BA 2018-01-10 CRDC Cit of Coppell, Texas 255 Parkway Boulevard
Y pp Coppell,Texas
FFE L 75019-9478
Meeting Agenda
Coppell Recreation Development Corporation
Wednesday,January 10, 2018 6:30 PM 255 Parkway Blvd.
Mark Tepper Biju Mathew
President Vice-President
Mahbuba Khan Karen Hunt
Secretary Board Member
Marvin Franklin Larry Jones
Board Member Board Member
Noah Webster
Board Member
Notice is hereby given that the Coppell Recreation Development Corporation of the City of
Coppell, Texas, will meet in the 2nd Floor Conference Room at 255 E. Parkway Boulevard on
January 10, 2018.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
covened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The purpose of the this meeting is to consider the following items:
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call To Order
1. Citizen's Forum
2. Approval of November 1, 2017 Minutes
Attachments: 11.01.17 CRDC Minutes.pdf
3. Selection of Board Officers
Attachments: 01.10.18 Board Officer Selection Memo.pdf
City of Coppell,Texas Page 1 Printed on 1/5/2018
Coppell Recreation Development Meeting Agenda January 10, 2018
Corporation
4. Financial Report
Attachments: Financial Report 09.30.17.pdf
Financial Report 10.31.17.pdf
Financial Report 11.30.17.pdf
5. 2016-2017 Annual Report
Attachments: 2016-2017 CRDC Annual Report.pdf
6. Project Updates
Attachments: 1.10.18 CRDC Protect Update .pdf
7. Consider approval of an Agreement between the City of Coppell (Owner)
and Core Construction Services of Texas, Inc. (Construction Manager) for
the construction of the City of Coppell Arts Center including
Preconstruction Services for $18,000 and authorizing the City Manager to
Sign.
Attachments: 01.10.18 CRDC Core Construction Memo.pdf
8. Board President and Committee Reports/General Discussion
Adjournment
PUBLIC NOTICE -STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses)
for participation in or access to the City of Coppell-sponsored public programs, services
and/or meetings, the City requests that individuals make requests for these services
forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated official at
(972) 304-3699, or TDD 1-800-RELAY TX, (1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
City of Coppell,Texas Paye 2 Printed on 1/5/2018
Coppell Recreation Development Meeting Agenda January 10, 2018
Corporation
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 5th day of January, 2018, at
Brittany Causey, Administrative Support Assistant
City of Coppell,Texas Page 3 Printed on 1/5/2018
City of Coppell, Texas 255 Parkway Boulevard
Coppell,Texas
COFFELL 75019-9478
Minutes
Coppell Recreation Development Corporation
Wednesday, November 1,2017 6:30 PM 255 Parkway Blvd.
The Coppell Recreation Development Corporation of the City of Coppell, Texas, met in
the Human Resources Conference Room at 255 E. Parkway Boulevard on November 1,
2017.
Those in attendance included Board Member Marvin Franklin, Board Member Noah
Webster, Board Member Larry Jones, Secretary Mahbuba Khan, President Mark
Tepper, City Manager Mike Land, Deputy City Manager Noel Bernal, Library Director
Vicki Chiavetta, and Administrative Support Assistant Brittany Causey.
The purpose of this meeting is to consider the following items:
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call To Order
President Tepper called the meeting to order at 6:30 PM.
1. Citizens' Forum
There was no one present for the Citizens' Forum.
City of Coppell,Texas Page 1
Coppell Recreation Development Minutes November 1,2017
Corporation
2. Approval of July 12, 2017 Minutes
Motion by Board Member Franklin,second by Secretary Franklin to approve
the minutes as presented.The motion carried unanimously.
3. Financial Report
Mike Land presented the Financial Report.
4. Consider approval to award a contract to AVAdek for the construction of
a canopy trellis at the Cozby Library and Community Commons in the
amount of$49,964.00, as identified in the project design; and authorizing
the CRDC President to sign all necessary documents.
Motion presented by Board Member Jones,second by Board Member Webster.
The motion carried unanimously.
5. Consider approval of an Agreement between the City of Coppell (Owner)
and Core Construction Services of Texas, Inc. (Construction Manager)
for the construction of the City of Coppell Arts Center including
Preconstruction Services for $18,000 and authorizing the City Manager
to Sign.
Motion by Board Member Franklin,second by Board Member Mathew. The
motion carried unanimously.
Adjournment
President Tepper adjourned the meeting at 7:00 PM.
