CP 2018-08-24City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, August 28, 2018
KAREN HUNT CLIFF LONG
Mayor Mayor Pro Tem
BRIANNA HINOJOSA-FLORES NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A.Discussion regarding real property south of East Belt Line and east of
South Belt Line.
Section 551.087, Texas Government Code - Economic Development Negotiations.
Page 1 City of Coppell, Texas Printed on 8/24/2018
August 28, 2018City Council Meeting Agenda
B.Discussion regarding economic development negotiations south of Bethel
Rd. and west of Denton Tap Rd.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Discussion regarding digital signs and murals in Old Town.
B.Discussion regarding North Lake Pumping Solution and Contracts.
C.Discussion regarding the Senior Center Parking Lot Expansion.
D.Discussion of agenda items.
Murals and Digital Signage Memo.pdf
Senior and Community Center Parking Lot Memo.pdf
Attachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Consider approval of a Proclamation naming September 1, 2018, as
“Autoimmune Disease Awareness Day,” in the City of Coppell; and
authorizing the Mayor to sign.
Autoimmune Awareness Proclamation.pdfAttachments:
7.Consider approval of a Proclamation naming the month of September as
“National Senior Center Month;” and authorizing the Mayor to sign.
National Senior Center Month Proclamation.pdfAttachments:
8.Consider approval of a Proclamation celebrating August 15th as India’s
Independence Day; and authorizing the Mayor to sign.
India Independence Proclamation.pdfAttachments:
9.Citizens’ Appearance
10.Consent Agenda
A.Consider approval of the minutes: August 14, 2018.
Minutes.pdfAttachments:
B.Consider approval to enter a contract with Barco Pump for On-Call
Temporary River Pumping; associated with the North Lake Untreated
Water System; in the amount of $174,963.00; as funded in Capital
Improvement Projects fund; and authorize the City Manager to sign any
necessary documents.
On Call Pumping Northlake Memo.pdf
Barco Pump Bid Packet.pdf
Attachments:
Page 2 City of Coppell, Texas Printed on 8/24/2018
August 28, 2018City Council Meeting Agenda
Letter of Recommendation.pdf
C.Consider approval to enter a contract with Ark Contracting for Intake Pump
Station Temporary Improvements; associated with the North Lake
Untreated Water System; in the amount of $230,700.00; as funded in the
Capital Improvement Projects fund; and authorize the City Manager to sign
any necessary documents.
Northlake Intake Station Improvements Memo.pdf
Ark Contracting Bid Packet.PDF
Letter of Recommendation Intake Pump Station Improvements.pdf
Attachments:
End of Consent Agenda
11.PUBLIC HEARING:
To receive public comment and consider approval of the proposed
2018-19 budget for the Coppell Crime Control and Prevention District.
Memo PH CC Crime Control 2018-19.pdf
Public Hearing CC Crime Control 18-19 (Paper).pdf
16-Crime Prevention 2019.pdf
17-Crime Prevention Fund 2019.pdf
Attachments:
12.PUBLIC HEARING:
To receive public comment concerning the proposed 2018-19 tax rate of
$0.569500.
Memo Tax Rate Public Hearing.pdf
2018 Notice Eff Tax Rate.pdf
Attachments:
13.PUBLIC HEARING:
To receive public comment concerning the proposed 2018-19 Municipal
Budget.
Memo PH Budget 2018-19.pdf
Public Hearing Budget 18-19 (Paper).pdf
Attachments:
14.Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the
amount of $420,950.00 plus $30,000.00 for milestone incentives, for a total
contract amount of $450,950.00 to expand the parking lot at Coppell
Senior & Community Center at Grapevine Springs; and authorizing the City
Manager to sign all necessary documents.
Memo.pdf
Parking Lot Bid Tabulation.pdf
Joel Brown References.pdf
MG Lux Hms Refences and Work Completed.pdf
Attachments:
15.Consider approval of an Ordinance amending Chapter 6, Business
Regulations adding Article 6-18, Bicycle Share; to establish regulations
Page 3 City of Coppell, Texas Printed on 8/24/2018
August 28, 2018City Council Meeting Agenda
and making it unlawful to leave, a bicycle, an electric bicycle or electric
scooter on a street, sidewalk, right-of-way, park or other public property;
providing for relocation; providing for a relocation fee; providing for docked
shared system and regulations; providing for establishment; providing a
repealing clause; providing a severability clause; providing a penalty
clause; and providing an effective date, and authorizing the Mayor to sign.
Bicycle Sharing Memo - August 28.pdf
Ordinance.pdf
Attachments:
16.Consider approval of a Resolution determining the necessity for the
acquisition of a tract of land and right-of-way located along Northpoint
Drive for the public uses, necessities and/or purposes of the construction
and maintenance of a public safety facility, public access and right-of-way
thereto; authorizing the City Attorney to file an eminent domain petition to
acquire the property described; and authorizing the Mayor to sign.
Staff Memo-Eminent Domain.pdf
Resolution Eminent Domain - Fire Station 4.pdf
Attachments:
17.City Manager Reports - Project Updates and Future Agendas
18.Mayor and Council Reports
Report by Mayor Hunt regarding upcoming events.
19.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A.Dallas Regional Mobility Coalition - Councilmember Roden
B.Woven Health Clinic - Councilmember Hill
C.Metrocrest Services - Councilmember Mays
20.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
21.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
Page 4 City of Coppell, Texas Printed on 8/24/2018
August 28, 2018City Council Meeting Agenda
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 24th day of August, 2018, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Kori Konon, ADA Coordinator or other designated official at (972)
462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
Page 5 City of Coppell, Texas Printed on 8/24/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4118
File ID: Type: Status: 2018-4118 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
08/22/2018File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding real property south of East Belt Line and east of South Belt
Line.
Notes:
Agenda Date: 08/28/2018
Agenda Number: A.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4118
Title
Discussion regarding real property south of East Belt Line and east of South Belt Line.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4118)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4119
File ID: Type: Status: 2018-4119 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
08/22/2018File Created:
Final Action: Executive SessionFile Name:
Title: Discussion regarding economic development negotiations south of Bethel
Rd. and west of Denton Tap Rd.
Notes:
Agenda Date: 08/28/2018
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4119
Title
Discussion regarding economic development negotiations south of Bethel Rd. and west of
Denton Tap Rd.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4119)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4109
File ID: Type: Status: 2018-4109 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
08/20/2018File Created:
Final Action: Work SessionFile Name:
Title: A.Discussion regarding digital signs and murals in Old Town.
B.Discussion regarding North Lake Pumping Solution and Contracts.
C.Discussion regarding the Senior Center Parking Lot Expansion.
D.Discussion of agenda items.
Notes:
Agenda Date: 08/28/2018
Agenda Number:
Sponsors: Enactment Date:
Murals and Digital Signage Memo.pdf, Senior and
Community Center Parking Lot Memo.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4109
Title
A.Discussion regarding digital signs and murals in Old Town.
B.Discussion regarding North Lake Pumping Solution and Contracts.
C.Discussion regarding the Senior Center Parking Lot Expansion.
D.Discussion of agenda items.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4109)
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: August 28, 2018
Reference: Discuss the possibility of murals and digital signage in Old Town.
2030: Community Wellness and Enrichment. Goal #1 and Goal #3: Community
Gathering Places and Expand Cultural Arts Amenities and Opportunities.
Community Wellness and Enrichment Strategy. Sustainable City Government.
Goal #1: Excellent City Services with High Level of Customer Satisfaction, Goal
#3: Excellent and Well-Maintained Infrastructure and Facilities.
As the City continues to work with business owners in Old Town various points of discussion
come up from time to time. Recall that the Old Town District and the Main St. development
specifically have been set apart regarding land use and signage issues compared to the balance of
the City. For example, the type and style of permittable architecture, signage, neon signage and
so forth.
Murals are currently prohibited by code within the City of Coppell. A business owner in Old
Town reached out to staff and asked if a mural could be painted at their business location. There
are multiple issues regarding the placement of murals including free speech, what does or does
not constitute art and what latitude does the City have in regulating it once permitted.
The same question applies to digital signage. As the site plan for the Arts Center is going
through the PD process, a location has been identified in the north east corner of the site as a
possible location for a digital sign. The sign has not been designed, only the potential location
determined. The Planning and Zoning Commission recommended in their approval of the PD
that any reference to the digital sign be removed since it has not been designed and was not
submitted as part of the PD package. The request for the location is/was anticipatory should the
Council conceptually support a digital sign for the Arts Center.
The discussion about a potential digital sign for the Art Center lead back to a more general
question about a digital sign for the Old Town area. The Old Town area in general and the
development south of Bethel as previously discussed presents a visual “destination” challenge.
Specifically, with the number of events, businesses and now with the addition of the Arts Center,
informing the traveling public along Bethel is a recognized issue that the Council has discussed
on numerous occasions.
As with the mural question, staff is requesting direction from the Council regarding digital
signage in Old Town, whether it be for the Arts Center, or for a potential location near the
intersection of Bethel and Main St.
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: August 28, 2018
Reference: Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the amount of
$420,950.00 plus $30,000.00 for milestone incentives, for a total contract amount of
$450,950.00 to expand the parking lot at the Coppell Senior & Community Center at
Grapevine Springs; and authorizing the City manager to sign all necessary documents.
2030: Community Gathering Places, Excellent City Services with High Level of Customer
Satisfaction, and Excellent and well-maintained City infrastructure and facilities
Introduction:
The May 8, 2018 City Council Work Session included a discussion related to the potential to
expand the parking lot at the Coppell Senior & Community Center at Grapevine Springs. The
primary takeaway from the work session briefing was a general concern for available parking at the
senior & community center during the construction phase of the project. The construction phase
impact to the scheduled activities and programs at the senior & community center have been
analyzed and adjustments have been made to minimize the inconvenience to regular patrons and
rental participants. Time is of the essence in the performance of this project. The contractor shall
pay the sum of $1,000.00 per day for each calendar day of unexcused delay in achieving Substantial
Completion beyond the (90) calendar days set forth for Substantial Completion of the work. If the
contractor achieves Substantial Completion prior to the scheduled completion date, the City shall
pay to the contractor the sum of $1,000.00 per day for each calendar day that substantial completion
is certified in advance of the scheduled completion date. The project bid also contained an Add
Alternate Bid to supply and install a temporary asphalt parking lot located northeast of the facility,
to be removed at the end of the project.
On July 20, 2018 the City of Coppell Purchasing Department advertised Bid No. Q-0819-01,
Coppell Senior & Community Center at Grapevine Springs Parking Expansion. On Tuesday,
August7, 2018 the City received (6) bids for Bid No. Q-0819-01, they included the following:
Base Bid Alternate Bid Contractor
• $361,814.00 $72,000.00 MG Luxury Homes
• $420,950.00 $55,000.00 Joel Brown & Co., LLC.
• $441,706.00 $40,000.00 North Star Construction
2
• $443,849.19 $55,659.29 North Rock Construction
• $525,185.06 $33,600.00 Mart, Inc. General Contractors
• $554,650.50 $50,000.00 2L Construction
Analysis:
The City of Coppell Purchasing Manager, Parks & Recreation staff and the City Consulting Engineer
for the project, after reviewing the bids received recommend awarding the contract to the lowest
“responsible bidder”, Joel Brown and Company, LLC. The lowest bidder, MG Luxury Homes, fails
to meet the Minimum Standards for Responsible Prospective Bidders, specifically standard No.3
which reads: “Bidder must have a satisfactory record of performance”. The City Bid Packet requests
bidder to supply, with the Invitation to Bid, a list of at least three (3) references where like products and/or
services have been supplied by their firm. MG Luxury Homes did not submit references with the bid
packet. Parks staff reached out to MG Luxury Homes to request references where like products and/or
services have been supplied. The references supplied by MG Luxury Homes failed to demonstrate
experience in similar type projects, specifically concrete paving.
Legal Review:
Standard City bidding documents were utilized for this project and have been reviewed by the City
Attorney.
Fiscal Impact:
This is a CRDC project that is funded in fiscal year 2017-2018.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4113
File ID: Type: Status: 2018-4113 Agenda Item Proclamations
1Version: Reference: In Control: City Secretary
08/21/2018File Created:
Final Action: Autoimmune ProclamationFile Name:
Title: Consider approval of a Proclamation naming September 1, 2018, as
“Autoimmune Disease Awareness Day,” in the City of Coppell; and
authorizing the Mayor to sign.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 6.
Sponsors: Enactment Date:
Autoimmune Awareness Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4113
Title
Consider approval of a Proclamation naming September 1, 2018, as “Autoimmune Disease
Awareness Day,” in the City of Coppell; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4113)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4114
File ID: Type: Status: 2018-4114 Agenda Item Proclamations
1Version: Reference: In Control: City Secretary
08/21/2018File Created:
Final Action: National Senior Center MonthFile Name:
Title: Consider approval of a Proclamation naming the month of September as
“National Senior Center Month;” and authorizing the Mayor to sign.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 7.
Sponsors: Enactment Date:
National Senior Center Month Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4114
Title
Consider approval of a Proclamation naming the month of September as “National Senior
Center Month;” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4114)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
PROCLAMATION
WHEREAS, older Americans are significant members of our society, investing their
wisdom and experience to help enrich and better the lives of younger generations; and
WHEREAS, the Coppell Senior & Community Center has acted as a catalyst for
mobilizing the creativity, energy, vitality, and commitment of the rooted citizens of Coppell; and
WHEREAS, through a wide array of services, programs, and activities, the Coppell
Senior & Community Center empowers rooted citizens to contribute to their own health and
well-being and the well-being of their fellow citizens of all ages; and
WHEREAS, the Coppell Senior & Community Center in the City of Coppell affirm the
dignity, self-worth, and independence of rooted citizens by facilitating their decisions and
actions; tapping into their experiences, skills, and knowledge; and enabling their continued
contributions to the community;
WHEREAS, the Coppell Senior & Community Center provides opportunities for seniors
to stay active and healthy, continue learning, share experiences and stay connected with friends
and community members.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, Texas,
hereby proudly proclaim September as:
“National Senior Center Month”
In the City of Coppell and encourage all residents to acknowledge the importance and the many
contributions of the Coppell Senior & Community Center and call upon all citizens to recognize
the special contributions of the senior center participants and the special efforts of the staff and
volunteers who work every day to enhance the well-being of the rooted citizens of our
community.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell
to be affixed this _______ day of August 2018.
