CP 2018-08-14City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, August 14, 2018
KAREN HUNT CLIFF LONG
Mayor Mayor Pro Tem
BRIANNA HINOJOSA-FLORES NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A.Discussion regarding real property south of East Belt Line and east of
South Belt Line.
Page 1 City of Coppell, Texas Printed on 8/10/2018
August 14, 2018City Council Meeting Agenda
B.Discussion regarding property north of Creekview Dr. and west of Freeport
Pkwy.
Section 551.087, Texas Government Code - Economic Development Negotiations.
C.Discussion regarding economic development prospects south of Canyon
and west of Denton Tap.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Discussion regarding the bike sharing ordinance.
B.Discussion regarding digital signage and murals in Old Town.
C.Discussion regarding an Untreated Water Purchase Contract with the
City of Dallas.
D.Discussion of agenda items.
Bicycle Sharing Memo CC Aug 14.pdf
Draft Coppell Bike Sharing ORD.pdf
Attachments:
Regular Session (Open to the Public)
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Presentation on Vision 2040.
7.Citizens’ Appearance
8.Consent Agenda
A.Consider approval of the minutes: July 24, 2018.
Minutes.pdfAttachments:
B.Consider approval of an Ordinance amending the Code of Ordinances by
repealing Chapter 6, “Business Regulations” Article 6-16, “Alcoholic
Beverages” in its entirety and replacing it with a new Chapter 6, “Business
Regulations,” Article 6-16, “Alcoholic Beverages” to be in compliance with
the Texas Alcoholic Beverage Code; providing a penalty for violation not to
exceed the sum of two thousand dollars ($2,000) for each offense;
providing an effective date and authorizing the Mayor to sign.
Late hours memo.pdf
Ordinance Amendment.pdf
Attachments:
C.Consider approval of the certification of the 2018 anticipated tax collection
rate for the period July 1, 2018 through June 30, 2019.
Page 2 City of Coppell, Texas Printed on 8/10/2018
August 14, 2018City Council Meeting Agenda
Memo Collection Rate 2018.pdfAttachments:
D.Consider approval and adoption of the City of Coppell Investment Policy.
Memo for Council Agenda on August 14 2018 to approve Investment Policy.pdf
2018 Investment Policy (1).pdf
Investment Policy Certificate_2020.pdf
Attachments:
E.Consider approval of an Ordinance for PD-292R-SF-12, Coppell Middle
School East, being a zoning request from PD-292-SF-12 (Planned
Development 292-SF-12) to PD-292R-SF-12 (Planned Development 292
Revised-SF-12) to allow the construction of a 7,800-square foot classroom
addition, 13,800-square foot gym addition and a 2,500-square foot
cafeteria expansion (under the existing roof) on 24.7 acres of property
located at 400 Mockingbird Lane, and authorizing the Mayor to sign.
Ordinance Cover Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.pdf
Exhibit B - Overall Site Plan.pdf
Exhibit C - Detail Site Plan.pdf
Exhibit D - Landscape Plan.pdf
Exhibit E - Building Elevations.pdf
Attachments:
F.Consider approval of an Untreated Water Purchase Contract with the City
of Dallas; and authorize the City Manager to sign any necessary
documents.
DWU Untreated Water Contract Memo.pdf
DWU Untreated Water Contract.pdf
Attachments:
G.Consider approval of an Ordinance amending the Code of Ordinances
Chapter 8 “Traffic Regulations,” Article 8-1 “Speed of Vehicle,” Section
8-1-3 “Speed on Specific Streets” to establish the maximum prima facie
speed limit for various streets within the city limits of the City of Coppell;
and authorize the Mayor to sign any necessary documents.
Speed Limit Memo.pdf
Exhibit Location Map Additions.pdf
Exhibit Location Map Revisions.pdf
ORD Establishing Speed Limit-Additions.pdf
Attachments:
H.Consider approval of an Ordinance amending the Code of Ordinances for
Chapter 1 “Administration,” Article 1-4 “Official City Map,” Section 1-4-2
“Street Name Changes” with the addition of paragraph “V” to rename the
entire length of the existing “Tierra Grande Way” to “Aidan’s Court”; and
authorize the Mayor to sign any necessary documents.
Street Name Change Memo.pdfAttachments:
Page 3 City of Coppell, Texas Printed on 8/10/2018
August 14, 2018City Council Meeting Agenda
Street Name Change Exhibit Location Map.pdf
Engineers Request.pdf
ORD Changing Street Name.pdf
I.Consider approval of Ordinance to temporarily lower the maximum speed
limit from 65 mph to 55 mph along I-635 from Grapevine Creek to the
western City Limit; during construction of I-635/SH-121 for safety purposes;
and authorize the Mayor to sign any necessary documents.
I-635 Speed Limit Memo.pdf
I-635 Exhibit Location Map.pdf
ORD Establishing Construction Speed Limit.pdf
Attachments:
J.Consider approval to enter into a consulting contract with Alan Plummer
Associates, Inc.; for the development of an asset management plan for
water and wastewater infrastructure; in the amount of $183,000; as
provided by the water sewer fund; and authorizing the City Manager to sign
necessary documents.
Asset Management Memo.pdf
Asset Management Contract and Scope of Services.pdf
Attachments:
K.Consider approval authorizing a purchase order for one outdoor warning
siren and remount/relocation of two outdoor warning sirens from Joe
Goddard Enterprises LLC for the Emergency Management Division of the
Fire Department, in the amount not to exceed $72,462.08; and authorizing
the City Manager to sign all necessary documents.
Staff Memo-Outdoor Warning Sirens.pdf
Bid #Q-0818-02 Joe Goddard Enterprises LLC.pdf
Attachments:
End of Consent Agenda
9.Consider approval of a proposed tax rate of $.56950 for the 2018 tax year
and to set the Public Hearings on the budgets and proposed tax rate for
the next regularly scheduled Council meeting on August 28, 2018 at 7:30
p.m. and a Special called meeting on September 4, 2018 at 6:00 p.m.
Memo Proposed Rate 2018.pdf
2018 Notice Eff Tax Rate.pdf
Attachments:
10.Consider approval of an agreement by and between the City of Coppell
and Dallas Area Rapid Transit (DART) to provide property to DART for the
purpose of constructing the station and right-of-way for the rail line; to
provide for the rail alignment into Cypress Waters; to formalize roles and
commitments as it relates to the Cotton Belt Line project; and authorizing
the Mayor to sign and the City Manager to execute any necessary
documents.
DART memo.pdfAttachments:
Page 4 City of Coppell, Texas Printed on 8/10/2018
August 14, 2018City Council Meeting Agenda
Master_ILA-Final.pdf
11.PUBLIC HEARING:
Consider approval of PD-197R5-H, Live/Work Lot 1, Block A, Old Coppell
Townhomes (Robertson), being a zoning request from PD-197R-H
(Planned Development-197 Revised- Historic) to PD-197R5-H (Planned
Development-197 Revision 5 - Historic) to attach a Detail Site Plan for two,
two-story 3,000 square foot live/work buildings on 0.27 acres of property
located at the northeast corner of S. Coppell Road and McNear Drive, at
the request of R.L. Robertson, LLC, being represented by Greg Frnka,
GPF Architects.
Council cover memo Robertson.pdf
PD-197R5-H Staff Report.pdf
Site Plan.pdf
Landscape Plans.pdf
Elevations and Renderings.pdf
Attachments:
12.PUBLIC HEARING:
Consider approval of PD-259R-SF-7&9, Blackberry Farm, being a zoning
change request from PD-259-SF-7&9 (Planned Development 259-Single
Family-7 & 9) to PD-259R-SF-7&9 (Planned Development Revised
259-Single Family-7 & 9), to revise the Detail Site Plan and Conditions, to
permit the development of 74 single-family lots and nine (9) common area
lots on 54.8 acres of land located on the north side of Sandy Lake Road,
approximately 750 feet northeast of Starleaf Road (extended), at the
request of Denton Creek Land Company Ltd. And Blackberry Farm Ltd.,
being represented by L. Lynn Kadleck, Kadleck & Associates.
Cover Memo.pdf
Letter requesting to table.pdf
Staff Report PD-259R SF-7 & 9.pdf
Detail Site Plan.pdf
Exhibit A - PD Conditions.pdf
Attachments:
13.PUBLIC HEARING:
Consider approval of PD-242R4-HC, Holiday Inn Express, being a zoning
change request from PD-242R2-HC (Planned Development-242 Revision
2-Highway Commercial) to PD-242R4-HC (Planned Development-242
Revision 4-Highway Commercial), to revise the Detail Site Plan to allow
one five-story hotel, with a minimum of 125 guest rooms on the northern 2.4
acres on property located south of Northpoint Drive, east of S.H. 121 at the
request of Northpoint Hotel Group, LLC, being represented by Suketu
Patel.
Council cover memo.pdf
Staff Report PD-242R4-HC, Holiday Inn Express.pdf
Site Plan.pdf
Attachments:
Page 5 City of Coppell, Texas Printed on 8/10/2018
August 14, 2018City Council Meeting Agenda
First Floor Plan.pdf
Second - Fifth Floor Plan.pdf
Landscape Plan.pdf
Building Elevations.pdf
14.City Manager Reports - Project Updates and Future Agendas
15.Mayor and Council Reports
A.Report by Mayor Hunt on upcoming events.
B.Report by Councilmember Mays on automated transportation.
16.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
17.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 10th day of August, 2018, at _____________.
______________________________
Christel Pettinos, City Secretary
Page 6 City of Coppell, Texas Printed on 8/10/2018
August 14, 2018City Council Meeting Agenda
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official
at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 7 City of Coppell, Texas Printed on 8/10/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4081
File ID: Type: Status: 2018-4081 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
08/06/2018File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding real property south of East Belt Line and east of South
Belt Line.
Notes:
Agenda Date: 08/14/2018
Agenda Number: A.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4081
Title
Discussion regarding real property south of East Belt Line and east of South Belt Line.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4081)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4083
File ID: Type: Status: 2018-4083 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
08/06/2018File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding property north of Creekview Dr. and west of Freeport
Pkwy.
Notes:
Agenda Date: 08/14/2018
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4083
Title
Discussion regarding property north of Creekview Dr. and west of Freeport Pkwy.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4083)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4082
File ID: Type: Status: 2018-4082 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
08/06/2018File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding economic development prospects south of Canyon and
west of Denton Tap.
Notes:
Agenda Date: 08/14/2018
Agenda Number: C.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4082
Title
Discussion regarding economic development prospects south of Canyon and west of Denton
Tap.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4082)
Page 2City of Coppell, Texas Printed on 8/10/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4078
File ID: Type: Status: 2018-4078 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
08/06/2018File Created:
Final Action: Work SessionFile Name:
Title: A.Discussion regarding the bike sharing ordinance.
B.Discussion regarding digital signage and murals in Old Town.
C.Discussion regarding an Untreated Water Purchase Contract with the
City of Dallas.
D.Discussion of agenda items.
Notes:
Agenda Date: 08/14/2018
Agenda Number:
Sponsors: Enactment Date:
Bicycle Sharing Memo CC Aug 14.pdf, Draft Coppell
Bike Sharing ORD.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4078
Title
A.Discussion regarding the bike sharing ordinance.
B.Discussion regarding digital signage and murals in Old Town.
C.Discussion regarding an Untreated Water Purchase Contract with the City of Dallas.
D.Discussion of agenda items.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4078)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: August 14, 2018
Reference: Discussion on Proposed Draft Bicycle Sharing Ordinance
2030: Special Place to Live, Sustainable City Government, Community Enrichment &
Wellness
Executive Summary:
The purpose and intent of a Bike Share Ordinance will prevent the dockless bicycles from cluttering up the
City of Coppell right-of-way and provide an opportunity for a docked bicycle share company to locate in
Coppell, provided they are approved through the Development Review Committee process. Updates from the
July 10, 2018 Council Worksession are shown under the Analysis heading below.
Introduction:
Bike share comes in different for ms. Bikes that are locked to a docking station or kiosk, then checked out and
back into the same or another docking station/kiosk for a small fee and a deposit to cover the bike (Ft. Worth’s
B-Cycle is a good example). The newer form of bike sharing consis t of dockless bicycles that are locked to
themselves (i.e. Limebike, Ofo, V-Bike, Mobike). These are GPS based and are coordinated through a smart
phone app that shows where bikes are located and a credit card is used in the app to unlock the wheel from th e
frame. The user pays based on the time they use the bike (typically $1.00 per hour). Both types of bike sharing
will touch Coppell in some form or fashion in the near future.
Cypress Waters Station and the current construction of the trail system connection with the Campion Trail are
factors contributing to staff addressing the topic of Bike Sharing in Coppell. The planned Cypress Waters
Station is in the City of Dallas, which currently allows dockless bike sharing. Commuters beginning and
ending their trips at the station will need to find other modes of transportation to and from that point. It is
inevitable that bicycles will be an option along with other modes (ride sharing, taxi’s, & shuttles) to serve the
commuters. This is often called the “first mile/last mile leg of the commute”. Also, the construction of the
trail system along E. Belt Line is expected to be finished by the fall of this year. This will complete the
connection that ties to Irving’s Campion Trail, which provides a route for bicycles to be ridden to Coppell.
Irving currently has an agreement with V-Bikes to operate a dockless bicycle system on the Campion Trail.
When this trail connection is complete, it is recommended that we have the tools in place to responsibly
regulate these bikes.
The overwhelming concern with dockless bicycles is #1 the abundance of them, #2 safety hazards if left within
the right-of-way obstructing a sidewalk or roadway and #3 the visual clutter they create. Advocates of bike
2
share like the accessibility, the affordability and the fact that they provide an environmentally friendly method
of transportation.
Analysis:
At the July 10, 2018 City Council Meeting, Council had questions related to other Cities’ processes and
fees:
1. Research other city’s application fees for their bike sharing programs.
• Austin’s B-Cycle docked program was funded by the City of Austin through a grant;
therefore, a permit was not required.
• San Antonio’s docked bike share was the first public program in Texas. The funding
came from federal grants administered by the City; therefore, permitting fees were not
required.
• Ft. Worth waived the permitting fees for the Fort Worth Transportation Authority’s
docked bike share program.
• Houston did not charge permitting fees for its docked bike share, because it was a grant
related program.
• Denton has an application fee of $500 for the first 50 bikes then $750 for 51 to 100 bikes.
This covers both docked and dockless bike share.
• Plano has a flat fee of $500 for their pilot dockless bike sharing program ending in
December.
• Dallas has a fee of $776 + $18 per bike and $388 annual permit renewal
• Seattle has a complex fee structure as follows:
o Applicants shall pay $146 for an Annual Permit for the pilot bicycle share
program. Note if any stations or other structures are proposed, each site shall
require additional review deposits and permitting.
o Applicants shall pay SDOT’s Street Use division $209 for every hour of permit
review and Inspection needed. Estimated times for reviewing pilot bicycle share
permits is eight hours; therefore, upon submitti ng an application, applicants shall
pay $1,672 to Street Use. Any time not used shall be reimbursed to the applicant
and any additional time shall be billed, upon permit closure.
o Applicants shall pay a program administrative fee of $15/bike to SDOT’s Transit &
Mobility Division for the administrative time during pilot permit program.
o Any fees arising from the need for City crews to relocate or remove bicycles from
any location where a bicycle is prohibited under this permit (Requirement O12)
shall equal the City crews’ hourly rate plus fifteen percent
After discussions at the Council meeting and further research, Coppell is proposing a one -time
fee of $500 + $25 per proposed kiosk and a $250 annual renewal fee to be included in the fee
schedule when brought forward in September.
2. What are other cities’ fees to pick up bikes left in the public way and what happens if they
aren’t picked up in a reasonable amount of time?
• Ft. Worth has a $25 impoundment fee.
• Denton has a $50 impoundment fee.
• Highland Park has a range of $30-$100 fee.
• Irving currently doesn’t have a bike sharing ordinance and therefore doesn’t have any
mechanism to charge for bikes that have been picked up.
Coppell is proposing a $50 fee and after 90 days of holding, to treat them as aba ndoned
property and auction them off similar to the current method of dealing with bikes the city has
impounded.
3
3. What other cities are using docked bike share near Coppell.
• Ft. Worth – BCycle, a non-profit organization
• Austin - BCycle, a non-profit organization
• San Antonio – SWell Cycle, a non-profit that uses BCycle equipment
• Houston – BCycle, a non-profit organization
4. Justify the proposed regulation requiring the operations center to be within 20 miles.
• Staff wanted the operations center to be within a reasonable distance from Coppell
without being too restrictive for a variety of reasons including bike rebalancing, repair
and maintenance.
• Seattle requires the operations center to be located within the city.
• Ft. Worth’s operations center is located wit hin the city.
• Austin’s B-Cycle operations center is located within the city.
We have increased the distance of the operations center to 30 miles to cover one being located
in the city of Dallas or Ft. Worth.
5. Take out the “other payment options” from the ordinance, as this is a private company’s
operations issue.
• This has been deleted.
6. Note that balancing bikes needs to come from the operator based on usage during specific
times of the day.
• This is a valid point and operators will be encouraged to use trend data in their
balancing programs. Staff contacted BCycle in Ft. Worth. They said that their
balancing program was basically trial and error for the first couple of years in terms of
getting the bike count right at each kiosk/station to support their ridership demands.
7. What happens if the kiosk or station is full?
• According to BCycle, if a station is full when you arrive, go to the kiosk and select the
"Station Full" button after the Welcome screen for a list of nearby stations and to add
a free extra 15 minutes to your trip.
• There's a printed system map at each station and a B-cycle app is available for
download to see the map of stations on the go and check bike and dock availability on
your phone.
At the March 27th & April 10th Council Worksessions, staff gave presentations and subsequent discussions
ensued related to bike sharing. The purpose was to discuss the various forms of bike sharing and to get
Council’s direction on the topic. Council instructed staff to bring back a draft ordinance for review. The draft
ordinance:
• Prohibits dockless bicycles from being left within the city right-of-way;
• Establishes a permitting system for the docked bicycle systems within the city.
o The permit would include locations of kiosks and number of bikes at each location.
o It is anticipated that the kiosks would be located at City Parks, Old Town Coppell, Hotels, and
potentially on properties such as large office/warehouses in the west side.
o To operate within the City of Coppell, the vendor will submit to the Planning Division a permit
application which will be reviewed through the Development Review Committee (DRC)
process much like any other development;
o The permit will need to be renewed on an annual basis.
• Allows for the following enforcement:
o If a bike is left in the right-of-way for a certain period of time, a call will be placed to Public
Works to retrieve the bicycle and store it in a holding area.
o The bike sharing vendor will be contacted a nd asked to pick up the bicycle.
4
o A fee per bike will be assessed and paid through the Public Works department. It will be the
responsibility of the bicycle share operator to retrieve the bike(s).
o Because a deposit is required for the docked bicycle system, it is not anticipated that any will
be left in the right-of-way intentionally. In the rare instance this does happen, they will be
treated in the same manner as the dockless bikes.
Legal Review:
We have consulted with the attorney throughout the research and drafting of the ordinance.
Fiscal Impact:
A docked bike share plan shall be subjected to a permit application fee and a permit issuance fee based on
number of bikes deployed. An annual renewal fee will be required for each.
A small fee for each bike brought to storage will be assessed when the bikes are picked up by the operator.
Recommendation:
Recommend the redrafting of the ordinance incorporating necessary changes as a result of the workshop
session and bringing back the final ordinance on August 28, 2018 for adoption.
Attachments:
Draft Article 6-18 Bicycle Share
DRAFT
8/06/18
TM99863
1
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 6, ‘BUSINESS
REGULATIONS’ BY ADDING A NEW ARTICLE 6-18 ‘BICYCLE SHARE’;
TO ESTABLISH REGULATIONS AND MAKING IT UNLAWFUL TO
LEAVE, A BICYCLE ON A STREET, SIDEWALK, RIGHT-OF-WAY, PARK
OR OTHER PUBLIC PROPERTY; PROVIDING FOR RELOCATION;
PROVIDING FOR A RELOCATION FEE; PROVIDING FOR BICYCLE
SHARE PERMITS; PROVIDING FOR AN ANNUAL PERMIT;
PROVIDING FOR LOCATION OF DOCKING STATIONS; PROVIDING
FOR ESTABLISHMENT; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, bicycle share companies have expanded throughout major urban areas
throughout the United States to provide an alternative mode of transportation; and
WHEREAS, the proliferation of such companies and competition have led to huge stock of
dockless bicycles; and
WHEREAS, the number of bicycles left on public rights-of-way, streets, roadways, alleys
and public property have increased dramatically in the wake of its popularity; and
WHEREAS, the bicycles when left for prolonged periods of time on public property and
rights-of-way have impaired the public use of the same and pose a blight and nuisance; and
WHEREAS, the City Council has determined that regulations are necessary to address the
abandonment of such bicycle on public rights-of-way and public property; and
WHEREAS, the City Council has further determined that a docked bicycle system may be
desirable to promote community wellness and public safety.
“Chapter 6 - BUSINESS REGULATIONS
…..
ARTICLE 6-18, BICYCLE SHARE
Sec. 6-18-1. - Definitions
Definitions of the ordinance is amended to add the following definitions:
Bicycle means a devise that a person may ride and that is propelled by human power and
has two tandem wheels at least one of which is more than 14 inches in diameter.
DRAFT
8/06/18
TM99863
2
Bicycle Dealer means a person, corporation, firm or business that has a fixed place of
business which has retail sale of bicycles and accessories.
Bike share system means providing bicycles for short-term rentals for point-to-point
trips where, by design of the bike share operator, the bicycles are intended to remain in the
public way when being rented and used by a customer. When not being rented by a
customer shall remain in a kiosk or station, or other authorized parking on public or private
property.
City Manager means the chief executive officer of the City as appointed in accordance
under the home rule charter.
Customer means a person that rents or uses a bicycle from a bike share operator.
Department means that department as designated by the city manager to administer the
provisions of this Article.
Docked bike share means a bicycle leased from a fixed kiosk or station and returned to
a fixed kiosk or station after use by a customer.
Docked bike share operator is any entity that owns and/or operates a docked bike share
system.
Dockless bike share bicycle means a bicycle leased by a dockless bicycle share operator
on a one time or regular basis.
Dockless bike share operator or operators means a corporation, firm, joint venture,
limited liability company, partnership, person, or other organized entity that operates a
dockless bike share system, whether for profit or not for profit, and does not include a
bicycle dealer.
Dockless bike share system means a system which provides bicycles for short- term
rentals for point-to-point trips and which may be locked and unlocked without the
requirement of a bicycle rack or other docking station.
Dockless vehicle means a bicycle, an electric bicycle, or an electric motor-assisted scooter,
pursuant to the definitions set forth in Texas Transportation Code, Sections 541-201 and
551.351, that can be located and unlocked using a smartphone app.
Electric bicycle means a bicycle that:
a) is power by an electric motor or motor assisted
b) is designed to be propelled by an electric motor, exclusively or in combination
with the application of human power.
c) cannot attain a speed or more than 20 miles per hours without the application of
human power; and
d) does not exceed a weight of 100 pounds.
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Electric Scooter means two or more wheels power by an electric motor; but does not
include an electric power device for mobility of a person with a disability.
Public right of way or right of way means a strip of land acquired by reservation,
dedication, prescription, deed or condemnation and intended to lease by the public as a
street, alley, roundab out, water, waste water and/or other public utility.
Sec. 6-18-2. – Bike Share System , Permitting
A. It shall be unlawful for a bike share operator to operate or cause to be provided
a dockless bike share system or any electric bicycle or electric scooter share
system within the City.
B. It shall be unlawful for any docked bike share operator to operate or cause to be
operated within the City without first obtaining a permit in accordance with this
Article.
C. Authorization. A docked bike share system permits for a docked bike share
operator will be reviewed and approved or denied by the Director of
Community Development or designee of the Department. Permits, upon
approval, will be issued and effective for a period of one year, subject to annual
renewal.
D. A permit is only valid for operations of the bike share system within the city. A
docked bike share operator shall not restrict use of its bike share system within
certain geographical areas of the city unless approved by the city. Permission
to operate the docked bike share system outside the public way shall require
permission of appropriate department, agency, or property owner(s); the docked
bike share operator shall have a means of communicating to the customer when
the bicycle has been operated in non-permitted areas.
Sec. 6.18.3. – Standards
A. All bicycles used in a docked bike share system shall meet the standards
outlined in the Code of Federal Regulations (CFR) under Title 16, Chapter II,
Subchapter C, Part 1512 – Requirements for Bicycles, as amended.
Additionally, permitted docked bike shar e operators shall meet the safety
standards outlined in ISO 43.150 – Cycles, subsection 4210, as amended.
B. All permitted docked bike share systems shall include visible language within
the docked bike share operator’s mobile and web application that notif ies the
customer that:
1. People on bicycles are encouraged to wear helmets.
2. People on bicycles must follow traffic laws.
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3. People using the bicycles are required to return to kiosk or station.
C. At the time of application for a permit, the docked bike share operator shall
provide proof of general commercial liability insurance in the amount of
1,000,000 of liability insurance and the docked bike share operator shall
maintain that level of insurance throughout the term of the permit.
D. The permit will include a commitment from the docked bike share operator to
defend and indemnify the city from and against all claims and liabilities that
arise from the docked bike share operator and its customer’s acts or omissions
in the public way relating to the bicycles or stations that are used in the docked
bike share operator’s bike share system.
E. Permitted docked bike share operators are responsible for educating customers
on how to safely ride or operate a bicycle, including knowledge of laws
applicable to riding and operating a bicycle in the city. All pricing charged to
the customer shall clearly explain structure for ride and time period as well as
fees for additional or overage periods. The maximum charge should be clearly
stated.
F. The City retains the right to limit and/or create specific locations of the kiosk
or stations where bicycles shall be parked/docked.
G. All permitted docked bike share operators shall provide, on every bicycle,
contact information of the docked bike share operator including the website and
phone number and may not include any third party.
H. All permitted docked bike share operators shall have a 24-hour customer service
phone number for customers to report safety concerns, complaints, or ask
questions. All permitted docked bike share operators shall have a staffed
operations center within 30 miles from the city.
I. All docked bike share operator applicants shall state the desired maximum fleet
size in their application. Permitted docked bike share operators shall notify the
department if they plan to change their fleet size at least 15 calendar days before
deployment; and include the additional permit issuance fee for the expanded
fleet and documentation of their updated performance bond. The director shall
have the authority to limit a docked bike share operator's bike fleet numbers in
his or her reasonable discretion to protect the safety of the traveling public and
integrity of the bike share system itself and entire transportation system within
the public way in order to ensure adequate docking loads and location.
J. All permitted docked bike share operators shall keep records of maintenance
and reported collisions. Records shall be shared on a regular basis with the city
through email during intervals determined by the director and stated in the
permit.
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K. To operate in the city, a docked bike share operator shall be required to pay an
initial permit application fee, a permit issuance fee based on the number of
bicycles deployed as represented on the master fee schedule adopted by City
Council. In subsequent years, a docked bike share operator shall be required to
pay an annual permit renewal fee and permit issuance fee (per bicycle
deployed). All fee amounts shall be established by resolution of the city council.
Sec. 6.18.4. – Operation
A. It shall be unlawful for any bicycle share operator to cause, permit, suffer or allow,
park or leave any share bicycle on a public street, sidewalk, right-of-way, park, or
other public property, without permission from the City past 6:00 am of the next
day after such bicycle is left on said public property. It shall be the responsibility
of the bicycle share operator to remove the bike(s) prior to the next day. (6am
Sunday to Sunday)
B. Any bicycle share operator of the bicycle shall be responsible at all times,
regardless of the customer, for the duty, care and operation of the bicycle in
compliance with this Article.
C. Bicycles shall not be parked in a way that may impede the regular flow of travel
in the public way or otherwise cause a violation of the Code of Ordinance.
Docked bicycle share operators shall inform customers on how to park a bicycle
properly. Bicycles shall be upright when parked. Any bicycle that is parked in
violation of the permit or Code of Ordinance shall be r e-parked in a correct
manner or shall be removed by the bike share operator in accordance with the
following:
1. 6 a.m. to 6 p.m. on weekdays, not including holidays – within
three hours of receiving notice from the city,
2. All other times – within 12 hours of receiving notice from the
city.
D. Any dockless bicycle subject to this Article, shall not be parked unattended
within the public right-of-way if not in active use.
E. All permitted docked bike share operators shall provide the department with a
direct contact for bicycle share operator staff capable of rebalancing bicycles
(moving bicycles from one location to another). All permitted docked bike
share operators shall relocate or rebalance bicycles daily. The City retains the
right to determine specific locations or areas for relocating or rebalancing
bicycles. Failure to properly relocate or rebalance bicycles shall be a violation
of the permit, which may result in permit revocation.
F. Any inoperable bicycle, or any bicycle subject to this Article that is not safe to
operate shall be removed from the public way kiosk or station within 24 hours
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of notice and shall be repaired before being put back into service.
If the City is required to relocate or remove bicycles from any location where a
bicycle is prohibited, a bicycle relocation fee shall be assessed. The relocation
fee amount shall be established by Resolution of the City Council.
G. Every bicycle shall be a unique identifier that is visible to the user on the
bicycle.
Sec. 6.18.5. – Bond
All permitted docked bike share operators shall provide the City with a performance
bond in an amount determined by the director to be sufficient to cover the obligations of
the docked bike share operator under the permit. The form of the bond shall be approved
by the department and shall be executed by one or more surety companies legally
authorized to do business in the State of Texas. The bond shall guarantee the performance
of all the obligations of the docked bike share operator under issued permit. If a permitted
operator increases the size of their fleet, the performance bond shall be adjusted
appropriately before deploying additional bicycles.
Sec. 6.18.6. – Revocation
A. A permitted docked bike share operator shall be responsible for costs of repair
to public infrastructure damaged by use of its bicycles by its customers, and
costs incurred by the city in removing and storing bicycles that have been
improperly parked, including under the circumstances where a docked bike
share operator fails to remove bicycles in violation of its permit or in case its
permit is terminated.
B. The city reserves the right to terminate a permit and require that the entire fleet,
kiosk and station of bicycles be removed from city streets if an operator fails to
comply with its permit or violates this ordinance or otherwise violates the Code
of Ordinances.
C. A permit does not grant exclusive rights to operate a bike share system in the
city.”
SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
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SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Code of Ordinances as a whole.
SECTION 4. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed, and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor
and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subjected to a fine
not to exceed the sum of Five Hundred Dollars ($500.00) for each offense; and each and every day
such violation is continued shall be deemed to constitute a separate offense.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
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CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4086
File ID: Type: Status: 2018-4086 Agenda Item Presentations
1Version: Reference: In Control: City Secretary
08/06/2018File Created:
Final Action: 2040 PresentationFile Name:
Title: Presentation on Vision 2040.
Notes:
Agenda Date: 08/14/2018
Agenda Number: 6.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4086
Title
Presentation on Vision 2040.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4086)
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4075
File ID: Type: Status: 2018-4075 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
08/03/2018File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: July 24, 2018.
Notes:
Agenda Date: 08/14/2018
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4075
Title
Consider approval of the minutes: July 24, 2018.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4075)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, July 24, 2018
KAREN HUNT CLIFF LONG
Mayor Mayor Pro Tem
BRIANNA HINOJOSA-FLORES NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
GARY RODEN MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Wes Mays;Gary Roden;Nancy Yingling;Biju Mathew
and Mark Hill
Present 7 -
Brianna Hinojosa-FloresAbsent1 -
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, City Secretary Christel Pettinos and City Attorney Alexis Allen.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, July
24, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:39 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects south of Canyon
and west of Denton Tap.
Discussed under Executive Session
Page 1City of Coppell, Texas
July 24, 2018City Council Minutes
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
B.Discussion regarding real property south of East Belt Line and east of
South Belt Line.
Discussed under Executive Session
C.Discussion regarding property north of Creekview Dr. and west of
Freeport Pkwy.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 7:10 p.m. and convened into
the Work Session. Work Session Items B and C were presented, but Item A was
postponed until the August 14th meeting.
A.Discussion regarding bike sharing ordinance.
B.Discussion regarding late hours ordinance.
C.Discussion regarding video recording and broadcast of work session
meetings.
D.Discussion regarding agenda items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:30 p.m. and reconvened into the
Regular Session.
Invocation 7:30 p.m.4.
Brandon Jones, Assistant Chaplain and Coppell Firefighter, gave the
Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6.Update by Sandy Lancaster, Environmental Program Manager, on the
construction activity at DFW Airport.
Chad Makovsky, EVP of Operations at DFW Airport, opened the presentation to
the City Council with valuable facts about DFW Airport. Sandy Lancaster,
Environmental Program Manager, presented on the construction activity
underway.
7.School security presentation by Coppell Police Department and Coppell
Independent School District.
Page 2City of Coppell, Texas
July 24, 2018City Council Minutes
Police Chief Mac Tristan opened the presentation with facts on recent
tragedies in schools and the discussions and strategies that are taking place
between the Coppell Police Department and Coppell ISD. Chief Tristan assured
the City Council that our security program is up-to-date and our teams are
readily prepared.
Dr. Shane Conklin, Director of Student Staff Services with Coppell ISD,
presented on Crisis and Emergency Management and what the school district
is doing for safety and security. In addition to increased staff and security
measures, CISD will be holding a Facebook Live on CISD's Safety Forum on
August 8 at 6:00 p.m.
Citizens’ Appearance8.
Mayor Hunt asked for those who signed up to speak:
1) Lydia Goulas, 905 Crestview Dr., spoke in regards to the DART Cotton Belt
Line and the potential noise impact it will have on the residences along the
rail line.
Consent Agenda9.
A.Consider approval of the minutes: July 10, 2018.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
B.Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Peak Nano Optics, LLC,
and authorizing the Mayor to sign.
Presentation: Ms. Mindi Hurley discussed Consent Agenda Items B and C. Peak
Nano Optics is Coppell's newest corporate partner and specializes in
nanotechnology.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2018-0724.1
C.Consider approval of an Economic Development Agreement by and
between the City of Coppell and Peak Nano Optics, LLC, and authorizing
the Mayor to sign.
Presentation: Ms. Mindi Hurley discussed Consent Agenda Items B and C. Peak
Nano Optics is Coppell's newest corporate partner and specializes in
nanotechnology.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
Page 3City of Coppell, Texas
July 24, 2018City Council Minutes
D.Consider approval of a three-year Enterprise License Agreement for
Adobe Acrobat per TIPS/TAPS Contract Number 3071615 to CDWG;
subject to the approval as to form of the City Attorney; as budgeted in the
amount of $58,725.00 per year for a total of $176,175.00; and
authorizing the City Manager to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
E.Consider approval of the architectural design and engineering services,
service request number 3, within the approved professional services
agreement with Corgan Associates, Inc.; totaling $156,500 for the
Coppell Arts Center theater seating expansion; and authorizing the City
Manager to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
10.Consider approval of an Ordinance authorizing the issuance of
Combination Tax and Limited Surplus Revenue Certificates of
Obligations in the maximum amount of $46,165,000 for street projects,
public safety facilities for the fire department, expansion of the
City-owned cemetery, a performing arts center, and water and sewer
projects, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, introduced Jason Hughes
with Hilltop Securities, who made a presentation to the City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2018-1493
11.Consider approval of a Resolution approving and authorizing the
execution and delivery of a Project Agreement with the Coppell
Recreation Development Corporation; approving the expenditure of
funds by the Corporation in connection therewith; and containing other
provisions related thereto and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, introduced Jason Hughes
with Hilltop Securities, who made a presentation to the City Council.
A motion was made by Councilmember Nancy Yingling, seconded by Mayor
Pro Tem Cliff Long, that this Agenda Item be approved. The motion passed by
an unanimous vote.
Enactment No: RE 2018-0724.2
Page 4City of Coppell, Texas
July 24, 2018City Council Minutes
City Manager Reports - Project Updates and Future Agendas12.
City Manager Mike Land reported the final Budget Workshop will take place at
6 pm on Monday, July 30th in the 2nd Floor Conference Room at Town Center.
We will conduct a final review of the FY 18-19 operating budget. There will
also be a 5th Tuesday Work Session the next night, July 31st, at 6 pm in the
2nd Floor Conference Room of Town Center. Discussion will include the DART
Cotton Belt Line, as well as technology and cybersecurity. Finally, the Vision
2040 Engagement Sessions and Focus Groups will be held on August 13-17,
September 10-14, and October 1-5. More details to come.
Regarding project updates, a traffic analysis is being conducted at Sandy Lake
Road and Winding Hollow. A report will come forward once the results have
been gathered.
Mayor and Council Reports13.
Mayor Hunt reported that July is National Park and Recreation Month. To
celebrate fun events have been hosted all month long. Bring your blankets and
chairs and come out to Andy Brown Park East to enjoy a free showing of the
LEGO Ninjago Movie this Friday, July 27th from 8-10pm. Coppell Taekwondo
Academy will demonstrate their "ninja skills" before the movie starts.
Complimentary popcorn will be provided by Coppell Parks & Recreation
Department and the following food trucks will be available: The Dapper
Doughnut - Frisco TX, Kona Ice, and Persona Pizzeria.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
14.
A.CFBISD/LISD Liaison - Councilmembers Hinojosa-Flores and Hill
B.CISD Liaison - Councilmember Hinojosa-Flores
C.Coppell Seniors - Councilmembers Roden and Yingling
A. Councilmember Mark Hill reported Dr. Burns retired from CFBISD. Dr. John
Chapman has joined the district this summer as superintendent, and comes
from Ennis ISD. School begins August 20th. Regarding LISD, Councilmember
Hill reported free breakfasts and lunches have been provided this summer to
any child, no eligibility required. Check Summerfood.org for more details.
School begins August 15th.
B. Councilmember Hinojosa-Flores was not present to make her report. Mayor
Hunt said CISD schools begin August 15th.
C. Councilmember Yingling announced just a few of the many activities listed
on the calendar for the Senior Center: Birthday Potluck Lunch will be July 25th
with the theme "Eat Like a Kid, only Better;" an Ice Cream Social will be held
on August 10th; and August 21st is National Senior Citizen Day. Finally,
upgrades are being made to the parking lot and the front office.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15.
The National Night Out Golf Tournament will be held on August 17th.
Page 5City of Coppell, Texas
July 24, 2018City Council Minutes
Necessary Action from Executive Session16.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to accept the offer and approve the acquisition of
1.567 acres north of Creekview and east of Freeport; and authorize the City
Manager to sign the purchase and sale agreement; and authorize the Mayor to
sign the conveyance document on behalf of the City for the construction of a
Fire Station. The motion passed by an unanimous vote.
Adjournment
There being no further business before the City Council, the meeting was
adjourned at 9:07 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 6City of Coppell, Texas
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4079
File ID: Type: Status: 2018-4079 Ordinance Consent Agenda
1Version: Reference: In Control: City Secretary
08/06/2018File Created:
Final Action: late hours ordinanceFile Name:
Title: Consider approval of an Ordinance amending the Code of
Ordinances by repealing Chapter 6, “Business Regulations”
Article 6-16, “Alcoholic Beverages” in its entirety and replacing
it with a new Chapter 6, “Business Regulations,” Article 6-16,
“Alcoholic Beverages” to be in compliance with the Texas
Alcoholic Beverage Code; providing a penalty for violation not
to exceed the sum of two thousand dollars ($2,000) for each
offense; providing an effective date and authorizing the Mayor
to sign.
Notes:
Agenda Date: 08/14/2018
Agenda Number: B.
Sponsors: Enactment Date:
Late hours memo.pdf, Ordinance Amendment.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4079
Title
Consider approval of an Ordinance amending the Code of Ordinances by
repealing Chapter 6, “Business Regulations” Article 6-16, “Alcoholic Beverages”
in its entirety and replacing it with a new Chapter 6, “Business Regulations,”
Article 6-16, “Alcoholic Beverages” to be in compliance with the Texas Alcoholic
Beverage Code; providing a penalty for violation not to exceed the sum of two
thousand dollars ($2,000) for each offense; providing an effective date and
authorizing the Mayor to sign.
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4079)
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Christel Pettinos, City Secretary
Date: August 14, 2018
Reference: Consider approval of an Ordinance amending the Code of Ordinances by
repealing Chapter 6, “Business Regulations” Article 6-16, “Alcoholic Beverages”
in its entirety and replacing it with a new Chapter 6, “Business Regulations,”
Article 6-16, “Alcoholic Beverages” to be in compliance with the Texas
Alcoholic Beverage Code; providing a penalty for violation not to exceed the sum
of two thousand dollars ($2,000) for each offense; providing an effective date and
authorizing the Mayor to sign.
