BA 2018-07-25 CRDCCoppell Recreation Development Corporation
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
255 Parkway Blvd.6:30 PMWednesday, July 25, 2018
Mark Tepper Mahbuba Khan
President Secretary
Karen Hunt Noah Webster
Board Member Board Member
Cliff Long
Board Member
__________________________________________________________________________
Notice is hereby given that the Coppell Recreation Development Corporation of the City of
Coppell, Texas, will meet in the 2nd Floor Conference Room at 255 E. Parkway Boulevard on
Wednesday, July 25, 2018 at 6:30 P.M.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The purpose of this meeting is to consider the following items:
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call To Order
1.Citizens' Forum
2.Consider approval of May 24, 2018 Public Hearing Minutes
05.24.18 Public Hearing Minutes.pdfAttachments:
3.Consider approval of June 13, 2018 CRDC Minutes
06.13.18 CRDC Minutes.pdfAttachments:
4.Financial Report
07.25.18 Financial Report.pdfAttachments:
Page 1 City of Coppell, Texas Printed on 7/20/2018
July 25, 2018Coppell Recreation Development
Corporation
Meeting Agenda
5.Consider approval of the resignation of Biju Mathew from the Coppell
Recreation Development Corporation.
BMathew Resignation.pdfAttachments:
6.Consider approval of the resignation of Marvin Franklin from the Coppell
Recreation Development Corporation and accept appointment of Cliff
Long to fill the unexpired term.
MF Resignation CRDC.pdfAttachments:
7.Consider appointment of Vice-President for the Coppell Recreation
Development Corporation.
CRDC Vice-President Appointment Memo.pdfAttachments:
8.Consider approval of the FY 18-19 CRDC Budget.
CRDC #1 Fund FY19.pdf
CRDC #2 Fund FY19.pdf
CRDC Debt Fund FY19.pdf
Attachments:
9.Consider authorizing architectural design and engineering services,
service request number 3 within the approved professional services
agreement with Corgan Associates, Inc., totaling $156,500 for the Coppell
Arts Center theater seating expansion.
OTAC - Corgan Memo.pdf
Corgan Old Town Arts Center Additional Service Request.pdf
07.25.18 OTAC Seating Comparison V2.pdf
Attachments:
Adjournment
The City of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses)
for participation in or access to the City of Coppell-sponsored public programs, services
and/or meetings, the City requests that individuals make requests for these services
forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated official at
(972) 304-3699, or TDD 1-800-RELAY TX, (1-800-735-2989).
This agenda was posted on the City of Coppell bulletin board at Town Center on this 20th day
of July, 2018 at ________ by
_____________________________________________.
Brittany Causey, Administrative Support Assistant
Page 2 City of Coppell, Texas Printed on 7/20/2018
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
Coppell Recreation Development Corporation
6:30 PM Council ChambersThursday, May 24, 2018
Special Called Public Hearing
Mark Tepper Biju Mathew
President Vice-President
Mahbuba Khan Karen Hunt
Secretary Board Member
Marvin Franklin
Board Member
__________________________________________________________________________
The Coppell Recreation Development Corporation held a Special Called Public
Hearing in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard,
Coppell, TX on Wednesday, May 24, 2018, at 6:30 p.m. Those in attendance included
President Mark Tepper, Vice-President Biju Mathew, Secretary Mahbuba Khan, Board
Member Karen Hunt, Board Member Marvin Franklin, Deputy City Manager Noel
Bernal, and Chief of Staff Amy Swaim.
The purpose of the meeting is to consider the following items:
Call to Order
President Mark Tepper called the meeting to order at 6:32 PM.
Page 1City of Coppell, Texas
May 24, 2018Coppell Recreation Development
Corporation
Minutes
PUBLIC HEARING:
To receive public comment concerning the construction, acquisition and equipment of
a performing arts center and construction,acquisition and equipment of related
parking facilities, related roads,streets and water and sewer facilities and other related
improvements that enhance any of the items listed above.
1.
Subbu Venkat, 933 Brentwood, spoke against the Arts Center, stating that using
sales tax dollars for life park or library or art center is commendable, but
doesn't feel that the Arts Center is necessary in Coppell.
