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BA 2015-08-04 CRDC City of Coppell, Texas 255 Parkway Boulevard _....�...�... ___ � Coppell,Texas CI 75019-9478 OFFELL ' A Meeting Agenda Coppell Recreation Development Corporation Tuesday,August 4,2015 6:30 PM 255 Parkway Blvd. Mark Tepper Biju Mathew President Vice President Stephen Hafer Larry Jones Secretary Marvin Franklin Mabuba Kahn Karen Hunt Notice is hereby given that the Coppell Recreation Development Corporation of the City of Coppell, Texas, will meet in the 2nd Floor Conference Room at 255 E. Parkway Boulevard. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The purpose of this meeting is to consider the following items: Call To Order Regular Session (Open to the Public) 1 Citizens' Forum 2 Approval of the June 2, 2015, Minutes Attachments: 06.02.15 CRDC Minutes.pdf 3 Financial Report Attachments: CRDC Financials 05-31-15.pdf CRDC Financials 06-30-15.pdf 4 Consider Approval of the CRDC FY 2015-2016 Budget. City of Coppell,Texas Page 1 Printed on 7/31/2015 Coppe| Recreation Development Meeting Agenda August 4`2O15 Corporation Attachments: CRDC FY 2015-2016 Budget MEMO.pdf CRQC FY 2015-2 5 Consider approval to enter into an agreement with Premiere Install & Movers for the moving and storage of materials, furnishings and office supplies from and back to, the William T. Cozby Public Library, in the amount of$11O.3O8.33; and authorizing the CROCPresident tosign any necessary documents. Attachments: Premiere Professional service agreement.pdf 6 Consider approval of funding for the Hike & Bike Trail component of the Freeport Parkway construction project intheannountof$313.O8O.00 and authorizing the CROCPresident tosign. Attachments: CR exhibit north freeport.pdf 7 Consider approval offunding Bid No. Q-O515-01 Denton Tap Road/Sandy Lake Road Streetaoape Improvements project to Paveoon Ltd.. inthe amount of$3.873.1O5.47and entering into various other agreements to complete the project and authorizingthe CROCPresident tosign necessary documents. Attachments: .1 Streetscape_MEMO.pd 8 Project Updates 9 Board President and Committee Report City v,ovwm ll,Texua Page Printed vnnx»omo Coppell Recreation Development Meeting Agenda August 4,2015 Corporation Adjournment The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell-sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated official at (972) 304-3699, or TDD 1-800-RELAY TX, (1-800-735-2989). This agenda was posted on the City of Coppell bulletin board at Town Center on this day of , 20_ at by City of Coppell,Texas Page 3 Printed on 7/31/2015 COPEL 255 Parkway Boulevard *J '41P. Coppell, TX 75019 City of Coppell, Texas Minutes Coppell Recreation Development Corporation 255 Parkway Blvd. Tuesday, June 2, 2015 6:30 PM Mark Tepper Biju Mathew President Vice President Stephen Hafer Larry Jones Secretary Marvin Franklin Mabuba Kahn Karen Hunt The Coppell Recreation and Development Corporation of the City of Coppell met on Tuesday, June 2, 2015, at 6:30 PM in the 2nd Floor Conference Room of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call To Order President Tepper called the meeting to order at 6:35 PM. Present were: Board Member Hunt, Board Member Kahn, Vice President Mathew, and President Tepper. Absent: Board Member Jones, Board Member Franklin, and Secretary Hafer. Staff in attendance included: Mike Land, Deputy City Manager; Brad Reid, Director of Parks and Recreation; John Elias, Parks Operations Manager; and Amy Swaim, Recording Secretary/Administrative Assistant to the City Manager. Regular Session (Open to the Public) City of Coppell, Texas Page 1 1 Citizens' Forum There was no one present to speak during the Citizens' Forum. 2 Consider approval of the minutes: May 5, 2015. A motion was made by Boardmember Hunt, seconded by Vice President Mathew, that this Agenda Item be approved. The motion carried unanimously. 3 Financial Report Deputy City Manager Mike Land summarized the report. He stated the CRDC Budget would be discussed at the next meeting. 4 Consider approval of funding Bid No. Q-0415-02 to Apex Concrete Construction, Inc., in the amount of$179,308.00, for the installation of the South Coppell Road Connector Trail project and authorizing the President to sign necessary documents. A motion was made by Boardmember Khan, seconded by Vice President Mathew, that this Agenda Item be approved. The motion carried unanimously. 5 Project Updates Deputy City Land provided the following updates: • It is unknown whether or not the Denton Tap/Sandy Lake Road Streetscape project will be complete by the start of school. • Life Safety Park bids could possibly come in on June 16 and go to Council in July, then to CRDC in August, with construction beginning in September. • Library construction documents should be received by July 1 and go to Council in August with construction beginning in September or October. The moving and storage contract is on the June 9 consent agenda and if approved will be placed on the July CRDC agenda. • Andy Brown construction will begin after the fall sports season. • Drilling for the piers for the Denton Creek Bridge is expected to begin June 3, and the bridge is expected to be set around June 15. 6 Board President and Committee Report None. City of Coppell, Texas Page 2 Adjournment There being no further business, the meeting adjourned at 6:50 pm. 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I I . w tri H 0 0 (j 0 0 N0 co 0 0 OD 0 0 w w COPPELL RECREATION DEVELOPMENT CORPORATSON SALES TAX REVENUE BONDS SERIES 2014-$29,025,000 AS OF MAY 31,2015 DEPT AMOUNT OTHER TOTAL AMOUNT PAID AMOUNT AVAILABLE PROJECT NO ISSUED REVENUES FUNDS TO DATE ENCUMBERED FUNDS --------------------------------•---------------------- ......------------------ -------- ----------------------------------------............