________________________________
Karen Selbo Hunt, Mayor
ATTEST:
__________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4115
File ID: Type: Status: 2018-4115 Agenda Item Proclamations
1Version: Reference: In Control: City Secretary
08/21/2018File Created:
Final Action: India IndependenceFile Name:
Title: Consider approval of a Proclamation celebrating August 15th as India’s
Independence Day; and authorizing the Mayor to sign.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 8.
Sponsors: Enactment Date:
India Independence Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4115
Title
Consider approval of a Proclamation celebrating August 15th as India’s Independence Day;
and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4115)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
PROCLAMATION
WHEREAS, the multicultural people of Coppell have a great tradition of
celebrating significant milestones and events of historical importance; and
WHEREAS, it was in 1947 that India proclaimed independence and became
recognized as the Republic of India, marking the beginning of its identity as a free and
sovereign nation of people; and
WHEREAS, as a growing democracy, India has proven to be a courageous
nation, seeking to establish as its basic, fundamental principles, those same values upon
which the United States was founded – freedom, opportunity and justice; and
WHEREAS, the local community of people in Coppell who hail from India, or
with ancestral ties to India, continually demonstrate the greatness and beauty of their
homeland; and
WHEREAS, the City of Coppell welcomes the opportunity to promote a greater
understanding of various cultures of the world, and this occasion, the 72nd anniversary of
India's Independence, provides an excellent means by which Coppell residents of all
backgrounds can recognize the contributions made by the country and people of India
and extend best wishes to them on commemorating this historic milestone of
independence.
NOW THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, am
proud to join with our fellow citizens of Indian heritage throughout the community as
they commemorate the 72nd anniversary of India’s independence.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this _______ day of ______________ 2018.
______________________________
ATTEST: Karen Selbo Hunt, Mayor
__________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4112
File ID: Type: Status: 2018-4112 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
08/21/2018File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: August 14, 2018.
Notes:
Agenda Date: 08/28/2018
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4112
Title
Consider approval of the minutes: August 14, 2018.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4112)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, August 14, 2018
KAREN HUNT CLIFF LONG
Mayor Mayor Pro Tem
BRIANNA HINOJOSA-FLORES NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary
Roden;Nancy Yingling;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Traci Leach and Noel Bernal, City Secretary
Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
August 14, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:38 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A.Discussion regarding real property south of East Belt Line and east of
South Belt Line.
Discussed under Executive Session
B.Discussion regarding property north of Creekview Dr. and west of
Page 1City of Coppell, Texas
August 14, 2018City Council Minutes
Freeport Pkwy.
Discussed under Executive Session
Section 551.087, Texas Government Code - Economic Development Negotiations.
C.Discussion regarding economic development prospects south of Canyon
and west of Denton Tap.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 7:03 p.m. and convened into
the Work Session. Due to time constraints, Item B was postponed until the next
City Council Meeting and Item C was presented in the Council Chambers with
Consent Agenda Item F.
A.Discussion regarding the bike sharing ordinance.
B.Discussion regarding digital signage and murals in Old Town.
C.Discussion regarding an Untreated Water Purchase Contract with the
City of Dallas.
D.Discussion of agenda items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:30 p.m. and reconvened into the
Regular Session. At 7:40 p.m., City Manager Mike Land arrived late to the
meeting and Councilmember Gary Roden left the meeting.
Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Nancy
Yingling;Biju Mathew and Mark Hill
Present 7 -
Gary RodenAbsent1 -
Invocation 7:30 p.m.4.
Jeff Spangler, Senior Pastor with Generate Life Church, gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6.Presentation on Vision 2040.
David Beurle, Facilitator with Future IQ, gave a presentation to the City Council
on Vision 2040.
Citizens’ Appearance7.
Mayor Hunt advised that no one signed up to speak.
Page 2City of Coppell, Texas
August 14, 2018City Council Minutes
Consent Agenda8.
A.Consider approval of the minutes: July 24, 2018.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
B.Consider approval of an Ordinance amending the Code of Ordinances
by repealing Chapter 6, “Business Regulations” Article 6-16, “Alcoholic
Beverages” in its entirety and replacing it with a new Chapter 6,
“Business Regulations,” Article 6-16, “Alcoholic Beverages” to be in
compliance with the Texas Alcoholic Beverage Code; providing a penalty
for violation not to exceed the sum of two thousand dollars ($2,000) for
each offense; providing an effective date and authorizing the Mayor to
sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2018-1494
C.Consider approval of the certification of the 2018 anticipated tax
collection rate for the period July 1, 2018 through June 30, 2019.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
D.Consider approval and adoption of the City of Coppell Investment Policy.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
E.Consider approval of an Ordinance for PD-292R-SF-12, Coppell Middle
School East, being a zoning request from PD-292-SF-12 (Planned
Development 292-SF-12) to PD-292R-SF-12 (Planned Development
292 Revised-SF-12) to allow the construction of a 7,800-square foot
classroom addition, 13,800-square foot gym addition and a
2,500-square foot cafeteria expansion (under the existing roof) on 24.7
acres of property located at 400 Mockingbird Lane, and authorizing the
Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-727
Page 3City of Coppell, Texas
August 14, 2018City Council Minutes
F.Consider approval of an Untreated Water Purchase Contract with the
City of Dallas; and authorize the City Manager to sign any necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
G.Consider approval of an Ordinance amending the Code of Ordinances
Chapter 8 “Traffic Regulations,” Article 8-1 “Speed of Vehicle,” Section
8-1-3 “Speed on Specific Streets” to establish the maximum prima facie
speed limit for various streets within the city limits of the City of Coppell;
and authorize the Mayor to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2018-1495
H.Consider approval of an Ordinance amending the Code of Ordinances
for Chapter 1 “Administration,” Article 1-4 “Official City Map,” Section
1-4-2 “Street Name Changes” with the addition of paragraph “V” to
rename the entire length of the existing “Tierra Grande Way” to “Aidan’s
Court”; and authorize the Mayor to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2018-1496
I.Consider approval of Ordinance to temporarily lower the maximum
speed limit from 65 mph to 55 mph along I-635 from Grapevine Creek to
the western City Limit; during construction of I-635/SH-121 for safety
purposes; and authorize the Mayor to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2018-1497
J.Consider approval to enter into a consulting contract with Alan Plummer
Associates, Inc.; for the development of an asset management plan for
water and wastewater infrastructure; in the amount of $183,000; as
provided by the water sewer fund; and authorizing the City Manager to
sign necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
K.Consider approval authorizing a purchase order for one outdoor warning
Page 4City of Coppell, Texas
August 14, 2018City Council Minutes
siren and remount/relocation of two outdoor warning sirens from Joe
Goddard Enterprises LLC for the Emergency Management Division of
the Fire Department, in the amount not to exceed $72,462.08; and
authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-K be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
9.Consider approval of a proposed tax rate of $.56950 for the 2018 tax
year and to set the Public Hearings on the budgets and proposed tax
rate for the next regularly scheduled Council meeting on August 28, 2018
at 7:30 p.m. and a Special called meeting on September 4, 2018 at 6:00
p.m.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
10.Consider approval of an agreement by and between the City of Coppell
and Dallas Area Rapid Transit (DART) to provide property to DART for
the purpose of constructing the station and right-of-way for the rail line; to
provide for the rail alignment into Cypress Waters; to formalize roles and
commitments as it relates to the Cotton Belt Line project; and authorizing
the Mayor to sign and the City Manager to execute any necessary
documents.
Presentation: Deputy City Manager Traci Leach made a presentation to the City
Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
The motion passed by an unanimous vote.
11.PUBLIC HEARING:
Consider approval of PD-197R5-H, Live/Work Lot 1, Block A, Old
Coppell Townhomes (Robertson), being a zoning request from
PD-197R-H (Planned Development-197 Revised- Historic) to
PD-197R5-H (Planned Development-197 Revision 5 - Historic) to attach
a Detail Site Plan for two, two-story 3,000 square foot live/work buildings
on 0.27 acres of property located at the northeast corner of S. Coppell
Road and McNear Drive, at the request of R.L. Robertson, LLC, being
represented by Greg Frnka, GPF Architects.
Presentation: Mary Paron-Boswell, Planner, made a presentation to the City
Council.
Page 5City of Coppell, Texas
August 14, 2018City Council Minutes
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Cliff Long, to close the Public Hearing and approve this Agenda Item subject to
the following conditions:
1) There may be additional comments during the building permit and detailed
engineering review;
2) A replat will be required to subdivide the lots and to provide easements and
right-of-way dedications;
3) All proposed signage shall comply with ordinance requirements; and
4) To allow an eight-foot wood fence in lieu of a six-foot masonry fence.
The motion passed by an unanimous vote.
12.PUBLIC HEARING:
Consider approval of PD-259R-SF-7&9, Blackberry Farm, being a
zoning change request from PD-259-SF-7&9 (Planned Development
259-Single Family-7 & 9) to PD-259R-SF-7&9 (Planned Development
Revised 259-Single Family-7 & 9), to revise the Detail Site Plan and
Conditions, to permit the development of 74 single-family lots and nine
(9) common area lots on 54.8 acres of land located on the north side of
Sandy Lake Road, approximately 750 feet northeast of Starleaf Road
(extended), at the request of Denton Creek Land Company Ltd. And
Blackberry Farm Ltd., being represented by L. Lynn Kadleck, Kadleck &
Associates.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council and reported the applicant has requested to
postpone the Agenda Item until September 11, 2018.
Mayor Hunt opened the Public Hearing.
A motion was made by Mayor Pro Tem Cliff Long, seconded by
Councilmember Mark Hill, to continue the Public Hearing until September 11,
2018. The motion passed by an unanimous vote.
13.PUBLIC HEARING:
Consider approval of PD-242R4-HC, Holiday Inn Express, being a
zoning change request from PD-242R2-HC (Planned Development-242
Revision 2-Highway Commercial) to PD-242R4-HC (Planned
Development-242 Revision 4-Highway Commercial), to revise the Detail
Site Plan to allow one five-story hotel, with a minimum of 125 guest
rooms on the northern 2.4 acres on property located south of Northpoint
Drive, east of S.H. 121 at the request of Northpoint Hotel Group, LLC,
being represented by Suketu Patel.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to the City Council.
Page 6City of Coppell, Texas
August 14, 2018City Council Minutes
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Wes Mays, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There will be additional comments during detail engineering and building
permit review; and
2) This property will be required to be replatted prior to issuance of a building
permit, incorporate the additional land and shall reflect all existing and
proposed access, fire lane and utility easements, shared parking and dumpster
facilities.
The motion passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas14.
City Manager Mike Land mentioned how thankful he was for the recent rain
and all the efforts the residents have made with their water conservation
measures. The City is revisiting it's conservation methods to continue
educating and conserving all year long.
Mr. Land also reminded the Council that school starts on August 15th. Traffic
patterns will change until everyone adjusts to the new routine.
Regarding project updates: The Police Department Parking Lot Expansion and
Security Fence Project will begin this week. The Old Town Striping Project is
being delayed until a new schedule and communication plan can be put into
place. Freeport Parkway is making progress with the removal of the east side
pavement and bridge.
Finally, the City received the 2018 Proactive Water System Award from TCEQ.
Thanks to the support of Council, the City was able to put measures in place to
control the flushing and chlorine levels.
Mayor and Council Reports15.
A.Report by Mayor Hunt on upcoming events.
B.Report by Councilmember Mays on automated transportation.
A. Mayor Hunt announced the following 2040 Engagement Workshops:
Wednesday, August 15 at 11 am – 12:30 pm or 6 – 7:30 pm
Life Safety Park, 820 S. Coppell Rd.
Thursday, August 16 at 1:30 – 3 pm or 5:30 – 7 pm
The CORE, 234 Parkway Blvd. (Child Watch service provided at this location.)
All sessions offer the same content, so no need for residents to show for
multiple sessions.
Mayor Hunt also announced that the City of Coppell is seeking residents who
are passionate about the community and interested in participating in their
Page 7City of Coppell, Texas
August 14, 2018City Council Minutes
local government by serving on a Board or Commission. Applications are
being accepted online through August 31, 2018. Applicants must be a one (1)
year resident of the City and a registered voter in Coppell.
B. Councilmember Mays reported on his meeting with North Central Texas
Council of Government to discuss Coppell's unique transportation needs on the
west side. Conversation included what NCTCOG could do for Coppell today,
while also reaching out to Amazon to see about developing services for
employee's needs.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16.
Mayor Hunt reported the National Night Out Golf Tournament scheduled for
August 17th is sold out. Also, a retirement reception for Deputy City Secretary
Jean Dwinnell will be held on August 17th at 3 p.m. at Town Center.
Necessary Action from Executive Session17.
Nothing to report.
Adjournment
There being nothing else before the City Council, the meeting was adjourned
at 8:56 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 8City of Coppell, Texas
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4099
File ID: Type: Status: 2018-4099 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
08/15/2018File Created:
Final Action: Northlake On-Call PumpingFile Name:
Title: Consider approval to enter a contract with Barco Pump for On-Call
Temporary River Pumping; associated with the North Lake Untreated Water
System; in the amount of $174,963.00; as funded in Capital Improvement
Projects fund; and authorize the City Manager to sign any necessary
documents.
