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BA 2018-09-19 CRDC Cit of Coppell, Texas 255 E. Parkway Boulevard Y pp Coppell,Texas FFE L 75019-9478 Meeting Agenda Coppell Recreation Development Corporation Wednesday, September 19,2018 6:30 PM 255 Parkway Blvd. Mark Tepper Mahbuba Khan President Secretary Karen Hunt Noah Webster Board Member Board Member Cliff Long Board Member Notice is hereby given that the Coppell Recreation Development Corporation will meet in the 2nd Floor Conference Room of Coppell Town Center, 255 E. Parkway Boulevard on Wednesday, September 19, 2018 at 6:30P.M. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The purpose of this meeting is to consider the following items: Executive Session (Closed to the Public) Regular Session (Open to the Public) Call To Order 1. Citizens' Forum 2. Consider approval of July 25, 2018 CRDC Minutes Attachments: 07.25.18 CRDC Minutes.pdf 3. Financial Report Attachments: Financial Report.pdf City of Coppell,Texas Page 1 Printed on 9/13/2018 Coppell Recreation Development Meeting Agenda September 19,2018 Corporation 4. Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the amount of$420,950.00 plus $30,000.00 for milestone incentives, for a total contract amount of$450,950.00 to expand the parking lot at the Coppell Senior& Community Center at Grapevine Springs; and authorizing the City manager to sign all necessary documents. Attachments: Joel Brown Memo.pdf Parking Lot Bid Tabulation.pdf Joel Brown References.pdf 5. Consider authorizing Arts Center Manager position for the Coppell Arts Center. Attachments: CRDC Memo-Arts Center Manager .pdf 6. Board President and Committee Reports/General Discussion Adjournment The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell-sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Kori Konon, ADA Coordinator, or other designated official at(972) 304-3699, or TDD 1-800-RELAY TX, (1-800-735-2989). This agenda was posted on the City of Coppell bulletin board at Town Center on this day of , 20__at by City of Coppell,Texas Paye 2 Printed on 9/13/2018 Cit`' of Coppell, Texas 255 E. Parkway Boulevard City Coppell,Texas i i ELL 75019-9478 x -vs Minutes Coppell Recreation Development Corporation Wednesday,July 25, 2018 6:30 PM 255 Parkway Blvd. Mark Tepper Mahbuba Khan President Secretary Karen Hunt Noah Webster Board Member Board Member Cliff Long Board Member Present: Boardmember Karen Hunt, Boardmember Mahbuba Khan, President Mark Tepper, Boardmember Noah Webster, and Boardmember Cliff Long Also present were Deputy City Manager Noel Bernal, and Administrative Support Assistant Brittany Causey. The Coppell Recreation Development Corporation of the City of Coppell, Texas, held a Regular Meeting in the 2nd Floor Conference Room at 255 E. Parkway Boulevard on Wednesday, July 25, 2018 at 6:30 P.M. Executive Session (Closed to the Public) Regular Session (Open to the Public) Call To Order President Mark Tepper called the meeting to order at 6:37 PM. 1. Citizens' Forum There was no one present for the Citizen's Forum. 2. Consider approval of May 24, 2018 Public Hearing Minutes A motion was made by Board Member Hunt,seconded by Secretary Khan to approve minutes as amended. AYE:AII. The motion carried unanimously. City of Coppell,Texas Page 1 Coppell Recreation Development Minutes July 25,2018 Corporation 3. Consider approval of June 13, 2018 CRDC Minutes A motion was made by Board Member Hunt,seconded by Secretary Khan to approve minutes as presented. AYE:AII. The motion carried unanimously. 