustainable City Government: Excellent City Services with High Level of Customer
Satisfaction
Introduction:
On February 2, 2018, the Parks and Recreation Department solicited proposals for Special Event
Production Services. On February 19, 2018 three (3) special event production and marketing firms
turned in proposals for consideration. B-Weiss Entertainment Group was chosen as the preferred
vendor with weighted evaluation criteria.
• RFP #153 for Special Event Production Services opened February 19, 2018. Contract
includes pre, post and day-of event planning and production services, equipment rental
including stage, sound and lighting, tents, as well as other services.
• Three (3) proposals were received (bid tabulation attached)
• The proposals were evaluated utilizing “Best Value” weighted criteria
• Budgeted amount of $250,000
• The resulting agreement will be for one year with options to renew four (4) additional one-
year terms.
Analysis:
In order to consistently provide first-rate community special events that citizens of Coppell enjoy,
especially those that take place at the newly redeveloped Andrew Brown Park East, the Parks and
Recreation Department would like to utilize procurement and production services provided by a
2
special event production company. The contract allows the department to secure the best possible
prices through negotiated pricing terms with vendors, as well as utilize experience and relationships
that the production firm possesses. Potential services provided could include: talent buying, stage,
sound and lighting procurement, equipment rental including tents, tables and chairs, linens and golf
carts, as well as other specialty décor, signage, portable restrooms and trash disposal services.
The Parks and Recreation Department has worked with the Purchasing Division in the preparation
and bidding of this proposal. The evaluation criteria included qualifications and past performance,
the proposed plan, and purchase price.
B-Weiss Entertainment Group has worked with the Parks and Recreation Department to provide
day-of event production services for both Celebrate Coppell and Kaleidoscope in 2017. The
department was very satisfied with the service, quality of work, and professionalism that B-Weiss
Entertainment Group provided.
Based on previous work history in 2017 with the City of Coppell, cost, technical expertise and
strong references, it is recommended that B-Weiss Entertainment Group be awarded RFP #153 for
Special Event Production Services.
Legal Review:
The Purchasing Department has reviewed the documents and determined that this is an appropriate
method of contracting with this firm. Legal counsel will be sought in the preparation of the resulting
agreement with B. Weiss E.G.
Fiscal Impact:
The total fiscal impact is $250,000, if all estimated services are deemed necessary. The Parks and
Recreation Department budget includes funding for this agreement.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: February 27, 2018
Reference: Presentation regarding the Cemetery Master Plan and Future Phase expansion option
that improve the existing developed property and provide burial options and features
not currently offered by the Rolling Oaks Memorial Center
2030: Community Wellness and Enrichment: Excellent and Well-Maintained City
Infrastructure and Facilities
Introduction:
The City of Coppell completed the Feasibility Study for a Municipal Cemetery in November of 2004,
prepared by L. F. Sloane Consulting Group, Inc., in conjunction with J. Stuart Todd Architects, Inc.
The study included a conceptual schematic of what the entire 32.2-acre site could look like once it was
fully developed. This plan placed all the potential future building structures and burial features on the
east side of the site which is not conducive to proper future development or partial expansion of the
remaining undeveloped acreage. Therefore, it was recommended that the entire site be reevaluated for
presenting a new conceptual master plan for future phases considering appropriate amenities and
ultimate build-out of the entire property.
The City Council approved a professional services agreement with Tim Hansen, ASLA, Landscape
Architect/Prime Consultant on Tuesday, September 13, 2016 authorizing him to develop the
conceptual Master Plan and a Future Phase expansion option. The resulting conceptual Master Plan
was considered and endorsed by the City Council at the May 9, 2017 meeting.
The next phase of this project is currently under consideration for funding through an upcoming bond
issuance and this item has been placed on the Council agenda to update regarding the ideas and scope
for this proposed development.
Analysis:
The current capacity of the developed property is 3,937 adult single depth burials, 268 infant spaces
and 485 columbarium niches for a total phase one capacity of approximately 4,700 spaces (double
2
depth burials were approved as an option in 2015). Fifty two percent of the total available burial rights
is sold to date. The average number of spaces sold in 2014 and 2015 is 717. If this trend continues the
remaining 2440 burial rights would be sold in approximately 3 years. However, the sold properties
and niches have been what families have considered the most desirable property options that the
Rolling Oaks Memorial Center offers. The remaining ground spaces are in locations near Freeport
Pkwy. or distant from trees and other site amenities making them “remaining” choice properties.
Columbarium niches are structured 10 levels high and either single or double space. The middle levels
and double niches are selling first, once again leaving fewer preferred options for future families.
Numerous families, denominational and cultural groups have expressed an interest in burial options
that are not currently available at ROMC including:
• Private family estates
• Family mausoleums
• Community mausoleums
• Denominational and nondenominational gardens
• Cultural gardens
• Prayer chapel
• Statues
• Committal chapel
• Outdoor cremation niches
The revised master plan includes the burial options and amenities that have been identified by the
community and that are current industry offerings. The next phase expansion project takes advantage
of the existing infrastructure to minimize costs but achieve the goal of adding desired amenities and
provides the flexibility to modify gardens to accommodate estates of various configurations.
Legal Review:
None required
Fiscal Impact:
No direct fiscal impact at this time.
Recommendation:
The Parks and Recreation Department is presenting this item for information and clarification. No
action is requested as a result of this agenda item.
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: February 23, 2018
Reference: Coppell Art Center Design Update and Discussion
2030: Community Wellness and Enrichment Strategy- Goal 3: Expand Cultural Arts
Amenities and Opportunities
General Information:
Per Council’s most recent design discussion Kirk Johnson will be reporting on the wood mullion
option and will be making his recommendation on the floor design for the main stage theater.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3816
File ID: Type: Status: 2018-3816 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
02/19/2018File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: February 13, 2018.
Notes:
Agenda Date: 02/27/2018
Agenda Number: a.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3816
Title
Consider approval of the minutes: February 13, 2018.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3816)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
255 Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, February 13, 2018
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Marvin Franklin;Mark Hill and Nancy Yingling
Present 8 -
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
February 13, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:39 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.087, Texas Government Code - Economic Development Negotiations.
a.Discussion regarding Economic Development prospect south of Patriot
Drive and west of S.H. 121.
Discussed under Executive Session
Page 1City of Coppell, Texas
February 13, 2018City Council Minutes
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
b.Discussion regarding real property located south of East Belt Line and
east of South Belt Line.
Discussed under Executive Session
c.Discussion regarding real property located south of Bethel Road and
east of Freeport Parkway.
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
d.Seek advice concerning the City’s legal obligations regarding drainage
on public and private property.
Discussed under Executive Session
e.Seek advice concerning the City’s legal authority to regulate land use and
building regulation on property owned by an independent school district.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session and convened into the Work
Session at 7:22 p.m. Work Session Item A will be presented at another time
due to time constraints.
a.Discussion regarding the Coppell Arts Center Business Plan.
b.Discussion regarding Agenda items.
Presented in Work Session
Regular Session Open to the Public
Mayor Hunt adjourned the Work Session at 7:24 p.m. and reconvened into
Regular Session at 7:30 p.m.
Invocation 7:30 p.m.4.
Councilmember Wes Mays gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Citizens’ Appearance6.
Page 2City of Coppell, Texas
February 13, 2018City Council Minutes
Mayor Hunt advised that no one signed up to speak.
Consent Agenda7.
a.Consider approval of minutes: January 23, 2018
Mayor Hunt announced that Consent Agenda Items C and D would be
considered separately. A motion was made by Councilmember Marvin
Franklin, seconded by Councilmember Gary Roden, that Consent Agenda Items
A, B, E and F be approved. The motion passed by an unanimous vote.
b.Consider approval an Ordinance for Case No. S-1263-C Biryani
Express, (Coppell Crossing Addition, Lot 5, Block 1) a zoning change
request from C (Commercial) to S-1263-C (Special Use
Permit-1263-Commercial) to allow a grocery store, restaurant and retail
sales in 3,466 square foot lease space to be located in Suite 505 of 751
S. Macarthur Blvd, on 1.07 acres of land; and authorizing the Mayor to
sign.
Mayor Hunt announced that Consent Agenda Items C and D would be
considered separately. A motion was made by Councilmember Marvin
Franklin, seconded by Councilmember Gary Roden, that Consent Agenda Items
A, B, E and F be approved. The motion passed by an unanimous vote.
c.Consider approval to enter into a Project Specific Agreement (PSA) with
Dallas County for maintenance and improvements to South Belt Line Rd.
and Royal Lane; in the total amount of $1,209,582.78; and authorizing the
Mayor to sign.
Mayor Hunt announced that Consent Agenda Items C and D would be
considered separately. Mike Garza, Assistant Director of Public Works, and
Jennifer Miller, Director of Finance, made presentations to City Council on
Consent Agenda Items C and D.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items C and D be approved. The
motion passed by an unanimous vote.
d.Consider approval of a Resolution expressing official intent to reimburse
expenses associated with street improvements, including related
drainage, signalization, landscaping, sidewalks, lighting and signage,
streetscape improvements and land acquisition prior to the issuance of
bonds, and authorizing the Mayor to sign.
Mayor Hunt announced that Consent Agenda Items C and D would be
considered separately. Mike Garza, Assistant Director of Public Works, and
Jennifer Miller, Director of Finance, made presentations to City Council on
Consent Agenda Items C and D.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that Consent Agenda Items C and D be approved. The
motion passed by an unanimous vote.
Page 3City of Coppell, Texas
February 13, 2018City Council Minutes
e.Consider approval of an Interlocal Cooperation Contract with the Texas
A&M Transportation Institute, for the Freeport Parkway Traveler
Information System; for a total of and not to exceed $142,078.00; as
budgeted; and authorizing the Mayor to sign.
Mayor Hunt announced that Consent Agenda Items C and D would be
considered separately. A motion was made by Councilmember Marvin
Franklin, seconded by Councilmember Gary Roden, that Consent Agenda Items
A, B, E and F be approved. The motion passed by an unanimous vote.
f.Consider approval to purchase two replacement vehicles for the Police
Department from Silsbee Ford via Tarrant County Cooperative Bids in
the total amount of $84,745.50, as allocated in FY 2017-2018 budget
and authorizing the City Manager to issue the appropriate purchase
orders.
Mayor Hunt announced that Consent Agenda Items C and D would be
considered separately. A motion was made by Councilmember Marvin
Franklin, seconded by Councilmember Gary Roden, that Consent Agenda Items
A, B, E and F be approved. The motion passed by an unanimous vote.
End of Consent Agenda
8.PUBLIC HEARING:
Consider approval of Case No. PD-294-C, Alpine Wash, White Glove
Express Addition, Lot 1R1, Block A, a zoning change request from
S-1074RR-C (Special Use Permit-1074 Revision 2-Commercial) to
PD-294-C (Planned Development District-294-Commercial) to amend
the Detail Site Plan to allow the renovation and expansion of existing car
wash facility to include self-service vacuums on 1.020 acres on property
located at 250 S. Denton Tap Road, at the request of Mark Lockwood, A
Plus Design Group.
Presentation: Mary Paron-Boswell, Planner, made a presentation to the City
Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
Trent Clark, representing the applicant, was available for questions of the City
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There may be additional comments during the site plan review;
2) A replat will be required to relocate the fire lane on the property;
3) All proposed signage shall comply with ordinance requirements;
4) The vacuum operation shall be fully enclosed and vacuum stanchions shall
be inoperable when the car
Page 4City of Coppell, Texas
February 13, 2018City Council Minutes
wash is closed;
5) The existing landscaping along the western property line shall be
maintained and enhanced if necessary; and
6) Hours of operation be limited to 7 a.m to 7 p.m.
The motion passed by an unanimous vote.
9.PUBLIC HEARING:
Consider approval of Case No. PD-217R2-C, Doggie’s Wonderland, a
zoning change from C (Commercial) and PD-217R-C (Planned
Development District-217 Revised-Commercial) to PD-214R2-C
(Planned Development District Revision-2-Commercial) to amend and
expand the Detail Site Plan for the existing 0.692 acre Doggie’s
Wonderland site and to allow the construction of an approximate 3,000
square foot building for a kennel (rescue), self-service pet wash and
bakery use on 0.439 acres and to establish a Concept Plan for future
development on the remaining 0.346 acres, for a total of 1.479 acres of
land located on the east side of Denton Tap Road between E. Bethel
School Road and Vanbebber Drive, (120 E. Bethel School Road and
400 S. Denton Tap Road), at the request of TKL Real Estate Investment,
Inc.; being represented by Josh Barton, P.E., G&A Consultants, LLC.
Presentation: Mary Paron-Boswell, Planner, made a presentation to the City
Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
Willian Tsao, applicant, was available for questions of the City Council.
A motion was made by Mayor Pro Tem Nancy Yingling, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) A grease trap shall be required for the bakery;
2) Hours of operation for the pet wash not exceed those for Doggie
Wonderland;
3) A shared parking agreement be in place for Lots 4R and 5; and
4) A shared dumpster agreement be in place for Lots 4R, 5 and 6.
The motion passed by an unanimous vote.
10.PUBLIC HEARING:
Consider approval of Case No. PD-136R4-LI RumbleOn, a zoning
change request from PD-136R3-LI (Planned Development District-136
Revision-3 Light Industrial) to PD-136R4-LI (Planned Development
District-136 Revision-4 Light Industrial) to allow internet-based
motorcycle sales and ancillary uses within a 58,500-square foot lease
space and to permit additional vehicle parking in the truck court at 4301
Patriot Drive, at the request of DCT Trade Center, being represented by
Bobby Pross, Pross Design Group, Inc..
Page 5City of Coppell, Texas
February 13, 2018City Council Minutes
Presentation: Marcie Diamond, Assistant Director of Planning, announced that
the applicant requested to postpone this item and to continue the Public
Hearing to a date certain.
Mayor Hunt opened the Public Hearing.
A motion was made by Councilmember Gary Roden, seconded by Brianna
Hinojosa-Flores, that this Agenda Item be postponed until the March 27, 2018,
City Council Meeting. The motion passed by an unanimous vote.
11.PUBLIC HEARING:
Consider approval of PD-292-SF-12, Coppell Middle School East, a
zoning change request from SF-12 (Single Family-12) to PD-292-SF-12
(Planned Development 292-SF-12) to allow the construction of a
concession and restroom facility, bleachers, press box, parking and the
addition of lighting for the existing track and football field, on 24.7 acres
of property located at 400 Mockingbird Lane, at the request of Coppell
Independent School District, being represented by Louis Macias, Jr.
Director of Facilities, CISD.
STAFF REP.: Marcie Diamond
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to City Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak in opposition of the item:
1) David Warner, 841 Falcon, was concerned with the extended light times and
recommended they be limited to 7 p.m. for non-school activities.
2) Kathy Vanderpol, 817 Falcon, was concerned with the designation of
operations and requested one entrance and gate.
3) Glen Wade, 918 Bitternut, had concerns with the traffic and requested a 7
p.m. light limitation.
4) Vickie McBride, 837 Falcon, was concerned with the reduced quality of life
and negative impact on home values. She requested additional signage along
Mockingbbird Ln. and Falcon Ln. and requested the relocation of the field
entrance to be between the two schools.
5) Linda Bush, 825 Falcon, had concerns with the vagueness of the agreement
and operational control of the lights.
6) Melba Downing, 325 Springoak, had concerns with the noise, Saturday
usage and hours of lighting.
7) Mark Monse, 135 Mesquitewood, was concerned with the immediacy effects
towards the homes.
Mayor Hunt asked for those who signed up to speak in favor of the item:
1) Maureen Pranske, 761 Crane Circle, believed the lights were needed for the
safety of the kids.
2) Jason Spore, 735 Hawk Ln., had his letter of support read into the record.
3) Ellen Ore, 810 Mallard, believes all students should have equal facilities and
opportunities.
4) Stephanie Waddill, 914 Elmvale Ct., said the school is overcrowded and
believes investments need to be made in the schools and neighborhoods.
Page 6City of Coppell, Texas
February 13, 2018City Council Minutes
5) Terry Zettle, 845 Falcon, believes the renovations will positively impact
home values.
6) Candy Sheehan, 321 Quiet Valley, said Coppell has always been a
community with neighborhood schools. She believes good relations between
the the school and city need to continue and provide the youth with outdoor
resources.
7) Kaylea Schultz, 150 Washington Ct., said numerous compromises have been
made and believes kids need to have the ability to show their school pride by
having home games.
8) Craig Able, 1401 College Pkwy., Lewsiville, spoke up for the kids. He said
the students have 2,400 minutes less of practice in comparison to the other
schools and thinks everyone should be allowed to enjoy home games.
9) Laura Springer, 344 Lakewood Ct., believes CMS East has waited their turn
for renovations and the kids deserve this. Everyone will be affected, but it will
be positive in the end.
A motion was made by Mayor Pro Tem Nancy Yingling, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item as read into the record by City Attorney Robert Hager, subject to
the following conditions:
1) Additional comments will be generated at the time detail engineering
review of the grading, drainage, utility and paving plans.
2) There will be additional comments on the revised parking layout as
relocated between Mockingbird Elementary and CMSE.
3) Include additional information about the speaker system, type, location, etc.
prior to the issuance of a permit.
4) A Detail Landscape Plan will be required prior to the installation of the
overstory trees along the north and east property lines, as currently indicated
on the Site Plan. The Detail Landscape Plan shall include the location of the
existing trees and incorporate a combination of evergreen trees and shrubbery
to obscure the view of the field from the adjacent homes.
5) No lights before 6:30 AM or after 9:00 PM.
6) Sound system at or less than 50 decibels at school property lines.
7) The use of the sound system shall not be permitted prior to 8:00 a.m.
8) The use of the sound system shall not be after 9:00 p.m. in the evening, and
shall only be used for games, and not practice.
9) The use of these facilities shall be limited to CISD only.
