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CP 2018-05-08City Council City of Coppell, Texas Meeting Agenda 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers6:30 PMTuesday, May 8, 2018 KAREN HUNT NANCY YINGLING Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 MIKE LAND City Manager RECEPTION FOR RETIRING COUNCILMEMBER MARVIN FRANKLIN - 4:00 P.M. - 6:30 P.M. - TOWN CENTER ATRIUM Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 6:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.072, Texas Government Code - Deliberation regarding Real Property. A.Discussion regarding real property east of South Belt Line Road and south Page 1 City of Coppell, Texas Printed on 5/4/2018 May 8, 2018City Council Meeting Agenda of East Belt Line Road. Section 551.074, Texas Government Code - Personnel Matters. B.Evaluation of a public officer, to wit City Manager. 3.Work Session (Open to the Public) 1st Floor Conference Room A.Discussion regarding the Arts Center Business Plan. B.Discussion regarding the purchase of a Mobile Command Post. C.Discussion regarding the NPCA contract with Core Construction for the redesign and installation of a security fence in the south justice center parking lot at the Criminal Justice facility. D.Discussion regarding The CORE bridge replacement. E.Discussion regarding expansion of the parking lot at the Senior and Community Center. F.Discussion regarding the Board/Commission appointment process. G.Discussion regarding Agenda items. Arts center business plan worksession.pdf Board & Commission Memo - Process.pdf Board & Commission Interviewers Recommendation form.pdf The CORE Bridge Memo.pdf Senior Center Parking Lot Memo.pdf Attachments: Regular Session 4.Invocation 7:30 p.m. 5.Pledge of Allegiance 6.Proclamations A.Consider approval of a Proclamation naming May 2018, “Building Safety Month,” and authorizing the Mayor to sign. Building Safety Proclamation.pdfAttachments: B.Consider approval of a proclamation naming May 20-26, 2018, as “Emergency Medical Services Week,” and authorizing the Mayor to sign. Staff Memo-2018 EMS Week Proclamation.pdf EMS Week Proclamation 2018.pdf Attachments: 7.Presentations A.Presentation by the Coppell Chamber of Commerce in recognition of the City’s 28 years of membership. Page 2 City of Coppell, Texas Printed on 5/4/2018 May 8, 2018City Council Meeting Agenda B.Presentation of the Texas Municipal Library Directors Association “Achievement of Library Excellence Award” to the Cozby Library and Community Commons. 8.Citizens’ Appearance 9.Consent Agenda A.Consider approval of the Minutes: April 24, 2018. Minutes - April 24, 2018.pdfAttachments: B.Consider award of bid and authorize a HGAC contract with LDV Custom Specialty Vehicles in the amount of $384,542.00, as budgeted from the Crime Control District, for the purchase of a Mobile Command Post and authorizing the City Manager to sign any necessary documents. Command Post Vehicle - Memo.pdf Command Post Vehicle - Specs & Quote.pdf Command Post Vehicle - HGAC Buy Sheet.pdf Command Post Vehicle - Drawings.pdf Attachments: C.Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. ZS Pharma - Resolution 2018 Memo.pdf ZS Pharma - Resolution 2018.pdf ZS Pharma - Resolution 2018 Agreement.pdf Attachments: D.Consider approval of a Resolution regarding Oncor’s filing for their first Distribution Cost Recovery Factor (“DCRF”) rate case on April 6, 2018, and authorizing the Mayor to sign. ONCOR DCRF memo.pdf Staff Report Re Denial Resolution.pdf Resolution.pdf Attachments: End of Consent Agenda 10.Discussion regarding Short-Term Rental Ordinance. Council Memo .pdf Summary Proposed Short Term (Home Share) regulations.pdf Attachments: 11.Consider approval of an Ordinance of the City of Coppell, Texas, amending Ordinance No. 2017-1482, the budget for the Fiscal Year October 1, 2017 through September 30, 2018, and authorizing the Mayor to sign. Page 3 City of Coppell, Texas Printed on 5/4/2018 May 8, 2018City Council Meeting Agenda Memo Budget Amendment May 8, 2018.pdf Budget Amendment May 8, 2018 Attachments: 12.Consider award of bid and authorize a NPCA contract with Core Construction in the amount of $184,785.34 for the redesign and installation of a security fence in the south justice center parking lot at the Criminal Justice facility located at 130 Town Center Blvd.; and authorizing the City Manager to sign and execute any necessary documents. Police Parking Lot Redesign Memo.pdf Police Fencing and Auto Gates Attachments: 13.City Manager Reports - Project Updates and Future Agendas 14.Mayor and Council Reports Primary Run-Off Early Voting and Election Day. 15.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 16.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 4th day of May 2018, at _____________. ______________________________ Jean Dwinnell, Deputy City Secretary Page 4 City of Coppell, Texas Printed on 5/4/2018 May 8, 2018City Council Meeting Agenda PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. Page 5 City of Coppell, Texas Printed on 5/4/2018 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3897 File ID: Type: Status: 2018-3897 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 04/17/2018File Created: Final Action: Executive Session - Real PropertyFile Name: Title: Discussion regarding real property east of South Belt Line Road and south of East Belt Line Road. Notes: Agenda Date: 04/24/2018 Agenda Number: A. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 04/24/2018City Council Discussed under Executive Session. Action Text: 1 05/08/2018City Council Text of Legislative File 2018-3897 Title Discussion regarding real property east of South Belt Line Road and south of East Belt Line Road. Summary Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3897) Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3896 File ID: Type: Status: 2018-3896 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 04/17/2018File Created: Final Action: Exec Session - City Manager EvaluationFile Name: Title: Evaluation of a public officer, to wit City Manager. Notes: Agenda Date: 04/24/2018 Agenda Number: B. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 04/24/2018City Council Discussed under Executive Session. Action Text: 1 05/08/2018City Council Text of Legislative File 2018-3896 Title Evaluation of a public officer, to wit City Manager. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3896) Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3918 File ID: Type: Status: 2018-3918 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/01/2018File Created: Final Action: Work SessionFile Name: Title: A.Discussion regarding the Arts Center Business Plan. B.Discussion regarding the purchase of a Mobile Command Post. C.Discussion regarding the NPCA contract with Core Construction for the redesign and installation of a security fence in the south justice center parking lot at the Criminal Justice facility. D.Discussion regarding The CORE bridge replacement. E.Discussion regarding expansion of the parking lot at the Senior and Community Center. F.Discussion regarding the Board/Commission appointment process. G.Discussion regarding Agenda items. Notes: Agenda Date: 05/08/2018 Agenda Number: Sponsors: Enactment Date: Arts center business plan worksession.pdf, Board & Commission Memo - Process.pdf, Board & Commission Interviewers Recommendation form.pdf, The CORE Bridge Memo.pdf, Senior Center Parking Lot Memo.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3918) Text of Legislative File 2018-3918 Title A.Discussion regarding the Arts Center Business Plan. B.Discussion regarding the purchase of a Mobile Command Post. C.Discussion regarding the NPCA contract with Core Construction for the redesign and installation of a security fence in the south justice center parking lot at the Criminal Justice facility. D.Discussion regarding The CORE bridge replacement. E.Discussion regarding expansion of the parking lot at the Senior and Community Center. F.Discussion regarding the Board/Commission appointment process. G.Discussion regarding Agenda items. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 MEMORANDUM To: From: Date: Reference: 2030: Mayor and City Council Mike Land, City Manager May 8, 2018 Coppell Art Center Business Plan Discussion Community Wellness and Enrichment Strategy- Goal 3: Expand Cultural Arts Amenities and Opportunities General Information: Michael Jenkins, President of LARC Inc. will be presenting the results of their research and recommendations regarding the proposed Coppell Arts Center. Mr. Jenkins will be covering the market, management, marketing and recommended operations including budget considerations for the proposed Coppell Arts Center. Mr. Jenkins met with members of the Coppell Arts Council on Monday February 5th, going over the recommendations and answering their questions. With the delivery of the plan and recommendations, staff has already begun meeting with the various local art center user groups to discuss the recommendations as they relate to their use, implications and implementation going forward. MEMORANDUM To: Through: From: Date: Reference: Mayor and City Council Mike Land, City Manager Jean Dwinnell, Deputy City Secretary May 8, 2018 Work Session – Board and Commission Process Update General Information: During this past Board and Commission season, we made a change from previous years. We used email as a way of communicating with the applicants. It was a lot faster and, of course, allowed us to be greener. I only heard from one applicant that said he didn’t receive my appointment email, however, he received an invitation to the reception and therefore assumed he was appointed and called to confirm. We also continued with a change we made last year, taking the interviewees on a first come basis on the night and time window for their interviews. The hope was that we would move along faster. However, with the assignment of a 2-3 hour window, we found ourselves sitting, waiting for interviewees to show up until the window expired. Therefore, for the upcoming season, we plan to give a time window, that will be much shorter, to sign in for an interview hoping to eliminate the need to sit and wait for those who don’t plan to show up. If there are several interviewees, they will be able to sign in, leave and return when their time nears. With the interviews taking approximately ten minutes each, we will be able to give them a good estimate for the time of their interview. A request that we had this past season from interviewees was to have interviews available by FaceTime or Video Conferencing for applicants that had emergencies/work out of town. Concerns expressed were that it would be difficult to know if someone was truly unavailable due to an emergency or work, that they would just be sitting at home, not wanting to come to Town Center for an interview. Also, once the word gets out that these options are available, more and more applicants may request them. We are happy to make accommodations and perhaps we could make that decision on a case by case basis as applicants notify us. Finally, for the upcoming season, I have created a form for the interviewers. The form will show the Board name, the interviewers names, the interviewees names, give spaces for the interviewers to fill in their suggested appointments, and then sign. The form will be left with the staff member working with the interviewers for that evening. The hope is that this form will make the recommendations for appointees less confusing for both the interviewers and staff. I have attached the form for your review. During the Work Session, Council will have the opportunity to make additional suggestions for improving our Board and Commission process. We strive to make this process as efficient and positive as possible for all involved. BOARD & COMMISSION INTERVIEWS 2018 BOARD NAME: ________________________________ INTERVIEWERS: ________________________________ ________________________________ INTERVIEWEES: ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ RECOMMENDED APPOINTMENTS: _______________________________ _______________________________ _______________________________ _______________________________ INTERVIEWERS SIGNATURES: __________________________ __________________________ 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: May 8, 2018 Reference: Discussion regarding the replacement of the pedestrian entrance bridge to The CORE 2030: Excellent City Services with High Level of Customer Satisfaction Introduction: The pedestrian entrance bridge at The CORE was installed in 2000 during the original construction of what was known as The Coppell Aquatic and Recreation Center. The bridge is a 6-foot wide park-style bridge that sees over 300,000 users per year. During the expansion in 2011, the bridge was not replaced due to the facility needing to remain open during construction. The replacement of the bridge was added to the 5-year plan in 2016 but was delayed to avoid additional impact for patrons while the Andrew Brown Park redevelopment was taking place. Analysis: The pedestrian bridge provides an access point into The CORE with an attendance of over 230,000 patrons annually and a safe route to Kid Country and Andrew Brown Park East. The bridge was originally installed in 2000 and is not typically designed for the high volume of users it receives each year. Due to the small width, the bridge can cause a bottle neck for multiple patrons crossing at the same time. With a $20 million-dollar facility, this will help create an esthetically pleasing entrance for patrons and create a cohesive look with the Andrew Brown Park system. Legal Review: Agenda item does not require legal review. Fiscal Impact: This project is a CRDC funded item in fiscal year 2017-2018. Recommendation: The Parks and Recreation department recommends the replacement of the pedestrian bridge with a 12-foot wide bridge similar to the newly installed bridges at Andrew Brown Park East. 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: May 8, 2018 Reference: Discussion regarding expansion of the parking lot at the Coppell Senior and Community Center 2030: Community Gathering Places, Excellent City Services with High Level of Customer Satisfaction, and Excellent and well-maintained City infrastructure and facilities Introduction: In 2007, the original site plans for the Coppell Senior and Community Center at Grapevine Springs included an expansion of the parking lot with the anticipation of future growth. The Coppell Senior and Community Center opened in spring of 2010 with approximately 500 patrons and 70 community rentals per year. In its first year, the facility operated approximately 1,600 programs. As of 2018, the Coppell Senior and Community Center has grown to 2000 patrons, 160 rentals and approximately 2,600 programs per year. The larger Senior Center events have seen attendance of up to 300 people. Community Center rentals have serviced private events as large as 160 people and community events as large as 350 people. With this growth, the existing parking lot is no longer meeting the needs of the community. Due to the lack of parking, visitors have had to park in fire lanes as well as several large events have opted for valet parking to make sure their guests were not inconvenienced when attending the facility. The expansion of the parking lot was added to the Five Year Plan in fiscal year 2015-2016. A consultant was hired in fiscal year 2017-2018 to design the next phase of the parking lot with construction expected to begin in the fall of 2018. Analysis: The current parking lot at the Coppell Senior and Community Center has (73) regular spaces and (4) handicapped spaces, plus shared parking for Grapevine Springs Park (10) regular spaces and (2) handicapped spaces. The anticipated expansion of the west parking lot includes (56) new spaces and (6) handicapped spaces (converted). After the expansion is complete, the parking lot at the Coppell Senior and Community Center will have (121) regular spaces and (10) handicapped spaces, plus shared parking for Grapevine Springs Park (10) regular spaces and (2) handicapped spaces. Legal Review: Agenda item does not require legal review. 2 Fiscal Impact: This is a CRDC project that is funded in fiscal year 2017-2018. Recommendation: The Parks and Recreation department recommends the expansion of the Coppell Senior and Community Center parking lot. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3921 File ID: Type: Status: 2018-3921 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/01/2018File Created: Final Action: Building Safety Month ProclamationFile Name: Title: Consider approval of a Proclamation naming May 2018, “Building Safety Month,” and authorizing the Mayor to sign. Notes: Agenda Date: 05/08/2018 Agenda Number: A. Sponsors: Enactment Date: Building Safety Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3921 Title Consider approval of a Proclamation naming May 2018, “Building Safety Month,” and authorizing the Mayor to sign. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3921) Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 THE •CITY •OF COPPELL PROCLAMATION WHEREAS, the City of Coppell is committed to recognizing our growth and strength depends on the safety and economic value of the homes , buildings and infrastructure that serve our citizens, both in everyday life and in times of natural disaster, and WHEREAS, our confidence in the structural integrity of these buildings that make up our community is achieved through the devotion of vigilant guardians-building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers and others in the construction industry-who work year-round to ensure the safe construction of buildings, and WHEREAS , these guardians are dedicated members of the International Code Council, a U.S . based organization, that brings together local, state and federal officials that are experts in the building environment to create and implement the highest-quality codes to protect us in the buildings where we live, learn , work, worship, play, and WHEREAS, our nation benefits economically and technologically from using the International Codes® that are developed by a national, voluntary consensus codes and standards developing organization, our government is able to avoid the high cost and complexity of developing and maintaining these codes, which are the most widely adopted building safety and fire prevention codes in the nation ; these modem building codes include safeguards to protect the public from natural disasters such as hurricanes , snowstorms, tornadoes, wildland fires , floods and earthquake; and WHEREAS, Building Safety Month is sponsored by the International Code Council to remind the public aboutthe critical role of our communities' largely unknown guardians of public safety--our local code officials-who assure us of safe, efficient and livable buildings that are essential to keep America great, and WHEREAS , "Building Codes Save Lives" the theme for Building Safety Month 2018 , encourages all Americans to raise awareness of the importance of building safe and resilient construction; fire prevention ; disaster mitigation, and new technologies in the construction industry. Building Safety Month 2018 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies, and WHEREAS, each y ear, in observance of Building Safety Month, Americans are asked to consider the commitment to improve building safety and economic investment at home and in the community, and to acknowledge the es sential services provided to all of us by local and state building departments, fire prevention bureaus and federal agencies in protecting lives and property. NOW, THEREFORE , I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim the month of May 2018 as "BUILDING SAFETY MONTH" IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed thi s 8th day of May 2018 . r ATTEST: Karen Selbo Hunt, Mayor Christel Pettinos, City Secretary Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3883 File ID: Type: Status: 2018-3883 Agenda Item Agenda Ready 1Version: Reference: In Control: Fire 04/10/2018File Created: Final Action: 2018 EMS Week ProclamationFile Name: Title: Consider approval of a proclamation naming May 20-26, 2018, as “Emergency Medical Services Week,” and authorizing the Mayor to sign. Notes: Agenda Date: 05/08/2018 Agenda Number: B. Sponsors: Enactment Date: Staff Memo-2018 EMS Week Proclamation.pdf, EMS Week Proclamation 2018.