Brad Henderson, 463 Cambria, spoke agains the Arts Center; feels that there
are a lot of issues with the current Community Theater. Arts Center is not a
necessity and is too costly.
Tina Brown, 228 Aspenway Dr, spoke in favor of the Arts Center, is a member
of the Coppell Community Orchestra, stating that the community is hungry for
art and this project will enhance the community.
Janna Tidwell, 313 Parkview, spoke in favor of the Center, is a community
volunteer involved in facilitating others art and would like to see a space for
various art to be displayed.
Elaine Hammett, 681 Thompson, spoke against the Arts Center, stating that the
Community Theater could be improved upon; thinks the proposed location is
bad for the Old Town residents and merchants; also thinks the cost and amount
to maintain new facility would be unreasonable.
Jean Shiflett, 662 Cribbs, spoke against the Arts Center; she appreciates the
enthusiasm behind the arts, but does think a massive theater is needed in
Coppell; would like more transparency from the City with information
regarding the Arts Center; concerned about parking, storage, operating costs,
and possible corporate sponsorship.
Pete Wilson, 214 Samuel, spoke in favor of the Arts Center; has been involved
at the Coppell Theater for several years and believes now is the time to move
forward and that the Arts Center would allow for growth.
Dave Greenberg, 408 Pecan Hollow, spoke in favor of the Arts Center; believes
Arts Center will enhance the community, though he is concerned about the
cost of the project.
Scott Spray, 622 Cribbs, spoke against the Arts Center; feels that there is a
need for the Arts Center, but the cost of this project is not reasonable and not a
good use of taxpayer money. Says there should be focus on current City
facilities primarily.
Taria Greenberg, 408 Pecan Hollow, spoke in favor of the Arts Center and feels
that the project will enhance the community.
Bethany Henze, 721 S. Coppell, spoke in favor of the Arts Center; she
expressed her excitement about the project and how it will enhance the
community.
Page 2City of Coppell, Texas
May 24, 2018Coppell Recreation Development
Corporation
Minutes
Kent Darwin, 327 Spanish Moss, spoke in favor of the Arts Center; he stated that
the Arts Center will bring artists and business to the City and may entice others
to move to Coppell.
Mike Kincade, 428 Parkview, spoke in favor of the Arts Center; stated that the
Community Theater has served the community well, but the building is in bad
shape and there is a need for a new theater/performance hall.
Joan Ming, 614 Cribbs, spoke against the Arts Center; she appreciates and is in
support of art, but wonders if the project is an economic drain for the City and
thinks more long-term issues should be considered, such as competition with
neighboring cities and attraction of facility to outsiders.
Joe Shirley, 582 Villawood, spoke against the Arts Center, stating that he is in
favor of the Arts, but not of wasting money; the City can accomplish the same
goal by properly utilizing current public places to display art.
Thomas Burrows, 138 Wynnpage, spoke against the Arts Center stating that
there are several things around that City that should be a priority to fix before
considering this project.
Davin Bernstein, 228 Hollywood, spoke against the Arts Center. He stated that
he didn't understand why CRDC was holding the Public Hearing instead of
Council; objects to the design proposed for the facility.
Sherilyn Fox, 266 Suzanne, spoke in favor of the Arts Center; has a child that is
actively involved in theater around the Metroplex and would love to see this
project for the children in the community that don't have the opportunity to
travel outside of the city to perform.
Gary Tanel, 316 Crooked Tree, spoke in favor of the Arts Center; believes that
this is a "quality of life" project that will enrich the community.
Debra Wood, 542 Lee Dr, spoke in favor of the Arts Center. Ms. Wood read a
letter sent by resident, Maggie Lucas, that stated that the project supports the
Coppell Vision, the 2030 plan, and the Economic Development strategic plan.
She feels that the schools do a good job of supporting the arts and thinks that
support should be felt in the community.
Joel Busby, 754 Cameron, spoke in favor of the Arts Center; he is highly in
favor of the project, but is concerned that the architecture is in contrast of the
Old Town look.
Theodore Randall, 114 Tennyson, spoke in favor of the Arts Center; thinks the
project supports a small town like Coppell and that renovating the current
Community Theater would put limits on involvement; believes the Arts Center
is a good opportunity for residents to volunteer and would inspire local kids in
their creativity.