The following notes – be deleted from the Sheets C-3, C-3a and C-3b
#1 There shall be no Sunday activities for CISD use.
# 2 The community shall be allowed to use tract when not in use by CISD.
# 9 Restrooms & Concession stand shall be locked when not in use by CISD.
The motion passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas12.
City Manager Mike Land announced Town Center Boulevard will be completed
next week.
Mayor and Council Reports13.
A. Report by Mayor Hunt on It's Time Texas Community Challenge.
Page 7City of Coppell, Texas
February 13, 2018City Council Minutes
B. Report by Mayor Hunt on upcoming elections.
A. Mayor Hunt announced Coppell is currently in 2nd Place with over 300
registered users, 16 school activities and 3 organizations and business
activities. The Challenge continues through March 4th. Let’s show Coppell’s
commitment to healthy living by getting our friends and neighbors to register
online at www.ittcommunitychallenge.com and take pictures of doing
something healthy or tracking our fitness. Coppell has won its category three
years in a row…with your help, we can go for four!
B. Mayor Hunt reported on upcoming elections: The Primary Election is March
6th. Early voting will be held February 20th – March 2nd. Coppell Town Center
is both an early voting AND election day polling place. Registered voters may
vote anywhere in their registered county during early voting. Check the City
Secretary’s Election Page for more information on when and where to vote.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14.
Councilmember Wes Mays announced the Coppell Community Orchestra will
hold its 3rd concert on March 2nd at 7 p.m. at the Grapevine Springs Senior
and Community Center. All are welcome to attend.
Necessary Action from Executive Session15.
Nothing to report.
Adjournment
There being no further business before the City Council, the meeting was
adjourned at 10:21 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 8City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3777
File ID: Type: Status: 2018-3777 Agenda Item Agenda Ready
3Version: Reference: In Control: Police
02/01/2018File Created:
Final Action: Vigilant LPRFile Name:
Title: Consider approval to purchase Vigilant Solutions Stationary LPR Package in
the amount of $147,320.00 for the acquisition of three stationary license plate
reader platforms with accompanying hardware, software, and training, as
allocated in FY 2017-2018 budget; and authorizing the City Manager to sign
any necessary documents.
Notes:
Agenda Date: 02/27/2018
Agenda Number: b.
Sponsors: Enactment Date:
Vigilant Solutions Stationary ALPR Package V01
Memo.pdf,
Vigilant_Solutions_Quote#_KJS-0886-04.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
3 Mac Tristan 1 2/8/20182/5/2018 Approve
3 Jennifer Miller 2 2/6/20182/5/2018 Approve
3 Christel Pettinos - FYI 3 2/5/2018 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
3 02/27/2018City Council
Text of Legislative File 2018-3777
Title
Consider approval to purchase Vigilant Solutions Stationary LPR Package in the amount of
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3777)
$147,320.00 for the acquisition of three stationary license plate reader platforms with
accompanying hardware, software, and training, as allocated in FY 2017-2018 budget; and
authorizing the City Manager to sign any necessary documents.
Summary
See attached memo
Fiscal Impact:
Funds have been budgeted in the Crime Control and Preventions District , Other Equipment
line item for this purchase. (36-10-00-5060)
Staff Recommendation:
Staff Recommends Approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/23/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mac Tristan, Chief of Police
Date: January 25, 2018
Reference: Consider approval to purchase Vigilant Solutions Stationary LPR Package in the amount of
$147,320.00 for the acquisition of three stationary license plate reader platforms with
accompanying hardware, software, and training; and authorizing the City Manager to sign and
execute any necessary documents
Introduction:
Funds were allocated in FY 2017-2018 out of the Crime Prevention/Control District for purchase of
license plate reader (LPR) technology that included fixed location monitoring. The plan is to acquire
three stationary LPR camera platforms from Vigilant Solutions for $147,320.00. These fixed platforms
will be installed at three different intersections within the city. In addition to active monitoring, the back
office software allows investigators to query previous license plate captures to facilitate criminal
investigations. The analytics software that come with the system synthesizes information to facilitate
resource allocation when looking for particular suspect vehicles.
Analysis:
The purchase of this LPR technology will be the third phase of the Police Department’s fixed ALPR
implementation that originated during the FY 2014-2015. The planning and vision for the acquisition of
this LPR technology and analytic software is intended to enhance our efforts proactively as well as
passively. Proactive enforcement will include identification of stolen vehicles, wanted persons, and
Amber/Silver Alert vehicles; passive integration will include data mining and a powerful tool for criminal
investigations. This system can also assist the Engineering Department with traffic flow analysis and
speed studies.
Fiscal Impact:
Funds were allocated in FY 2017-2018 out of the Crime Prevention/Control District to purchase the
Vigilant Solutions Stationary LPR Package for $147,320.00 using the Crime Prevention/Control District
funds.
Legal Review:
N/A
Recommendation:
The Police Department has developed a plan to utilize LPR technology to enhance our enforcement and
investigative capabilities. Our plan is intended to be flexible and expand as technology evolves and our
2
future needs change. As such, staff recommends City Council approve the purchase request with Vigilant
Solutions at a cost not expected to exceed $147,320.00 and authorize the City Manager to sign.
Page 1 of 3
Vigilant Solutions, LLC
1152 Stealth Street
Livermore, California 94551
(P) 845-797-3092 (F) 925-398-2113
Attention: Coppell Police Department Date 1/20/2018
Project Name: 14 Fixed Units Quote Number: KJS -0886-04
Qty Item # Description
(1) Fixed Camera LPR
SYS-1
(14)VSF-075-H-RE
Vigilant Fixed LPR Camera with Integrated Smart Processor
Hardware:
• Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug-N-Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J-Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Subtotal Price (Excluding sales tax) $111,216.00
Qty Item # Description
(2) VSBSCSVC-03 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for 31 -60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Subtotal Price (Excluding sales tax) $10,752.00
Qty Item # Description
(14) SSU-SYS-COM Vigilant System Start Up & Commissioning of 'In Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Subtotal Price (Excluding sales tax) $11,760.00
Qty Item # Description
(14) CDFS-1HWW Fixed Camera LPR System - Extended Hardware Warranty - 1 Additional Year
• Fixed LPR System LPR hardware component replacement warranty
• Valid for 1 year from warranty expiration
Subtotal Price (Excluding sales tax) $7,056.00
Page 2 of 3
Qty Item # Description
(18) VS -FX-UNI-POLE-
WALL-BRKT_REV_B
Fixed LPR Camera Bracket
• Pole or Wall Mount - UPR ARM ASSY POLE & WALL MOUNT BLK REV B
Subtotal Price (Excluding sales tax) $6,048.00
Qty Item # Description
(1) VS -TRVL-01 Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Subtotal Price (Excluding sales tax) $1,488.00
Qty Item # Description
(20) RJ45_FIELD_PLUG_C
AT6A
RJ45 FIELD PLUG CAT6A
• Required for extending Reaper camera cable length
• Used in conjunction with X12 Field Plug - Sold Separately
• Additional CAT6 cable not included
Subtotal Price (Excluding sales tax) $500.00
Qty Item # Description
(20) CAT6A_M12_X-
CODED_FIELD_PLUG
CAT6A M12 Connector
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Subtotal Price (Excluding sales tax) $1,500.00
Qty Item # Description
(6) VS -Network-Relay-
115E
Network relay POE 4-12VDC input
• Allows CDF to trigger a web connected action when reading a plate
Subtotal Price (Excluding sales tax) $900.00
Qty Item # Description
(14) VS -SHP-03 Vigilant Shipping & Handling Charges
• Applies to each LPR hardware server
• Shipping Method is FOB Shipping
Subtotal Price (Excluding sales tax) $784.00
Qty Item # Description
(1) VS -DISC Vigilant Solutions Discount - Customer incentive
Subtotal Price (Excluding sales tax) -$4,684.00
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. Vigilant Solutions purchasing schedule - HGAC Contract # EF04-17
Page 3 of 3
Quoted by: Kevin Schneider - 845-797-3092 - kevin.schneider@vigilantsolutions.com
Total Price (Excluding sales tax) $147,320.00
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3818
File ID: Type: Status: 2018-3818 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/19/2018File Created:
Final Action: ASP Contract ExtensionFile Name:
Title: Consider approval of a contract extension with Redflex Traffic Systems, Inc.,
for continued use of their Automated Scofflaw Program (ASP) service; and
authorizing the City Manager to sign any necessary documents.
Notes:
Agenda Date: 02/27/2018
Agenda Number: c.
Sponsors: Enactment Date:
MEMO Council Support-Redflex ASP Contract
Renewal V01 02-01-18.pdf, Redflex-Coppell ASP
Extension letter V01 02-21-2018.pdf, Coppell ASP
Signed Contract.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3818
Title
Consider approval of a contract extension with Redflex Traffic Systems, Inc., for continued use
of their Automated Scofflaw Program (ASP) service; and authorizing the City Manager to sign
any necessary documents.
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3818)
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mac Tristan, Chief of Police
Date: February 27, 2018
Reference: Consideration of approval of a contract extension with Redflex Traffic Systems,
Inc. for continued use of their Automated Scofflaw Program (ASP) service and
authorizing the City Manager to sign.
2030: Coppell 2030, Healthy Neighborhoods
Introduction:
In July 2007 the City of Coppell began utilizing automated red-light enforcement through a
program named SafeLight Coppell. The City contracted with Redflex Traffic Systems, Inc. to
provide automated traffic enforcement services. Chapter 707.017 of the Texas Transportation Code
(TRC) allows a city to request the Texas Department of Motor Vehicles block the vehicle
registration renewal of a person who has received a SafeLight Coppell violation notice, but failed to
pay for the notice. In May 2013, the City of Coppell contracted with Redflex to utilize their
Automated Scofflaw Program (ASP) to leverage the enforcement capability afforded under TRC
707.017. The initial term of the ASP contract will terminate in May 2018; this request is to
consider utilizing the first extension of the initial contract for another five-year term.
Analysis:
The ASP program serves as an enforcement enhancement component to the SafeLight Coppell
program, focused on violators who have failed to act upon their violation notice. The ASP program
helps to reduce recidivism of red light runners since violators know that ignoring the violation is no
longer a viable option. Since the first registration blocks for Coppell were placed in January 2014,
a total of 8,201 blocks have been successfully placed and 3,486 payments received.
Fiscal Impact:
Over the course of the contract from January 2014 through January 2018, a total of $337,560.00 has
been collected from scofflaws.
Legal Review:
Agenda item was reviewed by City Attorney Robert Hager.
Recommendation:
The Police Department recommends that City Council approve this request for a contract extension
between the City of Coppell and Redflex Traffic Systems to continue utilizing the Automated
Scofflaw Program (ASP) for an additional five-year term and authorize the City Manager to sign
any applicable documents.
January 30, 2018
To: Redflex Traffic Systems, Inc.
5651 West Talavi Blvd. Suite 200
Glendale, AZ 85306-1893
RE: Option to extend ASP Agreement
This is notice that the City of Coppell, TX is exercising their right to extend the current ASP agreement with
Redflex Traffic Systems, Inc. as outlined in Section 2. TERM, of the original agreement executed on May
01, 2013. By providing written notice in advance of the current contract end date, May 2018, the City of
Coppell, TX wishes to extend this contract by five (5) years. This will extend the current ASP agreement
to May 01, 2023.
_____________________________________
Mike Land
City Manager
City of Coppell, TX
255 E. Parkway Blvd.
Coppell, TX 75019
972-462-0022
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3811
File ID: Type: Status: 2018-3811 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
02/15/2018File Created:
Final Action: Speed ORD FreeportFile Name:
Title: Consider approval of an Ordinance amending Section 8-1-3 of the Code of
Ordinances to establish the Maximum Prima Facie Speed Limit of 20 mph for
a portion of Freeport Parkway; from a point 200 feet north of the centerline of
Fritz Drive to a point 300 feet south of the centerline of Fritz Drive; during the
reconstruction of Freeport Parkway; in the city limits of the City of Coppell;
establishing a fine; and providing an effective date; and authorizing the Mayor
to sign.
Notes:
Agenda Date: 02/27/2018
Agenda Number: d.
Sponsors: Enactment Date:
Freeport Speed Limit Memo.pdf, Freeport
Reconstruction Exhibit.pdf, Freeport Truck Autoturn
Letter.pdf, Ordinance Establishing Const Spd Lmt.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Ken Griffin 1 2/23/20182/22/2018 Approve
1 Jennifer Miller 2 2/23/20182/22/2018 Approve
1 Christel Pettinos - FYI 3 2/22/2018 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3811
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3811)
Title
Consider approval of an Ordinance amending Section 8-1-3 of the Code of Ordinances to
establish the Maximum Prima Facie Speed Limit of 20 mph for a portion of Freeport Parkway;
from a point 200 feet north of the centerline of Fritz Drive to a point 300 feet south of the
centerline of Fritz Drive; during the reconstruction of Freeport Parkway; in the city limits of the
City of Coppell; establishing a fine; and providing an effective date; and authorizing the Mayor
to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Engineering Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Public Works
Date: February 27, 2018
Reference: Speed Limit for Freeport Parkway during Construction – Airline to Fritz
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for approval of a speed limit ordinance to reduce the regulatory
speed limit during construction in the curved section of Freeport Parkway between Airline Drive and
Fritz Drive.
Analysis:
Freeport Parkway reconstruction will commence soon. During the first stages of construction, all
traffic will be shifted to the current southbound lanes. The design of the project provides wider-than-
typical lanes through the curve section between Airline and Fritz, but an analysis of large truck turning
paths indicates that a speed of no more than 20 mph is required to navigate the curve within the lane
limits (see attached analysis). As such, an ordinance was prepared to set the prima facie speed limit
during construction to 20 mph between Airline Drive and Fritz Drive. Typically, a speed study would
be conducted to determine the prima facie speed, however, in this case the geometry of the roadway
and travel lanes dictates the need to reduce the speed limit for safety reasons. As written in the
ordinance, the speed limit will revert to 40 mph when construction is complete.
Legal Review:
The ordinance was prepared by the City Attorney’s office.
Fiscal Impact:
The cost of the signs is included in the Freeport Parkway Reconstruction project.
Recommendation:
The Engineering Department recommends the approval of setting the speed limit for Freeport
Parkway between Airline Drive and Fritz Drive to 20 mph during construction.
S BELT LINE RDS.H. 121S.H. 121SDENTONTAPRDN DENTON TAP RDW
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BY MAP
0 0.5 1
Miles
1 inch = 1 miles
±
Created in ArcGIS 10.3
Created: April 2017by Leah BW:\GIS\Projects\Exhibit Location Maps
Freeport Parkway (I-635 to W Bethel Rd)Reconstruction
S DENTON TAP RDE
I6
3
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W BETHEL RD
S ROYAL LNW
I63
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BLVD E B E L T LINERDS COPPELL RDS BELT LINE RDFREEPORTPKWYE B E T H EL
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Created in ArcGIS 10.3
Created: April 2017by Leah BW:\GIS\Projects\Exhibit Location Maps
±
0 1,600800
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1 inch = 1,500 feet
Freeport Parkway (I-635 to W Bethel Rd)ReconstructionROAD RECONSTRUCTION
ARIZONA
TEXAS
NEW MEXICO
OKLAHOMA
3030 LBJ Freeway, Suite 1660, Dallas, TX 75234
(972) 248-3006 office (972) 248-3855 fax | www.leeengineering.com Page 1 of 4
March 19, 2017
Mr. Jay Volk
President
J. VOLK consulting
830 Central Parkway East, Suite 300
Plano, TX 75074
RE: Freeport Parkway Autoturn Analysis
Dear Mr. Volk:
Lee Engineering has completed a review of the Freeport Parkway traffic control plan with respect to truck
operations in the vicinity of the horizontal curve located near STA 25+00 – STA 27+00. In the study area, the
roadway is a two lane undivided roadway during construction, with a variable pavement and lane width.
Our review was focused on whether semi-tractor trailer vehicles could maintain two way operations through
the temporary traffic control, and at what likely speeds. Our review included two design vehicles, the WB-
62 and WB-67. Both vehicles are AASHTO semi-tractor trailer combination vehicles. Both vehicles are
relatively common, with the WB-62 being the TxDOT typical design truck and the WB-67 being a similar
tractor with a 53’ trailer which is common on the roadways today. Both vehicles are shown in Figure 1 below.
Figure 1: Design Trucks
Page 2 of 4
Using traffic control plan sheets prepared by J. Volk Consulting, Lee Engineering overlaid the driving paths of
the WB-62 and WB-67 vehicles using AutoTurn swept path simulation software in the horizontal curve area
in question. Paths were evaluated to determine if the design vehicle was predicted to track outside the
assigned travel lane or off the pavement. Phase 1A and 1B were the phases of traffic control evaluated
because these are the phases that have the traffic on the existing bridge with the smaller horizontal radius in
use along Freeport Parkway.
The WB-62 and WB-67 vehicles were placed on the curves, at speeds ranging from 25 mph to 10 mph. In
Figure 2 below, the southbound travel path for a WB-67 vehicle is depicted. The vehicle was simulated at a
speed of 10 mph and there were no offsets included for the front/rear tires or vehicle body. The swept path
of the vehicle body is shown with the light blue hatching. This turn simulation indicates there is less than 1.5
feet of available clearance within the travel lane for this vehicle at this speed.
Figure 2: Southbound WB-67 @ 10 MPH
Figure 3 illustrates the southbound travel path for a WB-62 vehicle. The vehicle was simulated at a speed of
10 mph and there were no offsets included for the front/rear tires or vehicle body. The swept path of the
vehicle body is shown with the light blue hatching. This turn simulation indicates there a maximum of 2.3
feet of clearance within the travel lane for this vehicle. There is more clearance for this vehicle on the
departure side of the curve due to the shorter wheelbase.