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Approval History Action DateVersionSeq #Due DateActionApprover 1 Kevin Richardson 1 4/11/20184/10/2018 Approve 1 Christel Pettinos - FYI 2 4/10/2018 Notified - FYI History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3883 Title Consider approval of a proclamation naming May 20-26, 2018, as “Emergency Medical Services Week,” and authorizing the Mayor to sign. Summary Please see staff memo. Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3883) Fiscal Impact: There is no fiscal impact of this agenda item. Staff Recommendation: The Fire Department recommends approval. Goal Icon: Community Wellness and Enrichment Page 2City of Coppell, Texas Printed on 5/4/2018 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson Date: May 8, 2018 Reference: Emergency Medical Services Week Proclamation 2030: Community Wellness and Enrichment Introduction: The American College of Emergency Physicians (ACEP) was instrumental in establishing Emergency Medical Services (EMS) Week when President Gerald Ford declared in 1974 the first “National EMS Week,” with the intent to celebrate and honor the hundreds of thousands of EMS practitioners serving our communities across the nation. Analysis: National EMS Week brings together local communities and medical personnel to publicize safety and honor the dedication of those who provide the day-to-day lifesaving services of medicine’s “front line.” The Coppell Fire Department invites the community to celebrate National EMS Week by visiting the Fire Department and learning more about the Paramedic services provided. Facility and apparatus tours can be scheduled by calling 972.304.3512 or simply stop by any of the Fire Stations. The community is also encouraged to learn life-saving skills such as Cardio-Pulmonary Resuscitation CPR, First-Aid, and use of an Automatic External Defibrillator AED by registering for a training course. Legal Review: Agenda item did not require legal review. Fiscal Impact: There is no fiscal impact of this Agenda item. 2 Recommendation: The Fire Department recommends approval. PROCLAMATION WHEREAS, emergency medical services is a vital public service; and is provided by the Coppell Fire Department WHEREAS, the members of the Coppell Fire Department are ready to provide advanced lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the emergency medical services system consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators and others; and WHEREAS, the members of emergency medical services teams, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; now NOW, THEREFORE, I, Karen Hunt, Mayor of the City of Coppell, do hereby proclaim the week of May 20-26, 2018 as “Emergency Medical Services Week” IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be affixed this 8th day of May 2018. _____________________________________ Karen Selbo Hunt, Mayor ATTEST: __________________________ Christel Pettinos, City Secretary Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3923 File ID: Type: Status: 2018-3923 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/02/2018File Created: Final Action: Chamber PresentationFile Name: Title: Presentation by the Coppell Chamber of Commerce in recognition of the City’s 28 years of membership. Notes: Agenda Date: 05/08/2018 Agenda Number: A. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3923 Title Presentation by the Coppell Chamber of Commerce in recognition of the City’s 28 years of membership. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3923) Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3874 File ID: Type: Status: 2018-3874 Presentation Agenda Ready 1Version: Reference: In Control: City Secretary 04/03/2018File Created: Final Action: Library AwardFile Name: Title: Presentation of the Texas Municipal Library Directors Association “Achievement of Library Excellence Award” to the Cozby Library and Community Commons. Notes: Agenda Date: 05/08/2018 Agenda Number: B. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3874 Title Presentation of the Texas Municipal Library Directors Association “Achievement of Library Excellence Award” to the Cozby Library and Community Commons. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3874) Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3922 File ID: Type: Status: 2018-3922 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/01/2018File Created: Final Action: Minutes - April 24, 2018File Name: Title: Consider approval of the Minutes: April 24, 2018. Notes: Agenda Date: 05/08/2018 Agenda Number: A. Sponsors: Enactment Date: Minutes - April 24, 2018.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3922 Title Consider approval of the Minutes: April 24, 2018. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3922) [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 255 Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, April 24, 2018 KAREN HUNT NANCY YINGLING Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 MIKE LAND City Manager Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Present 8 - Also present were City Manager Mike Land, Deputy City Managers Traci Leach and Noel Bernal, Deputy City Secretary Jean Dwinnell and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, April 24, 2018 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:30 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.072, Texas Government Code - Deliberation regarding Real Property. A.Discussion regarding real property east of South Belt Line Road and south of East Belt Line Road. Discussed under Executive Session. Page 1City of Coppell, Texas April 24, 2018City Council Minutes Section 551.087, Texas Government Code - Economic Development Negotiations. B.Discussion regarding economic development prospects south of Bethel Road and west of Freeport Parkway. Discussed under Executive Session. Section 551.074, Texas Government Code - Personnel Matters. C.Evaluation of a public officer, to wit City Manager. Discussed under Executive Session. Work Session (Open to the Public) 1st Floor Conference Room3. A.Discussion regarding the Coppell Art Center Business Plan. B.Discussion regarding the Star Leaf Pump Station alternatives. C.Discussion regarding the Northlake pumping solution. D.Discussion regarding the Sandy Lake Lift Station E.Discussion regarding the Neighborhood Integrity Program. F.Discussion regarding the Board and Commission appointment process. G.Discussion regarding Agenda items. Items A and F were removed from the Work Session Agenda. Items B, C, D, E and G were presented in Work Session. Regular Session Mayor Hunt adjourned the Work Session at 7:28 p.m. and reconvened into Regular Session at 7:38 p.m. Invocation 7:30 p.m.4. Police Chaplain Steve Gibson gave the Invocation. Pledge of Allegiance5. The Police Department Color Guard presented the Flags and Mayor Hunt and the City Council led those present in the Pledge of Allegiance. Proclamations6. Consider approval of a proclamation naming May 2018, “Motorcycle Safety and Awareness Month;” and authorizing the Mayor to sign. Mayor Hunt read the Proclamation for the record amd presented the same to Ms. Connie Thompson, Denton ABATE Coordinator, in honor of "Motorcycle Safety and Awareness Month." A motion was made by Councilmember Page 2City of Coppell, Texas April 24, 2018City Council Minutes Marvin Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye:Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin;Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling 7 - Presentations7. A.Swearing-In of the Municipal Court Administrator. Judge Terry Landwehr administered the Oath of Office to Jaime Brew, Municipal Court Administrator. B.Presentation by the Texas Police Chiefs Association Foundation to the Coppell Police Department in Recognition of their Completion of the Texas Law Enforcement Best Practices Program. Retired Police Chief Marlin Price, representing the Texas Police Chiefs Association Foundation, made a presentation to the Coppell Police Department for recurring completion of the Texas Law Enforcement Best Practices Program. Only 74 Police Departments in Texas have kept up the 168 standards necessary to receive this recognition year-after-year. Police Chief Mac Tristan thanked Chief Price for recognizing the Coppell Police Department with this award, and thanked Sgt. Sammy Lujan for his time and attention to keeping the Coppell Police Department aware of the Texas Law Enforcement Best Practices. C.Presentation and mid-year update on Metrocrest Services. Mr. Tracy Eubanks, Chief Executive Officer of Metrocrest Services, made a presentation to Council regarding the services provided during 2017. He reviewed the organization's mission, model, and Core Values. Mr. Eubanks reported: 749 residents (266 families) in Coppell were assisted during 2017; 16,120 meals were made for Coppell kids during the summer of 2017; and senior transportation was provided when necessary. He explained that Metrocrest is encouraging seniors to use the expanded SPAN Transportation services when possible. Councilmember Wes Mays, liaison to Metrocrest Services, described his eye-opening experience working with Metrocrest, and the passion shared by the staff and volunteers when helping others. Mayor and Councilmembers thanked Mr. Eubanks for his presentation and the work of Metrocrest Services. Citizens’ Appearance8. Mr. Venky Venkatraman, 415 Gifford Drive, explained that he is a good host and has a 5-star rating for his Airbnb. He encouraged those with complaints to contact Airbnb directly rather than have the City create regulations. He further expressed his dissatisfaction with his experience in the Municipal Court recently. Page 3City of Coppell, Texas April 24, 2018City Council Minutes Ms. Jasmine Jones, Miss Texas Outstanding Teen, introduced herself to the Mayor and Council and expressed her excitement for representing the City of Coppell. She explained her platform of, "13 Reasons Why Not," in response to her attempted suicide when she was younger. Consent Agenda9. A.Consider approval of the minutes: April 10, 2018. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-D be approved. The motion passed by an unanimous vote. B.Consider approval of an Ordinance for PD-293-LI, Sherrill Acres, a zoning change request from LI (Light Industrial) to PD-293-LI (Planned Development 293 -Light Industrial) to allow the subdivision of the property into two lots, allowing the retention of the existing office on proposed Lot 2B1 and the approval of Concept Plan for proposed Lot 2B2 for a future office building, containing 1.44 acres of property located at 1703 East Belt Line Road, and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-D be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-724 C.Consider approval of the acquisition of a Musco Light Control System to replace the existing light control hardware in various city parks and athletic facilities, in the amount of $144,000.00, from Musco Sports Lighting LLC., with contract pricing through the Buyboard, Contract No. 512-16, as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-D be approved. The motion passed by an unanimous vote. D.Consider approval of the acquisition and installation of a replacement playground, a new playground shade structure and four (4) benches at Magnolia Park in the amount of $95,806.29 from The Playwell Group Inc., contract pricing through BuyBoard, Contract No. 512-16, as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, that Consent Agenda Items A-D be approved. The motion passed by an unanimous vote. End of Consent Agenda Page 4City of Coppell, Texas April 24, 2018City Council Minutes 10.Consider approval of a Performance Contracting Agreement with Siemens Industry, Inc. for the performance of the Work and Services related to the Advanced Water Meter System; and authorizing the City Manager to execute any necessary documents. Presentation: Kim Tiehen, Assistant Director of Finance, gave a presentation on the Advanced Water Meter System Project. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Nancy Yingling, that Agenda Item 10 be approved. The motion passed by an unanimous vote. Aye:Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin;Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling 7 - 11.Consider approval of a Resolution authorizing the Coppell Recreation Development Corporation (CRDC) to proceed with the adoption of a Resolution directing publication of Notice of Intent to undertake projects and Notice of Public Hearing; and authorizing the Mayor to sign. Presentation: Robert Hager, City Attorney, gave a presentation on the Coppell Recreation Development Corporation (CRDC) proceeding with the adoption of a Resolution to move forward with approved projects. A motion was made by Councilmember Wes Mays, seconded by Councilmember Mark Hill, that Agenda Item 11 be approved. The motion passed by an unanimous vote. Aye:Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin;Councilmember Mark Hill and Mayor Pro Tem Nancy Yingling 7 - Enactment No: 2018-04-24.1 12.PUBLIC HEARING: Consider approval of PD-133R8-HC, Magnolia Office Park (Savannah Coppell), being a zoning request from PD-133-HC (Planned Development District-133-Highway Commercial) to PD-133R8-HC (Planned Development District-133 Revision 8-Highway Commercial) to attach a Detail Site Plan to allow six, one-story office buildings to be located on the south side of SH 121, approximately 215 feet west of N. Denton Tap Road, at the request of Suha Ventures LLC, being represented by Matt Moore, Claymoore Engineering. Mayor Hunt opened the public hearing and read this item into the record. Presentation: Marcie Diamond, Assistant Planning Director, made a presentation regarding the proposed zoning change request. The following residents spoke regarding the desire for an 8' fence along the back of this development and for the relocation of the dumpster proposed for the southwest corner of the development: Page 5City of Coppell, Texas April 24, 2018City Council Minutes Mark Meyer - 620 Waverly Lane Yvette Hightower - 137 Natches Trace Mark Henry - 611 Canemount Lane Collette Bliobenes - 607 Levee Place Ruth Holder - 134 Natches Trace Discussion ensued regarding the requested conditions. A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, to close the public hearing and approve this agenda item subject to the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required. 3. All proposed wall signage shall comply with ordinance requirements, be consistent in style and material. 4. The 8' masonry screening wall adjacent to the residential shall be constructed prior to issuance of a building permit. 5. The applicant and staff to explore options to close the gap in the screening wall abutting Magnolia Park. 6. The sewer line across the rear of the property to be private. The motion passed by a 5-2 vote. Aye:Councilmember Cliff Long;Brianna Hinojosa-Flores;Councilmember Wes Mays;Councilmember Gary Roden and Mayor Pro Tem Nancy Yingling 5 - Nay:Councilmember Marvin Franklin and Councilmember Mark Hill2 - City Manager Reports - Project Updates and Future Agendas13. City Manager Mike Land announced that he met with representatives of DFW Airport earlier in the day and they advised that there would be runway rehabilitation taking place from now through November. There will be a significant increase in traffic on the eastern runway from approximately 140-150 to 300-400 takeoffs/landings during this time of rehabilitation.There is a link on the City's website with further details. Construction on Belt Line Road will begin on May 11. Freeport Parkway south bound construction continues. Finally, the DART Environmental Impact Study has been released and the City has 45 days to file a response. Mayor and Council Reports14. Mayor Hunt announced CozbyCon will be held on May 12th. The Library will be hosting Cosplay Crafternoon on April 28th at 3 p.m. They will provide some supplies to help create the perfect cosplay outfit for CozbyCon. Feel free to bring along anything you may already have to add to your costume. This is for grades 6-12. The Biodiversity Education Center will be hosting Zooniversity: Meet Amphibians, on April 28th from 11 a.m. – 12:30 p.m. for ages 5+. The address is 367 Freeport Parkway. Page 6City of Coppell, Texas April 24, 2018City Council Minutes Celebrate Old Town's 4th anniversary in style with a Party on the Lawn on May 4th from 7-9 p.m. Grab something to eat from a food truck or check out an Old Town restaurant and enjoy a concert on the lawn! Bring the kids and let them splash in the Main Street Interactive Fountain, or play on the playground. The address is 768 W. Main Street. Finally, the City of Coppell Municipal election will be held on May 5th. All precincts will vote at Coppell Town Center. Early voting has begun at Town Center and will be on-going through May 1st. You may check the website for hours the polls will be open and other locations for Early Voting. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. 15. A.Report on C/FBISD/LISD - Councilmember Mark Hill B.Report on CISD - Councilmember Brianna Hinojosa-Flores C.Report on Coppell Seniors - Councilmember Gary Roden/Mayor Pro Tem Nancy Yingling A. Councilmember Mark Hill reported that the Carrollton/Farmers Branch Superintendent, Dr. Bobby Burns, is retiring after serving as Superintendent for ten years. He will be missed and we wish him well. Harmon High School in the Lewisville Independent School District visited Florence, Italy through a new virtual reality tool, GOOGLE Expeditions. Teachers are using this program for interactive lessons in World History and Geography. B. Councilmember Brianna Hinojosa-Flores reported that voting is currently in progress for the School District Board of Trustees and that open enrollment at New Tech has been extended. The school district has recently named a new Executive Director of Finance and an Assistant Superintendent of Curriculum and Instruction. She encouraged all to review the 2018-2019 School Calendar on the District's website, as school will be starting on August 15th, which may interfere with some summer plans. C. Mayor Pro Tem Nancy Yingling reported that while she was recently attending one of the Senior's lunches, she was asked why the senior exemptions had been rescinded. She explained that they had not been rescinded. A new brochure for our seniors has been created to keep them informed. She announced the following activities for our seniors: April 25 - April's Potluck and Birthday Celebration, May 7 - Mother's Day Tea, May 15 - Supper Club in Addison, May 21 - Severe Weather Safety Class, May 26 - Old Town Garden Tour, and May 31 - Frisco Rough Rider's Game. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 16. Nothing to report. Necessary Action from Executive Session17. Nothing to report. Adjournment Page 7City of Coppell, Texas April 24, 2018City Council Minutes There being no further business before the City Council, the meeting was adjourned at 9:36 p.m. ________________________ Karen Selbo Hunt, Mayor ATTEST: __________________________________ Jean Dwinnell, Deputy City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. Page 8City of Coppell, Texas Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3837 File ID: Type: Status: 2018-3837 Agenda Item Agenda Ready 2Version: Reference: In Control: Police 03/08/2018File Created: Final Action: Mobile Command PostFile Name: Title: Consider award of bid and authorize a HGAC contract with LDV Custom Specialty Vehicles in the amount of $384,542.00, as budgeted from the Crime Control District, for the purchase of a Mobile Command Post and authorizing the City Manager to sign any necessary documents. Notes: Agenda Date: 05/08/2018 Agenda Number: B. Sponsors: Enactment Date: Command Post Vehicle - Memo.pdf, Command Post Vehicle - Specs & Quote.pdf, Command Post Vehicle - HGAC Buy Sheet.pdf, Command Post Vehicle - Drawings.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Approval History Action DateVersionSeq #Due DateActionApprover 2 Mac Tristan 1 3/9/20183/8/2018 Approve 2 Jennifer Miller 2 3/9/20183/8/2018 Approve 2 Christel Pettinos - FYI 3 3/8/2018 Notified - FYI History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 05/08/2018City Council Text of Legislative File 2018-3837 Title Consider award of bid and authorize a HGAC contract with LDV Custom Specialty Vehicles in Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3837) the amount of $384,542.00, as budgeted from the Crime Control District, for the purchase of a Mobile Command Post and authorizing the City Manager to sign any necessary documents. Summary See Attached Memo Fiscal Impact: Funds have been budgeted in the Crime Control and Prevention District for this purchase. (36-10-00-5010) Staff Recommendation: Staff Recommends Approval Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 5/4/2018 1 MEMORANDUM To: Mayor and City Council From: Mac Tristan, Chief of Police Date: March 6, 2018 Reference: Consider award of bid and authorize a HGAC contract with LDV Custom Specialty Vehicles in the amount of $384,542.00, as budgeted, for the purchase of a Mobile Command Post and authorizing the City Manager to sign and execute any necessary documents. 2030: Coppell 2030, Healthy Neighborhoods/Safe Neighborhoods Introduction: The Coppell Police Department is requesting the purchase of a mobile command post. In the past, the police department has borrowed mobile command post from other cities, which puts a strain on that city and manpower. Currently, briefings and gathering areas are usually at the PD. This vehicle will assist with operations during City of Coppell special events, long term events, and utilized during NORTEX SWAT operations. The vehicle will serve as an on-scene headquarters to hold briefings, on-scene dispatch (as needed), central point of contact and high visibility at special events for lost children and other needs. Analysis: The Mobile Command Post will allow officers a place to meet at events and callouts. This vehicle will be purpose built for Coppell needs for now and in the foreseen future. The command post will be a visible presence at large scale city functions or other functions as needed. Legal Review: Agenda item does not require legal review. 2 Fiscal Impact: Total cost of this project is $384,542 and this amount has been budgeted out of Crime Control Funds. Recommendation: The Mobile Command Post falls within the vision, mission, philosophies and direction for the Police Department. As such, staff recommends City Council to approve the contract with LDV Custom Specialty Vehicles at a cost not to exceed $384,542 and authorize the City Manager to sign. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 767-2529 Direct: +1 (262) 763-0147 www.ldvusa.com PRELIMINARY SPECIFICATIONS FOR: COPPELL PD (TX) MOBILE COMMAND CENTER LDV MODEL # S32MCC-33603-17 DATE January 5, 2018 February 23, 2018 Page 2 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 767-2529 Direct: +1 (262) 763-0147 www.ldvusa.com TABLE OF CONTENTS CHASSIS: ...................................................................................................................................................................4 BODY: .........................................................................................................................................................................6 PAINT / GRAPHICS: ..................................................................................................................................................8 DRIVER / PASSENGER CAB AREA: ........................................................................................................................8 WALLS, CEILING AND FLOOR: ................................................................................................................................9 GALLEY / LAVATORY: ..............................................................................................................................................9 SEATING: ................................................................................................................................................................ 10 CABINETS: .............................................................................................................................................................. 10 HVAC SYSTEM: ...................................................................................................................................................... 11 AC ELECTRICAL SYSTEM: .................................................................................................................................... 11 DC ELECTRICAL SYSTEM: ................................................................................................................................... 12 EMERGENCY LIGHTING / SIRENS: ...................................................................................................................... 13 AUDIO / VIDEO: ...................................................................................................................................................... 13 MAST AND MAST MOUNTED EQUIPMENT: ........................................................................................................ 14 RADIOS: .................................................................................................................................................................. 15 COMPUTER NETWORK AND EQUIPMENT: ........................................................................................................ 16 MISCELLANEOUS ELECTRONICS: ...................................................................................................................... 17 EXTERIOR STORAGE COMPARTMENTS: ........................................................................................................... 17 MISCELLANEOUS OTHER: ................................................................................................................................... 17 Page 3 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 767-2529 Direct: +1 (262) 763-0147 www.ldvusa.com PRICING PAGE: Total commercial price per unit as specified, FOB Origin $410,243.00 Discount amount -$29,521.00 HGAC discounted price for 1 unit as specified $380,722.00 Contract Administration Fee - HGAC $1,000.00 HGAC discounted price for 1 unit as specified with Contract Admin Fees $381,722.00 Delivery charge to Coppell PD (TX) (OPEN MARKET ITEM) $2,820.00 Total price per unit $384,542.00 Delivery terms: Ask your Sales Representative Payment Terms: Net 30. Quote is firm for 30 days from specification date. Quoted price does not include any applicable FET, federal, state or local tax unless specified. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 4 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 1.00 CHASSIS/BODY DIMENSIONS: 22’ walk-in van (MT-55) • Wheelbase of chassis: 218" • Overall length of apparatus: 377" • Overall apparatus width, rub rail to rub rail: 96" • Overall height of apparatus (loaded): 134" • Interior walkway height raw body: 83" • Interior walkway height finished: 81.5" • Interior walkway length: 264" • Interior raw body width: 93" • Interior finished body width: 87" Final measurements are dependent on body builder, chassis components, axles, tires, frame, suspension, and roof-mounted equipment. 2.00 CHASSIS: 2.01 1 2019 Freightliner MT-55 forward control chassis. 26,000-lb. GVWR with air ride rear suspension and hydraulic brakes. ENGINE: • Cummins B 6.7-260 260 HP@2400 RPM ENGINE EQUIPMENT: • 2008 Carb emission certification - clean idle • 12V 200 AMP 28-SI Quadramount pad alternator • (2) model 1131, group 31, 12 volt maintenance free 1900 CCA threaded stud batteries • 18.7 CFM air compressor with internal safety valve • GVG, Fire and emergency service vehicles engine warning • Exhaust brake integral with variable geometry turbo with ON/OFF dash switch • Engine aftertreatment device, automatic over the road active regeneration and dash mounted single regeneration request/inhibitit switch • 10 Gallon DEF tank RH frame MTD • LH horizontal tailpipe, exit forward of rear tires • Antifreeze to -34f, ethylene glycol pre-mixed 50/50 coolant • Gates blue stripe coolant hoses or equivalent • 1000 watt/115 volt block heater TRANSMISSION: • Allison 2200 EVS automatic transmission with park pawl with PTO provision FRONT AXLE AND EQUIPMENT: • 10,000# Drop single front axle • Front oil seals • Synthetic 75w-90 front axle lube • TRW TAS-65 power steering FRONT SUSPENSION: • 10,000# taperleaf front suspension • Front stabilizer bar • Front shock absorbers REAR AXLE AND EQUIPMENT: • 17,500# Single rear axle • Rear oil seals • 5.13 Rear axle ratio • Synthetic 75w-90 rear axle lube 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 5 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH REAR SUSPENSION: • 18,000# Airliner rear suspension • Manual dump valve for air suspension with indicator light, without gauge • Dual instant response rear suspension leveling valves • Rear swaybar • Rear shock absorbers BRAKE SYSTEM: • Bosch hydraulic brake package • Wabco hydraulic 4S/4M without traction control FRAME: • 5/16"X2.81"X9-1/8" steel frame CHASSIS EQUIPMENT: • Three-piece 14" chromed steel bumper with collapsible ends FUEL TANKS: • 60 gal / 227 liter rectangular steel fuel tank - between rails • Length of auxiliary pickup tubes (generators, furnaces etc.) shall prevent these devices from using more than 75% of vehicle's fuel tank capacity TIRES: • Michelin XZE 255/70R22.5 16 PLY Radial front tires • Michelin XDE XD2 255/70R22.5 16 PLY Radial rear tires WHEELS: • Accuride 50487 ACCU-LITE 22.5x8.25 10-hub pilot 5-hand steel disc front wheels • Accuride 50487 ACCU-LITE 22.5x8.25 10-hub pilot 5-hand steel disc rear wheels CAB EXTERIOR: • Hood mounted chromed plastic grille • Dual electric horns CAB INTERIOR: • Compact air conditioner compressor • Auto self-reset circuit breakers and fuses • TRW tilt/3.00" telescopic steering column with foot actuated pedal INSTRUMENTS & CONTROLS: • Green gauge backlighting • Driver message center W/LCD Display,24 warning lamps, data linked, AMI • Electronic MPH Speedometer with secondary kph scale, without odometer • Electronic 3500 RPM Tachometer • Single air pressure gauge for hydraulic brakes with air provision • Electric engine oil pressure gauge w/warning lamp and alarm • Electric engine coolant Temp gauge w/warning lamp and alarm • Digital voltage display integral with driver display • Elec fuel gauge & low fuel IND lamp • Automatic transmission oil temp gauge w/warning lamp • Engine hour meter, integral to message center LCD • Intake mounted air restriction indicator with graduations • 97 Db Backup alarm • Cruise control switches • Programmable RPM Ctrl w/low voltage auto high idle & RPM Ctrl switches • Wagner 7212 turn signal flasher Note: Chassis specifications are from Freightliner Custom Chassis and are subject to change without notice. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 6 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 2.02 1 Federal Signal Back-up alarm model 210331. 2.03 1 US DOT triangle reflector kit with three (3) triangles, for compliance with FMCSA regulations. Includes plastic storage case. Kit will be shipped loose in the vehicle. 2.04 1 Stainless steel wheel liners with braided stainless steel valve stem extenders. 2.05 1 Route horizontal exhaust to streetside. 3.00 BODY: 3.01 1 • Load space area shall be 83" high x 93" wide x 22' long all aluminum step van body. • Driver sedan door with slider window, door skin shall be chemically bonded to door frame structure reducing the amount of rivets required. Door shall have continuous stainless steel piano hinge and two (2) nylon straps. • Passenger sedan door with slider window, door skin shall be chemically bonded to door frame structure reducing the amount of rivets required. Door shall have continuous stainless steel piano hinge and two (2) nylon straps. • Sedan doors shall have a 0.125" aluminum tread plate step well for 18" skirt depth. • Sedan doors shall have black non-skid tape on all door entry sills. • Sedan doors shall have polished aluminum TriMark flush mounted locking hardware with self- aligning rotary latch and matching key locks. Outside door handles not to exceed 50" from ground. • Aluminum alloy double H wall beam, 6005-T5 alloy, 3" x 3" wide at the base, 1.5" wide at the top, 0.125 wall thickness. Studs feature machined wire pass-throughs, and raised adhesive control features on base. • I-beams shall be chemically bonded to sidewalls eliminating the need for additional rivets. Buck-rivets will be used to fasten the top, bottom and rub rail. Use of two-sided tape is not acceptable. • Body shall have 0.125" strain-hardened aluminum alloy 5052-H36 side panels. The upper panels shall be free of rivets allowing for smooth graphics application. • Skirt supports,1.5 x 1.5 x 0.125 angle to reinforce skirt edge and hold bottom edge in a straight line. 0.188 x 1.00" flat braces placed at 4' intervals and riveted to lower wall angle and floor to maintain sidewall skirt rigidity. • Fender flares, 1.38" x 2.25" x 0.090" roll formed and radiused 5052-H32 aluminum sheet, mechanically fastened to wheel opening. Edges sealed against moisture. • NFPA 1901 embossed 0.125" aluminum tread plate roof attached to 3" x 1 1/2" x 0.125" extruded aluminum roof bows on 16" centers. Bows are 2” skip welded every 12”. Tread plate seams shall be continuous welded. Perimeter of roof shall be chemically sealed. • Lift-up molded fiberglass hood with chrome grill insert. Hood shall have integrated headlamps and turn signal indicators and dual assist gas charged lift shocks. The use of mechanical assist springs is not acceptable. • Extruded aluminum floor with interlocking planks, 1.88" high x various widths, 0.125" top surface. 6005-T5 alloy and temper. Heavy-duty thick-wall extruded planks fore and aft of all floor cutouts and every 5th plank in all other areas. Planks made of 6005-t5 alloy and temper, 0.250" thick top surface. • Bright polished front bumper. • Tinted safety plate glass windshield with driver and passenger sun visors. • Full width 12" deep heavy-duty aluminum rear bumper with center step, painted to match the body. • Integral cab air conditioning and heating system with dash controls. • Velvac heated remote control rear view mirrors with dash controls. Upper mirror has 62-sq.in. of flat surface and lower mirror has 30-sq.in. of convex surface. Mirror has a fold-away arm. • Driver seat shall be Seats Inc. Magnum 200 mechanical suspension seat on fixed pedestal. Seat shall be covered in black cloth and have arm rests, lumbar support, tilt back and 3-point 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 7 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH seat belt. • Passenger seat shall be Seats Inc. Magnum 200 mechanical suspension seat on fixed pedestal. Seat shall be covered in black cloth and have arm rests, lumbar support, tilt back and 3-point seat belt. Seat not to extend back into loadspace area. • Intermittent windshield wiper/washer with single heavy-duty windshield wiper motor. • Custom front wheel cutouts for tires. • Rear frame-mounted tow eyes extending past body. • Aluminum engine box cover with acoustical and thermal insulation. Black molded ABS composite engine box overlay. • Acoustical and thermal insulation with heat shield on exterior fire-wall. • Full length skirting. Skirt shall extend 18” down from the bottom of floor extrusions. • Dash shall be vacuum formed ABS composite with integrated control pod located left of dash. • All clearance and side marker lights to be LED. • Standard structural warranty of 5 years or 50,000 miles and standard component warranty of 12 months or 12,000 miles. • The vehicle shall be fully sanded on all exterior surfaces with no more than 150 grit to assure removal of imperfections in metal surface. All aluminum shall be chemically etched and primed prior to painting. Base body color shall be oven baked and painted to commercial truck standards. Note: Specifications are from body manufacturer and are subject to change without notice. 3.02 3 Exterior heavy-duty fluted aluminum grab handle with rubber inserts and chrome plated stanchions installed at entry door. 3.03 1 Interior heavy-duty fluted aluminum grab handle with rubber inserts and chrome plated stanchions installed at entry door. NOTE: Located on rear door. 3.04 2 Automatic LED courtesy light at entry door. NOTE: Located at driver and passenger doors. 3.05 1 Wire one of the overhead lights to function as a courtesy light when the entry door is opened. NOTE: Located at rear entry door. 3.06 1 Courtesy light defeat in Intel-I-Touch™ multiplex control screen. Each entry door courtesy light will be automatically deactivated where the corresponding room has the overhead lighting set to night mode. 3.07 1 24" Single C manually operated exterior entrance step X053W951247 (or current model). 3.08 1 30" wide aluminum flip-down step on rear bumper with diamondback planking step surface. Step shall have cam lock to secure step while vehicle is in motion. 3.09 1 Maxxima LED Round combination stop/tail, turn and reverse lights. 3.10 1 Entire underside shall be undercoated. Includes chassis, floor extrusions, step wells and aluminum compartments. 3.11 1 LDV rear mud flaps. Includes anti-sail brackets when required. 