Introduction:
At the July 24, 2018 City Council Work Session, staff presented on the proposal of extending
late hours to alcohol permit holders. With the recent hotel developments, it has been brought to
our attention that a late hours alcohol permit for on-premise mixed beverages would be
beneficial for their events and receptions. However, the local option election in 2006 did not
permit the signing of late hours on alcohol permits. Coppell’s current alcohol ordinance allows
for the sale of off-premise wine and beer sales and on-premise mixed beverages with a food
certificate until midnight. The proposed ordinance amendment would allow for on-premise
mixed beverage sales until 2 a.m.
Analysis:
A section of the Alcoholic Beverage Code allows for the sale of mixed beverages between
midnight and 2 a.m. based on the population of the county and only requires an amendment to
the existing ordinance. The Alcoholic Beverage Code reads:
Sec. 105.03. HOURS OF SALE: MIXED BEVERAGES.
(c) In a city or county having a population of 800,000 or more, according to the last
preceding federal census, or 500,000 or more, according to the 22nd Decennial Census of the
United States, as released by the Bureau of the Census on March 12, 2001, a holder of a mixed
beverage late hours permit may also sell and offer for sale mixed beverages between midnight
and 2 a.m. on any day.
(d) In a city or county other than a city or county described by Subsection (c), the
extended hours prescribed in Subsection (c) of this section are effective for the sale of mixed
beverages and the offer to sell them by a holder of a mixed beverages late hours permit:
(1) in the unincorporated areas of the county if the extended hours are adopted
by an order of the commissioners’ court; and
(2) in an incorporated city or town if the extended hours are adopted by an
ordinance of the governing body of the city or town.
(e) A violation of a city ordinance or order of a commissioners’ court adopted pursuant
to Subsection (d) of this section is a violation of this code.
Since most of Coppell resides in Dallas County, the ordinance amends the current process and
permits for the sale and service until 2 a.m. However, alcohol permit holders in Denton County
would not qualify for this provision unless we specifically state permission in the amended
ordinance. Therefore, it is requested to include the jurisdiction of the City of Coppell within
Dallas and Denton counties.
Legal:
The new ordinance permits the sale of mixed beverages with food service until 2 a.m. Monday-
Saturday, and from 10 a.m. and noon on Sundays.
Fiscal Impact:
None.
Recommendation:
Approval recommended.
TM 95913
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, BY AMENDING THE CODE OF ORDINANCES BY REPEALING
CHAPTER 6 “BUSINESS REGULATIONS” ARTICLE 6-16 “ALCOHOLIC
BEVERAGES’ IN ITS ENTIRETY AND REPLACING IT WITH A NEW
CHAPTER 6, “BUSINESS REGULATIONS’, ARTICLE 6-16
“ALCOHOLIC BEVERAGES’ TO BE IN COMPLIANCE WITH THE
TEXAS ALCOHOLIC BEVERAGE CODE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A REPEALING CAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY FOR
VIOLATION OF THIS ORDINANCE NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council for the City of Coppell finds that it is in the best interest of
the city to amend its code of ordinances to provide revisions applicable to the Texas Alcoholic
Beverage Code; and
WHEREAS, the City Council finds that adopting the changes provided herein will benefit
the citizens of the City of Coppell.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas be and the same
is hereby amended by repealing Chapter 6, “Business Regulations”, Article 6-16, “Alcoholic
Beverages”, in its entirety, and replacing it with a new Chapter 6, “Business Regulations” Article
6-16 “Alcoholic Beverages” and shall herein read as follows:
“CHAPTER 6 – BUSINESS REGULATIONS
ARTICLE 6-16. ALCOHOLIC BEVERAGES
Sec. 6-16-1. Purpose and
A. The purpose of alcoholic beverage regulations is to protect the public health, safety
and public welfare of the citizens within the jurisdiction of the City of Coppell in
Dallas and Denton counties.
TM 95913
B. All references use of words, phrases and terms shall have the same meaning as
provided in the Texas Alcoholic Beverage Code.
Sec. 6-16-2. Hours of Sale.
A. No person may sell or offer for sale beer and wine for off-premises consumption
after 12 midnight or before 7:00 a.m. except for on Sunday where such legal sale
shall not occur after 12:00 midnight or before 12 noon.
B. No person may sell or offer for sale mixed beverage for on-premise consumption
after 2:00 am or before 10:00 am, except that an alcoholic beverage served to a
customer on Sunday, must be provided with food and beverage during the hours
between 10:00 am and 12:00 noon.
Sec. 6-16-3. Location
A. The sale of beer in residential areas or within residential zoning districts is
prohibited.
B. Alcoholic beverages shall not be sold by a dealer whose place of business is within
300 feet of a church, public or private school, or public hospital. This subsection
does not apply to the holder of:
1. A license or permit who also holds a food and beverage certificate covering
a premise that is located within 300 feet of a private school; or
2. A license or permit covering a premise where minors are prohibited from
entering under Section 109.53 of the Texas Alcoholic Beverage Code, as
amended, and that is located within 300 feet of a private school.
C. A private school may request from the governing body of the City of Coppell that
sales be prohibited within 1,000 feet of the property of said school.
D. The measurement of the distance between the place of business where alcoholic
beverages are sold and the church or public hospital shall be along the property
lines of the street fronts and from front door to front door, and in direct line across
intersections.
E. The measurement of the distance between the place of business where alcoholic
beverages are sold and the public or private school shall be:
1. In a direct line from the property line of the public or private school to the
property line of the place of business, and in a direct line across
intersections; or
TM 95913
2. If the permit or license holder is located on or above the fifth story of a
multistory building, in a direct line from the property line of the public or
private school to the property line of the place of business, in a direct line
across intersections, and vertically up the building at the property line to the
base of the floor on which the permit or license holder is located.
F. Every applicant for an original alcoholic beverage license or permit for a location
with a door by which the public may enter the place of business of the applicant
that is within 1,000 feet of the nearest property line of a public or private school,
measured along street lines and directly across intersections, must give written
notice of the application to officials of the public or private school before filing the
application with the Texas Alcoholic Beverage Commission. A copy of the notice
must be submitted to the commission with the application. This subsection does not
apply to a permit or license covering a premise where minors are prohibited from
entering the premises.
Sec. 6-16-4. Variance – Location
The City Council may after a public hearing and a publication of a notice ten days
prior to the Hearing in the official city newspaper, allow variances to the provisions of
Section 16-6-3B of this article. In consideration of the variance, the City Council shall
determine that enforcement of the regulation in a particular instance is not in the best
interest of the public, constitutes waste or inefficient use of land or other resources, creates
an undue hardship on an applicant for a license or permit, does not serve its intended
purpose, is not effective or necessary, or for any other reason, after consideration of the
health, safety, and welfare of the public and the equities of the situation, determines is in
the best interest of the community.
Sec. 6-16-5. Day cares/child care facilities
Provisions of Section 6-16-2 relating to a public school also apply to a day-care
center and a child-care facility as those terms are defined by Section 42.002, Human
Resources Code for a permit or license holder under Chapter 25, 28, 32, 69, or 74 who does
not hold a food or beverage certificate. This subsection does not apply to a permit or license
holder who sells alcoholic beverages if:
1. The permit or license holder and the day-care center or child-care facility are
located on different stories of a multistory building; or
2. The permit or license holder and the day-care center or child-care facility are
located in separate buildings and either the permit or license holder or the day-care
center or child-care facility is located on the second story or higher of a multistory
building.
TM 95913
Sec. 6-16-6. City facilities.
A. No person, firm, corporation, or business entity of any land shall sell, store, possess
or consume an alcoholic beverage in any city, park, facility or city owned premises,
except as provided in this subsection. The term "alcoholic beverage," as that term
is used in this article, shall be defined as used in the Texas Alcoholic Beverage
Code.
B. The city manager or designee may, notwithstanding the prohibition in subsection
(a) of this section, issue a permit to a person or entity for the consumption,
possession and/or sale of alcoholic beverages for on premises consumption, for a
period not to exceed 72 consecutive hours, for city facilities or city owned property.
For such event, the city manager or designee may grant a special event permit to
allow for the consumption, possession, and/or sale of beer and wine by a state
licensed vendor or permit holder under the Texas Alcohol Beverage Code in
accordance with state law and reasonable conditions as set forth herein.
C. No permit shall be issued until satisfactory proof has been provided for liability
insurance and compliance with the Texas Alcoholic Beverage Code, as amended,
and rules issued by the appropriate state agency. The city manager is further
authorized to implement such other appropriate safety and control regulations
concerning location, hours of operations, security and other appropriate conditions
to protect the health, safety and welfare of the general public and event attendees.
D. The city by resolution may establish an appropriate fee for issuance of such permit.
Sec. 6-16-7. Penalty
A. In addition to any other violations, a person commits an offense if the person, in
violations of Section 16-16-2:
1. sells or offers for sale an alcoholic beverage during prohibited hours; or
2. consumes or permits the consumption of an alcoholic beverage on the
person’s licensed or permitted premises during prohibited hours.
B. An offense under this section is a Class A misdemeanor.
SECTION 2: That all provisions of the Code of Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
TM 95913
SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Code of Ordinances as a whole.
SECTION 4. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor
and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subjected to a fine
not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day
such violation is continued shall be deemed to constitute a separate offense.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
TM 95913
APPROVED AS TO FORM:
________________________________
ROBERT E HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4067
File ID: Type: Status: 2018-4067 Agenda Item Consent Agenda
1Version: Reference: In Control: Finance
08/01/2018File Created:
Final Action: 2018 Tax Collection TaxFile Name:
Title: Consider approval of the certification of the 2018 anticipated tax collection
rate for the period July 1, 2018 through June 30, 2019.
Notes:
Agenda Date: 08/14/2018
Agenda Number: C.
Sponsors: Enactment Date:
Memo Collection Rate 2018.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4067
Title
Consider approval of the certification of the 2018 anticipated tax collection rate for the period
July 1, 2018 through June 30, 2019.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4067)
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 14, 2018
Reference: Anticipated Collection Rate for 2018
2030: Sustainable City Government
Introduction:
Pursuant to the truth in taxation laws of Chapter 26.04 of the Texas Property Tax Code, the Tax
Assessor/Collector must certify the anticipated collection rate for FY 2018-19. John R. Ames, Dallas
County Tax Assess/Collection has certified the anticipated collection rate for the period of July 1,
2018 through June 30, 2019 to be 100%.
Analysis:
The purpose of this law is to permit a taxing unit to adjust the debt portion of its effective/rollback
tax rate to account for anticipated delinquencies. The anticipated collection rate of 100% will be used
in the calculation of the effective/rollback tax for 2017
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4076
File ID: Type: Status: 2018-4076 Agenda Item Consent Agenda
1Version: Reference: In Control: Finance
08/03/2018File Created:
Final Action: Investment PolicyFile Name:
Title: Consider approval and adoption of the City of Coppell Investment Policy.
Notes:
Agenda Date: 08/14/2018
Agenda Number: D.
Sponsors: Enactment Date:
Memo for Council Agenda on August 14 2018 to
approve Investment Policy.pdf, 2018 Investment Policy
(1).pdf, Investment Policy Certificate_2020.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4076
Title
Consider approval and adoption of the City of Coppell Investment Policy.
Summary
See attached memo.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4076)
Page 2City of Coppell, Texas Printed on 8/10/2018
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 14, 2018
Reference: Consider approval and adoption of the City of Coppell Investment Policy
2030: Sustainable City Government
Introduction:
As required by the Texas Public Funds Investment Act, the written Investment Policy must be reviewed and
adopted on an annual basis by the governing body.
Analysis:
The Finance Department has reviewed the policy and recommends no changes.
Furthermore, the investment policy has been reviewed by the Government Treasurers’ Organization of Texas (GTOT)
Review Committee to ensure it meets the requirements of the Texas Public Funds Investment Act. The investment
policy originally received the Certificate of Distinction Award on July 10, 2001 and has subsequently been recertified
on a biannual basis. The current Certification of Investment Policy is effective for a two year period ending February
29, 2020. The GTOT has indicated our policy meets the criteria set forth in the investment policy review checklist,
and is an excellent example of a comprehensive written investment policy.
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
1
INTRODUCTION
The purpose of this document is to set forth specific investment policy and strategy guidelines
for the City of Coppell in order to achieve the goals of safety, liquidity, yield, and public trust for
all investment activity. The City Council of the City of Coppell shall review its investment
strategies and policy not less than annually. This policy serves to satisfy the statutory
requirement of Chapter 2256, Texas Government Code as amended, to define, adopt and review
a formal investment strategy and policy.
INVESTMENT STRATEGY
The City of Coppell maintains portfolios utilizing four specific investment strategy considerations
designed to address the unique characteristics of the fund groups represented in the portfolios:
A. Investment strategies for operating funds and commingled pools containing operating
funds have as their primary objective to assure that anticipated cash flows are matched with
adequate investment liquidity. The secondary objective is to create a portfolio structure
which will experience minimal volatility during economic cycles. This may be
accomplished by purchasing high quality, short-to-medium-term securities which will
complement each other in a laddered or barbell maturity structure. The dollar weighted
average maturity of 365 days or less will be calculated using the stated final maturity date
of each security.
B. Investment strategies for debt service funds shall have as the primary objective the
assurance of investment liquidity adequate to cover the debt service obligation on the
required payment date. Securities purchased shall not have a stated final maturity date that
exceeds the debt service payment date.
C. Investment strategies for debt service reserve funds shall have as the primary objective the
ability to generate a dependable revenue stream to the appropriate debt service fund from
securities with a low degree of volatility. Securities should be of high quality and, except
as may be required by the bond ordinance specific to an individual issue, of short to
intermediate-term maturities. Volatility shall be further controlled through maturity and
quality range, without paying premium, if at all possible. Such securities will tend to hold
their value during economic cycles.
D. Investment strategies for special projects or special purpose fund portfolios will have as
their primary objective to assure that anticipated cash flows are matched with adequate
investment liquidity. These portfolios should include at least 10% in highly liquid
securities to allow for flexibility and unanticipated project outlays. The stated final maturity
dates of securities held should not exceed the estimated project completion date.
2
INVESTMENT POLICY
I. SCOPE
This investment policy applies to all financial assets of the City of Coppell. This policy includes
all funds listed and accounted for in the City's Comprehensive Annual Financial Report (CAFR)
and include:
* General Fund
* Special Revenue Funds
* Debt Service Funds
* Capital Projects Funds
* Proprietary Funds
* Trust and Agency Funds
* Component Units
II. OBJECTIVES
The City of Coppell shall manage and invest its cash with four objectives, listed in order of priority:
Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always remains the
primary objective. All investments shall be designed and managed in a manner responsive to the
public trust and consistent with State and Local law.
The City shall maintain a comprehensive cash management program that includes collection of
accounts receivable, vendor payment in accordance with invoice terms, and prudent investment of
available cash. Cash management is defined as the process of managing monies in order to insure
maximum cash availability and maximum yield on short-term investment of pooled idle cash.
Safety
The primary objective of the City's investment activity is the preservation of capital in the overall
portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses,
whether they are from securities default or erosion of market value.
Liquidity
The City's investment portfolio shall be structured such that the City is able to meet all obligations
in a timely manner. This shall be achieved by matching investment maturities with forecasted cash
flow requirements and by investing in securities with active secondary markets.
3
Yield
The City's cash management portfolio shall be designed with the objective of regularly exceeding
the average rate of return on three-month U.S. Treasury Bills. The investment program shall seek
to augment returns above this threshold consistent with risk limitations identified herein and
prudent investment policies.
Public Trust
All participants in the City's investment process shall seek to act responsibly as custodians of the
public trust. Investment officials shall avoid any transaction that might impair public confidence
in the City's ability to govern effectively.
III. RESPONSIBILITY AND CONTROL
Investment Committee
An Investment Committee, consisting of the City Manager, Deputy City Manager, the Director of
Finance, and Assistant Director of Finance, shall meet at least quarterly to determine operational
strategies and to monitor results. The Investment Committee shall include in its deliberation such
topics as: performance reports, economic outlook, portfolio diversification, maturity structure,
potential risk to the City's funds, authorized brokers and dealers, annually adopt the qualified
bidders list, and the target rate of return on the investment portfolio.
Delegation of Authority and Training
Authority to manage the City's investment program is derived from a resolution of the City
Council. The Director of Finance, the Assistant Finance Director and the Chief Accountant are
designated as the investment officers of the City and are responsible for investment decisions and
activities. The Director of Finance shall establish written procedures for the operation of the
investment program, consistent with this investment policy. The investment officers shall attend a
training session not less than once in a two-year period that begins on the first day of the City’s
fiscal year and consists of the two consecutive fiscal years after that date, and receive not less than
8 hours of training approved by the governing body relating to the officer's responsibility under
the Act. The investment officers must also receive 10 hours of training within 12 months after
taking office or assuming duties. This training must include education in investment controls,
security risks, strategy risks, market risks, diversification of investment portfolio and compliance
with the Texas Public Funds Investment Act.
Sources of authorized independent training are those sponsored by:
• Government Finance Officers Association (G.F.O.A.)
• Government Finance Officers Association of Texas (G.F.O.A.T.)
4
• Government Treasurers Organization of Texas (G.T.O.T.)
• University of North Texas - Center for Public Management
• Texas Tech - Center for Professional Development
• TEXPO – Alliance of Texas Treasury Associations
• Texas Municipal League
• Any online training (affiliated with Texas Municipal League)
Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal
control structure shall be designed to provide reasonable assurance that these objectives are met.
The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the
benefits likely to be derived; and (2) the valuation costs and benefits require estimates and
judgements by management.
Accordingly, the Director of Finance shall establish a process in conjunction with the annual
financial audit to assure compliance with policies and procedures. The internal controls shall
address the following points:
A. Control of collusion.
B. Separation of transaction authority from accounting and record keeping.
C. Custodial safekeeping.
D. Avoidance of physical delivery securities.
E. Clear delegation of authority to subordinate staff members.
F. Written confirmation for telephone (voice) transactions for investments and wire transfers.
G. Development of a wire transfer agreement with the depository bank or third party
custodian.
Prudence
The standard of prudence to be applied by the investment officer shall be the "prudent investor"
rule, which states: "Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment, considering the probable safety of their
capital as well as the probable income to be derived." In determining whether an investment officer
has exercised prudence with respect to an investment decision, the determination shall be made
taking into consideration:
A. The investment of all funds, or funds under the City's control, over which the officer had
responsibility rather than a consideration as to the prudence of a single investment.
B. Whether the investment decision was consistent with the written investment policy of the
City.
5
The investment officer, acting in accordance with written procedures and exercising due diligence,
shall not be held personally responsible for a specific security's credit risk or market price changes,
providing that these deviations are reported immediately and that appropriate action is taken to
control adverse developments.
Ethics and Conflicts of Interest
City staff involved in the investment process shall refrain from personal business activity that could
conflict with the proper execution of the investment program, or which could impair the ability to
make impartial investment decisions. City staff shall disclose to the City Manager any material
financial interests in financial institutions that conduct business with the City and they shall further
disclose positions that could be related to the performance of the City's portfolio. City staff shall
subordinate their personal financial transactions to those of the City, particularly with regard to
timing of purchases and sales.
An investment officer of the City who has a personal business relationship with an organization
seeking to sell an investment to the City shall file a statement disclosing that personal business
interest. An investment officer who is related within the second degree by affinity or consanguinity
to an individual seeking to sell an investment to the City shall file a statement disclosing that
relationship. A statement required under this subsection must be filed with the Texas Ethics
Commission and the governing body of the entity.
IV. REPORTING
Quarterly Reporting
The Director of Finance shall submit a signed quarterly investment report that is in compliance
with this policy and the Texas Public Funds Investment Act and summarizes current market
conditions, economic developments and anticipated investment conditions. The report shall
summarize investment strategies employed in the most recent quarter, and describe the portfolio
in terms of investment securities, maturities, risk characteristics, and shall explain the total
investment return for the quarter.
Annual Report
Within 90 days of the end of the fiscal year, the Director of Finance shall present an annual report
on the investment program and investment activity. This report may be presented along with the
Comprehensive Annual Financial Report to the City Manager and City Council.
Methods
The quarterly investment report shall include a succinct management summary that provides a
clear picture of the status of the current investment portfolio and transactions made over the last
quarter. This management summary will be prepared in a manner that will allow the City to
6
ascertain whether investment activities during the reporting period have conformed to the
investment policy. The reports shall be formally reviewed at least annually by an independent
auditor, if investments are other than those offered by the City's depository. The portfolio shall be
marked to market monthly. The market value of the securities is to be provided by the City's
depository or by a third party valuation service.
The report will be provided to the City Manager and City Council. The report will include the
following:
A. A listing of individual securities (investment position) held at the end of the reporting
period.
B. Unrealized gains or losses resulting from appreciation or depreciation by listing the
beginning and ending book and market value of securities for the period. C. Additions and
changes to the market value during the period.
D. Average weighted yield to maturity of portfolio on entity investments as compared to
applicable benchmark.
E. Listing of investment by maturity date.
F. The percentage of the total portfolio each type of investment represents.
G. Statement of compliance of the City's investment portfolio with State Law and the
investment strategy and policy approved by the City Council. H. Prepared and signed by
the investment officers.
I. Fully accrued interest for the period.
J. States account or fund for each investment.
V. INVESTMENT PORTFOLIO
The City shall pursue an active versus a passive portfolio management philosophy. That is,
securities may be sold before they mature if market conditions present an opportunity for the City
to benefit from the trade. The investment officer will routinely monitor the contents of the
portfolio, the available markets, and the relative value of competing instruments, and will adjust
the portfolio accordingly.
Investments
Assets of the City of Coppell may be invested in the following instruments; provided, however,
that at no time shall assets of the City be invested in any instrument or security not authorized for
investment under the Act, as the Act may from time to time be amended.
I. Authorized
A. Obligations, including letters of credit, of the United States of America, its agencies and
instrumentalities (including Government Sponsored Enterprises).
B. Direct obligations of the State of Texas or its agencies and instrumentalities.
C. Other obligations, the principal of and interest on which are unconditionally guaranteed by
the State of Texas or United States of America.
7
D. Obligations of the State, agencies thereof, Counties, Cities, and other political subdivisions
of any state having been rated as investment quality by a nationally recognized investment
rating firm, and having received a rating of not less than "A" or its equivalent.
E. Interest-bearing banking deposits that are guaranteed or insured by the Federal Deposit
Insurance Corporation or the National Credit Union Share Insurance Fund or its successor
F. Interest-bearing banking deposits other than those described by (E) above if:
(1) the funds invested in the banking deposits are invested through:
(i) a broker with a main office or branch office in Texas that has been
approved by the investment committee or
(ii) a depository institution with a main office or branch office in Texas that
the investment committee approves;
(2) the broker or depository institution selected as described by (1) above arranges
for the deposit of the funds in the banking deposits in one or more federally insured
depository institutions, regardless of where located, for the City of Coppell’s
account;
(3) the full amount of the principal and accrued interest of the banking deposits is
insured by the United States or an instrumentality of the United States; and
(4) the City of Coppell appoints as it’s custodian of the banking deposits issued for
the City’s account:
(i) the depository institution selected as described by (1) above;
(ii) A custodian must be approved by the City and be:
(a) a state or national bank that:
- is designated by the comptroller as a state depository;
- has its main office or a branch office in this state; and
- has a capital stock and permanent surplus of $5 million or
more
(b) the Texas Treasury Safekeeping Trust Company;
(c) a Federal Reserve Bank or a branch of a Federal Reserve Bank;
(d) a federal home loan bank; or
(e) a financial institution authorized to exercise fiduciary powers that
is designated by the comptroller as a custodian; or
(iii) a clearing broker dealer registered with the Securities and Exchange
Commission and operating under Securities and Exchange Commission
Rule 15c3-3.
G. Certificates of Deposit of state and national banks with a branch in Texas, guaranteed or
insured by the Federal Deposit Insurance Corporation, collateralized or secured by
obligations described in A through D above or in accordance with Chapter 2257 or in any
other manner provided by law, which are intended to include all direct agency or
instrumentality issued mortgage backed securities rated AAA by at least one nationally
recognized rating agency and that have a market value of not less than the principal amount
of the certificates.
H. Fully collateralized direct repurchase agreements with a defined termination date secured
by obligations of the United States or its agencies and instrumentalities. These shall be
pledged to the City of Coppell, held in the City’s name, and deposited at the time the
investment is made with the City or with a third party selected and approved by the City.
8
Repurchase agreements must be purchased through a primary government securities dealer,
as defined by the Federal Reserve, or a bank domiciled in Texas. A Master Repurchase
Agreement must be signed by the bank\dealer prior to investment in a repurchase
agreement. All repurchase agreement transactions will be on a delivery versus payment
basis. Securities received for repurchase agreements must have a market value greater than
or equal to 105 percent at the time funds are disbursed.
I. Local government investment pools in accordance with the conditions prescribed in
Section 2256.016 and that have been authorized by the governing body by rule, ordinance
or resolution. The investment pool must maintain a rating no lower than AAA or AAA-M
by at least one nationally recognized rating service. Investment in such pools shall be
limited to 50% of the City’s entire portfolio, with no more than 25% of the entire portfolio
invested in any one authorized pool.
J. No-load money market mutual funds that are registered and regulated by the Securities and
Exchange Commission and complies with Federal Securities and Exchange Commission
Rule 2a-7, promulgated under the Investment Company Act of 1940.
K. No-load mutual funds that are registered with the Securities and Exchange Commission,
having an average weighted maturity of less than two years and either has a duration of one
year or more and is invested or secured in obligations described in A through E above or
has a duration of less than one year and the investment portfolio is limited to investment
grade securities, excluding asset-backed securities.
Investments in mutual funds shall be limited to 10% of the City's monthly fund balance, excluding
bond proceeds and reserves and other funds held for debt service.
Ratings shall be monitored using nationally recognized financial information sources, including
actions published on rating agency websites. The City shall take all prudent measures
consistent with Chapter 2256, of the Government Code to liquidate an investment that does
not have the minimum rating required.
II. Not Authorized
The City's authorized investments options are more restrictive than those allowed by State
law. State law specifically prohibits investment in the following investment securities.
A. Obligations whose payment represents the coupon payments on the
outstanding principal balance of the underlying mortgage backed security
collateral and pays no principal.
B. Obligations whose payment represents the principal stream of cash flow from the
underlying mortgage-backed security collateral and bears no interest.
C. Collateralized mortgage obligations that have a stated final maturity date of greater than 10
years.
D. Collateralized mortgage obligations the interest rate of which is determined by an index
that adjusts opposite to the changes in a market index.
9
Holding Period
The City of Coppell intends to match the holding periods of investment funds with liquidity needs
of the City. In no case will the average maturity of investments of the City's operating funds exceed
one year. The maximum final stated maturity of any investment shall not exceed five years.
Investments in all funds shall be managed in such a way that the market price losses resulting from
interest rate volatility would be offset by coupon income and current income received from the
volume of the portfolio during a twelve-month period.
Risk and Diversification
The City of Coppell recognizes that investment risks can result from issuer defaults, market price
changes or various technical complications leading to temporary illiquidity. Risk is controlled
through portfolio diversification which shall be achieved by the following general guidelines;
A. Risk of issuer default is controlled by limiting investments to those
instruments allowed by the Act, which are described herein.
B. Risk of market price changes shall be controlled by avoiding overconcentration of assets
in a specific maturity sector, limitation of average maturity of operating funds
investments to one year, and avoidance of overconcentration of assets in specific
instruments other than U.S. Treasury Securities and insured or Collateralized Certificates
of Deposits.
C. Risk of illiquidity due to technical complications shall be controlled by the selection of
securities dealers as described herein.
D. All prudent measures will be taken to liquidate an investment that is
downgraded to less than our minimum stated required rating.
VI. SELECTION OF BANKS AND DEALERS
Depository
At least every five (5) years a Depository shall be selected through the City's banking services
procurement process, which shall include a formal request for proposal (RFP). In selecting a
depository, the credit worthiness of institutions shall be considered, and the Director of Finance
shall conduct a comprehensive review of prospective depository bank’s credit characteristics and
financial history.
Certificates of Deposit
Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase
program shall submit for review annual financial statements, evidence of federal insurance and
other information as required by the Director of Finance.
10
Qualified Representatives
Investment officials shall not knowingly conduct business with any firm with whom public entities
have sustained losses on investments. All qualified representatives shall provide the City with
references from Public entities they are currently serving.
All financial institutions and qualified representatives who desire to become qualified bidders for
investment transactions must supply the following as appropriate:
- audited financial statements
- proof of Financial Industry Regulatory Authority (FINRA) certification
- proof of state registration
- completed broker/dealer questionnaire
- Certification of having read the City's investment policy signed by a
qualified representative of the organization .
- Acknowledgement that the organization has implemented reasonable procedures and
controls in an effort to preclude imprudent investment transactions conducted between
the entity and the organization that are not authorized by the entity’s investment policy.
The investment officers are precluded from purchasing an investment from a representative who
has not delivered the written certification
An annual review of the financial condition and registration of qualified bidders will be conducted
by the Director of Finance.
Competitive Bids
Competitive quotes must be taken from at least three (3) qualifying financial institutions or
broker/dealers for any investment transaction involving an individual security. Investment
transactions should include written confirmation of offers on the Investment Bid Tabulation form.
VII. SAFEKEEPING AND CUSTODY
Insurance or Collateral
All deposits and investments of City funds other than direct purchases of U.S. Treasuries or
Agencies shall be secured by pledged collateral. In order to anticipate market changes and provide
a level of security for all funds, the collateralization level will be 105% of market value of principal
and accrued interest on the deposits or investments less an amount insured by the FDIC or FSLIC.
Evidence of the pledged collateral shall be maintained by the Director of Finance or a third party
financial institution. The City’s Depository Agreement shall specify the acceptable investment
securities for collateral, the substitution or release of investment securities, ownership of securities,
and the method of valuation of securities. Repurchase agreements shall be documented by a
11
specific agreement noting the collateral pledge in each agreement. Collateral shall be reviewed
monthly to assure that the market value of the pledged securities is adequate.
Safekeeping Agreement
Collateral pledged to secure deposits and investments, and investment securities purchased by the
City shall be held by a safekeeping institution in accordance with the Safekeeping Agreement. The
Safekeeping Agreement clearly defines the procedural steps for gaining access to the collateral
should the City of Coppell determine that the City's funds are in jeopardy. The safekeeping
institution, or Trustee, shall be the Federal Reserve Bank or an institution not affiliated with the
firm pledging the collateral. The safekeeping agreement shall include the signatures of authorized
representatives of the City of Coppell, the firm pledging the collateral, and the Trustee.
Collateral Defined
The City of Coppell shall accept only the following securities as collateral:
A. FDIC and FSLIC insurance coverage.
B. A bond, certificate of indebtedness, or Treasury Note of the United States, or other evidence
of indebtedness of the United States that is guaranteed as to principal and interest by the
United States.
C. Obligations, the principal and interest on which, are unconditionally guaranteed or insured
by the State of Texas.
D. A bond of the State of Texas or of a county, city or other political subdivision of the State
of Texas having been rated as investment grade (investment rating no less than "A" or its
equivalent) by a nationally recognized rating agency with a remaining maturity of five (5)
years or less.
Subject to Audit
All collateral shall be subject to inspection and audit by the Director of Finance or the City's
independent auditors.
Delivery vs. Payment
Treasury Bills, Notes, Bonds and Government Agencies' securities shall be purchased using the
delivery vs. payment method. That is, funds shall not be wired or paid until verification has been
made that the correct security was received by the Trustee. The security shall be held in the name
of the City or held on behalf of the City. The Trustee's records shall assure the notation of the City's
ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall
be delivered to the City.
12
VIII. INVESTMENT POLICY ADOPTION
The City of Coppell’s investment policy shall be adopted annually by the City Council. The policy
shall be reviewed for effectiveness on an annual basis by the Investment Committee and any
modifications will be recommended for approval to the City Council.
13
GLOSSARY
of
COMMON TREASURY TERMINOLOGY
Agencies: Federal agency securities.
Ask: The price at which securities are offered.
Bid: The price offered for securities.
Broker: A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides. In the money market, brokers are active in markets, in which banks
buy and sell money, and in interdealer markets.
Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD's are typically negotiable.
Collateral: Securities, evidence of deposit or other property that a borrower pledges to secure
repayment of loan. Also refers to securities pledged by a bank to secure deposits of public monies.
Comprehensive Annual Financial Report (CAFR): The official annual report for the City of
Coppell. It includes combined statements and basic financial statements for each individual fund
and account group prepared in conformity with GAAP. It also includes supporting schedules
necessary to demonstrate compliance with finance-related legal and contractual provisions,
extensive introductory material, and a detailed Statistical Section.
Coupon: The annual rate of interest that a bond's issuer promises to pay the bondholder on the
bond's face value
Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling
for his own account.
Debenture: A bond secured only by the general credit of the issuer.
Delivery versus Payment: There are two methods of delivery of securities: delivery versus
payment and delivery versus receipt Delivery versus payment is delivery of securities with an
exchange of money for the securities. Delivery versus receipt is delivery of securities with an
exchange of a signed receipt for the securities.
Discount Securities: Non-interest bearing money market instruments that are issued at a discount
and redeemed at maturity for full face value, such as U.S. Treasury bills.
Diversification: Dividing investment funds among a variety of securities offering independent
returns.
14
Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various
classes of institutions and individuals, such as Savings and Loans, small business firms, students,
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits,
currently up to $100,000 per deposit.
Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently set
by the Federal Reserve through open-market operations.
Federal Home Loan Banks (FHLB): The institutions that regulate and lend to savings and loan
associations. The Federal Home Loan Banks play a role analogous to that played by the Federal
Reserve Banks vis-a-vis member commercial banks.
Federal National Mortgage Association (FNMA): FNMA, like GNMA, was chartered under
the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working
under the auspices of the Department of Housing and Urban Development, H.U.D. It is the largest
single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation
is called, is a private stockholder-owned corporation. The corporation's purchases include a variety
of adjustable mortgages and second loans in addition to fixed-rate mortgages. FNMA's securities
are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security
holders will receive timely payment of principal and interest.
Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve
Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York
Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis.
The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales
of Government Securities in the open-market as a means of influencing the volume of bank credit
and money.
Federal Reserve System: The central bank of the United States created by Congress and
consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and
commercial banks that are members of the system.
Government National Mortgage Association (GNMA or Ginnie Mae): Securities guaranteed
by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and
other institutions. Security holder is protected by full faith and credit of the U.S. Government.
Ginnie Mae securities are backed by FHA, VA or FMHM mortgages. The term pass-throughs is
often used to describe Ginnie Maes.
• Government Sponsored Enterprises: a financial services corporation created by the United
States Congress. Examples include the following: Federal Home Loan Banks (FHLB), Federal
National Mortgage Association (Fannie Mae), Federal Home Loan Mortgage
Corporation (Freddie Mac), Federal Farm Credit Banks (FCB), and Federal Agricultural
Mortgage Corporation (Farmer Mac)
15
Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a
substantial loss of value. In the money market, a security is said to be liquid if the spread
between bid and asked prices is narrow and reasonable size can be done at those quotes.
Market Value: The price at which a security is trading and could presumably be purchased or
sold.
Master Repurchase Agreement: To protect investors, many public investors will request that
repurchase agreements be preceded by a master repurchase agreement between the investor and
the financial institution or dealer. The master agreement should define the nature of the
transaction, identify the relationship between the parties, establish normal practices regarding
ownership and custody of the collateral securities during the term of the investment, provide
remedies in the case of default by either party and clarify issues of ownership. The master
repurchase agreement protects the investor by eliminating the uncertainty of ownership and
hence, allowing investors to liquidate collateral if a bank or dealer defaults during the term of the
agreement.
Maturity: The date upon which the principal or stated value of an investment becomes due and
payable.
Money Market: The market in which short-term debt instruments (bills, commercial paper,
bankers' acceptances) are issued and traded.
Open Market Operations: Purchases and sales of government and certain other securities in the
open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence
the volume of money and credit in the economy. Purchases inject reserves into the bank system
and stimulate growth of money and credit; sales have the opposite effect. Open market operations
are the Federal Reserve's most important and most flexible monetary policy tool.
Portfolio: Collection of securities held by an investor.
Primary Dealer: A group of government securities dealers that submit daily reports of market
activity and positions and monthly financial statements to the Federal Reserve Bank of New York
and are subject to its informal oversight. Primary dealers include Securities and Exchange
Commission (SEC) registered securities broker-dealers banks and a few unregulated firms.
Prudent Person Rule: An investment standard. Investments shall be made with judgment and
care, under circumstances then prevailing, which persons of prudence, discretion and intelligence
exercise in the management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income to be derived.
Rate of Return: The yield obtainable on a security based on its purchase price or its current
market price. This may be the amortized yield to maturity on a bond or the current income return.
Repurchase Agreement (RP of REPO): A holder of securities sells these securities to an investor
with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in
effect lends the "seller" money for the period of the agreement, and their terms of the agreement
are structured to compensate him for this.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3995
File ID: Type: Status: 2018-3995 Zoning Ordinance Agenda Ready
3Version: Reference: In Control: Planning & Zoning
Commission
06/12/2018File Created:
Final Action: PD-292R-SF-12, CMSEFile Name:
Title: Consider approval of an Ordinance for PD-292R-SF-12, Coppell Middle
School East, being a zoning request from PD-292-SF-12 (Planned
Development 292-SF-12) to PD-292R-SF-12 (Planned Development 292
Revised-SF-12) to allow the construction of a 7,800-square foot classroom
addition, 13,800-square foot gym addition and a 2,500-square foot cafeteria
expansion (under the existing roof) on 24.7 acres of property located at 400
Mockingbird Lane, and authorizing the Mayor to sign.
Notes:
Agenda Date: 08/14/2018
Agenda Number: E.
Sponsors: Enactment Date:
Ordinance Cover Memo.pdf, Ordinance.pdf, Exhibit A -
Legal Description.pdf, Exhibit B - Overall Site
Plan.pdf, Exhibit C - Detail Site Plan.pdf, Exhibit D -
Landscape Plan.pdf, Exhibit E - Building
Elevations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved06/21/2018Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-3995)
Marcie Diamond, Assistant Director of Community Development/Planning, introduced the case with
exhibits. Ms. Diamond stated that staff is recommending approval subject to the following conditions:
1. Additional comments will be generated at the time of detail engineering review of the grading,
drainage, utility and paving plans, and building permit.
2. This property shall be platted prior to a Certificate of Occupancy for any of the expansion areas.
3. Drafting issues:
a. Correct the scale on Sheet C0.300.
b. Remove the “D use” at the end of Site Restriction d.
Louis Macias, Jr., Director of Facilities, CISD, was present to address questions and concerns from
the commission. Mr. Macias agreed with the conditions presented by staff.
Chairman Haas opened the Public Hearing and advised that no one signed up to speak and no one
wished to speak. Chairman Haas closed the Public Hearing.
A motion was made by Vice Chairman Portman, seconded by Commissioner Robinson, to approve
this agenda item with the conditions presented by staff. The motion passed by unanimous vote (6-0).
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner George
Williford, and Commissioner Ed Maurer
6Aye:
2 PassApproved07/10/2018City Council
Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to the City
Council.
Louis Macias, representing the applicant, answered questions of the City Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Mark Hill, seconded by Councilmember Nancy Yingling, that
this Agenda Item be approved subject to the following conditions:
1) Additional comments will be generated at the time detail engineering review of the grading,
drainage, utility and paving plans, and building permit; and
2) This property shall be platted prior to a C.O. for any of the expansion areas.
The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Cliff Long, Councilmember Brianna Hinojosa-Flores,
Councilmember Wes Mays, Councilmember Gary Roden,
Councilmember Nancy Yingling, Councilmember Biju Mathew, and
Councilmember Mark Hill
7Aye:
3 08/14/2018City Council
Text of Legislative File 2018-3995
Title
Consider approval of an Ordinance for PD-292R-SF-12, Coppell Middle School East, being a
zoning request from PD-292-SF-12 (Planned Development 292-SF-12) to PD-292R-SF-12
(Planned Development 292 Revised-SF-12) to allow the construction of a 7,800-square foot
classroom addition, 13,800-square foot gym addition and a 2,500-square foot cafeteria
expansion (under the existing roof) on 24.7 acres of property located at 400 Mockingbird Lane,
and authorizing the Mayor to sign.
Summary
Page 2City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-3995)
Fiscal Impact:
None
Staff Recommendation:
On July 10, 2018, the City council unanimously approved this PD request, subject to the
conditions as recommended by the Planning and Zoning Commission. These conditions have
been included in the Ordinance adopting this Planned Development District.
On June 21, 2018, the Planning and Zoning Commission unanimously recommended Approval
of PD-292R-SF-12 Coppell Middle School East, with the following conditions remain
outstanding:
1. Additional comments will be generated at the time detail engineering review of the grading,
drainage, utility and paving plans, and building permit.
2. This property shall be platted prior to a C.O. for any of the expansion areas.
The Planning Department recommends approval.
