CP 2018-06-12City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, June 12, 2018
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Seek legal advice regarding payment of franchise fees under an
agreement with Spectrum Cable.
3.Work Session (Open to the Public) 1st Floor Conference Room
Page 1 City of Coppell, Texas Printed on 6/8/2018
June 12, 2018City Council Meeting Agenda
A.Discussion regarding the Arts Center.
B.Discussion regarding debt issuance.
C.Discussion regarding Mayor Pro Tem appointment.
D.Discussion of Agenda Items.
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Consider approval of a proclamation honoring Coppell High School
students on their appointments to military academies; and authorizing the
Mayor to sign.
7.Consider approval of a proclamation naming June 29, 2018, as “George
A. Coppell Day;” and authorizing the Mayor to sign.
8.Consider approval of a proclamation naming the month of July as “Park
and Recreation Month;” and authorizing the Mayor to sign.
9.Citizens’ Appearance
10.Consent Agenda
A.Consider approval of the minutes: May 22 and May 29, 2018.
B.Consider an award of contract with Joel Brown and Company, LLC for the
excavation and removal of materials in the amount of $200,000; as
provided in the CRDC Fund Balance; and authorizing the City Manager to
sign any necessary documents.
C.Consider approval to enter a contract with Halff Associates to complete a
Conceptual Drainage Master Plan & Rate Study; in the amount of
$268,300.00; as budgeted in General Fund; and authorizing the City
Manager to sign any necessary documents.
D.Consider award of a contract through National Cooperative Purchasing
Alliance (NCPA) with CORE Construction for interior renovations to the
Wagon Wheel Park Soccer concession stand and restrooms, in the
amount of $87,994.14, as budgeted, and authorizing the City Manager to
sign any necessary documents.
E.Consider approval of a Resolution adopting the Amended and Restated
Bylaws for the North Texas Emergency Communications Center; and
authorizing the Mayor to sign.
F.Consider approval of a Resolution suspending the July 5, 2018 effective
Page 2 City of Coppell, Texas Printed on 6/8/2018
June 12, 2018City Council Meeting Agenda
date of Texas-New Mexico Power Company’s (TNMP’s) requested rate
change to permit the City time to study the request and to establish
reasonable rates; approving cooperation with other TNMP cities; hiring
Lloyd Gosselink Attorneys and Consulting Services to negotiate with the
company and direct any necessary litigation and appeals; and authorizing
the Mayor to sign.
G.Consider approval of a Master Agreement between the City of Coppell and
ORBYT, Inc., for the development and implementation of the Allies in
Community curriculum and training program; and authorizing the City
Manager to sign any necessary documents.
H.Consider approval of an Ordinance for PD-133R8-HC, Magnolia Office
Park (Savannah Coppell), being a zoning request from PD-133-HC
(Planned Development District-133-Highway Commercial) to
PD-133R8-HC (Planned Development District-133 Revision 8-Highway
Commercial) to attach a Detail Site Plan to allow six, one-story office
buildings to be located on the south side of SH 121, approximately 215
feet west of N. Denton Tap Road; and authorizing the Mayor to sign.
End of Consent Agenda
11.PUBLIC HEARING:
Consider approval of PD-221R3R3-HC, Point West - Sun Holdings, being
a zoning request from PD-221R3-HC (Planned Development-221 Revision
3-Highway Commercial) to PD-221R3R3-HC (Planned Development-221
Revision 3 Revised 3-Highway Commercial) to attach a Detail Site Plan for
an 8,526 square foot retail/restaurant building on 1.9 acres of land (Lot
1R-1), and to amend the Concept Plan on Lot 1R-8 (3.6 acres) and attach
a Detail Plan for a parking lot on one (1) acre and retain the Concept Plan
for a Hotel on the remaining 2.6 acres of property located at the northwest
corner of IH-635 and S. Belt Line Road, at the request of Michel El
Haddad, Sun Holdings, being represented by Greg Guerin, East Star
Design.
12.Consider approval of an Ordinance amending Chapter 9 adding Article
9-29, Short Term Rentals; providing for regulations for the registration and
use of short term rentals; providing for definitions, providing for inspections;
providing for restrictions; providing for brochure and safety requirements;
providing for neighborhood notification; providing for violations and
penalties; providing for a sunset review; providing a repealing clause;
providing a savings clause; and providing for an effective date, and
authorizing the Mayor to sign.
13.Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation for waterworks and sewer
system projects; and authorizing the Mayor to sign.
Page 3 City of Coppell, Texas Printed on 6/8/2018
June 12, 2018City Council Meeting Agenda
14.Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation for general government projects;
and authorizing the Mayor to sign.
15.Consider approval of a Guaranteed Maximum Price Amendment to the
Agreement between the City of Coppell (Owner) and Core Construction
Services of Texas, Inc. (Construction Manager) for the construction of the
City of Coppell Arts Center, in the amount of $16,253,089.00, including
Alternative 1; and authorizing the City Manager and CRDC President to
sign.
16.Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation for a performing arts center
project; and authorizing the Mayor to sign.
17.Consider appointment of Mayor Pro Tem as required by Section 3.05 of
the Home Rule Charter.
18.City Manager Reports - Project Updates and Future Agendas
19.Mayor and Council Reports
Report by City Council regarding recent activities.
20.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A.North Central Texas Council of Governments - Councilmember Mays
B.North Texas Commission - Mayor Pro Tem Yingling
C.Historical Society - Councilmember Long
21.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
22.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 8th day of June, 2018, at _____________.
______________________________
Christel Pettinos, City Secretary
Page 4 City of Coppell, Texas Printed on 6/8/2018
June 12, 2018City Council Meeting Agenda
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official
at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 5 City of Coppell, Texas Printed on 6/8/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3979
File ID: Type: Status: 2018-3979 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
06/04/2018File Created:
Final Action: Executive SessionFile Name:
Title: Seek legal advice regarding payment of franchise fees under an agreement
with Spectrum Cable.
Notes:
Agenda Date: 06/12/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3979
Title
Seek legal advice regarding payment of franchise fees under an agreement with Spectrum
Cable.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3979)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3974
File ID: Type: Status: 2018-3974 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
06/04/2018File Created:
Final Action: Work SessionFile Name:
Title: A.Discussion regarding the Arts Center.
B.Discussion regarding debt issuance.
C.Discussion regarding Mayor Pro Tem appointment.
D.Discussion of Agenda Items.
Notes:
Agenda Date: 06/12/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3974
Title
A.Discussion regarding the Arts Center.
B.Discussion regarding debt issuance.
C.Discussion regarding Mayor Pro Tem appointment.
D.Discussion of Agenda Items.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3974)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3944
File ID: Type: Status: 2018-3944 Agenda Item Proclamations
1Version: Reference: In Control: City Council
05/15/2018File Created:
Final Action: Military AppointmentsFile Name:
Title: Consider approval of a proclamation honoring Coppell High School students
on their appointments to military academies; and authorizing the Mayor to
sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 6.
Sponsors: Enactment Date:
Military Academy Proclamation - Kim.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City CouncilPostponed05/22/2018City Council
This item was postponed until the June 12th City Council Meeting. Action Text:
1 06/12/2018City Council
Text of Legislative File 2018-3944
Title
Consider approval of a proclamation honoring Coppell High School students on their
appointments to military academies; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3944)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
THE •CITY •OF
PROCLAMATION
WHEREAS, Nicholas Kim has received an appointment to the U.S. Air Force
Academy; and
WHEREAS, Nicholas has achieved high academic success, and now will combine
that with honorable service to his country; and
WHEREAS, this high honor recognizes Nicholas for his academic achievement,
his outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim Nicholas Kim as a citizen
and wish to recognize his commitment to excellence which has led to this appointment.
NOW, THEREFORE, I Karen Selbo Hunt, Mayor of the City of Coppell, do
hereby congratulate Nicholas Kim on his appointment to the U.S. Air Force Academy and
wish him continued success in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this 12 th day of June 2018.
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos , City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3982
File ID: Type: Status: 2018-3982 Agenda Item Proclamations
1Version: Reference: In Control: City Secretary
06/04/2018File Created:
Final Action: George Coppell DayFile Name:
Title: Consider approval of a proclamation naming June 29, 2018, as “George A.
Coppell Day;” and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 7.
Sponsors: Enactment Date:
George Coppell Day - 2018.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3982
Title
Consider approval of a proclamation naming June 29, 2018, as “George A. Coppell Day;” and
authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3982)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
THE•CITY•OF
PROCLAMATION
WHEREAS, the City of Coppell was settled by German and French immigrants
in the 1840s; and
WHEREAS, originally named "Gibbs Station," after Barnett Gibbs, who
eventually became one of Texas' first lieutenant governors; and
WHEREAS, after the introduction of the Cotton Belt railroad, the Gibbs
community was renamed Coppell, in honor of George A. Coppell, who was a wealthy
Wall Street banker in New York City who had extensive holdings in railroads and oversaw
the opening of the railroad in Coppell; and
WHEREAS, the name was officially changed by the post office in 1892, two years
after the railroad industry constructed the new Coppell Depot; and
WHEREAS, the railroad strengthened Coppell's position in the county, providing
transportation of freight and passenger service until after World War II.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, Texas,
do hereby proclaim June 29th, 2018, as:
"GEORGE A. COPPELL DAY"
in the City of Coppell and encourage all residents to remember the impact of George A.
Coppell when they see or hear a train pass through the City.
IN WITNESS THEREOF, I set my hand and caused the seal of the City of Coppell
to be affixed this 12 th day of June 2018.
ATTEST: Karen Selbo Hunt, Mayor
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3985
File ID: Type: Status: 2018-3985 Agenda Item Proclamations
1Version: Reference: In Control: City Secretary
06/05/2018File Created:
Final Action: Parks and Recreation MonthFile Name:
Title: Consider approval of a proclamation naming the month of July as “Park and
Recreation Month;” and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 8.
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3985
Title
Consider approval of a proclamation naming the month of July as “Park and Recreation Month;”
and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3985)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
PROCLAMATION
WHEREAS, parks and recreation programs are an integral part of communities throughout this country,
including Coppell; and
WHEREAS, our parks and recreation are vitally important to establishing and maintaining the quality
of life in our communities, ensuring the health of all citizens, and contributing to the economic and
environmental well-being of a community and region; and
WHEREAS, parks and recreation programs increase a community’s economic prosperity through
increased property values, expansion of the local tax base, the attraction and retention of businesses, and crime
reduction; and
WHEREAS, parks and recreation areas are fundamental to the environmental well-being of our
community; and
WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and
provide a place for children and adults to connect with nature and recreate outdoors; and
WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month;
and
NOW THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim the
month of July as
"PARK AND RECREATION MONTH”
in the City of Coppell, and I encourage all citizens to celebrate at one of the many events planned at Coppell’s
Parks and Recreation facilities, and by getting active outdoors, connecting with nature, and creating memories
with friends and family.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this
12th day of June 2018.
________________________________
Karen Selbo Hunt, Mayor
ATTEST:
_______________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3968
File ID: Type: Status: 2018-3968 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
06/01/2018File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: May 22 and May 29, 2018.
Notes:
Agenda Date: 06/12/2018
Agenda Number: A.
Sponsors: Enactment Date:
CM 2018-05-22.pdf, CM 2018-05-29 (Special).pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3968
Title
Consider approval of the minutes: May 22 and May 29, 2018.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3968)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
255 Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, May 22, 2018
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Gary Roden;Marvin
Franklin;Mark Hill and Nancy Yingling
Present 7 -
Wes MaysAbsent1 -
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, May
22, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:44 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.074, Texas Government Code - Personnel Matters.
Evaluation of a public officer, to wit City Manager.
Discussed under Executive Session
Page 1City of Coppell, Texas
May 22, 2018City Council Minutes
Mayor Hunt adjourned the Executive Session at 6:57 p.m.
At this time, the City Council went to the 2nd Floor Conference Room to the
Leadership Coppell Graduation Reception.
Work Session (Open to the Public) 1st Floor Conference Room3.
Work Session was conducted at the end of the Regular Session. Mayor Hunt
recessed the Regular Session and convened into the Work Session at 8:59 p.m.
A.Presentation regarding activities and programs of the Community
Programs Division.
B.Discussion of Agenda Items.
Presented in Work Session
Mayor Hunt adjourned the Work Session at 9:28 p.m. and reconvened into the
Regular Session.
Regular Session (Open to the Public)
Invocation 7:30 p.m.4.
Pastor Chad Kettler with GracePoint Church gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Swearing in of Mayor, Council Place 2 and Council Place 4.6.
Judge Kim Nesbitt swore in Karen Hunt as Mayor, Brianna Hinojosa-Flores as
Councilmember Place 2, and Gary Roden as Councilmember Place 4.
At this time, the makeup of Council is as follows:
Karen Hunt, Mayor
Cliff Long, Place 1
Brianna Hinojosa-Flores, Place 2
Wes Mays, Place 3
Gary Roden, Place 4
Nancy Yingling, Place 5
Marvin Franklin, Place 6
Mark Hill, Place 7
Graduation ceremony for Leadership Coppell 2018.7.
Deputy City Manager Traci Leach announced the graduates of the Leadership
Coppell Class of 2018. The graduates presented Ms. Leach with a gift for her
time and service.
8.Consider approval of a proclamation honoring Coppell High School
students on their appointments to military academies; and authorizing the
Page 2City of Coppell, Texas
May 22, 2018City Council Minutes
Mayor to sign.
This item was postponed until the June 12th City Council Meeting.
9.Consider approval of a proclamation naming June 12, 2018, as Women
Veterans’ Day; and authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Camilla Zimbal, Commander of the Women Veterans of America-Denton
Chapter 48, and Rachel Wilson, veteran and Coppell resident. A motion was
made by Brianna Hinojosa-Flores, seconded by Councilmember Gary Roden,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Citizens’ Appearance10.
Mayor Hunt asked for those who signed up to speak:
1) Robert Weatherford, 437 Carter Dr., spoke in regards to the DART Cottonbelt
Rail Line and noise mitigation efforts.
2) Subbu Venkat, 933 Brentwood Dr., spoke in regards to a need for a restroom
facility at Allen Road Park and submitted a petition for the installation of a
fence and unisex bathroom.
3) Madras Mohanasundaram, 710 Cheshire Dr., spoke in favor of a restroom
facility at Allen Road Park.
4) Johnny Armenta, 929 Brentwood Dr., spoke in favor of a bathroom at Allen
Road Park.
5) Anusha Bantu, 1052 Village Parkway, spoke in favor of a restroom at Allen
Road Park.
6) Monjur Anwary, 921 Parker Dr., supports the bathroom initiative at Allen
Road Park.
7) Farbana Parvee, 921 Parker Dr., spoke in favor of a bathroom at Allen Road
Park.
8) Paul Trippett, 836 Woodmoor, spoke in favor of Airbnb and recommended a
3-7 night minimum stay for regulations.
9) Mohamed Jaleel, 919 Beau Dr., spoke in favor of a restroom at Allen Road
Park.
10) Andrew Cai, 912 Village Parkway, spoke in favor of a restroom facility at
Allen Road Park.
11) Lorna Bell, 416 Kaye St., spoke in regards to the STR ordinance and
requested waiving the fees and regulations for those who are supplementing
their income.
12) Ratna Venigandla, 121 Brighton Ct., spoke in favor of Airbnb and was
opposed to regulations.
Page 3City of Coppell, Texas
May 22, 2018City Council Minutes
13) Sudhakar Kanyaboena, 969 Parker Dr., spoke in favor of restrooms and a
fence at Allen Road Park for the protection of families.
14) Joe Shirley, 582 Villawood Ln., spoke in regards to his property taxes and
requested taxes be cut and placed as close to the effective rate as possible.
Consent Agenda11.
A.Consider approval of the minutes: May 8, 2018 and May 16, 2018.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Cliff Long, that Consent Agenda Items A and B be approved.
The motion passed by an unanimous vote.
B.Consider approval of an Economic Development Incentive Agreement by
and between the City of Coppell and McKesson Medical-Surgical, Inc.,
and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Cliff Long, that Consent Agenda Items A and B be approved.
The motion passed by an unanimous vote.
End of Consent Agenda
12.Discussion regarding the DART Cotton Belt Line Draft Environmental
Impact Study.
Deputy City Manager Traci Leach made a presentation and answered
questions of the Council.
13.Consider an award of bid to Indus Road & Bridge, Inc. for the
reconstruction of various alleys; in an amount of $896,564.00; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Presentation: Jamie Brierton, CIP Coordinator, made a presentation to the City
Council.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that this Agenda Item be approved. The motion
passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas14.
City Manager Mike Land reported that the Freeport Construction Project has
begun and recommends communters find alternate routes. Also, construction
has begun on Runway 17C and will cause additional air traffic over Coppell.
This is a two-year long project, but DFW Airport assures they are working as
quickly as possible.
Mayor and Council Reports15.
Page 4City of Coppell, Texas
May 22, 2018City Council Minutes
A. Councilmember Roden reported that funding had stopped for the LBJ East
Expansion Project. While not directly in Coppell's area, it critically impacts the
flow of traffic across the region. Thanks to the efforts of our surrounding
neighbors, Austin has agreed to provide funding and the project is moving
forward.
B. Councilmember Hill reported the Woven Health Clinic is remodeling and
expanding the number of rooms for its patients. Also, the 2nd annual "Walk
with a Doc" event will be held at Andy Brown East on September 8th.
C. Councilmember Franklin reported on all the great services Metrocrest
Services is providing the community, from the resale shop and pantry to the
minor home repairs and transportation. Volunteers are needed for the Summer
Sack Program and the Back to School Program. Finally, the next Board
Meeting will be May 23rd at 7:30 a.m.
Report by Mayor Hunt on upcoming events.
Mayor Hunt announced the Coppell Recreation Development Corporation
(CRDC) will be having a Public Hearing on Thursday, May 24th at 6:30 p.m. in
the Council Chambers. Also, Coffee with a Cop will be held on Saturday, June
2nd at 8:30 a.m. at ZenZero and the Coppell Art Stroll will be held from 6-9 p.m.
at Andy Brown Park East. Finally, early voting for the City Council Place 6
Runoff Election begins Monday, June 4th at Town Center and lasts through
June 12th. The City’s election page has information on polling dates and times.
Election Day is June 16th at Coppell Town Center.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
16.
A.Dallas Regional Mobility Coalition - Councilmember Gary Roden
B.Woven Health Clinic - Councilmember Mark Hill
C.Metrocrest Services - Councilmembers Wes Mays and Marvin
Franklin
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
17.
Councilmember Roden reported that Mayor Hunt and James Walker hosted
Beast Feast again this past February and raised $73,000. The event benefits
five different churches in the community.
Necessary Action from Executive Session18.
A motion was made by Councilmember Marvin Franklin, seconded by Brianna
Hinojosa-Flores, to approve a renewal of the contract between the City of
Coppell and Mike Land as City Manager; and to provide for a 13.41% base
salary increase for a total of $28,500; and authorizing the Mayor to execute any
appropriate documents in connection with such renewal. The motion passed
by an unanimous vote.
Adjournment
Page 5City of Coppell, Texas
May 22, 2018City Council Minutes
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 6City of Coppell, Texas
255 Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Council ChambersTuesday, May 29, 2018
Special Called Meeting
KAREN HUNT NANCY YINGLING
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and
Nancy Yingling
Present 7 -
Brianna Hinojosa-FloresAbsent1 -
Also present were Deputy City Managers Traci Leach and Noel Bernal, City Secretary
Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in a Special Called Session on Tuesday,
May 29, 2018, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 6:06 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A.Seek legal advice regarding Coppell ISD Security Resource Officer
Memorandum of Understanding.
Page 1City of Coppell, Texas
May 29, 2018City Council Minutes
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
B.Discussion regarding real property east of South Belt Line Road and
south of East Belt Line Road.
Not discussed in Executive Session.
Section 551.087, Texas Government Code - Economic Development Negotiations.
C.Discussion regarding economic development prospects south of
Dividend and west of Point West Boulevard.
Discussed under Executive Session
Section 551.076, Texas Government Code - Deliberation regarding Security Devices.
D.Discussion regarding deployment of security personnel.
Not discussed in Executive Session.
Regular Session (Open to the Public)
Mayor Hunt adjourned the Executive Session at 7:03 p.m. and reconvened into
Regular Session.
Councilmember Wes Mays gave the invocation. Mayor Hunt and the City
Council led those present in the Pledge of Allegiance.
Citizens’ Appearance3.
At this time, Mayor Hunt asked for those who signed up to speak:
1) Thomas Burrows, 138 Wynnpage Dr., spoke in regards to water usage at 401
Sandy Knoll and Northlake.
2) David Bell, 913 Parker Dr., spoke about the proposed STR ordinance and
doesn't see the need for the regulations, or the third-party consultant.
3) Venky Venkatraman, 415 Gifford, spoke in opposition to the STR ordinance.
4) Paul Trippett, 836 Woodmoor, spoke in opposition to the STR regulations
and believes the reported problems are related to the specific host, not Airbnb.
5) Subbu Venkat, 933 Brentwood Dr., spoke in regards to the Citizens'
Appearance and follow up process; reported concerns with the indoor pool
temperature at the CORE; and suggested Council consider the Seattle model
when discussing STR regulations.
6) Dan Tostrud, 334 Matheson, supported the STR regulations and reported on
Page 2City of Coppell, Texas
May 29, 2018City Council Minutes
the recent Supreme Court ruling.
7) Ratna Venigandla, 121 Brighton Ct., discussed the constitutionality of STR
regulations as taken from the Texas Attorney General's website.
8) Ron Hansen, 478 Harris, spoke highly about Airbnb in other locations, is in
favor of reasonable regulations, and proposed a waiting period of one year.
4.Consider approval of a Resolution authorizing the City Manager to apply,
file and execute required applications for the temporary use permit and
transfer of Certificate of Adjudication 08-2365; and authorizing the Mayor
to sign.
Presentation: Kent Collins, Director of Engineering and Public Works, made a
presentation to City Council.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that this Resolution be approved. The motion passed
by an unanimous vote.
Enactment No: RE 2018-0529.1
5.Consider approval of an interlocal agreement with Dallas County to
conduct a Joint Election Run-off on June 16, 2018; for a deposit in the
amount not to exceed $99,185.64; and authorizing the City Manager to
execute any necessary documents.
Mayor Hunt announced that Dallas County submitted a letter with a revised
cost figure that was more in line with our past runoff elections, therefore, this
item was pulled.
Necessary Action from Executive Session6.
Nothing to report.
Work Session (Open to the Public) 1st Floor Conference Room7.
Mayor Hunt recessed the Regular Session at 7:33 p.m. and convened into
Work Session at 7:39 p.m.
A.Discussion regarding the contracting, bidding and engineering
requirements for construction projects.
B.Discussion related to contracting and purchasing co-ops.
C.Discussion regarding 2018-2019 Service Organizations.
D.Discussion regarding short term rentals.
E.Discussion related to the Coppell 2040 process.
F.Discussion regarding Council Committees.
Presented in Work Session
Adjournment
Page 3City of Coppell, Texas
May 29, 2018City Council Minutes
Mayor Hunt adjourned the Work Session at 9:32 p.m. There being no further
business before the City Council, the meeting was adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 4City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3976
File ID: Type: Status: 2018-3976 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
06/04/2018File Created:
Final Action: Arts Center - Dirt RemovalFile Name:
Title: Consider an award of contract with Joel Brown and Company, LLC for the
excavation and removal of materials in the amount of $200,000; as provided
in the CRDC Fund Balance; and authorizing the City Manager to sign any
necessary documents.
Notes:
Agenda Date: 06/12/2018
Agenda Number: B.
Sponsors: Enactment Date:
Excavation & Material Removal Memo.pdf, Exhibit.pdf,
Bid tab.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3976
Title
Consider an award of contract with Joel Brown and Company, LLC for the excavation and
removal of materials in the amount of $200,000; as provided in the CRDC Fund Balance; and
authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds are available in the CRDC Fund Balance for this project.
Staff Recommendation:
The Public Works Department recommends approval.
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3976)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: June 12, 2018
Reference: Dirt Excavation and Hauling from City Owned Property
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
This item is for approval of a contract to remove the material stored on the vacant city-
owned lot at the corner of Burns and Hammonds.
The lowest responsible bidder is Joel Brown and Co., LLC.
Total cost to haul off the fill material and excavate/grade the lot will be $200,000.
Introduction:
Over the last several years, the vacant City-owned property at the northwest corner of Burns and
Hammond has been utilized to store extra material created by the development of Old Town. It was
anticipated that this material would be needed for development in Old Town. Not all the material was
needed and is now considered excess. This excess material needs to be hauled off and the site leveled
to prepare for the development of this lot.
Analysis:
This project was advertised and six bids were received ranging in price from $200,000 to $385,000.
The lowest responsible bidder was Joel Brown and Company, LLC. The project will consist of
hauling off approximately 20,000 cubic yards of material and preparing/grading the site to an
elevation as set forth in the grading plans for the proposed development.
Legal Review:
No legal review required.
2
Fiscal Impact:
The fiscal impact of this Agenda item is $200,000.00; as provided through CRDC Fund Balance.
Recommendation:
The Public Works Department recommends award of the contract with Joel Brown and Company,
LLC. If approved, this agenda item will be presented to the CRDC on June 13, 2018 for final approval.
GRAPEVINE CITY LIMIT
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COPPELL CITY LIMITCOPPELL CITY LIMITCOPPELL CITY LIMITCOPPELL CITY LIMITCOPPELL CITY LIMITCOPPELL CITY LIMITSITE OF DIRT EXCAVATIONAND HAUL OFFCreated in ACAD20181 INCH = 1 MILE0W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2018.dwg\DIRT LOCCreated on: June 6, 2018 by Kevin Rubalcaba1/21/2 1
1 INCH = FT.010010050Created in ACAD2018W:\GIS\Projects\Exhibit Location Maps\ACAD\EXHIBITS 2018.dwg\DIRTCreated on: June 6, 2018 by Kevin Rubalcaba2/2SITEHAMMOND ST
SITE OF DIRT EXCAVATIONAND HAUL OFFBURNS STTRAVIS ST
City of Coppell
May 29, 2018
JOEL BROWN AND
COMPANY A & A CONSTRUCTION
TNT FARMS AND
LANDSCAPING SPI ASPHALT
MANN ROBINSON &
SON C-HOP CONSTRUCTION VENDOR
CUBIC YARD UNIT PRICE 10.00$ 11.25$ 11.45$ 11.75$ 14.28$ 19.25$
TOTAL COST 200,000.00$ 225,000.00$ 229,000.00$ 235,000.00$ 285,600.00$ 385,000.00$
BID #Q-0518-03 DIRT EXCAVATION AND HAULING
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3975
File ID: Type: Status: 2018-3975 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
06/04/2018File Created:
Final Action: DUD Rate StudyFile Name:
Title: Consider approval to enter a contract with Halff Associates to complete a
Conceptual Drainage Master Plan & Rate Study; in the amount of
$268,300.00; as budgeted in General Fund; and authorizing the City Manager
to sign any necessary documents.
Notes:
Agenda Date: 06/12/2018
Agenda Number: C.
Sponsors: Enactment Date:
Storm Water Rate Study Memo.pdf, Halff Associates
Rate Study Contract.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3975
Title
Consider approval to enter a contract with Halff Associates to complete a Conceptual Drainage
Master Plan & Rate Study; in the amount of $268,300.00; as budgeted in General Fund; and
authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds have been budgeted in the Engineering Other Professional Services account for this
study. (01-03-12-4220)
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3975)
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: June 12, 2018
Reference: Professional Engineering Services Agreement with Halff Associates for Phase II of an
update to the City-Wide Storm Water Management and Rate Study (Conceptual
Drainage Master Plan and Rate Study)
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
This is Phase II of an update to the 1991 City-Wide Storm Water Management Study
Phase I of the update was the Denton Creek Study
This study has two broad objectives: provide a conceptual Storm Water Master Plan and
develop a new storm water rate
The current storm water rate was established in 2004 and funds the Municipal Drainage Utility
District
The conceptual plan will identify project needs
Proposed rates will be based on project, capital and, potentially, contract or personnel needs
Introduction:
This item is to consider approval to enter into a contract with Halff Associates to complete Phase II
of the City-Wide Storm Water Management and Rate Study (Conceptual Drainage Master Plan and
Rate Study) in the amount of $268,300.00.
In May of 1989, the City experienced over 5.5 inches of rainfall during a 24-hour period. The result
of the rainfall was flooding throughout Coppell. Rain continued into June 1989 creating even more
flooding. Most of the creek flooding complaints were from residents along Grapevine Creek and its
six tributaries. At the time there was very little development along the other creeks in town. In May
of 1990, rain again caused flooding in portions of Coppell. The outcome of that flooding was the
development and adoption of the City’s 1991 City-Wide Storm Water Management Study.
2
The City has worked to complete the drainage projects identified in the 1991 study. However, with
the development of the City over the last 25 years and recent significant rainfall events, and apparent
changes in recurrence of heavy rainfall events, an update to the Coppell City-Wide Storm Water
Management Study is needed. Phase I of the update is the Denton Creek Drainage Study which is in
its final stages of completion. Phase II of the update will be this study, which will be a City-wide
examination of the storm water system and identification of public projects in specific trouble
locations.
In 2004, City Council adopted an ordinance to establish a schedule of drainage charges against
property owners to fund the municipal Drainage Utility District (DUD). This was necessary to fund
implementation of a Storm Water Management Plan (Coppell is considered a small Municipal
Separate Storm Sewer System or MS4) to be in compliance with the requirements of the National and
Texas Pollutant Discharge Elimination Systems (NPDES/TPDES). Coppell, as a small MS4, must
update the Storm Water Management Plan periodically and will typically review the storm water
charges as part of that update. This program ranges from public education to managing the illicit
discharge ordinance to monitoring construction sites. Coppell has not amended the storm water fee
since its original adoption. This study will include an analysis of the current rates to determine if they
meet the needs of necessary storm water improvements and management plan.
Analysis:
This study has two broad objectives. One is to determine what drainage improvements are needed
(needs assessment). The other is to develop a proposed drainage utility rate structure to meet those
needs. The 1991 study identified projects throughout the city regardless of location on public or
private property. The City’s responsibility is to maintain the full width of creeks and streams if they
are located on public property or within proper drainage easements. If a creek or stream is on private
property, the City’s responsibility is only to ensure and preserve conveyance of flow as part of the
National Flood Insurance Program. Consequently, this update will only include projects that are on
public property or within appropriate drainage easements. Maintaining conveyance is an ongoing
maintenance activity. In addition to projects related to creeks and streams, there are specific
subdivisions where the drainage systems (typically open ditch or undersized culverts) have silted in
or lost their capacity. These areas will be analyzed in greater detail with this study. All of these
projects and needs (creeks, streams, storm drains, neighborhoods, capital needs, etc.) will assist us in
developing a drainage capital improvement plan.
The second part of this study will utilize the storm water needs assessment and benchmark data to
develop a proposed rate structure. Currently, the rate is $1 per residential household and commercial
is based off of impervious acreage up to a max of $75. This generates approximately $230,000
annually. Coppell currently has one of the lowest drainage utility rates in the area. Staff would
anticipate any proposed changes to be implemented incrementally over time. Willdan Financial
Services along with the Jenkins Consulting Group will be sub-consultants to Halff Associates to
perform the rate study. This is the same financial group that recently completed the utility rate study.
Legal Review:
No legal review required.
Fiscal Impact:
The fiscal impact of this Agenda item is $268,300.00 as budgeted from the General Fund.
3
Recommendation:
The Public Works Department recommends approval of the agreement with Halff Associates.
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS §
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT, hereinafter referred to as
"Contract," made, entered into, and executed this the _8th__day of __June_______, 2018, by and
between the City of Coppell acting by and through the City Manager with approval of the City Council
hereinafter referred to as "City", and Halff Associates, Inc., hereinafter referred to as "Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter
referred to as "Services", in connection with the CONCEPTUAL DRAINAGE MASTER PLAN
AND STORMWATER UTILITY RATE STUDY Project, hereinafter referred to as the "Project";
and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract
with the City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services,
Attachment A, and Special Services, incorporated herein by attachment and by reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer or
his duly authorized representative. The Engineer shall fully comply with any and all instructions
from said City Engineer.
AGREEMENT
Page 2
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants
and agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection
with the Project as defined herein, and for having rendered such Services the City agrees to pay to
the Engineer fee for these Services as mutually agreed. All Services under this Contract shall be
performed under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services Parts A, B, & C: The work tasks and activities to be performed and
deliverable to be provided by the Engineer shall be in accordance with Attachment
A, Scope of Services, including modifications to the Basic Services as mutually
agreed to by the City and the Engineer in accordance with the provisions of this
Contract.
B. Additional Services Not Included In Basic Services: When mutually agreed to in
writing by the City and the Engineer, the Additional Services shall be provided by
the Engineer. These Additional Services are not included as a part of Basic Services
and shall be paid for by the City in addition to payment for Basic Services. Should it
be determined that one or more of the requirements of this Contract conflict with the
requirements of the Scope of Services, including modifications to the Scope of
Services or any attachments to this contract; the requirement of the Contract shall
govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the
Engineer shall submit to the City a Schedule of Services consisting of a listing of the major
Project tasks, the estimated consultant hours required to perform the tasks, the percentage of
the Contract budget estimated to be allocated to each task and a bar chart schedule showing
task beginning and completion dates. Significant milestones for the Project shall be identified.
At a minimum, milestones shall be provided for the two study submittals described in
Attachment A, Scope of Services: Conceptual Drainage Master Plan and Stormwater Utility
Rate Study Submittal. Based on Schedule of Services, the City shall compile Attachment D,
Project Schedule which shall become a part of this Contract upon approval of the Engineer
and the City. The Engineer shall provide to the City information to report and monitor the
project tasks within the Project Schedule by completing a "Progress Report" on a form
provided by the City. The Engineer shall complete and provide to the City said report at two
week intervals.
3. Compensation.
A. Basic Services Fee: The Engineer shall be paid a fee for Basic Services Part I under
this Contract pursuant to the Fee Schedule described in Attachment A, Scope of
Page 3
Services. Basic Services Fee shall not exceed the lump sum of Two Hundred Sixty
Eight Thousand Three Hundred Dollars ($268,300.00) provided, however, that
modifications to the Basic Services, or other conditions defined herein may necessitate
a change of Fee which shall be reduced to writing and approved by the City or its
designee.
B. Additional Services Fee as Attached: The Engineer should be paid a fee under this
contract for services pursuant to the Fee Schedule described in Attachment A, Scope
of Services.
C. Total Maximum Fee: Total Maximum Fee for this Contract shall be a lump sum of
Two Hundred Sixty Eight Thousand Three Hundred Dollars ($268,300.00).
D. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar days
for Basic Services Part I and Additional Services on or before the twenty fifth (25th)
calendar day of the month, or the preceding business day if the twenty fifth occurs on
a weekend and/or observed holiday. Payment shall be based on the invoices submitted
to the City, provided that Services completed as indicated in the Study Progress
Reports approved by the City equals or exceeds the increment percentage requested
on the Engineer's invoices. Engineer's invoices to City shall provide complete
information and documentation to substantiate Engineer's charges and shall be in a
form to be specified by the City Engineer. Should additional documentation be
requested by the City Engineer, the Engineer shall comply promptly with such
request.
E. Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of invoices,
City shall endeavor to pay Engineer promptly, however, under no circumstances shall
Engineer be entitled to receive interest on amounts due. The City, in compliance
with Texas State law, shall process a maximum of one payment to the Engineer per
month. City reserves the right to correct any error that may be discovered in any
invoice whether paid to the Engineer or not, and to withhold the funds requested by
the Engineer relative to the error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically
understood and agreed that the Engineer shall not be authorized to undertake any Services
pursuant to this Contract requiring the payment of any fee, expense or reimbursement in
addition to the fees stipulated in Article 3 of this Contract, without having first obtained
specific written authorization from the City. The written authorization for additional Services
shall be in the form of a Modification to the Scope of Services approved by the City Engineer
and/or the City Council, if required.
5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may
initiate a written request for a Modification to the Scope of Services when in the opinion of
Page 4
the requesting Party, the needs and conditions of the Project warrant a modification. Upon the
receipt of a request by either Party, the Engineer and the City Engineer shall review the
conditions associated with the request and determine the necessity of a modification. When
the Parties agree that a modification is warranted, the Engineer and the City Engineer shall
negotiate the specific modification(s) and any changes in the Total Maximum Fee or Project
Schedule resulting from the modification(s). Approval of a modification shall be in the form
of a written Modification to the Scope of Services which clearly defines the changes to the
previously approved Scope of Services, Fee and/or Project Schedule. Said written
Modification shall be approved by Engineer, authorized by the City Council, if required, and
issued by the City Engineer. Issuance of the approved Scope of Services modification shall
constitute a notice to proceed with the Project in accordance with the modified Scope of
Services. The City Engineer may issue written Modifications to the Scope of Services
without prior approval of the City Council when the modifications are to be accomplished
within the authorized Total Maximum Fee and do not materially or substantively alter the
overall scope of the Project, the Project Schedule or the Services provided by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Scope of Services, the
Engineer shall provide the City with electronic media of the submittal documents. The
Engineer shall provide two sets of draft and one set of final Study Reports. The Study Reports
shall be submitted as original reproducibles and on electronic media. The electronic file may
omit photographs and prepared maps. If photographs are included in the report they shall be
taken with a 35 mm camera or larger format camera. Color laser copies may be substituted
for the original photographs in the final report.
A transmittal letter shall be included with the Study Reports and shall include an executive
summary outlining: a.) Findings of the Reports; b.) Conclusions; c.) Recommendations; and
d.) Alternative cost estimates.
7. Project Control. It is understood and agreed that all Services shall be performed under the
administrative direction of the City Engineer. No Services shall be performed under this
Contract until a written Notice to Proceed is issued to the Engineer by the City Engineer. In
addition, the Engineer shall not proceed with any Services after the completion and delivery
to the City of the Conceptual Drainage Master Plan or the Final Stormwater Utility Rate Study
Submittal as described in the Basic Services without written instruction from the City. The
Engineer shall not be compensated for any Services performed after the said submittals and
before receipt of City's written instruction to proceed.
8. Partnering. The City shall encourage participation in a partnering process that involves the
City, Engineer and his or her sub-consultants, and other supporting jurisdictions and/or
agencies. This partnering relationship shall begin at the Pre-Project Meeting and continue for
the duration of this Contract. By engaging in partnering, the parties do not intend to create a
legal partnership, to create additional contractual relationships, or to in any way alter the legal
relationship which otherwise exists between the City and the Engineer. The partnering effort
shall be structured to draw on the strengths of each organization to identify and achieve
reciprocal goals. The objectives of partnering are effective and efficient contract performance
Page 5
and completion of the Project within budget, on schedule, in accordance with the Scope of
Services, and without litigation. Participation in partnering shall be totally voluntary and all
participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this
Contract between the Parties hereto. In the event the City Engineer and the Engineer are
unable to reach acceptable resolution of disputes concerning the Scope of Services to be
performed under this Contract, the City and the Engineer shall negotiate in good faith toward
resolving such disputes. The City Engineer may present unresolved disputes arising under
the terms of this Contract to the City Manager or designee. The decision of the City Manager
or designee shall be final and binding. An irreconcilable or unresolved dispute shall be
considered a violation or breach of contract terms by the Engineer and shall be grounds for
termination. Any increased cost incurred by the City arising from such termination shall be
paid by the Engineer.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepared under the supervision of the Engineer
in the performance of this Contract.
11. Liability. Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall not
constitute nor be deemed a release of the responsibility and liability of Engineer, its
employees, subcontractors, agents and consultants for the accuracy and competency of their
designs, working drawings, tracings, magnetic media and/or computer disks, estimates,
specifications, investigations, studies or other documents and work; nor shall such approval
be deemed to be an assumption of such responsibility by the City for any defect, error or
omission in the design, working drawings, tracings, magnetic media and/or computer disks,
estimates specifications, investigations, studies or other documents prepared by Engineer, its
employees, subcontractors, agents and consultants. Engineer shall indemnify City for
damages resulting from such defects, errors or omissions and shall secure, pay for and
maintain in force during the term of this Contract sufficient errors and omissions insurance in
the amount of $250,000.00 single limit, with certificates evidencing such coverage to be
provided to the City. The redesign of any defective work shall be the sole responsibility and
expense of the Engineer. Any work constructed, found to be in error because of the
Engineer's design, shall be removed, replaced, corrected or otherwise resolved at the sole
responsibility and expense of the Engineer. The parties further agree that this liability
provision shall meet the requirements of the express negligence rule adopted by the Texas
Supreme Court and hereby specifically agree that this provision is conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of Coppell,
its officers, agents and employees from any loss, damage, liability or expense, including
attorney fees, on account of damage to property and injuries, including death, to all persons,
including employees of Engineer or any associate consultant, which may arise from any
errors, omissions or negligent act on the part of Engineer, its employees, agents, consultants
or subcontractors, in performance of this Contract, or any breach of any obligation under this
Contract. It is further understood that it is not the intention of the parties hereto to create
Page 6
liability for the benefit of third parties, but that this agreement shall be solely for the benefit
of the parties hereto and shall not create or grant any rights, contractual or otherwise to any
person or entity. The parties further agree that this indemnification provision shall meet the
requirements of the express negligence rule adopted by the Texas Supreme Court and hereby
specifically agree that this provision is conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the essence
and that any failure of the Engineer to complete the Services of this Contract within the
agreed Project Schedule shall constitute material breach of this Contract. The Engineer shall
be fully responsible for its delays or for failures to use diligent effort in accordance with the
terms of this Contract. Where damage is caused to the City due to the Engineer's failure to
perform in these circumstances, the City may withhold, to the extent of such damage,
Engineer's payments hereunder without waiver of any of City's additional legal rights or
remedies. The Engineer shall not be responsible for delays associated with review periods
by the City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or terminate
this Contract for convenience upon fifteen (15) days written notice to the other. Immediately
upon receipt of notice of such cancellation from either party to the other, all Services being
performed under this Contract shall immediately cease. Pending final determination at the
end of such fifteen-day period, the Engineer shall be compensated on the basis of the
percentage of Services provided prior to the receipt of notice of such termination and indicated
in the final Progress Report submitted by the Engineer and approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services provided by
Engineer in the performance of this Contract shall be provided by personnel who are
appropriately licensed or certified as required by law, and who are competent and qualified in
their respective trades or professions.
16. Quality Control. The Engineer agrees to maintain written quality control procedures. The
Engineer further agrees to follow those procedures to the extent that, in the Engineer's
judgment, the procedures are appropriate under the circumstances.
17. Ownership. All Engineer's work product under this Contract, including but not limited to
tracings, drawings, electronic or magnetic media and/or computer disks, estimates,
specifications, investigations, studies and other documents, completed or partially completed,
shall be the property of the City to be used as City desires, without restriction; and Engineer
specifically waives and releases any proprietary rights or ownership claims therein and is
relieved of liability connected with any future use by City. Copies may be retained by
Engineer. Engineer shall be liable to City for any loss or damage to such documents while
they are in the possession of or while being worked upon by the Engineer or anyone
connected with the Engineer, including agents, employees, consultants or subcontractors. All
documents so lost or damaged while they are in the possession of or while being worked upon
by the Engineer shall be replaced or restored by Engineer without cost to the City.
Page 7
18. Project Records and Right to Audit. The Engineer shall keep, retain and safeguard all
records relating to this Contract or work performed hereunder for a minimum period of three
(3) years following the Project completion, with full access allowed to authorized
representatives of the City upon request for purposes of evaluating compliance with
provisions of this Contract. Should the City Engineer determine it necessary, Engineer shall
make all its records and books related to this Contract available to City for inspection and
auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary
action to ensure that, in connection with any work under this Contract it shall not discriminate
in the treatment or employment of any individual or groups of individuals on the grounds of
race, color, religion, national origin, age, sex or physical impairment unrelated to experience,
qualifications or job performance, either directly, indirectly or through contractual or other
arrangements.
20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking to
do business with the City of Coppell, loans, services, payments, entertainment, trips, money
in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise any
rights or remedies pursuant to this Contract shall be a waiver on the part of that Party of any
of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local laws,
statutes, City Ordinances, rules and regulations, and the orders and decrees of any courts, or
administrative bodies or tribunal in any matter affecting the performance of this Contract,
including without limitation, worker's compensation laws, minimum and maximum salary
and wage statutes and regulations, and licensing laws and regulations. When required,
Engineer shall furnish the City with satisfactory proof of compliance therewith.
23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall
apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings and
agreement by and between the Parties with respect to the terms of this Contract and the
negotiations preceding execution of this Contract.
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ATTACHMENT A – SCOPE OF SERVICES
CITY OF COPPELL
CONCEPTUAL DRAINAGE MASTER PLAN AND STORMWATER UTILITY RATE STUDY
SCOPE OF SERVICES
The scope of services described in the following tasks defines the Halff Associates, Inc. (Halff) team’s (“Halff Team” or “project
team” consisting of representatives of Halff, representatives of Willdan Financial Services, and Jenkins Consulting Group, Inc.)
understanding of the activities and deliverables that will be required to assist the City with a Drainage Master Plan and
Stormwater Utility Rate Study (the Services, including the activities and deliverables, are sometimes referred to herein
as the “project”). The Services to be provided hereunder are for the purpose of providing the City of Coppell, Texas
(“City”) all of the studies, evaluations, reports, estimates, documents, and other information that the City will need to
be able to, in its discretion, evaluate the cost of service and levels of utility funding in accordance with Chapter 552,
Subchapter C of the Texas Local Government Code.