3.12 1 Flat floor slide-out room extension 90” fabricated with a structurally rigid welded aluminum tube design with a fully bonded aluminum shell. During deployment an electronic control system automatically expands the room extension and lowers the floor to flush position. Features: • Electric over hydraulic control system programmed to lower the slide out to floor height after 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 8 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH full extension of 26". • Awning that automatically extends and retracts over the top of the room to protect from weather and debris. • Full perimeter double rubber bulb seal with an additional seal in the fully extended and fully retracted positions. • No track or hardware shall be attached to the ceiling of the body. 3.13 Ignition Interlock to prevent vehicle from starting when any of the external extension devices are deployed. 4.00 PAINT / GRAPHICS: 4.01 Body base color shall be black. 4.02 1 Custom computer-generated non-reflective vinyl graphics per customer specifications. Includes up to seventy 8"-10" letters and up to forty-five 3"-6" letters. All lettering can be shaded or outlined. Note: Graphics package does not include production of custom shields and/or seals. 5.00 PATRIOT ONYX INTERIOR: • Wall Covering: Carpet • Ceiling Fabric: Silver Mist Headliner • Floor Covering: #150 Onyx PVC Flooring • Office Chairs: Black • Vinyl Coverings: #WH1-2140 Whisper Black • Cabinets: #EBT-2-2002 Black Powder Coated Aluminum available in RAL-7035 Grey on request • Counters and Tables: #4880-38 Carbon Mesh Note: Manufacturer reserves the right to substitute equivalent materials. 6.00 DRIVER / PASSENGER CAB AREA: 6.01 1 Walk-in van custom cab area finishing. • Cover cab doors with aluminum panels powder coated black. • Heavy-duty rubber grab handle on each door. • Panels covered with vinyl or fabric above driver and passenger doors. • Vehicle height sign on dash. • Insulated black rubber mat in driver and passenger toe plate area. • Insulate walls in kick plate area and install black carpeted panels. • Vehicle shall have a Final Stage Vehicle Certification and Altered Vehicle Certification as required by Federal Motor Vehicle Safety Standards (FMVSS) 49 CFR Part 567.5 and 567.7 • Payload sticker in cab area with vehicle axle load ratings and available axle payload as built. 6.02 1 Work area on passenger side covered with laminate to match rear countertops and trimmed with vinyl T-molding. 6.03 1 Custom fabricated console to house Intel-I-Touch™ Control electrical distribution components and control panels. Console shall be located in the overhead console above the windshield. The entire console shall be constructed of 3/4" plywood. The face shall be finished with laminate the bottom shall be covered with vinyl. 6.04 1 Red/Clear LED dome light with 3-position switch, red/off/white. 6.05 1 Zone Defense color back up camera system with 7" LCD monitor and day/night camera. Camera includes a microphone for audio commands from a spotter to the driver during backing operations. 6.06 1 AM/FM stereo with Bluetooth and one (1) pair of 6" x 9" speakers. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 9 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 6.07 1 Blackout curtains for all cab area windows. Curtain specs: • Woven fabric made of pigmented and acrylic top coated 45% polyester / 55% cotton fabric • Tensile Strength: 283 lbs. x 214 lbs. • Manufacturer's 5-year limited warranty • Seams shall be double stitch/single fold • Meets California State Fire Marshall requirements for flame retardancy - Title 19, CPAI-84 (Section 6), and FMVSS-302 NOTE: Blackout curtain color will be TBD 7.00 WALLS, CEILING AND FLOOR: 7.01 Insulate walls with a minimum of 2-1/2" of fiberglass insulation. Cover interior body side posts with 1/2" plywood sub wall. 7.02 Cover sub wall with ribbed loop pile carpet. 7.03 Insulate ceiling with a minimum of 2-1/2" of fiberglass with an R-11 rating. • Cover interior roof beams with 1/2" plywood. • Modular panel design allows for manageable future additions and repairs. • Plywood Panels covered in acoustical fabric. NOTE: Ceiling finish will be silver headliner material 7.04 Floor underlayment to be 5/8" exterior grade tongue and groove structural plywood, 6 ply, face veneer plugged and sanded. 7.05 Lonseal Loncoin II Flecks 150 Onyx non-skid commercial grade PVC flooring. The flooring shall be continuous, one piece full length, full width, no seams. 7.06 Vinyl cove molding (mop board) at base of wall, 2-1/2” high. Installed where required. 7.07 1 30" FRP covered pocket door installed on heavy-duty aluminum track with two (2) four-wheel roller trucks. Pocket door shall have recessed handles and a latch to keep the door closed. 7.08 All bulkheads shall be covered with Kemlite 0.075" FRP. Trim exposed edges of bulkheads with rounded anodized aluminum trim where applicable. 7.09 1 Cover load space door with powder coated aluminum panel with heavy-duty rubber grab handle. NOTE: Interior window covering will be a mini blind. Powder coat color will be black. 7.10 1 Hehr street side mounted 30" wide x 19" high flush mount deep-tint horizontal sliding egress window with screen. NOTE: Interior window covering will be a mini blind. 7.11 2 Window shall have Roll Up/Removable blackout curtains. NOTE: Locations: Rear door and street side window. 8.00 GALLEY / LAVATORY: 8.01 1 Magic Chef model MCD1110BB 1.1 cu.ft. 1000-watt microwave oven. 8.02 1 Black and Decker Space Maker Undercabinet Coffee Maker. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 10 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 8.03 1 Norcold NR751B AC and DC powered refrigerator with the following features: • 2.7 cu. ft. capacity. • Freezer shelf for ice cube tray. • Door bin holds 2-liter containers. • Integrated door latch. • 120/230Vac 50/60 Hz and 12/24 Vdc 9.00 SEATING: 9.01 5 HON Basyx HVL210 pneumatic task chair with five-star caster spider base, adjustable height and no armrests. Chair secured with bungee cord for transit. 9.02 Fabricate and install fixed bench seating with removable cushions as shown on drawing. Bench seat cushions shall be covered in heavy-duty vinyl. 9.03 Fabricate and install flip-down bench seating as shown on drawing. Bench seat cushions shall be covered in heavy-duty vinyl. Bottom seat cushion will be installed on Zico Quic-Seat® fold down spring loaded seat brackets. 9.04 BENCH SEAT REQUIREMENTS: • Foam for seat backs and bottoms shall be firm density. • All bench seating material must meet Federal Motor Vehicle Safety Standards part 571.302 Flammability of Interior Materials. • Material corners shall be squared or angled to fit precise cut of foam. • Foam shall be bonded to plywood backer with industrial grade adhesive. • Attachment of fabric/vinyl to backer shall utilize industrial grade upholstery staples. 10.00 CABINETS: 10.01 Custom fabricated aluminum cabinets located as shown on drawing. Cabinet specifications: • Base cabinets constructed of 0.080" powder coated aluminum with anodized aluminum frames. • Base cabinet doors are double shell, formed from a single sheet of 0.080" aluminum, with a 0.040" aluminum door back attached. • Overhead cabinets constructed of 0.064"powder coated aluminum with anodized alum inum frames. • Overhead cabinet doors are double shell, formed from a single sheet of 0.064" aluminum, with a 0.040" aluminum door back attached. • Overhead cabinet doors swing up. 10.02 4 Magnetic dry erase writing surface on overhead cabinet door. 10.03 4 Gas spring lift supports on overhead cabinet door. 10.04 4 LED light with on/off switch, mounted under overhead cabinet, 10.05 Gusset support for counter top open areas. 10.06 1 Magnetic dry erase board framed in aluminum. Includes aluminum clip frame for easy board replacement, sized as required. 10.07 Countertops shall be covered in 0.040" Wilsonart laminate. All exposed edges shall be covered with heavy duty flexible PVC T-molding. 10.08 Conference table covered in 0.040" Wilsonart laminate. All exposed edges shall be covered with heavy duty flexible PVC T-molding. 10.09 1 Powder coated 0.125" aluminum conference table base. 10.10 Folding leaf for conference table. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 11 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 11.00 HVAC SYSTEM: 11.01 1 Fan-tastic Vent model 1250 3-speed reversible 12" power roof ventilator. 11.02 2 Ducted Coleman Polar Mach 8 series low profile air conditioner with thermostat. Includes: • High Capacity Air Duct manufactured from polystyrene foam laminated with 99% pure polished aluminum inside and out, internally mounted in ceiling • 15,000 nominal Btu/hr air conditioner with condensate pump. • Chill Grille Assembly with 5,600 Btu/hr heat strip • Wall mounted thermostat (white) • Louvered Ceiling Vents, as required 12.00 AC ELECTRICAL SYSTEM: 12.01 1 Onan Commercial Quiet Diesel 12-kW generator model 12.0HDKCD-2209 (or current model) mounted in a custom fabricated all aluminum compartment. Generator features: • Computer-controlled constant speed operation • Unique sound-controlled housing encloses cooling system and muffler (69 dB(A) @ full load measured at 10 feet) • Three-point, fully focalized internal mounting system • Service and maintenance points accessible through easy-latch side service door • High quality, pure sine wave electrical output maximizes sensitive equipment performance • Typical Gal/hr fuel consumption: No load = 0.11, Half load = 0.48, Full load = 1.20 Compartment shall be constructed to the following specifications: • Compartment shall be constructed from 0.187" aluminum with all welded seams. • Compartment shall have 0.125" aluminum 2" box pan doors and 0.125" aluminum frames. • Door frames shall be riveted to the body and welded to the compartments. • Doors shall have stainless steel hinges attached to the doors and door frames with stainless machine screws. • Doors shall have slam latches and flush mounted handles. • Doors shall have 0.100" aluminum treadplate panels on interior surfaces. • Doors shall be held open in a 90° position with gas charged lift/support cylinders. • Doors shall be sealed with industrial grade neoprene gasket. NOTE: Generator exhaust shall be routed to the street side of the vehicle. Placement of the pickup supply tube in the fuel tank shall prevent the generator from using more than 75% of vehicle's fuel tank capacity. 12.02 1 ACData AC2060 surge suppressor for protection of entire AC power system. Product features: • UL listed: UL1449 3rd Edition • LED visual verification of status 12.03 1 LDV exclusive Intel-I-Touch™ vehicle automation control system. The multiplex controlled power and data electronics system is incorporated into a common touch screen with the ability to distribute and control strategic on board systems. It also simultaneously allows distribution of the information to multiple onboard control/monitoring stations. This system simplifies start up procedures, contains fewer operating components, reduces operational start-up time, reduces the total amount of wiring in the vehicle and has error detection protocols and troubleshooting features. Multiplex system features: • One (1) 10” LCD touch screens with custom graphics for control and monitoring at separate control stations • Touch pads with custom graphics for local control • AC power distribution control and monitoring for the generator with power management 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 12 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH • DC power distribution control and monitoring • Manual or automatic generator control • HVAC and temperature control. • Lighting control Day/Night mode • Automatic power transfer switches • Automated startup and shutdown procedures • Seamless control of generators, lighting, awnings and additional devices • Mast control • Safety interlocks The system is completely upgradeable with power modules located throughout vehicle. Additional components may be added to system with a simple software modification. 12.04 1 Kussmaul Auto Eject 20, 20A-120Vac shore power inlet with 25-ft. 20A-120Vac shore power cord. #091-20WP-120RD. 12.05 1 Marinco 50A-125/250Vac shore power package including: • Waterproof shore power inlet with cap • 50-ft. 50A-125/250Vac shore power cord • 6-ft. 50A-125/250Vac pigtail 12.06 7 20A-125Vac duplex receptacle with dual USB charging ports. Receptacle is not dedicated to any installed equipment. 12.07 1 20A-125Vac GFCI duplex receptacle. These receptacles are not dedicated to any installed equipment. 12.08 2 20A-125Vac exterior GFCI duplex receptacle. NOTE: Receptacle will be installed with a weatherproof cover. 12.09 Wire chase wire management raceway system located as shown on drawing. 12.10 AC WIRING REQUIREMENTS: • All AC main wiring shall be stranded THHN wire and run in non-metallic Carlon Carflex liquid tight conduit. • All AC branch circuit wiring shall be stranded THHN wire (AWG 12 minimum) and run in non- metallic Carlon Carflex liquid tight and Carlon Flex-Plus blue ENT conduit. • All electrical circuits and appliances shall conform to applicable national electrical codes. 13.00 DC ELECTRICAL SYSTEM: 13.01 1 • Four (4) Lead acid deep-cycle 6Vdc batteries. Batteries shall be installed underbody in slide out weather resistant compartment. Two (2) batteries will be separated for auxiliary equipment and two (2) batteries will be for communications equipment. • Two (2) electronic converter/chargers, 80 amp minimum output. Converter/charger features: • Charges three banks of batteries at the same time. • UL listed for safety. • Manual reset circuit breaker. • Reverse battery protection. • Electronic current limiting. • High voltage protection. • All DC electrical and metering switched and monitored through the multiplex system. 13.02 1 Battery combiner automatically combines the battery banks during charging and isolates when no charging sensed on either bank. A three position control switch allows an operator to manually combine or separate batteries, to jump start engine or troubleshoot a failure. 13.03 20 Light, Orion 6" LED, neutral white with polished bezel. 13.04 5 Whelen M9ZC Gradient LED Scene Light. Includes chrome flange. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 13 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 13.05 12VDC WIRING REQUIREMENTS: • 2-gauge minimum copper stranded battery cable shall be used for 12Vdc main supply lines. All cable runs shall be full length, no splices. All cable terminals shall be staked and soldered. All cable shall be enclosed in convoluted polyethylene tubing and the ends of the cable shall be sealed with color-coded shrink-wrap identifying the function of the cable. • All added electrical circuits shall be protected from over-current by resettable circuit breakers appropriately rated for the load. Only circuit breakers shall be used in the installation of added electrical wiring (plug type fuses are unacceptable). • Circuit breaker functions shall be identified by engraved or printed labels. • All added wiring for load runs of AW G 10, 12, 14, and 18, shall conform to MIL-W-16878/2 and/or UL1007/1569” • All added wiring for load runs of AWG 8, shall conform to MIL-W-16878/3 and/or UL1028 • Wire terminals for added circuits must conform to MIL-T-7928. Terminals shall be insulated, insulation grip, TYPE II, CLASS 2 and shall be crimped with tooling recommended by the terminal manufacturer. • All wiring shall be numbered or lettered on 6" centers minimum. • Wiring shall be protected from chafing and abrasion with convoluted polyethylene tubing (wire loom) as required. • Where wire passes through sheet metal, bulkheads and structural supports, plastic grommets shall be used to protect both wiring and wire looms. • All wire bundles shall be tied with trimmed nylon ties. • Extreme care shall be exercised to provide for easy serviceability of the system in future years. • Extreme care must be taken in the installation to avoid the engine manifold, engine exhaust, and muffler, which could expose the wiring to severe overheating during long periods of operation. Proper insulation and heat deflection panels must be installed in such areas. • A high-current 12Vdc system wiring schematic shall be provided. • These are the minimum acceptable 12Vdc wiring requirements. 14.00 EMERGENCY LIGHTING / SIRENS: 14.01 1 Whelen 295SLSA6 siren with 9 low current lighting control switches. 14.02 1 Whelen SA315P high performance, multi-port 100 watt speaker with Whelen SAK1 mount. 14.03 1 Whelen TIR3 series Super-LED lighthead with internal flasher, red LED's with clear outer lens, model RSR03ZCR. Includes chrome flange RFLANGCD. 14.04 1 Whelen TIR3 series Super-LED lighthead with internal flasher, blue LED's with clear outer lens, model RSB03ZCR. Includes chrome flange RFLANGCD. 14.05 7 Whelen M6 series, M6RC (or current model), Linear Super-LED lighthead with internal flasher, RED LED's with CLEAR outer lens. Includes M6FC chrome flange. 14.06 7 Whelen M6 series, M6BC (or current model), Linear Super-LED lighthead with internal flasher, BLUE LED's with CLEAR outer lens. Includes M6FC chrome flange. 14.07 1 Custom fabricated bracket to mount emergency lights above windshield, painted to match body. 15.00 AUDIO / VIDEO: 15.01 1 Samsung UN24H4500AFXZA - 24" LED TV (or current model) with wall mount bracket. Product features: • Resolution 1366 x 768 • Component , Composite • (2) HDMI, (2) USB • (2) speakers • DTV Tuner/ATSC / Clear QAM 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 14 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH • Dimensions: 22.1"(W) x 13.7"(H) x 1.9"(D) Weight 8.6lbs 15.02 1 Samsung UN32H5500AFXZA - 32" LED TV with wall mount bracket. Product features: • Resolution 1920 x 1080 • Component , Composite • (3) HDMI, (2) USB • (2) Speakers • DTV Tuner/ATSC / Clear QAM • Dimensions: 28.4"(W) x 16.9"(H) x 2.6"(D) Weight 10.8lbs 15.03 1 Prewire and make installation provisions for supplied TV, • Includes 120 volt power. • Other connection specified separately. • Mounting bracket not included. NOTE: Install customer supplied Tecslate interactive touchscreen monitor. 15.04 1 JACK® model OA8500 Digital HDTV Antenna + Mount with SureLock™ DTV Signal Meter. No crank up, built in Amplifier and 360° rotation for improved reception. 15.05 1 HDMI Matrix Switcher, Includes: Extron DXP 88 HD 4K, high performance HDMI matrix switchers for video signals at resolutions up to 4K. NOTE: Inputs: Up to eight (8) inputs such as mast camera or other AV inputs. Outputs: Up to eight (8) monitors. 15.06 HDMI extender kit(s). NOTE: HDMI cabling to inputs and outputs for switcher. 15.07 2 Extron Control Panel MKP 2000; 10-key numeric keypad NOTE: One (1) control panel for front area, and one (1) control panel for rear area 15.08 All RF cable for DSS antenna systems (when specified) shall be Belden #9116 series 6 broadband coaxial cable. All other video cabling shall be Belden #1505A RG-6/U precision video cable. 16.00 MAST AND MAST MOUNTED EQUIPMENT: 16.01 1 Tempest 2200 series CH.3718N (or current model) heavy-duty non-locking telescoping pneumatic mast. Mast features: • 265 lb. max top load capacity • 26' 5" extended height • 6' 1" nested height Includes: • KEY-WAY breakaway nylon key prevents tower rotation. Easily replaceable. • Air safety valve for over pressure release and condensation drainage. • Water drainage holes to avoid freezing at low temperatures. • Interlock to prevent vehicle from being driven with mast raised. • Fireco tower does not require routine lubrication. • Mast cap covers the top of all tower sections when the tower is in the retracted position keeping dirt and moisture out of the tower when stowed. 16.02 1 Thomas Ultra Air-Pac 1/2-hp compressor with 2 gallon air tank. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 15 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 16.03 1 Quick disconnect airline connected to mast air tank. NOTE: Located in compartment near air tank. Disconnect to be used for external air connection for mast pneumatics. 16.04 1 Custom fabricated 0.125" aluminum Nycoil cylinder painted to match body color. 16.05 1 Custom fabricated aluminum mast mounting plate for camera. Includes: • Electrical connection box • Painted to match vehicle body color. NOTE: Mounting plate will be sized for second future camera. Includes additional CAT-6 cable for future camera. 16.06 1 Mast lookup light mounted on mast. 16.07 1 Weatherproof mast up/down control switch on exterior of vehicle. NOTE: In addition to the exterior key the vehicle automation system touch screen(s) shall have an icon on the MISC screen to allow the mast to be lowered from inside the vehicle. 16.08 1 AXIS Q6155-E PTZ Dome Network Camera with Lightfinder technology. • HDTV 1080p and 30x optical zoom • Axis Sharpdome technology with Speed Dry • Lightfinder technology performs in low lighting conditions, extremely sensitive to low light • Built-in laser that provides instant focus in challenging lighting conditions and in complete darkness • IP66-rated and NEMA 4X protection against dust, strong water jets and impact • High Power over Ethernet, max. 74 W NOTE: Computer or laptop is needed to see the video image and control PTZ. Each camera will have its own IP address. Video image is available from any network jack in the vehicle or available online if configured. 16.09 1 SD Memory Card for mast IP camera. The SD card shall record mast camera allowing it to be downloaded and viewable via an IP address. 16.10 1 Upgrade Nycoil size to 1 ¼”. NOTE: Nycoil to include one (1) CAT6 cable for camera, power wires for look-up light, (2) LMR 240 cables, and four (4) spare CAT6 cables. All cable specified in other sections. 17.00 RADIOS: 17.01 Primary 12Vdc power leads for communications radios shall be minimum 2-gauge copper stranded wire with soldered crimp-on end connectors (gauge based on radio requirements). Cables shall be enclosed in convoluted tubing and function identified with colored shrink-wrap. Power to radios shall be controlled by a continuous-duty switch actuated by the auxiliary battery disconnect switch. 17.02 7 Prewire and make installation provisions for communications radio. Installation includes: • NMO-style base on the roof or antenna raceway, as applicable. • LMR240 antenna cable routed to radio transceiver location in Carlon Carflex ENT conduit. • 12Vdc power routed to radio transceiver location. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 16 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 17.03 2 Spare antenna for mast. Installation includes: • NMO-style base on the roof or antenna raceway, as applicable. • LMR240 antenna cable routed to radio transceiver or termination panel location in Carlon Carflex ENT conduit. 17.04 Install hinged panels under countertops to conceal radio transceivers where applicable. 17.05 1 Fabricate and install 3" x 3" square aluminum tubing antenna raceway on the roof of the vehicle. Antenna raceway will penetrate the roof on each side of the truck at radio box locations and in the overhead console location. Includes: • 3" high x 3" long aluminum access cover at each antenna base location on the side of the tubing for access to antenna base and coax cable. • Access covers with watertight gasket and attached with four (4) stainless steel machine screws. Raceway tube to have nut-serts installed for access cover attachment. • Carlon Carflex ENT conduit routed from antenna raceway penetration location to radio transceiver locations. 17.06 1 Radio antenna termination panel for up to twenty (20) radios. Includes: • TNC bulkhead jack in panel for each radio antenna on the raceway • Antenna leads from radio locations to panel routed through Carlon Carflex ENT conduit with 18" of extra cable at panel to allow customer to reconfigure panel as required 18.00 COMPUTER NETWORK AND EQUIPMENT: 18.01 37 RJ-45 Cat6 computer network jack with Cat6 cable routed through Carlon Flex-Plus ENT conduit or raceway (as applicable). NOTE: Cat6 cabling to include routings to exterior input box, mast, printer location, workstations, conference room table, and other locations as determined by customer. 18.02 1 Leviton 69270-U48 (or current model) 48-port Cat6 rack mount patch panel. 18.03 37 Certified 18" Cat6 patch cord. 18.04 1 Certified 36" Cat6 patch cord. NOTE: Cable to be used to plug printer into wall jack. Allow enough length for printer to slide out from cabinet. 18.05 1 Cable Certification Report confirming that network wiring complies with Cat6 specifications. 18.06 2 Allied Telesyn AT-GS950/24-10 (or current model) 24-port 10/100/1000T Unmanaged Gigabit Switch. Product features: • Wirespeed performance • Auto-negotiation Gigabit ports • Auto MDI/MDIX on TX ports • Transparent to VLAN packets • Full duplex flow control 18.07 1 HP Color LaserJet CM1312 (or current model) Multifunction Printer. Product features: • Color print; color copy; color scan; black/white fax. • Built-in 10/100 wired Ethernet network connectivity with 1 RJ-45 port, 1 Hi-Speed USB port. • Dimensions: 19.6 x 19.3 x 19.1 in - 54.5 lbs. Note: Fax feature is only available when a C.O. line is connected to the vehicle. 18.08 1 Make installation provisions for customer installed Satellite broadband system. Includes: • Roof mounted weather proof junction box with two (2) 3/4" Carlon Carflex ENT conduit runs terminated in equipment rack/cabinet. • Additional roof support structure as required. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 17 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 18.09 1 Cradlepoint AER2100 series cellular router ordered with dual modem. Includes roof mounted antennas connected to the modems. NOTE: Model to be determined based upon cellular standard of local service provider. NOTE: Requires service plan, not included. 19.00 MISCELLANEOUS ELECTRONICS: 19.01 1 Middle Atlantic Products, Inc. MRK-4026 forty-space 19" wide x 26.5” depth (24” useable depth) open framed electronics equipment rack with caster base. Rack can easily slide out from its fixed position to allow side access to rack equipment. 19.02 1 Middle Atlantic VFD-40 vented front door. NOTE: Door is secured closed with a key lock. 19.03 1 Middle Atlantic FTA-3 1 space fan tray, with three (3) 69 cfm ventilation fans. 19.04 2 Middle Atlantic PD-815SC-NS 15 amp power strip with eight (8) outlets. Includes PB-XS rack mounting bracket. 19.05 1 Cast Products EB00013-1 (or current model) cast aluminum box with key lock. The rear of the box will be removed to allow cables to be passed into the vehicle. NOTE: Box will be used for exterior connections. Inside of box will have a pass through tube into the vehicle and four (4) RJ-45 network jacks connected to the patch panel. 19.06 1 Shroud with weatherproof pass-through hatch installed in the door of the input box. 20.00 EXTERIOR STORAGE COMPARTMENTS: 20.01 1 Single door underbody storage compartment with approximate interior dimensions 15" high x up to 48" wide x 25" deep constructed from 0.125" aluminum with all welded seams. 20.02 Compartments listed above will be constructed to the following specifications: • Sweep out type bottoms with 1/2” drain holes. • 2" box pan doors and door frames fabricated from 0.125" aluminum. • Door frames shall be riveted to the body and welded to the compartments. • Compartments shall have an LED light that illuminates when the door is opened. Compartment doors will be constructed to the following specifications: • Stainless steel hinges attached with stainless machine screws. • Slam latches and flush mounted handles. • 0.100" bright polished aluminum diamond plate on interior surfaces fastened with stainless hardware. • All doors shall be sealed with industrial grade neoprene gasket. 20.03 1 2" box pan door and door frame fabricated from 0.125" aluminum installed in body to allow exterior access to Middle Atlantic equipment rack. Includes key lock and gas spring. 21.00 MISCELLANEOUS OTHER: 21.01 1 Dometic Weather Pro Awning 12' Cadet Grey acrylic fabric (other colors available on request) electric awning with the following features: • Solid-state sensor automatically closes awning after detecting sustained winds • Exclusive Knee-Action Design prevents damage from sudden wind gusts • Heavy duty motor is fully contained in the roller tube, self-locks awning in travel position • Unique spring-arm mechanism automatically dumps accumulating rain water 21.02 1 15" wide roof access ladder mounted on rear. Ladder features: • All welded construction for maximum strength • 1" diameter X 0.083" brush finished tubular aluminum rails • Aluminum grip-strut rungs 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 18 of 18 2/23/2018 Coppell PD (TX) S32MCC-33603-17 REV1 DJH 21.03 1 Heavy-duty Quadra Mfg. Bigfoot© four point fully automatic one-touch leveling system. Includes: • Four (4) QEII-21 jacks with 17,000-lb. capacity each, 21" long with 15" stroke • Fully automatic control panel with manual feature • Safety interlock when jacks are deployed 21.04 1 Set of four Super Dolly Pads high density polypropylene, injection molded yellow colored for use with leveling system jacks. Pads measure 15” x 17” x 1” thick with a grab strap on one side. 21.05 2 5 pound dry chemical fire extinguisher. 21.06 2 Battery powered combination Carbon Monoxide and Smoke alarm. 21.07 1 Complete manual set. All manuals from the vehicle build will be gathered and organized in a plastic file tote. A CD disk of the manuals will also be provided. Manuals include the following (as applicable): • As-built specifications with interior and exterior drawings as used for production of the vehicle. • Chassis and body owner's manuals. • 12Vdc and 120Vac legends showing wire gauge, color, number and function. • 12Vdc high current wiring diagram illustrating the battery system, isolators, power converters, alternator, disconnect switches and control panels. • Roof top antenna placement drawing and legend identifying antenna placements and termination points. • Audio/Video cabling diagram. • Warranty and Return Authorization procedures. • Chassis and generator maintenance and service logs. • Battery maintenance information. • All individual component manuals and warranty registration cards as provided by component manufacturers. Customer is responsible for completing warranty cards and mailing them to manufacturers. 21.08 LDV warranty, covering 1 year or 12,000 miles for manufacturer's defects in materials and workmanship. Refer to LDV warranty statement for details of warranty coverage. LDV provides 24/7 customer service support via phone and email for the lifetime of the truck. 21.09 Note: Project scope does not include certain tasks or costs that are the responsibility of the customer unless clearly specified as LDV supplied. These items include, but are not limited to: • Radio and telephone system programming. • Activation and service fees for cellular telephones, satellite telephones, satellite TV, satellite internet access. • Loading and configuring computer software. In the event of a discrepancy between the drawing and specification, the specification will supersede. LDV reserves the right to make substitutions of equal quality and specifications of those listed in this document. Some component models change frequently. In the event that a specified component model becomes unavailable at the time LDV attempts to source it, LDV will provide a replacement model with equivalent or better features, as agreed upon with the customer. Contract No.:AM10-16 Date Prepared:3/8/2018 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Product Code:MC07 Description: 339028 Cost Cost -8723.20 5227.95 1170.75 2780.40 11751.60 4740.75 15879.15 389.55 4319.70 3901.80 0.00 Subtotal B: 41438.45 Cost Cost 255.55 Subtotal C: 255.55 0% 1 380722 =Subtotal D: 380722 Subtotal E: 1000 Cost Cost 2820 Subtotal F: 2820 384542 SS902 Qty. 5 Hon Value Task chair w/ arms & bung SS1208 Qty. 1 Multiplex Control System Upgrade. SS903 Qty. 8 Bench Seating (Per linear foot) SS1604 Qty. 1 External 26ft Mast complete packag Upgrade to two camera mast mounting plate SS2010 Qty. 1 Pass Through cast box. Description Description C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) SS2209 Qty. 1 Automatic Awning, up to 12 feet long SS2009 Qty. 1 Slide Out Rack Pkg w/ door, fans & Subtotal From Additional Sheet(s): B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) dhintz@ldvusa.com E. H-GAC Order Processing Charge (Amount Per Current Policy) D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges X Subtotal of A + B + C: Description SS209 Qty. -8 One foot of body length, including wa SS1702 Qty. 7 Prewire Radio with NMO antenna ba SS804 Qty. 1 Galley Package: Cabinets, Sink, Micro Description CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only SS40FC1S-10SV, 40' Mobile Command Center with 1 slideout on a Freightliner MT-55 30,000-lb GVWR di A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 262-767-2529 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both the PO and the Worksheet MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Coppell PD (TX) Tony Pletcher 972-304-7085 tpletch@coppelltx.gov LDV Inc. David Hintz 262-757-2496 G. Total Purchase Price (D+E+F): Delivery Date: 300 DARO or less Subtotal From Additional Sheet(s): Quantity Ordered: For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). Description Description Delivery Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3919 File ID: Type: Status: 2018-3919 Resolution Agenda Ready 1Version: Reference: In Control: City Council 05/01/2018File Created: Final Action: ZS Pharma - ResolutionFile Name: Title: Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. Notes: Agenda Date: 05/08/2018 Agenda Number: C. Sponsors: Enactment Date: ZS Pharma - Resolution 2018 Memo.pdf, ZS Pharma - Resolution 2018.pdf, ZS Pharma - Resolution 2018 Agreement.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Approval History Action DateVersionSeq #Due DateActionApprover 1 Mindi Hurley 1 5/4/20185/3/2018 Approve 1 Jennifer Miller 2 5/4/20185/3/2018 Approve 1 Christel Pettinos - FYI 3 5/3/2018 Notified - FYI History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3919 Title Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. Summary Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3919) City Council held a Public Hearing regarding the designation of Reinvestment Zone No. 107 on November 8, 2016. ZS Pharma, Inc. is a biopharmaceutical company expanding its current footprint in Coppell from 26,000 square feet to 116,000 square feet. The company is located at 508 Wrangler Drive. The Tax Abatement Agreement terms for this company will be a 10 year, 85% abatement, and it will be applied to the business personal property for ZS Pharma, Inc. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: Community Development recommends approval. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 5/4/2018 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 8, 2018 Reference: Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and ZS Pharma, Inc., and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: ZS Pharma, Inc. is a biopharmaceutical company. They currently lease space at 508 Wrangler Drive, but they are increasing their footprint at this location. This Resolution is for a Tax Abatement Agreement with the terms of an 85% abatement on business personal property for a period of 10 years. Introduction: ZS Pharma, Inc. is a biopharmaceutical company that was founded in 2008. The company became public in 2014 and joined the AstraZeneca Group in 2015. ZS Pharma is dedicated to challenging the status quo in disease states where therapeutic options have been limited. They are currently focused on using proprietary ion-exchange technology to develop new treatments that are focused on addressing unmet needs in the medical community. ZS Pharma signed their original lease for 26,000 square feet of space at 508 Wrangler Drive in 2013. They signed a lease for additional space to add an additional 90,000 square feet for a total of 116,000 square feet. They will be adding a minimum of $10 million in new capital investment for the manufacturing/processing, packaging and warehousing of a new pharmaceutical product. City Council held a Public Hearing regarding the designation of Reinvestment Zone No. 107 on November 8, 2016. Seeking FDA approval and internal discussions about the additional space has delayed bringing forward the final agreement, but the company is now ready to finalize the incentive agreement. 2 Analysis: The resolution and tax abatement that coincide with Reinvestment Zone No. 107 will provide a 10 year, 85% abatement on the business personal property for ZS Pharma, Inc. Legal Review: The documents were created by Pete Smith. Fiscal Impact: N/A Recommendation: Community Development recommends approval. 1 RESOLUTION NO. ________________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS, AND ZS PHARMA, INC., A DELAWARE CORPORATION; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has been presented a proposed Tax Abatement Agreement by and between the City of Coppell, Texas, and ZS Pharma, Inc., a Delaware Corporation, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the Agreement on behalf of the City of Coppell, Texas. SECTION 2. The Council finds that the tangible personal property to be added to the improvements on the Land described in the Agreement will enhance the economic vitality of the community through a combination of new capital investment, increased sales tax revenues, and the creation of additional job opportunities. SECTION 3. The tax abatement to be granted by the Agreement will not include inventory and supplies. SECTION 4. The improvements proposed for the Premises will accomplish the tax abatement guidelines of the City of Coppell, Texas. 