CM 2018-09-25CFFELL
Tuesday, September 25, 2018
KAREN HUNT
Mayor
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
GARY RODEN
Place 4
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
CLIFF LONG
Mayor Pro Tem
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
MARK HILL
Place 7
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 6 - Karen Hunt -,Cliff Long -,Gary Roden -,Nancy Yingling;Biju Mathew and Mark
Hill
Absent 2 - Brianna Hinojosa-Smith and Wes Mays
Also present were Deputy City Manager Noel Bernal, City Secretary Christel Pettinos
and City Attorney Shelby Pearcy.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 25, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:40 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A. Discussion regarding real property located south of East Belt Line and
east of South Belt Line.
Discussed under Executive Session
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City Council Minutes September 25, 2018
Section 551.087, Texas Government Code - Economic Development Negotiations.
B. Discussion regarding economic development prospects south of Canyon
and west of Denton Tap.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
C. Discussion regarding the Presiding and Alternate Municipal Judges.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:05 p.m. and convened into
the Work Session.
A. Report by Living Well in Coppell.
B. Discussion regarding the FY 18-19 Work Plan.
C. Presentation regarding promoting/marketing the use of trails from
home to parks and schools & establishing safe routes to school.
D. Discussion regarding the Board of Directors of the DCTA.
E. Discussion of agenda items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:16 p.m. and reconvened into the
Regular Session at 7:30 p.m.
4. Invocation 7:30 p.m.
Rev. Dr. Tom Palmer with First United Methodist Church gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming "National Night Out" on
Tuesday, October 2, 2018; providing for City Council support and
endorsement of National Night Out festivities; and authorizing the Mayor
to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Police Chief Mac Tristan, Captain Anthony Maurer, Officer Paul Gonzales,
McGruff the Crime Dog and the National Night Out Knight. A motion was made
by Councilmember Gary Roden, seconded by Mayor Pro Tem Cliff Long, that
this Agenda Item be approved. The motion passed by an unanimous vote.
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City Council Minutes September 25, 2018
7. Annual Report by SPAN Transit Services.
Laura Joy, SPAN Mobility Manager, and Michelle McMahon, Executive
Director, made a presentation to the City Council.
8. Citizens' Appearance
Mayor Hunt asked for those who signed up to speak:
1) Pam Carpenter, 314 Stonemeade, discussed an overview of the Historical
Society and presented books to the City Council.
9. Consent Agenda
A. Consider approval of the minutes: September 11, 2018.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
B. Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement for mosquito spraying;
effective October 1, 2018, through September 30, 2019; in an amount
not to exceed, $60,000.00 as budgeted; and authorizing the Mayor to
sign.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
C. Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement, effective October 1, 2018,
through September 30, 2019; in the amount of $3,131.00 as budgeted;
and authorizing the Mayor to sign.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
D. Consider approval of a contract for the renewal of the Trinity River
Authority Agreement, effective October 1, 2018, through September 30,
2019, in the amount of $9,500.00 as budgeted; and authorizing the
Mayor to sign any necessary documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved
reflecting the tax rate verbiage for Agenda Item 14. The motion passed by an
unanimous vote.
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City Council Minutes September 25, 2018
E. Consider approval of an Interlocal Agreement with the North Central
Texas Council Government; for implementation of the Regional Traffic
Signal Retiming Program; and authorizing the Mayor to sign and the City
Manager to execute any necessary documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
F. Consider approval of a renewal proposal for organ transplant coverage
from Tokio Marine HCC -Stop Loss Group in the annual amount of
$57,138; as budgeted; and authorizing the City Manager to sign all
necessary documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
G. Consider approval of a Consulting Contract with Holmes Murphy and
Associates for employee benefits consulting, wellness services and other
related benefit programs in the amount of $105,000 as budgeted; and
authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
H. Consider approval of a renewal proposal for Life, Accidental Death and
Dismemberment (AD&D) and Long -Term Disability (LTD) coverage with
Prudential in the annual amount of $276,355, as budgeted; and
authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
Consider approval of a renewal proposal with UMR, Inc. for third -party
administrative services; completed by amending the existing
Administrative Services Agreement in the annual amount of $207,188,
as budgeted; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
J. Consider approval of a renewal contract with Tru Services, a Liberty
Mutual Company for medical group excess loss insurance in the annual
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City Council Minutes September 25, 2018
amount of $331,861.92, as budgeted; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
K. Consider approval of an agreement renewal between the City of Coppell
and SPAN, Inc., for the provision of transit services for Senior Citizens
and Citizens with Disabilities; in an amount not to exceed $16,000; as
budgeted; and authorizing the Mayor to sign.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
L. Consider appointment of Terry Landwehr as Presiding Municipal Judge,
and Kim Nesbitt and Candace Carlsen as Alternate Municipal Judges of
the Coppell Municipal Court #1, effective October 1, 2018, for terms of
two (2) years; in accordance with Section 4.06(b) of the Home Rule
Charter; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
M. Consider approval to purchase data center hardware from Dell
Marketing from the DI contract # DI TSO -3763 in the amount of
$216,386.62; as budgeted; and authorizing the City Manager to execute
all necessary documents.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -M be approved with
the minutes reflecting the tax rate verbiage for Agenda Item 14. The motion
passed by an unanimous vote.