Notes:
Agenda Date: 08/28/2018
Agenda Number: B.
Sponsors: Enactment Date:
On Call Pumping Northlake Memo.pdf, Barco Pump
Bid Packet.pdf, Letter of Recommendation.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4099
Title
Consider approval to enter a contract with Barco Pump for On-Call Temporary River Pumping;
associated with the North Lake Untreated Water System; in the amount of $174,963.00; as
funded in Capital Improvement Projects fund; and authorize the City Manager to sign any
necessary documents.
Summary
Fiscal Impact:
Funds are available in the Northlake CIP Fund for this contract.
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4099)
Staff Recommendation:
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: August 28, 2018
Reference: On-Call Temporary River Pumping to North Lake
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
The City has a contractual obligation to operate North Lake within a specified water
elevation of a 1 foot “operating pool depth” and a contractual obligation to provide
irrigation water for the property surrounding North Lake
In 2017, the City completed a planning-level Northlake Water Supply Study with
Brown & Gay Engineering recommending a raw water pumping solution by
rehabilitating the inoperable power plant intake pump station and existing 42”
pipeline. Subsequent analysis of the project by Kimley-Horn Associates determined
that the cost to rehabilitate the pump station and pipeline was significantly greater than
anticipated and alternative approaches were developed.
City staff and Kimley-Horn collaborated to develop a more economical operational
solution that does not require significant infrastructure rehabilitation cost. This
solution utilizes temporary contract pumping services to refill the lake on an as-needed
basis using the existing pipeline.
A separate agreement with Cypress Waters will be presented during a future Council
meeting to define the terms of irrigation water purchase.
This on-call pumping solution, in combination with the minor intake pump station site
improvements, is in lieu of permanent replacement of the existing intake facility,
which was estimated to cost $7.2 million plus additional pumping energy and pump
station maintenance costs.
Introduction:
This agenda item is being presented to approve award of bid and enter into a contract with Barco
Pump for On-Call Temporary River Pumping based on the specification associated with the North
2
Lake Untreated Water System, as part of the design solution for an untreated water pumping
solution to deliver water from the Elm Fork of the Trinity River into North Lake.
History:
North Lake was built in 1957 by Dallas Power and Light (later known as Luminant) as a cooling pond
for a steam electric generating plant. In 2010, the power plant was decommissioned and by 2012,
ownership was transferred to the City of Coppell. Cypress Waters soon began to develop around the
lake. In the agreement with Cypress Waters, the City was responsible for lowering the pool elevation
by 25 feet, constructing a new spillway, and lowering the elevations of the main and saddle dam.
Construction of these modifications by the City was complete in 2014.
Currently, North Lake has a normal pool elevation of 485-ft. The City has a commitment to maintain
the elevation of the water surface of North Lake by summer 2018. The City also has a commitment
to provide up to 1250 acre-feet of water annually to Cypress Waters for irrigation purposes. Cypress
Waters does not currently have facilities in place to pump irrigation water from North Lake. An
analysis of water supply alternatives identified untreated water pumped from the Elm Fork of the
Trinity River as the preferred alternative (compared to purchased potable water or drilling water
wells). Further analysis identified this on-call pumping solution as a more cost-effective delivery
method compared to the replacement of the existing intake/pump station.
Analysis:
This project was advertised, and two competitive sealed proposals were received ranging from
$174,963.00 to $268,894.00. As outlined in the Request for Proposals, the competitive proposals were
scored by a City-consultant committee. Barco Pump had the lowest proposed price and scored highest
on the approach to delivering the on-call pumping services. The Contractor will set a skid-mounted
pump adjacent to the existing intake on the Elm Fork of the Trinity River. This pump skid will monitor
pump performance, the river levels, alarm conditions and operating systems via an internet connection
accessible to City staff. City staff will direct the pumping contractor to mobilize, set up and test all
equipment in advance of anticipated need for water. When North Lake reaches a pre-determined water
elevation, the City will direct the contractor to begin pumping from the river. This water will flow
into the existing 42-in pipeline and exit via the existing outfall structure at North Lake until the desired
lake level met, at which time pumping operations will be stopped.
Legal Review:
The City Attorney has reviewed this contract.
Fiscal Impact:
The fiscal impact of this Agenda item is $174,963.00 as funded in CIP.
Recommendation:
The Public Works Department recommends approval of this item.
kimley-horn.com 13455 Noel Road, Two Galleria Office Tower, Suite 700, Dallas, TX 75240 972 770 1300
August 8, 2018
Mr. Kent Collins, PE Competitive Proposal Award Recommendation
Assistant Director of Engineering North Lake Raw Water System
City of Coppell On-Call Temporary River Pumping
265 E. Parkway Blvd. Proposal No. 156
Coppell, TX 75019 Proposals Opened: July 17, 2018
Dear Mr. Collins:
Kimley-Horn and Associates, Inc. is pleased to provide this letter summarizing the competitive
proposals received for the City of Coppell for the North Lake Raw Water System - On-Call Temporary
River Pumping. This letter serves to document the collaborative evaluation process utilized to
determine the Contractor offering the best value to the City. Two proposals were received and
reviewed by City Purchasing on July 17, 2018. Kimley-Horn evaluated the qualifications of each
proposer and found both to be qualified to perform the work.
As outlined in the Request for Proposals, the competitive proposals were scored by a City-consultant
committee of three senior civil engineers familiar with the work and the ranking criteria . Barco Pump
had the lowest proposed contract price and scored the highest on the approach to the project, resulting
in their proposal scoring the highest. The detailed Offer Evaluation Worksheets and Summary are
attached to this letter for your reference. Below is a summary of the proposal evaluation.
Please let us know if you have any questions. You can contact me at phone number (972) 776-1739
or troy.hotchkiss@kimley-horn.com.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Texas Registered Engineering Firm F-928
Troy R. Hotchkiss, PE
Project Manager
174,963.00$
268,894.00$
$174,963.00
Item Points XYLEM BARCO
$268,894.00 $174,963.00
93,931.00$ -$
70 45.5 70.0
B 15 6.0 14.0
C 15 13.5 14.0
65.0 98.0
1
2
3
4
5
6
7
8
9
10
On-Call Temporary River Pumping
Contractor's Approach to the Project
Experience/qualifications of key personnel
Highest Proposed Contract Price
Offeror Selection Worksheet
Tabulation of Scoring
Lowest Proposed Contract Price
Criteria
Proposed Contract Price
Proposed Contract Price and Contract Time
A
North Lake Raw Water System
Lowest Contract Price
Notes
Difference between amount offered and low offer
Point Value
Total Points
Offeror Selection Worksheet
Evaluation Scoring
Page 1 of 5
Item Criteria Points XYLEM BARCO
268,894.00$ 174,963.00$
Point Value 70 45.5 70.0
B Contractor's Approach to the Project 15 7.0 13.0
C Experience and qualifications of proposed key personnel 15 12.0 13.0
64.5 96.0
1
2
3
4
5
6
7
8
9
10
A Contract Price
Total Points
Notes
On-Call Temporary River Pumping
Offeror Selection Worksheet
On-Call Temporary River Pumping
Evaluator: 1
Offeror Selection Worksheet
Eval 1
Page 2 of 5
Item Criteria Points XYLEM BARCO
268,894.00$ 174,963.00$
Point Value 70 45.5 70.0
B Contractor's Approach to the Project 15 5.0 15.0
C Experience and qualifications of proposed key personnel 15 15.0 15.0
65.5 100.0
1
2
3
4
5
6
7
8
9
10
A Contract Price
Total Points
Notes
On-Call Temporary River Pumping
Offeror Selection Worksheet
On-Call Temporary River Pumping
Evaluator: 2
Offeror Selection Worksheet
Eval 2
Page 3 of 5
Item Criteria Points XYLEM BARCO
268,894.00$ 174,963.00$
Point Value 70 45.5 70.0
B Contractor's Approach to the Project 15 3.0 15.0
C Experience and qualifications of proposed key personnel 15 15.0 15.0
63.5 100.0
1
2
3
4
5
6
7
8
9
10
A Contract Price
Notes
Total Points
On-Call Temporary River Pumping
Offeror Selection Worksheet
On-Call Temporary River Pumping
Evaluator: 3
Offeror Selection Worksheet
Eval 3
Page 4 of 5
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4100
File ID: Type: Status: 2018-4100 Agenda Item Agenda Ready
1Version: Reference: In Control: Engineering
08/15/2018File Created:
Final Action: Intake Pump Station ImprovementsFile Name:
Title: Consider approval to enter a contract with Ark Contracting for Intake Pump
Station Temporary Improvements; associated with the North Lake Untreated
Water System; in the amount of $230,700.00; as funded in the Capital
Improvement Projects fund; and authorize the City Manager to sign any
necessary documents.
Notes:
Agenda Date: 08/28/2018
Agenda Number: C.
Sponsors: Enactment Date:
Northlake Intake Station Improvements Memo.pdf, Ark
Contracting Bid Packet.PDF, Letter of
Recommendation Intake Pump Station
Improvements.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4100
Title
Consider approval to enter a contract with Ark Contracting for Intake Pump Station Temporary
Improvements; associated with the North Lake Untreated Water System; in the amount of
$230,700.00; as funded in the Capital Improvement Projects fund; and authorize the City
Manager to sign any necessary documents.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4100)
Funds are available in the Northlake CIP Fund for this contract.
Staff Recommendation:
The Public Works Department recommends approval.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
1
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: August 28, 2018
Reference: Intake Pump Station Temporary Improvements for Pumping to North Lake
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
The City has a contractual obligation to operate North Lake within a specified water
elevation of a one-foot “operating pool depth” and a contractual obligation to provide
irrigation water for the property surrounding North Lake
In 2017, the City completed a planning-level Northlake Water Supply Study with
Brown & Gay Engineering recommending a raw water pumping solution by
rehabilitating the inoperable power plant intake pump station and existing 42-inch
pipeline. Subsequent analysis of the project by Kimley-Horn Associates determined
that the cost to rehabilitate the pump station and pipeline was significantly greater than
anticipated and alternative approaches were developed.
City staff and Kimley-Horn collaborated to develop a more economical, interim
solution that does not require significant infrastructure rehabilitation cost. This
solution utilizes temporary contract pumping services to refill the lake on an as-needed
basis using the existing pipeline. Minor site civil work is required at the pump station
to implement this solution, mainly cleaning out the intake channel from the Elm Fork
of the Trinity River.
A separate agreement with Cypress Waters will be presented during a future Council
meeting to define the terms of irrigation water purchase.
This on-call pumping solution, in combination with the minor intake pump station site
improvements, is in lieu of permanent replacement of the existing intake facility,
which was estimated to cost $7.2 million plus additional pumping energy and pump
station maintenance costs.
2
Introduction:
This agenda item is being presented to approve to a contract with Ark Contracting Services, LLC for
Intake Pump Station Improvements associated with the North Lake Untreated Water System.
History:
North Lake was built in 1957 by Dallas Power and Light (later known as Luminant) as a cooling pond
for a steam electric generating plant. In 2010, the power plant was decommissioned and by 2012,
ownership was transferred to the City of Coppell. Cypress Waters soon began to develop around the
lake. In the agreement with Cypress Waters, the City was responsible for lowering the pool elevation
by 25 feet, constructing a new spillway, and lowering the elevations of the main and saddle dam.
Construction of these modifications by the City was complete in 2014.
Currently, North Lake has a normal pool elevation of 485-ft. The City has a commitment to maintain
the water surface elevation of North Lake by summer 2018. The City also has a commitment to
provide up to 1250 acre-feet of water annually to Cypress Waters for irrigation purposes. Cypress
Waters does not currently have facilities in place to pump irrigation water from North Lake. An
analysis of water supply alternatives identified untreated water pumped from the Elm Fork of the
Trinity River as the preferred alternative (compared to purchased potable water or drilling water
wells). Further analysis identified this site improvement/on-call pumping solution as a more cost-
effective delivery method compared to the replacement of the existing intake/pump station.
Analysis:
This project was advertised, and three competitive sealed proposals were received ranging from
$182,000.00 to $230,700.00. As outlined in the Request for Proposals, the competitive proposals were
scored by a City-consultant committee. Although Ark Contracting Services, LLC had the highest
proposed price, they proposed to the fastest project completion (70-days). Ark was also the only
contractor to provide a detailed technical approach that was responsive to the criteria outlined in the
Request for Proposals, and therefore scored highest overall. This work includes the removal of
existing silt and sediment from the intake channel on the Elm Fork of the Trinity River, construction
of a rock access ramp to the intake channel and stabilizing the river bank with armored stone riprap.
The ramp will be established from the existing paved parking area to the intake channel. The
contractor will also install a tap on an existing 20-inch steel water line that feeds the 42-inch line to
North Lake. The Contractor will minimize construction stormwater impacts to the Elm Fork by
installing floating turbidity barriers in the river around the intake. This project includes restoration of
landscaping and any item disturbed during the process. This contract will accomplish the site work
required to allow the on-call, as-needed pumping of raw water from the Trinity River through the
existing 42-inch pipeline to North Lake.
Legal Review:
The City Attorney has reviewed this contract.
Fiscal Impact:
The fiscal impact of this Agenda item is $230,700.00 as funded in CIP.