2 SECTION 5. The City Manager delivered to the presiding officer of the governing body of each taxing unit in which the property subject to the Agreement is located, a written notice that the City of Coppell, Texas, intends to enter into the Agreement. The notice given by the City Manager included a copy of the Agreement approved by this Resolution. SECTION 6. This Resolution and the Tax Abatement Agreement are hereby approved by the affirmative vote of the majority of the members of the City Council of the City of Coppell, Texas, at a regularly scheduled meeting of the City Council. SECTION 7. This Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2018. CITY OF COPPELL, TEXAS ___________________________________________ KAREN SELBO HUNT, MAYOR ATTEST: ___________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY 3 Exhibit “A” (copy of Tax Abatement Agreement to be attached) Page 1 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) STATE OF TEXAS § § TAX ABATEMENT AGREEMENT COUNTY OF DALLAS § This Tax Abatement Agreement (the “Agreement”) is entered into by and between the City of Coppell, Texas (“City”), and ZS Pharma, Inc., a Delaware corporation (“Company”) (each a “Party” and collectively the “Parties”), acting by and through their authorized representatives. W I T N E S S E T H: WHEREAS, the City Council of the City of Coppell, Texas (the “City Council”), passed an Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 107 (the “Zone”), for the real property described in Exhibit “A” (the “Land”), for commercial/industrial tax abatement, as authorized by the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code, as amended (the “Tax Code”); and WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement Guidelines”); and WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria governing tax abatement agreements to be entered into b y the City as contemplated by the Tax Code; and WHEREAS, the City has adopted a resolution stating that it elects to be eligible to participate in tax abatement; and WHEREAS, in order to maintain and enhance the commercial and industrial economic and employment base of the Coppell area, it is in the best interests of the taxpayers for the City to enter into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines and the Tax Code; and WHEREAS, Company currently leases approximately 26,000 square feet of space at Suite 100, 508 Wrangler Drive, Coppell, Texas 75019, and intends to expand its operations at that location to include a total of approximately 116,000 square feet of space at that location; and WHEREAS, Company has entered into the First Amendment (effective July 27, 2016) and the Second Amendment (effective December 14, 2016) to the existing lease to lease a total of approximately 116,000 square feet or more of space in the building located at 508 Wrangler Drive, Coppell, Texas 75019 (the “Leased Premises”), for a period of at least ten (10) years (the “Lease”), and intends to locate certain Tangible Personal Property (hereinafter defined) at the Leased Premises, for the purpose of manufacturing, packaging and distributing a pharmaceutical product; and WHEREAS, Company’s development efforts described herein will create permanent new jobs in the City; and Page 2 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) WHEREAS, the City Council finds that the contemplated use of the Leased Premises, set forth in this Agreement, and the other terms hereof are consistent with encouraging development of the Zone in accordance with the purposes for its creation and/or in compliance with the Tax Abatement Guidelines, the Ordinance adopted by the City, the Tax Code and all other applicable laws; and WHEREAS, the City Council finds that the Leased Premises sought are feasible and practicable and would be of benefit to the Zone and to the City after expiration of this Agreement; and WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the Leased Premises is located; and WHEREAS, City has adopted programs for promoting economic development and this Agreement and the economic development incentives set forth herein are given and provided by City pursuant to and in accordance with those programs; and WHEREAS, City is authorized by Article 52-a of the Texas Constitution and Chapter 380 of the Texas Local Government Code to provide economic development grants to promote local economic development and to stimulate business and commercial activity in City; and WHEREAS, City has determined that providing the Fee Waiver to Company in accordance with this Agreement is in accordance with City Economic Development Program and will: (i) further the objectives of City; (ii) benefit City and City’s inhabitants; and (iii) promote local economic development and stimulate business and commercial activity in City. NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, including the expansion of primary employment, the attraction of major investment in the Zone, which contributes to the economic development of Coppell and the enhancement of the tax base in the City, the Parties agree as follows: Article I Definitions Wherever used in this Agreement, the following terms shall have the meanings ascribed to them: “Bankruptcy or Insolvency” shall mean the dissolution or termination of a Company’s existence as a going business, insolvency, appointment of receiver for any part of a Company’s property and such appointment is not terminated within ninety (90) days after such appointment is initially made, any general assignment for the benefit of creditors, or the commencement of any Page 3 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) proceeding under any bankruptcy or insolvency laws by or against such Company, and such proceeding is not dismissed within ninety (90) days after the filing thereof. “Capital Investment” shall mean total capitalized cost for the costs of expanding and improving the Leased Premises, including hard and soft costs related to Company’s improvements and finish-outs constructed in the Leased Premises, and for the costs of Tangible Personal Property (including furniture, fixtures, and equipment) located at the Leased Premises. “City” shall mean the City of Coppell, Texas. “Company” shall mean ZS Pharma, Inc., a Delaware corporation. “Effective Date” shall mean the last date of execution of this Agreement. “Expiration Date” shall mean March 1 of the calendar year following the calendar year in which the tenth (10th) anniversary date of the First Year of Abatement shall occur. “First Year of Abatement” shall mean the calendar year commencing on January 1, 2019. “Force Majeure” shall mean any contingency or cause beyond the reasonable control of a Party including, without limitation, acts of God or the public enemy, war, riot, civil commotion, insurrection, adverse weather, government or de facto governmental action (unless caused by acts or omissions of such Party), fires, explosions or floods, strikes, slowdowns or work stoppages. “Freeport Goods” shall have the same meaning as assigned by Section 11.251 of the Tax Code and Article VIII, Section 1-j of the Texas Constitution. Freeport Goods does not include “Goods in Transit” as defined by Tax Code, Section 11.253. “Goods in Transit” shall have the same meaning assigned by Tax Code, Section 11.253. “Land” means the real property described in Exhibit “A”. “Lease” shall mean the lease of the Leased Premises for a period of at least ten (10) years. “Lease Inception Date” shall be deemed to be August 31, 2016. “Leased Premises” shall mean approximately 116,000 square feet of space in the building located at 508 Wrangler Drive, Coppell, Texas 75019. “Related Agreement” shall mean any agreement, other than this Agreement, by and between the City and the Company, its parent company, and any affiliated or related entity controlled or owned by Company, or its parent company. “Required Use” shall mean the continuous operation of Company’s manufacturing, packaging and distributing pharmaceutical products business, as well as training, marketing and related activities. Page 4 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) “Tangible Personal Property” shall mean furniture, fixtures and equipment owned or leased by the Company and located at the Leased Premises, subsequent to the execution of this Agreement and which is assigned an account number separate and apart from the tangible personal property located at the Leased Premises as of January 1, 2018. Tangible Personal Property shall not include inventory, Freeport Goods or Goods in Transit located at the Leased Premises. “Taxable Value” means the appraised value as certified by the Appraisal District as of January 1 of a given year. Article II General Provisions 2.1 Company has or intends to enter into the Lease of the Leased Premises, which Leased Premises is located within the city limits of the City and within the Zone. Company intends to locate and maintain Tangible Personal Property at the Leased Premises following the Company’s occupancy thereof. 2.2 The Leased Premises are not in an improvement project financed by tax increment bonds. 2.3 This Agreement is entered into subject to the rights of the holders of outstanding bonds of the City. 2.4 The Leased Premises are not owned or leased by any member of the Coppell City Council or any member of the Coppell Planning and Zoning Commission. 2.5 Company shall, on or before April 30 of each calendar year that the Agreement is in effect, certify in writing to the City that it is in compliance with each term of the Agreement. 2.6 The Leased Premises shall, at all times during the term of this Agreement, be used in the manner (i) that is consistent with the City’s Comprehensive Zoning Ordinance, as amended, and (ii) that, during the period taxes are abated hereunder, is consistent with the general purposes of encouraging development or redevelopment within the Zone. 2.7 Fee Waiver. Subject to the continued satisfaction of all the terms and conditions of this Agreement, the City agrees to waive fifty percent (50%) of building permit fees associated with the Company’s occupancy of the Leased Premises (“Fee Waiver”). 2.8 Capital Investment. The Capital Investment shall, as of December 31, 2018, be at least Ten Million Dollars ($10,000,000). 2.9Limitations. Under no circumstances shall the obligations of the City hereunder be deemed to create any debt within the meaning of any constitutional or statutory provision. Page 5 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) Article III Tax Abatement Authorized 3.1 This Agreement is authorized by the Tax Code and in accordance with the City Tax Abatement Guidelines, and approved by resolution of the City Council. 3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable Value for the Tangible Personal Property is at least Ten Million Dollars ($10,000,000) as of January 1 of the First Year of Abatement and as of January 1 of each year thereafter that this Agreement is in effect, the City hereby grants Company an abatement of eighty-five percent (85%) of the Taxable Value of the Tangible Personal Property for a period of ten (10) consecutive years, beginning with the First Year of Abatement. The actual percentage of Taxable Value of the Tangible Personal Property subject to abatement for each year this Agreement is in effect will apply only to the Tangible Personal Property located at the Leased Premises subsequent to the execution of this Agreement. The failure of the Tangible Personal Property to have a Taxable Value of at least Ten Million Dollars ($10,000,000) as of January 1 of any given Tax Year shall not be an event of default subject to termination and repayment of the abated taxes pursuant to Article V hereof, but shall result in the forfeiture of the tax abatement for the Tangible Personal Property for such Tax Year. 3.3 The period of tax abatement herein authorized shall be for a period of ten (10) consecutive years. 3.4 During the period of tax abatement herein authorized, Company shall be subject to all taxation not abated, including but not limited to, sales tax and ad valorem taxation, if any, with respect to the Leased Premises. 3.5 The Company currently occupies the Leased Premises. The Company agrees, subject to events of Force Majeure, to continuously lease and occupy the Leased Premises for a period of at least ten (10) consecutive years commencing no later than December 31, 2017. The Company may in the future add floor space in addition to the approximate 116,000 square feet and any Tangible Personal Property contained in such added floor space shall be subject to this abatement agreement for the remaining term of the Agreement. 3.6 During the term of this Agreement following the Effective Date and continuing thereafter until the Expiration Date, the Leased Premises shall not be used for any purpose other than the Required Use and the operation and occupancy of the Leased Premises in conformance with the Required Use shall not cease for more than ninety (90) days except in connection with and to the extent of an event of Force Majeure or closures due to retooling, maintenance, regulatory mandated shutdowns and remodeling to enhance or modify operations at the Leased Premises. 3.7 The term of this Agreement shall begin on the Effective Date and shall continue until the Expiration Date, unless sooner terminated as provided herein. Page 6 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) Article IV Leased Premises 4.1 Company intends to occupy the Leased Premises under the Lease and to locate Tangible Personal Property at the Leased Premises. Nothing in this Agreement shall obligate Company to occupy the Leased Premises and locate Tangible Personal Property at the Leased Premises, but said actions are conditions precedent to tax abatement for such Company pursuant to this Agreement. 4.2 As conditions precedent to the initiation of the Company’s tax abatement pursuant to this Agreement (i) Company entered into the Lease effective February 13, 2013 with the expansion of space under the First Amendment (effective July 27, 2016) and the Second Amendment (effective December 14, 2016); and (ii) Company agrees to occupy the Leased Premises on or before the December 31, 2017. 4.3 Company agrees to maintain the Leased Premises during the term of this Agreement in accordance with all applicable state and local laws, codes, and regulations. 4.4 The City, its agents and employees shall have the right of access to the Leased Premises at reasonable times and with reasonable notice to Company, and in accordance with access, regulatory, security, visitor and other policies of the Company, in order to insure that Company is in compliance with the terms and conditions of this Agreement. Article V Default: Recapture of Tax Revenue 5.1 In the event Company: (i) fails to occupy the Leased Premises in accordance with this Agreement or in accordance with applicable State or local laws, codes or regulations; (ii) has delinquent ad valorem or sales taxes owed to the City (provided Company retains its right to timely and properly protest such taxes or assessment); (iii) suffers an event of “Bankruptcy or Insolvency”; or (iv) breaches any of the terms and conditions of this Agreement , or Related Agreement, which is not otherwise cured within the applicable cure period, then Company, after the expiration of the notice and cure periods described below, shall be in default of this Agreement. As liquidated damages in the event of such default, the Company shall, within sixty (60) days after termination, pay to the City all taxes which otherwise would have been paid by the Company to the City without benefit of a tax abatement for the property the subject of this Agreement at the statutory rate for delinquent taxes as determined by Section 33.01 of the Tax Code, as amended, but without penalty. The Parties acknowledge that actual damages in the event of default termination would be speculative and difficult to determine. The Parties further agree that any abated tax, including interest, as a result of this Agreement, shall be recoverable against the Company, its successors and assigns and shall constitute a tax lien against the Tangible personal Property, and shall become due, owing and shall be paid to the City within sixty (60) days after notice of termination. Page 7 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) 5.2 Upon breach by Company of any of the obligations under this Agreement, the City shall notify Company in writing, which shall have sixty (60) days from receipt of the notice in which to cure any such default. If the default cannot reasonably be cured such sixty (60) day period, and the Company has diligently pursued such remedies as shall be reasonably necessary to cure such default, then the City may extend the period in which the default must be cured. 5.3 If the Company fails to cure the default within the time provided as specified above or, as such time period may be extended, then the City, at its sole option, shall have the right to terminate this Agreement by providing written notice to the Company. 5.4 Upon termination of this Agreement by City, all tax abated as a result of this Agreement, shall become a debt to the City as liquidated damages, and shall become due and payable not later than sixty (60) days after a notice of termination is provided. In addition, upon termination of this Agreement Company shall pay to City an amount equal to the Fee Waiver. The City shall have all remedies for the collection of the abated tax provided generally in the Tax Code for the collection of delinquent property tax. The City, at its sole discretion, has the option to provide a repayment schedule. The computation of the abated tax for the purposes of the Agreement shall be based upon the full Taxable Value of the Tangible Personal Property without tax abatement for the years in which tax abatement hereunder was received by the Company, as determined by the Appraisal District, multiplied by the tax rate of the years in question, as calculated by the City Tax Assessor-Collector. The liquidated damages shall incur penalties as provided for delinquent taxes and shall commence to accrue a fter expiration of the sixty (60) day payment period. Article VI Annual Rendition The Company shall annually render the value of the Tangible Personal Property to the Appraisal District, and shall provide a copy of the same to the City upon written request. Article VII Miscellaneous 7.1 Notice. Any notice required or permitted to be delivered hereunder shall be deemed received three (3) days thereafter sent by United States Mail, postage prepaid, certified mail, return receipt requested, addressed to the Party at the address set forth below or on the day actually received if sent by courier or otherwise hand delivered: Page 8 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) If intended for City, to: Attn: City Manager City of Coppell, Texas P. O. Box 478 Coppell, Texas 75019 With a copy to: Peter G. Smith Nichols, Jackson, Dillard, Hager & Smith, L.L.P. 1800 Ross Tower 500 N. Akard Dallas, Texas 75201 If intended for Company, to: Attn: Heath Christie Executive Director ZS Pharma, Inc. 508 Wrangler Drive Coppell, Texas 75019 With a copy to: Attn: Cory Matthews Director Real Estate AstraZeneca Pharmaceuticals, L.P. One MedImmune Way Gaithersburg, MD 20878 7.2 Authorization. This Agreement was authorized by resolution of the City Council approved by its Council meeting authorizing the Mayor to execute this Agreement on behalf of the City. 7.3 Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall stand, shall be enforceable and shall be read as if the Parties intended at all times to delete said invalid section, subsection, paragraph, sentence, phrase or word. 7.4 Governing Law. This Agreement shall be governed by the laws of the State of Texas without regard to any conflict of law rules. Exclusive venue for any action under this Agreement shall be the State District Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 7.5 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 7.6 Entire Agreement. This Agreement embodies the complete agreement of the Parties hereto, superseding all oral or written previous and contemporary agreements between the Parties and relating to the matters in this Agreement, and except as otherwise provided herein cannot be modified without written agreement of the Parties to be attached to and made a part of this Agreement. 7.7 Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. 