The estimated project budget and project schedule that accompanies this scope assumes that several of the tasks will be
performed by City staff and by other consultants and vendors under separate contract to the City in addition to tasks performed
by the Halff Team, including resources from:
• Dallas County Appraisal District: database manager for the City’s property records
• North Central Texas Council of Governments (NCTCOG): vendor for the City’s 2011 aerial photography
• Dallas County 911: database manager for the City’s 911 street addresses
• Dallas County USPS: database manager for the City’s USPS street addresses
• The City's billing system vendor
• The City's Consulting Attorney
• The City’s newspaper of record for public notifications
• The City’s printing vendor
I. CONCEPTUAL DRAINAGE MASTER PLAN
1. Project Management
1.1 Administration
a. Provide single point of contact with City of Coppell staff (Jeffrey J. Alvarez, PE, CFM).
b. Submit monthly progress reports.
c. Submit technical memoranda at the conclusion of each phase documenting study methodology, results and
recommendations.
d. Conduct monthly progress meetings in-person or via conference call.
e. Conduct two (2) visioning meetings with City staff and key stakeholders from other City departments.
1.2 Data Collection/Reconnaissance
a. Collect previous floodplain studies, reports, plans, etc. from City.
b. Interview City staff to identify stormwater hot spots and frequent road closure locations.
c. Obtain drainage complaints and historical flooding issues from City
d. Collect existing GIS data for stormwater infrastructure (pipes, inlets, etc.). Analyze GIS to identify gaps and
needs. This will be a very high level cursory review of database structure and will not include detailed analysis
or accuracy evaluation of asset data.
1.3 Project Webmap
a. Incorporate past studies, reports, drainage plans, etc. into a comprehensive geodatabase for storing existing
and future study information that can be accessed from desktop and browser based applications.
b. Incorporate hotspots from rapid assessment performed with CIP Program Tasks.
c. Assemble and integrate available GIS data such as storm drain infrastructure, land use, drainage complaints,
etc.
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DELIVERABLE
• Attend up to twelve (12) meetings in person or via conference call to discuss project status.
• Submit monthly progress reports and schedule updates.
• Conduct two (2) visioning meetings with City staff to kick-off drainage master plan. Submit memorandum summarizing the established
goals and initiatives for the Drainage Master Plan updates.
• SharePoint site and web-based GIS project management tools.
CITY RESPONSIBILITIES
• Attend monthly progress meetings and visioning meetings.
• Provide requested data under Data Collection/Reconnaissance (site visit excluded).
• Provide available City of Coppell GIS data, studies, and historical flooding issues/complaints.
2. Capital Improvement Project Program
2.1 Rapid Assessment
a. Perform high level 2D hydraulic analysis to determine hot-spot locations based on the 2-year and 100-year
return events with a 24-hour storm. This analysis will focus on overland flow and will not include detailed
modeling of initial conditions or peak water surface elevations. Rapid assessment will not include storm drain
pipes, culverts, or other infrastructure and is intended primarily to identify low lying areas with a probability
of flooding based on watershed conditions. Hot spots may include up to ten (10) high priority areas based
on flooding risk.
b. Compare to existing complaints, flood records and local knowledge.
c. Identify hot-spot locations as either local or system drainage issues.
2.2 Review & Update Current CIPs
a. Utilize rapid assessment to review current CIPs identified in the 1991 Storm Water Management Master Plan.
b. Standardize unit costs based on latest bid tabs from City and TXDOT projects.
c. Update cost estimates for current CIPs that are still valid.
2.3 Prioritization
a. Develop criteria to evaluate and prioritize problem areas identified with the Rapid Assessment.
b. Develop database for CIP ranking and GIS incorporation.
c. City will participate on the prioritization.
2.4 Detailed Analysis for the Ten (10) High Priority Problem Areas
a. Perform a detailed existing conditions analysis for the ten (10) high priority problem areas identified from
the rapid assessment (item 2.1 above). This analysis consists of developing a detailed hydrologic and
hydraulics storm sewer model using XPSWMM as follows:
i. Hydrologic Analysis based on Future Land Use:
- Delineate drainage areas per inlet or group inlet.
- Develop flow path for time of concentration (Tc) based on topography.
- Calculate future land use curve numbers (CN).
- Existing Conditions QAQC –Hydrology
- Address QAQC comments.
ii. Hydraulics Analysis based on Future Land Use:
- Create the existing storm sewer system in GIS referencing the as-built plans provided by the
City of Coppell. This scope assumes that all as-built plans are available, and will require no
survey. Should survey be required it can be provided as and additional service with City
approval of scope and fee.
- Generate inlet rating curves based on inlet characteristics and calculate minor losses for storm
sewer main systems.
- Develop the XPSWMM model as follows:
1) Import the storm sewer lines (links) and inlets, manholes and outfalls (nodes) into
XPSWMM.
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2) Input the inlet rating curves and minor losses into the storm sewer mains.
3) Import all hydrologic parameters (sub-basins, Tc, CN, land use for the 2D simulation,
and rainfall) into XPSWMM.
4) Any ditch, channel, and/or swale will be modeled in 2D utilizing the LiDAR terrain
assuming that it reflects the channel depressions sufficiently.
5) Any existing stormwater detention will be modeled in 2D utilizing the LiDAR terrain
assuming that it reflects the depressions accurately.
6) Run the model for the 2-, 10-, and 100-year storm events based on rainfall as specified in
the City design manual .
7) Map only the 100-year storm event.
8) Existing Conditions XPSWMM QAQC – Hydrology & Hydraulics.
9) Address QAQC comments.
Note: The scope of work fee assumes that a maximum of 30,000 linear feet of storm sewer will be modeled.
Should more storm sewer system be required to be modeled to further assess the 10 problem areas it can be
performed as an additional service with City approval.
2.5 Alternatives Analysis for Flood Risk Reduction
a. CIP alternatives will be developed for the ten (10) high priority problem areas to reduce flood risk at each
location based on the 100-year storm event. The types of relief alternatives that will be evaluated are
increases in pipe size, inlet capacity, detention (if practical), and storm sewer diversion. A maximum of
two (2) alternatives will be evaluated per site if necessary.
b. Consult with internal civil design engineer (PE) and the City to develop conceptual alternatives for
analysis.
c. Develop conceptual level construction cost estimates and include contingency and engineering costs.
d. City will provide input to unit costs for standard CIP bid items.
e. Alternatives XPSWMM QAQC – Hydrology & Hydraulics.
f. Review alternatives with the City to obtain feedback.
Note: It could be possible that a high priority problem area identified previously based on the rapid
assessment is no longer considered a high priority problem area after the detail analysis. If this is the case,
alternatives will not be evaluated for that area. Alternatives will be evaluated only for the ten (10) high
priority problem areas identified on the rapid assessment.
2.6 Capital Planning
a. City will provide any current City prioritization criteria for CIP planning.
b. City will provide any stormwater utility revenue projects for short-term (5-year) and long-term (25-year)
planning constraints.
c. Develop Short-term (5-year) & Long-Term (25-year) Capital Improvement Project Program with 5-year
updates.
d. Evaluate need and size of reserve funding. Establish a plan to fund the reserve.
e. Evaluate future growth trends for the City of Coppell.
f. Project major infrastructure needs over the next 25 years.
g. Develop CIP fund investment categories to understand current expenditures relative to current revenue.
h. Develop appropriations schedule to support planned CIP fund investments.
i. Identify and evaluate possible funding based on projects including FEMA, EPA, TCEQ, and TWDB
3. Report Preparation & Deliverables
3.1 Executive Summary Report (Roadmap):
a. Prepare an illustrative and highly graphic Executive Summary report. It will provide the major findings and
recommendations appropriate for residents and council review. This summary report will be accompanied
by a digital appendix section which will include detail information regarding hydrologic and hydraulic
methodology used to develop the XPSWMM models. It will also include an action plan schedule for the
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recommended drainage master plan components. This action plan will be high-level and generally identify
tasks and milestones by fiscal year for the upcoming five (5) year period. Long-term initiatives will be
included, but will not be identified by fiscal year.
b. Executive Summary QAQC.
c. Address QAQC comments.
d. Submit two (2) draft copies of the preliminary executive summary report for City review and comment.
e. The Executive Summary will be subject to one review by the City.
f. One (1) meeting will be scheduled to discuss City comments.
g. Prepare final report incorporating City comments. Print two (2) copies of the final report and all digital data
on CD to submit to the City.
DELIVERABLE
The Executive Summary Report will include the following exhibits and tables (some of them will be a printed copy and others will be on
digital as part of the appendices):
• Prepare exhibits showing the existing floodplain for the 2-, 10-, and 100-year based on the rapid assessment.
• Prepare an exhibit showing the 10 hot spot locations with the 100-year floodplain identified during the rapid assessment analysis
• Prepare exhibits showing the existing floodplain for the 2-, 10-, and 100-year based on the detail analysis only for the 10 hot spots identified
on the rapid assessment.
• Prepare a drainage area map for the 10 hot spots locations.
• Prepare hydrologic parameters table. Include: drainage area name, size, time of concentration, curve number, and runoff for existing conditions
(only for the 10 hot spots identified on the rapid assessment).
• Hydraulic input data for the existing conditions (only for the 10 hot spots identified on the rapid assessment). Include: link name, upstream
node name, downstream node name, upstream invert elevation, downstream invert elevation, height (diameter), width, number of barrel,
shape, and roughness value.
• Hydraulics output data for the existing conditions (only for the 10 hot spots identified on the rapid assessment). Include: maximum flow,
maximum velocity, and maximum water surface elevation upstream and downstream for the 2-, 10-, and 100- year storm events.
• Prepare exhibits showing the recommended alternative to reduce flood risk for each problem area identified on the detail analysis.
• Prepare cost estimates tables for the recommended alternatives.
• Generate XPSWMM profiles for the existing and proposed conditions for the 100-year only.
• Prepare a prioritization table for all problem areas identified on the rapid assessment.
• Provide a table for the short term (5-year) and long term (25-year) capital improvement project program.
Note: council workshop preparation and participation are not included in this initial task.
CITY RESPONSIBILITIES
• Provide review comments for the Drainage Master Plan and Executive Summary.
II. STORMWATER UTILITY RATE STUDY
1. Data Collection and Review
1.1 Data Collection
a. As a means of initiating the project activities, the City will be provided with a list of specific data items
needed to conduct the stormwater utility rate study. During the course of the study, additional information
may be requested in accordance with specific needs of the analysis. The following is a typical list of data
items required:
i. Adopted utility operating budget;
ii. Copies of prior relevant studies (e.g. rate, master plans, etc.);
iii. most recently approved CIP;
iv. Historical operating reports; and
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v. Historical Equivalent Residential Units (ERU’s) - Impervious Area by Customer Class.
1.2 Data Review
a. Upon allowing time for the City to gather and provide data in accordance with the initial data request, a
kick-off meeting will be conducted with key City representatives to gain a thorough understanding of the
utility operations, discuss any data concerns, discuss additional data requirements, and to ensure that the
project objectives are clearly defined and understood by all parties.
2. Financial Requirements, ERU Projections and Revenue Calculation
2.1 Revenue Requirements
a. The project team will utilize the Test Year operating and capital budget provided by the City to develop Test
Year revenue requirements for the stormwater utility, including operating and non-operating expenses that
are expected to be incurred by the City. Revenue requirements for the stormwater utility are defined as the
amount of revenues that are required to meet all O&M costs, debt service and capital expenditures associated
with the provision of stormwater utility service.
b. In order to develop the revenue requirements for the City, the project team will review the City’s audited
financial statements, annual operating budgets and Capital Improvement Plans specific to the stormwater
utility. This portion of the study will also include a review the City’s financial policies regarding internal and
external funding of capital improvements to establish the parameters within which revenue requirements
are determined. The project team will combine existing O&M and capital expenses to determine total Test
Year revenue requirements. Applicable escalation factors and other increases or decreases will be
incorporated into projection of costs to develop the estimated annual and cumulative needs of the utility for
a multi-year planning period.
2.2 Development of Historical and Projected Equivalent Stormwater Units.
a. Based on historical ERU’s provided by the City, the project team will develop a projection based upon
historical growth trends, as well as through discussions with City staff regarding anticipated ERU growth.
2.3 Stormwater Revenue Determination
a. The project team will apply the existing stormwater user fee to the projected ERU’s previously developed
in Task 2.2 to calculate stormwater utility revenues each year of the projection period and determine if
revenues are sufficient to recover projected revenue requirements. The stormwater user fee will further be
adjusted based on the City’s policy of adjusting the prior year commodity charge each October 1 up to 100
percent of the percentage increase in the CPI-(U), U.S Averages or some percentage in excess of the CPI as
set forth by Ordinance.
3. Stormwater Utility O&M
3.1. Costs and Practices
The objective of this task is to assess current and future storm water infrastructure operations and
maintenance (O&M) costs and practices. Equipment and personnel currently involved in storm water O&M
will be identified and estimated costs allocated to the storm water utility (SWU) for inclusion in the SWU cost
of service. The costs of additional O&M associated with future capital projects will be developed and
programmed within the utility cost of service. These costs will include additions to equipment inventory as
well as increases in SWU personnel.
a. Data Collection - Provide the City with a list of specific data items related to current storm water
infrastructure O&M. During the course of the study, additional information may be requested in
accordance with specific needs of the analysis. The following is a typical list of data items required:
i. List of current equipment and personnel involved in storm water infrastructure O&M, including
annual costs (equipment operations and maintenance, personnel salaries, benefits, and overhead
costs, etc.);
ii. Recorded or estimated annual time that personnel and equipment have been allocated to storm
water O&M for the past two years;
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iii. Inventory of existing storm water utility infrastructure (SF of drainage channels, LF of storm
sewers (by diameter), number of storm inlets, creeks maintained (miles), detention ponds
maintained, etc.);
iv. Descriptions of current levels of service for storm water infrastructure maintenance;
v. GIS mapping of storm water utility infrastructure; and
vi. Minimum control measures for MS4 compliance (with annual costs for each MCM).
b. Data Review - The kick-off meeting will include discussions with key City representatives regarding
storm water utility O&M practices and levels of service, any data concerns, and additional data
requirements needed to ensure that the project objectives are clearly defined and understood by all parties.
4. Operating and Capital Funding Analysis
4.1. Projected Operating Results
a. The project team will develop a business model that allows the City to anticipate the future financial
performance of the stormwater utility based on various assumptions. This model will produce the
stormwater utility’s projected operating results and cash flow for a multi-year planning period as required
by the City. The financial model will determine projected system revenues, operating and maintenance
expenses, capital expenditures and the respective funding sources, existing and anticipated debt service and
debt service coverage, fund transfers and the resulting fund balances for each year of the projection period.
The model will also provide a summary of the activity within the utility’s operating accounts and the
projected year-end cash balances for the stormwater utility.
4.2. Scenario Analyses
a. The resulting model will give the City the ability to test the financial impact of changes to various
assumptions such as customer growth, user rates and levels of capital expenditure scenarios. As part of this
task, the project team will develop the following:
i. A “base case” scenario which establishes the reference case for other scenarios to be compared to
this one will be based on:
ii. Anticipated revenues generated from existing user fees and moderate increase in the number of
customers and associated ERU’s;
iii. Anticipated system expenses projected using reasonable escalators;
iv. Current, unadjusted Capital Improvement Program; and
v. Other costs including payments to the City, if any.
vi. An alternative scenario that reflects the magnitude of rate changes that would be necessary, if any,
to support projected revenue requirements including the current, unadjusted Capital Improvement
Program.
vii. An alternative scenario that adjusts the timing and costs associated with current capital improvement
program as well as allows for alternative funding strategies and incorporates the recommendations
developed in the Rate Design phase.
b. The proposed model will be designed to be flexible enough to accommodate additional scenarios should
the City so desire. It is important to note that this model will integrate the City’s stormwater Capital
Improvement Plan and anticipated system revenues and expenses and produce a concise summary by fiscal
year in a comprehensible format. The model will allow the City to determine the optimum rate path for
balancing the financial health of the stormwater utility against political and other considerations. The model
will be developed using Microsoft Excel and, at the completion of the project, will be provided to the City.
5. Reports and Deliverables
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5.1. Draft Report
a. The project team will prepare a draft report document presenting the findings of the analyses performed
in Task 1 through Task 3. The report will include:
i. A description of the methodologies used to develop recommended rates and charges for the Test
Year and subsequent years of the projection period;
ii. The methods utilized to project system expenses and revenues through the multi-year forecast
period;
iii. The results of the multi-year financial forecast; and
iv. Recommendations to the City regarding user fee adjustments and, as relevant, other financial issues.
5.2. Final Report
a. Based on comments received from staff, the City Council and other participants, the draft report will be
revised to incorporate the agreed upon changes. Upon completion, hard copies of the final rate study
letter report will be provided to the City. In addition, an electronic PDF copy of the complete letter report
will be delivered.
6. Meetings & Presentations
6.1. Initial Meeting (1)
a. The stormwater utility rate study will include an initial kick-off meeting with the City. As previously
addressed, the purpose of the meeting will be to discuss project requirements, finalize project scheduling
and reporting requirements, and receive overall project direction.
6.2. Project Progress Conference Calls/Webinars
a. An engagement of this nature will require ongoing communication with applicable City staff during the
development of the study. This will take place through conference calls with City staff and management
at various points during the course of the study in order to review project progress and analysis
assumptions.
6.3. City Council Meetings (1)
a. Upon completion of the study, the results and recommendations of the rate study will be presented to the
City Council at a scheduled public meeting. This presentation will be provided in order to offer the
supporting rationale for the proposed rates and charges and to address any questions and/or concerns
raised by Council members and residents prior to action being taken on the proposed rates and charges.
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CITY OF COPPELL
CONCEPTUAL DRAINAGE MASTER PLAN AND STORMWATER UTILITY RATE STUDY
FEES
Task/Description Estimated Budget
I. CONCEPTUAL DRAINAGE MASTER PLAN
1. Project Management
1.1. Administration
1.2. Data Collection/Reconnaissance
1.3. Project Webmap
$18,000
2. Capital Improvement Project Program
2.1. Rapid Assessment
2.2. Review and Update Current CIPs
2.3. Prioritization
2.4. Detail Analysis for the 10 Problem Areas
2.5. Alternatives Analysis based on the Detail Analysis Results
2.6. Capital Planning
$175,000
3. Report Preparation
3.1. Executive Summary Report (Roadmap) $26,000
Subtotal CONCEPTUAL DRAINAGE MASTER PLAN $219,000
II. STORMWATER UTIILITY RATE STUDY
1. Data Collection and Review
1.1 Data Collection
1.2 Data Review $10,500
2. Financial Requirements, ERU Projections and Revenue Calculation
2.1 Revenue Requirements
2.2 Development of Historical and Projected Equivalent Stormwater Units
2.3 Stormwater Revenue Determination
$16,000
3. Stormwater Utility O&M
3.1 Costs and Practices $6,800
4. Operating and Capital Funding Analysis
4.1 Projected Operating Results
4.2 Scenario Analyses $9,000
5. Reports and Deliverables
5.1 Draft Report
5.2 Final Report $8,000
6. Meetings & Presentations
6.1 Initial Meeting (1)
6.2 Project Progress Conference Calls/Webinars
6.3 City Council Meetings (1)
$8,000
Subtotal STORMWATER UTILITY RATE STUDY $49,300
Grand Total Estimated Fee $268,300
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3977
File ID: Type: Status: 2018-3977 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
06/04/2018File Created:
Final Action: WW Falls RenovationsFile Name:
Title: Consider award of a contract through National Cooperative Purchasing
Alliance (NCPA) with CORE Construction for interior renovations to the
Wagon Wheel Park Soccer concession stand and restrooms, in the amount
of $87,994.14, as budgeted, and authorizing the City Manager to sign any
necessary documents.
Notes:
Agenda Date: 06/12/2018
Agenda Number: D.
Sponsors: Enactment Date:
Memo.pdf, Estimate.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3977
Title
Consider award of a contract through National Cooperative Purchasing Alliance (NCPA) with
CORE Construction for interior renovations to the Wagon Wheel Park Soccer concession stand
and restrooms, in the amount of $87,994.14, as budgeted, and authorizing the City Manager to
sign any necessary documents.
Summary
See attached memo.
Fiscal Impact:
Funds have been budgeted in the Parks Department, Building Improvements for this contract.
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3977)
(01-12-15-5110)
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: June 12, 2018
Reference: Consider award of a National Cooperative Purchasing Alliance (NCPA) Contract with
CORE Construction for interior renovations to the Wagon Wheel Park Soccer
concession stand and restrooms, in the amount of $87,994.14, as budgeted, and
authorizing the City Manager to sign any necessary documents.
2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and
Facilities
General Information:
• Interior renovations to Wagon Wheel Soccer Barn concession stand and restroom facilities.
• Funding is included in the FY 2017-18 budget.
• Contract pricing obtained through NCPA Contract.
Introduction:
The Parks and Recreation Department opened the Wagon Wheel Soccer Barn in 2001, which houses
a concession stand, restrooms and meeting room. The Parks and Recreation Department works
closely with the Facilities Division to monitor the condition of interior furnishings and fixtures at all
concession and restroom buildings. Interior renovations to the much-used Wagon Wheel Soccer
concession stand and restrooms are now prudent to better serve the community.
Analysis:
The renovations to the Wagon Wheel Soccer concession stand and restrooms will provide a much-
needed facelift to improve the customer experience and create a more inviting atmosphere.
Specifically, the renovations will accomplish the following: 1) The concession stand will receive two
new concession service doors, new casework cabinetry and new paint and caulk; 2) The restrooms
will receive new stall dividers and grab bars, new sinks and countertops, new interior light fixtures,
new furnishings to include soap dispensers, hand dryers and baby changing tables, new paint and
caulk, added heating, and new closeable entry doors and frames.
Currently, the restrooms do not have heaters and solid entry doors forcing their closure during t he
2
cooler months and winterized to prevent the pipes from freezing. The addition of heaters and
closeable doors will allow the ability to keep the restrooms open year-round, improving service levels
to the community.
Legal Review:
Agenda item did not require legal review
Fiscal Impact:
The fiscal impact is $87,994.14
Recommendation:
The Parks and Recreation Department recommends approval of this item.
Final Estimate
Matt Letlow
CORE TX
04-03 - NCPA Contract: Job Order Contracting (National) - 2015-2018 -
9/01/2015 to 9/30/2018
Wagon Wheel Barn Renovation - COC 0031
Estimator: Matt Letlow Wagon Wheel Barn Renovation
Renovation of Bathroom and Concession of Barn at Wagon Wheel Park - Coppell Texas
Scope:
Restrooms:
Enclose with Doors
Heaters in each Restroom
new casework
new fixtures
restroom accessories
stall dividers
paint
Concession:
paint
new double half doors service doors
new casework
recaulk
Excludes: exterior, plumbing beyond new fixtures, electrical beyond installing fixtures and replacing lights
above ceiling work, floor prep, epoxy flooring.
Project Scope:
Division Summary (MF04)
01 - General Requirements $8,600.00 26 - Electrical
02 - Existing Conditions $1,820.00 27 - Communications
03 - Concrete 28 - Electronic Safety and Security
04 - Masonry 31 - Earthwork
05 - Metals 32 - Exterior Improvements
06 - Wood, Plastics, and Composites 33 - Utilities
07 - Thermal and Moisture Protection 34 - Transportation
08 - Openings 35 - Waterway and Marine Transportation
09 - Finishes 41 - Material Processing and Handling Equipment
10 - Specialties 44 - Pollution Control Equipment
11 - Equipment 46 - Water and Wastewater Equipment
12 - Furnishings 48 - Electric Power Generation
13 - Special Construction Alternate $77,574.14
14 - Conveying Equipment Trades
21 - Fire Suppression Assemblies
22 - Plumbing FMR
23 - Heating, Ventilating, and Air-Conditioning (HVAC)MF04 Total (Without totalling components) $87,994.14
25 - Integrated Automation
Grand Total $87,994.14
Page 1 of 3 Wagon Wheel Barn Renovation - COC 0031Printed 9 MAY 2018 7:26AM v2.634
Final Estimate
Estimator: Matt Letlow Wagon Wheel Barn Renovation
Item Quantity Unit CostDescriptionUM Total Book
01 - General Requirements
1 01-31-13-20-0160 Field personnel, general purpose laborer, average Week 2.0000 $2,575.00 $5,150.00 RSM18FAC
L, O&P
laborers for duration of project
2 01-31-13-20-0180 Field personnel, project manager, minimum Week 1.0000 $3,450.00 $3,450.00 RSM18FAC
L, O&P
01 - General Requirements Total $8,600.00
02 - Existing Conditions
3 02-41-19-19-0600 Selective demolition, rubbish handling, dumpster, 6 C.Y., 2 ton capacity,
weekly rental, includes one dump per week, cost to be added to
demolition cost
Week 4.0000 $455.00 $1,820.00 RSM18FAC
M, O&P
02 - Existing Conditions Total $1,820.00
Alternate
4 Bond And Insurance insurance and bond All 1.0000 $2,543.00 $2,543.00 CUSTOM
B
5 Casework New case work in restrooms and concesions All 1.0000 $17,240.00 $17,240.00 CUSTOM
B
Casework - countertops in restroom and all new casework in concession. with demolition
6 Caulking Caulking and demo of existing caulk All 1.0000 $2,356.00 $2,356.00 CUSTOM
B
Restrooms and Kitchen Only
7 Doors and Hardware 2 new doors/frames and hardware for restroom entrances, 2 new double
(half) doors for concession serving counters (to replace roller doors)
All 1.0000 $12,980.00 $12,980.00 CUSTOM
B
2 new entrances to restroom. 2 new double half sized doors to replace current roller doors.
8 Electrical Power to heaters, install new heatersn and interior lights.All 1.0000 $9,671.00 $9,671.00 CUSTOM
B
9 Paint Paint concessions and Restrooms All 1.0000 $4,350.12 $4,350.12 CUSTOM
B
Roughly 2,000 S.f. Restrooms and Concession. Inlcudes Prep, material , and tools.
10 Plumbing New plumbing in Restrooms All 1.0000 $13,229.87 $13,229.87 CUSTOM
B
Includes: 4 lavatory & 2 unit heaters. Excludes: concrete cutting, hvac, ceiling removal.
11 Stall dividers and Accessories New bathroom paritions and accessories All 1.0000 $15,204.15 $15,204.15 CUSTOM
B
Toilets partitions X8, Urinal Screens X4, Toitlet paper dispensers X8, 36'' grab bars X2, 42'' grab bars X6, napkin disposal X 6,
soap dispensers X 4, hand dryers X2, 24 x 36 mirrors X4, baby changing station X1
Alternate Total $77,574.14
Page 2 of 3 Wagon Wheel Barn Renovation - COC 0031Printed 9 MAY 2018 7:26AM v2.634
Final Estimate
Estimator: Matt Letlow Wagon Wheel Barn Renovation
Item Quantity Unit CostDescriptionUM Total Book
Estimate Grand Total 87,994.14
Page 3 of 3 Wagon Wheel Barn Renovation - COC 0031Printed 9 MAY 2018 7:26AM v2.634
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3972
File ID: Type: Status: 2018-3972 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
06/04/2018File Created:
Final Action: NTECC BylawsFile Name:
Title: Consider approval of a Resolution adopting the Amended and Restated
Bylaws for the North Texas Emergency Communications Center; and
authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: E.
Sponsors: Enactment Date:
Agenda memo - NTECC bylaws.pdf, Resolution
approving bylaws for the NTECC.pdf, NTECC Bylaws
(2018 Amendments).pdf, Farmers Branch.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3972
Title
Consider approval of a Resolution adopting the Amended and Restated Bylaws for the North
Texas Emergency Communications Center; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Goal Icon:
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3972)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Noel Bernal, Deputy City Manager
Date: June 12, 2018
Reference: Consider approval of Resolution for amendments to the North Texas Emergency
Communications Center, Inc. (NTECC) Bylaws; and authorizing the Mayor to sign.
Introduction:
The purpose of this Resolution is to consider approval of the NTECC board of Directors
approved amendments to the NTECC Bylaws on April 12, 2018.
Analysis:
The following are the Bylaw amendments to be considered:
• Director and Annual meetings now include Denton County as an additional
location for hosting meeting;
• The meeting for selecting officers of the Operations Advisory Committee
(OAC) was revised to be conducted after the October 1st of each year;”
• Board meetings were rescheduled from monthly to quarterly;
• The reserve fund provision was updated to include an option for returning
unencumbered funds to the cities.
Legal Review: Kevin Laughlin, reviewed the item on 6/4/2018.
Fiscal Impact:
Recommendation: Approval recommended.
1
TM 99980
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS APPROVING AMENDED AND
RESTATED BYLAWS FOR THE NORTH TEXAS
EMERGENCY COMMUNICATIONS CENTER, INC.; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Carrollton, Town of Addison, City of Coppell and
City of Farmers Branch (collectively, "the Cities") have created the North Texas
Emergency Communications Center, Inc. ("NTECC") pursuant to that certain
Interlocal Cooperation Agreement Regarding Establishment of the Metrocrest Quad
Cities Local Government Corporation ("the ILA") effective January 27, 2014; and
WHEREAS, the NTECC Board of Directors has approved amendments to the
NTECC Bylaws; and
WHEREAS, pursuant to NTECC's Bylaws, the City Councils of all the Cities
are required to approve by resolution any amendments to NTECC's Bylaws before any
amendments may become effective; and
WHEREAS, the City Council of the City of Coppell finds it to be in the public
interest to approve the amendments to the NTECC Bylaws approved by the NTECC
Board of Directors.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. The Amended and Restated Bylaws of the North Texas
Emergency Communications Center, Inc., attached hereto as Exhibit "A" and
incorporated herein by reference, are hereby approved.
SECTION 2. This resolution shall take effect immediately upon its approval.
DULY PASSED by the City Council of the City of Coppell, Texas, this the ____ day
of ___________ 2018.
2
TM 99980
APPROVED:
___________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
PAGE 1 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
BYLAWS OF THE
NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
A Texas Non-Profit Local Government Corporation created by and on behalf of the
Town of Addison, City of Carrollton, City of Coppell, and City of Farmers Branch, Texas
ARTICLE I
Corporate Purpose and Authority
1.01 Purpose. The Corporation is organized for the purpose of aiding, assisting, and
acting on behalf of the Town of Addison, Texas, the City of Carrollton, Texas, the City of Coppell,
Texas, and the City of Farmers Branch, Texas (collectively “the Cities” and each a “City”) in the
performance of their governmental functions to promote the common good and general welfare of
the Cities, without limitation, financing, constructing, owning, managing and operating a regional
public safety communications center (the “Facility”) on behalf of the Cities. Subject to applicable
state law and any contractual obligations of a City or the Corporation, a City or the Cities may
discontinue participation in the activities of the Corporation, or a non-participating unit of local
government, business, or individuals may join in the activities of the Corporation, under
procedures established in these Bylaws of the Corporation (the “Bylaws”). The Corporation, with
the prior written consent of the Cities or as may be provided by the Bylaws, shall have the
following powers to carry out the purposes of the Corporation, by and through its Directors:
A. appoint an Executive Director and employ persons to carry out the purposes
of the Corporation;
B. issue debt or enter into and administer other contractual obligations to carry
out the purposes of the Corporation;
C. own, lease, maintain and dispose of real and personal property; and
D. contract with other cities, political subdivisions, units of governments, and
other persons and non-governmental entities.
1.02 Local Government Corporation. The Corporation is formed pursuant to the
provisions of Subchapter D of Chapter 431, Texas Transportation Code (the “Act”), as it now or
may hereafter be amended, and Chapter 394, Texas Local Government Code, which authorizes the
Corporation to assist and act on behalf of the Cities and to engage in activities in the furtherance
of the purposes for its creation.
1.03 Non-Profit Corporation. The Corporation shall have and exercise all of the rights,
powers, privileges, and functions given by the general laws of Texas to non-profit corporations
incorporated under the Act including, without limitation, the Texas Nonprofit Corporation Law
(Tex. Bus. Org. Code, Chapters 20 and 21 and the provisions of Title I thereof to the extent
applicable to non-profit corporations, as amended) or their successor.
PAGE 2 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
1.04 Powers of Non-Profit Corporation. The Corporation shall have all other powers of
a like or different nature not prohibited by law which are available to non-profit corporations in
Texas and which are necessary or useful to enable the Corporation to perform the purposes for
which it is created, including the power to issue bonds, notes or other obligations, and otherwise
exercise its borrowing power to accomplish the purposes for which it was created; provided,
however, that the Corporation shall not issue any bond, certificate, note or other obligation
evidenced by an instrument without the prior written consent of each of the Cities or as otherwise
allowed by these Bylaws.
1.05 Governmental Entity for Immunity. The Corporation is created as a local
government corporation pursuant to the Act and shall be a governmental unit within the meaning
of Subdivision (3), Section 101.001, Texas Civil Practice and Remedies Code. The operations of
the Corporation are governmental and not proprietary functions for all purposes, including for
purposes of the Texas Tort Claims Act, Section 101.001, et seq., Texas Civil Practice and
Remedies Code. The Corporation shall have the power to acquire land in accordance with the Act
as amended from time to time.
1.06 City Consent. References herein to the consent or written consent of a City shall
refer to an ordinance, resolution or order of the governing body of the City.
1.07 Other Units of Government. The Corporation may contract with a non-member
unit of government to provide services on behalf of such non-member unit of government.
1.08 Approved Projects. The Corporation, by and through its Board of Directors, may
approve capital improvements, services, or other projects consistent with the purposes of the
Corporation to assist the Cities in the performance of their governmental functions (each an
“Approved Project”). Each City shall have the right to elect not to participate in any Approved
Project and such City shall not be responsible for funding such Approved Project through any
required contribution agreement.
ARTICLE II
Board of Directors
2.01 Powers Vested in Board. All powers of the Corporation shall be vested in a Board
of Directors consisting of four (4) members (the “Board”) subject to the oversight of the Cities and
as otherwise provided in these Bylaws. The qualification, selection, terms, removal, replacement,
and resignation of the members of the Board of Directors of the Corporation (“Director” or
“Directors”) shall be governed by Article VI of the Certificate of Formation (“Certificate”).
2.02 Initial Board and Transition. The initial directors of the Corporation (“Director” or
“Directors”) shall be those persons named in Article VIII of the Certificate. To provide for terms
which end at the end of a calendar month, each initial Director named in Article VIII of the
Certificate shall serve for the term prescribed therein. With respect to the initial Board, the terms
of the initial Directors shall commence on the date the Secretary of State has issued the certificate
of incorporation for the Corporation. Upon the expiration of the terms of office of the initial
Directors, the subsequent Directors shall be appointed for a three (3) year term, or until his or her
PAGE 3 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
successor is appointed by the entity authorized to appoint the Director; provided, however, upon
the death, resignation or removal of a Director, the entity responsible for that Director’s
appointment shall appoint a replacement Director to serve for the unexpired term of office of the
replaced Director.
2.03 Governing Documents. All other matters pertaining to the internal affairs of the
Corporation shall be governed by these Bylaws, so long as these Bylaws are not inconsistent with
the Certificate, and such other documents agreed to by the Cities and as the same may be amended
from time to time, or the laws of the State of Texas.
2.04 Voting Rights. All Directors shall have full and equal voting rights. All references
herein to an act, resolution or vote of the Directors shall refer to a vote of the Directors entitled to
vote on the matter as provided herein.
2.05 Meetings of Directors. The Directors may hold their meetings and may have an
office and keep the books of the Corporation at such place or places within Denton or Dallas
County, Texas, as the Board may from time to time determine; provided, however, in the absence
of any such determination, such place shall be the registered office of the Corporation in the State
of Texas. The Board shall meet in accordance with and file notice of each meeting of the Board
for the same length of time and in the same manner and location as is required under Chapter 551,
Texas Government Code (the “Open Meetings Act”); provided that the notice of each meeting of
the Board shall be posted on the official bulletin board designated by the Cities for the posting of
meetings of the Cities’ respective City Councils. The Corporation, the Board, and any committee
of the Board exercising the powers of the Board are subject to Chapter 552, Texas Government
Code (the “Public Information Act”).
2.06 Annual Meetings. The annual meeting of the Board shall be held at the time and at
the location in Denton or Dallas County, Texas, designated by the resolution of the Board for the
purposes of transacting such business as may be brought before the meeting.
2.07 Regular Meetings. Regular meetings of the Board shall be held at least quarterly
at such times and places as shall be designated, from time to time, by resolution of the Board.
2.08 Special and Emergency Meetings. Special and emergency meetings of the Board
shall be held whenever called by the President of the Board or the Secretary of the Board or by
any two (2) of the Directors who are serving duly appointed terms of office at the time the meeting
is called. A majority of the Board must be present for any special called or emergency meeting.
The Secretary shall give notice of each special meeting in person, by telephone, facsimile, mail or
email at least three (3) days before the meeting to each Director and to the public in compliance
with the Open Meetings Act. Notice of each emergency meeting shall also be given in the manner
required under the Open Meetings Act. An emergency meeting may only be held when there is
an emergency or an urgent public necessity exists and immediate action is required of the Board
because of an imminent threat to public health and safety, or a reasonably unforeseeable situation.
The agenda notice of the emergency meeting must be posted at least two (2) hours before the
meeting and clearly identify the emergency or urgent public necessity. The President, or the Board
member who calls an emergency meeting must notify by telephone, facsimile transmission, or
PAGE 4 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
electronic mail not later than one hour before the meeting those members of the news media that
have previously filed at the Corporation a request containing all pertinent information for the
special notice and has agreed to reimburse the Board for the cost of providing the special notice.
Unless otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of
the Corporation may be considered and acted upon at a special meeting to the same extent as they
may be considered and acted upon in a regular meeting. At any meeting at which every Director
shall be present, even though without any notice, any matter pertaining to the purposes of the
Corporation may be considered and acted upon to the extent allowed by the Open Meetings Act.
2.09 Quorum. A majority of the entire Board (three (3) Directors) shall constitute a
quorum for the consideration of matters pertaining to the purposes of the Corporation. If at any
meeting of the Board there is less than a quorum present, those present may adjourn the meeting.
The vote of a majority of the entire membership of the Board in favor of a motion, resolution, or
other act shall be required to constitute the act of the Board, unless the vote of a greater number of
Directors is required by law, by the Certificate of Formation, or by these Bylaws.
2.10 Assent Presumed Without Express Abstention or Dissent. A Director who is present
at a meeting of the Board at which any corporate action is taken shall be presumed to have assented
to such action unless such person’s dissent or abstention shall be entered in the minutes of the
meeting or unless such person shall file written dissent or abstention to such action with the person
acting as the secretary of the meeting before the adjournment thereof. Such right to dissent or
abstain shall not apply to a Director who voted in favor of the action.
2.11 Conduct of Business. At the meetings of the Board, matters pertaining to the
purpose of the Corporation shall be considered in such order as the Board may from time to time
determine. At all meetings of the Board, the President shall preside, and in the absence of the
President, the Vice President shall preside. The Secretary of the Corporation shall act as secretary
of all meetings of the Board, but in the absence of the Secretary, the presiding officer may appoint
any person to act as secretary of the meeting.
2.12 Executive Committee, Other Committees. The Board may, by resolution passed by
a majority of the entire Board, designate two (2) or more Directors to constitute an executive
committee or other type of committee. In addition, the Board may appoint members of Corporation
staff and citizens and/or employees of the Cities to be members of a committee, except for an
Audit, Compensation or Governance Committee, which committees may only be composed of
Directors.
2.13 Power of Committees. Except to the extent provided in the authorizing resolution
for the committee and the Board-approved committee charter, a committee may not exercise the
authority of the Board. Each committee so designated shall keep regular minutes of the
transactions of its meetings, shall cause such minutes to be recorded in books kept for that purpose
in the office of the Corporation, and shall report the same to the Board from time to time.
Committees authorized to exercise the powers of the Board shall give notice of any meeting in the
manner required for a meeting of the Board.
PAGE 5 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
2.14 Compensation of Directors. Directors, as such, shall receive no salary or
compensation for their services as Directors; provided, however, Directors may be reimbursed for
reasonable and necessary expenses incurred in carrying out the Corporation’s purposes.
2.15 Operations Advisory Committee.
(a) Creation and Membership. The Operations Advisory Committee (“OAC”) is
created to serve in an advisory capacity to the Board of Directors. The OAC shall be composed
of the chief or his/her designee from each police department and fire department of each City. In
addition, the Executive Director shall be an ex-officio non-voting member of the OAC with the
right to receive notice of, attend, and participate in discussions and deliberations of all meetings
of the OAC.
(b) Committee Representatives. People serving on the OAC are referred to as
Representatives and shall serve without compensation from the Corporation.
(c) Alternates. Representatives to the OAC may designate one alternate to serve when
such Representative is absent or unable to serve provided that such alternates must have
operational responsibilities within their respective agencies.
(d) Powers. The OAC shall meet for the purpose of promoting interdisciplinary and
interagency collaboration and cooperation, information sharing, development and recommend to
the Board for approval Corporation operational policies and practices relating to the use of the
Facility for public safety communications, and such other matters as the Board may direct. The
OAC shall provide advice, information, and recommendations to both the Board and the Executive
Director.
(e) Quorum. A majority of the members of the OAC (or their alternates) shall
constitute a quorum. Representatives may participate and be considered present in meetings by
telephone conference or other comparable means.
(f) Voting. All actions and recommendations of the OAC shall be approved by
majority vote of those present and voting. Each person serving on the OAC shall have one vote.
(g) Officers. The OAC shall have two officers, a Chair and Vice-Chair. It will be the
function of the Chair to preside at the meetings of the OAC, and the Vice-Chair shall assume this
role in absence of the Chair. The OAC officers shall be initially elected at the first meeting of the
OAC after the effective date of these Bylaws by majority vote of the Representatives on the OAC
and shall serve until the completion of the end of the first full fiscal year of the Corporation.
Thereafter, at the first meeting of the OAC conducted on or after October 1st of each year, the Vice
Chair shall assume the role of Chair and the OAC shall elect a new Vice-Chair. In the event of a
vacancy in the Chair position, the Vice-Chair shall assume the Chair for the balance of the term of
the departed Chair. In the event of a vacancy in the Vice-Chair position, the OAC shall elect a
new Vice-Chair to serve to the balance of the term of the departed Vice-Chair. An officer of the
OAC elected to fill the unexpired term of his or her predecessor shall not be precluded from serving
a full annual term of office following the end of such unexpired term.
PAGE 6 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
(h) Staffing. The Corporation, through the Executive Director, shall provide such
clerical and staffing support to the OAC as the Executive Director deems reasonable and necessary
to allow the OAC to perform its purposes or as otherwise determined by the Board.
(i) Meetings. The OAC shall meet at least quarterly at a time and place designated by
the Chair of the OAC or by a majority of its Representatives. Not less than seven (7) days advance
notice of regular meetings shall be given, provided, however, it shall not be necessary to provide
advance notice of a regular meeting of the OAC if the OAC adopts a regular day and time each
month on which to hold its regular meetings. Special meetings may be called by the Chair of the
OAC or Representatives representing at least one-third of the total seats on the OAC and upon
giving all other Representatives not less than five (5) days prior notice of such meeting. In an
emergency, the OAC may dispense written notice requirements for special meetings, but must, in
good faith, implement best efforts to provide fair and reasonable notice to all Representatives.
2.16 Director’s Reliance on Consultant Information. A Director shall not be liable if,
while acting in good faith and with ordinary care, such person relies on information, opinions,
reports or statements, including financial statements and other financial data, concerning the
Corporation or another person that were prepared or presented by:
(a) one or more other officers or employees of the Corporation;
(b) an employee of a City;
(c) legal counsel, public accountants, or other persons as to matters the officer
reasonably believes are within the person’s professional or expert competence; or,
(d) a committee (including the OAC) of the Board of which the Director is not a
member.
2.17 Executive Director. The Board is authorized to hire an Executive Director who
shall serve at the pleasure of the Board. The Executive Director shall be the chief executive officer
of the Corporation and shall have the duties and powers as set forth in Article VI of these Bylaws.
The Board shall establish the compensation, and may establish duties and responsibilities of the
Executive Director in addition to those prescribed by Article VI of these Bylaws. The hiring and/or
removal of the Executive Director shall be by a majority vote of the entire Board.
2.18 Attorneys and Consultants. The Board may employ attorneys, auditors, certified
accountants, engineers, and such other professionals and consultants as may be required for the
purposes of the Corporation from time to time.
ARTICLE III
Officers
3.01 Titles and Term of Office. The officers of the Corporation shall be a President, one
or more Vice Presidents, a Secretary, a Treasurer, and such other officers as the Board may from
PAGE 7 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
time to time elect or appoint. Each officer shall be a current Director. One person may hold more
than one office, except the President shall not hold the office of Secretary. The term of office for
each officer shall be one (1) year and shall serve from October 1 through the following September
30, except that such office shall terminate on the earlier of: (a) the date that the officer is replaced
by the Board; or (b) the date that the officer is no longer a member of the Board.
All officers shall be appointed and subject to removal at any time, with or without cause,
by a vote of a majority of the entire Board.
A vacancy in any office elected pursuant to this Article III shall be filled by a vote of a
majority of the entire Board.