Goal Icon:
Sense of Community
Page 3City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: August 14, 2018
Reference: Consider approval of and ordinance for PD-292R-SF-12 (Planned Development 292
Revised-SF-12) to allow the construction of a 7,800-square foot classroom addition,
13,800-square foot gym addition and a 2,500-square foot cafeteria expansion (under the
existing roof), and authorizing the Mayor or to sign.
2030: Community Wellness and Enrichment, Sense of Community and Special Place to
Live
Executive Summary:
This request is to allow three additions to the existing building: a competition gymnasium, a classroom
expansion and addition to the existing cafeteria. These projects were also part of the 2016 CISD bond
program. The entire school will be updated to with automatic fire sprinkler system.
Introduction:
Last year CISD improved the field with artificial turf, added new goal posts and resurfaced the track and
the existing chain link fence was replaced with an 8’ ornamental fence encircling the track and field. In
March of this year City Council approved the second phase of this project to provide additional parking,
bleachers, press box, concession/restroom facility and field lighting. As of this date the lighting,
bleachers and press box have been installed. The current request includes:
7,800-square foot classroom addition adjacent to falcon Drive,
13,800-square foot gym addition which will also serve as a storm shelter, and
2,500-square foot cafeteria expansion (under the existing roof).
These plans also address two outstanding conditions from the previous approval; the detail design of
the revised parking lot adjacent to the gym and the inclusion of a shrub row of Nellie Stevens Holly
abutting the track/field to buffer this use from the existing residential.
Analysis:
On July 10, 2018, the City council unanimously approved this PD request, subject to the conditions as
recommended by the Planning and Zoning Commission. These conditions have been included in the
Ordinance adopting this Planned Development District.
On June 21, 2018, the Planning and Zoning Commission unanimously recommended Approval of PD-
292R-SF-12 Coppell Middle School East, with the following conditions remain outstanding:
1. Additional comments will be generated at the time detail engineering review of the grading,
drainage, utility and paving plans, and building permit.
2
2. This property shall be platted prior to a C.O. for any of the expansion areas.
Legal Review:
The City Attorney reviewed this ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit A – Legal Description
3. Exhibit B - Overall Site Plan
4. Exhibit C - Detail Site Plan
5. Exhibit D - Landscape Plan
6. Exhibit E - Building Elevations
1 TM 101205
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD-292-SF-12 (PLANNED DEVELOPMENT
292-SF-12) TO PD-292R-SF-12 (PLANNED DEVELOPMENT 292 REVISED -
SF-12) TO ALLOW THE CONSTRUCTION OF A 7,800-SQUARE FOOT
CLASSROOM ADDITION, 13,800-SQUARE FOOT GYM ADDITION AND A
2,500-SQUARE FOOT CAFETERIA EXPANSION ON 24.7 ACRES OF
PROPERTY LOCATED AT 400 MOCKINGBIRD LANE, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE
OVERALL SITE PLAN, DETAIL SITE PLAN, LANDSCAPE PLAN AND
BUILDING ELEVATIONS, ATTACHED HERETO AS EXHIBITS “B”, “C”,
“D”, AND “E” RESPECTIVELY; PROVIDING DEVELOPMENT
REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City of
Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive
Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and
after holding due hearings and affording a full and fair hearing to all property owners generally, and to
all persons interested and situated in the affected area and in the vicinity thereof, the said governing body
is of the opinion that Zoning Application No. PD-292R-SF-12 should be approved, and in the exercise
of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be
amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and
the same is hereby amended to grant a change in zoning from PD-292-SF-12 (Planned Development
292-SF-12) to PD-292R-SF-12 (Planned Development 292 Revised-SF-12) to allow the construction
of a 7,800-square foot classroom addition, 13,800-square foot gym addition and a 2,500-square foot
cafeteria expansion, on 24.7 acres of property located at 400 Mockingbird Lane, and being more
2 TM 101205
particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject to
the development regulations.
SECTION 2. That PD-291R-SF-12 is hereby approved subject to the following development
regulations:
A. Except as amended herein and as provided in this Ordinance, the property shall be used,
developed and maintained in accordance with Ordinance 91500-A-720, which is
incorporated herein as set forth in full and hereby republished.
B. Property shall be developed in compliance with the detail engineering comments which
comply with city ordinance and regulations in grading, drainage, utility, paving plans, and
building permit.
C. This property shall be platted in accordance with the Exhibits attached hereto and city
subdivision regulations prior to issuance of a certificate of occupancy for any of the
expansion areas as set forth herein.
SECTION 3. That Exhibit B - Overall Site Plan, Exhibit C - Detail Site Plan, Exhibit D-
Landscape Plan and Exhibit E - Building Elevations and the development regulations and are attached
hereto and are made a part hereof for all purposes, and hereby approved as development regulations.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with building
regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or
amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not
in conflict with the provisions of this ordinance shall remain in full force and effect.
3 TM 101205
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the
validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be
unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed by
prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the
offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms of
this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage and
the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
_____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-292-SF-12 (PLANNED
DEVELOPMENT 292-SF-12) TO PD-292R-SF-12 (PLANNED
DEVELOPMENT 292 REVISED-SF-12) TO ALLOW THE
CONSTRUCTION OF A 7,800-SQUARE FOOT CLASSROOM ADDITION,
13,800-SQUARE FOOT GYM ADDITION AND A 2,500-SQUARE FOOT
CAFETERIA EXPANSION ON 24.7 ACRES OF PROPERTY LOCATED AT
400 MOCKINGBIRD LANE, AND BEING MORE PARTICULARLY
DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE
OVERALL SITE PLAN, DETAIL SITE PLAN, LANDSCAPE PLAN
AND BUILDING ELEVATIONS, ATTACHED HERETO AS EXHIBITS
“B”, “C”, “D”, AND “E” RESPECTIVELY; PROVIDING DEVELOPMENT
REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
_____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
Legal Description
Exhibit “A”
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0 VOLUME 84051 PAGE 235360.83'S 9°28'45" ECONCRETE PADTELEPHONELENGTH = 217.35'RADIUS = 605.00'DELTA = 20°35'00"LENGTH = 787.06'RADIUS = 772.42'DELTA = 58°22'54"LENGTH = 813.05'RADIUS = 1170.00'DELTA = 39°48'57"878.78'S 00°44'04" W7.97'S 00°01'01" E946.98'S 89°15'23" EN 00°01'01" W6.52'125.00'N 89°58'59" E355.77'N 37°48'55" W SANSEW.MH. 311 482.96 SANSEW.MH 3O7 49O.27TV-PEDHEADWALLSTORMINLETTELE.PEDTRANS.PADTELE.PEDCHORD = 216.18'CH. BRG. = N 10°16'35" EN 08°37'28" WCH. BRG. = CHORD = 753.45'CHORD = 796.79'CH. BRG. = S 71°21'43" W21222324252627282930313291011121314151617181989101110112122232411( 60' RIGHT-OF-WAY )9VOLUME 81180 PAGE 3301 ( 50' RIGHT-OF-WAY )( 50' RIGHT-OF-WAY )( 50' RIGHT-OF-WAY )TRAFFICSIGNTEL.PEDS 01°10'00" W 151.68'
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3 STREET DEDICATIONVOLUME 84113 PAGE 22732345678910212223ELEMENTARY75,500 S.FBUILDINGSCHOOLX X X X X
XXXXX X X
484.53 INSIDE EDGE
485.00 OUTSIDE EDGE TRACK WALK-THRU GATEEXISTINGEXISTING FENCEEX 27"R
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EX 30"RCPEX.PPEXISTING SANITARY SEWER485.00 OUTSIDE EDGE TRACK
484.53 INSIDE EDGE
EXISTINGCOURTSTENNISEX 10' CHAIN LINKTENNIS COURT FENCEGATEGATEEXISTING 10'EASEMENTX X XGATE EXISTINGSIDEWALKEXISTINGSIDEWALKEXISTINGSIDEWALK245.9'299.7'59.3'27.3'EXISTINGSIDEWALK168.2'129.2'
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118.5'6.3'LOT 1BLOCK A6.98 ACRESEX. COPPELL MIDDLE SCHOOL EAST88,000 SFFF 500.50ONE STORY28' HT.EXIST. NON SPRINKLED BUILDINGTO BE FULLY SPRINKLED BUILDING2" WATER FROMNEW 8" WATEREXISTING 30" RCPSTORM SEWER PIPENEW 6" SANITARYSEWER LATERAL(PRIVATE)2
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CLASSROOMADDITION500.50 FF7,800 SQUARE FEET14' HIGHCAFETERIAEXPANSION498.50 FF2,500 SQUARE FEET(UNDER EXISTING ROOF)FF 497.10STSTSTSTSTSTELECTRIC FROMEXISTING BUILDINGTO CONCESSIONBUILDINGPROPOSED PARK
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NEWCONCESSIONSBUILDINGFF 493.001,620 SQUARE FEETSTSTSTSTNEW 5' SIDEWALKNEW 8' ORNAMENTALMETAL FENCENEW 8' ORNAMENTALMETAL FENCENEW 5'CONCRETESIDEWALKNEW FIRELANE PAVINGNEW 5'CONCRETESIDEWALKNEW 5'CONCRETESIDEWALKNEW 5'CONCRETESIDEWALKNEW 5'CONCRETESIDEWALKNEW 5'CONCRETESIDEWALK8
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EEEEXISTING HANDHOLD
(TO REMAIN)COPPELL INDEPENDENTSCHOOL DISTRICT(COPPELL MIDDLE SCHOOL EAST)VOL. 82148, PG. 1104EXISTINGTRANSFORMERPAD11.67'GYMADDITION497.17 FF13,800 SQUARE FEET32' HIGHEXISTINGCONCRETESIDEWALKTO REMAINEXISTING12" STORM LINEEXISTING DETENTION POND105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062FAX 972-717-2176PHONE 972-717-5151GLENNENGINEERINGT.B.P.E. FIRM REGISTRATION NO. F - 303ISSUESCORGAN401 N. Houston St.Dallas, TX 75202T: 214.748.2000F: 214.653.8281REVISIONSDATEJOBSHEET04.26.20180102The seal appearing on thisdocument was authorized byMike Glenn, P.E. 35059, onJune 22, 201804/26/2017COPPELL ISD MIDDLE
SCHOOL EAST ADDITIONS
400 MOCKINGBIRD LANE
COPPELL, TEXAS 7501917327.0000Const. - Site, Utility, & Foundation Package05/21/2017Addendum #11206/22/2017ASI #001, RFI #3, RFI #52601200Scale 1" = 60'PARKING TABULATIONSRECONFIGURED PARKING LOT ONLY PARKING PROVIDED =VISITOR/STAFF REGULAR(9.0' x 18.0')8543NET ADD PARKING PROVIDED =VISITOR/STAFF REGULARPROPOSED RECONFIGURED EXISTING-76PARKING PROVIDED =VISITOR/STAFF REGULAR34PROPOSED NEW (9.0' x 18.0')119TOTAL NEW AND RECONFIGURED PARKING LOT AN ADDITION TO THE CITY OF COPPELL,DALLAS COUNTY, TEXAS SCALE 1" = 60'COPPELL MIDDLE SCHOOL EAST ADDITIONSITUATED IN THE CORDELIA BOWEN SURVEY - ABSTRACT NO. 56LOT 1, BLOCK 1 - 51.7285 ACRESOVERALL SITEPLANC03.00SITE DATA SUMMARY TABLEPROPOSED ZONINGPD-292R-SF-12USEMIDDLE AND ELEMENTARY SCHOOLLOT AREA24.722 ACRES OR 1,076,917 SFSETBACKFRONT YARD SETBACK 50'SIDE YARD SETBACK 30' STREETBACK YARD SETBACK 30' SETBACKTOTAL BUILDING AREA239,120 SFBUILDING COVERAGE (FAR)22.2%SITE RESTRICTIONS BUILDING AREA (NEW TOTAL)EXISTING MIDDLE SCHOOL138,000 SFPROPOSED MS CLASSROOM ADDITION 7,800 SFPROPOSED MS CAFETERIA EXPANSION 2,500 SFPROPOSED MS GYM ADDITION 13,800 SFPROPOSED CONCESSIONS BUILDING 1,620 SFEXISTING ELEMENTARY SCHOOL75,400 SFEXISTING ZONINGPD-292-SF-12a. The use of the outdoor sound system shall not be permitted prior to 8:00 a.m. or after 9:00 p.m. and shall only be used for athleticcompetitions and not practice.b. The sound system including speakers and projection elements shallnot produce sound exceeding 50 decibels as measured from theperimeter of the property.c. The lighting of the track and football field shall not be permittedbefore 6:30 a.m. or after 9:00 p.m.d. The use of these facilities shall be limited to CISD uses only.19TOTAL EXISTING ( UNCHANGED) 254TOTAL NEW AND RECONFIGURED PARKING LOT 116TOTAL EXISTING (ELEMENTARY SCHOOL) 2Exhibit "B"
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'105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062FAX 972-717-2176PHONE 972-717-5151GLENNENGINEERINGT.B.P.E. FIRM REGISTRATION NO. F - 303ISSUESCORGAN401 N. Houston St.Dallas, TX 75202T: 214.748.2000F: 214.653.8281REVISIONSDATEJOBSHEET04.26.20180102The seal appearing on thisdocument was authorized byMike Glenn, P.E. 35059, onMay 21, 201804/26/2017COPPELL ISD MIDDLE
SCHOOL EAST ADDITIONS
400 MOCKINGBIRD LANE
COPPELL, TEXAS 7501917327.0000Const. - Site, Utility, & Foundation Package05/21/2017Addendum #111SITE DATA SUMMARY TABLEZONINGSF-12USEMIDDLE AND ELEMENTARY SCHOOLLOT AREA24.722 ACRES OR 1,076,917 SFSETBACKFRONT YARD SETBACK 50'SIDE YARD SETBACK 30' STREETBACK YARD SETBACK 30' SETBACKTOTAL BUILDING AREA239,120 SFBUILDING COVERAGE (FAR)22.2%40800Scale 1" = 40'SITE RESTRICTIONS DETAIL SITE PLANC03.01AN ADDITION TO THE CITY OF COPPELL,DALLAS COUNTY, TEXAS SCALE 1" = 40'COPPELL MIDDLE SCHOOL EAST ADDITIONSITUATED IN THE CORDELIA BOWEN SURVEY - ABSTRACT NO. 56LOT 1, BLOCK 1 - 51.7285 ACRESBUILDING AREA (NEW TOTAL)EXISTING MIDDLE SCHOOL138,000 SFPROPOSED MS CLASSROOM ADDITION 7,800 SFPROPOSED MS CAFETERIA EXPANSION 2,500 SFPROPOSED MS GYM ADDITION 13,800 SFPROPOSED CONCESSIONS BUILDING 1,620 SFEXISTING ELEMENTARY SCHOOL75,400 SFa. The use of the outdoor sound system shall not be permitted prior to 8:00 a.m. or after 9:00 p.m. and shall only be used for athleticcompetitions and not practice.b. The sound system including speakers and projection elements shallnot produce sound exceeding 50 decibels as measured from theperimeter of the property.c. The lighting of the track and football field shall not be permittedbefore 6:30 a.m. or after 9:00 p.m.d. The use of these facilities shall be limited to CISD athletic andextracurricular uses only. Exhibit "C"
D
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3 STREET DEDICATIONVOLUME 84113 PAGE 2273345678910212223ELEMENTARY75,500 S.FBUILDINGSCHOOL484.53 INSIDE EDGE
485.00 OUTSIDE EDGE TRACK EXISTINGEXISTING FENCEEX 27"R
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SCHOOL EAST ADDITIONS
400 MOCKINGBIRD LANE
COPPELL, TEXAS 75019L 1OVERALLLANDSCAPE PLANRAMSEY LANDSCAPE ARCHITECTS, LLC11914 WISHING WELL CT.FRISCO, TEXAS 75035PHONE (972) 335-0889EMAIL: MIKE.RLA@ATT.NETFAX (469) 362-5433AN ADDITION TO THE CITY OF COPPELL,DALLAS COUNTY, TEXASEAST ADDITIONSITUATED IN THE CORDELIA BOWEN SURVEYLOT 1, BLOCK 1 - 51.7285 ACRESCOPPELL MIDDLE SCHOOLABSTRACT NO. 56FOR ENLARGEMENTSEE SHEET L2Exhibit "D"
878.78'S 00°44'04" W946.98'2122232425262728293031321213141516171819( 60' RIGHT-OF-WAY )
VOLUME 81180 PAGE 3301
484.53 INSIDE EDGE
485.00 OUTSIDE EDGE TRACKEXISTING FENCEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEEXISTING SANITARY SEWERHPHPHPH
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8
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L 2LANDSCAPE PLANAREA ARAMSEY LANDSCAPE ARCHITECTS, LLC11914 WISHING WELL CT.FRISCO, TEXAS 75035PHONE (972) 335-0889EMAIL: MIKE.RLA@ATT.NETFAX (469) 362-543317327.0000ISSUESREVISIONSDATEJOBSHEET06/08/1812PERMIT SET06/08/18345CORGAN104 N. HOUSTON STREETDALLAS, TEXAS 75202T: 214.748.2000 F: 214.653.8281COPPELL ISD MIDDLE
SCHOOL EAST ADDITIONS
400 MOCKINGBIRD LANE
COPPELL, TEXAS 75019
ELEVATION - CAFETERIA ADDITION
COPPELL EAST MIDDLE SCHOOL
ELEVATION - CLASSROOM ADDITIONExhibit "E"
ELEVATION - GYM / STORM SHELTER ADDITION
ELEVATION - GYM / STORM SHELTER ADDITION
COPPELL EAST MIDDLE SCHOOL
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-3980
File ID: Type: Status: 2018-3980 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
06/04/2018File Created:
Final Action: DWU ContractFile Name:
Title: Consider approval of an Untreated Water Purchase Contract with the City of
Dallas; and authorize the City Manager to sign any necessary documents.
Notes:
Agenda Date: 08/14/2018
Agenda Number: F.
Sponsors: Enactment Date:
DWU Untreated Water Contract Memo.pdf, DWU
Untreated Water Contract.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-3980
Title
Consider approval of an Untreated Water Purchase Contract with the City of Dallas; and
authorize the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
Funds will be provided by the Water/Sewer Fund.
Staff Recommendation:
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-3980)
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: August 14, 2018
Reference: Contract with the City of Dallas for Untreated Water
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
The City has a contractual obligation to operate North Lake within a specified water
elevation of a 1 foot “operating pool depth”
The City has a contractual obligation to provide irrigation water for the property
surrounding North Lake
In 2017, the City completed a Northlake Water Supply Study with Brown & Gay
Engineering (BGE) outlining three options for supplying water to meet these
obligations.
The three options included: using treated water; drilling wells; or pumping raw water.
BGE recommended a raw water pumping solution via rehabilitation of the existing but
inoperable intake pump station and existing 42” pipeline.
Design is ongoing for an untreated water pumping solution to deliver water from the
Elm Fork of the Trinity River into North Lake, on an as-needed basis.
The City is pursuing change of ownership and use for water rights in North Lake.
The City is proposing this Untreated Water Purchase Contract to secure raw water
from the City of Dallas for the purposes of meeting its contractual obligations of
providing irrigation water and maintaining the lake level.
A separate agreement with Cypress Waters will be presented during a future Council
meeting.
Separate contracts will be presented in a future Council meeting to implement the
North Lake untreated water pumping solution.
2
Introduction:
This agenda item is presented to approve an Untreated Water Purchase Contract with the City of
Dallas. The contract will allow the City of Coppell to pump untreated or “raw” water from the Elm
Fork of the Trinity River into North Lake for the purposes of maintaining the lake level of North
Lake, and providing irrigation water for the property surrounding North Lake.
History:
North Lake was built in 1957 by Dallas Power and Light (later known as Luminant) as a cooling pond
for a steam electric generating plant. In 2010, the power plant was decommissioned and by 2012,
ownership was transferred to the City of Coppell. Cypress Waters soon began to develop around the
lake. In the agreement with Cypress Waters, the City was responsible for lowering the pool elevation
by 25 feet, constructing a new spillway, and lowering the elevations of the main and saddle dam.
Construction of these modifications by the City was complete in 2014. Currently, North Lake has a
normal pool elevation of 485’. The City has a commitment to maintain North Lake within a specified
water elevation of a 1 foot “operating pool depth” by summer 2018. The City also has a commitment
to provide up to 1250 acre-feet of water annually to Cypress Waters for irrigation purposes. Cypress
Waters does not currently have facilities in place to pump irrigation water from North Lake. An
analysis of water supply alternatives identified untreated water pumped from the Elm Fork of the
Trinity River as the preferred alternative (compared to treated water or drilling water wells). The
design of the raw water pumping system is in progress and the City is in the process of making formal
changes to the water rights for North Lake.
Analysis:
The proposed contract with the City of Dallas defines or specifies the following:
the diversion or take point for the pumping system;
the “water year” as running from June 1 to May 31;
the limits of the minimum, maximum and average annual untreated water purchase as 10 acre-
feet, 3100 acre-feet, and 2500 acre-feet, respectively;
that the City of Coppell will pay for the untreated water used at the regular service rate;
that the rate for the untreated water is set by the City of Dallas (regular service rate is currently
$1.0225 per 1000 gallons);
the City of Coppell is required to meter the untreated water pumped from North Lake;
the contract duration is 30 years but includes cancellation clauses for both parties.
To summarize, this contract is for the purchase of untreated water from the City of Dallas. The
purpose of the contract is to allow Coppell to meet its obligations under the terms of agreements
regarding the operation of North Lake. Future agreements and contracts will be presented to
implement the pumping system and establish terms of the irrigation water with Cypress Waters.
Legal Review:
The agreement was reviewed by the City Attorney.
Fiscal Impact:
The fiscal impact of this agenda item will depend on annual weather conditions, but on average, the
City’s cost for untreated water is estimated at $65,280.00.
3
Recommendation:
The Public Works Department recommends approval of this contract.
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 1 OF 13
STATE OF TEXAS §
§
COUNTY OF DALLAS §
CITY OF COPPELL
UNTREATED WATER PURCHASE CONTRACT
WHEREAS, the City of Coppell, (hereinafter called “Purchaser”), a Texas municipal
corporation legally authorized to do business in the State of Texas, desires to purchase from the
City of Dallas (hereinafter called “Dallas”) untreated water to maintain the surface elevation of
North Lake and for irrigation of the property surrounding North Lake which is located in Dallas
County.
WHEREAS, said water would be taken from diversion points located on the Elm Fork of
the Trinity River in amounts hereinafter specified; and
WHEREAS, Dallas, pursuant to Certificates of Adjudication Nos.08-2455 (Lake Ray
Roberts), 08-2456 (Lake Lewisville), 08-2457 (Elm Fork of the Trinity River – Run of River), and
08-2458 (Lake Grapevine) and Permit No. 5414 (Elm Fork Trinity River – High Flow), as
amended (hereinafter called “Dallas Elm Fork Trinity River Water Supplies”), is entitled to
appropriate the water of the Elm Fork of the Trinity River; and
WHEREAS, the diversion and use of the water by Purchaser from the Dallas Elm Fork
Trinity River Water Supplies affect the water rights of Dallas in the Elm Fork Trinity River; and
WHEREAS, water diverted by Purchaser shall be considered released or diverted from the
Dallas Elm Fork Trinity River Water Supplies and conveyed down the Elm Fork of the Trinity
River to the diversion point; and
WHEREAS, Purchaser, has acquired North Lake from and Certificate of Adjudication 08-
2365, was assigned to Purchaser in the “Bill of Sale, Assignment and Assumption” by Luminant
Generation Company, LLC; and
WHEREAS, the Texas Commission on Environmental Quality (“TCEQ”) has issued a
Temporary Water Permit for a 12-month period beginning July 2018 for a maximum amount of
10 acre feet that may be diverted anywhere along the perimeter of North Lake; and
WHEREAS, Purchaser will request an amendment to Certificate of Adjudication 08-2365
to reflect the modifications made to North Lake’s impoundment and to change the North Lake
purpose of use from industrial to irrigation purposes; and
WHEREAS, the parties desire to enter into this Untreated Water Purchase Contract
("Contract") allowing Purchaser to purchase untreated water at the Dallas ordinance rate in effect
on the execution date of this Contract, and as may thereafter be changed from time to time in the
manner set out herein below, in accordance with applicable regulations and procedures established
by the TCEQ and the Texas Water Development Board (“TWDB”); and,
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 2 OF 13
WHEREAS, the effectiveness of this contract is dependent upon compliance with the
applicable rules of the TCEQ and the TWDB.
NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions
given by each party, Dallas and Purchaser agree as follows:
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 3 OF 13
1. CONTRACT ADMINISTRATION.
This Contract shall be administered on behalf of Dallas by its Director of Water Utilities,
or the Director’s designated representative (hereinafter called “Director”), and on behalf of
Purchaser by its Public Works Director or other authorized official or designated representative.
2. AVAILABILITY AND DIVERSION POINT.
A. Dallas agrees to sell untreated water to Purchaser for irrigation uses, subject to the
conditions in Exhibit D, which is attached to and made a part of this Contract, and as outlined
below, when available, and when not otherwise needed by Dallas for storage, diversion or use for
authorized purposes in the Dallas Elm Fork Trinity River Water Supplies. The sale of untreated
water to meet the requirements of Purchaser is subject to and limited by the available system supply
(as determined by the Director). Sales of untreated water, however, shall not be unreasonably
withheld. Purchaser shall divert water only at diversion points as described in Exhibit A, attached
hereto and fully incorporated herein for all purposes as if copied word for word.
B. Purchaser may, in the future, request additional diversion points and/or quantities of
water under this Contract. Such additional requests may be granted with the approval of the Director
and when so approved, shall be deemed to be made a part of this Contract, thereby amending Section
4 and/or Exhibit A of this Contract.
C. Exhibit A satisfies the requirement in current TCEQ rule contained in 30 Texas
Administrative Code, Section 295.101(b) for inclusion of a vicinity map in the water purchase
contract.
3. WATER YEAR.
The term “Water Year” means the period described by applicable ordinance of the City of
Dallas, as may be amended from time to time. Currently, the Water Year begins on June 1 and
ends on May 31.
4. AVERAGE/MINIMUM/MAXIMUM PURCHASE.
Purchaser agrees to pay, as billed, for the minimum quantity of water as stated below,
notwithstanding that a lesser amount may actually be taken. Should greater amounts than the
minimum be taken, payment shall be as indicated in Section 10 of this Contract. Purchaser shall
not, in any Water Year, take more than the maximum quantity of water stated below. Any quantity
taken above the maximum quantity shall be considered an unauthorized diversion by the
Purchaser, and the Contract is subject to termination under Section 14.C; however, Purchaser shall
remain liable for the charges for the quantity taken in excess of the maximum allowed quantity.
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 4 OF 13
Minimum Usage
Ac-Ft
(Gallons)
Average Usage
Ac-Ft
(Gallons)
Maximum Usage
Ac-Ft
(Gallons)
10 ac-ft
(3,258,510 gallons)
2,500 ac-ft
(814,627,500 gallons)
3,100 ac-ft
(1,010,138,100 gallons)
5. RATES.
Purchaser shall pay Dallas for untreated water taken under this Contract at the current
regular rate for untreated water sales as specified by Dallas ordinance, as same may be amended
from time to time, and shall pay all other applicable charges for untreated water as may be adopted
from time to time by ordinance of the Dallas City Council.
6. MEASUREMENT OF CONSUMPTION.
A. Adequate metering facilities, as approved by the Director, will be provided by the
Purchaser at the diversion point(s). Payments are due monthly, in accordance with the provisions
of Sections10 and 11, for all metered consumption. The Director shall have the right to test the
meter and to bill on estimated quantities if the meter is found to be inaccurate. If the meter is
discovered to be malfunctioning, the amount of water that has passed through such meter will be
estimated for each day that the meter has not been functioning correctly. The last correctly
measured monthly consumption will be used as a basis for calculating the amount of water taken
during the time such meter has not been functioning correctly. Purchaser shall maintain daily
pumping logs to provide an alternate manner for estimating billings. Purchaser has a maximum of
sixty (60) days to have any faulty meter repaired or replaced. Upon completion, Purchaser is
required to contact the Director for approval of any new or repaired meter.
A. Purchaser shall provide Dallas with monthly reports describing the amount of
monthly usage of water. The reports shall be in a form prescribed by the Director.
7. OPERATIONAL GUIDELINES.
Dallas and Purchaser agree to abide by the Operational Guidelines in Exhibit B, attached
to and made a part of this Contract, for the purpose of aiding in the administration of this Contract.
Dallas and Purchaser further agree that such Operational Guidelines may be hereafter revised from
time to time by Dallas, as approved by the Director.
8. METERING AND PUMPING FACILITIES.
A. Purchaser shall be required to provide pumping and metering equipment and
facilities as outlined in Exhibit A. Ownership and maintenance responsibility for the meters, pumps
and facilities housing meters and pumps shall be with Purchaser. Purchaser shall maintain meters,
pumps and motors and facilities to the satisfaction of the Director.
B. Water provided under this Contract will be taken at the Elm Fork diversion point
and conveyed to the North Lake water supply via an existing 42-inch water line that was
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 5 OF 13
constructed by Dallas Power and Light Company in the 1950s as part of the North Lake power
generation station. Purchaser acknowledges that it has acquired the right to the diversion facilities
and pipeline as constructed by Dallas Power and Light Company. Water will also be diverted from
the perimeter of North Lake as outlined in Exhibit A.
C. Dallas has reviewed the existing Elm Fork diversion pump station and facilities as
identified in Exhibit A, and such diversion works and facilities are authorized. Plans and
specifications for proposed or additional intake facilities, pumping facilities, and metering
equipment and facilities shall be submitted to the Director by Purchaser for written approval prior
to purchase or letting of contracts.
D. Purchaser shall maintain a means to release or pass all inflows downstream and to
prevent impoundment of state or surface water that is not authorized by this Contract.
E. Purchaser shall furnish, install, operate, and maintain measuring equipment to
quantify the amount of water diverted and used by Purchaser under this Contract. All measuring
equipment (meters and devices) must be of standard types for measuring within generally accepted
standards of accuracy as established by the American Water Works Association. Purchaser shall
employ a professional meter testing firm, acceptable to Dallas, to test such meters annually and
shall invite representatives of Dallas to observe such tests.
F. Upon termination of this Contract, Purchaser shall, at Purchaser’s expense, remove
any and all diversion facilities and restore diversion points to pre-Contract conditions.
9. WATER CONSERVATION AND DROUGHT CONTINGENCY PLANS AND
CURTAILMENT.
A. Purchaser shall institute landscape irrigation practices which ensure water is used
in a manner that prevents waste, conserves water resources for their most beneficial and vital uses
and protects the public health. Purchaser must comply with Dallas' water conservation and drought
contingency plan measures and implement a water conservation plan or water conservation
measures using the applicable elements of TCEQ regulations in 30 Texas Administrative Code
Chapter 288, as amended, and titled, "Water Conservation Plans, Drought Contingency Plans,
Guidelines and Requirements." Purchaser must adopt water conservation and drought management
strategies at least as strict as those strategies of Dallas. Purchaser acknowledges that Dallas has
provided a copy of its current Water Conservation Plan and Drought Contingency Plan and has
advised Purchaser regarding the location of updates of those plans.
B. Purchaser agrees that during periods of water shortages Dallas may, in accordance
with its drought contingency plan as approved by the TCEQ, reasonably restrict Purchaser’s
withdrawals of untreated water when such water is needed for Dallas’ municipal purposes. No
restrictions will be imposed on Purchaser unless Dallas has imposed restrictions on withdrawals
as to all similarly situated users. In the event withdrawals are restricted, untreated water shall be
allocated to Purchaser on a pro rata basis. Written notice of temporary curtailment will be provided
to the Purchaser. If a curtailment is imposed or sales discontinued for a period exceeding fifteen
(15) days in any given Water Year, the minimum quantity to be purchased under this Contract will
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 6 OF 13
be prorated downward in proportion to the duration of the curtailment or discontinued service,
unless at the time Purchaser has actually taken the minimum quantity specified in this Contract.
10. PAYMENT.
A. Dallas will invoice Purchaser for the minimum quantity of water specified in
Section 4 at the beginning of each Water Year. Purchaser shall pay for such minimum quantity of
water by the invoice due date. Actual consumption shall be offset against the minimum quantity
payment advance. When the advance payment has been offset by actual consumption, billings shall
be calculated on actual quantities taken by Purchaser on a monthly basis. Monthly billings shall
be provided to the Purchaser. Payment, when required, is due by the invoice date.
B. Purchaser agrees to pay Dallas for the minimum quantity specified in Section 4,
whether or not Purchaser has actually taken the minimum quantity by the end of the Water Year.
Purchaser shall also be responsible for the payment of all water taken above the minimum quantity
at the rates specified in Section 5 of this Contract.
C. In addition to the remedies set forth in Section 14 of this Contract, Purchaser shall
also be responsible for the payment of all water taken above the maximum quantity at the rates
specified in Section 5 of this Contract.
11. DEFAULT IN PAYMENTS.
All amounts due and owing to Dallas by Purchaser shall, if not paid when due, accrue
interest in accordance with the provisions of Section 2-1.1(b) of the Dallas City Code, as amended.
If any money due and owing by Purchaser to Dallas is placed with an attorney for collection,
Purchaser shall pay to Dallas, in addition to all other payments provided for by this Contract,
including interest, Dallas’ collection expenses, including court costs and attorneys’ fees.
12. TERM.
A. The term of this Contract shall commence as of the date of its execution and shall
remain in effect for a term of thirty (30) years.
B. If Purchaser desires to extend the original term of the contract, Purchaser shall
request, in writing, such extension at least 90 days in advance of the scheduled expiration date.
13. INSPECTION AND METER READING.
Authorized Dallas employees shall have the right of reasonable ingress and egress on
Purchaser's property and facilities during business hours to observe pumping operations, review
pumping records, read meters, and to verify that untreated water is being used for the purposes and
in the manner prescribed in this Contract.
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 7 OF 13
14. DEFAULT – TERMINATION.
A. Dallas, acting through the Director, shall have the right to terminate this Contract
upon non-payment of the charges set out in this Contract for any period exceeding sixty (60) days.
Dallas, however, shall provide notice of intent to terminate under this Subsection at least ten (10)
days prior to the proposed effective date of termination, in order for Purchaser to tender payment
and thereby cure a default as to non-payment under this Contract.
B. Dallas, acting through the Director, shall have the right to terminate this Contract
if it is found that pumping logs and the Accounting Plan are not adequately maintained, that the
meter is being bypassed, or that any water pumped by Purchaser is being resold or used for
unauthorized purposes without notice to Dallas and Dallas’ written consent. In addition, if the
Contract is terminated under this Subsection, Dallas shall be entitled to payment for the maximum
quantity of water for that Water Year in which the default under this subsection occurs.
C. Dallas, acting though the Director, shall have the right to terminate this Contract if
Purchaser knowingly takes untreated water in excess of the maximum amount prescribed for the
Water Year in question. If the Contract is terminated under this Subsection, Dallas shall be entitled
to payment for the maximum quantity of water for that Water Year in which the default occurred,
PLUS payment for the diverted untreated water in excess of the maximum amount prescribed for
that Water Year.
D. Purchaser, acting through its City Manager, shall have the right to terminate this
Contract if Dallas fails to comply with the terms of this Contract.
E. In addition to the foregoing, Dallas, acting through the Director, may terminate this
Contract for noncompliance with any other contractual condition upon thirty (30) days advance
written notice to Purchaser of its intent to terminate; provided, however, that if Purchaser cures
the condition of contractual noncompliance within the thirty-day period, Dallas, acting through the
Director and at the Director’s sole option, may continue this Contract.
F. After the first full Water Year of performance, this Contract may be terminated by
Purchaser upon thirty (30) days written notification to Dallas. In addition, after the first full Water
Year of performance, this Contract may be terminated by Dallas upon thirty (30) days written
notification to Purchaser.
G. The remedies set forth in this section shall not be considered exclusive, and Dallas
retains all other rights and remedies available at law and in equity in the event of any breach by
Purchaser of any of the terms or provisions of this Contract.
15. NO REPRESENTATIONS OR WARRANTIES; FORCE MAJEURE.
A. PURCHASER AGREES TO TAKE WATER DELIVERED BY DALLAS
“AS IS.”DALLAS MAKES NO REPRESENTATIONS OR WARRANTY, EXPRESS OR
IMPLIED, AS TO THE CHARACTER, QUALITY OR AVAILABILITY OF THE WATER
TO BE TAKEN AND PURCHASER AGREES TO ASSUME ALL SUCH RISKS,
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 8 OF 13
ACCEPTING SAID WATER, IF AVAILABLE, IN THE SAME STATE AS IT IS PUMPED
OR RELEASED FROM THE DESIGNATED DIVERSION POINT(S). DALLAS ALSO
DOES NOT MAKE ANY REPRESENTATION THAT THE WATER WILL BE
SUITABLE FOR THE PURPOSES FOR WHICH PURCHASER DESIRES TO USE IT.
B. DALLAS SHALL NOT BE LIABLE IN ANY EVENT FOR THE INABILITY
OF DALLAS TO PERFORM ANY OBLIGATION UNDER THIS CONTRACT FOR
REASONS BEYOND ITS CONTROL, INCLUDING BUT NOT LIMITED TO ACTS OF
GOD OR NATURAL DISASTER, WAR, DROUGHT, TERRORISM, FIRE, PUBLIC
UTILITY POWER OUTAGE, OR THE RULES, REGULATIONS, OR ORDERS OF
COURTS OR OF GOVERNMENTAL AGENCIES.
16. RIGHTS AND TITLE; NO RESALE.
A. Purchaser agrees that it shall acquire no rights or title to the use or reuse of water
other than those rights explicitly set forth in this Contract.
B. Purchaser agrees not to sell water purchased from Dallas unless Purchaser has
received prior written approval from the Director. In granting such authorization, Dallas may
establish the terms and conditions of the conveyance of such water including, but not limited to,
the setting of monetary rates for the sale of such water. “Convey” means sell, trade, donate,
exchange, transfer title to, or contract therefore.
C. In consideration of the written approval of the resale of water, if so granted,
Purchaser agrees that the contract with each successive customer to whom water is resold must
contain a provision requiring said customer to develop and implement a water conservation plan
or water conservation measures consistent with the requirements of Section 9 of this Contract.
17. ASSIGNMENT.
Purchaser shall not sell, assign, transfer or convey its interest in this Contract, in whole or
in part, without the prior written consent of the Director.
18. PROTECTION OF WATERSHED.
Purchaser agrees that water diverted under the Contract shall not be treated or altered by
chemical or other means so as to be harmful to the Dallas water supply in the event of runoff,
overflow or other release. Any chemical treatment of the water by the Purchaser shall be approved
in advance by Dallas, which approval shall not be unreasonably withheld.
19. EASEMENTS, PERMITS AND FEES.
A. In agreeing to accept delivery of water under this Contract, Purchaser warrants and
represents that Purchaser’s diversion and use of water is in compliance with all applicable laws
and regulations, including, but not limited to, all applicable laws of the State of Texas, applicable
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 9 OF 13
rules, regulations, permits and orders of TCEQ and TWDB, Federal law (including but not limited
to environmental and water quality laws, rules, orders, and regulations), and the Charter and
ordinances of the City of Dallas, as same may hereafter be amended. This Contract’s effectiveness
is dependent upon Dallas and Purchaser’s compliance with 30 Texas Administrative Code, Section
295.101 and 30 Texas Administrative Code, Chapter 297, Subchapter J (relating to Water Supply
Contracts and Amendments), as amended.
B. Purchaser shall obtain any easements or rights-of-way necessary for any water lines
or facilities that may be required to implement the terms and conditions of this Contract.
C. Purchaser is responsible for the acquisition of the appropriate water right permit
from the TCEQ and any additional permits and for the payment of any regulatory or other fees
required in connection with this Contract, including, but not limited to, permits, licenses, approvals
or regulatory or other fees that may be required by TCEQ or TWDB. Should Purchaser be required
to obtain a water right permit, Purchaser shall provide Dallas with a copy of said permit and Dallas,
upon receipt, is authorized to include the permit as a part of Exhibit C of this Contract.
D. In the event Purchaser is required to obtain any water right permit, amendment or
other approval from the State of Texas, Purchaser shall include in all applications for permits or
approvals, a request that all permits and approvals issued contain a reference to this Contract and
that Purchaser’s permit to impound or divert untreated water is contingent upon the continued
effectiveness of Purchaser’s Contract with Dallas.
E. Purchaser agrees to coordinate permit submittals with Dallas if both Purchaser and
Dallas are required to obtain permits or amendments to permits.