Figure 3: Southbound WB-62 @ 10 MPH
Page 3 of 4
The swept path of the vehicle is variable based on the steering inputs of the driver. Below, in Figure 4, is the
swept path for a 20 mph WB-62 vehicle. At higher speeds the swept path width is reduced because the truck
will not turn at as steep an angle at the lower speeds. As a result, the requisite turn radius increases as speed
increases. The vehicle appears able to negotiate this curve while maintaining lane discipline at this speed,
however, there appears to be little room for error or variation on the part of the truck drive.
Figure 4: Southbound WB-62 @ 20 MPH
Figure 5 depicts the WB-67 vehicle traveling through the curve at 20 mph. At this speed, the vehicle appears
to encroach on both the outside curb on the bridge, as well as slightly crossing the centerline.
Figure 5: Southbound WB-67 @ 20 MPH
Page 4 of 4
Based on our review of the truck maneuvers at this location Lee Engineering makes the following
recommendations:
1. A CURVE WARNING sign with an advisory speed plaque of 10 MPH should be placed in advance of
the curve in both directions.
2. During Phase 1, a REGULATORY 20 MPH speed zone should be enacted with speed limit signage
approximately 200’ to 300’ feet upstream and downstream of the curve. Care should be taken such
that the curve warning signs are placed inside of the regulatory speed zone.
If you have any questions, please contact me at (972) 248-3006. We appreciate the opportunity to provide
traffic engineering services to J. Volk Consulting.
Sincerely,
John Denholm III, P.E., PTOE
Project Manager
Lee Engineering
TBPE F-450
TM96377
CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, TEMPORARILY LOWERING THE MAXIMUM SPEED LIMIT ON
A CERTAIN DESIGNATED SECTION OF FREEPORT PARKWAY DURING
CONSTRUCTION; PROVIDING FOR NOTIFICATION OF THE MAXIMUM
SPEED LIMIT BY THE INSTALLATION OF SIGNS AND MARKERS TO
REGULATE VEHICULAR SPEED ON THE DESIGNATED STREET;
PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS
ORDINANCE; PROVIDING FOR REPEALING, SAVINGS AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF
THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF.
WHEREAS the City Council of the City of Coppell, Texas has previously established the
maximum speed limit for Freeport Parkway to be 40 mph; and
WHEREAS, Section 545.356 of the Texas Transportation Code provides that whenever the
governing body of the municipality shall determine upon the basis of an engineering and traffic
investigation that any prima facie speed therein set forth is greater or less than is reasonable or
prudent under the conditions found to exist at any intersection or other place or upon any part of a
street or highway within the City of Coppell taking into consideration, among other things, the
width and condition of the pavement and other circumstances on such portion of said street or
highway, as well as the usual traffic thereon, said governing body may determine and declare a
reasonable and prudent prima facie speed limit thereon by the passage of an ordinance, which shall
be effective when appropriate signs giving notice thereof are erected at such intersection or other
place or part of the street or highway; and
WHEREAS, the City engineers have conducted a traffic study and determined that the
portion of Freeport Parkway from Fritz Drive to Airline Drive requires a reduction in speed during
the reconstruction project pursuant to Title 43, Section 25.22(c)(3)(D) of the Texas Administrative
Code; and
WHEREAS, the City Council has investigated and determined that it is necessary for the
protection and safety of the citizens of the City of Coppell to declare a reasonable and prudent speed
for Freeport Parkway while construction is on-going, as set forth below.
NOW, THEREFORE, BE IT ORDAINED BY THE COPPELL CITY COUNCIL:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the
body of this Ordinance as if fully set forth herein.
SECTION 2: Establishment of Temporary Prima Facie Speed. Notwithstanding anything to
the contrary herein, and as authorized by Title 43, Section 25.22(c)(3)(D) of the Texas
Administrative Code, the speed limit on a portion of Freeport Parkway, from Airline Drive to Fritz
TM96377
Drive, is hereby temporarily modified for a maximum speed limit of twenty (20) miles per hour
("Temporary Speed Limit"). The Temporary Speed Limit shall be in effect when construction zone
speed limit signs are displayed within the area of the Freeport Parkway reconstruction project. The
Temporary Speed Limit is automatically cancelled upon the completion and/or acceptance of the
construction project, and upon cancellation thereof, any remaining construction zone speed limit signs
shall be removed.
SECTION 3: Savings/Repealing. All provisions of any ordinance in conflict with this
Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any
pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a
prosecution from being commenced for any violation if occurring prior to the repeal of the
ordinance. Any remaining portions of said ordinances shall remain in full force and effect.
SECTION 4: Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional and/or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Coppell hereby declares that it would have passed this Ordinance, and each section,
subsection, clause or phrase thereof, regardless of whether any one or more sections, subsections,
sentences, clauses or phrases are declared unconstitutional and/or invalid.
SECTION 5: Penalty. Any person violating this Ordinance shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined a sum of not less than One Dollar ($1.00)
nor more than Two Hundred Dollars ($200.00). Coppell retains all legal rights and remedies available
to it pursuant to local, state and federal law.
SECTION 6: Effective Date. This Ordinance shall be effective upon its passage and
publication as required by law and the City Charter.
DULY PASSED AND APPROVED BY THE COPPELL CITY COUNCIL on this _____ day
of _______________2018.
APPROVED:
KAREN SELBO HUNT, MAYOR
TM96377
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3766
File ID: Type: Status: 2018-3766 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
01/29/2018File Created:
Final Action: March 13 CancellationFile Name:
Title: Consider approval of the cancellation of the March 13, 2018, City Council
Meeting due to the date falling during Spring Break.
Notes:
Agenda Date: 02/27/2018
Agenda Number: e.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3766
Title
Consider approval of the cancellation of the March 13, 2018, City Council Meeting due to the
date falling during Spring Break.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3766)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3812
File ID: Type: Status: 2018-3812 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/19/2018File Created:
Final Action: 2018 Southlake ILAFile Name:
Title: Consider approval of an Interlocal Agreement between the City of Coppell
and the City of Southlake to establish a cooperative purchasing program for
goods and services; and authorizing the Mayor to sign.
Notes:
Agenda Date: 02/27/2018
Agenda Number: f.
Sponsors: Enactment Date:
City of Southlake ILA Agreement.pdf, Southlake ILA
Signed
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 2/22/20182/21/2018 Approve
1 Christel Pettinos - FYI 2 2/21/2018 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3812
Title
Consider approval of an Interlocal Agreement between the City of Coppell and the City of
Southlake to establish a cooperative purchasing program for goods and services; and
authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3812)
See attached memorandum
Fiscal Impact:
The utilization of the City of Southlake’s cooperatively bid contracts in the future will offer cost
savings by reducing the cost of the item bid and staff time in procuring the products or services.
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/23/2018
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 27, 2018
Reference: Approval of an Interlocal Agreement with the City of Southlake for cooperative
purchasing activities
2030: Sustainable City Government
Introduction:
This item is being presented for approval of an Interlocal Agreement between the City of Coppell and City of
Southlake.
Analysis:
The City of Southlake would like to utilize a software agreement that the City of Coppell has with the vendor
Active Network. There is currently no interlocal agreement between the two cities.
Legal Review: The agenda item has been reviewed by legal during the agenda review process.
Fiscal Impact:
The utilization of the City of Southlake’s cooperatively bid contracts in the future will offer cost savings by
reducing Coppell’s staff time in procuring applicable products and services.
Recommendation:
The Finance Department recommends approval.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3813
File ID: Type: Status: 2018-3813 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
02/19/2018File Created:
Final Action: Event Production ServicesFile Name:
Title: Consider approval of a proposal from B-Weiss Entertainment Group for
Special Event Production Services, in an amount not to exceed $250,000 for
services including talent buying, equipment rental, stage production and
logistics and other event services, as budgeted, and authorizing the City
Manager to execute all necessary documents.
Notes:
Agenda Date: 02/27/2018
Agenda Number: g.
Sponsors: Enactment Date:
Memo.pdf, RFP For Event Production.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Brad Reid 1 2/26/20182/23/2018 Approve
1 Jennifer Miller 2 2/26/20182/23/2018 Approve
1 Christel Pettinos - FYI 3 2/23/2018 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3813
Title
Consider approval of a proposal from B-Weiss Entertainment Group for Special Event
Production Services, in an amount not to exceed $250,000 for services including talent buying,
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3813)
equipment rental, stage production and logistics and other event services, as budgeted, and
authorizing the City Manager to execute all necessary documents.
Summary
See attached memo.
Fiscal Impact:
Funds have been budgeted in the Park Administration, Special Projects account for this
agreement. (01-12-01-4240)
Staff Recommendation:
The Parks and Recreation staff recommends approval.
Goal Icon:
Sustainable City Government
Sense of Community
Page 2City of Coppell, Texas Printed on 2/23/2018
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: February 27, 2018
Reference: Consider approval of a proposal from B-Weiss Entertainment Group for Special
Event Production Services, in an amount not to exceed $250,000 for services
including talent buying, equipment rental, stage production and logistics and other
event services, as budgeted, and authorizing the City Manager to execute all
necessary documents.
2030: Sense of Community: Successful Community Events and Festivals
Sustainable City Government: Excellent City Services with High Level of Customer
Satisfaction
Introduction:
On February 2, 2018, the Parks and Recreation Department solicited proposals for Special Event
Production Services. On February 19, 2018 three (3) special event production and marketing firms
turned in proposals for consideration. B-Weiss Entertainment Group was chosen as the preferred
vendor with weighted evaluation criteria.
• RFP #153 for Special Event Production Services opened February 19, 2018. Contract
includes pre, post and day-of event planning and production services, equipment rental
including stage, sound and lighting, tents, as well as other services.
• Three (3) proposals were received (bid tabulation attached)
• The proposals were evaluated utilizing “Best Value” weighted criteria
• Budgeted amount of $250,000
• The resulting agreement will be for one year with options to renew four (4) additional one-
year terms.
Analysis:
In order to consistently provide first-rate community special events that citizens of Coppell enjoy,
especially those that take place at the newly redeveloped Andrew Brown Park East, the Parks and
Recreation Department would like to utilize procurement and production services provided by a
2
special event production company. The contract allows the department to secure the best possible
prices through negotiated pricing terms with vendors, as well as utilize experience and relationships
that the production firm possesses. Potential services provided could include: talent buying, stage,
sound and lighting procurement, equipment rental including tents, tables and chairs, linens and golf
carts, as well as other specialty décor, signage, portable restrooms and trash disposal services. The
department engaged this type of service agreement last year for the execution of Celebrate Coppell,
with slight modifications proposed for 2018. Last year, an individual was contracted to assist with
idea generation and bringing together of the appropriate persons and businesses for the city to
contract with for each aspect of the event. The method used in 2017 caused the city to create
numerous purchase orders for the various services needed. The method being proposed for 2018 is
that the contractor will be responsible for bidding, procuring and paying for the various elements to
create a successful event, which will then be billed to the city under one agreement and one
purchase order, thus streamlining the process. To offer examples of the services that this contract
will allow and the pricing associated with each, below is a listing of the elements and costs from the
2017 Celebrate event. These are only examples from last year and are not necessarily indicative of
the pricing for desired elements for 2018. Also, this listing is not inclusive of all costs associated
with execution of the event, but gives an idea of the major elements involved.
Main Stage Talent (World Classic Rockers) $49,000
Tent Rentals, amenities $32,200
Hotel stay for talent $2,400
Stage rental $33,100
Stage management (2 stages) $17,000
Sponsorship procurement $3,500
Road barricades $9,500
Shuttle Service $8,500
Site Amenities $22,000
Security/site and restroom cleaning $16,000
The Parks and Recreation Department coordinated with the Purchasing Division in the preparation
and bidding of this proposal, which will result in an agreement similar to agreements that the city
currently maintains for services such as Landscape Maintenance and Tree Trimming and Removal
Services, whereby staff determines the services needed and the contractor executes to expected
standards.
The evaluation criteria for this RFP included qualifications and past performance, the proposed
plan, and purchase price. Please note that the contracted company (B-Weiss) will be coordinated
with extensively prior to and during the event to ensure that all elements supplied will meet the
standard established. B-Weiss Entertainment Group has worked with the Parks and Recreation
Department to provide day-of event production services for both Celebrate Coppell and
Kaleidoscope in 2017. The department was very satisfied with the service, quality of work, and
professionalism that B-Weiss Entertainment Group provided.
Based on previous work history in 2017 with the City of Coppell, cost, technical expertise and
strong references, it is recommended that B-Weiss Entertainment Group be awarded RFP #153 for
Special Event Production Services.
3
Legal Review:
The Purchasing Department has reviewed the documents and determined that this is an appropriate
method of contracting with this firm. Legal counsel will be sought in the preparation of the resulting
agreement with B. Weiss E.G.
Fiscal Impact:
The total fiscal impact is $250,000, if all estimated services are deemed necessary. The Parks and
Recreation Department budget includes funding for this agreement.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
REQUEST FOR PROPOSAL
INSTRUCTIONS/TERMS OF CONTRACT
SPECIFICATIONS
FOR
RFP #153
EVENT PRODUCTION FOR SPECIAL EVENTS
THE CITY OF COPPELL SPECIFICATIONS
AT
THE CITY OF COPPELL
TOWN CENTER
PURCHASING DEPARTMENT
OPENING DATE: MONDAY, FEBRUARY 19, 2018, 10:00 A.M.
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 2
REQUEST FOR PROPOSAL
The enclosed Request for Proposal and Specifications are for your convenience in submitting the proposals
to the City of Coppell. Sealed proposals shall be received no later than: MONDAY, FEBRUARY 19, 2018,
10:00 A.M., Central Time.
Please reference “RFP #153" in all correspondence pertaining to this bid and affix this number to outside
front of bid envelope for identification. All bids shall be to the attention of the Purchasing Department.
The City of Coppell appreciates your time and effort in preparing a proposal. Please note that all proposals
must be received at the designated location by the deadline shown. Proposals received after the deadline
will be returned unopened and shall be considered void and unacceptable. Proposal opening is scheduled
to be held in the Office of the Purchasing Manager, 255 Parkway Boulevard, Coppell, Texas. You are
invited to attend.
If Bidder desires not to bid at this time, but wishes to remain on the commodity bid list, please submit a
"NO BID" response (same time/location). The City of Coppell is always very conscious and extremely
appreciative of the time and effort expended to submit a bid. However, on "NO BID" responses please
communicate any bid requirement(s) which may have influenced your decision to "NO BID."
If response is not received in the form of a "BID" or "NO BID" for three (3) consecutive Request For
Proposals, Bidder shall be removed from said bid list. However, if you choose to "NO BID" at this time
but desire to remain on the bid list for other commodities, please state the specific product/service for which
your firm wishes to be classified.
Awards should be made approximately three weeks following the bid opening date. To obtain results, or
if you have any questions, please contact the Purchasing Department at 972 -304-3698.
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 3
REQUEST FOR PROPOSAL
INSTRUCTIONS/TERMS OF CONTRACT
RFP NO. 153
By order of the City Council of the City of Coppell, Texas, sealed proposals will be received for:
EVENT PRODUCTION FOR SPECIAL EVENTS
TO PROVIDE for an initial contract term of one year with additional annual renewals, or a
combination of a multi-year initial term and renewals for a combined duration of up to five (5)
years, commencing within thirty (30) days approximately after the date of the award. The City of
Coppell, reserves the right to extend this contract, as it deems to be in the best interest of the city.
IT IS UNDERSTOOD that the City Council of the City of Coppell, Texas reserves the right to reject
any and/or all bids for any/or all products and/or services covered in this bid request and to waive
informalities or defects in bids or to accept such bids as it shall deem to be in the best interests
of the City of Coppell.
Each bid shall be placed in a separate sealed envelope, signed by a person having the
authority to bind the firm in a Contract, and marked clearly on the outside as shown below.
FACSIMILE OR EMAIL TRANSMITTALS SHALL NOT BE ACCEPTED!
SUBMISSION OF PROPOSALS: Sealed proposals shall be submitted no later than 10:00
A.M., MONDAY, FEBRUARY 19, 2018, to the address below:
City of Coppell
Purchasing Department
255 Parkway Blvd.
Coppell, Texas 75019
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 4
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities
Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e.
sign interpretative services, alternative audio/visual devices, and amanuenses) for participation
in or access to the City of Coppell sponsored public programs, services and/or meetings, the City
requests that individuals make request for these services forty-eight (48) hours ahead of the
scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman,
ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-
800-735-2989).
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 5
City of Coppell
RFP #153
EVENT PRODUCTION FOR SPECIAL EVENTS
Closing Date/Time: Monday, February 19, 2018 @ 10:00 A.M. (Central
Time)
Solicitation Schedule Dates
RFP Issued Friday, February 2, 2018
Pre-Proposal Meeting @ City Hall Tuesday, February 13, 2018, 10:00 A.M.
Final Posting of Responses to Questions Received
or Addenda issued
Friday, February 16, 2018, 5:00 P.M.
Sealed Proposals Due to the City Monday, February 19, 2018, 10:00 A.M.
Contract Award/Proposed Council Approval To Be Determined
The dates BEFORE bid opening are firm unless changed through an
Addendum. Dates after bid opening are proposed dates and the City reserves
the right to modify this schedule at the City’s discretion. Notification of
changes in the response due date would be posted on Bidsync.com.
All times and dates are Central Standard Time.
Vendor Inquiries
The final posting of responses to questions related to this RFP submitted in writing to the
Purchasing Department, or via www.bidsync.com, will occur no later than 5:00 P.M., Friday,
February 16, 2018.
Contact with any personnel of the City, other than the Purchasing staff or via Bidsync, regarding
this Request for Proposal may be grounds for elimination from the selection process.
ANY QUESTIONS concerning this Request for Proposal and Specifications can be directed to
the Purchasing Department at 972-304-3643.