3
Recommendation:
The Public Works Department recommends approval of this item.
kimley-horn.com 13455 Noel Road, Two Galleria Office Tower, Suite 700, Dallas, TX 75240 972 770 1300
August 8, 2018
Mr. Kent Collins, PE Competitive Proposal Award Recommendation
Assistant Director of Engineering North Lake Raw Water System
City of Coppell Intake Pump Station Temporary Improvements
265 E. Parkway Blvd. Bid No. Q-0718-01
Coppell, TX 75019 Proposals Opened: July 17, 2018
Dear Mr. Collins:
Kimley-Horn and Associates, Inc. is pleased to provide this letter summarizing the competitive
proposals received for the City of Coppell for the North Lake Raw Water System - Intake Pump Station
Temporary Improvements. This letter serves to document the collaborative evaluation process utilized
to determine the Contractor offering the best value to the City. Three proposals were received and
reviewed by City Purchasing on July 17, 2018. Kimley-Horn evaluated the qualifications of each
proposer and found all three to be qualified to perform the work.
As outlined in the Request for Proposals, th e competitive proposals were scored by a City-consultant
committee of three senior civil engineers familiar with the work and the ranking criteria. Only one
proposer, ARK CONTRACTING, provided a detailed technical approach to the criteria outlined in the
RFP, resulting in their proposal scoring the highest. The detailed Offer Evaluation Worksheets and
Summary are attached to this letter for your reference. Below is a summary of the proposal evaluation.
Please let us know if you have any questions. Yo u can contact me at phone number (972) 776-1739
or troy.hotchkiss@kimley-horn.com.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Texas Registered Engineering Firm F-928
Troy R. Hotchkiss, PE
Project Manager
Item Points WILLCO CANARY ARK
$182,000.00 $208,600.00 $230,700.00
-$ 26,600.00$ 48,700.00$
70.0 61.1 55.2
90.00 80.00 70.00
3,675.00$ 1,575.00$ -$
$185,675.00 210,175.00$ 230,700.00$
70.0 61.8 56.3
B 15 - - 14.7
C 15 13.0 11.3 14.3
83.0 73.2 85.3 Total Points
Contractor's Approach to the Project
Experience/qualifications of key personnel
Criteria
Proposed Contract Price
Proposed Contract Price and Contract Time
A
70
Proposed Substantial Completion Contract Days
Value of Early Completion (1)
Adjusted Contract Price
Adjusted Point Value
Difference between amount offered and low offer
Point Value
Other Adjustments (2)
$207,000.00$25,000.00 -$1,600.00 -$23,700.00Cost below Owner's Budget1/22/201912/23/2018 12/13/2018 12/3/20189/24/2018NTP3/23/201930 40 50Days ahead of Engr Schedule$182,000.00120Engr Est Days$230,700.00$185,675.00ItemPoints WILLCO CANARY ARK$182,000.00$208,600.00$230,700.00-$ 26,600.00$ 48,700.00$ 70.0 61.1 55.2 90.0080.0070.003,675.00$ 2,100.00$ -$ $185,675.00210,700.00$ 230,700.00$ 70.0 61.7 56.3 B15 - - 14.7 C15 13.0 11.3 14.3 83.0 73.0 85.3 12345678910Intake Pump Station Temporary ImprovementsOwner's Construction BudgetContract Substantial Completion DateContract Final Completion DateTotal PointsContractor's Approach to the ProjectExperience/qualifications of key personnelHighest Proposed Contract PriceOffer Evaluation WorksheetLowest Proposed Contract PriceCriteriaProposed Contract PriceProposed Contract Price and Contract TimeA70 Proposed Substantial Completion Contract DaysValue of Early Completion (1)Adjusted Contract PriceAdjusted Point ValueNorth Lake Raw Water SystemLowest Adjusted Contract PriceNotesDifference between amount offered and low offerPoint ValueOther Adjustments (2)Offeror Selection WorksheetEvaluation ScoringPage 1 of 6
Item Criteria Points WILLCO CANARY ARK 182,000.00$ 208,600.00$ 230,700.00$ Point Value70 70.0 61.7 56.3 BContractor's Approach to the Project15 - - 14.0 CExperience and qualifications of proposed key personnel15 14.0 12.0 14.0 84.0 73.7 84.3 12345678910AContract PriceTotal PointsNotesIntake Pump Station Temporary ImprovementsOfferor Selection WorksheetIndividual Scoring Evaluator: 1Offeror Selection WorksheetEval 1Page 2 of 6
Item Criteria Points WILLCO CANARY ARK 182,000.00$ 208,600.00$ 230,700.00$ Point Value70 70.0 61.7 56.3 BContractor's Approach to the Project15 - - 15.0 CExperience and qualifications of proposed key personnel15 13.0 12.0 14.0 83.0 73.7 85.3 12345678910AContract PriceTotal PointsNotesIntake Pump Station Temporary ImprovementsOfferor Selection WorksheetIndividual Scoring Evaluator: 2Offeror Selection WorksheetEval 2Page 3 of 6
Item Criteria Points WILLCO CANARY ARK 182,000.00$ 208,600.00$ 230,700.00$ Point Value70 70.0 61.7 56.3 BContractor's Approach to the Project15 - - 15.0 CExperience and qualifications of proposed key personnel15 12.0 10.0 15.0 82.0 71.7 86.3 12345678910AContract PriceNotesTotal PointsIntake Pump Station Temporary ImprovementsOfferor Selection WorksheetIndividual Scoring Evaluator: 3Offeror Selection WorksheetEval 3Page 4 of 6
Staff Hours/Day Rate Cost Staff Hours/Day Rate Cost Staff Hours/Day Rate CostPgCM 0 270 - PgCM 0 270 - PgCM 0 270 - Controls 0 170 - Controls 0 170 - Controls 0 170 - PCM 0 290 - PCM 0 290 - PCM 0 290 - RE 0 175 - RE 0 175 - RE 0 175 - RPR 2 95 190 RPR 2 95 190 RPR 2 95 190 PM 0.25 290 73 PM 0.25 290 73 PM 0.25 290 73 DPM 0 290 - DPM 0 290 - DPM 0 290 - Sr Eng 0 245 - Sr Eng 0 245 - Sr Eng 0 245 - Proj Eng 0 160 - Proj Eng 0 160 - Proj Eng 0 160 - EIT 0 140 - EIT 0 140 - EIT 0 140 - Designer 0 140 - Designer 0 140 - Designer 0 140 - Admin 0 105 - Admin 0 105 - Admin 0 105 - 263 263 263 Start Date 9/24/2018 Start Date 9/24/2018 Start Date 9/24/2018Days 90 Days 80 Days 70 End Date 12/23/2018 End Date 12/13/2018 End Date 12/3/2018Net Working Days 65 Net Working Days 59 Net Working Days 51 OPT Cost / Day 263 OPT Cost / Day 263 OPT Cost / Day 263 Cost to City 17,063 Cost to City 15,488 Cost to City 13,388 Additional Cost3,675 Cost Savings2,100 Cost Savings- Intake Pump Station Temporary ImprovementsValue of Early Completion WorksheetARKTime Evaluation FactorWILLCOTime Evaluation FactorCANARYTime Evaluation FactorOfferor Selection WorksheetConstr Admin Cost WorksheetPage 5 of 6
Kimley-Horn & Associates, Inc.Opinion of Probable Construction CostClient: City of CoppellDate: 5/14/2018Project:North Lake Raw Water Delivery SystemPrepared By:TRHKHA No.:64124028Checked By:MASTitle: Interim Pump Station Improvements - 100% DesignSheet: 1 of 3Item No. Item DescriptionItem Cost1 Pump Station Intake/Pump Platform/Pipeline Connection Site Work$160,000Subtotal Construction$160,000Contingency 0%$0GCs, Bonds, Ins., OH 15%$24,000$184,000Basis for Cost Projection:Profit12%$23,000No Design Completed$207,000Preliminary DesignEngineering, Surveying, Geotech0%$0Final DesignTOTAL$207,000This total does not reflect land acquisition, environmental nor permitting costs.This construction cost opinion adopts the classification of estimates as defined by the Association for the Advancement of Cost Engineering (AACE). The capital costs within this project definition report are final design "check estimate" (Class 1) as defined in the AACE International Recommended Practice No. 18R-97, Cost Estimate Classification System. An estimate of this type is normally expected to be within +15 percent or –10 percent of the actual construction cost. The final cost of the projects will depend on actual labor and materials costs, actual site conditions, productivity, competitive market conditions, bid dates, seasonal fluctuations, final project scope, final project schedule, and other variables. As a result, the final project costs will vary from the estimates presented in this report.Offeror Selection WorksheetOPCCPage 6 of 6
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4101
File ID: Type: Status: 2018-4101 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
08/16/2018File Created:
Final Action: PH Crime Control 18-19File Name:
Title: PUBLIC HEARING:
To receive public comment and consider approval of the proposed 2018-19
budget for the Coppell Crime Control and Prevention District.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 11.
Sponsors: Enactment Date:
Memo PH CC Crime Control 2018-19.pdf, Public
Hearing CC Crime Control 18-19 (Paper).pdf, 16-Crime
Prevention 2019.pdf, 17-Crime Prevention Fund
2019.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4101
Title
PUBLIC HEARING:
To receive public comment and consider approval of the proposed 2018-19 budget for the
Coppell Crime Control and Prevention District.
Summary
See attached memorandum.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4101)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/24/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 28, 2018
Reference: Public Hearing on the proposed 2018-19 Budget for the Coppell Crime Control and
Prevention District
2030: Sustainable City Government
Introduction:
Pursuant to Chapter 363 (363.205) of the Local Government Code, the governing body that created
the district shall hold a public hearing on the budget adopted by the Board. Any resident of the district
is entitled to be present and participate at the hearing.
Analysis:
The Crime Control Board held a public hearing on July 12, 2018. No citizens were present to speak.
The Board closed the public hearing and approved the budget as presented.
Legal Review:
This agenda item was reviewed by legal counsel during the Council agenda packet review process.
Fiscal Impact:
Recommendation:
MEMORANDUM
Date: August 13, 2018
To: Citizens' Advocate
From: Cayce Lay, Budget Officer
City of Coppell
Subject: Notice of Public Hearing
Coppell Crime Control and Prevention District
Please publish the following Notice of Public Hearing on August 17, 2018:
NOTICE OF PUBLIC HEARING
PROPOSED 2018-2019 BUDGET
COPPELL CRIME CONTROL AND PREVENTION DISTRICT
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive
public comment concerning the Proposed 2018-2019 Budget. The Public Hearing will be held on
August 28, 2018 at 7:30 p.m. in Council Chambers at the City Hall, 255 Parkway Boulevard,
Coppell, Texas 75019. A copy of the Proposed Budget is on file for public view in the William T.
Cozby Public Library.
Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if
you have any questions or need additional information. I can be reached at (972) 304 -3690.
Thank you.
Position/Title Pay Grade 16-17 17-18 18-19
Deputy Police Chief 43 1 1 1
Police Captain PD 6 0 0 0
Police Sergeant PD 4 1 1 1
Police Officer PD 2 12 13 14
Systems Administrator 35 0 0 1
Crime Analyst 28 1 1 1
Terminal Agency Coordinator 26 1 1 1
Total 16 17 19
14-15 15-16 16-17 17-18 18-19
911 Calls Received
17,343 17,727 18,015 18,003 18,626
Schools with dedicated SRO
2 5 5 5 6
Schools "Adopted" by Patrol
13 10 10 10 10
Division: Special RevenueDepartment: Crime Prevention District
Performance Measures
Mission
The Crime Prevention District facilitates the Coppell Police Department's efforts to maintain a safe
community environment. This is accomplished by providing quality programs and services such as our School
Resource Officers and Community Services Crime Prevention Officer programs. The district also provides
funding for public safety communications, which is done in collaboration with our partner cities through the
North Texas Emergency Communications Center (NTECC).
Authorized Personnel
FY2019 Key Goals
Support the CISD and provide education to the younger citizens of Coppell with the School Resource Officer
program, the Police Explorer program, the Junior Police Academy, and various safety education classes,
including the Self-Defense for Women course offered to high school senior girls.
Continue to engage our citizens through our perennially award-winning National Night Out program.
Fully implement the proactive Neighborhood Policing Unit in Patrol, supported by an increased emphasis on
technology.
Actual Adopted FY 18 Budget FY 19 Budget
Description 2016-17 2017-18 Amended Proposed
Sales Tax $5,038,533 $5,100,000 $5,100,000 $5,355,000
Interest Income 56,289 15,000 15,000 100,000
Miscellaneous Income 72 0 0 0
Prior Year A/E/R 24,900 0 0 0
Total Revenue $5,119,794 $5,115,000 $5,115,000 $5,455,000
Salary & Benefits $1,505,600 $2,067,236 $2,067,236 $2,335,833
Supplies 68,946 47,990 85,758 62,990
Maintenance 3,385 0 127,775 0
Services 1,558,998 1,624,691 1,624,691 1,564,437
Capital Outlay 1,218,897 1,017,500 1,467,102 220,500
Transfers Out 1,403,312 589,156 589,156 512,455
Total Expenditure $5,759,138 $5,346,573 $5,961,718 $4,696,215
Net (639,344)(231,573)(846,718)758,785
Fund Balance
Beginning Balance $8,624,975 $7,985,631 $7,985,631 $7,138,913
Ending Balance $7,985,631 $7,754,058 $7,138,913 $7,897,698
Crime Prevention District Special Revenue
The Crime Prevention District special revenue fund is restricted to crime prevention programs and services.
Revenues come from the ¼-%sales tax.Expenditures in FY2019 include the School Resource Officer program,
the neighboorhood/community policing program,and the joint emergency dispatch center.Two positions
are being added:a Systems Administrator to support the increasing technological component of proactive
policing and a School Resource Officer for the ninth grade center.Capital purchases include crime disruptor
software and a larger capacity server to store digital evidence.