F. Purchaser shall not commence construction of impoundments or diversion facilities
prior to obtaining all permits and approvals required from the State of Texas. Purchaser shall divert
water under this contract only pursuant to such permit, or amendment to any existing permit that
TCEQ or TWDB may issue to Purchaser relating to the diversion of water, applicable regulations
of TCEQ and TWDB, and the terms of this Contract.
20. OTHER CHARGES.
In the event any sales or use taxes, assessments or charges of any similar nature are imposed
on diverting, storing, delivering, gathering, impounding, taking, selling, using, or consuming the
water received by Purchaser from Dallas, the amount of the tax, assessment, or charge shall be
borne by Purchaser, in addition to all other charges, and whenever Dallas is required to pay, collect,
or remit any tax, assessment, or charge on water received by Purchaser, then Purchaser shall
promptly pay or reimburse Dallas for the tax, assessment or charge in the manner directed by
Dallas.
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 10 OF 13
21. NOTICES.
Any notice, payment, statement, or demand required to be given under this Contract shall
be deemed to have been sufficiently given to either party for all purposes hereof if mailed by
postage prepaid, addressed as follows:
TO DALLAS: TO PURCHASER:
Director Public Works Director
Dallas Water Utilities City of Coppell
Dallas City Hall 255 Parkway
1500 Marilla – Room 4/a/North Coppell, Texas 75019
Dallas, Texas 75201
Or to such other respective address as the parties may designate from time to time in writing in
accordance with this notice provision.
22. NOTICE OF CONTRACT CLAIM.
This Contract is subject to the provisions of Section 2-86 of the Dallas City Code, as
amended, relating to requirements for filing a notice of a breach of contract claim against Dallas.
Section 2-86 of the Dallas City Code, as amended, is expressly incorporated by reference and made
a part of this Contract for all purposes as if written word for word in this Contract. Purchaser shall
comply with the requirements of this ordinance as a precondition of any claim relating to this
Contract, in addition to all other requirements in this Contract related to claims and notice of
claims.
23. CONFLICT OF INTEREST.
The following section of the Charter of the City of Dallas shall be one of the conditions,
and a part of, the consideration of this Contract, to wit:
“CHAPTER XXII. Sec. 11. FINANCIAL INTEREST OF EMPLOYEE OR OFFICER
PROHIBITED --
(a) No officer or employee shall have any financial interest, direct or indirect, in any
contract with the City or be financially interested, directly or indirectly, in the sale to the City of
any land, materials, supplies or services, except on behalf of the City as an officer or employee.
Any violation of this section shall constitute malfeasance in office, and any officer or employee
guilty thereof shall thereby forfeit the officer’s or employee’s office or position with the City. Any
violation of this section, with knowledge, express or implied, of the person or corporation
contracting with the City shall render the contract involved voidable by the City Manager or the
City Council.
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 11 OF 13
(b) The alleged violations of this section shall be matters to be determined either by the
Trial Board in the case of employees who have the right to appeal to the Trial Board, and by the
City Council in the case of other employees.
(c) The prohibitions of this section shall not apply to the participation by City
employees in federally-funded housing programs, to the extent permitted by applicable federal or
state law.”
24. GIFT TO PUBLIC SERVANT.
Dallas may terminate this Contract immediately if Purchaser has offered, or agreed to
confer any benefit upon a Dallas employee or official that the Dallas employee or official is
prohibited by law from accepting.
For purposes of this section, “benefit” means anything reasonably regarded as pecuniary
gain or pecuniary advantage, including benefit to any other person in whose welfare the beneficiary
has a direct or substantial interest, but does not include a contribution or expenditure made and
reported in accordance with law.
Notwithstanding any other legal remedies, Dallas may request Purchaser to remove any
officer or employee of Purchaser from the administration of this Contract or any role in the
performance of this Contract who has violated the restrictions of this section or any similar state
or federal law, and obtain reimbursement for any expenditures made as a result of the improper
offer, agreement to confer, or conferring of a benefit to a Dallas employee or official.
25. VENUE.
The parties agree that this Contract shall be enforceable and exclusive venue shall be in
Dallas County, Texas.
26. GOVERNING LAW.
This Contract shall be governed by and construed in accordance with the laws of the State
of Texas, without regard to conflict of law or choice of law principles of Texas or any other state.
27. SEVERABILITY; LEGAL CONSTRUCTION.
A. In case any one or more of the provisions contained in this Contract shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision thereof and this Contract shall be considered
as if such invalid, illegal, or unenforceable provision had never been contained in this Contract.
B. The parties acknowledge that this Contract is an “arm’s length” agreement, entered
into by Dallas and Purchaser freely, without duress, coercion or any undue influence. No
presumption will apply in favor of either party in the interpretation of this Contract or in the
resolution of any ambiguity of any provision of this Contract.
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 12 OF 13
28. COUNTERPARTS.
This Contract may be executed in any number of counterparts, each of which shall be
deemed an original and constitute one and the same instrument. If this Contract is executed in
counterparts, then it shall become fully executed only as of the execution of the last such
counterpart called for by the terms of this Contract to be executed.
29. CAPTIONS.
The captions to the various clauses of this Contract are for informational purposes only and
shall not alter the substance of the terms and conditions of this Contract.
30. APPLICABLE LAWS.
This Contract may be subject to review and approval by TCEQ or TWDB. Purchaser shall
comply with all terms, conditions and provisions of the term permit to be obtained from the State
of Texas, as amended, so long as same may remain in effect. In the event of any final judgment
finding any violation or violations of the laws, rules, regulations, or orders described above,
Purchaser shall be strictly liable for any damages caused to the property of Dallas, including but
not limited to Dallas’ interest in Elm Fork of the Trinity River water, as a result of such violation
or violations.
31. NO THIRD PARTY BENEFICIARIES.
Dallas and Purchaser enter into this Contract solely for the benefit of themselves and agree
that nothing in this Contract shall be construed to confer any right, privilege or benefit on any
person or entity other than Dallas and Purchaser.
32. SUCCESSORS AND ASSIGNS.
This Contract shall be binding upon and inure to the benefit of the parties and their
respective successors and, except as otherwise provided in this Contract, their assigns.
33. ENTIRE AGREEMENT; NO ORAL MODIFICATIONS.
This Contract embodies the entire agreement of both parties, superseding all oral or written
previous and contemporary agreements between the parties relating to matters set forth in this
Contract. Except as otherwise provided elsewhere in this Contract, this Contract cannot be
modified without written supplemental agreement executed by both parties.
34. AUTHORIZATION TO ACT.
By their signatures below, the representatives of Dallas and Purchaser state that they are
authorized to enter into this Contract. Dallas and Purchaser will each provide documentation that
this Contract has been authorized by its respective governing body.
WHOLESALE UNTREATED WATER CONTRACT BETWEEN
CITY OF DALLAS AND THE CITY OF COPPELL – PAGE 13 OF 13
EXECUTED as of the ____ day of _________, 2018, on behalf of Dallas by its City Manager,
duly authorized by Resolution No. ________, adopted on the ____ day of _____________, 2018
and approved as to form by its City Attorney; and on behalf of Purchaser by its duly authorized
officials.
APPROVED AS TO FORM: CITY OF DALLAS
LARRY E. CASTO T. C. BROADNAX
City Attorney City Manager
BY: ___________________________ BY: __________________________
Assistant City Attorney Assistant City Manager
ATTEST: PURCHASER:
CITY OF COPPELL
BY___________________________ BY_______________________________
Michael Land, City Manager
City of Coppell
Untreated Water Purchase Contract
Exhibit A
EXHIBIT A
DESCRIPTION OF PUMPING AND METERING EQUIPMENT AND FACILITIES AND
LOCATION OF DIVERSION POINTS
Description of Pumping and Metering Equipment:
Portable, engine-driven temporary pumps (trash pumps) will be utilized on an as-
needed basis to pump water from the intake channel of the former power plant
raw water pump station. Water will be pumped into North lake via the existing
42” concrete cylinder pipe. The pumping system will be equipped with a flow-
totalizing water meter compatible with the pump discharge size and flow rate (12-
in discharge; 5 MGD flow). Multiple pumps may be used with a total discharge
rate not to exceed 5 MGD. Changes to the size and flow rate of the pump(s) shall
be reported to Dallas and may result in medication to the Operational Guidelines
in Exhibit B.
Description of Facilities:
The raw water pump station of the former power plant and its associated pipeline
and outfall structure constitute the facilities associated with this water supply
contract. The pump station is located approximately 200-ft north of Sandy Lake
Road on the west bank of the Elm Fork of the Trinity River. Water will be
pumped into North Lake via the existing 42” concrete cylinder pipe. The
discharge will enter the lake near the old lake filling structure below the normal
water surface pool elevation of 485-ft MSL.
Location of Diversion Points:
The diversion point is the pump station intake channel located approximately 200-
ft north of Sandy Lake Road and Carrollton Dam on the west bank of the Elm
Fork of the Trinity River.
Future Facilities
Should additional pumping equipment, metering equipment, facilities, delivery points
and/or water quantity modifications be agreed upon in the future, this Exhibit will be revised to
recognize these changes. Revisions to Exhibit A and B in order to add, delete, or modify
pumping equipment, metering equipment and facilities and delivery points do not require city
council approval.
City of Coppell
Untreated Water Purchase Contract
Exhibit B
EXHIBIT B
OPERATIONAL GUIDELINES
Dallas will render the sale of untreated water to Purchaser under the terms and conditions
provided by the Contract and as outlined in the Operational Guidelines below.
Purchaser shall contact the DWU System Operator at (214) 670-8065, a 24-hour number, to
request the total amount of water to be taken from the Elm Fork of the Trinity River in a 24 hour
period and to provide the number of days that the request will cover. Purchaser shall make request
by 7:00 a.m., 24 hours prior to the start of pumping. Changes in the request, such as an extension
or earlier end date, must be made by 7:00 a.m., 24 hours prior to the change. This request for
advance notice is to facilitate Dallas’ coordination of lake water releases.
When lake levels become critical due to drought conditions or unforeseen circumstances, Dallas
reserves the right to deny, restrict and/or discontinue requests. This right is conveyed with the
understanding that such restriction for releases to Purchaser shall be reasonable in relation to
Dallas’ water supply.
The DWU System Operator will advise Purchaser’s Control Room at (972) 462-5150, a 24-hour
number, with a six (6) hour advance notice, if possible, if there is a need to curtail and/or
discontinue a previously-approved request.
City of Coppell
Untreated Water Purchase Contract
Exhibit C
EXHIBIT C
CITY OF COPPELL WATER RIGHT PERMIT
City of Coppell
Untreated Water Purchase Contract
Exhibit D
EXHIBIT D
SPECIAL CONDITIONS
Conditions for Purchaser’s Utilization of Diversion Point
1. Purchaser is required to provide its Surface Water Rights Change of Ownership
application filed with the TCEQ on June 12, 2018 and Purchaser shall provide Dallas
a copy of the Change of Ownership for Certificate of Adjudication 08-2365 upon
issuance by the TCEQ.
2. Purchaser is required to amend Certificate of Adjudication 08-2365, for North Lake
to change ownership from the previous owner to Purchaser, to change the designated
use to irrigation, to reflect the modifications made to the impoundment, and to update
the diversion rate and location.
3. Purchaser must receive the amendment to Certificate of Adjudication 08-2365 prior
to expiration of the Temporary Water Use Permit, Tracking No. 0578-18-0001.
Purchaser shall provide Dallas a copy of the amendment to Certificate of
Adjudication 08-2365 upon issuance by the TCEQ that will replace the Temporary
Water Use Permit, Tracking No. 0578-18-0001 in Exhibit C herein.
4. Purchaser shall maintain a daily pumping log that includes the dates water was
diverted from the raw water supply, meter reads, and the total amount of gallons
diverted for each of those days. The log must be provided to DWU Wholesale
Division on a monthly basis or as requested by Dallas. Director may terminate this
contract in Director’s sole discretion if Purchaser fails to properly maintain the daily
pumping log.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4069
File ID: Type: Status: 2018-4069 Ordinance Agenda Ready
1Version: Reference: In Control: Engineering
08/03/2018File Created:
Final Action: Speed Limit ORD - Various StreetsFile Name:
Title: Consider approval of an Ordinance amending the Code of Ordinances
Chapter 8 “Traffic Regulations,” Article 8-1 “Speed of Vehicle,” Section 8-1-3
“Speed on Specific Streets” to establish the maximum prima facie speed limit
for various streets within the city limits of the City of Coppell; and authorize the
Mayor to sign any necessary documents.
Notes:
Agenda Date: 08/14/2018
Agenda Number: G.
Sponsors: Enactment Date:
Speed Limit Memo.pdf, Exhibit Location Map
Additions.pdf, Exhibit Location Map Revisions.pdf,
ORD Establishing Speed Limit-Additions.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4069
Title
Consider approval of an Ordinance amending the Code of Ordinances Chapter 8 “Traffic
Regulations,” Article 8-1 “Speed of Vehicle,” Section 8-1-3 “Speed on Specific Streets” to
establish the maximum prima facie speed limit for various streets within the city limits of the City
of Coppell; and authorize the Mayor to sign any necessary documents.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4069)
Staff Recommendation:
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: August 14, 2018
Reference: Establish various speed limits on residential streets
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for approval of an ordinance establishing a 25 mph speed limit
for those listed in the table below:
STREET PORTION OF STREET SPEED
MILES PER HOUR
Arbor Brook Lane All 25
Banbury Road All 25
Briarcove Lane All 25
Bridge Street All 25
Bullock Drive All 25
Buttonwood Drive All 25
Canterbury Court All 25
Columbus Drive All 25
Eastlake Drive All 25
Eden Street All 25
Evergreen Drive All 25
Forestcrest Lane All 25
Howell Drive All 25
Hunters Ridge Road All 25
Huntingdon Street All 25
2
Ivymount Road All 25
Johns Ave All 25
Joshua Lane All 25
Kaye Street All 25
Kyra Court All 25
Loch Lane All 25
Mitchell Street All 25
Oak Trail All 25
Park Road All 25
Preakness Lane All 25
Prescott Lane All 25
Rock Springs Road All 25
Rocky Branch Lane All 25
Saratoga Way All 25
Springlake Way All 25
Swearingin Road All 25
Terrace Street All 25
Twin Pine Court All 25
Westhaven Road All 25
Windsor Road All 25
Wingate Road All 25
Additionally, the following agenda item is being presented for approval of an ordinance establishing
a 20 mph speed limit within the Old Town Coppell Historic District which is listed below:
STREET PORTION OF STREET SPEED
MILES PER HOUR
Cameron Court All 20
Additionally, the ordinance will correct some typographical errors in the code, specifically changes
the street names in the speed limit ordinance to reflect the correct name as defined by plat. This is a
minor typographical error that is easily rectified by this ordinance.
Analysis:
By default, a street with no posted speed limit in the State of Texas is 30 mph. Section 545.356 of
the Texas Transportation Code allows municipalities to declare a lower prima facie speed limit not
less than 25 mph, if it determines that 30 mph is unreasonable or unsafe. The City of Coppell has
modified the speed limit on residential streets to 25 mph under this provision of the code. This speed
limit ordinance for Arbor Brook Lane, Banbury Road, Briarcove Lane, Bridge Street, Bullock Drive,
Buttonwood Drive, Canterbury Court, Columbus Drive, Eastlake Drive, Eden Street, Evergreen
Drive, Forestcrest Lane, Howell Drive, Hunters Ridge Road, Huntingdon Street, Ivymount Road,
3
Johns Ave, Joshua Lane, Kaye Street, Kyra Court, Loch Lane, Mitchell Street, Oak Trail, Park Road,
Preakness Lane, Prescott Lane, Rock Springs Road, Rocky Branch Lane, Saratoga Way, Springlake
Way, Swearingin Road, Terrace Street, Twin Pine Court, Westhaven Road, Windsor Road, Wingate
Road is in conformance with this practice. Additionally, Cameron Court resides within our Old Town
Coppell Historic District which has adopted a lower posted speed of 20 mph.
During the review of the existing speed limit listing in the Code of Ordinances, it was discovered that
several streets had mis-labeled names. This ordinance also fixes these scrivener errors.
Legal Review:
The ordinance was reviewed by the City Attorney.
Fiscal Impact:
Many of the newly constructed streets in Westhaven and Eastlake subdivisions already have 25 mph
speed limit signs, but the cost of the remaining signs is estimated at $11,000.00, as provided in the
Traffic Division Operating Budget.
Recommendation:
The Engineering Department recommends the approval of the ordinance.
S.H. 121S.H. 121NDENTONTAPRDFREEPORTPKWY
W BETHEL RD
S ROYAL LNE SANDY LAKE RDEPARKWAYBLVD
W SANDY LAKE RD
S O U T H WESTERNBLVD SDENTONTAPRDN COPPELLRDEB E T HELRD
EI635
S BELT LINE RDWI635 S COPPELL RDE BELTLINERD
NMACARTHU
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BLVDW P ARK WAYBLVD
EBELTLINERD SMACARTHUR
BLVDCreated in ArcGIS 10.3
Created: August 2018by Leah BW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map_LMB
SPEED LIMIT MAP: ORDINANCE ADDITIONSCITY OF COPPELLMPH
20
25
CITY LIMITS00.35 0.7Miles
1:45,000
±
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Columbus Dr
Wingate RdWin
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Huntingdon St
SwearinginRdRock Springs RdSpringlakeWay
E v e rg re e n D rIvymount Rd
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Canterbury Ct EastlakeDrBanbury Rd
HuntersRidge RdB r i a r c o v e
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Park RdButtonwood Dr
Aidan's Ct
CameronCtLoch LnHowell DrBullock DrOakTrlKaye St
S.H. 121S.H. 121NDENTONTAPRDFREEPORTPKWY
W BETHEL RD
S ROYAL LNE SANDY LAKE RDEPARKWAYBLVD
W SANDY LAKE RD
S O U T H WESTERNBLVD SDENTONTAPRDN COPPELL RDEB E THELRD
EI635
S BELT LINE RDWI635 S COPPELL RDE BELT LINE RD
NMACARTHU
R
BLVDW P ARK WAYBLVD
EB E LTL IN E RD SMACARTHUR
BLVDHollowtree Ct
Glen Lakes Dr
Quiet Valley
Redcedar Way Dr
Fairlands Ln
Hillhaven Rd
Greentree Dr
Pine Hurst Dr
Hollywood Dr
Portside Ln
Starleaf St
Created in ArcGIS 10.3
Created: July 2018by Leah BW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map_LMB
SPEED LIMIT MAP: ORDINANCE REVISIONSCITY OF COPPELLMPH
25
30
CITY LIMITS00.35 0.7Miles
1:45,000
±
Page 1 of 10 TM 101542
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING SECTION
8-1-3 OF THE CODE OF ORDINANCES TO ESTABLISH THE MAXIMUM
PRIMA FACIE SPEED LIMIT FOR VARIOUS STREETS IN THE CITY LIMITS
OF THE CITY OF COPPELL; PROVIDING A REPEALING CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City has adopted speed limits on numerous streets, roads and highway; and
WHEREAS, the spelling on several streets roads or highways contained errors or mis designated as
road or street; and
WHEREAS, the City desires to correct such scrivener's errors; and
WHEREAS, the City desires to amend the speed on some streets, roads and highways;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinance of the City of Coppell, Texas be, and the same is hereby
amended by amending Chapter 8, Article 8-1, Section 8-1-3 by correcting street name spelling and /or
designations and by adding streets to establish the maximum prima facie speed limits for the same, the
ordinance shall herein read as follows:
“ARTICLE 8-1. SPEED OF VEHICLES
. . . . .
Sec. 8-1-3. Speed on Specific Streets
STREET PORTION OF STREET SPEED
MILES PER HOUR
. . . . .
Aberdeen Court
Aiden’s Court All 25
Page 2 of 10 TM 101542
Airline Drive
. . . . .
Applecross Court
Arbor Brook Lane All 25
Arbor Manors Drive
. . . . .
Avalon Lane
Banbury Road All 25
Bankers Cottage Lane
. . . . .
Brentwood Drive
Briarcove Lane All 25
Briarglen Drive
. . . . .
Bricknell Lane
Bridge Street All 25
Brighton Court
. . . . .
Buckingham Court
Bullock Drive All 25
Burnet Street
. . . . .
Buttonwood Court
Buttonwood Drive All 25
Calcot Drive
. . . . .
Cambridge Manor Lane
Cameron Court All 20
Candlelight Cove
. . . . .
Canemount Lane
Canterbury Court All 25
Cardinal Lane
. . . . .
Colonial Drive
Columbus Drive All 25
Page 3 of 10 TM 101542
Compton Court
. . . . .
Eastgate Drive
Eastlake Drive All 25
Eastwick Drive
Eden Street All 25
Edgewood Drive
. . . . .
Enclaves Court
Evergreen Drive All 25
Fairlands Circle
Fairlands Drive All 25
Fairlands Lane All 25
Fairview Court
. . . . .
Forest Ridge Drive
Forestcrest Lane All 25
Forestwood Lane
. . . . .
Glade Point Drive
Glenlakes Drive All 25
Glen Lakes Drive All 25
Glencrest Circle
. . . . .
Greentree Court
Greentree Drive All 25
Greentree Lane All 25
Greenway Court
. . . . .
Hill Drive
Page 4 of 10 TM 101542
Hillhaven Drive All 25
Hillhaven Road All 25
Hollow Circle
. . . . .
Hollow Ridge Place
Hollow Tree Court All 25
Hollowtree Court All 25
Holly Street
Hollywood Drive All 25
Hollywood Lane All 25
Homewood Drive
. . . . .
Houston Street
Howell Drive All 25
Hummingbird Drive
. . . . .
Hunters Ridge Circle
Hunters Ridge Road All 25
Hunterwood Court
Huntingdon Street All 25
Independence Drive
. . . . .
Island Bay Drive
Ivymount Road All 25
Jeb Court
Jennings Court
Johns Ave All 25
Johnson Drive
Joshua Lane All 25
Juniper Court
. . . . .
Page 5 of 10 TM 101542
Kailey Way
Kaye Street All 25
Kilbridge Court
. . . . .
Kyle Drive
Kyra Court All 25
Laguna Drive
. . . . .
Liberty Circle
Loch Lane All 25
Lockhaven Lane
. . . . .
Misty Harbor Court
Mitchell Street All 25
Mobley Way
. . . . .
Oak Grove Lane
Oak Trail All 25
Oakbend Drive
. . . . .
Park Meadow Way
Park Road All 25
Park Valley Court
. . . . .
Phoenix Circle
Pine Hurst Drive All 25
Pinehurst Drive All 25
Pintail Court
. . . . .
Plumlee Place
Portside Drive All 25
Portside Lane All 25
Page 6 of 10 TM 101542
Post Oak Drive
Preakness Lane All 25
Prescott Lane All 25
Prestwick Court
. . . . .
Quail Lane
Quiet Valley All 25
Quiet Valley Road All 25
Raintree Circle
. . . . .
Raven Lane
Redcedar Way All 25
Redcedar Way Drive All 25
Redwing Drive
. . . . .
Robin Lane
Rock Springs Road All 25
Rockcrest Court
Rockcrest Drive
Rocky Branch Lane All 25
Rolling Brook Lane
. . . . .
Sandy Oak Lane
Saratoga Way All 25
Scott Street
. . . . .
Spring Hill Drive
Springlake Way All 25
Springoak Lane
. . . . .
Stanton Court
Page 7 of 10 TM 101542
Starleaf Street From MacArthur Blvd east to its terminus 30
State Highway 121
Frontage Road
Starleaf Street All 25
Starleaf Street From MacArthur Blvd west to its terminus 25
Steamboat Drive
. . . . .
Swan Drive
Swearingin Road All 25
Tanager Drive
. . . . .
Tennyson Place
Terrace Street All 25
Thompson Drive
. . . . .
Turnberry Lane
Twin Pine Court All 25
Versailles Drive
. . . . .
Westchester Drive
Westhaven Road All 25
Westlake Drive
. . . . .
Winding Hollow Lane
Windsor Road All 25
Winetree Court
Wingate Road All 25
Wise Way
. . . . .
. . . . . "
SECTION 2. That the traffic engineer is authorized and directed to erect signs necessary to give
notice of the speed limit adopted herein.
Page 8 of 10 TM 101542
SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in
conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance or of the
Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed by prior
law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and
the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or terms of this
ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor and upon
conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not to exceed the sum
of Two Hundred Dollars ($200.00) for each offense, and each and every day such violation is continued shall
be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its passage and the
publication of the caption, as the law and charter in such cases provide; however the speed limit established
herein shall not take effect until the appropriate signage giving notice of such speed limit has been erected.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of
________________, 2018.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
Page 9 of 10 TM 101542
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
Page 10 of 10 TM 101542
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING SECTION
8-1-3 OF THE CODE OF ORDINANCES TO ESTABLISH THE MAXIMUM
PRIMA FACIE SPEED LIMIT FOR VARIOUS STREETS IN THE CITY LIMITS
OF THE CITY OF COPPELL; PROVIDING A REPEALING CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
DULY PASSED by the City Council the City of Coppell, Texas, this the _______ day of
_________________________, 2018.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4071
File ID: Type: Status: 2018-4071 Ordinance Agenda Ready
1Version: Reference: In Control: Engineering
08/03/2018File Created:
Final Action: Street Name ORDFile Name:
Title: Consider approval of an Ordinance amending the Code of Ordinances for
Chapter 1 “Administration,” Article 1-4 “Official City Map,” Section 1-4-2
“Street Name Changes” with the addition of paragraph “V” to rename the
entire length of the existing “Tierra Grande Way” to “Aidan’s Court”; and
authorize the Mayor to sign any necessary documents.
Notes:
Agenda Date: 08/14/2018
Agenda Number: H.
Sponsors: Enactment Date:
Street Name Change Memo.pdf, Street Name Change
Exhibit Location Map.pdf, Engineers Request.pdf,
ORD Changing Street Name.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4071
Title
Consider approval of an Ordinance amending the Code of Ordinances for Chapter 1
“Administration,” Article 1-4 “Official City Map,” Section 1-4-2 “Street Name Changes” with the
addition of paragraph “V” to rename the entire length of the existing “Tierra Grande Way” to
“Aidan’s Court”; and authorize the Mayor to sign any necessary documents.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4071)
Staff Recommendation:
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Engineering and Public Works
Date: August 14, 2018
Reference: Street Name Change – Tierra Grande Way to Aidan’s Court.
2030: Sustainable City Government, Special Place to Live
Introduction:
The developer has submitted a formal request for the street currently named “Tierra Grande Way” to be
renamed to “Aidan’s Court” in the Petterson Addition subdivision.
Analysis:
Traditionally street names are defined by plat and in this case, the plat for the dedicated right-of-way
was named Tierra Grande Way. However, the developer has made a formal request to have it renamed
prior to the completion of construction. There are currently no homes or businesses within Coppell
addressed off Tierra Grande Way. If this request is granted, we will notify the various mapping
companies such as Mapsco, MapQuest, Rand McNally Atlas and Google Maps to request an update to
their products.
Legal Review:
The City Attorney reviewed this Ordinance
Fiscal Impact:
None
Recommendation:
The Engineering Department recommends approval of the Ordinance.
S.H. 121S.H. 121NDENTONTAPRDFREEPORTPKWY
W BETHEL RD
S ROYAL LNE SANDY LAKE RDEPARKWAYBLVD
W SANDY LAKE RD
S O U T H WESTERNBLVD SDENTONTAPRDN COPPELL RDEB E THELRD
EI635
S BELT LINE RDWI635 S COPPELL RDE BELT LINE RD
NMACARTHU
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BLVDW P ARK WAYBLVD
EB E LTL IN E RD SMACARTHUR
BLVDCreated in ArcGIS 10.3
Created: August 2018by Leah BW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map_LMB
EXHIBIT A:STREET NAME CHANGE ORDINANCESECTION 1-4-2(V)
CITY LIMITS00.35 0.7Miles
1:45,000
±
W SANDYLAKE RD TIERRAGRANDEWAYSTREET NAME CHANGE
PARCELS
June 14, 2018
George Marshall
City of Coppell
Engineering Manager
255 E. Parkway Blvd.
Coppell, Texas 75019
Re: Street Name Change
Dear Mr. Marshall,
Please let this letter serve as our formal request to change the name of the street
in the Petterson Addition subdivision. We would like to request that the street
currently named Tierra Grande Way be renamed to Aidan’s Court. We have been
working with Ms. Marcie Diamond to ensure the requested name is acceptable
for use in the city’s 911 system. Ms. Diamond has confirmed that the name is
available.
Should you have any questions, please feel free to contact me.
Sincerely,
Claymoore Engineering, Inc.
Matt Moore, P.E.
Page 1 TM 101543
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,
RENAMING THE ENTIRE LENGTH OF THE EXISTING “TIERRA GRANDE
WAY”, RUNNING NORTH FROM W SANDY LAKE ROAD, APPROXIMATELY 400
FEET TO ITS TERMINUS; AND AMENDING SECTION 1-4-2(V) OF THE COPPELL
CODE OF ORDINANCES BY ADDING PARAGRAPH “V” TO RENAME “TIERRA
GRANDE WAY” TO “AIDAN’S COURT”; PROVIDING FOR A SEVERABILITY
CLAUSE; PROVIDING FOR A REPEALING CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, has deemed it appropriate to
change the name of “Tierra Grande Way” in its entirety, to “Aidan’s Court”; and,
WHEREAS, the City Council has determined that renaming “Tierra Grande Way” to
“Aidan’s Court” is consistent with the ordinances of the City and in the best interest of the citizens.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS, THAT:
SECTION 1. The entire segment of the street named “Tierra Grande Way”, extending
from its intersection with W Sandy Lake Road approximately four hundred feet (400’) north to its
terminus, as depicted on Exhibit A, attached hereto and incorporated herein, shall be changed and
hereafter be known as “Aidan’s Court”.
SECTION 2. Section 1-4-2(V) of the Coppell Code shall be adopted to read as follows:
“V. The name of the existing segment of Tierra Grande Way, from W Sandy Lake
Road northward to its terminus, shall henceforth be named Aidan’s Court.”
SECTION 3. Should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not
affect the validity of the remaining portions of said ordinance, which shall remain in full force and
effect.
SECTION 4. All ordinances of the City of Coppell, Texas, in conflict with the provisions
of this ordinance be, and the same are hereby, repealed; provided, however, that all other
provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in
full force and effect.
SECTION 5. This ordinance shall take effect immediately from and after its passage and
the publication of the caption, as the law and charter in such cases provide.
Page 2 TM 101543
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, ON THIS THE _____ DAY OF ___________, 2018.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
EXHIBIT A Page 3 TM 101543
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4072
File ID: Type: Status: 2018-4072 Ordinance Agenda Ready
1Version: Reference: In Control: Engineering
08/03/2018File Created:
Final Action: DFW Connector ORDFile Name:
Title: Consider approval of Ordinance to temporarily lower the maximum speed
limit from 65 mph to 55 mph along I-635 from Grapevine Creek to the western
City Limit; during construction of I-635/SH-121 for safety purposes; and
authorize the Mayor to sign any necessary documents.
Notes:
Agenda Date: 08/14/2018
Agenda Number: I.
Sponsors: Enactment Date:
I-635 Speed Limit Memo.pdf, I-635 Exhibit Location
Map.pdf, ORD Establishing Construction Speed
Limit.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4072
Title
Consider approval of Ordinance to temporarily lower the maximum speed limit from 65 mph to
55 mph along I-635 from Grapevine Creek to the western City Limit; during construction of
I-635/SH-121 for safety purposes; and authorize the Mayor to sign any necessary documents.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4072)
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: August 14, 2018
Reference: Speed Limit for I-635 during Construction – Grapevine Creek to Western City Limits
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for approval of a speed limit ordinance to reduce the regulatory
speed limit during construction on I-635 between Grapevine Creek to the Western City Limits.
Analysis:
I-635/SH121 interchange reconstruction will commence soon. The Texas Department of
Transportation has requested that we reduce the prima facie speed limit in this area down from 65
mph to 55 mph. Typically, a speed study would be conducted to determine the prima facie speed,
however, in this case the nature of the construction of the roadway and travel lanes dictates the need
to reduce the speed limit for safety reasons. As written in the ordinance, the speed limit will revert
to 65 mph when construction is complete.
Legal Review:
The ordinance was reviewed by the City Attorney’s office.
Fiscal Impact:
The cost of the signs is included in the I-635/SH 121 Reconstruction project performed by TxDOT.
Recommendation:
The Engineering Department recommends the approval of setting the speed limit for I-635 from
Grapevine Creek to the Western City Limits to 55 mph during construction.
S.H. 121S.H. 121NDENTONTAPRDFREEPORTPKWY
W BETHEL RDSROYALLN E SANDY LAKE RDEPARKWAYBLVD
W SANDY LAKE RD
S O U T H WESTERNBLVD SDENTONTAPRDN COPPELL RDEB E THELRD
E I635
S BELT LINE RDW
I635S COPPELL RDE BELT LINE RD
NMACARTHU
R
BLVDW P ARK WAYBLVD
EB E LTL IN E RD SMACARTHUR
BLVDCreated in ArcGIS 10.3
Created: August 2018by Leah BW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map_LMB
I-635 SPEED DURING CONSTRUCTIONCITY OF COPPELLSPEED LIMIT CHANGE
CITY LIMITS00.35 0.7Miles
1:45,000
±EXCHANGECIRCOTTONRD
W I635SERVICERD S ROYAL LNE I635SERVICE RD
GATEWAYBLVD
FRITZ DRSCOUNTYLINERD
WI635
EI635
TM 101731
CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, TEMPORARILY LOWERING THE MAXIMUM
SPEED LIMIT ON A CERTAIN DESIGNATED SECTION OF I-635
DURING CONSTRUCTION; PROVIDING FOR NOTIFICATION OF THE
MAXIMUM SPEED LIMIT BY THE INSTALLATION OF SIGNS AND
MARKERS TO REGULATE VEHICULAR SPEED ON THE
DESIGNATED STREET; PROVIDING FOR A PENALTY FOR THE
VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING,
SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN
EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR
THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS the City Council of the City of Coppell, Texas has previously established
the maximum speed limit for I-635 to be 65 mph; and
WHEREAS, Section 545.356 of the Texas Transportation Code provides that whenever
the governing body of the municipality shall determine upon the basis of an engineering and
traffic investigation that any prima facie speed therein set forth is greater or less than is
reasonable or prudent under the conditions found to exist at any intersection or other place or
upon any part of a street or highway within the City of Coppell taking into consideration,
among other things, the width and condition of the pavement and other circumstances on such
portion of said street or highway, as well as the usual traffic thereon, said governing body may
determine and declare a reasonable and prudent prima facie speed limit thereon by the passage
of an ordinance, which shall be effective when appropriate signs giving notice thereof are
erected at such intersection or other place or part of the street or highway; and
WHEREAS, the TxDOT engineers have conducted a traffic study and determined that
the portion of I-635 from Grapevine Creek to the western City Limit requires a reduction in
speed during the reconstruction project pursuant to Title 43, Section 25.22(c)(3)(D) of the
Texas Administrative Code; and
WHEREAS, the City Council has investigated and determined that it is necessary for
the protection and safety of the citizens of the City of Coppell to declare a reasonable and
prudent speed for Freeport Parkway while construction is on-going, as set forth below.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into
the body of this Ordinance as if fully set forth herein.
SECTION 2: Establishment of Temporary Prima Facie Speed. Notwithstanding
TM 101731
anything to the contrary herein, and as authorized by Title 43, Section 25.22(c)(3)(D) of the
Texas Administrative Code, the speed limit on a portion of I-635, from Mile Marker
Grapevine Creek to east and westbound lanes to the western City Limit (reconstruction zone),
is hereby temporarily modified for a maximum prima facie speed limit of fifty-five (55) miles
per hour ("Temporary Speed Limit"). The Temporary Speed Limit shall be in effect when
construction zone speed limit signs are displayed within the said east and west bound lanes of
the I-635 reconstruction zone. The Temporary Speed Limit shall expire automatically upon
the completion and/or acceptance of the construction project, and upon cancellation thereof,
any remaining construction zone speed limit signs shall be removed, or, repeal of this
ordinance.
SECTION 3: All provisions of any ordinance in conflict with this Ordinance are
hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending
prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution
from being commenced for any violation if occurring prior to the repeal of the ordinance. Any
remaining portions of said ordinances shall remain in full force and effect.
SECTION 4: Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional and/or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full
force and effect. Coppell hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof, regardless of whether any one or more sections,
subsections, sentences, clauses or phrases are declared unconstitutional and/or invalid.
SECTION 5: Any person violating this Ordinance shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined a sum of not less than One Dollar
($1.00) nor more than Two Hundred Dollars ($200.00). Coppell retains all legal rights and
remedies available to it pursuant to local, state and federal law.
SECTION 6: This Ordinance shall be effective upon its passage and publication as
required by law and the City Charter.
TM 101731
DULY PASSED AND APPROVED BY THE COPPELL CITY COUNCIL on this _____
day of _______________2018.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4077
File ID: Type: Status: 2018-4077 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
08/06/2018File Created:
Final Action: Asset Management PlanFile Name:
Title: Consider approval to enter into a consulting contract with Alan Plummer
Associates, Inc.; for the development of an asset management plan for water
and wastewater infrastructure; in the amount of $183,000; as provided by the
water sewer fund; and authorizing the City Manager to sign necessary
documents.
Notes:
Agenda Date: 08/14/2018
Agenda Number: J.
Sponsors: Enactment Date:
Asset Management Memo.pdf, Asset Management
Contract and Scope of Services.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4077
Title
Consider approval to enter into a consulting contract with Alan Plummer Associates, Inc.; for the
development of an asset management plan for water and wastewater infrastructure; in the
amount of $183,000; as provided by the water sewer fund; and authorizing the City Manager to
sign necessary documents.
Summary
Fiscal Impact:
Funds will be provided by the Water/Sewer Fund for this project.
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4077)
Staff Recommendation:
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: August 14, 2018
Reference: Consulting Contract for an Asset Management Program with Alan Plummer
Associates, Inc.
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
/
General Information:
This is a consulting contract for an Asset Management Program
Includes Water and Wastewater infrastructure
Develop risk-based prioritization of infrastructure
Long term sustainability analysis and investment forecast (10-50 Year)
Total Cost is $183,000.00.
Introduction:
This item is to consider approval to enter into a contract with Alan Plummer Associates, Inc for the
development of an asset management program for our water and wastewater infrastructure. The
Public Works department maintains over 200 miles of water line and 200 miles of waste water lines.
The majority of Coppell’s infrastructure was installed in the 1990’s and early 2000’s with the initial
development of utilities in the late 1960’s and 1970’s. Coppell has been fortunate that a majority of
the infrastructure is relatively new and has needed very little maintenance. The older infrastructure
has been repaired, replaced and/or maintained on an as needed or a reactive basis. This program will
assist us in prioritizing projects, maintenance schedules and replacement schedules in a more efficient
manner to get the useful life of each asset. This will also allow us to be proactive to help minimize
unexpected failures.
Analysis:
An asset management program is a sequential optimization process that continuously improves the
infrastructure inventory, condition, performance and maintenance knowledge of each asset in the
system. This allows us to appropriately allocate resources for the asset maintenance or replacement.
The plan that will be put together by Alan Plummer Associates will summarize the results of a
2
comprehensive asset inventory, provide recommendations for short-term action items and provide
future investment profiles to asset rehabilitation or replacement.
The scope of work will include an asset inventory which includes geographical locations, physical
characteristics and conditions. A risk assessment of the system will consider the likelihood of
failure, consequence of failure in terms of level of service and potential consequential damages.
This tool will allow us to implement a long-term sustainability analysis that will provide both a near
term 10-year inspection plan as well as a long-term (50-year) investment forecast for renewal.
The deliverables from Alan Plummer will then be input into our Tyler Technologies Enterprise
Asset Management software to maintain the plan.
Legal Review:
This item did not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $183,000.00 as provided in the water/sewer fund.
Recommendation:
The Public Works Department recommends approval of this contract with Alan Plummer Associates,
Inc.
Agreement for Professional Services APAI Project No. 2017-178-00
1 – 5
Alan Plummer Associates, Inc.
ALAN PLUMMER ASSOCIATES, INC.
AGREEMENT FOR ENGINEERING CONSULTING SERVICES
Project No. 2017-178-00
THIS AGREEMENT is made and entered into as of the __________________ day of _______________, 2018,
by and between the CITY OF COPPELL, (hereinafter called "Owner”) and the firm of ALAN PLUMMER
ASSOCIATES, INC., a Texas Corporation with its corporate office at 1320 South University, Suite 300, Fort
Worth, Tarrant County, Texas, (hereinafter called "Engineer").