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 6
FUNDING: State of Texas statutes prohibit the obligation and expenditure of public funds beyond
the fiscal year for which a budget has been approved. Therefore, anticipated orders or other
obligations that may arise past the end of the current fiscal year shall be subject to budget
approval.
LATE BIDS: Bids received in the City of Coppell Purchasing Department after submission
deadline will be considered void and unacceptable. The City of Coppell is not responsible for
lateness or non-delivery of mail, carrier, etc., and the date/time stamp in the Purchasing
Department shall be the official time of receipt.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any
interlineation, alteration, or erasure made before opening time must be initialed by the signer of
the bid, guaranteeing authenticity.
WITHDRAWAL OF BID: A bid may not be withdrawn or canceled by the Bidder without the
permission of the City for a period of ninety (90) days following the date designated for the receipt
of bids, and Bidder so agrees upon submittal of their bid.
SALES TAX: The City of Coppell is exempt by law from payment of Texas State Sales Tax and
Federal Excise Tax. Bidder shall include any sales taxes from concession sales of taxable items
on City property in the total price of the sale, and shall be responsible to report and pay such
taxes in a timely manner.
BID AWARD: The City reserves the right to award any combination of the three sections as is
deemed in the best interest of the City. The City also reserves the right to not award one or none
of the sections.
CONTRACT: This bid, when properly accepted by the City of Coppell, shall constitute a Contract
equally binding between the successful Bidder and the City. No different or additional terms will
become a part of this Contract with the exception of Change Orders.
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 7
CHANGE ORDERS: No oral statement of any individual shall modify or otherwise change, or
affect the terms, conditions or Specifications stated in the resulting Contract. All Change Orders
to the Contract will be made in writing by the City's Purchasing Agent.
IF DURING THE life of the Contract, the successful Bidder’s net prices to other customers for
items awarded herein are reduced below the Contracted price, it is understood and agreed that
the benefits of such reduction shall be extended to the City of Coppell.
A PRICE redetermination may be considered by the City only at the anniversary date of the
Contract and shall be substantiated in writing (i.e., Manufacturer’s direct cost, postag e rates,
Railroad Commission rates, Wage/Labor rates, etc.). The Bidder’s past history of honoring
Contracts at the bid price will be an important consideration in the evaluation of the lowest and
best bid. The City reserves the right to accept or reject any/all of the price redeterminations as it
deems to be in the best interest of the City.
DELIVERY: All delivery and freight charges (F.O.B. City of Coppell) are to be included in the bid
price.
DELIVERY TIME: Bids shall show number of days required to place goods ordered at the City’s
designated location. Failure to state delivery time may cause bid to be rejected. Successful
Bidder shall notify the Purchasing Department immediately if delivery schedule cannot be met. If
delay is foreseen, successful Bidder shall give written notice to the Purchasing Agent. The City
has the right to extend delivery time if reason appears valid. Successful Bidder must keep the
Purchasing Department advised at all times of the status of the order.
CONFLICT OF INTEREST: No public official shall have interest in this Contract, in accordance
with Vernon's Texas Codes Annotated, Local Government Code Title 5. Subtitle C, Chapter 171.
DISCLOSURE OF CERTAIN RELATIONSHIPS Effective January 1, 2006, Chapter 176 of the
Texas Local Government Code requires that any vendor or person considering doing business
with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person’s
affiliation or business relationship that might cause a conflict of interest with a local government
entity. By law, this questionnaire must be filed with the records administrator of the City of Coppell
not later than the 7th business day after the date the person becomes aware of facts that require
the statement to be filed. See Section 176.006, Local Government Code. A person commits an
offense if the person violates Section 176.006, Local Government Code. An offense under this
section is a Class C misdemeanor.
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 8
ETHICS: The Bidder shall not offer or accept gifts of anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Coppell.
EXCEPTIONS/SUBSTITUTIONS: All bids meeting the intent of this Request for Proposal will be
considered for award. Bidders taking exception to the Specifications, or offering substitutions,
shall state these exceptions in the section provided or by attachment as part of the bid. In the
absence of such, a list shall indicate that the Bidder has not taken exceptions and shall hold the
Bidder responsible to perform in strict accordance with the Specifications of the Invitation. The
City of Coppell reserves the right to accept any and all, or none, of the exception(s)/ substitution(s)
deemed to be in the best interest of the City.
ADDENDA: Any interpretations, corrections or changes to this Request for Proposal and
Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in
the City of Coppell Purchasing Agent. Addenda will be mailed to all who are known to have
received a copy of this Request for Proposal. Bidders shall acknowledge receipt of all addenda.
DESCRIPTIONS: Any reference to model and/or make/manufacturer used in bid Specifications
will be made by addenda. Sole issuing authority of addenda shall be vested in the City's
Purchasing Agent. Addenda will be mailed to all who are known to have received a copy of this
Request for Proposal. Bidders shall acknowledge receipt of all addenda.
BID MUST COMPLY with all federal, state, county, and local laws concerning these types of
service(s).
DESIGN, STRENGTH, QUALITY of materials must conform to the highest standards of
manufacturing and engineering practice. All items supplied against credit must be new and
unused, unless otherwise specified, in first-class condition and of current manufacturer.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective Bidder
must affirmatively demonstrate Bidder's responsibility. A prospective Bidder must meet the
following requirements:
1. Have adequate financial resources, or the ability to obtain such resources as
required;
2. be able to comply with the required or proposed delivery schedule;
3. have a satisfactory record of performance;
4. have a satisfactory record of integrity and ethics;
5. be otherwise qualified and eligible to receive an award.
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 9
The City may request representation and other information sufficient to determine Bidder's ability
to meet these minimum standards listed above.
REFERENCES: The City requests Bidder to supply, with this Request for Proposal, a list of at
least three (3) references where like products and/or services have been supplied by their firm.
Include name of firm, address, telephone number and name of representative.
BIDDER SHALL PROVIDE with this bid response, all documentation required by this Request
for Proposal. Failure to provide this information may result in rejection of bid.
SUCCESSFUL BIDDER SHALL defend, indemnify and save harmless the City of Coppell and
all its officers, agents and employees from all suits, actions, or other claims of any character,
name and description brought for or on account of any injuries or damages received or sustained
by any person, persons, or property on account of any negligent act or fault of the successful
Bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance
under, any Contract which may result from bid award. Successful Bidder indemnifies and will
indemnify and save harmless the City from liability, claim or demand on their part, agents,
servants, customers, and/or employees whether such liability, claim or demand arise from event
or casualty happening or within the occupied premises themselves or happening upon or in any
of the halls, elevators, entrances, stairways or approaches of or to the facilities within which the
occupied premises are located. Successful Bidder shall pay any judgment with costs which may
be obtained against the City growing out of such injury or damages. In addition, Contractor shall
obtain and file with City of Coppell a Standard Certificate of Insurance and applicable policy
endorsement evidencing the required coverage and naming the City of Coppell as an additional
insured on the required coverage.
WAGES: Successful Bidder shall pay or cause to be paid, without cost or expense to the City of
Coppell, all Social Security, Unemployment and Federal Income Withholding Taxes of all such
employees and all such employees shall be paid wages and benefits as required by Federal
and/or State Law.
TERMINATION OF CONTRACT: This Contract shall remain in effect until Contract expires,
delivery and acceptance of products and/or performance of services ordered or terminated by
either party with a thirty (30) day written notice prior to any cancellation. The successful Bidder
must state therein the reasons for such cancellation. The City of Coppell reserves the right to
award canceled Contract to next lowest and best Bidder as it deems to be in the best interest of
the City of Coppell.
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TERMINATION FOR DEFAULT: The City of Coppell reserves the right to enforce the
performance of this Contract in any manner prescribed by law or deemed to be in the best interest
of the City in the event of breach or default of this Contract. The City of Coppell reserves the right
to terminate the Contract immediately in the event the successful Bidder fails to:
1. Meet schedules;
2. defaults in the payment of any fees; or
3. otherwise perform in accordance with these Specifications.
Breach of Contract or default authorizes the City of Coppell to exercise any or all of the following
rights:
1. The City may take possession of the assigned premises and any fees accrued or
becoming due to date;
2. the City may take possession of all goods, fixtures and materials of successful Bidder
therein and may foreclose its lien against such personal property, applying the proceeds
toward fees due or thereafter becoming due.
In the event the successful Bidder shall fail to perform, keep or observe any of the terms and
conditions to be performed, kept or observed, the City shall give the successful Bidder written
notice of such default; and in the event said default is not remedied to the satisfaction and
approval of the City within two (2) working days of receipt of such notice by the successful Bidder,
default will be declared and all the successful Bidder's rights shall terminate.
Bidder, in submitting this bid, agrees that the City of Coppell shall not be liable to prosecution for
damages in the event that the City declares the Bidder in default.
NOTICE: Any notice provided by this bid (or required by law) to be given to the successful Bidder
by the City of Coppell shall conclusively deemed to have been given and received on the next
day after such written notice has been deposited in the mail in the City of Coppell, Texas by
Registered or Certified Mail with sufficient postage affixed thereto, addressed to the successful
Bidder at the address so provided; provided this shall not prevent the giving of actual notice in
any other manner.
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PATENTS/COPYRIGHTS: The successful Bidder agrees to protect the City of Coppell from
claims involving infringement of patents and/or copyrights.
CONTRACT ADMINISTRATOR: Under this Contract, the City of Coppell may appoint a Contract
Administrator with designated responsibility to ensure compliance with Contract requirements,
such as but not limited to, acceptance, inspection and delivery. The Contract Administrator will
serve as liaison between the City of Coppell Purchasing Department (which has the overall
Contract Administration responsibilities) and the successful Bidder.
PURCHASE ORDER: A Purchase Order(s) shall be generated by the City of Coppell to the
successful Bidder. The Purchase Order number must appear on all itemized invoices and packing
slips. The City of Coppell will not be held responsible for any orders placed/delivered without a
valid current Purchase Order number.
PACKING SLIPS or other suitable shipping documents shall accompany each special order
shipment and shall show: (a) name and address of successful Bidder, (b) name and address of
receiving department and/or delivery location, (c) Purchase Order number, and (d) descriptive
information as to the item(s) delivered, including product code, item number, quantity, number of
containers, etc.
INVOICES shall show all information as stated above, shall be issued for each Purchase Order
and shall be mailed directly to the City of Coppell Finance/Accounts Payable Department, 255
Parkway Blvd., Coppell, Texas 75019.
PAYMENT will be made upon receipt and acceptance by the City of Coppell for any item(s)
ordered and receipt of a valid invoice, in accordance with the State of Texas Prompt Payment
Act, Article 601f V.T.C.S. Successful Bidder(s) required to pay subcontractors within ten (10) day.
ITEMS supplied under this Contract shall be subject to the City's approval. Items found defective
or not meeting Specifications shall be picked up and replaced by the successful Bidder at the next
service date at no expense to the City of Coppell. If item is not picked up within one (1) week
after notification, the item will become a donation to the City for disposition.
SAMPLES: When requested, samples shall be furnished free of expense to the City of Coppell.
WARRANTY: Successful Bidder shall warrant that all items/services shall conform to the
proposed Specifications and/or all warranties as stated in the Uniform Commercial Code and be
free from all defects in material, workmanship and title. A copy of the warranty for each item being
bid must be enclosed. Failure to comply with the above requirements for literature and warranty
information could cause bid to be rejected.
REMEDIES: The successful Bidder and the City of Coppell agree that both parties have all rights,
duties and remedies available as stated in the Uniform Commercial Code.
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VENUE: This Agreement will be governed and construed according to the laws of the State of
Texas. This Agreement is performable in the City of Coppell, Texas.
ASSIGNMENT: The successful Bidder shall not sell, assign, transfer or convey this Contract, in
whole or in part, without prior written consent of the City of Coppell.
SPECIFICATIONS and model numbers are for description only. Bidder may bid on description
only. Bidder may bid on alternate model but must clearly indicate alternate model being bid.
Bidder must enclose full descriptive literature on alternate item(s).
SILENCE OF SPECIFICATION: The apparent silence of these Specifications as to any detail or
to the apparent omission of a detailed description concerning any point, shall be regarded as
meaning that only the best commercial practices are to prevail. All interpretations of these
Specifications shall be made on the basis of this statement.
Each insurance policy to be furnished by successful Bidder shall include, by endorsement to the
policy, a statement that a notice shall be given to the City of Coppell by Certified Mail thirty (30)
days prior to cancellation or upon any material change in coverage.
BID NOTIFICATION: City of Coppell utilizes the following procedures for notification of bid
opportunities: www.bidsync.com and the Coppell Citizens Advocate. These are the only forms of
notification authorized by the City. Coppell shall not be responsible for receipt of notification and
information from any source other than those listed. It shall be the vendor’s responsibility to verify
the validity of all bid information received by sources other than those listed.
EMPLOYMENT ELIGIBILITY VERIFICATION: The Immigration Reform and Control Act of 1986
(IRCA) makes it illegal for employers to knowingly hire or recruit immigrants who do not possess
lawful work authorization and requires employers to verify their employees' work eligibility on a
U.S. Department of Justice form I-9. The contractor/vendor warrants that contractor/vendor is in
compliance with IRCA and will maintain compliance with IRCA during the term of the contract with
the City. Contractor/vendor warrants that contractor/vendor has included or will include a similar
provision in all written agreements with any subcontractors engaged to perform services under
this contract.
ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES: Bidders are encouraged
to offer Energy Star, GreenSeal, EcoLogo and/or EPEAT certified products. The City also
encourages bidders to offer products and services that are produced or delivered with minimal
use of virgin materials and maximum use of recycled materials and reduce waste, energy usage,
water utilization and toxicity in the manufacture and use of products.
ANY QUESTIONS concerning this Request for Proposal and Specifications should be directed to
the Purchasing Department at 972-304-3643.
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RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
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COOPERATIVE PURCHASING
As permitted under Government Code, Title 7, Chapter 791.025, other governmental entities
may wish to cooperatively purchase under the same terms and conditions contained in this
contract (piggyback). Each entity wishing to piggyback must have prior authorization from
the City of Coppell and Contractor. If such participation is authorized, all purchase orders
will be issued directly from and shipped directly to the entity requiring supplies/services. The
City of Coppell shall not be held responsible for any orders placed, deliveries made, or
payment for supplies/services ordered by these entities. Each entity reserves the right to
determine their participation in this contract.
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO UTILIZE
THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND CONDITIONS?
__________ YES __________ NO
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CERTIFICATIONS AND REPRESENTATIONS
M/WBE STATUS
___________________________________________________ IS CERTIFIED AS A:
(CHECK ONE, IF APPLICABLE)
DISADVANTAGED BUSINESS ENTERPRISE ___________
MINORITY-OWNED BUSINESS ENTERPRISE ___________
WOMEN-OWNED BUSINESS ENTERPRISE ___________
PLEASE ATTACH OFFICIAL DOCUMENTATION FROM THE STATE OF TEXAS OR OTHER
QUALIFIED CERTIFICATION AGENCY OF M/WBE STATUS OF YOUR COMPANY WITH
THIS BID/PROPOSAL.
* * * * * NOTE * * * * *
THIS DATA IS REQUESTED FOR INFORMATIONAL PURPOSES ONLY AND WILL NOT
AFFECT THE PROPOSAL AWARD.
(SUBMISSION OF THIS INFORMATION IS NOT A REQUIREMENT.)
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IMPLEMENTATION OF HOUSE BILL 1295
Certificate of Interested Parties (Form 1295):
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908
of the Government Code. The law states that a governmental entity or state agency may
not enter into certain contracts with a business entity unless the business entity submits
a disclosure of interested parties to the governmental entity or state agency at the time
the business entity submits the signed contract to the governmental ent ity or state
agency. The law applies only to a contract of a governmental entity or state agency that
either (1) requires an action or vote by the governing body of the entity or agency before
the contract may be signed or (2) has a value of at least $1 mi llion. The disclosure
requirement applies to a contract entered into on or after January 1, 2016.
The Texas Ethics Commission was required to adopt rules necessary to implement that
law, prescribe the disclosure of interested parties form, and post a cop y of the form on
the commission’s website. The commission adopted the Certificate of Interested Parties
form (Form 1295) on October 5, 2015. The commission also adopted new rules (Chapter
46) on November 30, 2015, to implement the law. The commission does not have any
additional authority to enforce or interpret House Bill 1295.
The form may be obtained and completed at
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
*Please note that this form only has to be completed once the contract is awarded
and before contract is executed.
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Standard Insurance Requirements
The Contractor shall furnish and maintain during the life of the contract adequate Worker's Compensation
and Commercial General Liability (Public) Insurance in such amounts as follows:
Type of Insurance Amount
Worker's Compensation as set forth in the Worker's Compensation Act.
Commercial General $1,000,000 Each Accident/Occurrence.
Liability (Public) $1,000,000 Aggregate
$1,000,000 Products &
Completed Operations
Aggregate.
Owner’s Protective $600,000 per occurrence
Liability Insurance $1,000,000 aggregate
Excess/Umbrella Liability $1,000,000 per occurrence
w/drop down coverage
Endorsement CG 2503 Amendment Aggregate Limit of Insurance per Project or
Owner's and Contractor's Protective Liability
Insurance for the Project.
Automobile Liability $500,000 Combined single limit per occurrence.
ADDITIONAL INSURED
IN ADDITION, CONTRACTOR SHALL OBTAIN AND FILE WITH OWNER CITY OF COPPELL A
STANDARD CERTIFICATE OF INSURANCE AND APPLICABLE POLICY ENDORSEMENT
EVIDENCING THE REQUIRED COVERAGE AND NAMING THE OWNER CITY OF COPPELL AS
AN ADDITIONAL INSURED ON THE REQUIRED COVERAGE.
