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BA 2018-01-10 CRDC Cit of Coppell, Texas 255 Parkway Boulevard Y pp Coppell,Texas FFE L 75019-9478 Meeting Agenda Coppell Recreation Development Corporation Wednesday,January 10, 2018 6:30 PM 255 Parkway Blvd. Mark Tepper Biju Mathew President Vice-President Mahbuba Khan Karen Hunt Secretary Board Member Marvin Franklin Larry Jones Board Member Board Member Noah Webster Board Member Notice is hereby given that the Coppell Recreation Development Corporation of the City of Coppell, Texas, will meet in the 2nd Floor Conference Room at 255 E. Parkway Boulevard on January 10, 2018. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be covened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The purpose of the this meeting is to consider the following items: Executive Session (Closed to the Public) Regular Session (Open to the Public) Call To Order 1. Citizen's Forum 2. Approval of November 1, 2017 Minutes Attachments: 11.01.17 CRDC Minutes.pdf 3. Selection of Board Officers Attachments: 01.10.18 Board Officer Selection Memo.pdf City of Coppell,Texas Page 1 Printed on 1/5/2018 Coppell Recreation Development Meeting Agenda January 10, 2018 Corporation 4. Financial Report Attachments: Financial Report 09.30.17.pdf Financial Report 10.31.17.pdf Financial Report 11.30.17.pdf 5. 2016-2017 Annual Report Attachments: 2016-2017 CRDC Annual Report.pdf 6. Project Updates Attachments: 1.10.18 CRDC Protect Update .pdf 7. Consider approval of an Agreement between the City of Coppell (Owner) and Core Construction Services of Texas, Inc. (Construction Manager) for the construction of the City of Coppell Arts Center including Preconstruction Services for $18,000 and authorizing the City Manager to Sign. Attachments: 01.10.18 CRDC Core Construction Memo.pdf 8. Board President and Committee Reports/General Discussion Adjournment PUBLIC NOTICE -STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell-sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated official at (972) 304-3699, or TDD 1-800-RELAY TX, (1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. City of Coppell,Texas Paye 2 Printed on 1/5/2018 Coppell Recreation Development Meeting Agenda January 10, 2018 Corporation I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 5th day of January, 2018, at Brittany Causey, Administrative Support Assistant City of Coppell,Texas Page 3 Printed on 1/5/2018 City of Coppell, Texas 255 Parkway Boulevard Coppell,Texas COFFELL 75019-9478 Minutes Coppell Recreation Development Corporation Wednesday, November 1,2017 6:30 PM 255 Parkway Blvd. The Coppell Recreation Development Corporation of the City of Coppell, Texas, met in the Human Resources Conference Room at 255 E. Parkway Boulevard on November 1, 2017. Those in attendance included Board Member Marvin Franklin, Board Member Noah Webster, Board Member Larry Jones, Secretary Mahbuba Khan, President Mark Tepper, City Manager Mike Land, Deputy City Manager Noel Bernal, Library Director Vicki Chiavetta, and Administrative Support Assistant Brittany Causey. The purpose of this meeting is to consider the following items: Executive Session (Closed to the Public) Regular Session (Open to the Public) Call To Order President Tepper called the meeting to order at 6:30 PM. 1. Citizens' Forum There was no one present for the Citizens' Forum. City of Coppell,Texas Page 1 Coppell Recreation Development Minutes November 1,2017 Corporation 2. Approval of July 12, 2017 Minutes Motion by Board Member Franklin,second by Secretary Franklin to approve the minutes as presented.The motion carried unanimously. 3. Financial Report Mike Land presented the Financial Report. 4. Consider approval to award a contract to AVAdek for the construction of a canopy trellis at the Cozby Library and Community Commons in the amount of$49,964.00, as identified in the project design; and authorizing the CRDC President to sign all necessary documents. Motion presented by Board Member Jones,second by Board Member Webster. The motion carried unanimously. 