CM 2018-10-09CFFELL
Tuesday, October 9, 2018
KAREN HUNT
Mayor
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
GARY RODEN
Place 4
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
6:30 PM
CLIFF LONG
Mayor Pro Tem
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
MARK HILL
Place 7
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 6 - Cliff Long -,Wes Mays -,Gary Roden -,Nancy Yingling;Biju Mathew and Mark Hill
Absent 2 - Karen Hunt and Brianna Hinojosa-Smith
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, Deputy City Secretary Ashley Owens and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
October 9, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Pro Tem Long called the meeting to order, determined that a quorum
was present and convened into the Executive Session at 6:30 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding real property south of Bethel Rd. and west of S.
Coppell Rd.
Discussed under Executive Session.
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City Council Minutes October 9, 2018
3. Work Session (Open to the Public) 1st Floor Conference Room
Regular Session
Mayor Pro Tem Long adjourned the Executive Session at 6:42 p.m. and
convened into the Work Session.
A. Discussion regarding the Citizen Survey.
B. Discussion of agenda items.
Presented in Work Session.
Mayor Pro Tem Long adjourned the Work Session at 7:12 p.m. and reconvened
into the Regular Session at 7:30 p.m. At 7:21 p.m., Councilmember Brianna
Hinojosa-Smith arrived late to the meeting.
Present 7 - Cliff Long-,Brianna Hinojosa-Smith;Wes Mays -,Gary Roden -,Nancy
Yingling;Biju Mathew and Mark Hill
Absent 1 - Karen Hunt
4. Invocation 7:30 p.m.
Pastor Chad Kettler with GracePoint Church gave the Invocation.
5. Pledge of Allegiance
Mayor Pro Tem Long and the City Council led those present in the Pledge of
Allegiance.
6. Consider approval of a proclamation naming the month of October,
"National Breast Cancer Awareness Month," and authorize the Mayor to
sign.
Mayor Pro Tem Long read the proclamation into the record and presented the
same to Pink Soles in Motion. A motion was made by Councilmember Brianna
Hinojosa-Smith, seconded by Councilmember Nancy Yingling, that this Agenda
Item be approved. The motion passed by an unanimous vote.
7. Consider approval of a proclamation naming the week of October 7-13,
2017 as "Fire Prevention Week," and authorizing the Mayor to sign.
Mayor Pro Tem Long read the proclamation into the record and presented the
same to Fire Chief Kevin Richardson and Deputy Chief Tim Oates. A motion
was made by Councilmember Nancy Yingling, seconded by Councilmember
Mark Hill, that this Agenda Item be approved. The motion passed by an
unanimous vote.
8. Citizens' Appearance
Mayor Pro Tem Long advised that no one signed up to speak.
9. Consent Agenda
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City Council Minutes October 9, 2018
A. Consider approval of the minutes: September 25, 2018.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A -F be
approved. The motion passed by an unanimous vote.
B. Consider approval of an Ordinance for PD -217R3 -C, Doggie's
Wonderland, a zoning change from PD -217R2 -C (Planned Development
District -217 Revision -2 -Commercial) to PD -217R3 -C (Planned
Development District Revision -3 -Commercial) to amend and expand the
Detail Site Plan to allow the construction of an approximate 4,590 square
foot building for a new Doggie's Wonderland (dog boarding, daycare,
grooming services) on Lot 5; convert the existing building into a dog
kennel (rescue) and pet wash Lot 4R; and to establish a Concept Plan for
future development on Lot 6, for a total of 1.479 acres of land located on
the east side of Denton Tap Road, between E. Bethel School Road and
Vanbebber Drive, (120 E. Bethel School Road and 400 S. Denton Tap
Road), and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A -F be
approved. The motion passed by an unanimous vote.
Enactment No: OR 91500-A-730
C. Consider approval of an Ordinance for PD -250R24 -H, Coppell Arts
Center (Old Town Addition, Lot 1 R-1, Block G), a zoning change from
PD -250R8 -H (Planned Development District- 250 Revision 8 - Historic)
to PD -250R24 -H (Planned Development District- 250 Revision 24 -
Historic) to allow the development of an approximate 32,370 square -foot
Coppell Arts Center on 3.044 acres of property located on the south side
of Travis Street, east of Hammond Street; and authorizing the Mayor to
sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A -F be
approved. The motion passed by an unanimous vote.