7.8 Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Page 9 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) 7.9 Assignment. This Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors, and permitted assigns. Company may not assign its rights and/or delegate or subcontract its obligations under this Agreement, except as expressly provided in this Agreement, whether by operation of law or otherwise, in whole or in part, without the prior written consent of the City Manager, which consent shall not be unreasonably withheld, conditioned or delayed. Notwithstanding the foregoing the Company may upon prior written notice to City assign this Agreement or any or all of its rights, and/or delegate or subcontract any or all of its obligations, hereunder to AstraZeneca or to any of its Affiliates, or any successor in interest (whether by merger, acquisition, asset purchase or otherwise) to substantially all of the business to which this Agreement relates; provided such assignee agrees to expressly assume the obligations of the Company under this Agreement in a form reasonably approved by the City. For purposes of this Section “Affiliate” shall mean any entity related to the Company by direct or indirect common or overlapping majority ownership, where collectively the Company and all Affiliates are a group of entities in which a single parent entity owns directly or indirectly a majority interest in each other entity that is part of the group. Subject to the preceding sentence, this Agreement will be binding upon, insure to the benefit of, and be enforceable by the Parties and their respective successors and permitted assigns. Any attempted assignment, delegation or subcontracting in violation of this Section 7.9 shall be void and of no effect. In the event such an assignment is made, the Company agrees to provide the City with written documentation of the assignment. 7.10 Employment of Undocumented Workers. During the term of this Agreement, the Company agrees not to knowingly employ any undocumented workers and, if convicted of a violation under 8 U.S.C. Section 1324a (f), the Company shall repay the taxes abated herein, and any other funds received by the Company from the City as of the date of such violation within one hundred twenty (120) days after the date the Company is notified by the City of such violation, plus interest at the rate of four percent (4%) compounded annually from the date of violation until paid. 7.11 Right of Offset. The City may at its option, offset any amounts due and payable under this Agreement against any debt (including taxes) lawfully due to the City from the Company, regardless of whether the amount due arises pursuant to the terms of this Agreement, a Related Agreement, or otherwise and regardless of whether or not the debt due the City has been reduced to judgment by a court. 7.12 Purchase of Property. The City agrees that this Agreement (and the benefits granted to Company herein) shall remain in full force and effect in the event Company purchases the Leased Premises. [Signature Page to Follow] Page 10 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) EXECUTED in duplicate originals the ____ day of _______________, 2018. CITY OF COPPELL, TEXAS By: ______________________________________ Karen Selbo Hunt, Mayor Attest: By: _______________________________________ Christel Pettinos, City Secretary Approved as to Form: By: _______________________________ City Attorney EXECUTED in duplicate originals the ____ day of _______________, 2018. ZS PHARMA, INC. By: _______________________________________ Name: Title: Page 11 Tax Abatement Agreement - Company City of Coppell and ZS Pharma, Inc. (TM 78245) EXHIBIT “A” (Legal Description of Land to be attached) Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3877 File ID: Type: Status: 2018-3877 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 04/03/2018File Created: Final Action: Oncor ResolutionFile Name: Title: Consider approval of a Resolution regarding Oncor’s filing for their first Distribution Cost Recovery Factor (“DCRF”) rate case on April 6, 2018, and authorizing the Mayor to sign. Notes: Agenda Date: 05/08/2018 Agenda Number: D. Sponsors: Enactment Date: ONCOR DCRF memo.pdf, Staff Report Re Denial Resolution.pdf, Resolution.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3877 Title Consider approval of a Resolution regarding Oncor’s filing for their first Distribution Cost Recovery Factor (“DCRF”) rate case on April 6, 2018, and authorizing the Mayor to sign. Summary Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3877) Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 1 MEMORANDUM To: Mayor and City Council From: Noel Bernal, Deputy City Manager Date: May 8, 2018 Reference: Consider approval of a Resolution regarding Oncor’s filing for their first Distribution Cost Recovery Factor (“DCRF”) rate case on April 6, 2018; and authorizing the Mayor to sign. Analysis: On April 5, 2018, Oncor Electric Delivery Company LLC (“Oncor”) filed an Application for Approval of a Distribution Cost Recovery Factor. In the filing, the Company is seeking an increase in distribution revenues of $19,002,177. Oncor Cities Steering Committee has engaged the services of a consultant, Mr. Karl Nalepa, to review the Company’s filing. Mr. Nalepa will review the filing and identify adjustments that should be made to the Company’s request. We are recommending that Cities deny the requested relief. The Public Utility Commission of Texas’s rules allow cities 60 days to act on this application. That deadline is June 4, 2018. Accordingly, cities have been requested to schedule a resolution for their City Council’s consideration. Legal Review: Agenda item was reviewed by Bob Hager on 5/03/2018. Fiscal Impact: None. Recommendation: Approval recommended. 1 7630503 STAFF REPORT REGARDING ONCOR’S DISTRIBUTION COST RECOVERY FACTOR FILING *** On April 5, 2018, Oncor Electric Delivery Company LLC (“Oncor” or “Company”) filed an Application for Approval of a Distribution Cost Recover Factor (“DCRF”) to Increase Distribution Rates with each of the cities in their service area. In the filing, the Company asserts that it is seeking an increase in distribution revenues of $19,002,177. The resolution authorizes the City to join with the Steering Committee of Cities Served by Oncor (“OCSC”) to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue. Purpose of the Resolution: The purpose of the Resolution is to deny the DCRF application proposed by Oncor. Explanation of “Be It Resolved” Paragraphs: 1. This section authorizes the City to participate with OCSC as a party in the Company’s DCRF filing, PUC Docket No. 48231. 2. This section authorizes the hiring of Lloyd Gosselink and consultants to review the filing, negotiate with the Company, and make recommendations to the City regarding reasonable rates. Additionally, it authorizes OCSC to direct any necessary administrative proceedings or court litigation associated with an appeal of this application filed with the PUC. 3. This paragraph finds that the Company’s application is unreasonable and should be denied. 4. This section states that the Company’s current rates shall not be changed. 5. The Company will reimburse Cities for their reasonable rate case expenses. Legal counsel and consultants approved by OCSC will submit monthly invoices that will be forwarded to Oncor for reimbursement. 6. This section recites that the Resolution was passed at a meeting that was open to the public and that the consideration of the Resolution was properly noticed. 7. This section provides that Oncor and counsel for OCSC will be notified of the City’s action by sending a copy of the approved and signed Resolution to counsel. TM99016 1 RESOLUTION NO. ______________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS FINDING THAT ONCOR ELECTRIC DELIVERY COMPANY LLC’S APPLICATION FOR APPROVAL OF A DISTRIBUTION COST RECOVERY FACTOR PURSUANT TO 16 TEX. ADMIN. CODE § 25.243 TO INCREASE DISTRIBUTION RATES WITHIN THE CITY SHOULD BE DENIED; FINDING THAT THE CITY’S REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, the City of Coppell, Texas (“City”) is an electric utility customer of Oncor Electric Delivery Company LLC (“Oncor” or “Company”), and a regulatory authority with an interest in the rates and charges of Oncor; and WHEREAS, the City is a member of the Steering Committee of Cities Served by Oncor (“OCSC”), a membership of similarly situated cities served by Oncor that have joined together to efficiently and cost effectively review and respond to electric issues affecting rates charged in Oncor’s service area; and WHEREAS, on or about April 5, 2018 Oncor filed with the City an Application for Approval of a Distribution Cost Recovery Factor (“DCRF”), before the Texas Public Utility Commission (hereinafter PUC), PUC Docket No. 48231, seeking to increase electric distribution rates by approximately $19,002,177; and WHEREAS, all electric utility customers residing in the City will be impacted by this ratemaking proceeding if it is granted; and WHEREAS, Cities are coordinating its review of Oncor’s DCRF filing with designated attorneys and consultants to resolve issues in the Company’s application; and WHEREAS, Cities members and attorneys recommend that members deny the DCRF. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the City is authorized to participate with Cities before the Texas Public Utility Commission, PUC Docket No. 48231. SECTION 2. That subject to the right to terminate employment at any time, the City of hereby authorizes the hiring of the law firm of Lloyd Gosselink and consultants to negotiate with the Company, make recommendations to the City regarding reasonable rates, and to direct any TM99016 2 necessary administrative proceedings or court litigation associated with an appeal of this application filed with the PUC. SECTION 3. That the rates proposed by Oncor to be recovered through its DCRF charged to customers located within the City limits, are hereby found to be unreasonable and hereby denied. SECTION 4. That the Company shall continue to charge its existing rates to customers within the City. SECTION 5. That the City’s reasonable rate case expenses shall be reimbursed in full by Oncor within 30 days of presentation of an invoice to Oncor. SECTION 6. That it is hereby officially found and determined that the meeting at which this Resolution is passed is open to the public as required by law and the public notice of the time, place, and purpose of said meeting was given as required by law. PASSED AND APPROVED this __________ day of ___________________, 2018. _________________________________ Karen Selbo Hunt, Mayor ATTEST: __________________________________ Christel Pettinos, City Secretary APPROVED AS TO FORM: ___________________________________ Robert E. Hager, City Attorney Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3916 File ID: Type: Status: 2018-3916 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 04/27/2018File Created: Final Action: STR Ordinance DiscussionFile Name: Title: Discussion regarding Short-Term Rental Ordinance. Notes: Agenda Date: 05/08/2018 Agenda Number: 10. Sponsors: Enactment Date: Council Memo .pdf, Summary Proposed Short Term (Home Share) regulations.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Approval History Action DateVersionSeq #Due DateActionApprover 1 Mindi Hurley 1 5/2/20185/2/2018 Approve 1 Christel Pettinos - FYI 2 5/2/2018 Notified - FYI History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3916 Title Discussion regarding Short-Term Rental Ordinance. Summary Fiscal Impact: None Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3916) Staff Recommendation: The Community Development Department recommends brining forward an ordinance and engaging a 3rd party to assist in the data gathering, property identification and notification of property owners to allow for the implementation of this ordinance. Goal Icon: Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 8, 2018 Reference: Discussion on Short Term-Rentals (STR’s) - Home Share Regulations 2030: Sense of Community, Special Place to Live Executive Summary: The purpose and intent of a Short-Term Rental (Home Share) regulations in the City of Coppell is to provide the balance of the desires of owner occupants to share their home, on an intermittent basis, and the protection for the neighboring properties. In sum, the proposed regulations will:  require the STR to be the primary residence,  limit the number of guests, and  their parking. The regulations will also include various operational requirements to ensure no negative impact on abutting properties, provide a tool for enforcement, and the collection of taxes. Similar to the City’s home occupation ordinance, if the neighbors are not aware, then they are probably operating correctly. Introduction: Staff briefed City Council on national, state and local trends in regulations on Short-Term Rentals on April 10th, and summarized the various options, ranging from prohibition, no regulations, to actual licensing of STR’s. It was also discussed that regulations of Short-Term Rentals need to be enforceable and provide clarity in the rules and regulations both for the property owner and the enforcement personnel. Council provided guidance to staff to study the San Marcos model, which requires registration, limits to primary residence only, and includes various operational regulations. Analysis: Attached is a summary of the provisions recommended to be added as a new article into the Coppell Code of Ordinances. These proposed regulations of Short-Term Rentals (Home Share) include:  Purpose, applicability and definition;  Registration requirements and fees;  Inspection requirements and safety features;  Operational restrictions and requirements, and provide for the  Collection of Hotel Occupancy Tax. 2 After the passage of an ordinance, the implementation and on-going monitoring will require collective efforts between existing Community Development staff and a 3rd party consultant. The 3rd party consultant will provide the technical expertise to search the 100+ platforms used to advertise short-term rentals and provide reports to the city. Once verified, the property owners will be notified of ordinance requirements and compliance procedures, fees and time frames for registration and violations. Legal Review: City Attorney reviewed these proposed regulations. Fiscal Impact: None Recommendation: The Community Development Department recommends bringing forward an ordinance and engaging a 3rd party to assist in the data gathering, property identification and notification of property owners to allow for the implementation of this ordinance. Attachments: Summary of proposed Short-Term (Home Share) regulations 1 | Page Add new section to the Coppell Code of Ordinances Home Share/Short-Term Rentals, which in part shall include: Purpose and applicability The purpose of this division is to establish regulations for the registration and use of home share rentals (short-term rentals) for residential rental for less than 30 consecutive days, and to allow the collection hotel occupancy taxes. Definition Home Share Rental/Short-Term Rental (HSR/STR) is defined as “the rental of any residence or residential structure, or a portion of a residence or residential structure for a period of less than 30 days”. The term does not include: a) a unit that is used for a non-residential purpose, including an educational, health care, retail, restaurant, banquet space, or event center purpose or another similar use; b) a bed and breakfast; or c) a hotel/residence hotel Home share rental registration requirements Home Share/Short-Term rentals of a residential property shall require registration with the Community Development Department and with the following minimum information: a) Name, address, phone number and e-mail address of the property owner/home share rental property, with verification that this is the property owner’s primary residence. b) Name, address, phone number and e-mail address of the designated secondary/emergency contact in the event the property owner travels outside the metropolitan area. This designated person shall have keys to the property and is empowered to act on behalf of the owner if the owner is unavailable. c) The maximum number of occupants permitted for the dwelling unit or sleeping rooms. d) Site Plan/Survey of the property indicating maximum number of vehicles that can be legally parked on the property, without encroaching onto sidewalks or alleys. 2 | Page Inspection Required Upon registration, and prior to the first rental occupant of a home share rental property, the owner is required to schedule a Short-Term Rental Registration Inspection with the City of Coppell Community Development Department. a) If only a portion of the premises is offered for rent, then that portion plus shared amenities and points of access shall be inspected. b) If, upon completion of the inspection, the premises are found to be in violation of one or more provisions of applicable City codes and ordinances, the City shall provide written notice of such violation and shall set a re-inspection date for violation to be corrected. Restrictions on Home Share Rentals a) External Evidence. There shall be no external evidence of the home share rental detectable at any lot line. Said evidence is to include advertising signs or displays, noise, disturbance, storage of materials or equipment or traffic. b) Limit on occupants allowed. No more than two adult guests per bedroom, plus no more than two additional adults, with a maximum occupancy of ten (10) persons, shall be allowed when renting a property as a home share rental. 1) Bedrooms under 120 square feet shall be limited to only one occupant. 2) Any advertisement of the property (offline or online) and all rental contracts must contain language that specifies the allowed number of occupants. c) Limits on number of vehicles. There shall be a maximum of one car per bedroom, or maximum number of cars that can be accommodated within the garage and driveway, without extending over the public rights of way (alleys and sidewalks) whichever is less. d) Other restrictions. It is unlawful: 1) To operate or allow to be operated a home share rental without first registering the property in which the rental is to occur with the city in accordance with this article; 2) To operate a home share rental in any location that is not the registrant's primary residence; 3) To operate a home share rental that does not comply with all applicable city and state laws and codes; 4) To operate a home share rental without paying the required hotel occupancy taxes; 5) To offer or allow the use of a home share rental for having any assembly or social event; 6) To fail to include a written prohibition against the use of a home share rental for having any assembly or social event; in every advertisement, listing, or other publication offering the premises for rent. 7) Permit the use of the home share rental for the purpose of: housing sex offenders; operating a structured sober living home, “halfway house” or similar enterprise; selling illegal drugs; selling alcohol or another activity that requires a permit or license under the Alcoholic Beverage Code; or operating as a sexually-oriented business. 