BA 2018-09-19 CRDC Cit of Coppell, Texas 255 E. Parkway Boulevard
Y pp Coppell,Texas
FFE L 75019-9478
Meeting Agenda
Coppell Recreation Development Corporation
Wednesday, September 19,2018 6:30 PM 255 Parkway Blvd.
Mark Tepper Mahbuba Khan
President Secretary
Karen Hunt Noah Webster
Board Member Board Member
Cliff Long
Board Member
Notice is hereby given that the Coppell Recreation Development Corporation will meet in the
2nd Floor Conference Room of Coppell Town Center, 255 E. Parkway Boulevard on
Wednesday, September 19, 2018 at 6:30P.M.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The purpose of this meeting is to consider the following items:
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call To Order
1. Citizens' Forum
2. Consider approval of July 25, 2018 CRDC Minutes
Attachments: 07.25.18 CRDC Minutes.pdf
3. Financial Report
Attachments: Financial Report.pdf
City of Coppell,Texas Page 1 Printed on 9/13/2018
Coppell Recreation Development Meeting Agenda September 19,2018
Corporation
4. Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the
amount of$420,950.00 plus $30,000.00 for milestone incentives, for a total
contract amount of$450,950.00 to expand the parking lot at the Coppell
Senior& Community Center at Grapevine Springs; and authorizing the City
manager to sign all necessary documents.
Attachments: Joel Brown Memo.pdf
Parking Lot Bid Tabulation.pdf
Joel Brown References.pdf
5. Consider authorizing Arts Center Manager position for the Coppell Arts
Center.
Attachments: CRDC Memo-Arts Center Manager .pdf
6. Board President and Committee Reports/General Discussion
Adjournment
The City of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses)
for participation in or access to the City of Coppell-sponsored public programs, services
and/or meetings, the City requests that individuals make requests for these services
forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make
arrangements, contact Kori Konon, ADA Coordinator, or other designated official at(972)
304-3699, or TDD 1-800-RELAY TX, (1-800-735-2989).
This agenda was posted on the City of Coppell bulletin board at Town Center on this
day of , 20__at by
City of Coppell,Texas Paye 2 Printed on 9/13/2018
Cit`' of Coppell, Texas 255 E. Parkway Boulevard
City Coppell,Texas
i i ELL 75019-9478
x
-vs Minutes
Coppell Recreation Development Corporation
Wednesday,July 25, 2018 6:30 PM 255 Parkway Blvd.
Mark Tepper Mahbuba Khan
President Secretary
Karen Hunt Noah Webster
Board Member Board Member
Cliff Long
Board Member
Present:
Boardmember Karen Hunt, Boardmember Mahbuba Khan, President Mark
Tepper, Boardmember Noah Webster, and Boardmember Cliff Long
Also present were Deputy City Manager Noel Bernal, and Administrative Support
Assistant Brittany Causey.
The Coppell Recreation Development Corporation of the City of Coppell, Texas, held a
Regular Meeting in the 2nd Floor Conference Room at 255 E. Parkway Boulevard on
Wednesday, July 25, 2018 at 6:30 P.M.
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call To Order
President Mark Tepper called the meeting to order at 6:37 PM.
1. Citizens' Forum
There was no one present for the Citizen's Forum.
2. Consider approval of May 24, 2018 Public Hearing Minutes
A motion was made by Board Member Hunt,seconded by Secretary Khan to
approve minutes as amended.
AYE:AII. The motion carried unanimously.
City of Coppell,Texas Page 1
Coppell Recreation Development Minutes July 25,2018
Corporation
3. Consider approval of June 13, 2018 CRDC Minutes
A motion was made by Board Member Hunt,seconded by Secretary Khan to
approve minutes as presented.
AYE:AII. The motion carried unanimously.
4. Financial Report
Deputy City Manager Noel Bernal presented the Financial Report.
5. Consider approval of the resignation of Biju Mathew from the Coppell
Recreation Development Corporation.
A motion was made by Secretary Khan,seconded by Board Member Long, that
this Agenda Item be approved.
AYE:AII. The motion carried unanimously.
6. Consider approval of the resignation of Marvin Franklin from the Coppell
Recreation Development Corporation and accept appointment of Cliff
Long to fill the unexpired term.
A motion was made by Secretary Khan,seconded by Board Member Hunt that
this Agenda Item be approved.