-. ------------------------------------------------ CRDC-SALES TAX 632 COST OF ISSUANCE $178,867.04 $ 478,867,04 $ 178,867.04 $0.00 $CAO COST OF INSURANCE $32,555.41 $ 32,555.41 $ 32,555.41 0.00 0.00 INTEREST INCOME/PREMIUM $ 1,070,321.24 A 1,070,321.24 0.00 0.00 1,070,321,24 ANDY BROWN PARK $ 15,000,000,00 0.00 15,000,000.00 0.00 0.00 15,000,000.00 LkFE SAFETY PARK 3,025,000.00 810,609.00 3,835,609,00 0.00 0.00 3,835,809,00 DRAINAGE-WOODRIDGE 2,200,000.00 0,00 2,200,000.00 0.00 0.00 2,200,000.00 STREETSCAPE 4,800,000.00 0.00 4,800,000.00 0.00 0.00 4,800,000.00 TRAILS 4,000,000.00 0.00 4,000,000.00 112,045.65 97,754.35 3,790,200.00 ---------------------- --------------------------------------------------- ----------------------- ---------------------------------------------.. $29,025,000.00 $2,092,352.69 $31,117,352.69 $323,468.10 $97,754.35 $30,696,130.24 COPPELL RECREATION DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS SERIES 2014-$29,025,000 AS OF MAY 31,2015 FOOTNOTE A AMOUNT OF INTERESTISURPLUS EARNED $ 1,070,321.24 $ 1,070,321.24 FOOTNOTE B TRAILS GRAPEVINE CREEK TRAIL $ 209,800.00 �p�N 0) o�N m w w o o t- m W 'r� m o ML Om o) M (3) 0 rl) C) omwoowmNOOONNOt v 0 Cj Pi' W 0 0 0 C) 0 et lD Lf) 0 0 0 0 (1) 0 M U r-i Ln r U) w u Ln N LO 0 110 r (Y) rl) .'ll r-i It 00 H N 0 Lf) 0 Q rX4 rn Cl) z url w cIq rn �D CO H 0 Ln 0000 r 00 0 N C% 0 0 d4 Lr) W N 0000 H M 0 r- M 0 r-A 04 N dp M 0 0 0 0 M r- 0 0) CC) r-I CY) --1 0 H IzT m 0 Izil w m N rn 0 00 a) 00 rr) rn 00 rn r-q 0 E-4 b r-i H t W Lo M (n 0 r0 P� M Ln u 0 ri) et H It Lf) 0 r) Lr) IcI4 0 (3) 0 0 0H �4 ,v W r- r- 0 o r- 0) Ln o o No d+ �a4 r- N N rl 0 m (n IV w w 0 0 m m H 44 0 Ln Q rl r-j 0 r-I 'll 0 Izv 00 00 M w w rr) H E-4 H C) Lr) r-I 0') m 00 Mm Lr) T14 Mn rl 0OD,N,CN,Lr)' Ln cq rl) r- LO N c M C� .0 Ln H m r-I w to (N r- NH Q4 N OD J-j rl O �J m N rl 0 N U) w o o 00000 't r-i 00 C) O �4 �H 0 hm M0 C)Mr- oD c0000 t w O Lr) o Cq 41 14 't' CN r-j 0 co t, Ln a) 00000 4 N o Ln wq4 U) P ri Ln o wH W OD a) w (Y) r, Ln -,Qo Q u 'll CN H rl- 0Mrr) Z H w 0 0 0-(:� IN r� o E d 0) 1; �;r� 0 µ yco 0 44 4 r- Z ri —H r W 0 04 u � F14 0 C 0 ri ri OCDO0000000 00 0 co N U0000)0) 000000000000000 tT)44 (1) . . . . . . . . . . . . m 0 0 0 w w N P 0 w 00 Lr) 0 0 0 0 m w 00 m m w 04 E-A p rl z P4 0 ri W OD zW Ln 0 r- N0 N 0 m0 m 0 0 m N m S-1 W 0 0 Ln ti 0*) W Lr) 0 rn 0 Om Lo It rn Ln CC) rn Lo rl) 0 C) I I I(:� D44 J-) . 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Please note that CRDC 1, CRDC 2 and Debt Summary constitute the entire CRDC Budget. Jennifer Miller, Finance Director for the City of Coppell will be present Tuesday night to present the budget. City of Coppell Recreation Development Corporation 1 Special Revenue Fund Summary Actual Adopted FY 15 Budget FY 16 Budget Description 2013-14 2014-15 Amended Proposed Sales Tax $ 117281430 $ 0 $ 0 $ 0 Sales Tax Recovery 0 0 721516 0 Contributions 0 0 0 0 Interest Income 21269 11000 11000 11000 Total Revenue $ 1,7301699 $ 11000 $ 73,516 $ 11000 Supplies $ 91371 $ 12,500 $ 12,500 $ 0 Maintenance 0 0 0 0 Services 971218 801570 219341149 0 Capital Outlay 8801500 2631000 4851739 0 Transfer Out 1,296,323 0 0 0 Total Expenditure $ 212831412 $ 356,070 $ 314321388 $ 0 Net (552,713) (355,070) (3,358,872) 1,000 Fund Balance Beginning Balance $ 4001180 $ 31447,467 $ 3,4471467 $ 881595 Ending Balance $ 3,447,467 $ 3,092,397 $ 88,595 $ 89,595 2015-16 Revenues 2015-16 Expenditures Interest Income 100.00% No budgeted expenditures for �� FY 15-16 City of Coppell Recreation Development Corporation 2 Special Revenue Fund Summary Actual Adopted FY 15 Budget FY 16 Budget Description 2013-14 2014-15 Amended Proposed Sales Tax $ 514431630 $ 71423,272 $ 614011082 $ 618111934 Sales Tax Recovery 0 0 0 0 Contributions 0 0 0 0 Interest Income (37) 11000 11000 500 Total Revenue $ 5,4431593 $ 714241272 $ 6140202 $ 6,8121434 Salary&Benefits $ 0 $ 0 $ 0 $ 451905 Maintenance 0 0 0 0 Services 2911364 0 215971599 0 Capital Outlay 1841015 0 113621185 0 Transfer Out 4,0471584 215981495 21598,495 213841177 Total Expenditure $ 415221963 $ 21598,495 $ 615581279 $ 214301082 Net 920,630 41825,777 (156,197) 4,3 8213 52 Fund Balance Beginning Balance $ 0 $ 920,630 $ 9201630 $ 7641433 Ending Balance $ 920,630 $ 5,746,407 $ 764,433 $ 5,1461785 2015-16 Revenues 2015-16 Expenditures Transfer Sales Tax Out 99.99% 98.11% Interest Salary& Income Benefits 0.01% 1.89% City of Coppell Recreation Development Corporation Debt Service Fund Summary Actual Adopted FY 15 Budget FY 16 Budget Description 2013-14 2014-15 Amended Proposed Sales Tax $ 7751018 776,728 $ 119531360 $ 119491725 Interest Income (75) 25 25 50 Total Revenue $ 7741943 $ 7761753 $ 119531385 $ 11949,775 Services $ 7751018 $ 776,728 $ 4091761 $ 119491719 Total Expenditure $ 7751018 $ 7761728 $ 41809,761 $ 119491719 Net (75) 25 (21856,376) 56 Fund Balance Beginning Balance $ 771208 $ 77,133 $ 77,133 $ (2,7791243) Ending Balance $ 771133 $ 77,158 $ (21779,243) $ (2,779,187) 2015-16 Revenues 2015-16 Expenditures Interest Income 0.003% Sales Tax Services 99.997% 100.00% T H E - C i T Y - 4 F COPPELL MEMORANDUM To: Coppell Recreation Development Corporation From: Vicki Chiavetta, Director of Library Services Date: July 31, 2015 Reference: Consider approval to enter into an agreement with Premiere Install & Movers for the moving and storage of materials, furnishings and office supplies from and back to, the William T. Cozby Public Library, in the amount of$110,268.22; and authorizing the CRDC President to sign any necessary documents. 2030: Community Wellness and Enrichment: Community Gathering Places, Community Education Programs and Support of Top Quality Schools Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities Introduction: The library expansion project is scheduled to begin in August of 2015. Previously it was determined that relocating library services would eliminate safety concerns and help reduce construction time. The temporary location was identified as the previous Fire Administration building at 500 Southwestern Blvd. A second temporary location for staff offices is the Biodiversity Center at 367 S. Freeport Parkway. Analysis: Library staff were directed to select a vendor to provide the City with moving and storage services to relocate materials, furnishings and office supplies to the temporary facilities on Southwestern Blvd. and S. Freeport Parkway. The contract includes moving back to 177 N. Heartz upon completion of the expansion and costs for storage during construction. Requests for Bids were solicited and, following a ranking and interview process, Premiere Install & Movers were selected for recommendation to the Council and CRDC. Premiere has years of experience moving offices including library collections. City Council approved the contract on June 9, 2015. Legal Review: Agenda item was reviewed by David Dodd on June 2, 2015. 1 Fiscal Impact: The contract amount is for $110,268.22. The cost for the relocation of the library's contents are included in the overall project budget of$7 million. Recommendation: The Library Department recommends approval of this item. 2 STATE OF TEXAS § § AGREEMENT FOR PROFESSIONAL SERVICES COUNTY OF DALLAS § This agreement ("Agreement") is made by and between the City of Coppell, Texas ("City") and Premiere Install and Movers, (the "Professional") acting by and through their authorized representatives. Recitals: WHEREAS, the City desires to engage the services of Professional as an independent contractor and not as an employee in accordance with the terms and conditions set forth in this Agreement; and WHEREAS, the Professional desires to render professional services for the City in accordance with the terms and conditions set forth in this Agreement; NOW THEREFORE, in exchange for the mutual covenants set forth herein and other valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties agree as follows: Article I Term 1.1 This term of this Agreement shall begin on the last date of execution hereof (the "Effective Date") and continue on as needed basis. 