President Mark Tepper presented a letter from Angela Webster in favor of the
Arts Center; she believes it's an asset to current arts group in the City and that
it promotes the growth of the City and is economically positive for Old Town.
Page 3City of Coppell, Texas
May 24, 2018Coppell Recreation Development
Corporation
Minutes
Adjournment
Motion by Board Member Franklin to adjourn the Public Hearing, seconded by
Vice-President Mathew.
AYE: Motion carried unanimously.
There being no further business, the Public Hearing was adjourned at 8:16 PM.
______________________________________
President, Mark Tepper
______________________________________
Brittany A. Causey, Administrative Support Asst.
Page 4City of Coppell, Texas
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
Coppell Recreation Development Corporation
6:30 PM 255 Parkway Blvd.Wednesday, June 13, 2018
Biju Mathew
Vice-President
Mahbuba Khan Karen Hunt
Secretary Board Member
Marvin Franklin Noah Webster
Board Member Board Member
______________________________________________________________________
The Coppell Recreation Development Corparation of the City of Coppell, Texas met in
a Regular Called Session on June 13, 2018 at 6:30 PM in the 2nd Floor Conference
Room at Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas.
The purpose of this meeting is to consider the following items:
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call to Order
Vice-President Mathew called the meeting to order at 6:30 PM.
Citizens' Forum1.
There was no one present for the Citizens' Forum.
Page 1City of Coppell, Texas
June 13, 2018Coppell Recreation Development
Corporation
Minutes
2.Approval of April 25, 2018 Minutes
Motion by Board Member Franklin, second by Board Member Hunt to approve
minutes as presented.
AYE:All. The motion carried unanimously.
3.Financial Report
Presentation: Jennifer Miller presented the April 2018 Financial Report to the
Board.
4.Consider approval of a Guaranteed Maximum Price Amendment to the
Agreement between the City of Coppell (Owner) and Core Construction
Services of Texas, Inc. (Construction Manager) for the construction of the
City of Coppell Arts Center, in the amount of $16,253,089.00 including
Alternative 1 and authorizing the CRDC Board President to Sign.
Motion by Board Member Franklin, second by Secretary Khan to approve
agreement with Core Construction for the construction of the City of Coppell
Arts Center.
AYE:All. The motion carried unanimously.
5.Consider approval of a Resolution approving the execution of a Project
Agreement with the City of Coppell
Motion by Board Member Hunt, second by Board Member Webster to approve
the Resolution approving the execution of a Project Agreement with the City of
Coppell.
AYE:All. The motion carried unanimously.
6.Consider approval of award of a professional services agreement with
Joel Brown and Co., LLC, in the amount of $200,000.00, to excavate and
remove materials from property owned by the City of Coppell, located at
the northwest corner of Burns Street and Hammond Street; and
authorizing the City Manager to sign.
Motion by Board Member Franklin, second by Board Member Webster to
approve a professional services agreement with Joel Brown and Co., LLC for
excavation services.
AYE:All. The motion carried unanimously.
Page 2City of Coppell, Texas
June 13, 2018Coppell Recreation Development
Corporation
Minutes
Board President and Committee Reports/General Discussion7.
There were no updates for the Board during General Discussion.
Adjournment
There being no further business, Vice-President Mathew adjourned the
meeting at 7:19 PM.
______________________________________
President, Mark Tepper
______________________________________
Brittany A. Causey, Administrative Support Asst.