AYE:AII. This motion carried unanimously.
7. Consider appointment of Vice-President for the Coppell Recreation
Development Corporation.
A motion was made by Board Member Hunt,seconded by Board Member Long
to nominate and appoint Noah Webster as Vice-President of the Board.
AYE:AII. The motion passed unanimously.
8. Consider approval of the FY 18-19 CRDC Budget.
A motion was made by Vice-President Webster, seconded by Secretary Khan,
to approve the FY 18-19 CRDC Budget as amended.
AYE:AII. The motion carried unanimously.
9. Consider authorizing architectural design and engineering services,
service request number 3 within the approved professional services
agreement with Corgan Associates, Inc., totaling $156,500 for the
Coppell Arts Center theater seating expansion.
A motion was made by Vice-President Webster, seconded by Board Member
Long,to approve this Agenda Item.
AYE:AII. The motion carried unanimously.
City of Coppell,Texas Page 2
Coppell Recreation Development Minutes July 25,2018
Corporation
Adjournment
Board Member Hunt reminded the Board that the Boards and Commission
applications have been published and encouraged members to apply for
reappointment if interested in remaining on the Board.
There being no further business, President Tepper adjourned the meeting at
7:42 PM.
President, Mark Tepper
Brittany A. Causey, Administrative Support Assistant
City of Coppell,Texas Page 3
DATE: August 13, 2018
TO: CRDC Board
VIA: Mike Land, City Manager
FROM: Jennifer Miller, Director of Finance4 `
SUBJECT: CRDC Financial Report
The financial position of funds for the CRDC - Special Revenue at July 31, 2018
UNCOLLECTED
FUND CURRENT FUNDS BUDGETED
SOURCES BUDGET COLLECTED FUNDS
Sales Tax Revenue 8, 135,245.00 6,715,388.76 1,419,856.24
Interest Income 10, 000.00 82,012.09 (72, 012 .09)
Donations - Library 0.00 0.00 0.00
Fund Balance 5,602,531.27 0.00 0.00
Total 13,747,776.27 6,797,400.85 1,347, 844.15
EXPENDITURES CURRENT MONTH YTD OBLIGATED UNENCUMBERED
DESCRIPTION BUDGET EXPENDITURES EXPENDITURES BUT UNPAID BALANCE
Transfer for Maintenance 2, 847,336.00 280,476.16 2, 350,386.07 0.00 496, 949.93
Seniors Parking Lot 0.00 0.00 28,200.00 21,300.00 (49,500.00)
Denton Creek Trail 0.00 0.00 2, 859.89 0.00 (2, 859.89)
Wagon Wheel 0.00 28,617.13 48,316. 13 12, 052.50 (60,368.63)
Grapvine Springs Trail 5, 966.64 0.00 0.00 5, 966.64 0.00
CORE 90, 000.00 0.00 90, 000.00 0.00 0.00
Streetscape/Intersections 0.00 0.00 0.00 0.00 0.00
Library 53,443.98 0.00 53,443. 98 0.00 0.00
McArthur Blvd Trail 31,425.25 0.00 0.00 31,425.25 0.00
Trails 79,500.00 11,250.00 29, 107.00 212,250.00 (161,857.00)
Arts Center 582, 900.67 0.00 552, 900.67 200, 000.00 (170, 000.00)
AB Park 148, 814.75 0.00 48, 162.98 100, 651.77 0.00
Total 3, 839,387.29 320,343.29 3,203, 376.72 583,646.16 52, 364.41
Budget Numbers are subject to change due to changing economics or addition of projects. Contracts signed
before the bond issuance will be pay as you go, with payments being made over time. Reimbursement Resolution
has been passed by CRDC and Council.