1.2 Either party may terminate this Agreement by giving thirty (30) days prior written notice to the other party. In the event of such termination the Professional shall be entitled to compensation for any services completed to the reasonable satisfaction of the City in accordance with this Agreement prior to such termination. Article II Scope Of Services 2.1 The Professional shall provide the services specifically set out in Exhibit"A". 2.2 The parties acknowledge and agree that any and all opinions provided by the Professional represent the best judgment of the Professional. 2.3 All materials and reports prepared by the Professional in connection with this Agreement are "works for hire" and shall be the property of the City. The City shall have the right to publish, disclose, distribute and otherwise use such materials and reports in accordance with the Engineering Practice Act of the State of Texas. Professional shall upon completion of the services, or earlier termination, provide the City with reproductions of all materials reports, and exhibits - I - 15301 prepared by Professional pursuant to this Agreement, and in electronic format if requested by the City. Article III Schedule Of Work The Professional agrees to commence services upon written direction from the City and to complete the required services in accordance with a work schedule established by the City (the "Work Schedule"). Article IV Compensation And Method Of Payment 4.1 The City shall compensate the Professional for the services by payment of a fee as set out in the schedule attached in Exhibit "A". 4.2 The Professional shall be responsible for all expenses related to the services provided pursuant to this Agreement including, but not limited to, travel, copying and facsimile charges, telephone, internet and email charges. Article V Devotion Of Time; Personnel; And Equipment 5.1 The Professional shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should the City require additional services not included under this Agreement, the Professional shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by the City; and without decreasing the effectiveness of the performance of services required under this Agreement. 5.2 To the extent reasonably necessary for the Professional to perform the services under this Agreement, the Professional shall be authorized to engage the services of any agents, assistants, persons, or corporations that the Professional may deem proper to aid or assist in the performance of the services under this Agreement. The cost of such personnel and assistance shall be borne exclusively by the Professional. 5.3 The Professional shall furnish the facilities, equipment, telephones, facsimile machines, email facilities, and personnel necessary to perform the services required under this Agreement unless otherwise provided herein. Article VI Miscellaneous 6.1 Entire Agreement. This Agreement constitutes the sole and only agreement between the parties and supersedes any prior understandings written or oral agreements between the parties with respect to this subject matter. -2- 15301 6.2 Assignment. The Professional may not assign this Agreement in whole or in part without the prior written consent of City. In the event of an assignment by the Professional to which the City has consented, the assignee shall agree in writing with the City to personally assume,perform, and be bound by all the covenants, and obligations contained in this Agreement. 6.3 Successors and Assigns. Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. 6.4 Governing Law. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in Dallas County, Texas. 6.5 Amendments. This Agreement may be amended by the mutual written agreement of the parties. 6.6 Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. 6.7 Independent Contractor. It is understood and agreed by and between the parties that the Professional in satisfying the conditions of this Agreement, is acting independently, and that the City assumes no responsibility or liabilities to any third party in connection with these actions. All services to be performed by Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of the City. Professional shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. 6.8 Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If intended for City, to: With copy to: City of Coppell, Texas J. David Dodd,III Attn: City Manager Nichols,Jackson,Dillard,Hager& Smith 255 Parkway Blvd. 1800 Lincoln Plaza Coppell, Texas 75019 500 N. Akard Facsimile No. (972) 304-3673 Dallas, Texas 75201 Facsimile No. (214)965-0010 -3 - 15301 If intended for Professional: .kir Mv�rs, LLQ 1SOStD. t'ac��lw�1� 1Jc �Cr?2��0Z�727C� 6.9 Counterparts. This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties hereto. 6.10 Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. 6.11 Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF THE PROFESSIONAL PURSUANT TO THIS AGREEMENT. PROFESSIONAL HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS "CITY") FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY. PROFESSIONAL AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, ATTORNEYS' FEES AND COSTS OF INVESTIGATION) AND ACTIONS BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE PROFESSIONAL'S NEGLIGENCE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY ACT OR OMISSION ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO SOLE NEGILGENCE OF THE CITY). IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR AGAINST CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, THE PROFESSIONAL, ON NOTICE FROM CITY, SHALL DEFEND SUCH ACTION OR PROCEEDINGS AT PROFESSIONAL'S EXPENSE, BY OR THROUGH ATTORNEYS REASONABLY SATISFACTORY TO CITY. THE PROFESSIONAL'S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY PROFESSIONAL UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT 6.12 Audits and Records. The Professional agrees that during the term hereof the City and its representatives may, during normal business hours and as often as deemed necessary, inspect, audit, examine and reproduce any and all of the Professional's records relating to the -4- 15301 services provided pursuant to this Agreement for a period of one year following the date of completion of services as determined by the City or date of termination if sooner. 