City of Coppell,Texas Page 2
Coppell Recreation Development Minutes November 1,2017
Corporation
Mark Tepper, President
Amy Swaim, Administrative Assistant to the City Manager
City of Coppell,Texas Page 3
T H E C 1 T Y O F
COPPELIL
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MEMORANDUM
To: CRDC Board Members
From: Noel Bernal, Deputy City Manager
Date: January 10, 2018
Reference: Selection of Board Members
2030: Community Wellness and Enrichment
Welcome to the first meeting of 2018.
Per Ordinance No. 2014-1399 the CRDC Board shall appoint on an annual basis the President and
Vice President from its membership. While not called out specifically in the Ordinance,the Board,
in accordance with its By-Laws, also selects a Board Secretary.
Current Board officers are:
Mark Tepper—President Biju
Mathew—Vice President
Mahbuba Khan— Secretary.
There are no term limits for Officers called for in the Ordinance or within the By-Laws.
Therefore, nominations for Board President, Vice President, and Board Secretary will need to be
taken and Board Officers selected.
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COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29,025,000
AS OF SEPTEMBER 30,2017
DEPT AMOUNT OTHER TOTAL AMOUNT PAID AMOUNT AVAILABLE
PROJECT NO ISSUED REVENUES FUNDS TO DATE ENCUMBERED FUNDS
CRDC-SALES TAX 632
COST OF ISSUANCE $178,867.04 $ 178,867.04 $ 178,867.04 $0.00 $0.00
COST OF INSURANCE $32,555.41 $ 32,555.41 $ 32,555.41 0.00 0.00
INTEREST INCOME/PREMIUM $ 905,012.87 A 905,012.87 0.00 0.00 905,012.87
ANDY BROWN PARK $ 15,000,000.00 6,550,000.00 D 21,550,000.00 21,705,847.63 111,260.17 (267,107.80)
LIFE SAFETY PARK 3,025,000.00 2,573,796.78 C 5,598,796.78 5,883,548.48 32,660.01 (317,411.71)
DRAINAGE-WOODRIDGE 2,200,000.00 (2,100,000.00) 100,000.00 26,702.53 9,917.47 63,380.00
STREETSCAPE 4,800,000.00 400,000.00 5,200,000.00 4,774,124.24 39,057.69 386,818.07
TRAILS 4,000,000.00 (3,550,000.00) B 450,000.00 379,625.71 35,607.54 34,766.75
$29,025,000.00 $4,990,232.10 $34,015,232.10 $32,981,271.04 $228,502.88 $805,458.18
COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29,025,000
AS OF SEPTEMBER 30,2017
FOOTNOTE A AMOUNT OF INTEREST/SURPLUS EARNED $ 2,615,621.87
TRANSFERRED TO AB PARK (900,000.00)
TRANSFERRED TO LIFE SAFETY PARK (810,609.00)
905,012.87
FOOTNOTE B TRAILS
GRAPEVINE CREEK TRAIL $ 214,300.00
S.COPPELL TRAIL 187,233.25
MASTER PLAN UPDATE 9,800.00
411,333.25
FOOTNOTE C ADDITIONAL FUNDING SOURCES
CRIME CONTROL(15%) $ 881,593.89
GENERAL FUND(15%) 881,593.89
INTEREST 810,609.00
2,573,796.78
FOOTNOTE D BONDS TRANSFERRED TO AB PARK
DRAINAGE-WOODRIDGE $ 2,100,000.00
TRAILS" 3,550,000.00
5,650,000.00
°°To be repaid through CRDC cash flows.