Page 3City of Coppell, Texas
DATE:
TO:
VIA:
FROM:
SUBJECT:
July 16, 2018
CRDC Board
Mike Land, City Manager
Jennifer Miller, Director of Finane ~
CRDC Financial Report
The financial position of funds for the CRDC -Special Revenue at June 30 , 2 018
FUND CURRENT FUNDS
SOURCES BUDGET COLLECTED
Sales Tax Revenue 8,135,245 .00 5,914,028.31
Interest Income 10,000.00 68,185 .01
Donations -Library 0 .00 0.00
Fund Balance 5,602,531.27 0.00
Total 13,747,776.27 5,982,213 .32
EXPENDITURES CURRENT MONTH YTD
DESCRIPTION BUDGET EXPENDITURES EXPENDITURES
Transfer for Maintenance 2,847,336 .00 221,064.70 2 ,069,909.91
Seniors Parking Lot 0 .00 0.00 28,200.00
Denton Creek Trail 0.00 0.00 2,859 .89
Wagon Wheel 0.00 0.00 19,699.00
Grapvine Springs Trail 5,966.64 0 .00 0.00
CORE 90,000.00 90,000 .00 90,000.00
Streetscape/Intersections 0.00 0.00 0.00
Library 54,248 .98 0.00 53,443 .98
McArthur Blvd Trail 31,425.25 0.00 0.00
Trails 79,500 .00 0.00 17,857 .00
Arts Center 607,518.91 19,2 40 .63 552,900.67
AB Park 148,814 .75 0.00 48,162.98
Total 3,864,810.53 330,305.33 2,883,033.43
UNCOLLECTED
BUDGETED
FUNDS
2 ,221,216 .69
(58,185.01)
0.00
0 .00
2,163,031.68
OBLIGATED UNENCUMBERED
BUT UNPAID BALANCE
0.00 777,426.09
21,300 .00 (49,500.00)
0 .00 (2 ,859 .89)
40,669.63 (60,368.63)
5,966.64 0.00
0.00 0.00
0.00 0.00
805.00 0 .00
31,425.25 0.00
223,500.00 (161,857 .00)
0 .00 54,618.24
100 1 651.77 0.00
424,318 .29 557,458 .81
Budget Numbers are subject to change due to changing economics or addition of projects . Contracts signe d
before the bond issuance will be pay as you go, with payments being made over time . Reimbursement Resolution
has been passed by CRDC and Council.
DATE:
TO:
VIA:
FROM:
SUBJECT:
July 16, 2018
CRDC Board
Mike Land, City Manager
Jennifer Miller, Director of Finance
CRDC Debt Service Financial Report
The financial position of funds for CRDC -Debt Service at June 30, 2018
FUND CURRENT FUNDS
SOURCES BUDGET COLLECTED
Sales Tax 1,957,519.00 1,424,377.60
Interest Income 1,500.00 4,020.01
Fund Balance 81,937.60 0 .00
Total 2,040,956.60 1,428,397.61
EXPENDITURES CURRENT MONTH YTD
DESCRIPTION BUDGET EXPENDITURES EXPENDITURES
Debt Payment -Interest 1,246,519.00 0.00 623,259.38
Debt Payment -Principal 710,000.00 0.00 0.00
Agency Fees 1,000.00 0 .00 750 .00
Total 1,957,519.00 0.00 624,009 .38
OBLIGATED
BUT UNPAID
0 .00
0.00
0.00
0.00
Budget numbers may be subject to change due to changing economics or addition of projects.
UNCOLLECTED
BUDGETED
FUNDS
533,141.40
(2,520 .01)
0.00
530,621.39
UNENCUMBERED
BALANCE
623,259.62
710,000.00
250.00
1,333,509.62
DEPT
PROJECT NO
CRDC -SALES TAX 632
COST OF ISSUANCE
COST OF INSURANCE
INTEREST INCOME/PREMIUM
ANDY BROWN PARK
LIFE SAFETY PARK
DRA INAGE -WOODRIDGE
STREETSCAPE
TRAILS
AMOUNT
ISSUED
$ 15 ,000 ,000.00
3 ,025 ,000 .00
2,200 ,000 .00
4 ,800 ,000 .00
4 ,000 ,000 .00
COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SER IES 2014-$29,025 ,000
AS OF JUNE 30 , 2018
OTHER TOTAL AMOUNT PAID
REVENUES FUNDS TO DATE
--------
$178 ,867 .04 $ 178,867 .04 $ 178,867.04
$32 ,555.41 $ 32 ,555.4 1 $ 32 ,555 .41
$ 615 ,802 .92 A 615 ,802 .92 0 .00
6 ,550 ,000.00 D 21 ,550 ,000.00 21 ,7 06,272.63
2,873 , 796 .78 c 5 ,898 , 796 .78 5 ,913 ,955 .46
(2 , 100,000 .00 ) 100 ,000 .00 26 ,702 .53
400,000 .00 5,200 ,000 .00 4 ,774 ,124.24
(3,550 ,000 .00 ) B 450 ,000 .00 379 ,625 .71
AMOUNT AVA ILABLE
ENCUMBERED FUNDS
--------------
$0 .00 $0 .00
0 .00 0 .00
0 .00 615 ,802 .92
87 ,787 .33 (244 ,059 .96)