DATE: August 13, 2018
TO: CRDC Board
VIA: Mike Land, City Manager
FROM: Jennifer Miller, Director of Financ�)
SUBJECT: CRDC Debt Service Financial Report
The financial position of funds for CRDC - Debt Service at July 31, 2018
UNCOLLECTED
FUND CURRENT FUNDS BUDGETED
SOURCES BUDGET COLLECTED FUNDS
Sales Tax 1, 957,519.00 1, 602,424.80 355, 094.20
Interest Income 1,500.00 5,397.32 (3,897.32)
Fund Balance 81, 937.60 0.00 0.00
Total 2,040, 956.60 1, 607, 822.12 351, 196.88
EXPENDITURES CURRENT MONTH YTD OBLIGATED UNENCUMBERED
DESCRIPTION BUDGET EXPENDITURES EXPENDITURES BUT UNPAID BALANCE
Debt Payment - Interest 1,246,519.00 623,259.38 1,246, 518.76 0.00 0.24
Debt Payment - Principal 710, 000.00 710, 000.00 710, 000.00 0.00 0.00
Agency Fees 1, 000.00 0.00 750.00 0.00 250.00
Total 1, 957,519.00 1, 333,259.38 1, 957,268.76 0.00 250.24
Budget numbers may be subject to change due to changing economics or addition of projects.
COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29,025,000
AS OF JULY 31,2018
DEPT AMOUNT OTHER TOTAL AMOUNT PAID AMOUNT AVAILABLE
PROJECT NO ISSUED REVENUES FUNDS TO DATE ENCUMBERED FUNDS
CRDC-SALES TAX 632
COST OF ISSUANCE $178,867.04 $ 178,867.04 $ 178,867.04 $0.00 $0.00
COST OF INSURANCE $32,555.41 $ 32,555.41 $ 32,555.41 0.00 0.00
INTEREST INCOME/PREMIUM $ 617,578.46 A 617,578.46 0.00 0.00 617,578.46
ANDY BROWN PARK $ 15,000,000.00 6,550,000.00 D 21,550,000.00 21,706,272.63 87,787.33 (244,059.96)
LIFE SAFETY PARK 3,025,000.00 2,873,796.78 C 5,898,796.78 5,913,955.46 16,210.00 (31,368.68)
DRAINAGE-WOODRIDGE 2,200,000.00 (2,100,000.00) 100,000.00 26,702.53 9,917.47 63,380.00
STREETSCAPE 4,800,000.00 400,000.00 5,200,000.00 4,774,124.24 28,967.26 396,908.50
TRAILS 4,000,000.00 (3,550,000.00) B 450,000.00 379,625.71 31,099.55 39,274.74
$29,025,000.00 $5,002,797.69 $34,027,797.69 $33,012,103.02 $173,981.61 $841,713.06
--------------------------- -- ------------- -------------- ------------- ---------------
--------------------------- -- ------------- -------------- ------------- ---------------
COPPELL RECREATION DEVELOPMENT CORPORATION
SALES TAX REVENUE BONDS
SERIES 2014-$29,025,000
AS OF JULY 31,2018
FOOTNOTE A AMOUNT OF INTEREST/SURPLUS EARNED $ 2,628,187.46
TRANSFERRED TO AB PARK (900,000.00)
TRANSFERRED TO LIFE SAFETY PARK (1,110,609.00)
617,578.46
FOOTNOTE B TRAILS
GRAPEVINE CREEK TRAIL $ 214,300.00
S.COPPELL TRAIL 186,625.26
MASTER PLAN UPDATE 9,800.00
410,725.26
FOOTNOTE C ADDITIONAL FUNDING SOURCES
CRIME CONTROL(15%) $ 881,593.89
GENERAL FUND(15%) 881,593.89
INTEREST 1,110,609.00
2,873,796.78
FOOTNOTE D BONDS TRANSFERRED TO AB PARK
DRAINAGE-WOODRIDGE $ 2,100,000.00
TRAILS" 3,550,000.00
5,650,000.00
To be repaid through CRDC cash flows.
T H E . C I T Y • O F
COPPELL
11� R A 8 1 B
MEMORANDUM
To: Coppell Recreation and Development Corporation
From: Noel Bernal, Deputy City Manager
Date: September 19, 2018
Reference: Consider approval of Bid No. Q-0819-01 to Joel Brown & Co. LLC, in the amount of
$420,950.00 plus $30,000.00 for milestone incentives, for a total contract amount of
$450,950.00 to expand the parking lot at the Coppell Senior& Community Center at
Grapevine Springs; and authorizing the City manager to sign all necessary documents.