End of Consent Agenda
10. Consider approval of adopting the FY 2018-2019 Council Goals and
Staff Work Plan.
Presentation: Deputy City Manager Noel Bernal made a presentation to the City
Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
11. Consider approval of designating a representative to serve on the
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Denton County Transportation Authority (DCTA) Board of Directors; and
authorizing the Mayor to sign.
A motion to leave the nomination form blank was made by Councilmember
Mark Hill, seconded by Councilmember Gary Roden. The motion passed by an
unanimous vote.
12. City Manager Reports - Project Updates and Future Agendas
Deputy City Manager Noel Bernal announced the Blackberry Farms zoning
case will be postponed until the November meeting. Also, utility work on the
Freeport Construction Project is continuing. There will be a Story Board Walk
in the Plaza on September 27 at 6:30 p.m. Finally, the City received a $2.8
Million grant from FEMA to help absorb the cost for 16 new firefighters at Fire
Station #4.
13. Mayor and Council Reports
A. Report by Mayor Hunt regarding upcoming events.
B. Report by Councilmember Roden regarding the Trinity Common
Vision Steering Committee Meeting.
A. Mayor Hunt reported on the following events:
Vision 2040: If you haven't had a chance to participate yet, there's still plenty of
time. You are encouraged to take the community survey to help us understand
your perspective about key trends shaping the future of Coppell. Responses to
this survey will be combined with the input of your fellow community members
to form the basis of this data -driven and future -orientated initiative.
Additionally, Coppell residents are invited to attend and participate in one of
the upcoming community engagement sessions.
Sunday, September 30 2pm — 3:30pm or 4pm — 5:30pm
CORE, 234 Parkway Blvd (Child Watch facilities are provided)
Monday, October 1 4:30pm — 6pm or 6:30pm — 8pm
Coppell Library, 177 N Heartz Rd
(Small group language interpretation at tables for Hindi and Mandarin
discussions)
Wednesday, October 3 12:30pm — 2pm or 5:30pm — 7pm
North Lake College North Campus, 101 S Royal Ln
Thursday, October 4 4pm — 6:30pm
IBM Global Solutions Center, 1177 S Belt Line Rd
Thursday, October 4 6pm — 7:30pm
Council Chambers, 255 Parkway Blvd.
Thursday, October 4 8pm — 9:30pm
Virtual Skype session - Registration will be required for this session and
participation will be limited.
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Mayor Hunt also announced Food Truck Frenzy on October 6 from 5pm-9pm at
Andy Brown Park East, 260 E. Parkway Blvd. Come out to the park to enjoy
food truck fare from local favorites! Bring a blanket or chairs for a picnic on the
lawn. More info on the trucks that will be in attendance at this event as the
event date nears.
Finally, Fall Frolic will be held on October 6 from 11am-1:30pm. Join the
Friends of the Coppell Nature Park and Keep Coppell Beautiful for our annual
Fall Frolic at the Biodiversity Education Center! This day of outdoor autumn fun
will include a wide variety of activities on our trails. Pack a picnic and bring
the whole family down to play while exploring the many ways that native
plants and animals can support a healthy ecosystem.
Last but not least, Mayor Hunt reminded everyone that the Wellness Expo has
been moved to September 29 at the Farmers Market.
B. Councilmember Roden reported on the Trinity Common Vision Steering
Committee Meeting. This organization was founded 20 years ago for the
purpose of representing the communities along the Trinity River and protecting
the waterways. The Trinity Nature Conservancy is seeking to create a National
Water Trail along our designated portion of the Trinity River.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. North Texas Commission - Councilmember Yingling
B. Historical Society - Mayor Pro Tem Long
A. Councilmember Yingling reported the North Texas Commission is getting
out the vote through their Remember November Campaign. There will also be
a Legislative Summit on October 14 at the DFW Airport Marriott. Light breakfast
and lunch will be served. Finally, applications are being accepted for the next
session of LNTU.
B. Mayor Pro Tem Long announced the Historical Society met the second
Saturday in September. Past President, Patricia Carpenter, reviewed the
previous year's activities. The incoming President will be Wheelice "Pete"
Wilson.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Hunt, and 90 Mayors from 27 states, were invited to Washington D.0 to
meet with several high-level officials. They were brought in to discuss items
that mattered most to local and county communities.
Necessary Action from Executive Session
Adjournment
Nothing to report.
There being no further business before the City Council, the meeting was
adjourned at 8:20 p.m.
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Selbo Hunt,
ATTEST:
hristel Pettinos, City Secretary
City of Coppell, Texas Paye 8