3.02 Powers and Duties of the President. The President shall be a member of the Board
and shall preside at all meetings of the Board. Such person shall have such duties as are assigned
by the Board. The President may call special or emergency meetings of the Board. Any special or
emergency called meeting shall be called and conducted in accordance with Section 2.08 of these
Bylaws. In furtherance of the purposes of the Corporation and subject to the limitations contained
in the Certificate, the President or Vice President may sign and execute all bonds, notes, deeds,
conveyances, franchises, assignments, mortgages, notes, contracts and other obligations in the
name of the Corporation. The President shall be an ex-officio member of all committees.
3.03 Powers and Duties of the Vice President. A Vice President shall be a member of
the Board and shall have such powers and duties as may be assigned to such person by the Board
or the President, including the performance of the duties of the President upon the death, absence,
disability, or resignation of the President, or upon the President’s inability to perform the duties of
such office. Any action taken by the Vice President in the performance of the duties of the
President shall be conclusive evidence of the absence or inability to act of the President at the time
such action was taken.
3.04 Treasurer. The Treasurer shall have custody of all the funds and securities of the
Corporation which come into possession of the Corporation. When necessary or proper, the
Treasurer (i) may endorse, on behalf of the Corporation, for collection, checks, notes and other
obligations and shall deposit the same to the credit of the Corporation in such bank or banks or
depositories as shall be designated in the manner prescribed by the Board; (ii) may sign all receipts
and vouchers for payments made to the Corporation, either alone or jointly with such other officer
as is designated by the Board; (iii) shall enter or cause to be entered regularly in the books of the
Corporation to be kept by such person for that purpose full and accurate accounts of all moneys
received and paid out on account of the Corporation; (iv) shall perform all acts incident to the
position of Treasurer subject to the control of the Board; including the monitoring and audit of all
cash accounts whose existence must first be approved by the Board; and (v) shall, if required by
the Board, give such bond for the faithful discharge of his or her duties in such form as the Board
may require. The Corporation may contract with one or more of the Cities to provide financial
services for the Corporation in deciding the performance of the duties of the Treasurer set forth in
this Section 3.04.
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3.05 Secretary. The Secretary (i) shall keep the minutes of all meetings of the Board in
books provided for that purpose; (ii) shall attend to the giving and serving of all notices; (iii) in
furtherance of the purposes of the Corporation and subject to the limitations contained in the
Certificate of Formation, may sign with the President in the name of the Corporation and/or attest
the signatures thereof, all contracts, conveyances, franchises, bonds, deeds, assignments,
mortgages, notes and other instruments of the Corporation; (iv) shall have charge of the
Corporation’s books, records, documents and instruments, except the books of account and
financial records and securities of which the Treasurer shall have custody and charge, and such
other books and papers as the Board may direct, all of which shall at all reasonable times be open
to the inspection of any Director upon application at the office of the Corporation during business
hours; and, (v) shall in general perform all duties incident to the office of Secretary subject to the
control of the Board. Nothing in this Section 3.05 shall be construed as prohibiting the Board or
the Executive Director from providing to the Secretary such support as may be reasonable and
necessary to assist the Secretary in carrying out the duties set forth herein.
3.06. Compensation. Officers shall serve without compensation for their duties, but are
entitled to receive reimbursement for their reasonable expenses only in performing their functions
in accordance with any policies that may be adopted by the Board.
3.07 Officer’s Reliance on Consultant Information. In the discharge of a duty imposed
or power conferred on an officer of the Corporation, the officer may in good faith and with ordinary
care rely on information, opinions, reports, or statements, including financial statements and other
financial data, concerning the Corporation or another person that were prepared or presented by:
(a) one or more other officers or employees of the Corporation, including members of
the Board;
(b) legal counsel, public accountants, or other persons as to matters the officer
reasonably believes are within the person’s professional or expert competence; or,
(c) an employee of one of the Cities.
ARTICLE IV
Financial Responsibilities
4.01 Audit. Not later than one hundred twenty (120) days after the close of each fiscal
year, the Board shall have an annual audit prepared by an independent auditor who is duly licensed
or certified as a public accountant in the State of Texas of the financial books and records of the
Corporation. The Corporation shall provide a copy of the completed audit to each City not later
than fifteen (15) days after its receipt by the Corporation.
4.02 Capital Spending Authority: The Board may expend funds for capital
improvements in accordance with a capital improvement plan approved by the Board for the
current fiscal year budget as follows:
PAGE 9 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
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(a) Funds from the Cities shall be used for the purposes of the Corporation as
authorized and directed by the Cities.
(b) Funds from other sources, such as donations, may be used at the discretion of the
Board for capital purposes as long as the uses are consistent with the direction of the Cities and
are not reasonably expected by the Board to increase the operation and maintenance costs of the
Corporation above the limits established in Section 4.04, below, or have a capital cost greater than
$100,000.
(c) Proceeds of bonds, notes and other obligations shall be expended in accordance
with the terms of the resolution authorizing the issuance of such bonds, notes or other obligations.
4.03 Issuance of Debt.
(a) The Corporation, with the approval of the Cities, is authorized to issue short-term
debt in the form of bonds, notes, and other obligations which by their terms mature and are payable
not later than one (1) year from their initial date of issuance. Where possible, the amount and
purpose of the short-term debt shall be projected by the Corporation in its annual budget to the
Cities. Cities shall be given the first opportunity to provide these funds before the Board incurs
debt.
(b) The Corporation, with the approval of the Cities, is authorized to issue long-term
debt in the form of bonds, notes, and other obligations which by their terms mature and are payable
beyond one (1) year from their initial date of issuance. Long term debt may be issued to finance
capital improvements and costs related thereto, and to refund or refinance any outstanding bonds,
notes, or obligations issued or incurred by the Corporation, or for such other reasons as may be
approved by the Cities.
(c) Short-term debt as defined in Subsection (a) and long-term debt as defined in
Subsection (b) of this Section 4.03 may be issued only if:
(i) the issuance of said debt is approved by a majority of the entire Board; and
(ii) the issuance of said debt is approved by resolution or ordinance of the Cities.
(d) Any debt issuance approved by the Cities shall be paid from any source or sources
permitted by law including the income and revenue of the Corporation.
4.04 Increase of O&M Costs. Except for items mandated by changes in state or federal
law or regulation that could not reasonably have been anticipated prior to submission of the
Corporation’s annual budget to the Cities for review and comment, in the event any one or more
items are added during a fiscal year that would increase or cause the annual operation and
maintenance costs to exceed ten percent (10%) above the budgeted amount for that year, the Board
must receive prior approval from the Cities prior to making that addition. Failure of a City to
reject, to ask for additional information regarding, or to request modification of, the request on or
before the thirtieth (30th) day after submission of the request to the City shall be deemed an
PAGE 10 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(kbl:3/19/18:97234)
approval of the request by that City (and a request for additional information or for modification
may be provided by an employee of a City).
4.05 Fiscal Year. The fiscal year of the Corporation shall begin October 1 of each year.
4.06 Annual Budget.
(a) No later than ninety (90) days prior to the beginning of each fiscal year, the Board
or the Executive Director (if the Corporation has employed an Executive Director) shall prepare,
or cause to be prepared, and approve a budget (the “Budget”) for the fiscal year. The Budget must
be approved by a majority vote of the entire Board. After approval by the Board, the Budget shall
be submitted to each City for approval. Failure of a City to reject, to ask for additional information
regarding, or to request modification of, the Budget approved by the Board on or before the
thirtieth (30th) day after submission of the Budget to the City shall be deemed an approval of the
Budget by that City (and a request for additional information or for modification may be provided
by an employee of a City).
(b) The Budget shall, at a minimum, include capital, operational, debt service and
project-specific expenditures and corresponding revenues. The Budget shall clearly indicate the
sources and purposes of revenues contributed by a City or a non-participating unit of government.
(c) If the Board fails to approve the Budget, or if the Budget is not approved by each
City, then the Budget for the prior fiscal year shall be deemed approved.
(d) From time to time, the Board may undertake one or more projects related to the
purposes of the Corporation requiring the expenditure of funds not approved in the Annual Budget
with the approval of a quorum of the Board of Directors. While the Board may elect to amend the
Annual Budget for a particular project(s) related to the purposes of the Corporation, such
expenditures may not be undertaken in that regard unless or until an agreement with a City or the
non-member unit of government is executed with the Corporation, which shall contain at least the
following:
(i) the service(s) to be provided by the Corporation;
(ii) the method by which the Corporation intends to provide the service(s) (i.e.,
the Corporation intends to contract with a private entity or perform the service(s) itself, or
some blending of the various methods);
(iii) the total cost of the project(s) to be undertaken by the Corporation;
(iv) written agreement by the member and/or participating Cities to contribute
an agreed-upon portion of the stated project expenditures, along with the agreed-upon
portion being contributed by other member and/or participating Cities; and
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(v) unless otherwise agreed by the Cities in the respective Interlocal
Cooperation Agreement, the share of the project expenditures will be evenly distributed on
a pro-rata population basis based on the most recent Decennial Census.
(e) A City not required to financially contribute or participate in any particular project
for which an annual budget amendment occurs, can “opt-in” or “opt-out” of any particular project
approved by the Board of Directors and the Cities.
4.07 Line Item Flexibility. The Executive Director has the authority to shift operation
and maintenance funds from one line item of the Budget to another without the approval of the
Board or the Cities. The Board, by a vote of at least three-fourths of the members of the entire
Board, has the authority to shift operation and maintenance funds from one line item of the Budget
to another without the approval of the Cities.
4.08 Reserve Fund. The Budget shall provide for one or more reserve funds for the
replacement of scheduled assets, for capital improvements and reasonable reserves for future
activities, debt, and establishment of a capital reserve. Any unencumbered funds remaining at the
end of the fiscal year shall be converted to the Reserve Fund or returned to the Cities the following
year.
4.09 Other Funds. Other funds, such as unrestricted charitable donations, may be used
by the Board in accordance with the approved budget or, if not anticipated in the Budget, as the
Board directs, provided that the limitation set out in Section 4.04, above or a capital cost of
$100,000 is not exceeded.
4.10 Appropriations and Grants. The Corporation shall have the power to request and
accept any appropriations, grant, contribution, donation, or other form of aid from the federal
government, the State, any political subdivision, or municipality in the State, or from any other
source.
4.11 Sale or Transfer of Assets. The Corporation may not sell, transfer or assign real
property or permits of the Corporation, in whole or in part, without the approval of the Board.
After approval by the Board, the proposed sale, transfer or assignment of the assets (“the Asset
Transfer”) must be submitted to each City for approval. The Cities will approve or disapprove the
Asset Transfer in whole or in part. Failure of the Cities to reject the Asset Transfer approved by
the Board on or before the thirtieth (30th) day after submission to the Cities of the proposed Asset
Transfer shall be deemed an approval of the Asset Transfer. Notwithstanding the foregoing, the
Board shall not be required to obtain the consent of the Cities to sell, convey, or transfer to a third
party personal property of the Corporation determined by the Board to be surplus and which has a
depreciated unit value of less than $5000.00 per unit.
ARTICLE V
Indemnification of Directors and Officers
5.01 Right to Indemnification. Subject to the limitations and conditions as provided in
this Article V and the Certificate, each person who was or is made a party, is threatened to be made
PAGE 12 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
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a party to, or is involved in any threatened, pending or completed action, suit or proceeding,
whether civil, criminal, administrative, arbitrative or investigative (hereinafter a “proceeding”), or
any appeal in such a proceeding or any inquiry or investigation that could lead to such a
proceeding, by reason of the fact that he or she, or a person of whom he or she is the legal
representative, is or was a Director or officer of the Corporation shall be indemnified by the
Corporation to the fullest extent permitted by the Texas Nonprofit Corporation Law, as the same
exists or may hereafter be amended (but, in the case of any such amendment, only to the extent
that such amendment permits the Corporation to provide broader indemnification rights than said
law permitted the Corporation to provide prior to such amendment) against judgments, penalties
(including excise and similar taxes and punitive damages), fines, settlement and reasonable
expenses (including, without limitation, attorneys’ fees) actually incurred by such person in
connection with such proceeding, and indemnification under this Article V shall continue as to a
person who has ceased to serve in the capacity which initially entitled such person to indemnify
hereunder. The rights granted pursuant to this Article V shall be deemed contract rights, and no
amendment, modification or repeal of this Article V shall have the effect of limiting or denying
any such rights with respect to actions taken or proceedings arising prior to any such amendment,
modification or repeal. It is expressly acknowledged that the indemnification provided in this
Article V could involve indemnification for negligence or under theories of strict liability.
5.02 Advance Payment. The right to indemnification conferred in this Article V shall
include the right to be paid in advance or reimbursed by the Corporation the reasonable expenses
incurred by a person of the type entitled to be indemnified under Section 5.01 who was, is or is
threatened to be made a named defendant or respondent in a proceeding in advance of the final
disposition of the proceeding and without any determination as to the person’s ultimate entitlement
to indemnification; provided, however, that the payment of such expenses incurred by any such
person in advance of the final disposition of a proceeding, shall be made only upon delivery to the
Corporation of a written affirmation by such Director or officer of his or her good faith belief that
he or she has met the standard of conduct necessary for indemnification under this Article V and
a written undertaking, by or on behalf of such person, to repay all amounts so advanced if it shall
ultimately be determined that such indemnified person is not entitled to be indemnified under this
Article V or otherwise.
5.03 Indemnification of Employees and Agents. The Corporation, by adoption of a
resolution of the Board, may indemnify and advance expenses to an employee or agent of the
Corporation to the same extent and subject to the same conditions under which it may indemnify
and advance expenses to Directors and officers under this Article V; .
5.04 Appearance as a Witness. Notwithstanding any other provision of this Article V,
the Corporation may pay or reimburse expenses incurred by a Director or officer in connection
with his or her appearance as a witness or other participation in a proceeding involving the
Corporation or its business at a time when he or she is not a named defendant or respondent in the
proceeding.
5.05 Non-exclusivity of Rights. The right to indemnification and the advancement and
payment of expenses conferred in this Article V shall not be exclusive of any other right which a
Director or officer or other person indemnified pursuant to Section 5.03 of this Article V may have
PAGE 13 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
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or hereafter acquire under any law (common or statutory), provision of the Certificate or these
Bylaws, agreement or disinterested Directors or otherwise.
5.06 Insurance. The Corporation may purchase and maintain insurance, at its expense,
to protect itself and any person who is or was serving as a Director, officer, employee or agent of
the Corporation or is or was serving at the request of the Corporation as a Director, officer, partner,
venturer, proprietor, trustee, employee, agent or similar functionary of another foreign or domestic
corporation, partnership, joint venture, proprietorship, employee benefit plan, trust or other
enterprise against any expense, liability or loss, whether or not the Corporation would have the
power to indemnify such person against such expense, liability or loss under this Article V.
5.07 Notification. Any indemnification of or advance of expenses to a Director or officer
in accordance with this Article V shall be reported in writing to the members of the Board with or
before the notice of the next regular meeting of the Board and, in any case, within the ninety (90)
day period immediately following the date of the indemnification or advance notification.
5.08 Savings Clause. If this Article V or any portion hereof shall be invalidated on any
ground by any court of competent jurisdiction, then the Corporation shall nevertheless indemnify
and hold harmless each Director, officer or any other person indemnified pursuant to this Article
V as to costs, charges and expenses (including attorneys’ fees), judgments, fines and amounts paid
in settlement with respect to any action, suit or proceeding, whether civil, criminal, administrative
or investigative, to the full extent permitted by any applicable portion of this Article V that shall
not have been invalidated and to the fullest extent permitted by applicable law.
ARTICLE VI
Executive Director; Employees
6.01 Powers and Duties of the Executive Director.
(a) Chief Executive. The Executive Director shall be the Chief Executive Officer of the
Corporation and, subject to the control of the Board, shall be in general charge of the properties
and affairs of the Corporation. The Executive Director has management and control of the
properties and operations of the Corporation, including the powers of a general manager. The
Executive Director shall be an ex-officio of all Board committees, except the Audit Committee.
The Executive Director will be responsible for implementing all orders and resolutions of the
Board, and all other powers that are not specifically reserved to the Directors or Cities will be
executed by the Executive Director within the general guidelines and policies of the Board and
Cities.
(b) Responsible for hiring and supervision of Employees. The Executive Director shall
be responsible for hiring and terminating the employees of the Corporation. All employees hired
by the Executive Director shall be terminable at-will and not be provided any term or promise of
employment.
(c) Spending Authority. The Executive Director is authorized to approve expenditures,
make purchases, and enter into contracts on behalf of the Corporation which require an expenditure
PAGE 14 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
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not to exceed $50,000 without Board approval as long as funds are budgeted and are available for
the expenditure.
(d) Annual Budget. The Executive Director is responsible for the preparation of the
Corporation’s annual budget.
(e) Annual Business Plan. The Executive Director shall prepare a Corporation business
plan (the “Business Plan”) on an annual basis for review and approval by the Board. The Business
Plan shall include such items and matters required by the Board and, at a minimum, shall include
the following: (i) performance measures and benchmarks; and (ii) possible future activities.
6.02 Corporation Employees.
(a) The Executive Director shall be a full time employment position of the Corporation,
except that the Board may contract with a person or entity as an independent contractor to serve
as an Executive Director.
(b) The Corporation may contract with any one or more of the Cities for utilization of
employees of such City. The Corporation may, without compensation, use the services of
employees of a City with the prior written consent of the applicable City Manager. The Board is
authorized to employ or contract for project-specific personnel to manage or operate a service
provided by the Corporation.
ARTICLE VII
Code of Ethics
7.01 Policy and Purposes.
(a) It is the policy of the Corporation that Directors and Officers conduct themselves
in a manner consistent with sound business and ethical practices; that the public interest always be
considered in conducting corporate business; that the appearance of impropriety be avoided to
ensure and maintain public confidence in the Corporation; and that the Board establish policies to
control and manage the affairs of the Corporation fairly, impartially, and without discrimination.
(b) This Code of Ethics has been adopted as part of the Corporation’s Bylaws for the
following purposes: (a) to encourage high ethical standards in official conduct by Directors and
corporate officers; and (b) to establish guidelines for such ethical standards of conduct.
7.02 Conflicts of Interest
(a) Abide by State and Criminal Laws for Public Officers. All Directors, Officers and
employees shall abide by the state civil and criminal laws regarding conflict of interest, official
misconduct and other regulations and restrictions involving their official duties.
(b) Disclosure and Abstention. It is the intent of these Bylaws that the Directors, Executive
Director and Officers shall take all steps to avoid the appearance of impropriety in the conduct of
PAGE 15 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
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their affairs on behalf of the Corporation. This includes not engaging in any conduct or business
that may be deemed to compromise their independent judgment in executing their duties as
Corporation officials. In the event that a Director, officer, or the Executive Director has any
financial or equitable interest, direct or indirect, in a transaction that comes before the Board, or a
committee or the Executive Director, the affected Director or officer, must:
(i) disclose that interest in writing and file it with the Board Secretary; and,
(ii) refrain from discussing or voting on the same.
(c) Restrictions on Executive Director. The Executive Director is precluded from
having any financial or equitable interest in any contract, service (other than such person’s
employment) or acquisition that is subject to such person’s approval or that the subordinates of the
Executive Director may approve or monitor.
(d) Definition of Financial Interest/Relative. The “financial or equitable interest”
contemplated under (b) and (c) of this Section requires that the affected person who is the Director,
Officer, or Executive Director or their relative receive an actual financial benefit from the
transaction with the Corporation. A relative is a person related within the first degree of
consanguinity or affinity to the Director, Officer, or Executive Director. A financial or equitable
interest does not include the following:
(i) An ownership in the entity transacting business with the Corporation where the
ownership interest is less than one percent (1%).
(ii) Compensation as an employee, officer or director of the entity transacting business
with the Corporation where such compensation is not affected by the entity’s
transaction with the Corporation.
(iii) An investment or ownership in a publicly held company in an amount less than Ten
Thousand Dollars ($10,000.00).
(iv) The status of the person being an employee of a public entity serving as a Director
on the Board.
7.03 Acceptance of Gifts. No Director or Officer, nor the Executive Director, shall
accept any benefit as consideration for any decision, opinion, recommendation, vote or other
exercise of discretion in carrying out official acts for the Corporation. No Director or Officer, nor
the Executive Director, shall solicit, accept, or agree to accept any benefit from a person known to
be interested in or likely to become interested in any contract, purchase, payment, claim or
transaction involving the exercise of the Director’s or Officer’s, or the Executive Director’s,
discretion. As used here, “benefit” does not include:
(a) a fee prescribed by law to be received by a Director or officer or Executive Director
or any other benefit to which the Director or officer or Executive Director is lawfully entitled or
PAGE 16 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
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for which he gives legitimate consideration in a capacity other than as a Director or officer or
Executive Director;
(b) a gift or other benefit conferred on an account of kinship or a personal, professional,
or business relationship independent of the official status of the Director or Officer or Executive
Director;
(c) an honorarium in consideration for legitimate services rendered above and beyond
official duties and responsibilities if:
(1) not more than one honorarium is received from the same person in a
calendar year;
(2) not more than one honorarium is received for the same service; and
(3) the value of the honorarium does not exceed $250 exclusive of
reimbursement for travel, food, and lodging expenses incurred by the Director or Officer
or Executive Director in performance of the services.
(d) A benefit consisting of food, lodging, transportation, or entertainment accepted as
a guest is reported as may be required by law.
7.04 Nepotism. No Director or Officer shall appoint, or vote for, or confirm the
appointment to any office, position, clerkship, employment or duty, of any person related within
the second degree by affinity or within the third degree of consanguinity to the Director or Officer
so appointing, voting or confirming, or to any other Director or Officer. This provision shall not
prevent the appointment, voting for, or confirmation of any person who shall have been
continuously employed in any such office, position, clerkship employment or duty at least thirty
(30) days prior to the appointment of the Director or Officer so appointing or voting.
ARTICLE VIII
Miscellaneous Provisions
8.01 Seal. The seal of the Corporation shall be such as may be from time to time
approved by the Board. The seal of the Corporation shall not be required to be placed on a
document in order for the document to be considered a valid act or agreement of the Corporation.
8.02 Notice and Waiver of Notice. Whenever any notice, other than public notice of a
meeting given to comply with the Open Meetings Act, is required to be given under the provisions
of these Bylaws, such notice shall be deemed to be sufficient if given by depositing the same in a
post office box in a sealed postpaid wrapper addressed to the person entitled thereto at his or her
post office address, as it appears on the books of the Corporation, and such notice shall be deemed
to have been given on the day of such mailing. If transmitted by facsimile or email, such notice
shall be deemed to be delivered upon successful transmission of the facsimile or email. A Director
may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a
waiver of notice of such meeting unless such attendance is for the purpose of objecting to the
PAGE 17 BYLAWS OF NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
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failure of notice. A waiver of notice, signed by the person or persons entitled to said notice,
whether before or after the time stated therein, shall be deemed equivalent thereto.
8.03 Gender. References herein to the masculine gender shall also refer to the feminine
in all appropriate cases and vice versa.
8.04 Distribution of Net Income; Return of Funds. Notwithstanding Section 431.107 of
the Act entitling the Cities at all times to have the right to equally receive the income earned by
the Corporation, any income earned by the Corporation after payment of reasonable expenses,
reasonable reserves for future activities, debt, establishment of a capital reserve, and establishment
of a reserve for satisfaction of other legal obligations of the Corporation shall be retained by the
Corporation and applied equitably as a credit to the charges to Cities for operations of the Facility
and/or other services provided by the Corporation to the Cities.
8.05 City Access to Records of Corporation. Notwithstanding the provisions of the
Public Information Act or any exceptions contained therein to disclosure and the rights or
limitations thereof regarding the review of records of Texas non-profit corporations, the Cities
shall have a special right to review and obtain copies of the records of the Corporation, regardless
of format, upon reasonable notice and during regular business hours of the Corporation; provided,
however, such special right of access to the Cities shall not apply to records to which law or
regulation expressly prohibit disclosure to third parties that would by definition include the Cities.
8.06 Amendments. A proposal to alter, amend or repeal these Bylaws shall be made by
the affirmative vote of a majority of the entire Board at any annual or regular meeting, or at any
special meeting if notice of the proposed amendment be contained in the notice of said special
meeting. However, any proposed change or amendment to the Bylaws must be approved by
resolution of each City to be effective.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3973
File ID: Type: Status: 2018-3973 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
06/04/2018File Created:
Final Action: TNMPFile Name:
Title: Consider approval of a Resolution suspending the July 5, 2018 effective date
of Texas-New Mexico Power Company’s (TNMP’s) requested rate change to
permit the City time to study the request and to establish reasonable rates;
approving cooperation with other TNMP cities; hiring Lloyd Gosselink
Attorneys and Consulting Services to negotiate with the company and direct
any necessary litigation and appeals; and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: F.
Sponsors: Enactment Date:
Memo TNMP.pdf, TNMP Suspension Resolution
Cities.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3973
Title
Consider approval of a Resolution suspending the July 5, 2018 effective date of Texas-New
Mexico Power Company’s (TNMP’s) requested rate change to permit the City time to study the
request and to establish reasonable rates; approving cooperation with other TNMP cities; hiring
Lloyd Gosselink Attorneys and Consulting Services to negotiate with the company and direct
any necessary litigation and appeals; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3973)
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Noel Bernal, Deputy City Manager via Christel Pettinos, City Secretary
Date: June 12, 2018
Reference: Consider approval of a Resolution suspending the July 5, 2018 effective date of Texas-
New Mexico Power Company’s (TNMP’s) requested rate change to permit the City
time to study the request and to establish reasonable rates; approving cooperation with
other TNMP cities; hiring Lloyd Gosselink Attorneys and Consulting Services to
negotiate with the company and direct any necessary litigation and appeals; and
authorizing the Mayor to sign.
Introduction:
Texas-New Mexico Power Company (TNMP or the Company) filed an application on May
30, 2018 with cities retaining original jurisdiction seeking to increase system-wide transmission and
distribution rates by $33.3 million. The Company asks the City to approve a 23.4% increase in
residential rates and a 11.8% increase in street lighting rates. Monthly rates would increase by
approximately $12.21 for an average residential customer.
The resolution suspends the July 5, 2018 effective date of the Company’s rate increase for the
maximum period permitted by law to allow the City, working in conjunction with other cities served
by TNMP, to evaluate the filing, determine whether the filing complies with law, and if lawful, to
determine what further strategy, including settlement, to pursue.
The law provides that a rate request made by an electric utility cannot become effective until
at least 35 days following the filing of the application to change rates. The law permits the City to
suspend the rate change for 90 days after the date the rate change would otherwise be effective. If
the City fails to take some action regarding the filing before the effective date, TNMP’s rate
request is deemed approved.
2
Analysis:
The City of Coppell is a member of a coalition of cities known alternatively as the Cities
Served by TNMP and the Gulf Coast Coalition of Cities (TNMP Cities). The Coalition has been in
existence since the early 1990s. TNMP Cities have been the primary public interest advocate before
the Public Utility Commission, the Courts, and the Legislature on electric utility regulation matters
for over 20 years. The TNMP Service Area includes Coppell residents and businesses north of SH
121.
Explanation of “Be It Resolved” Paragraphs:
Section 1. The city is authorized to suspend the rate change for 90 days after the date that the
rate change would otherwise be effective for any legitimate purpose. Time to study and investigate
the application is always a legitimate purpose. Please note that the resolution refers to the suspension
period as “the maximum period allowed by law” rather than ending by a specific date. This is because
the Company controls the effective date and can extend the deadline for final city action to increase
the time that the City retains jurisdiction if necessary to reach settlement on the case. If the suspension
period is not otherwise extended by the Company, the City must take final action on TNMP’s request
to raise rates by October 3, 2018.
Section 2. This provision authorizes the City to participate in a coalition of cities served by
TNMP in order to more efficiently represent the interests of the City and their citizens.
Section 3. This provision authorizes the hiring of Lloyd Gosselink and consultants to
represent the City in this matter. It also provides authority for the attorneys and consultants to act
on behalf of the City at the local level in settlement discussions, in preparation of a rate ordinance,
on appeal of the rate ordinance to the PUC, and on appeal to the Courts. Negotiating clout and
efficiency are enhanced by the City cooperation in a common review and common purpose.
Additionally, rate case expenses are minimized when cities hire one set of attorneys and experts
who work under the guidance and control of the cities.
Section 4. The Company will reimburse the cities for their reasonable rate case expenses.
Legal counsel and consultants approved by the TNMP Cities will submit monthly invoices that will
be forwarded to TNMP for reimbursement. No individual city incurs liability for payment of rate
case expenses by adopting a suspension resolution.
Section 5. This section merely recites that the resolution was passed at a meeting that was
open to the public and that the consideration of the Resolution was properly noticed.
Section 6. This section provides that both TNMP’s counsel and counsel for the cities will be
notified of the City’s action by sending a copy of the approved and signed resolution to certain
designated individuals.
Legal Review:
The agenda item was submitted by Thomas Brocato, Attorney with Lloyd Gosselink Rochelle &
Townsend, P.C.
Fiscal Impact:
3
Recommendation:
Approval recommended.
1
RESOLUTION NO. ____________________
RESOLUTION OF THE CITY OF COPPELL SUSPENDING
THE JULY 5, 2018 EFFECTIVE DATE OF TEXAS-NEW
MEXICO POWER COMPANY’S (TNMP’S) REQUESTED
RATE CHANGE TO PERMIT THE CITY TIME TO STUDY
THE REQUEST AND TO ESTABLISH REASONABLE
RATES; APPROVING COOPERATION WITH OTHER
TNMP CITIES; HIRING LLOYD GOSSELINK
ATTORNEYS AND CONSULTING SERVICES TO
NEGOTIATE WITH THE COMPANY AND DIRECT ANY
NECESSARY LITIGATION AND APPEALS; FINDING
THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY
LAW; REQUIRING NOTICE OF THIS RESOLUTION TO
THE COMPANY AND LEGAL COUNSEL
WHEREAS, on or about May 30, 2018, Texas-New Mexico Power Company (TNMP),
pursuant to PURA §§ 33.001 and 36.001 filed with the City of Coppell a Statement of Intent to
change electric delivery rates in all municipalities exercising original jurisdiction within its
service area effective July 5, 2018; and
WHEREAS, the City of Coppell is a member of the coalition of TNMP Cities and will
cooperate with the other similarly situated city members and other city participants in conducting
a review of the Company’s application and to hire and direct legal counsel and consultants to
prepare a common response and to negotiate with the Company and direct any necessary
litigation; and
WHEREAS, PURA § 36.108 grants local regulatory authorities the right to suspend the
effective date of proposed rate changes for ninety (90) days after the date the rate change would
otherwise be effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by Cities in ratemaking
activities are to be reimbursed by the regulated utility.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
1. That the July 5, 2018 effective date of the rate request submitted by TNMP on or
about May 30, 2018, be suspended for the maximum period allowed by law to permit adequate
time to review the proposed changes and to establish reasonable rates.
2. That the City is authorized to cooperate with other cities served by TNMP to
coordinate efforts to protect the interests of the City and protect the interests of TNMP’s end-use
customers residing and conducting business within municipal limits.
2
3. Subject to the right to terminate employment at any time, the City of Coppell
hereby authorizes the hiring of Thomas Brocato and Christopher Brewster of the law firm of
Lloyd Gosselink and consultants to negotiate with the Company, make recommendations
regarding reasonable rates and to direct any necessary administrative proceedings or court
litigation associated with an appeal of a rate ordinance and the rate case filed with the City or
Public Utility Commission.
4. That the City’s reasonable rate case expenses shall be reimbursed by TNMP.
5. That it is hereby officially found and determined that the meeting at which this
Resolution is passed is open to the public as required by law and the public notice of the time,
place, and purpose of said meeting was given as required.
6. A copy of this Resolution shall be sent to TNMP, care of Scott Seamster,
Corporate Counsel, 225 E. John Carpenter Freeway, Suite 1500, Irving, Texas 75062-2282 and
to Thomas Brocato, at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue,
Suite 1900, Austin, Texas 78701.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this
the ____ day of , 2018.
APPROVED:
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________________
Robert E. Hager, City Attorney
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3983
File ID: Type: Status: 2018-3983 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
06/04/2018File Created:
Final Action: Diversity WealthFile Name:
Title: Consider approval of a Master Agreement between the City of Coppell and
ORBYT, Inc., for the development and implementation of the Allies in
Community curriculum and training program; and authorizing the City
Manager to sign any necessary documents.
Notes:
Agenda Date: 06/12/2018
Agenda Number: G.
Sponsors: Enactment Date:
Allies Memo - 6.12.18.pdf, Master Services
Agreement.pdf, Allies SOW. 3 - 05.08.2018.pdf, Allies
SOW 4 - 05.09.2018.pdf, Allies SOW 5 -
05.09.2018.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3983
Title
Consider approval of a Master Agreement between the City of Coppell and ORBYT, Inc., for the
development and implementation of the Allies in Community curriculum and training program;
and authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds for the Statement of Work #3 and #4 will need to be provided by General Fund
Undesignated Fund Balance ($83,000) and the funds for Statement of Work #5 will be
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3983)
budgeted in Fiscal Year 18-19. ($72,000)
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Noel Bernal, Deputy City Manager
Date: June 12, 2018
Reference: Allies in Community – Consider approval of a Professional Services Agreement
between the City of Coppell and ORBYT Management, Inc. (dba Diversity
Wealth).
Coppell 2030 Goals: Sense of Community: Goal #1 Residents and Businesses Engaged and
Contributing to the Coppell Community, Goal #3 New Residents Welcomed and
Involved, Goal #4 Effective Community Relationship, Goal #5 Future Civic and
Community Leadership Development. Sustainable City Government: Goal #1
Excellent City Services with High Level of Customer Satisfaction.
Background:
Beginning in 2014, the city began working with Diversity Wealth on a Community Engagement
Initiative designed to address and engage the city’s growing diversity. Based on an initial round
of surveys and focus groups, assessing the needs and perspectives of Coppell employees and
interviews about the experiences of Coppell residents, DiversityWealth developed and delivered
Cultural Agility and Unconscious Bias training customized for all city employees from 2015-
2016. These trainings provided a foundation of knowledge for city employees to effectively
interact with the community and provide exceptional service to residents of all cultural
backgrounds.
The next step in the Community Engagement Initiative is Allies in Community™, which aims to
build relationships and strengthen community connections to foster a deep sense of belonging
and enhance residents’ active engagement in the city.
In the Fall of 2017, DiversityWealth worked with staff to develop and implement a Community
Engagement Survey of almost 700 residents, which was administered at the Kaleidoscope of
Cultures Festival event in late October of 2017 and for a 2-week period following the event at
the CORE, Cozby Library and Community Commons, and the Coppell Senior and Community
Center.
The survey assessed existing community engagement behaviors, barriers to engagement,
communication methods residents used to stay informed about community engagement
opportunities and included demographic questions (tenure of residence in Coppell, gender,
cultural background, age group). Diversity Wealth presented the survey findings in January and
February of 2018 at the joint meeting between the City Council and Coppell ISD School Board,
and at the Coppell Lions Club Community Forum. Additional materials were developed
including a video-recorded PowerPoint presentation detailing survey finding, a brief written
report summarizing important survey insights and recommendations, and a website landing page
with an overview of the Allies in Community™ initiative.
Analysis:
Allies in Community™ Focus Groups and Interviews: Findings and Insights
To clarify and deepen the Fall 2017 Community Engagement Survey findings (particularly with
regard to preferred communication methods among various groups and barriers to community
engagement and volunteerism) follow-up Focus Groups and Interviews were planned from April
3 – 28. A diverse list of employees and residents was generated, and invitations were extended
to participate in a series of 12 focus groups (10 resident focus groups, 2 long-tenured employee
focus groups) and several individual interviews. A detailed report of findings from the Allies in
Community™ Focus Groups and interviews is currently planned to be presented in July 2018.
Cohort Selection
An additional benefit of the interactions with residents and employees that took place throughout
the Focus Group and Interview process was the creation of a preliminary list of individuals who
will comprise the first Allies in Community™ cohort. Initial invitation emails were sent to
selected individuals on Friday, June 8 detailing the mission and objectives of the Allies™
initiative. The invitation included dates for the initial reception, orientation, and workshops,
which will take place every six (6) weeks from September 2018 to May 2019 at the Biodiversity
Education Center (BEC).
Next steps
1) Finalize Allies in Community™ Cohort 1, comprised of 35-40 individuals (2/3 Coppell
residents, 1/3 City of Coppell employees)
2) Finalize support structures within the city (communication strategy, cohort coordination
and support, cohort leadership structures)
3) Finalize internal and external communication strategy for Allies in Community™
4) Finalize curriculum and secure approval for cohort orientation and workshops materials
and collateral.
Legal Review:
The City’s legal counsel reviewed the Master Services Agreement.
Fiscal Impact:
The professional services in the amount of $155,000 will be budgeted between FY17-18
($83,000) and FY18-19 (72,000).
Recommendation:
Staff recommends approval of the Master Agreement for Professional Services with ORBYT
(Diversity Wealth) for professional facilitation services and scope of work for the Allies in
Community Program.
STATE OF TEXAS §
§
COUNTY OF DALLAS §
MASTER SERVICES AGREEMENT
This Master Services Agreement (“Agreement”) is made and entered into this _______ day of
__________________, 2018 (the “Effective Date”) by and between ORBYT Management, Inc.
(“Consultant”) and the City of Coppell (“The City”). Consultant and The City are collectively
referred to herein as the “Parties” and sometimes individually referred to herein as a “Party”.
I. SCOPE OF SERVICES
This Agreement shall act as a base agreement under which the Parties can enter into multiple
specific transactions by executing a Statement of Work (“SOW”), a form of which is attached
hereto as Exhibit A, or another form previously approved or accepted by an authorized
representative of Consultant. Each SOW will describe the specific services Consultant will provide
The City (“Services”). Revisions to a SOW may be made via mutually agreed upon Amendment
(“Amendment”). This Agreement (including all exhibits), the individual SOW(s), and any related
Amendment shall form a single integrated agreement between the Parties. Any conflict or
inconsistency between the terms and conditions of this Agreement, a particular SOW and/or other
Amendment shall be resolved in favor of the terms and conditions of the documents in the
following Agreement: this Agreement first, the Amendment second, and the SOW third. The
Parties agree that the sole purpose of any such SOW and/or Amendment or any other instrument
furnished or utilized by Consultant or the City in connection with the Services is limited to
describing specific Services to be performed and/or provided (including the applicable
rate/compensations for such Services), and any other language or provision in any such instrument
that purports to expand, limit, modify, waive, or otherwise define the rights or duties of the Parties
shall be null and void ab initio, and shall not be binding on the Consultant or The City.
II. TERM
The term of this Agreement shall begin upon the Effective Date, and will continue in effect until
___________, as provided herein, by either Party. SOW(s) shall be for a term or for specific
Services as specified therein and shall continue in effect until completion of the Services or
termination pursuant to Section [________ ].
III. THE CITY'S ACCEPTANCE OF TERMS
The City’s acceptance of a SOW shall be accomplished by the earlier execution of the SOW.
IV. DELIVERY OF SERVICES
Time is of the essence for the performance of the parties’ obligations under this Agreement. The
City will promptly approve of deliverables requiring approval according to the SOW and will not
delay or withhold approval without reasonable cause. Consultant will deliver to The City Services
that meet all specifications, standards, drawings, samples and requirements of The City, including,
without limitation, those described in the Agreement and those pertaining to quantity, scope and
dates for delivery and performance (all such specifications and requirements, "Specifications").
The City may with Consultant’s express written agreement, up to fifteen (15) days prior to
delivery, change Specifications by providing Consultant with written notice, and, if a change
increases the cost or time required for performance, the parties will equitably adjust this Agreement
in writing accordingly.
V. THE CITYS INSPECTION AND ACCEPTANCE
The City may reject acceptance of any Services that do not meet all Specifications ("Non-
conforming Services"), in which case, The City will have the rights set forth in Section 6(b).
The City's use of or payment for any Services constitutes The City's acceptance of such Services.
VI. RETROACTIVE SERVICES
The Consultant provided services before the Contract Date in anticipation of this Agreement. If
the City accepts and approves the services provided before the Contract Date, the City will
compensate the Consultant for those services in accordance with the terms of this Agreement and
those services will fall under the terms of this Agreement.
VII. INVOICE
Within fifteen (15) day of delivering services, Consultant will promptly invoice The City for
Services delivered. Provided The City has received from Consultant an undisputed invoice
(including the Agreement number) for such Services in a form acceptable to The City, The City
will pay Consultant for such services within fifteen (15) days of receiving an undisputed invoice.
VIII. PRICE WARRANTY AND SETOFF
The price on this Agreement is firm and is the total amount due from The City for Services
(including, without limitation, any duties, taxes and other charges).
IX. REPRESENTATIONS AND WARRANTIES
(a) Consultant represents and warrants to The City that:
(i) all Services will:
(A) conform to Specifications; and
(B) be diligently performed by Consultant or any of its employees, agents,
independent contractors (including subcontractors) or suppliers (collectively,
"Consultant Personnel") who are experienced and sufficiently skilled to
perform Consultant's responsibilities under this Agreement, in accordance
with the highest professional standards;
(ii) Consultant possesses the authority to execute, deliver and perform this Agreement;
(iii) Consultant's execution, delivery and performance of this Agreement, Services and
The City and its affiliates' use of Services will not:
(A) violate any Applicable Laws or The City Policies (as defined in Section 8);
(B) violate any of Consultant's agreements with, or rights of, third parties;
(C) infringe or misappropriate any third-party intellectual property rights; or
(D) cause any injury or damage to any person or property (regardless of whether
Consultant uses any equipment or materials provided or owned by The City).
(b) Without affecting any of The City's other rights or remedies, in the event of a breach of this
Section or any other representations or warranties, at The City's election, Consultant will
promptly and at no additional cost to The City:
(i) re-perform non-conforming Services, in accordance with The City's reasonable
satisfaction within thirty (30) days of The City's request.
(c) Consultant will pass through to The City (such that The City is a beneficiary of) any rights
Consultant obtains under warranties and indemnities from any third-party contractors or
suppliers in connection with any Services to the extent permitted by such contractors or
suppliers.
(d) No goods will be delivered pursuant to this Agreement.
X. LIMITATION ON CONSULTANT’S LIABILITY
In no event shall Consultant be liable to The City or any other person or entity for anticipated
profits or for special, punitive, exemplary, incidental or consequential damages arising out of or in
connection with this transaction or any acts or omissions associated therewith or relating to the
services provided, whether such claim is based on breach of warranty, contract, tort or other legal
theory and regardless of the causes of such loss or demand or whether any other remedy provided
herein falls. Consultant’s liability for a claim of any kind for any loss or damage arising out of or
in connection with or resulting from this Agreement, or from any breach, shall in no case exceed
the total amount paid for services purchased under this Agreement.
XI. COMPLIANCE; EQUAL EMPLOYMENT OPPORTUNITY
Consultant and the Services will comply with all federal, state and local laws and other official
decrees of any governmental body, including, without limitation, the Foreign Corrupt Practices
Act (collectively, "Applicable Laws"), as well as The City policies, as amended from time to time,
including, without limitation, PepsiCo, Inc.'s Global Supplier Code of Conduct, available in its
current form at www.PepsiCo.com/SupplierCodeofConduct; Raw Material Quality & Food Safety
Policy; and Responsible & Sustainable Sourcing Strategy (such policies, collectively, "The City
Policies").
Without limiting the generality of the foregoing, The City and Consultant will abide by the
requirements of 41 CFR Sections 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations
prohibit discrimination against qualified individuals based on their status as protected veterans or
individuals with disabilities and prohibit discrimination against all individuals based on their race,
color, religion, sex, sexual orientation, gender identity or national origin.
Moreover, these regulations require that The City and Consultant take affirmative action to employ
and advance in employment individuals without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, protected veteran status or disability.
XII. INDEMNIFICATION
THE CITY WILL DEFEND, INDEMNIFY AND HOLD HARMLESS CONSULTANT, ITS
AFFILIATES, AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES,
AGENTS AND VENDORS FROM AND AGAINST ALL CLAIMS (EACH A "CLAIM")
AND ALL LOSSES, DAMAGES, LIABILITIES AND EXPENSES (INCLUDING,
WITHOUT LIMITATION, ATTORNEYS' FEES) RELATED TO, IN CONNECTION
WITH OR ARISING OUT OF ANY ACT OR OMISSION BY THE CITY OR ANY THE
CITY PERSONNEL. AT THE CITY’S EXPENSE, THE CITY WILL, UPON NOTICE
FROM CONSULTANT, ASSUME THE DEFENSE OF A CLAIM. CONSULTANT MAY
ELECT TO BE REPRESENTED BY, AND ACTIVELY PARTICIPATE THROUGH, ITS
OWN COUNSEL WITH RESPECT TO ANY CLAIM. THE CITY WILL NOT SETTLE
ANY CLAIM WITHOUT CONSULTANT'S PRIOR WRITTEN CONSENT, NOT TO BE
UNREASONABLY WITHHELD. IF ANY JUDGMENT OR LIEN IS PLACED UPON OR
OBTAINED AGAINST CONSULTANT'S PROPERTY AS A RESULT OF ANY CLAIM,
THE CITY WILL DISSOLVE AND DISCHARGE, IF POSSIBLE, THE LIEN BY GIVING
BOND OR OTHERWISE.