Sales Tax
98.17%
Interest
Income
1.83%
2018-19 Revenues
Salary &
Benefits
49.74%
Supplies
1.34%
Services
33.31%Capital
Outlay
4.70%
Transfers Out
10.91%
2018-19 Expenditures
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4106
File ID: Type: Status: 2018-4106 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
08/17/2018File Created:
Final Action: PH#1 Tax Rate 2018-19File Name:
Title: PUBLIC HEARING:
To receive public comment concerning the proposed 2018-19 tax rate of
$0.569500.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 12.
Sponsors: Enactment Date:
Memo Tax Rate Public Hearing.pdf, 2018 Notice Eff
Tax Rate.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4106
Title
PUBLIC HEARING:
To receive public comment concerning the proposed 2018-19 tax rate of $0.569500.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4106)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/24/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 28, 2018
Reference: Public Hearing on the proposed 2018-19 tax rate of $0.569500
2030: Sustainable City Government
Introduction:
Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate exceeds the
notice and hearing limit, the taxing unit’s governing body must hold two (2) public hearings on the
proposal. At these hearings, taxpayers must have the opportunity to expr ess their views on the
proposed increase. The governing body may not adopt the tax rate at these hearings; and must
announce the date and time of the meeting at which it will vote on the tax rate. The meeting to adopt
the 2018 tax rate must be at least three (3) days but no more than fourteen (14) days after the public
hearing.
Analysis:
As required by Local Government Code, Sec. 140.010, attached is the notice that was published in
the newspaper on August 17, 2018. The 1st public hearing will be at the regular Council meeting on
August 28, 2018 and the 2nd will be at a Special called meeting on September 4, 2018. The tax rate
adoption is scheduled for September 11, 2018.
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
NOTICE OF 2018 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR CITY OF COPPELL
A tax rate of $0.569500 per $100 valuation has been proposed for adoption by the governing body of City
of Coppell. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two
public hearings be held by the governing body before adopting the proposed tax rate.
The governing body of City of Coppell proposes to use revenue attributable to the tax rate increase for the
purpose of public safety concerns.
PROPOSED TAX RATE
PRECEDING YEAR'S TAX RATE
EFFECTIVE TAX RATE
ROLLBACK TAX RATE
$0.569500 per $100
$0.579500 per $100
$0.545314 per $100
$0.593121 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for City of
Coppell from the same properties in both the 2017 tax year and the 2018 tax year.
The rollback tax rate is the highest tax rate that City of Coppell may adopt before voters are entitled to
petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
John R. Ames, PCC, CTA
Dallas County Tax Assessor/Collector
1201 Elm Street, Suite 2600, Dallas TX
214.653.7811
TNTHELP@dallascounty.org
www.coppelltx.gov
You are urged to attend and express your views at the following public hearings on the proposed tax rate:
First Hearing: August 28, 2018 at 7:30 pm at 255 Parkway Blvd, Coppell, TX 75019.
Second Hearing: September 4, 2018 at 6:00 pm at 255 Parkway Blvd, Coppell, TX 75019.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4105
File ID: Type: Status: 2018-4105 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
08/16/2018File Created:
Final Action: PH Budget 18-19File Name:
Title: PUBLIC HEARING:
To receive public comment concerning the proposed 2018-19 Municipal
Budget.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 13.
Sponsors: Enactment Date:
Memo PH Budget 2018-19.pdf, Public Hearing Budget
18-19 (Paper).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4105
Title
PUBLIC HEARING:
To receive public comment concerning the proposed 2018-19 Municipal Budget.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4105)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/24/2018
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 28, 2018
Reference: Public Hearing on the proposed 2018-19 Municipal Budget
2030: Sustainable City Government
Introduction:
Pursuant to the City Charter, a public hearing will be conducted by the City Council of the City of
Coppell, Texas, to receive public comment concerning the proposed 2018-19 Municipal Budget. At
this hearing taxpayers must have the opportunity to express their views on the proposed budget.
Analysis:
Pursuant to City Charter, the proposed budget was filed with the City Secretary on August 6, 2018.
It is also available for viewing at the William T. Cozby Public Library as well as on the City’s website.
The purpose of this agenda item is to hold the required public hearing to receive public input
concerning the proposed 2018-19 Municipal budget, which is scheduled to be adopted on September
11, 2018.
Legal Review:
This agenda item was reviewed by legal during the Council packet review process.
Fiscal Impact:
Recommendation:
MEMORANDUM
Date: August 13, 2018
To: Citizens' Advocate
From: Cayce Lay, Budget Officer
City of Coppell
Subject: Notice of Public Hearing
Proposed Budget
Please publish the following Notice of Public Hearing on August 17, 2018:
NOTICE OF PUBLIC HEARING
PROPOSED 2018-2019 BUDGET
CITY OF COPPELL
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive
public comment concerning the Proposed 2018-2019 Budget. The Public Hearing will be held on
August 28, 2018 at 7:30 p.m. in Council Chambers at the City Hall, 255 Parkway Boulevard,
Coppell, Texas 75019. A copy of the Proposed Budget is on file for public view in the William T.
Cozby Public Library.
This budget will raise more total property taxes than last year’s budget by $2,234,568 or 5.45%,
and of that amount, $507,323 is tax revenue to be raised from new property added to the tax
roll this year.
Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if
you have any questions or need additional information. I can be reached at (972) 304 -3690.
Thank you.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4065
File ID: Type: Status: 2018-4065 Agenda Item Agenda Ready
1Version: Reference: In Control: Parks and
Recreation
07/30/2018File Created:
Final Action: Sr. Center Parking LotFile Name:
Title: Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the
amount of $420,950.00 plus $30,000.00 for milestone incentives, for a total
contract amount of $450,950.00 to expand the parking lot at Coppell Senior &
Community Center at Grapevine Springs; and authorizing the City Manager to
sign all necessary documents.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 14.
Sponsors: Enactment Date:
Memo.pdf, Parking Lot Bid Tabulation.pdf, Joel Brown
References.pdf, MG Lux Hms Refences and Work
Completed.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4065
Title
Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the amount of
$420,950.00 plus $30,000.00 for milestone incentives, for a total contract amount of
$450,950.00 to expand the parking lot at Coppell Senior & Community Center at Grapevine
Springs; and authorizing the City Manager to sign all necessary documents.
Summary
See attached memo.
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4065)
Fiscal Impact:
Funds are available in the ½% CRDC sales tax for this project.
Staff Recommendation:
The Parks and Recreation Department recommends approval.
Goal Icon:
Sustainable City Government
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 8/24/2018
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: August 28, 2018
Reference: Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the amount of
$420,950.00 plus $30,000.00 for milestone incentives, for a total contract amount of
$450,950.00 to expand the parking lot at the Coppell Senior & Community Center at
Grapevine Springs; and authorizing the City manager to sign all necessary documents.
2030: Community Gathering Places, Excellent City Services with High Level of Customer
Satisfaction, and Excellent and well-maintained City infrastructure and facilities
Introduction:
The May 8, 2018 City Council Work Session included a discussion related to the potential to
expand the parking lot at the Coppell Senior & Community Center at Grapevine Springs. The
primary takeaway from the work session briefing was a general concern for available parking at the
senior & community center during the construction phase of the project. The construction phase
impact to the scheduled activities and programs at the senior & community center have been
analyzed and adjustments have been made to minimize the inconvenience to regular patrons and
rental participants. Time is of the essence in the performance of this project. The contractor shall
pay the sum of $1,000.00 per day for each calendar day of unexcused delay in achieving Substantial
Completion beyond the (90) calendar days set forth for Substantial Completion of the work. If the
contractor achieves Substantial Completion prior to the scheduled completion date, the City shall
pay to the contractor the sum of $1,000.00 per day for each calendar day that substantial completion
is certified in advance of the scheduled completion date. The project bid also contained an Add
Alternate Bid to supply and install a temporary asphalt parking lot located northeast of the facility,
to be removed at the end of the project.
On July 20, 2018 the City of Coppell Purchasing Department advertised Bid No. Q-0819-01,
Coppell Senior & Community Center at Grapevine Springs Parking Expansion. On Tuesday,
August7, 2018 the City received (6) bids for Bid No. Q-0819-01, they included the following:
Base Bid Alternate Bid Contractor
• $361,814.00 $72,000.00 MG Luxury Homes
• $420,950.00 $55,000.00 Joel Brown & Co., LLC.
• $441,706.00 $40,000.00 North Star Construction
2
• $443,849.19 $55,659.29 North Rock Construction
• $525,185.06 $33,600.00 Mart, Inc. General Contractors
• $554,650.50 $50,000.00 2L Construction
Analysis:
The City of Coppell Purchasing Manager, Parks & Recreation staff and the City Consulting Engineer
for the project, after reviewing the bids received recommend awarding the contract to the lowest
“responsible bidder”, Joel Brown and Company, LLC. The lowest bidder, MG Luxury Homes, fails
to meet the Minimum Standards for Responsible Prospective Bidders, specifically standard No.3
which reads: “Bidder must have a satisfactory record of performance”. The City Bid Packet requests
bidder to supply, with the Invitation to Bid, a list of at least three (3) references where like products and/or
services have been supplied by their firm. MG Luxury Homes did not submit references with the bid
packet. Parks staff reached out to MG Luxury Homes to request references where like products and/or
services have been supplied. The references supplied by MG Luxury Homes failed to demonstrate
experience in similar type projects, specifically concrete paving.
Legal Review:
Standard City bidding documents were utilized for this project and have been reviewed by the City
Attorney.
Fiscal Impact:
This is a CRDC project that is funded in fiscal year 2017-2018.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
BID TABULATION
City of Coppell
Grapevine Springs Community Center
PK# 4022-17.355
8/10/2018
No.Description Quantity Unit
Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
1 MOBILIZATION 1 LS $23,520.40 $23,520.40 $85,000.00 $85,000.00 $34,000.00 $34,000.00 $21,150.00 $21,150.00 $10,000.00 $10,000.00 $12,500.00 $12,500.00
2 TEMPORARY TRAFFIC CONTROL & BARRICADING DEVIES DURING CONS 1 LS $6,290.98 $6,290.98 $4,000.00 $4,000.00 $3,300.00 $3,300.00 $2,400.00 $2,400.00 $8,625.00 $8,625.00 $8,000.00 $8,000.00
3 UNCLASSIFIED PAVING EXCAVATION 586 CY $53.11 $31,122.46 $45.00 $26,370.00 $40.00 $23,440.00 $54.00 $31,644.00 $14.50 $8,497.00 $20.00 $11,720.00
4 SAWCUT, REMOVE & DISPOSE OF EXISTING CONCRETE PAVEMENT, DR 760 SY $18.08 $13,740.80 $25.00 $19,000.00 $15.00 $11,400.00 $10.80 $8,208.00 $13.70 $10,412.00 $30.00 $22,800.00
5 REMOVE GRANITE TRAIL 95 SF $11.30 $1,073.50 $6.50 $617.50 $1.00 $95.00 $12.00 $1,140.00 $2.90 $275.50 $12.00 $1,140.00
6 REMOVE EXISTING GRAVEL 205 SY $11.30 $2,316.50 $20.00 $4,100.00 $9.00 $1,845.00 $14.40 $2,952.00 $26.00 $5,330.00 $30.00 $6,150.00