4. Financial Report Deputy City Manager Noel Bernal presented the Financial Report. 5. Consider approval of the resignation of Biju Mathew from the Coppell Recreation Development Corporation. A motion was made by Secretary Khan,seconded by Board Member Long, that this Agenda Item be approved. AYE:AII. The motion carried unanimously. 6. Consider approval of the resignation of Marvin Franklin from the Coppell Recreation Development Corporation and accept appointment of Cliff Long to fill the unexpired term. A motion was made by Secretary Khan,seconded by Board Member Hunt that this Agenda Item be approved. AYE:AII. This motion carried unanimously. 7. Consider appointment of Vice-President for the Coppell Recreation Development Corporation. A motion was made by Board Member Hunt,seconded by Board Member Long to nominate and appoint Noah Webster as Vice-President of the Board. AYE:AII. The motion passed unanimously. 8. Consider approval of the FY 18-19 CRDC Budget. A motion was made by Vice-President Webster, seconded by Secretary Khan, to approve the FY 18-19 CRDC Budget as amended. AYE:AII. The motion carried unanimously. 9. Consider authorizing architectural design and engineering services, service request number 3 within the approved professional services agreement with Corgan Associates, Inc., totaling $156,500 for the Coppell Arts Center theater seating expansion. A motion was made by Vice-President Webster, seconded by Board Member Long,to approve this Agenda Item. AYE:AII. The motion carried unanimously. City of Coppell,Texas Page 2 Coppell Recreation Development Minutes July 25,2018 Corporation Adjournment Board Member Hunt reminded the Board that the Boards and Commission applications have been published and encouraged members to apply for reappointment if interested in remaining on the Board. There being no further business, President Tepper adjourned the meeting at 7:42 PM. President, Mark Tepper Brittany A. Causey, Administrative Support Assistant City of Coppell,Texas Page 3 DATE: August 13, 2018 TO: CRDC Board VIA: Mike Land, City Manager FROM: Jennifer Miller, Director of Finance4 ` SUBJECT: CRDC Financial Report The financial position of funds for the CRDC - Special Revenue at July 31, 2018 UNCOLLECTED FUND CURRENT FUNDS BUDGETED SOURCES BUDGET COLLECTED FUNDS Sales Tax Revenue 8, 135,245.00 6,715,388.76 1,419,856.24 Interest Income 10, 000.00 82,012.09 (72, 012 .09) Donations - Library 0.00 0.00 0.00 Fund Balance 5,602,531.27 0.00 0.00 Total 13,747,776.27 6,797,400.85 1,347, 844.15 EXPENDITURES CURRENT MONTH YTD OBLIGATED UNENCUMBERED DESCRIPTION BUDGET EXPENDITURES EXPENDITURES BUT UNPAID BALANCE Transfer for Maintenance 2, 847,336.00 280,476.16 2, 350,386.07 0.00 496, 949.93 Seniors Parking Lot 0.00 0.00 28,200.00 21,300.00 (49,500.00) Denton Creek Trail 0.00 0.00 2, 859.89 0.00 (2, 859.89) Wagon Wheel 0.00 28,617.13 48,316. 13 12, 052.50 (60,368.63) Grapvine Springs Trail 5, 966.64 0.00 0.00 5, 966.64 0.00 CORE 90, 000.00 0.00 90, 000.00 0.00 0.00 Streetscape/Intersections 0.00 0.00 0.00 0.00 0.00 Library 53,443.98 0.00 53,443. 