5. Consider approval of an Agreement between the City of Coppell (Owner) and Core Construction Services of Texas, Inc. (Construction Manager) for the construction of the City of Coppell Arts Center including Preconstruction Services for $18,000 and authorizing the City Manager to Sign. Motion by Board Member Franklin,second by Board Member Mathew. The motion carried unanimously. Adjournment President Tepper adjourned the meeting at 7:00 PM. City of Coppell,Texas Page 2 Coppell Recreation Development Minutes November 1,2017 Corporation Mark Tepper, President Amy Swaim, Administrative Assistant to the City Manager City of Coppell,Texas Page 3 T H E C 1 T Y O F COPPELIL d A 'S O MEMORANDUM To: CRDC Board Members From: Noel Bernal, Deputy City Manager Date: January 10, 2018 Reference: Selection of Board Members 2030: Community Wellness and Enrichment Welcome to the first meeting of 2018. Per Ordinance No. 2014-1399 the CRDC Board shall appoint on an annual basis the President and Vice President from its membership. While not called out specifically in the Ordinance,the Board, in accordance with its By-Laws, also selects a Board Secretary. Current Board officers are: Mark Tepper—President Biju Mathew—Vice President Mahbuba Khan— Secretary. There are no term limits for Officers called for in the Ordinance or within the By-Laws. Therefore, nominations for Board President, Vice President, and Board Secretary will need to be taken and Board Officers selected. 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H IL4 t tri C q O En rJ4 a U Ga w 41 �+ O 0 0 0 0 0 0 0 0 O Cdp O O kDkD 0 0 0 0 a) �4 .rq HEHO� Or1O F Ha; Oo1� � N U b p � CW7LnLn00)i0`) � � LnooLn a) to a) q GL r ra o �j I0 O ra r C G •H6m U U � Ln °Do U � cvr ori r p 4J OA H U 44 H N O ',?� f-1 •rl N 4-1 a) 'i W 0 �p U r41 i M� H d � w U �4 rO 4 �4 fd q �4 A w A a) O rd a) 0 O ,-i LW 41 1rd m U p sG q pp U� W z U A pUhU �a u� 0 .� o pz u H w H a E rai' 4� p 1:) u (d In U a) aIn Q N N N rd rti s1 r-i Ga C u H H v rd rd a s W h w aa) aa) rd0 4-) 4-) rn E" O PO a) r-i S C F A A a1 F 2f p P a rJ4 fn H In H rJ Q Q FC W COPPELL RECREATION DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS SERIES 2014-$29,025,000 AS OF NOVEMBER 30,2017 DEPT AMOUNT OTHER TOTAL AMOUNT PAID AMOUNT AVAILABLE PROJECT NO ISSUED REVENUES FUNDS TO DATE ENCUMBERED FUNDS CRDC-SALES TAX 632 COST OF ISSUANCE $178,867.04 $ 178,867.04 $ 178,867.04 $0.00 $0.00 COST OF INSURANCE $32,555.41 $ 32,555.41 $ 32,555.41 0.00 0.00 INTEREST INCOME/PREMIUM $ 606,335.15 A 606,335.15 0.00 0.00 606,335.15 ANDY BROWN PARK $ 15,000,000.00 6,550,000.00 D 21,550,000.00 21,705,847.63 65,924.50 (221,772.13) LIFE SAFETY PARK 3,025,000.00 2,873,796.78 C 5,898,796.78 5,883,548.48 32,660.01 (17,411.71) DRAINAGE-WOODRIDGE 2,200,000.00 (2,100,000.00) 100,000.00 26,702.53 9,917.47 63,380.00 STREETSCAPE 4,800,000.00 400,000.00 5,200,000.00 4,774,124.24 39,057.69 386,818.07 TRAILS 4,000,000.00 (3,550,000.00) B 450,000.00 379,625.71 31,099.55 39,274.74 $29,025,000.00 $4,991,554.38 $34,016,554.38 $32,981,271.04 $178,659.22 $856,624.12 COPPELL RECREATION DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS SERIES 2014-$29,025,000 AS OF NOVEMBER 30,2017 FOOTNOTE A AMOUNT OF INTEREST/SURPLUS EARNED $ 2,616,944.15 TRANSFERRED TO AB PARK (900,000.00) TRANSFERRED TO LIFE SAFETY PARK (1,110,609.00) 606,335.15 FOOTNOTE B TRAILS GRAPEVINE CREEK TRAIL $ 214,300.00 S.COPPELL TRAIL 186,625.26 MASTER PLAN UPDATE 9,800.00 410,725.26 FOOTNOTE C ADDITIONAL FUNDING SOURCES CRIME CONTROL(15%) $ 881,593.89 GENERAL FUND(15%) 881,593.89 INTEREST 810,609.00 2,573,796.78 FOOTNOTE D BONDS TRANSFERRED TO AB PARK DRAINAGE-WOODRIDGE $ 2,100,000.00 TRAILS" 3,550,000.00 5,650,000.00 To be repaid through CRDC cash flows. Coppell Recreation Development Corporation 2016 Annual Report The following projects were authorized, funded and awarded in 2016 1/13/2016 Approved GMP with Core Construction for ABE and ABW in the amount of$21,183,850 Status—50% 2/10/2016 Approved contract for Construction Materials Engineering and Testing for Andrew Brown Parks to Alliance Geotechnical in the amount of$199,960.00 Status—Complete 4/6/2016 Approved Change Orders to the Denton Tap and Sandy Lake Streetscape project in the total amount of$269,532.33; $175,306.25 to Pavecon, Ltd., $24,312.08 to Oncor Electric, and $15,496.00 to Trastar Status—Complete 7/13/2016 Approved 2016-2017 CRDC Annual Budget Approved agreement with Bibliotheca, LLC for installation of Automated Materials Handling and Radio Frequency Identification for the Cozby Library and Community Commons in the amount of$170,362.00 Status—Complete Approved the purchase of furniture, fixtures and equipment for the Cozby Library and Community Commons in the amount of$622,583.89 Status—Complete 8/3/2016 Approved purchase of furniture,fixtures and equipment for the Coppell Life Safety Park in the amount of$120,047.00 Status—Complete 11/2/2016 Authorized Director of Finance to close CRDC