3 | Page 8) To offer or allow the use of the home share rental for any non-residential use. Brochure and safety features Informational brochure. Each registrant operating a home share rental shall provide guests a brochure that includes: a) The registrant's contact information; b) A local responsible party's contact information if the property owner is not within the city limits when guests are renting the premises; c) Pertinent neighborhood information including, but not limited to, parking restrictions, restrictions on noise and amplified sound, and trash collection schedules; d) Information to assist guests in the case of emergencies posing threats to personal safety or damage to property, including emergency and non-emergency telephone numbers for police, fire and emergency medical service providers and instructions for obtaining severe weather, natural or manmade disaster alerts and updates. e) Safety features. Each home share rental registrant shall provide in the premises working smoke detectors in accordance with adopted codes and alarm, and at least one working carbon monoxide detector and alarm, and one working fire extinguisher. The premises shall, otherwise comply with applicable building and fire codes. Registration term, fees and renewal All registrations approved under this division shall be valid for a period of one year from the date of their issuance. a) The fees for registration of a home share shall be as established in the Master Fee Schedule, as amended by Resolution, and shall include the following: 1) The registration fee submitted with completed application, within 30 days of being notified of the passage of this ordinance shall be as established in the Master Fee Schedule. 2) If a second notice requesting compliance is required, then 1.5 times the established fee will be assessed, if completed within 60 days. 3) After 60 days the fee shall be twice the amount of initial fee. b) Failure to register or obtain inspection. If the owner fails to register a property within the time prescribed or fails to obtain a passing inspection prior to occupancy, then a citation may be issued with a fine not to exceed $2,000.00. A citation may be issued for advertising a property for short-term rent (online or offline) without first having obtained a permit or complying with local listing requirements. c) Upon receipt of an application for renewal of the registration, the Director may deny the renewal if there is reasonable cause to believe that: 1) The registrant has violated any ordinance of the city, or any state, or federal law on the premises or has permitted such a violation on the premises by any other person; or 2) There are grounds for suspension, revocation, or other registration sanction as provided in this article. 4 | Page Amend the regulations on Hotel Occupancy Tax to, in part: 1. Add a definition of Home Share Rental/Short-Term Rental. 2. Allow for the assessment and collection of taxes for short term rentals. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3884 File ID: Type: Status: 2018-3884 Agenda Item Agenda Ready 1Version: Reference: In Control: Finance 04/10/2018File Created: Final Action: Budget Amendment - April 2018File Name: Title: Consider approval of an Ordinance of the City of Coppell, Texas, amending Ordinance No. 2017-1482, the budget for the Fiscal Year October 1, 2017 through September 30, 2018, and authorizing the Mayor to sign. Notes: Agenda Date: 05/08/2018 Agenda Number: 11. Sponsors: Enactment Date: Memo Budget Amendment May 8, 2018.pdf, Budget Amendment May 8, 2018 Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Approval History Action DateVersionSeq #Due DateActionApprover 1 Jennifer Miller 1 4/19/20184/18/2018 Approve 1 Christel Pettinos - FYI 2 4/18/2018 Notified - FYI History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3884 Title Consider approval of an Ordinance of the City of Coppell, Texas, amending Ordinance No. 2017-1482, the budget for the Fiscal Year October 1, 2017 through September 30, 2018, and authorizing the Mayor to sign. Summary Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3884) This amendment is being brought forward to reflect encumbrance carryovers from the prior fiscal year and some items that have been brought before Council during the first part of the current fiscal year. The accompanying memorandum provides the detail of the amendment. Fiscal Impact: Staff Recommendation: The Finance Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 5/4/2018 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: May 8, 2018 Reference: Budget Amendment for Fiscal Year 2017-18 2030: Sustainable City Government Introduction: This budget amendment is being brought forward to reflect encumbrance carryovers from the prior fiscal year and some items that have been brought before Council during the first part of the current fiscal year. Analysis: General Fund General Fund Revenues are being increased $63,756. This is primarily from two sources: Claims/Damage Reimbursements ($10,660) and Prior Year Recoveries ($35,880), which includes receipt of TxDOT funds for the 2015 flood. General Fund expenditures are being increased $3,515,853. $2,145,781 is associated with encumbrance carryovers. Encumbrance carryovers are those items that were budgeted and purchased in the previous fiscal year, but were not received by year end. The amounts are then carried forward into the next fiscal year. In addition to the encumbrance carryover, Combined Services is being increased $869,237. This is associated with the Organizational Change Management Coaching and Mentoring contract approved February 27, 2018. ($68,700) and the purchase of land ($655,000) authorized in September 2017 and February 2018. Mayor and Council is being increased for the 2040 facilitator ($146,500) and Engineering is being increased by $469,750 for the bank stabilization at Grapevine Spring Park. 2 Of the $3,515,853 increase in expenditures, $621,507 was identified in Designated Fund Balance, leaving a net increase of $2,894,346, which excludes the $2,145,781 in encumbrance carryovers. Water and Sewer Fund Revenues are being amended to reflect the increase experienced by higher interest earnings. The expenditures are being amended for the debt payment that was budgeted but not needed due to not issuing bonds. Police Special Revenue Fund The expenditures are being amended for encumbrance carryovers and for some training in the Police Department Tree Preservation Fund Revenues are being amended for the actual Tree Preservation funds that have been received. Infrastructure Maintenance Fund Revenues are being increased as a result of increased interest earnings. Expenditures are being amended for encumbrance carryovers and the HVAC for Fire Station #3 Self Insurance Fund Revenues are being amended to reflect the projected premiums to be collected based on increased enrollment. Expenditures are being increased for the costs associated with the increased enrollment. Municipal Drainage District Fund Expenditures are being amended for encumbrance carryovers. Donations – Special Revenue Fund Revenues are being decreased due to no longer having the $2.00 voluntary donation on the water bill. Recreational Fund Expenditures are being amended for encumbrance carryovers and the fencing at the CORE approved on December 20, 2017. For safety reasons the Rope Climber at Kid Country needed to be replaced and is also included in this amendment. Municipal Court Special Expenditures are being amended for an increase in actual cost over budget for Tasers. Municipal Court Tech Fund Expenditures are being amended for encumbrance carryovers. 3 CRDC #2 - Special Revenue Expenditures are being amended for encumbrance carryovers, ($768,010). Numerous Agenda items have been brought forward for expenditures associated with the CRDC. 10/10/17 Trellis at the Cozby Library $49,964 10/24/17 Construction Manager – Arts Center (Preconstruction) 18,000 01/16/18 Ultraviolet System at the CORE 90,000 03/27/18 Design Signage – On Street bicycle lanes 79,500 Arts Center Business Plan 12,000 Legal Review: The agenda item was reviewed by legal as part of the agenda packet. Fiscal Impact: Recommendation: The Finance Department recommends approval of this agenda item. 1 ORDINANCE NO. _____________________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL YEAR OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 4th day of August, 2017, file with the City Secretary, a proposed general budget for the City covering the fiscal year aforesaid, and WHEREAS, the City Council of the City of Coppell approved said budget on the 12th day of September, 2017, and WHEREAS, the governing body of the City has this date considered an amendment to said budget; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Section No. 2 of Ordinance No. 2017-1482, for the 2017-18 Fiscal Year Budget, is hereby amended as follows: General Fund Current Budget Amending Budget Change Revenues $64,312,811 $64,376,567 $63,756 Expenditures Combined Services $2,660,919 $3,530,156 $869,237 Mayor and Council 563,152 795,604 232,452 City Administration 1,375,653 1,378,192 2,539 Community Information 745,640 751,966 6,326 City Secretary 392,558 392,608 50 Engineering 2,260,871 2,814,273 553,402 Facilities 3,268,131 3,604,203 336,072 Streets 3,002,961 3,034,711 31,750 Traffic Control 1,543,822 1,605,831 62,009 Fire 12,279,468 12,538,310 258,842 Emergency Management 336,013 417,662 81,649 Life Safety Park 340,757 355,098 14,341 Human Resources 1,579,635 1,591,549 11,914 Municipal Court 1,516,485 1,516,616 131 Library 2,198,881 2,224,125 25,244 Police 8,420,306 8,437,977 17,671 Animal Services 561,467 1,184,085 622,618 Information Systems 3,322,424 3,637,777 315,353 Parks 4,585,566 4,634,847 49,281 Senior Center 719,794 720,579 785 Recreation 2,834,797 2,766,136 (68,661) Recreation Programs 290,808 294,131 3,323 Bio-Diversity 157,095 170,545 13,450 Tennis Center 590,200 582,200 (8,000) Community Programs 394,771 411,871 17,100 2 Community Development Admin 705,694 732,043 26,349 Inspections 792,434 800,829 8,395 Environmental Health 386,994 396,348 9,354 Planning 297,804 320,681 22,877 Total Expenditures $ 3,515,853 Decrease in Designated Fund Balance (621,507) Net Expenditure Increase 2,894,346 Net Decrease in Undesignated Fund Balance $ 2,830,590 Water/Sewer Fund Current Budget Amending Budget Change Revenues $19,145,993 $19,179,465 $32,572 Expenses Debt Service 966,426 50,930 (915,496) Net Increase in Projected Retained Earnings $ 948,068 Police Spec. Rev. Fund Current Budget Amending Budget Change Expenditures 96,000 129,587 $ 33,587 Net Decrease in Projected Fund Balance $ 33,587 Tree Preservation Current Budget Amending Budget Change Revenues $1,000 $68,038 $67,038 Net Increase in Projected Fund Balance $67,038 Infrastructure Maint. Fund Current Budget Amending Budget Change Revenues $7,935,000 $8,015,000 $80,000 Expenditures 12,694,209 16,231,703 3,537,494 Net Decrease in Projected Fund Balance $3,457,494 Self Funded Current Budget Amending Budget Change Revenues $6,440,036 $6,508,536 $68,500 Expenditures 5,500,000 5,677,000 177,000 Net Decrease in Projected Retained Earnings $108,500 Municipal Drainage Dist Current Budget Amending Budget Change Expenditures $278,638 $503,968 $225,330 Net Decrease in Projected Fund Balance $225,330 Donations Spec. Rev. Fund Current Budget Amending Budget Change Revenues $ 20,100 $ 15,800 $ 4,300 Net Decrease in Projected Fund Balance $ 4,300 Recreational Fund Current Budget Amending Budget Change Expenditures $125,000 $223,969 $98,969 Net Decrease in Projected Fund Balance $98,969 Municipal Court Special Current Budget Amending Budget Change Expenditures $6,670 $6,810 $140 Net Decrease in Projected Fund Balance $140 Municipal Court Tech Current Budget Amending Budget Change Expenditures $48,300 $64,517 $16,217 Net Decrease in Projected Fund Balance $16,217 3 CRDC Special #2 Current Budget Amending Budget Change Expenditures $2,847,336 $3,864,811 $ 1,017,475 Net Decrease in Projected Fund Balance $ 1,017,475 SECTION 2. EFFECTIVE DATE. That this ordinance shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 8th day of May 2018. APPROVED: ______________________________ KAREN SELBO HUNT, MAYOR ATTEST: ____________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _____________________________________ CITY ATTORNEY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3925 File ID: Type: Status: 2018-3925 Agenda Item Agenda Ready 2Version: Reference: In Control: Police 05/03/2018File Created: Final Action: Police Security FenceFile Name: Title: Consider award of bid and authorize a NPCA contract with Core Construction in the amount of $184,785.34 for the redesign and installation of a security fence in the south justice center parking lot at the Criminal Justice facility located at 130 Town Center Blvd.; and authorizing the City Manager to sign and execute any necessary documents. Notes: Agenda Date: 05/08/2018 Agenda Number: 12. Sponsors: Enactment Date: Police Parking Lot Redesign Memo.pdf, Police Fencing and Auto Gates Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Approval History Action DateVersionSeq #Due DateActionApprover 2 Mac Tristan 1 5/4/20185/3/2018 Approve 2 Jennifer Miller 2 5/4/20185/3/2018 Approve 2 Christel Pettinos - FYI 3 5/3/2018 Notified - FYI History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 05/08/2018City Council Text of Legislative File 2018-3925 Title Consider award of bid and authorize a NPCA contract with Core Construction in the amount of $184,785.34 for the redesign and installation of a security fence in the south justice center Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3925) parking lot at the Criminal Justice facility located at 130 Town Center Blvd.; and authorizing the City Manager to sign and execute any necessary documents. Summary Fiscal Impact: The funds are available in the Crime Control and Prevention District for this project. Staff Recommendation: Staff Recommends Approval Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 5/4/2018 1 MEMORANDUM To: Mayor and City Council From: Mac Tristan, Chief of Police Date: May 02, 2018 Reference: Consider award of bid and authorize a NPCA contract with Core Construction in the amount of $184,785.34 for the redesign and installation of a security fence in the south justice center parking lot at the Criminal Justice facility located at 130 Town Center Blvd.; and authorizing the City Manager to sign and execute any necessary documents. 2030: Coppell 2030, Healthy Neighborhoods/Safe Neighborhoods Introduction: The south Criminal Justice parking lot is currently utilized as a police employee and police vehicle only parking lot. The parking lot was originally designed in 1997 but can no longer sustain the number of vehicles that need to utilize the parking lot due to increased personnel and police vehicles that have come with the growth of the city. The proposed redesign will merge the south justice center parking lot with half of the city owned parking lot that is in-between the Criminal Justice Facility and YMCA. It will also include a decorative security fence that will provide a safe and secure lot for city equipment and personnel. Analysis: The planning and vision for the redesign and addition of a decorative fence is to match the look and feel of the current parking lots and create a safe and adequate parking for sworn and non-sworn police personnel. The redesign will enhance the operations of the police department for now and in the future. Fiscal Impact: Funds have been authorized by the City of Coppell Finance Department in FY 2017-2018 to complete this project totaling a cost of $184,785.34. Legal Review: N/A Recommendation: The Police Department recommends Council approve the contract with Core Construction at a cost not to exceed $184,785.34 and authorize the City Manager to sign. Final EstimateMatt LetlowCORE TX04-03 - NCPA Contract: Job Order Contracting (National) - 2015-2018 - 9/01/2015 to 9/30/2018PD Fencing and Auto Gates - TX COC 0030Estimator: Matt LetlowPD Fencing and Auto GatesFurnish and install new 6' Fortress Iron Fence, V track gate, Double drive gate, & 3 walk gates.Includes demo and removal of existing.Additional paving to connect lots.NCPA RQN Proposal #: 2018-3172771248Project Scope:Division Summary (MF04)01 - General Requirements $14,967.60 26 - Electrical02 - Existing Conditions $43.20 27 - Communications03 - Concrete28 - Electronic Safety and Security04 - Masonry31 - Earthwork05 - Metals32 - Exterior Improvements $18,767.9906 - Wood, Plastics, and Composites33 - Utilities07 - Thermal and Moisture Protection34 - Transportation08 - Openings35 - Waterway and Marine Transportation09 - Finishes41 - Material Processing and Handling Equipment10 - Specialties44 - Pollution Control Equipment11 - Equipment46 - Water and Wastewater Equipment12 - Furnishings48 - Electric Power Generation13 - Special ConstructionAlternate $31,806.6214 - Conveying EquipmentTrades21 - Fire SuppressionAssemblies22 - PlumbingFMR23 - Heating, Ventilating, and Air-Conditioning (HVAC)MF04 Total (Without totalling components) $65,585.4125 - Integrated AutomationTotalling ComponentsPriced Line Items $65,585.41 Custom Iron Fortress Fence w/auto gates $123,636.00RSMeans DALLAS, TX CCI 2018, 85.40% $(9,575.47) Electric Install NEMA 3/City Contractor $8,500.002017 NCPA JOC National (-6.0000%) $(3,360.60)Grand Total $184,785.34Page 1 of 2 PD Fencing and Auto Gates - TX COC 0030Printed 26 APR 2018 9:47AM v2.634 Final EstimateEstimator: Matt LetlowPD Fencing and Auto GatesItemQuantityUnit CostDescriptionUMTotalBook01 - General Requirements 1 01-31-13-20-0160 Field personnel, general purpose laborer, average Week 2.0000 $2,575.00 $5,150.00RSM18FAC L, O&P 2 01-31-13-20-0260 Field personnel, superintendent, averageWeek 2.0000 $3,675.00 $7,350.00RSM18FAC L, O&P 3 01-54-33-40-1680-3 Rent per week for rent barricade, portable with flasher 25 to 50 units Ea. 15.0000 $18.48 $277.20RSM18FAC E, O&P 4 01-54-33-40-6410-3 Rent per week for rent toilet portable chemical Ea. 4.0000 $72.60 $290.40RSM18FAC E, O&P 5 01-74-13-20-0040 Cleaning up, clean up after job completion, allow, max Job 190,000.0000 1.0000% $1,900.00RSM18FAC O&P01 - General Requirements Total $14,967.6002 - Existing Conditions 6 02-41-13-98-0200 Selective demolition, sod, edging, planters & tree guying, remove sod, 1" deep, less than 3 M.S.F., level groundM.S.F. 0.4000 $108.00 $43.20RSM18FAC L, E, O&P02 - Existing Conditions Total $43.2032 - Exterior Improvements 7 32-01-29-70-0300 Full depth patching of rigid pavement, light traffic, replacement preparation, 15 S.F., 10" depth, crushed stone and rebar, excludes truckingEa. 53.3333 $345.00 $18,399.99RSM18FAC M, L, E, O&P 8 32-92-23-10-1100 Sodding, bent grass sod, on level ground, 3 M.S.F. M.S.F. 0.8000 $460.00 $368.00RSM18FAC M, L, E, O&P32 - Exterior Improvements Total $18,767.99 9 05-73-23-50-0500 Demo - ornamental, wrought iron, 3'-6" high, posts @ 10' OC, hand-forged, fancyL.F. 899.0000 $35.38 $31,806.62CUSTOM Grn, L, O&PLabor Adjustment: 125% of $85.90 = $107.38------------------------------Using O&P PricingBare Costs: (M:$231.00 L:$48.50 E: O:18.00 LH:0.889)O&P Labor Calc = O&P Total - (Bare Material + 10.000%) - (Bare Equipment + 10.000%)$340.00 - $254.10 - $0.00 = $85.90Labor w/CCI = $85.90 * 100.000% = $85.90Alternate Total $31,806.62Estimate Grand Total 184,785.34Page 2 of 2 PD Fencing and Auto Gates - TX COC 0030Printed 26 APR 2018 9:47AM v2.634 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-3933 File ID: Type: Status: 2018-3933 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/04/2018File Created: Final Action: Mayor/Council ReportsFile Name: Title: Primary Run-Off Early Voting and Election Day. Notes: Agenda Date: 05/08/2018 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 05/08/2018City Council Text of Legislative File 2018-3933 Title Primary Run-Off Early Voting and Election Day. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 5/4/2018 Master Continued (2018-3933) Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 5/4/2018