Enactment No: OR 91500-A-731
D. Consider approval to award Bid # Q-0918-01 "Residential &
Commercial Water Meter Lids and Boxes" to Core and Main LP, in the
amount of $271,550.00; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A -F be
approved. The motion passed by an unanimous vote.
E. Consider approval of a Resolution of the City of Coppell, Texas finding
that Texas -New Mexico Power Company's (TNMP) application to
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City Council Minutes October 9, 2018
change rates within the City should be denied; finding that the City's
reasonable rate case expenses shall be reimbursed by the Company;
finding that the meeting at which this Resolution is passed is open to the
public as required by law; requiring notice of this Resolution to the
Company and legal counsel; and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A -F be
approved. The motion passed by an unanimous vote.
Enactment No: RE 2018-1009.1
F. Consider approval of an Ordinance of the City of Coppell, Texas,
amending the Code of Ordinances by repealing Chapter 1
"Administration", Article 1-14, "Hotel Occupancy Tax" in its entirety, and
replacing it with a new chapter 1 "Administration", article 1-14 `Hotel
Occupancy Tax; providing for collection; providing for delinquency;
providing for audit; providing a repealing clause; providing a severability
clause; providing for a savings clause; providing a penalty of fine not to
exceed the sum of five hundred ($500.00) for each offense; and
providing an effective date.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A -F be
approved. The motion passed by an unanimous vote.
Enactment No: OR 2018-1503
End of Consent Agenda
10. CONTINUED PUBLIC HEARING:
Consider approval of PD -259R -SF -7&9, Blackberry Farm, being a
zoning change request from PD -259 -SF -7&9 (Planned Development
259 -Single Family -7 & 9) to PD -259R -SF -7&9 (Planned Development
Revised 259 -Single Family -7 & 9), to revise the Detail Site Plan and
Conditions, to permit the development of 74 single-family lots and nine
(9) common area lots on 54.8 acres of land located on the north side of
Sandy Lake Road, approximately 750 feet northeast of Starleaf Road
(extended), at the request of Denton Creek Land Company Ltd. and
Blackberry Farm Ltd., being represented by L. Lynn Kadleck, Kadleck &
Associates.
Presentation: Marcie Diamond, Assistant Director of Community
Development/Planning, made a presentation to the City Council and reported
the applicant has requested to postpone the Agenda Item until November 13,
2018.
Mayor Pro Tem Long opened the Public Hearing.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, to continue the Public Hearing until November
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City Council Minutes October 9, 2018
13, 2018. The motion passed by an unanimous vote.
11. Consider approval of an Ordinance for PD -285R2 -C, Andy's Frozen
Custard, to attach a Detail Site Plan for a 1,160 sq. ft. drive-through and
walk up restaurant, with no indoor seating, on 1.21 acres of property
located on Sandy Lake Road, west of Denton Tap (180 W. Sandy Lake
Road), and authorizing the Mayor to sign.
Presentation: Marcie Diamond, Assistant Director of Community
Development/Planning, made a presentation to the City Council.
Stephen McGuirk, representing the applicant, answered questions of the City
Council.
Mayor Pro Tem Long opened the Public Hearing and advised that no one
signed up to speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Roden, to close the Public Hearing and approve this Agenda
item subject to the following conditions:
1. PD Conditions
a. Allowing for glass exceeding 50% of the front fagade of the building
b. Allowing for the refacing of the existing monument sign which does not
meet the current setback requirements
c. Allowing for a window sign
d. Allowing for a fully shielded indirect facia lighting, if grey/silver in color.
e. Approval of a Landscape Plan which provides allows the deficiency in the
perimeter landscaping on the east and north property lines to be compensated
along the west property line.
2. This property will need to be replatted to provide necessary easements.
3. Additional comments will be generated at the time of Detail Engineering
review and Building permit review.