98 0.00 0.00 McArthur Blvd Trail 31,425.25 0.00 0.00 31,425.25 0.00 Trails 79,500.00 11,250.00 29, 107.00 212,250.00 (161,857.00) Arts Center 582, 900.67 0.00 552, 900.67 200, 000.00 (170, 000.00) AB Park 148, 814.75 0.00 48, 162.98 100, 651.77 0.00 Total 3, 839,387.29 320,343.29 3,203, 376.72 583,646.16 52, 364.41 Budget Numbers are subject to change due to changing economics or addition of projects. Contracts signed before the bond issuance will be pay as you go, with payments being made over time. Reimbursement Resolution has been passed by CRDC and Council. DATE: August 13, 2018 TO: CRDC Board VIA: Mike Land, City Manager FROM: Jennifer Miller, Director of Financ�) SUBJECT: CRDC Debt Service Financial Report The financial position of funds for CRDC - Debt Service at July 31, 2018 UNCOLLECTED FUND CURRENT FUNDS BUDGETED SOURCES BUDGET COLLECTED FUNDS Sales Tax 1, 957,519.00 1, 602,424.80 355, 094.20 Interest Income 1,500.00 5,397.32 (3,897.32) Fund Balance 81, 937.60 0.00 0.00 Total 2,040, 956.60 1, 607, 822.12 351, 196.88 EXPENDITURES CURRENT MONTH YTD OBLIGATED UNENCUMBERED DESCRIPTION BUDGET EXPENDITURES EXPENDITURES BUT UNPAID BALANCE Debt Payment - Interest 1,246,519.00 623,259.38 1,246, 518.76 0.00 0.24 Debt Payment - Principal 710, 000.00 710, 000.00 710, 000.00 0.00 0.00 Agency Fees 1, 000.00 0.00 750.00 0.00 250.00 Total 1, 957,519.00 1, 333,259.38 1, 957,268.76 0.00 250.24 Budget numbers may be subject to change due to changing economics or addition of projects. COPPELL RECREATION DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS SERIES 2014-$29,025,000 AS OF JULY 31,2018 DEPT AMOUNT OTHER TOTAL AMOUNT PAID AMOUNT AVAILABLE PROJECT NO ISSUED REVENUES FUNDS TO DATE ENCUMBERED FUNDS CRDC-SALES TAX 632 COST OF ISSUANCE $178,867.04 $ 178,867.04 $ 178,867.04 $0.00 $0.00 COST OF INSURANCE $32,555.41 $ 32,555.41 $ 32,555.41 0.00 0.00 INTEREST INCOME/PREMIUM $ 617,578.46 A 617,578.46 0.00 0.00 617,578.46 ANDY BROWN PARK $ 15,000,000.00 6,550,000.00 D 21,550,000.00 21,706,272.63 87,787.33 (244,059.96) LIFE SAFETY PARK 3,025,000.00 2,873,796.78 C 5,898,796.78 5,913,955.46 16,210.00 (31,368.68) DRAINAGE-WOODRIDGE 2,200,000.00 (2,100,000.00) 100,000.00 26,702.53 9,917.47 63,380.00 STREETSCAPE 4,800,000.00 400,000.00 5,200,000.00 4,774,124.24 28,967.26 396,908.50 TRAILS 4,000,000.00 (3,550,000.00) B 450,000.00 379,625.71 31,099.55 39,274.74 $29,025,000.00 $5,002,797.69 $34,027,797.69 $33,012,103.02 $173,981.61 $841,713.06 --------------------------- -- ------------- -------------- ------------- --------------- --------------------------- -- ------------- -------------- ------------- --------------- COPPELL RECREATION DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS SERIES 2014-$29,025,000 AS OF JULY 31,2018 FOOTNOTE A AMOUNT OF INTEREST/SURPLUS EARNED $ 2,628,187.46 TRANSFERRED TO AB PARK (900,000.00) TRANSFERRED TO LIFE SAFETY PARK (1,110,609.00) 617,578.46 FOOTNOTE B TRAILS GRAPEVINE CREEK TRAIL $ 214,300.00 S.COPPELL TRAIL 186,625.26 MASTER PLAN UPDATE 9,800.00 410,725.26 FOOTNOTE C ADDITIONAL FUNDING SOURCES CRIME CONTROL(15%) $ 881,593.89 GENERAL FUND(15%) 881,593.89 INTEREST 1,110,609.00 2,873,796.78 FOOTNOTE D BONDS TRANSFERRED TO AB PARK DRAINAGE-WOODRIDGE $ 2,100,000.00 TRAILS" 3,550,000.00 5,650,000.00 To be repaid through CRDC cash flows. T H E . C I T Y • O F COPPELL 11� R A 8 1 B MEMORANDUM To: Coppell Recreation and Development Corporation From: Noel Bernal, Deputy City Manager Date: September 19, 2018 Reference: Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the amount of $420,950.00 plus $30,000.00 for milestone incentives, for a total contract amount of $450,950.00 to expand the parking lot at the Coppell Senior& Community Center at Grapevine Springs; and authorizing the City manager to sign all necessary documents. 