6.13 Conflicts of Interests. The Professional represents that no official or employee of the City has any direct or indirect pecuniary interest in this Agreement. 6.14 Insurance. (a) Professional shall during the term hereof maintain in full force and effect the following insurance: (1) a policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the Professional's performance of services pursuant to this Agreement with a minimum combined single limit of not less than $1,000,000 Dollars per occurrence for injury to persons (including death), and for property damage and if applicable minimum combined single limit of not less than $500,000 for City's stored property in professionals possession; (2)policy of automobile liability insurance covering any vehicles owned and/or operated by Professional, its officers, agents, and employees, and used in the performance of this Agreement; and(3) statutory Worker's Compensation Insurance covering all of Professional's employees involved in the provision of services under this Agreement. (b) All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the City, its officers, agents and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. (c) All insurance companies providing the required insurance shall either be authorized to transact business in Texas and rated at least "B" by AM Best or other equivalent rating service, or approved by the City Risk Manager. (d) A certificate of insurance evidencing the required insurance shall be submitted to the City prior to commencement of services. EXECUTED this day of , 20_. City of Coppell, Texas -5 - 15301 By: Clay Phillips, City Manager By: Mark Tepper, CRDC President Approved as to form: By: J. David Dodd,111, City Attorney EXECUTED this day of Professional By: Name: Tit64 �r evie,/a • 15301 EXHIBIT "A" 1.0 PREMIERE PROPOSAL -7- 15301 INSTALL MOVERS "Your Corporate Relocation and Installation Made Simple." CQPPELL_ ,6 C) It A' 8 1 1 Ps March 24t", 2015 REQUEST FOR PROPOSAL PROFESSIONAL SERVICE CONTRACT FOR WILLIAM T. COZBY LIBRARY MOVING/STORAGE SERVICES RFP #0131 Purchasing Manager: Christa Christian E-mail: qchrjsfiqnC�opp_�Iltx.gQy Phone: 972-304-3643 Address: 255 Parkway Blvd., Coppell, TX 75019 c) Storage costs, listed as a monthly basis (separate line item) d) Moving costs (separate line item) List any additional fees as options. These costs will be considered as factors in evaluating the vendors' proposals. The City of Coppell will not pay any additional fees above any beyond the contracted price unless additional services have been requested from vendor. Vendor shall provide an hourly rate for moving additional items not listed on the supplied schedule. Vloving Services (See scope of work above; includes moving of technology): $13,012.74 technology Services(Disconnect and/or reconnect of all technology equipment): $0.00 nstallation Services(Dismantle and/or reassemble of furniture,shelving,workstations,etc.): $9,778.50 Sacking Services (Pack and/or unpack of contents into library carts,crates,or boxes): $22,151.25 Sacking Material (Delivery/Pickup fees, crates, labels,computer bags,shrink wrap, etc.): $1,428.63 Dther Services by Mover(if applicable): $0.00 ... ....... 'g ""g p p "N"'ON/ k""" g1NVvwgq11' 'qp"qg! MYN (hank you for considering Premiere Install Movers for your upcoming project. We realize moving can be a stressful time, :herefore we are committed to providing you with the utmost in professional service. We want you to have a great moving ?xperience, so we are happy to offer a Price Matching Guarantee. if you would like us to match a lower price offered by another -ompany, let us know. RFP#0131 WILLIAM T. COZBY LIBRARY MOVING/STORAGE SERVICES H'Al�A 7 o Mo 1`� Flba'�hil2l'NX1,72,72 Itc�1072�4412'7176, Lance Aaron Gallagher Construction Services for the City of Coppell Trak#: RFP#0131 Lance, Thank you for considering PREMIERE INSTALL MOVERS for your upcoming project. We realize moving can be a stressful and hectic time,therefore we are committed to providing you with the utmost in professional service. Please review the below information and payment terms, complete the ACCEPTANCE FORM, and email or fax back to PREMIERE prior to your move date. We are unable to commence your project until this ACCEPTANCE FORM is received. ORIGINADDRESS: 177NHeartz Road, Coppell DESTINATION ADDRESS #1:, 500 Southwestern Blvd.,Coppell, Texas DESTINATION ADDRESS#2: 367 Freeport Parkway, Coppell, Texas DESTINATION ADDRESS#3: 1002 Ave. T.,#200, Grand Prairie, Texas PHONE: (972) 633-0564 SERVICE DATE&TIME: To be determined—End of August 2015 SERVICE DESCRIPTION: Relocation of electronic office equipment to one of the addresses listed above,for temporary use or storage, and the eventual return to the renovated library in August of 2016. FINAL TOTAL: $2,100.00 ACCEPTANCE: I have accepted the terms of the proposal sent by PREMIERE INSTALL MOVERS, LLC. (ALSO KNOWN AS "PREMIERE") and wish to hire PREMIERE for our company's move. We Gallagher Construction Services for the City of Coppell agree to the terms of payment(50150) and will make arrangements for 50% of estimated move costs to be paid upon completion of this form and the remaining balance to be paid within fifteen days of final invoice. I understand my payment options include payment via: credit card, check, or money order. I understand that the standard industry coverage for lost/damaged items is $.60 per pound per item. Additionally, I recognize that more coverage is available at an additional charge, but must be requested prior to move date. Company: Contact Name: Signature: Acceptance Date: Circle one: VISA or MC or AMEX CC#: Exp. Date: Billing Address: City/State/Zip: Cardholder Name(& Company if on card): (When paying by credit card,it must be approved by Premiere prior to the service date.) We are unable to continue with your project until the above ACCEPTANCE FORM has been completed and received by PREMIERE via fax(972-602-7276)or e-mail (marl<@premiereinstallmovers.com). Please contact me with any questions or concerns you may have. Regards, Mark Oldham (972) 206-7272 If applicable,please notify both building management companies with the date of the relocation/installation to ensure that PREMIERE INSTALL MOVERS has free and clear access to the office area,loading areas/dock,and elevator. If the building does not have a dock(i.e.load/unload at ground level),please notify PREMIERE. Itemized Equipment List: Going to 500 Southwestern: 13 staff PCs (With dual monitors) 10 staff telephones 1 self-check machine 6 (maybe 8) public PCs 1 catalog PC 1-phvtocopierjl-�� To be moved by Service Provider not mover 1 large-format scanner (sits on countertop) Going to Biodiversity 10 staff PCs 10 staff telephones 1 desktop scanner Going to storage 2 iMac computers 3 staff PCs (With dual monitors) To be moved by Service Provider not over 1 laminator (floor unit) lAefge-desktap-printef-------------o- To be moved by Service Provider not over 2 Self-check machine 1 Microfiche Reader 2 small desktop printers Freeport Parkway Trail Costs(W.Sandy Lake Rd to SH 121 ) Pay item Description Units Quantity Unit Price Total Cost 15 10'wide hike/bike trail-6"reinf.Conc. SF 28375 $4.80 $136,200.00 18 Barrier free ramp for Hike/bike trail EA 1 $1,700.00 $1,700.00 32 7'X4'Reinforced box culvert LF 125 $340.00 $42,500.00 35 Bicycle Rail LF 152 $215.00 $32,680.00 Total $213,080.00 5 .