4. Drafting errors/clarifications
a. More clearly define the fire lane and relabel to "fire lane/mutual access
easement".
b. Rectify landscape calculations discrepancies.
c. Verify location of 6 trees along west property line.
d. Revise the notation that reads 15' landscape and sign setback to delete the
word "sign".
e. Provide additional specifications on the attached and monument signs in
terms of materials, lighting source, etc.
f. Delete the utilities and topography from the Site Plan and include all
existing and proposed easements.
The motion passed by an unanimous vote.
12. Consider approval of an Ordinance for PD -221 R9R2-HC, Homewood
Suites, a zoning change request from PD -221 R9R-HC (Planned
Development -221 Revision 9 Revised -Highway Commercial) to
PD -221 R9R2-HC (Planned Development -205 Revision 9 Revision 2
-Highway Commercial), to amend the Planned Development to attach a
Detail Site Plan to allow a 129 -room suite (residence) hotel on 3.024
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City Council Minutes October 9, 2018
acres of property located on Point West Boulevard, approximately 100
feet south of Dividend Drive; and authorizing the Mayor to sign.
Presentation: Marcie Diamond, Assistant Director of Community
Development/Planning, made a presentation to the City Council.
Mayor Pro Tem Long opened the Public Hearing and asked for those who
signed up to speak on the item:
1) Schas Naik, 1580 Point West, was against the proposed item due to the
previous hotel ordinance.
As authorized by Section 551.071(2) of the Texas Government Code, Mayor Pro
Tem Long convened into closed Executive Session at 8:42 p.m. to seek
consultation from the City Attorney and reconvened into the Regular Session at
8:59 p.m.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Roden, to close the Public Hearing and approve this Agenda
item subject to the following conditions:
1. This property will need to be replatted to provide necessary easements.
2. Traffic Impact Analysis being submitted prior to submission of a Replat to
determine if deceleration lane(s) will be required.
3. Signs to be compliant with the provisions of the Sign Ordinance.
4. Additional comments will be generated at the time of Detail Engineering
review and Building permit review.
The motion passed by an unanimous vote.
13. Consider approval of an Ordinance for PD -214R8 -C, Arbor Manors
Office - 3 Denton Tap, LLC, a zoning change request from PD -214R2 -C
(Planned Development -214 Revision 2 - Commercial) to attach a Detail
Site Plan for a 3,035 -square foot building on 0.701 acres of land (Lot 3),
located on Denton Tap Road, approximately 400 feet south of W. Sandy
Lake Road; and authorizing the Mayor to sign.
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Mayor Pro Tem Long opened the Public Hearing and advised that no one
signed up to speak.
Daniel Stewart, representing the applicant, answered questions of the City
Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this
Agenda item subject to the following conditions:
1. PD Conditions:
a. Photometrics shall comply with City requirements for residential adjacency.
b. To allow the landscape calculation to be based on the developable area of
the lot.
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City Council Minutes October 9, 2018
c. To allow the existing parking tree islands along Denton Tap Road to remain
as is.
d. To allow the existing perimeter landscape strip along Denton Tap Road to
remain as is.
e. To allow a variable landscape width from 6 to 10 feet along a portion at the
rear of the property.
f. To allow a 10 -foot setback in lieu of the required 30 -foot setback on the
southern portion of the lot.
g. All signage must meet ordinance requirements.
h. All mechanical equipment to be screened.
i. A Letter of Intent to maintain the screening wall along the common boundary
of this property and the adjacent residential neighborhood (Arbor Manors),
shall be in place prior to permits being issued for this site. The applicant and
residential HOA shall have a document filed at the county indicating the terms
and responsibility of each party.
2. There may be additional comments at the time of Building Permit and Detail
Engineering Review.
3. Replat of Lot 3 to add easements must be approved and filed with Dallas
County prior to construction.
4. Removal of the existing access easement that currently runs through a
portion of the building.
The motion passed by an unanimous vote.