7 REMOVE EXISTING WATER SPIGOT & SIGN 1 EA $1,360.11 $1,360.11 $900.00 $900.00 $600.00 $600.00 $1,200.00 $1,200.00 $300.00 $300.00 $1,800.00 $1,800.00
8 REMOVE EXISTING 3" PVC 11 LF $77.23 $849.53 $100.00 $1,100.00 $4.00 $44.00 $6.00 $66.00 $25.00 $275.00 $50.00 $550.00
9 MOUNTABLE CURB 20 LF $79.97 $1,599.40 $15.00 $300.00 $13.00 $260.00 $30.00 $600.00 $46.00 $920.00 $95.00 $1,900.00
10 REINFORCED CONCRETE FLUME W/ENERGY DISSIPATORS 30 CY $462.54 $13,876.20 $500.00 $15,000.00 $425.00 $12,750.00 $879.20 $26,376.00 $550.00 $16,500.00 $200.00 $6,000.00
11 4" REINFORCED CONCRETE SIDEWALK 3,110 SF $5.23 $16,265.30 $6.50 $20,215.00 $5.00 $15,550.00 $7.20 $22,392.00 $5.70 $17,727.00 $4.50 $13,995.00
12 5" REINFORCED CONCRETE PAVEMENT WITH 6" INTERNAL CURB 1,210 SY $55.73 $67,433.30 $46.00 $55,660.00 $49.00 $59,290.00 $52.97 $64,093.70 $54.50 $65,945.00 $45.00 $54,450.00
13 6" REINFORCED CONCRETE PAVEMENT WITH 6" INTERNAL CURB 1,280 SY $55.05 $70,464.00 $50.00 $64,000.00 $55.50 $71,040.00 $63.26 $80,972.80 $59.50 $76,160.00 $48.00 $61,440.00
14 PREPARATION OF SUBGRADE 2,625 SY $4.52 $11,865.00 $11.00 $28,875.00 $4.00 $10,500.00 $5.40 $14,175.00 $14.00 $36,750.00 $8.00 $21,000.00
15 FLEX BASE 50 SY $35.01 $1,750.50 $20.00 $1,000.00 $20.00 $1,000.00 $36.00 $1,800.00 $28.00 $1,400.00 $35.00 $1,750.00
16 12" ROCK RIP RAP 2 CY $987.99 $1,975.98 $325.00 $650.00 $230.00 $460.00 $720.00 $1,440.00 $400.00 $800.00 $750.00 $1,500.00
17 BARRIER FREE RAMP 1 EA $1,661.69 $1,661.69 $1,700.00 $1,700.00 $750.00 $750.00 $780.00 $780.00 $3,335.00 $3,335.00 $1,500.00 $1,500.00
18 4" THERMOPLASTIC WHITE STRIP (PARKING SPACES)1,750 LF $4.86 $8,505.00 $2.00 $3,500.00 $2.30 $4,025.00 $5.14 $8,995.00 $5.00 $8,750.00 $8.50 $14,875.00
19 6" STORM PIPE 13 LF $81.85 $1,064.05 $100.00 $1,300.00 $24.00 $312.00 $480.00 $6,240.00 $23.00 $299.00 $50.00 $650.00
20 3" ELECTRICAL CONDUIT 100 LF $39.55 $3,955.00 $20.00 $2,000.00 $20.00 $2,000.00 $18.00 $1,800.00 $9.20 $920.00 $20.00 $2,000.00
21 3" ELECTRICAL CONDUIT BY BORE 230 LF $39.55 $9,096.50 $25.00 $5,750.00 $30.00 $6,900.00 $102.00 $23,460.00 $23.00 $5,290.00 $40.00 $9,200.00
22 3" IRRIGATION SLEEVES 200 LF $11.30 $2,260.00 $30.00 $6,000.00 $8.00 $1,600.00 $14.40 $2,880.00 $31.05 $6,210.00 $9.00 $1,800.00
23 PREPARATION AND IMPLEMENT SWPPP 1 LS $7,055.31 $7,055.31 $13,200.00 $13,200.00 $7,000.00 $7,000.00 $1,440.00 $1,440.00 $5,350.00 $5,350.00 $3,500.00 $3,500.00
24 TREE DEMO 1 LS $15,772.26 $15,772.26 $19,000.00 $19,000.00 $16,000.00 $16,000.00 $18,000.00 $18,000.00 $38,500.00 $38,500.00 $7,000.00 $7,000.00
25 TREE PROTECTION FENCING 900 LF $2.99 $2,691.00 $2.00 $1,800.00 $2.00 $1,800.00 $2.40 $2,160.00 $1.75 $1,575.00 $3.50 $3,150.00
26 CONCRETE MOW CURB 84 LF $46.16 $3,877.44 $35.00 $2,940.00 $13.00 $1,092.00 $24.00 $2,016.00 $17.25 $1,449.00 $15.00 $1,260.00
27 STEEL LANDSCAPE EDGING 31 LF $5.65 $175.15 $6.00 $186.00 $7.00 $217.00 $6.00 $186.00 $7.00 $217.00 $15.00 $465.00
28 GRASS PAVERS (AGGREGATE, EDGING, SAND & TOPSOIL)963 SF $5.45 $5,248.35 $30.00 $28,890.00 $9.00 $8,667.00 $12.00 $11,556.00 $6.45 $6,211.35 $20.00 $19,260.00
29 3" QUERCUS MUEHLENBERGII (CHINKAPIN OAK)2 EA $508.50 $1,017.00 $1,050.00 $2,100.00 $650.00 $1,300.00 $780.00 $1,560.00 $1,050.00 $2,100.00 $650.00 $1,300.00
30 3" ULMUS CRASSIFOLIA (CEDAR ELM)6 EA $508.50 $3,051.00 $1,200.00 $7,200.00 $650.00 $3,900.00 $840.00 $5,040.00 $1,050.00 $6,300.00 $650.00 $3,900.00
31 1 GAL MUHLENBERGIA CAPILLARIS (PINK MUHLY)263 EA $11.30 $2,971.90 $35.00 $9,205.00 $15.00 $3,945.00 $7.20 $1,893.60 $32.50 $8,547.50 $35.00 $9,205.00
32 CYNODON DACTYLON (BERMUDA SOD)11,320 SF $0.45 $5,094.00 $0.60 $6,792.00 $0.70 $7,924.00 $0.84 $9,508.80 $0.60 $6,792.00 $2.20 $24,904.00
33 PERMANENT IRRGIATION SYSTEM 1 LS $11,300.00 $11,300.00 $26,000.00 $26,000.00 $20,000.00 $20,000.00 $18,000.00 $18,000.00 $26,657.00 $26,657.00 $8,500.00 $8,500.00
34 TEMPORARY IRRIGATION 1 LS $2,825.00 $2,825.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $2,400.00 $2,400.00 $2,250.00 $2,250.00 $3,500.00 $3,500.00
35 WALL REMOVAL AND BRICK COLUMN REPAIR @ 5' WALK 1 LS $4,731.58 $4,731.58 $9,000.00 $9,000.00 $3,200.00 $3,200.00 $8,400.00 $8,400.00 $805.00 $805.00 $1,800.00 $1,800.00
36 SB FIXTURE (TO INCLUDE ENTIRE INSTALL: FOUNDATION, CONDUIT, ET 3 EA $4,068.00 $12,204.00 $5,700.00 $17,100.00 $1,000.00 $3,000.00 $8,120.00 $24,360.00 $2,875.00 $8,625.00 $750.00 $2,250.00
Joel Brown & Co. LLC MG Luxury HomesNorth Rock Construction 2L Construction Northstar Construction Mart, Inc.
BID TABULATION
City of Coppell
Grapevine Springs Community Center
PK# 4022-17.355
8/10/2018
No.Description Quantity Unit
Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
Joel Brown & Co. LLC MG Luxury HomesNorth Rock Construction 2L Construction Northstar Construction Mart, Inc.
37 SC FIXTURE (TO INCLUDE ENTIRE INSTALL: FOUNDATION, CONDUIT, ET 4 EA $15,311.50 $61,246.00 $12,300.00 $49,200.00 $2,800.00 $11,200.00 $17,632.00 $70,528.00 $3,450.00 $13,800.00 $1,900.00 $7,600.00
38 SCR FIXTURE (TO INCLUDE ENTIRE INSTALL: FOUNDATION, CONDUIT, E 1 EA $5,085.00 $5,085.00 $2,000.00 $2,000.00 $80,000.00 $80,000.00 $17,632.00 $17,632.00 $3,450.00 $3,450.00 $1,500.00 $1,500.00
39 ADA HANDRAIL 4 EA $1,864.50 $7,458.00 $2,500.00 $10,000.00 $2,200.00 $8,800.00 $4,521.30 $18,085.20 $900.00 $3,600.00 $1,500.00 $6,000.00
TOTAL AMOUNT: BASE BID $443,849.19 $555,650.50 $441,706.00 $537,530.10 $420,949.35 $361,814.00
40 ADD ALTERNATE 1: TEMPORARY PARKING LOT 1 LS $55,659.29 $55,659.29 $50,000.00 $50,000.00 $40,000.00 $40,000.00 $33,600.00 $33,600.00 $55,000.00 $55,000.00 $72,000.00 $72,000.00
TOTAL AMOUNT $499,508.48 $605,650.50 $481,706.00 $571,130.10 $475,949.35 $433,814.00
Name Business Name Services Address Contact Number/Email
Thayne Hillrichs Distinctive Dwellings Architect
211 E. Southlake Blvd., Suite 102
Southlake, Texas 76092 817-481-1249
Lee Ann Pdelta Engineering Engineering & Inspections
6230 N. Beltline Rd. Suite 300
Irving, TX 75063 (214) 496-0575/ info@pdelta.net
Leland Pennington Pennington Concrete Concrete Contractor
13350 Euless St
Euless, TX 76040 817-571-6306/leland@penningtonconcrete.com
Tracie Luke Ellerbee-Walczak, Inc Construction Materials Testing Services
4501 Broadway Avenue
PO Box 14809
Haltom City, TX 76117 817-759-9999
James Shelton Inspector - City of Southlake Inspector
1400 Main Street, Suite 250
Southlake, TX 76092 (817) 748-8969
Junior Camacho Inspector - City of Southlake Inspector
1400 Main Street, Suite 250
Southlake, TX 76092 817-748-8222
Yvonne Allen First National Bank Banker
400 N. Carroll Ave, Southlake, TX
76092 817-912-4430
Lucy Noonan George &Noonan Real Estate GroRealtor
221 E Southlake Blvd., Southlake, TX
76092 817-410-8769/lnoonan817@gmail.com
References
Project Name Project Value Project Address Owner Name Contact Number Municipality Status
Single Family Residential Construction 7216 sqft 2,050,000.00$ 1213 Saint Emilion Court, Southlake, TX 76092 MG Luxury Homes 9723754989 City of Southlake, Texas Completed
Finish out of 971 sqft office building 60,000.00$ 1509 W. Hebron Pkwy, Carrollton, TX 75010 Reddy Eddy Inc 2149800303 City of Carrollton, Texas Completed
Roof Replacement & Restoration 14,415.00$ 5668 SKY Ridge Dr., Frisco, TX 75035 Mayank Nagori,9723701548 City of Frisco, Texas Completed
1800 sqft siding replacement and reroofing of the 20,492.00$ 2204 Old Mcgarrah Rd, McKinney, TX 75070 Dr. Ajay Harpavat 9729928087 City of McKinney, Texas Completed
Single Family Residential Construction 7299 sqft 2,000,000.00$ 1645 Trace Bella Court, Westlake, TX 76262 MG Luxury Homes 9723754989 City of Westlake, Texas Pre Construction and bidding phase. Plans have been submitted to City.
Single Family Residential Construction 7446 sqft 2,200,000.00$ Lot 5, Block 2 Meandering Way, Westlake, TX 76262 MG Luxury Homes 9723754989 City of Westlake, Texas Pre Construction and bidding phase. Plans have been approved by DRC.
Project Name Project Value Project Location Owner Name Contact Number/Emai Municipality Status
Construction of 6.75 Km long Bypass Road between Km
41/0 to 51/0 on NH-112 Bar-Bilara, Jodhpur $1,722,645
Construction of 6.75 Km long Bypass Road between Km 41/0 to
51/0 on NH-112 Bar-Bilara, Jodhpur
Public Works Department-
National Highway,
Division–PALI Pali District Completed
Construction of additional reservoir at 2*250 MW
stage -I Phase-II Chhabra Thermal Power project 3,068,433.00$ Chhabra Thermal Power Plant
RAJASTHAN RAJY A VIDYUT
UTPADAN NIGAM LIMITED 7452225003 Chhabra District Completed
Design, Engineering, Project, Management,
Procurement, Construction, Manufacturing, Erection,
Commissioning, Testing On EPC Basis and Performance
Testing at Site of the Complete Additional Raw Water
Reservoir with Raw Water Pump House Inclusive of all
Civil / Structural / Architectural, Mechanical, Electrical,
l&C Works Mandatory Spares, Tools & Tackles and Any
Other Work Required For Completion Of Entire Scope
For 2x600 Mw Kalisindh Thermal Power Project,
Jhalawar 10,355,730.00$ KALISINDH SUPER THERMAL POWER PLANT
RAJASTHAN RAJY A VIDYUT
UTPADAN NIGAM LIMITED E-Mail: se.civil.katpp@ Jhalawar District Completed
Renovation and Restoration of Dharia Irrigation
Project, Tehsil Rani District Pali (under 4702-MIW)5,299,456.00$ Dharia Irrigation Project
WATER RESOURCES DIVISION
PALI Pali District Under Construction
(a) Constructing Distributories & Minor work tbr the
command area rulder vallabhipur Branch canal for
Mithapur distributory (D-10), Ralol distributory (D-11),
Haldia distributory @-14)' Raika Distributory Gd-lb)
including repairs & maintenance for five years (slice-Il)
b) Constructing Long Canal Syphon between
Ch.215.272 Km to 217 .217 Km and C.R at Ch.215.235
Km. of Kachchh Branch Canal ( Earth Work, CC Lining
structures, Gates and Stop Logs, Service Road, Control
Cabin and O & M Work for five years)1,104,661.00$ Kachchh Branch Canal Laxmi LCC Projects admin@lccprojects.comKachchh District Completed
List of Work Completed in last Two Years and Work in Hand - In USA
List of Work Completed in last Two Years and Work in Hand - Internationally
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4108
File ID: Type: Status: 2018-4108 Agenda Item Agenda Ready
1Version: Reference: In Control: Community
Development
08/20/2018File Created:
Final Action: ORD Bike SharingFile Name:
Title: Consider approval of an Ordinance amending Chapter 6, Business
Regulations adding Article 6-18, Bicycle Share; to establish regulations and
making it unlawful to leave, a bicycle, an electric bicycle or electric scooter on
a street, sidewalk, right-of-way, park or other public property; providing for
relocation; providing for a relocation fee; providing for docked shared system
and regulations; providing for establishment; providing a repealing clause;
providing a severability clause; providing a penalty clause; and providing an
effective date, and authorizing the Mayor to sign.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 15.
Sponsors: Enactment Date:
Bicycle Sharing Memo - August 28.pdf, Ordinance.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4108
Title
Consider approval of an Ordinance amending Chapter 6, Business Regulations adding Article
6-18, Bicycle Share; to establish regulations and making it unlawful to leave, a bicycle, an
electric bicycle or electric scooter on a street, sidewalk, right-of-way, park or other public
property; providing for relocation; providing for a relocation fee; providing for docked shared
system and regulations; providing for establishment; providing a repealing clause; providing a
severability clause; providing a penalty clause; and providing an effective date, and authorizing
the Mayor to sign.
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4108)
Summary
Fiscal Impact:
We have consulted with the attorney throughout the research and drafting of the ordinance.
Staff Recommendation:
Staff recommends the approval of the final ordinance.
Goal Icon:
Sustainable City Government
Community Wellness and Enrichment
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: August 28, 2018
Reference: Consider approval of an Ordinance to make it unlawful to leave, a bicycle, an electric bicycle or
electric scooter on a street, sidewalk, right -of-way, park or other public property; and to establish
regulations for docked bicycle share systems as an addition to Chapter 6, Business Regulations of the
Coppell Code of Ordinances, and authorizing the Mayor to sign .