�.- .' r � ,� +:.rir,%y.; 7 _ •*.� #-�y °I I IIS .41''1 �'i•+.,�,aY _ ro r, ,v.'.. 'fir k,:' : ._ ,[ 5" ■7. .r ,J -411 .r 1 y { � I +.. �..�, �• _ Pri,_.;.._ qt $'r .�� -5 °�j �a,.° !,.''sy, 55 L� Ar L ire, 6Y— ; q IM Tr r I a : f ;L �;R'�.r:-°_ may.{t m,$ - �` - r n - ti �g v Ln Ir is lb 99, 0. - �.. } ;°•'I �1 � f�1�: 11 ° 1 LOL Lliif LO IVA LL LO [X =.L ? 1—=+•fir'_¢ �..*,•,a � � ,�- 1 ,s i ARM EL OOOP 400. Ok do=now Ld lid GROW 41 VIA Lop 0 07 1 ■ ■..� . �. ■ .§P 1 _ e4 - !, • \1Y/ y'�.+ Y y •�• Y'�, - ? 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O � T H E C I T Y D F COPPELL MEMORANDUM To: Coppell Recreation Development Corporation From: Ken Griffin, P.E., Director of Engineering and Public Works Date: August 4, 2015 Reference: Freeport Parkway Hike & Bike Trail 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities Introduction: This agenda item is being presented for approval of funding for the Hike & Bike Trail component of the Freeport Parkway construction project in the amount of $213,080.00. Analysis: City Council awarded the Freeport Parkway reconstruction project to Tiseo Paving Company. at the March 24, 2015 City Council Meeting in the amount of $5,176,657.36. This project consists of constructing a 6-lane divided roadway where none exists today. The engineering firm Teague, Nall and Perkins, Inc. designed the road improvements. See the attached exhibit for the limits of this construction project. In May of 2010, City Council approved a resolution for an advanced funding agreement with State to use funds held in a State Highway 121 subaccount. This agreement provided for the use of toll way revenue funds for the design, right of way acquisition and the construction of Freeport Parkway from Ruby Rd. to State Highway 121. This phase of the project will be from West Sandy Lake Road to SH 121. In the agreement, the state will pay 80% from the subaccount and the City will pay the remaining 20% for the project. The total amount of the trail and components are $213,080.00. The state will have exhausted all of its required funding so the city will have to incur the cost of anything over the 20%. Therefore we are asking CRDC to fund the entire amount of the trail. In the event that there is money left over from the state then we will reimburse the CRDC account the 80%. This section of the project will include a ten foot (10') wide hike and bike trail along the west side of the roadway. The trail will connect from SH 121 to the existing trail on West Sandy Lake Road which continues down Freeport Parkway to Wagon Wheel Park. CRDC funded the Freeport South trail at 20% in the amount of$137,726.49. 1 This trail section is identified in the Community-Wide Trails Implementation Plan as a top priority trail. The funding request before you includes the 6" concrete trail, a 10' wide pedestrian ramp, pedestrian rail adjacent to the trail and the bridge components necessary to extend the trail across the culvert at the Freeport crossing. These items were awarded to Tiseo Paving Co, under the original contract, but have yet to be constructed. These items will be constructed in the coming months, and if approved this evening will be funded 100% from CRDC funds. Legal Review: The original contract with Tiseo Paving Company was reviewed by City legal counsel. Fiscal Impact: Approval of this item will fund the Hike & Bike trail in the amount of $213,080.00 from CRDC funds. Recommendation: The Engineering Department recommends approval of this item and will be available to answer any questions at the meeting. 2 T M E - C I T Y - O F COPPELL � a � MEMORANDUM To: Coppell Recreation Development Corporation From: Ken Griffin, P.E., Director of Engineering and Public Works Date: August 4, 2015 Reference: Denton Tap and Sandy Lake Road Streetscape Project 2030: Sustainable City Government, Goal Excellent and Well-maintained City infrastructure and Facilities Introduction: On May 19, 2015 the City of Coppell received and opened one bid for the construction of Denton Tap and Sandy Lake Streetscape Project. The project was bid as an "A+B+C" bid process where the "A" is the actual cost of work (items 1 through 41) and `B" is the number of calendar days bid multiplied by $5000/day and "C" is the remainder of the work (items 42-99). The low A+B+C bid for comparison totaled $4,676,310.22 from Pavecon Ltd. The contractor bid `B" as 200 calendar days which was also specified as the maximum number of days (A[$989,844.09]+B[200*$5000]+C[$2,686,466.13] = $4,676,310.221). This project was designed by Teague Nall and Perkins, hic. and their engineer's estimate was $4,292,828.96. There were also several alternate bid items included in the bid but not in the cost comparison "A+B+C". These items totaled $142,094.00. Actual construction costs total $989,844.09 + $2,686,466.13 + $142,094.00=$3,818,404.22 plus $15,000.00 for an incentive bonus. The purpose of this project is to construct turn lanes at the intersection of Sandy Lake Road and Denton Tap Road, bury several power line segments and rehabilitate landscaping and irrigation of the median along Denton Tap Road, from the northern City limit (just south of Highland Drive) to Southwestern Boulevard. The project includes the utilities, drainage, paving and landscape. Analysis: Denton Tap Road and Sandy Lake Road are two of the major thoroughfares in the city and their intersection could be considered the heart of Coppell. Denton Tap Road was constructed in the mid 1980's, East Sandy Lake in early 2000 and West Sandy Lake Road is nearing completion. The medians built with Denton Tap were advanced for its time with grass, trees and irrigation but now, based on safety and water issues, upgrades are needed. I When you drive into Coppell from Irving or Lewisville the goal is to make the driver aware that something positive happened. This is accomplished by changing the view along the roadway and in the medians. Therefore, this project deals not only with design issues, but also aesthetics. This project will include improvements to the streetscape and landscaping for the Denton Tap