XIII. INSURANCE
Consultant will maintain insurance coverage sufficient to satisfy its obligations under this
Agreement. Without limiting the generality of the foregoing, Consultant will secure and keep in
force, at its sole cost and expense, the following types of insurance:
(a) commercial general liability ("CGL") insurance on an occurrence basis (including coverage for
premises, operations, broad form property damage, products/completed operations,
independent contractors, contractual liability covering this Agreement as an "insured contract,"
independent contractors' liability, personal/advertising injury and work performed for
Consultant by others) with limits of at least $1,000,000 per occurrence for bodily injury and
property damage; and
(b) automobile liability insurance on an occurrence basis with limits of at least $100,000 combined
single limit for bodily injury and property damage, for all owned, non-owned, leased, hired or
borrowed vehicles.
Upon request, Consultant will deliver to The City a certificate of insurance for all coverage
required in this Section.
Consultant will provide The City prompt advance written notice if its insurer intends to cancel
or materially alter such policies.
XIV. OWNERSHIP OF IP
Any intellectual property created solely as a result of this Agreement ("IP") will be deemed
Consultant’s sole and exclusive property. The City expressly waives any rights of attribution,
integrity and prior use that The City may have in the IP or any related works, and such waiver will
apply to any and all uses of or changes to the IP and such related works. The City will perform, at
Consultant’s request and expense, any act (including, without limitation, executing any
documents) for Consultant to fully enjoy and protect IP, with title vested in Consultant.
XV. LICENSE
Services may include intellectual property rights owned or licensed by Consultant or a third party
("Consultant's Materials"). As described in the SOW, Consultant hereby grants The City a limited,
revocable, and nonexclusive license to use Consultant's Materials, including applicable software,
to enable fully The City's use of Services as contemplated by this Agreement.
XVI. CONFIDENTIALITY; PUBLICITY
"Confidential Information" means (i) all non-public information of The City or its affiliates
provided to Consultant or its representatives, in any form in connection with this Agreement; (ii)
all Specifications or other documents prepared by Consultant in connection with this Agreement;
and (iii) the fact that The City has contracted to purchase Services from Consultant and the terms
and subject matter of this Agreement.
Without The City's prior written consent, Consultant will not, and will cause Consultant Personnel
not to: (i) use Confidential Information for any purpose other than performing this Agreement; (ii)
disclose or publicize Confidential Information; or
(iii) use, refer to or distribute the name or trademarks of The City or its affiliates. The foregoing
provisions will be subject to the terms of any other written agreement executed by the parties
relating specifically to confidentiality or non-disclosure.
XVII. CONSULTANT PERSONNEL; INDEPENDENT CONTRACTOR
Consultant and Consultant Personnel are serving as independent contractors and not as The City's
employees, regardless of where they perform Services or any other work. The City will not be
responsible for directing or controlling the daily activities and performance of Consultant
Personnel.
Consultant will (a) be fully responsible for Consultant Personnel, including, without limitation, all
compensation and taxes related thereto and any Consultant Personnel acts or omissions and (b)
carry on its work at its own risk until work is fully completed and accepted (under Section 4).
Consultant will, and will cause Consultant Personnel to, take all safety precautions and furnish and
install all safeguards necessary for the prevention of accidents related to this Agreement.
XVIII. ASSIGNMENT; SUBCONTRACTING
Consultant will not assign (including, without limitation, subcontract) any rights or duties under
this Agreement, without The City's prior written consent. Consultant's engagement or contract with
any subcontractor will not create any contractual relationship between any subcontractor and The
City. Any attempted assignment or delegation in violation of this Section will be void.
XIX. MINORITY AND WOMEN'S BUSINESS ENTERPRISES
Consultant will use reasonable good faith efforts to employ and develop minority-owned business
enterprises ("MBE") and women-owned business enterprises ("WBE") in connection with Services
and will provide The City with quarterly reports of all expenditures made by Consultant with MBE
and WBE suppliers in connection with Services.
XX. NOTICES
Billing, invoices, and reports required of Consultant hereunder shall be addressed to the individual
designated as the point of contact on the particular SOW.
Notices and correspondences required of the Parties hereunder shall be addressed to:
If to Consultant:
ORBYT Managemet, Inc.
17330 Preston Road, Suite 200D, Dallas, Texas 75252
Attention: Omar A. Benhalim, Chief Operating Officer
Email: omar@diversitywealth.com
If to The City:
The City of Coppell
255 E. Parkway Blvd
Coppell, Texas 75019
Attention: Mike Land, City Manager
Email: MLand@coppelltx.gov
Copy:
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
Attention: Robert E. Hager, City Attorney
Email: Rhager@njdhs.com
Any notice or correspondence provided for in this Agreement shall be duly given if delivered by
(a) hand; (b) registered or certified mail, return receipt requested, postage pre-paid; or (c) email to
the Party for which it is intended. The Parties may change their respective addresses hereunder
upon reasonable advance notice to the other. Any notice, consent, endorsement, election,
certification, report, request, demand, tender, authorization, or approval given by: (i) hand delivery
or registered mail shall be deemed given at the time of delivery, and (ii) email transmission shall
be deemed to be given at the time the transmission has been opened by the recipient; provided,
however, that where the time of transmission falls outside normal business hours of the recipient,
delivery shall be deemed to be given at 0900 hours (recipient’s local time) on the next business
day at the location of receipt.
XXI. FORCE MAJERE
Neither party shall be liable for defaults due to acts of GOD or the public enemy, acts or demands
of any government or any government agency, strikes, fires, floods, accidents, strikes, freight
embargoes, or other unforeseeable causes beyond its control. Each party shall notify the other in
writing of the cause of such delay within five (5) days after the beginning thereof.
XXII. TERMINATION
In addition to other rights and without liability, either party may terminate this Agreement, or any
part of this Agreement, including a party of a SOW, by providing the other party with written
notice of termination under the following circumstances: (a) in the event the party fails to cure a
breach of this Agreement within thirty (30) days after the other party or its affiliate provides written
notice of such breach; (b) if either party becomes insolvent, is adjudicated bankrupt, files a
voluntary petition in bankruptcy, makes an assignment for the benefit of creditors or seeks
protection from creditors under any Applicable Laws; or (c) at any time for any or no reason upon
thirty (30) day’s prior written notice. Upon the termination of this Agreement, the party in violation
will immediately stop and cause all its Personnel to stop all performance under this Agreement.
If the City terminates this Agreement and/or any SOWs, the City will pay the Consultant the
reasonable value of Services rendered by the Consultant to the City up to the date of the
Consultant’s receipt of the written notice of termination. The reasonable value will be determined
by following the Compensation Table of the applicable SOW.
XXIII. SURVIVAL; SEVERABILITY
The termination of this Agreement will not affect the following provisions (which will survive
such termination): (a) Sections 7–21; (b) the provisions of this Agreement that by their terms state
or evidence the intent of the parties that the provision survives the termination of this Agreement;
and (c) the provisions of this Agreement that must survive to give effect to the provisions of this
Agreement. If one or more of the terms of the Agreement are deemed void or unenforceable by
law, then all other provisions will continue in full force and effect.
XXIV. GOVERNING LAW; DISPUTE RESOLUTION
This Agreement will be deemed a contract for the sale of goods under the Uniform Commercial
Code and be governed and interpreted by the laws of the State of Texas. State and federal venue
and jurisdiction for any action relating to this Agreement will rest exclusively in the county where
The City's corporate headquarters is located.
Prior to attempting to resolve any dispute by litigation: (a) the parties will attempt to resolve all
disputes promptly by negotiation between executives with authority to settle the dispute; and (b)
if the dispute is not so resolved, the parties will attempt to settle the dispute by mediation in Dallas,
TX. Consultant must commence any action against The City arising from this Agreement within
five years from the date the claim accrues, after which any such claim not yet brought will be
permanently barred.
XXV. ENTIRE AGREEMENT
This Agreement, along with any documents attached to or incorporated into this Agreement,
constitutes the entire agreement between the parties and replaces any contemporaneous oral or
written communications between the parties related to the subject matter of this Agreement.
Subject to Section 2, no term or condition of this Agreement may be changed or modified
(including by the parties' course of dealing, performance or trade practices) except in a writing that
refers specifically to this Agreement and is signed by the parties. Any waiver is effective only in
that instance and does not operate as a waiver on any future occasion.
By:
_________________________________
__
By:
______________________________________
__
Title: DiversityWealth, Tasnim
Benhalim. Founder/Principal
Title: City of Coppell, Mike Land, City
Manager
Please sign above and return this document to Omar Benhalim at Omar@DiversityWealth.com
1
City of Coppell May 8, 2018
Statement of Work
City of Coppell: Allies in Community™ (SOW.Allies.3)
March 16, 2018 May 31, 2018
Spring 2018 Allies
Networking, Focus Groups, Interviews, Data Collection, OCM Process, Communication, Analysis. Cohort Selection
Date: April 11, 2018 Buyer Phone: 972-304-3670 (office)
Client Name: City of Coppell, Texas
Buyer Name: City Manager
Bill to Name: Mike Land
Buyer Email: MLand@coppelltx.gov
Buyer Address:
City of Coppell
255 Parkway Boulevard
Coppell, Texas 75019-9478
The Services provided pursuant to this Statement of Work shall be governed by the terms and conditions attached hereto:
Overview of SOW Allies.3 March 16 – May 31, 2018
This work is a continuation of the Coppell Allies in Community Initiative. The main focus of this work is listening to a
range of stakeholders across the community, detailing the challenges and opportunities of engagement across the
City of Coppell. By the end of this SOW.3 period, focus groups and interviews will be completed, data collected,
analyzed, and a report delivered, the first Allies in Community cohort selected, and curriculum design and
development begun.
Description of Services:
Major Project Steps (1-8).
Details of each of the project steps are discussed in more detail (below) for your reference.
1. Survey Follow-up: Focus Groups | HOA Forum | Interviews
2. Focus Group and Interview Follow-up: Analysis and Report
3. Cohort Development and Selection
4. Outreach and Program Communication
5. Curriculum Outline Design
1. Kaleidoscope Survey Follow-up
In SoW.2, DiversityWealth identified a wide array of potential interview participants in conjunction with the
Allies Steering Committee, the City Manager’s Office (CMO) and other key stakeholders. In order to obtain a
clearer picture of the wide range of community viewpoints, the next step is to create a variety of forums
through which the community’s insights and needs can be elucidated. The scheduled activities are detailed
below.
2
City of Coppell May 8, 2018
Focus Groups
A. Using State of the Art Qualtrics software, a registration survey was created to automatically filter
interested participants into focus groups. >350 potential focus group participants were contacted,
and those that responded were filtered into 10-12 focus groups. Each focus group focuses on the 9
targeted questions developed by the DiversityWealth team
i. Develop and maintain focus group participant list
ii. Expansion of focus groups design
1. Create PowerPoint (Intro to Allies Initiative) for Focus Group Participants
2. Design focus group questions.
iii. Develop State of the Art Qualtrics online survey registration
iv. Invite, follow up, and schedule candidates for the focus groups - Using initial
recommendations received in SOW-2 as a base, new connections and focus group
participants have emerged.
1. Contacted >350 potential focus group participants.
2. As per SoW-2, 10-12 focus groups were scheduled.
a. Email and phone scripts development
b. Multiple Email campaigns to invite candidates
c. Individual emails
d. Individual Phone calls
e. Confirming and following up with participants
v. Coordinate location and times in conjunction with City Manager’s Office (CMO).
vi. Conduct focus groups
a. Each focus group will be 1.5 hours long and will focus on 9 questions.
b. Focus Groups will include a range of categories including long and short tenured
residents,, faith groups, areas of service, etc.
c. Participants will include, Residents, Service providers, City and CISD Employees
HoA Forum
As the HoA presidents are integral to connections in their neighborhoods a decision was made to conduct a
separate HoA Presidents’ forum.
1. Interview, work closely with HoA Presidents Assoc., lead, Gary Tanel.
2. Create / coordinate HOA email invite
3. Conduct HOA forum, follow-up
Individual Interviews
Identified stakeholders were interviewed separately to gather unique insights and / or accommodate those
with schedules who could not participate in scheduled focus groups.
2. Focus Group and Interview Follow-up: Analysis and Report
DiversityWealth will provide a summary report of the Focus Groups and interview follow-up findings,
including specific challenges and opportunities and recommended next steps. The report will be delivered to
the Allies Steering Committee and the CMO’s office.
3
City of Coppell May 8, 2018
3. Cohort Development and Selection
Working closely with the Allies Steering Committee and the CMO’s office, the DiversityWealth team will
guide and develop Allies in Community Cohort 1 selection. The process will include a brief assessment
screening and interview. Final approval of all processes rests with the CMO.
a. DiversityWealth in conjunction with the Steering committee will conduct interviews for candidates
needing additional screening.
i. Select candidates who are confirmed and candidates needing additional screening.
ii. Confirm the final cohort list.
iii. Identify potential cohort candidates.
4. Outreach and Program Communication
Based upon clear guidance from the CMO and City Council, DiversityWealth will facilitate the role of the Allies
in Community Initiative as a connector between stakeholders – individuals and organizations – across the city
of Coppell.
a. Attend meetings to provide information and give presentations on the Allies In Community initiative.
i. External Stakeholders (Rotary club, Coppell Women’s Club, Lion’s club, etc.)
ii. Internal Stakeholders (City of Coppell employees, City Council, etc.)
5. Curriculum Outline Design
Final approval of all processes rests with the CMO.
a. DiversityWealth will meet with the internal DW Team and Steering Committee to identify key themes
and sub modules.
i. Create first draft of Training Objectives
ii. Use training objectives to create first draft of Training Outline
iii. Finalize training outline
TOTAL COST: Thirty One Thousand Dollars ($31,000.00)
NOTE: Per your request, this Statement of Work removes certain services from the previously contemplated Statement of
Work.. More specifically, these were the services under Items 3,6,7 & 8. Excluded items are listed in the attached
Addendum. These items are now specifically the responsibility of the City of Coppell. DiversityWealth will provide support
to the City of Coppell employees for these responsibilities.
Expenses
• Printing Materials & Supplies/Shipping & Handling. Client will pay actual printing and shipping for additional
materials requested from DiversityWealth, plus a 10% handling charge.
• Recommend client print workbooks on-site (in-house). Vendor volume print estimate @ $10-25 per workbook.
• Any DiversityWealth consulting, facilitation, and travel expenses are additional and billed at actual cost, plus a 10%
handling charge. Client is responsible for indicating any applicable travel caps.
Requests for Changes - The parties agree to the deliverables and schedule for the Products and Services described in this Statement
of Work. Any changes and/or addition of new deliverables, to the Products and Services may require an adjustment to the schedule
and/or result in additional fees. DiversityWealth will review requests for changes to determine if such changes can be accommodated
within the schedule and for the fees provided herein. DiversityWealth will provide Client cost estimates for any changes that require
additional time and/or fees and will require Client's approval in writing prior to beginning the work.
4
City of Coppell May 8, 2018
Client specifically represents and warrants that it either owns or uses with permission of the owner any models or data that will be
provided to DiversityWealth for inclusion in the course materials. Client further represents that it has the requisite ownership or has
obtained requisite permission to authorize DiversityWealth to incorporate such model or material into the customized materials to be
provided pursuant to this Agreement. Client shall indemnify and hold DiversityWealth harmless from and against all costs arising out of
or resulting from any action by a third party against DiversityWealth that is based upon any claim that DiversityWealth’ use of materials
provided by Client infringe a patent, copyright or other proprietary right or violate a trade secret.
IN WITNESS WHEREOF, the parties hereto have caused this SOW to be executed as of the day and year first written above.
By:
___________________________________
By:
________________________________________
Title: DiversityWealth, Tasnim Benhalim.
Founder/Principal
Title: City of Coppell, Mike Land, City Manager
Please sign above and return this document to Omar Benhalim at Omar@DiversityWealth.com
5
City of Coppell May 8, 2018
Addendum to the City of Coppell: Allies in Community SOW 3 dated May 8, 2018
“Excluded Items”
6. Organizational Change Management (20 hours)
DiversityWealth will work in conjunction with the City of Coppell’s OCM provider to better define its
increased role in the community
a. Meet with vendor to identify and align the Allies in Community Initiative process with the OCM
process going forward.
b. Responsibilities will be defined
c. Identify actionable steps that will be taken.
6. Ongoing Maintenance of Stakeholder Contact List (20 hours)
DiversityWealth will continue to expand and support the contact list of community stakeholders which has
been created in support of the Survey Follow-up process.
a. Continue work in conjunction with city to identify community servant leaders across Coppell
b. Support contact list with information on areas of interest and connection
7. Communication Strategy (40 hours)
With the stakeholder support of this Allies Initiative, additional support will be given to diversify and support
communication outlets for Allies in Community content throughout the Coppell community.
a. Continuing maintenance and Expansion of City of Coppell website
b. Creation of and coordination of a communication strategy with City of Coppell Communications
stakeholders (internal and external).
c. On going follow-up to provide guidance and necessary support for the communication strategy.
8. Networking and Coordination (80 hours)
Based upon clear guidance from the CMO and City Council, DiversityWealth will facilitate the role of the Allies
in Community Initiative as a connector between stakeholders – individuals and organizations – across the city
of Coppell.
Allies SOW #4 May 9, 2018
Statement of Work
City of Coppell: Allies in Community™ (SOW.Allies.4)
June 1, 2018 August 31, 2018
Summer 2018 Allies
Curriculum and Program Design
Date: May 9, 2018 Buyer Phone: 972-304-3670 (office)
Client Name: City of Coppell, Texas
Buyer Name: City Manager
Bill to Name: Mike Land
Buyer Email: MLand@coppelltx.gov
Buyer Address:
City of Coppell
255 Parkway Boulevard
Coppell, Texas 75019-9478
The Services provided pursuant to this Statement of Work shall be governed by the terms and conditions
attached hereto:
Summary of Work
This work is the final step before the launch of the Coppell Allies Cohort late September. The main
focus of this work is the completion of the complete Allies in Community curriculum and program
development over the summer of 2018. By the end of this period, the entire Training & Development for
the 1st Allies Cohort would be completed based on extensive R&D by a cross-cultural and interdisciplinary
team of SMEs at DiversityWealth. The training decks, activities, handouts, workbooks, and all related
materials will be completed a month before the Inaugural Launch of the Allies Cohort tentatively proposed
to take place in late September.
Allies SOW #4 May 9, 2018
Objectives
Scope of Work
1. Allies Curriculum Research & Development
a. Research
b. Benchmarking
c. Program Development
d. Training Development
2. Graphic and Presentation Design and Printing
a. Graphics
b. Slide decks
c. Handouts
d. Activities
e. Workbooks
Estimated Cost: $52,000.00
Expenses
• Printing Materials & Supplies/Shipping & Handling. Client will pay actual printing and shipping for
additional materials requested from DiversityWealth, plus a 10% handling charge.
• Recommend client print workbooks on-site (in-house). Vendor volume print estimate @ $10-25 per
workbook.
• Any DiversityWealth consulting, facilitation, and travel expenses are additional and billed at actual
cost, plus a 10% handling charge. Client is responsible for indicating any applicable travel caps.
Requests for Changes - The parties agree to the deliverables and schedule for the Products and Services described in
this Statement of Work. Any changes and/or addition of new deliverables, to the Products and Servi ces may require an
adjustment to the schedule and/or result in additional fees. DiversityWealth will review requests for changes to
determine if such changes can be accommodated within the schedule and for the fees provided herein.
DiversityWealth will provide Client cost estimates for any changes that require additional time and/or fees and will
require Client's approval in writing prior to beginning the work.
Client specifically represents and warrants that it either owns or uses with permission of the o wner any models or
data that will be provided to DiversityWealth for inclusion in the course materials. Client further represents that it has
the requisite ownership or has obtained requisite permission to authorize DiversityWealth to incorporate such mode l
or material into the customized materials to be provided pursuant to this Agreement. Client shall indemnify and hold
DiversityWealth harmless from and against all costs arising out of or resulting from any action by a third party against
DiversityWealth that is based upon any claim that DiversityWealth’ use of materials provided by Client infringe a
patent, copyright or other proprietary right or violate a trade secret.
Allies SOW #4 May 9, 2018
IN WITNESS WHEREOF, the parties hereto have caused this SOW to be executed as of the day and year first written
above.
By:
___________________________________
By:
________________________________________
Title: DiversityWealth, Tasnim Benhalim.
Founder/Principal
Title: City of Coppell, Mike Land, City Manager
Please sign above and return this document to Omar Benhalim at Omar@DiversityWealth.com
Allies SOW #5 May 9, 2018
Statement of Work
City of Coppell: Allies in Community™ (SOW.Allies.5)
September 1, 2018 May 31, 2018
2018-2019 Allies
Allies Launch & Program Execution
Date: May 9, 2018 Buyer Phone: 972-304-3670 (office)
Client Name: City of Coppell, Texas
Buyer Name: City Manager
Bill to Name: Mike Land
Buyer Email: MLand@coppelltx.gov
Buyer Address:
City of Coppell
255 Parkway Boulevard
Coppell, Texas 75019-9478
The Services provided pursuant to this Statement of Work shall be governed by the terms and conditions
attached hereto:
Summary of Work
This work is the final cohort communication, preparation, launch, and execution of the Coppell
Allies Cohort from late September 2018 through mid-May, 2019. The focus of this work is to follow up with
the cohort starting a month before the launch, preparing all the details of the Inaugural Weekend, the
launch, and execution of the complete Allies program.
NOTE: Per your request, this Statement of Work removes certain services from the previously
contemplated Statement of Work.. More specifically, these were the services under Items 1 and 2. Excluded
items are listed in the attached Addendum. These items are now specifically the responsibility of the City of
Coppell. DiversityWealth will provide support to the City of Coppell employees for these responsibilities.
Allies SOW #5 May 9, 2018
Objectives
Scope of Work
1. Allies Launch and Program Execution
a. Tentative Launch Day Sept. 22 (Two Weekend Days: All sessions are 6 hours long)
b. Nov 3
c. Dec 18
d. Jan 12
e. Feb 23
f. Apr 6
g. May 8
Estimated Cost: $72,000.00
Expenses
• Printing Materials & Supplies/Shipping & Handling. Client will pay actual printing and shipping for
additional materials requested from DiversityWealth, plus a 10% handling charge.
• Recommend client print workbooks on-site (in-house). Vendor volume print estimate @ $10-25 per
workbook.
• Any DiversityWealth consulting, facilitation, and travel expenses are additional and billed at actual
cost, plus a 10% handling charge. Client is responsible for indicating any applicable travel caps.
Requests for Changes - The parties agree to the deliverables and schedule for the Products and Services described in
this Statement of Work. Any changes and/or addition of new deliverables, to the Products and Services may require an
adjustment to the schedule and/or result in additional fees. DiversityWealth will review requests for changes to
determine if such changes can be accommodated within the schedule and for the fees provided herein.
DiversityWealth will provide Client cost estimates for any changes that require addition al time and/or fees and will
require Client's approval in writing prior to beginning the work.
Client specifically represents and warrants that it either owns or uses with permission of the owner any models or
data that will be provided to DiversityWealth for inclusion in the course materials. Client further represents that it has
the requisite ownership or has obtained requisite permission to authorize DiversityWealth to incorporate such model
or material into the customized materials to be provided pursuant to this Agreement. Client shall indemnify and hold
DiversityWealth harmless from and against all costs arising out of or resulting from any action by a third party against
DiversityWealth that is based upon any claim that DiversityWealth’ use of materi als provided by Client infringe a
patent, copyright or other proprietary right or violate a trade secret.
Allies SOW #5 May 9, 2018
IN WITNESS WHEREOF, the parties hereto have caused this SOW to be executed as of the day and year first written
above.
By:
___________________________________
By:
________________________________________
Title: DiversityWealth, Tasnim Benhalim.
Founder/Principal
Title: City of Coppell, Mike Land, City Manager
Please sign above and return this document to Omar Benhalim at Omar@DiversityWealth.com
Allies SOW #5 May 9, 2018
Addendum to the City of Coppell: Allies in Community SOW 5 dated May 9, 2018
“Excluded Items”
Objectives
Scope of Work
1. Allies Cohort Communication (40 hours)
a. 1 Month Reminder Email
b. 2 Weeks Reminder Email
c. Phone follow ups and answering all questions
d. Potential Webinar for a live Q&A and rundown of the program
2. Allies Inaugural Weekend Preparation (60 hours)
a. Coordinating communication with all stakeholders that need to be present to welcome the
cohort
b. Coordinating Media & PR relations
c. Coordinating all event preparation including venue, food, and related prep
d. Preparing and coordinating all Cohort registration and welcome protocols/packets
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3841
File ID: Type: Status: 2018-3841 Agenda Item Agenda Ready
3Version: Reference: In Control: Planning & Zoning
Commission
03/12/2018File Created:
Final Action: PD-133R8-HC, Magnolia Office ParkFile Name:
Title: Consider approval of an Ordinance for PD -133R8-HC, Magnolia Office Park
(Savannah Coppell), being a zoning request from PD -133-HC (Planned
Development District-133-Highway Commercial) to PD-133R8-HC (Planned
Development District -133 Revision 8-Highway Commercial) to attach a Detail
Site Plan to allow six, one-story office buildings to be located on the south
side of SH 121, approximately 215 feet west of N. Denton Tap Road; and
authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: H.
Sponsors: Enactment Date:
Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal
Description.pdf, Exhibit B - Site Plan.pdf, Exhibit C -
Landscape Plan and Landscape Details.pdf, Exhibit D
- Elevations & Monument Signage.pdf, Exhibit E -
Screening Wall & Dumpster Enclosure.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/22/2018Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3841)
Mary Paron-Boswell, Senior Planner, introduced the case with exhibits. Ms. Paron-Boswell stated
that staff is recommending approval subject to the following conditions:
1. There may be additional comments during the Detail Engineering review.
2. A plat will be required.
3. All proposed wall signage shall comply with ordinance requirements, be consistent in style and
material.
4. The masonry screening wall adjacent to the residential shall be constructed prior to issuance of a
building permit, for vertical construction.
5. The applicant and staff to explore options to close the gap in the screening wall abutting Magnolia
Park.
6. The sewer line across the rear of the property to be private.
Matt Moore, Claymoore Engineering, Inc., 1903 Central Drive, Suite 406, Bedford, Texas, 76021, was
present to address questions and concerns from the commission.
Chairman Haas opened the Public Hearing. The following people spoke:
Ruth Holder, 134 Natches Trace, Coppell, TX, 75019, was undecided.
Brenda and Bob Weinrich, 158 Natches Trace, Coppell, TX, 75019, were undecided.
Mark Myer, 620 Waverly Lane, Coppell, TX, 75019, was undecided.
Francey and Kyle Parnell, 142 Natches Trace, Coppell, TX, 75019, were undecided.
The main citizen concerns were:
Speeding and cut through traffic
The height of the masonry screening wall
Location of dumpsters close to residential area
George Marshall, Engineering Manager, addressed questions and concerns from the commission
relating to traffic..
Chairman Haas closed the Public Hearing.
Discussion ensued between the commission members.
Commissioner Williford recommended that an additional condition be added to revise the Site Plan
and the Landscape Plan to shift Buildings 2 and 5 to the north and relocate the row of parking to the
south of these buildings to be in compliance with the maximum of 50% of the parking in the front
yard.
A motion was made by Commissioner Williford, seconded by Vice Chair Portman, to recommend
approval of this agenda item with the conditions outlined by staff as well as the added condition. The
motion passed by unanimous vote. (6-0)
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner George Williford, Commissioner Freddie
Guerra, and Commissioner Ed Maurer
6Aye:
2 PassApproved04/24/2018City Council
Page 2City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3841)
Mayor Hunt opened the public hearing and read this item into the record.
Presentation: Marcie Diamond, Assistant Planning Director, made a presentation regarding the
proposed zoning change request.
The following residents spoke regarding the desire for an 8' fence along the back of this
development and for the relocation of the dumpster proposed for the southwest corner of the
development:
Mark Meyer - 620 Waverly Lane
Yvette Hightower - 137 Natches Trace
Mark Henry - 611 Canemount Lane
Collette Bliobenes - 607 Levee Place
Ruth Holder - 134 Natches Trace
Discussion ensued regarding the requested conditions.
A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, to
close the public hearing and approve this agenda item subject to the following conditions:
1. There may be additional comments during the Detail Engineering review.
2. A plat will be required.
3. All proposed wall signage shall comply with ordinance requirements, be consistent in style and
material.
4. The 8' masonry screening wall adjacent to the residential shall be constructed prior to issuance of
a building permit.
5. The applicant and staff to explore options to close the gap in the screening wall abutting Magnolia
Park.
6. The sewer line across the rear of the property to be private.
The motion passed by a 5-2 vote.
Action Text:
Councilmember Cliff Long, Brianna Hinojosa-Flores, Councilmember
Wes Mays, Councilmember Gary Roden, and Mayor Pro Tem Nancy
Yingling
5Aye:
Councilmember Marvin Franklin, and Councilmember Mark Hill2Nay:
3 06/12/2018City Council
Text of Legislative File 2018-3841
Title
Consider approval of an Ordinance for PD -133R8-HC, Magnolia Office Park (Savannah
Coppell), being a zoning request from PD-133-HC (Planned Development
District-133-Highway Commercial) to PD-133R8-HC (Planned Development District -133
Revision 8-Highway Commercial) to attach a Detail Site Plan to allow six, one -story office
buildings to be located on the south side of SH 121, approximately 215 feet west of N. Denton
Tap Road; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
None
Staff Recommendation:
Page 3City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3841)
On March 22, 2018, the Planning and Zoning Commission recommended Approval (6-0) of
PD-133R8-HC Magnolia Office Park. On April 24, 2018 by a vote of 5-2, City Council
approved this Planned Development District, subject to the following conditions, which have
been incorporated into the Ordinance.
1.A plat will be required to establish fire lanes and easements prior to the issuance of
a building permit in accordance with current subdivision regulations.
2.All proposed attached signage shall be in compliance with current sign provisions of
the Code of Ordinances and be consistent in style and material.
3.The masonry screening wall adjacent to the residential shall be constructed eight (8)
feet in height and prior to issuance of a building permit for vertical construction of the
office building as depicted in Exhibit E.
4.Onsite sanitary waste water collection system shall be tied into the city sanitary
wastewater collection system; such onsite system shall not dedicate to the City and
be the responsibility of the property owner.
5.The applicant and Magnolia Home Owners Association will provide a signed and
notarized agreement to provide an acceptable closure of the screening wall and
furthest Northwest point of the development; and such agreement shall be approved
by the Community Development and filed in the deed record of Dallas County Texas.
6.The solid waste disposal shall be located in accordance with the site plan (Exhibit B)
and constructed and maintained as depicted on Exhibit E.
The Planning Department recommends approval.
Goal Icon:
Business Prosperity
Page 4City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: June 12, 2018
Reference: Consider approval of an Ordinance for PD-133R8-HC (Planned Development District-
133 Revision 8-Highway Commercial) to attach a Detail Site Plan to allow six, one-story
office buildings to be located on the south side of S.H. 121, approximately 215 feet west
of N. Denton Tap Road; and authorizing the Mayor to sign.
2030: Business Prosperity
Executive Summary:
The request is to allow the construction of six one-story office buildings.
Introduction:
This property was part of a larger 87 acre Planned Development (PD) approved in 1994. The original PD
provided for single-family residential, open space and highway commercial uses along S.H. 121 and
Denton Tap Road. This office request would occupy the remainder of the vacant property, which is
located along S.H. 121. The current proposal is for an office campus consisting of six single-story
office/medical office buildings. The site provides good access with two driveways on S.H. 121, with the
most westerly to have a deceleration lane.
Analysis:
On March 22, 2018, the Planning and Zoning Commission recommended Approval (6-0) of PD-133R8-
HC Magnolia Office Park. On April 24, 2018 by a vote of 5-2, City Council approved this Planned
Development District, subject to the following conditions, which have been incorporated into the
Ordinance.
1. A plat will be required to establish fire lanes and easements prior to the issuance of a building
permit in accordance with current subdivision regulations.
2. All proposed attached signage shall be in compliance with current sign provisions of the Code
of Ordinances and be consistent in style and material.
3. The masonry screening wall adjacent to the residential shall be constructed eight (8) feet in
height and prior to issuance of a building permit for vertical construction of the office
building as depicted in Exhibit E.
4. Onsite sanitary waste water collection system shall be tied into the city sanitary wastewater
collection system; such onsite system shall not dedicate to the City and be the responsibility
of the property owner.
2
5. The applicant and Magnolia Home Owners Association will provide a signed and notarized
agreement to provide an acceptable closure of the screening wall and furthest Northwest
point of the development; and such agreement shall be approved by the Community
Development and filed in the deed record of Dallas County Texas.
6. The solid waste disposal shall be located in accordance with the site plan (Exhibit B) and
constructed and maintained as depicted on Exhibit E.
Legal Review:
The City Attorney reviewed this Ordinance
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit A – Legal Description
3. Exhibit B - Site Plan
4. Exhibit C - Landscape Plan & Tree Survey
5. Exhibit D - Elevations & Signage
6. Exhibit E - Screening Wall & Enclosures
1 TM 99183
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY
OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD-133-HC (PLANNED DEVELOPMENT
DISTRICT-133-HIGHWAY COMMERCIAL) TO PD-133R8-HC (PLANNED
DEVELOPMENT DISTRICT-133R8-HIGHWAY COMMERCIAL) TO
APPROVED THE DETAIL SITE PLAN TO ALLOW TO APPROVE THE
DETAIL SITE PLAN TO ALLOW SIX, ONE-STORY OFFICE BUILDINGS
ON 5.41 ACRES OF PROPERTY LOCATED ON THE SOUTH SIDE OF S.H.
121 AND APPROXIMATELY 215-FEET SOUTH OF DENTON TAP ROAD,
AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”
ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR
THE APPROVAL OF THE SITE PLAN, LANDSCAPE PLAN &
LANDSCAPE DETAILS, ELEVATIONS & MONUMENT SIGNAGE,
SCREENING WALL & DUMPSTER ENCLOSURES, ATTACHED HERETO
AS EXHIBITS “B”, “C”, “D” AND “E” RESPECTIVELY; PROVIDING
DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-133R8-HC should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning from PD-133-HC (Planned
Development District-133-Highway Commercial) to PD-133R8-HC (Planned Development
2 TM 99183
District-133 Revised 8-Highway Commercial) to approve the Detail Site Plan to allow six, one-
story office buildings on 5.41 acres of property located on the south side of S.H. 121 and
approximately 215-feet south of Denton Tap Road, and being more particularly described in Exhibit
“A” attached hereto and made a part hereof for all purposes, subject to the development regulations.
SECTION 2. That PD-133R8-HC is hereby approved subject to the following development
regulations:
A. A plat will be required to establish fire lanes and easements prior to the issuance of a
building permit in accordance with current subdivision ordinance regulations.
B. All proposed attached signage shall be in compliance with current sign provisions of
the Code of Ordinances; and be consistent with front, color, style and material.
C. The masonry screening wall adjacent to the residential shall be constructed to eight (8)
feet in height; and shall be completed prior to issuance of a building permit for
vertical construction of the office building as depicted in Exhibit E.
D. Onsite sanitary waste water collection system shall be tied into the city sanitary
wastewater collection system; such onsite system shall not dedicate to the City and be
the responsibility of the property owner.
E. The applicant and Magnolia Home Owners Association will provide a signed and
notarized agreement to provide an acceptable closure of the screening wall and furthest
Northwest point of the development; and such agreement shall be approved by the
Community Development and filed in the deed record of Dallas County Texas.
F. The solid waste disposal shall be located in accordance with the site plan (Exhibit B)
and constructed and maintained as depicted on Exhibit E.
3 TM 99183
SECTION 3. That Site Plan, Landscape Plan & Landscape Details, Elevations &
Monument Signage, and Screening Wall & Dumpster Enclosures, comments notes and materials
noted therein, respectively, attached hereto as Exhibits “B”, “C”, “D” and “E” are made a part
hereof for all purposes, and hereby approved.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
4 TM 99183
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
_____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT E. HAGER, CITY ATTORNEY
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-133-HC (PLANNED
DEVELOPMENT DISTRICT-133-HIGHWAY COMMERCIAL) TO PD-
133R8-HC (PLANNED DEVELOPMENT DISTRICT-133R8-HIGHWAY
COMMERCIAL) TO APPROVED THE DETAIL SITE PLAN TO ALLOW
TO APPROVE THE DETAIL SITE PLAN TO ALLOW SIX, ONE-STORY
OFFICE BUILDINGS ON 5.41 ACRES OF PROPERTY LOCATED ON THE
SOUTH SIDE OF S.H. 121 AND APPROXIMATELY 215-FEET SOUTH OF
DENTON TAP ROAD, AND BEING MORE PARTICULARLY
DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE
SITE PLAN, LANDSCAPE PLAN & LANDSCAPE DETAILS,
ELEVATIONS & MONUMENT SIGNAGE, SCREENING WALL &
DUMPSTER ENCLOSURES, ATTACHED HERETO AS EXHIBITS “B”,
“C”, “D” AND “E” RESPECTIVELY; PROVIDING DEVELOPMENT
REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
_____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
PROPERTY DESCRIPTION
BEING a tract of land situated in the Clarinda Squires Survey, Abstract No. 1327, in the City of Coppell,
Dallas County, Texas, being that same tract of land described to SUHA Ventures, LLC, by deed recorded
in Instrument No. 201400237070 of the Official Public Records of Dallas County, Texas (O.P.R.D.C.T.),
and being more particularly described by metes and bounds as follows (Bearings and distances are
based on the State Plane Coordinate System, Texas North Central Zone (4202) North American Datum of
1983 (NAD 83)(US Foot) with a combined scale factor of 1.000136506):
BEGINNING at a 1/2 inch rebar found for the North corner of Lot 1, Block A of Community Credit Union
Addition, an addition to the City of Coppell, Dallas County, Texas, according to the Plat thereof recorded
in Volume 2002160, Page 21 of the Deed Records of Dallas County, Texas, same being the East corner of
the herein described tract, and lying on the Southwest right‐of‐way line of State Highway 121 (variable
width right‐of‐way);
THENCE South 24 Degrees 47 Minutes 23 Seconds West, departing the Southwest right‐of‐way line of
said State Highway 121, with the Northwest line of said Lot 1, a distance of 250.00 feet to a 1/2 inch
rebar found for the West corner of said Lot 1, same being the South corner of the herein described tract,
and lying on the Northeast right‐of‐way line of a 15 foot alley dedicated by Magnolia Park, an addition to
the City of Coppell, Dallas County, Texas, according to the Plat thereof recorded in Volume 98145, Page
506 of the Deed Records of Dallas County, Texas;
THENCE North 65 Degrees 12 Minutes 37 Seconds West, with the Northeast right‐of‐way line of said
alley, and with the Northeast line of said Magnolia Park, a distance of 882.97 feet to a 1/2 inch rebar
found for corner at the beginning of a tangent curve to the right, having a central angle of 68 Degrees 10
Minutes 51 Seconds, a radius of 40.00 feet, and a chord bearing and distance of North 31 Degrees 07
Minutes 09 Seconds West, 44.84 feet;
THENCE, in a northwesterly direction, continuing with the Northeast right‐of‐way line of said alley, and
with the Northeast line of said Magnolia Park, and along said tangent curve to the right, an arc length of
47.60 feet to a 1/2 inch rebar found for corner at the beginning of a continuation curve to the right,
having a central angle of 21 Degrees 49 Minutes 19 Seconds, a radius of 530.00 feet, and a chord
bearing and distance of North 13 Degrees 52 Minutes 43 Seconds East, 200.64 feet;
THENCE, in a northeasterly direction, with the Southeast right‐of‐way line of said alley, and along said
continuation curve to the right, an arc length of 201.86 feet to a point for corner, from which a 1/2 inch
rebar found for reference bears South 54 Degrees 34 Minutes 10 Seconds East, a distance of 0.26 feet;
THENCE North 24 Degrees 47 Minutes 23 Seconds East, continuing with the Southeast right‐of‐way line
of said alley, a distance of 27.85 feet to an “X” found on concrete for the northernmost East corner of
said Magnolia Park, same being the Northwest corner of the herein described tract, and lying on the
Southwest right‐of‐way line of said State Highway 121;
THENCE South 65 Degrees 12 Minutes 37 Seconds East, with the Southwest right‐of‐way line of said
State Highway 121, a distance of 958.08 feet to the POINT OF BEGINNING and containing 235,852
square feet or 5.414 acres of land, more or less.
360'
EX. STORM LINE
EX. STORM LINE
EX. STORM LINE
EX. STORM LINE
EX. INLET
(TYP.)
BFR BFRBFRBFR
LOADING
ZONE
LOADING
ZONE
LOADING
ZONE
R30'R30'R5
4
'
R30'
R
3
0
'
R30'R15'R30'R30'R30'
R
3
0
'R30'R30'
R15'
PROP. DUMPSTER ENCLOSURE,
REFER TO ARCH. PLANS FOR
DETAILS (10'x23')
PROP. DUMPSTER ENCLOSURE,
REFER TO ARCH. PLANS FOR
DETAILS (10'x23')
PROP. 24' FIRE LANE, UTILITY AND
MUTUAL ACCESS EASEMENT
PROP. 8.0' MASONRY
SCREENING WALL PROP. 8.0' MASONRY
SCREENING WALL
3' (TYP.)
3' (TYP.)
3' (TYP.)3' (TYP.)
ZONED: PD-133-R-SF-9 ZONED: PD-133-HC-R3ZONED: PD-133-R-SF-9
ZONED: PD-133-R-SF-9
EXISTING ALLEY EXISTING ALLEYEXISTING ALLEY370'24'30'EX. STORMLINEEX
.
S
T
O
R
M
L
I
N
E
EX. 8" SSWR LINE
470' TO UNAMED
NEIGHBORHOOD EXIT
PROPOSED
MONUMENT SIGN
PROP. 24' FIRE LANE, UTILITY AND
MUTUAL ACCESS EASEMENT
PROP. 24' FIRE LANE, UTILITY AND
MUTUAL ACCESS EASEMENT
FLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFL FL FL FL FL FL FL FL FL FL FL FL FL FL FL FLFLFL FL FL FL FL FL FLFL FL FL FL FL
FLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFL FL FL6' PUBLIC ACCESS EASEMENT (TO
CONTAIN LIMITS OF SIDEWALK)
PROPOSED
DECELERATION LANE
100' TAPER LENGTH 250' STORAGE LENGTH
PROP. 8.0' MASONRY
SCREENING WALL
CONNECT TO EX.
MASONRY FENCE BFR
BFR
PROPOSED FH
PROPOSED
FH
PROPOSED
FH
PROPOSED
FH
PROPOSED
FH
PROPOSED
FH
PROPOSED FH
PROPOSED FIRE RISER
ROOM AND FDC (TYP.)
PBA 1 =
7,200 S.F.
PBA 2 =
8,500 S.F.PBA 3 =
11,300 S.F.
PBA 4 =
11,300 S.F.
PBA 5 =
8,500 S.F.PBA 6 =
8,200 S.F.
RR RR RR RRRR RR
113 SH 121
125 SH 121
137 SH 121149 SH 121
153 SH 121
165 SH 121
11 12 9 9 12 11
75999129
4 12
1510 15 15
5 5 12
15 13
4
PROPOSED FIRE RISER
ROOM AND FDC (TYP.)
ZONED: PD-133-HC
PROPOSED ZONING: PD-133-R8-HC
State Highway No. 121
Lot 1X (Common Area)Lot 1, Block A469
468
467
466
464
469
468
469
467467
466467
469
468
467 467467466471472
466470
465
465
470470
470
20' TU ELECTRIC EASEMENT VOL.
99070, PG. 6858 & VOL. 99073, PG. 3440
15' WATERLINE EASEMENT VOL.
2004224, PG. 12324
ONCOR ELECTRIC EASEMENTVOL. 2003073, PG. 4665.414 ACRES
FIRE LANE & MUTUAL
ACCESS EASEMENT
10.5'90'135'
9'
9'
135'
9'
135'
9'
135'
9'
117'
108'21'117'22'81'
9'
81'22'117'108'21'
24'24'
73.5'73.5'
63'
9'
45'81'
9'
24'38.5'81'
9'
81'22'108'30'10' PERIMETERLANDSCAPE SETBACK10' PERIMETER
LANDSCAPE SETBACK
10' PERIMETER
LANDSCAPE SETBACK
10' PERIMETERLANDSCAPE SETBACK20' LANDSCAPE SETBACK10'23'11'23'
10'18'24'117'18'24'18'20.5'18'24'117'18'24'18'20.5'60'BUILDING SET BACK30'
BUILDIN
G
SET BAC
K
20' BUILDINGSET BACK20' BUILDINGSET BACK30' BUILDING
SET BACK60' BUILDINGSET BACK20' LANDSCAPE SETBACK18.5'
S64°57'59"E 958.08'N25°02'01"E
27.85'
∆=21°49'20"
R=530.00'
L=201.86'
CB=S14°07'21"W
C=200.64'
∆=68°10'55"
R=40.00'
L=47.60'
CB=S30°52'32"E
C=44.84'
N64°57'59"W 882.97'S25°02'01"W250.00'DATENo.REVISIONBYDATE:
SHEET
File No.2018-003
04/27/2018
CHECKED:MAM
DRAWN:JAH
DESIGN:JAH1903 CENTRAL DR. #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMPRELIMINARY
CLAYMOORE ENGINEERING
TEXAS REGISTRATION #14199
MAGNOLIA OFFICE PARKBEING PART OF CLARINDA SQUIRESSURVEY, ABSTRACT No. 13275.414 ACRES; 235,834 SF113-165 SH 121, CITY OF COPPELL,DALLAS COUNTY, TEXAS0
GRAPHIC SCALE
1 inch = ft.