14. Consider approval of an Ordinance for PD -205R3 -HC, Vista Ridge
Addition, Lot 3R, Block D (The Plaza), a zoning change request from
PD -205R2 -HC (Planned Development -205 Revision 2 -Highway
Commercial) to PD -205R3 -HC (Planned Development -205 Revision
3 -Highway Commercial), to amend the Planned Development to attach a
Detail Site Plan to allow a 6,520 -square -foot medical building on 1.39
acres of property located north of the northwest corner of S.H. 121 and
Plaza Blvd, and authorizing the Mayor to sign
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Mayor Pro Tem Long opened the Public Hearing and advised that no one
signed up to speak.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Wes Mays, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1. There may be additional comments at the time of Building Permit and Detail
Engineering Review.
2. Replat of Lots 3 and 4 must be approved and filed with Dallas County prior to
construction
3. All signage must meet ordinance requirements.
The motion passed by an unanimous vote.
15. PUBLIC HEARING:
Consider approval of a Resolution granting a variance of twenty feet (20')
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City Council Minutes October 9, 2018
feet to JC's Burger Bar Coppell from the 300 -foot prohibited requirement
for the sale of alcoholic beverages for on premise consumption, with a
business address being 160 W. Sandy Lake Road, Suite 100; and
authorizing the Mayor to sign.
Presentation: Christel Pettinos, City Secretary, made a presentation to the City
Council.
Mayor Pro Tem Long opened the Public Hearing and advised that no one
signed up to speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to close the Public Hearing and approve this
Agenda item. The motion passed by an unanimous vote.
Enactment No: RE 2018-1009.2
16. Consider approval to award Bid #Q-0818-03 "Hunterwood Park Bank
Stabilization/Trail Project" to Joel Brown Co.; in the amount of
$964,047.00; as designated in CRDC fund balance; and authorizing the
City Manager to sign any necessary documents.
Presentation: Mike Garza, Assistant Director of Public Works, made a
presentation to the City Council.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Wes Mays, that this Agenda item be approved. The motion
passed by an unanimous vote.
17. Consider approval to enter into an agreement with Gallagher
Construction to provide for Program Manager Services for the
construction of Fire Station 4; the relocation of Fire Station 1 and the Fire
Resource Storage Facility; in the amount of $403,000.00; and
authorizing the City Manager to sign.
Presentation: Kevin Richardson, Fire Chief, made a presentation to the City
Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Brianna Hinojosa-Smith, that this Agenda Item be approved.
The motion passed by an unanimous vote.
18. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land updated the City Council on the following events: the
Farm to Table Dinner is going to be held on October 13, 2018, and the Food
Truck Frenzy was a success!
19. Mayor and Council Reports
A. Report by the City Council on upcoming events.
B. Report by Councilmember Mays on North Central Texas Council of
Governments.
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City Council Minutes October 9, 2018
A. Mayor Pro Tem Long reminded City Council and those present that Election
Day is November 6. Early Voting begins October 22 -November 2. Town Center
will be an Early Voting polling location for Dallas County residents. The last
day to apply for a ballot by mail is October 26. See the City Secretary's Election
webpage for polling locations and times.
Kaleidoscope will be held at Andy Brown East Park on October 20, 2018, from
5-9 p.m. To get involved or learn more, check out the Kaleidoscope page on
the City's webpage.
B. Councilmember Mays reported on his meeting with North Central Texas
Council of Government. Tex -21 will be holding their Quarterly Regional
meeting on October 24, 2018, from 9 a.m. to 1:30 pm, in Garland. There will be
sessions regarding topics such as drones and automated vehicle programs,
with a special speech from Senator Bob Hall.
20. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
21. Necessary Action from Executive Session
Adjournment
City Attorney Robert Hager read the following motion into the record: to extend
the Letter of Intent between the City of Coppell, the Coppell Economic
Development Corporation, and Main Street, Ltd., et al for a period of 62 days to
December 12, 2018.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Roden, that this Agenda item be approved. The motion passed
by an unanimous vote.
There being nothing else before the City Council, the meeting was adjourned
at 9:45 p.m.
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
City of Coppell, Texas Page 9
City Counc'I Minutes October 9,2018
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City of Coppell,Texas Page 10