OWNER INFORMATION
Name: City of Coppell Contact: Mr. Mike Garza
Billing Address: 816 S. Coppell Rd. Title: Asst. Director of Public Works
Coppell, Texas 75019 Telephone: 972-304-3681
NOW, THEREFORE, in consideration of the premises and mutual covenants contained herein, Owner and
Engineer agree as follows:
SCOPE OF SERVICE:
Owner requests and authorizes Engineer to perform BASIC ENGINEERING SERVICES to and as further
described in Exhibit A, "Scope of Services-," and hereinafter called the Project as set forth in this Agreement.
GENERAL TERMS AND CONDITIONS:
1. Authorization to Proceed
Execution of this Agreement by the Owner will be authorization for ALAN PLUMMER AND ASSOCIATES, INC.
("Engineer") to proceed with the work, unless otherwise provided for in this Agreement.
2. Salary Costs
Engineer’s Salary Costs, when the basis of compensation, are the amount of wages or salaries paid Engineer's
employees for work directly performed on Owner's Project plus a percentage applied to all such wages or
salaries to cover all payroll-related taxes, payments, premiums, and benefits.
3. Per Diem Rates
Engineer's Per Diem Rates, when the basis of compensation, are those hourly or daily rates charged for work
performed on Owner's Project by Engineer's employees of the indicated classifications. These rates are subject
to annual calendar year adjustments and include all allowances for salary, overheads, and fee, but do not include
Agreement for Professional Services APAI Project No. 2017-178-00
2 – 5
Alan Plummer Associates, Inc.
allowances for Direct Expenses.
4. Direct Expenses
Engineer's Direct Expenses, when part of the basis of compensation, are those costs incurred on or directly for
the Owner's Project, including, but not limited to, necessary transportation costs, including Engineer's current
rates for Engineer's vehicles; meals and lodging; laboratory tests and analyses; computer services; word
processing services, telephone, printing, binding, and reproduction charges; all costs associated with outside
consultants, subconsultants, subcontractors, and other outside services and facilities; and other similar costs.
Reimbursement for Direct Expenses will be on the basis of actual charges when furnished by commercial
sources and on the basis of current rates when furnished by Engineer.
5. Cost Opinions
Any cost opinions or Project economic evaluations provided by Engineer will be on a basis of experience and
judgment; but, since it has no control over market conditions or bidding procedures, Engineer cannot warrant
that bids, ultimate construction cost, or Project economics will not vary from these opinions.
6. Termination
This Agreement may be terminated for convenience upon 30 days' written notice by either party with or without
cause. On termination, Engineer will be paid for all work performed up to the date of notification. If no notice of
termination is given and termination is not for cause, relationships and obligations created by this Agreement,
except Articles 9 through 16, will be terminated upon completion of all applicable requirements of this
Agreement.
7. Compensation
Owner shall pay Engineer for Basic Services, Special Services, and Additional Services rendered in accordance
with the provisions of Exhibit A.
Monthly invoices will be issued by Engineer for all work performed under this Agreement. Invoices are due and
payable on receipt. Interest at the rate of 1-1/2 percent per month, or that permitted by law if lesser, will be
charged on all past-due amounts starting 30 days after date of invoice. Payments will first be credited to interest
and then to principal.
In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and
the undisputed portion will be paid. The Owner will exercise reasonableness in contesting any bill or portion
thereof. No interest will accrue on any contested portion of the billing until mutually resolved.
8. Insurance
Engineer, as a minimum, shall maintain insurance of a form and in amounts as required by state law and as set
forth in the attachment "Insurance and as set forth in Exhibit B, "Insurance”. Engineer shall provide proof of said
insurance requirements by attaching a Certificate of Insurance with the executed Agreement.
9. Independent Consultant
Engineer agrees to perform all services as an independent consultant and not as a subcontractor, agent or
employee of the Owner.
10. Engineer's Personnel at the Project Site
The presence or duties of the Engineer's personnel at the Project site, whether as on-site representatives or
otherwise, do not make the Engineer or its personnel in any way responsible for those duties that belong to
Agreement for Professional Services APAI Project No. 2017-178-00
3 – 5
Alan Plummer Associates, Inc.
Owner and/or to other contractors, subcontractors, or other entities, and do not relieve the other contractors,
subcontractors, or other entities of their obligations, duties, and responsibilities, including, but not limited to, all
methods, means, techniques, sequences, and procedures necessary for coordinating and completing all
portions of the work of those parties in accordance with their contract requirements and any health or safety
precautions required by such work. The Engineer and its personnel have no authority to exercise any control
over any contractor, subcontractor, or other entity or their employees in connection with their work or any health
or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or
safety deficiencies of any contractor, subcontractor, or other entity or any other persons at the Project site except
Engineer's own personnel.
Engineer neither guarantees the performance of any contractors, subcontractors or other entities nor assumes
responsibility for their failure to perform their work in accordance with their contractual responsibilities.
11. Litigation Assistance
Unless specifically set forth in the Scope of Services, the Scope of Services does not include costs of the
Engineer for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation
or administrative proceedings taken or defended by the Owner.
All such services required or requested of the Engineer by the Owner, except for suits or claims between the
parties to this Agreement, will be reimbursed as may be mutually agreed, and payment for such services shall
be in accordance with Section 7, unless and until this is a finding by a court or arbitrator that Engineer’s sole
negligence caused Owner’s damage.
12. Venue
In the event that any legal proceeding is brought to enforce this Agreement or any provision hereof, the same
shall be brought in Tarrant County, Texas, and shall be governed by the laws of the State of Texas.
13. Severability and Survival
If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability
of the remaining provisions shall not be impaired thereby. Limitations of liability and indemnities shall survive
termination of this Agreement for any cause.
14. Interpretation
The limitations of liability and indemnities will apply whether Engineer's liability arises under breach of contract
or warranty; tort, including negligence; strict liability; statutory liability; or any other cause of action, except for
willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification, and shall
apply to Engineer's officers, affiliated corporation, employees and subcontractors. The law of the state of Texas
shall govern the validity of this Agreement, its interpretation and performance, and any other claims related to
it.
15. No Third Party Beneficiaries
This Agreement gives no rights or benefits to anyone other than the Owner and Engineer and has no third party
beneficiaries. The Owner will include a provision in each agreement which Owner enters into with any other
entity or person that such entity or person shall have no third-party beneficiary rights under this Agreement.
Engineer’s services are defined solely by this Agreement, and not by any other contract or Agreement that may
be associated with the Project.
Agreement for Professional Services APAI Project No. 2017-178-00
4 – 5
Alan Plummer Associates, Inc.
16. Indemnity and Liability
To the fullest extent permitted by law, Engineer shall indemnify and hold harmless Owner and their officers,
directors, members, partners, agents, consultants, and employees from reasonable claims, costs, losses, and
damages arising out of Engineer's negligent act or omission of Engineer, its consultants, or their officers,
directors, members, partners, agents, or employees on services performed under this Agreement provided that
any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to
or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom. It
is specifically understood and agreed that in no case shall the Engineer be required to pay an amount
disproportional to Engineer's culpability, or any share of any amount levied to recognize more than actual
economic damages
Engineer will strive to perform services under this Agreement in a manner consistent with that level of care and
skill ordinarily exercised by members of the profession currently practicing similar work in the same locality
under similar conditions during the same time. Engineer makes no warranties, express or implied, under this
Agreement or otherwise, in connection with any services performed or furnished by Engineer. Engineer's
services shall be governed by the negligence standard for professional services, measured as of the time those
services are performed.
The Owner’s review, approval, or acceptance of, or payment for, any of these services shall not be construed
to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the
performances of this Agreement, and the Engineer shall be and remain liable in accordance with applicable law
for all damages to the Owner caused by Engineer’s omissions or negligent performance of any of the services
furnished under this Agreement.
To the maximum extent permitted by law, Engineer's liability for Owner damages for any cause or combination
of causes will, in the aggregate, not exceed the limits of the Engineer’s professional liability insurance coverage.
As used herein, Engineer includes the corporation, subcontractors, and any of its or their officers, or employees.
As between the Owner and the Engineer, any contract claim must be brought within four years from the day
following the act or omission giving rise to the breach of contract claim.
17. Documents and Notices
Contract documents, reports, plans, specifications, memorandums, or other delivered documents (furthermore
known as Documents), in printed paper format (also known as hard copies) prepared or furnished by Engineer,
pursuant to this Agreement are instruments of service but shall become the property of the Owner subject to
Engineer’s receipt of full payment for all services relating to preparation of the Documents. Engineer shall have
the right to retain copies of Documents for information and reference. Signed and sealed printed form
documents and plans shall be deemed superior and shall govern over same electronic format documents.
Contracted notices required by this Agreement shall be made in writing and shall be delivered by:
a. person;
b. overnight courier with written verification of receipt;
c. electronic communication; or
d. certified mail, return receipt requested.
18. Assignment
Neither Party will assign all or any part of this Agreement without prior written consent to the other party.
Agreement for Professional Services APAI Project No. 2017-178-00
5 – 5
Alan Plummer Associates, Inc.
Exhibit A – Scope of Services, Compensation and Schedule
Exhibit B – Insurance
By execution of this Agreement, Owner authorizes Engineer to provide Basic Services for the Project in
accordance with Exhibit A, "Scope of Services." Services covered by this Agreement will be performed in
accordance with the Provisions attached to this form and any other attachments or schedules. This Agreement
supersedes all prior Agreements and understandings and may only be changed by written amendment executed
by both parties.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year
first written above.
Owner: Alan Plummer Associates, Inc.:
By By
Title Title
Date Date
EXHIBIT A
SCOPE, COMPENSATION AND SCHEDULE
I. Background
The City of Coppell (OWNER) is investing in an asset management program to meet the
growing demands of the City while maintaining its existing infrastructure. The scope of work
included herein will provide the City with an asset management plan for its water distribution
system and wastewater collection system and will give the City a foundation on which to build a
sustainable asset management program for these systems.
II. Basic Services
The basic services include development of an asset management plan and are defined in the
following attachments:
• Exhibit A-1: Water System Asset Management Plan
• Exhibit A-2: Wastewater System Asset Management Plan
III. Compensation
As described in Exhibits A-1 and A-2, the OWNER will compensate ENGINEER on a lump sum
basis for the SERVICES rendered. The total authorized fee for Basic Services is $183,000.
IV. Schedule
The work described in Exhibits A-1 and A-2 will be completed within 180 days of notice to
proceed.
Alan Plummer Associates, Inc. FINAL 8/3/18
1
EXHIBIT A-1
Water System Asset Management Plan
Scope of Services
1.0 Background
The City of Coppell (CITY) understands the need to proactively manage maintenance and renewal of its water and
wastewater system assets. As the City works towards a more proactive program of water distribution system
renewal, it would like to consider condition and criticality factors together with risk in prioritizing water system assets
for rehabilitation and replacement.
Alan Plummer Associates, Inc. (ENGINEER) proposes to use asset management principals to develop a risk-based
prioritization of future water distribution system rehabilitation and replacement. The initial project phase will focus on
pipelines. Subsequent phases can address other water system assets, such as valves and storage tanks. A risk
assessment of the system will not only consider the likelihood that a pipeline could fail but also the consequences of
failure in terms of levels of service and potential consequential damages. The risk-based prioritization and system
long term sustainability analyses will provide both a near term (10 year) inspection plan and a long term (50 year)
investment forecast for water distribution system renewal. Major activities include:
• Review existing data.
• Prepare a risk assessment.
• Develop renewal forecasts.
• Determine anticipated useful life, remaining useful life, and replacement cost for each distribution system
asset (for which electronic, useable data exists in the CITY’S GIS).
• Prepare an asset management plan report.
ENGINEER will provide services related to the conceptual activities briefly described above. These services are
further detailed as Basic Services below.
2.0 Basic Services
Basic Services provided by the ENGINEER will generally be covered under two main activities: Activity A – Project
Coordination and Activity B – Development of an Asset Management Plan. Specific tasks for each activity are
identified in the following sections.
Activity A – Project Coordination
Task A.1 – Project Management
Provide project management for Activities A and B. Project management will include but not be limited to developing
and implementing a project management plan; tracking and managing internal schedules of work; monitoring and
addressing issues related to the scope of work, budget and deliverables; preparing and processing monthly billings;
providing labor resources necessary to fulfill scoped work; and scheduling and participating in quality control reviews;
and providing updates to the CITY on a regular basis.
a. ENGINEER will coordinate project efforts on tasks identified below.
b. ENGINEER will prepare a standard monthly invoice and progress report for all services.
Alan Plummer Associates, Inc. FINAL 8/3/18
2
Task A.2 – Kickoff Meeting
ENGINEER will prepare for and participate in a project kick-off meeting for the water system asset management plan.
At the kick-off meeting ENGINEER will confirm with the CITY the scope of work, deliverables, schedule and
administrative protocols and obtain the background information and other data necessary to conduct the work.
Activity B – Development of an Asset Management Plan
Task B.1 – Data Gathering and Assessment
a. ENGINEER will provide CITY with a data request at the project kick-off meeting to obtain data on the
collection system.
So as not to delay the services of the ENGINEER, the CITY will be responsible for providing in a timely
manner the following data (required):
• Pipeline unique ID – as currently set up by the CITY in their GIS.
• Pipeline diameter – from GIS
• Pipeline material – from GIS
• Pipeline age – from GIS
• Pipeline zones – from GIS, zones may correspond to established work order management boundaries,
map grids, or other comprehensive spatial grouping of the system; it is useful if the zones are familiar to
utility staff, for reference during the staff knowledge workshop
To refine the asset management plan, the CITY will also be responsible for providing the following data
(recommended, if available):
• Service area boundary polygons – from GIS
• Main break data – as geocoded by the CITY, based upon street address-based records (dating back to
2005)
• Distribution system hydraulic model files/results – from last master planning effort
• Valve type – from GIS
• Valve size – from GIS (or assumed from adjacent pipe size)
These data are to be provided electronically in the form of GIS files or other linkable database or
spreadsheet files. At a minimum, the ENGINEER requires that the CITY’s GIS contains unique ID, pipe
diameter data, material data, age data, and pipeline zones for collection system assets included in the GIS.
If any of these data attributes are incomplete or have been filled with assumed or default values, the CITY
will notify the ENGINEER at the time of data transfer. The ENGINEER will NOT be performing any GIS data
entry or significant data scrubbing or research activities involving hard copy plans or files under the Basic
Services.
b. ENGINEER will review the data provided by the CITY, perform a data gap analysis to determine the amount
of data that may be missing, and make recommendations on how to potentially supplement the existing
data.
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3
c. ENGINEER will schedule, prepare for, and facilitate an on-site Staff Knowledge Workshop meeting with key
utility staff members. The outcome of the workshop will be: 1) a condition rating of assets by pipeline zone
based on staff opinion, and 2) a summary of staff feedback to survey questions about the system.
d. ENGINEER will on a limited basis perform work in the Basic Services to supplement the existing data as
follows:
1. Prepare surrogate data for those assets that are missing one of the primary data attributes via a
GIS exercise based upon development maps.
2. Obtain opinions/estimates of any missing primary data attributes from CITY’s staff.
Data supplements will be limited to the amount budgeted for this task. Collection system components that
do not have a full supplement of necessary data will NOT be included in the remaining analysis.
Task B.2 – Risk Assessment
a. Define the Risk Matrix – Under the Basic Services, ENGINEER will conduct an on-site meeting with the
CITY to determine the appropriate risk parameters to be included in the Risk Matrix. Appropriate risk
parameters will be determined based upon the ENGINEER’s recommendation of standard industry metrics,
data availability, confidence in the data available, and the CITY’s knowledge of system-specific indicators of
condition and criticality. Based on the time available, this on-site meeting may be conducted in conjunction
with the Kickoff meeting or the Staff Knowledge Workshop meeting.
b. Determine the Likelihood of Failure (LOF) – Under the Basic Services, ENGINEER will determine LOF for
the collection system assets, based upon a GIS process driven by the Risk Matrix LOF criteria jointly
defined by the ENGINEER and the CITY. LOF criteria will include but not be limited to pipe material and
remaining useful life. This Scope of Services does NOT include review of CCTV video records or
maintenance records, except where records have been geocoded and are readily useable in GIS.
c. Determine the Consequence of Failure (COF) – similarly, the ENGINEER will determine COF for the
collection system assets, based upon a GIS process driven by the Risk Matrix COF criteria jointly defined by
the ENGINEER and the CITY.
d. Prepare Risk Assessment – LOF and COF scores as determined above will be used to determine a risk
score for each collection system asset. After an initial assessment, the ENGINEER will present the draft
results to the CITY for review through an on-site meeting, the ENGINEER will adjust asset scoring criteria
as necessary based upon review comments. Then a second assessment will be conducted, and a
prioritized ranking will be prepared.
Task B.3 – Develop Infrastructure Renewal Forecasts
Based on the prioritized list of water main system assets developed in the previous task and input from the CITY:
a. ENGINEER will develop recommendations for a Near-Term (10 years) and Long-Term (50 years)
infrastructure renewal program. The near-term water main improvement program will provide
recommendations for a detailed field inspection program to refine the risk-based prioritization and verify the
need for water main rehabilitation or replacement.
Alan Plummer Associates, Inc. FINAL 8/3/18
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b. For those water main assets that have a full supplement of necessary data, the ENGINEER will determine
additional attribute information for each to include anticipated useful life, remaining useful life, and
replacement costs.
Task B.4 – Prepare Asset Management Plan
a. The ENGINEER will prepare an Asset Management Plan (AMP) that summarizes the results of the
collection system risk analysis including the final prioritized list of water main system assets. The AMP will
guide the CITY in the evaluation of its collection system assets for rehabilitation or replacement. The AMP
will follow a risk-based format using the Environmental Protection Agency’s 10 step asset management
process. The AMP will also include recommendations and action plans for implementing asset management
business principles and processes for the water main distribution system.
b. The ENGINEER will obtain comments from the CITY at a QC Review Meeting, and then issue a final
version of the AMP.
ADDITIONAL SERVICES
Additional Services are those services not included in Basic Services that may be required for the project but cannot
be defined sufficiently at this time to establish a Scope of Work. These include, but are not necessarily limited to the
following:
a. Other services not included in Basic Services that are approved by the CITY.
b. Providing additional copies of reports, plans, specifications, and contract documents beyond those
specifically described in Basic Services.
c. Services known to be required for completion of the PROJECT that the CITY agrees are to be furnished by
the ENGINEER or by a sub-consultant that cannot be defined sufficiently at this time to establish the
maximum compensation.
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5
COMPENSATION
The CITY will compensate ENGINEER on a lump sum basis for the SERVICES rendered. The lump sum fee is
broken down below by task as defined in the Scope of Services:
The ENGINEER may submit interim statements, not to exceed one per month, for partial payment for SERVICES
rendered. The statements to CITY will be by task for the percentage of work actually completed. The CITY shall
make interim payments within 30 calendar days in response to ENGINEER’s interim statements.
No budgetary allowance has been established for Additional Services. Additional services must be authorized by
amendment of the agreement.
Task Task Description Lump Sum
Amount
A-1 Project management $8,800
A-2 Kick-off workshop (on-site meeting)$3,500
B-1a Prepare data request $1,000
B-1b Review data and perform gap analysis $2,500
B-1c Conduct staff knowledge workshop (on-site meeting)$2,800
B-1d Supplement existing data $7,600
B-2a Define risk matrix with City (on-site meeting)$3,900
B-2b Determine LOF $5,700
B-2c Determine COF $5,700
B-2d Prepare and present draft risk assessment (on-site meeting)$11,900
B-3a Develop renewal forecasts $9,100
B-3b Define additional attribute information $3,900
B-4a Prepare asset management plan $17,500
B-4b Present asset management plan to City (on-site meeting)$3,900
Expenses $3,700
Total $91,500
Alan Plummer Associates, Inc. FINAL 8/3/18
EXHIBIT A-2
Wastewater System Asset Management Plan
Scope of Services
1.0 Background
The City of Coppell (CITY) understands the need to proactively manage maintenance and renewal of its water and
wastewater system assets. As the City works towards a more proactive program of sewer system renewal, it would
like to consider condition and criticality factors together with risk in prioritizing sewer system assets for rehabilitation
and replacement.
Alan Plummer Associates, Inc. (ENGINEER) proposes to use asset management principals to develop a risk based
prioritization of future sewer system rehabilitation and replacement. The initial project phase will focus on pipelines.
Subsequent phases can address other wastewater system assets, such as manholes or lift stations. A risk
assessment of the system will not only consider the likelihood that a pipeline could fail but also the consequences of
failure in terms of levels of service and potential consequential damages. The risk-based prioritization and system
long term sustainability analyses will provide both a near term (10 year) inspection plan and a long term (50 year)
investment forecast for sewer system renewal. Major activities include:
• Review existing data.
• Prepare a risk assessment.
• Develop renewal forecasts.
• Determine anticipated useful life, remaining useful life, and replacement cost for each collection system
asset (for which electronic, useable data exists in the CITY’S GIS).
• Prepare an asset management plan report.
ENGINEER will provide services related to the conceptual activities briefly described above. These services are
further detailed as Basic Services below.
2.0 Basic Services
Basic Services provided by the ENGINEER will generally be covered under two main activities: Activity A – Project
Coordination and Activity B – Development of an Asset Management Plan. Specific tasks for each activity are
identified in the following sections.
Activity A – Project Coordination
Task A.1 – Project Management
Provide project management for Activities A and B. Project management will include but not be limited to developing
and implementing a project management plan; tracking and managing internal schedules of work; monitoring and
addressing issues related to the scope of work, budget and deliverables; preparing and processing monthly billings;
providing labor resources necessary to fulfill scoped work; and scheduling and participating in quality control reviews;
and providing updates to the CITY on a regular basis.
a. ENGINEER will coordinate project efforts on tasks identified below.
b. ENGINEER will prepare a standard monthly invoice and progress report for all services.
Alan Plummer Associates, Inc. FINAL 8/3/18
Task A.2 – Kickoff Meeting
ENGINEER will prepare for and participate in a project kick-off meeting for the wastewater system asset
management plan. At the kick-off meeting ENGINEER will confirm with the CITY the scope of work, deliverables,
schedule and administrative protocols and obtain the background information and other data necessary to conduct
the work.
Activity B – Development of an Asset Management Plan
Task B.1 – Data Gathering and Assessment
a. ENGINEER will provide CITY with a data request at the project kick-off meeting to obtain data on the
collection system.
So as not to delay the services of the ENGINEER, the CITY will be responsible for providing in a timely
manner the following data (required):
• Pipeline unique ID – as currently set up by the CITY in their GIS.
• Pipeline diameter – from GIS
• Pipeline material – from GIS
• Pipeline age – from GIS
• Pipeline zones – from GIS, zones may correspond to established work order management boundaries,
map grids, or other comprehensive spatial grouping of the system; it is useful if the zones are familiar to
utility staff, for reference during the staff knowledge workshop
To refine the asset management plan, the CITY will also be responsible for providing the following data
(recommended, if available):
• Pipeline burial depth – from GI
• Sewer shed boundary polygons – from GIS
• Odor Complaint data – as geocoded by the CITY, based upon street address based records (dating
back to 2005)
• Blockage data – as geocoded by the CITY, based upon street address based records (dating back to
2005)
• Sanitary Sewer Overflow (SSO) data – as geocoded by the CITY, based upon street address based
records (dating back to 2005)
• Collection system hydraulic model files/results – from last master planning effort
These data are to be provided electronically in the form of GIS files or other linkable database or
spreadsheet files. At a minimum, the ENGINEER requires that the CITY’s GIS contains unique ID, pipe
diameter data, material data, age data, and pipeline zones for collection system assets included in the GIS.
If any of these data attributes are incomplete or have been filled with assumed or default values, the CITY
will notify the ENGINEER at the time of data transfer. The ENGINEER will NOT be performing any GIS data
entry or significant data scrubbing or research activities involving hard copy plans or files under the Basic
Services.
Alan Plummer Associates, Inc. FINAL 8/3/18
b. ENGINEER will review the data provided by the CITY, perform a data gap analysis to determine the amount
of data that may be missing, and make recommendations on how to potentially supplement the existing
data.
c. ENGINEER will schedule, prepare for, and facilitate an on-site Staff Knowledge Workshop meeting with key
utility staff members. The outcome of the workshop will be: 1) a condition rating of assets by pipeline zone
based on staff opinion, and 2) a summary of staff feedback to survey questions about the system.
d. ENGINEER will on a limited basis perform work in the Basic Services to supplement the existing data as
follows:
1. Prepare surrogate data for those assets that are missing one of the primary data attributes via a
GIS exercise based upon development maps.
2. Obtain opinions/estimates of any missing primary data attributes from CITY’s staff.
Data supplements will be limited to the amount budgeted for this task. Collection system components that
do not have a full supplement of necessary data will NOT be included in the remaining analysis.
e. For those collection system components that have a full supplement of necessary data, the ENGINEER will
determine additional attribute information for each to include anticipated useful life, remaining useful life, and
replacement costs.
Task B.2 – Risk Assessment
a. Define the Risk Matrix – Under the Basic Services, ENGINEER will conduct an on-site meeting with the
CITY to determine the appropriate risk parameters to be included in the Risk Matrix. Appropriate risk
parameters will be determined based upon the ENGINEER’s recommendation of standard industry metrics,
data availability, confidence in the data available, and the CITY’s knowledge of system-specific indicators of
condition and criticality. Based on the time available, this on-site meeting may be conducted in conjunction
with the Kickoff meeting or the Staff Knowledge Workshop meeting.
b. Determine the Likelihood of Failure (LOF) – Under the Basic Services, ENGINEER will determine LOF for
the collection system assets, based upon a GIS process driven by the Risk Matrix LOF criteria jointly
defined by the ENGINEER and the CITY. LOF criteria will include but not be limited to pipe material and
remaining useful life. This Scope of Services does NOT include review of CCTV video records or
maintenance records, except where records have been geocoded and are readily useable in GIS.
c. Determine the Consequence of Failure (COF) – similarly, the ENGINEER will determine COF for the
collection system assets, based upon a GIS process driven by the Risk Matrix COF criteria jointly defined by
the ENGINEER and the CITY.
d. Prepare Risk Assessment – LOF and COF scores as determined above will be used to determine a risk
score for each collection system asset. After an initial assessment, the ENGINEER will present the draft
results to the CITY for review through an on-site meeting, the ENGINEER will adjust asset scoring criteria
as necessary based upon review comments. Then a second assessment will be conducted, and a
prioritized ranking will be prepared.
Task B.3 – Develop Infrastructure Renewal Forecasts
Based on the prioritized list of gravity main assets developed in the previous task and input from the CITY:
Alan Plummer Associates, Inc. FINAL 8/3/18
a. ENGINEER will develop recommendations for a Near-Term (10 years) and Long-Term (50 years)
infrastructure renewal program. The near-term gravity main improvement program will provide
recommendations for a detailed field inspection program to refine the risk based prioritization and verify the
need for gravity main rehabilitation or replacement.
b. For those gravity main assets that have a full supplement of necessary data, the ENGINEER will determine
additional attribute information for each to include anticipated useful life, remaining useful life, and
replacement costs.
Task B.4 – Prepare Asset Management Plan
a. The ENGINEER will prepare an Asset Management Plan (AMP) that summarizes the results of the
collection system risk analysis including the final prioritized list of sewer system assets. The AMP will guide
the CITY in the evaluation of its collection system assets for rehabilitation or replacement. The AMP will
follow a risk-based format using the Environmental Protection Agency’s 10 step asset management
process. The AMP will also include recommendations and action plans for implementing asset management
business principles and processes for the sanitary sewer system.
b. The ENGINEER will obtain comments from the CITY at a QC Review Meeting, and then issue a final
version of the AMP.
ADDITIONAL SERVICES
Additional Services are those services not included in Basic Services that may be required for the project but cannot
be defined sufficiently at this time to establish a Scope of Work. These include, but are not necessarily limited to the
following:
a. Other services not included in Basic Services that are approved by the CITY.
b. Providing additional copies of reports, plans, specifications, and contract documents beyond
those specifically described in Basic Services.
c. Services known to be required for completion of the PROJECT that the CITY agrees are to be furnished by
the ENGINEER or by a sub-consultant that cannot be defined sufficiently at this time to establish the
maximum compensation.
Alan Plummer Associates, Inc. FINAL 8/3/18
COMPENSATION
The CITY will compensate ENGINEER on a lump sum basis for the SERVICES rendered. The lump sum fee is
broken down below by task as defined in the Scope of Services:
The ENGINEER may submit interim statements, not to exceed one per month, for partial payment for SERVICES
rendered. The statements to CITY will be by task for the percentage of work actually completed. The CITY shall
make interim payments within 30 calendar days in response to ENGINEER’s interim statements.
No budgetary allowance has been established for Additional Services. Additional services must be authorized by
amendment of the agreement.
Task Task Description Lump Sum
Amount
A-1 Project management $8,800
A-2 Kick-off workshop (on-site meeting)$3,500
B-1a Prepare data request $1,000
B-1b Review data and perform gap analysis $2,500
B-1c Conduct staff knowledge workshop (on-site meeting)$2,800
B-1d Supplement existing data $7,600
B-2a Define risk matrix with City (on-site meeting)$3,900
B-2b Determine LOF $5,700
B-2c Determine COF $5,700
B-2d Prepare and present draft risk assessment (on-site meeting)$11,900
B-3a Develop renewal forecasts $9,100
B-3b Define additional attribute information $3,900
B-4a Prepare asset management plan $17,500
B-4b Present asset management plan to City (on-site meeting)$3,900
Expenses $3,700
Total $91,500
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4085
File ID: Type: Status: 2018-4085 Agenda Item Agenda Ready
2Version: Reference: In Control: Fire
08/06/2018File Created:
Final Action: Outdoor Warning SirensFile Name:
Title: Consider approval authorizing a purchase order for one outdoor warning siren
and remount/relocation of two outdoor warning sirens from Joe Goddard
Enterprises LLC for the Emergency Management Division of the Fire
Department, in the amount not to exceed $72,462.08; and authorizing the City
Manager to sign all necessary documents.
Notes:
Agenda Date: 08/14/2018
Agenda Number: K.
Sponsors: Enactment Date:
Staff Memo-Outdoor Warning Sirens.pdf, Bid
#Q-0818-02 Joe Goddard Enterprises LLC.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 08/14/2018City Council
Text of Legislative File 2018-4085
Title
Consider approval authorizing a purchase order for one outdoor warning siren and
remount/relocation of two outdoor warning sirens from Joe Goddard Enterprises LLC for the
Emergency Management Division of the Fire Department, in the amount not to exceed
$72,462.08; and authorizing the City Manager to sign all necessary documents.
Summary
Fiscal Impact:
Funds for this project have been budgeted in Emergency Management - Communication
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4085)
Equipment. (01-04-10-5040)
Staff Recommendation:
The Fire Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/10/2018
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson, Fire Department
Date: August 7, 2018
Re: Purchase of Outdoor Warning Sirens
2030: Sustainable City Government
Introduction:
Early Outdoor Warning Sirens (EOWS) remain an integral component of our overall emergency
warning and public alerting strategy. The City of Coppell currently employs nineteen EOWS as a part
of the warning capability to alert citizens of threatening weather and other conditions. The current
siren coverage fails to meet a level necessary to ensure that it is audible above background noise levels
for persons outdoors in various locations throughout the city. As a result, budgetary funding has been
approved to implement two outdoor warning sirens during this budget year.
Analysis:
Coverage / Sound Level Requirements - Effective and comprehensive emergency notification systems
demand multiple methods or communication “layers” for issuing warnings and alerts. EOWS clearly
fulfill a vital role by ensuring the ability to reach people who are not within range of radio and
television broadcast alerts, or who either do not have mobile phones or lack access to cellular service.
The goal coverage for EOWS is an estimated 15 dBA above the average ambient sound level. The
existing siren coverage does not provide adequate elevation above ambient outdoor background noise
in several identified areas. It will require a minimum of three additional sirens, in addition to
relocating one siren, to meet the recommended warning levels necessary to overcome ambient noise
floors. After installation of all the recommended equipment, it will be necessary to reassess the siren
efficacy. These recommendations are based on an Early Outdoor Warning System Sound Study
Report prepared for the Coppell Fire Department by Behrens and Associates, Inc. dated March 1,
2018.
This request is to purchase (1) outdoor warning siren, relocate one (1) siren and remount (1) siren.
The new siren will be installed to enhance coverage along the Riverside corridor. The relocation will
move a siren from Pinkerton Elementary to Royal Lane. The remount will resolve a broken siren
mount at MacArthur and Samuel. Based on the response to BID #Q-0818-02, the fiscal impact of this
agenda item is $72,462.08 total ($36,430.08 for the new siren and $18,016.00 each for
remount/relocation). Funds in the amount of $70,000, were appro ved in the 2017-2018 Annual Budget
in Emergency Management account 01-04-10-5040 for the purchase of outdoor warning sirens. The
remaining balance will be transferred from existing Emergency Management Division funds.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
Recommendation:
The fire department recommends the acceptance of BID #Q-0818-02 from Joe Goddard Enterprises
LLC for the purchase and installation of one additional outdoor warning siren and the
relocation/remount of two existing outdoor warning sirens.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4068
File ID: Type: Status: 2018-4068 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
08/01/2018File Created:
Final Action: Proposed Vote 2018-19 Tax RateFile Name:
Title: Consider approval of a proposed tax rate of $.56950 for the 2018 tax year
and to set the Public Hearings on the budgets and proposed tax rate for the
next regularly scheduled Council meeting on August 28, 2018 at 7:30 p.m.
and a Special called meeting on September 4, 2018 at 6:00 p.m.
Notes:
Agenda Date: 08/14/2018
Agenda Number: 9.
Sponsors: Enactment Date:
Memo Proposed Rate 2018.pdf, 2018 Notice Eff Tax
Rate.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4068
Title
Consider approval of a proposed tax rate of $.56950 for the 2018 tax year and to set the Public
Hearings on the budgets and proposed tax rate for the next regularly scheduled Council
meeting on August 28, 2018 at 7:30 p.m. and a Special called meeting on September 4, 2018
at 6:00 p.m.
Summary
See attached memorandum.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4068)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 14, 2018
Reference: Approval of a proposed tax rate of $.56950 for the 2018 tax year and to set the Public
Hearings
2030: Sustainable City Government
Introduction:
Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate exceeds the
notice and hearing tax rate limit as calculated in the effective/rollback tax rate worksheets, the taxing
unit’s governing body must take a record vote on the desired rate. The governing body must also
announce the date, time and place of the two (2) public hearings to be held on the proposed tax rate.
Analysis:
As required by Local Government Code, Sec. 140.010, attached is the notice that will be published
in the newspaper on August 17, 2018. The 1st public hearing will be at the regular Council meeting
on August 28, 2018 and the 2nd will be at a Special called meeting on September 4, 2018. The
effective tax rate is $.545314 and the rollback rate is $.593121.
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
NOTICE OF 2018 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR CITY OF COPPELL
A tax rate of $0.569500 per $100 valuation has been proposed for adoption by the governing body of City
of Coppell. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two
public hearings be held by the governing body before adopting the proposed tax rate.
The governing body of City of Coppell proposes to use revenue attributable to the tax rate increase for the
purpose of public safety concerns.
PROPOSED TAX RATE
PRECEDING YEAR'S TAX RATE
EFFECTIVE TAX RATE
ROLLBACK TAX RATE
$0.569500 per $100
$0.579500 per $100
$0.545314 per $100
$0.593121 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for City of
Coppell from the same properties in both the 2017 tax year and the 2018 tax year.
The rollback tax rate is the highest tax rate that City of Coppell may adopt before voters are entitled to
petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
John R. Ames, PCC, CTA
Dallas County Tax Assessor/Collector
1201 Elm Street, Suite 2600, Dallas TX
214.653.7811
TNTHELP@dallascounty.org
www.coppelltx.gov
You are urged to attend and express your views at the following public hearings on the proposed tax rate:
First Hearing: August 28, 2018 at 7:30 pm at 255 Parkway Blvd, Coppell, TX 75019.
Second Hearing: September 4, 2018 at 6:00 pm at 255 Parkway Blvd, Coppell, TX 75019.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4054
File ID: Type: Status: 2018-4054 Agenda Item Agenda Ready
1Version: Reference: In Control: City Secretary
07/17/2018File Created:
Final Action: DART ILAFile Name:
Title: Consider approval of an agreement by and between the City of Coppell and
Dallas Area Rapid Transit (DART) to provide property to DART for the
purpose of constructing the station and right-of-way for the rail line; to provide
for the rail alignment into Cypress Waters; to formalize roles and
commitments as it relates to the Cotton Belt Line project; and authorizing the
Mayor to sign and the City Manager to execute any necessary documents.
Notes:
Agenda Date: 08/14/2018
Agenda Number: 10.
Sponsors: Enactment Date:
DART memo.pdf, Master_ILA-Final.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4054
Title
Consider approval of an agreement by and between the City of Coppell and Dallas Area Rapid
Transit (DART) to provide property to DART for the purpose of constructing the station and
right-of-way for the rail line; to provide for the rail alignment into Cypress Waters; to formalize
roles and commitments as it relates to the Cotton Belt Line project; and authorizing the Mayor to
sign and the City Manager to execute any necessary documents.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4054)
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018
Page 1
INTERLOCAL AGREEMENT
BETWEEN
CITY OF COPPELL AND DALLAS AREA RAPID TRANSIT
FOR THE COTTON BELT CORRIDOR REGIONAL RAIL PROJECT
THIS AGREEMENT ("Agreement") is made and entered into by and between DALLAS AREA
RAPID TRANSIT ("DART"), a regional transportation authority organized and existing pursuant
to Chapter 452, Texas Transportation Code, and CITY OF COPPELL (the "CITY"), a Texas home
rule municipal corporation and shall be effective on the date signed by the last of the parties to
sign (the "Effective Date").
RECITALS
WHEREAS, regional passenger rail service substantially benefits regional mobility and improves
air quality initiatives; and
WHEREAS, development of the Dallas Area Rapid Transit (DART) Cotton Belt Corridor
Regional Rail Project (Cotton Belt Project or Project) will provide connectivity from Terminal B
at Dallas/Fort Worth International Airport (DFW Airport) to Shiloh Road in Plano, Texas and will
travel through the City of Coppell; and
WHEREAS, Coppell has strongly supported transit-oriented development (TOD) and regional
mobility initiatives and projects; and
WHEREAS, the Coppell City Council adopted Resolution No. 2017-0613.2 to support the Cotton
Belt realignment throughout Coppell, deviating from the existing freight corridor east of South
Coppell Road and heading south in the City of Dallas and Cypress Waters before rejoining the
freight corridor just west of Moore Road; and
WHEREAS, the DART Board approved this alignment deviation (referred to as the Cypress
Waters alignment), the proposed rail station in Cypress Waters, and the grade separation at South
Belt Line Road and Sanders Loop as part of the DART Service Plan Amendment.; and
WHEREAS, the City of Coppell supports the mitigation improvements identified in the Draft
Environmental Impact Statement (DEIS) for locations within the corporate limits of Coppell, to
include seven (7) quiet zones at Coppell Road, Southwestern Boulevard, East Belt Line Road,
Moore Road, Mockingbird Lane, South MacArthur Boulevard and Fairway Drive; grade
separation over S. Belt Line Road and Sander Loop; and traffic signal timing/phasing
improvements at MacArthur Blvd and E. Belt Line Rd intersection; and
WHEREAS, the City of Coppell is not a DART service area city, but desires to be a project partner
for the Cotton Belt project to assist in the construction of the corridor, particularly the Cypress
Waters alignment and through the proposed Cypress Waters station; and
Page 2
WHEREAS, the Cypress Waters alignment benefits the City of Coppell by diverting passenger
rail traffic away from many residential properties adjacent to the existing freight corridor,
providing a convenient access point to ride the Cotton Belt corridor, provide an opportunity to
realize TOD adjacent to the proposed rail station, and provide opportunities to tie the rail station
to Old Town.
NOW, THEREFORE, in consideration of the premises and mutual promises and covenants
contained herein to be performed by the parties, DART and CITY agree as follows:
ARTICLE 1
DART'S RESPONSIBILITIES
1.01 DART shall develop the Cotton Belt Corridor Regional Rail Project in congruence with
the DART Service Plan.
1.02 Single Point of Contact. DART shall designate by Notice and provide to the CITY the
name and contact information for the single point of contact for communication and other
interface regarding all aspects of the Cotton Belt Corridor Regional Rail Project.
1.03 Identification of Property Required. DART shall provide to the CITY plans and
requirements sufficient to allow for the survey and appraisal activities identified in Section
2.01 to be completed.