2030: Community Gathering Places, Excellent City Services with High Level of Customer
Satisfaction, and Excellent and well-maintained City infrastructure and facilities
Introduction:
The May 8, 2018 City Council Work Session included a discussion related to the potential to
expand the parking lot at the Coppell Senior& Community Center at Grapevine Springs. The
primary takeaway from the work session briefing was a general concern for available parking at the
senior& community center during the construction phase of the project. The construction phase
impact to the scheduled activities and programs at the senior& community center have been
analyzed and adjustments have been made to minimize the inconvenience to regular patrons and
rental participants. Time is of the essence in the performance of this project. The contractor shall
pay the sum of$1,000.00 per day for each calendar day of unexcused delay in achieving Substantial
Completion beyond the (90) calendar days set forth for Substantial Completion of the work. If the
contractor achieves Substantial Completion prior to the scheduled completion date, the City shall
pay to the contractor the sum of$1,000.00 per day for each calendar day that substantial completion
is certified in advance of the scheduled completion date. The project bid also contained an Add
Alternate Bid to supply and install a temporary asphalt parking lot located northeast of the facility,
to be removed at the end of the project.
On July 20, 2018 the City of Coppell Purchasing Department advertised Bid No. Q-0819-01,
Coppell Senior& Community Center at Grapevine Springs Parking Expansion. On Tuesday,
August7, 2018 the City received (6)bids for Bid No. Q-0819-01, they included the following:
Base Bid Alternate Bid Contractor
• $361,814.00 $72,000.00 MG Luxury Homes
• $420,950.00 $55,000.00 Joel Brown & Co., LLC.
• $441,706.00 $40,000.00 North Star Construction
1
• $443,849.19 $55,659.29 North Rock Construction
• $525,185.06 $33,600.00 Mart, Inc. General Contractors
• $554,650.50 $50,000.00 2L Construction
Analysis:
The City of Coppell Purchasing Manager, Parks &Recreation staff and the City Consulting Engineer
for the project, after reviewing the bids received recommend awarding the contract to the lowest
"responsible bidder", Joel Brown and Company, LLC. The lowest bidder, MG Luxury Homes, fails
to meet the Minimum Standards for Responsible Prospective Bidders, specifically standard No.3
which reads: "Bidder must have a satisfactory record of performance". The City Bid Packet requests
bidder to supply,with the Invitation to Bid,a list of at least three (3)references where like products and/or
services have been supplied by their firm. MG Luxury Homes did not submit references with the bid
packet. Parks staff reached out to MG Luxury Homes to request references where like products and/or
services have been supplied. The references supplied by MG Luxury Homes failed to demonstrate
experience in similar type projects, specifically concrete paving.
Legal Review:
Standard City bidding documents were utilized for this project and have been reviewed by the City
Attorney.
Fiscal Impact:
This is a CRDC project that is funded in fiscal year 2017-2018.
Recommendation:
The City Manager's Office recommends approval of this item.
2
BID TABULATION
City of Coppell
Grapevine Springs Community Center