16 ,210.00 (31 ,368 .68)
9 ,917.47 63 ,380 .00
28 ,967 .26 396 ,908 .50
31 ,099 .55 39 ,274.74
----------------------------------
$29 ,025 ,000 .00 $5 ,001 ,022 .15 $34 ,026 ,022 .15 $33 ,012 ,103 .02 $173 ,981 .61 $839 ,937 .52
FOOTNOTE A
FOOTNOTE B
FOOTNOTE C
FOOTNOTED
COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29 ,025 ,000
AS OF JUNE 30 , 2018
AMOUNT OF INTEREST/SURPLUS EARNED
TRANSFERRED TO AB PARK
TRANSFERRED TO LIFE SAFETY PARK
TRAILS
GRAPEVINE CREEK TRAIL
S. COPPELL TRAIL
MASTER PLAN UPDATE
ADDITIONAL FUNDING SOURCES
CRIME CONTROL (15%)
GENERAL FUND (15 %)
INTEREST
BONDS TRANSFERRED TO AB PARK
DRAINAGE-WOODRIDGE
TRAILS••
•• To be repaid through CRDC cash flows .
$ 2,626 ,411 .92
(900 ,000 .00)
(1 '11 0 ,609 .00)
615,802 .92
$ 214 ,300 .00
186,625.26
9,800 .00
410,725 .26
$ 881 ,593 .89
881 ,593 .89
1 '11 0 ,609 .00
2,873 , 796 .78
$ 2,100 ,000 .00
3,550 ,000 .00
5,650 ,000 .00
From:Michael Land
To:Christel Pettinos
Subject:Fwd: Resignation
Date:Monday, July 02, 2018 10:22:21 PM
Get Outlook for iOS
From: Biju Mathew <bijumw@yahoo.com>
Sent: Monday, July 2, 2018 10:20:54 PM
To: Karen Hunt
Cc: Michael Land; Karen Hunt
Subject: Resignation
July 2nd / 2018
Honorable Mayor, Karen Hunt
City of Coppell
Mayor Hunt,
I am writing this letter to inform your office that I wish to resign from CRDC board. On June 29th, I took
the oath of office to serve as the Coppell City Council member for Place 6.
I have enjoyed serving with you and all CRDC members. It has been a privilege working alongside
some of the finest leaders. I wish the best and expect greater accomplishments for the board and
Coppell.
With best regards,
Biju Mathew
From:Michael Land
To:Christel Pettinos
Subject:FW: CRDC
Date:Friday, July 06, 2018 4:14:18 PM
From: Franklin, Marvin - SOUTHLAKE TX [mailto:marvin_franklin@ml.com]
Sent: Friday, July 06, 2018 4:12 PM
To: Michael Land <MLand@coppelltx.gov>
Cc: Noel Bernal <NBernal@coppelltx.gov>
Subject: CRDC
Michael:
I trust that all is well with you. As my term on City Council has expired , I hereby submit my
resignation from the Coppell Recreation Development Corporation effective immediately. It has
been a pleasure working with Mayor Hunt, future City Council Member Mathew , Staff Liason Noel
Bernal and Board members Tepper, Khan and Webster.
I am very proud of how effective this group worked together. Please let me know if you have any
questions or need further discussion. Thank you.
Respectfully,
Marvin M. Franklin
Sent with BlackBerry Work
(www.blackberry.com)
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that is privileged, confidential and/or proprietary and subject to important terms and conditions
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please delete this message.
MEMORANDUM
To: CRDC Board Members
From: Noel Bernal, Deputy City Manager
Date: July 25, 2018
Reference: Consider appointment of Vice-President of the CRDC Board
2030: Community Wellness and Enrichment
The vacancy in the office of Vice-President of the Coppell Recreation Development Corporation was
created by the resignation of Biju Mathew from the Board, upon his election to the Coppell City
Council. Per Article 2 Section 2 of the Coppell Recreation Development Corporation By-Laws, the
Board shall fill the vacancy by appointment, with approval by the City Council, for the unexpired
portion of the term of that office. Therefore, nominations for Vice-President will need to be taken and
a Board Officer appointed.
