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BA 2015-06-02 CRDC City of Coppell, Texas 255 Parkway Boulevard _....�...�... ___ � Coppell,Texas CI 75019-9478 OFFELL ' A Meeting Agenda Coppell Recreation Development Corporation Tuesday,June 2,2015 6:30 PM 255 Parkway Blvd. MARK TEPPER BIJU MATHEW President Vice President STEPHEN HAFER MARVIN FRANKLIN Secretary KAREN HUNT LARRY JONES MAHBUBA KHAN Notice is hereby given that the Coppell Recreation Development Corporation of the City of Coppell, Texas,will meet in the 2nd Floor Conference Room at 255 E. Parkway Boulevard. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The purpose of this meeting is to consider the following items: Call To Order Regular Session (Open to the Public) 1 Citizens' Forum 2 Consider approval of the minutes: May 5, 2015. Attachments: Minutes 05-May-2015.pdf 3 Financial Report 4 Consider approval of funding Bid No. Q-0415-02 to Apex Concrete Construction, Inc., in the amount of$179,308.00, for the installation of the South Coppell Road Connector Trail project and authorizing the President to sign necessary documents. City of Coppell,Texas Page 1 Printed on 5/29/2015 Coppe| Recreation Development Meeting Agenda June 2.2O15 Corporation Attachments: 06 02 15 S Cg2p��11 Road Connector Trail m Bid[��� 8e ���� Alternate Gazebo.pdf 5 Project Updates 6 Board President and Committee Report Adjournment The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act mf 1330. Thuo, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, a|ternativeaudim/vioua| deviceo, and amanuenses)for participation in or access to the City of Coppell-sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight(48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated official at (372) 3O4'3G33. mrTDD 1'OOO'RELAYTX, (1'OOO'73S'23O3). This agenda was posted mnthe City mfCmppe|| bulletin board atTown Center mnthis _________ day of 20 at by City of Coppell,Texas Page 2 Printed on 512912015 FFEL 255 Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes Coppell Recreation Development Corporation Tuesday, May 5, 2015 6:30 PM 255 Parkway Blvd. The Coppell Recreation and Development Corporation of the City of Coppell met on Tuesday, May 5, 2015, at 6:30 PM in the 2nd Floor Conference Room of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call To Order President Tepper called the meeting to order at 6:32 PM. Present were: Board Member Jones, Board Member Kahn, Secretary Hafer, Vice President Mathew, and President Tepper. Board Member Franklin arrived at 6:40 PM. Absent: Board Member Karen Hunt. Staff in attendance included: Mike Land, Deputy City Manager; Ken Griffin, Director of Engineering and Public Works; Mike Garza, Assistant Director of Engineering; George Marshall, Traffic Engineer; Vicki Chiavetta, Library Director; Kevin Richardson, Fire Chief; Tim Oates, Deputy Fire Chief of Prevention / Fire Marshall; and Amy Swaim, Administrative Assistant to the City Manager. Regular Session (Open to the Public) 1. Citizens' Forum There was no one present to speak during the Citizens' Forum. Page 2 City of Coppell, Texas 2. Consider Approval of Minutes: February 17, 2015 Motion by Vice President Mathew, second by Board Member Jones, to approve the February 17, 2015, minutes as presented. Motion carried unanimously. 3. Financial Report Deputy City Manager Mike Land summarized the financial report. 4. Project Updates A. Life Safety Park B. Library C. Streets & Medians Updates on the following projects were presented: Life Safety Park (Chief Richardson); Library Expansion (Vicki Chiavetta); Sandy Lake/Denton Tap Streetscape Improvements and Woodridge Drainage Channel (Ken Griffin). 5. Board President and Board Committee Report The Board discussed possible special-called meeting dates, which included June 2, June 10, July 15, and July 22. Adjournment There being no further business, the meeting adjourned at 7:40 pm. Mark Tepper, President Attest: Amy Swaim,Administrative Assistant to the City Manager Page 2 City of Coppell, Texas T H E C I T Y 0 F COPPEL,L MEMORANDUM To: Coppell Recreation Development Corporation From: Brad Reid, Director of Parks and Recreation Date: June 2, 2015 Reference: Consider approval of funding Bid No. Q-0415-02 to Apex Concrete Construction,Inc., in the amount of$179,308.00,for the installation of the South Coppell Road Connector Trail project; and authorizing the President to sign the necessary documents. 2030: Community Wellness and Enrichment; Business Prosperity Introduction: The 2013-2014 Council/Staff Work Plan included the goal, Old Coppell as Small Town Village, which included the Work Plan Element of"Plan and design trail connections for Grapevine Springs and Old Coppell". The Parks and Recreation Department entered into a contract on June 4,2014 with Teague Nall and Perkins, Inc., for professional design services for this trail connection project. Full Construction Documents have been completed, the project bid and award of the bid for construction is now being requested. The City of Coppell advertised for formal bids to install a new 8' wide concrete hike & bike trail connecting the Main Street project to Grapevine Springs Park and the Grapevine Springs Senior and Community Center. The bid contained one alternate bid to supply and install a 12' octagon gazebo. The bid advertisement closed on April 16, 2015, at which time six (6) bids were opened: • Apex Concrete Construction, Inc.: $179,308.00 • JDC Construction Co.: $198,000.00 • Urban Construction Group: $214,265.00 • Northstar Construction, LLC: $216,077.00 • RLM Earthco, Inc.: $237,288.87 • HQS Construction, LLC: $245,010.00 1 Analysis: Based on low unit pricing, equipment and manpower to handle the job, and strong references from other local municipalities, it is recommended that Apex Concrete Construction, Inc., be awarded Bid#Q-0415-02 (South Coppell Road Connector Trail). The project is estimated to take 101 calendar days to complete. It is anticipated that funding for this item will be requested at the next CRDC meeting. Legal Review: The resulting construction contract will be generated by the city's legal counsel. Fiscal Impact: The fiscal impact of this item is $179,308.00. This project was approved by the City Council on May 12, 2015, pending CRDC approval of funding. 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