PK#4022-17.355
8/10/2018
No. Description Quantity Unit North Rock Construction 21.Construction Northstar Construction Mart,Inc. Joel Brown&Co.LLC MG Luxury Homes
Unit Price I Amount Unit Price Amount Unit Price Amount Unit Price I Amount Unit Price I Amount Unit Price Amount
1 MOBILIZATION 1 LS $23,520.40 $23,520.40 $85,000.00 $85,000.00 $34,000.00 $34,000.00 $21,150.00 $21,150.00 $10,000.00 $10,000.00 $12,500.00 $12,500.00
2 TEMPORARY TRAFFIC CONTROL&BARRICADING DEVIES DURING CON 1 LS $6,290.98 $6,290.98 $4,000.00 $4,000.00 $3,300.00 $3,300.00 $2,400.00 $2,400.00 $8,625.00 $8,625.00 $8,000.00 $8,000.00
3 UNCLASSIFIED PAVING EXCAVATION 586 CY $53.11 $31,122.46 $45.00 $26,370.00 $40.00 $23,440.00 $54.00 $31,644.00 $14.50 $8,497.00 $20.00 $11,720.00
4 SAWCUT,REMOVE&DISPOSE OF EXISTING CONCRETE PAVEMENT,DF 760 SY $18.08 $13,740.80 $25.00 $19,000.00 $15.00 $11,400.00 $10.80 $8,208.00 $13.70 $10,412.00 $30.00 $22,800.00
5 REMOVE GRANITE TRAIL 95 SF $11.30 $1,073.50 $6.50 $617.50 $1.00 $95.00 $12.00 $1,140.00 $2.90 $275.50 $12.00 $1,140.00
6 REMOVE EXISTING GRAVEL 205 SY $11.30 $2,316.50 $20.00 $4,100.00 $9.00 $1,845.00 $14.40 $2,952.00 $26.00 $5,330.00 $30.00 $6,150.00
7 REMOVE EXISTING WATER SPIGOT&SIGN 1 EA $1,360.11 $1,360.11 $900.00 $900.00 $600.00 $600.00 $1,200.00 $1,200.00 $300.00 $300.00 $1,800.00 $1,800.00
8 REMOVE EXISTING 3"PVC 11 LF $77.23 $849.53 $100.00 $1,100.00 $4.00 $44.00 $6.00 $66.00 $25.00 $275.00 $50.00 $550.00
9 MOUNTABLE CURB 20 LF $79.97 $1,599.40 $15.00 $300.00 $13.00 $260.00 $30.00 $600.00 $46.00 $920.00 $95.00 $1,900.00
10 REINFORCED CONCRETE FLUME W/ENERGY DISSIPATORS 30 CY $462.54 $13,876.20 $500.00 $15,000.00 $425.00 $12,750.00 $879.20 $26,376.00 $550.00 $16,500.00 $200.00 $6,000.00
11 4"REINFORCED CONCRETE SIDEWALK 3,110 SF $5.23 $16,265.30 $6.50 $20,215.00 $5.00 $15,550.00 $7.20 $22,392.00 $5.70 $17,727.00 $4.50 $13,995.00
12 5"REINFORCED CONCRETE PAVEMENT WITH 6"INTERNAL CURB 1,210 SY $55.73 $67,433.30 $46.00 $55,660.00 $49.00 $59,290.00 $52.97 $64,093.70 $54.50 $65,945.00 $45.00 $54,450.00
13 6"REINFORCED CONCRETE PAVEMENT WITH 6"INTERNAL CURB 1,280 SY $55.05 $70,464.00 $50.00 $64,000.00 $55.50 $71,040.00 $63.26 $80,972.80 $59.50 $76,160.00 $48.00 $61,440.00
14 PREPARATION OF SUBGRADE 2,625 SY $4.52 $11,865.00 $11.00 $28,875.00 $4.00 $10,500.00 $5.40 $14,175.00 $14.00 $36,750.00 $8.00 $21,000.00
15 FLEX BASE 50 SY $35.01 $1,750.50 $20.00 $1,000.00 $20.00 $1,000.00 $36.00 $1,800.00 $28.00 $1,400.00 $35.00 $1,750.00
16 12"ROCK RIP RAP 2 CY $987.99 $1,975.98 $325.00 $650.00 $230.00 $460.00 $720.00 $1,440.00 $400.00 $800.00 $750.00 $1,500.00
17 BARRIER FREE RAMP 1 EA $1,661.69 $1,661.69 $1,700.00 $1,700.00 $750.00 $750.00 $780.00 $780.00 $3,335.00 $3,335.00 $1,500.00 $1,500.00
18 4"THERMOPLASTIC WHITE STRIP(PARKING SPACES) 1,750 LF $4.86 $8,505.00 $2.00 $3,500.00 $2.30 $4,025.00 $5.14 $8,995.00 $5.00 $8,750.00 $8.50 $14,875.00
19 6"STORM PIPE 13 LF $81.85 $1,064.05 $100.00 $1,300.00 $24.00 $312.00 $480.00 $6,240.00 $23.00 $299.00 $50.00 $650.00
20 3"ELECTRICAL CONDUIT 100 LF $39.55 $3,955.00 $20.00 $2,000.00 $20.00 $2,000.00 $18.00 $1,800.00 $9.20 $920.00 $20.00 $2,000.00
21 3"ELECTRICAL CONDUIT BY BORE 230 LF $39.55 $9,096.50 $25.00 $5,750.00 $30.00 $6,900.00 $102.00 $23,460.00 $23.00 $5,290.00 $40.00 $9,200.00