Fund#1 account and transfer any remaining funds into CRDC Fund#2 account Status—Complete Approved Change Order#1 with Byrne Construction Services for carpet installation at the Cozby Library and Community Commons in the amount of$87,965.00 utilizing budgeted contingency funds. Status—Complete Coppell Recreation Development Corporation 2017 Annual Report The following projects were authorized, funded and awarded in 2017 1/11/2017 Approved professional services agreement with Corgan Associates, Inc. to provide architectural and engineering services related to the Coppell Arts Center and authorizing Phase I Schematic Design ($169,500.00)for a total amount of$1,058,500.00 Status—Schematic Design Complete 4/12/2017 Approved Change Order No. 4 to the Denton Tap and Sandy Lake Streetscape Project to Pavecon Ltd. In the total amount of$97,176.24. Status—Complete 6/7/2017 Approved 2017-2018 CRDC Annual Budget 7/12/2017 Approved Project Order#4 with Gallagher Construction for Program Construction Management Services for the Coppell Arts Center in the amount of$476,000.00 Status—Pending award of GMP Approved Phase 2, Design and Development and Construction Document Services with Corgan Associates, Inc. ($643,750.00) providing architectural and engineering services for the Coppell Arts Center. Status—30% 11/1/2017 Approved contract with AVAdek for the construction of a canopy trellis at the Cozby Library and Community Commons in the amount of$49,964.00. Status—under construction Project Update to the Coppell Recreation Development Corporation Proposed Projects for Current Funding January 10,2018 Hunterwood Park Erosion Control: Parks and Recreation and Engineering Departments working on the design of trails and water crossings within the erosion control project. Budget amount for trails is $168,000. Andy Brown Park West/CHS Connector Trail: Dunaway is developing plans/easements,flood plain determinations for the project to make connections below Parkway and on Parkway Blvd. Estimated cost is $340,000. Senior/Community Center Parking Lot Expansion: Pacheco Koch has finalized the schematic design, which adds 56 spaces to the parking lot. Anticipate bidding in the Spring of 2018. Budget is $400,000. Campion Trail Extension (not funded by CRDQ This is a joint project among City of Irving, Dallas County and Coppell, extending the Campion Trail in Valley Ranch to Coppell at Beltline Road and Mockingbird. Construction has just begun, with anticipated completion by late 2018. Budget for the project is $2,000,000,funded by Dallas County. Trail Implementation Plan Addendum:This project will make modifications to the Trail Implementation Plan along and near the Cottonbelt corridor, including connections into City of Grapevine, alignment of trail sections through west Coppell along the Cotton belt/Southwestern Blvd to Beltline, east to Mockingbird (Campion Trail terminus), MacArthur Blvd/Beltline options, continuing east to Carrollton. The proposal is finishing now with Park Board review coming early in 2018 and Council soon thereafter. This is for design services only. Budget is$10,000. CMS East Field Partnership: Working with CISD Administration to develop agreement for mutual use of Middle School East turf field, restroom/concession, spectator seating and track. Budget is $600,000. Sports Field Lighting Controls: This project will expand new technology into MacArthur Park,Wagon Wheel Park,Andy Brown Park Central and Moore Road Park. Staff is currently reviewing bids from manufacturer. Budget is $250,000. Freeport Pkwy from Bethel Rd.to IH635: Parks and Recreation and Engineering Departments working together to include trails, median improvements and new lighting to the project. Engineering Department is reviewing bids now with plans to award construction in January 2018. CRDC eligible expenses are median improvements, specialty lighting, trails. Budget is $1,500,000. Moore Road Trail-Andy Brown Park to Beltline,Campion Connection: This is to be an on-road trail along Moore Road. Consultant is being considered for assistance with design. Budget is $700,000. Parkway Blvd.Trail, medians and lights: Parks and Recreation and Engineering Departments working together to include trails, median improvements and new lighting to the project. Engineering Department will be starting final design of project in the coming weeks. CRDC eligible expenses are median improvements, specialty lighting, trails. Budget is $1,100,000. Wagon Wheel Park/BEC Entry Signage: Signage is not