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SALES TAX REVENUE BONDS
SERIES uuw'mua.uus.uuu
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ANDY BROWN PARK m 15.000.000o0 6,550,000.00 o 21.550.000o0 21.705.847.63 en.su'au (221.772/3)
LIFE SAFETY PARK 3.025.000»0 u.sru.rao.ruo 5,598,796.78 n.ouu.cwu.*u 32.e60o1 (317.411.71)
onAIwAas mmoonmos 2,200,000.00 (2,100.000.00) 100,000.00 26.702a3 e.en.*r 63.380.00
srnssrauAps *.uou.uuo»u *uu.uuu»u 5,200,000.00 *.77*.12*.2* 39,057.69 uu*.umor
TRAILS ^.mm.uuu.ou (3.550.000u0) e *nu.u0000 379.e25.71 31.099a5 ou.ur*.r*
_________
*us.uun.uuoou m4.990.232.10 m34.015.232.10 m32.981.271.0* m178.e59.22 $855,301.84
COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29,025,000
AS OF OCTOBER 31,2017
FOOTNOTE A AMOUNT OF INTEREST/SURPLUS EARNED $ 2,615,621.87
TRANSFERRED TO AB PARK (900,000.00)
TRANSFERRED TO LIFE SAFETY PARK (810,609.00)
905,012.87
FOOTNOTE B TRAILS
GRAPEVINE CREEK TRAIL $ 214,300.00
S.COPPELL TRAIL 186,625.26
MASTER PLAN UPDATE 9,800.00
410,725.26
FOOTNOTE C ADDITIONAL FUNDING SOURCES
CRIME CONTROL(15%) $ 881,593.89
GENERAL FUND(15%) 881,593.89
INTEREST 810,609.00
2,573,796.78
FOOTNOTE D BONDS TRANSFERRED TO AB PARK
DRAINAGE-WOODRIDGE $ 2,100,000.00
TRAILS" 3,550,000.00
5,650,000.00
To be repaid through CRDC cash flows.
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COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29,025,000
AS OF NOVEMBER 30,2017
DEPT AMOUNT OTHER TOTAL AMOUNT PAID AMOUNT AVAILABLE
PROJECT NO ISSUED REVENUES FUNDS TO DATE ENCUMBERED FUNDS
CRDC-SALES TAX 632
COST OF ISSUANCE $178,867.04 $ 178,867.04 $ 178,867.04 $0.00 $0.00
COST OF INSURANCE $32,555.41 $ 32,555.41 $ 32,555.41 0.00 0.00
INTEREST INCOME/PREMIUM $ 606,335.15 A 606,335.15 0.00 0.00 606,335.15
ANDY BROWN PARK $ 15,000,000.00 6,550,000.00 D 21,550,000.00 21,705,847.63 65,924.50 (221,772.13)
LIFE SAFETY PARK 3,025,000.00 2,873,796.78 C 5,898,796.78 5,883,548.48 32,660.01 (17,411.71)
DRAINAGE-WOODRIDGE 2,200,000.00 (2,100,000.00) 100,000.00 26,702.53 9,917.47 63,380.00
STREETSCAPE 4,800,000.00 400,000.00 5,200,000.00 4,774,124.24 39,057.69 386,818.07
TRAILS 4,000,000.00 (3,550,000.00) B 450,000.00 379,625.71 31,099.55 39,274.74
$29,025,000.00 $4,991,554.38 $34,016,554.38 $32,981,271.04 $178,659.22 $856,624.12
COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29,025,000
AS OF NOVEMBER 30,2017
FOOTNOTE A AMOUNT OF INTEREST/SURPLUS EARNED $ 2,616,944.15
TRANSFERRED TO AB PARK (900,000.00)
TRANSFERRED TO LIFE SAFETY PARK (1,110,609.00)
606,335.15
FOOTNOTE B TRAILS
GRAPEVINE CREEK TRAIL $ 214,300.00
S.COPPELL TRAIL 186,625.26
MASTER PLAN UPDATE 9,800.00
410,725.26
FOOTNOTE C ADDITIONAL FUNDING SOURCES
CRIME CONTROL(15%) $ 881,593.89
GENERAL FUND(15%) 881,593.89
INTEREST 810,609.00
2,573,796.78
FOOTNOTE D BONDS TRANSFERRED TO AB PARK
DRAINAGE-WOODRIDGE $ 2,100,000.00
TRAILS" 3,550,000.00
5,650,000.00
To be repaid through CRDC cash flows.
Coppell Recreation Development Corporation
2016 Annual Report
The following projects were authorized, funded and awarded in 2016
1/13/2016 Approved GMP with Core Construction for ABE and ABW in the amount of$21,183,850
Status—50%
2/10/2016 Approved contract for Construction Materials Engineering and Testing for Andrew
Brown Parks to Alliance Geotechnical in the amount of$199,960.00
Status—Complete
4/6/2016 Approved Change Orders to the Denton Tap and Sandy Lake Streetscape project in the
total amount of$269,532.33; $175,306.25 to Pavecon, Ltd., $24,312.08 to Oncor
Electric, and $15,496.00 to Trastar
Status—Complete
7/13/2016 Approved 2016-2017 CRDC Annual Budget
Approved agreement with Bibliotheca, LLC for installation of Automated Materials
Handling and Radio Frequency Identification for the Cozby Library and Community
Commons in the amount of$170,362.00
Status—Complete
Approved the purchase of furniture, fixtures and equipment for the Cozby Library and
Community Commons in the amount of$622,583.89
Status—Complete
8/3/2016 Approved purchase of furniture,fixtures and equipment for the Coppell Life Safety Park
in the amount of$120,047.00
Status—Complete
11/2/2016 Authorized Director of Finance to close CRDC Fund#1 account and transfer any
remaining funds into CRDC Fund#2 account
Status—Complete
Approved Change Order#1 with Byrne Construction Services for carpet installation at
the Cozby Library and Community Commons in the amount of$87,965.00 utilizing
budgeted contingency funds.