2030: Special Place to Live, Sustainable City Government, Community Enrichment &
Wellness
Executive Summary:
The purpose and intent of a Bike Share Ordinance will prevent the dockless bikes, e-bikes and e-scooters from
cluttering up the City of Coppell right-of-way and provide an opportunity for a docked bicycle share company
to locate in Coppell, provided they a re approved through the Development Review Committee process. A
draft of the ordinance was presented at the July 10, 2018 Council Worksession. Council had questions
and more information was requested. This information was presented during the August 14, 2018
Council worksession and is shown under the Analysis heading below. At the August 14, 2018 Council
worksession, Council directed staff to present the proposed ordinance during the August 28, 2018
regular session.
Introduction:
Bike share comes in different forms. Bikes that are locked to a docking station or kiosk, then checked out and
back into the same or another docking station/kiosk for a small fee and a deposit to cover the bike (Ft. Worth’s
B-Cycle is a good example). The newer form of bike shar ing consist of dockless bicycles that are locked to
themselves (i.e. Limebike, Ofo, V-Bike, Mobike). These are GPS based and are coordinated through a smart
phone app that shows where bikes are located and a credit card is used in the app to unlock the wheel from the
frame. The user pays based on the time they use the bike (typically $1.00 per hour). It is anticipated that both
types of bike sharing will touch Coppell in some form or fashion in the near future.
Cypress Waters Station and the current construction of the trail system connection with the Campion Trail are
factors contributing to staff addressing the topic of Bike Sharing in Coppell. The planned Cypress Waters
Station is in the City of Dallas, which currently allows dockless bike sharing. Commuters beginning and
ending their trips at the station will need to find other modes of transportation to and from that point. It is
inevitable that bicycles will be an option along with other modes (ride sharing, taxi’s, & shuttles) to serve the
commuters. This is often called the “first mile/last mile leg of the commute”. Also, the construction of the
trail system along E. Belt Line is expected to be finished by the fall of this year. This will complete the
connection that ties to Irving’s Campion Trail, which provides a route for bicycles to be ridden to Coppell.
2
Irving currently has an agreement with V-Bikes to operate a dockless bicycle system on the Campion Trail.
When this trail connection is complete, it is recommended that we have the tools in place to responsibly
regulate these bikes.
The overwhelming concern with dockless bicycles is #1 the abundance of them, #2 safety hazards if left within
the right-of-way obstructing a sidewalk or roadway and #3 the visual clutter they create. Advocates of bike
share like the accessibility, the affordability and the fact that they provide an environmentally friendly method
of transportation.
Analysis:
At the August 14, 2018, City Council Worksession, Council advised staff to bring forward the proposed
ordinance at the August 28, 2018 Council Meeting.
At the August 14th worksession, staff presented information related to other Cities’ processes and fees
resulting from the July 10th worksession. The specific Council inquiry is listed below with the research
just after.
1. What are other cities’ application fees for their bike sharing programs?
• Austin’s B-Cycle docked program was funded by the City of Austin through a grant;
therefore, a permit was not required.
• San Antonio’s docked bike share was the first public program in Texas. The funding
came from federal grants administered by the City; therefore, permitting fees were not
required.
• Ft. Worth waived the permitting fees for the Fort Worth Transportation Authority’s
docked bike share program.
• Houston did not charge permitting fees for its docked bike share, because it was a grant
related program.
• Denton has an application fee of $500 for the first 50 bikes then $750 for 51 to 100 bi kes.
This covers dockless bike share.
• Plano has a flat fee of $500 for their pilot dockless bike sharing program ending in
December.
• Dallas has a fee of $776 + $18 per bike and $388 annual permit renewal
• Seattle has a complex fee structure as follows:
o Applicants shall pay $146 for an Annual Permit for the pilot bicycle share
program. Note if any stations or other structures are proposed, each site shall
require additional review deposits and permitting.
o Applicants shall pay SDOT’s Street Use division $209 for every hour of permit
review and Inspection needed. Estimated times for reviewing pilot bicycle share
permits is eight hours; therefore, upon submitting an application, applicants shall
pay $1,672 to Street Use. Any time not used shall be reimbursed to the applicant
and any additional time shall be billed, upon permit closure.
o Applicants shall pay a program administrative fee of $15/bike to SDOT’s Transit &
Mobility Division for the administrative time during pilot permit program.
o Any fees arising from t he need for City crews to relocate or remove bicycles from
any location where a bicycle is prohibited under this permit (Requirement O12)
shall equal the City crews’ hourly rate plus fifteen percent
After discussions at the Council meeting and further rese arch, Coppell is proposing a one-time
fee of $500 + $25 per proposed kiosk and a $250 annual renewal fee to be included in the fee
schedule when brought forward in September.
3
2. What are other cities’ fees to pick up bikes left in the public way and what happens if they
aren’t picked up in a reasonable amount of time?
• Ft. Worth has a $25 impoundment fee.
• Denton has a $50 impoundment fee.
• Highland Park has a range of $30-$100 fee.
• Irving currently doesn’t have a bike sharing ordinance and therefore doesn’t have any
mechanism to charge for bikes that have been picked up.
Coppell is proposing a $50 fee and after 90 days of holding, to treat them as abandoned
property and auction the m off similar to the current method of dealing with bikes the city has
impounded.
3. What other cities are using docked bike share near Coppell.
• Ft. Worth – BCycle, a non-profit organization
• Austin - BCycle, a non-profit organization
• San Antonio – SWell Cycle, a non-profit that uses BCycle equipment
• Houston – BCycle, a non-profit organization
4. Justify the proposed regulation requiring the operations center to be within 20 miles.
• Staff wanted the operations center to be within a reasonable distance from Coppell
without being too restrictive for a variety of reasons including bike rebalancing, repair
and maintenance.
• Seattle requires the operations center to be located within the city.
• Ft. Worth’s operations center is located within the city.
• Austin’s B-Cycle operations center is located within the city.
We have increased the distance of the operations center to 30 miles to cover one being located
in the city of Dallas or Ft. Worth.
5. Take out the “other payment options” from the ordinance, as this is a private company’s
operations issue.
• This has been deleted.
6. Note that balancing bikes needs to come from the operator based on usage during specific
times of the day.
• This is a valid point and operators will be encouraged to use trend data in their
balancing programs. Staff contacted BCycle in Ft. Worth. They said that their
balancing program was basically trial and error for the first couple of years in terms of
getting the bike count right at each kiosk/station to support their ridership demands.
7. What happens if the kiosk or station is full?
• According to BCycle, if a station is full when you arrive, go to the kiosk and select the
"Station Full" button after the Welcome screen for a list of nearby stations and to add
a free extra 15 minutes to your trip.
• There's a printed system map at each station and a B-cycle app is available for
download to see the map of stations on the go and check bike and dock availability on
your phone.
At the March 27th and April 10th Council Worksessions, staff gave presentations and subsequent discussions
ensued related to bike sharing. The purpose was to discuss the various forms of bike sharing and to get
Council’s direction on the topic. Council instructed staff to bring back a draft ordinance for review. The draft
ordinance:
• Prohibits dockless bicycles, electric bicycles and electric scooters from being left within the city right -
of-way;
• Establishes a permitting system for the docked bicycle systems within the city.
o The permit would include locations of kiosks and number of bikes at each location.
4
o It is anticipated that the kiosks would be located at City Parks, Old Town Coppell, Hotels, and
potentially on properties s uch as large office/warehouses in the west side.
o To operate within the City of Coppell, the vendor will submit to the Planning Division a permit
application which will be reviewed through the Development Review Committee (DRC)
process much like any other development;
o The permit will need to be renewed on an annual basis.
• Allows for the following enforcement:
o If a bike, e-bike or e-scooter is left in the right-of-way for a certain period of time, a call will
be placed to Public Works to retrieve the bicycle and store it in a holding area.
o The operator will be contacted and asked to pick up the bicycle, e-bicycle or e-scooter.
o A fee per bike, e-bike, or e-scooter will be assessed and paid through the Public Works
department. It will be the responsibility of the dockless vehicle operator to retrieve the bike(s).
o Because a deposit is required for the docked bicycle system, it is not anticipated that any will
be left in the right-of-way intentionally. In the rare instance this does happen, they will be
treated in the same manner as the dockless bikes.
Legal Review:
We have consulted with the attorney throughout the research and drafting of the ordinance.
Fiscal Impact:
A docked bike share plan shall be subjected to a permit application fee of $500 + $25 per kiosk. An annual
renewal fee will be required.
A $50 fee for each bike brought to storage will be assessed when the bikes are picked up by the operator.
Revisions to the Fee Schedule will be brought forward in September.
Recommendation:
Recommend the approval of the final ordinance.
Attachments:
Draft Article 6-18 Bicycle Share
8/20/18
TM99863
1
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 6, ‘BUSINESS
REGULATIONS’ BY ADDING A NEW ARTICLE 6-18 ‘BICYCLE SHARE’;
TO ESTABLISH REGULATIONS AND MAKING IT UNLAWFUL TO
LEAVE, A BICYCLE, AN ELECTRIC BICYCLE, OR ELECTRIC
SCOOTER ON A STREET, SIDEWALK, RIGHT-OF-WAY, PARK OR
OTHER PUBLIC PROPERTY; PROVIDING FOR RELOCATION;
PROVIDING FOR A RELOCATION FEE; PROVIDING FOR DOCKED
BICYCLE SHARE SYSTEM AND REGULATIONS; PROVIDING FOR
ESTABLISHMENT; PROVIDING A REPEALING CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, bicycle share companies have expanded throughout major urban areas
throughout the United States to provide an alternative mode of transportation; and
WHEREAS, the proliferation of such companies and competition have led to huge stock of
dockless bicycles; and
WHEREAS, the number of bicycles left on public rights-of-way, streets, roadways, alleys
and public property have increased dramatically in the wake of its popularity; and
WHEREAS, the bicycles when left for prolonged periods of time on public property and
rights-of-way have impaired the public use of the same and pose a blight and nuisance; and
WHEREAS, the City Council has determined that regulations are necessary to address the
abandonment of such bicycle on public rights-of-way and public property; and
WHEREAS, the City Council has further determined that a docked bicycle system may be
desirable to promote community wellness and public safety.
“Chapter 6 - BUSINESS REGULATIONS
…..
ARTICLE 6-18, BICYCLE SHARE
Sec. 6-18-1. - Definitions
Definitions of the ordinance is amended to add the following definitions:
Bicycle means a devise that a person may ride and that is propelled by human power and
has two tandem wheels at least one of which is more than 14 inches in diameter.
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Bicycle Dealer means a person, corporation, firm or business that has a fixed place of
business which has retail sale of bicycles and accessories.
Bike share system means providing bicycles for short-term rentals for point-to-point
trips where, by design of the bike share operator, the bicycles are intended to remain in the
public way when being rented and used by a customer. When not being rented by a
customer shall remain in a kiosk or station, or other authorized parking on public or private
property.
City Manager means the chief executive officer of the City as appointed in accordance
under the home rule charter.
Customer means a person that rents or uses a bicycle from a bike share operator.
Department means that department as designated by the city manager to administer the
provisions of this Article.
Docked bike share means a bicycle leased from a fixed kiosk or station and returned to
a fixed kiosk or station after use by a customer.
Docked bike share operator is any entity that owns and/or operates a docked bike share
system.
Dockless bike share bicycle means a bicycle leased by a dockless bicycle share operator
on a one time or regular basis.
Dockless bike share operator or operators means a corporation, firm, joint venture,
limited liability company, partnership, person, or other organized entity that operates a
dockless bike share system, whether for profit or not for profit, and does not include a
bicycle dealer.
Dockless bike share system means a system which provides bicycles for short- term
rentals for point-to-point trips and which may be locked and unlocked without the
requirement of a bicycle rack or other docking station.
Dockless vehicle means a bicycle, an electric bicycle, or an electric motor-assisted scooter,
pursuant to the definitions set forth in Texas Transportation Code, Sections 541-201 and
551.351, that can be located and unlocked using a smartphone app.
Electric bicycle means a bicycle that:
a) is power by an electric motor or motor assisted
b) is designed to be propelled by an electric motor, exclusively or in combination
with the application of human power.
c) cannot attain a speed or more than 20 miles per hours without the application of
human power; and
d) does not exceed a weight of 100 pounds.
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Electric Scooter means two or more wheels power by an electric motor; but does not
include an electric power device for mobility of a person with a disability.
Public right of way or right of way means a strip of land acquired by reservation,
dedication, prescription, deed or condemnation and intended to lease by the public as a
street, alley, roundabout, water, waste water and/or other public utility.
Sec. 6-18-2. – Bike Share System, Permitting
A. It shall be unlawful for a bike share operator to operate or cause to be provided
a dockless bike share system or any electric bicycle or electric scooter share
system within the City.
B. It shall be unlawful for any docked bike share operator to operate or cause to be
operated within the City without first obtaining a permit in accordance with this
Article.
C. Authorization. A docked bike share system permits for a docked bike share
operator will be reviewed and approved or denied by the Director of
Community Development or designee of the Department. Permits, upon
approval, will be issued and effective for a period of one year, subject to annual
renewal.
D. A permit is only valid for operations of the bike share system within the city. A
docked bike share operator shall not restrict use of its bike share system within
certain geographical areas of the city unless approved by the city. Permission
to operate the docked bike share system outside the public way shall require
permission of appropriate department, agency, or property owner(s); the docked
bike share operator shall have a means of communicating to the customer when
the bicycle has been operated in non-permitted areas.
Sec. 6.18.3. – Standards
A. All bicycles used in a docked bike share system shall meet the standards
outlined in the Code of Federal Regulations (CFR) under Title 16, Chapter II,
Subchapter C, Part 1512 – Requirements for Bicycles, as amended.
Additionally, permitted docked bike share operators shall meet the safety
standards outlined in ISO 43.150 – Cycles, subsection 4210, as amended.