22 3"IRRIGATION SLEEVES 200 LF $11.30 $2,260.00 $30.00 $6,000.00 $8.00 $1,600.00 $14.40 $2,880.00 $31.05 $6,210.00 $9.00 $1,800.00
23 PREPARATION AND IMPLEMENT SWPPP 1 LS $7,055.31 $7,055.31 $13,200.00 $13,200.00 $7,000.00 $7,000.00 $1,440.00 $1,440.00 $5,350.00 $5,350.00 $3,500.00 $3,500.00
24 TREE DEMO 1 LS $15,772.26 $15,772.26 $19,000.00 $19,000.00 $16,000.00 $16,000.00 $18,000.00 $18,000.00 $38,500.00 $38,500.00 $7,000.00 $7,000.00
25 TREE PROTECTION FENCING 900 LF $2.99 $2,691.00 $2.00 $1,800.00 $2.00 $1,800.00 $2.40 $2,160.00 $1.75 $1,575.00 $3.50 $3,150.00
26 CONCRETE MOW CURB 84 LF $46.16 $3,877.44 $35.00 $2,940.00 $13.00 $1,092.00 $24.00 $2,016.00 $17.25 $1,449.00 $15.00 $1,260.00
27 STEEL LANDSCAPE EDGING 31 LF $5.65 $175.15 $6.00 $186.00 $7.00 $217.00 $6.00 $186.00 $7.00 $217.00 $15.00 $465.00
28 GRASS PAVERS(AGGREGATE,EDGING,SAND&TOPSOIL) 963 SF $5.45 $5,248.35 $30.00 $28,890.00 $9.00 $8,667.00 $12.00 $11,556.00 $6.45 $6,211.35 $20.00 $19,260.00
29 3"QUERCUS MUEHLENBERGII(CHINKAPIN OAK) 2 EA $508.50 $1,017.00 $1,050.00 $2,100.00 $650.00 $1,300.00 $780.00 $1,560.00 $1,050.00 $2,100.00 $650.00 $1,300.00
30 3"ULMUS CRASSIFOLIA(CEDAR ELM) 6 EA $508.50 $3,051.00 $1,200.00 $7,200.00 $650.00 $3,900.00 $840.00 $5,040.00 $1,050.00 $6,300.00 $650.00 $3,900.00
31 1 GAL MUHLENBERGIA CAPILLARIS(PINK MUHLY) 263 EA $11.30 $2,971.90 $35.00 $9,205.00 $15.00 $3,945.00 $7.20 $1,893.60 $32.50 $8,547.50 $35.00 $9,205.00
32 CYNODON DACTYLON(BERMUDA SOD) 11,320 SF $0.45 $5,094.00 $0.60 $6,792.00 $0.70 $7,924.00 $0.84 $9,508.80 $0.60 $6,792.00 $2.20 $24,904.00
33 PERMANENT IRRGIATION SYSTEM 1 LS $11,300.00 $11,300.00 $26,000.00 $26,000.00 $20,000.00 $20,000.00 $18,000.00 $18,000.00 $26,657.00 $26,657.00 $8,500.00 $8,500.00
34 TEMPORARY IRRIGATION 1 LS $2,825.00 $2,825.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $2,400.00 $2,400.00 $2,250.00 $2,250.00 $3,500.00 $3,500.00
35 WALL REMOVAL AND BRICK COLUMN REPAIR @ 5'WALK 1 Ls $4,731.58 $4,731.58 $9,000.00 $9,000.00 $3,200.00 $3,200.00 $8,400.00 $8,400.00 $805.00 $805.00 $1,800.00 $1,800.00
36 SB FIXTURE(TO INCLUDE ENTIRE INSTALL:FOUNDATION,CONDUIT,E 3 EA $4,068.00 $12,204.00 $5,700.00 $17,100.00 $1,000.00 $3,000.00 $8,120.00 $24,360.00 $2,875.00 $8,625.00 $750.00 $2,250.00
BID TABULATION
City of Coppell
Grapevine Springs Community Center
PK#4022-17.355
8/10/2018
No. Description Quantity Unit North Rock Construction 2L Construction Northstar Construction Mart,Inc. Joel Brown&Co.LLC MG Luxury Homes
Unit Price I Amount Unit Price Amount Unit Price Amount Unit Price I A7ount7jj Unit Price Amount Unit Price Amount
37 SC FIXTURE(TO INCLUDE ENTIRE INSTALL:FOUNDATION,CONDUIT,El 4 EA $15,311.50 $61,246.00 $12,300.00 $49,200.00 $2,800.00 $11,200.00 $17,632.00 $70,528.00 $3,450.00 $13,800.00 $1,900.00 $7,600.00
38 SCR FIXTURE(TO INCLUDE ENTIRE INSTALL:FOUNDATION,CONDUIT,E 1 EA $5,085.00 $5,085.00 $2,000.00 $2,000.00 $80,000.00 $80,000.00 $17,632.00 $17,632.00 $3,450.00 $3,450.00 $1,500.00 $1,500.00
39 ADA HANDRAIL 4 EA $1,864.50 $7,458.00 $2,500.00 $10,000.00 $2,200.00 $8,800.00 $4,521.30 $18,085.20 $900.00 $3,600.00 $1,500.00 $6,000.00
TOTAL AMOUNT:BASE BID $443,849.19 $555,650.50 $441,706.00 $537,530.10 $420,949.35 $361,814.00
40 ADD ALTERNATE 1:TEMPORARY PARKING LOT1 LS $55,659.29 $55,659.29 $50,000.00 $50,000.00 $40,000.00 $40,000.00 $33,600.00 $33,600.00 $55,000.00 $55,000.00 $72,000.00 $72,000.00