ARTICLE 2
CITY'S OBLIGATIONS
2.01 CITY shall convey or cause to be conveyed to DART real property at no cost to DART as
described in Exhibit A and shall be for the sole purpose of facilitating the Cypress Waters
alignment and the Cypress Waters rail station. Should the Cypress Waters alignment or
the Cypress Waters station fail to be included in the Project, any conveyance of land shall
immediately revert back to the CITY. The conveyance of land shall be limited to the
acreage, with DART’s sole discretion, that is necessary for the Cypress Waters rail line
right-of-way and the proposed rail station in Cypress Waters. The City shall be responsible
for costs associated with the survey and appraisal of said property. The value of the
property, as determined by the appraisal, shall constitute the entirety of CITY’S financial
contribution and responsibility for the Cotton Belt rail construction.
2.02 Single Point of Contact. CITY shall designate by Notice and provide to DART the name
and contact information for the single point of contact for communication and other
interface regarding all aspects of the Cotton Belt Corridor Regional Rail Project.
2.03 Expedited Reviews. As may be practical, CITY shall provide a good faith effort to expedite
reviews and approvals of all DART submittals and applications that are in any way, directly
or indirectly, related to the Cotton Belt Corridor Regional Rail Project.
Page 3
2.04 Waiver of Fees. CITY agrees to waive all fees and charges, if any, for permits,
applications, platting, zoning, construction, or any other CITY services that are in any way,
directly or indirectly, related to the Cotton Belt Corridor Regional Rail Project.
2.05 Real Estate Acquisition. CITY agrees to fully cooperate and will support DART with the
acquisition of any easements, rights of way, property rights or real estate required for the
Cotton Belt Corridor Regional Rail Project within the corporate limits.
ARTICLE 3
DART OBLIGATION
3.01 In exchange for the conveyance of land in accordance with Chapter 452, Texas
Transportation Code and as provided herein as outlined in Section 2.01, DART shall
provide the following:
• Design and construct seven (7) quiet zones at Coppell Road, Southwestern
Boulevard, East Belt Line Road, Moore Road, Mockingbird Lane, South
MacArthur Boulevard, and Fairway Drive along the Cotton Belt corridor;
and
• Design and construct grade separation for the Cotton Belt alignment over
South Belt Line Road and Sanders Loop; and
• Design and construct traffic signal timing/phasing improvements at
MacArthur Boulevard and East Belt Line Road intersection.
ARTICLE 4
TERMINATION
4.01 If either party believes the other party is in default of this Agreement, the non-defaulting
party shall provide written notice to the other party specifying the basis for such default
and allowing the defaulting Party thirty (30) days from receipt of the notice to cure such
default. In the event the default is not cured within such period, the non-defaulting party
shall notify the defaulting party of termination of this Agreement.
4.02 Should a court of competent jurisdiction determine the CITY’s or DART’s immunity from
suit is waived in any manner other than as provided in Subchapter I of Chapter 271, TEXAS
LOCAL GOVERNMENT CODE, as amended, the CITY and DART hereby acknowledge and
agree that in a suit against either party for breach of this Agreement:
(a) The total amount of money awarded is limited to actual damages in an amount
not to exceed the balance due and owed by either party under this Agreement;
(b) The recovery of damages against either party may not include consequential
damages or exemplary damages;
(c) Neither party may recover attorney’s fees; and
(d) Neither party is entitled to specific performance or injunctive relief against the
other party.
Page 4
ARTICLE 5
GENERAL TERMS
5.01 All recitals are hereby incorporated into this Agreement as if fully set forth herein.
5.02 Notice. Notices by or to either party provided under this Agreement shall be in writing and
delivered by certified mail return receipt requested, or customarily used hand or overnight
delivery with proof of delivery to the addresses shown below.
If to DART: Gary C. Thomas,
President/Executive
Director
Mailing P.O. Box 660163
Address: Dallas, Texas 75266-7213
Physical 1401 Pacific Avenue
Address: Dallas, Texas 75202
If to CITY: Mike Land, City Manager
Mailing 255 E. Parkway Blvd
Address: Coppell, TX 75019
COPY TO: Robert E. Hager, City Attorney
Nichols, Jackson, Dillard, Hager
& Smith, LLC
500 N. Akard, Suite 1800
Dallas, Texas 75201
The above contact information may be modified in writing by a party on behalf of that
party by notice given in accordance with this section.
5.03 Audits by DART and the CITY. DART and the CITY reserves the right to perform audits
of records related to this Agreement. Audits may encompass an examination of all financial
transactions, all accounts and reports, as well as an evaluation of compliance with the terms
and conditions of this Agreement.
5.04 Contractual Relationship. It is understood and agreed that the relationship described in this
Agreement between the parties is contractual in nature and is not to be construed to create
a partnership of joint venture or agency relationship between the parties. No party shall be
liable for any debts incurred by the other party in the conduct of such other party's business
or functions.
5.05 Subcontracting. Nothing in this agreement shall prevent DART from using a contractor or
agent to perform the duties and responsibilities contemplated by this Agreement. If DART
contracts with another entity or individual to perform any or all of its obligations under this
Agreement, DART shall enter into written contractual agreements requiring such entity or
individual to comply with the applicable provisions of this Agreement.
5.06 Compliance with Regulations. During the performance of this Agreement, each party, for
itself, its assignees, and successors agrees to comply with all applicable local, state, and
federal regulations.
Page 5
5.07 No Third-Party Beneficiaries. Nothing in this Agreement shall be construed as creating
any liability in favor of any third party against DART or the CITY. Additionally, this
Agreement shall not be construed as relieving any third party from any liability to DART
or CITY.
5.08 Assignment. Neither party shall assign this Agreement in whole or in part without first
obtaining written consent from the other party, which may be withheld for any reason.
5.09 Responsibility. CITY and DART agree that each shall be responsible for the acts or
omissions of its officials, officers, employees or agents as provided by Texas law, in the
performance of this Agreement.
5.10 Immunity Retained. Nothing contained in this Agreement shall be construed as
constituting a waiver of the CITY’s or DART’s governmental immunity from suit or
liability, which is expressly reserved to the extent allowed by law.
5.11 Captions. The captions, headings, and arrangements used in this Agreement are for
convenience only and shall not in any way affect, limit, amplify, or modify its terms and
provisions.
5.12 Governing Law and Venue. This Agreement shall be construed and enforced in accordance
with the laws of the State of Texas. The Parties agree venue shall lie in Dallas County,
Texas.
5.13 Number and Gender. Whenever used herein, unless the context otherwise provides, the
singular number shall include the plural, the plural the singular, and the use of any gender
shall include all other genders.
5.14 Severability and Legal Construction. In the event any one or more of the provisions
contained in this Agreement shall be for any reason held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect
any other provision(s) hereof, and this Agreement shall be revised so as to cure such
invalid, illegal, or unenforceable provision(s) to carry out as near as possible the original
intent of the Parties.
5.15 Merger and Amendment. This instrument constitutes the entire agreement of the parties
with respect to the matters contemplated herein and supersedes any prior dealings between
the parties on this subject matter. This Agreement may be modified or amended only in
writing, signed by both Parties.
5.16 Nondiscrimination. In its performance of this Agreement, DART and the CITY each
warrant that it shall not discriminate against any person on account of race, color, religion,
national origin, sex, age, disability, genetic information, veteran status, sexual orientation,
gender identity or any other characteristic protected by law.
Page 6
5.17 No Waiver. Neither of the parties shall be deemed, by any act or omission, to have waived
any of its rights or remedies hereunder unless such waiver is in writing and signed by the
waiving party, and then only to the extent specifically set forth in such writing. A waiver
with reference to one event shall not be construed as continuing or as a bar to or waiver of
any right or remedy as to a subsequent event.
5.18 Authorization to Act. By their signatures below, the representatives of the CITY and
DART state that they are authorized to enter into this Agreement. The CITY and DART
will each provide documentation that this Agreement has been authorized by its respective
governing body.
EXECUTED this __________day of _______________, 2018 by authority of Coppell City
Council.
CITY OF COPPELL
BY: ________________________________
Mike Land, City Manager
Attest:
__________________________
City Secretary
Approved as to form:
__________________________
City Attorney
EXECUTED this __________day of _______________, 2018 by authority of DART Board of
Directors Resolution No. ____________, adopted on _______________;
DALLAS AREA RAPID TRANSIT
BY: _______________________________
Gary C. Thomas
President/Executive Director
Page 7
ATTACHMENTS
EXHIBIT A: Cypress Waters
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4032
File ID: Type: Status: 2018-4032 Agenda Item Agenda Ready
2Version: Reference: In Control: City Council
07/10/2018File Created:
Final Action: Live/Work (Robertson)File Name:
Title: PUBLIC HEARING:
Consider approval of PD-197R5-H, Live/Work Lot 1, Block A, Old Coppell
Townhomes (Robertson), being a zoning request from PD-197R-H (Planned
Development-197 Revised- Historic) to PD-197R5-H (Planned
Development-197 Revision 5 - Historic) to attach a Detail Site Plan for two,
two-story 3,000 square foot live/work buildings on 0.27 acres of property
located at the northeast corner of S. Coppell Road and McNear Drive, at the
request of R.L. Robertson, LLC, being represented by Greg Frnka, GPF
Architects.
Notes:
Agenda Date: 08/14/2018
Agenda Number: 11.
Sponsors: Enactment Date:
Council cover memo Robertson.pdf, PD-197R5-H Staff
Report.pdf, Site Plan.pdf, Landscape Plans.pdf,
Elevations and Renderings.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/19/2018Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4032)
Mary Paron-Boswell, Senior Planner, introduced the case with exhibits. Ms. Paron-Boswell stated
that staff is recommending approval subject to the following conditions:
1. There may be additional comments during the building permit and detailed engineering review.
2. A replat will be required to subdivide the lots and to provide easements and right-of-way
dedications
3. All proposed signage shall comply with ordinance requirements.
4. Wood garage doors be provided in lieu of metal doors.
5. Additional landscaping detail for the parking island on Coppell Road.
6. Removal of the two rear parking spots and replace with sod/ground cover.
7. Provide sod/ground cover and shrubs along the rear portion of the lot outside of the fenced area.
8. To allow an eight-foot wood fence in lieu of a six-foot fence.
9. To provide the 15’ setback along McNear Drive.
Chairman Haas opened the Public Hearing. The following person spoke:
Michael Elliott, 542 Mobley Way, Coppell, TX, 75019, spoke regarding the building type.
Chairman Haas closed the Public Hearing.
Greg Frnka, GPF Architects, 413 W. Bethel Road, Suite 202, Coppell, TX, 75019, was present to
address questions and concerns from the commission.
A motion was made by Vice Chairman Portman, seconded by Commissioner Robinson, to
recommend approval of this agenda item with the conditions presented by staff. The motion passed
by unanimous vote. (6-0)
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner Freddie
Guerra, and Commissioner Ed Maurer
6Aye:
2 08/14/2018City Council
Text of Legislative File 2018-4032
Title
PUBLIC HEARING:
Consider approval of PD-197R5-H, Live/Work Lot 1, Block A, Old Coppell Townhomes
(Robertson), being a zoning request from PD-197R-H (Planned Development-197 Revised-
Historic) to PD-197R5-H (Planned Development-197 Revision 5 - Historic) to attach a Detail
Site Plan for two, two-story 3,000 square foot live/work buildings on 0.27 acres of property
located at the northeast corner of S. Coppell Road and McNear Drive, at the request of R.L.
Robertson, LLC, being represented by Greg Frnka, GPF Architects.
Summary
Staff Recommendation:
On July 19, 2018, the Planning and Zoning Commission recommended Approval (6-0) of
PD-197R5-H, with the following conditions remain outstanding:
1.There may be additional comments during the building permit and detailed engineering
review.
2.A replat will be required to subdivide the lots and to provide easements and right -of-way
dedications.
3.All proposed signage shall comply with ordinance requirements.
Page 2City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4032)
4.To allow an eight-foot wood fence in lieu of a six-foot masonry fence.
The Planning Department recommends approval.
Goal Icon:
Business Prosperity
Page 3City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: August 14, 2018
Reference: Consider approval of zoning change request to PD-197R5-H (Planned Development-197
Revision 5-Historic), to amend the Concept Plan and attach a Detail Site Plan to allow
two live/work units on the northeast corner of Coppell Road and McNear Drive.
2030: Business Prosperity
Executive Summary:
The request is to amend the Concept Plan and attach a Detail Site Plan to allow two live/work units on
the northeast corner of Coppell Road and McNear Drive.
Introduction:
In April of 2002, council accepted the Old Coppell Master Plan as a guide for development of the subject
property. In July of 2003, a Conceptual Planned Development (PD-197) was granted for the overall 3.81
acres, to allow for housing, private open space, and two commercial lots facing Coppell Road. The
housing and open space have been developed, the only remaining vacant land are the two lots facing
Coppell Road, one of which is the subject of this request. In 2016, a zoning change request for six
live/work units (three on this lot and three on the other vacant lot to the south) was denied by City Council.
The current proposal is for this lot to be subdivided into two lots, with each lot containing a live/work
unit. The owner/developer is proposing to construct two spec buildings with 2,990 square feet of air-
conditioned space, the interior floorplan to be finalized with the retention of a buyer. Parking for this
site will be provided with four on-street parking spaces on Coppell Road and six parking spaces accessed
from the driveway on McNear Drive at the rear of the units. Th e four spaces along Coppell Road will
require a portion of the lot to be dedicated as a parking and sidewalk easement. The site meets its 30%
landscaping requirements, with a large landscaped area along the McNear frontage, tree islands and
elsewhere on site.
The existing house to the east of this site abuts the property line and has a window in that wall that
requires access for emergencies. This proposal will provide a 5-foot access and maintenance easement to
the adjacent property. The proposed eight-foot wooden fence will provide additional privacy to the
residence from the parking area, will blend in with the neighboring property, and will allow for easier
emergency access than a masonry wall would. The proposed building elevations are identical with
flipped facades as illustrated in the elevations and rendering. A sign is also illustrated on the exhibits for
illustrative purposes only. Staff discussed a resident’s concerns regarding on-street parking along
2
McNear and proposed to post “No Parking” signs along the McNear frontage of this property, mimicking
what was done on Heath Lane.
Analysis:
On July 19, 2018, the Planning and Zoning Commission recommended Approval (6-0) of PD-197R5-H,
with the following conditions remain outstanding:
1. There may be additional comments during the building permit and detailed engineering review.
2. A replat will be required to subdivide the lots and to provide easements and right -of-way
dedications.
3. All proposed signage shall comply with ordinance requirements.
4. To allow an eight-foot wood fence in lieu of a six-foot masonry fence.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Staff Report
2. Site Plan
3. Landscape Plans
4. Elevations and Renderings
ITEM #8
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE No.: PD-197R5-H, Old Coppell Townhomes, Lot 1, Block A
P&Z HEARING DATE: July 19, 2018
C.C. HEARING DATE: August 14, 2018
STAFF REP.: Mary Paron-Boswell, Senior Planner
LOCATION: NEC of S. Coppell Road & McNear Drive
SIZE OF AREA: 0.272 acres
CURRENT ZONING: PD-197R-H (Planned Development District-197 Revised - Historic)
REQUEST: PD-197R5-H (Planned Development -197 Revision 5 - Historic)
REQUEST: A zoning change request to PD-197R5-H (Planned Development-197 Revision 5-
Historic), to amend the Concept Plan and attach a Detail Site Plan to allow a single
live/work unit on Lot 1, Block A.
APPLICANT: OWNER & DEVELOPER CONSULTANT
R. L. Robertson, L.L.C. Greg Frnka
569 S. Coppell Road 413 W. Bethel Road Ste. 202
Coppell, TX. 75019 Coppell, TX. 75019
(972) 462-1790 (972) 304-9988
Email: rrobertson@robertsonpools.com email: gfrnka@gpfarchitects.com
HISTORY: In April of 2002, council accepted the Old Coppell Master Plan as a guide for
development of the subject property. In July of 2003, a Conceptual Planned
Development (PD-197) was granted for the overall 3.81 acres, to allow for 19
townhomes, two free standing residential lots, private open space, and two
commercial lots facing Coppell Road. In December of 2003, a Detailed Site Plan
for the townhouses and the recreational portion of the PD was approved. In
November of 2005 two single family residences were approved by council on the
two vacant residential lots. The only remaining vacant land are the two lots facing
Coppell Road, one of which is the subject of this request. In 2016, a zoning change
request for six live/work units (three on this lot and three on the other vacant lot to
the south) was denied by City Council.
TRANSPORTATION: Coppell Road is a C2U, concrete two-lane undivided street with curb and gutter
contained within a 60-foot right-of-way. McNeal Drive is a concrete residential street
with curb and gutter contained within a 50-foot right-of-way.
ITEM #8
Page 2 of 4
SURROUNDING LAND USE & ZONING:
North: residential building; “H”, Historic
South: vacant land; Planned Development 197R-H, Historic
East: single family residences: Planned Development 197R-H, Historic
West: office warehouse; Planned Development 186R2-LI
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property as appropriate
for Old Coppell Historic District uses.
DISCUSSION: The proposed use is two live/work units, one per lot. The owner/developer is
proposing to construct two spec buildings. The interior floorplan will be finalized
with the retention of a buyer. Approximately half or more of the ground floor will
need to be dedicated to work area, while the upper floor will serve as a living area.
Each unit is proposed to contain approximately 2,990 square feet of air-conditioned
space, a covered front porch and a three-car garage.
Parking for this site will be provided with four on-street parking spaces on Coppell
Road and six parking spaces accessed from the driveway on McNear Drive at the
rear of the units. The four spaces along Coppell Road will require a portion of the
lot to be dedicated as a parking and sidewalk easement. The property will be
required to replatted to create the two lots and to allow for the additional right-of-
way dedication required at the corner of McNear Drive and Coppell Road. The
building closest to the corner of McNear Road and Coppell Road will need to be
slightly adjusted on the lot to meet the 15-foot setback along both McNear and
Coppell Roads.
There appears to be a shortage of landscaped areas, however, in infill developments
(two acres or less) a maximum of 30% of the lot is required to be landscaped, which
this development does meet. The typical 15’ front yard landscaping is not being
provided due to proposed parking easement that is being provided along Coppell
Road to allow the four parking spaces and adjoining sidewalk. Staff is
recommending that the two parking spaces shown at the rear of the buildings be
converted to landscaping, since they would be hard to maneuver in and out of and
there is parking provided both in the three-car garage and in the driveway area
behind the garage. This area in combination with the mutual drive aisle, requires
more paved area to function and they are asking for a reduction in the eastern
perimeter landscaping (five feet versus 10 feet) to accommodate the drive aisle.
The existing house to the east of this site abuts the property line and has a window
in that wall that requires access for emergencies. This proposal will provide a 5-
foot access and maintenance easement to the adjacent property. A wooden fence is
proposed to tie into the edge of where the adjacent house begins, extend north and
tie into the existing gate at the rear of the adjacent house. The fence will continue
from the northwest corner of the property westward to the edge of the proposed
building. The proposed eight-foot wooden fence will provide additional privacy to
the residence from the parking area, will blend in with the neighboring property,
and will also allow for easier emergency access than a masonry wall would. A
ITEM #8
Page 3 of 4
decorative wrought iron fence is proposed in between the building one and building
two as identified on the plans
Eleven trees (Live Oak, Lacebark Elm, Shumard Oak) will be added to the entire
site. Additional shrubs and groundcover will be provided around the front façade
entrance on Coppell Road and along the McNear side. Staff is recommending that
additional detail be provided for the parking island along Coppell Road. Staff is
also recommending that the rear perimeter area from McNear Road up to the
proposed fence contain both the proposed shrubs with sod and not decomposed
granite. Staff is not opposed to the decomposed granite beside the fenced area along
the existing residence.
The proposed building elevations are identical with flipped facades. They will have
a small inset covered porch area with a stone base column and a covered section
made of wood and beams by the front door along the Coppell Road frontage. The
Coppell Road front façade consists mainly of hardiboard material with the wainscot
section of the façade made of stone. The front façade also contains eight large
windows (four on each floor) with shutters added for detail. The vertically oriented
windows will have mullions on the upper portion and a single pane on the lower
portions. A gabled roof with asphalt shingles will be provided. A single door with
mullioned glass is provided on the front façade. Staff is requesting more
information on the proposed material for the doors and windows.
The rear elevation will contain the same vertical windows and shutters on the upper
level, and a double and single garage entrances. The garage doors are proposed to
be made of insulated metal with a wood look finish. Staff is recommending, given
the visibility from McNear, that a real wood door, with the same look be provided.
The side elevations will both have a door with a covered entrance. The stone
wainscot will be along the front and both side elevations. The side elevation that
is closest to the front porch will have two windows on the lower level and five large
windows on the upper level. The other side elevation will have three large windows
on the lower level and five large windows on the upper level. As mentioned earlier,
the wainscot will be of stone while the remainder of the elevation will consist of
hardiboard. There is a small outdoor area in between the two buildings that will be
fenced off with a decorative wrought iron fence.
A sign is also illustrated on the exhibits for illustrative purposes only. Staff would
recommend that any proposed signage meet ordinance requirements. A color board
provided for both buildings has the same roof shingle proposed and the colors
proposed for the hardiboard, trim, stone and windows and doors are different but
complimentary.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the request subject to the following PD conditions:
1. There may be additional comments during the building permit and detailed engineering review.
2. A replat will be required to subdivide the lots and to provide easements and right-of-way dedications
3. All proposed signage shall comply with ordinance requirements.
4. Wood garage doors be provided in lieu of metal doors.
ITEM #8
Page 4 of 4
5. Additional landscaping detail for the parking island on Coppell Road.
6. Removal of the two rear parking spots and replace with sod/ground cover.
7. Provide sod/ground cover and shrubs along the rear portion of the lot outside of the fenced area.
8. To allow an eight-foot wood fence in lieu of a six-foot fence.
9. To provide the 15’ setback along McNear Drive
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Overall Site Plan (Sheet A1.0)
2. Tree Preservation (Sheet L1.01)
3. Landscape Plan and Calculations (Sheets L1.02 -L1.03)
4. Floor Plan (Sheet A2.0)
5. Elevations (Sheet A3.0 – A3.1)
6. Material Board
A1.0 Coppell Live/WorkOverall Site PlanScale: 1" = 10'Parking Summary
BERMUDA SOLID SOD, TYP.
DECOMPOSED GRANITE
OVER WEED BARRIER
FABRIC, TYP.
2
LE
11
DBH
2
ELO
2
LE
1
ELO
10
GM
8
TS
12
DHG
10
BBL
9
DHG
20
BBL
15
DBH
3
SO
11
TS
8
DHG
6
DHG1
ELO
8
IH
40
SC
10
BBL
1
ELO
10
IH
25
BBL
LLC
Coppell Live/WorkaWRAWR Designs, LLCP.O. Box 1746Aledo, Texas 76008amanda@awr-designs.comc. 512.517.5589STA
TE O F T E X ASTCETHI
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C
A
EPACSDNALDEE
GEISRRT572 4AMANARICHDW.ARDSONGRAPHIC SCALE
FEET02010
Scale 1"=10' - 0"
GENERAL LAWN NOTES
EROSION CONTROL AND SOIL PREPARATION:
THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING TOP SOIL AT THE
CORRECT GRADES. CONTRACTOR TO FINE GRADE AREAS TO REACH FINAL
CONTOURS AS SPECIFIED PER CIVIL PLANS. ALL CONTOURS SHOULD
ACHIEVE POSITIVE DRAINAGE AWAY FROM BUILDINGS AND STRUCTURES.
WATER SHOULD NOT BE ABLE TO POOL IN ANY AREAS UNLESS SPECIFIED
OTHERWISE. EROSION FABRIC SUCH AS JUTE MATTING OR OPEN WEAVE TO
BE USED WHERE NECESSARY TO PREVENT SOIL EROSION.
ANY LOSS OF TOPSOIL OR GRASS DUE TO EROSION IS THE RESPONSIBILITY
OF THE CONTRACTOR UNTIL IT IS 100% ESTABLISHED.
CONTRACTOR TO REMOVE ANY ROCKS 3/4" AND LARGER, STICKS AND DEBRIS
PRIOR TO INSTALLATION OF TOPSOIL AND SOD.
FOUR (4") OF TOPSOIL SHALL BE APPLIED TO AREAS DISTURBED BY
CONSTRUCTION RECEIVING SOD. IF TOPSOIL IS NOT AVAILABLE ON SITE, THE
CONTRACTOR SHALL PROVIDE TOPSOIL AS APPROVED BY THE OWNER OR
OWNERS REPRESENTATIVE.
TOPSOIL SHALL BE FRIABLE, NATURAL LOAM, FREE OF ROCKS, WEEDS,
BRUSH, CLAY LUMPS, ROOTS, TWIGS, LITTER AND ENVIRONMENTAL
CONTAMINANTS.
CONTRACTOR SHALL BE RESPONSIBLE FOR SOD UNTIL ACCEPTANCE. THIS
SHALL INCLUDE, BUT NOT BE LIMITED TO: MOWING, WATERING, WEEDING,
CULTIVATING, CLEANING AND REPLACING DEAD OR BARE AREAS TO KEEP
PLANTS IN A VIGOROUS, HEALTHY CONDITION. SOD SHALL BE REPLACED IF
NECESSARY.
SOLID SOD:
SOLID SOD SHALL BE PLACED ALONG ALL IMPERVIOUS EDGES, AT A
MINIMUM. THIS SHALL INCLUDE CURBS, WALKS, INLETS, MANHOLES AND
PLANTING BED AREAS. SOD SHALL COVER OTHER AREAS COMPLETELY AS
INDICATED BY PLAN.
SOD SHALL BE STRONGLY ROOTED DROUGHT RESISTANT SOD, NOT LESS
THAN 2 YEARS OLD, FREE OF WEEDS AND UNDESIRABLE NATIVE GRASS AND
MACHINE CUT TO PAD THICKNESS OF 3/4" (+1/4"), EXCLUDING TOP GROWTH
AND THATCH. PROVIDE ONLY SOD CAPABLE OF VIGOROUS GROWTH AND
DEVELOPMENT WHEN PLANTED.
DO NOT INSTALL SOD IF IT IS DORMANT OR GROUND IS FROZEN. LAY SOD
WITH TIGHTLY FITTING JOINTS, NO OVERLAPS WITH STAGGERED STRIPS TO
OFFSET JOINTS.
SOD SHALL BE ROLLED TO CREATE A SMOOTH EVEN SURFACE. SOD SHOULD
BE WATERED THOROUGHLY DURING INSTALLATION PROCESS.
SHOULD INSTALLATION OCCUR BETWEEN OCTOBER 1ST AND MARCH 1ST,
SOD SHALL INCLUDE AN OVER-SEED OF ANNUAL RYE OR WINTER RYEGRASS
AT A RATE OF FOUR POUNDS PER ONE THOUSAND SQUARE FEET FOR A
GROWN-IN APPEARANCE. CONTRACTOR SHALL ENSURE CONFORMANCE TO
§115.D OF TITLE 7, PART XXIX, HORTICULTURE COMMISSION CHAPTER 1.
HYDROMULCH:
SCARIFY SURFACE TO A MINIMUM OF 2" DEPTH PRIOR TO THE IMPORT
TOPSOIL APPLICATION. TOP SOIL SHALL BE PLACED 2" IN DEPTH IN ALL
AREAS TO BE SEEDED. CONTRACTOR TO SUPPLY HIGH QUALITY
IMPORTED TOPSOIL HIGH IN HUMAS AND ORGANIC CONTENT FROM A
LOCAL SUPPLY. IMPORTED TOPSOIL SHALL BE REASONABLY FREE OF
CLAY LUMPS, COARSE SANDS, STONES, ROOTS AND OTHER FOREIGN
DEBRIS.
IF INADEQUATE MOISTURE IS PRESENT IN SOIL, APPLY WATER AS
NECESSARY FOR OPTIMUM MOISTURE FOR SEED APPLICATION.
ALL SEED SHALL BE HIGH QUALITY, TREATED LAWN TYPE SEED AND IS
FREE OF NOXIOUS GRASS SEEDS. THE SEED APPLICATION SHALL BE
UNIFORMLY DISTRIBUTED ON THE AREAS INDICATED ON PLANS.
HYDROMULCH WITH BERMUDA GRASS SEED AT A RATE OF TWO POUNDS
PER ONE THOUSAND SQUARE FEET.
IF INSTALLATION OCCURS BETWEEN OCTOBER 1ST AND APRIL 1ST, ALL
HYDORMULCH AREAS SHALL BE OVER-SEEDED WITH ANNUAL RYE GRASS
AT A RATE OF FOUR POUNDS PER ONE THOUSAND SQUARE FEET.
CONTRACTOR TO RE-HYDROMULCH WITH BERMUDA GRASS AT THE END
OF THE ANNUAL RYE GROWING SEASON.
AFTER APPLICATION, NO EQUIPMENT SHALL OPERATE OVER APPLIED
AREAS. WATER SEEDED AREAS IMMEDIATELY AFTER INSTALLATION TO
SATURATION.
ALL LAWN AREAS TO BE HYDROMULCHED SHALL ACHIEVE 100%
COVERAGE PRIOR TO FINAL ACCEPTANCE.
LANDSCAPE NOTES
REFERENCE SITEWORK AND SPECIFICATIONS FOR INFORMATION NEEDED FOR
LANDSCAPE WORK.
CONTRACTOR TO VERIFY AND LOCATE ALL PROPOSED AND EXISTING
STRUCTURES. NOTIFY LANDSCAPE ARCHITECT OR DESIGNATED
REPRESENTATIVE FOR ANY LAYOUT DISCREPANCIES OR ANY CONDITION THAT
WOULD PROHIBIT THE INSTALLATION AS SHOWN.
CONTRACTOR SHALL CALL 811 TO VERIFY AND LOCATE ANY AND ALL UTILITIES
ON SITE PRIOR TO COMMENCING WORK. LANDSCAPE ARCHITECT SHOULD BE
NOTIFIED OF ANY CONFLICTS.
A MINIMUM OF 2% SLOPE SHALL BE PROVIDED AWAY FROM ALL STRUCTURES.
LANDSCAPE ISLANDS SHALL BE CROWNED, AND UNIFORM THROUGHOUT THE
SITE.
ALL PLANTING AREAS SHALL BE GRADED SMOOTH TO ACHIEVE FINAL
CONTOURS AS INDICATED ON PLAN WITH 3" OF TOPSOIL AND 3" OF COMPOST
AND CONSISTENTLY BLENDED TO A DEPTH OF 9". ALL BEDS SHALL BE
CROWNED TO ANTICIPATE SETTLEMENT AND ENSURE PROPER DRAINAGE.
PLANTING AREAS AND SOD TO BE SEPARATED BY STEEL EDGING. EDGING TO
BE GREEN IN COLOR AND A MINIMUM OF 3/16" THICK. EDGING SHALL BE
STAKED FROM THE INSIDE OF BED. EDGING NOT TO BE MORE THAN 1/2" ABOVE
FINISHED GRADE.
MULCH SHALL BE INSTALLED AT 1/2" BELOW THE TOPS OF SIDEWALKS AND
CURBING.
QUANTITIES ON THESE PLANS ARE FOR REFERENCE ONLY. THE SPACING OF
PLANTS SHOULD BE AS INDICATED ON PLANS OR OTHERWISE NOTED. ALL
TREES AND SHRUBS SHALL BE PLANTED PER DETAILS.
CONTAINER GROWN PLANT MATERIAL IS PREFERRED HOWEVER BALL AND
BURLAP PLANT MATERIAL CAN BE SUBSTITUTED IF NEED BE AND IS
APPROPRIATE TO THE SIZE AND QUALITY INDICATED ON THE PLANT MATERIAL
LIST.
TREES SHALL BE PLANTED AT A MINIMUM OF 5' FROM ANY UTILITY LINE,
SIDEWALK OR CURB. TREES SHALL ALSO BE 10' CLEAR FROM FIRE HYDRANTS.
4" OF SHREDDED HARDWOOD MULCH (2" SETTLED THICKNESS) SHALL BE
PLACED OVER 4.1 OZ WOVEN, WEED BARRIER FABRIC OR APPROVED EQUAL.
WEED BARRIER FABRIC SHALL BE USED IN PLANT BEDS AND AROUND ALL
TREES AND SHALL BE DE WITT 'WEED BARRIER' OR APPROVED EQUAL. MULCH
SHALL BE SHREDDED BARK OR RUBBER LANDSCAPE MULCH, PINE STRAW
MULCH IS PROHIBITED.
CONTRACTOR TO PROVIDE UNIT PRICING OF LANDSCAPE MATERIALS AND BE
RESPONSIBLE FOR OBTAINING ALL LANDSCAPE AND IRRIGATION PERMITS.
IRRIGATION:
IN THE ABSENCE OF AN IRRIGATION SYSTEM OR AREAS BEYOND THE
COVERAGE LIMITS OF A PERMANENT IRRIGATION SYSTEM, CONTRACTOR SHALL
WATER SOD TEMPORARILY, BY ANY MEANS AVAILABLE, TO DEVELOP ADEQUATE
GROWTH. TURF SHALL BE IN 100% ESTABLISHMENT AT THE TIME OF
ACCEPTANCE.
ALL PLANTING BEDS SHALL HAVE AN AUTOMATIC IRRIGATION SYSTEM WITH A
FREEZE/RAIN SENSOR. SYSTEM SHALL ALSO HAVE AN ET WEATHER BASED
CONTROLLER AND BE DESIGNED AND INSTALLED BY A LICENSED IRRIGATOR.
MAINTENANCE REQUIREMENTS:
VEGETATION SHOULD BE INSPECTED REGULARLY TO ENSURE THAT PLANT
MATERIAL IS ESTABLISHING PROPERLY AND REMAINS IN A HEALTHY
GROWING CONDITION APPROPRIATE FOR THE SEASON. IF DAMAGED OR
REMOVED, PLANTS MUST BE REPLACED BY A SIMILAR VARIETY AND SIZE.
MOWING, TRIMMING, EDGING AND SUPERVISION OF WATER APPLICATIONS
SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR UNTIL THE OWNER OR
OWNER'S REPRESENTATIVE ACCEPTS AND ASSUMES REGULAR
MAINTENANCE.
ALL LANDSCAPE AREAS SHOULD BE CLEANED AND KEPT FREE OF TRASH,
DEBRIS, WEEDS AND OTHER MATERIAL.
MISCELLANEOUS MATERIALS:
STEEL EDGING SHALL BE 3/16" X 4 X 16' DARK GREEN DURAEDGE STEEL
LANDSCAPE EDGING.
DECOMPOSED GRANITE SHALL CONSIST OF A NATURAL MIX OF GRANITE
AGGREGATE NOT TO EXCEED 1/8" IN DIAMETER AND COMPOSED OF
VARIOUS STAGES OF DECOMPOSED EARTH BASE. DG SHALL BE PLACED
OVER FILTER FABRIC AT A MINIMUM OF 3" DEPTH.
L1.02
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Coppell Live/WorkaWRAWR Designs, LLCP.O. Box 1746Aledo, Texas 76008amanda@awr-designs.comc. 512.517.5589STA
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L1.03
AREA LEGEND: REQUIRED PROVIDED
PARKING AREAS - 398 s.f.422 s.f.
NON VEHICULAR LANDSCAPE 1,203 s.f.685 s.f.
PERIMETER AREAS 4,350 s.f.3,149 s.f.
OVERALL CALCULATIONS 5,951 s.f.4,256 s.f.
LLC
Coppell Live/WorkaWRAWR Designs, LLCP.O. Box 1746Aledo, Texas 76008amanda@awr-designs.comc. 512.517.5589STA
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GEISRRT572 4AMANARICHDW.ARDSONL1.04
SECTION 32 9300 - LANDSCAPE
PART 1 - GENERAL
1.1 QUALIFICATIONS OF THE LANDSCAPE CONTRACTOR.
A.ALL LANDSCAPE WORK SHOWN ON THESE PLANS SHALL BE
PERFORMED BY A SINGLE FIRM SPECIALIZING IN LANDSCAPE
PLANTING
1.2 REFERENCE DOCUMENTS
A.REFER TO LANDSCAPE PLANS, NOTES, AND DETAILS FOR
ADDITIONAL REQUIREMENTS
1.3 SCOPE OF WORK / DESCRIPTION OF WORK
A.WORK COVERED BY THESE SECTIONS INCLUDES THE FURNISHING
AND PAYMENT OF ALL MATERIALS, LABOR, SERVICES, EQUIPMENT,
LICENSES, TAXES AND ANY OTHER ITEMS THAT ARE NECESSARY FOR
THE EXECUTION, INSTALLATION AND COMPLETION OF ALL WORK,
SPECIFIED HEREIN AND / OR SHOWN ON THE LANDSCAPE PLANS,
NOTES, AND DETAILS.
B.ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH ALL
APPLICABLE LAWS, CODES AND REGULATIONS REQUIRED BY
AUTHORITIES HAVING JURISDICTION OVER SUCH WORK, INCLUDING
ALL INSPECTIONS AND PERMITS REQUIRED BY FEDERAL, STATE AND
LOCAL AUTHORITIES IN SUPPLY, TRANSPORTATION AND
INSTALLATION OF MATERIALS.
C.THE LANDSCAPE CONTRACTOR SHALL VERIFY THE LOCATION OF ALL
UNDERGROUND UTILITY LINES (WATER, SEWER, ELECTRICAL,
TELEPHONE, GAS, CABLE, TELEVISION, ETC.) PRIOR TO THE START
OF ANY WORK
D.FURNISH ALL LABOR, MATERIALS, EQUIPMENT, AND SERVICES
NECESSARY TO PROVIDE ALL WORK, COMPLETE IN PLACE AS
SHOWN AND SPECIFIED. WORK SHOULD INCLUDE:
E. PLANTING OF TREES, SHRUBS AND GRASSES
A.SEEDING
B.BED PREPARATION AND FERTILIZATION
C.WATER AND MAINTENANCE UNTIL FINAL ACCEPTANCE
D.WORK GUARANTEE
1.4 REFERENCES
A.AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI) Z60.1 - NURSERY
STOCK
B.TEXAS STATE DEPARTMENT OF AGRICULTURE
C.TEXAS ASSOCIATION OF NURSERYMEN, GRADES AND STANDARDS
1.5 SUBMITTALS
A.PROVIDE REPRESENTATIVE QUANTITIES OF EACH SOIL, MULCH, BED
MIX, GRAVEL AND STONE BEFORE INSTALLATION. SAMPLES TO BE
APPROVED BY OWNER'S REPRESENTATIVE BEFORE USE.
B.SOIL AMENDMENTS AND FERTILIZERS SHOULD BE RESEARCHED
AND BASED ON THE SOILS IN THE AREA.
C.BEFORE INSTALLATION, SUBMIT DOCUMENTATION THAT PLANT
MATERIALS ARE AVAILABLE AND HAVE BEEN RESERVED. FOR ANY
PLANT MATERIAL NOT AVAILABLE, SUBMIT REQUEST FOR
SUBSTITUTION.
1.6 JOB CONDITIONS, DELIVERY, STORAGE AND HANDLING
A.GENERAL CONTRACTOR TO COMPLETE WORK BEFORE LANDSCAPE
CONTRACTOR TO COMMENCE. ALL PLANTING BED AREAS SHALL BE
LEFT THREE INCHES BELOW FINAL GRADE OF SIDEWALKS, DRIVES
AND CURBS. ALL AREAS TO RECEIVE SOLID SOD SHALL BE LEFT ONE
INCH BELOW THE FINAL GRADE OF WALKS, DRIVES AND CURBS.
CONSTRUCTION DEBRIS SHALL BE REMOVED PRIOR TO LANDSCAPE
CONTRACTOR BEGINNING WORK.
B.ALL PACKAGED MATERIALS SHALL BE SEALED IN CONTAINERS
SHOWING WEIGHT, ANALYSIS AND NAME OF MANUFACTURER. ALL
MATERIALS SHALL BE PROTECTED FROM DETERIORATION IN
TRANSIT AND WHILE STORED ON SITE.
C.DELIVER PLANT MATERIALS IMMEDIATELY PRIOR TO INSTALLATION.
PLANT MATERIALS SHOULD BE INSTALLED ON THE SAME DAY AS
DELIVERED. IF PLANTING CANNOT BE INSTALLED ON THE SAME DAY,
PROVIDE ADDITIONAL PROTECTION TO MAINTAIN PLANTS IN A
HEALTHY, VIGOROUS CONDITION.
D.STORE PLANT MATERIALS IN SHADE, PROTECT FROM FREEZING AND
DRYING.
E.KEEP PLANT MATERIALS MOIST AND PROTECT FROM DAMAGE TO
ROOT BALLS, TRUNKS AND BRANCHES.
F.PROTECT ROOT BALLS BY HEELING WITH SAWDUST OR OTHER
MOISTURE RETAINING MATERIAL IF NOT PLANTED WITHIN 24 HOURS
OF DELIVERY.
G.NOTIFY OWNER'S REPRESENTATIVE OF DELIVERY SCHEDULE 72
HOURS IN ADVANCE.