40 40 80
40
20
SP-1SITE PLANCOUNTY:
DALLAS
CITY:STATE:
CITY OF COPPELL TEXAS
ARCHITECT
O'BRIEN ARCHITECTS
5310 HARVEST HILL RD., SUITE 136
DALLAS, TX 75230
PH: 972.788.1010
CONTACT: MICK GRANLUND
EMAIL:
MICK.GRANLUND@OBRIENARCH.COM
LEGEND
PROPOSED FIRE LANE
PROPOSED CONCRETE CURB AND GUTTER
PARKING COUNT
BFR BARRIER FREE RAMP
PBA PERMISSIBLE BUILDING AREA
PROPOSED FIRE LANE
SITEDENTON TAP RD1"=1000'
VICINITY MAP DENTONTAP RDNATCHES
TRACE
HIGHLAND DR
SH
1
2
1
SH 12
1
W
N
A
T
C
H
E
S
T
R
A
C
EWAVERLY LNROCK SPRINGS RDWINGATE RDMADISON STLEVEE PL
COPP
E
R
S
T
O
N
E
T
R
A
I
L
LAYTON DR
PARKING ISLAND DETAIL (TYP.)
9' (MIN.)18' (MIN.)2'CURB CUT FOR TO ALLOW THROUGH
DRAINAGE, WHERE NECESSARY
FACE OF CURB
BACK OF CURB 0.5'OWNER:
CITY OF COPPELL
APPLICANT:
LEGAL DESCRIPTION:
CLARINDA SQUIRES ABSTRACT 1327, PG. 155
CLAYMOORE ENGINEERING, INC.
1903 CENTRAL DR., SUITE #406
BEDFORD, TX 76021
PH: 817.281.0572
SITE PLAN (PD-133R8-HC)
CONTACT: MATT MOORE, PE
EMAIL: MATT@CLAYMOOREENG.COM
SAHU VENUTRES LLC
4901 MONTEREY
FRISCO, TX 75034
PH: 214.663.1387
CONTACT: SUBBA RAJU KOSURI
EMAIL: SRAJUKOSURI@GMAIL.COM
DEVELOPER:
SAVANNAH DEVELOPERS
15660 N DALLAS PARKWAY
DALLAS, TX 75248
PH: 972.248.2147
CONTACT: STEVE KING
EMAIL:
STEVE@SAVANNAHDEVELOPERS.COM
SITE PLAN NOTES:
1. LANDSCAPE SET BACKS SHOWN:
·15' FRONT YARD
·10' REAR/SIDE YARD
2. BUILDING SET BACKS SHOWN:
·60' FRONT YARD
·30' SIDE YARD
·20' REAR YARD
3. BUILDING CONSTRUCTION TYPE: 5B, FULLY SPRINKLED
4. BUILDING OCCUPANCY TYPE: B (BUSINESS)
5. FIRE HYDRANTS, RISER ROOMS, AND FDC CONNECTIONS
SHOWN ON PLAN.
6. RISER ROOMS ARE TO BE A MINIMUM OF 64 SF TO
ACCOMMODATE ALL FIRE AND LIFE SAFETY EQUIPMENT.
7. ALL SIGNAGE TO COMPLY WITH CITY ORDINANCES.
8. DUMPSTER ENCLOSURE AND SCREENING SHALL MEET CITY
REQUIREMENTS.
9. PBA = PERMISSIBLE BUILDING AREA, AND IS EQUIVALENT TO
GROSS SQUARE FEET.
10. ALL LIGHTING SHALL ADHERE TO CITY OF COPPELL GLARE
AND LIGHTING STANDARDS (CHAPTER 12, ARTICLE 36).
ADDRESS:
113-165 SH 121, COPPELL, TX EXHIBIT "B"
COLOLOSOLELELOCECECEBOBOSOCOCOBOSOCOCOCODADADADADADADADADADADADANRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRPMPMPMPMPMPMPMPMPMPMPMPMPM105 AJRYRYRYRYRYHydromulch Bermuda GrassDIHDIHDIHDIHDIHDIHDIHDIHDIHDIHDIHDIHSPSPSPGLGLGLGLHDHDHDHDHDBABABADYDYDADADADADADACOCOCOCOCOCOCODYDYDADADADADADACOCOCOCOCOCOTXTXTXTXTXTXBMBMBMBMBMBMCSCSCSCSCSGLGLGLGLSPSPSPSPDADADADADADADAPMPMPMPMPMPMPMHydromulch Bermuda GrassBOPPPPPPPPPPLEPLEPLOCECECERBRBDYDYDYDADADADIHDIHDIHDIHDIHGLGLGLHDHDHDHDBABABADIHDIHDIHDYDYDYDADADADIHDIHDIHCOCOCOCOCOCOBMBMDYDYDYDYTXTXTXTXPMPMPMHDHDHDHDSPSPSPGLGLGLWWWWWWNNNNNNNSSSSCELOLOLOSSSLOLOLOHydromulch Bermuda GrassSSSLOSLOSCOCOCOCOCOCOBABAGLGLSLOSSLOSSLOSLOSLOSLOSLOSLOSLOSLOSLOSPaver Terrace with Pergola and benchesDADADADADADAPMPMPMDIHDIHDIHDIHTXTXTXTXBMBMGLGLGLHDHDHDHDDYDYDYDYSPSPSPBABABAHDHDHDSOSOSORBRBRBRBRBRBLP LPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLP LPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLP LPLPLPLPLPLP5' wide sidewalk5' wide sidewalkTYTYTYCRCRCRCRCRNNNNNNNNCRNCRNCRNTYNTYNCRNCRNTYNTYNCRNHydromulch Bermuda GrassLOLOLOSOSOSOLELELELELOCECRDIHDIHDIHDIHDIHDIHGLGLGLGLGLTXTXTXCSCSCSCSBMDYDYDYTXTXTXCSCSCSCSBMDYDYDYHDHDHDHDHDHDHDHDHDHDLPNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRNRRYRYBABABAWMWMWM70 AJHydromulch Bermuda Grass105 AJRYRYRYRYRYDIHDIHDIHDIHDIHDIHDIHDIHDIHDIHDIHDIHSPSPSPGLGLGLGLHDHDHDHDHDBABABADYDYCODYDYDADADADADADACOCOCOCOCOCOCODYDYDADADADADADACOCOCOCOCOCOTXTXTXTXTXTXBMBMBMBMBMCSCSCSCSCSGLGLGLSPSPSPSPNRNRNRNRNRNRBOBOBOBOBOPPPPPPPPPPPPLECOPCECECECECECETYTYDYDYDYDADADADIHDIHDIHDIHDIHGLGLGLHDHDHDHDBABABADIHDIHDIHCOCOCOCOCOCOBMBMDYDYDYDYTXTXTXTXPMPMPMHDHDHDHDSPSPSPGLGLGLCSCSCSNNNNNNEEEEENLOLOLOLOLOHydromulch Bermuda GrassSSSSSLOSLOSLOSLOSOLOSLOSLOSLOSLOSLOSLOSLOSLOSLOSLOSLOSTXTXTXTXBMBMGLGLGLHDHDHDHDDYDYDYDYSPSPSPBABABACOCOCOCOBABABADADADAPMPMPMDIHDIHDIHDIHPMBADADAGLGLGLGLHDHDHDSOSOSOLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPPLPLPLPPaver Terrace with Pergola and benches5' wide sidewalkTYTYTYCRCRCRCRTYTYNNNNNNNNNCRNCRNCRNTYNCRNTYNTYNTYNTYNHydromulch Bermuda Grasssolid sodsolid sodH L-1LANDSCAPE PLAN.UHNMOSAJETS TA3OF97ETXRFPY 0030'60'GRAPHIC SCALE 30'TREE LEGENDTree YauponTYCanopy TreesOrnamental TreesCECedar ElmSHRUB LEGENDHATCH LEGENDInstall 4" steel edging between all shrub beds and grassareas.Install 4" layer of shredded hardwood mulch to all plantingbeds.The project will have an undergound automatic irrigationsystem to water all new plantings.LANDSCAPE NOTES1.2.3.4.Shrub beds to have 12 inches of prepared planting mix(75% import topsoil, 15% composted amendment, 10%washed sand)5.Shredded hardwood mulch must contain long strandsalong with double shred finer material obtained from alocal source.6.Install 4 inches of clean topsoil in all areas of the site disturbedby grading and construction operations. Topsoil shall be freefrom sticks, debris and rocks larger than 2 inches in diameterand have an organic matter level of 3 percent minimum and apH range between 5.5 and 7.4 percent. Provide soil testanalysis from a soil test laboratory showing soil makeup andorganic percentage.7.Asian JasmineRBRedbudDecomposedGraniteDATE:SHEETFile No.2018-00304/06/2018CHECKED:CLCDRAWN:JAHDESIGN:JAH1903 CENTRAL DR. #406 PHONE: 817.281.0572BEDFORED, TX 76021WWW.CLAYMOOREENG.COMTEXAS REGISTRATION #14199COUNTY:DALLASCITY:STATE:CITY OF COPPELLTEXASOWNER:CITY OF COPPELLAPPLICANT:LANDSCAPE ARCHITECTLEGAL DESCRIPTION:CLARINDA SQUIRES ABSTRACT 1327, PG. 155CLAYMOORE ENGINEERING, INC.1903 CENTRAL DR., SUITE #406BEDFORD, TX 76021PH: 817.281.0572CONTACT: MATT MOORE, PEEMAIL: MATT@CLAYMOOREENG.COMINTEGRATION STUDIO6647 OAK HILL BLVD.TYLER, TX 75703PH: 903.533.8898CONTACT: JOHN MURPHYEMAIL: JOHN@SITEINT.COMSAHU VENUTRES LLC4901 MONTEREYFRISCO, TX 75034PH: 214.663.1387CONTACT: SUBBA RAJU KOSURIEMAIL: SRAJUKOSURI@GMAIL.COMDEVELOPER:SAVANNAH DEVELOPERS15660 N DALLAS PARKWAYDALLAS, TX 75248PH: 972.248.2147CONTACT: STEVE KINGEMAIL:STEVE@SAVANNAHDEVELOPERS.COMMAGNOLIA OFFICE PARKBEING PART OF CLARINDA SQUIRESSURVEY, ABSTRACT No. 13275.414 ACRES; 235,834 SF113-165 SH 121, CITY OF COPPELL,DALLAS COUNTY, TEXASLANDSCAPE PLAN (PD-133R8-HC)ADDRESS:113-165 SH 121, COPPELL, TXBOBur OakLOLive OakSOShumard OakCOChinquapin OakLELacebark ElmCRCrapemyrtleMATCHLINE - REFER TO THIS SHEET FOR CONTINUATION OF PLAN20 Ft. ElectricEasementNOTE- No existing trees on site.MATCHLINE - REFER TO THIS SHEET FOR CONTINUATION OF PLANSolid sod or hydromulch all areas disturbed by constructionactivities as shown on plan.All landscaped areas shall be fully irrigated.8.Trees for North property line marked with "N" "S" for South, "E" for East, "W" for West trees and "P" for Parking trees Dwarf YauponBarberryChinese Fringe ShrubGiant LiriopeRed YuccaTexas SageDwarf Indian HawthorneDYBALPGLRYTXDIHHarbor Dwf. NandinaHDRed Cherry SageCSAsian JasmineAJSpireaSPCoreopsisCOBig MuhlyBMDwarf AbeliaDANellie R Stevens HollyNRPink MuhlyPMDwarf Wax MyrtleWMEXHIBIT "C"PAGE 1 OF 2
H L-2LANDSCAPE DETAILS.UHNMOSAJETS TA3OF97ETXRFPY
WATER BASINSHRUB PLANTINGSEE PLANTRIANGULARSPACINGSCALE: NONEEQUALMULTI-TRUNK PLANTINGPREPARE SOIL MIXAND FERTILIZERPER SPECS.TOP OF BALL ORROOT CROWN1" ABOVE FIN.STEEL EDGINGSEE PLANGRADEPLACING PREPARED MIXSCARIFY BOTTOM OFPLANTING BED BEFOREEQUALPREPARED SOIL MIXAND FERTILIZER (SEE SPECS)12"4" MULCH LAYERSCALE: NONE4"NATIVE SOIL4" MULCH LAYER4" MULCH LAYER12" DEPTH OFPLANTING MIXTRIANGULARSPACINGEQUALEQUALSCALE: NONEGROUNDCOVER PLANTING2348"DETAIL FORARBOR-GUYREFER TO ANCHORINGSTEEL EDGINGSEE PLANCANOPY TREE PLANTINGSCALE: NONE1TREE STAKE SOLUTIONS LLC9973 FM 521 ROADROSHARON, TX 77583PHONE: (281) 778-1400FAX: (281) 778-1425www.treestakesolutions.com™SolutionsUNDISTURBEDSOILNAILSTAKEROOT ANCHORU-BRACKETROOTBALLPLANTING HOLEUNDISTURBEDSOILROOT ANCHORU-BRACKETROOTBALLPLANTING HOLETREETREENAIL STAKEPLANTING HOLETREEU-BRACKETROOT ANCHORTREE TRUNKROOTBALL1. WITH TREE IN A STRAIGHT & PLUMBPOSITION, CENTER THE APPROPRIATE ROOTANCHOR SAFETY STAKE AROUND THE TRUNK,WITH RINGS LAYING FLAT AGAINSTROOTBALL, U-BRACKETS FACING UP.2. INSERT 1 OF 3 NAIL STAKES THROUGH EACH OFTHE U-BRACKETS. NAILS SHOULD REST IN THEUNDISTURBED SOIL AT THE BOTTOM OF THE TREEPIT. ALL NAILS SHOULD FIT SNUG AGAINST THE SIDEOF THE ROOTBALL.(FOR HAND OR MACHINE DUG TREES, IT MAY BENECESSARY TO PENETRATE 1" - 4" OF OUTER AREAOF THE ROOTBALL WITH THE NAIL.)3. NAIL STAKES SHOULD BE DRIVEN STRAIGHT DOWNINTO THE UNDISTURBED SOIL BELOW THEROOTBALL. THE NAILS ARE NOW CAGING THEROOTBALL IN PLACE, WHILE THE TOP BRACKET PINSTHE ROOTBALL DOWN.AFTER THE TREE STAKE IS INSTALLED, A LAYER OFMULCH CAN BE ADDED OVER THE STAKE. REMOVEROOT ANCHOR AFTER TREE IS ESTABLISHED.ITEM #5 BG15 BG30 BG45/65 BGDESCRIPTION5 GALLON OR 10" ROOTBALL10/15 GALLON OR 17" ROOTBALL20/30 GALLON OR 22" ROOTBALL45/65 GALLON OR 27-30" ROOTBALLNAIL LENGTH X 3PC(INCLUDED)#4 X 24"#4 X 36"#4 X 36"#4 X 48"ITEM #100 BG150 BG200 BG300 BGDESCRIPTION95/100 GALLON OR 36" ROOTBALL150 GALLON OR 42" ROOTBALL200 GALLON OR 48" ROOTBALL300 GALLON OR 58" ROOTBALLNAIL LENGTH X 3PC(INCLUDED)#5 X 48"#5 X 60"#5 X 72"#5 X 72"ROOT ANCHORTM BELOW GRADE SAFETY STAKE SIZING CHARTLacebark ElmUlmus parviflora3" cal. B&B 12' ht. 5' spread45 gal. 10' ht. 3 trunk 3" cal. min.Lagerstroemia indica 'Tuscarora' Crapemyrtle45 gal. 8' ht. 3" cal. min.Cercis canadensisRedbud3 gal. 36" ocIlex vomitoria 'Nana'Dwarf Yaupon5 gal. 36" ocBerberis sp.Barberry10 gal. 36" oc 30" heightLoropetalum 'Hines purpleleaf'Chinese Fringe Shrub3 gal. 36" ocLiriope giganteaGiant Liriope5 gal. 36" ocHesperaloe parvifloraRed Yucca5 gal. 36" ocLeucophyllum frutescens 'Silverado'Texas SageChinquapin OakQuercus muhlenbergiiShumard OakQuercus shumardii5 gal. 36" ocRaphiolepis indica 'Pinkie' Dwarf Indian HawthorneLECRRBDYBALPGLRYTXCOSODIH3 gal. 36" ocNandina 'Harbor Dwarf'Harbor Dwf. NandinaHDORNAMENTAL TREESSHRUBS & GROUNDCOVERS3 gal. 36" ocSalvia greggii 'Red'Red Cherry SageCS1 gal. 18" ocTrachelospermum asiaticumAsian JasmineAJPLANT LISTBur OakQuercus macrocarpaBOCANOPY TREESLive OakQuercus virginianaLO3" cal. B&B 12' ht. 5' spread3" cal. B&B 12' ht. 5' spread3" cal. B&B 12' ht. 5' spread3" cal. B&B 12' ht. 5' spread5 gal. 36" ocSpirea 'Anthony Waterer'SpireaSP1 gal. 24" ocCoreopsis 'Early Sunrise'CoreopsisCOTree Yaupon Ilex vomitoria 45 gal. 8' ht. multi-trunk female 3" cal.TY5 gal. 36" ocMuhlenbergia lindheimeriiBig MuhlyBM5 gal. 36" ocAbelia grandiflora 'Ed. Goucher'Dwarf AbeliaDA10 gal. 36" oc 30" heightIlex 'Nellie R Stevens'Nellie R Stevens HollyNRCedar Elm Ulmus crassifolia 3" cal. B&B 12' ht. 5' spreadCEDATE:SHEETFile No.2018-00304/06/2018CHECKED:CLCDRAWN:JAHDESIGN:JAH1903 CENTRAL DR. #406 PHONE: 817.281.0572BEDFORED, TX 76021WWW.CLAYMOOREENG.COMTEXAS REGISTRATION #14199COUNTY:DALLASCITY:STATE:CITY OF COPPELLTEXASOWNER:CITY OF COPPELLAPPLICANT:LANDSCAPE ARCHITECTLEGAL DESCRIPTION:CLARINDA SQUIRES ABSTRACT 1327, PG. 155CLAYMOORE ENGINEERING, INC.1903 CENTRAL DR., SUITE #406BEDFORD, TX 76021PH: 817.281.0572CONTACT: MATT MOORE, PEEMAIL: MATT@CLAYMOOREENG.COMINTEGRATION STUDIO6647 OAK HILL BLVD.TYLER, TX 75703PH: 903.533.8898CONTACT: JOHN MURPHYEMAIL: JOHN@SITEINT.COMSAHU VENUTRES LLC4901 MONTEREYFRISCO, TX 75034PH: 214.663.1387CONTACT: SUBBA RAJU KOSURIEMAIL: SRAJUKOSURI@GMAIL.COMDEVELOPER:SAVANNAH DEVELOPERS15660 N DALLAS PARKWAYDALLAS, TX 75248PH: 972.248.2147CONTACT: STEVE KINGEMAIL:STEVE@SAVANNAHDEVELOPERS.COMMAGNOLIA OFFICE PARKBEING PART OF CLARINDA SQUIRESSURVEY, ABSTRACT No. 13275.414 ACRES; 235,834 SF113-165 SH 121, CITY OF COPPELL,DALLAS COUNTY, TEXASLANDSCAPE PLAN (PD-133R8-HC)ADDRESS:113-165 SH 121, COPPELL, TX91984127854412341012575121280948264619216381145 gal. 36" ocMuhlenbergia capillaris Pink MuhlyPM33LANDSCAPE CALCULATIONSCity of Coppell, Texas Landscape Area 10%ProvidedRequiredNon-Vehicular Landscape AreaTotal Lot Area235,852 SFProvidedRequired23,585 SF1 tree per 15 spaces17ProvidedRequiredInterior Landscaping9,708 SF249 spaces1 tree at terminus of row5.41 AC1 tree / 400 sq ftProvidedRequiredPerimeter Landscaping191 tree / 50 linear ftNorth property line 958 LF18South property line 883 LF10% area required landscapetotal parking area 97,084 SF25 trees14,944 SF25 parking trees13 Canopy36 Ornamental Trees40 Canopy Trees1 tree / 2,500 sq ft(8.66%)12 trees11 Canopy Trees4 Ornamental Trees5East property line 250 LF5 Canopy Trees6West property line 253.5 LF6 Canopy TreesPercentage of total site devoted to landscaping25 trees15 ft. width10 ft. width10 ft. width10 ft. width14,370 SF8,883 SF2,500 SF2,535 SF9,659 SF2,792 SF3,484 SF13,933 SF235,852 SF - 55,000 = 180,852 x .15 = 27,128 SF27,878 SF50 % landscape area in front yard31,465 SF15,658 SF58,438 SF(25%)5 gal. 36" ocMyrica pusillaDwarf Wax MyrtleWM358,438 SF(25%)EXHIBIT "C"PAGE 2 OF 2
SAVANNAH DEVELOPERS // COPPELL, TX // OFFICE CAMPUS TYPICAL ELEVATIONS - BUILDINGS A & F
OFFICE CAMPUS // Coppell, Texas
SAVANNAH DEVELOPERS
Date: 01.12.2018Scale: 1/8"= 1'-0"
SOUTH ELEVATION
NORTH ELEVATION
EAST ELEVATION
WEST ELEVATION
TYPICAL Building A & F Elevations
CONCEPT ELEVATIONS
This drawing is not intended to be used for
contract pricing or fabrication purposes.
All content is subject to change
20'-0" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
18'-6" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
22'-0" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
18'-6" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
20'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
22'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
22'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
10'-0" a.f.f.
B.O.CANOPY
18'-6" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
STOREFRONT SYSTEM
METAL CANOPY
NATURAL THIN STONE VENEER 01
METAL COPING
LIGHT SCONCE
BRICK ACCENT MATERIAL: METAL PANEL
METAL CANOPY
BRICK
METAL COPING
STOREFRONT SYSTEM
CAST STONE
ACCENT MATERIAL: METAL PANEL
METAL CANOPY
BRICK
METAL COPING
NATURAL THIN STONE VENEER 01
HOLLOW METAL DOOR
ACCENT MATERIAL: METAL PANEL
METAL CANOPY
CAST STONE
NATURAL THIN STONE VENEER 01
METAL COPING
LIGHT SCONCE
CAST STONE
STOREFRONT SYSTEM
NATURAL THIN STONE VENEER 01
METAL COPING
STOREFRONT SYSTEM
ACCENT MATERIAL: METAL PANEL
METAL CANOPY
NATURAL THIN STONE VENEER 01
METAL COPING
NORTH SOUTH EAST WEST
TOTAL SURFACE AREA SQ.FT.1,681 1,925 1,183 1,187
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%84%87%83%
SQ. FT.1337 1608 1034 984
Secondary Material -TOTAL 20%16%13%17%
SQ. FT.344 317 149 203
l
GLAZING AND WINDOW 660 412 345 347
NORTH SOUTH WEST EAST
TOTAL SURFACE AREA SQ.FT.1,681 1,925 1,183 1,187
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%84%87%83%
SQ. FT.1337 1608 1034 984
Secondary Material -TOTAL 20%16%13%17%
SQ. FT.344 317 149 203
GLAZING AND WINDOW 660 412 345 347
BUILDING A-MATERIAL CALCULATIONS
BUILDING F-MATERIAL CALCULATIONS
NORTH SOUTH EAST WEST
TOTAL SURFACE AREA SQ.FT.1,681 1,925 1,183 1,187
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%84%87%83%
SQ. FT.1337 1608 1034 984
Secondary Material -TOTAL 20%16%13%17%
SQ. FT.344 317 149 203
l
GLAZING AND WINDOW 660 412 345 347
NORTH SOUTH WEST EAST
TOTAL SURFACE AREA SQ.FT.1,681 1,925 1,183 1,187
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%84%87%83%
SQ. FT.1337 1608 1034 984
Secondary Material -TOTAL 20%16%13%17%
SQ. FT.344 317 149 203
GLAZING AND WINDOW 660 412 345 347
BUILDING A-MATERIAL CALCULATIONS
BUILDING F-MATERIAL CALCULATIONS
TOTAL MASONRY PERCENTAGE ALL FACADES: 85.56%TOTAL MASONRY PERCENTAGE ALL FACADES: 85.56%
TOTAL GLAZING AND DOORS ALL FACADES SQ.FT. 1,764 TOTAL GLAZING AND DOORS ALL FACADES SQ.FT. 1,764
* SECONDARY MATERIALS INCLUDE:
METAL COPING, METAL CANOPIES & ACCENT MATERIAL: METAL PANELS
* SECONDARY MATERIALS INCLUDE:
METAL COPING, METAL CANOPIES & ACCENT MATERIAL: METAL PANELS
SIGNAGE AREA SIGNAGE AREA
ALL SIGNAGE TO COMPLY
WITH CITY ORDINANCES
**EXHIBIT "D"PAGE 1 OF 4
SAVANNAH DEVELOPERS // COPPELL, TX // OFFICE CAMPUS TYPICAL ELEVATIONS - BUILDINGS B & E
OFFICE CAMPUS // Coppell, Texas
SAVANNAH DEVELOPERS
Date: 01.12.2018Scale: 1/8"= 1'-0"
SOUTH ELEVATION
NORTH ELEVATION
EAST ELEVATION
WEST ELEVATION
TYPICAL Building B & E Elevations
CONCEPT ELEVATIONS
This drawing is not intended to be used for
contract pricing or fabrication purposes.
All content is subject to change
22'-0" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
20'-0" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
20'-0" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
22'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
10'-0" a.f.f.
B.O.CANOPY
STOREFRONT SYSTEM
METAL CANOPY
METAL TRIM
NATURAL THIN STONE VENEER 01
METAL COPING
NATURAL THIN STONE VENEER 01
STOREFRONT SYSTEM
METAL CANOPY
METAL COPING
STOREFRONT SYSTEM
NATURAL THIN STONE VENEER 01
LIGHT SCONCE
METAL CANOPY
NATURAL THIN STONE VENEER 01
METAL COPING
STOREFRONT SYSTEM
METAL CANOPY
ACCENT MATERIAL: METAL PANEL
METAL COPING
CAST STONE
STOREFRONT SYSTEM
BRICK
METAL COPING
CAST STONE
BRICK
LIGHT SCONCE
METAL COPING
HOLLOW METAL DOOR
METAL CANOPY
NATURAL THIN STONE VENEER 02
CAST STONE
LIGHT SCONCE
BRICK
METAL COPING
CAST STONE
BRICK
METAL COPING NATURAL THIN STONE VENEER 01
BRICK
NATURAL THIN STONE VENEER 02
NORTH SOUTH EAST WEST
TOTAL SURFACE AREA SQ.FT.1,415 1,567 1,073 1,217
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%91%83%93%
SQ. FT.1125 1423 886 1128
Secondary Material -TOTAL 20%9%17%7%
SQ. FT.301 144 187 89
GLAZING AND WINDOW 743 523 374 535
NORTH SOUTH WEST EAST
TOTAL SURFACE AREA SQ.FT.1,415 1,567 1,073 1,217
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%91%83%93%
SQ. FT.1125 1423 886 1128
Secondary Material -TOTAL 20%9%17%7%
SQ. FT.301 144 187 89
GLAZING AND WINDOW 743 523 374 535
BUILDING B-MATERIAL CALCULATIONS
BUILDING E-MATERIAL CALCULATIONS
NORTH SOUTH EAST WEST
TOTAL SURFACE AREA SQ.FT.1,415 1,567 1,073 1,217
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%91%83%93%
SQ. FT.1125 1423 886 1128
Secondary Material -TOTAL 20%9%17%7%
SQ. FT.301 144 187 89
GLAZING AND WINDOW 743 523 374 535
NORTH SOUTH WEST EAST
TOTAL SURFACE AREA SQ.FT.1,415 1,567 1,073 1,217
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%91%83%93%
SQ. FT.1125 1423 886 1128
Secondary Material -TOTAL 20%9%17%7%
SQ. FT.301 144 187 89
GLAZING AND WINDOW 743 523 374 535
BUILDING B-MATERIAL CALCULATIONS
BUILDING E-MATERIAL CALCULATIONS
TOTAL MASONRY PERCENTAGE ALL FACADES: 86.53%TOTAL MASONRY PERCENTAGE ALL FACADES: 86.53%
TOTAL GLAZING AND DOORS ALL FACADES SQ.FT. 2,175 TOTAL GLAZING AND DOORS ALL FACADES SQ.FT. 2,175
SIGNAGE AREA
SIGNAGE AREA SIGNAGE AREA
ALL SIGNAGE TO COMPLY
WITH CITY ORDINANCES
* SECONDARY MATERIALS INCLUDE:
METAL COPING, METAL CANOPIES & ACCENT MATERIAL: METAL PANELS
* SECONDARY MATERIALS INCLUDE:
METAL COPING, METAL CANOPIES & ACCENT MATERIAL: METAL PANELS
**EXHIBIT "D"PAGE 2 OF 4
SAVANNAH DEVELOPERS // COPPELL, TX // OFFICE CAMPUS TYPICAL ELEVATIONS - BUILDINGS C & D
OFFICE CAMPUS // Coppell, Texas
SAVANNAH DEVELOPERS
Date: 01.12.2018Scale: 1/8"= 1'-0"
SOUTH ELEVATION
NORTH ELEVATION
EAST ELEVATION WEST ELEVATION
TYPICAL Building C & D Elevations
CONCEPT ELEVATIONS
This drawing is not intended to be used for
contract pricing or fabrication purposes.
All content is subject to change
24'-6" a.f.f.
T.O.P.
12'-6" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
20'-0" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
20'-0" a.f.f.
T.O.P.
10'-0" a.f.f.
B.O.CANOPY
0'-0" a.f.f.
24'-6" a.f.f.
T.O.P.
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
19'-0" a.f.f.
T.O.P.
0'-0" a.f.f.
10'-0" a.f.f.
B.O.CANOPY
21'-0" a.f.f.
T.O.P.
STOREFRONT SYSTEM
METAL CANOPY
SPANDREL GLASS
METAL COPING
NATURAL THIN STONE VENEER 01
STOREFRONT SYSTEM
METAL CANOPY
METAL COPING
STOREFRONT SYSTEM
METAL CANOPY
SPANDREL GLASS
BRICK
METAL COPING
CAST STONE
STOREFRONT SYSTEM
METAL CANOPY
NATURAL THIN STONE VENEER 01
METAL COPING
CAST STONE
NATURAL THIN STONE VENEER 01
METAL COPING
NATURAL THIN STONE VENEER 02
STOREFRONT SYSTEM
METAL CANOPY
SPANDREL GLASS
BRICK
METAL TRIM
STOREFRONT SYSTEM
METAL CANOPY
SPANDREL GLASS
METAL COPING
CAST STONE
NATURAL THIN STONE VENEER 01
METAL COPING
METAL PANEL
CAST STONE
STOREFRONT SYSTEM
NATURAL THIN STONE VENEER 01
METAL COPING
BRICK
CAST STONE
NORTH SOUTH EAST WEST
TOTAL SURFACE AREA SQ.FT.1,698 2,414 1,332 1,448
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%83%85%80%
SQ. FT.1351 2014 1131 1164
Secondary Material -TOTAL 20%17%15%20%
SQ. FT.348 400 201 284
GLAZING AND WINDOW 1290 723 803 630
NORTH SOUTH WEST EAST
TOTAL SURFACE AREA SQ.FT.1,698 2,414 1,332 1,448
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%83%85%80%
SQ. FT.1351 2014 1131 1164
Secondary Material -TOTAL 20%17%15%20%
SQ. FT.348 400 201 284
GLAZING AND WINDOW 1290 723 803 630
BUILDING D-MATERIAL CALCULATIONS
BUILDING C-MATERIAL CALCULATIONS
NORTH SOUTH EAST WEST
TOTAL SURFACE AREA SQ.FT.1,698 2,414 1,332 1,448
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%83%85%80%
SQ. FT.1351 2014 1131 1164
Secondary Material -TOTAL 20%17%15%20%
SQ. FT.348 400 201 284
GLAZING AND WINDOW 1290 723 803 630
NORTH SOUTH WEST EAST
TOTAL SURFACE AREA SQ.FT.1,698 2,414 1,332 1,448
MATERIAL PERCENTAGES
Masonry Total -TOTAL 80%83%85%80%
SQ. FT.1351 2014 1131 1164
Secondary Material -TOTAL 20%17%15%20%
SQ. FT.348 400 201 284
GLAZING AND WINDOW 1290 723 803 630
BUILDING D-MATERIAL CALCULATIONS
BUILDING C-MATERIAL CALCULATIONS
TOTAL MASONRY PERCENTAGE ALL FACADES: 82.12% TOTAL MASONRY PERCENTAGE ALL FACADES: 82.12% TOTAL GLAZING AND DOORS ALL FACADES SQ.FT. 3,446 TOTAL GLAZING AND DOORS ALL FACADES SQ.FT. 3,446
SIGNAGE AREA SIGNAGE AREA
ALL SIGNAGE TO COMPLY
WITH CITY ORDINANCES
* SECONDARY MATERIALS INCLUDE:
METAL COPING, METAL CANOPIES & ACCENT MATERIAL: METAL PANELS
* SECONDARY MATERIALS INCLUDE:
METAL COPING, METAL CANOPIES & ACCENT MATERIAL: METAL PANELS
**EXHIBIT "D"PAGE 3 OF 4
SAVANNAH DEVELOPERS // COPPELL, TX // OFFICE CAMPUS MONUMENT SIGN EXHIBT "D"PAGE 4 OF 4
SAVANNAH DEVELOPERS // COPPELL, TX // OFFICE CAMPUS SCREENING WALL & DUMPSTER ENCLOSURE
DUMPSTER ENCLOSURE
SCREENING WALL
23'-0"
10'-0"
10'-8"
22'-0"
6'-8" a.f.f.
T.O. CAP
0'-0" a.f.f.
PAINTED STEEL DOOR FRAME
SOLID METAL DOOR
BRICK TO MATCH
BUILDING MATERIAL
23'-0"10'-8"
FRONT ELEVATION RIGHT ELEVATION
BACK ELEVATION LEFT ELEVATION
NOTE:
DUMPSTER ENCLOSURE
SHALL MEET CITY ORDINANCE
REQUIREMENTS
NOTE:
SCREENING WALL SHALL MEET CITY
ORDINANCE REQUIREMENTS
0'-0" a.f.f.
BRICK TO MATCH BUILDING MATERIAL
FRONT ELEVATION SIDE ELEVATION
8'-0" a.f.f.
T.O. WALL
CAST STONE CAP
BRICK TO MATCH BUILDING MATERIAL
CAST STONE CAP
15'-0"
2'-0"
2'-0"
8"EXHIBIT "E"
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3937
File ID: Type: Status: 2018-3937 Agenda Item Agenda Ready
2Version: Reference: In Control: Planning & Zoning
Commission
05/08/2018File Created:
Final Action: PD-221R3R3-HC, Point West - Sun HoldingsFile Name:
Title: PUBLIC HEARING:
Consider approval of PD-221R3R3-HC, Point West - Sun Holdings, being a
zoning request from PD-221R3-HC (Planned Development-221 Revision
3-Highway Commercial) to PD-221R3R3-HC (Planned Development-221
Revision 3 Revised 3-Highway Commercial) to attach a Detail Site Plan for
an 8,526 square foot retail/restaurant building on 1.9 acres of land (Lot 1R-1),
and to amend the Concept Plan on Lot 1R-8 (3.6 acres) and attach a Detail
Plan for a parking lot on one (1) acre and retain the Concept Plan for a Hotel
on the remaining 2.6 acres of property located at the northwest corner of
IH-635 and S. Belt Line Road, at the request of Michel El Haddad, Sun
Holdings, being represented by Greg Guerin, East Star Design.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 11.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report.pdf, Overall Concept
Plan.pdf, Detail Site Plan.pdf, Landscape Plan.pdf,
Monument Sign amd Site Details.pdf, Perspective
View and Building Elevations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved05/17/2018Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3937)
Marcie Diamond, Assistant Director of Community Development/Planning, introduced the case with
exhibits. Ms. Diamond stated that staff is recommending approval subject to the following conditions:
1. There may be additional comments at the time of Building Permit and Detail Engineering Review.
2. Replat of Lot 1R-8 indicating the following must be approved and filed with Dallas County prior to
construction of this phase:
A. Lot 1RX as a common area lot for the parking lot and the incorporation of this property of the
Property Owners Agreement, and the establishment of the mutual access easement from Private
Drive "B" to the office tract to the north.
Greg Guerin, East Star Design, 200 Rushing Creek Drive, Forney, Texas, 75126, was present to
address questions and concerns from the commission. Mr. Guerin agreed with the conditions
presented by staff.
Chairman Haas opened the Public Hearing and advised that no one signed up to speak and no one
wished to speak. Chairman Haas closed the Public Hearing.
A motion was made by Vice Chairman Glenn Portman, seconded by Commissioner Maurer, to
recommend approval of this agenda item with the conditions presented by staff. The motion passed
by unanimous vote. (7-0)
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, Commissioner Freddie Guerra, and Commissioner Ed Maurer
7Aye:
2 06/12/2018City Council
Text of Legislative File 2018-3937
Title
PUBLIC HEARING:
Consider approval of PD-221R3R3-HC, Point West - Sun Holdings, being a zoning request
from PD-221R3-HC (Planned Development-221 Revision 3-Highway Commercial) to
PD-221R3R3-HC (Planned Development-221 Revision 3 Revised 3-Highway Commercial) to
attach a Detail Site Plan for an 8,526 square foot retail/restaurant building on 1.9 acres of land
(Lot 1R-1), and to amend the Concept Plan on Lot 1R-8 (3.6 acres) and attach a Detail Plan for
a parking lot on one (1) acre and retain the Concept Plan for a Hotel on the remaining 2.6 acres
of property located at the northwest corner of IH-635 and S. Belt Line Road, at the request of
Michel El Haddad, Sun Holdings, being represented by Greg Guerin, East Star Design.
Summary
Fiscal Impact:
None
Staff Recommendation:
On May 17, 2018, the Planning and Zoning Commission unanimously recommended approval
of PD-221R3R3-HC, Point West, PH 3, the following conditions remain outstanding:
1.There may be additional comments at the time of Building Permit and Detail
Engineering Review.
2.Replat of Lot 1R-8 indicating the following, must be approved and filed with Dallas
County prior to construction of this phase:
a. Lot 1R-8X as a common area lot for the parking lot and the incorporation of this
Page 2City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3937)
property of the Property Owners Agreement, and
b. the establishment of the mutual access easement from Private Drive “B” to the office
tract to the north within Lot1R-8R.
Goal Icon:
Business Prosperity
Page 3City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: June 12, 2018
Reference: Consider approval of PD-221R3R3-HC to attach a Detail Site Plan for an 8,526-square
foot retail/restaurant building on 1.9 acres of land (Lot 1R-1), and to amend the Concept
Plan on Lot 1R- 8 (3.6 acres) and attach a Detail Plan for a parking lot on one (1) acre and
retain the Concept Plan for a Hotel on the remainder (2.6 acres) of the property.
2030: Business Prosperity
Executive Summary:
This is the third phase of this 17-acre, Point West development which includes a retail building along
Belt Line Road and additional parking to serve the entire development.
Introduction:
Specifically, this request is for an 8,526-square foot retail/restaurant building to be located just north of
the first phase of this development along Belt Line Road. This Detail Plan complies with the uses and
general layout as established in the Concept Plan approved in 2016. This lot will have direct access to
Belt Line Road and Private Drive “C”. Mutual access is shown to connect this tract, through the proposed
Hotel tract, to the existing office development to the north. The building elevations and materials are
identical to those approved for the overall Concept Plan, as well as the Detail Plans approved for the first
two phases. The attached signs will be complaint with the provision of the Sign Ordinance
The second part of this request is to amend the Concept Site Plan for what was originally a 3.65-acre
hotel site, to utilize approximately one acre for a parking lot to be shared by the entire development.
Generally, hotels, meeting the city’s current regulations may be accommodated on 2.5 acres. This lot
abuts the common landscaped plaza area and will allow for greater flexibility in leasing/utilizing the retail
buildings for uses which require a higher parking ratio, such as restaurants.
Analysis:
On May 17, 2018, the Planning and Zoning Commission unanimously recommended approval of PD-
221R3R3-HC, Point West, PH 3, the following conditions remain outstanding:
1. There may be additional comments at the time of Building Permit and Detail Engineering
Review.
2. Replat of Lot 1R-8 indicating the following, must be approved and filed with Dallas County
prior to construction of this phase:
2
a. Lot 1R-8X as a common area lot for the parking lot and the incorporation of this
property of the Property Owners Agreement, and
b. the establishment of the mutual access easement from Private Drive “B” to the office
tract to the north within Lot1R-8R.
.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Staff Report
2. Overall Concept Plan
3. Detail Site Plan
4. Landscape Plan
5. Monument Sign and Site Details
6. Perspective View and Building Elevations
ITEM # 5
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-221R3R3-HC, Point West, PH 3
P&Z HEARING DATE: May 17, 2018
C.C. HEARING DATE: June 12, 2018
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: North side of IH-635, west of S. Belt Line Road
SIZE OF AREA: 4.5 acres of property
CURRENT ZONING: PD-221R3R-HC (Planned Development-221 Revision 3 Revised-Highway
Commercial)
REQUEST: PD-221R3R3-HC (Planned Development-221 Revision 3 Revised 3-Highway
Commercial) to attach a Detail Site Plan for an 8,526-square foot retail/restaurant
building on 1.9 acres of land (Lot 1R-1), and to amend the Concept Plan on Lot 1R-
8 (3.6 acres) and attach a Detail Plan for a parking lot on one (1) acre and retain the
Concept Plan for a Hotel on the remainder 2.6 acres of property.
APPLICANT: Owner: Architect:
Sun Holdings, Inc. East Star Design
Michel El Haddad Greg Guerin
3318 Forest Lane P.O. Box 53
Dallas, Texas 75214 Forney, Texas 75126
972-232-2118 ext. 293 214-469-7176
Email: melhaddad@sunholdings.net Email:gguerin@EastStarDesign.com
HISTORY: In February 2007, a 78-acre Planned Development (PD) was established to allow light
industrial, office, retail and hotel uses at the northwest corner of I.H.-635 and S. Belt
Line Road. Since that time, through various PD amendments and minor lot
adjustments, approximately 1/3 of the property has been developed for its intended
uses including office, office warehouse and hotel.
In July 2007, a revised PD Concept Plan was approved for retail and restaurant uses
on the subject 17.4-acre tract. On the same agenda, an 187,535-square-foot, six-story
hotel, with 260 rooms and ancillary uses was also approved.
In June 2008, a PD amendment request was denied for a RaceTrac convenience
food store with gas pumps along Belt Line Road within this 17.4-acre tract.
Included in the reasons for denial, was concern that the first development in this
PD would set the tone for the development of the remainder of the property in terms
of types of uses and architectural character.
ITEM # 5
Page 2 of 3
In 2013, a PD amendment was approved to the hotel originally established in 2007, to
reduce the room count, but to include a restaurant and conference center on the five-
acre tract. This 157-room Four Points by Sheraton, includes a 2,000-square-foot
restaurant and a 10,000-square-foot conference center and opened in November 2016.
In February 2016, Council approved a revised Concept Plan for the entire 17 acres for
retail, restaurant, office, bank and hotel uses, and a Detail Plan for the 1st phase of
development along Belt Line Road. The first phase also includes the construction of
the various driveways/mutual access easements and the landscaped plaza area (X-lot).
In February 2017 Council approved the attachment of a Detail Site Plan for two
retail/restaurant buildings totaling approximately 17,000 square feet on 2.9 acres of
property along the frontage of IH-635.
HISTORIC COMMENT: There is no historical significance attached to this property.
TRANSPORTATION: Beltline Road is a P6D, major thoroughfare built to standard in a 120-foot right-of-
way. LBJ Freeway is an interstate highway built to federal highway guidelines.
The service road is currently being re-configured to provide a connection to Point
West Boulevard. Point West Boulevard is 32-foot wide and built within a 50-foot
wide right-of-way. Point West Blvd. also intersects with Dividend Drive to the
north of this property.
SURROUNDING LAND USE & ZONING:
North – vacant land; PD-221R3R-HC
South – LBJ Freeway, developing commercial; City of Irving
East – vacant land; PD-221R3R-HC
West – vacant land; PD-221R3R-HC
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property as appropriate
for Freeway Special District which is defined as, “To provide areas within that
community for conventional high intensity regional commercial uses and office
development dependent upon good transportation access to highway interchanges
and frontage roads”.
DISCUSSION: This third phase of this 17-acre, Point West development includes a retail building
along Belt Line Road additional parking to serve the entire development.
Specifically, an 8,526-square foot retail/restaurant building is proposed for Lot 1,
which is located just north of the first phase of this development along Belt Line
Road. This Detail Plan complies with the uses and general layout as established in
the Concept Plan approved in 2016. This lot will have direct access to Belt Line
Road and Private Drive “C”. A deceleration lane, as required in the original PD,
will be provided with this phase of development and will be constructed with the
Belt Line Road improvements. A mutual access is shown to connect this tract,
through the proposed Hotel tract to the existing office development to the north.
The building elevations and materials are identical to those approved for the overall
Concept Plan, as well as the Detail Plans approved for the first two phases. The
ITEM # 5
Page 3 of 3
attached signs will be complaint with the provision of the Sign Ordinance. One 24
square-foot multi-tenant monument sign is proposed. The exhibit indicates that
each tenant name will be individually mounted, illuminated letters on cast stone,
which is compliant with the provisions of the Concept Plan. The landscape plan
indicates similar design and materials as approved in the previous phases.