TOTAL AMOUNT $499,508.48 $605,650.50 $481,706.00 $571,130.10 $475,949.35 $433,814.00
JOEL BROWN& Co. LLC
500 E.ARAPAHOE RD.STE 603
joel@joelbrownco.com RicHARDSON,TX 75081 TEL=(972)515-3646
August 8, 2018
For the Parking Lot Improvements for Grapevine Springs Community Center
References for recently finished projects:
City of Plano
Christina Sebastian 972-941-7473
Santa Fe Park trails demo and rebuild including flatwork, ramps, curb, striping, signage and sodding
City of Dallas Housing Authority
Bill Manning 214-951-8468
Connor Subdivision Housing remodel with site work, driveways, curb, striping, landscaping
City of Allen
Debra Morris 214-509-4630
Municipal Court Remodel
Greene Family Camp
Wes Griffin 512-971-8034
Multiple projects including ground up, remodel, driveways, road work,site work, electrical, landscaping,etc.
City of Gatesville Housing
Billie Williams,AIA 817-239-0806
Ground up construction of warehouse including flatwork, sidewalks, paved parking, striping, curb, landscaping
Please let me know if you need any other references and I will be happy to send a list
Following is our list of proposed subcontractors for this job:
Site Preparation & Demo
KDAT 469-853-5038
KAB Construction 469-400-8279
Base and Asphalt
KDAT 469-853-5038
Advanced Paving Co. 706-996-2040
Concrete & Flatwork
HB Concrete 972-955-3760
KDAT 469-853-5039
Electrical
DNEC Electric LLC 214-298-9965
Bean Electric, Inc. 817-561-7400
Please do not hesitate to contact me if you have any questions.
Respectfully Submitted,
Ik
Joel Brown
For Joel Brown & Co. LLC
T H E • C 1 T Y • O F
COPPELL
F 8 A g 1 .9 A
MEMORANDUM
To: CRDC Board Members
From: Noel Bernal, Deputy City Manager
Date: September 14, 2018
Reference: Consider authorizing Arts Center Manager position for the Coppell Arts Center.
2030: Community Wellness and Enrichment Strategy— Goal 1: Community Gathering
Places and Goal 3: Expand Cultural Arts Amenities and Opportunities.
Analysis:
At the September 12th City Council retreat, staff provided an update on Arts Center operations.
On May 8th, a work session presentation was made by Mr. Michael Jenkins, Leisure Arts and
Recreation Concepts, on a preliminary business plan. This plan included various
recommendations including the hiring of a full-time staff member to oversee the Arts Center
management.
Based on additional staff research and planning, the recommendation is to hire an Arts Center
Manager as soon as possible. This would enable the completion of the Arts Center business plan,
including an assessment of the necessary staffing for the facility, the budget, operational
planning, and scheduling for programming of events which in the arts industry occurs 12-18
months in advance. The Arts Center construction is projected to take 14 months, so the hiring
would enable us to meet this timeline prior to the facility opening.
Legal Review:
Fiscal Impact: This professional position is classified as exempt with a salary range of$71,780
— 104,062, depending on experience and qualifications. The position is being funded through
available Coppell Recreation Development Corporation (CRDC) funds.
Recommendation:
The City Manager's Office recommends authorizing the Arts Center Manager position for the
Coppell Arts Center.
The position will be presented to the City Council as a CRDC budget amendment to be presented
at a later date.