Status—Complete
Coppell Recreation Development Corporation
2017 Annual Report
The following projects were authorized, funded and awarded in 2017
1/11/2017 Approved professional services agreement with Corgan Associates, Inc. to provide
architectural and engineering services related to the Coppell Arts Center and authorizing
Phase I Schematic Design ($169,500.00)for a total amount of$1,058,500.00
Status—Schematic Design Complete
4/12/2017 Approved Change Order No. 4 to the Denton Tap and Sandy Lake Streetscape Project to
Pavecon Ltd. In the total amount of$97,176.24.
Status—Complete
6/7/2017 Approved 2017-2018 CRDC Annual Budget
7/12/2017 Approved Project Order#4 with Gallagher Construction for Program Construction
Management Services for the Coppell Arts Center in the amount of$476,000.00
Status—Pending award of GMP
Approved Phase 2, Design and Development and Construction Document Services with
Corgan Associates, Inc. ($643,750.00) providing architectural and engineering services
for the Coppell Arts Center.
Status—30%
11/1/2017 Approved contract with AVAdek for the construction of a canopy trellis at the Cozby
Library and Community Commons in the amount of$49,964.00.
Status—under construction
Project Update to the Coppell Recreation Development Corporation
Proposed Projects for Current Funding
January 10,2018
Hunterwood Park Erosion Control: Parks and Recreation and Engineering Departments working on the
design of trails and water crossings within the erosion control project. Budget amount for trails is
$168,000.
Andy Brown Park West/CHS Connector Trail: Dunaway is developing plans/easements,flood plain
determinations for the project to make connections below Parkway and on Parkway Blvd. Estimated
cost is $340,000.
Senior/Community Center Parking Lot Expansion: Pacheco Koch has finalized the schematic design,
which adds 56 spaces to the parking lot. Anticipate bidding in the Spring of 2018. Budget is $400,000.
Campion Trail Extension (not funded by CRDQ This is a joint project among City of Irving, Dallas
County and Coppell, extending the Campion Trail in Valley Ranch to Coppell at Beltline Road and
Mockingbird. Construction has just begun, with anticipated completion by late 2018. Budget for the
project is $2,000,000,funded by Dallas County.
Trail Implementation Plan Addendum:This project will make modifications to the Trail Implementation
Plan along and near the Cottonbelt corridor, including connections into City of Grapevine, alignment of
trail sections through west Coppell along the Cotton belt/Southwestern Blvd to Beltline, east to
Mockingbird (Campion Trail terminus), MacArthur Blvd/Beltline options, continuing east to Carrollton.
The proposal is finishing now with Park Board review coming early in 2018 and Council soon thereafter.
This is for design services only. Budget is$10,000.
CMS East Field Partnership: Working with CISD Administration to develop agreement for mutual use of
Middle School East turf field, restroom/concession, spectator seating and track. Budget is $600,000.
Sports Field Lighting Controls: This project will expand new technology into MacArthur Park,Wagon
Wheel Park,Andy Brown Park Central and Moore Road Park. Staff is currently reviewing bids from
manufacturer. Budget is $250,000.
Freeport Pkwy from Bethel Rd.to IH635: Parks and Recreation and Engineering Departments working
together to include trails, median improvements and new lighting to the project. Engineering
Department is reviewing bids now with plans to award construction in January 2018. CRDC eligible
expenses are median improvements, specialty lighting, trails. Budget is $1,500,000.
Moore Road Trail-Andy Brown Park to Beltline,Campion Connection: This is to be an on-road trail
along Moore Road. Consultant is being considered for assistance with design. Budget is $700,000.