The second part of this request is to amend the Concept Site Plan for what was
originally a 3.65-acre hotel site, to utilize approximately one acre for a parking lot
to be shared by the entire development. Generally, hotels, meeting the city’s
current regulations may be accommodated on 2.5 acres. This lot abuts the common
landscaped plaza area and will allow for greater flexibility in leasing/utilizing the
retail buildings for uses which require a higher parking ratio, such as restaurants.
The additional 58 parking spaces increases the amount of parking available for the
approved, five (5) retail/restaurant buildings (totaling 42,540 square feet) from one
space per 142 g.s.f. to 119 g.s.f. The Detail Site Plan indicates parking spaces with
perimeter landscaping and islands. Re-platting this lot into a separate, “X” lot to
be maintained by the P.O.A. is a condition of approval.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-221R3R3-HC, Point West, PH 3, subject to the following
conditions:
1. There may be additional comments at the time of Building Permit and Detail Engineering Review.
2. Replat of Lot 1R-8 indicating the following must be approved and filed with Dallas County prior to
construction of this phase:
a. Lot 1R-8X as a common area lot for the parking lot and the incorporation of this property of the
Property Owners Agreement, and
b. the establishment of the mutual access easement from Private Drive “B” to the office tract to the
north within Lot1R-8R.
.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Overall Concept Plan
2. Detail Site Plan
3. Landscape Plan
4. Monument Sign and Site Details
5. Perspective View and Building Elevations
6 W
6 W
6 W
6 W
6 W
6 W 6 W 6 W 6 W 6 W6 WPRI
V
A
T
E
D
R
I
V
E
'
A
'PRIVATE DRIVE 'B'BELT LINE ROAD3 LIVE OAK 2 SHUMARD RED OAK
2 LIVE OAK
2 CEDAR ELM
3 CEDAR ELM
2 CEDAR ELM
2 CEDAR ELM
1 SHUMARD RED OAK
1 LIVE OAK
9 YAUPON HOLLY
2 REDBUD
54 LINDHEIMER
MUHLY
16 LINDHEIMER MUHLY
14 LINDHEIMER
MUHLY
LOT 1
86,016 SF
BLDG AREA
8,526 SF
LOT 8X
43,526 SF PRIVATE DRIVE 'B'PRIVATE DRIVE 'C'
41 GULF MUHLY
7 UPRIGHT ROSEMARY8 UPRIGHT ROSEMARY 32 GULF MUHLY
2 CEDAR ELM
18 GULF MUHLY
8 UPRIGHT ROSEMARY
16 GULF MUHLY
7 LINDHEIMER MUHLY
12 SALVIA GREGGI
7 LIVE OAK
3 CEDAR ELM
1 CEDAR ELM
7 DESERT WILLOW
21 DWF BURFORD HOLLY
2 CEDAR ELM
3 CEDAR ELM
3 REDBUD
17 NELLIE R
STEVENS HOLLY
2 CEDAR ELM
DECORATIVE
PAVING
INFORMATION SIGN
(BY OTHERS)
85 DWF
BURFORD HOLLY
15 RED YUCCA
1 LIVE OAK
1 CEDAR
ELM
1 CEDAR ELM
1 CEDAR ELM
3 MEXICAN PLUM
20 LINDHEIMER MUHLY
25 SALVIA GREGGI
16 LINDHEIMER MUHLY
18 LINDHEIMER MUHLY
17 SALVIA GREGGI
5 DESERT WILLOW
9 YAUPON HOLLY
46 GULF COAST MUHLY
31 DWF BURFORD HOLLY
1 CEDAR ELM
3 CEDAR ELM
RO
RO
RO
3 CEDAR ELM
RO
Scale: 1" = 30'
PHASE 3 LANDSCAPE PLAN - LOT 1 & LOT 8X 00 30'60'
Jurisdiction of Project
REGULATORY AUTHORITIES:
CITY OF COPPELL PLANNING & ZONING
255 PARKWAY BLVD.
P.O. BOX 9478
COPPELL, TEXAS 75019
972 304-7092
TEXAS DEPARTMENT OF LICENSING AND REGULATION
ELIMINATION OF ARCHITECTURAL BARRIERS
E.O. THOMPSON STATE OFFICE BUILDING
920 COLORADO, AUSTIN, TEXAS 78701
(512) 463-3211
(512) 475-2886 (FAX)
CITY OF COPPELL LANDSCAPE REQUIREMENTS
ARTICLE 34 LANDSCAPE REGULATIONS
SEC. 12-34
PD-221R3R-HC
NO EXISTING TREES ON SITE.
UNDERGROUND AUTOMATIC SPRINKLING SYSTEM PROVIDED.
SYSTEM DESIGNED AND INSTALLED ACCORDING TO TCEQ LAWS AND
REGULATIONS PROVIDING FOR 100% COVERAGE ON ALL LANDSCAPE AND TURF.
THE SYSTEM SHALL INCLUDE A FREEZE-RAIN SENSOR.
Landscaping Requirements
Irrigation Requirements
Site Location
PHASE 3 LANDSCAPE PLAN
SUN HOLDINGS. LLC
POINT WEST - PHASE 3
I-635 AND BELTLINE
COPPELL, TX
VALLEY VIEW LN. DALLAS, TX
MICHEL EL HADDAD
melhaddad@sunholdings.net
(972) 232-2118 Ext. 293
ZONING:PD-221R3R3-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COMFELDMANDESIGN STUDIOSP.O. Box 832346, Richardson, Texas 75083Office: 972 980-1730 Mobile: 972 523-4944carol@feldmandesign.comL1.01LOT 8X PLANT LIST
LOT 1 PLANT LIST
SITE
6 W 6 W 6 W 6 W 6 W 6 W 6 W6 W6 WBELT LINE ROADLOT 1
86,016 SF
BLDG AREA
8,526 SFPRIVATE DRIVE 'B'PRIVATE DRIVE 'C'
41 GULF MUHLY7 UPRIGHT ROSEMARY8 UPRIGHT ROSEMARY 32 GULF MUHLY9 YAUPON HOLLY
32 GULF MUHLY8 UPRIGHT ROSEMARY
16 GULF MUHLY
7 LINDHEIMER MUHLY
12 SALVIA GREGGI
5 LIVE OAK 2 CEDAR ELM
8 DESERT WILLOW
1 CEDAR ELM
4 DESERT WILLOW
34 LINDHEIMER MUHLY
66 LINDHEIMER MUHLY
21 DWF BURFORD HOLLY
1 CEDAR ELM
1 CEDAR ELM
3 REDBUD
17 NELLIE R STEVENS HOLLY
1 CEDAR ELM
DECOMPOSED
GRANITE
DECORATIVE PAVING
DECORATIVE PAVING
INFORMATION SIGN
(BY OTHERS)
OVERHEAD ELECTRIC
UNDERGROUND SANITARY SEWER
UNDERGROUND WATER
PROPERTY LINE
BERMUDA TURF GRASS SOD
DECOMPOSED GRANITE
W
SS
OHE
DECORATIVE PAVEMENT
LIMITS OF CONSTRUCTION
Scale: 1" = 20'
PLANTING PLAN - LOT 1 00 20'40'
Jurisdiction of Project
REGULATORY AUTHORITIES:
CITY OF COPPELL PLANNING & ZONING
255 PARKWAY BLVD.
P.O. BOX 9478
COPPELL, TEXAS 75019
972 304-7092
TEXAS DEPARTMENT OF LICENSING AND REGULATION
ELIMINATION OF ARCHITECTURAL BARRIERS
E.O. THOMPSON STATE OFFICE BUILDING
920 COLORADO, AUSTIN, TEXAS 78701
(512) 463-3211
(512) 475-2886 (FAX)
CITY OF COPPELL LANDSCAPE REQUIREMENTS
ARTICLE 34 LANDSCAPE REGULATIONS
SEC. 12-34
PD-221R3R-HC
NO EXISTING TREES ON SITE.
UNDERGROUND AUTOMATIC SPRINKLING SYSTEM PROVIDED.
SYSTEM DESIGNED AND INSTALLED ACCORDING TO TCEQ LAWS AND
REGULATIONS PROVIDING FOR 100% COVERAGE ON ALL LANDSCAPE AND TURF.
THE SYSTEM SHALL INCLUDE A FREEZE-RAIN SENSOR.
Landscaping Requirements
Irrigation Requirements
DRAWING KEY
PLANT LIST
LANDSCAPE PLAN - LOT 1
SUN HOLDINGS. LLCFELDMANDESIGN STUDIOSP.O. Box 832346, Richardson, Texas 75083Office: 972 980-1730 Mobile: 972 523-4944carol@feldmandesign.comL1.02
Site Location
SITE
POINT WEST - PHASE 3
I-635 AND BELTLINE
COPPELL, TX
VALLEY VIEW LN. DALLAS, TX
MICHEL EL HADDAD
melhaddad@sunholdings.net
(972) 232-2118 Ext. 293
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COM
6 W
6 W
6 W
6 W
6 W
PRI
V
A
T
E
D
R
I
V
E
'
A
'PRIVATE DRIVE 'B'3 LIVE OAK
2 SHUMARD RED OAK
2 LIVE OAK
2 CEDAR ELM
2 REDBUD
2 REDBUD
2 CEDAR ELM
1 SHUMARD RED OAK
1 LIVE OAK
8 YAUPON HOLLY
2 REDBUD
54 LINDHEIMER
MUHLY
16 LINDHEIMER MUHLY
14 LINDHEIMER
MUHLY
LOT 8-1
43,526 SF
OVERHEAD ELECTRIC
UNDERGROUND SANITARY SEWER
UNDERGROUND WATER
PROPERTY LINE
BERMUDA TURF GRASS SOD
DECOMPOSED GRANITE
W
SS
OHE
DECORATIVE PAVEMENT
LIMITS OF CONSTRUCTION
00 20'40'
LANDSCAPE PLAN - LOT 8-1
SUN HOLDINGS. LLC
POINT WEST - PHASE 3
I-635 AND BELTLINE
COPPELL, TXFELDMANDESIGN STUDIOSP.O. Box 832346, Richardson, Texas 75083Office: 972 980-1730 Mobile: 972 523-4944carol@feldmandesign.comL1.03
Scale: 1" = 20'
PLANTING PLAN - LOT 8-1
Jurisdiction of Project
REGULATORY AUTHORITIES:
CITY OF COPPELL PLANNING & ZONING
255 PARKWAY BLVD.
P.O. BOX 9478
COPPELL, TEXAS 75019
972 304-7092
TEXAS DEPARTMENT OF LICENSING AND REGULATION
ELIMINATION OF ARCHITECTURAL BARRIERS
E.O. THOMPSON STATE OFFICE BUILDING
920 COLORADO, AUSTIN, TEXAS 78701
(512) 463-3211
(512) 475-2886 (FAX)
CITY OF COPPELL LANDSCAPE REQUIREMENTS
ARTICLE 34 LANDSCAPE REGULATIONS
SEC. 12-34
PD-221R3R-HC
NO EXISTING TREES ON SITE.
UNDERGROUND AUTOMATIC SPRINKLING SYSTEM PROVIDED.
SYSTEM DESIGNED AND INSTALLED ACCORDING TO TCEQ LAWS AND
REGULATIONS PROVIDING FOR 100% COVERAGE ON ALL LANDSCAPE AND TURF.
THE SYSTEM SHALL INCLUDE A FREEZE-RAIN SENSOR.
Landscaping Requirements
Irrigation Requirements
DRAWING KEY
PLANT LIST
Site Location
SITE
VALLEY VIEW LN. DALLAS, TX
MICHEL EL HADDAD
melhaddad@sunholdings.net
(972) 232-2118 Ext. 293
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COM
FORM SAUCER WITH 4"
EXISTING TOPSOIL
PLANT SHRUB WITH TOP OF ROOTBALL
LEVEL WITH EXISTING GRADE
3" SHREDDED MULCH
BACKFILL WITH ORIGINAL SOIL, WATER
THOROUGHLY TO REMOVE AIR POCKETS
SHRUB & ORNAMENTAL GRASS PLANTING DETAIL
PLANT SHRUB WITH TOP OF
ROOTBALL LEVEL WITH
EXISTING GRADE 3" SHREDDED MULCH
EXISTING GRADE
PLANT INTO TILLED
AND AMENDED SOIL
NOTE: FOR ROOT-BOUND PLANTS,
LOOSEN ROOTS AT OUTER EDGE
PERENNIAL PLANTING DETAIL
“
”
“”
”
“”
”
1.
2.
3.
4.
5.
2X ROOT BALL WIDTH
BACKFILL WITH ORIGINAL SOIL, WATER
THOROUGHLY TO REMOVE AIR POCKETS
PLANT TREE WITH ROOT FLARE LEVEL
WITH FINISHED GRADE
CUT ROPES AT TOP OF ROOTBALL
REMOVE TOP 1/3 OF BURLAP
AND ALL WIRE AND OTHER
NON-BIODEGRADABLE MATERIAL
EXISTING GRADE
3" SHREDDED MULCH
EXISTING SOIL
TREE PLANTING
FORM SAUCER WITH 4"
EXISTING TOPSOIL
TREE STAKE KIT, TYP.
PROTECTION (HOSE COVERED
WIRE) AROUND TREE TRUNK
1'-6"
1/4" CROSS
SLOPE, NOT TO
EXCEED 2%
GRADE
COMPACTED SUBGRADE
FLEXBASE MATERIAL
COMPACT TO 2"
PARKING LOT CURB
DECOMPOSED GRANITE,
5.5" LOOSE MATERIAL
COMPACT TO 4"
METAL EDGING
ROOT BALL
TREE TRUNK
NOTE: PLACE 2 TREE STAKES
ON SOUTH SIDE OF ROOT BALL
AND ONE TREE STAKE ON
NORTH SIDE OF ROOT BALL
NOTE: TREE STAKES TO BE REMOVED BY
OWNER 18 MONTHS AFTER INSTALLATION.
LANDSCAPE DETAILS
SUN HOLDINGS. LLC
POINT WEST - PHASE 3
I-635 AND BELTLINE
COPPELL, TXFELDMANDESIGN STUDIOSP.O. Box 832346, Richardson, Texas 75083Office: 972 980-1730 Mobile: 972 523-4944carol@feldmandesign.comL1.04
Scale: 1/2"= 1'
TREE STAKE DETAIL Scale: 1/2"= 1'
DECOMPOSED GRANITE
Scale: Not to scale
TREE PLANTING
Scale: Not to scale
SHRUB & ORNAMENTAL GRASS PLANTING DETAIL
Scale: Not to scale
PERENNIAL PLANTING DETAIL
VALLEY VIEW LN. DALLAS, TX
MICHEL EL HADDAD
melhaddad@sunholdings.net
(972) 232-2118 Ext. 293
ZONING:PD-221R3R-HC
PLANNED DEVELOPMENT
LOT 1 BLOCK C
DUKE LESLEY ADDITION
DIVIDEND DRIVE & POINT WEST BOULEVARD
INST.#20070240528
D.R.D.C.T.
VACANT TRACT 757,425 SF 17.3881 AC
AS SURVEYED
DECEMBER 2016
OWNER
ARCHITECT
EAST STAR DESIGN
BOX 53, FORNEY, TX 75126
ATTN: GREG GUERIN (214) 469-7176
GGUERIN@EASTSTARDESIGN.COM
ENGINEER
THOMAS SITE DEV. ENGINEERING INC.
4604 BILL SIMMONS ROAD
COLLEYVILLE, TX. 76034
ATTN: MATHEW THOMAS, PE, 214-680-2728
LANDSCAPE ARCHITECT
FELDMAN DESIGN STUDIOS
P.O. BOX 832346, RICHARDSON, TEXAS 75083
ATTN: CAROL FELDMAN, 972-523-4944
CAROL@FELDMANDESIGN.COM
TOP OF SLAB
0' - 0"3' - 6"TOP OF SMALL SIGN
4' - 0"
THIN CAST STONE MASONRY VENEER, ADHERED
COLOR: PEBBLE
16"X24"
BY ROCKCAST
BACK LIT CHANNEL LETTERS
6" THICK CAST STONE CAP
6'X4' = 24 SQ. FT.6"4' - 0"6' - 0"
M3 M4
NOTE:
SIGNAGE REQUIRES SEPARATE PERMIT8"3
A007b
1
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EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126 USA
(214) 469-7176 (972) 200-7340
www.EastStarDesign.com
Architect@EastStarDesign.com
TX Firm Reg. # BR 1785EASTRTASDESING
Engineer:
0REM.G
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I-635 & Beltline Coppell, TX
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No. Description Date
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EAST STAR DESIGN
P.O. BOX 53
FORNEY, TX 75126 USA
(214) 469-7176 (972) 200-7340
www.EastStarDesign.com
Architect@EastStarDesign.com
TX Firm Reg. # BR 1785EASTRTASDESING
Engineer:
0REM.G
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Point West Development
Sun Holdings - Phase III Three
GG
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I-635 & Beltline Coppell, TX
2 Front Perspective View
1 Perspective at South East Corner
No. Description Date
Top of Slab0' - 0"Mullion 2 Top13' - 0"Parapet 128' - 0"Mullion 4 Top20' - 0"Parapet 230' - 0"Parapet 332' - 0"Mullion 1 Center10' - 0"Top40' - 0"Parapet 435' - 0"Mullion 3 Top16' - 0"1A3051A304Top of Roof @ Rear22' - 0"1A3061A3031A3021A30112345678910111213Level 325' - 0"2.53.51A6016"15' - 6"13' - 0"1' - 0"1' - 6"38' - 6"1' - 0"11' - 0"15' - 6"6"1' - 0"9' - 0"19' - 6"6"3' - 0"16' - 0"16' - 0"1' - 0"7' - 0"27' - 0"CANOPY9' - 4"LIGHT FIXTUREWALL SCONCEEQEQ7' - 0"EQEQ9' - 4"CANOPYCANOPYCANOPY1A6012A6012A6014A6015A6015A6015A6018A6018A60112A6017' - 0"6A6016A6013A6015A6026"12' - 6"1' - 0"13' - 0"11A601DOWN SPOUTNOZZLE ROOFOVERFLOWDRAIN1A6014A6029A60210A602CAST STONE PANEL COLOR #1WHITE / GREY (PEBBLE)CAST STONE PANEL COLOR #1WHITE / GREY (PEBBLE)CAST STONE PANEL COLOR #1WHITE / GREY (PEBBLE)CAST STONE PANEL COLOR #3DARK BROWN (BROWNSTONE)CAST STONE PANEL COLOR #2BROWN (CARMEL)WOOD LOOK RAINSCREEN FCBNICHIHADoor Head Bottom7' - 0"7' - 0"7' - 0"16' - 0"TOP OF MULLION2' - 10 3/4"2' - 10 3/4"3' - 0"3' - 0"7' - 0"5A6032A6032' - 0"CLERESTORYWINDOWSM-2ALUMINUM GREY4-AGT-30ALPOLIC METAL -COMPOSITEMETAL FASCIA / CANOPYAWNING7A6019A6021A6028A6019A6011A60310A60111A601Top of Slab0' - 0"Mullion 2 Top13' - 0"Parapet 128' - 0"Mullion 4 Top20' - 0"Parapet 230' - 0"Parapet 332' - 0"Mullion 1 Center10' - 0"Top40' - 0"Parapet 435' - 0"Mullion 3 Top16' - 0"1A3051A304Top of Roof @ Rear22' - 0"1A3061A3031A3021A301123456789101112132.53.53A6013A6013A6013A6013A601CANOPYCANOPYCANOPYCANOPYCANOPY13' - 0"16' - 0"1' - 0"1' - 0"16' - 0"13' - 0"8' - 0"EQEQ9' - 4"27' - 0"1' - 0"13' - 0"16' - 0"1' - 0"27' - 0"1' - 0"27' - 0"1' - 0"7' - 0"7' - 0"3' - 0"1A6011A6011A6011A6012A6012A601EQEQ9A60211A60110A602CAST STONE PANEL COLOR #3DARK BROWN (BROWNSTONE)CAST STONE PANEL COLOR #2BROWN (CARMEL)CAST STONE PANEL COLOR #1WHITE / GREY (PEBBLE)WOOD LOOK RAINSCREEN FCBNICHIHAWOOD LOOK RAINSCREEN FCBNICHIHACAST STONE PANEL COLOR #2BROWN (CARMEL)CAST STONE PANEL COLOR #1WHITE / GREY (PEBBLE)CAST STONE PANEL COLOR #2BROWN (CARMEL)CAST STONE PANEL COLOR #1WHITE / GREY (PEBBLE)EQEQEQEQ3A6024' - 0"Door Head Bottom7' - 0"7' - 0"3' - 0"9' - 0"4' - 0"7' - 0"M-2ALUMINUM GREY4-AGT-30ALPOLIC METAL -COMPOSITEMETAL FASCIA / CANOPYAWNING10A6019' - 0"3A602CAST STONEADHERED THIN CAST STONEPAREXMasonry Veneer System over ContinuousInsulation (MVS-CI)ST-1PEBBLEBY ROCKCAST24 X 16 X 1 1/4ST-2CARAMELBY ROCKCAST24 X 16 X 1 1/4ST-3BROWNSTONEBY ROCKCAST24 X 16 X 1 1/4METALM-1ALMONDBERRIDGECOPPING / FLASHINGM-2ALUMINUM GREY4-AGT-30ALPOLIC METAL - COMPOSITEMETAL FASCIA / CANOPY AWNINGMATERIALSSTORE FRONTSF-1STORE FRONT FRAMECHAMPAGNE ANODIZED PLUSYKK APGLASSG-1GLASSSOLARBAN 67 CLEARPPGPAINTP-1PAINT -PEBBLE BY ROCKCASTP-2PAINT-CARMEL BY ROCKCASTP-3PAINT-BROWNSTONE BY ROCKCASTWOODW-1WOOD RAINSCREENDARK STAINGROUT / MORTAR TO MATCH ADJACENTCASTSTONEMETAL DOORS TO BE PAINTED TO MATCHADJACENT CASTSTONEScaleProject numberDateDrawn byChecked byArchitect:Revisions:EAST STAR DESIGNP.O. BOX 53FORNEY, TX 75126 USA(214) 469-7176 (972) 200-7340www.EastStarDesign.comArchitect@EastStarDesign.comTX Firm Reg. # BR 1785EASTRTAS D ESINGEngineer:0REM.GGNIREUG ATTS XETEFOSAREGISTEREDARCH IT E C T 2211Seal:4/16/20183:15:07 PMAs indicatedA201Elevations14020-3Point West DevelopmentSun Holdings - Phase III ThreeGG-I-635 & Beltline Coppell, TX 3/16" = 1'-0"1Enlarged Front - East Elevation 3/16" = 1'-0"2Enlarged Rear - West Elevation 1/4" = 1'-0"MaterialsNo. Description Date
Top of Slab0' - 0"Mullion 2 Top13' - 0"Parapet 128' - 0"Mullion 4 Top20' - 0"Parapet 230' - 0"Parapet 332' - 0"Mullion 1 Center10' - 0"Top40' - 0"Parapet 435' - 0"Mullion 3 Top16' - 0"Top of Roof @ Rear22' - 0"2A307UTILITY METERSCREEN WALLST-2CARMEL BY ROCKCASTTHIN CAST STONEM-2ALUMINUM GREYPREFINISHEDMETALCANOPY AWNINGST-1PEBBLE BY ROCKCASTTHIN CAST STONEW-1DARK STAINED WOODHORIZONTAL BOARDSRAINSCREENST-2CARMEL BY ROCKCASTTHIN CAST STONESF-1STORE FRONT FRAMECHAMPAGNE ANODIZED PLUS &G-1GLASSSOLARBAN 67 CLEAR1A307KHDBGJAEFCLJ.113' - 0"DRIVE THRUWINDOW3' - 5"3' - 0"3A307Door Head Bottom7' - 0"CANOPY4' - 0"6"Top of Slab0' - 0"Mullion 2 Top13' - 0"Parapet 128' - 0"Mullion 4 Top20' - 0"Parapet 230' - 0"Parapet 332' - 0"Mullion 1 Center10' - 0"Top40' - 0"Parapet 435' - 0"Mullion 3 Top16' - 0"Top of Roof @ Rear22' - 0"2A307WALL SCONCELIGHT TYPICALM-2ALUMINUM GREYPREFINISHEDMETAL CANOPY AWNINGST-1PEBBLE BY ROCKCASTTHIN CAST STONEST-2CARMEL BY ROCKCASTTHIN CAST STONEGLASSUTILITY METERSCREEN WALL40' - 0"ST-2CARMEL BY ROCKCASTTHIN CAST STONESF-1STORE FRONT FRAMECHAMPAGNE ANODIZEDPLUS &G-1GLASSSOLARBAN 67 CLEAR20' - 0"KHDBGJAEFCLJ.14A601M-2ALUMINUM GREYPREFINISHEDMETAL CANOPY AWNING3A307Door Head Bottom7' - 0"3' - 0"13' - 0"M-2ALUMINUM GREY4-AGT-30ALPOLIC METAL -COMPOSITEMETAL FASCIA / CANOPYAWNINGCAST STONEADHERED THIN CAST STONEPAREXMasonry Veneer System over ContinuousInsulation (MVS-CI)ST-1PEBBLEBY ROCKCAST24 X 16 X 1 1/4ST-2CARAMELBY ROCKCAST24 X 16 X 1 1/4ST-3BROWNSTONEBY ROCKCAST24 X 16 X 1 1/4METALM-1ALMONDBERRIDGECOPPING / FLASHINGM-2ALUMINUM GREY4-AGT-30ALPOLIC METAL - COMPOSITEMETAL FASCIA / CANOPY AWNINGMATERIALSSTORE FRONTSF-1STORE FRONT FRAMECHAMPAGNE ANODIZED PLUSYKK APGLASSG-1GLASSSOLARBAN 67 CLEARPPGPAINTP-1PAINT -PEBBLE BY ROCKCASTP-2PAINT-CARMEL BY ROCKCASTP-3PAINT-BROWNSTONE BY ROCKCASTWOODW-1WOOD RAINSCREENDARK STAINGROUT / MORTAR TO MATCH ADJACENTCASTSTONEMETAL DOORS TO BE PAINTED TO MATCHADJACENT CASTSTONEScaleProject numberDateDrawn byChecked byArchitect:Revisions:EAST STAR DESIGNP.O. BOX 53FORNEY, TX 75126 USA(214) 469-7176 (972) 200-7340www.EastStarDesign.comArchitect@EastStarDesign.comTX Firm Reg. # BR 1785EASTRTAS D ESINGEngineer:0REM.GGNIREUG ATTS XETEFOSAREGISTEREDARCH IT E C T 2211Seal:4/16/20183:15:14 PMAs indicatedA202Elevations14020-3Point West DevelopmentSun Holdings - Phase III ThreeGG-I-635 & Beltline Coppell, TX 3/16" = 1'-0"1Left-South Elevation 3/16" = 1'-0"4South Courtyard ElevationNo. Description Date
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3984
File ID: Type: Status: 2018-3984 Agenda Item Agenda Ready
1Version: Reference: In Control: Planning & Zoning
Commission
06/04/2018File Created:
Final Action: Adoption of STR OrdinanceFile Name:
Title: Consider approval of an Ordinance amending Chapter 9 adding Article 9-29,
Short Term Rentals; providing for regulations for the registration and use of
short term rentals; providing for definitions, providing for inspections;
providing for restrictions; providing for brochure and safety requirements;
providing for neighborhood notification; providing for violations and penalties;
providing for a sunset review; providing a repealing clause; providing a
savings clause; and providing for an effective date, and authorizing the Mayor
to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 12.
Sponsors: Enactment Date:
Council Memo.pdf, Ordinance establishing Article 9-29
Short Term Rentals.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3984
Title
Consider approval of an Ordinance amending Chapter 9 adding Article 9-29, Short Term
Rentals; providing for regulations for the registration and use of short term rentals; providing for
definitions, providing for inspections; providing for restrictions; providing for brochure and
safety requirements; providing for neighborhood notification; providing for violations and
penalties; providing for a sunset review; providing a repealing clause; providing a savings
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3984)
clause; and providing for an effective date, and authorizing the Mayor to sign.
Summary
Fiscal Impact:
None
Staff Recommendation:
The Community Development Department recommends bringing forward an ordinance and
engaging a 3rd party to assist in the data gathering, property identification and notification of
property owners to allow for the implementation of this ordinance.
Goal Icon:
Sense of Community
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: June 12, 2018
Reference: Consider approval of an ordinance to establish Article 9-29, Short Term Rentals as an
addition to Chapter 9, General Regulations of the Coppell Code of Ordinances, and
authorizing the Mayor to sign.
2030: Sense of Community, Special Place to Live
Executive Summary:
This proposed ordinance provides for the registration and operation of Short Term Rentals in the City of
Coppell. Per direction at the May 29th Council Work Session, this ordinance is proposed to have an
effective date of January 2, 2019, providing six months for current and prospective Short Term Rental
operators to comply with the provisions of this ordinance. This will also allow staff time to prepare
administrative procedures necessary to implement this Ordinance. The revision to Chapter 1, Article
14, Hotel Occupancy Tax will be a future agenda item.
Introduction:
On May 29th Staff presented the draft of this Ordinance and the preliminary implementation plan at the
Council work session. The most significant revision to the draft was the inclusion of an effective date of
January 2, 2019. An unanswered question at the Work Session was concerning the follow-up procedure
to the citizen complaints received from the 24/7 Complaint line. Per Host Compliance, they ask if they
can call the complainant back in 30 minutes to learn if the issue was resolved (note: most complaints are
after midnight). If yes, then they call back ask and ask if the issue was resolved, or not. They also follow
up again to the host/host's contact and detail all this in the report to the City.
On May 8th Staff presented a summary of proposed solutions to the concerns expressed by various citizens
by providing regulations for Short Term Rentals in the City of Coppell, which in part to include:
• Purpose, applicability and definition;
• Registration requirements and fees;
• Inspection requirements and safety features;
• Operational restrictions and requirements, and the
• Collection of Hotel Occupancy Tax.
Staff briefed City Council on national, state and local trends in regulations on Short-Term Rentals on
April 10th, and summarized the various options, ranging from prohibition, no regulations, to actual
licensing of STR’s. It was also discussed that regulations of Short-Term Rentals need to be enforceable
and provide clarity in the rules and regulations both for the property owner and enforcement personnel.
2
Legal Review:
City Attorney reviewed this Ordinance.
Fiscal Impact:
None
Recommendation:
The Community Development Department recommends approval of this ordinance and engaging a third
party to assist in the data gathering, property identification and notification of property owners to allow
for the implementation of this ordinance.
Attachments:
Ordinance establishing Article 9-29, Short Term Rentals.
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AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING CHAPTER 9 OF THE CODE OF ORDINANCES BY ADDING
ARTICLE 9-29, SHORT TERM RENTALS; PROVIDING FOR
REGULATIONS FOR THE REGISTRATION AND USE OF SHORT TERM
RENTALS; PROVIDING FOR REGISTRATION, PROVIDING FOR
DEFINITIONS; PROVIDING FOR INSPECTIONS; PROVIDING FOR
RESTRICTIONS; PROVIDING FOR BROCHURE AND SAFETY
REQUIREMENTS; PROVIDING FOR NEIGHBORHOOD
NOTIFICATION; PROVIDING FOR VIOLATIONS AND PENALTIES;
PROVIDNG FOR A SUNSET REVIEW: PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council has determined that regulations are needed to address
regulations for Short Term Rentals, and
WHEREAS, the operation of Short Term Rentals should not negatively affect property
values, and
WHEREAS, the Short Term Rentals should be required to pay Hotel Occupancy Taxes,
and
WHEREAS, the City Council has determined that regulations needed are intended to
protect the public health, safety, morals and general welfare.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF COPPELL,
TEXAS, THAT:
SECTION 1. That Chapter 9, General Regulations, of the Code of Ordinances is hereby
amended by adding Article 9-29, Short Term Rentals, which shall read as follows:
“CHAPTER 9, GENERAL REGULATIONS
…..
ARTICLE 9-29 SHORT TERM RENTAL
“Sec. 9-29-1. - Purpose and applicability.
The purpose of this division is to establish regulations for the registration and use of Short
Term Rentals for single family living units. The requirements of this division apply only to Short
Term Rentals, as defined herein, located in residential and historic zoning districts established
WHEREAS, permanent residents desire the option to occasionally utilize their properties
for home share rentals, and
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under the city's Zoning Ordinance, Chapter 12 of Code of Ordinances. Nothing in this division,
however, shall be construed to be a waiver of the requirement to assess and collect hotel
occupancy taxes for any residential rental for less than 30 consecutive days, or any other
applicable provision of the Coppell Code of Ordinances.
Sec. 9-29-2. -Definitions
Advertise means the written, audio, oral or other methods of drawing the public’s attention
whether by brochure, written literature or on-line posting to a Short Term Rental in order to
promote the availability of the short term rental.
Hotel Occupancy Tax means the hotel occupancy tax as defined in Chapter 1 the Coppell
Code of Ordinances and Chapter 3 of the Texas Tax Code.
Local Emergency Contact means an individual other than the applicant, who resides within
20 miles of the subject property, and who is designated by the owner to act as the owner’s
authorized agent if the owner has traveled outside of the immediate area or is otherwise
unavailable. The local emergency contact should reachable on a 24-hour basis, have access to
the Short Term Rental Property, and be authorized by the owner to act in the owners absence to
address any complaints, disturbances, and emergencies.
Owner means any person, agent, operator, firm, trust, corporation, limited liability
company, partnership or business organization having a legal or equitable interest in the property;
or recorded in the official records of the state, county or municipality as holding title to the
property; or otherwise having control of the property, including the guardian of the estate of any
such person, and the executor or code official of the estate of such person if ordered to take
possession of real property by a court.
Primary Residence means the usual dwelling place of the owner of a residential dwelling and
is documented as such by at least two of the following: motor vehicle registration, driver' s license,
Texas State Identification card, voter registration, property tax documents, or utility bill. For
purposes of this chapter, a person may have only one primary residence.
Short Term Rental (STR) is defined as “the rental of any residence or residential structure, or
a portion of a residence or residential structure for a period of less than 30 days”. The term does
not include:
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(1) a unit that is used for a nonresidential purpose, including an educational, health care,
retail, restaurant, banquet space, or event center purpose or another similar use;
(2) a bed and breakfast; or
(3) a hotel/residence hotel.
Residential districts: Includes the following districts: SF-ED, SF-18, SF-12, SF-9, SF-7, 2F-
9, TH-1, TH-2, RBN or any Planned Development District defined as a residential use in Chapter
12 of the Code of Ordinances.
Sec. 9-29-3. - Short Term rental registration requirements.
A. No person shall hereafter advertise, offer to rent or rent, lease, sublease, license or
sublicense a residential property within the City as a Short Term Rental for which a
registration has not been properly made and filed with the Community Development
Department of the City. Registration shall be made upon forms furnished by the City
for such purpose and shall specifically require the following minimum information:
1. Name, address, phone number and e-mail address of the property owner of the
Short Term Rental property.
2. Verification of that this Short Term rental property is the applicant’s Primary
Residence.
3. Name, address, phone number and e-mail address of the designated Local
Emergency Contact.
4. The maximum number of occupants permitted for the dwelling unit or sleeping
room in accordance with Sec 9-29-5 (b) of the Code of Ordinances.
5. A submission of a sketch floor plan of the dwelling with dimensioned room
layout.
6. Site Plan/Survey of the property indicating maximum number of vehicles that
can be legally parked on the property, without encroaching onto street,
sidewalks or alleys; other public rights-of-way or public property.
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Sec. 9-29-4. - Inspection Required
A. Upon registration, and prior to the first rental occupant of a Short Term rental property,
the owner is required to schedule a Short Term Rental Registration Inspection of the
residential structure with the City of Coppell Community Development Department to
determine compliance with the minimum property standards in Article 15-14 of the
Coppell Code of Ordinances.
1. If only a portion of the premises is offered for rent, then that portion plus shared
amenities and points of access shall be inspected.
2. If, upon completion of the inspection, the premises are found to be in violation of
one or more provisions of applicable City codes and ordinances, the City shall
provide written notice of such violation and shall set a re-inspection date for violation
to be corrected prior to it’s occupancy
Sec. 9-29-5. - Restrictions on Short Term Rentals.
A. External Signage. There shall be no external on-site or off-site advertising signs or
displays indicating the property is s Short Term Rental.
B. Limit on occupants allowed. No more than two adult guests per bedroom, plus no more
than two additional adults shall be allowed when renting a property as a home share rental,
except that:
1. There shall be a maximum occupancy of ten (10) persons, adult and children.
2. Bedrooms under 120 square feet shall be limited to only adult one occupant.
C. Limits on number of vehicles. There shall be a maximum of one car per bedroom, or
maximum number of cars that can be accommodated within the garage and driveway,
without extending over the public rights of way (alleys and sidewalks) whichever is less.
D. Advertisement and contracts. Any advertisement of the property as a short term rental
and all rental contracts must contain language that specifies the allowed maximum number
of occupants and maximum number of vehicles.
E. Other restrictions. It is unlawful:
1. To operate or allow to be operated a Short Term Rental without first registering
the property in which the rental is to occur with the City in accordance with this
article;
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2. To advertise or offer a Short Term Rental without first registering the property
in which the rental is to occur with the City in accordance with this article;
documented advertisement of the subject property as a Short Term Rental, online
or offline, shall be considered evidence of a violation of this ordinance;
3. To operate a Short Term Rental in any location that is not the registrant's primary
residence;
4. To operate a Short Term Rental that does not comply with all applicable city and
state laws and codes;
5. To operate a Short Term Rental without paying the required hotel occupancy
taxes;
6. To offer or allow the use of a Short Term Rental for the sole or primary purpose
of having a party venue;
7. To fail to include a written prohibition against the use of a Short Term Rental
for having a party in every advertisement, listing, or other publication offering
the premises for rent.
8. Permit the use of the Short Term Rental for the purpose of: housing sex
offenders; operating a structured sober, recovery or other purpose living home
or similar enterprise; selling illegal drugs; selling alcohol or another activity that
requires a permit or license under the Alcoholic Beverage Code; or operating as
a sexually oriented business.
Sec. 9-29-6. - Brochure and safety features.
A. Informational brochure. Each registrant operating a Short Term Rental shall provide to
guests a brochure that includes:
1. The registrant's twenty-four (24) hour contact information;
2. A local responsible party's twenty-four (24) hour contact information if the property
owner is not within the city limits when guests are renting the premises;
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3. Pertinent neighborhood information including, but not limited to, parking restrictions,
restrictions on noise and amplified sound, and trash collection schedules;
4. Information to assist guests in the case of emergencies posing threats to personal
safety or damage to property, including emergency and non-emergency telephone
numbers for police, fire and emergency medical services providers and instructions
for obtaining severe weather, natural or manmade disaster alerts and updates.
B. Safety features. Each Short Term Rental registrant shall provide in the premises working
smoke detectors in accordance with adopted codes and at least one working carbon
monoxide detector and alarm, and one working fire extinguisher. The premises shall,
otherwise comply with applicable Codes of Ordinance including but not limited to
Building and Fire Codes.
Sec. 9-29-7. – Notification of Approval of Short Term Rental
A. Within ten (10) days of the approval of a Short Term Rental, a notice will be sent to all
property owners within one-hundred feet (100 ft.) of the property, and shall include the
twenty-four (24) hour complaint line, and pertinent information about this Ordinance.
Sec. 9-29-8. - Registration term, fees, and renewal.
A. All registrations approved under this Chapter shall be valid for a period of one year from
the date of its issuance.
1. The fees for registration of a Short Term Rentals shall be as established by resolution
of the City Council and may include the following:
a. The initial registration fee,
b. a late fee of twice the established the fee, and
c. senior exemption or other exemption
B. Upon receipt of an application for renewal of the registration, the director or their designee
may deny the renewal if there is reasonable cause to believe that:
1) The registrant has violated any ordinance of the city, or any state, or federal law
on the premises or has permitted such a violation on the premises by any other
person; or
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2) There are grounds for suspension, revocation, or other registration sanction as
provided in this article.
Sec. 9-29-9. – Violations and Penalties
a) Violation of this ordinance upon conviction shall be punished by a fine not to exceed the
sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such
violation shall continue shall be deemed to constitute a separate offense.
Sec. 9-29-10.- Sunset Review
The provisions of this Chapter pertaining to Short Term Rentals shall expire on December
31, 2019 unless extended by Ordinance of the City Council.
SECTION 3. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of
Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6. That this ordinance shall take effect on January 2, 2019 and after publication
of its caption, as the law and charter in such cases provide.
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DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
_____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
9
TM99935
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
CHAPTER 9 OF THE CODE OF ORDINANCES BY ADDING ARTICLE 9-29, SHORT
TERM RENTALS; PROVIDING FOR REGULATIONS FOR THE REGISTRATION
AND USE OF SHORT TERM RENTALS; PROVIDING FOR REGISTRATION,
PROVIDING FOR DEFINITIONS; PROVIDING FOR INSPECTIONS; PROVIDING
FOR RESTRICTIONS; PROVIDING FOR BROCHURE AND SAFETY
REQUIREMENTS; PROVIDING FOR NEIGHBORHOOD NOTIFICATION;
PROVIDING FOR VIOLATIONS AND PENALTIES; PROVIDNG FOR A SUNSET
REVIEW: PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR AN EFFECTIVE
DATE
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
_____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3962
File ID: Type: Status: 2018-3962 Agenda Item Agenda Ready
2Version: Reference: In Control: Finance
05/30/2018File Created:
Final Action: WS CO Intent ResolutionFile Name:
Title: Consider adoption of a Resolution directing publication of notice of intention
to issue certificates of obligation for waterworks and sewer system projects;
and authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 13.
Sponsors: Enactment Date:
Council Packet Memo 2018 CO for WS Projects.pdf,
Coppell CO 2018--Intent Resolution (WWSS
Projects).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 06/12/2018City Council
Text of Legislative File 2018-3962
Title
Consider adoption of a Resolution directing publication of notice of intention to issue
certificates of obligation for waterworks and sewer system projects; and authorizing the Mayor
to sign.
Summary
See attached memo
Fiscal Impact:
The impact of this bond sale will be incorporated in the City ’s Debt Service Tax Rate with the
Water Sewer Fund transferring funds.
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3962)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: June 12, 2018
Reference: Consider adoption of a resolution directing publication of notice of intention to issue certificates of
obligation for waterworks and sewer system projects.
2030: Sustainable City Government
Special Place to Live
Introduction:
Per section 271.049 of the Local Government Code – Notice of Intention to Issue Certificates: Regardless of the sources of
payment, certificates may not be issued unless the issuer publishes notice of its intention to issue the certificates. The notice
must be published once a week for two consecutive weeks. The notice must state: 1) the time and place tentatively set for
the passage of the ordinance authorizing the issuance; 2) the maximum amount and purpose and; 3) the manner in which
the certificates will be paid by taxes, revenues, or a combination of the two.
Analysis:
These funds will be used for:
(i) acquiring, constructing, installing and equipping additions, improvements, extensions and equipment
related to the advanced water meter system project, inflow and infiltration improvements, and equipment
for the Village Parkway Pump Station which are all projects of the City's waterworks and sewer system
(the "System")
(ii) paying legal, fiscal and engineering fees in connection with such projects.
This agenda item is being brought forward to provide notice of the City’s intention to issue Certificates of Obligations,
Series 2018 in an amount not to exceed $12,000,000 for the above stated projects. The publication dates are scheduled for
June 15, 2018 and June 22, 2018.
Legal Review:
The resolution and notice of intent were prepared by Chris Settle, the City of Coppell’s bond attorney.
Fiscal Impact:
The impact of this bond sale will be incorporated in the City’s Debt Service Tax Rate with the Water Sewer Fund transferring
funds.
Recommendation:
The Finance Department recommends approval.
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS
COUNTIES OF DALLAS AND DENTON
CITY OF COPPELL
We, the undersigned officers of the City of Coppell, Texas (the "City"), hereby certify as
follows:
1. The City Council of the City (the "Council") convened in a regular meeting on
June 12, 2018, at the designated meeting place, and the roll was called of the duly constituted
officers and members of said Council, to wit:
Karen Hunt, Mayor Wes Mays
Nancy Yingling, Mayor Pro Tem Gary Roden
Cliff Long Marvin Franklin
Brianna Hinojosa-Flores Mark Hill
Christel Pettinos, City Secretary
and all of said persons were present except __________________________________________,
thus constituting a quorum. Whereupon, among other business, the following was transacted at
said meeting: a written
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION FOR WATERWORKS AND SEWER SYSTEM
PROJECTS; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
was duly introduced for the consideration of the Council. It was then duly moved and seconded
that said Resolution be adopted and, after due discussion, said motion, carrying with it the
adoption of said Resolution, prevailed and carried with all members present voting "AYE"
except the following:
NAY: ABSTAIN:
2. A true, full and correct copy of the aforesaid Resolution adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; that
said Resolution has been duly recorded in the Council's minutes of said meeting; that the above
and foregoing paragraph is a true, full and correct excerpt from the Council's minutes of said
meeting pertaining to the adoption of said Resolution; that the persons named in the above and
foregoing paragraph are the duly chosen, qualified and acting officers and members of the
Council as indicated therein; that each of the officers and members of the Council was duly and
sufficiently notified officially and personally, in advance, of the time, place and purpose of the
aforesaid meeting, and that said Resolution would be introduced and considered for adoption at
said meeting, and each of said officers and members consented, in advance, to the holding of
said meeting for such purpose, and that said meeting was open to the public and public notice of
the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas
Government Code.