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RFP #153
EVENT PRODUCTION FOR SPECIAL EVENTS
(SPECIFICATIONS)
TWO (2) PAPER COPIES AND ONE (1) DIGITAL COPY ON DIGITAL
MEDIA MUST BE RETURNED TO THE PURCHASING DEPARTMENT NO
LATER THAN 10:00 A.M. CENTRAL TIME, MONDAY, FEBRUARY 19, 2018. THE
MEDIA MUST BE INCLUDED WITH THE PROPOSAL PACKET.
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1. SCOPE
The City of Coppell, TX (CoC) is seeking an event production manager, or
company, to assist in the implementation of its upcoming annual special events.
The City seeks to contract with a qualified vendor with experience and contacts
that can oversee the successful production of outdoor community events. The
scope of services will include booking, managing, and staging the event with a
creative, progressive, and partnership-style approach.
2. PLANNED EVENTS
CELEBRATE COPPELL: PARTY IN THE PARK
SATURDAY, JUNE 30, 2018, 5:00-11:00 PM
Celebrate Coppell is an early Independence Day celebration featuring a twenty-
four (24) minute ground-launched fireworks show that is choreographed to music.
There is a focus on live musical entertainment, entertainment appealing to
children and families, food, and drinks at Andrew Brown Park East.
Main Stage: Musical entertainment playing during the event, short intermissions
for announcements. Approximately three (3) performers, one (1) headline concert
at the end of the evening.
KALEIDOSCOPE: A CELEBRATION OF CULTURES
SATURDAY, OCTOBER 20, 2018, 5:00-9:00 PM
This will be the 2nd anniversary for Kaleidoscope: A Celebration of Cultures. The
event focuses on the cultural diversity of the community through music, dance,
art, food and more in hopes of bringing the community together. It is a festival of
light, sound, and color! A short fireworks show concludes the night’s events at
Andrew Brown Park East.
Main Stage: Multiple cultural performances during the event, with
announcements all evening, between acts.
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3. RESPONDENT QUALIFICATIONS
The respondent shall:
3.1. Be a company or an individual engaged, or whose partners or participants
or both are engaged, in the business of providing event production
management services and coordination of services for a minimum of three
years.
3.2. Have completed a minimum of three projects of similar scope and size
within the past three years which exhibit a thorough understanding of
event requirements and coordination.
3.3. CoC reserves the right to request a copy of the respondent’s audited or
unaudited financial statements.
4. RESPONDENT REFERENCES
The respondent should submit a minimum of three references to substantiate the
qualifications and experience requirements for similar services within the last
three years. References shall illustrate respondent’s ability to provide the
services outlined in the specification. References shall include name, point of
contact, telephone number and dates services were performed. The response
may be disqualified if CoC is unable to verify qualification and experience
requirements from the respondent’s references. The response may be
disqualified if CoC receives negative responses. CoC will be the sole judge of
references.
5. VENDOR REQUIREMENTS
The vendor shall:
5.1. Adhere to the CoC Terms and Conditions identified on the solicitation.
5.2. Provide all labor, materials and equipment necessary to meet
requirements of the specified services throughout the te rm of the purchase
order.
5.3. Provide a primary point of contact.
5.4. Conduct themselves in a professional and ethical manner at all times.
5.5. ADDITIONAL PERSONNEL: The vendor shall designate additional
personnel based on the vendor’s proposed work plan. CoC reserves the
right to request proof of qualifications.
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6. VENDOR EVENT PRODUCTION SERVICE REQUIREMENTS
The vendor will be responsible for a range of services as outlined below:
6.1. EVENT MANAGEMENT ABILITIES
6.1.1 Participate in regular meetings as mutually determined, and
communicate frequently with the City’s special events team, to make
decisions regarding event talent, and other production aspects and
services. The City must approve all entertainment and vendor
services prior to any contractual agreements and reserves the right
to accept or reject said services as deemed in the best interest of the
City.
6.1.2 Work with City staff to finalize a budget for resource allocation and
production of the events; and have the ability to stay within that
budget. Adjustments can be made only with prior approval of
authorized City staff.
6.1.3 Provide appropriate staffing for the duration of the project, from
planning stages to the day of the event. Responsiveness and quality
customer service are a top priority.
6.2. TALENT BUYING AND RELATED ARTIST SERVICES
6.2.1 Suggest major headliner and opening acts for the City’s 2018
Celebrate Coppell: Party in the Park event, based upon talent
availability, pricing, and fit for the planned event.
6.2.2 Select and secure appropriate talent based on designated budget
and approval from City. Provide signed contract to the City once
contract has been negotiated.
6.2.3 Secure appropriate permission for use of music clips, logos and
promotional photos of selected acts; and provide the actual materials
to City in a timely manner for marketing of the event.
6.2.4 Make necessary arrangements to meet contractual requirements of
artists from greenroom and technical needs to financial
reconciliation.
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6.3. TECHNICAL PRODUCTION SERVICES
Perform all tasks, coordinate all logistical details, and arrange services
necessary for the technical production of the City’s events Celebrate
Coppell and Kaleidoscope, including but not limited to:
6.3.1 The securing of required services including staging and backstage
needs, stage security, lighting, sound systems, electric service
(generators) and hookups, and other desired audio/visual needs.
Staging needs tentatively include 1) a main stage of thirty-two feet
by twenty-four feet (32’x 24’), with a rooftop and a loading dock/front
of house riser off the side of the stage; and a video screen with video
production rack and a 2) side stage of twenty feet by twenty-four feet
(20’ x 24’) with a rooftop.
6.3.2 Secure additional vendors as needed for items such as tents, event
transportation, concessions, and décor.
6.3.3 Setup, breakdown, and cleanup arrangements, including but not
limited to site preparation; stage, lighting, and sound system; and
backstage needs. The City shall coordinate the provision of City
services such as police (traffic) and paramedic services, and other
equipment and resources providing availability.
6.3.4 Provide day of event production management services, including
operational plan for staffing, stage and site security, and
entertainment show flow.
6.4. OTHER SERVICES
Please address other event-related services that your organization could
supply, and include details regarding level of service and involvement.
These items may be awarded separately from above items. Examples
include, but are not limited to: festival management and reconciliation;
beverage and bar operations (with TABC certified staff); catering, food tents
and/or booth coordination and setup; trash pickup/porter services; securing
and placement of portable restroom facilities, signage, temporary fencing
and barricades; and other day-of-event services such as parking and
vendor coordination in regards to rides, games, and other City-booked
vendors, including load-in and load-out instructions prior to the event and
communication day of event.
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7. VENDOR DELIVERABLES
The vendor shall submit:
7.1. PROJECT WORK PLANS: Detailed project schedules and work plans for
all project tasks. The vendor shall monitor and update the project schedule
and work plan, revising as appropriate, with approval from CoC. The plan
shall include, but not be limited to, the following:
7.1.2. A logical sequence of tasks included in each project period.
7.1.3. A clear definition of each task.
7.1.4. Staff requirements for each task.
7.1.5. A specific target completion date for each task.
7.1.6. Task relationships and dependencies.
8. VENDOR PERFORMANCE
Vendor performance will be monitored on a regular basis by CoC.
8.1. An unsatisfactory performance determination includes, but is not limited
to:
8.1.1. Failure to furnish deliverables within agreed upon timeframes
according to project schedule.
8.1.2. Repeated tardiness of vendor when facilitating meetings, trainings
and engagement encounters.
NOTE: Unsatisfactory performance may result in a negative vendor
performance report, or termination of the purchase order or both.
8.2. An exceptional performance determination includes, but is not limited to:
8.2.1. Deliverables made early upon CoC member request.
8.2.2. Vendor approaches suggested and accepted at no additional cost to
CoC.
8.2.3. Vendor commended for exceptional customer service, exceptional
service provided.
8.2.4. Provided technical assistance when not required.
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9. VENDOR PERSONNEL SAFETY
The vendor shall provide all required safety equipment and instruct personnel to
observe all safety policies, rules and requirements at all times.
10. WORK HOURS
Vendor employees shall adhere to an agreed upon work schedule. However,
vendor employees shall be available to work on a modified work schedule during
special conditions; possibly holidays or weekends, as requested by the
designated CoC representative. CoC will pay for hours worked according to the
specific time involved.
11. SUBCONTRACTING
11.1. Subcontractors providing service under the purchase order shall meet the
same qualifications and service requirements and provide the same
quality of service required of the vendor.
11.2. No subcontract under the purchase order shall relieve the primary vendor
of responsibility for the services.
11.3. The vendor shall be the only contact for CoC and subcontractor(s).
11.4. The vendor shall manage all quality and performance, project
management, and schedules for subcontractors. The vendor shall be held
solely responsible and accountable for the completion of all work for which
the vendor has subcontracted.
11.5. CoC retains the right to check subcontractor’s background and make a
determination to approve or reject the use of submitted subcontractor(s).
Any negative responses may result in disqualification of the subcontractor.
11.6. CoC reserves the right to request the removal of vendor’s subcontractor
staff deemed unsatisfactory by CoC.
11.7. Subcontracting shall be at the vendor’s expense.
11.8. During the term of the purchase order, if the vendor determines a need for
a subcontractor change, CoC shall be notified in writing by the vendor
within 30 calendar days of any proposed change. The vendor shall be
required to provide references and work history for any proposed
subcontractor to CoC. No change will be allowed without written
authorization by CoC.
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12. TRAVEL
All travel and per diem shall be included in the unit price.
13. CONFLICT OF INTEREST
The vendor, vendor’s personnel, and vendor’s subcontractor(s) shall affirm not to
have, nor acquire any interest during the term of the purchase order that would
conflict in any manner with the performance of the vendor’s obligations regarding
services authorized.
14. RESPONSE SUBMISSION
14.1. GENERAL FORMAT: The respondent shall submit one (1) signed and
dated original (marked Original), one (1) copy of the original and should
submit one original on flash drive.
14.2. ORIGINAL RESPONSE: Failure by the respondent to submit the
documentation listed below may disqualify the respondent from further
consideration. The response submission shall be submitted in the
following format:
14.2.1. Section 1 – Pricing
If addendums are generated as part of this solicitation, include the
original signed and dated addendum(s) in Section 1.
14.2.2. Section 2 – Original, signed and dated Execution of Proposal
14.2.3. Section 3 – Respondent Qualifications and Experience: The
respondent shall demonstrate successful past performance
through submission of documentation of relevant qualifications and
experience to include:
14.2.3.1. Name, address, phone number and email address of the
person CoC should contact with any questions regarding
the response submission.
14.2.3.2. A brief description of related or similar services performed
within the last three years.
14.2.3.3. Managing related or similar services of comparable size
and scope to the services within the solicitation.
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14.2.4. Section 4 – Key Personnel Qualifications and References: The
respondent shall provide resumes or brief profiles and references.
References shall substantiate the number of years of required
experience of the individuals, including any subcontractors, who
will be part of the respondent’s personnel providing the service.
14.2.5. Section 5 – Demonstration of Capability: The respondent’s
approach and ability to meet the service requirements as specified
in the solicitation shall be demonstrated. The response should be
specific and address all requirements described in the solicitation.
14.2.5.1. Sample Work Plan.
14.2.5.2. Sample Project Schedule.
15. RESPONSE EVALUATION
15.1. STEP 1 – REVIEW OF RESPONSES BY PURCHASING: Only a
complete response with the listed required submittal documents and
meeting minimum qualifications will be considered. Failure to meet the
minimum qualifications and submit the required documents will result in a
response being declared non-responsive.
15.2. STEP 2 – INITIAL EVALUATION: A CoC evaluation committee will
evaluate and score each response based on established criteria.
Respondents shall not contact members of the evaluation team.
Responses will be evaluated according to the respondent’s ability to best
satisfy CoC requirements. Respondent’s submission is evaluated and
scored on a weighted system to determine the best value as follows:
1. Qualifications and Past Performance 40%
2. Proposed Plan 20%
3. Costs 40%
Total 100%
15.3. STEP 3 –ORAL PRESENTATION: CoC may request that selected
respondents, including key personnel participate in oral presentation.
15.3.1. The CoC evaluation committee will evaluate and score each oral
presentation. All responses will be evaluated according to the
respondent’s ability to best satisfy CoC requirements.
15.3.2. Respondent and proposed key personnel should be prepared to
address any questions that may be asked by CoC evaluators.
15.3.3. CoC reserves the right to continue discussions with selected
respondent(s).
RFP #153 EVENT PRODUCTION FOR SPECIAL EVENTS
CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 P a g e | 28
15.4. NEGOTIATIONS: Upon completion of oral presentation evaluation
scoring, CoC reserves the right to enter into negotiations with one or
more selected respondents.
15.5. STEP 4 – BEST AND FINAL OFFER (BAFO): CoC reserves the right to
request a BAFO from selected respondent(s).
15.5.1. The respondent(s) shall submit a final price and any added value.
If more than one respondent reaches this level, the negotiated
terms, references, BAFO and added values will be the considered
in the award. CoC will make the final determination on the best
value.
15.5.2. CoC may award the purchase order for the service without
requesting a BAFO.
16. AWARD
CoC reserves the right to award a purchase order(s) to the company that
provides the best value to CoC in performance of this service. CoC may award to
a single vendor, multiple vendors, or use any combination that best serves the
interest of CoC.
16.1. BEST VALUE: CoC will be the sole judge of best value. Best value criteria
may include, but are not limited to:
16.1.1. Best meets the goals and objectives of the solicitation as stated in
the Service Requirements.
16.1.2. Effect of the proposed solution on CoC productivity.
16.1.3. Experience in successfully providing services in the solicitation.
17. POST AWARD MEETING
Vendor may be requested to attend a post award meeting within seven calendar
days after the award of the purchase order. Vendor and CoC shall identify
specific goals, strategies and activities planned for meeting particular program
area objectives.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3786
File ID: Type: Status: 2018-3786 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/27/2018File Created:
Final Action: 305 W. Bethel Purchase and Sale AgreementFile Name:
Title: Consider and authorize the City Manager to negotiate and execute a
Purchase and Sale Agreement, and any necessary agreements and
instruments related thereto, for the purchase of Lot 3, Block A of the
Grapevine Springs Community Center Addition, approximately 0.23 acres of
land; and authorize the Mayor to execute any acknowledgements.
Notes:
Agenda Date: 02/27/2018
Agenda Number: h.
Sponsors: Enactment Date:
305 W. Bethel Road Purchase - Memo.pdf, 305 W.
Bethel Road Purchase - Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Mindi Hurley 1 2/23/20182/22/2018 Approve
1 Jennifer Miller 2 2/23/20182/23/2018 Approve
1 Christel Pettinos - FYI 3 2/23/2018 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3786
Title
Consider and authorize the City Manager to negotiate and execute a Purchase and Sale
Agreement, and any necessary agreements and instruments related thereto, for the purchase of
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3786)
Lot 3, Block A of the Grapevine Springs Community Center Addition, approximately 0.23 acres
of land; and authorize the Mayor to execute any acknowledgements.
Summary
The City is interested in purchasing the land located at 305 W. Bethel Road. This agreement
would authorize the City Manager to negotiate and execute a Purchase and Sale Agreement
with the current owners, Ann and Elias Dragon, to do so.
Fiscal Impact:
The City would purchase the land for $265,000 and the funds would be provided by General
Fund - Undesignated Fund Balance.
Staff Recommendation:
Staff recommends approval.
Goal Icon:
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: February 27, 2017
Reference: Consider and authorize City Manager to negotiate and execute a Purchase and Sale
Agreement, and any necessary agreements and instruments related thereto, for the
purchase of Lot 3, Block A of the Grapvine Springs Community Center Addition,
approximately .23 acres of land.
2030: Sense of Community and Special Place to Live
Executive Summary:
The Purchase and Sale Agreement will authorize the purchase of the .23 acres of land located at 305
W. Bethel Road.
Introduction:
The City is interested in purchasing the .23 acre lot located at 305 W. Bethel Road. Purchasing this
land will complete the block and will allow for greater visibility of the Senior and Community
Center. It will also allow for greater use flexibility going forward. The lot is currently owned by
Elias and Ann Dragon.
Analysis:
This item authorizes the City Manager to negotiate and execute a Purchase and Sale Agreement,
and all necessary agreements and instruments, to purchase the property located at 305 W. Bethel
Road. The City will be purchasing .23 acres of land.
Legal Review:
The documents were created by Bob Hager.
2
Fiscal Impact:
The purchase price is $265,000.
Recommendation:
Staff recommends approval.
Page 1 Purchase and Sale Agreement
TM 95685
PURCHASE AND SALE AGREEMENT
This Purchase and Sales Agreement (“Agreement”) to buy and sell real property is entered between
Seller and Purchaser as identified below and is effective on the date (“Effective Date”) of the last of the
signatures by Seller and Purchaser as parties to this Agreement and acknowledgement by Title Company of
receipt of the Agreement.
Seller:
Elias and Ann Dragon (collectively, “Seller”)
Seller’s Address: 305 West Bethel Road
Coppell, Texas 75019
Seller’s Attorney:
___________________________________
___________________________________
___________________________________
___________________________________
Telephone: (___) ___________________
Fax: (___) _________________
Email: _____________________
Seller’s Broker: None
Purchaser: City of Coppell, a Texas home rule municipality
Purchaser’s
Address:
Attn: Mike Land, City Manager
255 Parkway
Coppell, Texas
Purchaser’s
Attorney
Robert E. Hager
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
Telephone: (214) 965-9900
Facsimile: (214) 965-0010
E-mail: rhager@njdhs.com
Purchaser’s
Broker:
None
Property: Lot 3 of Block A of the Grapevine Springs Community Center Addition to the
City of Coppell, Dallas County, Texas, commonly known as 305 West Bethel
Road, Coppell Texas 75019
Inspection Period: The period commencing on the Effective Date and ending thirty (30) days after
the Effective Date.
Earnest Money: $10,000.00, to be delivered to the Title Company not later than the fifth (5th)
business day after the Effective Date, which amount shall be applied to the
Purchase Price, and which, save and except $100.00 (which shall constitute the
non-refundable Option Fee) may be refundable as provided in this Agreement.