Actual Adopted FY 18 Budget FY 19 Budget
Description 2016-17 2017-18 Amended Proposed
Interest Income $232 $0 $0 $0
Total Revenue $232 $0 $0 $0
Services $800 $0 $0 $0
Capital Outlay 61,465 0 0 0
Total Expenditure $62,265 $0 $0 $0
Net (62,033)0 0 0
Fund Balance
Beginning Balance $62,033 $0 $0 $0
Ending Balance $0 $0 $0 $0
2018-19 Revenues 2018-19 Expenditures
No budgeted revenues for No budgeted expenditures for
FY 18-19 FY 18-19
City of Coppell
Recreation Development Corporation #1 Special Revenue Fund
Summary
The Coppell Recreation Development Corporation #1 special revenue fund is restricted for improvements and
maintenance to specific recreation facilities.Revenues came from the ¼-%sales tax until voters authorized to
expand the uses and the CRDC #2 was started. The fund was closed out in FY2017.
Actual Adopted FY 18 Budget FY 19 Budget
Description 2016‐17 2017‐18 Amended Proposed
Sales Tax $ 8,216,528 $ 8,135,245 $ 8,135,245 $ 7,663,283
Contributions 67,114 0 0 0
Interest Income 20,954 10,000 10,000 100,000
Transfer In 1,962,698 0 0 0
Total Revenue $ 10,267,294 $8,145,245 $ 8,145,245 $ 7,763,283
Supplies $ 18,705 $ 0 $ 0 $ 52,900
Maintenance 0 0 90,000 845,000
Services 725,588 0 745,747 0
Capital Outlay 1,380,974 0 157,109 3,400,000
Transfer Out 2,765,000 2,847,336 2,847,336 2,682,149
Total Expenditure $ 4,890,267 $ 2,847,336 $ 3,840,192 $ 6,980,049
Net 5,377,027 5,297,909 4,305,053 783,234
Fund Balance
Beginning Balance $ 225,504 $ 5,602,531 $ 5,602,531 $ 9,907,584
Ending Balance $ 5,602,531 $10,900,440 $ 9,907,584 $ 10,690,818
The Coppell Recreation Development Corporation #2 special revenue fund is restricted for improvements and
maintenance to specific recreation facilities, trails, drainage, and streetscapes. Revenues come from the expanded ¼‐%
sales tax authorized by voters in 2013. In FY2019, major budgeted expenditures include the regular transfer to the
General Fund, improvements to Andy Brown East and Central, and trail‐related improvements along Parkway Boulevard.
Sales Tax
98.71%
Interest
Income
1.29%
2018‐19 Revenues
Supplies
0.76%
Maintenance
12.10%
Capital
Outlay
48.71%
Transfer Out
38.43%
2018‐19 Expenditures
Actual Adopted FY 18 Budget FY 19 Budget
Description 2016‐17 2017‐18 Amended Proposed
Sales Tax $ 1,953,719 $ 1,957,519 $ 1,957,519 $ 2,924,119
Interest Income 3,025 1,500 1,500 10,000
Prior Year A/E/R 750000
Total Revenue $ 1,957,494 $ 1,959,019 $ 1,959,019 $ 2,934,119
Services $ 1,953,719 $ 1,957,519 $ 1,957,519 $ 2,924,119
Total Expenditure $ 1,953,719 $ 1,957,519 $ 1,957,519 $ 2,924,119
Net 3,775 1,500 1,500 10,000
Fund Balance
Beginning Balance $ 78,163 $ 81,938 $ 81,938 $ 83,438
Ending Balance $ 81,938 $ 83,438 $ 83,438 $ 93,438
City of Coppell
Recreation Development Corporation Debt Service Fund
Summary
The Coppell Recreation Development Corporation Debt Service Fund is to account for the payment of principal and
interest on the City's CRDC debt. Revenues are from the CRDC ¼‐% sales tax and only the minimum necessary to pay the
debt obligations. Expenditures for FY2019 are only the scheduled debt payments.