3. The Council has approved and hereby approves the aforesaid Resolution; and the
Mayor and the City Secretary of the City hereby declare that their signing of this Certificate shall
constitute the signing of the attached and following copy of said Resolution for all purposes.
SIGNED AND SEALED THIS JUNE 12, 2018.
________________________________
Christel Pettinos, City Secretary
City of Coppell
________________________________
Karen Selbo Hunt, Mayor
City of Coppell
(City Seal)
RESOLUTION NO.________________
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION FOR WATERWORKS AND SEWER SYSTEM
PROJECTS; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
THE STATE OF TEXAS
COUNTIES OF DALLAS AND DENTON
CITY OF COPPELL
WHEREAS, the City Council of the City of Coppell, Texas (the "City"), deems it
advisable to give notice of intention to issue certificates of obligation of the City (the
"Certificates of Obligation") for waterworks and sewer system projects, as hereinafter provided;
and
WHEREAS, it is hereby officially found and determined that the meeting at which this
Resolution was considered was open to the public, and public notice of the time, place and
purpose of said meeting was given, all as required by Chapter 551, Texas Government Code, as
amended;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
Section 1. Attached hereto and marked as Exhibit A is the form of the notice (the
"Notice"), the form and substance of which are hereby passed and approved.
Section 2. The City Secretary shall cause the Notice to be published in substantially the
form attached hereto, in a newspaper of general circulation in the City, and published in the City,
once a week for two consecutive weeks, with the date of the first publication thereof to be no
later than the 31st day prior to the date set for the adoption of the ordinance or ordinances
authorizing the issuance of such Certificates of Obligation as shown in the Notice.
Section 3. This Resolution shall be effective immediately upon adoption.
------------------------------
Exhibit A
NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION OF THE CITY OF COPPELL, TEXAS
(WATERWORKS AND SEWER SYSTEM PROJECTS)
NOTICE IS HEREBY GIVEN that the City Council of the City of Coppell, Texas (the
"City"), at its meeting to commence at 7:30 p.m., on July 24, 2018, at City Hall, 255 Parkway
Boulevard, Coppell, Texas, tentatively proposes to adopt one or more ordinances authorizing the
issuance of interest bearing certificates of obligation, in one or more series, in an amount not to
exceed $12,000,000 for paying all or a portion of the City's contractual obligations incurred in
connection with: (i) acquiring, constructing, installing and equipping additions, improvements,
extensions and equipment for the City's waterworks and sewer system (the "System") and
(ii) paying legal, fiscal and engineering fees in connection with such projects. The City proposes
to provide for the payment of such certificates of obligation from the levy and collection of ad
valorem taxes in the City as provided by law and from a limited pledge of the surplus revenues
of the System that remain after payment of all operation and maintenance expenses thereof, and
after all debt service, reserve and other requirements in connection with all revenue bonds or
other obligations (now or hereafter outstanding) of the City have been met, to the extent that
such obligations are payable from all or any part of the net revenues of the System. The
certificates of obligation are to be issued, and this notice is given, under and pursuant to the
provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271.
CITY OF COPPELL, TEXAS
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3963
File ID: Type: Status: 2018-3963 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
05/30/2018File Created:
Final Action: Gen Gov Notice of Intent to Issue COsFile Name:
Title: Consider adoption of a Resolution directing publication of notice of intention
to issue certificates of obligation for general government projects; and
authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 14.
Sponsors: Enactment Date:
Council Packet Memo 2018 CO for General Gov
Projects.pdf, Coppell CO 2018--Intent Resolution
(General Government Projects).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3963
Title
Consider adoption of a Resolution directing publication of notice of intention to issue
certificates of obligation for general government projects; and authorizing the Mayor to sign.
Summary
See attached memo.
Fiscal Impact:
The impact of this bond sale will be incorporated in the City’s Debt Service Tax Rate.
Staff Recommendation:
The Finance Department recommends approval.
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3963)
Goal Icon:
Sustainable City Government
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: June 12, 2018
Reference: Consider adoption of a resolution directing publication of notice of intention to issue certificates of
obligation for general government projects
2030: Sustainable City Government
Special Place to Live
Introduction:
Per section 271.049 of the Local Government Code – Notice of Intention to Issue Certificates: Regardless of the sources of
payment, certificates may not be issued unless the issuer publishes notice of its intention to issue the certificates. The notice
must be published once a week for two consecutive weeks. The notice must state: 1) the time and place tentatively set for
the passage of the ordinance authorizing the issuance; 2) the maximum amount and purpose and; 3) the manner in which
the certificates will be paid by taxes, revenues, or a combination of the two.
Analysis:
These funds will be used for:
(i) constructing and improving streets and roads, including related drainage, signalization, landscaping,
sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements,
(ii) constructing, improving and equipping a fourth fire station and moving Fire Station #1 to another location,
including the design, construction, renovation and equipment of fire stations and the acquisition of land and
rights-of-way therefor,
(iii) the construction of improvements to the City-owned cemetery
(iv) paying legal, fiscal and engineering fees in connection with such projects.
This agenda item is being brought forward to provide notice of the City’s intention to issue Certificates of Obligations,
Series 2018 in an amount not to exceed $18,000,000 for the above stated projects. The publication dates are scheduled for
June 15, 2018 and June 22, 2018.
Legal Review:
The resolution and notice of intent were prepared by Chris Settle, the City of Coppell’s bond attorney.
Fiscal Impact:
The impact of this bond sale will be incorporated in the City’s Debt Service Tax Rate.
Recommendation:
The Finance Department recommends approval.
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS
COUNTIES OF DALLAS AND DENTON
CITY OF COPPELL
We, the undersigned officers of the City of Coppell, Texas (the "City"), hereby certify as
follows:
1. The City Council of the City (the "Council") convened in a regular meeting on
June 12, 2018, at the designated meeting place, and the roll was called of the duly constituted
officers and members of said Council, to wit:
Karen Hunt, Mayor Wes Mays
Nancy Yingling, Mayor Pro Tem Gary Roden
Cliff Long Marvin Franklin
Brianna Hinojosa-Flores Mark Hill
Christel Pettinos, City Secretary
and all of said persons were present except __________________________________________,
thus constituting a quorum. Whereupon, among other business, the following was transacted at
said meeting: a written
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION FOR GENERAL GOVERNMENT PROJECTS; AND
RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
was duly introduced for the consideration of the Council. It was then duly moved and seconded
that said Resolution be adopted and, after due discussion, said motion, carrying with it the
adoption of said Resolution, prevailed and carried with all members present voting "AYE"
except the following:
NAY: ABSTAIN:
2. A true, full and correct copy of the aforesaid Resolution adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; that
said Resolution has been duly recorded in the Council's minutes of said meeting; that the above
and foregoing paragraph is a true, full and correct excerpt from the Council's minutes of said
meeting pertaining to the adoption of said Resolution; that the persons named in the above and
foregoing paragraph are the duly chosen, qualified and acting officers and members of the
Council as indicated therein; that each of the officers and members of the Council was duly and
sufficiently notified officially and personally, in advance, of the time, place and purpose of the
aforesaid meeting, and that said Resolution would be introduced and considered for adoption at
said meeting, and each of said officers and members consented, in advance, to the holding of
said meeting for such purpose, and that said meeting was open to the public and public notice of
the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas
Government Code.
3. The Council has approved and hereby approves the aforesaid Resolution; and the
Mayor and the City Secretary of the City hereby declare that their signing of this Certificate shall
constitute the signing of the attached and following copy of said Resolution for all purposes.
SIGNED AND SEALED THIS JUNE 12, 2018.
________________________________
Christel Pettinos, City Secretary
City of Coppell
________________________________
Karen Selbo Hunt, Mayor
City of Coppell
(City Seal)
RESOLUTION NO.________________
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION FOR GENERAL GOVERNMENT PROJECTS;
AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
THE STATE OF TEXAS
COUNTIES OF DALLAS AND DENTON
CITY OF COPPELL
WHEREAS, the City Council of the City of Coppell, Texas (the "City"), deems it
advisable to give notice of intention to issue certificates of obligation of the City (the
"Certificates of Obligation") for general government projects, as hereinafter provided; and
WHEREAS, it is hereby officially found and determined that the meeting at which this
Resolution was considered was open to the public, and public notice of the time, place and
purpose of said meeting was given, all as required by Chapter 551, Texas Government Code, as
amended;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
Section 1. Attached hereto and marked as Exhibit A is the form of the notice (the
"Notice"), the form and substance of which are hereby passed and approved.
Section 2. The City Secretary shall cause the Notice to be published in substantially the
form attached hereto, in a newspaper of general circulation in the City, and published in the City,
once a week for two consecutive weeks, with the date of the first publication thereof to be no
later than the 31st day prior to the date set for the adoption of the ordinance or ordinances
authorizing the issuance of such Certificates of Obligation as shown in the Notice.
Section 3. This Resolution shall be effective immediately upon adoption.
------------------------------
Exhibit A
NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION OF THE CITY OF COPPELL, TEXAS
(GENERAL GOVERNMENT PROJECTS)
NOTICE IS HEREBY GIVEN that the City Council of the City of Coppell, Texas (the
"City"), at its meeting to commence at 7:30 p.m., on July 24, 2018, at City Hall, 255 Parkway
Boulevard, Coppell, Texas, tentatively proposes to adopt one or more ordinances authorizing the
issuance of interest bearing certificates of obligation, in one or more series, in an amount not to
exceed $18,000,000 for paying all or a portion of the City's contractual obligations incurred in
connection with: (i) constructing and improving streets and roads, including related drainage,
signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges,
signage and streetscape improvements, (ii) constructing, improving and equipping public safety
facilities for the fire department, including the design, construction, renovation and equipment of
fire stations and the acquisition of land and rights-of-way therefor, (iii) the construction of
improvements to a City-owned cemetery and (iv) paying legal, fiscal and engineering fees in
connection with such projects. The City proposes to provide for the payment of such certificates
of obligation from the levy and collection of ad valorem taxes in the City as provided by law and
from a limited pledge of the surplus revenues of the City's waterworks and sewer system (the
"System") that remain after payment of all operation and maintenance expenses thereof, and after
all debt service, reserve and other requirements in connection with all revenue bonds or other
obligations (now or hereafter outstanding) of the City have been met, to the extent that such
obligations are payable from all or any part of the net revenues of the System. The certificates of
obligation are to be issued, and this notice is given, under and pursuant to the provisions of
V.T.C.A., Local Government Code, Subchapter C of Chapter 271.
CITY OF COPPELL, TEXAS
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3981
File ID: Type: Status: 2018-3981 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
06/04/2018File Created:
Final Action: GMPFile Name:
Title: Consider approval of a Guaranteed Maximum Price Amendment to the
Agreement between the City of Coppell (Owner) and Core Construction
Services of Texas, Inc. (Construction Manager) for the construction of the City
of Coppell Arts Center, in the amount of $16,253,089.00, including Alternative
1; and authorizing the City Manager and CRDC President to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 15.
Sponsors: Enactment Date:
Coppell Arts Center GMP Cover Memo.pdf, CORE -
A133 Amendment w Exhibits.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3981
Title
Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the
City of Coppell (Owner) and Core Construction Services of Texas, Inc. (Construction Manager)
for the construction of the City of Coppell Arts Center, in the amount of $16,253,089.00,
including Alternative 1; and authorizing the City Manager and CRDC President to sign.
Summary
Fiscal Impact:
Funds for this project will be provided by the 2018 Bond Issue for the CRDC and the CRDC
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3981)
½% sales tax revenues.
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: June 12, 2018
Reference: Coppell Arts Center – Consider approval of a Guaranteed Maximum Price
Amendment to the Agreement between the City of Coppell (Owner) and Core
Construction Services of Texas, Inc. (Construction Manager) for the construction
of the City of Coppell Arts Center, in the amount of $16,253,089.00 including
Alternative 1 and authorizing the City Manager to Sign.
2030: Sense of Community. Goal #4: Effective Community Partnerships. Community
Wellness and Enrichment. Goal #1 and Goal #3: Community Gathering Places
and Expand Cultural Arts Amenities and Opportunities. Community Wellness and
Enrichment Strategy. Sustainable City Government. Goal #1: Excellent City
Services with High Level of Customer Satisfaction, Goal #3: Excellent and Well
Maintained Infrastructure and Facilities.
Introduction:
This action item is to approve the Guaranteed Maximum Price (GMP) Amendment to the
Agreement between the City of Coppell and Core for the construction of the City of Coppell Arts
Center and authorizing the City Manager to sign any necessary documents.
General Information:
• Original Bids for 28,950 square foot facility received on May 29, 2018
• Guaranteed Maximum Price (without alternates) - $15,934,506
• Schedule for completion – November 1, 2019
• Itemized Statement of GMP – Exhibit A
• The total estimated project cost including construction cost (GMP), professional services
fees, testing and inspections, furniture, fixtures and equipment, and Alternative 1 if
approved is $18,517,589. This does not include a separate owner’s contingency.
Building Cost $15,934,506
Alt. 1 - Parking $ 318,583
Sub-Total $16,253,089 (GMP)
FF&E $ 575,000
Testing $ 65,000
Tel, Tech, Utilities $ 90,000
Sub-Total $ 730,000
Total Construction $16,983,089
Professional Fees $ 1,534,500
Total Project $18,517,589
Analysis:
On May 29, 2018 Core, the Construction Manager for this project opened bids. Since the bid
opening, Core, Gallagher Construction, the City’s Project Manager, and Corgan, the architects
have been meeting to continue the Value Engineering process. Through this process $623,464 in
savings were identified and deducted from the original bid price with the accepted changes
included in the GMP.
The following attachments to the GMP are provided:
• Exhibit A – Itemized Statement of the Guaranteed Maximum Price
• Exhibit B – Unit Pricing and Allowances
• Exhibit C – Qualifications and Clarifications
• Exhibit D – Contract Document List
• Exhibit E – Project Schedule
Substantial Completion is 423 calendar days from the date of commencement. The Coppell Arts
Center opening is contemplated for November 1, 2019.
The following items and their corresponding allowances are included in the overall budget
though they are not included in the GMP:
• Telephone - $15,000
• Technology - $25,000
• Service Providers -Power/Gas/Phone - $50,000
• FF&E - $575,000
• Testing - $65,000
• Remaining Contingency by City outside of GMP - $478,000
There are four Alternate Items with Alternative 1 being recommended. If approved by Council
Alternate 1 will increases the GMP by $318,583
These Alternates are:
• Alt. #1 – Add west side parking lot Add $318,583
• Alt. #2 – Add west side garden (including foundations) Add $230,979
• Alt. #3 – Add performance gazebo Add $60,052
• Alt. #4 – Eliminate underground A/C at Performance Hall Deduct ($114,444)
Legal Review:
The City’s legal counsel reviewed the Guaranteed Maximum Price Amendment.
Fiscal Impact:
Funding for the Arts Center is budgeted in the CRDC. The following is a 5-year projection for
the CRDC Fund should the project be approved.
Fiscal
Year
Annual
Sales
Tax
Revenue
Committed
Expenses Including
Annual Park Maintenance and
Enhancements
Prioritized
Park
Projects
Proposed
Arts Center
Debt, Exp. and
Rev.
Ending
Annual
Balance
Sept. 30th
17-18 $9,336,405
18-19 $10,356,871 ($5,235,793) ($2,600,000) ($1,620,000) $10,237,483
19-20 $10,615,792 ($5,890,973) ($5,120,000) ($1,593,400) $8,248,902
20-21 $10,881,187 ($6,140,588) ($3,000,000) ($1,566,962) $8,422,539
21-22 $11,153,217 ($6,255,045) ($4,200,000) ($1,540,691) $7,580,020
22-23 $11,432,047 ($8,211,210) (1,250,000) ($1,336,591) $8,214,266
Recommendation:
The City Manager’s Office recommends approval of the Guaranteed Maximum Price
Amendment to the Agreement between the City of Coppell (Owner) and Core Construction
Services of Texas, Inc. (Construction Manager) including Alternative 1 for the construction of
the City of Coppell Art Center totaling $16,253,089.
It is anticipated that approval of the GMP will be requested from the CRDC Board during their
meeting scheduled for Wednesday June 13, 2018.
CORE CONSTRUCTION
GUARANTEED MAXIMUM PRICE PROPOSAL
BID DATE: 5/29/2018
BLDG SF:28,938
CONTRACT DURATION For Ins & Bond Cost (Mo): 14
WARRANTY PERIOD for Ins Cost (Years): 1
BID
PACKAGE ITEM
TOTAL PERMIT SET GMP
01 10 00 ALLOWANCES (WITH SPECIFIC TRADES)0
03 00 00 TURNKEY CONCRETE 1,457,410
03 35 73 POLISHED CONCRETE 34,997
04 20 00 MASONRY / STONE 1,148,997
05 10 00 STRUCTURAL & MISC STEEL FAB & ERECT 1,582,039
06 20 00 FINISHED CARPENTRY / MILLWORK 184,865
06 50 00 ROUGH CARPENTRY 23,020
07 25 00 ROOFING 465,022
07 75 00 WATERPROOFING 188,563
07 xx xx SPRAY FOAM INSULATION 7,500
08 33 23 OVERHEAD DOORS 8,947
08 11 00 DOORS, FRAMES, HARDWARE LAB & MAT 349,200
08 00 00 GLASS & GLAZING 1,134,766
09 10 00 DRYWALL 1,804,330
09 30 00 TILE 16,788
09 68 00 RESILIENT FLOORING 36,157
09 80 00 WOOD FLOORING 101,443
09 90 00 PAINTING 222,500
10 10 00 GENERAL REQUIREMENTS 193,518
10 00 80 TOILET ACCESS, TOILET PART, MISC DIV 10 SPEC.39,080
10 14 00 SIGNAGE 28,310
10 20 00 CANOPIES 17,371
10 51 13 METAL LOCKERS 9,900
10 90 99 WHEELCHAIR LIFT 26,995
11 00 00 THEATER EQUIPMENT 797,015
11 50 00 BUILDING MAINTENANCE EQPT 0
11 30 00 APPLIANCES 13,000
12 00 00 ROLLER SHADES 34,246
12 48 13 ENTRANCE MAT 6,834
12 60 10 FIXED AUDIENCE SEATING 101,240
12 93 00 FLAGPOLES 8,611
12 93 10 BIKE RACKS 1,565
21 00 00 FIRE SPRINKLER 179,200
22 00 00 PLUMBING 388,700
23 00 00 HVAC 1,136,555
CITY OF COPPELL OLD TOWN ARTS CENTER
26 00 00 ELECTRICAL 1,153,300
28 31 31 FIRE ALARM W/Elect
27 00 00 STRUCTURED CABLING 41,886
27 41 00 AUDIO / VIDEO 476,338
27 40 18 ACCESS CONTROL SYSTEM w/cctv
27 40 18 CCTV SYSTEM / BUILDING INTRUSION DETECTION 102,062
31 00 00 EARTHWORK 290,048
31 31 16 TERMITE TREATMENT 2,240
32 14 00 MISC SITE IMPROVEMENTS 0
32 17 23 PAVEMENT MARKINGS 3,165
32 50 00 FENCING / GATES 40,750
32 92 00 LANDSCAPE & IRRIGATION 233,735
33 10 00 SITE UTILITIES 219,946
SUBTOTALS 14,312,154
SUB BONDS / CONTRACTOR DEFAULT INS 0
SUBTOTAL 14,312,154
ROLLING CONTRACTOR CONTROLLED INS 0
SUBTOTAL 14,312,154
GENERAL CONDITIONS 768,033
PRECONSTRUCTION FEE 18,000
GENERAL LIA & UMBRELLA INS 141,817
BUILDER'S RISK INSURANCE 17,528
BUILDING PERMIT 0
SUBTOTAL 15,257,532
CONTINGENCY 100,000
SUBTOTAL 15,357,532
CORE FEE 478,035
FINAL SUBTOTAL 15,835,567
CORE PAY / PERFORM BOND 98,938
TOTAL PROPOSED AMOUNT $15,934,506
$550.64
Total Cost / BSF
ALL AREAS COMBINED
ALTERNATES
ALT 1 - Add West Parking Lot 318,583
ITEM VALUE OPTIONS SAVINGS (INCLUDED IN TOTAL PROPOSED AMOUNT ABOVE)
TOTAL VALUE OPTION SAVINGS (INCLUDED IN TOTAL PROPOSAL
AMOUNT ABOVE)(623,464)
EXHIBIT B
City of Coppell Old Town Arts Center
Coppell, Texas
Guaranteed Maximum Cost - Unit Prices & Allowances
Item Allowance Description Amount
5.1 Pipe grid at multipurpose room and lobby and gallery display rail system $26,000
5.2 Misc Steel $17,500
5.3 Aluminum jamb at proscenium $15,000
5.4 Misc alum angles / plate / trim $10,000
5.5 Alum / wood guardrails and handrails at the per hall $65,725
7.1 All spray foam insulation $7,500
10.1 Canopy at south entrance $2,400
10.2 Building mounted signage / exterior signage $12,000
16.1 Plug mold and wall mounted lighting at dressing rooms per details 11,14,16 / A04-30 $7,500
TOTAL ALLOWANCES $156,125
Item Unit Price Description Amount
3.1 18" pier - additional depth of pier (cased) $92/LF
3.2 18" pier - lesser depth of pier (cased) -$5/LF
3.3 24" pier - additional depth of pier (cased) $131/LF
3.4 24" pier - lesser depth of pier (cased) -$7/LF
Qualifications and Clarifications
City of Coppell Old Town Arts Center
June 7, 2018
Page 1 of 5
City of Coppell Old Town Arts Center
GMP Proposal
Coppell, Texas
June 7, 2018
Assumptions and Clarifications
A. GENERAL ASSUMPTIONS/CLARIFICATIONS:
1. The proposal is based on the enumeration of documents provided in Exhibit D
2. A Construction Manager’s Contingency is included. This contingency shall be used for
estimating inaccuracies, unanticipated market conditions, lack of bidding competition,
subcontractor defaults, and interfacing omissions between trades.
3. A/E Design Contingency is not included to cover completion of design and additional
scope and design enhancement.
4. Owner’s Construction Contingency (Change Order Contingency) is not included.
5. Owner’s Project Contingency is not included.
6. A Core Construction payment and performance bond has been included.
7. Building permit fees have been excluded (By City of Coppell).
8. General conditions and schedule are based on a start date of Sept 4, 2018 with
substantial completion 14 months later.
Qualifications and Clarifications
City of Coppell Old Town Arts Center
June 7, 2018
Page 2 of 5
9. It is assumed that wage scale requirements are not applicable to this project. If a wage
scale is applicable, the specific wage scale will need to be evaluated and could result in
additional cost.
10. All value option credit pricing incorporated into the GMP proposal is subject to validation
pending final design which may result in lesser or additional cost.
B. SITE
1. The indicated gravel has been included as 4” depth crushed limestone as no
specification has been provided.
2. The indicated river cobble has been included as 4” depth, 2” to 3” dia Café River
Rock as no specification has been provided.
3. The concrete retaining as indicated on 3 / L1.06 has not been included. It does not
appear this detail is used.
C. ARCHITECTURAL
1. WF-1 (Perf Hall Stage and Black box) has been included according to the following
system: 6 mil poly, bio cushion classic sleepers anchored to the slab at 12” OC, one
layer of ¾” plywood stapled to the sleepers, one layer of ½” thick plywood attached
to the previous layer of plywood at 45 degrees from it, then a ¼” thick top layer of
Kem Lustral black enamel painted Masonite. The specified Plyron wood flooring
system has not been included due to lack of availability.
2. WF-2 (Multipurpose room) has been included as a Robbins Defender System in lieu
of the Connor Alliance as selected as basis of design. System includes a sprung
floor system on sleepers. Finish wood will be white oak planks ¾” x 2-1/4” second
and better MFMA Select white oak, stained and sealed.
Qualifications and Clarifications
City of Coppell Old Town Arts Center
June 7, 2018
Page 3 of 5
3. WF-3 (Walkways at Perf Hall) has been included according to the following system:
6 mil poly, bio cushion classic sleepers anchored to the slab at 12” OC, one layer of
¾” plywood stapled to the sleepers, one layer of 25/32” thick (in lieu of specified 1”
thick) select and better x 2-1/4” random length white oak finish, stained and sealed.
4. The wall mounted aluminum plate canopy at the north elevation of size 4’ x 32’-3”
has been priced using Avadek’s pre-engineered parts for a similar look as indicated
on the plans, i.e., not a custom product.
D. STRUCTURAL
1. It has been assumed that it will be allowable to drill and epoxy dowels into the
floor slab for CMU walls in lieu of extending (bending bars) from the floor slab
into the bottom of the CMU walls.
E. EQUIPMENT / FURNISHINGS
1. Fixed auditorium seating is based on using an allowance of $320 / chair inclusive
of integrated lighting.
2. Attic stock materials (additional motorized shades equal to a minimum of 5% of
units installed) have not been included as there are (13) different sizes of shades
and it would be cost prohibitive to include a replacement for each of the (13)
different sizes.
3. The following equipment has not been included (Part of owner FF&E):
A) Orchestra Towers (a portion of the equipment specified in 11 61 13 –
Concert Enclosure System)
B) 11 61 53 – Stage Lighting Instruments and Portable Equipment
C) 11 61 23 – Portable Platform System (Black box portable platform)
D) 12 62 16 – Portable Audience Seating (Black box seating)
Qualifications and Clarifications
City of Coppell Old Town Arts Center
June 7, 2018
Page 4 of 5
4. Existing grades are assumed to be in accordance with the City of Coppell
Invitation to bid documents dated May 29, 2018 for solicitation of pricing to
essentially flatten the existing land and not in accordance with the Civil
documents provided as part of the Construction documents as issued by Corgan
and Associates dated 5/1/2018.
F. PLUMBING / HVAC
1. Cleaning of ductwork / air distribution system as indicated by specification
section 23 31 13-3.7 has not been included. Duct will be kept clean per
SMACNA duct cleanliness for new construction guidelines.
2. Integration of the controls system with the City of Coppell Web Supervisor
Software has not been included for. It is assumed the City of Coppell will
contract directly with TD industries to facilitate this integration.
G. ELECTRICAL
1. An allowance has been included for plug mold at dressing rooms per details 11, 14 & 16 /
A04-30. No specification has been provided for this plug mold.
2. An allowance has been included for lighting / switching / circuiting for the lights shown
mounted on the wall at dressing rooms per details 11, 14 & 16 / A04-30. No specifications
or switching / circuiting has been provided for these lights.
3. A UL approved lightning protection system has been provided. Specifications have not
been provided.
4. Surge protective devices for branch panels have not been included, however, they are
called for in the specifications, but not indicated on the plans.
Qualifications and Clarifications
City of Coppell Old Town Arts Center
June 7, 2018
Page 5 of 5
5. A surge protective device has been included for main switchboard MDP.
6. A fully conduited fire alarm system has been provided according to the plans and the intent
of the specifications. Any changes by the Fire Department or other authorities having
jurisdiction to the design resulting in additional scope will result in additional cost.
7. (2) 4” PVC conduits for primary power to the utility transformer have been included for a
total length of 120 lf (exact distance required is not indicated on the documents).
8. (2) 4” PVC conduits for 110 lf with (3) 1-1/4” innerducts each from the CATV and Telcom
Service from the Data room to the Burns Street Property line. Routing and termination
location is not indicated on the documents.
9. Concrete encasement for the fire pump feeder has been included as indicated, however,
concrete encasement has not been included for any other conduits (no requirement
indicated).
Exhibit D
Project Name:
Section Number Section Title Stamp Date
DIVISION 00 - TABLE OF CONTENTS
00 00 03 Table of Contents - Revised to include new sections 5/21/2018
DIVISION 01 - GENERAL REQUIREMENTS
01 11 00 Summary of Work 5/1/2018
01 23 00 Alternates 5/1/2018
01 25 00 Substitution Procedures 5/1/2018
01 29 00 Measurement and Payment 5/1/2018
01 31 00 Project Coordination 5/1/2018
01 31 19 Project Meetings 5/1/2018
01 32 00 Construction Progress Schedules 5/1/2018
01 32 33 Photographic Documentation 5/1/2018
01 33 23 Shop Drawings, Product Data and Samples 5/1/2018
01 41 00 Regulatory Requirements 5/1/2018
01 42 00 References 5/1/2018
01 45 16 Contractor’s Quality Control 5/1/2018
01 45 29 Testing Agency Services 5/1/2018
01 50 00 Construction Facilities and Temporary Controls 5/1/2018
01 58 00 Project Identification and Signs 5/1/2018
01 60 00 Product Requirements 5/1/2018
01 71 23 Field Engineering 5/1/2018
01 73 29 Cutting and Patching 5/1/2018
01 74 13 Construction Cleaning 5/1/2018
01 74 23 Final Cleaning 5/1/2018
01 77 00 Closeout Procedures 5/1/2018
01 78 23 Operation and Maintenance Data 5/1/2018
01 78 30 Warranties and Bonds 5/1/2018
01 78 39 Project Record Documents 5/1/2018
01 78 46 Extra Materials 5/1/2018
01 79 00 Systems Demonstrations and Training 5/1/2018
01 91 13 General Commissioning Requirements 5/1/2018
DIVISION 02 – EXISTING CONDITIONS
Not Used 5/1/2018
DIVISION 03 – CONCRETE
03 11 00 Structural Concrete Formwork 5/1/2018
03 11 15 Expanded Polystyrene Foam Block Formwork 5/1/2018
03 15 00 Embedded Metal Assemblies and Inserts 5/1/2018
03 20 00 Concrete Reinforcing 5/1/2018
03 30 01 Cast in Place Concrete for Landscaping 5/1/2018
03 31 00 Structural Concrete 5/1/2018
03 35 73 Concrete Floor Polishing 5/1/2018
03 39 00 Concrete Sealing 5/1/2018
03 62 14 Grouting Steel Base Plates 5/1/2018
DIVISION 04 – MASONRY
04 05 13 Masonry Mortar and Grout 5/1/2018
04 05 19 Masonry Anchorage, Reinforcement, and Accessories 5/1/2018
04 21 13 Brick Masonry 5/1/2018
04 22 00 Concrete Unit Masonry 5/1/2018
04 73 13 Calcium Silicate Masonry Units 5/1/2018
DIVISION 05 – METALS
05 12 00 Structural Steel 5/1/2018
Exhibit D
Enumeration of Documents
Old Town Arts Center - City of Coppell
Specifications
Exhibit D
Section Number Section Title Stamp Date
Specifications
05 12 13 Architecturally Exposed Structural Steel 5/1/2018
05 21 00 Steel Joists 5/1/2018
05 31 13 Composite Metal Floor Deck and Field Welded Shear Studs 5/1/2018
05 31 23 Metal Roof Deck 5/1/2018
05 40 00 Cold-Formed Metal Framing 5/1/2018
05 50 00 Metal Fabrications 5/1/2018
05 51 00 Metal Stairs 5/1/2018
05 52 13 Steel Handrails and Railings 5/1/2018
05 55 00 Stair Nosings 5/1/2018
DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES
06 10 00 Rough Carpentry – Structural 5/1/2018
06 10 53 Miscellaneous Rough Carpentry 5/1/2018
06 16 63 Moisture Resistant Sheathing 5/1/2018
06 20 23 Interior Finish Carpentry 5/1/2018
06 40 23 Interior Architectural Woodwork 5/1/2018
06 41 16 Plastic-Laminate-Faced Architectural Cabinets 5/1/2018
06 42 16 Wood-Veneer Paneling 5/1/2018
DIVISION 07 – THERMAL AND MOISTURE PROTECTION
07 13 26 Self-Adhering Sheet Waterproofing 5/1/2018
07 21 13 Board Insulation 5/1/2018
07 21 16 Batt Insulation 5/1/2018
07 26 00 Sheet Vapor Retarders [and Barriers] (Slab-on-Grade)5/1/2018
07 27 26 Fluid-Applied Membrane Air Barriers 5/1/2018
07 71 00 Roof Specialties 5/1/2018
07 72 00 Roof Accessories 5/1/2018
07 84 13 Penetration Firestopping 5/1/2018
07 84 46 Fire Resistive Joint Systems 5/1/2018
07 92 00 Joint Sealers 5/1/2018
DIVISION 08 – OPENINGS
08 11 13 Hollow Metal Doors and Frames 5/1/2018
08 14 16 Veneer Faced Wood Doors 5/1/2018
08 31 13 Access Doors 5/1/2018
08 33 23 Overhead Coiling Doors 5/1/2018
08 34 72 Acoustically Gasketed Doors 5/1/2018
08 34 73 Metal Sound Control Doors 5/1/2018
08 44 50 Glazed Wood Framed Curtain Walls and Entrances 5/1/2018
08 56 73 Sound Control Windows 5/1/2018
08 70 11 Door Hardware (Consultant)5/21/2018
08 80 00 Glazing 5/1/2018
08 90 00 Metal Wall Louvers 5/1/2018
DIVISION 09 – FINISHES
09 29 50 Gypsum Board Systems 5/1/2018
09 30 00 Tiling 5/1/2018
09 51 13 Acoustical Panel Ceilings 5/1/2018
09 54 26 Linear Wood Ceilings 5/1/2018
09 61 05 Moisture Vapor Emission and Alkalinity Control for Concrete Slabs 5/1/2018
09 64 53 Resilient Wood Flooring Systems 5/1/2018
09 65 19 Resilient Tile Flooring 5/1/2018
09 68 13 Tile Carpeting 5/1/2018
09 68 16 Sheet Carpeting 5/1/2018
09 77 23 Acoustic Panels 5/1/2018
09 77 50 Sanitary Wall Panels 5/1/2018
09 91 13 Exterior Painting 5/1/2018
09 91 23 Interior Painting 5/1/2018
DIVISION 10 – SPECIALTIES
Exhibit D
Section Number Section Title Stamp Date
Specifications
10 14 00 Signage 5/1/2018
10 14 53 Site Signage 5/1/2018
10 21 13 Metal Toilet Compartments 5/1/2018
10 28 13 Toilet and Bath Accessories 5/1/2018
10 44 13 Fire Extinguishers, Cabinets, & Accessories 5/1/2018
10 51 13 Metal Lockers 5/1/2018
10 73 26 Walkway Cover 5/1/2018
10 90 99 Miscellaneous Specialties 5/1/2018
DIVISION 11 – EQUIPMENT
11 30 00 Appliances 5/1/2018
11 61 13 Concert Enclosure System 5/24/2018
11 61 23 Portable Platform System 5/1/2018
11 61 33 Stage Rigging and Curtain Systems 5/1/2018
11 61 53 Stage Lighting Instruments and Portable Equipment 5/1/2018
11 61 63 Stage Lighting Control and Dimming and Power System 5/1/2018
DIVISION 12 – FURNISHINGS
12 24 13 Roller Window Shades 5/1/2018
12 36 63 Solid Surface Fabrications 5/1/2018
12 36 66 Quartz Agglomerate Countertops 5/1/2018
12 48 13 Entrance Mats 5/1/2018
12 60 10 Fixed Auditorium Seating 5/1/2018
12 62 16 Portable Audience Seating 5/1/2018
12 93 00 Site Furnishings 5/1/2018
DIVISION 13 – SPECIAL CONSTRUCTION
Not Used 5/1/2018
DIVISION 14 – CONVEYING EQUIPMENT
Not Used 5/1/2018
DIVISION 21 – FIRE SUPPRESSION
21 00 00 Fire Suppression – Table of Contents 5/1/2018
21 05 00 Common Work Results for Fire Suppression 5/1/2018
23 05 17 Sleeves and Sleeve Seals for Fire-Suppression Pping 5/1/2018
23 05 18 Escutcheons for Fire-Suppression Piping 5/1/2018
21 05 48 Vibration Controls for Fire-Suppression Piping and Equipment 5/1/2018
21 05 53 Identification for Fire-Suppression Piping and Equipment 5/1/2018
21 10 00 Water-Based Fire-Suppression Systems 5/1/2018
21 12 00 Fire Suppression Standpipes 5/1/2018
21 32 13 Electric-Drive, Vertical-Turbine Fire Pumps 5/1/2018
21 34 00 Pressure-Maintenance Pumps 5/1/2018
21 39 00 Controllers for Fire-Pump Drivers 5/1/2018
DIVISION 22 – PLUMBING
22 00 00 Plumbing – Table of Contents 5/1/2018
22 05 13 Common Motor Requirements for Plumbing Equipment 5/1/2018
22 05 16 Expansion Fittings and Loops for Plumbing Piping 5/1/2018
22 05 17 Sleeves and Sleeve Seals and Plumbing Piping 5/1/2018
22 05 18 Escutcheons for Plumbing Piping 5/1/2018
22 05 19 Meters and Gages for Plumbing Piping 5/1/2018
22 05 23 General-Duty Valves for Plumbing Piping 5/1/2018
22 05 29 Hangers and Supports for Plumbing Piping and Equipment 5/1/2018
22 05 48 Vibration Controls and Plumbing Piping and Equipment 5/1/2018
22 05 53 Identification for Plumbing Piping and Equipment 5/1/2018
22 07 16 Plumbing Equipment Insulation 5/1/2018
22 07 19 Plumbing Piping Insulation 5/1/2018
22 11 16 Domestic Water Piping 5/1/2018
22 11 19 Domestic Water Piping Specialties 5/1/2018
22 13 16 Sanitary Waste and Vent Piping 5/1/2018
Exhibit D
Section Number Section Title Stamp Date
Specifications
22 13 19 Sanitary Waste Piping Specialties 5/1/2018
DIVISION 23 –HEATING, VENTILATING, AND AIR CONDITIONING
23 00 00 Mechanical – Table of Contents 5/1/2018
23 00 10 Basic Mechanical Requirements 5/1/2018
23 05 13 Common Motor Requirements for HVAC Equipment 5/1/2018
23 05 29 Hangers and Supports for HVAC Piping and Equipment 5/1/2018
23 05 48 Vibration Controls for HVAC Piping and Equipment 5/1/2018
23 05 50 Noise Controls for Mechanical Systems 5/25/2018
23 05 53 Identification for HVAC Piping and Equipment 5/1/2018
23 05 93 Testing, Adjusting, and Balancing for HVAC 5/1/2018
23 07 13 Duct Insulation 5/1/2018
23 07 19 HVAC Piping Insulation 5/1/2018
23 09 00 Instrumentation and Control for HVAC 5/1/2018
23 23 00 Refrigerant Piping 5/1/2018
23 31 13 Metal Ducts 5/1/2018
23 33 00 Air Duct Accessories 5/1/2018
23 34 23 HVAC Power Ventilators 5/1/2018
23 36 00 Air Terminal Units 5/1/2018
23 37 13 Diffusers, Registers, and Grilles 5/1/2018
23 41 00 Particulate Air Filtration 5/1/2018
23 62 00 Packaged Compressor and Condenser Units 5/1/2018
23 73 13 Modular Indoor Central-station Air Handling Units 5/1/2018
23 81 26 Split-System Air-Conditioners 5/1/2018
DIVISION 25 – INTEGRATED AUTOMATION
Not Used. 48 5/1/2018
DIVISION 26 – ELECTRICAL
26 00 00 Electrical – Table of Contents 5/1/2018
26 00 10 Basic Electrical Requirements 5/1/2018
26 05 19 Low-Voltage Electrical Power Conductors and Cables 5/1/2018