Road medians. This will include replacing all the landscaping in the median on Denton Tap Road from Highland Dr. to Southwestern Blvd. The landscaping will be modified to be more drought tolerant and easier maintenance. Drought tolerant means that less water will be required and easier to maintain means that workers will not have to interact as much with the roadway to mow, edge and repair irrigation systems. The concept of drought tolerant medians is the new prototype that has been used on the west and east ends of Sandy Lake Road. Also, along the Denton Tap Road median improvements, the goal is to replace the existing street lights with LED street lights. The LED streetlight concept is currently installed, for the new portion of Sandy Lake Road, west of Denton Tap Road and on Freeport Parkway, south of Sandy Lake. Along with the streetscape and landscape improvements to the medians we will also include improvements to the intersection of Denton Tap Road and Sandy Lake Road. This will include adding additional capacity for vehicles by adding a north bound dedicated right turn lane along Denton Tap Road, adding a west bound dedicated right turn lane along Sandy Lake Road, expanding the west bound dual left turn lanes along Sandy Lake Road and extending the south bound left turn lane along Denton Tap Road. Along with these capacity improvements we will also bury any overhead utility lines within several hundred feet of the intersection to create a cleaner visual. The goal is for this intersection to "pop" when you drive through, so that you know you are in Coppell. The cleaner visual look will become a prototype for other major intersections in Coppell, much the same way as the "star" in this intersection created a prototype for other major intersections. The overall project also includes entering into a contract with Oncor, Verizon and Time Warner Cable so they can bury their overhead lines in the immediate vicinity of the intersection, and the direct purchase of street lights and poles. The City will be utilizing several funding sources for this work. The Y4 cent CRDC sales tax fund will be used for streetscape improvements and the Infrastructure Maintenance Fund will be used for the turn lane construction work. Attached you will find a table detailing all of the costs associated with this project. Total Project Costs: $4,430,422.16 (Pavecon, Bury Utility Lines, Illumination) Includes: Pavecon: $3,818,404.22 Bury Utility Lines: $360,603.10 Illumination: $251,414.84 CRDC funds: $3,873,105.47 (Portion of Pavecon, Utility line bury, Strectscape and Illumination) Includes: Pavecon: $3,261,087.53 Bury Utility Lines: $360,603.10 Illumination: $251,414.84 CIP funds: $557,316.69 (Turn Lane Construction) additional $15,000 incentive bonus. 2 Legal Review: Agenda item did not require legal review. Fiscal Impact: The fiscal impact for CRDC funds of this item is $3,873,105.47 Recommendation: The Engineering Department recommends approval of awarding Bid #Q-0515-01 Denton Tap Road/Sandy Lake Road Streetscape improvements project to Pavecon Ltd. and entering into various other agreements to complete the project. 3 G .. 1.00000 O O 00 a1 O m ci O O O m ro r-I 00 m � Ln .• N • N I� O • rl . • N Ln O E tn- V*- -Cn- = N Ln Ln LD m 00 CO O u • 1 • 110 M N • tn • M � • a--+ • n ai L 00 cn M cn •v�• � 0 0 0 0 0 • • N O O O O `� Ln • M O 00 N J i • d1 Ln O N N • > N O O • N }, • M N N I% • — U 0 c6 N O � NO-01 N • o j • Ln a-J • Ln Ln +_+ M — M r1 LL U 00 N 4-J N i �_ a--+ ty0 N U O Q O U cn — N N ro ro ra p u E E _v aU C) --%z(U Ul to °C O LU x m N N J LL J C6 > J 0 0 0 C 0 • q:1- O O . 0 > C:O O O O rl 00 O O (,6 r4 O o0 o0 O) Ln O C6 � — • m Ln O N N • qz3- O lD V) . Nft� O O r-Ift� r-ft� • 00 O) O .. N lD O w w • N I� O • ate., C M N N I� Ln ca .. N / Q cn ra 4-j OJ Q m O v Ln N 4 V Q LL N VN V •— L L.L 4-j0 u �' 0) N V w cn Q p O L7 LU > v N .O .O C: V J m �, •— O E V i 0 3 � m j U i H U LU O o_ CU V O V Tariff for Retail Delivery Service Oncor Electric Delivery Company LLC 6.3 Agreements and Forms Applicable: Entire Certified Service Area Effective Date:September 21,2009 Page 1 of 2 6.3.5 Discretionary Service Agreement WR# —3252640 Transaction ID: 34485 This Discretionary Service Agreement("Agreement")is made and entered into this 2nd day of June 2015 by Oncor Electric Delivery Company LLC("Oncor Electric Delivery Company"or'Company"),a Delaware limited liability company and—distribution utility, and City of Coppell ("Customer), a municipality each hereinafter sometimes referred to Individually as"Party'or both referred to collectively as the"Parties". In consideration of the mutual covenants set forth herein,the Parties agree as follows: 1. Discretionary Services to be Provided—Company agrees to provide,and Customer agrees to pay for,the following discretionary services in accordance with this Agreement. Place existing overhead facilities underground around the intersection of Sandy Lake Rd.and Denton Tap Rd.This includes,but Is not limited to,the removal of 14 wood poles,9 overhead transformers and the installation of 5 new wood poles,2 three phase pad mounted transformers, I single phase pad mounted transformer, I new pad mounted switchgear,approximately 7100 feet underground primary cable,all to be Installed in City installed civil construction.The cost for these adjustments is$232,296.00,to be paid at the completion of construction. 2. Nature of Service and Company's Retail Delivery Service Tariff—Any discretionary services covered by this Agreement will be provided by Company,and accepted by Customer,in accordance with applicable Public Utility Commission of Texas("PUCT") Substantive Rules and Company's Tariff for Retail Delivery Service(including the Service Regulations contained therein),as it may from time to time be fixed and approved by the PUCT('Company's Retail Delivery Tariff").During the term of this Agreement,Company Is entitled to discontinue service,Interrupt service,or refuse service Initiation requests under this Agreement In accordance with applicable PUCT Substantive Rules and Company's Retail Delivery Ta riff. Company's Retail Delivery Tariff Is part of this Agreement to the same extent as If fully set out herein.Unless otherwise expressly stated in this Agreement the terms used herein have the meanings ascribed thereto In Company's Retail Delivery Tariff, 3. Discretionary Service Charges—Charges for any discretionary services covered by this Agreement are determined In accordance with Company's Retail Delivery Tariff. Company and Customer agree to comply with PUCT or court orders concerning discretionary service charges. 