H.FOR BALLED AND BURLAPPED PLANTS - DIG AND PREPARE
SHIPMENT IN A MANNER THAT WILL NOT DAMAGE ROOTS,
BRANCHES, SHAPE, AND FUTURE DEVELOPMENT.
I.CONTAINER GROWN PLANTS - DELIVER PLANTS IN CONTAINER TO
HOLD BALL SHAPE AND PROTECT ROOT MASS.
J.STORAGE OF ALL MATERIALS AND EQUIPMENT WILL BE AT THE RISK
OF THE LANDSCAPE CONTRACTOR. OWNER WILL NOT BE HELD
RESPONSIBLE FOR THEFT OR DAMAGE.
1.7 SEQUENCING
A.INSTALL TREES, SHRUBS, AND LINER STOCK PLANT MATERIALS
PRIOR TO INSTALLATION OF LAWN/SOLID SOD.
B.WHERE EXISTING TURF AREAS ARE BEING CONVERTED TO PLANTING
BEDS, THE TURF SHALL BE CHEMICALLY ERADICATED TO MINIMIZE
RE-GROWTH IN THE FUTURE. AREAS SHALL BE PROPERLY PREPARED
WITH AMENDED ORGANIC MATTER.
1.8 WARRANTIES PERIOD, PLANT GUARANTEE, REPLACEMENTS
A.PROVIDE A MINIMUM OF (2) COPIES OF RECORD DRAWINGS TO THE
OWNER UPON COMPLETION OF WORK. A RECORD DRAWING IS A
RECORD OF ALL CHANGES THAT OCCURRED IN THE FIELD AND THAT
ARE DOCUMENTED THROUGH CHANGE ORDERS, ADDENDA, OR
CONTRACTOR/CONSULTANT DRAWING MARKUPS.
B.FURNISH WRITTEN WARRANTY THAT PLANT MATERIALS WILL BE IN A
HEALTHY, VIGOROUS GROWING CONDITION FOR ONE YEAR (TWELVE
MONTHS) AFTER FINAL ACCEPTANCE. DAMAGE DUE TO ACTS OF
GOD, VANDALISM, OR NEGLIGENCE BY OWNER IS EXCLUDED.
C.REPLACE DEAD, UNHEALTHY, AND UNSIGHTLY PLANT MATERIAL
WITHIN WARRANTY PERIOD UPON NOTIFICATION BY OWNER OR
OWNER'S REPRESENTATIVE. PLANTS USED FOR REPLACEMENT
SHALL BE OF THE SAME SIZE AND KIND AS THOSE ORIGINALLY
PLANTED OR SPECIFIED.
D.THE OWNER AGREES THAT FOR THE ONE YEAR WARRANTY PERIOD
TO BE EFFECTIVE, HE WILL WATER PLANTS AT LEAST TWICE A WEEK
DURING DRY PERIODS.
E.NOTIFY OWNER OR OWNER'S REPRESENTATIVE SEVEN DAYS PRIOR
TO THE EXPIRATION OF THE WARRANTY PERIOD.
A.REMOVE DEAD, UNHEALTHY AND UNSIGHTLY PLANTS
B.REMOVE GUYING AND STAKING MATERIALS.
1.9 MAINTENANCE
A.MAINTAIN PLANT LIFE AND PLANTING BEDS IMMEDIATELY AFTER
PLACEMENT AND FOR MINIMUM 30 DAYS AFTER FINAL ACCEPTANCE.
B.ALL LANDSCAPE MUST BE MAINTAINED AND GRASS MOWED/EDGED
ON A WEEKLY SCHEDULE UNTIL ACCEPTANCE BY OWNER.
C.REPLACE DEAD OR DYING PLANTS WITH PLANTS OF SAME SIZE AND
SPECIES AS SPECIFIED.
D.REMOVE TRASH, DEBRIS, AND LITTER. WATER, PRUNE, RESTAKE
TREES, FERTILIZE, WEED AND APPLY HERBICIDES AND FUNGICIDES
AS REQUIRED.
E.REMOVE CLIPPINGS AND DEBRIS FROM SITE PROMPTLY.
F.COORDINATE WITH OPERATION OF IRRIGATION SYSTEM TO ENSURE
THAT PLANTS ARE ADEQUATELY WATERED. HAND WATER AREAS
NOT RECEIVING ADEQUATE WATER FROM AN IRRIGATION SYSTEM.
G.THE LANDSCAPE CONTRACTOR SHALL MAINTAIN THE IRRIGATION
SYSTEM IN ACCORDANCE TO THE MAINTENANCE SERVICE TO
ENSURE THE SYSTEM IS IN PROPER WORKING ORDER WITH
SCHEDULING ADJUSTMENTS BY SEASON TO MAXIMIZE WATER
CONSERVATION.
H.RESET SETTLED PLANTS
I.REAPPLY MULCH TO BARE AND THIN AREAS.
J.SHOULD SEEDED AND/OR SODDED AREAS NOT BE COVERED BY AN
AUTOMATIC IRRIGATION SYSTEM, THE LANDSCAPE CONTRACTOR
SHALL BE RESPONSIBLE FOR WATERING THESE AREAS AND
OBTAINING A FULL, HEALTHY STAND OF GRASS AT NO ADDITIONAL
COST TO THE OWNER.
K.TO ACHIEVE FINAL ACCEPTANCE AT THE END OF THE MAINTENANCE
PERIOD, ALL OF THE FOLLOWING CONDITIONS MUST OCCUR:
a.THE LANDSCAPE SHALL SHOW ACTIVE, HEALTHY GROWTH
(WITH EXCEPTIONS MADE FOR SEASONAL DORMANCY). ALL
PLANTS NOT MEETING THIS CONDITION SHALL BE
REJECTED AND REPLACED BY HEALTHY PLANT MATERIAL
PRIOR TO FINAL ACCEPTANCE.
b.ALL HARDSCAPE SHALL BE CLEANED PRIOR TO FINAL
ACCEPTANCE.
c.SODDED AREAS MUST BE ACTIVELY GROWING AND MUST
REACH A MINIMUM HEIGHT OF 1 1/2 INCHES BEFORE FIRST
MOWING. HYDROMULCHED AREAS SHALL SHOW ACTIVE,
HEALTHY GROWTH. BARE AREAS LARGER THAN TWELVE
SQUARE INCHES MUST BE RESODDED OR RESEEDED (AS
APPROPRIATE) PRIOR TO FINAL ACCEPTANCE. ALL SODDED
TURF SHALL BE NEATLY MOWED.
1.10 QUALITY ASSURANCE
A.COMPLY WITH ALL FEDERAL, STATE, COUNTY AND LOCAL
REGULATIONS GOVERNING LANDSCAPE MATERIALS AND WORK.
B.EMPLOY PERSONNEL EXPERIENCED AND FAMILIAR WITH THE
REQUIRED WORK AND SUPERVISION BY A FOREMAN.
C.DO NOT MAKE PLANT MATERIAL SUBSTITUTIONS. IF THE LANDSCAPE
MATERIAL SPECIFIED IS NOT READILY AVAILABLE, SUBMIT PROOF TO
LANDSCAPE ARCHITECT ALONG WITH THE PROPOSED MATERIAL TO
BE USED IN LIEU OF THE SPECIFIED PLANT.
D.OWNER'S REPRESENTATIVE SHALL INSPECT ALL PLANT MATERIAL
AND RETAINS THE RIGHT TO INSPECT MATERIALS UPON ARRIVAL TO
THE SITE AND DURING INSTALLATION. THE OWNER'S
REPRESENTATIVE MAY ALSO REJECT ANY MATERIALS HE/SHE FEELS
TO BE UNSATISFACTORY OR DEFECTIVE DURING THE WORK
PROCESS. ALL PLANTS DAMAGED IN TRANSIT OR AT THE JOB SITE
SHALL BE REJECTED.
PART 2 - PRODUCTS
2.1 PLANT MATERIALS
A.ALL PLANTS SHALL BE CERTIFIED IN ACCORDANCE THE AMERICAN
STANDARD FOR NURSERY STOCK.
B.ALL TREES SHALL BE OBTAINED FROM SOURCES WITHIN 200 MILES
OF THE PROJECT SITE, AND WITH SIMILAR CLIMACTIC CONDITIONS.
C.PLANTS SHALL CONFORM TO THE MEASUREMENTS SPECIFIED,
EXCEPT THE PLANTS LARGER THAN THOSE SPECIFIED MAY BE USED.
USE OF LARGER PLANTS SHALL NOT INCREASE THE CONTRACT
PRICE.
D.WHERE MATERIALS ARE PLANTED IN MASSES, PROVIDE PLANTS OF
UNIFORM SIZE.
E.PLANT SCHEDULE ON DRAWING IS FOR CONTRACTOR'S
INFORMATION ONLY AND NO GUARANTEE IS EXPRESSED OR IMPLIED
THAT QUANTITIES THEREIN ARE CORRECT. THE CONTRACTOR SHALL
ENSURE THAT ALL PLANT MATERIALS SHOWN ON THE DRAWINGS
ARE INCLUDED IN HIS OR HER BID.
F.SHALL BE FREE OF DISEASE, INSECT INFESTATION, DEFECTS
INCLUDING WEAK OR BROKEN LIMBS, CROTCHES, AND DAMAGED
TRUNKS, ROOTS OR LEAVES, SUN SCALD, FRESH BARK ABRASIONS,
EXCESSIVE ABRASIONS, OBJECTIONABLE DISFIGUREMENT, INSECT
EGGS AND LARVAE.
G.ALL PLANTS SHALL EXHIBIT NORMAL GROWTH HABITS, VIGOROUS,
HEALTHY, FULL, WELL BRANCHES, WELL ROOTED, PROPORTIONATE
AND SYMMETRICAL.
H.ROOT SYSTEMS SHALL BE HEALTHY, DENSELY BRANCHED, FIBROUS
ROOT SYSTEMS, NON-POT-BOUND, FREE FROM ENCIRCLING AND/OR
GIRDLING ROOTS, AND FREE FROM ANY OTHER ROOT DEFECTS
(SUCH AS J-SHAPED ROOTS).
I.ANY PLANT DEEMED UNACCEPTABLE BY THE LANDSCAPE
ARCHITECT OR OWNER'S REPRESENTATIVE SHALL BE IMMEDIATELY
REMOVED FROM THE SITE AND SHALL BE REPLACED WITH AN
ACCEPTABLE PLANT OF LIKE TYPE AND SIZE AT THE CONTRACTOR'S
OWN EXPENSE. ANY PLANTS APPEARING TO BE UNHEALTHY, EVEN
IF DETERMINED TO STILL BE ALIVE, SHALL NOT BE ACCEPTED. THE
LANDSCAPE ARCHITECT AND OWNER'S REPRESENTATIVE SHALL BE
THE SOLE JUDGES AS TO THE ACCEPTABILITY OF PLANT MATERIAL.
J.ALL TREES SHALL BE STANDARD IN FORM, UNLESS OTHERWISE
SPECIFIED. TREES WITH CENTRAL LEADERS WILL NOT BE ACCEPTED
IF LEADER IS DAMAGED OR REMOVED. PRUNE ALL DAMAGED TWIGS
AFTER PLANTING
K.TREE TRUNKS TO BE STURDY, EXHIBIT HARDENED SYSTEMS AND
VIGOROUS AND FIBROUS ROOT SYSTEMS, NOT ROOT OR POT
BOUND.
L.TREES WITH DAMAGED OR CROOKED LEADERS, BARK ABRASIONS,
SUNSCALD, DISFIGURING KNOTS, OR\INSECT DAMAGE WILL BE
REJECTED.
M.CALIPER MEASUREMENTS FOR STANDARD (SINGLE TRUNK) TREES
SHALL BE AS FOLLOWS: SIX INCHES ABOVE THE ROOT FLARE FOR
TREES UP TO AND INCLUDING FOUR INCHES IN CALIPER, AND
TWELVE INCHES ABOVE THE ROOT FLARE FOR TREES EXCEEDING
FOUR INCHES IN CALIPER
N.MULTI-TRUNK TREES SHALL BE MEASURED BY THEIR OVERALL
HEIGHT, MEASURED FROM THE TOP OF THE ROOT BALL.
O.ANY TREE OR SHRUB SHOWN TO HAVE EXCESS SOIL PLACED ON
TOP OF THE ROOT BALL, SO THAT THE ROOT FLARE HAS BEEN
COMPLETELY COVERED, SHALL BE REJECTED.
P.SOD: PROVIDE WELL-ROOTED SOD OF THE VARIETY NOTED ON THE
PLANS. SOD SHALL BE CUT FROM HEALTHY, MATURE TURF WITH
SOIL THICKNESS OF 3/4" TO 1". EACH PALLET OF SOD SHALL BE
ACCOMPANIED BY A CERTIFICATE FROM SUPPLIER STATING THE
COMPOSITION OF THE SOD.
2.2 ACCESSORIES/MISCELLANEOUS MATERIALS
A.MULCH - DOUBLE SHREDDED HARDWOOD MULCH, PARTIALLY
DECOMPOSED BY LIVING EARTH TECHNOLOGIES OR APPROVED
SUBSTITUTE. MULCH SHOULD BE FREE OF STICKS, STONES, CLAY,
GROWTH AND GERMINATION INHIBITING INGREDIENTS.
B.FERTILIZER - COMMERCIAL FERTILIZER CONTAINING 10-20-10 OR
SIMILAR ANALYSIS.
C.SOIL PREPARATION - SHALL BE FERTILE, LOAMY SOIL. ORGANIC
MATTER SHALL ENCOMPASS BETWEEN 3% AND 10% OF THE TOTAL
DRY WEIGHT. SOIL SHALL BE FREE FROM SUBSOIL, REFUSE, ROOTS,
HEAVY OR STIFF CLAY, STONES LARGER THAN 1", NOXIOUS WEEDS,
STICKS, BRUSH, LITTER AND OTHER SUBSTANCES. IT SHOULD BE
SUITABLE FOR THE GERMINATION OF SEEDS AND THE SUPPORT OF
VEGETATIVE GROWTH. THE PH VALUE SHOULD BE BETWEEN 4 AND 7.
APPROXIMATE PARTICLE DISTRIBUTION FOR TOPSOIL
CLAY BETWEEN 15% AND 25%
SILT BETWEEN 15% AND 25%
SAND LESS THAN 50%
GRAVEL LESS THAN 10%
D.EXISTING TOPSOIL - MAY BE USED IF IT MEETS THE REQUIREMENTS
FOR THE IMPORTED TOPSOIL OR IF APPROVED BY THE LANDSCAPE
ARCHITECT OR OWNER'S REPRESENTATIVE. TOPSOIL SHALL NOT BE
STRIPPED, TRANSPORTED OR GRADED IF MOISTURE CONTENT
EXCEEDS FIELD CAPACITY. TOPSOIL STOCKPILES SHALL BE
PROTECTED FROM EROSION OR CONTAMINATION.
E.ALL NEW TURF AREAS LOCATED ON THE FRONT, SIDES, REAR, AND
INSIDE THE FIRE LANE SHALL BE SODDED AND SHALL BE AMENDED
WITH QUALITY TOPSOIL AT A MINIMUM DEPTH OF FOUR INCHES.
F.STEEL EDGING - SHALL BE 3/16” X 4” X 16” DARK GREEN LANDSCAPE
EDGING.
G.TREE STAKING - TREE STAKING SOLUTIONS OR APPROVED
SUBSTITUTE; REFER TO DETAILS.
H.FILTER FABRIC - MIRAFI 1405 BY MIRAFI INC. OR APPROVED
SUBSTITUTE.
I.SAND - UNIFORMLY GRADED, WASHED, CLEAN, BANK RUN SAND.
J.DECOMPOSED GRANITE - BASE MATERIAL OF NATURAL MATERIAL
MIX OF GRANITE AGGREGATE NOT TO EXCEED 1/8” IN DIAMETER.
K.RIVER ROCK - LOCALLY ARIZONA RIVER ROCK BETWEEN 2”-4” IN
DIAMETER.
L.PRE-EMERGENT HERBICIDES: ANY GRANULAR, NON-STAINING
PRE-EMERGENT HERBICIDE THAT IS LABELED FOR THE SPECIFIC
ORNAMENTALS OR TURF ON WHICH IT WILL BE UTILIZED.
PRE-EMERGENT HERBICIDES SHALL BE APPLIED PER THE
MANUFACTURER'S LABELED RATES.
PART 3 - EXECUTION
3.1 PREPARATION
A.BEFORE STARTING WORK, THE LANDSCAPE CONTRACTOR SHALL
VERIFY THAT THE GRADE OF ALL LANDSCAPE AREAS ARE WITHIN
+/-0.1' OF FINISH GRADE. THE CONTRACTOR SHALL NOTIFY THE
OWNER IMMEDIATELY SHOULD ANY DISCREPANCIES EXIST.
B.SOIL TESTING:
A.AFTER FINISH GRADES HAVE BEEN ESTABLISHED, CONTRACTOR
SHALL HAVE SOIL SAMPLES TESTED BY AN ESTABLISHED SOIL
TESTING LABORATORY FOR THE FOLLOWING: SOIL TEXTURAL
CLASS, GENERAL SOIL FERTILITY, PH, ORGANIC MATTER CONTENT,
SALT (CEC), LIME, SODIUM ADSORPTION RATIO (SAR) AND BORON
CONTENT. EACH SAMPLE SUBMITTED SHALL CONTAIN NO LESS
THAN ONE QUART OF SOIL.
B.CONTRACTOR SHALL ALSO SUBMIT THE PROJECT'S PLANT LIST TO
THE LABORATORY ALONG WITH THE SOIL SAMPLES.
C.THE SOIL REPORT PRODUCED BY THE LABORATORY SHALL CONTAIN
RECOMMENDATIONS FOR THE FOLLOWING (AS APPROPRIATE):
GENERAL SOIL PREPARATION AND BACKFILL MIXES, PRE-PLANT
FERTILIZER APPLICATIONS, AND ANY OTHER SOIL RELATED ISSUES.
THE REPORT SHALL ALSO PROVIDE A FERTILIZER PROGRAM FOR THE
ESTABLISHMENT PERIOD AND FOR LONG-TERM MAINTENANCE.
C.THE CONTRACTOR SHALL INSTALL SOIL AMENDMENTS AND
FERTILIZERS PER THE SOILS REPORT RECOMMENDATIONS. ANY
CHANGE IN COST DUE TO THE SOIL REPORT RECOMMENDATIONS,
EITHER INCREASE OR DECREASE, SHALL BE SUBMITTED TO THE
OWNER WITH THE REPORT
D.IF WEEDS ARE GROWING IN PLANTING AREAS, APPLY HERBICIDE
RECOMMENDED BY MANUFACTURER AND APPLIED BY AN APPROVED
LICENSED APPLICATOR. ALLOW WEEDS TO DIE, AND THEN GRUB
OUT ROOTS TO A MINIMUM OF 1/2 INCH DEPTH.
E.PREPARE NEW PLANTING BEDS BY TILLING EXISTING SOIL TO A
DEPTH OF SIX INCHES PRIOR TO PLACING COMPOST AND
FERTILIZER. ADD SIX INCHES OF COMPOSE AND TILL INTO A DEPTH
OF SIX INCHES OF THE TOPSOIL.
F.POSITION TREES AND SHRUBS AS DESIGNED ON PLAN. OBTAIN
OWNER'S REPRESENTATIVE'S APPROVAL PRIOR TO PROCEEDING.
G.ALL PLANTING AREAS SHALL RECEIVE A MINIMUM OF 2 INCH LAYER
OF MULCH (SETTLED THICKNESS).
3.2 EXCAVATING
A.EXCAVATE PITS FOR PLANTING. TREE PITS SHALL BE LARGE ENOUGH
TO PERMIT THE HANDLING OF THE ROOT BALL WITHOUT DAMAGE TO
THE ROOTS. TREES SHALL BE PLANTED AT A DEPTH THAT WHEN
SETTLED, THE CROWN OF THE PLANT SHALL BEAR THE SAME
RELATIONSHIP TO THE FINISH GRADE AS IT DID TO THE SOIL
SURFACE IN ORIGINAL PLACE OF GROWTH.
B.TREE PITS PERCOLATION TEST: FILL PIT WITH WATER AND ALLOW TO
STAND FOR 24 HOURS. IF PIT DOES NOT DRAIN, THE TREE NEEDS TO
BE MOVED TO ANOTHER LOCATION OR HAVE DRAINAGE ADDED.
C.SHRUB AND TREE PITS SHALL BE NO LESS THAN 24” WIDER THAN
THE ROOT BALL AND 6” DEEPER THAN ITS VERTICAL
DIMENSION. HOLES SHOULD BE ROUGH, NOT SMOOTH OR GLAZED.
3.3 PLANTING
A.REMOVE NURSERY TAGS AND STAKES FROM ALL PLANTS
B.REMOVE CONTAINERS WITHOUT DAMAGE TO ROOTS.
C.REMOVE BOTTOM OF PLANT BOXES PRIOR TO PLACING PLANTS.
REMOVE SIDES AFTER PLACEMENT AND PARTIAL BACKFILLING.
D.REMOVE UPPER THIRD OF BURLAP FROM BALLED AND BURLAPPED
TREES AFTER PLACEMENT.
E.PLACE PLANT UPRIGHT AND PLUMB IN CENTER OF HOLE. ORIENT
PLANTS FOR BEST APPEARANCE.
F.SET PLANTS WITH TOP OF ROOT BALLS FLUSH WITH ADJACENT
GRADE AFTER COMPACTION. ADJUST PLANT HEIGHT IF SETTLEMENT
OCCURS AFTER BACKFILLING.
G.BACKFILL HOLES IMMEDIATELY AFTER PLANT IS PLACED USING
BACKFILL MIX. BACKFILL TO ONE HALF DEPTH, FILL HOLE WITH
WATER AND LIGHTLY TAMP SOIL TO REMOVE VOIDS AND AIR
POCKETS.
H.TRIM PLANTS TO REMOVE DEAD AND INJURED BRANCHES ONLY.
BRACE PLANTS OVER 65 GALLONS IN SIZE.
I.MULCH TO THE TOP OF THE ROOT BALL. DO NOT PLANT GRASS ALL
THE WAY TO TRUNK OF THE TREE. MULCH WITH AT LEAST 2” OF
SPECIFIED MULCH.
J.DO NOT WRAP TREES.
K.DO NOT OVER PRUNE.
L.BLOCKS OF SOD SHOULD BE LAID JOINT TO JOINT AFTER
FERTILIZING THE GROUND FIRST. ROLL GRASS AREAS TO ACHIEVE A
SMOOTH, EVEN SURFACE. THE JOINTS BETWEEN BLOCKS SHOULD
BE FILLED WITH TOPSOIL AND THEN WATERED THOROUGHLY.
3.4 STEEL EDGING
A.STEEL EDGING SHALL BE INSTALLED AND ALIGNED AS INDICATED ON
PLANS. OWNER'S REPRESENTATIVE TO APPROVE THE STAKED OR
PAINTED LOCATION OF STEEL EDGE PRIOR TO INSTALLATION
B.ALL STEEL EDGING SHALL BE FREE OF BENDS OR KINKS.
C.TOP OF EDGING SHALL BE 1/2" MAXIMUM HEIGHT ABOVE FINAL
FINISHED GRADE.
D.STAKES ARE TO BE INSTALLED ON THE PLANTING BED SIDE OF THE
EDGING, NOT THE GRASS SIDE.
E.STEEL EDGING SHALL NOT BE INSTALLED ALONG SIDEWALKS OR
CURBS.
F.EDGING SHOULD BE CUT AT A 45 DEGREE ANGLE WHERE IT MEETS
SIDEWALKS OR CURBS.
3.5 CLEANUP
A.REMOVE CONTAINERS, TRASH, RUBBISH AND EXCESS SOILS FROM
SITE AS WORK PROGRESSES.
B.REPAIR RUTS, HOLES AND SCARES IN GROUND SURFACES.
C.PREMISES SHALL BE KEPT NEAT AT ALL TIMES AND ORGANIZED.
D.ALL PAVED AREAS SHOULD BE CLEANED AT THE END OF EACH
WORK DAY.
3.6 ACCEPTANCE
A.ENSURE THAT WORK IS COMPLETE AND PLANT MATERIALS ARE IN
VIGOROUS AND HEALTHY GROWING CONDITION.
B.UPON COMPLETION OF THE WORK, THE LANDSCAPE CONTRACTOR
SHALL PROVIDE THE SITE CLEAN, FREE OF DEBRIS AND TRASH, AND
SUITABLE FOR USE AS INTENDED. THE LANDSCAPE CONTRACTOR
SHALL THEN REQUEST AN INSPECTION BY THE OWNER TO
DETERMINE FINAL ACCEPTABILITY.
C.WHEN/IF THE INSPECTED PLANTING WORK DOES NOT COMPLY WITH
THE CONTRACT DOCUMENTS, THE LANDSCAPE CONTRACTOR SHALL
REPLACE AND/OR REPAIR THE REJECTED WORK TO THE OWNER'S
SATISFACTION WITHIN 24 HOURS.
D.THE LANDSCAPE MAINTENANCE PERIOD WILL NOT COMMENCE
UNTIL THE LANDSCAPE WORK HAS BEEN RE-INSPECTED BY THE
OWNER AND FOUND TO BE ACCEPTABLE. AT THAT TIME, A WRITTEN
NOTICE OF FINAL ACCEPTANCE WILL BE ISSUED BY THE OWNER,
AND THE MAINTENANCE AND GUARANTEE PERIODS WILL
COMMENCE.
END OF SECTION
NOTE:
TREE STAKE SOLUTIONS OR SIMILAR
PRODUCTS SHOULD BE USED. INSTALL
PER MANUFACTURER'S SPECIFICATIONS.
TREE STAKE SOLUTIONS CONTACT:
JEFF TULEY AT 903.676.6143
TREE PLANTING
TREE SHALL CONFORM TO
AMERICAN STANDARD FOR
NURSERY STOCK
PIT TO BE AT LEAST 2 TIMES
THE DIA. OF ROOT BALL. TREE
TO BE CENTERED IN HOLE
AND REST ON NATIVE SOIL
SHRUB PLANTING
SHRUBS OR GROUNDCOVER AS
SPECIFIED ON PLAN
PLANTING SOIL MIX. TILL IN WITH PARTS
EXISTING SOIL, EXCLUDING LARGE
CLODS AND ROCKS.
ROOT BALL, DO NOT
DISTURB
UNDISTURBED SUBGRADE / NATIVE SOIL
WEED BARRIER FABRIC
LAYER OF MULCH,
SETTLED THICKNESS
SHOULD BE 2" MIN.CURB OR SIDEWALK,
NO STEEL EDGING
ALONG WALK, TYP.
TOP OF MULCH SHOULD BE,
AT MINIMUM, 1/2" BELOW
WALK OR CURBING
REF. LANDSCAPE
PLAN FOR SPACING
N.T.S.
1
2
N.T.S.
1/2" MAXIMUM
O.C. SPACINGO.C. SPACING
BACK OF CURB
MULCH
24" MIN. SETBACK
FOR SHRUBS &
GROUNDCOVERS
ALONG BACK OF
CURB TO ALLOW
FOR CAR OVERHANG
SHRUB SPACING AND PLANTING AT B.O.C.3
N.T.S.
4'
MIN.
2.5'
MIN.
SPECIFIED
BED BORDER
2'
MIN.
BACK OF CURB
TREE
U-BRACKET ON
SAFETY STAKE
SAFETY STAKE
TREE TRUNK; PLACE RING
CENTERED WITH THE TRUNK
OF THE TREE
ROOTBALL
NAIL STAKES MULCH PER SPECIFICATIONS
LAWN
SHRUBS AND GROUNDCOVER
REFER TO PLANS FOR PLANT TYPES
PREPARED SOIL MIX
PER SPECIFICATIONS
3/16" X 4" X 16" STEEL EDGING WITH
STAKES
NOTE: NO STEEL EDGING
TO BE INSTALLED ALONG
SIDEWALKS
1/2" MAXIMUM
UNDISTURBED EARTH
ROOTBALL: REMOVE BURLAP AND
ROP FROM TOP 1
3 OF THE BALL.
PLACE TOP OF ROOT BALL MIN. 1" -
MAX. 2" ABOVE GRADE
U-BRACKET ON SAFETY STAKE
SAFETY STAKE
4" MULCH OVER WEED BLOCK
CREATING A 4" DEEP SAUCER
NAIL STAKE INSTALLED FIRMLY
INTO GROUND FLUSH WITH "U"
BRACKET, DO NOT INSTALL
INTO ROOTBALL
PLANTING HOLE
STEEL EDGING DETAIL4
N.T.S.
FINISH GRADE
BACK FILL / PLANTING SOIL MIX. TILL IN
WITH PARTS EXISTING SOIL, EXCLUDING
LARGE CLODS AND ROCKS.
DECOMPOSED GRANITE / RIVER ROCK5
N.T.S.
DECOMPOSED GRANITE AND/OR
RIVER ROCK TO BE
COMPACTED TO A 3" DEPTH
PLANTING AREA, REFERENCE
LANDSCAPE PLAN
DECOMPOSED GRANITE /
RIVER ROCK
ENSURE PROPER DRAINAGE
STEEL EDGING
FILTER FABRIC, WRAP
UP AT EDGING, TYP.
COMPACTED SUBGRADE
A3.0 Coppell Live/WorkSouth Elevation - Bldg 1 Scale: 1/4"=1'-0"02East Elevation - Bldg 1Scale: 1/4"=1'-0"03North Elevation - Bldg 1 Scale: 1/4"=1'-0"04West Elevation - Bldg 1Scale: 1/4"=1'-0"01
A3.1 Coppell Live/WorkSouth Elevation - Bldg 2 Scale: 1/4"=1'-0"02East Elevation - Bldg 2Scale: 1/4"=1'-0"03North Elevation - Bldg 2 Scale: 1/4"=1'-0"04West Elevation - Bldg 2Scale: 1/4"=1'-0"01
WSW Elevation at Coppell Road
SW Elevation at Corner of Coppell Road & McNear Drive
SE Elevation along McNear Drive
NE Elevation
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4028
File ID: Type: Status: 2018-4028 Agenda Item Agenda Ready
2Version: Reference: In Control: City Council
07/09/2018File Created:
Final Action: BB FarmsFile Name:
Title: PUBLIC HEARING:
Consider approval of PD-259R-SF-7&9, Blackberry Farm, being a zoning
change request from PD-259-SF-7&9 (Planned Development 259-Single
Family-7 & 9) to PD-259R-SF-7&9 (Planned Development Revised
259-Single Family-7 & 9), to revise the Detail Site Plan and Conditions, to
permit the development of 74 single-family lots and nine (9) common area lots
on 54.8 acres of land located on the north side of Sandy Lake Road,
approximately 750 feet northeast of Starleaf Road (extended), at the request
of Denton Creek Land Company Ltd. And Blackberry Farm Ltd., being
represented by L. Lynn Kadleck, Kadleck & Associates.
Notes:
Agenda Date: 08/14/2018
Agenda Number: 12.
Sponsors: Enactment Date:
Cover Memo.pdf, Letter requesting to table.pdf, Staff
Report PD-259R SF-7 & 9.pdf, Detail Site Plan.pdf,
Exhibit A - PD Conditions.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/19/2018Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4028)
Marcie Diamond, Assistant Director of Community Development/Planning, introduced the case with
exhibits. Ms. Diamond stated that staff is recommending approval subject to the following conditions:
A. The exterior of a maximum of 18 single family residences in this development shall be permitted
to be constructed with stucco exterior finish in lieu of masonry as required in the Comprehensive
Zoning Ordinance. Stucco as used in this ordinance shall be defined as continuous plaster or mortar
of seven-eighths (7/8”) of an inch thickness over wood frame with metal lath and elastomeric topcoat.
All single family residences permitted to be of stucco material or plaster shall be of earth tone color.
B. Minimum 25-foot front building line shall be provided for all single family lots.
C. Homes built on Lot 1 and Lot 20 in Block D shall have a minimum size of 2,800 square feet.
D. Sidewalks will be constructed at time of house construction on all single family lots.
E. No alley will be provided for any lots.
F. Hardscapes consisting of masonry, wood, stucco where home is stucco, and/or metal courtyard
wingwalls and screening to a maximum height of eight (8) feet shall be permitted in the front yard,
but must be behind the 25-foot front building setback. Additional clarification is required.
G. A drainage flood study approved by the City Engineer will be required with the submission of prior
to filing a Final Plat for Phase 1of this development. Stream bank erosion protection will require
approval by the US Army Corps of Engineers. No Final Plats may be filed or work commenced prior
to that approval.
H. There will be a minimum side yard setback of 5 feet on Lots 1 through 20, Block D.
I. The center island in the cul-de-sac at the east end of Persimmon Drive shall be constructed of
cobblestone patterned concrete and shall be maintained by the Homeowners Association.
J. The Homeowners Association shall be responsible to maintain the stabilization along the creek
bank of Denton Creek from erosion. Each lot owner shall be notified and provide a hold harmless
agreement by separate instrument stating that the City and Developer are not liable for future erosion
of the creek bank.
K. The Homeowners Association shall be responsible to maintain the storage basins/ponds being
constructed with the development.
L. Tree mitigation fees of $125,000 must be paid prior to construction.
M. Park fees are required in the amount of $1285 per lot.
N. The creek crossing shall be a concrete single arch culvert with a stone pattern and textured
concrete or natural stone veneer and a steel rail on a reinforced concrete base.
O. This project is not subject to the Erosion Hazard Setback per City Ordinance, Sec. 13-9-1, G- 20.
a. Staff will review of the Erosion Control Setback Exhibit prior to filing the Final Plat of Phase
One
P. Retaining Walls are to be constructed of stone and maintained by the lot owner. If the owner fails
to maintain the wall, the Homeowners Association has the right to repair the wall and assess the lot
owner. City has no responsibility for the retaining walls on private property.
Q. There will be additional comments at the time of Detail Engineering Review.
R. Detail Site and Landscape Plan for Lot 2X and the screening wall entry feature shall be attached to
this PD and shall be subject to:
a. The farm house at the subdivision entrance will not be used or occupied as a residence or
retail business, except occasional sales of seasonal botanical gardening materials.
b. The development of Lot 2X and the entry features be constructed prior to the issuance of a
building permit for the first home, other than a model home.
Terry Holmes, Holmes Builders, 225 State Highway 121, Suite 120, Coppell, TX, was present to
address questions and concerns from the commission.
Chairman Haas opened the Public Hearing. The following people spoke:
David Bell, 913 Parker Drive, Coppell, TX, 75019, was undecided.
Marla Williams, 137 Hollywood Drive, Coppell, TX, 75019, was undecided.
Mardi Crowley, 204 Hollywood Drive, Coppell, TX, 75019, was undecided.
Sam Crowley, 204 Hollywood Drive, Coppell, TX, 75019, was undecided.
Rajeev Bellubbi, 108 Hollywood Drive, Coppell, TX, 75019, was undecided.
Daniel Fuller, 120 Hollywood Drive, Coppell, TX, 75019, was undecided.
Rajiv Lulla, 112 Hollywood Drive, Coppell, TX, 75019, was undecided.
Action Text:
Page 2City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4028)
The main citizen concerns were:
Drainage
Retaining walls
Animal and pest control
George Marshall, Engineering Manager, addressed questions and concerns from the commission
related to drainage and grading.
Chairman Haas closed the Public Hearing.
Discussion ensued regarding creek maintenance and the City providing a sidewalk connector
between the property and Lakeside Elementary.
A motion was made by Vice Chairman Portman, seconded by Commissioner Guerra, to recommend
approval of this agenda item with the conditions outlined by staff. The motion passed by unanimous
vote. (6-0)
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner Freddie
Guerra, and Commissioner Ed Maurer
6Aye:
2 08/14/2018City Council
Text of Legislative File 2018-4028
Title
PUBLIC HEARING:
Consider approval of PD-259R-SF-7&9, Blackberry Farm, being a zoning change request from
PD-259-SF-7&9 (Planned Development 259-Single Family-7 & 9) to PD-259R-SF-7&9
(Planned Development Revised 259-Single Family-7 & 9), to revise the Detail Site Plan and
Conditions, to permit the development of 74 single-family lots and nine (9) common area lots on
54.8 acres of land located on the north side of Sandy Lake Road, approximately 750 feet
northeast of Starleaf Road (extended), at the request of Denton Creek Land Company Ltd. And
Blackberry Farm Ltd., being represented by L. Lynn Kadleck, Kadleck & Associates.
Summary
Staff Recommendation:
On July 19, 2018, the Planning and Zoning Commission unanimously recommended Approval
PD-259RSF-7/9, Blackberry Farm with outstanding conditions.
The Planning Department requests that this item be tabled until the September 11, 2018,
Council Meeting.
Goal Icon:
Sense of Community
Page 3City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: August 14, 2018
Reference: Consider tabling the consideration of PD-259R-SF-7/9, Blackberry Farm, to permit the
development of 74 single-family lots and nine (9) common area lots, on 54.8 acres of
property located at the North side of Sandy Lake Road, 750 feet northeast of Starleaf Road
from August 14, 2018 to September 11, 2018.
2030: Special Place to Live
Executive Summary:
On July 30, 2018, Kent Collins, Marcie Diamond, George Marshall, Terry Holmes and his consultant
met with several representatives of the US Army Corp of Engineers to discuss creek preservation and
creekbank stabilization for this project. The most viable option for long term maintenance and to ensure
that the creek area remain in its natural state was determined to be to establish a Conservation Easement
to be granted to a 3rd party (501.C3 Corporation, such as Connemara or Mitigation Solutions) whose
mission is to protect and conserve open spaces.
There are also revisions required to the engineering and drainage plans that could affect the plats and the
PD zoning on the property. Therefore, Mr. Holmes has requested that the public hearing on this be
delayed until the September 11th Council meeting to address these outstanding issues. Future delays will
depend on the progress made.
Introduction:
The existing PD was approved in 2013 for 82 lots, six common area lots, and a significant list of PD
conditions, many related to flood plain, grading and drainage. The current request is similar to the
existing PD, except that:
Number of lots has been reduced from 82 to74;
the common areas have increased from approximately 24 acres to 30 acres to accommodate the
drainage issues (6 to 9 common areas); and
this is will be a two-phase request, Phase 1 including 54 lots and 8 common areas, Phase 2, 20 lots
with one common area.
Most of the conditions relating to the requirement for flood and drainage studies have been
addressed, as the CLOMR has been approved by FEMA and detail site and engineering plans have
been revised to reflect the recommendations.
However, stream bank erosion protection requires approval by the US Army Corps of Engineers and
that issue remains outstanding (see update under Executive Summary)
2
Analysis:
On July 19, 2018, the Planning and Zoning Commission unanimously recommended Approval PD-259R-
SF-7/9, Blackberry Farm with outstanding conditions.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department requests that this item be tabled until the September 11, 2018, Council Meeting.
Attachments:
1. Letter from Denton Creek Land Co.
2. Staff Report
3. Site Plan
4. Exhibit “A” – PD Conditions
ITEM # 4
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-259R-SF-7/9, Blackberry Farm
P&Z HEARING DATE: July 19, 2018
C.C. HEARING DATE: August 14, 2018
STAFF REP.: Marcie Diamond, Assistant Director of Community Development/Planning
LOCATION: North side of Sandy Lake Road, 750 feet northeast of Starleaf Road
SIZE OF AREA: 54.8 acres of property
CURRENT ZONING: PD-259-SF-7/9 (Planned Development-259-Single Family-7 & 9)
REQUEST: A zoning change to PD-259R-SF-7/9 (Planned Development-259 Revised -Single
Family-7 & 9), to permit the development of 74 single-family lots and nine (9)
common area lots.
APPLICANT: Blackberry Farms, LLC
David Hayes
Holmes Builders
225 State Highway 121, Suite 120
Coppell, Texas 75019
(214) 488-5200
Email: dhayes@theholmesbuilders.com
HISTORY: In early 1999, this applicant applied for rezoning from SF-12 to PD–SF-9 on 28.21
acres of this request area to develop 55 residential lots. At that time substantial
neighborhood opposition surfaced, staff had a number of concerns, and the
Planning Commission unanimously denied the request. The case was appealed to
Council and was denied by that body in March. The same applicant has acquired
additional land from Carrollton in 2012 (Carrollton has dis-annexed and Coppell
annexed the property), an adjacent property owner, and enlarged the request area
by 26.6 acres for a total of 54.8 acres.
In 2013 City Council approved PD-259-SF-7/9 for 82 single-family lots and 6
common areas subject to various conditions, including Flood Plain Study and a tree
mitigation fee of $125,000 being paid prior to construction. A detailed comparison
of the revised request and the current request is included in the staff analysis.
Preliminary Plats and Final Plats for this property were approved in 2014 and again
in 2016, all of which have expired.