Sales Tax
99.66%
Interest Income
0.34%
2018‐19 Revenues
Interest
Expense
63.54%
Agency
Fees
0.21%
Bond
Principal
36.25%
2018‐19 Expenditures
MEMORANDUM
To: CRDC Board Members
From: Noel Bernal, Deputy City Manager
Date: July 25, 2018
Reference: Consider authorizing architectural design and engineering services, service
request number 3 within the approved professional services agreement with
Corgan Associates, Inc., totaling $156,500 for the Coppell Arts Center theater
seating expansion.
2030: Community Wellness and Enrichment Strategy – Goal 1: Community Gathering
Places and Goal 3: Expand Cultural Arts Amenities and Opportunities.
General Information:
•On July 10, 2018 the Coppell City Council approved additional theater seating from
approximately 300 seats to 440.
Analysis:
Based on City Council direction at the July 10th meeting, Corgan Associates, Inc. has provided
an amendment to their professional services agreement for additional architectural design and
engineering services for the expanded theatre seating at the Coppell Arts Center. The scope of
work includes services related to the additional architectural design including planning and
zoning, construction documents, bid services, progress meetings, and an update to the City
Council. The estimated schedule for completion is approximately eight (8) weeks.
Legal Review: The City’s legal counsel previously reviewed the contract.
Fiscal Impact:
The additional architectural design and engineering services totaling $156,500 is being
funded through available Coppell Recreation Development Corporation (CRDC) funds.
Recommendation:
The City Manager’s Office recommends authorizing Corgan Associates, Inc. to perform
the architectural design and engineering services totaling $156,500.
ARCHITECTURE
INTERIOR DESIGN
401 North Houston Street
Dallas, Texas 75202
214 748 2000
W W W . C O R G A N . C O M
17 July 2018
Revised
Mike Land
City of Coppell
City Manager
255 E. Parkway Blvd
Coppell, Texas 75019
Re: City of Coppell Old Town Arts Center
Additional Service Request 3
Dear Mike,
As per previous discussion and direction, we submit this proposal for additional architectural
design and engineering services for the Old Town Arts Center.
Project Understanding
We understand the additional scope of work to include architectural design and engineering
services associated with increasing the Old Town Arts Center Main Hall to approximately 440
seats. The following scope of work is included in this proposal for additional architectural
design services.
Construction Documentation services associated with the area and volume increase.
Bid services associated with the increased size
Progress meetings with your team, Program Manager, and Construction Manager.
Schedule
We understand the need to expeditiously proceed with the design and engineering services
and anticipate approximately eight weeks to complete the tasks. The schedule for bid services
associated with the area increase is assumed to be coincident with the p ermitting and
construction administrative phases.
Compensation
We have performed manhour projections to determine the amount of time necessary to
complete the tasks. Our fee to perform the scope of work described in the Project
Understanding section above will be One Hundred Fifty-Six Thousand Five Hundred Dollars
($156,500) as itemized in Appendix B.
City of Coppell Old Town Arts Center 2
17 July 2018 Revised
City Of Coppell Old Town Arts Center Additional Service Request 3 Letter 07-17-18 Revised.Docx
Mike, we truly appreciate this opportunity and look forward to meeting your architectural needs
and making a successful project for all of us. We are ready to commence with the work upon
receipt of your formal authorization to proceed. Please call us with any questions or
comments.