4. Term and Termination--This Agreement becomes effective upon acceptance by Customer and continues in effect until all construction is complete andpayment received Termination of this Agreement does not relieve Company or Customer of any obligation accrued or accruing prior to termination. 5. No Other Obligations—This Agreement does not obligate Company to provide,or entitle Customer to receive,any service not expressly provided for herein. Customer is responsible for making the arrangements necessary for it t o receive any further services that it may desire from Company or any third party. 6. Governing Law and Regulatory Authority—This Agreement was executed In the State of Texas and must in all respects be governed by,interpreted,construed,and enforced In accordance with the laws thereof. This Agreement is subject to all valid,applicable federal,state,and local laws,ordinances,and rules and regulations of duly constituted regulatory authorities having jurisdiction. 7. Amendment—This Agreement may be amended only upon mutual agreement of the Parties,which amendment will not be effective until reduced to writing and executed by the Parties. But changes to applicable PUCT Substantive Rules and Company's Retail Delivery Tariff are applicable to this Agreement upon their effective date and do not require an amendment of this Agreement. 8. Entirety of Agreement and Prior Agreements Superseded—This Agreement,including all attached Exhibits, which are expressly me de a part hereof for all purposes,constitutes the entire agreement and understanding between the Parties with regard to the service(s)expressly provided for in this Agreement. The Parties are not bound by or liable for any statement,representation,promise, inducement,understanding,or undertaking of any kind or nature(whether written or oraD with regard to the subject matter hereof not set forth or provided for herein. This Agreement replaces all prior agreements and undertakings,oral or written,between the Parties with regard to the subject matter hereof,including without limitation n/a . and all such agreements and undertakings are agreed by the Parties to no longer be of any force or effect. It is expressly acknowledged that the Parties may have other agreements covering other services not expressly provided for herein,which agreements are unaffected by this Agreement. 9. Notices—Notices given under this Agreement are deemed to have been duly delivered if hand delivered or sent by United States certified mail,return receipt requested,postage prepaid,to: (a) If to Company: -Oncor Electric Delivery Attn:Richard Brewster 1616 Woodall Rodgers Eft. Dallas.TX 75202-1234 rN Cc" " .�PR Tariff for Retail Delivery Service Oncor Electric Delivery Company LLC 6.3 Agreements and Forms Applicable: Entire Certified Service Area Effective Date:September 21,2009 Page 2 of 2 (b) If to Customer City of Coppell Attn:George Marshall 265 Parkway Blvd. Coopell.TX 75019 The above-listed names,titles,and addresses of either Party may be changed by written notification to the other. 10. Invoicing and Payment—Invoices for any discretionary services covered by this Agreement will be mailed by Company to the following address(or such other address directed in writing by Customer),unless Customer is capable of receiving electronic invoicing from Company,in which case Company Is entitled to transmit electronic Invoices to Customer. City of Coppell Attn:GeoEge Marshall 265 Pad 70—pp—eT,TX 75019 If Company transmits electronic Invoices to Customer,Customer mu st make payment to Company by electronic funds transfer. Electronic invoicing and payment by electronic funds transfer will be conducted in accordance with Company's standard procedures. Company must receive payment by the due date specified on the invoice. If payment Is not received by the Company by the due date shown on the invoice,a late fee will be calculated and added to the unpaid balance until the entire Invoice is paid.The late fee will be 5%of the unpaid balance per invoice period. 11. No Waiver—The failure of a Party to this Agreement to Insist, on any occasion,upon strict performance of any provision of this Agreement will not be considered to waive the obligations,rights,or duties Imposed upon the Parties. 12. Taxes--All present or future federal,state,muicipal,or oter lawful taxes(other than federal Income taxes)applicable by reason of any service performed by Company,or any compensation paid to Company,hereunder must be paid by Customer. 13. Headings — The descriptive headings of the various articles and sections of this Agreement have been Inserted for convenience of reference only and are to be afforded no significance In the interpretation or construction of this Agreement. 14. Multiple Counterparts —This Agreement may be executed In two or more counterparts, each of which is deemed an original but all constitute one and the same Instrument. 15. Other Terms and Conditions— (0 Customer has disclosed to Company all underground facilities owned by Customer or any other party that is not a public Utility or governmental entity,that are located within real property owned by Customer. In the event that Customer has failed to do so,or in the event of the existence of such facilities of which Customer has no knowledge,Company,its agents and contractors,shall have no liability,of any nature whatsoever,to Customer, or Customer's agents or assignees,for any actual or consequential damages resulting from damage to such undisclosed or unknown facilities. (11) City of Coppell agrees that payment shall be made within 30 days of the date the project is completed or the date the Invoice is received,whichever is later. (ill)The Discretionary Service Charges provided In this agreement are for Oncor Electric Delivery facilities only and do not include any charges related to the relocation of any facilities owned by a franchised utility,governmental entity,or licensed service provider (Joint User). The customer must contact all Joint Users and make arrangements to have their facilities transferred or relocated. Oncor Electric Delivery cannot complete the relocation/removal of facilities outlined in this agreement until Joint User(s)remove their facilities attached to Oncor Electric Delivery Poles. (V) IN WITNESS WHEREOF,the Parties have caused this Agreement to be signed by their respective duty authorized representatives. Oncor Electric Delivery Compa LLC City of Coppell ""'j, r Customer/Entity Signature Signature Richard Brewster Printed Name Printed Name Major Design Supervisor Title Title June 2,2015 — Date Date 61�� y R In or Etectric Delivery Company LLC, Statement of Charges a Delaware limited liability company Date: 06-09-2015 Rick Fielding Project Manager WR#: 3278710 14400 Josey Lane Farmers Branch,Tx.75234 Transaction ID: 34532 469-261-5255 rick.fieldinq I I . @oncor.com The City of Coppell Services provided at: Attn:George Marshall Denton Tap Rd,Sandy Lake Rd 255 Parkway Blvd. Coppell,Texas 75019 Coppell,Texas 75019 Dallas County DESCRIPTION AMOUNT Remove 4-15KVA Transformers,4 St It risers,4 St It controllers,72-30'Square Street Light Standards, 144-250 watt HPS Rectangular Luminaires,&12,670'of Street Light Secondary. 