sufficient for the Biodiversity Education Center from Freeport Pkwy. Reviewing designs for creating better awareness. Budget is $45,000. Wagon Wheel Concrete Repairs: Ongoing maintenance of parking lot and sidewalks/trails. Budget is $50,000. CORE Bridge Replacement: The bridge between the parking lot and The CORE is structurally flawed causing the concrete decking to split. The idea is to replace this bridge with a wider, decorative, more welcoming bridge. Budget is $350,000. UV Filter Replacement at The CORE pool: Specifications are being established for purchase from existing contract. Budget is$100,000. Repairs at Wagon Wheel Park"The Falls": The patio area, water feature and landscaping at the Falls is in need of sprucing up. Budget is $50,000. T H E - C 1 T Y O F COFFE'L'L F x�0! !`1111'* �'?" MEMORANDUM To: CRDC Board Members From: Mike Land, City Manager Date: October 30, 2017 Re: Coppell Arts Center—Consider approval of an Agreement between the City of Coppell (Owner) and Core Construction Services of Texas, Inc. (Construction Manager) for the construction of the City of Coppell Arts Center including Preconstruction Services for $18,000 and authorizing the City Manager to Sign. 2030: Community Wellness and Enrichment Strategy— Goal 1: Community Gathering Places and Goal 3: Expand Cultural Arts Amenities and Opportunities. General Information: • The request for proposals for Construction Management Services were advertised August 4th and 1 lth, 2017. • Five firms submitted their qualifications; CORE, Byrne,EMJ,JE Dunn and Key Construction. • Interviews were conducted in Sept. 7, 2017. • CORE Construction is recommended as Construction Manager at Risk for The Coppell Arts Center. • The same selection process and Agreement was used for the Library, LSP and Andrew Brown Parks redevelopment projects. • The Contract will be amended by a later Council Action Item to reflect the Guaranteed Maximum Price once it is finalized sometime in late February or early March of 2018. 1 Introduction In August, a Request for Proposals was advertised for the eventual selection of a Construction Manager for the Coppell Arts Center. Interviews were held in September with five firms competing for the assignment. Based on these interviews CORE was recommended by staff for eventual approval by the City Council and CRDC. The terms for the contract include Preconstruction Services, Construction Phase, and the Not-To-Exceed General Conditions Costs, based on an estimated construction cost of$10.5 million. This Action Item,the master Agreement with CORE Construction is the next step in the process for them to serve as the Construction Manager for the Coppell Arts Center. Once a Guaranteed Maximum Price is secured,the Council will then consider an amendment to this agreement to authorize the construction of the Coppell Arts Center. Analysis: The agreement puts into place the General Conditions for CORE Construction to engage in the Coppell Arts Center construction project. Included in this master agreement is the pricing for CORE to provide cost analysis and value engineering throughout the design process which they are already performing (4.1.2, Preconstruction Phases Services, $18,000), General Conditions are also included within the contract, which will be implemented at the time the Guaranteed Maximum Price for the construction portion of the project is established and presented to and approved by Council as an Amendment to the contract for both Council and CRDC approval. The City Council approved this agreement on October 24, 2017. Legal Review: The City's legal counsel has reviewed this Agreement between Owner and Construction Manager. Fiscal Impact: There is no Fiscal Impact resulting from the approval of this item now. Preconstruction Services are currently being provided under a letter agreement. Funding for the Coppell Arts Center will upon Council and CRDC Board approval be budgeted in the CRDC Fund. Once the GMP is finalized and the CORE contract amended by the City Council and CRDC Board,the total fixed fee for CORE will be a total of Article 5.1.1 Construction Manager's Fee and 5.1.4 General Conditions, equaling $1,263,038 for a complete Agreement cost of $1,281,838.00 which includes the Preconstruction Services amount of$18,000.00. Recommendation: The City Manager's Office recommends approval of the Agreement between the City of Coppell (Owner)and CORE Construction Services of Texas,Inc. (Construction Manager) and authorizing the City Manager to sign. 2