Sincerely,
R. Kirk Johnson, AIA, LEED Fellow Mary Hart, AIA, LEED AP BD+C
Director of Sustainable Design Principal
___________________________________________
Mike Land
City Manager
City of Coppell
___________________________________________
Date
City of Coppell Old Town Arts Center 3
17 July 2018 Revised
City Of Coppell Old Town Arts Center Additional Service Request 3 Letter 07-17-18 Revised.Docx
EXHIBIT B
ADD SERVICE 03 REVISED
07.17.2018
BASIC SERVICES CD BD CA Total
CORGAN $ 77,500 $ 12,000 $ - $ 89,500
456 MH 88 MH 0 MH 684 MH
CONSULTANT
Structural- L.A. Fuess, Inc. $ 27,000 $ - $ - $ 27,000
MEP. FP- TLC Engineering $ 10,000 $ - $ - $ 10,000
Civil- Pacheco Koch $ 5,500 $ - $ - $ 5,500
Landscape- Pacheco Koch $ 5,500 $ - $ - $ 5,500
Acoustic- Jaffe Holden $ 5,000 $ - $ - $ 5,000
Low Voltage- TLC Engineering $ - $ - $ - $ -
Audio | Visual- Jaffe Holden $ 4,500 $ - $ - $ 4,500
Building Enclosure. Curtain Wall $ - $ - $ - $ -
Building Enclosure. Roofing- TBD $ - $ - $ - $ -
Theater - Schuler Shook $ 9,580 $ - $ - $ 9,580
Energy Modeling- TLC Engineering $ - $ - $ - $ -
Code Commissioning- TLC Engineering $ - $ - $ - $ -
CONSULTANT Sub-Totals $ 67,000 $ - $ - $ 73,000
TOTAL BASIC SERVICES $ 144,500 $ 12,000 $ - $ 156,500
1966 SF
MULTI-PURPOSE
316 SF
LOBBY
127 SF
VEST
163 SF
OFFICE
163 SF
OFFICE
567 SF
WRR
51 SF
JAN
431 SF
MRR
74 SF
SLL
21 SF
LIFT
311 SF
STOR
77 SF
SLL
2877 SF
BLACK BOX
106 SF
TICKET
142 SF
STAGING
KITCHEN
138 SF
ELECTRICAL
105 SF
STORAGE
2043 SF
STAGE
257 SF
APRON
3058 SF
HALL
161 SF
SLL
162 SF
SLL
127 SF
TECH. STAIR
127 SF
TECH. STAIR
167 SF
DRESSING
93 SF
SLL
167 SF
DRESSING
85 SF
ALCOVE
701 SF
LOBBY
93 SF
SLL
85 SF
ALCOVE
213 SF
STOR
52 SF
TOILET
52 SF
UTILITY
52 SF
TOILET
57 SF
TOILET
154 SF
DRESSING
154 SF
DRESSING
206 SF
MECHANICAL
146 SF
STORAGE
157 SF
PIANO
313 SF
STOR
57 SF
TOILET
418 SF
CORRIDOR
88 SF
DRESSING
43 SF
TOILET
100 SF
STORAGE
742 SF
STUDIO
387 SF
LOUNGE
288 SF
STAGING
598 SF
CORRIDOR
1007 SF
CORRIDOR
424 SF
CORRIDOR
160 SF
CORRIDOR
2461 SF
PREFUNCTION
240 SF
CONCESSION
474 SF
SHOP
48 SF
STOR
120 SF
OFFICE
318 SF
GREENROOM
120 SF
OFFICE
963 SF
PREFUNCTION
70 SF
DATA
75 SF
STORAGE
75 SF
STORAGE
52 SF
STOR
22 SF
EMERG. ELEC.
117 SF
CIRC.
67 SF
VEST
DATE
This Document was produced by
or under the direct supervision of
Registered Architect
This document is incomplete
and may not be used for
regulatory approval, permit or
construction.
Date of issue:
A02
OVERALL FLOOR PLAN
05.02.2018
05.02.2018
Mary K. Hart
1" = 10'-0"1 FLOOR PLAN - MAIN LEVEL
0'10'
GARDEN
GROVE
GALLERY
MECHANICAL
YARD
MECHANICAL
YARD
COR.
387 SF 117 SF
VEST
67 SF
LOADING
DATE
A02
OVERALL FLOOR PLAN
05.02.2018
NORTH
0'4'8'16'2'OLD TOWN ARTS CENTER
HALL SEATING 7.10.2018
195 (62%)
11 ROWS
119 (38%)
5 ROWS
313 SEATS
IFP
NORTH
0'4'8'16'2'OLD TOWN ARTS CENTER
HALL SEATING 7.10.2018
229 (56%)
11 ROWS
176 (44%)
7 ROWS
401 SEATS +2280 SF
400
NORTH
0'4'8'16'2'OLD TOWN ARTS CENTER
HALL SEATING 7.10.2018
240 (53%)
11 ROWS
201 (47%)
8 ROWS
441 SEATS +3125 SF
440A
NORTH
0'4'8'16'2'OLD TOWN ARTS CENTER
HALL SEATING 7.10.2018
441 SEATS
265 (60%)
11 ROWS
176 (40%)
7 ROWS
+2280 SF
440B