Page 2 Purchase and Sale Agreement
TM 95685
Closing Date: On or before March 30, 2018 or thirty (30) days after the end of the Inspection
Period, or other date mutually agreed to by the parties in writing or on the date to
which the Closing Date is extended as authorized by this Agreement.
Purchase Price: TWO HUNDRED SIXTY-FIVE THOUSAND AND NO/100 DOLLARS
($265,000.00)
NOW, THEREFORE, in consideration of the sum of the payment of the Purchase Price and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller and
Purchaser agree as follows:
1. Sale and Purchase. Seller agrees to sell, and Purchaser agrees to purchase the Property as provided
in this Purchase and Sale Agreement (“Agreement”) for the Purchase Price and subject to additional
consideration set forth in this Agreement.
2. Title, Survey, Environmental Reports, and Lease.
(a) Not later than ten (10) days after the Effective Date, Seller shall, at Seller’s cost, deliver or
caused to be delivered to Purchaser:
(i) legible copies of all documents referenced in the Title Commitment;
(ii) any environmental or geotechnical studies or reports that Seller may have in
Seller’s possession as of the Effective Date with respect to the Property;
(iii) the most recent survey and plat of the Property that Seller has in its possession, if
any. Seller shall not be required to obtain a new survey of the Property;
(iv) copies of all tenant leases and rental agreement relating to tenants occupying the
Property and the additional information relating to such leases set forth in Exhibit “B,” attached
hereto and incorporated herein by reference;
(v) notices or other documents regarding any uncured violation of applicable laws,
rules, regulations, codes or ordinances regarding the Property, or relating to any actual or claimed
existence, release or disposal of any toxic or hazardous substance or waste in, upon or affecting the
Property, or relating to any pending or threatened litigation affecting the Property, if any; and
(vi) any other documents or written information in Seller’s possession relating to the
Property which may be reasonably requested by Purchaser.
(b) Not later than thirty (30) days after the Effective Date hereof, Purchaser, at Purchaser’s
sole option, cost and expense (even if the Closing does not occur), may have a survey (the “Survey”) of the
Property prepared by a duly licensed Texas Registered Public Land Surveyor. The Survey shall be staked
on the ground, and the plat shall show the location of all improvements, highways, streets, roads, railroads,
rivers, creeks, or other water courses, fences, easements, and rights-of-way on or adjacent to the Property,
if any, and shall contain the surveyor's certification that there are no encroachments on the Property other
than what are listed on the Title Commitment and shall set forth a metes and bounds description of the
Property. Upon approval of the Survey by Seller, the legal description contained in said Survey shall be
used by the Parties as the legal description contained in the Special Warranty Deed and all other documents
related to this Agreement without the necessity of amending this Agreement. Notwithstanding the above,
Seller shall deliver to Purchaser the most recent survey obtained by Seller with respect to the Property, if
Page 3 Purchase and Sale Agreement
TM 95685
such is in Seller’s possession, and Purchaser may, at Purchaser’s sole option and in lieu of obtaining a new
survey, obtain a certificate from a surveyor subject to approval of the Title Company certifying that no
changes have occurred since the prior survey. Purchaser shall pay all costs and expenses in connection
with any Survey or survey modifications or certificates obtained by Purchaser in connection with the
Property, and such obligation of Purchaser shall survive any termination of this Agreement.
(c) Purchaser shall, not later than ten (10) days after Purchaser’s receipt of the last of the
Survey and Title Commitment (or after the expiration of the period for obtaining the Survey, if a Survey is
not obtained), notify Seller and Title Company of any objections to the Survey or Title Commitment related
to the Property. If there are objections by Purchaser, Seller may attempt to satisfy them prior to Closing,
but Seller shall not be required to do so. If Seller delivers written notice to Purchaser not later than the fifth
(5th) calendar day after Seller’s receipt of Purchaser’s objections that Seller is unable or unwilling to satisfy
such objections, Purchaser may, as its sole and exclusive remedies hereunder, either (i) waive such
objections and accept title as Seller is able or willing to convey, or terminate this Agreement by written
notice to Seller and the Title Company prior to the expiration of the Inspection Period or (ii) terminate this
Agreement without further liability to either Party, except as otherwise provided herein. If Purchaser elects
to terminate this Agreement pursuant to this Paragraph 2(d), the Earnest Money, less the Option Fee, shall
be refunded to Purchaser.
3. Inspection Period.
(a) During the Inspection Period, Purchaser and its agents, contractors, representatives,
consultants or employees shall have the right to enter upon the Property during regular business hours upon
reasonable notice and conduct such inspections, tests and studies as they may deem necessary. Seller be
responsible for securing from Seller’s tenants for Purchaser, its agents, contractors, representatives,
consultants or employees the right to enter any leased space to conduct Purchaser’s inspections of the
Property. If for any reason Purchaser determines not to purchase the Property, Purchaser may terminate this
Agreement by notifying Seller and Title Company in writing prior to the end of the Inspection Period, in
which event, neither Party shall have any further claim against the other under this Agreement, except as
otherwise provided herein, and Purchaser shall be entitled to a refund of the Earnest Money, but not t he
Option Fee. If Purchaser does not timely terminate this Agreement under this Section 3, it shall have no
further right to do so under this Section 3; and Purchaser shall have waived its right to terminate this
Agreement for any reason whatsoever except for Seller’s default.
(b) Purchaser may enter the Property to conduct its inspection, but shall be solely responsible
for and shall promptly pay for any damages caused thereby. Purchaser shall repair any damage to the
Property it causes or that is caused by its agents, contractors, representatives, consultants or
employees, or any other party acting by or under the direction of Purchaser (the “Purchaser
Parties”), and shall hold Seller, its representatives, officers, directors, and agents harmless from and
against any and all claims, liabilities or damages to the Property or against Seller caused by the
intentional or negligent acts or omissions of the Purchaser Parties; provided, that Purchaser shall
not be required to hold Seller harmless for Purchaser’s discovery of any violations of any applicable
law, statute, rule, regulation, code or ordinance during such inspection, or discovery of any
preexisting conditions present at the Property. In the event Purchaser determines a violation of any
applicable law, statute, rule, regulation, code, or ordinance during inspection of the Property by the
Purchaser Parties, Purchaser agrees to hold Seller harmless from any such violations which are
determined to exist or have occurred without Seller’s knowledge.
Page 4 Purchase and Sale Agreement
TM 95685
In the event of any termination of this Agreement by any party, Purchaser shall restore the Property
to substantially the same condition which existed on the Effective Date to the extent in any changes to the
condition of the Property were made by the Purchaser Parties.
The provisions of this paragraph 3 shall expressly survive any termination of this Agreement or
any Closing.
4. Closing Date.
The closing of the sale of the Property shall occur on the Closing Date at the Title Company, or at
such other time as may be agreeable to the parties.
5. Closing Deliverables.
(a) At the closing of the Property, Seller shall deliver to the Title Company:
(i) a special warranty deed in form and substance reasonably acceptable to Seller and
Purchaser, conveying good and indefeasible title to the Property to Purchaser, free and clear of any
and all encumbrances except the Permitted Exceptions;
(ii) such documents as may be reasonably required by Title Company in order to cause
Title Company to issue a Texas owner’s policy of title insurance (or equivalent) in the amount of
the Purchase Price, insuring such title to the Purchaser, at Seller’s expense; and
(iii) signed copies of all subleases and the early lease termination agreement, if any, as
required by Section 11, below, if not already delivered to Purchaser.
(b) At the Closing, Purchaser shall deliver to Seller through the Title Company:
(i) the Purchase Price in “good funds” as defined by Procedural Rule P-27 of the
Texas Title Insurance Basic Manual of the Texas Department of Insurance, less any funds on
deposit/in escrow with Title Company; and
(ii) such other documents as may be reasonably required by Title Company to close
the contemplated transaction.
6. Taxes.
Seller shall pay at or before Closing all ad valorem taxes, plus any penalties, interest, court costs,
and attorney’s fees, if any, due on delinquent amounts not paid, for tax years prior to the year in which
Closing occurs. In addition, Seller will pay at Closing the pro-rated amount of ad valorem taxes for the
Property for the calendar year of Closing in accordance with Texas Tax Code §26.11. PURCHASER IS A
POLITICAL SUBDIVISION OF THE STATE OF TEXAS AND EXEMPT FROM PAYMENT OF AD
VALOREM TAXES ON PROPERTY OWNED BY IT FROM AND AFTER THE DATE OF ITS
CONVEYANCE TO PURCHASER. Seller shall be responsible for payment of any rollback, open space
or other similar taxes applicable to the Property with respect to any period prior to Closing.
7. Closing Costs.
(a) Seller hereby agrees to pay and be responsible for the following closing costs, which
amounts may be deducted from the Purchase Price notwithstanding anything in this Agreement to the
contrary:
Page 5 Purchase and Sale Agreement
TM 95685
(i) All costs related to obtaining any release of mortgage, liens, or security interests
on the Property, including the costs or preparation and recording of any related releases of liens ,
and the recording on any other instruments necessary to cure title matters including the recording
of the Dragon Deed or the replacement deed, as the case may be, as referenced in Section 2(e),
above;
(ii) All costs and expenses incurred by or on behalf of Seller, including Seller’s
attorney’s fees; and
(iii) Such other incidental costs and fees customarily paid by sellers of real property in
Dallas County, Texas, for transactions of a similar nature to the transaction contemplated herein.
(b) Purchaser hereby agrees to pay and be responsible for the following closing costs:
(i) All fees and costs for the Survey;
(ii) Title Company’s escrow fees;
(iii) All costs and expenses incurred by or on behalf of Purchaser, including Purchaser’s
attorneys’ fees and Broker fees as provided in Section 14(h);
(iv) All premiums and fees for the Owner’s Policy of Title Insurance, including any
optional endorsements, deletions and amendments requested by Purchaser, if any, including any
“survey amendment” coverage;
(v) The cost of all tax certificates relating to all taxes and other assessments incurred
or arising in relation to the Property;
(vi) Recording fees for the special warranty deed; and
(vii) Such other incidental costs and fees customarily paid by purchasers of property in
Dallas County, Texas, for transactions of a similar nature to the transaction contemplated herein.
8. Permitted Exceptions.
The (i) lien for current taxes not yet due and payable, (ii) the Seller hereby reserves all the oil, gas
or mineral rights, if any, (iii) any matters shown on the Title Commitment which are promulgated by law
to appear in any title insurance commitment or policy, and (iv) appropriate matters appearing on Schedule
B of the Title Commitment that were not cured and to which Purchaser failed to object or otherwise waived
objection shall be deemed to be Permitted Exceptions. Notwithstanding anything to the contrary herein, as
a condition of Closing, Seller must resolve at Seller’s sole cost the items that are listed on Schedule C of
the Title Commitment which are by their nature Seller’s responsibility, remove all liquidated liens, remove
all exceptions that arise by, through, or under Seller after the Effective Date of this Agreement, and use due
diligence to cure the title and survey objections that Seller has agreed to cure.
9. Representations and Covenants.
(a) Seller's Warranties. Seller makes the following representations and warranties which are
true and accurate as of the Effective Date and as of Closing:
Page 6 Purchase and Sale Agreement
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(1) Seller has no knowledge of any violations of city, county, state, federal, building,
land use, fire, health, safety, environmental, hazardous materials or other governmental or public
agency codes, ordinances, regulations, or orders with respect to the Property.
(2) No litigation is pending, and to the best of Seller’s knowledge, threatened with
respect to the Property or Seller's interest therein, or which would inhibit Buyer obtaining clear title
to the Property.
(3) To the best of Seller's knowledge, the Property is not contaminated with, nor
threatened with contamination from any chemical, material or substance to which exposure is
prohibited, limited or regulated by any federal, state, county, local or regional authority or which
is known to pose a hazard to health and safety and, to the best of Seller's knowledge, the Property
has never been used for a landfill, dump site, underground improvements, storage of hazardous or
regulated substances, or by a manufacturer of any product or for any other industrial use, nor, to
the best of Seller's knowledge, is the Property subject to any wetlands or other environmental
limitation (collectively, "Contamination") (the foregoing being the “Environmental Warranty”).
(4) Except as disclosed to Purchaser in writing, Seller has no knowledge of any
unrecorded leases, arrangements, agreements, understandings, options, contracts, or rights of first
refusal affecting or relating to the Property in any way other than the leases provided to Purchaser
pursuant to Section 2(a)(iv) of this Agreement.
(5) Except to the extent this Agreement provides otherwise or upon the agreement of
Seller, Seller will take no action to alter the condition of the Property as of the Effective Date of
this Agreement until Closing.
(6) The individuals signing this Agreement on behalf of Seller have the authority to
bind the Seller to the agreements set forth herein.
(b) Environmental Remediation Obligations. In the event the Environmental Warranty is
untrue, Seller agrees, at its sole cost and expense, to perform all acts necessary to cause the Property to
comply with all federal, state and local environmental laws, rules and regulations. Purchaser may postpone
Closing until Seller does so, or postpone Closing and undertake actions necessary to fulfill Seller's
obligations hereunder and receive a credit against the Purchase Price for the expenses incurred by Purchaser
in fulfilling Seller's duties hereunder.
(c) Purchaser represents that it has authority to enter into this Agreement an d that this
Agreement represents the legal, valid and binding obligation of Purchaser, enforceable against Purchaser
in accordance with its terms.
The only representations made by any party concerning the Property and this Agreement are as set out in
this Section 9. The representations set forth in this Section 9 shall survive Closing.
10. Property Sold As Is.
(a) Purchaser represents that as of the Closing Date that it:
(i) will have fully inspected, or been provided the opportunity to inspect, the Property;
and
(ii) will have made all investigations as it deems necessary or appropriate and will be
relying solely upon its inspection and investigation of the Property for all purposes whatsoever,
Page 7 Purchase and Sale Agreement
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including, but not limited to, the determination of the condition of the structures, improvements,
soils, subsurface, drainage, surface and groundwater quality, and all other physical characteristics;
availability and adequacy of utilities; compliance with governmental laws and regulations; access;
encroachments; acreage and other survey matters and the character and suitability of the Property.
(b) Purchaser acknowledges and agrees that the Property is being purchased and will be
conveyed “AS IS” with all faults and defects, whether patent or latent, as of the Closing.
(c) Except with respect to the special warranty of title contained in the deed from Seller
pursuant to this Agreement, Purchaser acknowledges and agrees that Seller has made no representations,
warranties, guarantees, statements or information, express or implied, pertaining to the Property, its
condition, any items, documents or other deliveries given to Seller, or any other matters whatsoever, made
to or furnished to Purchaser by Seller or any employee or agent of Seller, except as specifically set forth in
this Agreement.
(d) Condition of the Property until Closing; Cooperation; No Recording of Agreement
(1) Maintenance and Operation. Until closing, Seller will (i) maintain the Property
as it existed on the Effective Date, except for reasonable wear and tear and casualty damage; (ii)
use the Property in the same manner as it was used on the Effective Date; and (iii) comply with all
contracts, laws, and governmental regulations affecting the Property. Until the end of the Inspection
Period, Seller will not enter into, amend, or terminate any contract that affects the Property other
than in the ordinary course of operating the Property and will promptly give notice to Purchaser of
each new, amended, or terminated contract, including a copy of the contract, in sufficient time so
that Purchaser may consider the new information before the end of the Inspection Period. If Seller’s
notice is given within three (3) days before the end of the Inspection Period, the Inspection Period
will be extended for three (3) days. After the end of the Inspection Period, Seller may not enter
into, amend, or terminate any contract that affects the Property without first obtaining Purchaser’s
written consent.
(2) Casualty Damage. Seller will notify Purchaser promptly after discovery of any
casualty damage to the Property. Seller will have no obligation to repair or replace the Property if
it is damaged by casualty before Closing and Buyer shall have no right to terminate this Agreement
as the result of such damage; provided, however, (i) Seller will convey the Property to Buyer in its
damaged condition, (b) Buyer shall receive a credit against the Purchaser Price in an amount equal
to the proceeds of any property insurance policies covering the Property to the extent of the amount
of such proceeds attributable to the cost to repair the casualty damage; and (c) Seller shall not be
entitled to continued possession and occupancy of the Property after Closing as provided in Section
5(a)(iii).
11. Additional Condition of Closing – Existing Leases:
(a) Purchaser acknowledges and understands that as of the Effective Date, the Property is
occupied by tenants of whom Seller represents are presently leasing space in the Property without benefit
of a written lease agreement and on a month-to-month basis (“the Month to Month Tenants”) the Property
pursuant to written lease agreement dated on the condition that the lease is terminated effective immediately
and the tenant will vacate the premise on or before March 15, 2018.
In the event the foregoing conditions have not been satisfied on or before the fifth (5th) day before end of
the Inspection Period, the Inspection Period shall be automatically extended for a period of fifteen (15)
additional calendar days. In the event the foregoing conditions have not been satisfied on or before the fifth
Page 8 Purchase and Sale Agreement
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(5th) day before end of the Inspection Period as extended by said 15-day period, Purchaser may, at its sole
option and discretion and before the end of the Inspection Period as extended, notify Seller that the
Inspection Period is to be extended for a period of up to thirty (30) additional days. In the event the
foregoing conditions have not been satisfied on or before the fifth (5 th) day before end of the Inspection
Period as extended the second time, Purchaser shall have the right to terminate this Agreement and be
refunded the Earnest Money less the Option Fee, at which time the parties shall have no further liability to
each other pursuant to this Agreement.
(b) Seller shall have the right to retain all rent paid, if any, by the current Tenants and the
tenants prior to Closing.