26 05 26 Grounding and Bonding for Electrical Systems 5/1/2018
26 05 29 Hangers and Supports for Electrical Systems 5/1/2018
26 05 33 Raceways and Boxes for Electrical Systems 5/1/2018
26 05 44 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 5/1/2018
26 05 53 Identification for Electrical Systems 5/1/2018
26 09 23 Lighting Control Devices 5/1/2018
26 22 00 Low-Voltage Transformers 5/1/2018
26 24 16 Panelboards 5/1/2018
26 27 26 Wiring Devices 5/1/2018
26 28 16 Enclosed Switches and Circuit Breakers 5/1/2018
26 32 13 Engine Generators 5/1/2018
26 36 00 Transfer Switches 5/1/2018
26 43 13 Surge Protective Devices (SPD) for Low-Voltage Electrical Power Circuits 5/1/2018
DIVISION 27 – COMMUNICATIONS
27 00 00 Technology Table of Contents 5/1/2018
27 00 10 Division 27 and 28 Systems General Provisions 5/1/2018
27 05 26 Grounding and Bonding for Telecommunications Systems 5/1/2018
27 05 27 Raceways for Sound Video Communications (SVC) Systems 5/1/2018
27 05 28 Raceways for Technology 5/1/2018
27 05 29 Combined Low Voltage/Power Floor Boxes 5/1/2018
27 10 00 Structured Cabling System 5/1/2018
27 41 00 Audio/Video Systems 5/1/2018
27 41 00 Audio/Video Systems – Appendix B 5/1/2018
DIVISION 28 – ELECTRONIC SAFETY AND SECURITY
28 05 13 Conductors and Cables for Electronic Safety and Security 5/1/2018
28 10 00 Security Systems 5/1/2018
Exhibit D
Section Number Section Title Stamp Date
Specifications
28 20 00 Closed Circuit Television System 5/1/2018
28 31 11 Digital, Addressable Fire-Alarm System 5/1/2018
DIVISION 31 – EARTHWORK
31 00 00 Earthwork 5/1/2018
31 23 00 Excavation and Fill 5/1/2018
31 23 03 Building Pad Preparation 5/21/2018
31 25 00 Erosion and Sedimentation Controls 5/1/2018
31 31 16 Soil Treatment 5/1/2018
31 32 13.19 Lime Treated Base Courses 5/1/2018
31 63 29 Drilled Piers 5/1/2018
DIVISION 32 – EXTERIOR IMPROVEMENTS
32 13 13 Portland Cement Concrete Paving 5/1/2018
32 13 14 Concrete Paving for Landscape 5/1/2018
32 13 73 Concrete Paving Joint Sealants 5/1/2018
32 14 50 Decorative Stone 5/1/2018
32 17 13 Parking Bumpers 5/1/2018
32 17 23 Pavement Marking 5/1/2018
32 35 19 Integrally Colored Concrete Finishing 5/1/2018
32 84 00 Planting Irrigation 5/1/2018
32 92 00 Turf and Grasses 5/1/2018
32 93 00 Plants 5/1/2018
DIVISION 33 – UTILITIES
33 10 00 Water Utilities 5/1/2018
33 30 00 Sanitary Sewerage Utilities 5/1/2018
33 40 00 Storm Drainage Utilities 5/1/2018
33 46 00 Subdrainage 5/1/2018
END OF DOCUMENT
Exhibit D
Project Name:
Spec Date Stamp Date
01 – GENERAL
COVER COVER SHEET 5/21/2018
G00-00 SHEET INDEX 5/21/2018
G00-01 STANDARDS AND SYMBOLS 5/1/2018
G01-01 LIFE SAFETY PLANS 5/1/2018
G01-02 LIFE SAFETY PLANS 5/1/2018
G01-03 LIFE SAFETY PLANS 5/1/2018
G01-04 LIFE SAFETY SECTIONS 5/1/2018
02 - CIVIL
C0.0 COVER SHEET 5/1/2018
C1.1 DEMOLITION PLAN 5/1/2018
C2.0 DIMENSIONAL CONTROL PLAN 5/1/2018
C2.1 DIMENSIONAL CONTROL PLAN 5/1/2018
C3.1 GRADING PLAN 5/1/2018
C4.0 EXISTING DRAINAGE AREA MAP 5/1/2018
C4.1 PROPOSED DRAINAGE AREA MAP 5/1/2018
C5.1 STORM SEWER PLAN & PROFILE 5/1/2018
C5.2 STORM SEWER PLAN & PROFILE 5/1/2018
C5.3 HYDRAULIC CALCULATIONS 5/1/2018
C6.1 WATER & SANITARY SEWER PLAN 5/1/2018
C7.1 PAVING PLAN 5/1/2018
C7.2 PAVING DETAILS 5/1/2018
C8.1 EROSION CONTROL PLAN 5/1/2018
C8.2 EROSION CONTROL DETAILS 5/1/2018
03 - LANDSCAPE
L0.00 SHEET INDEX 5/1/2018
L1.00 OVERALL LAYOUT PLAN 5/1/2018
L1.01 LAYOUT PLAN 5/1/2018
L1.02 LAYOUT PLAN 5/1/2018
L1.03 LAYOUT PLAN 5/1/2018
L1.04 LAYOUT PLAN 5/1/2018
L1.05 LAYOUT BID ALTERNATE 5/1/2018
L1.06 HARDSCAPE DETAILS 5/1/2018
L2.00 OVERALL PLANTING PLAN 5/1/2018
L2.01 PLANTING PLAN 5/1/2018
L2.02 PLANTING PLAN 5/1/2018
L2.03 PLANTING PLAN 5/1/2018
L2.04 PLANTING PLAN 5/1/2018
L2.05 PLANTING BID ALTERNATE 5/1/2018
L2.06 PLANTING DETAILS 5/1/2018
L3.00 OVERALL IRRIGATION PLAN 5/1/2018
L3.01 IRRIGATION PLAN 5/1/2018
L3.02 IRRIGATION PLAN 5/1/2018
L3.03 IRRIGATION PLAN 5/1/2018
L3.04 IRRIGATION PLAN 5/1/2018
L3.05 IRRIGATION BID ALTERNATE 5/1/2018
L3.06 IRRIGATION DETAILS 5/1/2018
04 - ARCHITECTURE
A00-01A SITE PLAN - BASE BID 5/1/2018
A00-01B SITE PLAN - FULL BUILD 5/1/2018
A00-02 ENLARGED SITE DETAILS 5/1/2018
A01-00 WALL & PARTITION TYPES 5/1/2018
A01-01P FLOOR PLAN - ACOUSTICALLY CRITICAL PARTITONS 5/1/2018
A02-01 OVERALL FLOOR PLAN - MAIN LEVEL 5/1/2018
A02-01B OVERALL FLOOR PLAN - SLAB GEOMETRY 5/1/2018
Old Town Arts Center - City of Coppell
Enumeration of Drawings
Exhibit D
Enumeration of Drawings
A02-02 OVERALL FLOOR PLAN - TECHNICAL MEZZ. 5/1/2018
A02-03 OVERALL FLOOR PLAN - CATWALK LEVEL 5/1/2018
A02-04 OVERALL FLOOR PLAN - UPPER HALL & LOW PARAPET 5/1/2018
A02-05 ROOF PLAN 5/1/2018
A02-06 OVERALL REFLECTED CEILING PLAN - MAIN LEVEL 5/1/2018
A02-06B OVERALL REFLECTED CEILING PLAN - DUCT LINER 5/1/2018
A03-00 FLOOR PLAN - HALL - UNDERFLOOR 5/1/2018
A03-01 FLOOR PLAN - HALL - MAIN LEVEL 5/1/2018
A03-01B FLOOR PLAN - HALL - FLOOR GEOMETRY 5/1/2018
A03-01C FLOOR PLAN - HALL - ALTERNATE #4 5/1/2018
A03-02 FLOOR PLAN - HALL - TECHNICAL MEZZ. 5/1/2018
A03-03 FLOOR PLAN - HALL - CATWALKS 5/1/2018
A03-04 FLOOR PLAN - HALL - UPPER HALL 5/1/2018
A03-05 FLOOR PLAN - HALL - ROOF 5/1/2018
A03-06 REFLECTED CEILING PLAN - HALL 5/1/2018
A03-07 REFLECTED CEILING PLAN - HALL TECHNICAL MEZZ. & FOLLOW
SPOT 5/1/2018
A03-07B REFLECTED CEILING PLAN - UPPPER HALL - ALTERNATE #4 5/1/2018
A03-08 FLOOR PLAN - BLACK BOX - MAIN LEVEL 5/1/2018
A03-09 FLOOR PLAN - BLACK BOX - TECHNICAL MEZZ. 5/1/2018
A03-10 FLOOR PLAN - BLACK BOX - CATWALKS 5/1/2018
A03-11 REFLECTED CEILING PLAN - BLACK BOX 5/1/2018
A03-12 REFLECTED CEILING PLAN - BLACK BOX TECHNICAL MEZZ. 5/1/2018
A03-13 FLOOR PLAN - MULTIPURPOSE 5/1/2018
A03-14 REFLECTED CEILING PLAN - MULTIPURPOSE 5/1/2018
A03-15 FLOOR PLAN - LOBBY 5/1/2018
A03-16 REFLECTED CEILING PLAN - LOBBY 5/1/2018
A03-17 ENLARGED PLANS - RESTROOMS & DRESSING 5/1/2018
A03-18 FINISH FLOOR PLAN - RESTROOMS & DRESSING 5/1/2018
A03-20 VERTICAL CIRCULATION DETAILS 5/1/2018
A03-21 VERTICAL CIRCULATION DETAILS 5/1/2018
A04-01 EXTERIOR ELEVATIONS 5/1/2018
A04-02 MASONRY ELEVATIONS 5/1/2018
A04-03 MASONRY ELEVATIONS 5/1/2018
A04-04 UPPER ROOF ELEVATIONS 5/1/2018
A04-11 ELEVATIONS - HALL 5/1/2018
A04-12 ELEVATIONS - HALL 5/1/2018
A04-13 ELEVATIONS - STAGE 5/1/2018
A04-14 ELEVATIONS - BLACK BOX 5/1/2018
A04-15 ELEVATIONS - MULITPURPOSE 5/1/2018
A04-16 ELEVATIONS - LOBBY 5/1/2018
A04-21 ELEVATIONS - HALL CATWALKS 5/1/2018
A04-22 ELEVATIONS - BLACK BOX CATWALKS 5/1/2018
A04-23 ELEVATIONS - BLACK BOX CATWALKS 5/1/2018
A04-24 ELEVATIONS - STAGE CATWALKS 5/1/2018
A04-25 ELEVATIONS - STAGE CATWALKS 5/1/2018
A04-30 ELEVATIONS - RESTROOM & DRESSING 5/1/2018
A05-01 BUILDING SECTIONS 5/1/2018
A05-02 BUILDING SECTIONS 5/1/2018
A05-03 BUILDING SECTIONS 5/1/2018
A05-04 BUILDING SECTIONS 5/1/2018
A05-10 WALL SECTIONS - TYPICAL EXTERIOR 5/1/2018
A05-11 WALL SECTIONS - HALL NORTH/SOUTH 5/1/2018
A05-12 WALL SECTIONS - HALL NORTH/SOUTH 5/1/2018
A05-13 WALL SECTIONS - HALL EAST/WEST 5/1/2018
A05-14 WALL SECTIONS - TYPICAL OPENINGS 5/1/2018
A05-15 WALL SECTIONS - LOBBY 5/1/2018
A05-16 WALL SECTIONS - MULTIPURPOSE 5/1/2018
Exhibit D
Enumeration of Drawings
A05-17 WALL SECTIONS 5/1/2018
A05-20 WALL SECTIONS - SCREEN WALLS 5/1/2018
A06-01 PLAN DETAILS - EXTERIOR 5/1/2018
A06-02 PLAN DETAILS - EXTERIOR 5/1/2018
A06-10 SECTION DETAILS - EXTERIOR 5/1/2018
A06-11 SECTION DETAILS - EXTERIOR 5/1/2018
A07-00 CATWALK DETAILS 5/1/2018
A07-01 HALL DETAILS 5/1/2018
A07-02 HALL DETAILS 5/1/2018
A07-03 HALL DETAILS 5/1/2018
A07-10 LOBBY DETAILS 5/1/2018
A07-20 MILLWORK DETAILS 5/1/2018
A07-21 MILLWORK DETAILS 5/1/2018
A08-01 DOOR & FRAME DETAILS 5/1/2018
A08-10 ACOUSTIC WINDOWS 5/1/2018
A08-11 CURTAIN WALL ELEVATIONS 5/1/2018
A08-12 CURTAIN WALL & WINDOW ELEVATIONS 5/1/2018
A09-00 FINISH SCHEDULE, NOTES & LEGENDS 5/1/2018
A09-01 FINISH FLOOR PLAN - MAIN LEVEL 5/1/2018
A09-02 FINISH FLOOR PLAN - TECHNICAL MEZZ. 5/1/2018
A09-03 FLOOR TRANSITION DETAILS 5/1/2018
A09-10 SIGNAGE TYPES, NOTES, & DETAILS 5/1/2018
A09-11 SIGNAGE PLAN - MAIN LEVEL 5/1/2018
A09-12 SIGNAGE PLAN - TECHNICAL MEZZ. 5/1/2018
A09-13 SIGNAGE PLAN - CATWALKS 5/1/2018
05 - STRUCTURAL
S06-01 GENERAL NOTES 5/1/2018
S06-02 COMPONENTS AND CLADDING WIND DIAGRAM AND SOSI 5/1/2018
S06-11 FOUNDATION PLAN 5/21/2018
S06-12 MEZZANINE LEVEL FRAMING PLAN 5/21/2018
S06-13 CATWALK LEVEL FRAMING PLAN 5/21/2018
S06-14 LOW ROOF FRAMING PLAN 5/21/2018
S06-15 HIGH ROOF FRAMING PLAN 5/1/2018
S06-16 FRAME ELEVATIONS 5/1/2018
SDS 001 FRAME ELEVATIONS - additional detail callout 5/21/2018
S06-30A ALTERNATE FOUNDATION PLAN & DETAILS 5/1/2018
S06-31 TYPICAL CONCRETE DETAILS 5/1/2018
S06-32 TYPICAL CONCRETE DETAILS 5/1/2018
S06-33 FOUNDATION DETAILS 5/1/2018
S06-34 FOUNDATION DETAILS 5/1/2018
SDS 002 FOUNDATION DETAILS - added column & base plate detail 5/21/2018
S06-35 FOUNDATION DETAILS 5/1/2018
S06-36 WALL ELEVATIONS 5/1/2018
S06-37 WALL ELEVATIONS 5/1/2018
S06-41 TYPICAL MASONRY DETAILS 5/1/2018
S06-42 MASONRY SCHEDULE 5/1/2018
S06-51 TYPICAL STEEL DETAILS 5/1/2018
SDS 003 TYPICAL STEEL DETAILS - added column mark C10 to schedule 5/21/2018
A06-52 TYPICAL STEEL DETAILS 5/21/2018
A06-53 FLOOR FRAMING DETAILS 5/21/2018
A06-54 ROOF FRAMING DETAILS 5/1/2018
A06-55 ROOF FRAMING DETAILS 5/21/2018
S06-61 WIND BRACE ELEVATIONS 5/1/2018
S06-62 TRUSS & BRACE CONNECTIONS 5/1/2018
06 - MECHANICAL
M00-01 MECHANICAL LEGEND, GENERAL NOTES, & SHEET INDEX 5/1/2018
M02-00 MECHANICAL UNDERFLOOR PLAN 5/1/2018
M02-01 MECHANICAL OVERALL - MAIN LEVEL 5/1/2018
Exhibit D
Enumeration of Drawings
M02-01A MECHANICAL FLOOR PLAN - MAIN LEVEL - SEGMENT A 5/1/2018
M02-01B MECHANICAL FLOOR PLAN - MAIN LEVEL - SEGMENT B 5/1/2018
M02-01C MECHANICAL FLOOR PLAN - MAIN LEVEL - SEGMENT C 5/1/2018
M02-01D MECHANICAL FLOOR PLAN - MAIN LEVEL - SEGMENT D 5/1/2018
M02-01E MECHANICAL FLOOR PLAN - MAIN LEVEL - SEGMENT E 5/1/2018
M02-02 MECHANICAL OVERALL - TECHNICAL LEVEL 5/1/2018
M02-02C MECHANICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT C 5/1/2018
M02-02D MECHANICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT D 5/1/2018
M02-02E MECHANICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT E 5/1/2018
M02-03D MECHANICAL FLOOR PLAN - TECHNICAL LEVEL - ALTERNATE #4 5/1/2018
M02-04 MECHANICAL ROOF PLAN - DUCTWORK 5/1/2018
M06-01 MECHANICAL SCHEDULES 5/21/2018
M07-01 MECHANICAL CONTROLS 5/1/2018
M07-02 MECHANICAL CONTROLS 5/1/2018
M08-01 MECHANICAL DETAILS 5/1/2018
07A - ELECTRICAL
E00-01 ELECTRICAL LEGEND & SHEET INDEX 5/1/2018
E00-02 ELECTRICAL GENERAL NOTES 5/1/2018
E01-01 ELECTRICAL SITE PLAN 5/1/2018
E02-01 ELECTRICAL FLOOR PLAN - MAIN LEVEL - POWER 5/1/2018
E02-01A ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT A - POWER 5/1/2018
E02-01B ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT B - POWER 5/1/2018
E02-01C ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT C - POWER 5/1/2018
E02-01D ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT D - POWER 5/21/2018
E02-01E ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT E - POWER 5/1/2018
E02-02 ELECTRICAL FLOOR PLAN - TECHNICAL LEVEL - POWER 5/1/2018
E02-02C ELECTRICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT C -
POWER 5/1/2018
E02-02D ELECTRICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT D -
POWER 5/1/2018
E02-02E ELECTRICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT E -
POWER 5/1/2018
E02-03 ELECTRICAL FLOOR PLAN - CATWALK LEVEL - POWER 5/1/2018
E02-03D ELECTRICAL FLOOR PLAN - CATWALK LEVEL - SEGMENT D -
POWER 5/1/2018
E02-03E ELECTRICAL FLOOR PLAN - CATWALK LEVEL - SEGMENT E -
POWER 5/1/2018
E03-01A ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT A - POWER 5/21/2018
E03-01B ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT B - POWER 5/21/2018
E03-01C ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT C - POWER 5/1/2018
E03-01D ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT D - POWER 5/1/2018
E03-01E ELECTRICAL FLOOR PLAN - MAIN LEVEL - SEGMENT E - POWER 5/1/2018
E03-02C ELECTRICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT C -
POWER 5/1/2018
Exhibit D
Enumeration of Drawings
E03-02D ELECTRICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT D -
POWER 5/1/2018
E03-02E ELECTRICAL FLOOR PLAN - TECHNICAL LEVEL - SEGMENT E -
POWER 5/1/2018
E03-03D ELECTRICAL FLOOR PLAN - CATWALK LEVEL - SEGMENT D -
POWER 5/1/2018
E03-03E ELECTRICAL FLOOR PLAN - CATWALK LEVEL - SEGMENT E -
POWER 5/1/2018
E05-01 ELECTRICAL ENLARGED PLANS 5/1/2018
E06-01 ELECTRICAL SCHEDULES 5/1/2018
E06-02 ELECTRICAL SCHEDULES 5/21/2018
E06-03 ELECTRICAL PANEL BOARD SCHEDULES - NORMAL 5/21/2018
E06-04 ELECTRICAL PANEL BOARD SCHEDULES - NORMAL 5/1/2018
E06-05 ELECTRICAL PANEL BOARD SCHEDULES - NORMAL 5/1/2018
E06-06 ELECTRICAL PANEL BOARD SCHEDULES - AV 5/1/2018
E06-07 ELECTRICAL PANEL BOARD SCHEDULES - THEATRE 5/1/2018
E06-08 ELECTRICAL PANEL BOARD SCHEDULES - STAND-BY 5/1/2018
E07-01 ELECTRICAL ONE-LINE DIAGRAM - NORMAL 5/21/2018
E07-02 ELECTRICAL ONE-LINE DIAGRAM - STAND-BY 5/1/2018
E08-01 ELECTRICAL DETAILS 5/1/2018
E08-02 ELECTRICAL DETAILS 5/1/2018
07B - ELECTRICAL THEATRE ADVISORY
ET0-001 THEATRE ADVISORY INFORMATION 5/1/2018
ET0-010 THEATRE ELECTRICAL LEGEND, NOTES, AND DETAILS 5/1/2018
ET0-011 THEATRE ELECTRICAL DETAILS 5/1/2018
ET0-012 THEATRE ELECTRICAL SCHEDULES 5/1/2018
ET0-013 THEATRE ELECTRICAL SCHEDULES 5/1/2018
ET0-014 THEATRE ELECTRICAL SCHEDULES 5/1/2018
ET0-015 THEATRE ELECTRICAL SCHEDULES 5/1/2018
ET0-016 THEATRE ELECTRICAL FIXTURE SCHEDULE 5/21/2018
ET0-101 THEATRE ELECTRICAL PLAN POWER & PANEL, THE HALL, STAGE
LEVEL 5/1/2018
ET0-102 THEATRE ELECTRICAL PLAN POWER & PANEL, THE HALL,
CATWALK & GALLERY LEVEL 5/1/2018
ET0-111 THEATRE ELECTRICAL WORK AND RUNNING LIGHT PLAN, THE
HALL, STAGE LEVEL 5/1/2018
ET0-112 THEATRE ELECTRICAL WORK AND RUNNING LIGHT PLAN, THE
HALL, REAR CORRIDOR 5/21/2018
ET0-115 THEATRE ELECTRICAL WORK AND RUNNING LIGHT PLAN, THE
HALL, CATWALK LEVEL 5/1/2018
ET0-131 THEATRE ELECTRICAL HOUSE LIGHTING THE HALL 5/1/2018
ET0-151 THEATRE ELECTRICAL POWER FOR AISLE LIGHTING PLAN 5/1/2018
ET0-311 THEATRE ELECTRICAL WORK AND RUNNING LIGHT SECTIONS,
THE HALL, STAIRWELLS 5/21/2018
ET0-501 THEATRE ELECTRICAL PLAN POWER & PANEL, BLACK BOX,
STAGE LEVEL 5/1/2018
ET0-502 TEHATRE ELECTRICAL PLAN POWER & PANEL, BLACK BOX,
CONTROL BOOTH LEVEL 5/1/2018
ET0-505 THEATRE ELECTRICAL PLAN POWER & PANEL, BLACK BOX,
CATWALK LEVEL 5/1/2018
ET0-511 THEATRE ELECTRICAL WORK AND RUNNING LIGHT, BLACK BOX,
STAGE LEVEL 5/1/2018
ET0-512 THEATRE ELECTRICAL WORK AND RUNNING LIGHT, BLACK BOX,
CONTROL BOOTH LEVEL 5/1/2018
ET0-515 THEATRE ELECTRICAL WORK AND RUNNING LIGHT, BLACK BOX,
CATWALK LEVEL 5/1/2018
ET0-715 THEATRE ELECTRICAL PLAN POWER & PANEL PREFUNCTION
SPACE 5/21/2018
Exhibit D
Enumeration of Drawings
ET0-915 THEATRE ELECTRICAL PLAN POWER & PANEL MULTI-PURPOSE
ROOM 5/1/2018
08A - PLUMBING
P00-01 PLUMBING LEGEND, GENERAL NOTES, & SHEET INDEX 5/1/2018
P01-01 PLUMBING SITE PLAN 5/1/2018
P02-00 PLUMBING UNDERFLOOR PLAN - MAIN LEVEL - OVERALL 5/1/2018
P02-00A PLUMBING UNDERFLOOR PLAN - MAIN LEVEL - SEGMENT A 5/1/2018
P02-00B PLUMBING UNDERFLOOR PLAN - MAIN LEVEL - SEGMENT B 5/1/2018
P02-00C PLUMBING UNDERFLOOR PLAN - MAIN LEVEL - SEGMENT C 5/1/2018
P02-00D PLUMBING UNDERFLOOR PLAN - MAIN LEVEL - SEGMENT D 5/1/2018
P02-00E PLUMBING UNDERFLOOR PLAN - MAIN LEVEL - SEGMENT E 5/1/2018
P02-01A PLUMBING FLOOR PLAN - MAIN LEVEL - SEGMENT A 5/1/2018
P02-01B PLUMBING FLOOR PLAN - MAIN LEVEL - SEGMENT B 5/1/2018
P02-01C PLUMBING FLOOR PLAN - MAIN LEVEL - SEGMENT C 5/1/2018
P02-01D PLUMBING FLOOR PLAN - MAIN LEVEL - SEGMENT D 5/1/2018
P02-01E PLUMBING FLOOR PLAN - MAIN LEVEL - SEGMENT E 5/1/2018
P02-02C PLUMBING FLOOR PLAN - TECHNICAL LEVEL - SEGMENT C 5/1/2018
P02-02D PLUMBING FLOOR PLAN - TECHNICAL LEVEL - SEGMENT D 5/1/2018
P02-02E PLUMBING FLOOR PLAN - TECHNICAL LEVEL - SEGMENT E 5/1/2018
P02-03A PLUMBING FLOOR PLAN - CATWALK LEVEL - SEGMENT A 5/1/2018
P02-03B PLUMBING FLOOR PLAN - CATWALK LEVEL - SEGMENT B 5/1/2018
P02-03C PLUMBING FLOOR PLAN - CATWALK LEVEL - SEGMENT C 5/1/2018
P02-03D PLUMBING FLOOR PLAN - CATWALK LEVEL - SEGMENT D 5/1/2018
P02-03E PLUMBING FLOOR PLAN - CATWALK LEVEL - SEGMENT E 5/1/2018
P02-04 PLUMBING ROOF PLAN 5/1/2018
P06-01 PLUMBING SCHEDULES 5/1/2018
P07-01 PLUMBING RISER DIAGRAMS 5/1/2018
P07-02 PLUMBING RISER DIAGRAMS 5/1/2018
P08-01 PLUMBING DETAILS 5/1/2018
08B - FIRE PROTECTION
FP00-01 FIRE PROTECTION GENERAL NOTES, DETAILS & SHEET INDEX 5/1/2018
FP02-01 FIRE PROTECTION FLOOR PLAN - OVERALL 5/1/2018
09 - TECHNOLOGY
T00-01 TECHNOLOGY LEGEND, GENERAL NOTES, & SHEET INDEX 5/1/2018
T01-01 TECHNOLOGY SITE PLAN 5/1/2018
T02-01 TECHNOLOGY FLOOR PLAN - MAIN LEVEL 5/1/2018
T02-02 TECHNOLOGY FLOOR PLAN - TECHNICAL LEVEL 5/1/2018
T02-03 TECHNOLOGY FLOOR PLAN - CATWALK 5/1/2018
T07-01 RISER DIAGRAM - TECHNOLOGY 5/1/2018
T07-03 ENLARGED PLANS - TECHNOLOGY 5/1/2018
T08-01 TECHNOLOGY DETAILS 5/1/2018
T08-02 TECHNOLOGY DETAILS 5/1/2018
10 - AUDIO & VISUAL
AV0-00 GENERAL NOTES 5/1/2018
AV0-01 AV SYMBOLS 5/1/2018
AV0-02 AV TECHNICAL POWER 5/1/2018
AV0-03 SCHEDULE OF TERMINATIONS 5/1/2018
AV0-31 AV SIGNAL FLOW 1 5/1/2018
AV0-32 AV SIGNAL FLOW 2 5/1/2018
AV1-01 AV FLOOR PLAN - LEVEL ONE 5/1/2018
AV3-01 AV REFLECTED CEILING PLAN - LEVEL ONE 5/1/2018
AV3-02 AV REFLECTED CEILING PLAN - TECHNICAL LEVEL 5/1/2018
AV4-01 AV MULTIPURPOSE ROOM DETAIL 5/1/2018
AV4-02 AV THEATER DETAIL - LEVEL ONE 5/1/2018
AV4-03 AV THEATER DETAIL - TECHNICAL LEVEL 5/1/2018
AV4-04 AV THEATER DETAIL - CATWALK LEVEL 5/1/2018
AV4-05 AV THEATER DETAIL - LOUDSPEAKER DETAIL 5/1/2018
Exhibit D
Enumeration of Drawings
AV4-06 AV DETAIL - EXTERIOR GARDEN 5/1/2018
AV6-01 AV THEATER SECTIONS 5/1/2018
AV6-02 AV MULTIPURPOSE SECTIONS 5/1/2018
AV6-03 AV BUILDING SECTIONS 5/1/2018
AV7-01 AV PLATES & PANELS 1 5/1/2018
AV7-02 AV PLATES & PANELS 2 5/1/2018
AV7-03 AV PLATES & PANELS 3 5/1/2018
AV7-04 AV PLATES & PANELS 4 5/1/2018
AV7-05 AV PLATES & PANELS 5 5/1/2018
AV7-06 AV PLATES & PANELS 6 5/1/2018
A08-01 AV RACK DRAWINGS 1 5/1/2018
A08-02 AV RACK DRAWINGS 2 5/1/2018
11 - THEATER
TC 101 THE HALL SEATING PLAN 5/1/2018
TL 001 THEATRE LIGHTING - NOTES & TYPICAL DETAILS 5/1/2018
TL 002 THEATRE LIGHTING - SCHEDULES 5/1/2018
TL 003 THEATRE LIGHTING - SCHEDULES 5/1/2018
TL 004 THEATRE LIGHTING - SCHEDULES 5/1/2018
TL 005 THEATRE LIGHTING - SCHEDULES 5/1/2018
TL 006 THEATRE LIGHTING - CONTROL DIAGRAM, THE HALL 5/1/2018
TL 007 THEATRE LIGHTING - CONTROL DIAGRAM, BLACK BOX 5/1/2018
TL 008 THEATRE LIGHTING FIXTURE SCHEDULE 5/21/2018
TL 010 THEATRE LIGHTING - DETAILS 5/1/2018
TL 011 THEATRE LIGHTING - DETAILS 5/1/2018
TL 101 THEATRE LIGHTING - EDGE SAFETY LIGHTING PLAN AND
DETAILS 5/1/2018
TL 131 THEATRE LIGHTING - HOUSE LIGHTING - THE HALL 5/1/2018
TL 132 THEATRE LIGHTING - WORK LIGHTING - THE HALL, ADJOINING
SUPPORT SPACES 5/1/2018
TL 133 THEATRE LIGHTING - ORCHESTRA SHELL CABLE REEL 5/1/2018
TL 311 THEATRE LIGHTING - WORK LIGHTING - STAIRWELL 5/1/2018
TL 511 THEATRE LIGHTING - BLACK BOX 5/1/2018
TL 715 THEATRE LIGHTING - LOBBY 5/1/2018
TL 915 THEATRE LIGHTING - MULTI-PURPOSE ROOM 5/1/2018
TO 101 THEATRE ORCHESTRA SHELL PLAN 5/1/2018
TO 102 THEATRE ORCHESTRA SECTION AND DETAILS 5/1/2018
TP 101 THEATRE PLATFORM BLACK AUDIENCE PLATFORMS 5/1/2018
TR 101 THE HALL RIGGING BATTEN AND CURTAIN PLANS AND
SCHEDULES 5/21/2018
TR 201 THEATRE RIGGING STAGEHOUSE RCP AND SECTION 5/1/2018
TR 301 THE HALL RIGGING GRAND CURTAIN ELEVATION 5/1/2018
TR 302 THE HALL RIGGING ORCHESTRA SHELL CEILING #1 5/1/2018
TR 303 THE HALL RIGGING UTILITY BATTEN ELEVATION 5/1/2018
TR 304 HALL RIGGING BI-PARTING MID STAGE TRAVELER ELEVATION 5/1/2018
TR 401 THEATRE RIGGING DETAILS 5/1/2018
TR 402 THEATRE RIGGING DETAILS 5/1/2018
TVA 101 THE HALL VARIABLE ACOUSTIC CURTAINS 5/1/2018
TVA 301 THE HALL VARIABLE ACOUSTIC CURTAIN ELEVATIONS 5/1/2018
END OF DRAWING LIST
ADDENDUM INFORMATION DATE
ADDENDA 1 5/21/2018
ADDENDA 2 5/24/2018
ADDENDA 3 5/25/2018
ID Task NameDuration Start Finish1Milestones290 daysTue 9/4/18Wed 10/23/192Notice to Proceed0 daysTue 9/4/18Tue 9/4/183Energize Power0 daysFri 6/28/19Fri 6/28/194Building Dry In 0 daysFri 5/10/19Fri 5/10/195MEP Finals0 daysWed 9/25/19Wed 9/25/196 Commissioning0 daysWed 10/23/19Wed 10/23/197Certificate of Occupancy0 daysWed 10/23/19Wed 10/23/198Owner Move In0 daysWed 10/23/19Wed 10/23/199Site290 daysTue 9/4/18Wed 10/23/1910Install SWPPP4 daysTue 9/4/18Fri 9/7/1811Install Site Fencing4 daysTue 9/4/18Fri 9/7/1812Clear & Grub3 daysMon 9/10/18Wed 9/12/1813Site Layout2 daysThu 9/13/18Fri 9/14/1814Grade site10 daysMon 9/17/18Fri 9/28/1815Install Primary Electrical11 daysThu 9/13/18Thu 9/27/1816Set Transformer3 daysFri 9/28/18Tue 10/2/1817Moisture Condition Bldg. Pad15 daysMon 10/1/18Fri 10/19/1818Lime paving subgrade15 daysMon 10/22/18Fri 11/9/1819FRP Paving South10 daysMon 11/12/18Tue 11/27/1820FRP West Parking15 daysWed 11/28/18Tue 12/18/1821Install Sanitary Sewer10 daysMon 10/1/18Fri 10/12/1822Install Storm Drain5 daysMon 10/15/18Fri 10/19/1823Build site walls4 daysMon 10/22/18Thu 10/25/1824Install Water Lines9 daysMon 10/22/18Thu 11/1/189/46/285/109/2510/2310/2310/23TWTFSSMTWTFSSMTWSep 2, '18Nov 4, '18Jan 6, '19Mar 10, '19May 12, '19Jul 14, '19Sep 15, '19Nov 17, '19TaskMilestoneSummaryProject SummaryDeadlineCriticalProgressOld Town Arts Center - City of Coppell VIEW 00 - OAC Status Date: Thu 5/31/18 Printed Date: Thu 6/7/18 1 of 6
ID Task NameDuration Start Finish25Install Fire Hydrants3 daysMon 10/22/18Wed 10/24/1826Install Telephone/Data Conduits5 daysFri 9/28/18Thu 10/4/1827Install Specialty Paving15 daysWed 8/14/19Wed 9/4/1928Install Irrigation15 daysThu 9/5/19Wed 9/25/1929Install Landscaping20 daysThu 9/26/19Wed 10/23/1930Performance Hall & Black Box225 daysMon 10/22/18Tue 9/10/1931Building Structure101 daysMon 10/22/18Fri 3/15/1932Drill Piers15 daysMon 10/22/18Fri 11/9/1833Excavate Footings 10 daysMon 10/22/18Fri 11/2/1834FRP Footings10 daysMon 10/29/18Fri 11/9/1835FRP Grade Beams10 daysMon 11/5/18Fri 11/16/1836MEP Underground Rough8 daysMon 11/19/18Fri 11/30/1837FRP Slab on grade5 daysWed 12/5/18Tue 12/11/1838Install Load Bearing CMU Walls15 daysWed 12/12/18Thu 1/3/1939FRP Elevated Hall slab9 daysFri 1/4/19Wed 1/16/1940Erect Structural Steel Framing15 daysThu 1/17/19Wed 2/6/1941Deck Mezzanines5 daysThu 1/17/19Wed 1/23/1942FRP Mezzanines5 daysThu 1/24/19Wed 1/30/1943Build Catwalks 10 daysThu 1/31/19Wed 2/13/1944Erect Steel stairs10 daysThu 2/14/19Wed 2/27/1945Deck Roof5 daysThu 2/28/19Wed 3/6/1946Concrete Roof Deck7 daysThu 3/7/19Fri 3/15/1947Exterior Envelope105 daysMon 3/18/19Tue 8/13/1948Frame/Sheath Exterior Walls20 daysMon 3/18/19Fri 4/12/19TWTFSSMTWTFSSMTWSep 2, '18Nov 4, '18Jan 6, '19Mar 10, '19May 12, '19Jul 14, '19Sep 15, '19Nov 17, '19TaskMilestoneSummaryProject SummaryDeadlineCriticalProgressOld Town Arts Center - City of Coppell VIEW 00 - OAC Status Date: Thu 5/31/18 Printed Date: Thu 6/7/18 2 of 6
ID Task NameDuration Start Finish49Waterproof Exterior Walls10 daysMon 4/15/19Fri 4/26/1950Install Metal Roofing25 daysMon 4/15/19Fri 5/17/1951Install Flat roofing20 daysMon 4/15/19Fri 5/10/1952Install Exterior Masonry45 daysMon 4/29/19Mon 7/1/1953Install Exterior Windows15 daysTue 7/2/19Tue 7/23/1954Install Window/Door Systems15 daysWed 7/24/19Tue 8/13/1955Interior Finishes94 daysMon 4/29/19Tue 9/10/1956Frame/One side interior walls10 daysMon 4/29/19Fri 5/10/1957MEP Wall Rough In8 daysMon 5/13/19Wed 5/22/1958Close walls6 daysThu 5/23/19Fri 5/31/1959Tape Bed Prime Walls10 daysMon 6/3/19Fri 6/14/1960Above Ceiling MEP Rough15 daysMon 5/13/19Mon 6/3/1961Frame Hall Ceilings10 daysTue 6/4/19Mon 6/17/1962Close Hall Ceilings5 daysTue 6/18/19Mon 6/24/1963Hall Acoustical Ceilings10 daysTue 6/25/19Tue 7/9/1964Install Grid Ceilings5 daysMon 6/17/19Fri 6/21/1965Install Fixtures5 daysMon 6/24/19Fri 6/28/1966Install Hall Sound/Lighting Equipment20 daysMon 6/24/19Mon 7/22/1967Install stage rigging/curtain system12 daysTue 7/23/19Wed 8/7/1968Hall wall finishes10 daysTue 7/23/19Mon 8/5/1969Hall Seating10 daysTue 8/6/19Mon 8/19/1970Flooring10 daysTue 8/20/19Tue 9/3/1971Black box Pipe grid ceiling10 daysMon 5/13/19Fri 5/24/1972Black Box wall finishes10 daysTue 5/28/19Mon 6/10/19TWTFSSMTWTFSSMTWSep 2, '18Nov 4, '18Jan 6, '19Mar 10, '19May 12, '19Jul 14, '19Sep 15, '19Nov 17, '19TaskMilestoneSummaryProject SummaryDeadlineCriticalProgressOld Town Arts Center - City of Coppell VIEW 00 - OAC Status Date: Thu 5/31/18 Printed Date: Thu 6/7/18 3 of 6
ID Task NameDuration Start Finish73Black box sound/lighting systems10 daysTue 5/28/19Mon 6/10/1974Black box flooring10 daysTue 6/11/19Mon 6/24/1975Test/ Balance5 daysWed 9/4/19Tue 9/10/1976Building Areas A,B,C241 days?Mon 11/12/18Wed 10/23/1977Building Structure89 days?Mon 11/12/18Wed 3/20/1978Drill piers1 day?Mon 11/12/18Mon 11/12/1879Excavate Footings 5 daysTue 11/13/18Mon 11/19/1880FRP Footings6 daysTue 11/20/18Thu 11/29/1881FRP Grade Beams10 daysThu 11/29/18Wed 12/12/1882MEP Underground Rough12 daysThu 12/13/18Mon 12/31/1883FRP Slab10 daysFri 12/28/18Fri 1/11/1984Erect Steel15 daysThu 2/7/19Wed 2/27/1985Deck Mezzanine4 daysThu 2/28/19Tue 3/5/1986FRP Mezzanine2 daysWed 3/6/19Thu 3/7/1987Deck Roof10 daysThu 3/7/19Wed 3/20/1988Exterior Envelope107 daysThu 3/21/19Tue 8/20/1989Frame/Sheath Exterior Walls15 daysThu 3/21/19Wed 4/10/1990Perimeter Roof Soffit10 daysThu 4/11/19Wed 4/24/1991Waterproof Exterior Walls10 daysThu 3/28/19Wed 4/10/1992Install Roof25 daysMon 5/20/19Mon 6/24/1993Install Exterior Masonry20 daysTue 7/2/19Tue 7/30/1994Install Curtain wall system20 daysTue 7/2/19Tue 7/30/1995Install Window/Door Systems15 daysWed 7/31/19Tue 8/20/1996Interior Finishes100 daysTue 6/4/19Wed 10/23/19TWTFSSMTWTFSSMTWSep 2, '18Nov 4, '18Jan 6, '19Mar 10, '19May 12, '19Jul 14, '19Sep 15, '19Nov 17, '19TaskMilestoneSummaryProject SummaryDeadlineCriticalProgressOld Town Arts Center - City of Coppell VIEW 00 - OAC Status Date: Thu 5/31/18 Printed Date: Thu 6/7/18 4 of 6
ID Task NameDuration Start Finish97Frame/One side interior walls15 daysTue 6/4/19Mon 6/24/1998MEP Wall Rough In10 daysTue 6/25/19Tue 7/9/1999Close walls10 daysWed 7/10/19Tue 7/23/19100Tape Bed Prime Walls15 daysWed 7/24/19Tue 8/13/19101Above Ceiling MEP Rough20 daysTue 6/25/19Tue 7/23/19102Frame Hard Ceilings10 daysWed 7/24/19Tue 8/6/19103Close Hard Ceilings5 daysWed 8/7/19Tue 8/13/19104Install Grid Ceilings5 daysWed 8/14/19Tue 8/20/19105Paint walls/ceilings10 daysWed 8/21/19Wed 9/4/19106Restroom Finishes15 daysWed 8/14/19Wed 9/4/19107Install Fixtures15 daysWed 8/21/19Wed 9/11/19108Install Millwork15 daysThu 9/5/19Wed 9/25/19109Install Specialty ceiling systems20 daysThu 9/26/19Wed 10/23/19110Install specialty wall systems20 daysThu 9/26/19Wed 10/23/19111Final Inspections27 daysThu 9/26/19Fri 11/1/19112Commission all systems20 daysThu 9/26/19Wed 10/23/19113Punch List15 daysThu 9/26/19Wed 10/16/19114Final Inspections5 daysThu 10/17/19Wed 10/23/19115Owner Training7 daysThu 10/24/19Fri 11/1/19116Substantial completion0 daysFri 11/1/19Fri 11/1/1911/1TWTFSSMTWTFSSMTWSep 2, '18Nov 4, '18Jan 6, '19Mar 10, '19May 12, '19Jul 14, '19Sep 15, '19Nov 17, '19TaskMilestoneSummaryProject SummaryDeadlineCriticalProgressOld Town Arts Center - City of Coppell VIEW 00 - OAC Status Date: Thu 5/31/18 Printed Date: Thu 6/7/18 5 of 6
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3964
File ID: Type: Status: 2018-3964 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
05/30/2018File Created:
Final Action: Arts Center CO Intent ResolutionFile Name:
Title: Consider adoption of a Resolution directing publication of notice of intention
to issue certificates of obligation for a performing arts center project; and
authorizing the Mayor to sign.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 16.
Sponsors: Enactment Date:
Council Packet Memo 2018 CO for ART Center
Project.pdf, Coppell CO 2018--Intent Resolution
(Performing Arts Center Project).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3964
Title
Consider adoption of a Resolution directing publication of notice of intention to issue
certificates of obligation for a performing arts center project; and authorizing the Mayor to sign.
Summary
See attached memo.
Fiscal Impact:
The impact of this bond sale will be incorporated in the City’s Debt Service Tax Rate with
Coppell Recreation Development Corporation transferring funds.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3964)
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: June 12, 2018
Reference: Consider adoption of a resolution directing publication of notice of intention to issue certificates of
obligation for a performing arts center project
2030: Sustainable City Government
Special Place to Live
Introduction:
Per section 271.049 of the Local Government Code – Notice of Intention to Issue Certificates: Regardless of the sources of
payment, certificates may not be issued unless the issuer publishes notice of its intention to issue the certificates. The notice
must be published once a week for two consecutive weeks. The notice must state: 1) the time and place tentatively set for
the passage of the ordinance authorizing the issuance; 2) the maximum amount and purpose and; 3) the manner in which
the certificates will be paid by taxes, revenues, or a combination of the two.
Analysis:
These funds will be used for:
(i) the construction, acquisition and equipment of a performing arts center,
(ii) the construction, acquisition and equipment of related parking facilities, related roads, streets and
water and sewer facilities and other related improvements that enhance any of the items listed
above,
(iii) paying legal, fiscal and engineering fees in connection with such projects.
This agenda item is being brought forward to provide notice of the City’s intention to issue Certificates of Obligations,
Series 2018 in an amount not to exceed $16,000,000 for the above stated projects. The publication dates are scheduled for
June 15, 2018 and June 22, 2018.
Legal Review:
The resolution and notice of intent were prepared by Chris Settle, the City of Coppell’s bond attorney.
Fiscal Impact:
The impact of this bond sale will be incorporated in the City’s Debt Service Tax Rate with Coppell Recreation Development
Corporation transferring funds.
Recommendation:
The Finance Department recommends approval.
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS
COUNTIES OF DALLAS AND DENTON
CITY OF COPPELL
We, the undersigned officers of the City of Coppell, Texas (the "City"), hereby certify as
follows:
1. The City Council of the City (the "Council") convened in a regular meeting on
June 12, 2018, at the designated meeting place, and the roll was called of the duly constituted
officers and members of said Council, to wit:
Karen Hunt, Mayor Wes Mays
Nancy Yingling, Mayor Pro Tem Gary Roden
Cliff Long Marvin Franklin
Brianna Hinojosa-Flores Mark Hill
Christel Pettinos, City Secretary
and all of said persons were present except __________________________________________,
thus constituting a quorum. Whereupon, among other business, the following was transacted at
said meeting: a written
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION FOR A PERFORMING ARTS CENTER PROJECT; AND
RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
was duly introduced for the consideration of the Council. It was then duly moved and seconded
that said Resolution be adopted and, after due discussion, said motion, carrying with it the
adoption of said Resolution, prevailed and carried with all members present voting "AYE"
except the following:
NAY: ABSTAIN:
2. A true, full and correct copy of the aforesaid Resolution adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; that
said Resolution has been duly recorded in the Council's minutes of said meeting; that the above
and foregoing paragraph is a true, full and correct excerpt from the Council's minutes of said
meeting pertaining to the adoption of said Resolution; that the persons named in the above and
foregoing paragraph are the duly chosen, qualified and acting officers and members of the
Council as indicated therein; that each of the officers and members of the Council was duly and
sufficiently notified officially and personally, in advance, of the time, place and purpose of the
aforesaid meeting, and that said Resolution would be introduced and considered for adoption at
said meeting, and each of said officers and members consented, in advance, to the holding of
said meeting for such purpose, and that said meeting was open to the public and public notice of
the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas
Government Code.
3. The Council has approved and hereby approves the aforesaid Resolution; and the
Mayor and the City Secretary of the City hereby declare that their signing of this Certificate shall
constitute the signing of the attached and following copy of said Resolution for all purposes.
SIGNED AND SEALED THIS JUNE 12, 2018.
________________________________
Christel Pettinos, City Secretary
City of Coppell
________________________________
Karen Selbo Hunt, Mayor
City of Coppell
(City Seal)
RESOLUTION NO.________________
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION FOR A PERFORMING ARTS CENTER
PROJECT; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
THE STATE OF TEXAS
COUNTIES OF DALLAS AND DENTON
CITY OF COPPELL
WHEREAS, the City Council of the City of Coppell, Texas (the "City"), deems it
advisable to give notice of intention to issue certificates of obligation of the City (the
"Certificates of Obligation") for a performing arts center project, as hereinafter provided; and
WHEREAS, it is hereby officially found and determined that the meeting at which this
Resolution was considered was open to the public, and public notice of the time, place and
purpose of said meeting was given, all as required by Chapter 551, Texas Government Code, as
amended;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
Section 1. Attached hereto and marked as Exhibit A is the form of the notice (the
"Notice"), the form and substance of which are hereby passed and approved.
Section 2. The City Secretary shall cause the Notice to be published in substantially the
form attached hereto, in a newspaper of general circulation in the City, and published in the City,
once a week for two consecutive weeks, with the date of the first publication thereof to be no
later than the 31st day prior to the date set for the adoption of the ordinance or ordinances
authorizing the issuance of such Certificates of Obligation as shown in the Notice.
Section 3. This Resolution shall be effective immediately upon adoption.
------------------------------
Exhibit A
NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION OF THE CITY OF COPPELL, TEXAS
(PERFORMING ARTS CENTER PROJECT)
NOTICE IS HEREBY GIVEN that the City Council of the City of Coppell, Texas (the
"City"), at its meeting to commence at 7:30 p.m., on July 24, 2018, at City Hall, 255 Parkway
Boulevard, Coppell, Texas, tentatively proposes to adopt one or more ordinances authorizing the
issuance of interest bearing certificates of obligation, in one or more series, in an amount not to
exceed $16,000,000 for paying all or a portion of the City's contractual obligations incurred in
connection with: (i) the construction, acquisition and equipment of a performing arts center,
(ii) the construction, acquisition and equipment of related parking facilities, related roads, streets
and water and sewer facilities and other related improvements that enhance any of the items
listed above, and (iii) paying legal, fiscal and engineering fees in connection with such projects.
The City proposes to provide for the payment of such certificates of obligation from the levy and
collection of ad valorem taxes in the City as provided by law and from a limited pledge of the
surplus revenues of the City's waterworks and sewer system (the "System") that remain after
payment of all operation and maintenance expenses thereof, and after all debt service, reserve
and other requirements in connection with all revenue bonds or other obligations (now or
hereafter outstanding) of the City have been met, to the extent that such obligations are payable
from all or any part of the net revenues of the System. The certificates of obligation are to be
issued, and this notice is given, under and pursuant to the provisions of V.T.C.A., Local
Government Code, Subchapter C of Chapter 271.
CITY OF COPPELL, TEXAS
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3967
File ID: Type: Status: 2018-3967 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
06/01/2018File Created:
Final Action: Mayor Pro TemFile Name:
Title: Consider appointment of Mayor Pro Tem as required by Section 3.05 of the
Home Rule Charter.
Notes:
Agenda Date: 06/12/2018
Agenda Number: 17.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3967
Title
Consider appointment of Mayor Pro Tem as required by Section 3.05 of the Home Rule
Charter.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3967)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3971
File ID: Type: Status: 2018-3971 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
06/01/2018File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: Report by City Council regarding recent activities.
Notes:
Agenda Date: 06/12/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3971
Title
Report by City Council regarding recent activities.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3971)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3970
File ID: Type: Status: 2018-3970 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Secretary
06/01/2018File Created:
Final Action: Council Committee ReportsFile Name:
Title: A.North Central Texas Council of Governments - Councilmember Mays
B.North Texas Commission - Mayor Pro Tem Yingling
C.Historical Society - Councilmember Long
Notes:
Agenda Date: 06/12/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 06/12/2018City Council
Text of Legislative File 2018-3970
Title
A.North Central Texas Council of Governments - Councilmember Mays
B.North Texas Commission - Mayor Pro Tem Yingling
C.Historical Society - Councilmember Long
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Page 1City of Coppell, Texas Printed on 6/8/2018
Master Continued (2018-3970)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 6/8/2018