B. All permitted docked bike share systems shall include visible language within
the docked bike share operator’s mobile and web application that notifies the
customer that:
1. People on bicycles are encouraged to wear helmets.
2. People on bicycles must follow traffic laws.
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3. People using the bicycles are required to return to kiosk or station.
C. At the time of application for a permit, the docked bike share operator shall
provide proof of general commercial liability insurance in the amount of
1,000,000 of liability insurance and the docked bike share operator shall
maintain that level of insurance throughout the term of the permit.
D. The permit will include a commitment from the docked bike share operator to
defend and indemnify the city from and against all claims and liabilities that
arise from the docked bike share operator and its customer’s acts or omissions
in the public way relating to the bicycles or stations that are used in the docked
bike share operator’s bike share system.
E. Permitted docked bike share operators are responsible for educating customers
on how to safely ride or operate a bicycle, including knowledge of laws
applicable to riding and operating a bicycle in the city. All pricing charged to
the customer shall clearly explain structure for ride and time period as well as
fees for additional or overage periods. The maximum charge should be clearly
stated.
F. The City retains the right to limit and/or create specific locations of the kiosk
or stations where bicycles shall be parked/docked.
G. All permitted docked bike share operators shall provide, on every bicycle,
contact information of the docked bike share operator including the website and
phone number and may not include any third party.
H. All permitted docked bike share operators shall have a 24-hour customer service
phone number for customers to report safety concerns, complaints, or ask
questions. All permitted docked bike share operators shall have a staffed
operations center within 30 miles from the city.
I. All docked bike share operator applicants shall state the desired maximum fleet
size in their application. Permitted docked bike share operators shall notify the
department if they plan to change their fleet size at least 15 calendar days before
deployment; and include the additional permit issuance fee for the expanded
fleet and documentation of their updated performance bond. The director shall
have the authority to limit a docked bike share operator's bike fleet numbers in
his or her reasonable discretion to protect the safety of the traveling public and
integrity of the bike share system itself and entire transportation system within
the public way in order to ensure adequate docking loads and location.
J. All permitted docked bike share operators shall keep records of maintenance
and reported collisions. Records shall be shared on a regular basis with the city
through email during intervals determined by the director and stated in the
permit.
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K. To operate in the city, a docked bike share operator shall be required to pay an
initial permit application fee and a permit issuance fee based on the number of
kiosks deployed, as represented on the master fee schedule adopted by City
Council. In subsequent years, a docked bike share operator shall be required to
pay an annual permit renewal fee. All fee amounts shall be established by
resolution of the city council.
Sec. 6.18.4. – Operation
A. It shall be unlawful for any bicycle share operator to cause, permit, suffer or allow,
park or leave any share bicycle on a public street, sidewalk, right-of-way, park, or
other public property, without permission from the City past 6:00 am of the next
day after such bicycle is left on said public property. It shall be the responsibility
of the bicycle share operator to remove the bike(s) prior to the next day. (6am
Sunday to Sunday)
B. Any bicycle share operator of the bicycle shall be responsible at all times,
regardless of the customer, for the duty, care and operation of the bicycle in
compliance with this Article.
C. Bicycles shall not be parked in a way that may impede the regular flow of travel
in the public way or otherwise cause a violation of the Code of Ordinance.
Docked bicycle share operators shall inform customers on how to park a bicycle
properly. Bicycles shall be upright when parked. Any bicycle that is parked in
violation of the permit or Code of Ordinance shall be re-parked in a correct
manner or shall be removed by the bike share operator in accordance with the
following:
1. 6 a.m. to 6 p.m. on weekdays, not including holidays – within
three hours of receiving notice from the city,
2. All other times – within 12 hours of receiving notice from the
city.
D. Any dockless vehicle subject to this Article, shall not be parked unattended
within the public right-of-way if not in active use.
E. All permitted docked bike share operators shall provide the department with a
direct contact for bicycle share operator staff capable of rebalancing bicycles
(moving bicycles from one location to another). All permitted docked bike
share operators shall relocate or rebalance bicycles daily. The City retains the
right to determine specific locations or areas for relocating or rebalancing
bicycles. Failure to properly relocate or rebalance bicycles shall be a violation
of the permit, which may result in permit revocation.
F. Any inoperable bicycle, or any bicycle subject to this Article that is not safe to
operate shall be removed from the public way kiosk or station within 24 hours
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of notice and shall be repaired before being put back into service.
G. Every bicycle shall be a unique identifier that is visible to the user on the
bicycle.
H. If the City is required to relocate or remove bicycles, electric bicycles, or
electric scooters from any location where prohibited, a relocation fee shall be
assessed. The relocation fee amount shall be established by Resolution of the
City Council.
Sec. 6.18.5. – Bond
All permitted docked bike share operators shall provide the City with a performance
bond in an amount determined by the director to be sufficient to cover the obligations of
the docked bike share operator under the permit. The form of the bond shall be approved
by the department and shall be executed by one or more surety companies legally
authorized to do business in the State of Texas. The bond shall guarantee the performance
of all the obligations of the docked bike share operator under issued permit. If a permitted
operator increases the size of their fleet, the performance bond shall be adjusted
appropriately before deploying additional bicycles.
Sec. 6.18.6. – Revocation
A. A permitted docked bike share operator shall be responsible for costs of repair
to public infrastructure damaged by use of its bicycles by its customers, and
costs incurred by the city in removing and storing bicycles that have been
improperly parked, including under the circumstances where a docked bike
share operator fails to remove bicycles in violation of its permit or in case its
permit is terminated.
B. The city reserves the right to terminate a permit and require that the entire fleet,
kiosk and station of bicycles be removed from city streets if an operator fails to
comply with its permit or violates this ordinance or otherwise violates the Code
of Ordinances.
C. A permit does not grant exclusive rights to operate a bike share system in the
city.”
SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
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SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Code of Ordinances as a whole.
SECTION 4. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed, and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor
and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subjected to a fine
not to exceed the sum of Five Hundred Dollars ($500.00) for each offense; and each and every day
such violation is continued shall be deemed to constitute a separate offense.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2018.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
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CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4117
File ID: Type: Status: 2018-4117 Resolution Agenda Ready
1Version: Reference: In Control: City Secretary
08/22/2018File Created:
Final Action: Fire Station 4File Name:
Title:
Consider approval of a Resolution determining the necessity for the
acquisition of a tract of land and right -of-way located along Northpoint
Drive for the public uses, necessities and /or purposes of the
construction and maintenance of a public safety facility, public access
and right-of-way thereto; authorizing the City Attorney to file an eminent
domain petition to acquire the property described; and authorizing the
Mayor to sign.
Notes:
Agenda Date: 08/28/2018
Agenda Number: 16.
Sponsors: Enactment Date:
Staff Memo-Eminent Domain.pdf, Resolution Eminent
Domain - Fire Station 4.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4117
Title
Consider approval of a Resolution determining the necessity for the acquisition of a tract
of land and right -of-way located along Northpoint Drive for the public uses, necessities
and/or purposes of the construction and maintenance of a public safety facility, public
access and right-of-way thereto; authorizing the City Attorney to file an eminent domain
petition to acquire the property described; and authorizing the Mayor to sign.
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4117)
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
MEMORANDUM
To: Mayor and City Council
From: Kevin Richardson, Fire Department
Date: August 23, 2018
Re: Consider approval of a Resolution determining the necessity for the acquisition of a tract
of land and right-of-way located along Northpoint Drive for public uses, necessities
and/or purposes of the construction and maintenance of a public safety facility, public
access and right-of-way thereto; authorizing the City Attorney to file an eminent domain
petition to acquire the property described; and authorizing the Mayor to sign.
2030: Sustainable City Government
Introduction:
Extensive growth and development experienced within the City of Coppell has led to a
Fire/Rescue/EMS model that no longer meets safe and effective emergency response levels. The
Coppell Fire Department is unable to meet the National Fire Protection Association’s NFPA 1710,
Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations, and Special Operations.
For the past eighteen (20) months, actions have been taken to address Fire/Rescue/EMS service
needs culminating in a formal Standards of Cover Study conducted by Emergency Services
Consultants International. On August 29, 2017, City Council chose to move forward with
implementing the addition of Fire Station #4, relocation of Fire Station #1, and relocation of the
Resource Storage Facility. A multi-year plan was developed with specific milestones including land
acquisition and initiating the architectural design process within the current fiscal year 2017-18.
Analysis:
The proposed location for Fire Station #4 along Northpoint Drive includes property currently owned
by the City of Coppell and a portion (approximately 1.5 acres) owned by GLP US Management, LLC
and Western A. South TX, LLC. On July 25, 2018 City Council accepted the asking price of
$250,000, which was within the range identified by an appraisal, and authorized the purchase. Legal
Counsel submitted a formal offer of acceptance to the property owners who have failed to
communicate or otherwise acknowledge the City’s request.
2
The property is managed locally by GLP US Management who have been unsuccessful in
coordinating the purchase process. GLP informed City Staff, the owners are an international
investment firm who advised other priorities will take precedence and will not be available to
consider the proposal until sometime after the calendar year ends. Waiting will result in a significant
delay in the project and potentially have a negative impact on funding, pricing, and service levels.
Legal Review:
Legal Counsel has developed a Resolution authorizing the City Attorney to file an Eminent Domain
Petition to acquire the property.
Recommendation:
The Coppell Fire Department recommends approval of the Resolution.
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CITY OF COPPELL, TEXAS
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
DETERMINING THE NECESSITY FOR THE ACQUISITION OF TRACT
OF LAND AND RIGHT-OF-WAY LOCATED ALONG NORTHPOINT
DRIVE, AS DESCRIBED IN EXHIBIT "A" ATTACHED HERETO AND
INCORPORATED HEREIN, WITHIN THE CITY OF COPPELL, DALLAS
COUNTY, TEXAS, FOR THE PUBLIC USES, NECESSITIES AND/OR
PURPOSES OF THE CONSTRUCTION AND MAINTENANCE OF A
PUBLIC SAFETY FACILITY, PUBLIC ACCESS AND RIGHT-OF-WAY
THERETO; AUTHORIZING THE CITY ATTORNEY TO FILE AN
EMINENT DOMAIN PETITION TO ACQUIRE THE PROPERTY
DESCRIBED IN EXHIBIT "A" ATTACHED HERETO; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Coppell has a public necessity, use and purpose for the property
and rights-of-way located along Northpoint Drive (the "Property"), as described in Exhibit "A"
attached hereto and incorporated fully herein, for the purposes of construction and maintenance of
a public safety facility (Fire Station) for the City and to be operated and maintained by the City,
including public access and right-of-way thereto; and,
WHEREAS, Legal Counsel has informally extended an offer in writing on August 6, 2018
to accept an offer; and
WHEREAS, GLP US Management, LLC and Western A. South Tx, LLC (together, the
"Owners"), through their officers, have not personally acknowledged receipt of the Offer as of
August 28, 2018; and
WHEREAS, the Owners have failed to communicate or otherwise acknowledge the City’s
request; and
WHEREAS, prior to and subsequent to the filing of the petition in condemnation, the City
will continue to negotiate in good faith with the Owners.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City Council of the City of Coppell, Texas hereby finds and
determines that a public use, purpose and necessity exists for the welfare of the City and
its citizens and it is in the public interest to acquire approximately 1.5 ± acres of land and
rights-of-way located along Northpoint Drive, as more fully described in Exhibit "A", attached
hereto and incorporated herein, within the City of Coppell, Dallas County, Texas, for the public
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uses, necessities and purposes of the construction and maintained of a public safety facility
(Fire Station) for the City and to be operated and maintained by the City and public access
and/or right-of- way thereto.
SECTION 2. That the City Manager and City Attorney, are hereby authorized on behalf
of the City to file or cause to be filed against the Owners and interested parties of the Property in
accordance with State law, to make a formal offer; and, if not accepted, file proceedings in eminent
domain to acquire the Property in fee simple, in Coppell, Dallas County, Texas and to fully
prosecute the same.
SECTION 3. If it is later determined that there are any errors in the descriptions contained
herein or if later surveys contain more accurate revised descriptions, the City Attorney, is
authorized to have such errors corrected or revisions made without the necessity obtaining City
Council approval authorizing the condemnation of the corrected or revised properties.
SECTION 4. That the Owners or parties claiming an interest in said properties are GLP
US Management, LLC and Western A. South Tx, LLC.
SECTION 5. That this Resolution shall take effect immediately from and after its
adoption and it is so resolved.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, this 28th day of August 2018.
APPROVED:
__________________________
Karen Selbo Hunt, Mayor
ATTEST:
_______________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________
Robert E. Hager, City Attorney
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Exhibit A
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4120
File ID: Type: Status: 2018-4120 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Secretary
08/23/2018File Created:
Final Action: Mayor and Council ReportsFile Name:
Title: Report by Mayor Hunt regarding upcoming events.
Notes:
Agenda Date: 08/28/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4120
Title
Report by Mayor Hunt regarding upcoming events.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4120)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2018-4111
File ID: Type: Status: 2018-4111 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Secretary
08/21/2018File Created:
Final Action: Council Committee ReportsFile Name:
Title: A.Dallas Regional Mobility Coalition - Councilmember Roden
B.Woven Health Clinic - Councilmember Hill
C.Metrocrest Services - Councilmember Mays
Notes:
Agenda Date: 08/28/2018
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/28/2018City Council
Text of Legislative File 2018-4111
Title
A.Dallas Regional Mobility Coalition - Councilmember Roden
B.Woven Health Clinic - Councilmember Hill
C.Metrocrest Services - Councilmember Mays
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Page 1City of Coppell, Texas Printed on 8/24/2018
Master Continued (2018-4111)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/24/2018