2030: Community Gathering Places, Excellent City Services with High Level of Customer Satisfaction, and Excellent and well-maintained City infrastructure and facilities Introduction: The May 8, 2018 City Council Work Session included a discussion related to the potential to expand the parking lot at the Coppell Senior& Community Center at Grapevine Springs. The primary takeaway from the work session briefing was a general concern for available parking at the senior& community center during the construction phase of the project. The construction phase impact to the scheduled activities and programs at the senior& community center have been analyzed and adjustments have been made to minimize the inconvenience to regular patrons and rental participants. Time is of the essence in the performance of this project. The contractor shall pay the sum of$1,000.00 per day for each calendar day of unexcused delay in achieving Substantial Completion beyond the (90) calendar days set forth for Substantial Completion of the work. If the contractor achieves Substantial Completion prior to the scheduled completion date, the City shall pay to the contractor the sum of$1,000.00 per day for each calendar day that substantial completion is certified in advance of the scheduled completion date. The project bid also contained an Add Alternate Bid to supply and install a temporary asphalt parking lot located northeast of the facility, to be removed at the end of the project. On July 20, 2018 the City of Coppell Purchasing Department advertised Bid No. Q-0819-01, Coppell Senior& Community Center at Grapevine Springs Parking Expansion. On Tuesday, August7, 2018 the City received (6)bids for Bid No. Q-0819-01, they included the following: Base Bid Alternate Bid Contractor • $361,814.00 $72,000.00 MG Luxury Homes • $420,950.00 $55,000.00 Joel Brown & Co., LLC. • $441,706.00 $40,000.00 North Star Construction 1 • $443,849.19 $55,659.29 North Rock Construction • $525,185.06 $33,600.00 Mart, Inc. General Contractors • $554,650.50 $50,000.00 2L Construction Analysis: The City of Coppell Purchasing Manager, Parks &Recreation staff and the City Consulting Engineer for the project, after reviewing the bids received recommend awarding the contract to the lowest "responsible bidder", Joel Brown and Company, LLC. The lowest bidder, MG Luxury Homes, fails to meet the Minimum Standards for Responsible Prospective Bidders, specifically standard No.3 which reads: "Bidder must have a satisfactory record of performance". The City Bid Packet requests bidder to supply,with the Invitation to Bid,a list of at least three (3)references where like products and/or services have been supplied by their firm. MG Luxury Homes did not submit references with the bid packet. Parks staff reached out to MG Luxury Homes to request references where like products and/or services have been supplied. The references supplied by MG Luxury Homes failed to demonstrate experience in similar type projects, specifically concrete paving. Legal Review: Standard City bidding documents were utilized for this project and have been reviewed by the City Attorney. Fiscal Impact: This is a CRDC project