CM 2018-06-12City of Coppell, Texas
CFFELL
Tuesday, June 12, 2018
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-FLORES
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
Minutes
City Council
5:30 PM
NANCY YINGLING
Mayor Pro Tem
GARY RODEN
Place 4
MARVIN FRANKLIN
Place 6
MARK HILL
Place 7
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 6 - Karen Hunt -,Cliff Long -,Wes Mays -,Gary Roden -,Mark Hill and Nancy Yingling
Absent 1 - Brianna Hinojosa-Flores
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
June 12, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:47 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Seek legal advice regarding payment of franchise fees under an
agreement with Spectrum Cable.
Discussed under Executive Session
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3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:57 p.m. and convened into
the Work Session.
A. Discussion regarding the Arts Center.
B. Discussion regarding debt issuance.
C. Discussion regarding Mayor Pro Tem appointment.
D. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:05 p.m. and reconvened into the
Regular Session at 7:30 p.m.
4. Invocation 7:30 p.m.
Pastor Tom Palmer with First United Methodist Church gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation honoring Coppell High School
students on their appointments to military academies; and authorizing the
Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Nicholas Kim. A motion was made by Councilmember Marvin Franklin,
seconded by Mayor Pro Tem Nancy Yingling, that this agenda item be
approved. The motion passed by an unanimous vote.
7. Consider approval of a proclamation naming June 29, 2018, as "George
A. Coppell Day;" and authorizing the Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Patti Carpenter, President of the Historical Society. A motion was made by
Councilmember Wes Mays, seconded by Councilmember Cliff Long, that this
agenda item be approved. The motion passed by an unanimous vote.
8. Consider approval of a proclamation naming the month of July as "Park
and Recreation Month;" and authorizing the Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Tiffany Anderson, Community Engagement. A motion was made by Mayor Pro
Tem Nancy Yingling, seconded by Councilmember Gary Roden, that this
agenda item be approved. The motion passed by an unanimous vote.
9. Citizens' Appearance
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Mayor Hunt asked for those who signed up to speak:
1) Brad Henderson, 463 Cambria, spoke in opposition to the expanding cost of
the Art Center.
2) Thomas Burrows, 138 Wynnpage, spoke in opposition to the Art Center and
doesn't belive it is in the right location.
3) George Ritcheske, 765 Crane Cir., spoke in favor of the Art Center and
believes the community needs enrichment.
4) Joe Shirley, 582 Villawood Ln., spoke in opposition to the Art Center, was
upset there was no public input requested until May 24th at the CRDC meeting
and asks the City Council to vote against items 15 and 16.
5) Eric Juengerman, 423 Clear Creek Ln., spoke against the Art Center.
6) Pete Wilson, 214 Samuel Blvd., spoke in favor of the Art Center as there are
plenty of funds available to support the parks, the trails and now the arts.
7) Bethany Henze, 721 S. Coppell Rd., believes we have outgrown the current
theater and hopes the City Council will support the Art Center.
8) Gary Tanel, 316 Crooked Tree Ct., spoke in favor of the Art Center and
believes it will continue to make Coppell a sought after community.
9) Brian Black, 615 Prestwick Ct., is in favor the Art Center but believes it
should be on the ballot in November.
10) Susan Cohrs, 910 Brown Trail, is supportive of the Art Center but has
concerns about the cost and plans.
11) Scott Spray, 622 Cribbs Dr., is supportive of the Art Center but not at the
proposed cost.
12) Jean Shiflett, 662 Cribbs, Dr., suggests Fortune 500 companies contribute
and sponsor the venue, requests more transparency on the webpage and
would like to see the item on the ballot in November.
13) Bill Hulbert, 241 Suzanne Way, stated regulations for short term rentals are
unconstitutional and subject to lawsuits and believes Council should vote
against the ordinance.
14) Mary Hyndman, 535 Melinda St., supports the Art Center and believes a
capital fundraising program may assist with the cost.
15) Sowmya Dondapati, 827 Preakness Ln., stated an Art Center is important
because there is not enough room to practice at the current theater today.
16) Davin Bernstein, 228 Hollywood Dr., read from the Attorney General's
website regarding the authority to regulate short term rentals and believes we
are subjecting ourselves to a lawsuit. He also suggested updating the City's
website with regards to the Art Center and allowing public comments.
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17) Patrick Miller, 185 N. Heartz Rd., supports the Art Center as the community
needs a way to express itself.
18) Roy Ross, 327 Gifford Dr., recommended Council vote against the short term
rental ordinance.
19) Brad Masters, 200 Plantation Dr., supports the arts, but not this facility. He
believes the law was changed to make this happen and will burden the
community with debt.
20) Michael Kincade, 428 Parkway Blvd., supports the Art Center and believes it
is a public service.
21) Paul Lee, 634 Wakeview Dr., supports the Art Center and believes it is an
investment for the community.
22) James Helms, 732 S. Coppell Rd., is in favor of the Art Center and believes
it will drive people to Coppell.