12. Remedies.
Except with respect to any indemnities and obligations set forth in Paragraph 3, and Seller’s right
to reasonable attorney’s fees in enforcing any part of this Agreement, if Purchaser defaults, Seller’s sole
remedy shall be to terminate this Agreement and retain the Earnest Money. If Seller defaults, Purchaser’s
sole remedy shall be to terminate this Agreement and obtain a refund of the Earnest Money and the Option
Fee. No termination shall occur pursuant to a default until the non -defaulting party has provided written
notice of default not less than ten (10) days prior to the proposed date of termination and the defaulting
party has failed to cure the default.
13. Notices.
Notices must be in writing and may be hand delivered and/or mailed by certified mail with return
receipt requested, or sent by facsimile transmission, to the addresses stated above. Notice given by delivery
service shall be effective upon receipt at the address of the addressee; notice given by mail shall be effective
upon earlier of actual receipt or three (3) days after placing the notice in a receptacle of the United States
Postal Service, postage prepaid and properly addressed, and notice sent by facsimile transmission shall be
effective upon electronic confirmation of receipt. In addition, copies of notices shall be provided to the
party’s attorney at the addresses indicated above.
14. Miscellaneous. This Agreement is subject to the following additional provisions and
conditions:
(a) Entireties. This Agreement, contain the entire agreement of the parties pertaining to the
purchase and sale, of the Property. The parties agree that there are no oral agreements, understandings,
representations or warranties made by the parties that are not expressly set forth in this Agreement. Any
prior written agreements, understandings, representations or warranties between the parties will be deemed
merged into and superseded by this Agreement, unless it is clear from the written document that the intent
of the parties is for the previous written agreement, understanding, representation or warranty to survive
the execution of this Agreement.
(b) Modifications. This Agreement may only be modified by a written document signed by
both parties.
(c) Assignment. Purchaser may not assign its rights under this Agreement, except (i) to any
entity controlling, controlled by, or under common control with, Purchaser, or (ii) to any person or entity
with the express written consent of Seller (which consent shall not be unreasonably withheld).
(d) Time is of the Essence. Time is of the essence with respect to the performance by the
parties of their respective obligations hereunder.
Page 9 Purchase and Sale Agreement
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(e) Effective Date. The Effective Date of this Agreement shall be the last date on which the
authorized representatives of all Parties have signed this Agreement, and the Title Company has
acknowledged in writing its receipt of this Agreement as so signed.
(f) Non-Business Day. If the final date of any period provided herein for the performance of
an obligation or for the taking of any action falls on a Saturday, Sunday, federal holiday, or a day on which
Seller’s main offices are not open for regular business, then the end of such period shall be extended to the
next day that is not one of the foregoing described days.
(g) Zoning. Seller assumes no obligation to change the current zoning on the Property.
(h) Brokers. Purchase and Seller acknowledge and agree that Purchaser’s Broker will be paid
a fee by Purchaser pursuant to a separate agreement between Purchaser and Purchaser’s Broker. Except as
provided in the foregoing sentence, both parties represent and warrant they have worked with no other
broker relative to this transaction and that no brokerage commission is due and payable upon the Closing.
To the extent allowed by law, each party agrees to indemnify, defend, and hold the other party harmless
from and against any costs, expenses or liability for any compensation, commission, fee, or charges that
may be claimed by any agent, finder or other similar party, other than the named Seller’s Broker, by reason
of any dealings or acts of the indemnifying party.
(i) Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original for all purposes and constitute one and the same instrument; but in
making proof of this Agreement, it shall not be necessary to produce or account for more than one such
counterpart.
(j) Legal Construction. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect other provisions, and the Agreement shall be construed as if such
invalid, illegal, or unenforceable provision had never been contained in it.
(k) Law Governing. This Agreement shall be construed under and in accordance with the laws
of the State of Texas; and venue for any action arising from this Agreement shall be in the State District
Court of Dallas County, Texas. The parties agree to submit to the personal and subject matter jurisdiction
of said court in any such action.
(l) Survival of Covenants. Any of the representations, warranties, covenants, and obligations
of the parties, as well as any rights and benefits of the parties, pertaining to a period of time following the
termination of this Agreement shall survive.
(m) Attorneys’ Fees. The prevailing party in any legal proceeding brought to enforce this
Agreement, or brought relating to the transaction contemplated by this Agreement, will be entitled to
recover from the non-prevailing party’s court costs, reasonable attorneys’ fees and all other reasonable
related expenses.
(n) Recordation Not Permitted. In no event will this Agreement or any memorandum of this
Agreement be recorded by Purchaser in the Official Records. Any such recordation will constitute a default
under this Agreement by Purchaser entitling Seller to the remedies provided by Paragraph 12.
(o) Conveyance In Lieu of Eminent Domain Proceedings; Relocation Assistance. The Parties
understand, acknowledge, and agree that (i) Purchaser is a Texas home rule municipality which has the
power of eminent domain pursuant to the Constitution and laws of the State of Texas and (ii) Purchaser has
Page 10 Purchase and Sale Agreement
TM 95685
advised Seller that Purchaser desires to acquire the Property for a public purpose. The Parties furth er agree
that this Agreement constitutes a negotiated agreement between the Parties for the sale of the Property by
Seller to Purchaser order to avoid the time and expense that would be involved if Purchaser were required
to exercise it power of eminent domain to acquire the Property. Seller acknowledges and agrees that a
portion of the Purchase Price constitutes the complete and full satisfaction of the payment by Purchaser of
costs related to relocation assistance to which Seller might otherwise be entitled under Texas Property Code
§21.046, in association with the displacement of Seller from the Property pursuant to an acquisition of the
Property by Purchaser pursuant a petition in eminent domain.
[Signatures follow on immediately subsequent pages.]
Page 11 Purchase and Sale Agreement
TM 95685
SELLERS’ SIGNATURE PAGE
SIGNED AND AGREED this the _______ day of ___________________, 2018.
Seller: Dragon Family
By:
_______________________________________
Elias Dragon
By:
_______________________________________
Ann Dragon
ACKNOWLEDGMENT
THE STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _________________,
2018, by Elias and Ann Dragon.
[SEAL]
__________________________________________
Notary Public, State of Texas
My commission expires: _____________________
Page 12 Purchase and Sale Agreement
TM 95685
PURCHASER’S SIGNATURE PAGE
SIGNED AND AGREED this the ________ day of __________________, 2018.
CITY OF COPPELL, TEXAS
By: ___________________________________
Mike Land, City Manager
ACKNOWLEDGMENT
THE STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _________________,
2018, by Mike Land.
[SEAL]
__________________________________________
Notary Public, State of Texas
My commission expires: _____________________
Page 13 Purchase and Sale Agreement
TM 95685
TITLE COMPANY RECEIPT OF AGREEMENT
Title Company acknowledges receipt of a copy of this Agreement executed by both Seller and
Purchaser on the ___ day of _______________________, 2018.
By:______________________________________
Page 14 Purchase and Sale Agreement
TM 95685
Exhibit A
Property Description
Page 15 Purchase and Sale Agreement
TM 95685
Exhibit B
Lease Agreement
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3819
File ID: Type: Status: 2018-3819 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/19/2018File Created:
Final Action: Larry Jones - CRDC ResignationFile Name:
Title: Consider acceptance of resignation from Larry Jones, CRDC Member.
Notes:
Agenda Date: 02/27/2018
Agenda Number: i.
Sponsors: Enactment Date:
Memo - Larry Jones Resignation from the CRDC
Board.pdf, Larry Jones Resignation.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3819
Title
Consider acceptance of resignation from Larry Jones, CRDC Member.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3819)
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: February 23, 2018
Reference: Resignation of CRDC Board Member Larry Jones
2030: Sense of Community - Goal 1: Residents and Businesses Engaged and
Contributing to the Coppell Community
General Information:
On February 4, 2018 Board Member Larry Jones submitted his resignation from the CRDC
Board effective immediately. Larry informed us that he was being transferred by AT&T to New
York.
With Larry’s resignation, the Board will have six members. Directors were last appointed in
2016 with their two-year terms concluding this coming December 31, 2018.
From: LARRY E. JONES <larry_e_jones@sbcglobal.net>
Sent: Sunday, February 4, 2018 12:37 PM
To: Brittany Causey; Biju Mathew; Karen Hunt; Mahbuba Khan; Mark Tepper; Marvin Franklin; Noah Webster; Noel
Bernal
Cc: karen.hunt@frostbank.com; Michael Land ; Amy Swaim
Subject: Re : Resignation
All ,
It is with sadness that I tender my resignation as a CRDC board member. I have enjoyed serving with all of you on the
CRDC and in helping to make Coppell even better.
Effective Feb. 1, I accepted a position supporting AT&T's new advertising and data analytics company , which is based --
wait for it --in New York City . Kim and I will be relocating to NYC soon and I will be travel ing back and forth in the
meantime. They tell me NYC is just like Arkansas and North Texas , so I look forward to it , assuming my hill billy v isa is
approved. More seriously , this is a great professional opportunity for me and we are both excited about exploring the City .
My best to all of you . The CRDC is a great volunteer board serving the citizens of Coppell and I look forward to seeing
what it accomplishes in the future .
With best regards ,
Larry E. Jones
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3787
File ID: Type: Status: 2018-3787 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
02/05/2018File Created:
Final Action: Audit Agenda ItemFile Name:
Title: Consider approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal
year ending September 30, 2017
Notes:
Agenda Date: 02/27/2018
Agenda Number: 8.
Sponsors: Enactment Date:
Audit Agenda Item Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 2/20/20182/19/2018 Approve
1 Christel Pettinos - FYI 2 2/19/2018 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3787
Title
Consider approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending
September 30, 2017
Summary
See attached memo.
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3787)
Fiscal Impact:
There is no direct fiscal impact from this agenda item.
Staff Recommendation:
The Finance Department recommends acceptance of the CAFR for fiscal year ending September 30, 2017.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/23/2018
MEMORANDUM
To:Mayor and City Council
From:Jennifer Miller, Director of Finance
Date: February 27, 2018
Reference:Consider approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal
year ending September 30, 2017
2030: Sustainable City Government
Introduction:
As required by Section 7.13 of the City of Coppell Home Rule Charter, an independent audit must be made
of all accounts of the City by a Certified Public Accountant.
Analysis:
John DeBurro, Partner, with the audit firm of Weaver, will present the results of the financial audit.
Legal Review:
Agenda item was reviewed by legal as part of the agenda packet.
Fiscal Impact:
There is no direct fiscal impact from this agenda item.
Recommendation:
The Finance Department recommends acceptance of the CAFR for fiscal year ending September 30, 2017.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3808
File ID: Type: Status: 2018-3808 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
02/14/2018File Created:
Final Action: OCM Mentoring ContractFile Name:
Title: Consider approval of an award of RFP #151 to Online Business Systems
(OBS) for Organizational Change Management (OCM) coaching and
mentoring services, in the amount of $68,700, and authorizing the City
Manager to sign the necessary documents.
Notes:
Agenda Date: 02/27/2018
Agenda Number: 9.
Sponsors: Enactment Date:
Memo OBS Change Management 02-27-18, OCM Bid
Tabulation - February 2018, City of Coppell - OCM
project 2018 Contract - Signed
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Approval History
Action DateVersionSeq #Due DateActionApprover
1 Jennifer Miller 1 2/22/20182/21/2018 Approve
1 Christel Pettinos - FYI 2 2/21/2018 Notified - FYI
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3808
Title
Consider approval of an award of RFP #151 to Online Business Systems (OBS) for
Organizational Change Management (OCM) coaching and mentoring services, in the amount of
$68,700, and authorizing the City Manager to sign the necessary documents.
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3808)
Summary
See attached memorandum.
Fiscal Impact:
The funds will need to be provided from Undesignated General Fund - Fund Balance for this
contract.
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 2/23/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 27, 2018
Reference: Approval of a Contract with Online Business Systems (OBS) for professional services
related to Organizational Change Management coaching and mentoring services.
2030: Sustainable City Government
Introduction:
The purpose of this agenda item is to award a contract to Online Business Systems for professional services
related to Organizational Change Management.
What is Change Management? This is the process of connecting the People Side of Change with the Project
Success. If the people impacted by a project do not support and engage in the change, then the objectives such
as new processes, systems or job roles will not be realized. Change management is concerned with maximizing
the return on our investment, (purchase of the software) by increasing employee speed of adoption, having
ultimate utilization (no work arounds) and being highly proficient in using the software.
This contract is in relation to the ERP replacement project that began in May 2016, with discovery and then
continued in July 2017 with a contract with Tyler Technologies for the software purchase and implementation.
As the scope of the PIER project was being reviewed it was determined:
The nature of the change was widespread throughout the organization
The number of impacted groups was essentially the entire staff, vendors and citizens of the City, and
The success of this project is of strategic importance to the City of Coppell
With the amount of change that would be experienced with the PIER project, in early December 2017, 16
employees went through the Prosci Change Management Certification Program. This was an intense 3 day
training course held at the Life Safety Park. The group is ready to apply the knowledge learned during the
training. This agenda item is to provide guidance and mentoring on how to put into practice what was learned
during the training.
Legal Review:
This agenda item has been reviewed by legal as part of the agenda review process.
2
Fiscal Impact:
This contract was not budgeted, therefore the funds would need to be provided by the General Fund –
Undesignated Fund Balance.
Recommendation:
The Finance Department would recommend approval of this contract.
OCM Mentor and Coaching Bid Tabulation
RFP #151 - Bid Tabulation
February 2018
Prosci Cask Samsara OBS Stache RFP Requirements
Pricing 243,500$ 99,000$ 717,600$ 68,700$ $5,000 per week
Valid for 90 days
Term 9 Months 12 Months 12 Months 12 Months 6 to 12 Months Project Schedule (6 to 12 Months)
March 2018 to December 2018
Prosci/ADKAR Method Yes No Yes Yes Yes
10 Years 10 Years 25 Years 10 Years 20 Years Must have at least 3 years of OCM experience
Industries State - Hospital Airline - International Media - Entertainment Healthcare - Agribusiness Energy - Healthcare
Higher Education National - REIT Technology - Healthcare Public - SAFE Work Higher Education
Insurance Construction - Retail
References 3 6 4 3 3 Must have at least 3
Located Ft. Collins, Colorado Dallas, Texas Los Angeles, California Winnepeg, Canada Sugarland, Texas
Method Mixed Unable to determine Onsite - 2080 Hours Mixed Mixed
Onsite & Remote Onsite and Remote Onsite and Remote
Proposed Approach Targeted Training for Cask Unified Management 3 Phases Create an OCM strategy 4 Phase approach
Sponsors, Managers and Approach Assessments that will be applicable Assess
Impacted Employees Implementation through all 4 phases Design
Stabilization Implement
Deliver
Additional Costs Travel to other locations Additional Trips Invoiced based upon
outside of DFW - According $1,600 each actual hours worked
to City policy plus expenses
Comments Responded to the RFP 2 Full time Senior Price includes 3 onsite Cannot determine
for Information Techology Consultants visits total price. Costs
Consulting could get out of hand
Company is 8 years old Not a Fixed Price
Proven IT Assessment Contract
Expertise
Company founded
Referenced wrong entity in in 1986
proposal
Cost per hour $500.00 $165.00 $300.00 Range $120 to $175 125.00$
Estimated Hours range from 364 to 536
Recommended Vendor
Price per hour differential not that large. We are currently using OBS as the Project Manager. Past experience with this vendor has been positive. They are knowledgeable of the City's cuture and expectations.
Not to exceed contract. Should there be additional trips or costs to be incurred, they will get prior approval from the City prior to expenditure.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3822
File ID: Type: Status: 2018-3822 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
02/20/2018File Created:
Final Action: Citizen's Agenda RequestFile Name:
Title: CITIZEN’S AGENDA REQUEST:
Issues with making both lanes Right-turn only thus preventing citizens from turning
left on Parkway Blvd to return home from the school and causing traffic hazards by
compelling these citizens to make a right and then make U-Turns.
Notes:
Agenda Date: 02/27/2018
Agenda Number: 10.
Sponsors: Enactment Date:
Memo - Venky Venkatraman.pdf, Certified ORR from
City of Coppell.pdf, Email.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3822
Title
CITIZEN’S AGENDA REQUEST:
Issues with making both lanes Right-turn only thus preventing citizens from turning left on Parkway
Blvd to return home from the school and causing traffic hazards by compelling these citizens to make
a right and then make U-Turns.
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3822)
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: February 23, 2018
Reference: Citizens Agenda Request – Venky Venkatraman
2030: Special Place to Live - Goal 4: Quality Mobility Within Coppell
General Information:
On February 11, 2018 Mr. Venkatraman submitted a Citizen’s Agenda Request with multiple
items. His request was reviewed in accordance with the following section of the City of
Coppell’s Code of Ordinances:
1-10-6.1.2. Citizens' submission of agenda items.
A. Any resident of the City of Coppell shall have the right and opportunity to submit a request to
place an agenda item for a subject for which the city council can legally take action. A request by a
citizen to place an item on an agenda must be submitted in writing to the office of the city manager
no later than 10:00 a.m., ten business days preceding the regular meeting at which the request is
to be considered. The request must clearly state the nature and subject for which the council has
subject matter jurisdiction. Once an agenda item has been considered by the city council, that
issue or subject may not be placed on a future agenda by a resident sooner than 12 months from
council meeting where such subject was considered.
B. In the opinion of the city manager the agenda's the requested meeting is lengthy, he or she
may defer the item to the next regular meeting of the council. In the case of a delay, the city
manager will notify the citizen of the delay no later than the Friday preceding the regular meeting
requested by the citizen. In no case, may a citizen's request be delayed for more than one
regular meeting.
C. If the request does not state an actionable subject for which the council has jurisdiction, the
citizen shall be advised in writing and the matter will not be placed on the agenda or may be
referred to a future council workshop consideration. Once an item has been placed on an agenda
or considered by council at a duly convened meeting, any further consideration of the subject
shall be at the sole discretion of council.