ITEM # 4
Page 2 of 4
TRANSPORTATION: Sandy Lake Road is an improved, C4D/6, four-lane divided thoroughfare in a six-lane
right-of-way (110 feet).
SURROUNDING LAND USE & ZONING:
North: vacant flood plain, City of Carrollton
South: St. Joseph’s Village; PD-114 (SF-7)
East: Single-family home; SF-12
West: landscape nursery; “R” Retail and Single Family; “SF-7”
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property as Residential
Neighborhood and Floodplain
DISCUSSION: As stated in the HISTORY section of this report, a PD for 55 lot single-family
development was denied 1999 a portion of this land area. There was substantial
neighborhood opposition as well as concerns from staff regarding emergency
access to the property. During 2012-13 this applicant enlarged the area of request
through the annexation from the City of Carrollton and acquiring additional land
from an adjacent property owner. The existing PD was approved for 82 lots, six
common area lots, and a significant list of PD Conditions.
This current request is similar to the existing PD, except that:
Number of lots has been reduced from 82 to74;
the common areas have increased from approximately 24 acres to 30 acres
to accommodate the drainage issues (6 to 9 common areas); and
this is proposed to be a two-phase request, Phase 1 including 54 lots and 8
common areas, Phase 2, 20 lots with one common area.
Most of the conditions relating to the requirement for flood and drainage
studies have been deleted, as the CLOMR has been approved by FEMA
and detail site and engineering plans have been revised to reflect the
recommendations, such as single-family lots not extending into the
floodplain areas, increased drainage areas which shall be maintained by the
HOA (not being part of the platted residential lots), the provision of a 10’
wide private drainage easement along a portion of the west property line,
etc. However, prior to the filing of the Final Plat for this property,
additional determination may be required in relation to the location of the
retaining walls and the overall maintenance of the drainage area.
The applicant is requesting an additional condition which allows for a
variance to the Erosion Hazard Setback Ordinance, which was adopted in
2015 after the original PD was established on this property. The
application’s rationale for a variance to this ordinance is as follows:
“The erosion hazard setback was implemented after this subdivision
was originally designed. With the original design of this subdivision,
there was a slope stability analysis conducted that was taken into
consideration with the design for the flood plain, retaining walls and
lot filling so that no homes would be located in slope failure zone.
That is one of the reasons the retaining walls are set back from the
top of creek banks by at least 30 feet. The exhibit shows the erosion
hazard setback to fall in the rear yards of some of the lots, but
ITEM # 4
Page 3 of 4
nothing greater than the rear yard setback of twenty feet. There is
no impact on the proposed homes.
Additional staff review of the Erosion Control Setback Exhibit prior to
filing the Final Plat of Phase One is included as PD Condition. Stream
bank erosion protection will require approval by the US Army Corps of
Engineers. No Final Plats may be filed or work shall commence prior to
that approval.
The following conditions will also be part of this amended PD:
o Homeowners Association shall be responsible to maintain the
stabilization along the creek bank of Denton Creek from erosion.
Each lot owner shall be notified and provide a hold harmless
agreement by separate instrument that the City and Developer are
not liable for future erosion of the creek bank, and
o The Homeowners Association shall be responsible to maintain the
storage basins/ponds being constructed with the development.
Other requested revisions to the PD Conditions, as established in the existing
ordinance, include the following:
o Deletion of the requirement for a 3-home separation between stucco homes
o Allowance for detached buildings in front yard – see discussion below
o Deletion of the option for rolled curbs
o Deletion of the Hike and Bike Trail (internal to the site)
o Revision of the bridge over the creek from dual to a single arch
o Elimination of the option for pedestrian easement connecting Blackberry
Farms to the residential subdivision to the west, as it appears that there
was not an agreement of the respective landowners.
Tree Mitigation
The original request included a detailed tree survey and mitigation plan, which
based on the ordinance at that time, and fees were determined to be in the range of
$600,000. In response to the applicant’s requested reduction in mitigation fees to
$600.00, City Council granted a mitigation fee of $125,000. This PD condition
shall be carried forward to this PD request.
Outstanding Issues
Entry Feature/Common Area Lot 2X
The current PD includes Detail Plans for the construction of entry features (stone
wall with signage and entry arches) and a 1.125-acre tract common area (Lot 2X),
which was envisioned to be a teaching laboratory—a mini-farm. Specifically, the
Detail Plan indicated a Farm House, Blackberry Patch, landscaping, circular drive
and limited parking, which was attached to the Ordinance as Exhibits “C-3 and C-
4”. Additionally, the existing PD contains the following condition:
The farm house at the subdivision entrance will not be used or occupied as
a residence or retail business, except occasional sales of seasonal botanical
gardening materials.
Staff is recommending that for clarity, these exhibits and conditions are made part
of this revised PD Ordinance and an additional condition be added that requires:
ITEM # 4
Page 4 of 4
The development of Lot 2X and the entry features be constructed prior to
the issuance of a building permit for the first home, other than a model
home.
Finally, along the north and east side of Lot 2X is the a 15’ wide paved private drive
which provides for emergency access to this subdivision. This additional private
drive was required given this development will only have one access point onto
Sandy Lake Road.
Structures in the Front Yard
There is an existing PD Condition which reads as follows:
“Detached buildings and hardscapes shall be permitted in front yard, but
must be behind the twenty-five (25) foot front building setback”.
Staff expressed concern about the implications of the implementation of this
condition, and upon re-submission the applicant provided the following wording.
“Hardscapes consisting of masonry, wood, stucco where home is stucco
and/or metal courtyard wingwalls and screening to a maximum height of
eight (8) feet shall be permitted in front yard, but must be behind the 25-
foot front yard setback”.
While conceptually staff could support some sort of PD condition allowing for
appropriately designed front yard fencing, additional clarification is needed as to
the purpose and intent of this condition, and (as previously requested) more details
of this concept. Staff requested pictures of some examples where this has been
built.
Overall, the proposal meets the objectives of the Comprehensive Plan in that the
development is residential in nature, and reflects the land use contemplated by the
Plan, conditions of approval .
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request subject to the PD conditions, as revised as attached Exhibit
“A”, and the attachment of the Entry Feature/Common Area Lot 2X Exhibits.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Exhibit “A” – PD Conditions
2. Site Plan
3. Landscape Plan
4. Retaining/Screening Wall Locations
5. Erosion Hazard Setback Exhibit
6. Bridge Exhibit
7. Entry Feature/Common Area Lot 2X
KADLECK & ASSOCIATESPhone (214) 473-4640Toll Free (888) 937-5150TBPLS Firm Reg. No. 100743012740 Dallas Pkwy., Ste. 280Plano, TX 75093westwoodps.comWestwood Professional Services, Inc.a Division ofTBPE Firm Reg. No. 11756
EXHIBIT “A”
PLANNED DEVELOPMENT CONDITIONS - PD-“SF-9” AND “SF-7”
A. The exterior of a maximum of 18 single family residences in this development shall be
permitted to be constructed with stucco exterior finish in lieu of masonry as provided in the
Comprehensive Zoning Ordinance. Stucco as used in this ordinance shall be defined as
continuous plaster or mortar of seven-eighths (7/8”) of an inch thickness over wood
frame with metal lath and elastomeric topcoat. All single family residences permitted to
be of stucco material or plaster shall be of earth tone color.
B. Minimum 25-foot front building line shall be provided for all single family lots.
C. Homes to be built on Lot 1 and Lot 20 in Block D shall have a minimum size of 2,800
square feet.
D. Sidewalks will be constructed at time of house construction on all single family lots.
E. No alley will be provided for any Lots.
F. Hardscapes consisting of masonry, wood, stucco where home is stucco, and/or metal courtyard
wingwalls and screening to a maximum height of eight (8) feet shall be permitted in front
yard, but must be behind the 25-foot front building setback. Additional clarification is
required.
G. A drainage flood study approved by the City Engineer will be required with the submission of
prior to the filing of aa Ffinal Pplat for Phase 1 of for this development. Stream bank erosion
protection will require approval by the US Army Corps of Engineers. No Final Plats may be
filed or work shall commence prior to that approval.
H. There will be a minimum side yard setback of 5 feet on Lots 1 through 20, Block D.
I. The center island in the cul-de-sac at the east end of Persimmon Drive shall be constructed of
cobblestone patterned concrete and shall be maintained by the Homeowners Association.
J. The Homeowners Association shall be responsible to maintain the stabilization along the
creek bank of Denton Creek from erosion. Each Lot Owner shall be notified and provide
a hold harmless agreement by separate instrument that the City and Developer are not liable
for future erosion of the creek bank.
K. The Homeowners Association shall be responsible to maintain the storage basins/ponds being
constructed with the development.
L. Tree mitigation fees of $125,000 must be paid prior to construction.
M. Park fees are required in the amount of $1285 per lot.
N. The creek crossing shall be a concrete single arch culvert with a stone pattern and textured
concrete or natural stone veneer and a steel rail on a reinforced concrete base.
O. This project is not subject to the Erosion Hazard Setback per City Ordinance, Sec. 13-9-1,
G- 20.
a. Staff will review of the Erosion Control Setback Exhibit prior to filing the Final Plat of
Phase One
P. Retaining Walls are to be constructed of stone and maintained by the lot owner. If the
owner fails to maintain the wall, the Homeowners Association has the right to repair the wall and
assess the lot owner. City has no responsibility for the retaining walls on private property.
Q. There will be additional comments at the time of Detail Engineering Review.
R. Detail Site and Landscape Plan for Lot 2X and the screening wall entry feature shall be
attached to this PD and shall be subject to:
a. The farm house at the subdivision entrance will not be used or occupied as a residence
or retail business, except occasional sales of seasonal botanical gardening materials.
b. The development of Lot 2X and the entry features be constructed prior to the issuance
of a building permit for the first home, other than a model home.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4033
File ID: Type: Status: 2018-4033 Agenda Item Agenda Ready
2Version: Reference: In Control: City Council
07/10/2018File Created:
Final Action: Holiday Inn ExpressFile Name:
Title: PUBLIC HEARING:
Consider approval of PD-242R4-HC, Holiday Inn Express, being a zoning
change request from PD-242R2-HC (Planned Development-242 Revision
2-Highway Commercial) to PD-242R4-HC (Planned Development-242
Revision 4-Highway Commercial), to revise the Detail Site Plan to allow one
five-story hotel, with a minimum of 125 guest rooms on the northern 2.4 acres
on property located south of Northpoint Drive, east of S.H. 121 at the request
of Northpoint Hotel Group, LLC, being represented by Suketu Patel.
Notes:
Agenda Date: 08/14/2018
Agenda Number: 13.
Sponsors: Enactment Date:
Council cover memo.pdf, Staff Report PD-242R4-HC,
Holiday Inn Express.pdf, Site Plan.pdf, First Floor
Plan.pdf, Second - Fifth Floor Plan.pdf, Landscape
Plan.pdf, Building Elevations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/19/2018Planning & Zoning
Commission
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4033)
Marcie Diamond, Assistant Director of Community Development/Planning, introduced the case with
exhibits. Ms. Diamond stated that staff is recommending approval subject to the conditions:
1. There will be additional comments during detail engineering and building permit review.
2. This property will be required to be replatted prior to issuance of a building permit, incorporate the
additional land and shall reflect all existing and proposed access, fire lane and utility easements,
shared parking and dumpster facilities.
3. Revise the landscape plan to provide a minimum of 10 overstory trees along within this 20’ wide
landscape buffer area (for both lots). Consider including ornamental trees and /or shrubs along the
front elevation of the building.
4. Provide additional details on the attached and monument sign (size, color, materials, etc.).
5. Drafting issues:
a. Include all existing and proposed easements on the Site Plan and Landscape Plans, but delete
the existing and proposed utility lines within those easements.
b. Remove the notations “by this plat” on the Fire Lane and Mutual Access Easements.
c. Remove the Fire Lane notes and the hatching which encroach into the parking spaces along
the east property line.
Suketu Patel, Northpoint Hotel Group, LLC, 768 Lexington Avenue, Coppell, TX 75019, was present
to address questions and concerns from the commission. Mr. Patel agreed with the conditions
presented by staff.
Chairman Haas opened the Public Hearing and advised that no one signed up to speak and no one
wished to speak. Chairman Haas closed the Public Hearing.
A motion was made by Commissioner Robinson, seconded by Commissioner Guerra to
recommend approval of this agenda item with the conditions presented by staff. The motion passed
by unanimous vote. (6-0)
Action Text:
Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue
Blankenship, Commissioner Doug Robinson, Commissioner Freddie
Guerra, and Commissioner Ed Maurer
6Aye:
2 08/14/2018City Council
Text of Legislative File 2018-4033
Title
PUBLIC HEARING:
Consider approval of PD-242R4-HC, Holiday Inn Express, being a zoning change request from
PD-242R2-HC (Planned Development-242 Revision 2-Highway Commercial) to
PD-242R4-HC (Planned Development-242 Revision 4-Highway Commercial), to revise the
Detail Site Plan to allow one five-story hotel, with a minimum of 125 guest rooms on the
northern 2.4 acres on property located south of Northpoint Drive, east of S.H. 121 at the request
of Northpoint Hotel Group, LLC, being represented by Suketu Patel.
Summary
Staff Recommendation:
On July 19, 2018, the Planning and Zoning Commission unanimously recommended Approval
of PD-242R4-HC, Holiday Inn Express, with the following conditions remaining outstanding:
1.There will be additional comments during detail engineering and building permit review.
2.This property will be required to be replatted prior to issuance of a building permit,
incorporate the additional land and shall reflect all existing and proposed access, fire
Page 2City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4033)
lane and utility easements, shared parking and dumpster facilities.
The Planning Department recommends approval.
Goal Icon:
Business Prosperity
Page 3City of Coppell, Texas Printed on 8/10/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: August 14, 2018
Reference: Consider approval of PD-242R4-HC Holiday Inn Express, to revise the Detail Site Plan
to allow one five-story hotel on the northern 2.4 acres of property located at South of
Northpoint Drive, east of S.H. 121
2030: Business Prosperity
Executive Summary:
This request is to approve a revised Detail Site Plan to allow a five-story Holiday Inn Express hotel to be
located north of the recently approved ALOFT Hotel, south of Northpoint Drive.
Introduction:
This 125-room hotel will meet all the requirements of the Hotel Ordinance, by providing limited service
restaurant, (breakfast), 1,200 square feet of meeting space, an outdoor pool and an indoor fitness center.
The room size exceeds the minimum required by 40 square feet. This request includes a variance of four
parking spaces. Given that there will be a total of 314 parking spaces for 265 hotel rooms and 5,200
square feet of meeting space on these two lots (Holiday Inn Express and ALOFT) all served by mutual
access and shared agreements, staff can support this minor variance.
Analysis:
On July 19, 2018, the Planning and Zoning Commission unanimously recommended Approval of PD-
242R4-HC Holiday Inn Express, with the following conditions remain outstanding:
1. There will be additional comments during detail engineering and building permit review.
2. This property will be required to be replatted prior to issuance of a building permit, incorporate
the additional land and shall reflect all existing and proposed access, fire lane and utility
easements, shared parking and dumpster facilities.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
2
Attachments:
1. Staff Report
2. Site Plan
3. First Floor Plan
4. Second - 5th floor plan
5. Landscape Plan
6. Building Elevations
ITEM # 9
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-242R4-HC, Holiday Inn Express
P&Z HEARING DATE: July 19, 2018
C.C. HEARING DATE: August 14, 2018
STAFF REP.: Marcie Diamond, Assistant Director of Community Development/Planning
LOCATION: South of Northpoint Drive, east of S.H. 121
SIZE OF AREA: 2.4 acres of property
CURRENT ZONING: PD-242R2-HC (Planned Development-242 Revision 2-Highway Commercial)
REQUEST: A zoning change request to PD-242R4-HC (Planned Development-242 Revision 4-
Highway Commercial), to revise the Detail Site Plan to allow one five-story hotel
on the northern 2.4 acres on property.
Owner: Architect:
Suketu Patel Sabrina Bala, A.I.A.
Northpoint Hotel Group, LLC Studio Red Dot
768 Lexington Ave. 5307 E. Mockingbird Ln 660
Coppell, Texas 75019 Dallas, Texas 75206
sukieon@gmail.com sabrina@studio-reddot.com
HISTORY: In spring of 2001, City Council approved a Site Plan and Plat for an office
development on this property. At that time, three buildings were planned for the
16-acre parcel, which lies in two cities, Grapevine and Coppell.
In February 2008, the Replat of Lots 1R and 2, Block 1 Northpoint Addition was
approved which: 1) abandoned the easements that were established to support the
office development; 2) retained various utility easements; 3) established a mutual
access easement from Northpoint Drive to S.H. 121; and 4) established a waterline
easement within in the City of Grapevine to serve the proposed retail development.
A 20-foot wide gas pipeline easement, which runs north/south parallel to and west
of the existing 30-foot wide access easement and then westward along the southern
R.O.W. line of Northpoint Drive has been established by separate instrument. The
30’ wide paved access easement which extends from the Fellowship Church
property north to Northpoint Drive was established in 1996.
In October 2009, Council approved a Concept Plan for retail/office/hotel and
restaurant uses on 9.078 acres of property, and a Detail Site Plan on 3.03 acres to
allow a six-story, 128-room Holiday Inn and Suites hotel on the subject property.
ITEM # 9
Page 2 of 4
In May of 2016, Council approved a PD amendment for a Detail Site Plan for two,
five-story hotels on one lot, with mutual access, shared dumpster and parking, with
a total room count of 254 plus 4,000 square feet of net meeting space.
February 14, 2017, Council approved a revised Detail Site Plan for the ALOFT
Hotel and revised the concept plan for the northern hotel (current request area) and
divided this property into two lots.
In March 2018, staff administratively approved a revised Detail Site Plan for the
ALOFT which increased the number of rooms to 140, increased the meeting space
and the parking. This necessitated the paving of additional parking on the northern
lot to accommodate the parking needs for the ALOFT.
HISTORIC COMMENT: We have found nothing of historic significance on the subject parcel.
TRANSPORTATION: Northpoint Drive is a C4D four-lane divided thoroughfare within 80 feet of right-of-
way to the east of the subject property. Northpoint continues to the west as a C4U
four-lane undivided street within 90 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North: vacant and mini-warehouse beyond; LI (Light Industrial)
South : Fellowship Church; LI (Light Industrial)
East: Freeport North existing office/warehouse; PD-212-LI (Light Industrial)
West: vacant land and S.H. 121; city of Grapevine
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this land as
appropriate for Freeway Special District which includes office, retail
restaurant and hotels as targeted uses.
DISCUSSION:
As stated above, this property was zoned to support two hotels last year. The
revised Detail Plan for the ALOFT includes a 140 room, 5 story-hotel with 4,000
square feet of meeting space in compliance with the Hotel Ordinance. To
accommodate this hotel and the subdivision of this property into two lots the
southern lot was configured with a “flag” to Northpoint allowing for additional
parking. A condition of approval was that all the fire lanes and mutual access
easements were built with the first hotel. This is currently under construction.
However, to allow a hotel on this northern lot which would be incompliance with
the provisions of the Hotel Ordinance, additional land was acquired from the
property owner to the west for parking, which is being incorporated into this PD.
Based on the hotel ordinance, 137 parking spaces would be required for this
Holiday Inn Express. Even with the additional land, there will be a four-parking
space deficient. Given that there will be a total of 314 parking spaces for 265 hotel
rooms and 5,200 square feet of meeting space on these two lots, all served by
mutual access and shared agreements, staff can support this minor variance.
ITEM # 9
Page 3 of 4
Floor Plans
The following table details what is required and what is requested for this Holiday
Inn Express. In sum, this meets the minimum requirements of the Ordinance and
exceeds the minimum room size by 40 square feet.
Landscape Plan
Approximately thirty percent (28,392 square feet) of the site will be devoted to
landscape areas, in addition 1,022-sq. ft. will be in an open patio area. As approved
with the ALOFT, the tree line along the east property line will be preserved. The
Landscape Plan indicates the planting of 43 Cedar Elm and Live Oak Trees and 6
ornamental trees throughout this site.
Along the southern property line (mutual line with the ALOFT) the Landscape Plan
indicates “7 transplanted Cedar Elms from East Property Line”. The ALOFT Plan
indicated “8 transplanted Cedar Elms from East Property Line” (one required in leu
of a parking lot tree). However, a total of 10 overstory trees are required within
this 20’ wide landscape buffer area, based on the minimum requirement of 10’ in
width, and an overstory tree for every 50 linear feet, per lot. In addition, no
landscaping, except for ground cover, is shown along the front façade of this hotel.
It is recommended that ornamental trees and /or shrubs be planted to enhance this
elevation of the building.
Elevations/Signage
The building elevations include thee shades of earth-tone brick with stone accents
at the entry and porte-cochere. It is recommended that the same stone be used on
this and ALOFT hotel to enhance the architectural compatibility while allowing for
the individual branding.
Provided
minimum of 125 rooms 125
minimum room size of 285 square feet 325
interior climate controlled corridor √
lobby/waiting/atrium areas –min 750 sq. ft. or 5 sq. ft. per guest room √
Restaurant - limited service √ (Breakfast)
porte-cochere or other covered area √
Meeting space 1,200 sq. ft.√(mtg + board room)
minimum of 2 acres √
Optional Amenities – include min. of 3
Indoor/outdoor pool (min 600 sq. ft. water surface area) 600 sq. ft.
Equipped Weight room/fitness center (min. 600 sq. ft.) 600 sq. ft.
Play ground
Sports court
Jogging trail (min ¼ mile)
Gift/pantry Snack Shop ( min. 300 sq. ft.)
Meeting space 5,000 sq. ft
Full service restaurant (minimum seating capacity of 35)
Outdoor Plaza (1,000 sq. ft.) 1,022 sq. ft.
ITEM # 9
Page 4 of 4
Two attached signs are proposed, a 108-square foot sign on the west elevation, to
be visible from SH 121 and what appears to be a similar sized sign foot sign on the
north elevation to be visible from Northpoint Drive. Monument Signs are located
close to the main driveways for hotel. Each contain their own logo, on a stone base.
Again, using the same stone on the building and the monument signs will provided
some consistency in design. While all the signs appear be incompliance with the
Sign Ordinance additional details in terms of colors, materials and size need to be
provided.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-242R4-HC, Holiday Inn Express, subject to the following conditions:
1. There will be additional comments during detail engineering and building permit review.
2. This property will be required to be replatted prior to issuance of a building permit, incorporate the
additional land and shall reflect all existing and proposed access, fire lane and utility easements, shared
parking and dumpster facilities.
3. Revise the landscape plan to provide a minimum of 10 overstory trees along within this 20’ wide landscape
buffer area (for both lots). Consider including ornamental trees and /or shrubs along the front elevation of
the building.
4. Provide additional details on the attached and monument sign (size, color, materials, etc.).
5. Drafting issues:
a. Include all existing and proposed easements on the Site Plan and Landscape Plans, but delete the
existing and proposed utility lines within those easements.
b. Remove the notations “by this plat” on the Fire Lane and Mutual Access Easements.
c. Remove the Fire Lane notes and the hatching which encroach into the parking spaces along the
east property line.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. First Floor Plan
3. Second to 5th floor plan
4. Landscape Plan
5. Building Elevations
UCMUCM1
:
(Variable Width R.O.W.)Lot 2, Block 1
Freeport North
Doc. No.
200600303588
M.R.T.C.T.12" WATER12" WATER12" WATER12" WATER
3" DOMFH3" DOMEX.8" SAN. SWR.EX.8" SAN. SWR.626.63'PROP. 24' FIRE LANE1
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PROP. 24' FIRE LANEPROP. 24' FIRE LANE
PROP. 24' FIRE LANE
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(PROP. 24' FIRE LANEPATIOPOOLPROP. 24' FIRE LANE
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6'-0"
3'-1"2'-0"11"
3'-7 1/2"2'-4 1/2"1. GROUP R-1 HOTEL/MOTEL OCCUPANCIES SHALL BE OF TYPE IOR II CONSTRUCTION REGARDLESS OF HEIGHT AND OR AREA2. THE ENTIRE FIRE LANE/MUTUAL ACCESS EASEMENT WILL BECONSTRUCTED WITH THIS HOTEL2UGLQDQFH6HFWLRQ $OORZVIRUFRORUV%DVHFRORUXSWR 6HFRQGFRORUXSWR $FFHQWFRORUXSWRRIDQ\RQHIDoDGH - Variance: Allow for up to 4 colors.Ordinance Section 12-29-4.3: Allows for signage up to 225 sq. ft.01PROPOSED SITE PLANSCALE: 1" = 30'-0"Civil engineerarchitectureprojectowner04-07-17XXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxSTUDIO RED DOT5307 Mockingbird Ln., Suite 660Dallas, TX 75206t. 469.941.4145 m. 972.896.7594revisionstitlesheetdateNORTHPOINT HOTELCoppell, Texas PD-242R4-HC8. 01.18ONE STARPOINT STAMFORD, CT 06902LandscapeSTUDIO GREEN SPOT.INCt. 469.369.4448CHRIS@STUDIOGREENSPOT.COMCHRIS TRONZANODDC DESIGN DEVELOPMENTCONSULTANTS, INC.t. 214.868.9320..\seal\SB_TXSeal.jpgNORTHPOINT HOTEL GROUPSuki Patelt. 972.897.4747AddressHoliday Inn Express Hotel1125 Northpoint Drive Coppell, TexasSITE PLAN02REFUSE AREA WALLSCALE: NONEA1.003MONUMENT SIGNSCALE: NONEHOLIDAY INN EXPRESS SIGN (EXTERNALLY LIT)ALOFT HOTEL SIGN (EXTERNALLY LIT)RISERROOM
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PROVIDE UNIFORM ROUNDING AT TOP AND BOTTOMOF SLOPES AND OTHER BREAKS IN GRADE. CORRECT IRREGULARITIES AND AREAS WHERE WATER MAY STAND.3.ALL LAWN AREAS TO RECEIVE SOLID SOD SHALL BE LEFT IN A MAXIMUM OF 1" BELOW FINAL FINISH GRADE. CONTRACTOR TOCOORDINATE OPERATIONS WITH ON-SITE CONSTRUCTION MANAGER.4.CONTRACTOR TO COORDINATE WITH ON-SITE CONSTRUCTIONMANAGER FOR AVAILABILITY OF EXISTING TOPSOIL.5.PLANT SOD BY HAND TO COVER INDICATED AREA COMPLETELY.INSURE EDGES OF SOD ARE TOUCHING. TOP DRESS JOINTS BYHAND WITH TOPSOIL TO FILL VOIDS.6.ROLL GRASS AREAS TO ACHIEVE A SMOOTH, EVEN SURFACE, FREEFROM UNNATURAL UNDULATIONS.7.WATER SOD THOROUGHLY AS SOD OPERATION PROGRESSES.8.CONTRACTOR SHALL MAINTAIN ALL LAWN AREAS UNTIL FINAL ACCEPTANCE. 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NO STEEL TO BE INSTALLED ADJACENT TO SIDEWALKS ORCURBS.6.ALL LANDSCAPE AREAS TO BE 100% IRRIGATED WITH ANUNDERGROUND AUTOMATIC IRRIGATION SYSTEM AND SHALLINCLUDE RAIN AND FREEZE SENSORS.7.ALL LAWN AREAS TO BE SOLID SOD BERMUDAGRASS, UNLESSOTHERWISE NOTED ON THE DRAWINGS.1.FINE GRADE AREAS TO ACHIEVE FINAL CONTOURS INDICATED ON CIVILPLANS.2.ADJUST CONTOURS TO ACHIEVE POSITIVE DRAINAGE AWAY FROM BUILDINGS. PROVIDE UNIFORM ROUNDING AT TOP AND BOTTOM OF SLOPES AND OTHER BREAKS IN GRADE. CORRECT IRREGULARITIES AND AREAS WHERE WATER MAY STAND.3.ALL LAWN AREAS TO RECEIVE SOLID SOD SHALL BE LEFT IN A MAXIMUMOF 1" BELOW FINAL FINISH GRADE. CONTRACTOR TO COORDINATE OPERATIONS WITH ON-SITE CONSTRUCTION MANAGER.4.IMPORTED TOPSOIL SHALL BE NATURAL, FRIABLE SOIL FROM THE REGION, KNOWN AS BOTTOM AND SOIL, FREE FROM LUMPS, CLAY, TOXIC SUBSTANCES, ROOTS, DEBRIS, VEGETATION, STONES, CONTAINING NO SALT AND BLACK TO BROWN IN COLOR.5.ALL LAWN AREAS TO BE FINE GRADED, IRRIGATION TRENCHES COMPLETELY SETTLED, AND FINISH GRADE APPROVED BY THE OWNER'SCONSTRUCTION MANAGER OR ARCHITECT PRIOR TO INSTALLATION.6.ALL ROCKS 3/4" DIAMETER AND LARGER, DIRT CLODS, STICKS, CONCRETE SPOILS, ETC. SHALL BE REMOVED PRIOR TO PLACING TOPSOIL AND ANY LAWN INSTALLATION7.CONTRACTOR SHALL PROVIDE (1") ONE INCH OF IMPORTED TOPSOIL ONALL AREAS TO RECEIVE LAWN.GENERAL LAWN NOTESBOTANICAL NAMEUlmus crassifoliaLagerstroemia indica 'Dallas Red'Quercus virginianaCOMMON NAMECedar ElmCrepe Myrtle 'Dallas Red'Live OakSIZE3" cal.6' ht.3" cal.PLANT MATERIAL SCHEDULEREMARKSB&B, 13' ht., 5' spread min., 5' clear trunkcontainer, 3 trunks, 4' spread, tree formcontainer, 14' ht., 6' spread, 5' clear straight trunkQTY33914TREESSHRUBSGROUNDCOVERSBOTANICAL NAMELiriope muscariEuonymus fortunei 'Coloratus'Cynodon dactylon '419'COMMON NAMELiriopeSeasonal ColorPurple Wintercreeper'419' BermudagrassSIZE4" pots4" pots4" potsREMARKScontainer full, well rootedselection by owner, 12" o.c.container, 3- 12" runners min., 12" o.c.Solid Sod refer to notesTYPECECMLOQTY8253691043TYPELIRSCWCBOTANICAL NAMEIlex vomitoria 'nana'Rhaphiolepis indica 'Clara'Loropetalum chinensis 'Ruby'Miscanthus sinensis ' Agagio'Ilex cornuta "Needlepoint'COMMON NAMEDwarf Yaupon HollyIndian Hawthorn 'Clara'Loropetalum 'Ruby'Adagio Maiden GrassNeedlepoint HollySIZE5 gal.5 gal.5 gal.5 gal.5 gal.REMARKScontainer 18" ht., 18" spreadcontainer 18" ht., 18" spreadcontainer, 20" ht., 20" spreadcontainer full, well rootedcontainer, 24" ht., 20" spreadQTY.39631452170TYPEDYHIHLORMISNPHNOTE: Plant list is an aid to bidders only. Contractor shall verify all quantities on plan. All heights and spreads are minimums. All plant material shall meet or exceedremarks as indicated. All trees to have straight trunks and be matchingwithin varieties.The drawings and written material herein constituteoriginal work of the architect, and as intellectual propertyand instruments of service, are subject to copyright andmay not be reproduced, distributed, published or used inany way without the express written consent of the architect.revisionstitlesheetdateLANDSCAPE PLAN07.30.2018L.1150306001 LANDSCAPE PLANSCALE 1"=30'-0"STATEOFTEX
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ISTRONZANO07.30.2018LOT 1R, BLOCK 1NORTHPOINTE ADDITIONprojectNORTHPOINT HOTELCoppell, TexasAddressHoliday Inn Hotel1125 Northpoint Drive Coppell, TexasCivil engineerarchitectureownerSTUDIO RED DOT5307 Mockingbird Ln., Suite 660Dallas, TX 75206t. 469.941.4145 m. 972.896.7594LandscapeSTUDIO GREEN SPOT.INCt. 469.369.4448CHRIS@STUDIOGREENSPOT.COMCHRIS TRONZANODDC DESIGN DEVELOPMENTCONSULTANTS, INC.t. 214.868.9320NORTHPOINT HOTEL GROUPSuki Patelt. 972.897.4747PERIMETER LANDSCAPE (LANDSCAPE PERIMETER= 277 L.F.)Requirements: Street Frontage shall contain a 15' landscape buffer with one (1)tree, 3" cal. 12" above ground, per 50 l.f. and 30" ht. parking lot screen: hedge orberm. Perimeter landscape areas shall contain a 10' landscape buffer alongproperty lines with one (1) tree, 3" cal. 12" above ground, per 50 l.f.NORTH POINTE DRIVE- 233 L.F.Required3,495 s.f. landscape area(5) trees, 3" cal.WEST PROPERTY LINE- 268 L.F.Required2,680 s.f. landscape area(6) trees, 3" cal.SOUTH PROPERTY LINE- 227 l.f.Required2,270 s.f.(5) trees, 3" cal.INTERIOR LANDSCAPERequirements: 10% of gross parking and loading area to be landscape. One (1)tree per 400 s.f. of required landscape area. 12% of total number parking spacesshall be planting islands with trees.Parking Lot: 61,149 s.f.Parking Spaces: 133Required6,115 s.f. (10%)(16) trees, 3" cal.OPEN SPACERequirements: 15% of lot not covered by buildings to be landscape open space.One (1) tree per 2500 s.f. of open space.Total Lot Area: 108,422 s.f.Total Building Area: 14,192 s.f.Area Exclusive of Building: 94,230 s.f.Required14,135 s.f. (15%)(6) TreesSUMMARYTotal trees required: (38) treesTotal trees provided: (43) large canopy trees (7) transplanted treesTotal site area= 94,422 s.f.Landscape area (softscape) = 28,392 s.f (30% of total lot area)Provided3,495 s.f. landscape area(7) trees, 3" cal.Provided2,680 s.f. landscape area(7) trees, 3" cal.Provided2,270 s.f.(7) transplanted trees on Aloft siteProvided6,115 s.f. (10%)(21) trees, 3" cal. in parking lotProvided13,832 s.f. (14.7%) landscape open spaceincludes 1,022 s.f. of enhanced paving(8) treesLANDSCAPE TABULATIONS-
10'-10"10'-5"10'-5"6'-0"LEVEL 10"LEVEL 214' - 9"GRADE-6"LEVEL 325' - 2"LEVEL 546' - 0"PARAPET62' - 10"35' - 7"LEVEL 462'-10"ROOF56' - 10"14'-9"10'-5"LEVEL 546' - 0"10'-5"GRADELEVEL 1LEVEL 20"25' - 2"14' - 9"PARAPETLEVEL 3ROOF56' - 10"-6"35' - 7"62'-10"LEVEL 462' - 10"10'-5"10'-5"14'-9"10'-10"6'-0"-6"LEVEL 3LEVEL 5LEVEL 410'-10"LEVEL 10"LEVEL 214' - 9"GRADE25' - 2"46' - 0"35' - 7"56' - 10"ROOF10'-5"14'-9"10'-5"10'-5"PARAPET62'-10"62' - 10"6'-0"LEVEL 3LEVEL 1LEVEL 514'-9"0"LEVEL 214' - 9"GRADE-6"25' - 2"46' - 0"35' - 7"10'-5"LEVEL 410'-5"ROOF10'-5"10'-10"56' - 10"PARAPET62'-10"62' - 10"6'-0"WEST ELEVATION1435SF96%4%1527SF96%4%62 SFTOTAL : 2338SF541SF36%WALL AREA :1493SFGLAZING :843SFTOTAL : 3347 SF1900SF64%1279 SF29%WALL AREA 9887SFGLAZING : 4374SF100%9887SF5th FloorMASONRYBRICKAREATOTAL1435SF189SF13%4th Floor87%WALL AREA :2347SFGLAZING : 1000 SF1st FloorWALL AREA :1495SFGLAZING :843SF81%TOTAL : 14261SF952 SF7075SF2nd FloorSTONE71%2812SF4%3rd FloorTOTAL : 2338SFTOTAL : 2338SFWALL AREA :1495SFGLAZING :843SFTOTAL : 1468SF96%TOTAL : 2432SFPARAPET60 SFWALL AREA :1589SFGLAZING :843SFWALL AREA :1468SF447SF19%60 SFEAST ELEVATION1435SF96%4%1527SF96%4%62 SFTOTAL : 2338SF541SF36%WALL AREA :1493SFGLAZING :843SFTOTAL : 3347 SF1900SF64%1279 SF29%WALL AREA 9887SFGLAZING : 4374SF100%9887SF5th FloorMASONRYBRICKAREATOTAL1435SF189SF13%4th Floor87%WALL AREA :2347SFGLAZING : 1000 SF1st FloorWALL AREA :1495SFGLAZING :843SF81%TOTAL : 14261SF952 SF7075SF2nd FloorSTONE71%2812SF4%3rd FloorTOTAL : 2338SFTOTAL : 2338SFWALL AREA :1495SFGLAZING :843SFTOTAL : 1468SF96%TOTAL : 2432SFPARAPET60 SFWALL AREA :1589SFGLAZING :843SFWALL AREA :1468SF447SF19%60 SFSOUTH ELEVATIONWALL AREA :1287SFGLAZING : 64 SF100%435SF59%WALL AREA :732SFGLAZING :42SF55%4891SFTOTAL : 774SF4th Floor1147SF350SF41%2nd Floor45%297 SF89%TOTAL : 1351 SF3rd FloorWALL AREA :4891SFGLAZING :232SFBRICK67%295SF1635SF1st FloorTOTAL33%STONEAREA3256SFTOTAL :5123SFMASONRY5th FloorTOTAL :645SFWALL AREA :645SFPARAPET140SF11%309SF40%60%454 SFWALL AREA :732SFGLAZING :42SFTOTAL : 774SFWALL AREA :732SFGLAZING :42SFTOTAL : 774SFWALL AREA :763SFGLAZING :42SFTOTAL : 805SF59%435SF41%297 SF59%435SF41%297 SFNORTH ELEVATIONWALL AREA :1287SFGLAZING : 64 SF100%435SF59%WALL AREA :732SFGLAZING :42SF55%4891SFTOTAL : 774SF4th Floor1147SF350SF41%2nd Floor45%297 SF89%TOTAL : 1351 SF3rd FloorWALL AREA :4891SFGLAZING :232SFBRICK67%295SF1635SF1st FloorTOTAL33%STONEAREA3256SFTOTAL :5123SFMASONRY5th FloorTOTAL :645SFWALL AREA :645SFPARAPET140SF11%309SF40%60%454 SFWALL AREA :732SFGLAZING :42SFTOTAL : 774SFWALL AREA :732SFGLAZING :42SFTOTAL : 774SFWALL AREA :763SFGLAZING :42SFTOTAL : 805SF59%435SF41%297 SF59%435SF41%297 SFFINISH MATERIAL LEGENDBRICK : BLACKSONBRICK, ENDICOTTTHIN, IRONSPOT#77BRICK : BLACKSONBRICK, HEBRONTHIN, SIVERADOBRICK : BLACKSONBRICK, SUMMITTHIN,THISTLEDWONSTONE : LEUDERSBUFF ROUGH BACK7'-1"7'-1"18'-1 1/2"1'-9"2'-7 1/4"1'-7 1/8"TOTAL AREA = 108 SQ/FT# XLS-SLM-6EXTERIORELEVATIONSA2.0Civil engineerarchitectureprojectowner04-07-17XXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXXXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxSTUDIO RED DOT5307 Mockingbird Ln., Suite 660Dallas, TX 75206t. 469.941.4145 m. 972.896.7594revisionstitlesheetdateNORTHPOINT HOTELCoppell, Texas PD-242R4-HC8. 01.18ONE STARPOINT STAMFORD, CT 06902LandscapeSTUDIO GREEN SPOT.INCt. 469.369.4448CHRIS@STUDIOGREENSPOT.COMCHRIS TRONZANODDC DESIGN DEVELOPMENTCONSULTANTS, INC.t. 214.868.9320NORTHPOINT HOTEL GROUPSuki Patelt. 972.897.4747AddressHoliday Inn Express Hotel1125 Northpoint Drive Coppell, Texas01NORTH ELEVATIONSCALE: 3/32" = 1'-0"02SOUTH ELEVATIONSCALE: 3/32" = 1'-0"03EAST ELEVATIONSCALE: 3/32" = 1'-0"04WEST ELEVATIONSCALE: 3/32" = 1'-0"040102030202010202020403040102010401020303010102010101010201
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4097
File ID: Type: Status: 2018-4097 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
08/08/2018File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: A.Report by Mayor Hunt on upcoming events.
B.Report by Councilmember Mays on automated transportation.
Notes:
Agenda Date: 08/14/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/14/2018City Council
Text of Legislative File 2018-4097
Title
A.Report by Mayor Hunt on upcoming events.
B.Report by Councilmember Mays on automated transportation.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 8/10/2018
Master Continued (2018-4097)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/10/2018