10. Consent Agenda
A. Consider approval of the minutes: May 22 and May 29, 2018.
Mayor Hunt announced Item B would be pulled from the Consent Agenda. A
motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve Consent Agenda Items A and C -H. The
motion passed by an unanimous vote.
B. Consider an award of contract with Joel Brown and Company, LLC for
the excavation and removal of materials in the amount of $200,000; as
provided in the CRDC Fund Balance; and authorizing the City Manager
to sign any necessary documents.
Consent Agenda Item B was pulled and considered separately on the Regular
Agenda. Kent Collins, Director of Engineering and Public Works, made a
presentation to the City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, that this agenda item be approved. The
motion passed by an unanimous vote.
C. Consider approval to enter a contract with Halff Associates to complete a
Conceptual Drainage Master Plan & Rate Study; in the amount of
$268,300.00; as budgeted in General Fund; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve Consent Agenda Items A and C -H. The
motion passed by an unanimous vote.
D. Consider award of a contract through National Cooperative Purchasing
Alliance (NCPA) with CORE Construction for interior renovations to the
Wagon Wheel Park Soccer concession stand and restrooms, in the
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amount of $87,994.14, as budgeted, and authorizing the City Manager to
sign any necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve Consent Agenda Items A and C -H. The
motion passed by an unanimous vote.
E. Consider approval of a Resolution adopting the Amended and Restated
Bylaws for the North Texas Emergency Communications Center; and
authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve Consent Agenda Items A and C -H. The
motion passed by an unanimous vote.
Enactment No: RE 2018-0612.1
F. Consider approval of a Resolution suspending the July 5, 2018 effective
date of Texas -New Mexico Power Company's (TNMP's) requested rate
change to permit the City time to study the request and to establish
reasonable rates; approving cooperation with other TNMP cities; hiring
Lloyd Gosselink Attorneys and Consulting Services to negotiate with the
company and direct any necessary litigation and appeals; and
authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve Consent Agenda Items A and C -H. The
motion passed by an unanimous vote.
Enactment No: RE 2018-0612.2
G. Consider approval of a Master Agreement between the City of Coppell
and ORBYT, Inc., for the development and implementation of the Allies in
Community curriculum and training program; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve Consent Agenda Items A and C -H. The
motion passed by an unanimous vote.
H. Consider approval of an Ordinance for PD -133R8 -HC, Magnolia Office
Park (Savannah Coppell), being a zoning request from PD -133 -HC
(Planned Development District -133 -Highway Commercial) to
PD -133R8 -HC (Planned Development District -133 Revision 8 -Highway
Commercial) to attach a Detail Site Plan to allow six, one-story office
buildings to be located on the south side of SH 121, approximately 215
feet west of N. Denton Tap Road; and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve Consent Agenda Items A and C -H. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-725
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End of Consent Agenda
11. Consider approval of an Ordinance for PD -221 R3R3-HC, Point West -
Sun Holdings, being a zoning request from PD -221 R3 -HC (Planned
Development -221 Revision 3 -Highway Commercial) to
PD -221 R3R3-HC (Planned Development -221 Revision 3 Revised
3 -Highway Commercial) to attach a Detail Site Plan for an 8,526 square
foot retail/restaurant building on 1.9 acres of land (Lot 1 R-1), and to
amend the Concept Plan on Lot 1 R-8 (3.6 acres) and attach a Detail
Plan for a parking lot on one (1) acre and retain the Concept Plan for a
Hotel on the remaining 2.6 acres of property located at the northwest
corner of I H-635 and S. Belt Line Road, and authorizing the Mayor to
sign.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to City Council.
Greg Guerin, representing the applicant, answered questions of the City
Council.
Mayor Hunt opened the public hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Nancy Yingling, to close the Public Hearing and approve this agenda
item, subject to the following conditions:
1) There may be additional comments at the time of Building Permit and Detail
Engineering Review; and
2) Replat of Lot 1 R-8 indicating the following, must be approved and filed with
Dallas County prior to construction of this phase:
a. Lot 1 R -8X as a common area lot for the parking lot and the incorporation of
this property of the Property Owners Agreement, and
b. the establishment of the mutual access easement from Private Drive "B" to
the office tract to the north within Lott R -8R.
The motion passed by an unanimous vote.
12. Consider approval of an Ordinance amending Chapter 9 adding Article
9-29, Short Term Rentals; providing for regulations for the registration
and use of short term rentals; providing for definitions, providing for
inspections; providing for restrictions; providing for brochure and safety
requirements; providing for neighborhood notification; providing for
violations and penalties; providing for a sunset review; providing a
repealing clause; providing a savings clause; and providing for an
effective date, and authorizing the Mayor to sign.
