BM 2016-07-13 CRDC Citof CoppellI Texas 255 Parkway Boulevard
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CFFE
Minutes
Coppell Recreation Development Corporation
Wednesday,July 13,2016 6:30 PM 255 Parkway Blvd.
Mark Tepper Karen Hunt
President
Biju Mathew Larry Jones
Vice President
Mahbuba Khan
Secretary
Marvin Franklin
The Coppell Recreation Development Corporation (CRDC) met in the 2nd Floor
Conference Room at 255 E. Parkway Boulevard on Wednsday,July 13.
Regular Session (Open to the Public)
1. Call To Order
President Tepper called the meeting to order at 6:30 PM.
Present were: Board Member Hunt, Board Member Franklin, Board Member
Jones,Vice President Mathew,and President Tepper.
Staff included: Mike Land, Deputy City Manager;Jennifer Miller, Finance
Director;Vicki Chiavetta, Library Director; and Amy Swaim,Administrative
Assistant to the City Manager.
2. Citizens' Forum
There was no one present to speak during the Citizens'Forum.
3. Approval of the Minutes: April 6, 2016
Motion by Board Member Hunt,second by Board Member Franklin to approve
the April 6,2016, minutes as presented. The motion carried unanimously.
4. Financial Report
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Coppell Recreation Development Minutes July 13,2016
Corporation
Jennifer Miller summarized the Financial Report. She informed the Board that
there may be a balance in the CRDC 1 account of approximately$23,000. She
indicated she would seek legal counsel to determine if the balance can be
transfered into the CRDC 2 account.
5. Consider and approve the FY 16-17 Proposed Budget and 2015
Annual Report.
Ms. Miller summarized the FY 16-17 CRDC Proposed Budget and the 2015
CRDC Annual Report.
Motion by Board Member Jones,second by Vice President Mathew,to approve
the FY 16-17 CRDC Proposed Budget as presented. The motion carried
unanimously.
Motion by Board Member Hunt,second by Board Member Jones,to approve
the 2015 CRDC Annual Report as presented. The motion carried unanimously.
6.
Consider approval of entering into an agreement with Bibliotheca, LLC
for the installation of Automated Materials Handling (AMH) and Radio
Frequency Identification (RFID) for the Cozby Library and Community
Commons, in the amount of$170,362 as budgeted for in the library
expansion project; and authorizing the CRDC President to sign any
necessary documents.
Vicki Chiavetta summarized the agreement.
Motion by Vice President Mathew, second by Board Member Hunt,to approve
the request as presented. The motion carried unanimously.
7. Consider approval for the purchase of furniture, fixtures and equipment
for the Cozby Library and Community Commons, in the amount of
$622,583.89 as requested; and authorizing the CRDC President to
sign any necessary documents.
Ms. Chiavetta summarized the request. She noted that the request is for all
furniture except for a few pieces in the staff area.
Motion by Board Member Jones, second by Vice President Mathew to approve
the request as presented. The motion passed unanimously.
8. Project Updates
Mike Land stated he would like to coordinate a tour of the Library for CRDC
members and Council. He noted the tour would likely occur on a Thursday in
August.
Life Safety Park-the foundation was poured for two buildings,and the
furniture request is on the July 26 Council agenda,which would result in a
CRDC meeting in August.
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Coppell Recreation Development Minutes July 13,2016
Corporation
Parks-drones are being used to provide visual progress,and the Grand
Pavilion is progressing nicely.
Streets-double turn lane was recently poured at S. Belt Line,and the project
should be turned over to the Landscape Architect within the next few weeks.
Mr. Land noted project management by Gallagher Construction Services is
going very well.
9. Board President and Committee Report
There were no reports from the President or the Committee.
Adjournment
President Tepper adjourned the meeting at 7:28 PM.
Mark Tepper, President
Amy Swaim, Administrative Assistant to the City Manager
City of Coppell,Texas Page 3