Parkway Blvd.Trail, medians and lights: Parks and Recreation and Engineering Departments working
together to include trails, median improvements and new lighting to the project. Engineering
Department will be starting final design of project in the coming weeks. CRDC eligible expenses are
median improvements, specialty lighting, trails. Budget is $1,100,000.
Wagon Wheel Park/BEC Entry Signage: Signage is not sufficient for the Biodiversity Education Center
from Freeport Pkwy. Reviewing designs for creating better awareness. Budget is $45,000.
Wagon Wheel Concrete Repairs: Ongoing maintenance of parking lot and sidewalks/trails. Budget is
$50,000.
CORE Bridge Replacement: The bridge between the parking lot and The CORE is structurally flawed
causing the concrete decking to split. The idea is to replace this bridge with a wider, decorative, more
welcoming bridge. Budget is $350,000.
UV Filter Replacement at The CORE pool: Specifications are being established for purchase from
existing contract. Budget is$100,000.
Repairs at Wagon Wheel Park"The Falls": The patio area, water feature and landscaping at the Falls is
in need of sprucing up. Budget is $50,000.
T H E - C 1 T Y O F
COFFE'L'L
F x�0! !`1111'*
�'?"
MEMORANDUM
To: CRDC Board Members
From: Mike Land, City Manager
Date: October 30, 2017
Re: Coppell Arts Center—Consider approval of an Agreement between the City of Coppell
(Owner) and Core Construction Services of Texas, Inc. (Construction Manager) for the
construction of the City of Coppell Arts Center including Preconstruction Services for
$18,000 and authorizing the City Manager to Sign.
2030: Community Wellness and Enrichment Strategy— Goal 1: Community Gathering Places
and Goal 3: Expand Cultural Arts Amenities and Opportunities.
General Information:
• The request for proposals for Construction Management Services were
advertised August 4th and 1 lth, 2017.
• Five firms submitted their qualifications; CORE, Byrne,EMJ,JE Dunn and Key
Construction.
• Interviews were conducted in Sept. 7, 2017.
• CORE Construction is recommended as Construction Manager at Risk for The
Coppell Arts Center.
• The same selection process and Agreement was used for the Library, LSP and
Andrew Brown Parks redevelopment projects.
• The Contract will be amended by a later Council Action Item to reflect the
Guaranteed Maximum Price once it is finalized sometime in late February or
early March of 2018.
1
Introduction
In August, a Request for Proposals was advertised for the eventual selection of a Construction
Manager for the Coppell Arts Center. Interviews were held in September with five firms competing
for the assignment. Based on these interviews CORE was recommended by staff for eventual
approval by the City Council and CRDC. The terms for the contract include Preconstruction Services,
Construction Phase, and the Not-To-Exceed General Conditions Costs, based on an estimated
construction cost of$10.5 million. This Action Item,the master Agreement with CORE Construction
is the next step in the process for them to serve as the Construction Manager for the Coppell Arts
Center. Once a Guaranteed Maximum Price is secured,the Council will then consider an amendment
to this agreement to authorize the construction of the Coppell Arts Center.
Analysis:
The agreement puts into place the General Conditions for CORE Construction to engage in the
Coppell Arts Center construction project. Included in this master agreement is the pricing for CORE
to provide cost analysis and value engineering throughout the design process which they are already
performing (4.1.2, Preconstruction Phases Services, $18,000), General Conditions are also included
within the contract, which will be implemented at the time the Guaranteed Maximum Price for the
construction portion of the project is established and presented to and approved by Council as an
Amendment to the contract for both Council and CRDC approval.
The City Council approved this agreement on October 24, 2017.
Legal Review:
The City's legal counsel has reviewed this Agreement between Owner and Construction Manager.
Fiscal Impact:
There is no Fiscal Impact resulting from the approval of this item now. Preconstruction Services are
currently being provided under a letter agreement. Funding for the Coppell Arts Center will upon
Council and CRDC Board approval be budgeted in the CRDC Fund. Once the GMP is finalized and
the CORE contract amended by the City Council and CRDC Board,the total fixed fee for CORE will
be a total of Article 5.1.1 Construction Manager's Fee and 5.1.4 General Conditions, equaling
$1,263,038 for a complete Agreement cost of $1,281,838.00 which includes the Preconstruction
Services amount of$18,000.00.
Recommendation:
The City Manager's Office recommends approval of the Agreement between the City of Coppell
(Owner)and CORE Construction Services of Texas,Inc. (Construction Manager) and authorizing the
City Manager to sign.
2