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BM 2015-01-06 CRDC City of Coppell, Texas 255 Parkway Boulevard COPPELL Coppell,Texas 75019-9478 Minutes Coppell Recreation Development Corporation Tuesday,January 6, 2015 6:00 PM 255 Parkway Blvd 2"d Floor Conference Room Mark Tepper Biju Mathew President Vice President Stephen Hafer Marvin Franklin Secretary Larry Jones Mahbuba Khan Also present were City Manager Clay Phillips, Deputy City Manager Mike Land, Director of Parks and Recreation Brad Reid, Assistant Director of Parks and Recreation Guy McLain, Parks Operation Manager John Elias, and Administrative Assistant to the City Manager Amy Swaim. The Coppell Recreation and Development Corporation of the City of Coppell met on Tuesday, January 6, 2015 at 6:00 pm in the 2nd Floor Conference Room of Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of this meeting was to consider the following items: Regular Session (Open to the Public) 1 Call To Order Deputy City Manager Mike Land called the meeting to order at 6:10 pm. Members present: President Mark Tepper, Vice President Biju Mathew, Secretary Stehpen Hafer, Board Member Marvin Franklin, Board Member Larry Jones, and Board Member Mahbuba Khan. City of Coppell 1 Coppell Recreation Development Corporation Minutes January 6, 2015 City Manager Clay Phillips welcomed Board Members and summarized the responsibilities of the Coppell Recreation Development Corporation (CRDC). 5 Election of Officers Item 5 was moved in order to elect officers prior to action items. Motion by Board Member Khan, second by Board Member Franklin, to elect Mark Tepper as President, Biju Mathew as Vice President, and Stephen Hafer as Secretary. AYE: All. NAY: None. The motion carried unanimously. 2 Citizens' Forum There were no citizens present to speak. 3 Minutes Consider approval of minutes: December 1, 2014. Motion by Vice President Mathew, second by Board Member Jones to approve the December 1, 2014 minutes as presented. AYE: All. NAY: None. The motion carried unanimously. 4 Review Financial Report Director of Finance, Jennifer Miller, presented the Board with the most recent financial reports and explained how CRDC funds are expended. 6 Review Board Responsibilities Deputy City Manager Land provided the Board with a packet containing information relative to the CRDC, such as its formation, by-laws, code of conduct, and budget. 7 Select Quarterly Meeting Dates The Board selected the following 2015 quarterly meeting dates (all meetings will begin at 6:30 pm.): Tuesday, February 3 (Special-called meeting) Tuesday, May 5 Tuesday, August 4 Wednesday, November 4 (11t Wednesday of November as required per by- laws) City of Coppell 2 Coppell Recreation Development Corporation Minutes January 6, 2015 8 Consider approval of award of a bid from RLM Earthco, Inc., in the amount of $168,781.25, for erosion control improvements at the Wagon Wheel Tennis Center, and authorizing the President to sign all documents. John Elias presented and summarized the item. Motion by Board Member Jones, second by Vice President Mathew to approve the item as presented. AYE: All. NAY: None. The motion carried unanimously. Adjournment Being no further business, the meeting adjourned at 7:42 pm. Mark Tepper, President Attest: Amy Swaim, Administrative Assistant to the City Manager City of Coppell 3