22,849.84 Total Amount Due Upon Receipt $22,849.84 Price quoted is valid for sixty(60)days from the date of this document. 2k-Remit payment per instructions below. Please contact your Project Manager if you have any questions. Project will be scheduled upon: 1) ClAC Coordinator's receipt of payment 2) Project Manager's receipt of Executed Agreement(s) EFT Electronic Funds Transfer Please make all check(s) payable too- JP Morgan Chase Bank Oncor Electric Delivery ABA No. (Wire) 021000021 Remit to: ABA No. (ACH) 111000614 Vickie Coe For Credit To: Oncor Electric Delivery Onor Electric Delivery AM #: 08806169791 1545 High Point Dr Once EFT has been initiated please forward Mesquite TX 75149 confirmation number and transfer date to: Please;n"c0mloum"do e0o Mtho Om the'Wa o"OR,0 0#0 0 l4,nOdTn l 0 WI r5loolos"aMac"toiffionDa min M�w'"�ows isted above) on all correspondence including your Check or EFT. Failure to do so will cause unnecessary delays with your project. N C R 6 NC P R EXHIBIT "A" —Registered WR#: 3278710 Project Name- Remove 144 Street Lights-72 St Lt Standards SUPPLEMENT TO THE AGREEMENT FOR STREET LIGHTING SERVICE BY AND BETWEEN ONCOR ELECTRIC DELIVERY COMPANY AND THE CITY OF COPPELL This Supplement ("Supplement") to the Agreement for Street Lighting Service dated ILAgreement"), is made and entered into this 9th day of June 2015_, by Oncor Electric Delivery Company LLC, a Delaware limited liability company ("Company") and THE CITY OF COPPELL (LI Customer") both hereinafter referred to as the "Parties." In consideration of the mutual promises and undertakings herein set forth, the Parties hereby agree to amend the Agreement as follows: 1. The following Request for Street Lighting Service is hereby added to the Agreement: Request for Street Lighting Service dated 1, attached hereto. 2. This Supplement shall become effective upon execution by the Parties, 3. This Supplement is subject to the terms and conditions of the Agreement. 4. If Customer has arranged for its designated agent or representative (`Customer's Agent") to pay to Company the contribution-in-aid-of-construction ("CIRC") referenced in the Agreement, then Customer's Agent shall execute this Amendment for the sole purpose of establishing such agent's agreement to pay such CIRC. 5. Except as otherwise provided herein, the Agreement shall continue in full force and effect in accordance with its terms. IN VVITNESS HEREOF, the Parties have caused this Supplement to be executed in several counterparts, each of which shall be deemed an original but all shall constitute one and the same instrument. ONCOR ELECTRIC DELIVERY COMPANY THE CITY OF COPPELL 131grAlly AgnW bvftkFWdi9sF OW c3i=Rick Fielding a,cm,erReI=nckfielang@onEar.com,c-US Rick Fielding Dom,2015 Clo-4313 1 0155i so_051W Signature -Oncor Representative Signature—Customer Representative Rick Fielding Printed Name—Oncor Representative Printed Name—Customer Representative Project Manager Title- Oncor Representative Title—Customer Representative 6-9-2015 Date Signed —Oncor Representative Date Signed—Customer Representative 0 0 0 0 0 MEN 0 0 0 0 EWE on MR E man E mammon&&anno MORE mammas a RA Nam MM 0 Ram amoms am 0 0 mama a REENNOWN 0 Rgan man ME Essaw NAM&EMAN E a OEM "For CIA C purposes onl y pursuant to Section (4) above" Signature—Customer's Agent Printed Name—Customer's Agent Title- Customer's Agent Date Signed—Customer's Agent 883332.010002 DALLAS 491 tip �z L �o +c 14Z cn %.a gs (? M (I'd 0. ff) m 64 con I 1 1 $ Ct%) N r. 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T——1- TII� I.— we"ZP" Outside Plant Engineering 1132 Hwy 407 Lewisville,Texas 75077 Date: 5/14/2015 Re: CWO# 5647-4620-8POA4GT Relocate Cable on Denton Tap and Sandy Lake Rd Southwest Side of Intersection in the City of coppeit 're xas. To: George Marshall, P.E. 'Traffic Engineer Engineering Department City of Coppell, TX 972-304-3562 (office) 469-964-4731 (cell) ]"his is in response to your request for Verizon to perform the following work: Relocate aerial to underground cable on Southwest Side of Denton Tap and Sandy Lake Rd in Coppell Texas, We have estimated that the cost or Verizon to replace aerial cable and others to place conduit. Your cost of this work effort will be $6,1,28.10. You must return this signed agreement, along with an approved, executed purchase order in this amount before Your work will be scheduled. Upon completion of work, you will be issued an invoice for the total actual costs. If you agree to these terms, please sign below and forward this signed letter agreement, and executed purchase order for $6,128.10 listing Veri7on as the approved vendor for the project noted by C `O# 5647-4620-81'0A4GTTo: Verizon Attn: Steve Gentry Engineering Department 1.132 Hwy 407 Lewisville 'Fx 75067 IfYOU are signing for a company or other entity, then by signing below, you warrant that you are authorized to bind the company or entity to the terms of this letter agreement. Upon receipt of your signed agreement and purchase order, Your work order will be released to our Construction Department for scheduling. Page 2 Verizon shall not be responsible to the extent its performance is delayed or prevented due to causes beyond its control, including but not limited to acts of God or the Public enemy, terrorism, civil commotion, embargo, acts of government, any law, order, ordinance, regulation, or requireirient of any government, fires, explosions, weather, quarantine, strikes, labor disputes, lockouts, and other causes beyond the reasonable control of Verizon. Should you have any questions or concerns, regarding these terms, please contact me at Mike Cook 817-691-5772. Please be advised that the price estimate quoted above is only valid for sixty (60) days from the date of this letter. If this work request is cancelled after you have signed the agreement, you will be billed for any Engineering and Construction cost,incurred after the date of signature that may include the cost to place and/or remove facilities. If we do not receive this signed agreement and your full advance payment within this sixty (60) day period, we will assume that you do not want the work, to be undertaken and the project will be cancelled. Sincerely, Mike Cook I agree to the terms of this agreement: Accepted (Signature): Print Name & Title.- Cotnj)an).- BillingAddress: ity, "tate, ij): Telephone 4: Datel.