that is funded in fiscal year 2017-2018. Recommendation: The City Manager's Office recommends approval of this item. 2 BID TABULATION City of Coppell Grapevine Springs Community Center PK#4022-17.355 8/10/2018 No. Description Quantity Unit North Rock Construction 21.Construction Northstar Construction Mart,Inc. Joel Brown&Co.LLC MG Luxury Homes Unit Price I Amount Unit Price Amount Unit Price Amount Unit Price I Amount Unit Price I Amount Unit Price Amount 1 MOBILIZATION 1 LS $23,520.40 $23,520.40 $85,000.00 $85,000.00 $34,000.00 $34,000.00 $21,150.00 $21,150.00 $10,000.00 $10,000.00 $12,500.00 $12,500.00 2 TEMPORARY TRAFFIC CONTROL&BARRICADING DEVIES DURING CON 1 LS $6,290.98 $6,290.98 $4,000.00 $4,000.00 $3,300.00 $3,300.00 $2,400.00 $2,400.00 $8,625.00 $8,625.00 $8,000.00 $8,000.00 3 UNCLASSIFIED PAVING EXCAVATION 586 CY $53.11 $31,122.46 $45.00 $26,370.00 $40.00 $23,440.00 $54.00 $31,644.00 $14.50 $8,497.00 $20.00 $11,720.00 4 SAWCUT,REMOVE&DISPOSE OF EXISTING CONCRETE PAVEMENT,DF 760 SY $18.08 $13,740.80 $25.00 $19,000.00 $15.00 $11,400.00 $10.80 $8,208.00 $13.70 $10,412.00 $30.00 $22,800.00 5 REMOVE GRANITE TRAIL 95 SF $11.30 $1,073.50 $6.50 $617.50 $1.00 $95.00 $12.00 $1,140.00 $2.90 $275.50 $12.00 $1,140.00 6 REMOVE EXISTING GRAVEL 205 SY $11.30 $2,316.50 $20.00 $4,100.00 $9.00 $1,845.00 $14.40 $2,952.00 $26.00 $5,330.00 $30.00 $6,150.00 7 REMOVE EXISTING WATER SPIGOT&SIGN 1 EA $1,360.11 $1,360.11 $900.00 $900.00 $600.00 $600.00 $1,200.00 $1,200.00 $300.00 $300.00 $1,800.00 $1,800.00 8 REMOVE EXISTING 3"PVC 11 LF $77.23 $849.53 $100.00 $1,100.00 $4.00 $44.00 $6.00 $66.00 $25.00 $275.00 $50.00 $550.00 9 MOUNTABLE CURB 20 LF $79.97 $1,599.40 $15.00 $300.00 $13.00 $260.00 $30.00 $600.00 $46.00 $920.00 $95.00 $1,900.00 10 REINFORCED CONCRETE FLUME W/ENERGY DISSIPATORS 30 CY $462.54 $13,876.20 $500.00 $15,000.00 $425.00 $12,750.00 $879.20 $26,376.00 $550.00 $16,500.00 $200.00 $6,000.00 11 4"REINFORCED CONCRETE SIDEWALK 3,110 SF $5.23 $16,265.30 $6.50 $20,215.00 $5.00 $15,550.00 $7.20 $22,392.00 $5.70 $17,727.00 $4.50 $13,995.00 12 5"REINFORCED CONCRETE PAVEMENT WITH 6"INTERNAL CURB 1,210 SY $55.73 $67,433.30 $46.00 $55,660.00 $49.00 $59,290.00 $52.97 $64,093.70 $54.50 $65,945.00 $45.00 $54,450.00 13 6"REINFORCED CONCRETE PAVEMENT WITH 6"INTERNAL CURB 1,280 SY $55.05 $70,464.00 $50.00 $64,000.00 $55.50 $71,040.00 $63.26 $80,972.80 $59.50 $76,160.00 $48.00 $61,440.00 14 PREPARATION OF SUBGRADE 2,625 SY $4.52 $11,865.00 $11.00 $28,875.00 $4.00 $10,500.00 $5.40 $14,175.00 $14.00 $36,750.00 $8.00 $21,000.00 15 FLEX BASE 50 SY $35.01 $1,750.50 $20.00 $1,000.00 $20.00 $1,000.00 $36.00 $1,800.00 $28.00 $1,400.00 $35.00 $1,750.00 16 12"ROCK RIP RAP 2 CY $987.99 $1,975.98 $325.00 $650.00 $230.00 $460.00 $720.00 $1,440.00 $400.00 $800.00 $750.00 $1,500.00 17 BARRIER FREE RAMP 1 EA $1,661.69 $1,661.69 $1,700.00 $1,700.00 $750.00 $750.00 $780.00 $780.00 $3,335.00 $3,335.00 $1,500.00 $1,500.00 18 4"THERMOPLASTIC WHITE STRIP(PARKING SPACES) 1,750 LF $4.86 $8,505.00 $2.00 $3,500.00 $2.30 $4,025.00 $5.14 $8,995.00 $5.00 $8,750.00 $8.50 $14,875.00 19 6"STORM PIPE 13 LF $81.85 $1,064.05 $100.00 $1,300.00 $24.00 $312.00 $480.00 $6,240.00 $23.00 $299.00 $50.00 $650.00 20 3"ELECTRICAL CONDUIT 100 LF $39.55 $3,955.00 $20.00 $2,000.00 $20.00 $2,000.00 $18.00 $1,800.00 $9.20 $920.00 $20.00 $2,000.00 21 3"ELECTRICAL CONDUIT BY BORE 230 LF $39.55 $9,096.50 $25.00 $5,750.00 $30.00 $6,900.00 $102.00 $23,460.00 $23.00 $5,290.00 $40.00 $9,200.00 22 3"IRRIGATION SLEEVES 200 LF $11.30 $2,260.00 $30.00 $6,000.00 $8.00 $1,600.00 $14.40 $2,880.00 $31.05 $6,210.00 $9.00 $1,800.00 23 PREPARATION AND IMPLEMENT SWPPP 1 LS $7,055.31 $7,055.31 $13,200.00 $13,200.00 $7,000.00 $7,000.00 $1,440.00 $1,440.00 $5,350.00 $5,350.00 $3,500.00 $3,500.00 24 TREE DEMO 1 LS $15,772.26 $15,772.26 $19,000.00 $19,000.00 $16,000.00 $16,000.00 $18,000.00 $18,000.00 $38,500.00 $38,500.00 $7,000.00 $7,000.00 25 TREE PROTECTION FENCING 900 LF $2.99 $2,691.00 $2.00 $1,800.00 $2.00 $1,800.00 $2.40 $2,160.00 $1.75 $1,575.00 $3.50 $3,150.00 26 CONCRETE MOW CURB 84 LF $46.16 $3,877.44 $35.00 $2,940.00 $13.00 $1,092.00 $24.00 $2,016.00 $17.25 $1,449.00 $15.00 $1,260.00 27 STEEL LANDSCAPE EDGING 31 LF $5.65 $175.15 $6.00 $186.00 $7.00 $217.00 $6.00 $186.00 $7.00 $217.00 $15.00 $465.00 28 GRASS PAVERS(AGGREGATE,EDGING,SAND&TOPSOIL) 963 SF $5.45 $5,248.35 $30.00 $28,890.00 $9.00 $8,667.00 $12.00 $11,556.00 $6.45 $6,211.35 $20.00 $19,260.00 29 3"QUERCUS MUEHLENBERGII(CHINKAPIN OAK) 2 EA $508.50 $1,017.00 $1,050.00 $2,100.00 $650.00 $1,300.00 $780.00 $1,560.00 $1,050.00 $2,100.00 $650.00 $1,300.00 30 3"ULMUS CRASSIFOLIA(CEDAR ELM) 6 EA $508.50 $3,051.00 $1,200.00 $7,200.00 $650.00 $3,900.00 $840.00 $5,040.00 $1,050.00 $6,300.00 $650.00 $3,900.00 31 1 GAL MUHLENBERGIA CAPILLARIS(PINK MUHLY) 263 EA $11.30 $2,971.90 $35.00 $9,205.00 $15.00 $3,945.00 $7.20 $1,893.60 $32.50 $8,547.50 $35.00 $9,205.00 32 CYNODON DACTYLON(BERMUDA SOD) 11,320 SF $0.45 $5,094.00 $0.60 $6,792.00 $0.70 $7,924.00 $0.84 $9,508.80 $0.60 $6,792.00 $2.20 $24,904.00 33 PERMANENT IRRGIATION SYSTEM 1 LS $11,300.00 $11,300.00 $26,000.00 $26,000.00 $20,000.00 $20,000.00 $18,000.00 $18,000.00 $26,657.00 $26,657.00 $8,500.00 $8,500.00 34 TEMPORARY IRRIGATION 1 LS $2,825.00 $2,825.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $2,400.00 $2,400.00 $2,250.00 $2,250.00 $3,500.00 $3,500.00 35 WALL REMOVAL AND BRICK COLUMN REPAIR @ 5'WALK 1 Ls $4,731.58 $4,731.58 $9,000.00 $9,000.00 $3,200.00 $3,200.00 $8,400.00 $8,400.00 $805.00 $805.00 $1,800.00 $1,800.00 36 SB FIXTURE(TO INCLUDE ENTIRE INSTALL:FOUNDATION,CONDUIT,E 3 EA $4,068.00 $12,204.00 $5,700.00 $17,100.00 $1,000.00 $3,000.00 $8,120.00 $24,360.00 $2,875.00 $8,625.00 $750.00 $2,250.00 BID TABULATION City of Coppell Grapevine Springs Community Center PK#4022-17.355 8/10/2018 No. Description Quantity Unit North Rock Construction 2L Construction Northstar Construction Mart,Inc. Joel Brown&Co.LLC MG Luxury Homes Unit Price I Amount Unit Price Amount Unit Price Amount Unit Price I A7ount7jj Unit Price Amount Unit Price Amount 37 SC FIXTURE(TO INCLUDE ENTIRE INSTALL:FOUNDATION,CONDUIT,El 4 EA $15,311.50 $61,246.00 $12,300.00 $49,200.00 $2,800.00 $11,200.00 $17,632.00 $70,528.00 $3,450.00 $13,800.00 $1,900.00 $7,600.00 38 SCR FIXTURE(TO INCLUDE ENTIRE INSTALL:FOUNDATION,CONDUIT,E 1 EA $5,085.00 $5,085.00 $2,000.00 $2,000.00 $80,000.00 $80,000.00 $17,632.00 $17,632.00 $3,450.00 $3,450.00 $1,500.00 $1,500.00 39 ADA HANDRAIL 4 EA $1,864.50 $7,458.00 $2,500.00 $10,000.00 $2,200.00 $8,800.00 $4,521.30 $18,085.20 $900.00 $3,600.00 $1,500.00 $6,000.00 TOTAL AMOUNT:BASE BID $443,849.19 $555,650.50 $441,706.00 $537,530.10 $420,949.35 $361,814.00 40 ADD ALTERNATE 1:TEMPORARY PARKING LOT1 LS $55,659.29 $55,659.29 $50,000.00 $50,000.00 $40,000.00 $40,000.00 $33,600.00 $33,600.00 $55,000.00 $55,000.00 $72,000.00 $72,000.00 TOTAL AMOUNT $499,508.48 $605,650.50 $481,706.00 $571,130.10 $475,949.35 $433,814.00 JOEL BROWN& Co. LLC 500 E.ARAPAHOE RD.STE 603 joel@joelbrownco.com RicHARDSON,TX 75081 TEL=(972)515-3646 August 8, 2018 For the Parking Lot Improvements for Grapevine Springs Community Center References for recently finished projects: City of Plano Christina Sebastian 972-941-7473 Santa Fe Park trails demo and rebuild including flatwork, ramps, curb, striping, signage and sodding City of Dallas Housing Authority Bill Manning 214-951-8468 Connor Subdivision Housing remodel with site work, driveways, curb, striping, landscaping City of Allen Debra Morris 214-509-4630 Municipal Court Remodel Greene Family Camp Wes Griffin 512-971-8034 Multiple projects including ground up, remodel, driveways, road work,site work, electrical, landscaping,etc. City of Gatesville Housing Billie Williams,AIA 817-239-0806 Ground up construction of warehouse including flatwork, sidewalks, paved parking, striping, curb, landscaping Please let me know if you need any other references and I will be happy to send a list Following is our list of proposed subcontractors for this job: Site Preparation & Demo KDAT 469-853-5038 KAB Construction 469-400-8279 Base and Asphalt KDAT 469-853-5038 Advanced Paving Co. 706-996-2040 Concrete & Flatwork HB Concrete 972-955-3760 KDAT 469-853-5039 Electrical DNEC Electric LLC 214-298-9965 Bean Electric, Inc. 817-561-7400 Please do not hesitate to contact me if you have any questions. Respectfully Submitted, Ik Joel Brown For Joel Brown & Co. LLC T H E • C 1 T Y • O F COPPELL F 8 A g 1 .9 A MEMORANDUM To: CRDC Board Members From: Noel Bernal, Deputy City Manager Date: September 14, 2018 Reference: Consider authorizing Arts Center Manager position for the Coppell Arts Center. 2030: Community Wellness and Enrichment Strategy— Goal 1: Community Gathering Places and Goal 3: Expand Cultural Arts Amenities and Opportunities. Analysis: At the September 12th City Council retreat, staff provided an update on Arts Center operations. On May 8th, a work session presentation was made by Mr. Michael Jenkins, Leisure Arts and Recreation Concepts, on a preliminary business plan. This plan included various recommendations including the hiring of a full-time staff member to oversee the Arts Center management. Based on additional staff research and planning, the recommendation is to hire an Arts Center Manager as soon as possible. This would enable the completion of the Arts Center business plan, including an assessment of the necessary staffing for the facility, the budget, operational planning, and scheduling for programming of events which in the arts industry occurs 12-18 months in advance. The Arts Center construction is projected to take 14 months, so the hiring would enable us to meet this timeline prior to the facility opening. Legal Review: Fiscal Impact: This professional position is classified as exempt with a salary range of$71,780 — 104,062, depending on experience and qualifications. The position is being funded through available Coppell Recreation Development Corporation (CRDC) funds. Recommendation: The City Manager's Office recommends authorizing the Arts Center Manager position for the Coppell Arts Center. The position will be presented to the City Council as a CRDC budget amendment to be presented at a later date.