1. If the item is not something which the City Council can legally take action on, a citizen
may still address the City Council at any time during the “Citizen Appearance” portion of a
regular City Council meeting. The ordinance states:
1-10-6.2.1. Citizen appearance.
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the
agenda, must sign a register and list their residence address, provided by the city secretary on a
table outside the council chambers, and such persons may be heard only at the "citizens
appearance" portion of a regular meeting or special meeting. Each speaker must state his or her
name and address of residence. Presentations by individuals during the "citizens appearance"
shall be limited to two minutes each. An individual speaker's time may be extended for an
additional two minutes with the approval of a majority of the council members present. There shall
be a cumulative limit of 20 minutes allotted of any regular or special council meeting. Those
persons who signed up to speak at the "citizens appearance" shall be called upon in the order that
they have signed the provided register. No personal attacks by any speaker shall be made against
any member of the council, mayor, individual, group or corporation (Charter Article 3, Section
3.12).
After reviewing the items with the City Attorney, it was determined that only one item,
concerning the installation and operation of restricted turning lanes at the intersection of Cowboy
and Parkway should be considered by the Coppell City Council.
The issue Mr. Venkatraman is limited to for this agenda item is as stated in his email submission
dated February 11, 2018:
“Issues with making both lanes Right-turn only thus preventing citizens from turning
left on Parkway Blvd to return home from the school and causing traffic hazards by
compelling these citizens to make a right and then make U-Turns (see attached
emails from George Marshall)”
The other matters raised by Mr. Venkatraman in is request are either technical in nature or
beyond the scope or responsibility as they relate to Municipal Court Trial proceedings.
As I communicated with Mr. Venkatraman, the Coppell City Council will receive his
information and presentation during the regular portion of the City Council meeting on Tuesday
February 23, 2018.
If after his presentation, the item is something that the City Council may want to consider further
and potentially act upon, the item would be scheduled by the City Council for another Council
meeting to be held later. Recall, the primary purpose for the Citizens Agenda item is to give a
citizen an opportunity to present information specific to the question being asked of the Council.
It is a time for the Council to listen and review the information presented. All comments from
the requestor should be directed to the City Council. With that understanding, the Council may
or may not choose to ask questions after the presentation. The City Council may hear the
requestor’s presentation and take it under advisement asking for staff to prepare additional
information for them to consider at some later date or the Council may determine that they do
not want to consider the matter and the item therefore will not be placed on a future Council
agenda.
THE·CITY·OF
COPPELL
COPPELL MUNICIPAL COURT NO.1
Certification
I,the undersigned,Belinda De La Pena,of the Coppell Municipal Court
No.1,of the City of Coppell,Texas,in the performance of the functions of
my office,hereby certify that the attached page(s)of record are true and
correct copies as the same appears in record of said Court.
Witness my hand and seal of said Court this January 4,2018.
Deputy Court Administrator
Coppell Municipal Court
Attachments:(1)
-
A FAMILY COMMUNITY FOR A LIFETIME
COPPELL MUNICIPAL COURT NO.1
130 TOWN CENTER BLVD.*COPPELL,TX 75019 *TEL 972/304 3650 *WWW.COPPELLTX.GOV
1.?Reply alii '"iiii Delete Junk I '"•••
RE:Request for Public Information -W002877 -091717
Latrice Johnson
Today,9:47 AM
Jean Dwinnell ~
••1.?Reply all I '"
tnbox
Jean,
Here are the responses.
Responsesto items 1-8
1.Number of tickets issued since installation of this signal due to any traffic light violations and the amount in fines that were assessed.
28 Violations with a fine total of $7,254.80
2.Race and etnnicity of indlvlduais to whom these tickets were issued.
27 -White
1-Black
3.Percentage of these tickets that were issued to drivers for making a left turn when the Signal indicated right turn only.
79%
4.Numbt!r of tickets issued on due to any traffic light violations on September 7,2017,and the amount in fines that were assessed at this
sienal
10 Tickets issued in the amount of $2,591.00
S.Race ana etnnic'tty of 'rnd'IV',dua'lsto whom these tickets were issued during this period at this signal.
10-White
6.Percentage of these tickets that were issued to drivers for making a left turn when the signal indicated right turn only during this period at
this si2nal.
70%
7.How many tickets 'were issued by Office P.Gonzalez at this signal since the installation of this signal?
28 tickets issued
8.How many tickets 'were issued by Office P.Gonzalez at this Signal on September 7,2017?
10 tickets issued
1
Christel Pettinos
From:George Marshall
Sent:Tuesday, October 03, 2017 10:46 AM
To:venky@att.net
Cc:Kenneth Griffin; Kent Collins; Engineer
Subject:RE: Concerns about traffic signal
Mr. Venkatraman,
No, there is not a camera on this signal that records vehicles as they are going through (making left or right turns).
Thank You, George
George S. Marshall, P.E.
Engineering Manager
Engineering & Public Works
City of Coppell, TX
972-304-3562 (office)
469-964-4731 (cell)
www.coppelltx.gov
From: Venky Venkatraman [mailto:venky@att.net]
Sent: Tuesday, October 3, 2017 12:27 AM
To: George Marshall <GMarshall@coppelltx.gov>
Cc: Kenneth Griffin <KGriffin@coppelltx.gov>; Kent Collins <KCollins@coppelltx.gov>; Engineer
<Engineer@coppelltx.gov>
Subject: RE: Concerns about traffic signal
George,
I have one more question.
Is there a camera on this signal that records vehicles as they are going through (making left or right
turns)?
Thanks.
Venky
From: George Marshall [mailto:GMarshall@coppelltx.gov]
Sent: Thursday, September 28, 2017 4:31 PM
To: venky@att.net
Cc: Kenneth Griffin <KGriffin@coppelltx.gov>; Kent Collins <KCollins@coppelltx.gov>; Engineer
<Engineer@coppelltx.gov>
Subject: RE: Concerns about traffic signal
Mr. Venkatraman,
2
1. Can you confirm there is no intelligence built into the signal to stop the RIGHT ONLY from
coming on when there is no traffic going west on Parkway?
Answer: There is not a way to program that possibility.
2. If so, what fixed times of day does the RIGHT ONLY sign come on and stay on?
Answer: The operation times are programmed 7am to 8:30am. We are reviewing the operation as the school start time
was changed last week to 8:40am.
3. With respect to your statement “I would note that we recently installed a new signal controller at this
location and we are still trouble shooting its operation but that does not impact this issue.” – can you
provide some technical details on this signal controller (including but not limited to the types of
issues that the trouble shooting might have unearthed) and why it was installed?
Answer: The trouble shooting of the operation revolves around how this controller programs a right turn with a non‐
conflicting left turn. There are no operational problems, just additional operations we would like to include. The
controller is an Intelight X3 controller. You are more than welcome to get information from the manufacturer’s
website. The only thing I would have is a users manual. The reason this signal controller was installed is that we have 35
traffic signals in town and we are replacing all signal controllers used at the intersections so we can have less spare parts
on the shelf and to improve efficiency.
4. Was a traffic study done before the signal was installed?
Answer: A detailed traffic study was not performed however engineering judgement was used to make the decision to
install the traffic signal.
5. Was the no left turn sign included based only on anecdotal opinions from police officers?
Answer: The no left turn sign was included in the design because engineering judgement was it would result in safe and
efficient traffic and pedestrian flow into and out of the high school.
Thank You, George
George S. Marshall, P.E.
Engineering Manager
Engineering & Public Works
City of Coppell, TX
972-304-3562 (office)
469-964-4731 (cell)
www.coppelltx.gov
One more question : was a traffic study done before the signal was installed ... or was the no left turn
sign included based only on anecdotal opinions from police officers? Please provide a detailed
response as this is a concern of others living in my neighborhood as well.
From: Venky Venkatraman [mailto:venky@att.net]
Sent: Tuesday, September 26, 2017 9:44 AM
To: George Marshall <GMarshall@coppelltx.gov>
Cc: Kent Collins <KCollins@coppelltx.gov>; Kenneth Griffin <KGriffin@coppelltx.gov>; Engineer
<Engineer@coppelltx.gov>
Subject: RE: Concerns about traffic signal
George,
Thank you for your detailed response.
A couple of follow-up questions:
3
You say “Before the traffic signal was installed this intersection was controlled by a police officer who would prevent
northbound left turns. When the city installed a traffic signal, the same operation was implemented to preserve safety
and operation. The changeable lane use signs would operate such that they would mimic the operation provide by the
police officer. ”. However, I know for a fact that the police officer would NEVER stop anyone from
making a left turn from Cowboy onto Parkway if there was no traffic traveling westbound on Parkway
at that time. That leads me to 2 more questions:
1. Can you confirm there is no intelligence built into the signal to stop the RIGHT ONLY from
coming on when there is no traffic going west on Parkway?
2. If so, what fixed times of day does the RIGHT ONLY sign come on and stay on?
With respect to your statement “I would note that we recently installed a new signal controller at this location and
we are still trouble shooting its operation but that does not impact this issue.” – can you provide some technical
details on this signal controller (including but not limited to the types of issues that the trouble
shooting might have unearthed) and why it was installed?
Look forward to your reply.
Venky
From: George Marshall [mailto:GMarshall@coppelltx.gov]
Sent: Monday, September 25, 2017 4:07 PM
To: venky@att.net
Cc: Kent Collins <KCollins@coppelltx.gov>; Kenneth Griffin <KGriffin@coppelltx.gov>; Engineer
<Engineer@coppelltx.gov>
Subject: RE: Concerns about traffic signal
Mr. Venkatraman,
I responded via voicemail as you had called me requesting a response immediately. I have explained in detail over the
phone with you in the past and the end for the conversation you told me you understand why we included a time of day
left turn restriction.
To respond to your question why we cannot allow left turns at all times of day please see as follows:
Before the traffic signal was installed this intersection was controlled by a police officer who would prevent northbound
left turns. When the city installed a traffic signal, the same operation was implemented to preserve safety and
operation. The changeable lane use signs would operate such that they would mimic the operation provide by the police
officer.
The right turn only restriction for the northbound direction allows the signal to provide the following benefits:
1) During the same time period that the westbound left turn operates, the northbound direction can provide right turn
movements This decreases the likelihood of any traffic backup of westbound Parkway into Denton Tap, which has
occurred in the past.
2) At the same time, pedestrians cross on the west side of the intersection during the northbound time period. If we
prevent the left turn movement with the lane use sign then the pedestrians are safer when crossing the intersection.
I would note that we recently installed a new signal controller at this location and we are still trouble shooting its
operation but that does not impact this issue.
4
For those that live on the west side of the intersection or those wishing to head westbound on Parkway there are
several options: 1) NB Parkway/Cowboy turn right, turn right on Denton Tap, right at Sandy Lake, right on N. Coppell and
right onto Parkway. (Google maps from the intersection to Graham Drive would be 6‐12 min at 8:30am via this route
and 2‐3 min if able to turn left). 2) Make a u‐turn at the median opening at Wallgreens.
In the grand scheme of traffic operations the city looks at all aspects of traffic flow and existing traffic conditions to
make decisions on how to manage that traffic. Sometimes it means restricting movements by time of day, which we
know can cause additional delay to some drivers, but it has benefits to the overall operation of the intersection.
At this time, the City will not make any changes to the northbound left turn restriction by time of day. If in the future,
traffic patterns change or the use nearby changes then the city could re‐evaluate the situation. Next year, when the 9th
grade moves to Wrangler may be a good time to re‐evaluate.
Thank You, George
George S. Marshall, P.E.
Engineering Manager
Engineering & Public Works
City of Coppell, TX
972-304-3562 (office)
469-964-4731 (cell)
www.coppelltx.gov
From: Venky Venkatraman [mailto:venky@att.net]
Sent: Saturday, September 23, 2017 12:57 PM
To: George Marshall <GMarshall@coppelltx.gov>
Cc: Kenneth Griffin <KGriffin@coppelltx.gov>; Kent Collins <KCollins@coppelltx.gov>; Engineer
<Engineer@coppelltx.gov>
Subject: RE: Concerns about traffic signal
Importance: High
George,
I received your voicemail response yesterday. I would prefer a written response to my complaint,
which to reiterate is “For the benefit of those living west of the school, I am asking that at no time of
the day left turns should be prevented from Cowboy drive onto Parkway and if this request cannot be
accommodated, then I would like to know the exact reasons why.”
Can you send one across ASAP?
Thanks.
Venky
From: Venky Venkatraman [mailto:venky@att.net]
Sent: Monday, September 18, 2017 11:06 AM
To: 'George Marshall' <GMarshall@coppelltx.gov>
Cc: 'Kenneth Griffin' <KGriffin@coppelltx.gov>; 'Kent Collins' <KCollins@coppelltx.gov>; 'engineer@coppelltx.gov'
5
<engineer@coppelltx.gov>
Subject: RE: Concerns about traffic signal
George,
In that case, my complaint is as follows:
I live on Gifford Drive which is west of the school. So if I am prevented from turning left onto Parkway
from Cowboy Drive when trying to return home from school, it is a major inconvenience as then I
have to turn right on Parkway and then try to make a U-turn on at the left turn for Walgreen where it
disrupts oncoming traffic and it is difficult to make a U during rush hour.
For the benefit of those living west of the school, I am asking that at no time of the day left turns
should be prevented from Cowboy drive onto Parkway and if this request cannot be accommodated,
then I would like to know the exact reasons why.
Please confirm you will treat this as a “complaint” and follow-up.
Thanks.
Venky
P.S. I will seek the remining information that I requested via an Open Records Request which I will
be filing shortly.
From: George Marshall [mailto:GMarshall@coppelltx.gov]
Sent: Monday, September 18, 2017 10:05 AM
To: venky@att.net
Cc: Kenneth Griffin <KGriffin@coppelltx.gov>; Kent Collins <KCollins@coppelltx.gov>
Subject: RE: Concerns about traffic signal
Mr. Venkatraman,
A complaint we might recieve would be something like “I don’t like how the city operates the signal at xyz intersection. I
live on xx street and need to be able to do xx. My problems is typically around xx time xx day of the week.”
We also receive may other types of issues that might need to be addressed such as floodplain inquiries or requesting to
add sidewalk or a ramp at a given location or possibly, can you look into fixing this pothole on x street.
Thank you, George
George S. Marshall, P.E.
Engineering Manager
Engineering & Public Works
City of Coppell, TX
972-304-3562 (office)
469-964-4731 (cell)
www.coppelltx.gov
6
From: Venky Venkatraman [mailto:venky@att.net]
Sent: Monday, September 18, 2017 9:29 AM
To: George Marshall <GMarshall@coppelltx.gov>
Cc: Kenneth Griffin <KGriffin@coppelltx.gov>; Kent Collins <KCollins@coppelltx.gov>
Subject: RE: Concerns about traffic signal
George,
I know how to file an Open Records request.
What type of complaints do you expect to be filed at the engineer email address?
Venky
From: George Marshall [mailto:GMarshall@coppelltx.gov]
Sent: Monday, September 18, 2017 7:37 AM
To: venky@att.net
Cc: Kenneth Griffin <KGriffin@coppelltx.gov>; Kent Collins <KCollins@coppelltx.gov>
Subject: RE: Concerns about traffic signal
Mr. Venkatraman,
The information you are requesting would be considered an open records request. Please contact the City Secretary’s
office for that process.
http://www.coppelltx.gov/government/city‐secretary
http://www.coppelltx.gov/Pages/Requests‐for‐Public‐Information.aspx
The email address engineer@coppelltx.gov was given to you as the appropriate email to lodge a complaint.
Thank You, George
George S. Marshall, P.E.
Engineering Manager
Engineering & Public Works
City of Coppell, TX
972-304-3562 (office)
469-964-4731 (cell)
www.coppelltx.gov
From: Venky Venkatraman [mailto:venky@att.net]
Sent: Friday, September 15, 2017 3:15 PM
To: Engineer <Engineer@coppelltx.gov>
Subject: Concerns about traffic signal
This is with reference to the traffic signal facing Cowboy at the intersection of Parkway where the one
of the left turn lanes is converted into a right only lane during certain times of the day.
With reference to this signal, I am seeking the following information:
7
1. Date the signal was installed
2. Rationale for installing this signal
3. Dates of maintenance of this signal
4. Records related to any malfunctioning of this signal
5. Records of any repairs performed on this signal
6. Number of complaints received regarding the functioning of this signal since its installation
Please provide this information ASAP.
Thanks.
Venky Venkatraman
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3825
File ID: Type: Status: 2018-3825 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/23/2018File Created:
Final Action: Mayor Hunt reportsFile Name:
Title: a.Report by Mayor Hunt regarding upcoming elections.
b.Report by Mayor Hunt regarding It’s Time Texas Community
Challenge.
c.Report by Mayor Hunt regarding the upcoming Spring Music Series.
Notes:
Agenda Date: 02/27/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3825
Title
a.Report by Mayor Hunt regarding upcoming elections.
b.Report by Mayor Hunt regarding It’s Time Texas Community Challenge.
c.Report by Mayor Hunt regarding the upcoming Spring Music Series.
Summary
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3825)
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3821
File ID: Type: Status: 2018-3821 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
02/19/2018File Created:
Final Action: Council Committee ReportsFile Name:
Title: a.Dallas Regional Mobility Coalition - Councilmember Gary Roden
b.Metrocrest Community Clinic - Councilmember Mark Hill
c.Metrocrest Services - Councilmembers Wes Mays and Marvin Franklin
Notes:
Agenda Date:
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 02/27/2018City Council
Text of Legislative File 2018-3821
Title
a.Dallas Regional Mobility Coalition - Councilmember Gary Roden
b.Metrocrest Community Clinic - Councilmember Mark Hill
c.Metrocrest Services - Councilmembers Wes Mays and Marvin Franklin
Summary
Page 1City of Coppell, Texas Printed on 2/23/2018
Master Continued (2018-3821)
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 2/23/2018