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Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council. Suzanne Arnold, Chief Building Official,
answered questions of the City Council.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Nancy Yingling, that this agenda item be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2018-1492
13. Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation for waterworks and sewer
system projects; and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Wes Mays, that this agenda item be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2018-0612.3
14. Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation for general government
projects; and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Cliff Long, that this agenda item be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2018-0612.4
15. Consider approval of a Guaranteed Maximum Price Amendment to the
Agreement between the City of Coppell (Owner) and Core Construction
Services of Texas, Inc. (Construction Manager) for the construction of the
City of Coppell Arts Center, in the amount of $16,253,089.00, including
Alternative 1; and authorizing the City Manager and CRDC President to
sign.
Presentation: Mike Land, City Manager, made a presentation to the City
Council.
A motion was made by Councilmember Mark Hill. The motion failed due to a
lack of a second.
Councilmember Marvin Franklin made a motion to amend the cost, with
Councilmember Cliff Long seconding it, but it was withdrawn.
A third motion was made by Councilmember Marvin Franklin to keep the
original recommendation, seconded by Councilmember Cliff Long, that this
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agenda item be approve. The motion passed by an unanimous vote.
At this time, Consent Agenda Item B was considered. See Consent Agenda
Item B for motion details.
16. Consider adoption of a Resolution directing publication of notice of
intention to issue certificates of obligation for a performing arts center
project; and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to City
Council.
A motion was made by Councilmember Mays, seconded by Mayor Pro Tem
Yingling, that this agenda item be approved. The motion passed by an
unanimous vote.
Enactment No: RE 2018-0612.5
17. Consider appointment of Mayor Pro Tem as required by Section 3.05 of
the Home Rule Charter.
A motion was made by Mayor Pro Tem Nancy Yingling to nominate
Councilmember Cliff Long as the next Mayor Pro Tem, seconded by
Councilmember Gary Roden. The motion passed by an unanimous vote.
18. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land announced the Vision 2040 process has kicked off.
There is a Vision 2040 portal on the City's webpage where citizens may
complete a survey. There is also an open invitation to the Think Tank being
held June 25th and 26th from 4:30-9 p.m.
Freeport Construction is still underway and on schedule. The anticipated
completion date is October 2019.
Royal Lane is being repaved by Dallas County and has an anticipated
completion date of mid-July.
Regarding future agendas, the Fire Department will be bringing forward the
architect contract for Fire Station #4 out at the Wagon Wheel area.
19. Mayor and Council Reports
Report by City Council regarding recent activities.
Mayor Hunt reminded everyone that the Runoff Election is going on and
encourages everyone to come and vote on Election Day, June 16th from
7am-7pm at Coppell Town Center.
Celebrate Coppell will be held June 30th from 4-11 pm at Andy Brown East.
Start your morning with a 5K and Fun Run. We have partnered with Get You In
Shape to host the 9th Annual Coppell 5K benefitting Special Olympics Teams
of Coppell. This community event features a 1 -mile fun run, a timed 5K race
and a virtual option and will begin at 8am. Then later that day, join us for
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loads of activities, entertainment, plenty of food and fireworks! Stick around
after the fireworks show for more music and fun! Visit the city's webpage for
more details.
The City's annual Celebrate Coppell: Parade Down Parkway will begin at 9 AM
on Wednesday, July 4. Wear your red, white, and blue and find a spot along
the parade route to watch as all the floats pass by! The parade route begins on
Samuel Blvd., proceeds west on Parkway Blvd., and ends at Town Center.
Intersections along the parade route will be closed beginning at 8:50 AM and
remain closed until all entries have passed.
Mayor Hunt also reminded everyone that there is no second meeting in June.
The next City Council Meeting will be July 10th.
20. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. North Central Texas Council of Governments - Councilmember Mays
B. North Texas Commission - Mayor Pro Tem Yingling
C. Historical Society - Councilmember Long
A. Councilmember Wes Mays announced the General Assembly Annual
Meeting will be held on June 15th at the Hurst Conference Center. Registration
for the event can be found on the NCTCOG website.
B. Councilmember Nancy Yingling announced NTC has a new President and
CEO, Chris Wallace. Leadership North Texas begins its selection process next
week for Class 10. LNTU 4 is accepting applications. Finally, the 47th Annual
Members Luncheon will be held on September 18th.
C. Mayor Pro Tem Cliff Long reported the Historical Society does not meet in
the summer. However, you will find them out at Pioneer Day on June 16th in
Old Town from 9 a.m. - 1 p.m.
21. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Hunt thanked Councilmember Marvin Franklin for all his years of
service.
22. Necessary Action from Executive Session
Adjournment
City Attorney Robert Hager read the following motion from Executive Session
into the record: Consider approval of hiring Lloyd Gosselink as special legal
counsel and to authorize the filing of legal action on behalf of the City of
Coppell against Charter Communications VI, LLC., d/b/a Spectrum Cable for
underpayment of cable service franchise fees; and authorize the City Manager
to execute a representation agreement. Councilmember Marvin Franklin made
the motion with Councilmember Cliff Long seconding the motion. The motion
passed by an unanimous vote.
There being no further business before the City Council, the meeting was
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ed at 10:15 p.m.
Hunt,
IT ST:
Christel Pettinos, City Secretary
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